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CONTRACT 4510A AmendmentAgreement No. 4510A FIRST AMENDMENT TO THE AGREEMENT TO TEE CALIFORNIA ENERGY EFFICIENCY STRATEGIC PLAN PHASE 3 IMPLEMENTATION CONTRACT ETWEEN CITY OF EL SEGUNDO AND SOUTHERN CALIFORNIA EDISON COMPANY This FIRST AMENDMENT ( "First Amendment ") to the California Energy Efficiency Strategic Plan Phase 3 Implementation Contract ( "Contract "), by and between Southern California Edison Company ( "SCE ") and City of El Segundo ( "Implementer "), shall be effective as of January 1, 2015 ("Effective Date "). SCE and Implementer may be referred to herein individually as a "Party" and collectively as the "Parties ". RECITALS WHEREAS, the Parties executed the Agreement to implement the 2013 -2014 Strategic Plan Phase III Program (referred to hereinafter as the promoting long -term energy efficiency and climate action activities; WHEREAS, on March 26, 2014, the California investor -owned utilities submitted a joint application ( "2015 Application ") for the implementation of energy efficiency programs to be delivered to California utility customers for the year 2015, which included a continuation of the Program implementation by City of El Segundo through 2015 ( "2015 Program "); WHEREAS, on October 24, 2014, the California Public Utilities Commission ( "CPUC ") issued Decision ( "D ").14 -10 -046 approving the 2015 Application ("Final Decision "), thereby approving continuation of the Energy Efficiency Partnership Programs; WHEREAS, D.14 -10 -046 was modified by CPUC D. 15 -01 -002 issued on January 9, 2015, which authorised continuation of the Program; WHEREAS, the Parties desire to extend the Agreement through 2015 as set forth herein; and NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which is hereby acknowledged, the Parties agree as follows: 1. Section 22 of the Agreement is hereby deleted and replaced with the following: 22 Term. This Contract shall be effective as of the Effective Date. Unless otherwise terminated in accordance with the provisions of Section 23 below, this Contract shall terminate as midnight March 31, 2016; provided however, that all Work shall be completed by midnight December 31, 2015. 2. This First Amendment may be executed in one of more counterparts and delivered by electronic means, each of which will be deemed to be an original, but all of which will together constitute on and the same agreement. 3. Exhibit A (Statement of Work) of the Contract is hereby deleted in its entirety and replaced with a revised Exhibit A (Revised Statement of WorkRe�l) attached to this First Amendment. 4. General. From and after the Effective Date, any reference to the Agreement contained in any notice, request, certificate or other instrument, document or agreement shall be deemed to mean the Agreement, as amended by the First Amendment. In the event of any conflict between the Agreement SCE CONFIDENTIAL Page 1 Agreement No. 4510A and this First Amendment, this First Amendment shall prevail. Each party is fully responsible for ensuring that the person signing this First Amendment on that party's behalf has the requisite legal authority to do so. 5. Except as amended by this First Amendment, all provisions of the Agreement shall remain in full force and effect and shall govern the actions of the Parties under this First Amendment, [SIGNATURES FOLLOW ON NEXT PAGE] SCE CONFIDENTIAL Page 2 Agreement No. 4510A IN WITNESS WHEREOF, the Parties hereto have caused this First Amendment to be executed by their duly authorized representatives. IMPLEMENTER: Crry O dt'ND Name Pr' �g Carpenter Its: City Manager �e Dater 2015 ATTEST F Name iinte .4ra . Weaver Its: C6 Clerk � Date:— , 2015 APPROVED AS TO FORM By: Name 'rinteai. Ma Iensle y Vim, Its: City Attorney Date: p , — , 2015 SCE: Date: , 2015 SCE CONFIDENTIAL, Page 3 Agreement No. 4510A REVISED STATEMENT OF WORK (WITH, ApRendices A-C) ] SCE CONFIDENTIAL Page 4 Agreement No. 4510A PEPMA Proposal Number: 23418 TABLE OF CONTENTS RevisionSummary Page .................................................................... ..............................» 1 Section 1 —Description .................................................................... ............................... 2 Section 2 — General Requirements ................................................... ............................... 3 Section3 — Scope of Work .... ...... .............. ............ ................................. ........ »... ........ 3 Task1: Program Ramp -Up . ......... ..... ».. ......_'_....... ......... . »..............., ................- 4 Task 2: Develop and Adopt Program to Encourage EE Through the On -line Permitting Process (SP Task 1. 1.5) ............. ......... ....... ............................... .......... »......, 4 Task 3: Develop Implementation Processes & Procedures to Embed EE into City Operations(SP Task 5) .................................................................. ............................... 7 Task 4: Invoicing and Reporting— ........ ........ ».... _ .... ».,. ......................................... 11 Task 5: Ramp -Down and Shut -Down Program .................................... .............................12 Task6: Submit Finai Program Report ................................................ ........................... ».». 12 Section4 — Payment . ............. »,.........,. ». » »» ,...........»................... ............................... 13 LIST OF TABLES Table 1: Fully Burdened Hourly Rates by Title ...................................... ............................... 13 Table 2: Implementer's Budget (Task 2) ....... ........ ......... ................. ..........................» 14 Table 3: Implementer's Budget (Task 3),.., .................. ....... __ ...... ........................... 14 Table 4: Strategic Plan "Support Menu" .....M ..,..... ........................ .... ............ 20 APPENDICES Appendix A: Invoicing Requirements ................. ............................. ......... ..16 AppendixB: Defined Terms ....................................... ............................... .............. ............ 18 Appendix C: Strategic Plan Support Menu . ...... ........ ......... . ........... ...... »,.. »............. 20 Appendix D: Regulatory Reporting Requirements ...... ................................................. �.... ».. 22 Appendix E: Final Program Report Template ....................................... .....»......................... 27 Confidential First Amendment for Strategic Plan Phase 3 for City of El Segundo Revised SOW(revl) Southern California Edison Company Page l of 28 Energy Efficiency Division Statement of Work Revision Summary Page Agreement No. 4510A Program Name: City of El Segundo Strategic Plan Strategies Phase 3 Implementer: City of El Segundo Revision 1, dated 2/6/2015, referenced throughout with Revl Summary: Extend the effective end date from 12/31/2014 to 3/31/2016 pursuant to California Public Utilities Commission (CPUC) final decision D. 14 -10 -046 issued on October 24, 2014 which was modified by CPUC D. 15 -01 -002 issued on January 9, 2015. The Decisions authorized continuation of the Program. Confidential Southern California Edison Company Page: 1 of 28 Agreement No. 4510A ATTACHMENT 2— STATEMENT OF WORK Program Name: City of El Segundo Strategic Plan Strategies Phase 3 Implementer: City of El Segundo Program Budget: $111,250.00 SECTION 1 — DESCRIPTION Pursuant to Decision (D).09 -09 -047, the California Public Utilities Commission (CPUC or Commission) authorized Southern California Edison Company (SCE) to conduct strategic plan activities (the Strategic Plan Program) centered on Energy Efficiency (sometimes referred to as EE) and addressing the "Big, Bold" strategies and related local government goals found in the CPUC's California's Long -Term Energy Efficiency Strategic Plan (CEESP).i Based on this authorization, SCE conducted a solicitation seeking activities to fund that would lead to long -term, sustainable changes as opposed to supporting staffing resources or short -terra initiatives that would cease to exist once the _funding had ended. A. Defined Terms Capitalized terms not otherwise defined in the text of this Statement of Work (SOW) are defined in Appendix B, "Defined Terms," attached hereto and incorporated by reference. Capitalized terms not otherwise defined in the text of this SOW or in Appendix B hereto shall have the meaning ascribed to them in SCE's General Terms and Conditions (Ts &Cs) for both EE and Demand Response (DR), attached to the Contract and incorporated herein by reference. B. Background SCE initiated both Phases 1 and 2 of the local government EE strategic plan support solicitation during 2010, and these two phases are currently being implemented. Funding for Phase 3 solicitation for 2013 -2014 was approved in CPUC D.12 -11 -015, issued on November 15, 2012. On October 24, 2014, D. 14 -10 -046 was issued then was modified by D. 15 -01 -002 issued on January 9, 2015 to authorize continuation of the Program Revt 1 Visit www.cal itsaraetgfaa for a copy of the CEESP. Confidential southern California Edison Company Page: 2 of 28 Agreement No. 4510A The ultimate goal for each participating city or county government, or a regional government, representing one or more local jurisdictions that are currently participating in SCE's Local Government or Institutional Partnerships (Implementer) in relationship to CEESP support, is to embed and institutionalize EE in its policies, programs, and processes and to establish a culture of EE within the Implementer's jurisdiction. C. Objective Through the Program, the Implementer will deliver items listed in Table 4of Appendix C (Strategic Plan "Support Menu ") of this SOW, to develop and implement local government strategic plan support strategies during the years 2013 -2014 and 2015Re,i timeframe. SECTION 2 — GENERAL REQUIREMENTS A. Notice to Proceed (NTP) Implementer may start Work only upon the occurrence of each of the following: 1. Implementer receives a Contract, including "this SOW" from Contract Program Manager (CPM); 2. Implementer provides to the CPM a signed Contract; and 3. CPM provides to Implementer written notice to proceed with the Work (NTP). B. License Within 10 Business Days of the CPM issuing the NTP, the Implementer and each of its sub- contractors will submit copies of any and all licenses and /or registrations required for the performance of the proposed Work to the CPM. C. Goals Implementer must achieve delivery of project milestones and dates as outlined and agreed to by the CPM. The CPM will review the number of projects, tasks, and deliverables completed to assess Work progress. D. Coordination with the CPM Implementer must achieve delivery of Work milestones and dates. The CPM will review the SOW requirements, including tasks and deliverables completed, to assess Work progress. SECTION 3 — SCOPE OF WORK Confidential Southern California Edison Company Page: 3 of 29 Agreement No. 4510A The Work will consist of the following tasks supporting the CEESP goals specifically set forth by SCE and accepted by Implementer: Task 1: Program Ramp -Up A. Attend Program Kick -off Meeting Implementer's representative(s) will attend a Program kick -off meeting with the CPM to discuss Program logistics, evaluation, monitoring and verification coordination, invoicing requirements, SOW, and any remaining Contract issues at a time and location designated by SCE. To avoid duplication and unnecessary expenditures, the CPM will provide information and guidance regarding currently available resources (e.g., available training programs, templates, etc.) that will be used by the Implementer in assessing pre - existing resources. This will enable the Implementer to focus efforts on the areas in each task where gaps exist. B. Program Data, Invoicing, and Reporting Tool Training The Implementer will attend the kick-off meeting to be trained on the use of SCE's invoicing and reporting tool (IR Tool). Thereafter, the Implementer will use the IR Tool to provide the CPM invoices and Monthly Reports each Month. Deliverables: Task 2: Develop and Adopt Program to Encourage EE Through the On -line Permitting Process (SP Task 1.1.5) The Implementer will fully integrate EE into its planning and permitting processes through the development of a Project Builder Expert System (ProjectBuilder). In doing so, the Implementer will build upon and leverage the success of its Online Permit Center, which promotes EE for frequent "over the counter" permits and was developed through the Strategic Plan Strategies Phase 1 solicitation. The ProjectBuilder will expand the concept of the Online Permit Center by addressing EE measures for construction projects from inception through final inspection. The intent of the Confidential Southem Califomia Edison Company Page: 4 of 28 Agreement No. 4510A ProjectBuilder is to influence larger, more complicated projects including major renovations, additions, and new construction to utilize EE and DR Measures. ProjectBuilder will expand more fully into the construction project life cycle, offering an enhanced and earlier opportunity to influence project decisions concerning energy efficiency, thereby gaining access to deeper energy savings potential. A. Task Goals and Objectives Implementer will provide all materials developed under this task to CPM for review and comment: 1. Report on Status of Implementer or Subcontractor to Support the Task: Implementer will submit Monthly reports on the status of hiring expertise to provide to complete the activities in this task; 2. Assessment and Planning Report for Project Builder Expert System (Draft and Final): As an initial step, Implementer will review and assess the on -line permitting processes and systems of other local governments to gain insight from their experiences. Next the Implementer will evaluate ProjectBuilder for compatibility and integration with its existing back - office processing and reporting systems. As part of this Assessment and Planning Report, Implementer will also provide: • Description of the system and how it will promote energy efficiency to permit applicants and other viewers; • Policy statement that describes the functionality of the system, required resources and timeline for completion; and • Approach to be used to assess the effectiveness of ProjectBuilder. The Assessment and Planning Report for ProjectBuilder will also include a discussion of the sustainability of the Implementer's Program(s) after SCE funds are expended. The report will also include a list of all non -SCE funding sources and amount funded by each non -SCE source required to complete this task. A contingency plan will also be included if unexpected delays or shortfalls occur in receiving non -SCE funding. Based on feedback received, the Implementer will submit a final draft of the Assessment and Planning Report. 3. Detailed Specification Report for Project Builder Expert System: The detailed specification report will provide all requirements for the system, including any required interfaces, and the plan for installation and implementation of the system. Confidential Southern California Edison Company Page: 5 of 28 Agreement No. 4510A 4. Report on the Installation and Launch of Project Builder Expert System: Implementer will install, test and launch ProjectBuilder. Implementer shall prepare a report on the installation and launch of the Project Builder Expert System. This report shall include a discussion of the installation process, identifying any installation issues that arose, as well as "screen shots" of the installed system that show how the system operates. 5. Plan for Sharing Lessons Learned/Best Practices with Other Local Governments (Draft and Final): Implementer will prepare a draft report describing lessons learned and its understanding of best practices experienced during the development and implementation of ProjectBuilder. Implementer will also submit a draft plan for sharing this report with other local governments. Based on feedback received during the draft review and stakeholder input, Implementer will prepare and submit to SCE a final plan and will take steps to assure that the final version of the Program will meet the needs of the Implementer and peer jurisdictions. 6. Monthly Report: Implementer will provide a status of this task in the Monthly Report of all on -going activities including a list of Monthly achievements and outstanding issues. B. Task Performance Indicators The Implementer will fulfill the following goals and objectives: 1. Leverage existing resources through a review and assessment of similar online permitting systems; 2. Encourage more energy efficiency permits through implementing simpler processes: a. Offer ProjectBuilder to residents, business owners, and contractors for energy efficiency projects: i. Install ProjectBuilder; ii. Streamline internal energy efficiency permit procedures; 3. Encourage "reach" energy efficiency projects, by increasing the frequency and improving communication with contractors on energy efficiency "reach" opportunities through ProjectBuilder. The Implementer will, at a minimum, track the following information: Confidential Soudiern California Edison Company Page: 6 of 28 Agreement No. 4510A 1. Number of energy efficiency project permits processed through ProjectBuilder; 2. Type of equipment for energy efficiency projects tracked post- ProjectBuilder implementation; and 3. Time to process permits using ProjectBuilder. The Implementer will quantitatively assess the value and benefits of the Program through: 1. Tracking of energy efficiency projects in the jurisdictions of the Implementer, including "reach" energy efficiency activities exceeding Title 24 requirements; 2. Analyzing constituent satisfaction feedback results. Deliverables: -k P lx'lullew 1. Report on status of Implementer or NTP plus 1 Month. Subcontractor to support the task 2. Draft Assessment and Planning Report for NTP plus 1 Month. Project Builder Expert System 3. Final Assessment and Planning Report for NTP plus 45 Calendar Days, Project Builder Expert System 4. Detailed Specification Report for Project NTP plus 3 Months Builder Expert System 5. Installed and Launched Project Builder Expert NTP plus 10 Months. System 6. Report on the Installation and Launch of the NTP plus 12 Months Project Builder Expert System 7. Plan for sharing lessons leamed/best practices NTP plus 12 Months. with other local governments 8. Monthly Report of tracked Performance Monthly with Invoicing Indicators Requirements Task 3: Develop Implementation Processes & Procedures to Embed EE into Implementer's Operations (SP Task S) By participating in Phase 1 of the Strategic Plan Program, the Implementer completed a variety of EE policies, including a retro - commissioning policy, green building policy, benchmarking policy, a greenhouse gas inventory policy. Additionally, as part of Phase 1, Confidential Southern Califomia Edison Comllaiay Page: 7 of 28 Agreement No. 4510A the Implementer set up tools such as Enterprise Energy Management Information System (EEMIS) and Portfolio Manager. These policy documents and tools have laid the groundwork for long -term, sustainable energy savings for the Implementer. However, individual policies, without proper implementation of those policies, may not generate actual energy savings; therefore, the gap between policy and implementation needs to be bridged. The Implementer will develop implementation processes and document working procedures for the policies and tools developed in Phase 1 of the Strategic Plan Program. By accomplishing this task, Implementer's staff will refine processes that will enable staff to work through the roadblocks and challenges inherent in implementing policy, progressing more expeditiously and strategically than otherwise would have been possible. A. Task Goals and Objectives Implementer will provide all materials developed under this task to CPM for review and comment: 1. Report on Status of Implementer or Subcontractor to Support the Task: Implementer will submit Monthly reports on the status of hiring expertise to provide to complete the activities in this task. 2. Assessment and Planning Report for the Development of Implementation Procedures and Processes (Draft and Final): As an initial step, Implementer will review and assess the implementation procedures and processes of other local governments to gain insight from their experiences. Next the Implementer will evaluate the following energy policies and describe an approach to develop integrated procedures for optimal implementation across departments and functions: • Retro- commissioning Policy • Benchmarking Policy • LEED Certification Policy • Greenhouse Gas Inventory Policy • Enterprise Energy Management Information System (EEMIS) • Portfolio Manager Benchmarking Tool The Implementer shall determine appropriate metrics against which the effectiveness of this task will be assessed. During development of the implementation procedures, any disparate policies and tools currently in place will be interlinked. Implementer will coordinate the many Confidential Southern California Edison Company any Page; 8 of 28 Agreement No. 4510A overlapping functionalities into more cohesive energy management procedures that Implementer's staff can more easily understand and implement. 3. Establish Energy Management Team: The Implementer will encourage internal collaboration with key department leads concerning energy costs, energy usage, and other relevant information by allowing users access to the software's reporting and analysis dashboard. Increasing the visibility of energy usage will help to educate all stakeholders on the impact of energy consumption and costs at each facility. The Implementer will develop an Energy Management Team that will meet with energy management staff, building management staff, and other representatives to help develop a scope of work that identifies the steps necessary to implement and sustain the Implementer's energy efficiency policies. The Implementer will document in a memo the establishment of, and tasks to be performed by, the Energy Management Team. 4. Implementation Procedures and Processes (Draft and Final): Implementer will develop draft Implementation Procedures and Processes report based on the methodology outlined in the Assessment and Planning Report and provide to CPM and relevant industry stakeholders and other experts for review and comment. Based on feedback received, the Implementer will submit to CPM a final Implementation Procedures and Processes' report. 5. Plan for Sharing Lessons Learned/Best Practices with Other Local Governments (Draft and Final): Implementer will prepare a draft report describing lessons learned and its understanding of best practices experienced during the development of implementation procedures and processes. implementer will also submit a draft plan for sharing this report with other local governments. Based on feedback received during the draft review and stakeholder input, Implementer will submit to SCE a final report and will take steps to assure that the final version of the Plan will meet the needs of the Implementer and peer jurisdictions. 6. Report on Task Performance Indicators: Implementer will submit a report on the Task Performance Indicators identified below, as well as in the Assessment and Planning Report for this task. This is a crucial step to determine the effectiveness of this task in meeting its objective of "Embedding Energy Efficiency into City Confidential Southern Califomia Edison Company Page: 9 of 28 Agreement No. 4510A Operations." 2 7. Monthly Report: Implementer will provide a status of this task in the Monthly Report of all on -going activities including a list of Monthly achievements and outstanding issues. B. Task Performance Indicators The Implementer will identify and describe appropriate metrics that can be used to track task performance and progress in the Assessment and Planning Report. These Task Performance Indicators will be reported to the CPM for review. The Implementer will quantitatively and/or qualitatively assess the value and benefits of the task through metrics developed in the Assessment and Planning Report for this task. Metrics may include the following: 1. Assessing energy cost and consumption by utility type and provider pre -and post - Implementation Procedures and Processes; 2. Qualitatively assessing the effectiveness of the Implementation Procedures and Processes through participant surveys; 3. Assessing energy cost per square foot and cost per employee pre -and post - Implemen.tation Procedures and Processes; d. Assessing carbon emissions pre -and post - Implementation Procedures and Processes; 5. Assessing accuracy of budgets and forecasts pre -and post - Implementation Procedures and Processes; and 6. Assessing avoided costs pre -and post - Implementation Procedures and Processes. Deliverables: ? Proposal Local Government Strategic Plan Strategies Solicitation Phase 3, submitted by the City of El Segundo, March 28, 2013, p. 5. Confidential ential Southern California Edison Company Page: 10 of 28 Agreement No. 4510A Task 4: Invoicing and Reporting A. Invoicing The Implementer will submit to the CPM an Invoice which includes supporting documentation in accordance with the requirements delineated Appendix A, "Invoicing Requirements ", the Ts &Cs (Section 4), and Attachment No.1 of the Contract. SCE may amend the invoicing requirements from time to time, at which time SCE will notify Implementer of the changes and issue a Change Order. Implementer will implement these modifications in a timely manner and reflect any changes in future invoice documentation. B. Reporting The Implementer will submit to the CPM all required reports initially as a draft for review and approval by the CPM. Implementer will be responsible for implementing, adhering to, and the submission of, the items as described in Appendix D, "Regulatory Reporting Requirements ", the Ts &Cs, and Attachment No.1 of the Contract. SCE may amend the reporting requirements from time to time, at which time SCE will notify Implementer of the changes and issue a Change Order. Implementer will implement these modifications in a timely manner and reflected in future invoice documentation. Deliverables: Confidential southern California Edison Company Page: 1 i of 28 and Processes ses 3. Final Assessment and Planning Report for the NTP plus 45 Calendar Days. Development of Implementation Procedures and Processes 4. Establish Energy Management Team NTP plus 3 Months. 5. Draft Implementation Procedures and NTP plus 9 Months. Processes 6. Final Implementation Procedures and NTP plus 11 Months. Processes 7. Report on Task Performance Indicators NTP plus 14 Months 8. Plan for sharing lessons learned/be. st practices NTP plus 12 Months. with other local governments 9. Monthly Re p ort: Status of task and tracked Monthl y i h Invoicing Performance Indicators Requirements Task 4: Invoicing and Reporting A. Invoicing The Implementer will submit to the CPM an Invoice which includes supporting documentation in accordance with the requirements delineated Appendix A, "Invoicing Requirements ", the Ts &Cs (Section 4), and Attachment No.1 of the Contract. SCE may amend the invoicing requirements from time to time, at which time SCE will notify Implementer of the changes and issue a Change Order. Implementer will implement these modifications in a timely manner and reflect any changes in future invoice documentation. B. Reporting The Implementer will submit to the CPM all required reports initially as a draft for review and approval by the CPM. Implementer will be responsible for implementing, adhering to, and the submission of, the items as described in Appendix D, "Regulatory Reporting Requirements ", the Ts &Cs, and Attachment No.1 of the Contract. SCE may amend the reporting requirements from time to time, at which time SCE will notify Implementer of the changes and issue a Change Order. Implementer will implement these modifications in a timely manner and reflected in future invoice documentation. Deliverables: Confidential southern California Edison Company Page: 1 i of 28 Agreement No. 4510A lmasl� 4 = lehV erabi 1. Prepare and submit invoices and supporting 15th Calendar Day of the Month documentation to SCE per Appendix A, "Invoicing Requirements" 2. Submit final invoice to SCE March 31, 2016 Rev[ 3. Prepare and submit Monthly Report to SCE 15th Calendar Day of the Month per Appendix D, "Regulatory Reporting Requirements" 4. Submit Commission reports Semi - annually and annually Task 5: Ramp -Down and Shut -Down Program A. Program Shut -Down: All Program operations will be completely shut down after the last day of the effective period of the Contract, and no later than December 31, 2015 Aevl, with the exception of preparation and submittal of the Final Report, as defined in Task 6 below. Deliverables: �"� � �[7►la�yesble;� ' � L � ;lac 1. Complete all services No later than December 31, 2015 Rove. Task 6: Submit Final Program Report After Program completion, the Implementer will submit a final report that reviews the Program's progress and accomplishment (the "Final Report"). The Final Report will include the information referenced in Appendix E, "Final Program Report Template ". Deliverables: CouladeusW Southern California Edison Company Page: 12 of 28 Agreement No. 4510A SECTION 4 — PAYMENT A. Payment Terms The Program will utilize a 100% time and material based payment (T &M Payment) structure based on the fully burdened billing rates contained in Section 4, Table 1. All payments will be subject to Appendix A, "Invoicing Requirements ", the Ts &Cs, Section 4, and Attachment No.1 of the Contract. Table 1: Fully Burdened Hourly Rates by Title' B. Implementer's Budget Breakdown The Work budget is divided into three cost categories described as: Administrative Costs: Typically, program overhead costs, such as staff labor/benefits, employee expenses, and miscellaneous general expenses that are not marketing and outreach (Marketing and Outreach), direct implementation, or incentive /rebate costs. These costs will usually be for labor incurred in preparing invoices and reporting (monthly, semi - annual and ad hoc). 3 Fully burdened rates are defined as "Labor Related Cost Under Time and Materials Basis" in Section 4 of the General Terms and Conditions. Confidential Southern California Edison Company Page: B of 28 Agreement No. 4510A Marketing and Outreach Costs: Typically, marketing costs such as collateral material, outreach costs such as promotional events, and staff labor associated with incurring marketing costs and activities. Direct Implementation Costs: Costs related to activities directly tied to, and associated with, the development and the implementation of the proposed Work, including subcontractor costs. • Total Two -Year Budget: Sum of the components listed above. Table 2: Implementer's Budget (Task 2) Task 2 Budget Breakdown Allowable Cost % $ 1 Administration 10.0% $6,675 (2) Marketing and Outreach 0.0% $0 3 Direct Program.Implementation 90.0% $60,075 Total Implementer Budget: (1) +(2) +(3) 100% �.... � ............. $66,750 Table 3: Implementer's Budget (Task 3) Task 3 Budget Breakdown Allowable Cost % $ (1) Administration ..............�.� 10.0% $4,450 (2) Marketing and Outreach 0.0% $0 (3) Direct Program Implementation 90.0% $40,050 Total Im p lementer Budget: (1)+(2)+(3) 100% $44,500 C. Program Budget Limit In no event will the Implementer exceed the total amount budgeted by SCE for the Contract related to this SOW of $111250.00. D. Performance Indicators Confidential southern California Edison Company Page; 14 of 28 Agreement No. 4510A SCE will, at a minimum, monitor the Work based on the following Program Performance Indicators: • Progress made against the goals, deliverables, and due dates above; and • Actual performance versus predicted performance as outlined herein. Confidential Southern Califomia Edison Company Page; 15 of 28 Agreement No. 4510A APPENDIX A: INVOICING REQUIREMENTS A. Invoicing Instructions 1. Advance Copy to CPM An advance electronic copy of Implementer's invoice (Advance Copy) must be submitted to the CPM by the 15d' Calcndar D y of each month, and include the 'following attachments: s, Invoice Summary Page section of this Appendix A (see Item B.1 below); and All information outlined in the Time and Materials Invoicing Requirement section of this Appendix A (see Item B.2 below). 2. Final Invoice to Accounts Payable Upon CPM approval of the Advance Copy, the Implementer will submit a hard copy invoice (Final Invoice) to Accounts Payable within two 2 Business Days thereafter. The hard copy invoice must include the following attachments: Invoice Summary Page (see Item B.1 below); • All information outlined in the Time and Materials Invoice Requirement section of this Appendix A (see Item B.2 below); and Any additional substantiating documentation, as requested at the sole discretion of the CPM or procurement agent. Mail an original and one copy of the Final Invoice to the following address: Southern California Edison Company Accounts Payable Division P.O. Box 700 Rosemead, CA 91770 Send an electronic copy of the Final Invoice to the CPM. If rates, rate format or rate components are different from that stated in the Contract, payment may be delayed due to necessary validation of the invoice. Failure to comply with invoice instructions or any other terms and conditions of the Contract may result in adjustment or rejection of the invoice. B. Invoicing Requirements Con cletttiat Southern California Edison Company Page: 16 of 28 Agreement No. 4510A 1. Invoice Summary Page: All invoices must contain an invoice summary page with, at a minimum,. the following information: • SCE's Contract number; • Task description; • Total amount authorized; • Current monthly amount invoiced (including the task(s)); • Cumulative amount invoiced to date (including the task(s)); and • Statement of deliverables for the period. 2. Time and Materials Invoicing Requirements In addition to the invoice instructions contained herein, the Implementer will also refer to Section 4.1 of SCE's General Terms and Conditions for additional invoicing instructions. Each invoice will provide sufficient detail to identify the following elements: • Personnel work dates; • Personnel work hours by name and classification; • Personnel work rates: fixed hourly billing rates; • Description of work performed - by person, by day, broken down no less than by the hour by task in sufficient detail to identify work performed; • Itemized receipts for material and subcontract costs; • Itemized receipts for "Out-of-Pocket" expenses authorized by the Contract; and • Itemized receipts for authorized travel costs or detail of trips for which authorized mileage is charged. Confidential Southern California Edison Company Page: 17 of 28 Agreement No. 4510A Appendix B : Defined Terms 1. Business Day: The period from one midnight to the following midnight, excluding Saturdays, Sundays, and holidays. 2. Calendar Day: The period from one midnight to the following midnight, including Saturdays, Sundays, and holidays. 3. California Public Utilities Commission ("CPUC" or "Commission"): Public agency that regulates privately owned electric, natural gas, telecommunications, water, railroad, rail transit, and passenger transportation companies. 4. Contract(s): Agreement entered into between SCE and the Implementer which authorizes the Work, states the commercial terms, incorporates by reference SCE's Ts &Cs (or a different set of terms and conditions mutually agreed upon between SCE and the Implementer), a Statement of Work, and other referenced documents, all of which form the contract between SCE and the Implementer to perform the Work described herein. The term "Contract(s)" will have the same definition and meaning ascribed to as the term "Agreement(s)" under SCE's Ts &Cs. 5. Contract Program Manager (CPM): The SCE Representative who will manage the Program. 6. Customer: For purposes of this SOW, Customer shall mean any customer of SCE that is within the hnplementer's jurisdiction. 7. Demand Response or DR: Sometimes referred to as load curtailment or reduction. Mechanisms (such as interruptible rates, bill credits) are used to encourage consumers to use energy at different (lower cost) times of day or to interrupt energy use for certain equipment temporarily, usually in direct response to an event or price signal. Energy Efficiency or EE: An action, appliance or device that reduces the total electric consumption of a Customer, while maintaining a level of service that is the same or better than before. 9. Local Government or Institutional Partnership Programs: A program that coordinates efforts of a utility and a local government or other entity to use the strengths of both parties to achieve energy savings goals. 10. Marketing and Outreach: Communications activities designed to identify, reach, and motivate potential Customers to take actions to either learn more about or invest in EE opportunities. Confidential southern California Edison Company Pau: 18 of 28 Agreement No. 4510A 11. Measures Specific Customer actions which reduce or otherwise modify energy end -use patterns. • A service or a product whose installation and operation at a Customer's premises results in a reduction in the Customer's on -site energy use, compared to what would have happened without the service or product installation. 12. Month or Monthly: A term ending on the last Calendar Day of each month. 13. Performance Indicators: Specific, measureable, actionable, realistic and time - specific requirements that will directly and measurably contribute to SCE's business 14. SCE Invoice and Reporting Tool (IR Tool): SCE's invoicing and reporting tool that uses either a Web -based interface or a database format as determined by the CPM to collect program information. See Appendix A, "Invoicing Requirements," and Appendix D, "Regulatory Reporting Requirements" for more information. 15. Title 24: California Code of Regulations (CCR), Title 24, also known as the California Building Standards Code (composed of 12 parts). Title 24, Part 6 sets forth California's energy efficiency standards for residential and nonresidential buildings and was established in 1978 in response to a legislative mandate to reduce California's energy consumption. The standards are updated periodically to allow consideration and possible incorporation of new energy efficiency technologies and methods. Title 24, Part 6 is the focus of the Work under this Contract. 16. Work: Any and all obligations of Implementer to be performed for SCE and Customers pursuant to and during the term of the Contract resulting from this SOW, any revision to such Contract, or a subsequent amendment or Change Order. The Work will include, without limitation the Work described in Section 3 of this SOW. Confidential southern Califomia Edison Company Page: 19 of 28 Agreement No. 4510A APPENDIX C : STRATEGIC PLAN SUPPORT MENU Table 4: Strategic Plan "Support Menu" Adopt building energy codes more stringent than Title 24's requirements, TASKS 1.1.1 using cost - effectiveness studies by Climate Zone done by the utilities; adopt one or two additional tiers of increasing stringency. 1.1.2 Adopt a Green Building policy for municipal development, commercial development and/or residential development. Develop /adopt point programs Commercial 1.1.3 of sale ro rams such as a Residential or Commercial Energy Conservation Ordinance. Focus on whole building perforrmauice. Change local codes g g ng cal codes to allow and encourage integration of EE demand d response, and on -site generation. Develop and adopt programs to encourage energy efficiency such as one -stop 1. 1.5 permitting, on -line permitting, separate Zero Net Energy (ZNE) permit processes, density bonuses, or a recognition program. Develop educational programs for local elected officials, building officials, 1.1.6 commissioners, and stakeholders to improve adoption of EE codes, ordinances, standards, guidelines and programs. TASKS 1.2.1 Implement any of the Tasks under Strategy 1.1 above, through a process involving internal and external stakeholders, etc. Local government staff and contract staff attend code compliance workshops TASKS 2.1.1 offered by the California Energy Commission ( "CEC "), utility codes & standards staff, or other local governments with strong compliance records. 2.12 Redesign enforcement, compliance, plan review processes; introduce new forms and templates. Confidential Southern Califomia Edison Company Page: 20 of 28 Agreement No. 4510A TASKS 3,1.1 V Develop energy benchmarking policies and procedures to enable ongoing benchmarking of all local government facilities. 3.1.2 Setup a `utility manager' computer program to track municipal usage. Identify need for sub - metering to plan, budget and manage bills. TASKS 3.2.1 Develop /adopt an energy chapter for City /County climate or energy action plan. Adopt a policy to require Leadership in Energy and Environmental Design 3.2.2 (LEED), Energy Star Ratings, or other program standard for municipal facilities. 3.2.3 Develop policy a revolvin g EE fund __ y d for City// County ......_.. facilities. 3.2,4 Develop commissiomn Iretro-commissi oni ng policies for municipal facilities. TASKS 4.1.1 Develop a regional template for CAP or EAP, 4.1.2 Customize CAP with EE language and data. Y. 4.1.3 Update General Plan/Conservation Element with Climate policies, Provide EE framework and data for other people p p e doing planning. 4.1.4 Conduct the EE savings analysis for an annual Greenhouse Gas inventory for the City/ County. Local governments participating in activities under Goals 1— 4 will be increasing their expertise. The activities under Goal 5 are more directly related to the programs operated by the statewide local government; associations (ICLEI, ILG and LGC), by regional local government agencies such as the Association of Bay Area Governments and Great Valley Center, and by the Statewide Local Government EE Best Practices Coordinator. Confidential Southem California Edison Company Page: 21 of 28 Agreement No. 4510A APPENDIX D : REGULATORY REPORTING REQUIREMENTS In addition to any reporting requirements outlined in the Ts &Cs and Attachment No.l of the Contract, the Implementer will follow the following reporting requirements when submitting documents to SCE: A. Monthly Report: The Monthly Report due on the 15"' Calendar Day of each Month for work completed the preceding Month using the IR Tool. The Monthly Report will include a discussion on the following Program activities occurring during that Month: 1. Administrative activities; 2. Marketing activities; 3. Direct Implementation activities; 4. Implementer's assessment of Program performance and Program status. For example, is the Program on target, exceeding expectations, or falling short of expectations, etc.; 5. Discussion of changes in Program emphasis. For example, new Program elements, less or more emphasis on a particular delivery strategy, Program elements discontinued, Measure discontinued, etc.; G. Discussion of near termm plans for Program over the coming months (e.g., marketing and outreach efforts that are expected to significantly increase Program participation); 7. Changes to staffing and staff responsibilities, if any, 8. Changes to contacts, if any; 9. Changes to Subcontractor and Subcontractor responsibilities, if any, 10. Number of Customer complaints received; and 11. Program Theory and Logic Model, if not already provided in the PIP, or if Implementer makes any revisions. B. Commission Reporting Requirements: The Implementer will provide SCE with the requisite information on the prior Month's activities, accomplishments, and expenditures related to its respective Work obligations, for purposes of preparing any reports required of SCE by the Commission including Quarterly, Semi - annual and Annual Reports. The Commission may amend reporting requirements from time to time. SCE will notify Implementer of any reporting changes and issue a Change Order. Implementer will implement these modifications in a timely manner and reflected in future invoice documentation. Requirements for these reports may change per the direction of the Commission or the Commission's Energy Division. The current reporting requirements are as follows: 1. Semi- annual Report: Implementer will provide SCE with the requisite information to be compiled for the portfolio reporting in Program Semi - annual Confdential Southern California Edison Company Page: 22 of 28 Agreement No. 451OA Reports using the Semi - annual Report template set forth in Section I.a herein. Semi - annual reports are due March 1St and September 1St of each year. a. Semi - annual Report Template i. A template will be provided by CPM prior to the reporting period. 2. Implementer will provide additional data or information as required by the Commission. C. Allowable Costs Allowable Costs Table The cost items listed on the Allowable Costs sheet are the only costs that can be claimed for ratepayer - funded energy efficiency work. The costs reported should be only for costs actually expended. Any financial commitments are to be categorized as commitments. if the reporting entity (i.e., SCE, in this case) does not have a cost listed on the cost reporting sheet, then no cost may be reported for that item. These Allowable Cost elements are to be used whenever costs are invoiced or reported to the CPM. If there is a desire to include additional Allowable Cost elements, the CPM should be contacted in order to seek approval from the Commission. 3/30/2006 Cost Categories Allowable Costs Administrative Cost Category - _ . Managerial and Clerical Labor ....... ........ .............. ���.... .............�.�.�.�........... Implementer Labor - Clerical Im lementer Labor Note: *These allowable costs * p r Program Design are to be allocated tows ...a _ ram towards the *implementer Labor - Program Development direct irrt lcnentatiott category. *Implementer Labor - Program Planning *Implementer Labor - Program/Project Management Implementer Labor - Staff Management Implementer Labor - Staff Supervision Human Resource Support and Development Implementer Labor- Human Resources - -._._. .................. .... -- — — linplementer Labor - Staff Development and Training Implementer Benefits fits - Administrative Labor Im p lementer Benefits - Direct Im p lementation Labor -.. _................ .._m..... - -. -- Implementer Benefits - Marketing/Advertising/Outreach Labor Implementer Payroll Tax - Administrative Labor Implementer Payroll Tax - Direct Implementation Labor Confidential Southem California Edison Company Page: 23 of 28 Agreement No. 4510A Allowable Costs Table The cost items listed on the Allowable Costs sheet are the only costs that can be claimed for ratepayer - funded energy efficiency work. The costs reported should be only for costs actually expended. Any financial commitments are to be categorized as commitments. If the reporting entity (i.e., SCE, in this case) does not have a cost listed on the cost reporting sheet, then no cost may be reported for that item. These Allowable Cost elements are to be used whenever costs are invoiced or reported to the CPM. If there is a desire to include additional Allowable Cost elements, the CPM should be contacted in order to seek approval from the Commission. 3/30/2006 Cost Categories I Allowable Costs Implementer Payroll Tax - Marketing/Advertising/Outreach Labor Implementer Pension - Administrative Labor Implementer Pension - Direct Implementation Labor Implementer Pension - Marketing /Advertising/Outreach Labor Note: "Travel and Conference "Travel and Conference Fees Fees associated with Implementer - Conference Fees Implementer Labor (e.g., Program Design, Program Implementer Labor - Conference Attendancemmmmmmmmmm .. Develo p ment Program Im p lementer - Travel - Airfare ' and Pro am/Pro.l ect Planning, g $r - .- ._..- ....n.....,. - Tr Lodging Management) are to be allocated .Impr � ... towards the direct p lemente r- r avel Meals mm . . eee implementation category. ImPlementer- Travel - Mileage ......._........... ... ............................... .._. �.................................................. ............................... Implerne�nter - Travel - Parking Implementer - Travel - Per Diem for Misc. Expenses Overhead (General and Administrative) - Labor and Materials Implementer Equipment Communications _ ........................... — Implementer Equipment Computing Implementer Equipment Document Reproduction le. ................................. - - - -- .. ........................�...... Imp menter Equipment General Office Implementer Equipment Imp Transportation Implementer Food Service Implementer Office Supplies Implementer Postage Implementer Labor - Accounting Support Implementer Labor - Accounts Payable Implementer Labor - Accounts Receivable p R e ..� dential - ... Southern California Edison Cotapftny . m..... -Page: 2- 4 _ of 28 ... Agreement No. 4510A Allowable Costs Table The cost items listed on the Allowable Costs sheet are the only costs that can be claimed for ratepayer - funded energy efficiency work. The costs reported should be only for costs actually expended. Any financial commitments are to be categorized as commitments. If the reporting entity (i.e., SCE, in this case) does not have a cost listed on the cost reporting sheet, then no cost may be reported for that item. These Allowable Cost elements are to be used whenever costs are invoiced or reported to the CPM. If there is a desire to include additional Allowable Cost elements, the CPM should be contacted in order to seek approval from the Commission. 3/30/2006 Cost Categories Allowable Costs Implementer Labor - Facilities Maintenance Implementer Labor - Materials Management Implementer Labor - Procurement Implementer Labor - Shop Services m... _..___.. _... ...._ ......... ......... ......... ... ............ Implementer Labor - Administrative Implementer Labor - Transportation Services Implementer Labor - Automated Systems Implementer Labor -Communications .Implementer Labor - Information Technology . ............................... Implementer Labor - Telecommunications .-... Marketing/Advertising/Outreach Cost Category Implementer - Bill Inserts m,n...m........ ........ Implementer - Brochures ......... .............. ............................... Implementer - Door Hangers Implementer - Print Advertisements Implementer - Radio Spots___ ...... .................. ............................... ..... Implernenter - Television Spots Implementer - Website Development Implementer Labor - Marketing Implementer Labor - Media Production Implementer Labor - Business Outreach Ia......... --...._ ....... ............................... Implementer Labor - Customer Outreach Implementer Labor - Customer Relations — ........._..... Direct Implementation Cost Category Financial Incentives to Customers Activity - Direct Labor lementer Labor - Facilities Audits i ts 111-111111 Implementer Labor - Curriculum Development ... ......................._....... Confidential Southern California Edison Company Page: 25 of 28 Agreement No. 4510A Allowable Costs Table The cost items listed on the Allowable Costs sheet are the only costs that can be claimed for ratepayer - funded energy efficiency work. The costs reported should be only for costs actually expended. Any financial commitments are to be categorized as commitments. If the reporting entity (i.e., SCE, in this case) does not have a cost listed on the cost reporting sheet, then no cost may be reported for that item. These Allowable Cost elements are to be used whenever costs are invoiced or reported to the CPM. If there is a desire to include additional Allowable Cost elements, the CPM should be contacted in order to seek approval from the Commission. 3/30/2006 Cost Categories Allowable Costs Implementer Labor - Customer Education and Training eme Tm p l.. nter Labor - Customer Equipment Testing and Diagnostics Installation and Service - Labor Implementer Labor - CCustomer Equipment Repair mand ............................ Servicing Direct Implementation Hardware and Materials Implementer - Direct Implementation Literature Implementer ........................... .. - Education M aterials .Implement...... —_ _____----._........_..._ ................................. ............................... er - Energy Measurement Tools . . .... . . . . . . . ....... . .......... . ....... . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . Implementer - Installation Hardware Implementer -Audit Applications p and Forms Rebate Processing and Inspection - Labor and Materials Implementer Labor -Field Verification Implementer Labor - Rebate Processing ..mP.�........ . ........� ......... ... �W... W�W ............................................. .......�.....�.�...�...�..�...� I lementer - Rebate Applications D. Ad Hoc Reporting: Implementer acknowledges that SCE may, in its sole discretion, require Implementer to provide such other reports or documentation that SCE deems appropriate or necessary (the "Ad Hoc Reports "). Implementer will comply with any request for such Ad Hoc Report(s) within a reasonable time or, if applicable, within the time requested by SCE. Confidential Southern California Edison Company Pam: 26 of 28 Agreement No. 4510A APPENDIX E : FINAL PROGRAM REPORT TEMPLATE "Miril Local GovUhal Report Template-v1[ Confidential Southern California Edison Company Page: 27 of 28