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2015 May 19 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 19, 2015 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: 1. Consideration and possible action to interview candidates for the Economic Development Advisory Council. (Fiscal Impact: None) Recommendation — 1) Interview candidates; 2) Announce appointments at the 7:00 PM, May 19, 2015 City Council Meeting, if any; 3) Alternatively, discuss and take other possible actions related to this item. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -3- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Costigan vs. City of El Segundo, LASC Case No. BC556980 3. Penuelas vs. City of El Segundo, LASC Case No. BC523072 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -2- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter 2 E CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters 3 3 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and Possible action to interview candidates for the Economic Development Advisory Council. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Interview candidates. 2. Announce appointments at the 7:00 p.m., May 19, 2015 City Council meeting, if any 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Application of candidates FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $ None Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Mishia Jennings, Executive Assistant REVIEWED BY: APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Number of openings listed below: Four positions open on Economic Development Advisory Council Candidate Applying to: GCBs 1. Lance Ralls Economic Development Advisory Council 2. Michael Mothner Economic Development Advisory Council 3. Rob Croxall — Conference Call 310 -529- 3717 Economic Development Advisory Council 0 ac W, L t COMMA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 19, 2015 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Brandon Cash, Pastor, Oceanside Christian Fellowship PLEDGE OF ALLEGIANCE — Council Member Dugan 2 PRESENTATIONS a) Presentation of Investment Portfolio Report — Treasury Department ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 1. Consideration and possible action to announce the appointments to the Economic Development Advisory Council. (Fiscal Impact: None) Recommendation — 1) Announce the appointees to the Economic Development Advisory Council, if any; 2) Alternatively, discuss and take other possible actions related to this item. E. CONSENT AGENDA 5 WE All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Warrant Numbers 3005864 through 3006031 on Register No. 15 in the total amount of $985,737.16 and Wire Transfers from 04/20/15 through 05/03/15 in the total amount of $831,299.36. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Regular City Council Meeting Minutes of May 5, 2015. Recommendation — Approval. 4. Consideration and possible action to receive and file this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A-4. (Fiscal Impact: $50,000.00)_ Recommendation — 1) Receive and file this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1- 7A-4; 2) Alternatively, discuss and take other possible action related to this item. 5. Consideration and possible action to accept as complete the Water Plant Carpet Removal and Replacement Project, No. PW 13 -21. (Fiscal Impact: $38,715.50 Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; 3) Alternatively, discuss and take other possible actions related to this item. C: 11 6. Consideration and possible action to adopt a Resolution approving Plans and Specifications for the FY 14/15 Sidewalk, Curb and Gutter Replacement Project. Project. No. PW 14 -16. (Fiscal Impact: $500,000.00) Recommendation — 1) Adopt the attached resolution approving Plans and Specifications for the FY 14/15 Sidewalk, Curb and Gutter Replacement Project; 2) Authorize staff to advertise the project for receipt of construction bids; or 3) Alternatively, discuss and take other possible actions related to this item. 7. Consideration and possible action regarding the approval of a first amendment to an existing Professional Services Agreement with Lilley Planning Group to increase the amount of the agreement by $47,000 for a total of $72,000 for planning consulting services. (Fiscal Impact: $47,000 - previously budgeted for FY 2014/2015) _ Recommendation — 1 Authorize the City Manager to execute a first amendment y g to an existing Professional Services Agreement to increase the funding by $47,000.00 approved as to form by the City Attorney; 2) Alternatively, discuss and take other possible action related to this item. 8. Consideration and possible action regarding the approval of a first amendment to an existing Professional Services Agreement with Pacific Municipal Consultants ( "PMC ") to increase the amount of the agreement by $43,000 for a total of $78,000 for planning consulting services. (Fiscal Impact: $43,000 - previously budgeted for FY 2014/2015) Recommendation — 1) Authorize the City Manager to execute a first amendment to an existing Professional Services Agreement to increase the funding by $43,000 for a total of $78,000 approved as to form by the City Attorney; 2) Alternatively, discuss and take other possible action related to this item. 9. Consideration and possible action to approve Final Vesting Map No. 72287, a twenty -four (24) lot subdivision located at 710 North Nash Street. Applicant CDC Mar Campus, LLC. (Fiscal Impact: None) 1) Adopt a Resolution which approves Final Vesting Map No. 72287 and authorize the City Manager, or designee, to sign such Map in a form approved by the City Attorney; and /or 2) Alternatively, discuss and take other possible related action to this item. VA 12 10. Consideration and possible action regarding approval of a permanent half- time Administrative Specialist in the Water Division of Public Works. Fiscal Impact: $20,000 estimated Approve a permanent half -time Administrative Specialist position in the Water Division of Public Works; 2) Alternatively, discuss and take other possible action related to this item. F. NEW BUSINESS 11. Consideration and possible action regarding FY 2014 -2015 Midyear Financial Review. (Fiscal Impact: None) Recommendation — 1) Receive and File FY 2014 -15 Midyear Financial Review; 2) Alternatively, discuss and take other possible action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Council Member Atkinson — Council Member Dugan - Mayor Pro Tern Jacobson — Mayor Fuentes — 13 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: TIME: NAME: 0 14 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: Presentation of Investment Portfolio Report (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: MEETING DATE: May 19, 2015 AGENDA HEADING: Presentation 1. Receive and File 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Investment Portfolio Report — March, 2015 FISCAL IMPACT: $ None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A PREPARED BY: Dino Marsocci, Deputy City Treasurer II REVIEWED BY: Crista Binder, Treasurer ' APPROVED BY: Greg Carpenter, City Ma ager BACKGROUND & DISCUSSION: The Treasury Department presents the March, 2015 Investment Portfolio Report which provides a status of Treasury Investment activities and related economic indicators. This report will be created and submitted to Council on a quarterly basis. The report will also be posted to the City's web site under the Treasury Department. 15 16 Date: May 19, 2015 From: Office of the City Treasurer To: El Segundo City Council RE: Investment Portfolio Report —As of March 31, 2015 This report will serve as a summary for the City of El Segundo's Treasury Department investment reporting, compliance, investment environment and future plans; as well as subsidiary schedules which will support the Portfolio Summary and provide additional analysis of our investments. Investment Summarv: The investments as of March 31, 2015 are as follows: March Portfolio Summary Securitv Tvr)e Cost Market value Government 10,914,722.50 10,895,534.10 Corp. Bonds 3,801,142.77 3,784,602.50 CD's 8, 328, 000.00 8, 362, 318.72 Union Bank 23,043,865.27 23,042,455.32 Trust LAW Immediate $11,001,968.56 $11,001,968.56 LAW - LAWA $19,171,237.51 $19,171,237.51 LAW Subtotal $30,173,206.07 $30,173,206.07 Total Invested 53,217,071.34 53,215,661.39 Trust Acct. Cash - - Chase Bank - $24,943,786.80 24,943,786.80 Cash Market % of Total 13.94% 4.84% 10.70% 29.48% 14.08% 24.53% 38.60% 68.09% 31.91% Total Portfolio 78,160,858.14 78,159,448.19 100.00% I Page I 1 17 The portfolio Breakdown by Short Term (< 1 year) and Long Term is: " Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity Compliance: It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity time limits and percentage allocation limits with all of our investments. The City is currently in compliance as demonstrated below: Partial List of Allowable Investment Instruments for Local Agencies Investment Short Term Long Term Total Portfolio Value Market $ 33,522,317 $ 19,693,345 $ 53,215,661 Effective Yield 0.328% 0.986% 0.571% Wtd. Maturity 20.00 2.4 Years 0.92 Years -Average Benchmark Yield 0.05% 0.89% 0.26% " Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity Compliance: It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity time limits and percentage allocation limits with all of our investments. The City is currently in compliance as demonstrated below: Partial List of Allowable Investment Instruments for Local Agencies Investment Maximum Maximum Minimum City of El In Type Maturity Specified % Quality Segundo Compliance of Portfolio Requirements I Investments Y/N Local Agency Bonds 5 years None None ° 0.00% Y U. S Treasury Obligations 5 years None None ° 0.00 /° Y US Agency Obligations 5 years None None ° 13.96 /° Y Negotiable Certificates of 5 years 30% None 10.71% Y Deposit Medium Term Notes 5 years 30% "A" Rating 4.85% Y Local Agency Investment N/A None None 38.7% Y Fund (LAIF) Investment Environment: The current investment environment for the types of investments we are allowed to purchase remains one of very low returns. Since security and liquidity are more important than rate of return in our policy, we are limited to very low risk investments which therefore have a lower interest rate. The Federal Reserve has not raised interest rates as soon as many expected, and may not raise rates until September or December of 2015. While unemployment and GDP are at acceptable levels, low inflation /deflation, and unstable international markets are causing rates to remain lower for a longer time than was anticipated earlier this year. While short-term rates have not changed very much from December 311t to March 311t, the long -term rates have decreased to below the December rates. This is two Quarters in a row where the long -term rates have declined from the prior Quarter. Page 12 irz The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise over the next few years, we want to time our investments to take advantage of the increases as they occur. 1.80 1.60 1.40 1.20 v m CD 1.00 a► L CD 0.80 0 0.60 0.40 0.20 0.00 US Treasury Bonds Yield Curve as of 3/31/15 1.65 1 Mo 3 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr 3/31/2015 --&-12/31/2014 Composite Bond Rates (as of 3/31/15 US Treasury Bonds Maturity Yield 0.01 Yesterday Last Week 0.03 0.01 Last Month 3 Month 0.01 6 Month 0.09 0.09 0.09 0.06 2 Year 0.54 0.56 0.91 0.55 0.62 3 Year 0.88 0.91 1 5 Year 1.38 1.41 1.36 1.5 Municipal Bonds Yield Yesterday Last Week Last Month _ Maturity 2yr AA 2yr AAA 0.71 0.71 0.61 0.72 0.65 0.68 0.55 0.6 2yr A 0.84 0.85 0.86 0.76 5yr AAA 1.28 1.29 1.27 1.14 _ 5yr AA 1.37 1.36 1.31 1.3 5yr A 1.44 1.41 1.37 1.36 ' Page 13 19 Corporate Bonds Maturity Yield Yesterda . Last Week Last Month 2yr AA 0.81 1.03 0.83 1.06 1.66 0.81 0.82 2yr A 1.05 1.02 5yr AAA 1.61 1.63 1.58 5yr AA 1.84 1.82 5yr A 2.03 — 2.06 2 2.07 Data provided by ValuBond. Source: http:ll firiance .Vahoo.com /bondsfcomposite bored rates Cash Flow Analvsis: The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are received in the second quarter of the fiscal year, January thru March, primarily due to Business License Renewals and the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well. Our investments will be purchased with the liquidity relative to our cash flow needs. Rolling 12 Month Cash Flow Analysis Total Receipts - Total Disbursements 16,000,000 — This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger disbursements occur in the fourth quarter of the fiscal year, July thru September. During this period, we have significant payments to CalPERS for our Other Post - Employment Benefits, a payment to ICRMA for our Page 14 WE citywide insurance premiums, and a large infrastructure payment for roadwork which was completed several years ago. 6,000,000 4,000,000 2,000,000 C (2,000,000) (4,000,000) (6,000,000) Rolling 12 Month Net Change in Cash Net Change in Cash Apr -14 May -14 Jun -14 Jul -14 Aug -14 Sep -14 Oct -14 Nov -14 Dec -14 Jan -15 Feb -15 Mar -15 Additional Economic Indicators: Economic Projections from September Meeting The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding whether or not to change interest rates going forward. The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by the economy during the period measured, including personal consumption, government purchases, private inventories, paid -in construction costs and the foreign trade balance (exports are added, imports are subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes. The target level for GDP is in the 2.5% to 3.5% range. The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work. The target level for Unemployment is around 5.6 %. The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a measure of goods and services targeted toward individuals and consumed by individuals. The long term inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to the nature of their potential price swings. Page 15 21 Fed Economic Projections (central tendencies as of March 2015) 2015 2016 2017 Longerrun Change in real GDP 2.3 to 2.7 2.3 to 2.7 2.0 to 2.4 2.0 to 2.3 September projection 2.6 to 3.0 2.5 to 3.0 2.3 to 2.5 2.0 to 2.3 Unemployment rate 5.0 to 5.2 4.V to :4.1 4,16 ta 5, 1 5.0 to 5.2 December projection 5.2 to 5.3 5.0 to 5.2 4.9 to 5.3 5.2 to 5.5 ,r CE in roll''an 3* ri3 L7 tr 1.9 1.9 to 2.0 2.0 December projection 1.0 to 1.6 1.7 to 2.0 1.8 to 2.0 2.0 Core PCEinflaffilone, 1.3 to 1.4 1.5 to 1.9 1.8 to 2.0 December projection 1.5 to 1.8 1.7 to 2.0 1.8 to 2.0 Unernpioyment [.11 5. 01114 03114 05/14 07114 09114 N-Ionth Source: http : /LOata.bis4 LQy cgi bin /surveymost ?bls Page 16 11114 01115 03115 22 Inflation: 2.5 2.0 1.5 % 1.0 0.5 (0.5) 4.5 4.0 3.5 3.0 2.5 2.0 1.5 1.0 0.5 (0.5) (1.0) Inflation Rates by Month Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Average Inflation Rates by Year —*— 2014 —0-2015 1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014 2015 Source: http:ll www. usinflationcalculat ©r.comlinflation /current- inflation - rated Page 17 23 Retail Trade & Food Services, ex Auto, US Total 360,000 Seasonally Adjusted Sales (Millions of $) 355,000 350,000 2014 2015 345,000 340,000 335,000 — Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Source: United States Census Bureau - http: / /www.census.gov /retail /index.html Investment strategy: It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal requirements regarding the safeguarding of funds. As a part of the City's migration to a new banking structure, we have maintained a cash balance in order to offset our bank fees, and are now looking at our cash flow needs in order to determine which investments will maximize return while providing the proper level of liquidity. The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated. The Portfolio Summary for the month is included as an attachment to this report. Page 18 24 Additional Notes. The City has funds of $208,556.11which belong to the El Segundo Senior Citizens Housing Development Corporation and are a part of our LAIF balance. There are also LAWA RSI (Los Angeles World Airports Residential Sound Insulation) funds of $19,171,237.51 included in the City's LAIF balances. The applicable interest for these accounts is accrued monthly and posted quarterly in the same manner as the regular City LAIF interest posting. Page 19 25 City of El Segundo Investment Advisory Committee Liquidity Schedule As of: March 31, 2015 Item Availability Market Value Cash in Bank 45.99% 14.08% Chase Immediate $24,943,786.80 Union Bank - Trust Account Immediate $0.00 $55,367,052.87 Cash in Bank - Total $24,943,786.80 L.A.I.F. (State of California) LAIF Immediate $11,001,968.56 $58,466,103.46 Cash Immediate $35,945,755.36 L.A.I. F. - LAWA (Restricted) LAW Immediate $19,171,237.51 Portfolio Investments: < 30 Days $0.00 $77,142,433.19 31 to 90 Days $250,060.00 $78,159,448.19 91 to 180 Days $1,349,855.86 181 to 365 Days $1,749,194.73 1 to 2 Years $5,519,893.08 2 to 3 Years $11,661,281.65 3 to 4 Years $1,495,155.00 4 to 5 Years $1,017,015.00 Subtotal $42,213,692.83 $30,000,000.00 $25,000,000.00 $20,000,000.00 $15,000,000.00 $10,000,000.00 $5,000,000.00 $0.00 Page 1 10 Grand Total $78,159,448.19 Investment Portfolio subtotal $53,215,661.39 Investments by Maturity Date Cumulative % of % of Total Total Cumulative Balances Assets Assets $24,943,786.80 31.91% 31.91% $35,945,755.36 45.99% 14.08% $55,116,992.87 70.52% 24.53% $55,116,992.87 70.52% 0.00% $55,367,052.87 70.84% 0.32% $56,716,908.73 72.57% 1.73% $58,466,103.46 74.80% 2.24% $63,985,996.54 81.87% 7.06% $75,647,278.19 96.79% 14.92% $77,142,433.19 98.70% 1.91% $78,159,448.19 100.00% 1.30% 100.00% Market Value °s 4a 26 City of El Segundo Investment Advisory Committee Investments by Security Type As of: March 31, 2015 Cumulative % of % of Total Total Cumulative Item Availability Market Value Balances Assets Assets Cash in Bank Chase Immediate $24,943,786.80 Union Bank - Trust Account Immediate $0.00 Cash in Bank - Total $24,943,786.80 $24,943,786.80 31.91% 31.91% L.A.I.F. (State of California) LAIF Immediate $11,001,968.56 $35,945,755.36 45.99% 14.08% Cash Immediate $35,945,755.36 L.A.I. F. - LAWA (Restricted) LAIF Immediate $19,171,237.51 $55,116,992.87 70.52% 24.53% Portfolio Investments. CD's $8,362,318.72 $63,479,311.59 81.22% 10.70% Gov't Obligations $10,895,534.10 $74,374,845.69 95.16% 13.94% Bonds $3,784,602.50 $78,159,448.19 100.00% 4.84% Subtotal $42,213,692.83 Grand Total $78,159,448.19 Investment Portfolio subtotal $53,215,661.39 Investments by Security Type $3,784,602.50 $10,895,534-10 8362,31832 $19,171,237.51 Page 1 11 $11,001,968.56 Cash Immediate n LAIF Immediate LAIF - LAWA CD's Gov't Obligations Bonds 27 8 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action to announce the appointments to the Economic Development Advisory Council. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Announce the appointees to the Economic Development Advisory Council, if any; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $ None Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Mishia Jennings, Executive Assistant%. n REVIEWED BY: APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Committee /Commission and Board # of Openings Appointees) Economic Development Advisory Council 6 Term Expires) No Term Expiration No Term Expiration No Term Expiration 1 WE 30 O m } LL Q O (0 aD W N N t0 r O W O N N N r0 N M N 0 0 0 0 N M W 0 0 0 0 0 0 0 0 �������.- NMmvrn .n .n oromrrrr eon O d C 0 y V C t0 c LL o `o U d O d c C U1 N N J N N m J M N C ww c = o � J Q W O Z(9 w O ¢ € o o 4� co 7 0 G U Q J U LL LL O 0} W ~ F Z �7 O z Z W a Z fi J Q Q oZ W 7 N Y U W x U ❑ O > ' C N .a N N t0 w v c N c Ol U C N m E m °c o 10 0 a Y 0 N � v U v `o : 0 N Oa d O. c = � N D) C N d U 0 2 U v°i U w 0 n U � W F Q ❑ 0 U w lL N W F- 0 Z K W I dl Q Z i }L ui w c U d N C d 4. d > U O 2 a � 3 oacc> C E N W E � v 1°u"icm r O T yx mF N N ri E v E dZ = a N fi U N= O F L U N -0O V g T N y j L} N � O Q t E 0 u c S m w N = 0) E 0 C , • N C o aAmE E G > E m. 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O 31 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/20/15 THROUGH 5/3/15 Date Pavee Amount Description 4/24/2015 Manufacturers & Traders 41,477.96 457 payment Vantagepoint 4/24/2015 Manufacturers & Traders 477.31 IRA payment Vantagepoint 4/24/2015 Manufacturers & Traders 5,356.55 401 payment Vantagepoint 4/24/2015 US Bank - Trust Acct 5,775.73 PARS payment 4/24/2015 South Bay Credit Union 11,980.38 Payroll credit union deduction pmt 4/24/2015 Nationwide NRS EFT 50,147.85 EFT 457 payment 4/24/2015 Nationwide NRS EFT 1,736.45 EFT 401a payment 4/24/2015 State of CA EFT 1,229.14 EFT Child support payment 4/24/2015 Health Comp 1,064.98 Weekly claims 4/24/2015 Unum 208.70 Long Term Care Premium 4/27/2015 IRS 239,412.26 Federal 941 Deposit 4/27/2015 Employment Development 3,337.35 State SDI payment 4/27/2015 Employment Development 49,038.13 State PIT Withholding 4/29/2015 Cal Pers 94,868.12 EFT Retirement Misc 4/29/2015 Cal Pers 267,236.91 EFT Retirement Safety 4/29/2015 Cal Pers 1,488.80 EFT Retirement Safety - Police 4/29/2015 Cal Pers 9,913.35 EFT Retirement Misc 4/30/2015 Lane Donovan Golf Ptr 20,731.21 Payroll Transfer 4/30/2015 Cal Pers 1,439.76 EFT Retirement Safety - adjustment 4/30/2015 Cal Pers 7,795.62 2015 Replacement Charge 4/30/2015 Cal Pers 137.45 2015 Replacement Benefit Contribution 5/1/2015 Health Comp 2,193.14 Weekly claims 4/18/15- 4/24/15 Workers Comp Activity 13,987.60 SCRMA checks issued 4/25/15- 4/30/15 Workers Comp Activity 264.61 SCRMA checks issued 831,299.36 DATE OF RATIFICATION: 5/4/15 TOTAL PAYMENTS BY WIRE: 831,299.36 Certified as to the accuracy of the wire transfers by: V-9 Date Ir Date S -7 -1.s Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -14 to 9 -30 -15 5/4/2'115 1/1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 5, 2015 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) None SPECIAL ORDER OF BUSINESS: Assistant City Attorney Berger announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. The Assistant City Attorney also announced that the two matters listed as significant exposure to litigation were claims filed by Mary M. Kobus and Gordon C. Cheng and Jean Cheng Olds. CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -3- matters 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Costigan vs. City of El Segundo, LASC Case No. BC556980 3. Penuelas vs. City of El Segundo, LASC Case No. BC523072 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -2- matter. Claim No. 05 -15 filed 4 -8 -15 by Mary M. Kobus Claim No. 05 -20 filed 4 -15 -15 by Gordon C. Cheng and Jean Cheng Olds Initiation of litigation pursuant to Government Code §54956.9(d)(4): -1- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management /Confidential Group (Unrepresented Group) Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:28 PM 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 5, 2015 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Daniel Chavez, El Segundo Boy Scout PRESENTATIONS a) Proclamation read by Council Member Fellhauer and presented to Fire Chief Kevin Smith proclaiming May 9, 2015 as El Segundo Fire Service Day. b) Proclamation read by Council Member Atkinson and presented to Stephanie Katsouleas, Public Works Director, proclaiming May 17 -23, 2015 as National Public Works Week. C) Proclamation read by Mayor Fuentes and presented to Janice Cruikshank, El Segundo's 2015 El Segundo Older American of the Year, proclaiming May 2015 as National Older American Month. Elderfest Celebration Day will be held Saturday, May 8, 2015. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Elyse Beardsley, resident and SBWIB representative, gave an update on the SBWIB. (South Bay Workforce Investment Board) CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. 3 MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 E. CONSENT AGENDA (Moved up in the Agenda due to the TopGolf discussion. (Items C2 and D3)). All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approve Warrant Numbers 3005624 through 3005863 on Register No. 14 in the total amount of $1,735,873.25 and Wire Transfers from 4/6/2015 through 4/19/2015 in the total amount of $2,834,531.85. Authorized staff to release. Ratified Payroll and employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. Approve Special City Council Meeting Minutes of April 14, 2015, Special City Council Meeting Minutes of April 21, 2015 and Regular City Council Meeting Minutes of April 21, 2015. 6. Authorize the City Clerk to file Notice of Completion in the County Recorder's office for acceptance of work completed for the Elevated Tank Restoration and Reservoir Maintenance Project; El Segundo's elevated tank and two potable water reservoirs. Project No. PW 13 -07. (Fiscal Impact: $859,868.25) 7. Authorize the City Manager to execute an amendment, in a form approved by the City Attorney, to amend ground -lease agreements with New Cingular Wireless PCS, LLC (d.b.a. AT &T Wireless) Amendment No. 3028C, Los Angeles SMSA (d.b.a. Verizon Wireless) Amendment No. 4017A and Sprint PCS Assets, LLC Amendment No. 3368A for the purposes of expanding and relocating cell tower equipment within the Water Yard located at 400 Lomita Street. (Fiscal Impact: Additional lease revenues, to be determined) 8. PULLED BY MAYOR FUENTES 9. Approve revisions to the Recreation and Parks Department's Athletic Field /Facility Use and Allocation Policy. (Fiscal Impact: None) 10. Receive and file this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $50,000.00) 4 11. Approve a request for the expansion of on -site sale and consumption of alcohol (Type 47 ABC License) for a new restaurant (Sausal) at 215 Main Street. Applicant: Catherine Ann Conness. (Fiscal Impact: N /A) MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to approve Consent Agenda items 4, 5, 6, 7, 9 (as amended; adding recommended council action: Authorize the City Attorney to make technical, non - substantive changes, to reconcile the Policy with El Segundo Municipal Code Chapter 9.8), 10, and 11. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEM: 8. Consideration and possible action to 1) accept donations of materials and labor from El Segundo resident Daniel Chavez to improve and enhance areas of Camp Eucalyptus for his Boy Scout Eagle Project; 2) adopt a resolution to approve the plans for the project; 3) authorize the City Manager to execute a contract with Daniel Chavez's parents or guardian in a form approved by the City Attorney. (Fiscal Impact: Donation to the City of materials and labor valued at $600.00) Daniel Chavez, Eagle Scout candidate, briefly spoke concerning the project. Council Discussion MOTION by Mayor Fuentes, SECONDED by Mayor Pro Tern Jacobson to accept the donation of materials and labor from El Segundo resident Daniel Chavez to improve and enhance areas at Camp Eucalyptus for his Boy Scout Eagle Project, adopt Resolution No. 4914 to approve the plans for the project and authorize the City Manager to execute contract no. 4849 with Daniel Chavez's parent or guardian in a form approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to conduct a Public Hearing regarding a capital outlay request not to exceed $30,000 from the Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account for the purchase of a Police Canine and related equipment and training expenses. The grant requires that expenditures be utilized to supplement "front line law enforcement." (Fiscal Impact: $30,000.00 from COPS grant fund) Mayor Fuentes stated this was the time and place for a Public Hearing regarding a capital outlay request not to exceed $30,000 from the Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account for the purchase of a Police Canine and related equipment and training expenses. The grant requires that expenditures be utilized to supplement "front line law enforcement." 5 City Clerk Weaver stated that proper notice had been given in a timely manner and that written communication had not been received in the City Clerk's office. Mayor Fuentes opened the Public Hearing. Greg Carpenter, City Manager, introduced and presented the item. Mayor Fuentes opened the Public Hearing for Public input. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to close the Public Hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Council Discussion Karl H. Berger, Assistant City Attorney, read by title only: RESOLUTION NO. 4915 A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to adopt Resolution No. 4915. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 ITEMS C2 AND D3 WILL BE PRESENTED CONCURRENTLY C. UNFINISHED BUSINESS 2. Presentation regarding the "Financial Analysis and Comparison of The Lakes at El Segundo Golf Course and the TopGolf Proposal" (prepared by Pro Forma Advisors, LLC — "Report "), discussion and possible action regarding providing direction to staff about proceeding with a request for proposals regarding operation of the Lakes, preparing a revised agreement with TopGolf and CenterCal, or taking other possible action. (Fiscal Impact: None) City Manager, Greg Carpenter, introduced and gave a brief history on the both items, C2 and D3. Gene Krekorian, Pro Forma Advisors LLC, gave a presentation regarding the "Financial Analysis and Comparison of The Lakes at El Segundo Golf Course and the TopGolf Proposal ". D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 6 3. Presentation, discussion and possible action regarding the status of The Lakes Vision Committee and the results of their recent community outreach and engagement. (Fiscal Impact: None) Meredith Petit, Recreation and Parks Director, gave a presentation Recess at 8:20 PM Reconvened at 8:31 PM PUBLIC COMMUNICATIONS — (Related to Items C2 and D3) — 3 minute limit per person, 30 minute limit total) Randy Starr, COO & Chief Development Officer - TopGolf, spoke on behalf of TopGolf and the increased proposal to the City due the company's growth. Mr. Starr updated the residents on the company's recent growth. Elyse Beardsley, Chamber President and resident, in favor of Top Golf. Julie Quinin, resident, in favor of TopGolf. Claudia Salberg, resident, not in favor of TopGolf. Ryan Quinin, resident, in favor of TopGolf. Mike Dunkel, Redondo Beach resident, in favor of a RFP process recommended by The Lakes Vision Committee. Arie David, Manhattan Beach resident, not in favor of TopGolf. Drew Boyles, El Segundo EDAC Member, stated the EDAC Council is in favor of TopGolf. Edward Apodaca, Courtyard by Marriott LAX-El Segundo Manager, in favor of TopGolf and its concept. Wes Eisner, resident, not in favor of TopGolf. Lewis Ross, resident, in favor of a RFP process recommended by The Lakes Vision Committee. Debra Geist, Manhattan Beach resident, not in favor of TopGolf. Nate Chittick, resident, in favor of TopGolf. Alex Abad, resident, in favor of TopGolf. Robin Wood, resident, in favor of TopGolf. Tony Hobbs, resident, in favor of TopGolf. Lance Rails, resident, in favor of TopGolf. April Moreno Ford, Manhattan Beach resident, not in favor of TopGolf. Chris Kirk, Redondo Beach resident, not in favor of TopGolf. Cherlean Conklin, non - resident and President of the Foxy Lady's Golf Club at the Lakes at El Segundo, asked what TopGolf will do for Senior Citizen golfers. Heidi Bremner, resident, in favor of the RFP process recommended by The Lakes Vision Committee. Gregory Spinner, Manhattan Beach resident, in favor of the RFP process recommended by The Lakes Vision Committee. Douglass Huggins, Hermosa Beach resident, not in favor of TopGolf. 7 Ron Swanson, resident, in favor of TopGolf. Rupesh Bhakta, CenterCal Properties, LLC, thanked the Council for their patience during the process with TopGolf and assured the Council a golf course architect will be hired to maximize the value of The Lakes Golf Course. Richard Lundquist, President Continental Development Corporation (CDC) and El Segundo Development Advisory Council (EDAC) member, in favor of TopGolf. Mike Robbins, resident, gave a bit of history on The Lakes and is not in favor of TopGolf. John Gutt, resident, in favor of the RFP process recommended by The Lakes Vision Committee. Ryan Baldino, resident, in favor of TopGolf. Council Member Atkinson read a letter written by Shorewood Realtors in favor of TopGolf. Council Member Fellhauer read a letter written by Margie Randall, El Segundo resident, in favor of TopGolf. Council Member Fellhauer read a letter by Mike Keller, El Segundo resident, in favor of TopGolf. Council discussion Randy Starr, COO & Chief Development Officer — TopGolf, answered Council questions. MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson, directing the City Attorney's office to provide thirty day notice to Debra Geist under the Brown Act (Government Code § 54960.2) that Council intends to meet to consider rescinding its commitment to not have further closed session meeting regarding the Agreement for purposes of holding discussions in closed session to discuss different lease payments or terms of payments under the Agreement. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tem Jacobson, to move forward with negotiations with TopGolf /CenterCal Properties addressing concerns and issues with the current contract and directed staff to begin preliminary negotiations with TopGolf /CenterCal Properties in the event Council decides within the next 30 days to rescind the Closed Session agreement and enter into Closed Session to begin negotiations with TopGolf /CenterCal Properties in order to provide the Council with up to date information for said negotiations. MOTION PASSED BY VOICE VOTE. 4/1 YES: ATKINSON, FELLHAUER, JACOBSON; NO: DUGAN. FOLLOWING THE VOICE VOTE, MAYOR FUENTES AMENDED HER VOTE TO "NO," FOR A FINAL VOTE OF 3/2. YES: ATKINSON, FELLHAUER, JACOBSON; NO: DUGAN, FUENTES. M F. NEW BUSINESS G. REPORTS — CITY MANAGER — Thanked the Rotary for recognizing our Police and Fire Departments and this year Damien Voss of our Public Works Department. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER — Not present K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — None Council Member Atkinson — Thanked everyone for attending and giving input tonight Council Member Dugan — Thanked Gene Krekorian, Pro Forma Advisors LLC and Meredith Petit, Recreation and Parks Director, for putting together the presentations for this evening and promised to address The Lakes Vision Committee's concerns in the contract negotiations with TopGolf /CenterCal Properties. Mayor Pro Tern Jacobson — 12. Consideration and possible action to support Mayor Pro Tern Jacobson's position to oppose AB 45 that intends to impose new program requirements on local jurisdictions for the collection of household hazardous waste (HHW). (Fiscal Impact: None) MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to support Mayor Pro Tern Jacobson's position to oppose AB 45 that intends to impose new program requirements on local jurisdictions for the collection of household hazardous waste (HHW). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Attended the Friendship Circle with Mayor Fuentes and Council Member Atkinson. Mayor Fuentes — Announced AB 306, which is supported by our Council, passed the Assembly Education Committee and mentioned Congressman Ted Lieu sent a letter to the FAA in support of our RSI (Residential Sound Installation) program. 9 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) The Council will respond to comments after Public Communications is closed. Mike Robbins, resident, concerned with missing MP4 files on the City's website and mentioned he would like to see the PowerPoint presentations from Council Meetings, approved contract logs on the City's website. Mentioned Measure A and the City's Fire and Police Department salaries and benefits. Council commented on Public Communications. MEMORIALS — None r_l x11001 :1►iui21atWFM § Kill IW Tracy Weaver, City Clerk 10 35 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to receive and file this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $50,000.00) RECOMMENDED COUNCIL ACTION: (1) Receive and file this report regarding emergency work to repair dwelling units at the Park Vista Senior Housing Facility due to water intrusion without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (2) Alternatively, discuss and take other possible action related to this item ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $50,000.00 Additional Appropriation: No Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and Maintenance) ORIGINATED BY: Stephanie Katsouleas, Director of Public Works REVIEWED BY: Gregg Kovacevich, Assistant Ci y Attorney APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Emergency work to repair three dwelling units at the Park Vista Senior Housing Facility due to water intrusion caused by improperly sloped decks is still underway. Revised (final) plans are being re- reviewed by City staff. Once the final plans are approved, bidding and award of the construction portion of the project will commence, which is expected to commence next week. Public Contracts Code § 22050 (c) requires that the City Council receive updates at every regularly scheduled meeting until the emergency repair is completed. Therefore, staff recommends that City Council receive and file this report on the status of the emergency repair to address the water intrusion issues at Park Vista Senior Housing Facility. rtl 36 37 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to accept as complete the Water Plant Carpet Removal and Replacement Project, No. PW 13 -21 (Fiscal Impact: $38,715.50) RECOMMENDED COUNCIL ACTION: 1. Accept the work as complete. 2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. 3. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: Notice of Completion FISCAL IMPACT: None Amount Budgeted: $25,513.00 Additional Appropriation: Yes $13,202.50 Account Number(s): 501- 400 - 7102 -8103 (Water Division Capital Improvement Fund) ORIGINATED BY: Floriza Rivera, Principal Enginee REVIEWED BY: Stephanie Katsouleas Public Works Directo APPROVED BY: Greg Carpenter, City Manager 7 ' BACKGROUND AND DISCUSSION: On October 21, 2014, the City Council awarded a standard public works contract to C.C. Layne and Sons, Inc. in the amount of $15,968.00, with a contingency amount of $2,395.00, to remove and replace the carpet in the Water Division building, also known as the Water Plant, located at 400 Lomita Street. Council also authorized $7,150.00 for Gale /Jordan Associates to monitor asbestos removal, ensure complete containment for staff safety, and ensure proper disposal of the affected materials in compliance with AQMD requirements. Contracting with Gale Jordan was necessary because during the scoping phase of the project, staff became aware that the original tile and subfloor underneath the carpet contained asbestos and therefore had to be properly mitigated in compliance with AQMD requirements before the new carpet could be installed. This necessitated the complete removal of the tile and removal /replacement of the affected subfloor areas, which added significantly to the scope of the carpet replacement project. Construction began March 16, 2015 and was successfully completed by C.C. Layne and Sons, Inc. on May 7, 2015. Project accounting is as follows: 5 Carpet Rernoval and Installation: Original Budget + Contingency $25,513.00 Contract Award - $15,968.00 Change Order No. 1 -$ 780.00 Electrical Rewiring - $2,985.00 Consultant Monitoring Costs -$ 5,070.00 Total Carpet Removal and Replacement - $24,803.00 Remaining Contingency Balance $710.00 Asbestos Removal and Sub -floor Replacement Sub -floor Replacement $13,912.50 Remaining contingency balance used - $71.0.00 Shortfall (appropriation needed) - $13,202.50 Total Project Cost $38,715.50 Staff recommends that City Council 1) accept the work performed by C.C. Layne and Sons, Inc. as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office, and 2) authorize an additional transfer from the Water Fund (fund balance) to cover the additional cost for asbestos removal and sub -floor replacement necessary prior to installation of the carpet. M Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Water Plant Carpet Removal and Replacement Project Project No.: PW 13 -21 Contract No. 4804 Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that: The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public Facilities 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on May 7, 2015. The work done was: Remove and replace carpet on the second floor of the Water Division Building aka the Water Plant. 6, On May 19, 2015, City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: C.C. Layne and Sons, Inc. 8. The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: The Water Division Building. 9. The street address of said property is: 400 Lomita St., El Segundo, CA. 90245 Dated: Stephanie Katsouleas Public Works Director VERIFICATION I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on _, 2015 at El Segundo, California. Stephanie Katsouleas Public Works Director ME 41 EL SEGUNDO CITY COUNCIL MEETING DATE: May 1 9, 2015 AGENDA STATEMENT , AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a Resolution approving Plans and Specifications for the FY 14/15 Sidewalk, Curb and Gutter Replacement Project. Project. No. PW 14 -16 (Fiscal Impact: $500,000.00) RECOMMENDED COUNCIL ACTION: 1. Adopt the attached resolution approving Plans and Specifications for the FY 14/15 Sidewalk, Curb and Gutter Replacement Project. 2. Authorize staff to advertise the project for receipt of construction bids. 3. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution List of project areas FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $500,000.00 Additional Appropriation: No Account Number(s): 301 - 400 - 8203 -8705 (Capital Improvement Fund) ORIGINATED BY: Floriza Rivera, Principal Civil Engirt REVIEWED BY: Stephanie Katsouleas, Public Works Direct APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Based on staff observations and public requests, Public Works staff develops and maintains a priority list of defective sidewalks, curbs and gutters throughout the city in need of concrete repair. A majority of these locations are sidewalk, curb, gutter, and pavement areas that have been uplifted by tree roots. They present a potential liability and public safety issue as well as often impede proper drainage at the curb line. Recognizing that there are more priority locations than funds available to address them, staff has prioritized the neediest locations throughout the city that can be covered by this year's $500,000 budget. Funding in the amount of $500,000 for the FY 14/15 Sidewalk, Curb and Gutter Replacement Project is available from Capital Improvement Fund. Staff recommends that City Council approve a resolution adopting the plans and specifications and authorize the project for receipt of construction bids. Construction is expected to commence in August and be completed by December, 2015. 6 W The tentative project schedule is: Bid Due Date Council Award Construction begins Project ends Project Closeout June 30 July 21 Mid August December 31 January — February, 2016 Please note that based on Council's support for future CIP projects during the summer 2014 Strategic Planning session, staff anticipates that another $500,000 will be available with the upcoming FY 2015/16 budget. As such we are continuing to assess the next group of high priority areas in need of repair /replacement and will begin coordinated outreach with the Parks Department where tree removal and replacement is necessary. 43 RESOLUTION NO. A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE CONSTRUCTION OF THE FY 14 -16 SIDEWALK, CURB AND GUTTER REPLACEMENT PROJECT PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT ACCOUNT. The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares as follows: A. The City Engineer prepared specifications and plans requesting Construction of the FY 14 -16 Sidewalk, Curb and Gutter Replacement Project (the "Project "). These plans are complete. Bidding for construction of the Project may begin; B. The City Council wishes to obtain the immunities set forth in Government Code § 830.6 with regard to the plans and construction of the Project. SECTION 2: Design Immunity; Authorization. A. The design and plans for the Project are determined to be consistent with the City's standards and are approved. B. The design approval set forth in this Resolution occurred before actual work on the Project construction commenced. C. The approval granted by this Resolution conforms with the City's General Plan. D. The City Engineer, or designee, is authorized to act on the City's behalf in approving any alterations or modifications of the design and plans approved by this Resolution. E. The approval and authorization granted by this Resolution is intended to avail the City of the immunities set forth in Government Code § 830.6. SECTION 3: Project Payment Account. For purposes of the Contract Documents administering the Project, the City Council directs the City Manager, or designee, to establish a fund containing sufficient monies from the current fiscal year budget to pay for the Project ( "Project Payment Account ") following receipt of construction bids. The Project Payment Account will be the sole source of funds available for the Contract Sum, as defined in the Contract Document administering the Project. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution. Resolution No. Page 1 of 2 .. Sec. 6.150.020. This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this day of ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney Suzanne Fuentes, Mayor Karl H. Berger, Assistant City Attorney 20 Resolution No. Page 2 of 2 45 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 The curbs, gutters, sidewalks and driveway approaches that is listed below have been investigated and found to be severly uneven /uplifted, broken, loose, asphalt patched, and trip hazard. They will be removed and replaced during this project. NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) 1 Imperial - 546 W 48 140 2 Imperial - 428 W 110 3 Acacia - 201 W (on Cedar) 116 4 Virginia - 963 48 5 Virginia - 925 80 6 Virginia - 805 32 7 Virginia - 826 16 8 Walnut - 503 W 112 9 Virginia - 861 (on Walnut) 32 10 Walnut - 512 W 55 11 Walnut - 310 W 32 12 Sycamore - 124 42 13 Yucca - 747 224 14 Palm - 521 25 15 Walnut - 205 16 16 Walnut - 202 E 240 17 Walnut - 340 104 181 Walnut - 406 120 38 19 Eucalyptus - 738 180 20 Mariposa - 303 on Eucalyptus 140 21 Acacia- 321 E 96 32 22 Eucalyptus - 850 80 23 Cypress- 922 50 24 Sheldon- 816 80 50 25 Sheldon - 628 32 26 Sycamore - 411 56 27 Sheldon - 826 24 31 28 Sheldon - 816 112 60 29 Imperial - 328 on Sheldon 60 30 Sheldon - 917 10 31 Cypress - 935 on Acacia 84 112 32 Sycamore - 221 140 24 33 Sycamore - 203 64 24 34 Maple - 533 64 35 Maple - 228 96 Page 1 of 8 46 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) 361 Main - 763 (on Maple) 40 37 Maple - 115 16 38 Maple - 227 8 39 Maple - 303 40 40 Oak - 303 16 84 41 Oak - 227 32 84 42 Oak - 421 64 43 Palm - 412 60 120 44 Palm - 422 16 45 Palm - 510 148 46 Palm - 536 48 47 Palm - 427 32 48 Palm - 415 112 49 Virginia - 703 (on Palm) 80 50 Palm (next to library close to Main) 48 51 Palm - Librar_y 320 73 52 Palm - 123 96 50 53 Palm - 135 112 40 54 Palm - 317 84 28 55 Virginia - 702 on Palm 232 56 Virginia - 714 196 100 57 Virginia - 718 100 58 Ma le - 426 E 20 59 Ma le - 404 E 18 60 Maple - 326 E 52 48 61 Maple - 322 E 32 62 Maple - 312 E 48 44 63 Maple - 120 E 80 29 64 Maple - 329 E 15 65 Eucalyptus - 732 100 66 Hillcrest - 423 92 17.5 67 Loma Vista - 413 16 68 Loma Vista - 358 67 69 Loma Vista - 358 (next door) 54 70 Pine - 615 (next door) 102 30 71 Valley - 427 98 72 Valley - 421 96.5 16 Page 2 of 8 47 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) Mariposa - next to baseball cor 248 1 r75 Hillcrest - 517 144 Mari osa - 544 W 60 76Virginia Maple - 1432 176 16 77 California - 841 64 78 Indiana - 723 Ct 352 12 80 79 Imperial - 1208 128 80 Park Vista Senior - on Holly 184 81 Eucalyptus - 431 32 8 82 Standard - 437 82 83 Holly /Standard sw corner City Hall 100 84 Imperial - W/O 906 SE Cor 900 McCarthy 144 48 85 McCarthy - 801 (on Lomita) 32 86 McCarthy - 904 144 87 Washington - 416 40 88 Washington - 420 112 28 89 Loma Vista - 413 192 28 90 Loma Vista - 209 16 91 Illinois - 600 on Mari Rosa 114 92 Illinois - 604 129 42 93 Washington - 521 174 94 Washington - 420 112 14 95 Washington - 409 204 9 9 96 Whiting - at El Segundo Blvd (W side) 380 97 Whiting - at El Segundo Blvd (E side) 114 98 Whiting - S/O Franklin 194 26.5 99 Mariposa - bet. Washington and Kansas 256 100 Imperial - 100 W 64 101 Virginia - 933 (on Acacia) 28 102 Virginia - 950 32 103 Virginia - 746 48 104 Loma Vista - 900 (on Walnut) 40 Page 3 of 8 48 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) 1051 Sycamore - 320 16 24 106 Acacia - 712 40 3 107 Acacia - 728 24 108 Dune - 835 576 9 109 Walnut - 652 W 68 17 110 Bayonne - 727 60 1 I 1 Maple - 533 96 112 Maple - 537 to 539 52 2 113 Palm - 514 13 114 Palm - 525 180 32 115 Palm - 526 48 29 116 Palm - 530 and 536 132 21 117 Walnut- 201 E 96 118 Walnut - 218 140 119 Walnut - 214 104 120 Walnut - 328 128 29 121 Walnut - 336 16 122 Walnut - 416 64 123 Walnut - 425 80 124 Eucalyptus - 740 52 125 Sycamore- 402 E 48 126 Sheldon- 833 64 _ 127 Sheldon - 622 28 128 Maple - 503 on Sheldon 36 129 Sheldon - 922 27 130 Sheldon - 945 50 131 Imperial (Hank's Pizza) 30 35 132 Sycamore - 214 48 133 Virginia - 803 on Maple 64 134 Virginia - 760 (on Maple) 92 135 Maple - 214 45 136 Ma le - 202 132 137 Maple - 111 32 138 Maple - 205 88 139 Maple - 211 75 140 Maple - 215 32 60 141 Oak - 319 32 Page 4 of 8 49 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) 1421 Oak - 314 16 1431 Oak - 326 16 144 Bayonne - 727 80 145 Bayonne - 721 18 146 Palm - 409 80 147 Palm- 111 44 59 148 Palm - 115 52 149 Palm - 309 32 150 Palm - 311 48 151 Virginia - Elementary School 144 81 152 Virginia - 645 32 153 Virginia - 641 32 154 Virginia - 725 56 189 155 Virginia - 717 40 156 Virginia - 715 55 157 Virginia - 711 28 158 Virginia - 707 105 159 Maple - 208 E 80 160 Main - 768 on Maple 32 161 Maple - 219 E 28 162 Pepper - 829 36 163 Maple - 305 on Eucalyptus 32 164 Eucal tus - 730 40 165 Penn -331 48 166 Pine - 511 108 167 Pine - 511 60 168 Eucalyptus - 500 14 169 Eucal ptus - 500 30 170 Standard - 426 64 171 Standard - 430 32 4 172 350 Main St, City Hall parking lot ex 24 173 350 Main St, City Hall parking lot ex 55 174 Imperial - 1002 96 175 Maple - 629 E (on Lomita) 64 176 Walnut - 531 32 177' McCarthy - 935 128 178 McCarthy - 913 256 Page 5 of 8 50 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) 1791 Indiana - 721 Ct 128 180 Pine - 724 W 96 181 Pine - 706 W 130 182 Pine - 700 W 146 183 Hillcrest - 507 96 184 Valley - 435 122 185 1 Valley - 410 72 The following are additional areas to be considered for repair on this project if unit cost is lower than the engineer's estimate NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) Al Virginia - 926 (on Acacia) 28 A21 Walnut - 520 W 32 A3 Walnut - 306 W 112 A4 Walnut - 216 W 40 A5 Sycamore - 301 48 A6 Maple - 124 32 A7 Hillcrest - 846 16 A8 Hillcrest - 940 48 A9 Imperial - 604 32 A10 Imperial - 608 48 All Imperial - 628 55 Al2 Imperial - 646 136 A13 Loma Vista - 901 92 A14 Loma Vista - 905 64 A15 Loma Vista - 916 20 A16 Loma Vista - 933 48 A17 Loma Vista - 971 16 A18 Loma Vista - 975 32 A19 Redwood - 718 16 4 A20 Sycamore - 600 178 A21 Sycamore - 641 16 A22 Sycamore - 741 32 A23 I Bayonne - 716 32 Page 6 of 8 51 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) A24 Ma le - 624 to 628 96 A25 Maple - 737 (across from) 96 A26 Oak - 612 16 A27 Oak - 649 48 A28 Yucca - 760 80 A29 Palm - 608 180 A30 Palm - 612 120 A31 Palm - 634 (on Hillcrest) 16 A32 Palm - 650 16 A33 Palm - 653 80 A34 Palm - 657 80 A35 Palm - 711 32 A36 Palm - 780 128 A37 Maple - 122 E 164 27 A38 Walnut - 227 32 32 A391 Walnut - 222 132 A40 Walnut - 210 68 A41 Walnut - 333 16 A42' Sheldon - 610 144 A43 Eucalyptus - 920 48 A441 Sycamore - 230 48 A45 Maple - 537 28 A46 Maple - 423 40 A47 Oak - 428 32 A48 Palm - 428 96 A49 Loma Vista - 735 80 A50 Virginia - 637 48 A51 Maple - 214 E 116 A52 Pepper - 836 64 A53 Penn - 331 56 A54'Penn - 331 42 A55 Imperial - 1018 128 A56 Center - 909 32 A57 Acacia - 1033 192 A58 Acacia - 1041 32 A59 McCarthy - 920 80 A60 McCarthy - 829 32 Page 7 of 8 52 2014 -2015 CURB, GUTTER, SIDEWALK, AND OTHER CONCRETE IMPROVEMENTS PROJECT NO. PW 14 -16 NO. ADDRESS TYPE OF WORK 4" SIDEWALK (SF) CURB ONLY (LF) CURB AND GUTTER (LF) DRIVEWAY APPROACH (SF) A61 I Maryland - 836 32 A621 Walnut - 1303 E 64 A63 Acacia - 1112 128 A64 Imperial - 1108 64 A65 Acacia - 1102 E 32 A66 Acacia - 1108 E 32 A67 Acacia - 1130 E 96 A68 Acacia - 1131 E 24 A69 Acacia - 1129 E 40 A70 Walnut - 1305 E 16 80 A71 Sycamore - 1414 16 A72 Washington - NW corner at Maple 48 A73 Maple - 1232 32 Page 8 of 8 53 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: May 19, 2015 AGENDA HEADING: Consent Agenda Consideration and possible action regarding the approval of a first amendment to an existing Professional Services Agreement with Lilley Planning Group to increase the amount of the agreement by $47,000 for a total of $72,000 for planning consulting services. (Fiscal Impact: $47,000 - previously budgeted for FY 2014/2015) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a first amendment to an existing Professional Services Agreement to increase the funding by $47,000 approved as to form by the City Attorney; and /or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL IMPACT: $47,000 (previously budgeted for FY 2014/2015) Amount Budgeted: $47,000 (001- 400 - 2402 -6214) Additional Appropriation: N/A Account Number(s): Transfer $47,000 from 001- 400 - 2402 -4101 (Planning Division: Salaries) to 001 - 400 - 2402 -6214 (Planning Division: Professional and Technical) ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager REVIEWED BY: Sane Lee, Director of Planning and Building Sa f et;( APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: In October 2014, the Planning Division sustained a vacancy with the departure of one of the Division's two Assistant Planners. The Planning Division obtained contract planning services with the Lilley Planning Group in the amount of $25,000 to minimize disruption of services on various on -going planning projects that were in progress. Recruitment for the Assistant Planner position has not occurred yet but is anticipated to be completed by the end of the current fiscal year. The Planning Division is requesting approval of a first amendment to an existing Professional Services Agreement to increase the amount by $47,000 for a total of $72,000 to continue services for the remainder of the fiscal year. The total cost of the services including the original $25,000 contract amount will be entirely offset by salary and benefit savings from the vacancy of the Assistant Planner position. Salary and benefit savings for the Assistant Planner position as of May 2, 2015 is $63,869 with a total amount of $114,601 anticipated for the fiscal 54 year. The Planning Division proposes to use the remainder of the salary and benefit savings for contract planning services with a second firm under separate Council action. Recommendation The Planning and Building Safety Department recommends that the Council authorize the City Manager to execute an amendment to the Professional Services Agreement with Lilley Planning Group, in a form approved by the City Attorney, for an additional sum of $47,000, for a total not to exceed $72,000, for planning consulting services. PAPlanning & Building Safety\Planning \Consultant Ping Services\Lilley Planning Group (Contract Planning)\Lilley Planning Group.Planning Consultant Services.CC Report.5.19.15.doc 6 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the approval of a first amendment to an existing Professional Services Agreement with Pacific Municipal Consultants ( "PMC ") to increase the amount of the agreement by $43,000 for a total of $78,000 for planning consulting services. (Fiscal Impact: $43,000 - previously budgeted for FY 2014/2015) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a first amendment to an existing Professional Services Agreement to increase the funding by $43,000 for a total of $78,000 approved as to form by the City Attorney; and /or, 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None. FISCAL U1 PACT: $43,000 (previously budgeted for FY 2014/2015) Amount Budgeted: $43,000 (001- 400 - 2402 -4101) Additional Appropriation: N/A Account Number(s): Transfer $43,000 from 001 - 400 - 2402 -4101 (Planning Division: Salaries) to 001 - 400 - 2402 -6214 (Planning Division: Professional and Technical) ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager REVIEWED BY: Sam Lee, Director of Planning an4 Building Safet 04— 4 APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The City has retained professional consulting services for the past several years to provide planning staffing at the Senior Planner level primarily to assist with large complex planning projects that are reimbursed by developers. At their September 16, 2014 meeting, the Council approved $35,000 in the budget for FY 2014/2015 for Pacific Municipal Consultants ( "PMC ") to provide professional planning consulting services. These services were anticipated to be provided by Trayci Nelson who has worked for the City as a Senior Planning Consultant for the past 8 years since April 2007. In October 2014, the Planning Division sustained a vacancy with the departure of one of the Division's two Assistant Planners. In addition to Ms. Nelson's work on developer reimbursed projects such as the 888 Sepulveda Specific Plan Project, the Mattel Specific Plan Project and a W more recently a new project for Boeing, the Planning Division has used Ms. Nelson's services to assist on various non - reimbursable projects. Her assistance helped to address staffing shortages to minimize disruption of services on various on -going planning projects that were in progress at the time of the departure of the Assistant Planner and during extended parental leave of one of the Department's two Principal Planners as well as to assist generally with increased workload. Ms. Nelson's services are needed through the remainder of the fiscal year to continue assistance in this regard and to complete projects that are underway in addition to her developer reimbursed projects. Recruitment for the Assistant Planner position has not occurred yet but is anticipated to be completed by the end of the current fiscal year. The Planning Division is requesting approval of a first amendment to an existing Professional Services Agreement to increase the amount by $43,000 for a total of $78,000 to continue services for the remainder of the fiscal year. The additional cost will be entirely offset by salary and benefit savings from the vacancy of the Assistant Planner position. Salary and benefit savings for the Assistant Planner position as of May 2, 2015 is $63,869 with a total amount of $114,601 anticipated for the fiscal year. The Planning Division proposes to use the remainder of the salary and benefit savings for contract planning services with a second firm under separate Council action. Recommendation The Planning and Building Safety Department recommends that the Council authorize the City Manager to execute an amendment to the Professional Services Agreement with PMC, in a form approved by the City Attorney, for an additional sum of $43,000, for a total not to exceed $78,000, for planning consulting services. PAPlanning & Building Safety\Planning \Consultant Ping Services\Pacific Municpal Consultants (Contract Planning) \PMC.Planning Consultant Services.CC Report. 5.19.15.doc 57 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve Final Vesting Map No. 72287, a twenty -four (24) lot subdivision located at 710 North Nash Street. Applicant CDC Mar Campus, LLC. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Adopt a Resolution which approves Final Vesting Map No. 72287 and authorize the City Manager, or designee, to sign such Map in a form approved by the City Attorney; and/or 2. Alternatively, discuss and take other possible related action to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Draft Resolution FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager" 14, REVIEWED BY: Sam Lee, Director of Planning and Building Safe APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION On, February 12, 2015, the Planning Commission held a public hearing on the proposed subdivision and adopted Resolution No. 2768 recommending approval of Environmental Assessment No. EA -1092, Vesting Tentative Map No. 72287 and other related planning applications. On March 3, 2015, the City Council held a public hearing on the proposed subdivision and subsequently approved Vesting Tentative Map No. 72287 and Resolution No. 4906. The Final Vesting Map conforms to the Vesting Tentative Map and was reviewed and approved by the Los Angeles County Department of Public Works. The Planning and Building Safety Department determined that Final Vesting Map No. 72287 substantially complies with the El Segundo General Plan, the ESMC and the Subdivision Map Act. The Final Vesting Map is now ready for approval by the City Council. After approval, it will be recorded in the County Recorder's Office. PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1076- 1100\EA -1091 \City Council\2015.05.19.EA- 1091.CC consentFinalMapSR.doc 1 58 h 59 RESOLUTION NO. A RESOLUTION APPROVING A FINAL VESTING MAP FOR THE CORPORATE CAMPUS SPECIFIC PLAN PROJECT ( "ELEVON ") ON 13 ACRES OF THE CORPORATE CAMPUS SPECIFIC PLAN AREA LOCATED AT 710 NORTH NASH STREET. (ENVIRONMENTAL ASSESSMENT NO. EA -1091) The City Council of the City of El Segundo does resolve as follows: SECTION 1: The City Council finds and declares that: A. On October 15, 2014, CDC Mar Campus LLC, Inc. (the "Applicant ") filed applications for an Environmental Assessment No. EA -1091 and Subdivision No. SUB 14 -11 (Vesting Tentative Map No. 72287) to modify a previously approved Vesting Tentative Map (No. 72287) regulating the Corporate Campus Specific Plan area (the "Project "). The Project reduced the area of the Vesting Map from 23.87 acres to 13 acres and reduced the number of lots from 32 lots to 24 lots. The remaining land (10.87 acres) is subject to the requirements of Vesting Tentative Map No. 53570 (the original subdivision for the entire 46.5 -acre Corporate Campus Specific Plan Area); B. On February 12, 2015, the Planning Commission adopted Resolution No. 2768 recommending that the City Council approve Environmental Assessment No. EA -1091 and Subdivision No. SUB 14 -03 with conditions; C. On March 3, 2015, the City Council held a public hearing and adopted Resolution No. 4906 approving Vesting Tentative Map No. 72287; and D. The Final Map now requires approval by the City Council, SECTION 2: Final Map Findings: Based upon the entirety of the record including, without limitation, the staff report, the City Council approves Final Vesting Map No. 72287 for the following reasons: A. The Final Vesting Map substantially conforms to Vesting Tentative Map. 72287 approved by Resolution No. 4906; and B. The Final Map conforms to the ESMC and Subdivision Map Act (Governmental Code § §66410, et seq.). SECTION 3: This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution. -1- 60 SECTION 4: The City Clerk is directed mail a copy of this Resolution to CDC Mar Campus, LLC and to any other person requesting a copy. SECTION 5: This Resolution is the City Council's final decision and will become effective immediately upon adoption. PASSED, APPROVED AND ADOPTED this 19th day of May, 2015. Suzanne Fuentes, Mayor ATTEST: STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed, approved and adopted by said City Council at a regular meeting held on the day of May, 2015, approved and signed by the Mayor, and attested to by the City Clerk, by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger, Assistant City Attorney PAPlanning & Building Safety \Projects \1076 - 1100 \EA - 1091 \Planning Commission \EA- 1091.CCResoConsentFinalMap 05-19 - 2015.doc 61 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding approval of a permanent half -time Administrative Specialist in the Water Division of Public Works. (Fiscal Impact: $20,000 estimated) RECOMMENDED COUNCIL ACTION: 1. Approve a permanent half -time Administrative Specialist position in the Water Division of Public Works. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $20,000.00 Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Stephanie Katsouleas, Public Works Director REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: With the FY 2014/15 budget adoption last year, staff requested and City Council approved an increase to the administrative staff levels for the Water Division in Public Works. However, it was not clearly stated that the position is intended to be both permanent and benefited. The need for the increase in staffing stems from the labor- intensive and growing backflow program administered by the Water Division. Currently there are no fees associated with or reimbursements collected by the Water Division to administer the program. Backflow devices are required to be installed on every property that has a non - potable water system such as reclaim, industrial, commercial usages, fire service line and/or irrigation system. The purpose of a backflow device is to protect the city's water supply from stagnant or other undesirable water that may sit within the fire service system due to inactivity. Stagnant water has the potential to develop bacteria which then threatens the city's potable supply if it flows back into the system. Backflow devices prevent that from happening. To ensure that the devices are functioning as intended, the devices must tested annually by a certified outside vendor at the property owners' expense. The City's Water Department has the responsibility to ensure each device is checked and passes its inspection. If a backflow device fails, then the water may be turned off at that site until it can be retested and pass inspection; such action depends on the hazard level associated with the failure of a backflow device. Due to changes in State building I code requirements, the number of properties requiring testable backflow devices is steadily increasing. The requirement to have fire service, and thus backflow devices, has been in effect for years for office buildings and multi - family dwellings. However, starting in January, 2011, the California Building Standards Commission required all new one and two unit family dwellings as well as townhomes constructed in California to also install residential fire sprinklers. This, in turn, requires the installation of a testable backflow device (unless the unit is specifically plumbed to recirculate fire service water; not typical). Until recently, the Water Division's operations staff has been administering the backflow program for 941 separate devices (up from approximately 500 five years ago). They are now in dire need of additional administrative support for the program. The backflow program requires careful documentation of each backflow device, interpretation and recordkeeping of testing dates and outcomes, issuance of annual notification letters, follow up for non - compliance, and field visits for compliance verification. The Water Division operations staff also works with the Los Angeles County Health Department to ensure state and county standards are met for the backflow devices tested that are located within our own city buildings and parks. Much of the backflow program workload is clerical in nature but has been implemented by operations staff due to the shortage in administrative staff until approval at the beginning of this fiscal year. Public Works filled the position with a temporary worker in October 2014 to offset the administrative support need until a recruitment could commence. The Human Resources Department and Public Works are now ready to begin the recruitment and thus would like to confirm City Council's support for this permanent and benefited position. The annual impact to the water fund is $50,000. Staff therefore recommends that City Council approve moving forward with filling the position. 63 EL SEGUNDO CITY COUNCIL MEETING DATE: May 19, 2015 AGENDA STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding FY 2014 -2015 Midyear Financial Review. (Fiscal Impact: none) RECOMMENDED COUNCIL ACTION: (1) Receive and File FY 2014 -15 Midyear Financial Review. (2) Alternatively discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: none FISCAL IMPACT: None Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): None ORIGINATED BY: Steve Jones, Business Services Manager Trang Nguyen, Acting Fiscal. Services Manager REVIEWED BY: Deborah Cullen, Director of Fina ce APPROVED BY: Greg Carpenter, City Manager. BACKGROUND AND DISCUSSION: Midyear Financial Review Fiscal Year 2014 -2015 Staff has reviewed all revenues and expenditures for midyear Fiscal Year 2014/2015, with an emphasis on the General Fund, to determine if all sources and uses are on target with the originally adopted budget and to highlight any areas that may end the fiscal year significantly above or below budget. As we review the midyear results, the City continues to recover from the economic recession and financial challenges. As of March, the Bureau of Labor and Statistics reports that the state of California's unemployment rate has gone down from 7.9% to 6.5% when compared to March 2014. Nationwide, this number has decreased from 6.6% to 5.5% for the same timeframe. 1 1 ME Beacon Economics expects the economy to continue to grow for the remainder of FY 2014- 2015. They are estimating U.S. Real GDP Growth at 3.3 %, up from 3.0% last year. The City's business and industry sectors provide the majority of sales and use tax and this sector has shown improvement but is still sensitive to the overall economy. Statewide, it is expected that Sales & Use Tax will increase about 4.2% in FY 2014 -2015. El Segundo's estimated increase is estimated at around 3.6 %. The City is lagging behind statewide growth in the Food and Drugs and General Consumer Goods sectors. Property Tax growth within the City is going to remain relatively flat for the next fiscal year. The City will receive the normal 2% CPI growth, but currently has outstanding assessments that could erode that growth. The City generally has fewer home sales compared to the surrounding cities, and the average sales price is also lower. Although this is a very reliable revenue source, its growth is 2% or less a year. In January 2015, Ca1PERS released the results of investment earnings of 18.4% for FY ending June 30, 2014. This is good news, as the report adds that investments have grown by 12.5% during the past five calendar years and by 8.4% during the last 20 years. This rate of return exceeds the 7.5% estimated return assumed in the pension contribution rate. Overall, the economy is showing signs of recovery statewide. While we are projecting moderate growth in many City revenues, the concentration of revenues coming from the business and industry sector creates a higher level of volatility in our core tax revenues that is difficult to forecast. These core revenues will be closely observed during the next quarter and staff will be able to estimate the projected yearend performance. 65 General Fund Revenues The following is a list of major General Fund revenues and the performance of each source through midyear plus estimates to yearend: Table 1: General Fund Revenues Business License Tax is the City's largest General Fund revenue source, accounting for 18.01% of its total estimated revenues net of transfers. The majority of this revenue stream is collected in January and February, and based on the revenues received in the first 6 months of the fiscal year this category is projected to fall short by $273,900 of the adopted budget. This decline in projected revenues was due to a decrease in taxable square footage and employee headcount primarily in the aerospace industry. The headcount tax is based on the average of employees during the four quarters of the previous calendar year. This revenue stream will be closely watched and updated during third quarter projections. Business License Tax FY 2014 Actual Revenue: $10,965,901 FY 2015 Adopted Budget: $11,118,000 FY 2015 Yearend Estimate: $10,844,100 .. Variance FY 2014- FY 2014- Over/ Prior Year Current Year 2015 2015 Year- (Under) FY Through Through Adopted % of Budget end 2014 -2015 Revenue Source 313112014 313112015 Budget Received Estimate Budget Business License 10,580,180 10,552,413 11,118,000 94.91% 10,844,100 - 273,900 Sales & Use Tax 3,409,276 4,136,151 7,942,500 52.08% 8,170,350 227,850 Sales Tax in Lieu 1,003,398 1,453,826 2,758,000 52.71% 2,907,650 149,650 Property Tax 3,532,573 3,581,344 6,356,600 56.34% 6,476,900 120,300 Transient Occupancy (TOT) 2,513,597 2,567,234 5,459,200 47.03% 5,222,500 - 236,700 Charges for Services 2,306,498 2,443,595 4,720,500 51.77% 4,574,391 - 146,109 Electric Utility Tax 1,409,351 1,517,615 3,050,000 49.76% 3,250,000 200,000 Franchise Tax 182,350 184,198 3,075,000 5.99% 3,671,300 596,300 Cogeneration Electric 781,646 690,688 1,690,000 40.87% 1,230,000 - 460,000 License & Permits 1,248,152 819,629 1,720,000 47.65% 1,808,500 88,500 Gas Utility Tax 2,120,908 1,847,792 3,000,000 61.59% 2,800,000 - 200,000 Interest on 105,872 184,038 247,000 74.51% 312,397 65,397 Investments /Rentals Tax Resolution Agreement 5,750,898 4,843,034 5,108,300 94.81% 4,843,034 - 265,266 Other Revenues 2,053,647 2,139,153 3,997,600 53.51% 4,084,152 86,552 Total General Fund Revenues 36,998,346 36,960,710 60,242,700 61.35% 60,195,274 - 47,426 Net of Transfers Transfers In 100,002 0 400,000 0.00% 0 - 400,000 37,098,348 36,960,710 60,642,700 60.95% 60,195,274 - 447,426 Total General Fund Revenues Business License Tax is the City's largest General Fund revenue source, accounting for 18.01% of its total estimated revenues net of transfers. The majority of this revenue stream is collected in January and February, and based on the revenues received in the first 6 months of the fiscal year this category is projected to fall short by $273,900 of the adopted budget. This decline in projected revenues was due to a decrease in taxable square footage and employee headcount primarily in the aerospace industry. The headcount tax is based on the average of employees during the four quarters of the previous calendar year. This revenue stream will be closely watched and updated during third quarter projections. Business License Tax FY 2014 Actual Revenue: $10,965,901 FY 2015 Adopted Budget: $11,118,000 FY 2015 Yearend Estimate: $10,844,100 .. Sales & Use Tax and Sales Tax in Lieu combined is the City's second largest revenue source, accounting for over 18.4% of the General Fund revenues. Sales and Use Tax receipts for the City's October through December sales (1st quarter receipts for fourth quarter sales) were 42.0% higher than the same quarter last year but reporting aberrations skewed the data. Actual sales activity was up 9.9% when reporting aberrations were factored out. The business and industry category was the main reason for the increase as the group experienced an increase due to several large onetime payment anomalies that positively impacted several business to business sectors. Once adjusted, the business and industry category increased 15.5 %. New eatery openings and net higher sales boosted all restaurant categories while improved contractor supply sales lifted building and construction receipts. A larger allocation from the countywide use tax pool was also a factor. Adjusted for reporting aberrations, taxable sales for all of Los Angeles County showed an increase to fourth quarter last year of 5.0% while the Southern California region as a whole was up 4.3 %. Sales and use tax is expected to be higher than originally estimated due to unexpected positive fund transfers to the City. Sales Tax in Lieu is received in two payments each year (January and May) and is calculated as a percentage of the estimated Sales and Use Tax and is projected to end the year over budget by $149,650 and is $900,854 over last years' actual revenue for this category. Sales & Use Tax FY 2014 Actual Revenue: $8,290,913 FY 2015 Adopted Budget: $7,942,500 FY 2015 Yearend Estimate: $8,170,350 Sales Tax in Lieu FY 2014 Actual Revenue: $2,006,796 FY 2015 Adopted Budget: $2,758,000 FY 2015 Yearend Estimate: $2,907,650 Property Tax is currently 1.38% or $48,771 more than the same period last year and is projected to end approximately $120,300 over budget. The $120,300 surplus is due to a property tax administration fee (PTAF) dispute settlement with 46 other cities. The City has experienced a net taxable value decrease of -2.6% for the 2014 -2015 tax roll, which was significantly weaker than the increase experienced countywide at 5.4 %. The assessed value decrease between 2013- 14 and 2014 -15 was -$270 million. Property Taxes FY 2014 Actual Revenue: $6,758,032 FY 2015 Adopted Budget: $6,356,600 FY 2015 Yearend Estimate: $6,476,900 67 Transient Occupancy Tax (TOT) is currently 2.13% or $53,637 above the same period last year, with 47.03% of budget received. This revenue has been rebounding as the economy improves due to increased occupancies and room rates. At this time TOT is projected to fall short of budgeted revenues by approximately - $236,700. Based on staff inquiries the decrease in this category is due to a delayed reopening of a large hotel remodeling project. Staff will continue to monitor and report any changes due to the economic conditions at third quarter and review the scheduled reopening date for the hotels. Transient Occupancy Tax FY 2014 Actual Revenue: $5,964,403 FY 2015 Adopted Budget: $5,459,200 FY 2015 Yearend Estimate: $5,222,500 Charges for Services includes Zoning and Planning fees, Plan Check fees, Plan Retention fees, Energy Plan Check fees, and Planning Service fees and have a combined budget of $4,720,500. The City has received $2,433,595 or 51.77% of budget through the second quarter. This is a 5.94% or $137,097 increase over the same period last year. According to the Planning and Building Safety Department, plan check fees during the 1 st two quarters are down approximately $150,000 compared to the same two quarters last year. However, plan check fees are predicted to come in on budget. Zoning and Planning Fees are expected to come in $110,000 over budget. Staff will continue to closely monitor this category and update the yearend estimate at the end of the third quarter. Charges for Services FY 2014 Actual Revenue: $4,876,434 FY 2015 Adopted Budget: $4,720,500 FY 2015 Yearend Estimate: $4,574,391 Electric Utility User's Tax is 7.68% or $108,264 higher than the same period last year with 49.76% of budget received. It is projected that this revenue source will be exceeding budget by approximately $200,000. This increase is primarily due to an increase in user rates. Electric Utility User's Tax FY 2014 Actual Revenue: $3,098,923 FY 2015 Adopted Budget: $3,050,000 FY 2015 Yearend Estimate: $3,250,000 Franchise Tax is another one of the City's major revenue sources that is always impacted by the price of natural gas. The average price of natural gas for the 2014 calendar year is up approximately 22% compared to calendar year 2013. The annual payments received in April of each year are calculated using the average price of natural gas for the prior calendar year. This revenue is slightly above target when strictly compared to the same period last year at midyear. This year's annual payments from the two top tax producers were $554,892 higher than last .: year's payments. This revenue source is projected to exceed estimated revenues by $596,300 due to increased gas transportation for the new power plant and a large customer using less tax exempted natural gas ( "equity gas "). Franchise Tax FY 2014 Actual Revenue: $3,098,408 FY 2015 Adopted Budget: $3,075,000 FY 2015 Yearend Estimate: $3,671,300 Cogenerated Electric Utility User's Tax is 11.64% or $90,958 lower than the same period last year with 40.87% of budget received. The Short Run Avoided Cost (SRAC) rate is obtained from Southern California Edison and impacts the amount of cogenerated tax paid to the City. This rate is used to calculate a fair price for energy produced by cogenerating plants. The SRAC rate is down 23.6% compared to the same period last year. Although this revenue category is down to adopted budget by $460,000, it will get "trued up" next year during the reconciliation of the Chevron Tax Resolution Agreement which has an annual tax payment ceiling based on the prior fiscal years actual tax payments. Cogenerated Electric Utility User's Tax FY 2014 Actual Revenue: $1,583,047 FY 2015 Adopted Budget: $1,690,000 FY 2015 Yearend Estimate: $1,230,000 License and Permits includes animal licensing, various building permits, and street permits. Through the second quarter the City recorded revenues of $819,629 or 47.65% of budget. According to the Planning and Building Safety Department, plumbing permits are expected to exceed projected revenues by approximately $80,000. This revenue stream is expected to exceed budgeted revenues by $88,500. License and Permits FY 2014 Actual Revenue: $1,759,602 FY 2015 Adopted Budget: $1,720,000 FY 2015 Yearend Estimate: $1,808,500 Gas Utility Tax is currently at 61.59% of budget received. This revenue source continues to be difficult to forecast. This is primarily due to the uncertainty of the local power plant's production along with the continuous fluctuation of the price of natural gas. This category will be watched closely by focusing on the price of natural gas along with consumption. Gas Utility Tax FY 2014 Actual Revenue: $3,215,199 FY 2015 Adopted Budget: $3,000,000 FY 2015 Yearend Estimate: $2,800,000 WO Interest on Investments for the quarter ending March 31, 2015 is tracking ahead of plan, with $86,753 in General Fund income received year -to -date net of bank fees. The March 31st portfolio consists of Local Agency Investment Funds (LAIF- 18.7 %) of portfolio value, Federal Agency Issues (18.5 %), Negotiable Certificates of Deposit (14.1 %), Corporate Securities (6.4 %), and Cash (42.3 %); with an overall effective yield of (0.74 %). Income from Property Rentals, which are included in this category, have increased due to a new cell tower the City is receiving rent for. Interest on Investments/Property Rentals FY 2014 Actual Revenue: $ 324,825 FY 2015 Adopted Budget: $ 247,000 FY 2015 Yearend Estimate: $ 312,397 The annual Tax Resolution Agreement (TRA) payment is based on the prior years' actual tax revenue received from Chevron and a "true -up" payment paid in the following fiscal year once the actual tax revenues have been reconciled. There is an established annual tax ceiling for Chevron that is increased each year by the CPI -U. FY 13/14 actual Chevron taxes paid to the City ended higher than anticipated therefore the 14/15 payment received was lower than the estimated adopted budget amount. FY 2014 Actual Revenue: $5,750,898 FY 2015 Adopted Budget: $5,108,300 FY 2015 Yearend Estimate: $4,843,034 Estimated Revenues for Enterprise Funds Revenues in the Water and Sewer Fund are both on track to meet budget at yearend. The Golf Course Fund is currently at 35.46% of budget received. Revenue at the Golf Course typically increases in the spring and summer but most likely this fund will end the year below adopted budget. Zi: General Fund Expenditures Fiscal Year 2014 -2015 Midyear Review of General Fond Expenditures: The General Fund expenditures through March 31, 2015 are illustrated in the following table: Table 2 — General Fund Expenditures ley Department — Current Year Compared to Prior Year Department Midyear 13114 Midyear 14115 March 2015 vs. March 2014 % change Elected Officials 447,337 399,135 - 48,202 - 10.78% Administrative Support 2,003,094 2,102,290 99,196 4.95% Police 8,939,676 9,150,695 211,019 2.36% Fire 7,382,742 7,136,027 - 246,715 -3.34% Communication Centers 715,774 705,739 - 10,035 -1.40% Planning & Building 1,179 874 1,079,757 Safety - 100,117 -8.49% Public Works 2,736,068 2,627,332 - 108,736 ! -3.97% Recreation and Parks 2,346,090 2,289,883 - 56,207 -2.40% Library 1,109,063 1,008,189 - 100,874 -9.10% Non - department 2,472,387 3,317,783 845,396 34.19% Transfers to Other Funds 173,202 2,288,208 2,115,006 1221.12% Total General Fund 29,505,307 32,105,038 2,599,731 8.81% Expenditures Mid year Comparison — FY 201; v. FY 2015: In comparing between the first half of the year between current and prior years, the major differences are due to the following: - Transfers out of the General Fund increased $2. 1 million over the same period last year. This is due to the following authorized transfers: o An additional $80,000 annual transfer to the Facility Maintenance Fund which equates to a $40,000 increase at midyear; o $3.2 million annual transfer to the Capital Improvement Fund which equates to $1.6 million increase at midyear; o $750,000 annual transfer to the Economic Uncertainty Fund which equates to $375,000 increase at midyear; o An additional $200,000 annual transfer to the Equipment Replacement Fund which equates to $100,000 increase at midyear. - Non - department increased by $845,396 or 34.19% over the same period last year. This 71 increase is primarily due to: o An increase in leaves payouts of approximately $830,000. This is primarily due to an increase in annual leave cash outs and cash outs for unexpected retirements and resignations. Public Works shows a decrease over the same period last year of 3.97% or $108,736 due to reduction in contracted services during the first half of the fiscal year. Administrative Support shows an increase over the same period last year by 4.95% or $99,196 primarily due to: o One position that was vacant last year but has been filled in Finance and increase in annual contract costs. The Police Department is showing an increase over the same period last year by 2.36% or $221,019. More than half of the increase is from the transfer of one full -time officer from the Asset Forfeiture Fund back to the General Fund for approximately $120,000 and additionally various non - personnel accounts increased by $90,000 due to annual contract increases. The Fire Department shows a decrease over the same period last year of 3.34% or $246,715 due to the retirement of one Battalion Chief and the Environmental Safety Manager. Library Department shows a decrease over the same period last year of 9.1% or $100,874, primarily due to two vacant positions. 72 The projected General Fund expenditures at yearend are currently estimated to come under budget by $36,080. Staff will continue monitoring expenditures and will report any changes to the yearend estimates during the third quarter review. Table 3 — Fiscal Year 2014 -2015 Budget v. Froiected Year -end — General Fund Department Current Year Through 313112015 FY 2014- 2015 Adopted Bud et % of Budget Sent FY 2014- 2015 Year- end Estimate Variance Over/ (Under) FY 2014 -2015 Budget Elected Officials 399,135 1,016,000 39.28% 801,146 - 214,854 Administrative Support 2,102,290 4,457,000 47.17% 3,503,993 - 953,007 Police 9,150,695 17,999,600 50.84% 18,662,552 662,952 Fire 7,136,027 14,160,100 50.40% 14,127,013 - 33,087 Communication Centers 705,739 1,398,300 50.47% 1,441,936 43,636 Planning & Building 1,079,757 2,996,700 36.03% 3,027,365 30,665 Safety Public Works 2,627,332 5,925,600 44.34% 6,282,313 356,713 Recreation and Parks 2,289,883 5,082,200 45.06% 4,625,737 - 456,463 Library 1,008,189 2,188,400 46.07% 2,034,487 - 153,913 Non- department 3,317,783 4,242,800 78.20% 4,924,078 681,278 Transfers out 2,288,208 4,576,400 50.00% 4,576,400 0 Total General Fund 32,105,038 64,043,100 50.13% 64,007,020 - 36,080 Expenditures Summary of Expenditures by Cost Category: Salaries & Benefits $45,567,638 Non - personnel 18,439,382 $64,007,020 In summary, General Fund revenues at midyear are tracking slightly below the same period last year and staff is currently estimating revenues to end the year slightly below budget by $447,000. Currently, expenditures are at 50.13% of budget and are estimated to end the year approximately $36,080 below budgeted amount. GENERAL ADOPTED PROJECTED FUND BUDGET YEAREND VARIANCE Revenue 60,642,700 $ 60,195,274 $ (447,426) Expenditures 64,043,100 64,007,020 (36,080) 73