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2015 May 19 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 19, 2015 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to interview candidates for the
Economic Development Advisory Council.
(Fiscal Impact: None)
Recommendation — 1) Interview candidates; 2) Announce appointments at the
7:00 PM, May 19, 2015 City Council Meeting, if any; 3) Alternatively, discuss and
take other possible actions related to this item.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Costigan vs. City of El Segundo, LASC Case No. BC556980
3. Penuelas vs. City of El Segundo, LASC Case No. BC523072
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-2- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
2
E
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
3
3
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and Possible action to interview candidates for the Economic Development
Advisory Council. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Interview candidates.
2. Announce appointments at the 7:00 p.m., May 19, 2015 City Council meeting, if any
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Application of candidates
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Number of openings listed below:
Four positions open on Economic Development Advisory Council
Candidate
Applying to: GCBs
1. Lance Ralls
Economic Development Advisory Council
2. Michael Mothner
Economic Development Advisory Council
3. Rob Croxall —
Conference Call 310 -529-
3717
Economic Development Advisory Council
0
ac W, L t COMMA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 19, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Brandon Cash, Pastor, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Council Member Dugan
2
PRESENTATIONS
a) Presentation of Investment Portfolio Report — Treasury Department
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to announce the appointments to the
Economic Development Advisory Council.
(Fiscal Impact: None)
Recommendation — 1) Announce the appointees to the Economic Development
Advisory Council, if any; 2) Alternatively, discuss and take other possible actions
related to this item.
E. CONSENT AGENDA
5
WE
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 3005864 through 3006031 on Register No. 15 in the total
amount of $985,737.16 and Wire Transfers from 04/20/15 through 05/03/15
in the total amount of $831,299.36.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
3. Regular City Council Meeting Minutes of May 5, 2015.
Recommendation — Approval.
4. Consideration and possible action to receive and file this report regarding
emergency work to repair dwelling units at the Park Vista Senior Housing
Facility due to water intrusion without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ")§ 1 -7 -12 and 1 -7A-4.
(Fiscal Impact: $50,000.00)_
Recommendation — 1) Receive and file this report regarding emergency work to
repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other possible action related to this item.
5. Consideration and possible action to accept as complete the Water Plant
Carpet Removal and Replacement Project, No. PW 13 -21.
(Fiscal Impact: $38,715.50
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other possible actions related to this item.
C:
11
6. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for the FY 14/15 Sidewalk, Curb and Gutter Replacement
Project. Project. No. PW 14 -16.
(Fiscal Impact: $500,000.00)
Recommendation — 1) Adopt the attached resolution approving Plans and
Specifications for the FY 14/15 Sidewalk, Curb and Gutter Replacement Project;
2) Authorize staff to advertise the project for receipt of construction bids; or 3)
Alternatively, discuss and take other possible actions related to this item.
7. Consideration and possible action regarding the approval of a first
amendment to an existing Professional Services Agreement with Lilley
Planning Group to increase the amount of the agreement by $47,000 for a
total of $72,000 for planning consulting services.
(Fiscal Impact: $47,000 - previously budgeted for FY 2014/2015) _
Recommendation — 1 Authorize the City Manager to execute a first amendment
y g
to an existing Professional Services Agreement to increase the funding by
$47,000.00 approved as to form by the City Attorney; 2) Alternatively, discuss
and take other possible action related to this item.
8. Consideration and possible action regarding the approval of a first
amendment to an existing Professional Services Agreement with Pacific
Municipal Consultants ( "PMC ") to increase the amount of the agreement by
$43,000 for a total of $78,000 for planning consulting services.
(Fiscal Impact: $43,000 - previously budgeted for FY 2014/2015)
Recommendation — 1) Authorize the City Manager to execute a first amendment
to an existing Professional Services Agreement to increase the funding by
$43,000 for a total of $78,000 approved as to form by the City Attorney; 2)
Alternatively, discuss and take other possible action related to this item.
9. Consideration and possible action to approve Final Vesting Map No. 72287,
a twenty -four (24) lot subdivision located at 710 North Nash Street.
Applicant CDC Mar Campus, LLC.
(Fiscal Impact: None)
1) Adopt a Resolution which approves Final Vesting Map No. 72287 and
authorize the City Manager, or designee, to sign such Map in a form approved by
the City Attorney; and /or 2) Alternatively, discuss and take other possible related
action to this item.
VA
12
10. Consideration and possible action regarding approval of a permanent half-
time Administrative Specialist in the Water Division of Public Works.
Fiscal Impact: $20,000 estimated
Approve a permanent half -time Administrative Specialist position in the Water
Division of Public Works; 2) Alternatively, discuss and take other possible action
related to this item.
F. NEW BUSINESS
11. Consideration and possible action regarding FY 2014 -2015 Midyear
Financial Review.
(Fiscal Impact: None)
Recommendation — 1) Receive and File FY 2014 -15 Midyear Financial Review;
2) Alternatively, discuss and take other possible action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan -
Mayor Pro Tern Jacobson —
Mayor Fuentes —
13
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME:
NAME:
0
14
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
Presentation of Investment Portfolio Report
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
MEETING DATE: May 19, 2015
AGENDA HEADING: Presentation
1. Receive and File
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Investment Portfolio Report — March, 2015
FISCAL IMPACT: $ None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Dino Marsocci, Deputy City Treasurer II
REVIEWED BY: Crista Binder, Treasurer '
APPROVED BY: Greg Carpenter, City Ma ager
BACKGROUND & DISCUSSION:
The Treasury Department presents the March, 2015 Investment Portfolio Report which provides a status
of Treasury Investment activities and related economic indicators.
This report will be created and submitted to Council on a quarterly basis. The report will also be posted
to the City's web site under the Treasury Department.
15
16
Date: May 19, 2015
From: Office of the City Treasurer
To: El Segundo City Council
RE: Investment Portfolio Report —As of March 31, 2015
This report will serve as a summary for the City of El Segundo's Treasury Department investment reporting,
compliance, investment environment and future plans; as well as subsidiary schedules which will support the
Portfolio Summary and provide additional analysis of our investments.
Investment Summarv:
The investments as of March 31, 2015 are as follows:
March Portfolio Summary
Securitv Tvr)e Cost Market value
Government
10,914,722.50
10,895,534.10
Corp. Bonds
3,801,142.77
3,784,602.50
CD's
8, 328, 000.00
8, 362, 318.72
Union Bank
23,043,865.27
23,042,455.32
Trust
LAW Immediate
$11,001,968.56
$11,001,968.56
LAW - LAWA
$19,171,237.51
$19,171,237.51
LAW Subtotal
$30,173,206.07
$30,173,206.07
Total Invested
53,217,071.34
53,215,661.39
Trust Acct. Cash
-
-
Chase Bank -
$24,943,786.80
24,943,786.80
Cash
Market
% of
Total
13.94%
4.84%
10.70%
29.48%
14.08%
24.53%
38.60%
68.09%
31.91%
Total Portfolio 78,160,858.14 78,159,448.19 100.00%
I
Page I 1
17
The portfolio Breakdown by Short Term (< 1 year) and Long Term is:
" Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
Investment
Short Term
Long Term
Total
Portfolio Value Market
$ 33,522,317
$ 19,693,345
$ 53,215,661
Effective Yield
0.328%
0.986%
0.571%
Wtd. Maturity
20.00
2.4 Years
0.92 Years
-Average
Benchmark Yield
0.05%
0.89%
0.26%
" Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
Investment
Maximum
Maximum
Minimum
City of El
In
Type
Maturity
Specified %
Quality
Segundo
Compliance
of Portfolio
Requirements
I Investments
Y/N
Local Agency
Bonds
5 years
None
None
°
0.00%
Y
U. S Treasury
Obligations
5 years
None None
°
0.00 /°
Y
US Agency
Obligations
5 years
None None
°
13.96 /°
Y
Negotiable
Certificates of
5 years
30% None
10.71%
Y
Deposit
Medium Term
Notes
5 years
30% "A" Rating
4.85%
Y
Local Agency
Investment
N/A
None None
38.7%
Y
Fund (LAIF)
Investment Environment:
The current investment environment for the types of investments we are allowed to purchase remains one of very
low returns. Since security and liquidity are more important than rate of return in our policy, we are limited to very
low risk investments which therefore have a lower interest rate. The Federal Reserve has not raised interest rates as
soon as many expected, and may not raise rates until September or December of 2015. While unemployment and
GDP are at acceptable levels, low inflation /deflation, and unstable international markets are causing rates to remain
lower for a longer time than was anticipated earlier this year. While short-term rates have not changed very much
from December 311t to March 311t, the long -term rates have decreased to below the December rates. This is two
Quarters in a row where the long -term rates have declined from the prior Quarter.
Page 12
irz
The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise
over the next few years, we want to time our investments to take advantage of the increases as they occur.
1.80
1.60
1.40
1.20
v
m
CD
1.00
a►
L
CD 0.80
0
0.60
0.40
0.20
0.00
US Treasury Bonds Yield Curve as of 3/31/15
1.65
1 Mo 3 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr
3/31/2015
--&-12/31/2014
Composite Bond Rates (as of 3/31/15
US Treasury Bonds
Maturity
Yield
0.01
Yesterday Last Week
0.03 0.01
Last Month
3 Month
0.01
6 Month
0.09
0.09
0.09
0.06
2 Year
0.54
0.56
0.91
0.55
0.62
3 Year
0.88
0.91
1
5 Year
1.38
1.41
1.36
1.5
Municipal Bonds
Yield Yesterday Last Week Last Month
_ Maturity
2yr AA
2yr AAA
0.71
0.71
0.61
0.72
0.65
0.68
0.55
0.6
2yr A
0.84
0.85
0.86
0.76
5yr AAA
1.28
1.29
1.27
1.14 _
5yr AA
1.37
1.36
1.31
1.3
5yr A
1.44
1.41
1.37
1.36 '
Page 13
19
Corporate Bonds
Maturity
Yield
Yesterda .
Last Week
Last Month
2yr AA
0.81
1.03
0.83
1.06
1.66
0.81
0.82
2yr A
1.05
1.02
5yr AAA
1.61
1.63
1.58
5yr AA
1.84
1.82
5yr A
2.03
—
2.06
2
2.07
Data provided by ValuBond.
Source: http:ll firiance .Vahoo.com /bondsfcomposite bored rates
Cash Flow Analvsis:
The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are
received in the second quarter of the fiscal year, January thru March, primarily due to Business License Renewals and
the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well.
Our investments will be purchased with the liquidity relative to our cash flow needs.
Rolling 12 Month Cash Flow Analysis Total Receipts
- Total Disbursements
16,000,000 —
This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger
disbursements occur in the fourth quarter of the fiscal year, July thru September. During this period, we
have significant payments to CalPERS for our Other Post - Employment Benefits, a payment to ICRMA for our
Page 14
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citywide insurance premiums, and a large infrastructure payment for roadwork which was completed
several years ago.
6,000,000
4,000,000
2,000,000
C
(2,000,000)
(4,000,000)
(6,000,000)
Rolling 12 Month Net Change in Cash Net Change in
Cash
Apr -14 May -14 Jun -14 Jul -14 Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15
Additional Economic Indicators:
Economic Projections from September Meeting
The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding
whether or not to change interest rates going forward.
The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by
the economy during the period measured, including personal consumption, government purchases, private
inventories, paid -in construction costs and the foreign trade balance (exports are added, imports are
subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes.
The target level for GDP is in the 2.5% to 3.5% range.
The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work.
The target level for Unemployment is around 5.6 %.
The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a
measure of goods and services targeted toward individuals and consumed by individuals. The long term
inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to
the nature of their potential price swings.
Page 15
21
Fed Economic Projections (central tendencies as of March 2015)
2015
2016
2017
Longerrun
Change in real GDP
2.3 to 2.7
2.3 to 2.7
2.0 to 2.4
2.0 to 2.3
September projection
2.6 to 3.0
2.5 to 3.0
2.3 to 2.5
2.0 to 2.3
Unemployment rate
5.0 to 5.2
4.V to :4.1
4,16 ta 5, 1
5.0 to 5.2
December projection
5.2 to 5.3
5.0 to 5.2
4.9 to 5.3
5.2 to 5.5
,r CE in roll''an
3* ri3
L7 tr 1.9
1.9 to 2.0
2.0
December projection
1.0 to 1.6
1.7 to 2.0
1.8 to 2.0
2.0
Core PCEinflaffilone,
1.3 to 1.4
1.5 to 1.9
1.8 to 2.0
December projection
1.5 to 1.8
1.7 to 2.0
1.8 to 2.0
Unernpioyment
[.11
5.
01114 03114 05/14 07114 09114
N-Ionth
Source: http : /LOata.bis4 LQy cgi bin /surveymost ?bls
Page 16
11114 01115 03115
22
Inflation:
2.5
2.0
1.5
% 1.0
0.5
(0.5)
4.5
4.0
3.5
3.0
2.5
2.0
1.5
1.0
0.5
(0.5)
(1.0)
Inflation Rates by Month
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Average Inflation Rates by Year
—*— 2014
—0-2015
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015
Source: http:ll www. usinflationcalculat ©r.comlinflation /current- inflation - rated
Page 17
23
Retail Trade & Food Services, ex Auto, US Total
360,000 Seasonally Adjusted Sales (Millions of $)
355,000
350,000 2014
2015
345,000
340,000
335,000 —
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Source: United States Census Bureau - http: / /www.census.gov /retail /index.html
Investment strategy:
It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal
requirements regarding the safeguarding of funds.
As a part of the City's migration to a new banking structure, we have maintained a cash balance in order to offset our
bank fees, and are now looking at our cash flow needs in order to determine which investments will maximize return
while providing the proper level of liquidity.
The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our
future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The
Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated.
The Portfolio Summary for the month is included as an attachment to this report.
Page 18
24
Additional Notes.
The City has funds of $208,556.11which belong to the El Segundo Senior Citizens Housing Development Corporation
and are a part of our LAIF balance. There are also LAWA RSI (Los Angeles World Airports Residential Sound
Insulation) funds of $19,171,237.51 included in the City's LAIF balances. The applicable interest for these accounts is
accrued monthly and posted quarterly in the same manner as the regular City LAIF interest posting.
Page 19
25
City of El Segundo
Investment Advisory Committee
Liquidity Schedule
As of: March 31, 2015
Item
Availability
Market Value
Cash in Bank
45.99%
14.08%
Chase
Immediate
$24,943,786.80
Union Bank - Trust Account
Immediate
$0.00
$55,367,052.87
Cash in Bank - Total
$24,943,786.80
L.A.I.F. (State of California)
LAIF Immediate
$11,001,968.56
$58,466,103.46
Cash Immediate
$35,945,755.36
L.A.I. F. - LAWA (Restricted)
LAW Immediate
$19,171,237.51
Portfolio Investments:
< 30 Days
$0.00
$77,142,433.19
31 to 90 Days
$250,060.00
$78,159,448.19
91 to 180 Days
$1,349,855.86
181 to 365 Days
$1,749,194.73
1 to 2 Years
$5,519,893.08
2 to 3 Years
$11,661,281.65
3 to 4 Years
$1,495,155.00
4 to 5 Years
$1,017,015.00
Subtotal
$42,213,692.83
$30,000,000.00
$25,000,000.00
$20,000,000.00
$15,000,000.00
$10,000,000.00
$5,000,000.00
$0.00
Page 1 10
Grand Total $78,159,448.19
Investment Portfolio
subtotal $53,215,661.39
Investments by Maturity Date
Cumulative
% of
% of Total Total
Cumulative
Balances Assets Assets
$24,943,786.80
31.91%
31.91%
$35,945,755.36
45.99%
14.08%
$55,116,992.87
70.52%
24.53%
$55,116,992.87
70.52%
0.00%
$55,367,052.87
70.84%
0.32%
$56,716,908.73
72.57%
1.73%
$58,466,103.46
74.80%
2.24%
$63,985,996.54
81.87%
7.06%
$75,647,278.19
96.79%
14.92%
$77,142,433.19
98.70%
1.91%
$78,159,448.19
100.00%
1.30%
100.00%
Market Value
°s 4a
26
City of El Segundo
Investment Advisory Committee
Investments by Security
Type
As of: March 31, 2015
Cumulative
% of
% of Total
Total
Cumulative
Item
Availability
Market Value
Balances
Assets
Assets
Cash in Bank
Chase
Immediate
$24,943,786.80
Union Bank - Trust Account
Immediate
$0.00
Cash in Bank - Total
$24,943,786.80
$24,943,786.80
31.91%
31.91%
L.A.I.F. (State of California)
LAIF Immediate
$11,001,968.56
$35,945,755.36
45.99%
14.08%
Cash Immediate
$35,945,755.36
L.A.I. F. - LAWA (Restricted)
LAIF Immediate
$19,171,237.51
$55,116,992.87
70.52%
24.53%
Portfolio Investments.
CD's
$8,362,318.72
$63,479,311.59
81.22%
10.70%
Gov't Obligations
$10,895,534.10
$74,374,845.69
95.16%
13.94%
Bonds
$3,784,602.50
$78,159,448.19
100.00%
4.84%
Subtotal $42,213,692.83
Grand Total $78,159,448.19
Investment Portfolio
subtotal $53,215,661.39
Investments by Security Type
$3,784,602.50
$10,895,534-10
8362,31832
$19,171,237.51
Page 1 11
$11,001,968.56
Cash Immediate
n LAIF Immediate
LAIF - LAWA
CD's
Gov't Obligations
Bonds
27
8
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Economic
Development Advisory Council. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Economic Development Advisory Council, if any;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant%. n
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Committee /Commission and Board # of Openings Appointees)
Economic Development Advisory Council 6
Term Expires)
No Term Expiration
No Term Expiration
No Term Expiration
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
4/20/15 THROUGH 5/3/15
Date
Pavee
Amount
Description
4/24/2015
Manufacturers & Traders
41,477.96
457 payment Vantagepoint
4/24/2015
Manufacturers & Traders
477.31
IRA payment Vantagepoint
4/24/2015
Manufacturers & Traders
5,356.55
401 payment Vantagepoint
4/24/2015
US Bank - Trust Acct
5,775.73
PARS payment
4/24/2015
South Bay Credit Union
11,980.38
Payroll credit union deduction pmt
4/24/2015
Nationwide NRS EFT
50,147.85
EFT 457 payment
4/24/2015
Nationwide NRS EFT
1,736.45
EFT 401a payment
4/24/2015
State of CA EFT
1,229.14
EFT Child support payment
4/24/2015
Health Comp
1,064.98
Weekly claims
4/24/2015
Unum
208.70
Long Term Care Premium
4/27/2015
IRS
239,412.26
Federal 941 Deposit
4/27/2015
Employment Development
3,337.35
State SDI payment
4/27/2015
Employment Development
49,038.13
State PIT Withholding
4/29/2015
Cal Pers
94,868.12
EFT Retirement Misc
4/29/2015
Cal Pers
267,236.91
EFT Retirement Safety
4/29/2015
Cal Pers
1,488.80
EFT Retirement Safety - Police
4/29/2015
Cal Pers
9,913.35
EFT Retirement Misc
4/30/2015
Lane Donovan Golf Ptr
20,731.21
Payroll Transfer
4/30/2015
Cal Pers
1,439.76
EFT Retirement Safety - adjustment
4/30/2015
Cal Pers
7,795.62
2015 Replacement Charge
4/30/2015
Cal Pers
137.45
2015 Replacement Benefit Contribution
5/1/2015
Health Comp
2,193.14
Weekly claims
4/18/15- 4/24/15
Workers Comp Activity
13,987.60
SCRMA checks issued
4/25/15- 4/30/15
Workers Comp Activity
264.61
SCRMA checks issued
831,299.36
DATE OF RATIFICATION: 5/4/15
TOTAL PAYMENTS BY WIRE:
831,299.36
Certified as to the accuracy of the wire transfers by:
V-9
Date
Ir
Date
S -7 -1.s
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -14 to 9 -30 -15 5/4/2'115 1/1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 5, 2015 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
None
SPECIAL ORDER OF BUSINESS:
Assistant City Attorney Berger announced that Council would be meeting in closed
session pursuant to the items listed on the Agenda. The Assistant City Attorney also
announced that the two matters listed as significant exposure to litigation were claims
filed by Mary M. Kobus and Gordon C. Cheng and Jean Cheng Olds.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code §54960, et seq.) for the purposes of conferring with
the City's Real Property Negotiator; and /or conferring with the City Attorney on potential
and /or existing litigation; and /or discussing matters covered under Government Code
§54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -3- matters
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Costigan vs. City of El Segundo, LASC Case No. BC556980
3. Penuelas vs. City of El Segundo, LASC Case No. BC523072
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-2- matter.
Claim No. 05 -15 filed 4 -8 -15 by Mary M. Kobus
Claim No. 05 -20 filed 4 -15 -15 by Gordon C. Cheng and Jean Cheng Olds
Initiation of litigation pursuant to Government Code §54956.9(d)(4): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management /Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:28 PM
2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 5, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Daniel Chavez, El Segundo Boy Scout
PRESENTATIONS
a) Proclamation read by Council Member Fellhauer and presented to Fire Chief
Kevin Smith proclaiming May 9, 2015 as El Segundo Fire Service Day.
b) Proclamation read by Council Member Atkinson and presented to Stephanie
Katsouleas, Public Works Director, proclaiming May 17 -23, 2015 as National
Public Works Week.
C) Proclamation read by Mayor Fuentes and presented to Janice Cruikshank, El
Segundo's 2015 El Segundo Older American of the Year, proclaiming May 2015
as National Older American Month. Elderfest Celebration Day will be held
Saturday, May 8, 2015.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total)
Elyse Beardsley, resident and SBWIB representative, gave an update on the SBWIB.
(South Bay Workforce Investment Board)
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
3
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to
read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
E. CONSENT AGENDA (Moved up in the Agenda due to the TopGolf discussion.
(Items C2 and D3)).
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
4. Approve Warrant Numbers 3005624 through 3005863 on Register No. 14 in the
total amount of $1,735,873.25 and Wire Transfers from 4/6/2015 through
4/19/2015 in the total amount of $2,834,531.85. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
5. Approve Special City Council Meeting Minutes of April 14, 2015, Special City
Council Meeting Minutes of April 21, 2015 and Regular City Council Meeting
Minutes of April 21, 2015.
6. Authorize the City Clerk to file Notice of Completion in the County Recorder's
office for acceptance of work completed for the Elevated Tank Restoration and
Reservoir Maintenance Project; El Segundo's elevated tank and two potable
water reservoirs. Project No. PW 13 -07.
(Fiscal Impact: $859,868.25)
7. Authorize the City Manager to execute an amendment, in a form approved by the
City Attorney, to amend ground -lease agreements with New Cingular Wireless
PCS, LLC (d.b.a. AT &T Wireless) Amendment No. 3028C, Los Angeles SMSA
(d.b.a. Verizon Wireless) Amendment No. 4017A and Sprint PCS Assets, LLC
Amendment No. 3368A for the purposes of expanding and relocating cell tower
equipment within the Water Yard located at 400 Lomita Street.
(Fiscal Impact: Additional lease revenues, to be determined)
8. PULLED BY MAYOR FUENTES
9. Approve revisions to the Recreation and Parks Department's Athletic
Field /Facility Use and Allocation Policy.
(Fiscal Impact: None)
10. Receive and file this report regarding emergency work to repair dwelling units at
the Park Vista Senior Housing Facility due to water intrusion without the need
for bidding in accordance with Public Contracts Code §§ 20168 and 22050
and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
4
11. Approve a request for the expansion of on -site sale and consumption of alcohol
(Type 47 ABC License) for a new restaurant (Sausal) at 215 Main Street.
Applicant: Catherine Ann Conness.
(Fiscal Impact: N /A)
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
approve Consent Agenda items 4, 5, 6, 7, 9 (as amended; adding recommended
council action: Authorize the City Attorney to make technical, non - substantive changes,
to reconcile the Policy with El Segundo Municipal Code Chapter 9.8), 10, and 11.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
PULLED ITEM:
8. Consideration and possible action to 1) accept donations of materials and labor
from El Segundo resident Daniel Chavez to improve and enhance areas of Camp
Eucalyptus for his Boy Scout Eagle Project; 2) adopt a resolution to approve the
plans for the project; 3) authorize the City Manager to execute a contract with
Daniel Chavez's parents or guardian in a form approved by the City Attorney.
(Fiscal Impact: Donation to the City of materials and labor valued at $600.00)
Daniel Chavez, Eagle Scout candidate, briefly spoke concerning the project.
Council Discussion
MOTION by Mayor Fuentes, SECONDED by Mayor Pro Tern Jacobson to accept the
donation of materials and labor from El Segundo resident Daniel Chavez to improve and
enhance areas at Camp Eucalyptus for his Boy Scout Eagle Project, adopt Resolution
No. 4914 to approve the plans for the project and authorize the City Manager to execute
contract no. 4849 with Daniel Chavez's parent or guardian in a form approved by the
City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to conduct a Public Hearing regarding a
capital outlay request not to exceed $30,000 from the Citizens Option for Public
Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account
for the purchase of a Police Canine and related equipment and training
expenses. The grant requires that expenditures be utilized to supplement "front
line law enforcement."
(Fiscal Impact: $30,000.00 from COPS grant fund)
Mayor Fuentes stated this was the time and place for a Public Hearing regarding a
capital outlay request not to exceed $30,000 from the Citizens Option for Public Safety
(COPS) Supplemental Law Enforcement Services Fund (SLESF) account for the
purchase of a Police Canine and related equipment and training expenses. The grant
requires that expenditures be utilized to supplement "front line law enforcement."
5
City Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had not been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Greg Carpenter, City Manager, introduced and presented the item.
Mayor Fuentes opened the Public Hearing for Public input.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
close the Public Hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Karl H. Berger, Assistant City Attorney, read by title only:
RESOLUTION NO. 4915
A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS
OPTION FOR PUBLIC SAFETY (COPS) PROGRAM.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
adopt Resolution No. 4915. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
ITEMS C2 AND D3 WILL BE PRESENTED CONCURRENTLY
C. UNFINISHED BUSINESS
2. Presentation regarding the "Financial Analysis and Comparison of The Lakes
at El Segundo Golf Course and the TopGolf Proposal" (prepared by Pro Forma
Advisors, LLC — "Report "), discussion and possible action regarding providing
direction to staff about proceeding with a request for proposals regarding
operation of the Lakes, preparing a revised agreement with TopGolf and
CenterCal, or taking other possible action.
(Fiscal Impact: None)
City Manager, Greg Carpenter, introduced and gave a brief history on the both items,
C2 and D3.
Gene Krekorian, Pro Forma Advisors LLC, gave a presentation regarding the "Financial
Analysis and Comparison of The Lakes at El Segundo Golf Course and the TopGolf
Proposal ".
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
6
3. Presentation, discussion and possible action regarding the status of The Lakes
Vision Committee and the results of their recent community outreach and
engagement.
(Fiscal Impact: None)
Meredith Petit, Recreation and Parks Director, gave a presentation
Recess at 8:20 PM
Reconvened at 8:31 PM
PUBLIC COMMUNICATIONS — (Related to Items C2 and D3) — 3 minute limit per
person, 30 minute limit total)
Randy Starr, COO & Chief Development Officer - TopGolf, spoke on behalf of TopGolf
and the increased proposal to the City due the company's growth. Mr. Starr updated
the residents on the company's recent growth.
Elyse Beardsley, Chamber President and resident, in favor of Top Golf.
Julie Quinin, resident, in favor of TopGolf.
Claudia Salberg, resident, not in favor of TopGolf.
Ryan Quinin, resident, in favor of TopGolf.
Mike Dunkel, Redondo Beach resident, in favor of a RFP process recommended by
The Lakes Vision Committee.
Arie David, Manhattan Beach resident, not in favor of TopGolf.
Drew Boyles, El Segundo EDAC Member, stated the EDAC Council is in favor of
TopGolf.
Edward Apodaca, Courtyard by Marriott LAX-El Segundo Manager, in favor of TopGolf
and its concept.
Wes Eisner, resident, not in favor of TopGolf.
Lewis Ross, resident, in favor of a RFP process recommended by The Lakes Vision
Committee.
Debra Geist, Manhattan Beach resident, not in favor of TopGolf.
Nate Chittick, resident, in favor of TopGolf.
Alex Abad, resident, in favor of TopGolf.
Robin Wood, resident, in favor of TopGolf.
Tony Hobbs, resident, in favor of TopGolf.
Lance Rails, resident, in favor of TopGolf.
April Moreno Ford, Manhattan Beach resident, not in favor of TopGolf.
Chris Kirk, Redondo Beach resident, not in favor of TopGolf.
Cherlean Conklin, non - resident and President of the Foxy Lady's Golf Club at the
Lakes at El Segundo, asked what TopGolf will do for Senior Citizen golfers.
Heidi Bremner, resident, in favor of the RFP process recommended by The Lakes
Vision Committee.
Gregory Spinner, Manhattan Beach resident, in favor of the RFP process
recommended by The Lakes Vision Committee.
Douglass Huggins, Hermosa Beach resident, not in favor of TopGolf.
7
Ron Swanson, resident, in favor of TopGolf.
Rupesh Bhakta, CenterCal Properties, LLC, thanked the Council for their patience
during the process with TopGolf and assured the Council a golf course architect will be
hired to maximize the value of The Lakes Golf Course.
Richard Lundquist, President Continental Development Corporation (CDC) and El
Segundo Development Advisory Council (EDAC) member, in favor of TopGolf.
Mike Robbins, resident, gave a bit of history on The Lakes and is not in favor of
TopGolf.
John Gutt, resident, in favor of the RFP process recommended by The Lakes Vision
Committee.
Ryan Baldino, resident, in favor of TopGolf.
Council Member Atkinson read a letter written by Shorewood Realtors in favor of
TopGolf.
Council Member Fellhauer read a letter written by Margie Randall, El Segundo resident,
in favor of TopGolf.
Council Member Fellhauer read a letter by Mike Keller, El Segundo resident, in favor of
TopGolf.
Council discussion
Randy Starr, COO & Chief Development Officer — TopGolf, answered Council
questions.
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson,
directing the City Attorney's office to provide thirty day notice to Debra Geist under the
Brown Act (Government Code § 54960.2) that Council intends to meet to consider
rescinding its commitment to not have further closed session meeting regarding the
Agreement for purposes of holding discussions in closed session to discuss different
lease payments or terms of payments under the Agreement. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tem Jacobson, to
move forward with negotiations with TopGolf /CenterCal Properties addressing concerns
and issues with the current contract and directed staff to begin preliminary negotiations
with TopGolf /CenterCal Properties in the event Council decides within the next 30 days
to rescind the Closed Session agreement and enter into Closed Session to begin
negotiations with TopGolf /CenterCal Properties in order to provide the Council with up
to date information for said negotiations. MOTION PASSED BY VOICE VOTE. 4/1
YES: ATKINSON, FELLHAUER, JACOBSON; NO: DUGAN. FOLLOWING THE
VOICE VOTE, MAYOR FUENTES AMENDED HER VOTE TO "NO," FOR A FINAL
VOTE OF 3/2. YES: ATKINSON, FELLHAUER, JACOBSON; NO: DUGAN, FUENTES.
M
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked the Rotary for recognizing our Police
and Fire Departments and this year Damien Voss of our Public Works
Department.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER — Not present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — None
Council Member Atkinson — Thanked everyone for attending and giving input tonight
Council Member Dugan — Thanked Gene Krekorian, Pro Forma Advisors LLC and
Meredith Petit, Recreation and Parks Director, for putting together the presentations for
this evening and promised to address The Lakes Vision Committee's concerns in the
contract negotiations with TopGolf /CenterCal Properties.
Mayor Pro Tern Jacobson —
12. Consideration and possible action to support Mayor Pro Tern Jacobson's
position to oppose AB 45 that intends to impose new program requirements
on local jurisdictions for the collection of household hazardous waste (HHW).
(Fiscal Impact: None)
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
support Mayor Pro Tern Jacobson's position to oppose AB 45 that intends to impose
new program requirements on local jurisdictions for the collection of household
hazardous waste (HHW). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Attended the Friendship Circle with Mayor Fuentes and Council Member Atkinson.
Mayor Fuentes — Announced AB 306, which is supported by our Council, passed the
Assembly Education Committee and mentioned Congressman Ted Lieu sent a letter to
the FAA in support of our RSI (Residential Sound Installation) program.
9
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) The Council will respond to comments after Public
Communications is closed.
Mike Robbins, resident, concerned with missing MP4 files on the City's website and
mentioned he would like to see the PowerPoint presentations from Council Meetings,
approved contract logs on the City's website. Mentioned Measure A and the City's Fire
and Police Department salaries and benefits.
Council commented on Public Communications.
MEMORIALS — None
r_l x11001 :1►iui21atWFM § Kill IW
Tracy Weaver, City Clerk
10
35
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding emergency
work to repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding emergency work to repair dwelling units at the
Park Vista Senior Housing Facility due to water intrusion without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
REVIEWED BY: Gregg Kovacevich, Assistant Ci y Attorney
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Emergency work to repair three dwelling units at the Park Vista Senior Housing Facility due to
water intrusion caused by improperly sloped decks is still underway. Revised (final) plans are
being re- reviewed by City staff. Once the final plans are approved, bidding and award of the
construction portion of the project will commence, which is expected to commence next week.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to address the water intrusion issues at Park Vista Senior Housing Facility.
rtl
36
37
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the Water Plant Carpet Removal
and Replacement Project, No. PW 13 -21 (Fiscal Impact: $38,715.50)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: None
Amount Budgeted: $25,513.00
Additional Appropriation: Yes $13,202.50
Account Number(s): 501- 400 - 7102 -8103 (Water Division Capital Improvement
Fund)
ORIGINATED BY: Floriza Rivera, Principal Enginee
REVIEWED BY: Stephanie Katsouleas Public Works Directo
APPROVED BY: Greg Carpenter, City Manager 7 '
BACKGROUND AND DISCUSSION:
On October 21, 2014, the City Council awarded a standard public works contract to C.C. Layne
and Sons, Inc. in the amount of $15,968.00, with a contingency amount of $2,395.00, to remove
and replace the carpet in the Water Division building, also known as the Water Plant, located at
400 Lomita Street. Council also authorized $7,150.00 for Gale /Jordan Associates to monitor
asbestos removal, ensure complete containment for staff safety, and ensure proper disposal of the
affected materials in compliance with AQMD requirements. Contracting with Gale Jordan was
necessary because during the scoping phase of the project, staff became aware that the original
tile and subfloor underneath the carpet contained asbestos and therefore had to be properly
mitigated in compliance with AQMD requirements before the new carpet could be installed.
This necessitated the complete removal of the tile and removal /replacement of the affected
subfloor areas, which added significantly to the scope of the carpet replacement project.
Construction began March 16, 2015 and was successfully completed by C.C. Layne and Sons,
Inc. on May 7, 2015. Project accounting is as follows: 5
Carpet Rernoval and Installation:
Original Budget + Contingency $25,513.00
Contract Award - $15,968.00
Change Order No. 1 -$ 780.00
Electrical Rewiring - $2,985.00
Consultant Monitoring Costs -$ 5,070.00
Total Carpet Removal and Replacement - $24,803.00
Remaining Contingency Balance $710.00
Asbestos Removal and Sub -floor Replacement
Sub -floor Replacement $13,912.50
Remaining contingency balance used - $71.0.00
Shortfall (appropriation needed) - $13,202.50
Total Project Cost
$38,715.50
Staff recommends that City Council 1) accept the work performed by C.C. Layne and Sons, Inc.
as complete and authorize the City Clerk to file a Notice of Completion with the County
Recorder's Office, and 2) authorize an additional transfer from the Water Fund (fund balance) to
cover the additional cost for asbestos removal and sub -floor replacement necessary prior to
installation of the carpet.
M
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Water Plant Carpet Removal and Replacement Project
Project No.: PW 13 -21 Contract No. 4804
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on May 7, 2015. The work done was: Remove and replace carpet on the
second floor of the Water Division Building aka the Water Plant.
6, On May 19, 2015, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: C.C. Layne and Sons, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: The
Water Division Building.
9. The street address of said property is: 400 Lomita St., El Segundo, CA. 90245
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on _, 2015 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
ME
41
EL SEGUNDO CITY COUNCIL MEETING DATE: May 1 9, 2015
AGENDA STATEMENT , AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for the FY 14/15 Sidewalk, Curb and Gutter Replacement Project. Project.
No. PW 14 -16 (Fiscal Impact: $500,000.00)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached resolution approving Plans and Specifications for the FY 14/15
Sidewalk, Curb and Gutter Replacement Project.
2. Authorize staff to advertise the project for receipt of construction bids.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
List of project areas
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $500,000.00
Additional Appropriation: No
Account Number(s): 301 - 400 - 8203 -8705 (Capital Improvement Fund)
ORIGINATED BY: Floriza Rivera, Principal Civil Engirt
REVIEWED BY: Stephanie Katsouleas, Public Works Direct
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Based on staff observations and public requests, Public Works staff develops and maintains a
priority list of defective sidewalks, curbs and gutters throughout the city in need of concrete
repair. A majority of these locations are sidewalk, curb, gutter, and pavement areas that have
been uplifted by tree roots. They present a potential liability and public safety issue as well as
often impede proper drainage at the curb line. Recognizing that there are more priority locations
than funds available to address them, staff has prioritized the neediest locations throughout the
city that can be covered by this year's $500,000 budget.
Funding in the amount of $500,000 for the FY 14/15 Sidewalk, Curb and Gutter Replacement
Project is available from Capital Improvement Fund. Staff recommends that City Council
approve a resolution adopting the plans and specifications and authorize the project for receipt of
construction bids. Construction is expected to commence in August and be completed by
December, 2015. 6
W
The tentative project schedule is:
Bid Due Date
Council Award
Construction begins
Project ends
Project Closeout
June 30
July 21
Mid August
December 31
January — February, 2016
Please note that based on Council's support for future CIP projects during the summer 2014
Strategic Planning session, staff anticipates that another $500,000 will be available with the
upcoming FY 2015/16 budget. As such we are continuing to assess the next group of high
priority areas in need of repair /replacement and will begin coordinated outreach with the Parks
Department where tree removal and replacement is necessary.
43
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS
FOR THE CONSTRUCTION OF THE FY 14 -16 SIDEWALK,
CURB AND GUTTER REPLACEMENT PROJECT
PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans requesting
Construction of the FY 14 -16 Sidewalk, Curb and Gutter Replacement
Project (the "Project "). These plans are complete. Bidding for construction
of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account ") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
Resolution No.
Page 1 of 2
..
Sec. 6.150.020. This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Suzanne Fuentes, Mayor
Karl H. Berger, Assistant City Attorney
20
Resolution No.
Page 2 of 2
45
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
The curbs, gutters, sidewalks and driveway approaches that is listed below have been investigated and
found to be severly uneven /uplifted, broken, loose, asphalt patched, and trip hazard. They will be
removed and replaced during this project.
NO.
ADDRESS
TYPE
OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
1
Imperial - 546 W
48
140
2
Imperial - 428 W
110
3
Acacia - 201 W (on Cedar)
116
4
Virginia - 963
48
5
Virginia - 925
80
6
Virginia - 805
32
7
Virginia - 826
16
8
Walnut - 503 W
112
9
Virginia - 861 (on Walnut)
32
10
Walnut - 512 W
55
11
Walnut - 310 W
32
12
Sycamore - 124
42
13
Yucca - 747
224
14
Palm - 521
25
15
Walnut - 205
16
16
Walnut - 202 E
240
17
Walnut - 340
104
181
Walnut - 406
120
38
19
Eucalyptus - 738
180
20
Mariposa - 303 on Eucalyptus
140
21
Acacia- 321 E
96
32
22
Eucalyptus - 850
80
23
Cypress- 922
50
24
Sheldon- 816
80
50
25
Sheldon - 628
32
26
Sycamore - 411
56
27
Sheldon - 826
24
31
28
Sheldon - 816
112
60
29
Imperial - 328 on Sheldon
60
30
Sheldon - 917
10
31
Cypress - 935 on Acacia
84
112
32
Sycamore - 221
140
24
33
Sycamore - 203
64
24
34
Maple - 533
64
35
Maple - 228
96
Page 1 of 8
46
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
NO.
ADDRESS
TYPE OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
361
Main - 763 (on Maple)
40
37
Maple - 115
16
38
Maple - 227
8
39
Maple - 303
40
40
Oak - 303
16
84
41
Oak - 227
32
84
42
Oak - 421
64
43
Palm - 412
60
120
44
Palm - 422
16
45
Palm - 510
148
46
Palm - 536
48
47
Palm - 427
32
48
Palm - 415
112
49
Virginia - 703 (on Palm)
80
50
Palm (next to library close to Main)
48
51
Palm - Librar_y
320
73
52
Palm - 123
96
50
53
Palm - 135
112
40
54
Palm - 317
84
28
55
Virginia - 702 on Palm
232
56
Virginia - 714
196
100
57
Virginia - 718
100
58
Ma le - 426 E
20
59
Ma le - 404 E
18
60
Maple - 326 E
52
48
61
Maple - 322 E
32
62
Maple - 312 E
48
44
63
Maple - 120 E
80
29
64
Maple - 329 E
15
65
Eucalyptus - 732
100
66
Hillcrest - 423
92
17.5
67
Loma Vista - 413
16
68
Loma Vista - 358
67
69
Loma Vista - 358 (next door)
54
70
Pine - 615 (next door)
102
30
71
Valley - 427
98
72
Valley - 421
96.5
16
Page 2 of 8
47
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
NO.
ADDRESS
TYPE
OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
Mariposa - next to baseball cor
248
1
r75
Hillcrest - 517
144
Mari osa - 544 W
60
76Virginia
Maple - 1432
176
16
77
California - 841
64
78
Indiana - 723 Ct
352
12
80
79
Imperial - 1208
128
80
Park Vista Senior - on Holly
184
81
Eucalyptus - 431
32
8
82
Standard - 437
82
83
Holly /Standard sw corner City Hall
100
84
Imperial - W/O 906 SE Cor 900
McCarthy
144
48
85
McCarthy - 801 (on Lomita)
32
86
McCarthy - 904
144
87
Washington - 416
40
88
Washington - 420
112
28
89
Loma Vista - 413
192
28
90
Loma Vista - 209
16
91
Illinois - 600 on Mari Rosa
114
92
Illinois - 604
129
42
93
Washington - 521
174
94
Washington - 420
112
14
95
Washington - 409
204
9
9
96
Whiting - at El Segundo Blvd (W
side)
380
97
Whiting - at El Segundo Blvd (E
side)
114
98
Whiting - S/O Franklin
194
26.5
99
Mariposa - bet. Washington and
Kansas
256
100
Imperial - 100 W
64
101
Virginia - 933 (on Acacia)
28
102
Virginia - 950
32
103
Virginia - 746
48
104
Loma Vista - 900 (on Walnut)
40
Page 3 of 8
48
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
NO.
ADDRESS
TYPE
OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
1051
Sycamore - 320
16
24
106
Acacia - 712
40
3
107
Acacia - 728
24
108
Dune - 835
576
9
109
Walnut - 652 W
68
17
110
Bayonne - 727
60
1 I 1
Maple - 533
96
112
Maple - 537 to 539
52
2
113
Palm - 514
13
114
Palm - 525
180
32
115
Palm - 526
48
29
116
Palm - 530 and 536
132
21
117
Walnut- 201 E
96
118
Walnut - 218
140
119
Walnut - 214
104
120
Walnut - 328
128
29
121
Walnut - 336
16
122
Walnut - 416
64
123
Walnut - 425
80
124
Eucalyptus - 740
52
125
Sycamore- 402 E
48
126
Sheldon- 833
64
_
127
Sheldon - 622
28
128
Maple - 503 on Sheldon
36
129
Sheldon - 922
27
130
Sheldon - 945
50
131
Imperial (Hank's Pizza)
30
35
132
Sycamore - 214
48
133
Virginia - 803 on Maple
64
134
Virginia - 760 (on Maple)
92
135
Maple - 214
45
136
Ma le - 202
132
137
Maple - 111
32
138
Maple - 205
88
139
Maple - 211
75
140
Maple - 215
32
60
141
Oak - 319
32
Page 4 of 8
49
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
NO.
ADDRESS
TYPE
OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
1421
Oak - 314
16
1431
Oak - 326
16
144
Bayonne - 727
80
145
Bayonne - 721
18
146
Palm - 409
80
147
Palm- 111
44
59
148
Palm - 115
52
149
Palm - 309
32
150
Palm - 311
48
151
Virginia - Elementary School
144
81
152
Virginia - 645
32
153
Virginia - 641
32
154
Virginia - 725
56
189
155
Virginia - 717
40
156
Virginia - 715
55
157
Virginia - 711
28
158
Virginia - 707
105
159
Maple - 208 E
80
160
Main - 768 on Maple
32
161
Maple - 219 E
28
162
Pepper - 829
36
163
Maple - 305 on Eucalyptus
32
164
Eucal tus - 730
40
165
Penn -331
48
166
Pine - 511
108
167
Pine - 511
60
168
Eucalyptus - 500
14
169
Eucal ptus - 500
30
170
Standard - 426
64
171
Standard - 430
32
4
172
350 Main St, City Hall parking lot ex
24
173
350 Main St, City Hall parking lot ex
55
174
Imperial - 1002
96
175
Maple - 629 E (on Lomita)
64
176
Walnut - 531
32
177'
McCarthy - 935
128
178
McCarthy - 913
256
Page 5 of 8
50
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
NO.
ADDRESS
TYPE
OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
1791
Indiana - 721 Ct
128
180
Pine - 724 W
96
181
Pine - 706 W
130
182
Pine - 700 W
146
183
Hillcrest - 507
96
184
Valley - 435
122
185 1
Valley - 410
72
The following are additional areas to be considered for repair on this project if unit cost is lower than the
engineer's estimate
NO.
ADDRESS
TYPE
OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
Al
Virginia - 926 (on Acacia)
28
A21
Walnut - 520 W
32
A3
Walnut - 306 W
112
A4
Walnut - 216 W
40
A5
Sycamore - 301
48
A6
Maple - 124
32
A7
Hillcrest - 846
16
A8
Hillcrest - 940
48
A9
Imperial - 604
32
A10
Imperial - 608
48
All
Imperial - 628
55
Al2
Imperial - 646
136
A13
Loma Vista - 901
92
A14
Loma Vista - 905
64
A15
Loma Vista - 916
20
A16
Loma Vista - 933
48
A17
Loma Vista - 971
16
A18
Loma Vista - 975
32
A19
Redwood - 718
16
4
A20
Sycamore - 600
178
A21
Sycamore - 641
16
A22
Sycamore - 741
32
A23 I
Bayonne - 716
32
Page 6 of 8
51
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
NO.
ADDRESS
TYPE OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
A24
Ma le - 624 to 628
96
A25
Maple - 737 (across from)
96
A26
Oak - 612
16
A27
Oak - 649
48
A28
Yucca - 760
80
A29
Palm - 608
180
A30
Palm - 612
120
A31
Palm - 634 (on Hillcrest)
16
A32
Palm - 650
16
A33
Palm - 653
80
A34
Palm - 657
80
A35
Palm - 711
32
A36
Palm - 780
128
A37
Maple - 122 E
164
27
A38
Walnut - 227
32
32
A391
Walnut - 222
132
A40
Walnut - 210
68
A41
Walnut - 333
16
A42'
Sheldon - 610
144
A43
Eucalyptus - 920
48
A441
Sycamore - 230
48
A45
Maple - 537
28
A46
Maple - 423
40
A47
Oak - 428
32
A48
Palm - 428
96
A49
Loma Vista - 735
80
A50
Virginia - 637
48
A51
Maple - 214 E
116
A52
Pepper - 836
64
A53
Penn - 331
56
A54'Penn
- 331
42
A55
Imperial - 1018
128
A56
Center - 909
32
A57
Acacia - 1033
192
A58
Acacia - 1041
32
A59
McCarthy - 920
80
A60
McCarthy - 829
32
Page 7 of 8
52
2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE
IMPROVEMENTS
PROJECT NO. PW 14 -16
NO.
ADDRESS
TYPE
OF WORK
4"
SIDEWALK
(SF)
CURB
ONLY (LF)
CURB AND
GUTTER
(LF)
DRIVEWAY
APPROACH
(SF)
A61
I Maryland - 836
32
A621
Walnut - 1303 E
64
A63
Acacia - 1112
128
A64
Imperial - 1108
64
A65
Acacia - 1102 E
32
A66
Acacia - 1108 E
32
A67
Acacia - 1130 E
96
A68
Acacia - 1131 E
24
A69
Acacia - 1129 E
40
A70
Walnut - 1305 E
16
80
A71
Sycamore - 1414
16
A72
Washington - NW corner at Maple
48
A73
Maple - 1232
32
Page 8 of 8
53
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: May 19, 2015
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding the approval of a first amendment to an
existing Professional Services Agreement with Lilley Planning Group to increase the
amount of the agreement by $47,000 for a total of $72,000 for planning consulting
services. (Fiscal Impact: $47,000 - previously budgeted for FY 2014/2015)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a first amendment to an existing Professional
Services Agreement to increase the funding by $47,000 approved as to form by the
City Attorney; and /or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: $47,000 (previously budgeted for FY 2014/2015)
Amount Budgeted: $47,000 (001- 400 - 2402 -6214)
Additional Appropriation: N/A
Account Number(s): Transfer $47,000 from 001- 400 - 2402 -4101 (Planning
Division: Salaries) to 001 - 400 - 2402 -6214 (Planning
Division: Professional and Technical)
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sane Lee, Director of Planning and Building Sa f et;(
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In October 2014, the Planning Division sustained a vacancy with the departure of one of the
Division's two Assistant Planners. The Planning Division obtained contract planning services
with the Lilley Planning Group in the amount of $25,000 to minimize disruption of services on
various on -going planning projects that were in progress. Recruitment for the Assistant Planner
position has not occurred yet but is anticipated to be completed by the end of the current fiscal
year. The Planning Division is requesting approval of a first amendment to an existing
Professional Services Agreement to increase the amount by $47,000 for a total of $72,000 to
continue services for the remainder of the fiscal year. The total cost of the services including the
original $25,000 contract amount will be entirely offset by salary and benefit savings from the
vacancy of the Assistant Planner position. Salary and benefit savings for the Assistant Planner
position as of May 2, 2015 is $63,869 with a total amount of $114,601 anticipated for the fiscal
54
year. The Planning Division proposes to use the remainder of the salary and benefit savings for
contract planning services with a second firm under separate Council action.
Recommendation
The Planning and Building Safety Department recommends that the Council authorize the City
Manager to execute an amendment to the Professional Services Agreement with Lilley Planning
Group, in a form approved by the City Attorney, for an additional sum of $47,000, for a total not
to exceed $72,000, for planning consulting services.
PAPlanning & Building Safety\Planning \Consultant Ping Services\Lilley Planning Group (Contract Planning)\Lilley Planning Group.Planning
Consultant Services.CC Report.5.19.15.doc
6
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of a first amendment to an
existing Professional Services Agreement with Pacific Municipal Consultants ( "PMC ")
to increase the amount of the agreement by $43,000 for a total of $78,000 for planning
consulting services. (Fiscal Impact: $43,000 - previously budgeted for FY 2014/2015)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a first amendment to an existing Professional
Services Agreement to increase the funding by $43,000 for a total of $78,000
approved as to form by the City Attorney; and /or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL U1 PACT: $43,000 (previously budgeted for FY 2014/2015)
Amount Budgeted: $43,000 (001- 400 - 2402 -4101)
Additional Appropriation: N/A
Account Number(s): Transfer $43,000 from 001 - 400 - 2402 -4101 (Planning
Division: Salaries) to 001 - 400 - 2402 -6214 (Planning
Division: Professional and Technical)
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning an4 Building Safet
04— 4
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City has retained professional consulting services for the past several years to provide
planning staffing at the Senior Planner level primarily to assist with large complex planning
projects that are reimbursed by developers. At their September 16, 2014 meeting, the Council
approved $35,000 in the budget for FY 2014/2015 for Pacific Municipal Consultants ( "PMC ") to
provide professional planning consulting services. These services were anticipated to be
provided by Trayci Nelson who has worked for the City as a Senior Planning Consultant for the
past 8 years since April 2007.
In October 2014, the Planning Division sustained a vacancy with the departure of one of the
Division's two Assistant Planners. In addition to Ms. Nelson's work on developer reimbursed
projects such as the 888 Sepulveda Specific Plan Project, the Mattel Specific Plan Project and
a
W
more recently a new project for Boeing, the Planning Division has used Ms. Nelson's services to
assist on various non - reimbursable projects. Her assistance helped to address staffing shortages
to minimize disruption of services on various on -going planning projects that were in progress at
the time of the departure of the Assistant Planner and during extended parental leave of one of
the Department's two Principal Planners as well as to assist generally with increased workload.
Ms. Nelson's services are needed through the remainder of the fiscal year to continue assistance
in this regard and to complete projects that are underway in addition to her developer reimbursed
projects.
Recruitment for the Assistant Planner position has not occurred yet but is anticipated to be
completed by the end of the current fiscal year. The Planning Division is requesting approval of
a first amendment to an existing Professional Services Agreement to increase the amount by
$43,000 for a total of $78,000 to continue services for the remainder of the fiscal year. The
additional cost will be entirely offset by salary and benefit savings from the vacancy of the
Assistant Planner position. Salary and benefit savings for the Assistant Planner position as of
May 2, 2015 is $63,869 with a total amount of $114,601 anticipated for the fiscal year. The
Planning Division proposes to use the remainder of the salary and benefit savings for contract
planning services with a second firm under separate Council action.
Recommendation
The Planning and Building Safety Department recommends that the Council authorize the City
Manager to execute an amendment to the Professional Services Agreement with PMC, in a form
approved by the City Attorney, for an additional sum of $43,000, for a total not to exceed
$78,000, for planning consulting services.
PAPlanning & Building Safety\Planning \Consultant Ping Services\Pacific Municpal Consultants (Contract Planning) \PMC.Planning Consultant
Services.CC Report. 5.19.15.doc
57
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve Final Vesting Map No. 72287, a twenty -four (24)
lot subdivision located at 710 North Nash Street. Applicant CDC Mar Campus, LLC. (Fiscal
Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt a Resolution which approves Final Vesting Map No. 72287 and authorize the
City Manager, or designee, to sign such Map in a form approved by the City
Attorney; and/or
2. Alternatively, discuss and take other possible related action to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Resolution
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager" 14,
REVIEWED BY: Sam Lee, Director of Planning and Building Safe
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION
On, February 12, 2015, the Planning Commission held a public hearing on the proposed
subdivision and adopted Resolution No. 2768 recommending approval of Environmental
Assessment No. EA -1092, Vesting Tentative Map No. 72287 and other related planning
applications.
On March 3, 2015, the City Council held a public hearing on the proposed subdivision and
subsequently approved Vesting Tentative Map No. 72287 and Resolution No. 4906.
The Final Vesting Map conforms to the Vesting Tentative Map and was reviewed and approved
by the Los Angeles County Department of Public Works. The Planning and Building Safety
Department determined that Final Vesting Map No. 72287 substantially complies with the El
Segundo General Plan, the ESMC and the Subdivision Map Act.
The Final Vesting Map is now ready for approval by the City Council. After approval, it will be
recorded in the County Recorder's Office.
PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1076- 1100\EA -1091 \City Council\2015.05.19.EA-
1091.CC consentFinalMapSR.doc
1
58
h
59
RESOLUTION NO.
A RESOLUTION APPROVING A FINAL VESTING MAP FOR THE
CORPORATE CAMPUS SPECIFIC PLAN PROJECT ( "ELEVON ") ON
13 ACRES OF THE CORPORATE CAMPUS SPECIFIC PLAN AREA
LOCATED AT 710 NORTH NASH STREET.
(ENVIRONMENTAL ASSESSMENT NO. EA -1091)
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On October 15, 2014, CDC Mar Campus LLC, Inc. (the "Applicant ") filed
applications for an Environmental Assessment No. EA -1091 and
Subdivision No. SUB 14 -11 (Vesting Tentative Map No. 72287) to modify
a previously approved Vesting Tentative Map (No. 72287) regulating the
Corporate Campus Specific Plan area (the "Project "). The Project
reduced the area of the Vesting Map from 23.87 acres to 13 acres and
reduced the number of lots from 32 lots to 24 lots. The remaining land
(10.87 acres) is subject to the requirements of Vesting Tentative Map No.
53570 (the original subdivision for the entire 46.5 -acre Corporate Campus
Specific Plan Area);
B. On February 12, 2015, the Planning Commission adopted Resolution No.
2768 recommending that the City Council approve Environmental
Assessment No. EA -1091 and Subdivision No. SUB 14 -03 with conditions;
C. On March 3, 2015, the City Council held a public hearing and adopted
Resolution No. 4906 approving Vesting Tentative Map No. 72287; and
D. The Final Map now requires approval by the City Council,
SECTION 2: Final Map Findings: Based upon the entirety of the record including,
without limitation, the staff report, the City Council approves Final Vesting Map No.
72287 for the following reasons:
A. The Final Vesting Map substantially conforms to Vesting Tentative Map.
72287 approved by Resolution No. 4906; and
B. The Final Map conforms to the ESMC and Subdivision Map Act
(Governmental Code § §66410, et seq.).
SECTION 3: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
-1-
60
SECTION 4: The City Clerk is directed mail a copy of this Resolution to CDC Mar
Campus, LLC and to any other person requesting a copy.
SECTION 5: This Resolution is the City Council's final decision and will become
effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 19th day of May, 2015.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed, approved and adopted by said City Council at a
regular meeting held on the day of May, 2015, approved and signed by the Mayor,
and attested to by the City Clerk, by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
PAPlanning & Building Safety \Projects \1076 - 1100 \EA - 1091 \Planning Commission \EA- 1091.CCResoConsentFinalMap 05-19 -
2015.doc
61
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of a permanent half -time
Administrative Specialist in the Water Division of Public Works. (Fiscal Impact: $20,000
estimated)
RECOMMENDED COUNCIL ACTION:
1. Approve a permanent half -time Administrative Specialist position in the Water
Division of Public Works.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $20,000.00
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
With the FY 2014/15 budget adoption last year, staff requested and City Council approved an
increase to the administrative staff levels for the Water Division in Public Works. However, it
was not clearly stated that the position is intended to be both permanent and benefited. The need
for the increase in staffing stems from the labor- intensive and growing backflow program
administered by the Water Division. Currently there are no fees associated with or
reimbursements collected by the Water Division to administer the program.
Backflow devices are required to be installed on every property that has a non - potable water
system such as reclaim, industrial, commercial usages, fire service line and/or irrigation system.
The purpose of a backflow device is to protect the city's water supply from stagnant or other
undesirable water that may sit within the fire service system due to inactivity. Stagnant water
has the potential to develop bacteria which then threatens the city's potable supply if it flows
back into the system. Backflow devices prevent that from happening. To ensure that the devices
are functioning as intended, the devices must tested annually by a certified outside vendor at the
property owners' expense. The City's Water Department has the responsibility to ensure each
device is checked and passes its inspection. If a backflow device fails, then the water may be
turned off at that site until it can be retested and pass inspection; such action depends on the
hazard level associated with the failure of a backflow device. Due to changes in State building
I
code requirements, the number of properties requiring testable backflow devices is steadily
increasing.
The requirement to have fire service, and thus backflow devices, has been in effect for years for
office buildings and multi - family dwellings. However, starting in January, 2011, the California
Building Standards Commission required all new one and two unit family dwellings as well as
townhomes constructed in California to also install residential fire sprinklers. This, in turn,
requires the installation of a testable backflow device (unless the unit is specifically plumbed to
recirculate fire service water; not typical).
Until recently, the Water Division's operations staff has been administering the backflow
program for 941 separate devices (up from approximately 500 five years ago). They are now in
dire need of additional administrative support for the program. The backflow program requires
careful documentation of each backflow device, interpretation and recordkeeping of testing dates
and outcomes, issuance of annual notification letters, follow up for non - compliance, and field
visits for compliance verification. The Water Division operations staff also works with the Los
Angeles County Health Department to ensure state and county standards are met for the
backflow devices tested that are located within our own city buildings and parks. Much of the
backflow program workload is clerical in nature but has been implemented by operations staff
due to the shortage in administrative staff until approval at the beginning of this fiscal year.
Public Works filled the position with a temporary worker in October 2014 to offset the
administrative support need until a recruitment could commence. The Human Resources
Department and Public Works are now ready to begin the recruitment and thus would like to
confirm City Council's support for this permanent and benefited position. The annual impact to
the water fund is $50,000. Staff therefore recommends that City Council approve moving
forward with filling the position.
63
EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding FY 2014 -2015 Midyear Financial Review. (Fiscal
Impact: none)
RECOMMENDED COUNCIL ACTION:
(1) Receive and File FY 2014 -15 Midyear Financial Review.
(2) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
none
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Steve Jones, Business Services Manager
Trang Nguyen, Acting Fiscal. Services Manager
REVIEWED BY: Deborah Cullen, Director of Fina ce
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
Midyear Financial Review Fiscal Year 2014 -2015
Staff has reviewed all revenues and expenditures for midyear Fiscal Year 2014/2015, with an
emphasis on the General Fund, to determine if all sources and uses are on target with the
originally adopted budget and to highlight any areas that may end the fiscal year significantly
above or below budget. As we review the midyear results, the City continues to recover from the
economic recession and financial challenges. As of March, the Bureau of Labor and Statistics
reports that the state of California's unemployment rate has gone down from 7.9% to 6.5% when
compared to March 2014. Nationwide, this number has decreased from 6.6% to 5.5% for the
same timeframe.
1 1
ME
Beacon Economics expects the economy to continue to grow for the remainder of FY 2014-
2015. They are estimating U.S. Real GDP Growth at 3.3 %, up from 3.0% last year.
The City's business and industry sectors provide the majority of sales and use tax and this sector
has shown improvement but is still sensitive to the overall economy. Statewide, it is expected
that Sales & Use Tax will increase about 4.2% in FY 2014 -2015. El Segundo's estimated
increase is estimated at around 3.6 %. The City is lagging behind statewide growth in the Food
and Drugs and General Consumer Goods sectors.
Property Tax growth within the City is going to remain relatively flat for the next fiscal year. The
City will receive the normal 2% CPI growth, but currently has outstanding assessments that
could erode that growth. The City generally has fewer home sales compared to the surrounding
cities, and the average sales price is also lower. Although this is a very reliable revenue source,
its growth is 2% or less a year.
In January 2015, Ca1PERS released the results of investment earnings of 18.4% for FY ending
June 30, 2014. This is good news, as the report adds that investments have grown by 12.5%
during the past five calendar years and by 8.4% during the last 20 years. This rate of return
exceeds the 7.5% estimated return assumed in the pension contribution rate.
Overall, the economy is showing signs of recovery statewide. While we are projecting moderate
growth in many City revenues, the concentration of revenues coming from the business and
industry sector creates a higher level of volatility in our core tax revenues that is difficult to
forecast. These core revenues will be closely observed during the next quarter and staff will be
able to estimate the projected yearend performance.
65
General Fund Revenues
The following is a list of major General Fund revenues and the performance of each source
through midyear plus estimates to yearend:
Table 1: General Fund Revenues
Business License Tax is the City's largest General Fund revenue source, accounting for 18.01%
of its total estimated revenues net of transfers. The majority of this revenue stream is collected
in January and February, and based on the revenues received in the first 6 months of the fiscal
year this category is projected to fall short by $273,900 of the adopted budget. This decline in
projected revenues was due to a decrease in taxable square footage and employee headcount
primarily in the aerospace industry. The headcount tax is based on the average of employees
during the four quarters of the previous calendar year. This revenue stream will be closely
watched and updated during third quarter projections.
Business License Tax
FY 2014 Actual Revenue: $10,965,901
FY 2015 Adopted Budget: $11,118,000
FY 2015 Yearend Estimate: $10,844,100
..
Variance
FY 2014-
FY 2014-
Over/
Prior Year
Current Year
2015
2015 Year-
(Under) FY
Through
Through
Adopted
% of Budget
end
2014 -2015
Revenue Source
313112014
313112015
Budget
Received
Estimate
Budget
Business License
10,580,180
10,552,413
11,118,000
94.91%
10,844,100
- 273,900
Sales & Use Tax
3,409,276
4,136,151
7,942,500
52.08%
8,170,350
227,850
Sales Tax in Lieu
1,003,398
1,453,826
2,758,000
52.71%
2,907,650
149,650
Property Tax
3,532,573
3,581,344
6,356,600
56.34%
6,476,900
120,300
Transient Occupancy (TOT)
2,513,597
2,567,234
5,459,200
47.03%
5,222,500
- 236,700
Charges for Services
2,306,498
2,443,595
4,720,500
51.77%
4,574,391
- 146,109
Electric Utility Tax
1,409,351
1,517,615
3,050,000
49.76%
3,250,000
200,000
Franchise Tax
182,350
184,198
3,075,000
5.99%
3,671,300
596,300
Cogeneration Electric
781,646
690,688
1,690,000
40.87%
1,230,000
- 460,000
License & Permits
1,248,152
819,629
1,720,000
47.65%
1,808,500
88,500
Gas Utility Tax
2,120,908
1,847,792
3,000,000
61.59%
2,800,000
- 200,000
Interest on
105,872
184,038
247,000
74.51%
312,397
65,397
Investments /Rentals
Tax Resolution Agreement
5,750,898
4,843,034
5,108,300
94.81%
4,843,034
- 265,266
Other Revenues
2,053,647
2,139,153
3,997,600
53.51%
4,084,152
86,552
Total General Fund Revenues
36,998,346
36,960,710
60,242,700
61.35%
60,195,274
- 47,426
Net of Transfers
Transfers In
100,002
0
400,000
0.00%
0
- 400,000
37,098,348
36,960,710
60,642,700
60.95%
60,195,274
- 447,426
Total General Fund Revenues
Business License Tax is the City's largest General Fund revenue source, accounting for 18.01%
of its total estimated revenues net of transfers. The majority of this revenue stream is collected
in January and February, and based on the revenues received in the first 6 months of the fiscal
year this category is projected to fall short by $273,900 of the adopted budget. This decline in
projected revenues was due to a decrease in taxable square footage and employee headcount
primarily in the aerospace industry. The headcount tax is based on the average of employees
during the four quarters of the previous calendar year. This revenue stream will be closely
watched and updated during third quarter projections.
Business License Tax
FY 2014 Actual Revenue: $10,965,901
FY 2015 Adopted Budget: $11,118,000
FY 2015 Yearend Estimate: $10,844,100
..
Sales & Use Tax and Sales Tax in Lieu combined is the City's second largest revenue source,
accounting for over 18.4% of the General Fund revenues. Sales and Use Tax receipts for the
City's October through December sales (1st quarter receipts for fourth quarter sales) were 42.0%
higher than the same quarter last year but reporting aberrations skewed the data. Actual sales
activity was up 9.9% when reporting aberrations were factored out. The business and industry
category was the main reason for the increase as the group experienced an increase due to several
large onetime payment anomalies that positively impacted several business to business sectors.
Once adjusted, the business and industry category increased 15.5 %. New eatery openings and
net higher sales boosted all restaurant categories while improved contractor supply sales lifted
building and construction receipts. A larger allocation from the countywide use tax pool was
also a factor. Adjusted for reporting aberrations, taxable sales for all of Los Angeles County
showed an increase to fourth quarter last year of 5.0% while the Southern California region as a
whole was up 4.3 %. Sales and use tax is expected to be higher than originally estimated due to
unexpected positive fund transfers to the City.
Sales Tax in Lieu is received in two payments each year (January and May) and is calculated as
a percentage of the estimated Sales and Use Tax and is projected to end the year over budget by
$149,650 and is $900,854 over last years' actual revenue for this category.
Sales & Use Tax
FY 2014 Actual Revenue: $8,290,913
FY 2015 Adopted Budget: $7,942,500
FY 2015 Yearend Estimate: $8,170,350
Sales Tax in Lieu
FY 2014 Actual Revenue: $2,006,796
FY 2015 Adopted Budget: $2,758,000
FY 2015 Yearend Estimate: $2,907,650
Property Tax is currently 1.38% or $48,771 more than the same period last year and is projected
to end approximately $120,300 over budget. The $120,300 surplus is due to a property tax
administration fee (PTAF) dispute settlement with 46 other cities. The City has experienced a
net taxable value decrease of -2.6% for the 2014 -2015 tax roll, which was significantly weaker
than the increase experienced countywide at 5.4 %. The assessed value decrease between 2013-
14 and 2014 -15 was -$270 million.
Property Taxes
FY 2014 Actual Revenue: $6,758,032
FY 2015 Adopted Budget: $6,356,600
FY 2015 Yearend Estimate: $6,476,900
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Transient Occupancy Tax (TOT) is currently 2.13% or $53,637 above the same period last
year, with 47.03% of budget received. This revenue has been rebounding as the economy
improves due to increased occupancies and room rates. At this time TOT is projected to fall
short of budgeted revenues by approximately - $236,700. Based on staff inquiries the decrease in
this category is due to a delayed reopening of a large hotel remodeling project. Staff will
continue to monitor and report any changes due to the economic conditions at third quarter and
review the scheduled reopening date for the hotels.
Transient Occupancy Tax
FY 2014 Actual Revenue: $5,964,403
FY 2015 Adopted Budget: $5,459,200
FY 2015 Yearend Estimate: $5,222,500
Charges for Services includes Zoning and Planning fees, Plan Check fees, Plan Retention fees,
Energy Plan Check fees, and Planning Service fees and have a combined budget of $4,720,500.
The City has received $2,433,595 or 51.77% of budget through the second quarter. This is a
5.94% or $137,097 increase over the same period last year. According to the Planning and
Building Safety Department, plan check fees during the 1 st two quarters are down approximately
$150,000 compared to the same two quarters last year. However, plan check fees are predicted
to come in on budget. Zoning and Planning Fees are expected to come in $110,000 over budget.
Staff will continue to closely monitor this category and update the yearend estimate at the end of
the third quarter.
Charges for Services
FY 2014 Actual Revenue: $4,876,434
FY 2015 Adopted Budget: $4,720,500
FY 2015 Yearend Estimate: $4,574,391
Electric Utility User's Tax is 7.68% or $108,264 higher than the same period last year with
49.76% of budget received. It is projected that this revenue source will be exceeding budget by
approximately $200,000. This increase is primarily due to an increase in user rates.
Electric Utility User's Tax
FY 2014 Actual Revenue: $3,098,923
FY 2015 Adopted Budget: $3,050,000
FY 2015 Yearend Estimate: $3,250,000
Franchise Tax is another one of the City's major revenue sources that is always impacted by the
price of natural gas. The average price of natural gas for the 2014 calendar year is up
approximately 22% compared to calendar year 2013. The annual payments received in April of
each year are calculated using the average price of natural gas for the prior calendar year. This
revenue is slightly above target when strictly compared to the same period last year at midyear.
This year's annual payments from the two top tax producers were $554,892 higher than last
.:
year's payments. This revenue source is projected to exceed estimated revenues by $596,300
due to increased gas transportation for the new power plant and a large customer using less tax
exempted natural gas ( "equity gas ").
Franchise Tax
FY 2014 Actual Revenue: $3,098,408
FY 2015 Adopted Budget: $3,075,000
FY 2015 Yearend Estimate: $3,671,300
Cogenerated Electric Utility User's Tax is 11.64% or $90,958 lower than the same period last
year with 40.87% of budget received. The Short Run Avoided Cost (SRAC) rate is obtained
from Southern California Edison and impacts the amount of cogenerated tax paid to the City.
This rate is used to calculate a fair price for energy produced by cogenerating plants. The SRAC
rate is down 23.6% compared to the same period last year. Although this revenue category is
down to adopted budget by $460,000, it will get "trued up" next year during the reconciliation of
the Chevron Tax Resolution Agreement which has an annual tax payment ceiling based on the
prior fiscal years actual tax payments.
Cogenerated Electric Utility User's Tax
FY 2014 Actual Revenue: $1,583,047
FY 2015 Adopted Budget: $1,690,000
FY 2015 Yearend Estimate: $1,230,000
License and Permits includes animal licensing, various building permits, and street permits.
Through the second quarter the City recorded revenues of $819,629 or 47.65% of budget.
According to the Planning and Building Safety Department, plumbing permits are expected to
exceed projected revenues by approximately $80,000. This revenue stream is expected to exceed
budgeted revenues by $88,500.
License and Permits
FY 2014 Actual Revenue: $1,759,602
FY 2015 Adopted Budget: $1,720,000
FY 2015 Yearend Estimate: $1,808,500
Gas Utility Tax is currently at 61.59% of budget received. This revenue source continues to be
difficult to forecast. This is primarily due to the uncertainty of the local power plant's
production along with the continuous fluctuation of the price of natural gas. This category will
be watched closely by focusing on the price of natural gas along with consumption.
Gas Utility Tax
FY 2014 Actual Revenue: $3,215,199
FY 2015 Adopted Budget: $3,000,000
FY 2015 Yearend Estimate: $2,800,000
WO
Interest on Investments for the quarter ending March 31, 2015 is tracking ahead of plan, with
$86,753 in General Fund income received year -to -date net of bank fees. The March 31st
portfolio consists of Local Agency Investment Funds (LAIF- 18.7 %) of portfolio value,
Federal Agency Issues (18.5 %), Negotiable Certificates of Deposit (14.1 %), Corporate Securities
(6.4 %), and Cash (42.3 %); with an overall effective yield of (0.74 %). Income from Property
Rentals, which are included in this category, have increased due to a new cell tower the City is
receiving rent for.
Interest on Investments/Property Rentals
FY 2014 Actual Revenue: $ 324,825
FY 2015 Adopted Budget: $ 247,000
FY 2015 Yearend Estimate: $ 312,397
The annual Tax Resolution Agreement (TRA) payment is based on the prior years' actual tax
revenue received from Chevron and a "true -up" payment paid in the following fiscal year once
the actual tax revenues have been reconciled. There is an established annual tax ceiling for
Chevron that is increased each year by the CPI -U. FY 13/14 actual Chevron taxes paid to the
City ended higher than anticipated therefore the 14/15 payment received was lower than the
estimated adopted budget amount.
FY 2014 Actual Revenue:
$5,750,898
FY 2015 Adopted Budget:
$5,108,300
FY 2015 Yearend Estimate:
$4,843,034
Estimated Revenues for Enterprise Funds
Revenues in the Water and Sewer Fund are both on track to meet budget at yearend.
The Golf Course Fund is currently at 35.46% of budget received. Revenue at the Golf Course
typically increases in the spring and summer but most likely this fund will end the year below
adopted budget.
Zi:
General Fund Expenditures
Fiscal Year 2014 -2015 Midyear Review of General Fond Expenditures:
The General Fund expenditures through March 31, 2015 are illustrated in the following table:
Table 2 — General Fund Expenditures ley Department — Current Year Compared to Prior Year
Department
Midyear
13114
Midyear
14115
March
2015 vs.
March
2014
% change
Elected Officials
447,337
399,135
- 48,202
- 10.78%
Administrative Support
2,003,094
2,102,290
99,196
4.95%
Police
8,939,676
9,150,695
211,019
2.36%
Fire
7,382,742
7,136,027
- 246,715
-3.34%
Communication Centers
715,774
705,739
- 10,035
-1.40%
Planning & Building
1,179 874
1,079,757
Safety
- 100,117
-8.49%
Public Works
2,736,068
2,627,332
- 108,736 !
-3.97%
Recreation and Parks
2,346,090
2,289,883
- 56,207
-2.40%
Library
1,109,063
1,008,189
- 100,874
-9.10%
Non - department
2,472,387
3,317,783
845,396
34.19%
Transfers to Other Funds
173,202
2,288,208
2,115,006
1221.12%
Total General Fund
29,505,307
32,105,038
2,599,731
8.81%
Expenditures
Mid year Comparison — FY 201; v. FY 2015:
In comparing between the first half of the year between current and prior years, the major
differences are due to the following:
- Transfers out of the General Fund increased $2. 1 million over the same period last year.
This is due to the following authorized transfers:
o An additional $80,000 annual transfer to the Facility Maintenance Fund which
equates to a $40,000 increase at midyear;
o $3.2 million annual transfer to the Capital Improvement Fund which equates to $1.6
million increase at midyear;
o $750,000 annual transfer to the Economic Uncertainty Fund which equates to
$375,000 increase at midyear;
o An additional $200,000 annual transfer to the Equipment Replacement Fund which
equates to $100,000 increase at midyear.
- Non - department increased by $845,396 or 34.19% over the same period last year. This
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increase is primarily due to:
o An increase in leaves payouts of approximately $830,000. This is primarily due to
an increase in annual leave cash outs and cash outs for unexpected retirements and
resignations.
Public Works shows a decrease over the same period last year of 3.97% or $108,736 due to
reduction in contracted services during the first half of the fiscal year.
Administrative Support shows an increase over the same period last year by 4.95% or
$99,196 primarily due to:
o One position that was vacant last year but has been filled in Finance and increase in
annual contract costs.
The Police Department is showing an increase over the same period last year by 2.36% or
$221,019. More than half of the increase is from the transfer of one full -time officer from
the Asset Forfeiture Fund back to the General Fund for approximately $120,000 and
additionally various non - personnel accounts increased by $90,000 due to annual contract
increases.
The Fire Department shows a decrease over the same period last year of 3.34% or $246,715
due to the retirement of one Battalion Chief and the Environmental Safety Manager.
Library Department shows a decrease over the same period last year of 9.1% or $100,874,
primarily due to two vacant positions.
72
The projected General Fund expenditures at yearend are currently estimated to come under
budget by $36,080. Staff will continue monitoring expenditures and will report any changes to
the yearend estimates during the third quarter review.
Table 3 — Fiscal Year 2014 -2015 Budget v. Froiected Year -end — General Fund
Department
Current
Year
Through
313112015
FY 2014-
2015
Adopted
Bud et
% of
Budget
Sent
FY 2014-
2015 Year-
end
Estimate
Variance
Over/
(Under) FY
2014 -2015
Budget
Elected Officials
399,135
1,016,000
39.28%
801,146
- 214,854
Administrative Support
2,102,290
4,457,000
47.17%
3,503,993
- 953,007
Police
9,150,695
17,999,600
50.84%
18,662,552
662,952
Fire
7,136,027
14,160,100
50.40%
14,127,013
- 33,087
Communication Centers
705,739
1,398,300
50.47%
1,441,936
43,636
Planning & Building
1,079,757
2,996,700
36.03%
3,027,365
30,665
Safety
Public Works
2,627,332
5,925,600
44.34%
6,282,313
356,713
Recreation and Parks
2,289,883
5,082,200
45.06%
4,625,737
- 456,463
Library
1,008,189
2,188,400
46.07%
2,034,487
- 153,913
Non- department
3,317,783
4,242,800
78.20%
4,924,078
681,278
Transfers out
2,288,208
4,576,400
50.00%
4,576,400
0
Total General Fund
32,105,038
64,043,100
50.13%
64,007,020
- 36,080
Expenditures
Summary of Expenditures by Cost Category:
Salaries & Benefits $45,567,638
Non - personnel 18,439,382
$64,007,020
In summary, General Fund revenues at midyear are tracking slightly below the same period last
year and staff is currently estimating revenues to end the year slightly below budget by
$447,000. Currently, expenditures are at 50.13% of budget and are estimated to end the year
approximately $36,080 below budgeted amount.
GENERAL
ADOPTED
PROJECTED
FUND
BUDGET
YEAREND
VARIANCE
Revenue
60,642,700
$ 60,195,274
$ (447,426)
Expenditures
64,043,100
64,007,020
(36,080)
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