CONTRACT 4686 CLOSEDAgreement No. 4686
ON -CALL SERVICES AGREEMENT (ELECTRICAL SERVICES)
BETWEEN
THE CITY OF EL SEGUNDO AND
NIC Partners, Inc.
(Awarded per Public Contract Code §§ 20160, et seq.)
THIS MAINTENANCE, REPAIR and ON -CALL SERVICES AGREEMENT
( "Agreement ") is made and entered into this 1st day of October, 2014, by and
between the CITY OF EL SEGUNDO, a general law city and municipal corporation
( "CITY ") and NIC Partners, Inc., a California Corporation ( "CONTRACTOR ").
The Parties agree as follows:
I. CONSIDERATION,
A. As partial consideration, CONTRACTOR agrees to perform the work
listed in the SCOPE OF SERVICES, below;
B. As additional consideration, CONTRACTOR and CITY agree to abide
by the terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR for
CONTRACTOR's services not to exceed a total of $75,000 per year for
the entire term of this Agreement. CITY will pay for work on the basis
of the hourly rates and cost reimbursement rates as specified in Exhibit
"A," which is incorporated by reference. If an annual renew option
described in Section 2 below is exercised by the CONTRACTOR and
agreed -to by the CITY, the CONTRACTOR may request the labor rate
be increased based upon the Los Angeles Area Consumer Price Index
for All Urban Consumers (CPI -U) for the eleventh month of the current
term up to a maximum of 3 %, and the CITY's consent to such request
must not be unreasonably withheld. This increase will be applied to
the base bid fixed and /or hourly rates for services for the prior, expiring
term.
2. TERM. The term of this Agreement will be from October 1, 2014, to September
30, 2015, with annual options to renew for up to four additional one -year periods.
The Agreement may only be renewed upon mutual consent of the parties by
amending this Agreement.
3. SCOPE OF SERVICES,
A. This Agreement may be used for "installation and maintenance
services" which include the following:
Agreement No. 4686
Installation of electronic equipment, electronic systems, and
communication systems with all related wiring and associated
work.
ii. Routine, recurring, and usual work for the preservation or
protection of any publicly owned or publicly operated facility for
its intended purposes.
iii. Work performed to keep, operate, and maintain publicly owned
low voltage wiring and systems.
iv. Electrical and other craftwork.
B. This Agreement may be used for "repair and on -call services," which
include construction, reconstruction, erection, alteration, renovation,
improvement, demolition, and repair work involving any publicly
owned, leased or operated facility.
C. CONTRACTOR will perform the maintenance, installation, repair and
on -call services to provide data and phone cabling installation services
for desktop computers, phones, printers, wireless access points, fax
machines, computer servers and other assorted IP devices within and
throughout CITY facilities.
D. Maintenance, installation, repair and on -call services required by CITY
will be provided on an as- needed basis with CITY determining and
advising CONTRACTOR as to when specific services are required to
be performed or completed by CONTRACTOR. Requests must be
memorialized using a notice to proceed that may be in the form of a
purchase order. The provisions contained in this Agreement supersede
any conflicting provisions in a purchase order issued for maintenance
and installation services.
E. CONTRACTOR will, in a workmanlike manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies
and materials, equipment, printing, vehicles, transportation, office
space and facilities, and all tests, testing and analyses, calculation,
and all other means whatsoever, except as herein otherwise expressly
specified to be furnished by CITY, necessary or proper to perform and
complete the work and provide the professional services required of
CONTRACTOR by this Agreement.
Agreement No. 4686
4. PREVAILING WAGES,
A, Pursuant to Labor Code § 1720, and as specified in 8 California Code
of Regulations § 16000, CONTRACTOR must pay its workers
prevailing wages. It is CONTRACTOR's responsibility to interpret and
implement any prevailing wage requirements and CONTRACTOR
agrees to pay any penalty or civil damages resulting from a violation of
the prevailing wage laws.
B. In accordance with Labor Code § 1773.2, copies of the prevailing rate
of per diem wages are available upon request from CITY's Engineering
Division or the website for State of California Prevailing wage
determination at http; / /www.dir.ca.gov /DLSR /PWD. CONTRACTOR
must post a copy of the prevailing rate of per diem wages at the job
site.
C, CITY directs CONTRACTOR's attention to Labor Code §§ 1777.5,
1777.6 and 3098 concerning the employment of apprentices by
CONTRACTOR or any subcontractor.
D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor
employing tradesmen in any apprenticeship occupation to apply to the
joint apprenticeship committee nearest the site of the public works
project and which administers the apprenticeship program in that trade
for a certificate of approval. The certificate must also fix the ratio of
apprentices to journeymen that will be used in the performance of the
contract. The ratio of apprentices to journeymen in such cases will not
be less than one to five except:
When employment in the area of coverage by the joint appren-
ticeship committee has exceeded an average of 15 percent in
the 90 days before the request for certificate, or
ii. When the number of apprentices in training in the area exceeds
a ratio of one to five, or
iii, When the trade can show that it is replacing at least 1/30 of its
membership through apprenticeship training on an annual basis
state -wide or locally, or
iv. When CONTRACTOR provides evidence that CONTRACTOR
employs registered apprentices on all of his contracts on an
annual average of not less than one apprentice to eight
journeymen.
Agreement No. 4686
V, CONTRACTOR is required to make contributions to funds
established for the administration of apprenticeship programs if
CONTRACTOR employs registered apprentices or journeymen
in any apprenticeable trade on such contracts and if other
contractors on the public works site are making such
contributions.
vi, CONTRACTOR and any subcontractor must comply with Labor
Code §§ 1777.5 and 1777.6 in the employment of apprentices.
vii. Information relative to apprenticeship standards, wage
schedules and other requirements may be obtained from the
Director of Industrial Relations, ex- officio the Administrator of
Apprenticeship, San Francisco, California, or from the Division
of Apprenticeship Standards and its branch offices.
E. CONTRACTOR and its subcontractors must keep an accurate certified
payroll records showing the name, occupation, and the actual per diem
wages paid to each worker employed in connection with this
Agreement. The record will be kept open at all reasonable hours to the
inspection of the body awarding the contract and to the Division of
Labor Law Enforcement. If requested by CITY, CONTRACTOR must
provide copies of the records at its cost.
5. PAYMENTS.
A. For CITY to pay CONTRACTOR as specified by this Agreement,
CONTRACTOR must submit a detailed invoice to CITY.
B. Payments for work will only be made after CITY issues a written notice
to proceed. All work is subject to all other terms and provisions of this
Agreement.
6. FAMILIARITY WITH WORK..
A. By executing this Agreement, CONTRACTOR represents that
CONTRACTOR has
Thoroughly investigated and considered the scope of services
to be performed;
ii, Carefully considered how the services should be performed;
and
iii, Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
Agreement No. 4686
B. If services involve work upon any site, CONTRACTOR warrants that
CONTRACTOR has or will investigate the site and is or will be fully
acquainted with the conditions there existing, before commencing the
services hereunder. Should CONTRACTOR discover any latent or
unknown conditions that may materially affect the performance of the
services, CONTRACTOR will immediately inform CITY of such fact
and will not proceed except at CONTRACTOR's own risk until written
instructions are received from CITY.
7. INSURANCE.
A. Before commencing performance under this Agreement, and at all
other times this Agreement is effective, CONTRACTOR will procure
and maintain the following types of insurance with coverage limits
complying, at a minimum, with the limits set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits (combined singlet
$2 Million
$1 Million
Statutory requirement
B. Commercial general liability insurance will meet or exceed the
requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The
amount of insurance set forth above will be a combined single limit per
occurrence for bodily injury, personal injury, and property damage for
the policy coverage. Liability policies will be endorsed to name City, its
officials, and employees as "additional insureds" under said insurance
coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by City will be
excess thereto. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction
except upon thirty (30) days prior written notice to City.
C, Automobile coverage will be written on ISO Business Auto Coverage
Form CA 00 01 06 92, including symbol 1 (Any Auto).
D„ CONTRACTOR will furnish to City duly authenticated Certificates of
Insurance evidencing maintenance of the insurance required under this
Agreement, endorsements as required herein, and such other
evidence of insurance or copies of policies as may be reasonably
required by City from time to time. Insurance must be placed with
insurers with a current A.M. Best Company Rating equivalent to at
least a Rating of "A:VII." Certificates) must reflect that the insurer will
provide thirty (30) day notice of any cancellation of coverage.
Agreement No. 4686
CONTRACTOR will require its insurer to modify such certificates to
delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, and to delete the
word "endeavor" with regard to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the
insurance required by this Agreement, City may obtain such coverage
at CONTRACTOR's expense and deduct the cost of such insurance
from payments due to CONTRACTOR under this Agreement or
terminate.
8. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under
this Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section
7 of this Agreement; and
B. CITY gives CONTRACTOR a written notice to proceed.
C. Should CONTRACTOR begin
authorization to proceed, an y
CONTRACTOR's own risk.
9. TERMINATION.
work in advance of receiving written
such professional services are at
A. Except as otherwise provided, CITY may terminate this Agreement at
any time with or without cause. Notice of termination will be in writing.
K CONTRACTOR may terminate this Agreement upon providing written
notice to CITY at least thirty (30) days before the effective termination
date.
C, Should the Agreement be terminated pursuant to this Section, CITY
may procure on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims
for damages that might otherwise arise from CITY's termination under
this Section.
10. INDEMNIFICATION.
A. CONTRACTOR indemnifies and holds CITY harmless from and
against any claim, action, damages, costs (including, without
limitation, attorney's fees), injuries, or liability, arising out of this
Agreement, or its performance. Should CITY be named in any
suit, or should any claim be brought against it by suit or
Agreement No. 4686
otherwise, whether the same be groundless or not, arising out of
this Agreement, or its performance, CONTRACTOR will defend
CITY (at CITY's request and with counsel satisfactory to CITY)
and will indemnify CITY for any judgment rendered against it or
any sums paid out in settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions will
survive termination of this Agreement.
11. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that
CONTRACTOR will act as an independent contractor and will have control of all
work and the manner in which is it performed. CONTRACTOR will be free to
contract for similar service to be performed for other employers while under contract
with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to
participate in any pension plan, insurance, bonus or similar benefits CITY provides
for its employees. Any provision in this Agreement that may appear to give CITY the
right to direct CONTRACTOR as to the details of doing the work or to exercise a
measure of control over the work means that CONTRACTOR will follow the direction
of the CITY as to end results of the work only.
12. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will
be in writing and may be given by personal delivery or by mail. Such
noticing does not include day -to -day communications between CITY's
and CONTRACTOR's project managers. Notice sent by mail will be
addressed as follows:
To CITY: Larry Klingaman
Information Technologies
City of El Segundo
350 Main Street
El Segundo, CA 90245
To CONTRACTOR:
B. When addressed in accordance with this paragraph, notices will be
deemed given upon deposit in the United States mail, postage prepaid.
In all other instances, notices will be deemed given at the time of
actual delivery.
Agreement No. 4686
C. Changes may be made in the names or addresses of persons to whom
notices are to be given by giving notice in the manner prescribed in this
paragraph.
13. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with
a Taxpayer Identification Number.
14.WAIVER. A waiver by CITY of any breach of any term, covenant, or condition
contained in this Agreement will not be deemed to be a waiver of any subsequent
breach of the same or any other term, covenant, or condition contained in this
Agreement, whether of the same or different character.
15. CONSTRUCTION. The language of each part of this Agreement will be
construed simply and according to its fair meaning, and this Agreement will never be
construed either for or against either party.
16. SEVERABLE. If any portion of this Agreement is declared by a court of
competent jurisdiction to be invalid or unenforceable, then such portion will be
deemed modified to the extent necessary in the opinion of the court to render such
portion enforceable and, as so modified, such portion and the balance of this
Agreement will continue in full force and effect.
17. CAPTIONS. The captions of the paragraphs of this Agreement are for
convenience of reference only and will not affect the interpretation of this
Agreement.
18.WAIVER. Waiver of any provision of this Agreement will not be deemed to
constitute a waiver of any other provision, nor will such waiver constitute a
continuing waiver.
19. INTERPRETATION. This Agreement was drafted in, and will be construed in
accordance with the laws of the State of California, and exclusive venue for any
action involving this agreement will be in Los Angeles County.
20.AUTHORITYIMODIFICATION. This Agreement may be subject to and
conditioned upon approval and ratification by the El Segundo City Council. This
Agreement is not binding upon CITY until executed by the City Manager, The Parties
represent and warrant that all necessary action has been taken by the Parties to
authorize the undersigned to execute this Agreement and to engage in the actions
described herein. This Agreement may be modified by written agreement. CITY's city
manager may execute any such amendment on behalf of CITY.
21.ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this
Agreement, agreements ancillary to this Agreement, and related documents to be
entered into in connection with this Agreement will be considered signed when the
Agreement No. 4686
signature of a party is delivered by facsimile transmission. Such facsimile signature
will be treated in all respects as having the same effect as an original signature.
22. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity
between any provision of this Agreement, its attachments, the purchase order, or
notice to proceed, the provisions of this Agreement will govern and control.
23. CAPTIONS. The captions of the paragraphs of this Agreement are for
convenience of reference only and will not affect the interpretation of this
Agreement.
24. FORCE MAJEURE. Should performance of this Agreement be prevented due to
fire, flood, explosion, war, terrorist act, embargo, government action, civil or military
authority, the natural elements, or other similar causes beyond the Parties' control,
then the Agreement will immediately terminate without obligation of either party to
the other.
25. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the
sole agreement between CONTRACTOR and CITY respecting Maintenance,
Installation, Repair and On -call Services. To the extent that there are additional
terms and conditions contained in Exhibit "A" that are not in conflict with this
Agreement, those terms are incorporated as if fully set forth above. There are no
other understandings, terms or other agreements expressed or implied, oral or
written.
Agreement No. 4686
IN WITNESS WHEREOF the parties hereto have executed this contract the
day and year first hereinabove written.
CITYOF EL SEGUNDO
Greg C�
City Ma
ATTEST:
Tra We`d ro
Ci Clerk
Network Integration Company Partners, Inc.
An 6y Cub ly,
Director of Operations
Taxpayer ID No. 02- 0807855
Business License No. 31592
State License No. 904167 B / C -10
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By: &A %() n K jtA�' F'04'1/1
Karl H. Ber, e' Assistant City Attorney
EXHIBIT "A" Agreement No. 4686
PROPOSAL
FOR
ONCALL CITYWIDE LOW VOLTAGE WIRING SERVICES
PROJECT NO.: 14 -07
Company Name: Network Integrations Company Partners. Inc. dba NIC Partners, Inc.
Date August 12 .1 2014
TO THE CITY OF EL SEGUNDO:
In accordance with the City of El Segundo's Notice Inviting Sealed Bids, the undersigned
BIDDER hereby proposes to furnish all materials, equipment, tools, labor, and incidentals
required for the above stated project as set forth in the Plans, Specifications, and contract
documents therefor, and to perform all work in the manner and time prescribed therein.
BIDDER declares that this proposal is based upon careful examination of the work site,
Plans, Specifications, Instructions to Bidders, and all other contract documents. Submittal of
this bid shall be considered evidence that the BIDDER has satisfied himself regarding the
contract documents, access and any other field conditions which may effect bid prices. If this
proposal is accepted for award, BIDDER agrees to enter into a contract with the City of El
Segundo at the unit and/or lump sum prices set forth in the following Bid Schedule.
BIDDER understands that failure to enter into a contract in the manner and time prescribed
will result in forfeiture to the City of El Segundo of the proposal guarantee accompanying
this proposal.
BIDDER understands that a bid is required for the entire work that the estimated quantities
set forth in the Bid Schedule are solely for the purpose of comparing bids, and that final
compensation under the contract will be based upon the actual quantities of work
satisfactorily completed. THE CITY OF EL SEGUNDO RESERVES THE RIGHT TO
INCREASE OR DECREASE THE AMOUNT OF ANY QUANTITY SHOWN AND
TO DELETE ANY ITEM FROM THE CONTRACT. It is agreed that the unit and /or
lump sum prices bid include all apparent expenses, taxes, royalties, and fees. In the case of
discrepancies in the amounts bid, unit prices shall govern over extended amounts, and words
shall govern over figures.
If awarded the Contract, the undersigned further agrees that in the event of the BIDDER'S
default in executing the required contract and filing the necessary � insurance
certificates within ten working days after the date of the City of El Segundo's notice of award
of contract to the BIDDER, including sending by U.S. Mail a Public Works Contract for
signature by the Awardee, the proceeds of the security accompanying this bid shall become
the property of the City of El Segundo and this bid and the acceptance hereof may, at the
I -C -1
EXHIBIT "A" Agreement No. 4686
City of El Segundo's option, be considered null and void.
EQUAL EMPLOYMENT OPPORTUNITY COMPLIANCE
BIDDER certifies that in all previous contracts or subcontracts, all reports which may have
been due under the requirements of any agency, State, or Federal equal employment
opportunity orders have been satisfactorily filed, and that no such reports are currently
outstanding.
AFFIRMATIVE ACTION CERTIFICATION
BIDDER certifies that affirmative action has been taken to seek out and consider minority
business enterprises for those portions of the work to be subcontracted, and that such
affirmative actions have been fully documented, that said documentation is open to inspection,
and that said affirmative action will remain in effect for the life of any contract awarded
hereunder. Furthermore, BIDDER certifies that affirmative action will be taken to meet all
equal employment opportunity requirements of the contract documents.
NONCOLLUSION AFFIDAVIT
BIDDER declares that the only persons or parties interested in this proposal as principals are
those named herein; that no officer, agent, or employee of the City of El Segundo is personally
interested, directly or indirectly, in this proposal; that this proposal is made without connection
to any other individual, firm, or corporation making a bid for the same work and that this
proposal is in all respects fair and without collusion or fraud.
I -C -2
EXHIBIT "A" Agreement No. 4686
BID SCBEDULE
ON CALL CITYWIDE LOW VOLTAGE WIRING SERVICES
PROJECT NO.: 14 -07
Company Name: Network Integration Company Partners, Inc. dba NIC Partners, Inc.
The City of El Segundo is seeking proposals which will result in one or more contracts to
provide data and phone cabling and device installation services for desktop computers,
phones, printers, wireless access points, fax machines, computer servers and other assorted
low voltage devices within and throughout City of El Segundo facilities. The requirements
for the work are further described in Section III and Section IV.
It is the intent of the City of El Segundo to receive responses and, if appropriate, conduct
individual interviews in order to select one or more firms which, in the opinion of the City of
El Segundo, are best suited to perform the work. The purpose of this, therefore, is to provide
the City of El Segundo with the information necessary in order to select the firms. Following
receipt of proposals the City of El Segundo may, at its discretion, elect to shortlist to a select
few to participate in the interview stage of the selection process.
The next page shows an example of a filled out PROJECT PRICING SUBMISSION form.
Tthree (3) sample projects will assist the City of El Segundo in determining contract price
structure and will be used in part of the evaluation process. The sample projects include job
walkthrough, estimation of cable needed, estimation of termination requirements, estimation
of hardware and labor.
Complete the section entitled PROJECT PRICING SUBMISSION on page I -C -S later in this
section for sample projects one, two and three. Also complete the section entitled
ADITIONAL AWARD CRITERIA on page I -C -8 to be considered for the project.
All work must be performed Monday through Friday between the hours of 8:00ain and 5:00
pm unless otherwise agreed upon. All voice cables are colored white. All data cables are
colored blue. All cables are minimum rated as Category 6. All work will meet or exceed
TIA /EIA standards for telephone and data installations. End -user keystone jacks are color
coded White for Telephone and Blue for Data.
Price(s) shall include all labor, equipment, materials, transportation, overhead, travel, profit,
insurance, sales and other taxes, licenses, incidentals, and all other related costs necessary to
meet the work requirements.
1 -C -3
EXHIBIT "A"
Agreement No. 4686
Company Name: Network Integration Company Partners. Inc. dba NIC Partners, Inc,
PROJECT# LABOR HOURS LABOR RATE LABOR TOTAL MATERIALS CA 9.75 %TAX TOTAL PRICE
EXAMPLE 1 10.00
Instructions
$500.00 1 $100.00 � $9.75 1 $609.75
1: Estimate the labor hours and then enter into the labor hours cell.
2: Enter your labor rate in the Labor Rate Cell.
3: Multiply the labor hours cell by the labor rate cell and enter the value into the Labor Total Cell.
4: Create and attach a material worksheet showing individual item quantities and costs.
5: Enter the sum of material costs from your worksheet into the Materials Cell.
6: Calculate tax as 9.75% of the value in the materials cell and enter the value in the CA 9.75% TAX cell.
7: Add the Labor Total, Materials, and CA Tax together and place in the Total Price Cell.
I -C -4
nc '
riicpartners
EXHIBIT "A"
11981 Jack Benny Drive, Suite 103
Rancho Cucamonga, CA 91739
(909) 919 -2800
(909) 919 -7997
CL #904167
CITY OF EL SEGUNDO
CITYWIDE LOW VOLTAGE WIRING SERVICES
PROJECT NO.: 14 -07
Agreement No. 4686
8.405*
$
68.85
$
578.68
$
327.37
$
31.92
PROJECT # LABOR HOURS
LABOR RATE
LABOR TOTAL
MATERIALS
CA 9.75% TAX
TOTAL PRICE
1
$
-
I $
-
$
118.80
8.405*
$
68.85
$
578.68
$
327.37
$
31.92
$
937.97
1 ** 1
$
118.80
1.$
118.80
$
-
I $
-
$
118.80
GRAND TOTAL $ 1,056.77
PROJECT #1 DESCRIPTION:
Installation of 1 voice, 2 data connections to end user through a plenum
floating ceiling environment (200' cable length).
PROJECT # LABOR HOURS LABOR RATE LABOR TOTAL MATERIALS CA9.75% TAX TOTAL PRICE
2
23.25*
$
68.85
$
1,600.76
$
5,234.26
$
510.34
$
7,345.36
5 **
1 $
118.80
$
594.00
$
$ 54.39
1 $
0.75 **
$
594.00
GRAND TOTAL $ 7,939.36
PROJECT #2 DESCRIPTION:
Installation of (1) 48 strand Pre - Terminated Dual LC Single Mode Fiber Optic Cable and (2) New Rack
Mount 48 Port Fiber Housings to existing racks through a plenum floating ceiling environment
(450' cable length).
PROJECT #3 DESCRIPTION:
Installation of (1) City provided 55" LED monitor at eye level to an office wall (drywall over metal studs),
(1) HDMI cable through a plenum floating ceiling environment (45' cable length) from monitor to
opposite wall in office and (1) HDMI cable through a plenum floating ceiling environment (15' cable
length) from monitor to wall under monitor at standard plug height.
*Cable Tech
* *PM
m
PROJECT # LABOR HOURS LABOR RATE
LABOR TOTAL
MATERIALS
CA 9. ?5% TAX
TOTAL PRICE
® 3 4.4*
$ 68.85
$ 302.94
$ 557.84
$ 54.39
. ... _.
$ 915.17
0.75 **
$ 118.80
$ 89.10
$
$
$ 89.10
GRAND TOTAL
$ 1,004.27
PROJECT #3 DESCRIPTION:
Installation of (1) City provided 55" LED monitor at eye level to an office wall (drywall over metal studs),
(1) HDMI cable through a plenum floating ceiling environment (45' cable length) from monitor to
opposite wall in office and (1) HDMI cable through a plenum floating ceiling environment (15' cable
length) from monitor to wall under monitor at standard plug height.
*Cable Tech
* *PM
EXHIBIT "A" Agreement No. 4686
Company Name: Network Integr tion Company Partners Inc. dba NIC Partners, Inc.
Sample Project #1 (for Evaluation Purposes)
Installation of 1 voice, 2 data connections to end user through a plenum floating ceiling
environment (200' cable length).
The following connection services will be performed:
• Installation of 1 voice (Category 6)
• Installation of 2 data (Category 6)
• Mounting of box, faceplate and installation of Keystone connectors.
• Termination of cable to client connectors.
• Termination of voice cable to Telephone 110 block
• Termination of data cables to data patch panel.
• Testing of cables.
• Labeling of 110- block and data patch panel to City of El Segundo specifications.
• Report of job completion to City of El Segundo.
I -C -5
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EXHIBIT "A" Agreement No. 4686
Company Name: Network Integration Company Partners, Inc. dba N1C Partners, Inc.
Sample Project #2 (for Evaluation Purposes)
Installation of (1) 48 strand Pre - Terminated Dual LC Single Mode Fiber Optic Cable
and (2) New Rack Mount 48 Port Fiber Housings to existing racks through a plenum
floating ceiling environment (450' cable length).
The following connection services will be performed:
• Installation of l Fiber Optic Cable (Pre - Terminated 48 Strand Single Mode Fiber)
• Installation of 1 Inner -Duct for Fiber Optic Cable
• Installation of 2 Rack Mount Housings (48 Port)
• Mounting of Housing and installation of Dual LC panels and blanks.
• Connection of fiber to dual -LC panels.
• Testing of cables.
• Labeling to City of El Segundo specifications.
• Report of jab completion to City of El Segundo.
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Agreement No. 4686
EXHIBIT "A" Agreement No. 4686
Company Name: Network Integration Company Partners, Inc. dba NIC Partners, Inc.
Sample Project #3 (for Evaluation Purposes)
Installation of (1) City Provided 55" LED Monitor at eye level to an office wall (drywall
over metal studs), (1) HDMI Cable through a plenum floating ceiling environment (45'
cable length) from Monitor to opposite wall in office and (1) HDMI Cable through a
plenum floating ceiling environment (15' cable length) from Monitor to wall under
Monitor at standard plug height.
The following connection services will be performed:
• Mounting of (1) City Provided 55" Monitor (Low Profile Bracket Required)
• Installation of (1) HDMI Cable to Opposite Wall
• Installation of (1) HDMI Cable to Wall under Monitor
• Mounting of box, faceplate and installation of connectors.
• Testing of cables.
• Labeling to City of El Segundo specifications.
• Report of job completion to City of El Segundo.
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EXHIBIT "A" Agreement No. 4686
Company Name: Network Integration Company Partners, Inc. dba NIC Partners, Inc.
y ��{^' dlj $ 77 X #; f ±� t �G - ,ry^'Yq�7�9,ryu d N riy,' ✓ i �+,Y n „�Ry '�k,'p,/ y p p'ar^dy MGr M r �jyM.�"l� d u e l d P 5
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8.405 (Cable Tech) $68.85 (Cable Tech
1 1.00 (PM) $118.90 (PM) $697.48 $327,37 $31.92 $1,056,77
,. .....�....._...
2 23,25 (Cable Tech) 68,85 (Cable Tech $2,194.76 $5,234.26 $510.3 34 $7,,9393 9.36
5.00 (PM) $118.80 (PM)
4.4 (Cable Tech) $68.85 (Cable Tech
3 0.75 (PM) $118.e0 (PM) $392.04 $557.84 $54.39 $1,004.27
Instructions
1: Estimate the labor hours and then
enter into the labor hours cell
2: Enter your labor rate in the Labor Rate Cell.
3: Multiply the labor hours cell by the labor rate cell and enter the value into the Labor Total Cell.
4: Create and attach a material worksheet showing individual item quantities and costs.
5: Enter the sum of material costs from your worksheet into the Materials Cell.
6: Calculate tax as 9.75% of the value in the materials cell and enter the value in the CA 9.75% TAX cell,
7: Add the Labor Total, Materials, and CA Tax together and place in the Total Price Cell.
ADDITIONAL AWARD CRITERIA
What percentage of mark -up, above cost, is charged for materials? 20% " "" -
How many hours will it take for your company to respond on -site for:
Evaluation o J o site for q uote: Hours
Scheduled mmm_
Scheduled work: 72 Hours
t -C -8
EXHIBIT "A" Agreement No. 4686
Company Name: Network Integration Company Partners. Inc. dba NIC Partners, Inc.
BIDDER'S INFORMATION
Company Name: Network Integration Company Partners, Inc. dba NIC Partners Inc.
BIDDER certifies that the following information is true and correct:
Form of Legal Entity (i.e., individual, partnership, corporation, etc.)
rnrnnratinn
If corporation, State of Incorporation (i.e., California) - California
Business Network Integration Company Partners, Inc. dba NIC Partners, Inc.
-
Address 11981 Jack Benny Drive, Suite 103
Rancho Cucamoa, CA 91739
Telephone No. (909) 919 -2800
Facsimile No. 909 919 -7997
State Contractor's License No. and Class 904107.1 C -10
Original Date Issued 9128/2007 Expiration Date 9/3012015
The following are the names, titles, addresses, and phone numbers of all individuals, firm
members, partners, joint venturers, and /or corporate officers having principal interest in this
proposal:
Franklin Paul Spaeth; RMO/CEO /President Andy Cuberly, Director of Operations
11981 Jack Benny Drive, Suite 103 11981 Jack Benny Drive, Suite 103
Rancho Cucamonga, CA 91739 Rancho Cucamonga, CA 91739
The date of any voluntary or involuntary bankruptcy judgments against any principal having an
interest in this proposal is as follows:
All current and prior DBA's, aliases, and /or fictitious business names for any principal having
an interest in this proposal are as follows:
NIC Partner._ Inc::
I -C -9
EXHIBIT "A"
Agreement No. 4686
PROPOSERS: Please show RFP number, date, and time on RFP opening on the envelope
containing your proposal.
The undersigned as Proposer, declares that the only persons or parties interested in this
proposal is made without collusion with any person, firm or corporation. Your signature on
this document, should you be awarded the contract as defined in this RFP, signifies that you
have fully read and understood this proposal and will comply with all specifications,
conditions, unit prices, terms, and delivery of the proposal unless otherwise noted in the
"exceptions" portion of the proposal.
Name of Network Integration Company Partners, Inc. Director of Operations
Offeror dba NIC Partners, Inc. Title:
(Firm):
Authorized Auaust 12. 2014
Signature: Date:
Printed/Typed Andy Cuberly Mailing 11981 Jack Benny Drive, Suite 103
Name: Address:
919 -2800 x. 2839 City, Rancho Cucamonga, CA 91739
Phone: (909) State,
Zip:
919_7997 E -Mail acuberlyt@nicpartnersinc.com
Fax: (909) Address:
I -C -10
EXHIBIT "A" Agreement No. 4686
Company Name: Network Integration Company Partners, Inc. dba NIC Partners, Inc.
IN WITNESS WHEREOF, BIDDER executes and submits this proposal with the names,
titles, hands,
and seals of all a forenamed principals this i Z"" day of AM sf , 2014.
BIDDER
Network Integration Company Partners, Inc. dba NIC Partners, Inc.
Subscribed and sworn to this day of_µ,,, . ..........m, 20_ ............ _.
NOTARY PUBLIC
P jam '_ Ci.+[ac hcc-
I -C -11
EXHIBIT "A"
CALIFORNIA ALL - PURPOSE ACKNOWLEDGMENT
State of California _
County of <�;? n Y
Agreement No. 4686
On Oao1' p !1)� T before m @, Here insert N ndTllletof the mOfficer
personally appeared ' u i 7 ,be,"
Names of Signer(s)
qt REEN DOMINICA FIOLA
Commission # 1963244
Notary Public - California
San Bernardino County
My Comm ft ire ,tan 612016
Place Nolary Seal Above
CIVIL CODE 111189
who proved to me on the basis of satisfactory
evidence to be the person(o whose name(o is /are
subscribed to the within instrument and acknowledged
to me that he /s"Atiey executed the same in
his /her /their authorized capacity(ies), and that by
his/her /their signature(e) on the instrument the
person(, or the entity upon behalf of which the
person(43) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the
laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature:
Signalura of Notary Public
OPTIONAL
Though the information below is not required by law, It may prove valuable to persons relying on the
and could prevent fraudulent removal and reattachment of this form to another document.
Description ttac a ocument
Title or Type of Document: __ ------- ------ „_,__.
Yp -._... - ............. ......m._.�....................
Document Date:
Signer(s) Other Than Named Above: „
Capacity(les) Claimed by Signer(s)
Signer's Name:
C=1 Corporate Officer — Title(s):
C_l Individual
❑ Partner — ❑ Limited ❑ General
❑ Attorney in Fact
❑ Trustee
❑ Guardian or Conservator
❑ Other:
Signer Is
Number of�Pa(aes:
l " " "'Arporate Officer — Title( s) :.......... .............................
l Individual
❑ Partner — ❑ Limited ❑ General TIP If thumb here
❑ Attorney in Fact
❑ Trustee
❑ Guardian or Conservator
❑ Other:
Signer Is Representing
0 2010 National Notary Association • NationalNotary.org • 1- 800 -US NOTARY (1 -B00 -676 -6027) llem #5907
EXHIBIT "A" Agreement No. 4686
PROPOSAL GUARANTEE
BID BOND
This Bond not
KNOW ALL required for this
contract. lithe
City of El SegOilaq, in Tac penai s which is
ten (10 %) percent of the total amount bid by BIDDER to the City of El Segundo for the
above stated project, for the payment of which sum, BIDDER and SURETY agree to be
bound, jointly and severally, firmly by these presents.
THE CONDITIONS OF THIS OBLIGATION ARE SUCH that, whereas BIDDER is
about to submit a bid to the City of El Segundo for the above stated project, if said bid is
rejected, or if said bid is accepted and a contract is awarded and entered into by BIDDER in
the manner and time specified, then this obligation shall be null and void, otherwise it shall
remain in full force and effect in favor of the City of El Segundo.
IN WITNESS WHEREOF the parties hereto have set their names, titles, hands, and seals
this
day of 20,
BIDDER*
SURETY*
Subscribed and sworn to this day of _, 20
NOTARY PUBLIC
*Provide BIDDER/SURETY name, title, address and telephone number and the name, title,
address and telephone number for authorized representative.
I -C -12
EXHIBIT "A" Agreement No. 4686
CONTRACTOR'S LICENSE DECLARATION
(Business and Professions Code Section 7028.15)
1. BIDDER'S Contractor's License Number is:
904167 Class No.: B / C -10
2. The expiration date of BIDDER'S Contractor License is
RPn har Irlth , 2015
3. BIDDER acknowledges that Section 7028.15(e) of the Business and
Professions Code provides as follows:
"A licensed contractor shall not submit a bid to a public agency unless his or
her contractor's license number appears clearly on the bid, the license
expiration date is stated, and the bid contains a statement that representations
herein are made under penalty of perjury. Any bid not containing this
information, or a bid containing information which is subsequently proven
false, shall be considered non- responsive and shall be rejected by the public
agency."
The undersigned declares, under penalty of perjury, that the representations
made by the undersigned in this bid proposal are true and correct.
Executed on August 12 , 2014 , at
Rancho Cucamonaa. California (insert City and State where Declaration
signed).
tat�rre
Anciv Cuherlv
Typed Name
Director of Onerations
Title
Network Integration Company Partners, Inc.
Company Name
I -C -13
EXHIBIT "A"
Agreement No. 4686
Company Name: Network Integration Compprrnom, Btc. dba NIC Partners, Inc..
NON - COLLUSION AFFIDAVIT
TO BE EXECUTED BY BIDDER AND SUBMITTED WITH BID
State of California
) ss.
County Of Los Angeles)
Andy Cuberly being first duly sworn, deposes and say that he or she is
1,retcfmcfrattle _ of Network [ntearaton Company Partners, Inc.
the party malting the foregoing bid that the bid is not made in the interest of, or on behalf of,
any undisclosed person, partnership, company, association, organization, or corporation; that
the bid is genuine and not collusive or sham; that the BIDDER has not directly or indirectly
induced or solicited any other BIDDER to put in a false or sham bid, and has not directly or
indirectly colluded, conspired, connived, or agreed with any BIDDER or anyone else to put
in a sham bid, or that anyone shall refrain from bidding; that the BIDDER has not in any
manner, directly or indirectly, sought by agreement, communication, or conference with
anyone to fix the bid price of the BIDDER or any other BIDDER, or to fix any overhead,
profit, or cost element of the bid price, or of that of any other BIDDER, or to secure any
advantage against the public body awarding the contract of anyone interested in the proposed
contract; that all statements contained in the bid are true; and further, that the bidder has not,
directly or indirectly, submitted his or her bid price or any breakdown thereof, or the contents
thereof, or divulged information or data relative thereto, or paid, and will not pay, any fee to
any corporation, partnership, company association, organization, bid depository, or to any
member or agent thereof to effectuate a collusive or sham bid.
Sigrilature
A�W dv Cuber v __
Typed Name
Director of O erations
Title
I -C -14
Network Integration Company Partners, Inc.
Name of Bidder /Company Name
August12 2014
Date
EXHIBIT "A"
Agreement No. 4686
CompanyName:_Network Int gratgii C orrtp�n Partners, Inc. dba NIC Partners, Inc.
WORKER'S COMPENSATION CERTIFICATION
Section 1861 OF THE LABOR CODE
(Workers' Compensation)
Pursuant to Section 1861 of the Labor Code, the BIDDER, in submitting his /her
PROPOSAL, shall sign the following certification:
"I am aware of the provisions of Section 3700 of the Labor Code which require every
employer to be insured against liability for workers' compensation or to undertake self -
insurance in accordance with the provisions of that code, and I will comply with such
provisions before commencing the performance of the work of this contract."
Signature of Bidder:
Title: Director of Operations
Business Name: Network Integration Company Partners, Inc. dba
NIC Partners. - Inc .............................. ........ ....... rr........... --
Business Address: 11981 lack Bennv Drive Suite- 103
Rancho Cucamonga, CA 91739
Telephone Number: 909 919 -2800
Dated this 12th day of Auaust , 2014 ,
I -C -15
EXHIBIT "A" Agreement No. 4686
DESIGNATION OF SUBCONTRACTORS
CITY ON -CALL SERVICES CONTRACTS
PROJECT NO.: PW XX -XX
Company Name: This form not required
BIDDER work which peg _ subcontractors are n portions re of
the work which a end to procure
materials and cu not to be used on this
Name of contract. Estimated
Su contract $ Amount
(Number and Street)
(City, Zip Code)
I -C -16
EXHIBIT "A"
Company Name: Network Integration Company Partners, Inc. d -
REFERENCES
Agreement No. 4686
Company Name: Network Integration Company Partners, Inc. dba NIC Partners, Inc.
The following are the names, addresses, and telephone numbers for public agencies for
which BIDDER has performed similar work as the prime contractor or major subcontractor
within the past five (5) years:
1. Project Title: ERate 14 Cahlinn Prniert
Location: Colton Middle School - 670 W. Laurel Street, Colton, CA 92324
Colton Joint Unified School District - 1212 Valencia Drive, Colton, CA 92324
Name and address of owner
David Thurston - 909 580 -6670
Name and current telephone number of person familiar with project
Type of Work: Cabling
Contract amount: $ 74.935..08 ----- .n.y..- _ Date completed:
4/15/2014
Amount of work done by my /our firm under contract
84430.75
Did your firm have any financial interest in Project?
2. Project Title: ERate 14 Cabling Project
Location: McKinley Elementary School - 600 W. Johnston St., Colton, CA 92324
Colton Joint Unified School District - 1212 Valencia Drive, Colton, CA 92324
Name and address of owner
David Thurston - (909) 580 -6670
Name and current telephone number of person familiar with project
Type of Work: Cabli
Contract amount: $ 79,030.99
I -C -17
Date completed:
EXHIBIT "A" Agreement No. 4686
6/30/2014
Amount of work done by my /our firm under contract
$._ „_79;.54071
Did your firm have any financial interest in Project?
Yes
3. Project Title: ERate 14 C nhlinn Prniort
Location: Lewis Elementary School - 18040 San Bernardino Ave., Bloomington, CA 92316
Colton Joint Unified School District - 1212 Valencia Drive, Colton, CA 92324
Name and address of owner
David Thurston - )909) 580 -6670
Name and current telephone number of person familiar with project
Type of Work: Cabling
Contract amount: $ 111,587.85 Date completed:
_m_ 0 stress
Amount of work done by my /our firm under contract
$ 134,11.1.65._
Did your firm have any financial interest in Project?
YPs
Company Name: Network Integration Company Partners, Inc. dba NIC Partners, Inc,
4. Project Title: ERate 14 Cabling Prnipr_.t
Location: Crestmore Elementary School - 18870 Jurupa Ave.. Bloominaton. CA 92316
Colton Joint Unified School District - 1212 Valencia Drive, Colton, CA 92324
Name and address of owner
David Thurston - 909 580 -6670
Name and current telephone number of person familiar with project:
Type of Work: Cablinq
Contract amount: $ 135423 Date completed:
7/14/2014
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EXHIBIT "A" Agreement No. 4686
Amount of work done by my /our firm under contract
$ 146.908.22
Did your firm have any financial interest in Project?
Yes
5. Project Title: E,Rate 14 C;nhlinn
Location: Slover Mountain H1 2h School -18829 Orange St. Bloomington, CA 92316
Colton Joint Unified School District - 1212 Valencia Drive. Colton. CA 92324
Naive and address of owner
David Thurston - (909) 580 -6670
Name and current telephone number of person familiar with project:
Type of Work: Cablinq
Contract amount: $_ 108,050.92 Date completed:
In progress
Amount of work done
$.....,68.587.86, -
Did your firm have
Yes
by
my /our
firm
under
contract
any
financial
interest
in
Project?
Bidder may attach additional reference pages if necessary.
The following are the names, addresses, and telephone numbers for all brokers and sureties
from whom BIDDER intends to procure insurance:
Hub International Insurance Services, Inc,. (877) 825 -2681
4371 Latham Street,, Suite 101, Riverside, CA. 92501
CastlePoint National Insurance Comganv (714) 454 -5994
9,22 S, RivPrGirlP Playa_ ('hirann II 60606
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EXHIBIT "A" Agreement No. 4686
Company Name: Network Integration Comanw Partners, Inc. dba NIC Partners, Inc.
BIDDER'S STATEMENT OF
PAST CONTRACT DISQUALIFICATIONS
Citywide Low Voltage Wiring Services
PROJECT NO.: 14 -07
Company Name: Network Integration Company Partners, Inc. dba NIC Partners, Inc.
Please state all instances of being disqualified, removed, or otherwise prevented from bidding
on, or completing, a federal, state, or local government project due to a violation of a law or
safety regulation.
1. Have you ever been disqualified from any government contract?
Yes ❑ No X
2. If yes, explain the circumstances:
er" s Si
Andv Cuberly
Name (Please Print)
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EXHIBIT "A" Agreement No. 4686
LL _Company Name: - Networ integration Company Partners, Inc. dba NIC Partners, Inc. _W..
INSURANCE REQUIREMENTS
[MUST BE SUBMITTED WITH PROJECT PROPOSAL]
Citywide Low Voltage Wiring Services, PROJECT NO.: 14 -07
CompanyNaine: Network Integration Company Partners, Inc. dba NIC Partners, Inc.
To be awarded this contract, the successful bidder must procure and maintain the following types of
insurance with coverage limits complying, at a minimum, with the limits set forth below:
Type of Insurance Limitsp
Commercial general liability: $2,000,000
Business automobile liability: $1,000,000
Workers compensation: Statutory requirement
Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No.
CG 00 01 11 85 or 88. The amount of insurance set forth above must be a combined single limit per
occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability
policies must be endorsed to name the City, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed "primary" such that
any other insurance that may be carried by the City will be excess thereto. Such endorsement must be
reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance must be on an
"occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to the City.
Insurer will agree in writing to waive all rights of subrogation against the City, its officers, officials,
employees and volunteers for losses arising from work performed by Contractor for the City.
Automobile coverage must be written on ISO Business Auto Coverage Form CA 00 01 06 92,
including symbol 1 (Any Auto).
The Consultant must furnish to the City duly authenticated Certificates of Insurance evidencing
maintenance of the insurance required under this Agreement, endorsements as required herein, and
such other evidence of insurance or copies of policies as may be reasonably required by the City from
time to time. Insurance must be placed with admitted insurers with a current A.M. Best Company
Rating equivalent to at least a Rating of "A:Vll." Certificate(s) must reflect that the insurer will
provide thirty (30) day notice of any cancellation of coverage. The Consultant will require its insurer
to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail
written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to
any notice provisions.
The City requires California Worker's Compensation Coverage with the associated Waiver. Out -of-
state coverage will not be accepted in lieu of the California coverage, because the work is being
performed in the State of California.
By signing this fonn, the bidder certifies that it has read, understands, and will comply with these
insurance requirements if it is selected as the City's coJrsaIltar . ailm -e to provide this insurance will
render the August 12, � proposal "nonresponsive."
bidder's posal nozrre .
Date adder's S gnats ne -
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EXHIBIT "A" Agreement No. 4686
END PROPOSAL SECTION
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