2015 Mar 17 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 17, 2015 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, g t sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Hooper vs. City of El Segundo, LASC Case No. BC 540995
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
2
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
3
r.
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 17, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Rev. Dina Ferguson, St. Michael Episcopal Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Jacobson
2
PRESENTATIONS
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to announce the appointments to the
Economic Development Advisory Council.
(Fiscal Impact: None) T
Recommendation — 1) Announce appointees
Advisory Council; 2) Alternatively, discuss and
to this item.
E. CONSENT AGENDA
to the Economic Development
take other possible action related
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 3004925 through 3005119 on Register No. 11 in the total
amount of $1,395,817.04 and Wire Transfers from 2/16/2015 through
3/1/2015 in the total amount of $822,086.61.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
3. Regular City Council Meeting Minutes of March 3, 2015.
Recommendation — Approval.
4. Consideration and possible action regarding adoption of Plans and
Specifications for the FY 14 -15 Slurry Seal Project in the area bounded by
the west City boundary, the north City boundary, Sheldon Street, and
Mariposa Avenue. Project No.: PW 15 -16.
(Fiscal Impact: $400,000.00)
Recommendation — 1) Adopt Plans and Specifications; 2) Authorize staff to
advertise the project for receipt of construction bids; 3) Alternatively, discuss and
take other possible action related to this item.
5. Consideration and possible action to award a Design Services Contract to
AndersonPenna Partners, Inc., in a form approved by the City Attorney, to
conduct outreach and develop construction plans and specifications for
the Richmond St. Rehabilitation Arterial Improvement Project between El
Segundo Blvd. and Holly St. Fiscal Impact: $180,000.00
Recommendation — 1) Authorize the City Manager to execute a Design Services
Contract for $170,454 with AndersonPenna Partners, Inc., in a form approved by
the City Attorney, to conduct outreach and develop construction plans and
specifications for the Richmond Street Arterial Improvement Project between El
Segundo Blvd. and Holly St. and provide an additional $9,546.00 in
contingencies; 2) Alternatively, discuss and take other possible action related to
this item.
6. Consideration and possible action to approve additional funding for Fiscal
Year 2014 -2015 to fill the vacant Human Resources Manager position in the
Human Resources Department.
(Fiscal Impact: $13,352.00) _
Recommendation — 1) Approve the request for additional funding for Fiscal Year
2014 -2015; 2) Alternatively, discuss and take other possible action related to this
item.
C1
7. Consideration and possible action to adopt a resolution approving the
revised City of El Segundo Hazard Mitigation Plan.
(Fiscal Impact: None)
Recommendation — 1) Adopt the resolution; 2) Alternatively, discuss and take
other action related to this item.
8. Consideration and possible action regarding authorization for the Police
Department to replace the Watch Commander's Chevrolet Tahoe Flex Fuel
vehicle with a National Auto Fleet 2015 police package Ford Explorer, using
Equipment Replacement Funds and revenue acquired through the recent
sale of BMW Motorcycles formerly assigned to the Police Department
Traffic Division. (Fiscal Impact: $51,000.00)
Recommendation — 1) Authorize the Police Department to purchase one police
package 2015 Ford Explorer Utility vehicle from National Auto Fleet Group under
an existing contract with NJPA (National Joint Powers Alliance) contract #102811
for an estimated cost of $29,000; 2) Authorize the Police Department to purchase
all related patrol equipment, graphics, video equipment, etc.; 3) Authorize staff to
transfer use of the Tahoe Flex Fuel vehicle from the Patrol Division to the Traffic
Division to be used as a Traffic Investigation /Commercial Enforcement unit; 4)
Alternatively, discuss and take other action related to this item.
9. Consideration and possible action to receive and file this report regarding
emergency work to repair dwelling units at the Park Vista Senior Housing
Facility due to water intrusion without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A-4.
(Fiscal Impact: $50,000.00)
Recommendation — 1) Receive and file this report regarding emergency work to
repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other action related to this item.
10. Consideration and possible action to authorize the City Manager, or
designee, to record the Notice of Completion accepting completion of work
for twenty -five (25) homes related to Project RSI 14 -11 (the City's
Residential Sound Insulation Program's Group 55).
(Fiscal Impact: Final Contract Amount $770,669.09)
Recommendation — 1) Authorize the City Clerk to file the City Manager's, or
designee's, Notice of Completion in the County Recorder's Office; 2) Authorize
the City Manager, or designee, to close out Project No. RSI 14 -11; 3)
Alternatively, discuss and take other action related to this item.
VA
11. Consideration and possible action to authorize the City Manager, or
designee, to record the Notice of Completion accepting completion of work
for twenty -three (23) homes related to Project RSI 14 -13 (the City's
Residential Sound Insulation Program's Group 57).
(Fiscal Impact: Final Contract Amount $813,280.65)
Recommendation — 1) Authorize the City Clerk to file the City Manager's, or
designee's, Notice of Completion in the County Recorder's Office; 2) Authorize
the City Manager, or designee, to close out Project No. RSI 14 -13; 3)
Alternatively, discuss and take other action related to this item.
12. Consideration and possible action to authorize the City Manager, or
designee, to record the Notice of Completion accepting completion of work
for twenty -four (24) homes related to Project RSI 14 -15 (the City's
Residential Sound Insulation Program's Group 59).
(Fiscal Impact: Final Contract Amount $637,261.95)
Recommendation — 1) Authorize the City Clerk to file the City Manager's, or
designee's, Notice of Completion in the County Recorder's Office; 2) Authorize
the City Manager, or designee, to close out Project No. RSI 14 -15; 3)
Alternatively, discuss and take other action related to this item.
13. Consideration and possible action to adopt a Resolution authorizing
overtime and portal to portal pay for El Segundo Fire Department
employees that participate in fire and other emergency responses through
the California Fire Service and Rescue Emergency Mutual Aid System.
This Resolution will enable the City to receive reimbursement for personnel
and emergency apparatus expenditures associated with fire response
throughout the State for the entire time of commitment, beginning at the
time of dispatch, to the time of return to home base. Without this
Resolution, the City would only be eligible to receive reimbursement for
expenditures for the actual hours worked at the incident.
Fiscal Impact: Unknown
Recommendation — 1) Adopt the Resolution authorizing overtime and portal to
portal pay; 2) Alternatively, discuss and take other action related to this item.
14. Consideration and possible action to authorize the City Manager to (1)
execute an instrument for conveying property rights to CDC Mar Campus,
LLC to operate, maintain and repair underground water, reclaimed water,
sanitary sewer and storm drain improvements in private streets within the
Corporate Campus Specific Plan in a form approved by the City Attorney;
and (2) authorize the City Manager to execute an instrument for approving
a sewer and storm drain easement within the Corporate Campus Specific
Plan in a form as approved by the City Attorney. Applicant: CDC Mar
Campus, LLC.
(Fiscal Impact: None)
Recommendation — 1) Discussion; 2) Authorize the City Manager to execute
various instruments, in a form approved by the City Attorney, for miscellaneous
water, wastewater, and storm water drainage and disposal; 3) Alternatively,
discuss and take other action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan -
Mayor Pro Tern Jacobson —
E
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 0 / (. /F
—
DATE:
NAME:}_v I�
10
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Economic
Development Advisory Council. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Economic Development Advisory Council, if any;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant p 1, t
REVIEWED BY: � lJ
APPROVED BY: Greg Carpenter, City Manager-y, :
BACKGROUND AND DISCUSSION:
Committee /Commission and Board # of Openings Appointees)
Economic Development Advisory Council 4
Term Expire(s)
No Term Expiration
No Term Expiration
No Term Expiration
No Term Expiration
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2/16/15 THROUGH 3/1/15
Date
Payee
Amount
De_s_�n
2/17/2015
IRS
230,840.63
Federal 941 Deposit
2/17/2015
Employment Development
3,333.13
State SDI payment
2/17/2015
Employment Development
48,046.99
State PIT Withholding
2/18/2015
Cal Pers
103,257.64
EFT Retirement Misc
2/18/2015
Cal Pers
269,685.92
EFT Retirement Safety
2/18/2015
Cal Pers
1,488.80
EFT Retirement Safety - Police
2/18/2015
Cal Pers
9,011.37
EFT Retirement Misc
2/19/2015
Lane Donovan Golf Ptr
20,522.82
Payroll Transfer
2/19/2015
Health Comp
5,516.59
Weekly claims
2/26/2015
Unum
208.70
Long Term Care Premium
2/27/2015
Health Comp
670.33
Weekly claims
2/27/2015
Manufacturers & Traders
25,940.60
457 payment Vantagepoint
2/27/2015
Manufacturers & Traders
477.31
IRA payment Vantagepoint
2/27/2015
Manufacturers & Traders
5,356.55
401 payment Vantagepoint
2/27/2015
US Bank - Trust Acct
6,851.67
PARS payment
2/27/2015
South Bay Credit Union
17,336.86
Payroll credit union deduction pmt
2/27/2015
Nationwide NRS EFT
39,627.29
EFT 457 payment
2/27/2015
Nationwide NRS EFT
1,665.15
EFT 401a payment
2/27/2015
State of CA EFT
1,229.14
EFT Child support payment
2/14/15- 2/20/15
Workers Comp Activity
11,503.78
SCRMA checks issued
2/21/15- 2/27/15
Workers Comp Activity
19,515.34
SCRMA checks issued
822,086.61
DATE OF RATIFICATION:
3/2/15
TOTAL PAYMENTS BY WIRE:
822,086.61
Certified as to the accuracy of the wire transfers by:
/,
Deputy City Treasurer II Date
51q OS
Date
3 - 9-15
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -14 to 9 -30 -15 3/2/2015 1/1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 3, 2015 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Pro Tern Jacobson at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Hooper vs. City of El Segundo, LASC Case No. BC 540995
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Council recessed at 6:45 PM
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MARCH 3, 2015 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:02 PM
INVOCATION —Wes Harding, The Bridge
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a) Proclamation read by Council Member Fellhauer, presented to Fernando Aguilar
from Tree Musketeers, proclaiming March 7, 2015 as California Arbor Day.
b) Proclamation read by Council Member Dugan, presented to Julie Thomas
Executive Director for the Santa Monica Region, proclaiming March as Red
Cross Month.
c) Presentation by Mike Herriel, Public Affairs Manager, Southern California Gas
Company on the Upcoming Southern California Gas Pipeline Safety Project.
Don Murray, Construction Manager, answered Council questions.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Riley Brady, resident, commented on item #F12; pool design consideration for the
proposed aquatics facility on the Wiseburn school site.
Liz Garnholz, resident, questioned the letter residents received this week from the
Water Department. Ms. Garnholz also commented on item #C2; the possible name
change of Sepulveda Blvd. to Pacific Coast Highway.
Loretta Frye, resident, spoke concerning various items she is upset about with the
community, specifically the handicap restrooms at the Joslyn Center.
Lee Davis, resident, commented on item #F12; pool design consideration for the
proposed aquatics facility on the Wiseburn school site.
Tom Johnstone, Wiseburn Superintendent, commented on item #F12; pool design
consideration for the proposed aquatics facility on the Wiseburn school site.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council commented on Public Communications.
Stephanie Katsouleas, Public Works Director, answered the water department
questions.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open public hearing and receive evidence
regarding a modification of Vesting Tentative Map No. 72287 (approved in 2013)
adopted as part of the Corporate Campus Specific Plan development project. If
approved, the Project would: 1) reduce the project site area from 23.87 acres to
13 acres; 2) approve the creation of 24 lots compared to the previously
approved 32 lots; and 3) limit the project to the Phase 1 area that is under
construction (Elevon project) consisting of 217,637 square feet of office and retail
uses on the proposed 13 acres. A Finding of Consistency with the certified Final
Environmental Impact Report (previously approved by the City Council in 2013)
and Addendum to the FEIR is proposed for the requested modification to the
vesting tentative map. Applicant CDC Mar Campus, LLC.
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place for a Public Hearing related to a
modification of Vesting Tentative Map No. 72287 (approved in 2013) adopted as part of
the Corporate Campus Specific Plan development project. A Finding of Consistency
with the certified Final Environmental Impact Report (previously approved by the City
Council in 2013) and Addendum to the FEIR is proposed for the requested modification
to the vesting tentative map.
M
City Clerk Weaver stated that proper notice had been given in a timely manner and that
written communication had not been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Sam Lee, Director of Planning and Building Safety, gave a presentation.
Bill Messori, representing CDC Mar Campus, LLC, gave a brief update on the Elevon
project.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Dugan to
close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4906
A RESOLUTION APPROVING A FINDING OF CONSISSTENCY AND APPROVING
SUBDIVISION NO. SUB 14 -11 (VESTING TENTATIVE MAP NO. 72287) FOR THE
MODIFICATION OF VESTING TENTATIVE MAP NO. 72287 AFFECTING THE
CORPORATE CAMPUS PROJECT AREA.
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
adopt Resolution No. 4906 approving a finding of consistency and approving
subdivision No. Sub 14 -11 (vesting tentative Map No. 72287) for the modification of
vesting tentative Map No. 72287 affecting the corporate campus project area. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
2. Consideration and possible action to direct staff to carry out various activities in
preparation for the potential name change of Sepulveda Blvd. to Pacific Coast
Highway in the City of El Segundo.
(Fiscal Impact: None)
Greg Carpenter, City Manager, introduced the item and answered Council questions.
Stephanie Katsouleas, Public Works Director, gave a brief presentation and background
information on this item. Ms. Katsouleas also answered Council questions.
Council Discussion
Al Keahi, EDAC member, answered Council questions and gave his opinion
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
direct staff to reach out to the City of Manhattan Beach to understand their opinion on
the possible name change of Sepulveda Blvd. and bring the item back at a later Council
meeting with the findings. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3004724 through 3004924 on Register No. 10 in the
total amount of $1,686,767.57 and Wire Transfers from 2/2/2015 through
2/15/2015 in the total amount of $2,910,481.42. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Approve Regular City Council Meeting Minutes of February 17, 2015.
5. Authorize the Mayor to renew the General Services Agreement, Agreement No.
4826 in a form approved by the City Attorney, between the City of El Segundo
and County of Los Angeles for an additional five years commencing on July 1,
2015, to allow the City to access, on an as- needed basis, municipal support
services performed by the County, such as traffic signal maintenance and
other public works activities.
(Fiscal Impact: None)
6. Receive and file this report regarding emergency work to repair dwelling units
at the Park Vista Senior Housing Facility due to water intrusion without the
need for bidding in accordance with Public Contracts Code §§ 20168 and 22050
and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
7. Accept work as complete for the 2013 -2014 Furnishing and Application of Slurry
Seal on Various Streets, Project No. PW 13 -15 and authorize the City Clerk to
file a Notice of Completion in the County Recorder's Office.
(Fiscal Impact: $729,882.45)
8. PULLED BY MAYOR FUENTES
2
9. Receive and file this report without objecting to the expansion of on -site sale and
consumption of alcohol at an existing movie theater which currently has an active
Type 47 ABC License at 831 South Nash Street (ArcLight Cinemas).
Applicant: Art Rodriquez
(Fiscal Impact: N /A)
10. Approve and accept Final Vesting Parcel Map No. 71788 (commercial
subdivision located at 888, 892 and 898 North Sepulveda Boulevard) and
authorize the appropriate City Official to sign and record said Map.
11. Approve to reorganize the Economic Development Program to transfer
reporting of budgeting responsibilities from the Planning and Building Safety
Department to the City Manager's Office, and authorize the City Manager to
fill the vacant existing at -will classification of Economic Development
Manager.
(Fiscal Impact: $50,000.00 - $60,000.00)
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to
approve Consent Agenda items 3, 4, 5, 6, 7, 9, 10, and 11. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEM:
8. Consideration and possible action to authorize the appropriation of existing
designated funds accrued in prior fiscal years to purchase computer hardware,
software and peripherals for use at City facilities in an amount not to exceed
$233,600.00.
(Fiscal Impact: $233,600.00)
Council Discussion
Greg Carpenter, City Manager and Larry Klingaman, Information Systems Manager,
answered Council questions.
MOTION by Mayor Fuentes, SECONDED by Council Member Fellhauer to authorize
staff to appropriate existing designated funds accrued in prior fiscal years to purchase
computer hardware, software and peripherals for use at City facilities in an amount not
to exceed $233,600. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
12. Consideration and possible action to select a pool design option and funding plan
for the new outdoor Aquatics Facility to be located at Wiseburn High School.
(Fiscal Impact: To Be Determined)
7
Greg Carpenter, City Manager, introduced the item.
Meredith Petit, Recreation and Parks Director, gave a presentation.
Ken Moeller, Arch Pac Inc. — Aquatic Architecture & Landscape Architecture, answered
council questions.
Council Discussion
Mayor Fuentes announced a $1,000,000.00 donation has been received from Richard
Lundquist, Continental Development Corporation, to help build the pool. Mr. Lundquist
also offered to spear head the fundraising campaign for the pool.
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
approve the Full Upgrade pool design option, give the Aquatics Sub Committee the
authority to negotiate amendments to the original Settlement Agreement with the
Wiseburn School District and present the amended Settlement Agreement for approval
at a future Council Meeting, commit $1,800,000.00 from the Aquatics Trust Account in
order to start the building process, with the understanding these funds will be paid back
in full through fundraising efforts. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
G. REPORTS — CITY MANAGER — Announced the Police Department is hosting
"Coffee with a Cop" on Saturday, March 14, 2015 at Rock N Brews from 9:00
am to 11:00 am. Also mentioned he will check out the Joslyn restrooms per Mrs.
Frye's public comments.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK — Stated she will not be at the next meeting, she will
be chaperoning the HS Choir on their trip to New York.
J. REPORTS — CITY TREASURER — Not present
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Reminded the community of Arbor Day on Saturday,
March 7, 2015 at 9:30 AM on the greenbelt on Imperial Avenue. Congratulated the
Choir on their New York tour.
Council Member Atkinson — Thanked the community for coming to the meetings and
participating in the City's decisions.
Council Member Dugan — mentioned the water bill question that was raised during
Public Comments. Mr. Dugan will look further into this item.
Mayor Pro Tern Jacobson — The Automobile Driving Museum will host the Mattel Hot
Wheels event on Saturday, March 7, 2015 from 10:00 am to 1:00 pm.
Mayor Fuentes — Attended the Boy Scouts Blue and Gold event, attended
Congressman Ted Lieu's oath of office event at UCLA and thanked our Police Force for
their diligence during the current rise in crime.
13. Consideration and possible action to authorize the City Manager to enter into an
agreement, no. 4827 in a form approved by the City Attorney with NexLevel
Information Technology, Inc. for technology strategic planning services at a cost
not to exceed $48,840.
(Fiscal Impact: $48,840.00)
Council Discussion
Larry Klingaman, Information Systems Manager, answered Council questions.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer, to
authorize the City Manager to enter into an agreement in a form specified by the City
Attorney with NexLevel Information Technology, Inc. for technology strategic planning
services at a cost not to exceed $48,840. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Loretta Frye, resident, didn't receive the water department letter mentioned earlier in
public comments, not in favor of the Sepulveda Blvd. name change and Mrs. Frye
reiterated the condition of the restrooms at the Joslyn Center.
Barbara Briney, resident, thanked the Council for approving the pool and committing to
getting it built.
MEMORIALS — None
ADJOURNMENT at 9:34 PM
Tracy Weaver, City Clerk
9
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of Plans and Specifications for the
FY 14 -15 Slurry Seal Project in the area bounded by the west City boundary, the north
City boundary, Sheldon Street and Mariposa Avenue. Project No.: PW 15 -16
(Fiscal Impact: $400,000.00)
RECOMMENDED COUNCIL ACTION:
Adopt Plans and Specifications.
2. Authorize staff to advertise the project for receipt of construction bids.
Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $400,000.00
Additional Appropriation: To be Determined
Account Number(s): 106- 400 - 8206 -8943 (Gas Tax)
ORIGINATED BY: Floriza Rivera, Principal Civil Enginee
REVIEWED BY: Stephanie Katsouleas, Public Works DireZ /k
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Public Works Department administers a slurry sealing program as a preventative measure to
extend the life of pavement Citywide. The slurry sealing process consists of the application of a
thin asphalt slurry layer on existing asphalt pavement to prevent water intrusion.
The City is divided into five (5) areas for slurry; four quadrants west of Sepulveda Boulevard
and one area east of Sepulveda Boulevard. Conventional pavement management practice
indicates that asphalt pavement should be slurry sealed at least every eight years. The City's
cycle is within this guideline as we slurry seal the streets of these five quadrants every seven
years on a rotating basis. The two years we are dormant allows the Public Works Department to
accumulate enough Gas Tax Funding to ensure enough funding is available to cover most or all
of the cost for slurry during the five -year active cycles. The City is currently in Year Three of its
five -year rotation. The two remaining quadrants include the north -east quadrant of the
residential section, and the entire area east of Sepulveda.
Staff has prepared plans and specifications for the Fiscal Year 2014/2015 Slurry Seal Program,
which includes streets within the area bounded by the west City boundary, the north City
boundary, Sheldon Street, and Mariposa Avenue. Staff recommends that City Council adopt the
plans and specifications and authorize the project for receipt of construction bids. Please note
that we are bidding at this time to secure a preferred placement in the contractor's slurry
schedule due to competition among cities for the seasonal work, but do not anticipate beginning
slurry activities until August/September.
A total of $400,000 was allocated from Gas Tax funding for the capital improvement program.
It is anticipated that additional funding will be after bids are received. The additional allocation,
to be determined, is available from the Gas Tax fund and Measure R local return funds.
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RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS
FOR THE CONSTRUCTION OF THE FY 14 -15 SLURRY
SEAL PROJECT PURSUANT TO GOVERNMENT CODE
SECTION 830.6 AND ESTABLISHING A PROJECT
PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans requesting
Construction of the FY 14 -15 Slurry Seal Project (the "Project "). These
plans are complete. Bidding for construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account ") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution,
Resolution No.
Page 1 of 2
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 7th day of April, 2015.
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
Suzanne Fuentes, Mayor
Resolution No.
Page 2 of 2
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a Design Services Contract to AndersonPenna
Partners, Inc., in a form approved by the City Attorney, to conduct outreach and develop
construction plans and specifications for the Richmond St. Rehabilitation Arterial
Improvement Project between El Segundo Blvd. and Holly St. (Fiscal Impact: $180,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a Design Services Contract for $170,454
with AndersonPenna Partners, Inc., in a form approved by the City Attorney, to
conduct outreach and develop construction plans and specifications for the
Richmond Street Arterial Improvement Project between El Segundo Blvd. and
Holly St. and provide an additional $9,546.00 in contingencies.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Scope of Work
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $735,000.00
Additional Appropriation: No
Account Number(s): 301- xxx -xxxx -xxxx (Capital Improvement Program)
ORIGINATED BY: Floriza Rivera, Principal Civil Engineer
REVIEWED BY: Stephanie Katsouleas, Public W rks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The downtown and Smokey Hollow areas of El Segundo are vibrant, heavily visited commercial
districts in El Segundo, and as such require a significant amount of parking for patrons visiting
the restaurants, shops and businesses in these districts. However, available parking in the
downtown area is limited and does not meet the overall commercial demand. Following a
concept study completed in 2014 investigating ways to increase the availability of parking
downtown, several actions were taken, which included freeing up additional curb space on Grand
Ave. and Main St, modifying signage at the City parking structure and the Fire Station parking
lot, and temporarily modifying striping on Richmond St. until the street, sidewalk, curb and
gutter rehabilitation project could be implemented.
Last summer, Council allocated $735,000.00 the 2014/15 Capital Improvements Budget for
rehabilitation of Richmond St. The first phase of this project calls for convening a City Council
subcommittee and outreaching to the community about the proposed permanent changes to
Richmond St., which as currently proposed include reducing sidewalks widths and increasing
street widths to accommodate additional parking on both sides of the street. The second phase
includes preparing construction documents based on the outcome of the community and
subcommittee input regarding the final design elements. In January, 2015, staff sent out
Requests for Proposals (RFPs) to six consultants to complete these two phases. In February the
City received three proposals from qualified consultants. The review panel, which consisted of
two staff members and subcommittee members Mayor Pro -Tem Jacobson and Councilmember
Dave Atkinson, reviewed the proposals and conducted oral interviews on February 23.
Following interviews, the committee unanimously selected AndersonPenna Partners, Inc. as the
most responsive and qualified proposer for these specific tasks. Proposal costs, which were
opened after the interviews were completed, were as follows:
AndersonPenna Partners, Inc. $170,454
Kabbara Engineering, Inc. $196,371
JMC2 , Inc. $183,790
Staff therefore recommends that City Council award a contract to AndersonPenna Partners, Inc.
for an amount not to exceed $170,454.00 and allocate an additional $9546.00 in contingency
funds.
The general timeline for this work is to: 1) conduct outreach and finalize the design concept by
June, 2) draft construction documents for plan check review by the end of September and 3)
adopt plans and specifications and begin bidding by the end of November. Alternatively, the
plans may be bid at the beginning of January depending on how close this timeline encroaches
on the holidays. Construction is expected to begin 1 -2 months after a bid is awarded, depending
on contract execution and mobilization time required by the contractor. Ideally, construction
would start around the beginning of April to lessen potential construction delays caused by the
rainy season.
ORIGINAL
Proposal to Provide
Public Outreach and Professional Engineering Services for
Richmond Street Arterial Improvements
PW 15 -01
February 3, 2015
Submitted by:
1
ANDERSON -PENNA
• PARTNERS IN PROJECT DELIVERY
AndersonPenna Partners, Inc.
1225 W. 190th Street, Suite 255
Gardena, CA 90248
(949) 370 -3164
Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 1S -01
Table of Contents
1. Project Understanding (Key Issues, Approach and Scope of Work)
Project Understanding
Key Issues
Approach
Scope of Work _
2. Qualifications and Experience
AndersonPenna Partners, Inc.
3. Project Team
Organization Chart
Subconsultants
Project Manager, Matt Stepien, PE
Project Team Resumes
4. Project Schedule
_1
1
2
4
5
15
15
16
16
17
19
21
29
Appendix 30
Quality Assurance /Quality Control (QA /QC) Management Process 30
Street Design Checklist 31
i I P a g e N
ANDERSON PENNA
�y
•. Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
1. Project Understanding (Key Issues, Approach and Scope of Work)
Project Understanding
Given the unique conditions for each of the three blocks on Richmond Street from El Segundo Boulevard to
Holly Avenue, we are anticipating that the recommended design layout may vary for each block. Based on
our site visits and preliminary review of the project, we have identified the following:
El Segundo to Franklin (commercial area)
• There are a significant number of ficus trees along this reach, although a few have been removed,
and the sidewalks and curbs reflect the corresponding uplift from the trees.
• Other than a few traffic signs, benches and potted plants (and trees), the easterly side does not
include any parkway obstructions. The westerly side includes a messenger drop -off cabinet and
several street light poles.
• There are three (3) driveways on the east side and no driveways on the west side.
• The street is superelevated and drains from west to east.
• There are curbs only on both sides of the street — no visible gutters.
• There are a significant number of Heritage Stones that may have to be relocated /adjusted to grade.
• For the northerly half of this reach, there are numerous doors and patios which provide vertical
constraints that must be joined with the proposed design.
• The existing longitudinal roadway slope is over 2% and drains to the north and south.
• A portion of the sidewalk drains toward private property.
• The existing pavement is in fair condition and appears to need rehabilitation — not reconstruction.
• ADA issues are widespread and include a significant number of tripping hazards.
Franklin to Grand (commercial area)
• There are a significant number of ficus trees along this
reach, and the sidewalks and curbs reflect the
corresponding uplift. As a result, much of the street is
entirely covered by tree canopy.
Other than a few traffic signs, benches, and a rolling
gate (and trees), the easterly side does not include any
parkway obstructions. The westerly side includes a
manhole, several street light poles, and the biggest
obstruction on the project —the extension of the patio
structure and umbrellas into the public right -of -way at
Second City Bistro.
• There are four (4) driveways on the east side and one (1) driveway on the west side.
• The street is superelevated and drains from west to east.
• There are curbs only on both sides of the street — no visible gutters.
• There are a significant number of Heritage Stones that may have to be relocated /adjusted to grade.
• There are numerous doors and patios which provide vertical constraints that must be joined with the
proposed design.
1 1 P a g e �� \
ANDERSON-PENNA
XZ0
Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
• The existing longitudinal roadway slope is over 2% and drains to Grand Avenue, where it outlets to
the existing cross - gutter and then flows to the east.
• A portion of the sidewalk drains toward private property.
• The existing pavement is in fair condition and appears to need rehabilitation — not reconstruction.
• ADA issues are widespread and include a significant number of tripping hazards, some as a result of
hardscape improvements within the public right -of -way.
• The mid -block crosswalk has been removed although the curb ramps remain intact.
Grand to Holly (mixed commercial /residential area)
• The ficus trees along this reach have been removed relatively recently and several new species have
been planted in the parkway.
• Other than a few traffic signs and tables /chairs for the restaurant at the NE corner of
Grand /Richmond, the easterly side does not include any sidewalk obstructions. The westerly side
includes several pulboxes /manholes and several street light poles.
• There are three (3) driveways on the east side and two (2) driveways on the west side.
• The street appears to be crowned.
• There are curbs only on both sides of the street — no visible gutters.
• There are tewer Heritage Stones that may have to be relocated /adjusted to grade.
• For the southerly half of this reach, there are several doors and patios which provide vertical
constraints that must be joined with the proposed design.
• There are numerous encroachments of private property improvements into the public right -of -way,
in particular for the northerly portion of this segment - the residential properties and St. Michael's
Church and Children's Center and at Studio Antiques on the west side.
• The existing longitudinal roadway slope is over 2% and
drains to Holly Avenue.
• The existing pavement is in fair condition and appears to
need rehabilitation — not reconstruction.
Any runoff from south of Holly on Richmond is tributary
to the existing catch basin in the NE corner of
Holly /Richmond. However, the runoff appears to flow
across the intersection via AC pavement as seen in the
picture to the right.
• ADA issues are widespread and include a number of
tripping hazards.
Key Issues
Based on our review of the RFP, field reviews, feedback from the City, and our previous experience, we have
identified the following key issues.
1. Community Outreach. Community outreach will be a key element for this project, especially in
determining the final recommendations. The APP Team includes a specialist in this field whose office is
located in Manhattan Beach and who has strong ties to the entire South Bay area. In conjunction with
the community outreach element, a few contentious topics that we anticipate include the following:
21 Page
ANDERSON TENNA
w. Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Loss of trees. Unfortunately, ficus tree roots invariably cause sidewalk /curb /pavement uplift and
eventually have to be removed. For the southerly 2 blocks of the project, the ficus trees are very
mature and provide a significant shade canopy. However, they are also causing significant damage
to the existing roadway, especially causing sidewalk uplift and the resultant tripping hazards. In
developing alternatives, APP has included a landscape architect on our team to assist in developing
alternatives for replacement trees, including the potential for using potted plants as identified in the
February 27, 2014 Planning Commission Meeting.
Loading zones at the SW corner of Richmond /Grand. The loading zones will need to be addressed,
including at the SW corner of Richmond /Grand that is currently marked with yellow curb.
Pedestrian Access Balanced with Additional Parking. Regardless of the location of the proposed
sidewalk, providing a safe ADA- compliant passageway for the pedestrians is important. Residents
and a few businesses have encroached significantly into the public right -of -way with walls, fences,
landscaping, mature trees, stairs, patios and hardscape improvements. In conjunction with the
sidewalk reconstruction process, we generally do not recommend any sidewalk less than 6' wide in
commercial areas.
Identification of Key Constraints. The early identification of key constraints is an important factor in
preparing a realistic cost estimate, evaluating alternatives and in keeping the project on schedule.
Constraints for this project include existing right -of -way width, private property improvements that have
been constructed on public property, above - ground obstructions, established doorway elevations at the
property line, and increasing the amount of parking. APP will carefully evaluate each of these factors to
determine the best overall design.
Creative /Practical Roadway Widening Solutions. The APP Team has preliminarily identified some minor
revisions to Alternative 2 to improve the functionality of the proposed improvements. Upon initiating
the design refinement of the project and discussing the project with the City and the other stakeholders,
we would explore additional revisions. Although the number of additional parking spaces may be
reduced, fewer vehicular collisions and fewer door "dings" could enhance the project. Some of our
potential preliminary revisions to Alternative 2 are described in the Scope of Work.
4. Attention to Details. Paying attention to the details is critical to the success of any project. The
experience of the APP Project Team, combined with our proven QA /QC procedures, help to assure the
City that cost - effective solutions are developed and that the details of the project design are being
closely scrutinized and double- checked. Specific details that are
anticipated include the following:
• Listening to specific concerns raised by the public and
addressing them during the design process.
• Coordinating early with the utility companies.
• Resolving private propertyjoins on a case -by -case basis,
especially at doors and entryways.
• Complying with ADA criteria.
• Identifying cost - saving ideas, including avoiding critical
improvements on private property where possible.
• Adhering to project deadlines.
5. Alternatives Analysis_ Not everyone will be satisfied with the
recommended alternative, since it will impact existing
improvements in the public right -of -way that residents have been
using for many years. Our analysis of the alternatives will be
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Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -03
comprehensive and will include an analysis of the various roadway elements including information
collected from public outreach efforts.
6. Innovative Design /Construction Cost Savings
The APP Team has established a reputation for developing innovative engineering designs throughout
Southern California including:
• City of Downey — introduced the City to pavement recycling, resulting in construction cost savings of
millions of dollars;
• City of Anaheim — designed roadway projects that have resulted in significant right -of -way cost
savings due to revised alignments developed by APP staff;
• City of Costa Mesa — in conjunction with a peer review on Bristol Street, identified pavement
construction cost savings of almost 50 %;
• City of Laguna Beach — developed an alternate design strategy for the Hillcrest Sidewalk Project that
resulted in design and construction cost savings of over 40 %;
• Los Angeles County Sanitation District — redesigned the drainage portion of the District's Mesquite
Railroad Project, resulting in a construction cost savings of over 50% on the drainage system.
Realistic Cost Estimates. One of the elements of the design of a project that APP pays special attention
to is the preparation of realistic construction estimates. Our estimates are based on contractor bids for
similar reLeul cunslrucaiun prujecls Supplemented by direct discussion with APP's construction
personnel and contractors. Additionally, we prepare a preliminary cost estimate at an early stage to
determine whether the project is within the construction budget or if adjustments need to be made.
8. Constructability /Bid Items. "Successfully constructed without problems" - words that our Project Team
loves to hear and has become accustomed to hearing consistently. Problems during construction can
negatively affect everyone associated with a project. By utilizing our construction personnel during
design, using experienced engineers, paying attention to the details and by carefully reviewing our
quantities and bid items, we can hear those words on this project. In particular, we will have to make
sure that our payment clauses are well written and inclusive.
9. Understanding the Design Issues. As can be seen throughout our proposal, the APP Team takes pride in
closely looking at the design .issues during the proposal stage of the project. This allows us to avoid
surprises during the design stage. Additionally, our Project Manager's experience with the design of
numerous roadway widening /reconstruction projects, including numerous projects with significant
horizontal and vertical constraints in fully - developed areas will be invaluable.
Approach
APP has assembled a highly qualified and experienced team
to execute the design of these projects. The APP Team
overall approach will be cognizant of the following:
Provide a design that addresses the concerns raised
by the public.
• Significantly increase the number of parking spaces
that are currently available.
• Address pedestrian safety and ADA- compliance.
• The design for all three segments of roadway will probably vary, especially for the northerly segment
where there are a number of residential properties.
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• Make the project work within the existing public right -of -way.
Scope of Work
The following tasks represent the scope of services required for the Richmond Street Improvement Project
from El Segundo Boulevard to Holly Avenue.
A. Project Initiation
1. PROJECT KICKOFF MEETING
Within one (1) week after the City's Notice to Proceed, APP will schedule and attend a project kickoff meeting
with Public Works Staff to establish clear lines of communication, gain a full understanding of the various
tasks called for in this project, including scope and nature of public outreach, work done to date, constraints
already identified in the project, potential modifications to existing concepts, review and revise, if needed,
the proposed project schedules, discuss project parameters and constraints, and obtain background data.
2. DOCUMENT REVIEW AND SITE VISIT
Compile and review existing documents pertinent to this project, including but not limited to existing draft
design concepts, base and utility maps, etc., current striping configurations, potential street augmentations,
etc. Visit the site as necessary to Rain a full understanding of the
scope of the project.
A thorough search of the available records will be conducted to
acquire relevant data to assist in the design of the project. The
information accumulated will include record drawings, City utility
information, and horizontal and vertical control data. APP will
prepare a table summarizing the obtained data and review with
the City prior to beginning surveys and preliminary design.
The Project Team will review the project in the field and take
photographs of each property along the project limits. The
photographs will be filed in a photo album with a written
description clearly identifying each picture. The album serves as a constant reference during design and is
invaluable when discussing issues at meetings.
3. UTILITY RESEARCH (added task)
Utility research and notification will consist of the following tasks:
• Obtain plans showing location and size of all utility lines and appurtenances within the project area.
• Plot utility lines on base map.
• Cross -check plotted locations above with field review information to verify that existing lines are
shown in the proper location. Utilize DIG Alert as a secondary source of verification.
• Notify and coordinate with affected utility companies regarding potential conflicts, relocations and
improvements within two months of receiving a Notice to Proceed. Follow up again near the
completion of draft construction documents. Two (2) sets of plans will be submitted for final
notification and comment to each utility agency concurrent with APP's 90 percent submittal to the
City for plan check.
Coordination with the utilities will continue throughout the design of the project. Notices will be sent to all
franchise utilities that will be impacted by the project, requesting that pertinent facilities be relocated, if
necessary, prior to February 2016 and /or adjustment of the pertinent facilities made in combination with the
construction project where feasible. Required relocations /adjustments will also be noted in the project
specifications so that the Contractor will be aware of utility work that will have to be done by others.
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Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
B. Public Outreach and Project Management
1. CONVENE SUBCOMMITTEE
Convene a subcommittee, which will consist of two City Council members. Staff, various business
representatives from the 100, 200 and 300 block of Richmond St. and residents from the 300 block of
Richmond St. are also expected to participate. It is expected that the subcommittee and participants will
meet up to five (5) times to better understand the goals of the project and provide design input and feedback
during the design phase of the project. The Consultant, after receiving input from the subcommittee and
participants, shall develop a questionnaire and distribute it to affected Richmond St. businesses and residents
seeking their input and opinions as part of the design process. The questionnaire shall include but is not
limited to parking stall dimensions and configurations, traffic lane and walk widths, landscaping, lighting, etc.
2. OUTREACH TO AFFECTED BUSINESSES AND RESIDENTS
Extensive outreach about the project, the ability to respond to the public and general project management
are anticipated during both the design and construction phases of the project. Outreach shall be conducted
via multiple venues as appropriate, and includes traditional mailing, website postings, a Facebook page,
email, phone calls, community meetings and door -to -door encounters The extent and duration of these
outreach efforts will be dependent on the outcome of the concept design phase, feedback received by the
community and duration of construction. The Consultant shall receive approval from the City prior to
conducing, issuing or posting any public correspondence.
Platinum PR's's public relations and community outreach
(PR /CO) specialist has effectively provided public relations
services on many public works projects over the years, working
as the liaison for City Departments, city residents and local
media. The AndersonPenna Team, including the public relations
specialist and a landscape architect, will coordinate and host
community outreach meetings to communicate clearly and
consistently with abutting neighborhoods and businesses to keep
them apprised of project details, changes, and convey
community concerns to the project team to achieve a mutually
beneficial solution where possible. We will liaise between City
Hall and the affected community to keep everyone apprised of updates, changes and decisions on the
project. We will also keep City Hall apprised of opinions and discussions with residents and business owners
in an effort to help mitigate any /all concerns. It will be necessary to attend an initial meeting with all
stakeholders to outline the plan and schedule for the project in an effort to mitigate potentially unforeseen
problems.
At the conceptual level, this project will require consistent advanced notification to the residential and
business community and possibly monthly staff meetings at the City of El Segundo. We will develop printed
project fact sheets, informational collateral, and visual aids for up to five (5) stakeholder meetings as
required, and represent the City during presentations and for community outreach.
Our public meetings /workshops will help gather information for consideration during design, help finalize
project decisions, and provide updates to project stakeholders and the community at large.
Our PR /CR specialist will provide the City of El Segundo with all public relations services related to this project
including: preparing written documents and literature for public notifications, website updates, social media
communications, newsletter development and printing, face -to -face communication with residents and
business owners, and response to all media inquiries. To avoid confusion, miscommunication and false
information being distributed it will be very important to have one point of contact for all media related
inquiries regarding this project. A City hotline and website page will be created with assistance from City staff
and maintained by the PR /CR specialist. Both the website and hotline will be checked and updated regularly.
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Proposal for Public Outreach and Professional Engineering Services
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The hotline will be checked daily and all inquiries will be responded to within 24 hours. Additionally, we will
set up an electronic sign -in sheet so that individuals can receive weekly eBlasts with project updates.
Up to ten regular press releases or fact sheets to local newspapers and fact sheets to libraries, churches,
schools, etc. will be created and distributed during the design and construction phases of the project. They
are vital to the "buy -in" process for the public. Consistent and accurate information that is dispersed
regularly will help mitigate cause for concern from locals. Our PR specialist has worked with many of the local
newspapers and local television and cable television which will help to expedite press releases and print
media items.
At the project -level during construction, targeted work zone public information and outreach strategies will
be used to communicate with road users, the general public, area residences and businesses, and
appropriate public entities about project information; road conditions in the work zone area; and the safety
and mobility effects of the work zone. Public information and outreach is one of the most cost - effective work
zone impacts mitigation strategies in most urban areas.
Effective use of public information and outreach strategies can lead to improved driver and worker safety,
less traffic delay, and reduced driver frustration during construction. Our customized messages can help
businesses get their customers and employees safely through the construction and to their door. Additional
outreach services may be necessary during construction to help affected businesses and residents
understand construction sequencing and the full impact of construction while in front of their properties.
3. ATTEND REGULAR INTERVAL MEETINGS WITH CITY STAFF (includes Project Management /QA /QC)
Progress meetings may be in person or via phone conferences, depending on the extent of issues to be
discussed. As this project has the potential to be controversial, a high degree of Consultant and City staff
involvement is expected throughout the concept design and
approval phase. Less involvement will be required during the
construction document development phase.
Regularly scheduled meetings are a key to keeping projects on
schedule, avoiding pitfalls, and keeping the lines of
communication open with the City so that surprises do not occur
during the final stages of the project. We are anticipating up to
three face -to -face progress meetings and as many phone
meetings as necessary during the design phase of project. In
addition to attending meetings, Project Management will be on-
going and is directed at the organization, planning and control of
the Project Team. Activities include scheduling and monitoring of the project team, cost control and an
active quality control program.
While the project is executed by the technical staff, the Quality Control function is carried out to provide
independent checking of the project and address constructability and bidability issues. The project is
regularly reviewed by the Project Manager who monitors progress against the established work breakdown
structure and schedule. Any technical difficulties, schedule slips or previously unforeseen conditions are
immediately recognized, quantified and addressed. The status is reported to the client in regular project
status reports. As a result, interactive, responsive and proactive project management is utilized.
Quality Control will be an on -going task throughout the duration of the project. APP initially develops a
quality control work plan internally to evaluate the project team selected for the assignment. The work plan
outlines the design standards and manuals to be followed, establishes checking and review procedures, and
identifies assignments and responsibilities.
All design documents prepared by the APP Team are checked in detail prior to formal submittal. At key
milestones throughout the design process, independent checks will be performed on the various aspects of
the design. The checks will typically be performed at the preliminary, 90 percent and 100 percent levels.
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involvement is expected throughout the concept design and
approval phase. Less involvement will be required during the
construction document development phase.
Regularly scheduled meetings are a key to keeping projects on
schedule, avoiding pitfalls, and keeping the lines of
communication open with the City so that surprises do not occur
during the final stages of the project. We are anticipating up to
three face -to -face progress meetings and as many phone
meetings as necessary during the design phase of project. In
addition to attending meetings, Project Management will be on-
going and is directed at the organization, planning and control of
the Project Team. Activities include scheduling and monitoring of the project team, cost control and an
active quality control program.
While the project is executed by the technical staff, the Quality Control function is carried out to provide
independent checking of the project and address constructability and bidability issues. The project is
regularly reviewed by the Project Manager who monitors progress against the established work breakdown
structure and schedule. Any technical difficulties, schedule slips or previously unforeseen conditions are
immediately recognized, quantified and addressed. The status is reported to the client in regular project
status reports. As a result, interactive, responsive and proactive project management is utilized.
Quality Control will be an on -going task throughout the duration of the project. APP initially develops a
quality control work plan internally to evaluate the project team selected for the assignment. The work plan
outlines the design standards and manuals to be followed, establishes checking and review procedures, and
identifies assignments and responsibilities.
All design documents prepared by the APP Team are checked in detail prior to formal submittal. At key
milestones throughout the design process, independent checks will be performed on the various aspects of
the design. The checks will typically be performed at the preliminary, 90 percent and 100 percent levels.
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Proposal for Public Outreach and Professional Engineering Services
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C. Concept /Design Development
1. REFINE CONCEPT DESIGNS
Based on comments already received by the City, as well as input from the Subcommittee and feedback
received by the community from Task B1 and B2 above, Consultant shall incorporate and refine a street
design whose goal is to achieve a significant increase in the number of parking stalls in the 100, 200 and 300
block of Richmond St. while also considering parking stall dimensions, loading zones, handicap parking
access, traffic flow, driveway access, sidewalk needs, etc.
Because the extent of a site survey is not anticipated to change (i.e. right -of way widths and business
access locations are fixed), we will obtain the survey information within the first 4 weeks of receiving the
Notice to Proceed. We have found on other projects that the individual property owners like to see /discuss
specific joins on their properties at the public meetings and completing the survey at this stage of the project
will allow us to do that more accurately. The survey will be used to create the base maps. Using the prepared
base maps, supplemented by field reviews, City staff and resident input, existing public right -of -way widths,
ADA and other design criteria, the APP Team will refine the design of the 3 blocks of Richmond. The drawings
will show the horizontal and vertical alignment of the new curb, driveway joins, private property joins, utility
relocations, any drainage improvements, and conceptual landscaping. The initial landscape design effort will
take the form of schematic plans and elevations that depict the intent of the City to establish a streetscape
that provides for trees and plants that thrive in this urban setting and unify the diverse architectural building
facades. The schematic plans will be in a loose sketch format.
Although we will more thoroughly evaluate the alternatives during the design phase of the project, based on
our preliminary visual and plan research, some of the potential refinements to Alternative 2 are described
below:
• Although 22' is reasonable for a traditional street with on- street parallel parking, for the steep 62.5
degree angled parking shown, additional street width would be required to avoid encroaching into
the opposing lane of traffic while backing out of the steep angled parking. A wider drive width may
be recommended to reduce accidents for cars backing out of the angled parking.
• In conjunction with the drive width noted above, the recommended street width increases as the
angle of the parking stall increases. In light of the limited right -of -way width available, we will
consider 45 degree angled parking instead of the 62.5 degree angle shown. Although this may
reduce the number of parking spaces currently shown, safety in parking operations will be enhanced.
• Although there are utility obstructions on the west side of the street and not on the east side, we
generally recommend using a minimum 6' parkway on both sides of the street in commercial areas.
A 6' sidewalk is more accommodating to the pedestrians, especially in the downtown area.
• The 8' -4" stall width will be further reviewed, especially for the commercial areas where moderate to
heavy parking turnover is anticipated. A 9' stall width
should be considered to improve visual angles and
provide better access to patrons exiting and entering
their vehicles.
• Consideration will be given to increasing the number of
handicapped parking spaces where feasible and based
on community input.
2. ASSESS STREET RECONSTRUCTION NEEDS
Consultant shall identify the unique street, curb, gutter and
sidewalk reconstruction and /or rehabilitation needs for each
MOCK (100, 200, 300). It is anticipated that each of the three
blocks will have different rehabilitation needs, ranging from full reconstruction and sidewalk replacement to
3" grind and cap and partial sidewalk reconstruction. The Heritage Stones currently located on Richmond
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Street will need to be cataloged and carefully removed such that they are replaced in exactly the same
location after the sidewalks are reconstructed.
Although we do not yet have a pavement report for the project, our visual review suggests that the existing
pavement may not require full reconstruction. In conjunction with the widening of the street, an overlay may
be used where feasible and will help minimize the back of walk join issues as described in further detail
below.
3. PRESENT FINAL DRAFT DESIGN TO CITY COUNCIL
Present Final Draft Design to City Council: The Consultant shall prepare and present a summary of the overall
process, meetings held, feedback received and final designs for each of the three blocks to City Council and
seek approval for a final design to move forward with construction documents.
D. Construction Documents
1. DRAFT CONSTRUCTION DOCUMENTS
Draft Construction Documents, which are based on the Concept Design Development phase and City Council
approval process described above, shall be completed. Construction documents shall ensure that proper
elevations are achieved for sidewalks that abut buildings, proper crowning and street drainage is maintained,
that curbs and gutters meet city standards and that the Heritage Stones are removed, stored and replaced in
their exact locations. Construction surveying will be a necessary component of the design and construction
document phase. Coordination with other utilities is required where necessary as described above.
Street plans will be prepared using the topographic survey data to create base sheets. The improvements will
include Lhe recunstrucl.iun of purliuns of private irnpruvernenLs, where necessary, in urder Lo provide
appropriate joins. We will provide to the City 20 -scale plans for the street improvements. Cross - sections will
be critical to the design of the roadway improvements in order to ensure that private property elevations are
being properly joined and that the street cross -fall is within an acceptable range (not too flat or too steep).
To a large extent, the roadway plans for this project will revolve around minimizing vertical joins at the
private property line, especially where the existing buildings are constructed at the back of the sidewalk.
Therefore we will design this project from the outside -in (use the existing back of walk elevations as the
vertical control) rather than the traditional inside -out method (use the existing roadway centerline elevations
as the vertical control). Since this is easier to show via an exhibit than with words, please see Figure 1 on the
following page.
Figure 1
W'LY E'LY
R/W (301) RICHMOND (30o) R/W
(10') (20') { (20') (10')
6' 24' I 24' t 6'
2% f PROP AC
SURFACE
L 1.7 I I 27
VARIABLE
1 (2%
COLD PLANE
EXIST AC . f3" AC PAVEMENT
SURFACE
9 1 P a g e OUTSIDE -IN STREET DESIGN %\
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Proposal for Public Outreach and Professional Engineering Services
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An initial summary of the existing constraints for the west and east sides of the street are identified below.
Based on cursory review reviews of the existing topography, the tributary area for the existing Holly Avenue
Storm Drain is relatively small and does not appear to warrant an extension upstream. However, the runoff
from Richmond on the south side of Holly does flow across the AC pavement to the existing catch basin in the
NE corner of Holly /Richmond.
APP will prepare a hydrology map and hydrology and hydraulic calculations for the area tributary to the Holly
Street Storm Drain. The size of the upstream catch basin will be evaluated. Based on the results of the
hydrologic and hydraulic analyses, the appropriate catch basin and connector pipe required will be designed.
Any off -site drainage relocations required will be shown on the off -site improvement plans.
2. TOPOGRAPHIC SURVEY
Prepare a topographical survey of Richmond Street between El Segundo Boulevard and Holly Avenue,
Prepare Plans and Specifications for review and developed in accordance with the "American Public Works
Association Standard Plans for Public Works Construction, Caltrans Standard Specifications, and the City of El
Segundo Design requirements and Standard Detail Drawings. These plans shall include the following:
i. Pavement Design: Design a roadway structural section for Richmond Street between El Segundo
Boulevard and Holly Avenue, which may consist of rehabilitation and /or complete
reconstruction, as needed. The design requires proper testing of the existing conditions and
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• 12 doors /entryways at the City R/W line between
• 4 doors /entryways at the City
115 and 147
R/W line between 140 and 146
El Segundo
• 2 street light poles behind the existing curb
• Benches, potted plants and
- Franklin
and gutter
business signage within the
* 1 above -grade cabinet
sidewalk for several businesses
• Benches and business signage within the sidewalk
for several businesses
• 10 doors /entryways at the City R/W line between
5 doors /entryways at the City
115 and 147
R/W line between 216 and 222
• Major encroachment into sidewalk at Second
Benches, rolling metal gate and
City Bistro
business signage within the
Franklin -
Grand
* 2 street light poles behind the existing curb
sidewalk for several businesses
and gutter
+ 1 at -grade utility manhole
• Restaurant seating and canopies within the sidewalk
• Loading zone S/O Grand
• 7 doors /entryways at the City R/W line between
• 2 stairs /ramps (parking structure)
315 and 327
at City R/W line
• 3 street light poles behind the existing curb
• 2 doors at 99C Only Store
Grand -
and gutter
• Landscaping and steps for
Holly
. 1 at -grade utility manhole
residential properties within the
• Furniture (337) and fencing /wall (St. Michael's) within
public R/W for several residential
the public R/W for several properties — sidewalk
properties — sidewalk reduced to
reduced to 4'
4'
Based on cursory review reviews of the existing topography, the tributary area for the existing Holly Avenue
Storm Drain is relatively small and does not appear to warrant an extension upstream. However, the runoff
from Richmond on the south side of Holly does flow across the AC pavement to the existing catch basin in the
NE corner of Holly /Richmond.
APP will prepare a hydrology map and hydrology and hydraulic calculations for the area tributary to the Holly
Street Storm Drain. The size of the upstream catch basin will be evaluated. Based on the results of the
hydrologic and hydraulic analyses, the appropriate catch basin and connector pipe required will be designed.
Any off -site drainage relocations required will be shown on the off -site improvement plans.
2. TOPOGRAPHIC SURVEY
Prepare a topographical survey of Richmond Street between El Segundo Boulevard and Holly Avenue,
Prepare Plans and Specifications for review and developed in accordance with the "American Public Works
Association Standard Plans for Public Works Construction, Caltrans Standard Specifications, and the City of El
Segundo Design requirements and Standard Detail Drawings. These plans shall include the following:
i. Pavement Design: Design a roadway structural section for Richmond Street between El Segundo
Boulevard and Holly Avenue, which may consist of rehabilitation and /or complete
reconstruction, as needed. The design requires proper testing of the existing conditions and
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approval from City Staff prior to finalizing which design option will be chosen. New curbs and
sidewalks with designated top of the curb, gutter flow line and property line elevations are
required. Street signage and other above ground appurtenances relocation will be necessary as
required by the proposed design.
Stormwater Modifications: Prepare hydrology study and determine whether a new stormwater
system that can adequately convey a 50 year storm flow is needed in the 300 block of Richmond
St. If needed, as determined by the City after review of the hydrology report, replace or relocate
existing catch basins along Richmond Street based on the existing storm drain system which is
consistent with the City's Storm Water Prevention Ordinance.
iii. ADA Issues: All designs shall conform to Federal and State ADA requirements for handicapped
accessibility along Richmond Street.
iv. Traffic: New striping plans, including street parking layout; red, yellow and green curb locations;
flashing crosswalk lights at the mid- block crossing; intersection details for traffic delineation and
traffic control plans to be used during construction.
Huitt - Zollars (HZ) will research at the City of El Segundo and at Los Angeles County Department of Public
Works for survey records information and will calculate a 'record' centerline alignment to be used for the
initial centerline monument recovery survey. HZ will then calculate the centerline alignment based on the
location of those found monuments. The Basis of Bearings for the project will be based on recorded
subdivision mapping in the area. The vertical datum will be based on the City of El Segundo Vertical Control
Network or the Los Angeles County Department of Public Works NAVD88 datum fui vei Beal wnh ul.
HZ will provide cross - sections, at 50 -foot intervals, for that portion of Richmond Street from El Segundo
Boulevard to Holly Avenue (± 1,600 LF). The cross - sections will extend from R/W line R/W line, and will
include shots at: R /W, back of walk, top of curb or finished surface and centerline, and includes location of all
existing surface improvements within the street R/W including above ground utilities, manholes, signs, trees,
utility poles, traffic signal poles, and other appurtenant improvements in the specific project area. The survey
will extend to 5' beyond R/W at driveway locations for 'join' purposes. The survey will also include: shots at
doorways and walkways that may be adjacent to the R/W or 'join' condition; and locations of 'Heritage
Stones' (red stones located in parkway area). Since aerial topographic mapping will not be utilized for this
project, additional survey shots will be required to draw all features as shown in the Topographic Survey.
3. PLANS AND SPECIFICATIONS
Plans and specifications should be submitted to the City for review at the 60 %, 90% and final stages.
Consultant shall attend review meetings to discuss any City comments during these phases. All plans shall be
submitted in a 24 "x36" format on mylar using a standard City title block. Final plans shall also be submitted to
the city in Auto -Cad 2013 format. Special provisions, technical specifications and plans shall be submitted in
electronic format on a DVD accompanied by a hard copy of the complete specification document and a full
size (24 "06 ") hard copy of the plans. All documents shall be sealed with the stamp of the engineer,
registered in the State of California, who is directly responsible for the project design. Consiltant will work
with City staff to obtain any other general conditions and specifications required for the final bid package.
Street Plans
Final 20 -scale roadway plans will be prepared for the project
based on the approved preliminary plan alternative. Included as
a part of the plans will be the reconstruction and /or
rehabilitation (as necessary) and widening of the street, sidewalk
reconstruction, driveway reconstruction, utility relocation,
landscaping modifications, locations of heritage stones, and the
reconstruction of ADA - compliant curb ramps.
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As discussed earlier in the scope of work, we are anticipating minimizing vertical changes at the proposed
back of walk and raising the finished surface of the asphalt pavement. In conjunction with the pavement
recommendations and the survey cross - sections, the top of curb profiles and roadway centerline profiles will
be designed. Special attention will be given to provide realistic flowline grades, especially where the curb and
gutter alignment shifts horizontally at bulbouts.
Heritage Stones
The Heritage Stones affected by the construction project will need to be meticulously cataloged and their
exact locations documented. It is expected that the Heritage Stones will be carefully removed by the
Contractor at the beginning of construction, stored and then put back in their original locations once the
sidewalks are reconstructed.
Private Property Details
Based on the approved preliminary plan alternative, the final drawings will be prepared. The plans will
include wall /curb design /relocation, driveway joins, landscape and irrigation reconstruction, planter
modification /relocation, and other details required. No building modification details are anticipated.
Landscape
Upon approval of the Landscape Concept Plan, final PS &E will be developed for the parkway landscape and
irrigation improvements. Parkway planting plans will be prepared based on the construction plan layout
showing plant species, layout, container sizes and quantities. Irrigation calculations will be prepared based
on the planting design using water budgets established by the City. Irrigation equipment will be based on
City requirements.
Traffic Plans
Striping and signing plans will be prepared at a scale of 1" = 40' with multiple street segments on a full size
plan. All work will adhere to the current CAMUTCD and Caltrans 2010 Standard Plans and Specifications for
striping and signing placement and installation. Work is anticipated to include providing angled parking stalls
as well as on- street parallel parking stalls along Richmond. Every effort will be made to maximize the number
of marked parking spaces, although as previously noted, we recommend using at most 45 degree parking.
Any additional signage necessary to enhance parking safety will be considered and included. Plan sheets will
contain notes and details needed to provide a complete set of plans. Technical Special Provisions will
supplement the plans. The base drawings will display all existing striping, markings, parking restrictions, and
signing found on Richmond Street between El Segundo Boulevard and Holly Street.
Two phased traffic control plans will be prepared at a scale of 1" = 40' and will contain all notes and details
necessary to define the specific work area. Each phase will establish the work area on one side of Richmond
for improvements in the sidewalk area which includes curb return access ramps, driveways, new sidewalk
sections, trees and general landscaping and drainage. Parking lanes adjacent to work areas will be closed for
traffic and available only to construction crews and equipment. Traffic control plans will include placement
of traffic control devices (signs, delineators, and barricades) and temporary striping (if appropriate).
The anticipated plan set will consist of the following sheets:
Description
Title Sheet
1
Notes and Details
2
Street Plans (20- scale)
4
Private Property Plans (10- scale)
2
Signing /Striping Plans
2
Traffic Control Plans
4
Landscape /Irrigation
11
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Total Sheets 26
4. VALIDATE SURVEY AND DESIGN
The Consultant shall use a third party consulting firm to validate the design elevations prior to submitting
final drawings to the City for approval. The construction documents will need to be approved by the City's
Public Works Department prior to bidding.
5. PRESENT FINAL DESIGN TO CITY COUNCIL
Present the final construction designs to City Council which shall include a summary of the anticipated
construction timeline, sequencing schedule and expected impacts to businesses (as identified in E below).
E. Construction Sequencing
The City desires to minimize the impact of construction on its residents and businesses during the
construction phase. The Consultant shall prepare a timetable outlining a realistic schedule for construction
which includes construction methods that can be used to ensure patrons will be able to access businesses
during construction. If restricting or prohibiting access to businesses is unavoidable, Consultant shall identify
the duration expected and offer access solutions where feasible (e.g., alley entrance) such that patrons can
reach these businesses during construction hours. Alternatively, Consultant shall recommend an alternative
work schedule to minimize impacts on businesses while achieving expeditious implementation of the
construction project. It is expected that each block will be completed in a single phase, thereby minimizing
the disruption of parking availability in the immediate downtown area.
Prior to the development of a construction sequencing plan, a constructability review will be held to evaluate
the project. The review will focus on equipment access, how the construction will be accomplished, potential
impacts to adjacent properties, traffic control, driveway access and amount of time required for construction.
F. Probable Cost Estimate
Consultant shall prepare a cost estimate based on the construction documents drafted in D above. The
construction cost estimate shall be prepared on a unit cost basis. City will provide boilerplate specifications.
APP will prepare preliminary quantities and cost estimates with the conceptual, preliminary and final design
submittal. Unit prices will be based on current cost estimates comprised of contractor bid results and
discussion with APP construction personnel. APP will also provide the City with an electronic version of our
cost estimate spreadsheet, which can be utilized by the City to prepare a bid summary after the Contractor's
bids are received.
G. Bid Assistance
Consultant shall attend the pre -bid meeting, provide engineering services and be available to answer any
questions from prospective bidders during the entire bid phase of the project. Consultant shall also prepare
and release any required addendums to the plans and specifications during the bid phase. The City may
choose to have the bidders pre - qualified. If this option is chosen, consultant shall assist the City in developing
the pre - qualification requirements. Consultant shall review bids received, verify compliance with bid
requirements, make reference checks and make a recommendation for contract award.
H. Construction Phase
1. ENGINEERING SUPPORT DURING CONSTRUCTION
The consultant team shall provide engineering services during the construction phase by reviewing and
providing recommendations regarding contractor's request for information, contractor's shop drawings,
submittals, change orders, periodic (average one (1) per week) site visits during construction and
recommendation for final acceptance of the work. Daily inspection services, contract administration, special
inspection and testing services, etc., are not included in this scope of work.
2. PUBLIC OUTREACH AND PROJECT MANAGEMENT DURING CONSTRUCTION
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Consultant shall propose an hourly rate and the estimated work effort required to provide additional public
outreach support and project management during construction not already identified above. This includes
but is not limited to working with business and residents about the impacts expected before, during and after
construction, timing of the impacts, potential solutions and coordination with the construction contractor to
ensure that impacts are minimized.
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2. Qualifications and Experience
AndersonPenna Partners, Inc.
AndersonPenna Partners, Inc. (APP) specializes in project delivery for local and regional public agencies and
transportation authorities throughout the western United States, with an emphasis on practical, experienced
and cost effective solutions. Our team of professionals provides civil engineering planning and public works
design, construction oversight and inspection,
project and construction management, and grant
application and management. Our clients range I'10VM
from various cities and counties to transportation
agencies and special districts. APP also provides '''
C11V'i WiiliM[ii ,
staff augmentation for public works and planning
departments, federal compliance for ARRA and Small firm focus
other federally funded projects, railroad bridge Committed to
on;ugmer inspection and rating, and peer plan review /plan , , ob done right
check services. ft
We are a California corporation that has been in
business since 2005, and are a woman -owned DBE
and Certified SBE. We are headquartered in
Newport Beach, CA and have more than 60
employees operating out of Southern California, as
well as supporting several satellite and /or
project /client offices for several field operations
employees.
By design, our staff is comprised of professionals with extensive experience working directly for public
agencies. Our familiarity and know -how gained by working side -by -side with local and regional agency staff,
in developing collaborative relationships with community and business stakeholders, and by partnering
effectively with state and federal regulatory agencies, delivers successfully completed projects and services,
well- managed budgets, and thoroughly satisfied stakeholders and clients.
APP tailors its management approach to carefully monitor program effectiveness, and closely track work
quality, quantity, and cost. Delivering projects under aggressive schedules requires careful management,
administration, and oversight of project development teams from inception to completion with committed,
complete ownership of all aspects.
Summary of Services
A summary of APP professional services include:
• Civil engineering design services
• Program management, construction management, and inspection services
• Project management or staff augmentation for public works /planning
• Financial consulting, assessment district formation and grant administration
• Energy efficiency consulting and construction oversight
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Proposal for Public Outreach and Professional Engineering Services
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3. Project Team
The personnel listed have current relevant experience with similar street rehabilitation projects in Southern
California, and extensive working relationships with each other.
Matt Stepien, PE, Project Manager, will be able to draw on constructability and quality control support from
Dino D'Emilia, PE and Bob Merrell, PE, engineers experienced with both design and construction of
infrastructure projects.
The Project Team includes the following specialists, many of whom are highly experienced in street /
sidewalk/ parking design projects.
Organization Chart
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Floriza Rivera
Principle Civil Engineer
ANDERSON•I'F.NNA PEN NA
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28 years experience 25 years exppiienfe Public Outreach Traffic /Parking
�e ` -*%, Trish Pietrzak Nathaniel Behura
a PENNA PENNA Platinum PR Glen Pedersen, PE
Transportation and
Survey Energy Solutions
James Garvin, PLS Geotechnlcal
Huitt 2ollars Ted Riddell, GE
Associated Soils
Landscape and
Irrigation 314 Party Review
Don Wilson Clark Pllcher, PE
Cornerstone Studios ChM works
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Platinum PR Subconsultants
Trish Pietrzak founded Platinum PR in 2003 to provide public relations,
community outreach, marketing and communication services to municipalities and public agencies
throughout Southern California. Platinum PR knows that clear communication is vital to the interests of the
City of El Segundo's community and neighbors. Platinum PR will provide innovative approaches to
communicating with your communities. They work with numerous municipalities, civic groups, public
agencies, department heads and chambers of commerce to help them succeed in delivering a powerful
message to their communities and stakeholders.
Media Relations and Communication — Platinum PR Media Relations and Communications Specialist will
manage the City's communications and media relations activities, produce internal and external publications,
develop public awareness and involvement campaigns, oversee content on the City's website and manage
local government channels. They work with all departments, councils, committee and Boards to provide
proactive, useful information to citizens. Their Communications Specialist will act as the primary point of
contact for news media, organizations and the general public seeking information about City programs,
policies, procedures, statistics, research and services. They will assist on all public affairs and strategic
communications matters and serves as a liaison between departments, communities and agencies on public
information matters. The Platinum PR Team ensures the right message is delivered using the right means of
communication. Community Relations — PR Platinum's Community Relations Specialist will assist all members
of the community who need help in gaining access to and use of various City and community services and
resources. They will develop a Community Relations and Participation Program to serve as a catalyst for
community change and problem solving, insuring maximum community participation by empowering citizens
to access community resources and services, and by ensuring cultural sensitivity throughout the community.
Huitt - Zollars, Inc. has a staff of 450 professional, technical, and
support personnel, with diversified skills, capable of handling highly
complex multidiscipline assignments. The firm is consistently ranked among the nation's top design firms by
Engineering News - Record. Huitt - Zollars' experience includes projects with Los Angeles and Orange County
public agencies related to boundaries, easements, aerial topographic surveys, detailed design field
topographic surveys, legal descriptions for bond areas, legal descriptions for utilities and underground utility
investigation and the preparation of pre- construction / post- construction / monument perpetuation Record
of Surveys.
Geotechnical services will be provided by Associated Soils Engineering, Inc. (ASE) a
California Corporation, incorporated in 1974. Headquartered in Signal Hill, ASE has been in
business for 38 years providing services to many municipalities and special districts as well
as private industry throughout Southern California. ASE's in -house laboratory has been
certified by the State of California Department of Transportation (Caltrans), accepted by the State of
California Division of State Architect (DSA) under the Laboratory Evaluation and Acceptance program (LEA
224), as well as AASHTO /CCRL and AMRL (Hot Mix Asphalt, Aggregate, Soil, & Portland Cement Concrete) and
the City of Los Angeles. ASE is committed to providing Geotechnical Engineering and soils and materials
testing services with a high degree of professional excellence and proficiency. ASE uses its nearly four
decades of Southern California experience to provide quick and cost - effective geotechnical solutions to
projects. ASE currently has 12 employees working out of their Signal Hill office, including the following
professional technical staff recognized by the State of California: two Certified Engineering Geologists; one
Registered Geotechnical Engineer; and one Registered Civil Engineer.
V111111
■IA■
0t1M CORNERSTONE STUDIOS Cornerstone Studios, Inc. (CSI), a California corporation established in 1998,
specializes in landscape architecture, park planning, urban design, and resource analysis. CSI is a Woman -
owned, Minority- and Disadvantaged- Business Enterprise (WBE, MBE, and DBE) certified by LACMTA, County
17)Page f
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of Los Angeles, and OCTA. CSI is a professional services firm guided by its two principals, Renie Meier -Wong
and Don Wilson, who each have over thirty five years' experience. Their projects encompass a wide range of
the built environment, with emphasis on outdoor improvements, park and recreation areas, schools and
athletic fields, urban sites, transportation facilities, streetscapes, military facilities, housing, community
centers, police and fire stations. CSI has extensive experience working with public and private clients in
Southern California and throughout the U.S.
As a design- oriented firm, CSI believes successful projects are created when all involved are committed to a
full partnership in the creative process. Their goal is to bring the collective experience of the client, the users,
and the design team to bear on each project. Their approach encourages close interaction and exchange of
ideas while insuring that the project is managed within the allotted budget and time. They do this by
engaging experienced individuals and by using the latest technology to convey the design in a clear and
accurate manner.
Transportation and Energy Solutions, Inc, (TES) is a mall firm
Transportation & Energy Solutions, InC, that has been providing transportation engineering and
planning consulting services to public and private clients
since its founding in October 2001, and construction administration and inspection services since 2004. TES
currently has three offices in Los Angeles, Orange, and San Bernardino Counties. The partners and founding
principals Nathaniel Behura, MS, MBA and Glen Pedersen, PE, have been active in the fields of
transportation /traffic planning and engineering, intelligent transportation systems and energy efficient
transportation solutions 25 years each. As a small firm, TES offers exceptional quality by committing a high
level of involvement by one or both principals on all projects.
Since our inception in 2001, they have achieved a level of success and a reputation for quality such that we
have received a number of repeat projects from agencies like the County of Los Angeles; Cities of Long Beach,
Burbank, Pomona, and Azusa; San Bernardino Associated Governments and many others. They recently
completed their 60th project for Burbank! One major reason for their success is that unlike many large firms,
they do not designate their partners as figureheads on a project to placate their clients. On each of their
project one or both of their partners are involved in a very hands -on way - as project manager or principal
engineer. This allows the project manager the ability to make decisions at every level and have all the
resources of the firm available to the client. Because of TES's extensive public works experience, they offer
their services as extension of City staff. Well over 90 percent of their clients are public agencies and most of
our work include on -call traffic engineering design and planning services. Finally, though they do not cut
corners on quality of service or deliverables, they deliver these at very competitive rates, because of their low
overhead. They also do not take on a large number of projects at a time, especially if it may affect the
delivery of the level of service an agency deserves. Some typical traffic related services include signal design
or modifications, street signing and striping, circulation analysis and design, parking analysis and design, plan
checking, bicycle and pedestrian facilities planning and design, traffic impact analysis and studies, traffic
surveys, warrant analysis, ITS planning and design, etc. TES is also well known for their experience with
community and Council interface with traffic, parking and circulation issues.
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Public Works Experience
• City of Hermosa Beach
• City of Manhattan Beach
• City of Long Beach
• City of Laguna Beach
• City of Downey
• City of Glendale
• City of Anaheim
• City of San Juan Capistrano
Education
BS /1979 /Civil Engineering/
California Polytechnic
University, Pomona
Registrations
1982/ PE/ CA #35500
Years of Experience
Entered the profession in 1979
• Fox Studios Renovation
Project Manager, Matt Stepien, PE
Matt Stepien, PE, brings more than 30 years of experience in municipal
civil engineering. He specializes in the design and management of multi -
disciplined public works infrastructure projects. In working almost
exclusively on public works projects, Matt has gained valuable experience
in working in highly constrained public right -of -way. This experience has
translated into expertise in providing multiple alternatives, and ultimately
feasible, cost - effective solutions to street widening construction projects
where the adjacent private property is fully - developed.
Matt has worked on numerous high - profile roadway projects, several in
downtown areas similar to Richmond Avenue, including the following:
• Katella Avenue (Anaheim Resort adjacent to Disneyland)
• Harbor Boulevard (Anaheim Resort adjacent to Disneyland)
• Pier Avenue (Hermosa Beach adjacent to the Strand)
• Firestone Boulevard (Downtown Downey revitalization)
• Lakewood Boulevard (largest roadway project ever undertaken)
• Maryland Avenue (Downtown Glendale)
• Broadway (entryway to Downtown Laguna Beach)
• Bristol Street (key Costa Mesa commercial area)
• Foothill Boulevard Vision Plan (primary arterial in Upland)
• La Palma /Tustin Intersection (key gateway to Anaheim Canyon commercial area)
• Valencia Avenue (key redevelopment area in Fullerton)
• Main Street (key arterial in Orange)
Long Beach Boulevard (key corridor in Long Beach)
■ Santa Fe Avenue (key arterial in Long Beach)
• Paseo Adelanto (key arterial in Los Rios Historic District)
Kermore Lane Improvements, City of Stanton. Project Manager responsible for preparation of plans,
specifications and cost estimates for the total reconstruction of this local street which previously had no curb,
gutter or sidewalk. APP developed a modified roadway cross - section that accounted for additional on- street
angled parking. The final roadway structural section resulted in 50 percent construction cost savings by using
the FDR process. The project included the design of water quality improvements, street lighting and redesign
of private property improvements impacted by the roadway widening.
Lakewood Boulevard Widening, City of Downey. Project Manager for the preliminary and final design of
three miles of streetscape and roadway widening improvements for this $30 million project. The project
included extensive right -of -way acquisition, Caltrans Encroachment Permits, traffic signals and lighting,
relocation of water, electrical and storm drain facilities, recycled water, median and parkway landscaping,
decorative concrete intersections, scored sidewalk, pedestrian lighting, and street furniture.
Maryland Avenue Streetscape Improvements, City of Glendale. Project Manager for the roadway
reconstruction of Maryland Avenue in the downtown area of the City of Glendale. Improvements consisted of
storm drain, traffic, concrete pavement, landscape, and streetscape elements.
191 Page `
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Proposal for Public Outreach and Professional Engineering Services
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Pier Avenue Improvements, City of Hermosa Beach. Project Manager for the design of construction
documents for major roadway /streetscape improvements on Pier Avenue. The improvements included
kiosks, enhanced colored- concrete pavement, decorative lighting, and significant landscaping.
La Veta Avenue Widening, City of Orange. Project Manager for the widening of 1.3 miles of arterial highway
in the City of Orange. The project was complicated by the extent of commercial development adjacent to the
existing roadways. The project included traffic calming, median and parkway landscaping, parking lot
modifications, and reconstruction of private property improvements.
La Palma Avenue and State College Boulevard Widening, City of Anaheim. Project Manager responsible for
preparation of plans, specifications and cost estimates for the widening of this key arterial intersection in the
City of Anaheim. The final Precise Alignment Plan resulted in significant right -of -way cost savings. The project
included the design of a raised, landscaped median, bike lanes, parkway landscaping and redesign of private
property improvements impacted by the roadway widening. Other elements of the project included the
design of private sign relocations, water quality and utility improvements.
Hacienda /Whittier Widening Improvements, City of La Habra, CA. Project Manager responsible for the
design of roadway improvements in the City of La Habra. Project included the design of roadway widening,
median, sidewalk and offsite improvements, preparation of TCEs and plats, and processing through Caltrans
for Fact Sheet and encroachment permit approvals.
Firestone /Lakewood Widening, City of Downey, CA. Project Manager for the design of roadway widening
improvements for this key intersection in Downey. The project included median and parkway landscaping,
scored sidewalk, pedestrian lighting, street furniture, and significant utility construction.
Anaheim Resort Improvement Project, City of Anaheim. Project Manager for final design of the $5 million
roadway widening, storm drain, sewer, and streetscape improvements, including decorative changeable
message signs, median and parkway landscaping, decorative street lighting, and decorative scored sidewalk.
La Palma /Tustin Widening, City of Anaheim, CA. Project Manager responsible for the design of roadway
improvements in the City of Anaheim. Project included the design of roadway widening, median, sidewalk,
retaining wall, and offsite improvements and preparation of TCEs and plats.
Atlantic Right Turn Lane at Pacific Coast Highway, City of Long Beach, CA. Project Manager responsible for
the preparation of construction documents for roadway, utility and parking lot improvements at this key
arterial intersection, including the design of a parking lot lighting, drainage improvements, and fencing.
La Palma /Kraemer Widening Improvements, City of Anaheim, CA. Project Manager responsible for the
design of roadway improvements in the City of Anaheim. Project included the design of roadway widening,
median, sidewalk, retaining wall, and offsite improvements and preparation of TCEs and plats.
Idaho /Lambert Intersection Improvements, City of La Habra, CA. Project Manager responsible for the design
of roadway improvements in the City of La Habra. Project included the design of roadway widening, median,
sidewalk and offsite improvements and preparation of TCEs and plats.
Broadway Pedestrian and Traffic Calming Improvements, City of Laguna Beach. Project Manager
responsible for this roadway project that was designed within Caltrans right -of -way and consisted of
roadway, streetscape, drainage, traffic, and grading improvements. This primary route between the City and
the SR -73 and 1 -405 carries substantial vehicular traffic, is adjacent to the Laguna Canyon Channel and is
home to many businesses. Several utilities located within the parkways were impacted. In addition to a
Caltrans Encroachment Permit and Fact Sheet, the project included significant pedestrian safety
improvements, median - island landscaping, Caltrans authorization forms, signing, striping, traffic control and
traffic calming.
Richman Park Area Improvements, City of Fullerton. Project Manager responsible for the preparation of
construction documents for roadway widening and streetscape improvements. The project included median
and parkway landscaping, pedestrian improvements, and traffic signal upgrades.
201Page � \
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Proposal for Public Outreach and Professional Engineering Services
AW,s
Richmond Street Arterial Improvements, PW 15 -01
Project Team Resumes
Dino P. D'Emilia, PE Dino D'Emilia, PE, brings 30 years of project and construction
VP, Construction Services management experience as well as civil engineering experience on a wide
(Constructability Review) array of public works projects. Dino previously served in various
capacities with California engineering firms where he was responsible for
Project Experience profit and loss, business development, and delivery of construction
Construction management of management services for many successful public capital improvement
roadways, railroads, bridges, projects in Los Angeles, Orange, San Bernardino and San Diego counties.
public building facilities, police Prior to his consulting experience, he worked as a civil engineer with the
and fire facilities, parks,
landscape, utilities, drainage and Department of Water and Power in the City of Los Angeles performing
flood control, highway, and toll design and construction service on major water and power facilities.
facilities. RELEVANT EXPERIENCE
Project controls and the
Broadway (SR -133) Streetscape Improvements (CIP Project No. 249),
oversight of construction
management teams responsible
City of Laguna Beach, CA. Resident engineer for this federally funded
for delivering of nearly $0.75
landscaping and scenic beautification project that includes storm drain,
billion in public improvements
hardscape, landscape and irrigation, public art and pedestrian
for local agencies.
improvements along Broadway Street / SR -133 from Cliff Drive to Forest
Congress Finance Chair
Avenue. This primary route between the City and the SR -73 and 1 -405
Education
carries substantial vehicular traffic, is adjacent to the Laguna Canyon
BS /1991 /Civil Engineering,
Channel and is home to many commercial, retail, restaurant,
Northeastern University
entertainment and artisan businesses.
Professional Registrations
Crenshaw Boulevard Rehabilitation (182nd Street to 190th Street), City of
1996 /PE /CA #55453
Torrance, CA. Principal -in- charge and construction manager for this $1.6
Professional Affiliations
million, federally funded roadway rehabilitation and landscape
APWA So. CA Chapter
improvement project. Work generally involved removal and replacement
2011 President and 2012
of deep lift paving sections, grind and overlay of the street limits using
Congress Finance Chair
Asphalt Rubber Hot Mix (ARHM), hardscape and landscape
City and County Engineer's
improvements. The project utilized federal funds, requiring contract
Association
administration and project / documents controls in strict adherence to
CMAA and ASCE
the Caltrans Local Assistance Procedures Manual.
Chi Epsilon, 1990 - present
Williams and Oris Alleys Paving Improvement Projects, City of Compton,
Honors and Awards
CA. Principal -in- charge for project and construction management for Oris
Top Leader - Private Sector,
and Williams Alley street improvement projects, combined totaling
APWA So. CA Chapter, 2004
$515,370.00. Work generally involved construction of paving, curb and
gutter, alley approaches, handicap ramps, sidewalk replacement, and
President's Chapter Service
related construction work in addition to signage and pavement marking
Award, APWA So. CA Chapter,
to complete the project. All work related to the adjustment of utility
December, 2004
covers, valve and meter boxes affected by Contract work.
Years of Experience Del Amo Boulevard Extension Project, T -30 — Phases 1 and 2, City of
Entered the profession in 1983
Torrance, CA. Project manager, for Phase 1, supervising consultant
inspector under contract with City. In Phase 2, the Construction Contract
Administrator overseeing the construction of a new four -lane roadway (Del Amo Blvd) between Crenshaw
Blvd and Maple Ave and widening of an existing segment of Del Amo Blvd between Maple Ave and Prairie
Ave. Construction includes a new bridge over the BNSF Railway's mainline tracks, MSE retaining walls,
drainage improvements, relocation of a railroad spur track, reconstruction of affected off -site facilities and
coordination with Southern California Edison and ExxonMobil Oil for relocation of their utilities. The
estimated construction cost is $15 million, partially funded by the American Recovery and Reinvestment Act
(ARRA), Regional Surface Transportation Program (RSTP) funds, as well as MTA and local funding sources.
211 Page
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Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Robert Merrell, PE
Quality Control Manager
Public Works Experience
• City of Rancho Palos Verdes
• City of Anaheim
• City of Oceanside
• City of Orange
Education
BS /1974 /Civil Engineering/
California State University, Long
Beach
Registrations
1976/ PE /CA #28100
Years of Experience
Entered the profession in 1973
Bob Merrell, PE, has an extensive background in project design and
construction management developed over 30 years working in public
works engineering. Specific areas of expertise include freeway
improvements, storm drain facilities, regional channel improvements,
large dams, major arterial and collector street widenings and bridge
projects.
RELEVANT EXPERIENCE
Residential Streets Rehabilitation and Sidewalk Improvements Project
for Year 2013 -14, Area 9, City of Rancho Palos Verdes, CA. Responsible
for the overall design and plan preparation for the residential street
improvements throughout Area 9 including the preparation of a detailed
inventory of all existing improvements within the public right -of -way that
require replacement or rehabilitation. In addition to Area 9, the plans for
Area 1 and Area 5B were assembled into one large PS &E package for
bidding and construction.
Residential Street Rehabilitation Project, FY 2011 -12, City of Rancho
Palos Verdes, CA. Assisted with the project bidding process and followed
up with serving as the full time Construction Manager directly supervising the construction inspection staff.
Provided continuous liaison with City staff and the community while also directing the preparation of weekly
progress reports, leading the weekly meetings and directly coordinating the contractor's progress billings.
Palos Verdes Drive East Storm Drain Improvements, City of Rancho Palos Verdes, CA. Project involved design
and preparation of plans, specifications and estimates for the installation of drainage improvements along
Palos Verdes Drive East from Bronco to southeast of Headland Drive. Steep terrain was a constraint for the
outlet into a natural drainage course. Directed the preparation of construction documents and completed
the construction administration and inspection for the project.
Palos Verdes Drive South, City of Rancho Palos Verdes, CA. A portion of 25th Street (Palos Verdes Drive
South) lies within an unstable land mass where settlement occurs. Over the years the "ocean side" portion of
roadway had settled more than the "inland side" creating an uneven cross section. In addition, the pavement
began to experience areas of stress cracking with evidence of pending pavement failure. The project
included street rehabilitation plans where the overlay was variable in order to achieve better cross section.
The road segment had several drainage systems that were upgraded with the rehabilitation project. Directed
the preparation of construction documents and completed the construction administration and inspection
for the project.
Downtown Parkway Enhancement Project, City of Oceanside. The project consisted of implementing
another phase of the downtown parkway renovations. The existing parkways were generally 12 feet in width
and most were made up of a varied hardscape from concrete to dirt to asphalt concrete. The improvements
consisted of decorative brick inlays with tree wells. In conjunction with the parkway improvements, curb and
gutter as well as drive approaches were reconstructed to extent necessary to complete the enhancement.
The City Drive Widening, City of Orange. The project consisted of design and preparation of plans
specifications and estimates for the widening of The City Drive from the Garden Grove (22) Freeway to
Chapman Avenue in conjunction with the development of The Block at Orange. One lane was added to each
side of the existing roadway and raised medians were added along the centerline. Responsible for managing
staff, coordinating subconsultants and the preparation of construction documents. Plans included plan and
profile, construction details, drainage details, typical sections, and cross sections.
221 Page �- \
ANDERSON•PENNA
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Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Joe Buckner, PE, PLS
Joe Buckner, PE, PLS has 28 years of experience in planning and design of
streets, highways, and arterial streets, right -of -way engineering, grading,
Project Engineer
sewer, water and storm drains.
Public Works Experience
RELEVANT EXPERIENCE
• City of Laguna Beach
• City of Irvine
Engineering Design Services for the Residential Streets Rehabilitation
• City of Buena Park
Program for Year 2013 -14, Area 9, City of Rancho Palos Verdes, CA.
• City of Yorba Linda
Project engineer responsible for field evaluation and plan preparation for
• City of Orange
curb and gutter, sidewalk and driveway removal and replacement.
• City of Anaheim
Temple Hills Sidewalk, City of Laguna Beach, CA. Responsible for the
• City of Tustin
development of conceptual and final plans for the addition of 1,500 feet
• City of Santa Ana
of new sidewalk. Project included significant public participation and
• City of Long Beach
development of private property reconstruction plans.
• City of Santa Clarita
• City of Oceanside
Sunshine Way Parkway Improvements, City of Anaheim, CA.
• City of Agoura Hills
Responsible for the design of conceptual design and final construction
documents. The project consisted of providing a pedestrian walkway
Education
along the street as well as design an aesthetically pleasing landscape
Civil
BS /1 Engineering/
palette. The project consisted of street plan and profile, typical sections,
Cal. Sttate ate University, Fullerton
planting and irrigation plans and grading details.
Registrations
Regis PE/CA #45531
1989/
11 m Street Rehabilitation, City of Buena Park, CA. Responsible for the
1995/ PLS/CA #7206
management and preparation of rehabilitation plans and traffic control
plans. The project consisted of a combination of total pavement
Years of Experience
reconstruction to edge grinds and overlay. Plans consisted of title sheet,
Entered the profession in 1986
typical sections, rehabilitation plans, traffic control plans and curb ramp
details for ADA compliance. Coordination with the City and Caltrans.
Paseo de las Palomas and Buena Vista Street Rehabilitation, City of Yorba Linda, CA. Responsible for the
management and preparation of rehabilitation plans and striping plans. The project consisted of edge
grinding and AC overlay along Buena Vista with full width grinding for Paseo de las Palomas. AC "digouts"
were identified and also shown on the plans.
25th Street (Palos Verdes Drive South) Street Rehabilitation, City of Rancho Palos Verdes. Responsible for
the preparation of rehabilitation plans and drainage improvements. The project consisted of placing a
variable AC overlay to smooth out the street cross section, provisions for a pedestrian access way along the
road, and the upgrading of the existing drainage systems. The plans consisted of street plan and profile,
typical sections, storm drain plans, specifications and estimate.
Descanso Avenue and Descanso Circle Street Rehabilitation, City of Buena Park, CA. Responsible for the
preparation of construction documents for this project. The project consisted of street surveys, field
verification, preservation of monumentation, traffic control plans, street improvements plans, specifications
and engineer's estimate. Also responsible for the Water Quality Management Plan.
Village Drive Street Rehabilitation, City of Buena Park. Responsible for the preparation of construction
documents for this project. The project consisted of street surveys, field verification, traffic control plans
street improvements plans, specifications and engineer's estimate.
Katella Avenue Smart Street, City of Anaheim. As part of the Katella Avenue Smart Street improvements,
several remnant parcels are owned by the City of Anaheim. The City of Anaheim is in the process of
approaching adjacent land owners for the purchase of the excess land. As property owners enter into an
agreement with the City, responsible for preparing Lot Line Adjustments and numerous legal description and
plats for the remnant parcels. Additionally, legals and plats were prepared for the reservation of wall, footing
and maintenance easements.
231 Page \
ANDERSON • PENNA
Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Ross Anderson, PE Ross Anderson is a Registered Civil Engineer with 25 years of experience
in civil engineering and drainage design in particular. Ross specializes in
Utilities the design and management of projects with an emphasis on drainage,
Project Experience
water, and sewer for roadway projects.
• City of Downey
RELEVANT EXPERIENCE
• City of Puente Hills
• City of Anaheim
Blandwood Road Sewer Lift Station Replacement Project, City of
• City of Glamis
Downey, CA. Project engineer responsible for the preparation of sewer
• City of San Clemente
plans in coordination with plans for a relocated sewer lift station. The
• City of Santa Ana
project consisted of a reconstruction of existing sewer main, force main
• Los Angeles County
and portions of the existing sewer laterals closest to the main to flow to
Sanitation Districts
the relocated lift station.
Education Quill Drive Sewer, City of Downey, CA. Project engineer responsible for
BS /Civil Engineering, California the preparation of sewer rehabilitation plans for a residential sewer
State Polytechnic University, system that had a lift station but could be designed for gravity flow. The
Pomona, 1985 project consisted of reconstruction of the sewer main and several sewer
Registrations laterals.
1989 /PE /Civil /CA #43778 Puente Hills Intermodal Materials Facility, Los Angeles County
Years of Experience Sanitation Districts (LACSD), Puente Hills, CA. Project engineer
Entered the profession in 1988 responsible for design of wet and dry utilities for the conversion of the
materials handling site for the Sanitation Districts of Los Angeles County.
The project consisted of rerouting existing sewer, water and storm drain
utilities.
Lakewood Boulevard Improvements, City of Downey, CA. Project engineer for the widening, reconstruction,
and aesthetic improvements for four miles of Lakewood Boulevard. The $20- million project was designed and
constructed in numerous phases over a ten year period.
Tustin Avenue and La Palma Blvd. Roadway Improvements, City of Anaheim, CA. Drainage engineer for the
design of arterial highway widening and the associated drainage in the City of Anaheim. The improvements
were distributed over two different roadways and included roadway, storm drain, soundwall and
landscape /irrigation improvements. The recommended drainage work incorporated following a drainage
master plan and drainage tributary to both City and Caltrans drainage systems.
Puente Hills Intermodal Materials Facility Expansion, LACSD, Puente Hills, CA. Drainage engineer for the
final design of expansion of the materials handling facility for the Los Angeles County Sanitation Districts,
including extensive roadway, drainage, sewer, water and retaining wall improvements.
Mesquite Regional Landfill, LACSD, Glamis, CA. Drainage designer for more than six miles of diversion
channels, culverts, water quality infrastructure and associated grading. The project involved construction
drawings, hydrology and hydraulics reports and construction support.
Kraemer Avenue and La Palma Boulevard Roadway Improvements, Orange County, Anaheim, CA. Drainage
engineer for the roadway widening of Kraemer Avenue and La Palma Blvd. Project involved construction
drawings, hydrology and hydraulics reports submitted to the County of Orange.
Prima Descheca Landfill Drainage, Orange County, San Clemente, CA. Drainage engineer for County of
Orange Reuse Plan for the site expansion. The project involved the staged hydrology and culvert design for
the site as it progressed to its sunset condition.
Bristol Widening Project, Orange County, Santa Ana, CA. Project engineer for street widening north and
south of Mater Dei High School. Project involved hydrology approval from the County of Orange for a
drainage area contributing to two different county drainage systems.
241Page / \
ANDERSONTENNA
4�S V 8A
CO
Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Trish Pletrzak — Public Outreach
Trish Pietrzak founded Platinum PR in 2003 to provide public relations,
community outreach, marketing and communication services to
municipalities and public agencies throughout Southern California. As a
Community Outreach Specialist for over 15 years, Trish routinely meets
with neighborhood and community organizations, individuals, churches,
civic groups and schools to understand issues affecting quality of life in city
neighborhoods and communities as well as promoting an understanding of
programs or projects offered by her clients. Her expertise in understanding
and meeting the needs of multiple stakeholders has been a trademark of
her success. With superior strategic planning and organization skills, Trish
has valuable experience developing and implementing comprehensive
Public Relations and Community Relations Master Plans to outline short
and long term goals for departments, elected officials and citizens that have
measurable results. She liaises well between keeping communities
informed and clients aware of public attitudes.
Platinum
Marketing Communications
Extension Classes at UC,
Irvine, 1996
BA /Journalisn /Monash
University, Melbourne,
Australia, 1991
Professional Affiliations
American Public Works
Association, currently
Southern California Chapter
Administrator /Executive
Director
Independent Cities
Association, currently
Executive Director
Compton Creek and Dominguez Channel Flood Risk and Mitigation Study
In The Cities of Carson And Long Beach Community Outreach, County of
Los Angeles Flood Cunlrul DhAHLL, CA. The Curnplun Creek and Dorninguez Channel Flood Risk Mitigation
Alternatives Study (Alternatives Study) begins the process of mitigating increased flood risks identified along
Compton Creek and Dominguez Channel.
An integral part of this Alternatives Study process is the solicitation of community input on the alternatives
associated with the project.
Mira Monte Reservoir Rehabilitation Community Outreach, City of Sierra Madre, CA. The $8- million Mira
Monte Reservoirs and Booster Pump Station Rehabilitation project is the largest in Sierra Madre's history.
Located in the hillside community adjacent to the San Gabriel Mountain range, the project upgraded the
keystone element of its water system to withstand a major seismic event. Outreach services included the
development and implement of a public participation plan, development and implementation of a
community relations plan, development of point of contact materials including project brochures, fact sheets,
handouts, and to develop community outreach efforts inclusive of public presentations at City Hall to build
buy -in for the project to mitigate the possibilities of project delays due to public concerns. Regular website
updates and media outreach efforts were required. Working very closely with the public works department
and residents in the project area were critical to the success of the communication strategy.
Water Pipe Removal and Replacement Project in Harbor Area Community Outreach, City of Redondo
Beach, CA. This project involved the removal and replacement of water pipes in the harbor area, a highly
populated space with heavy pedestrian traffic. Parking was restricted, as were bike /pedestrian pathways, and
at times water supply was not available to businesses and residents in the project area. Due to the age of the
pipes, there was also a HazMat element to the project involving air quality. Our role was to develop point of
contact materials including project brochures, fact sheets, handouts, and to develop community outreach
efforts inclusive of public presentations at City Hall to build buy -in for the project to mitigate the possibilities
of project delays due to public concerns. Our team set up and responded to a 24 hour hotline and walked
door -to -door in the affected project area to discuss details or concerns with citizens and business owners.
A written report was delivered to City staff and the project ran ahead of schedule.
Citywide Public and Community Relations, City of Pomona, CA.
Citywide Public and Community Relations, City of Sierra Madre, CA.
Alameda Corridor East Jump Start Safety Projects Community Outreach, San Gabriel Valley Cities, CA.
251Page
ANDERSON • PENNA
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44010%
Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Nathaniel Behuro — Traffic (Transportation and Energy Solutions)
Nathaniel Behura is the President of Transportation & Energy Solutions
(TES), Inc., and is responsible for overall management of the firm, and for all
traffic and transportation planning projects undertaken by TES. Nathaniel is
a well - published author on various traffic and transportation areas, and his
experience is very well rounded both in traffic planning and design areas.
He was awarded ITE's Outstanding National Traffic Engineering Council
Project Award. Prior to founding TES, he was an engineer in the Traffic
Engineering Division with the City of Anaheim for almost eight years, where
he was responsible for transportation and traffic signal design, ITS projects,
traffic and noise studies, ped crossings, school crossings, parking studies
and layouts, TIA studies and design, and management of traffic engineering
on -call consulting services. Nathaniel provides traffic consulting services to
public agencies and private firms. His roles include managing and
conducting traffic and parking studies, traffic impact studies, LOS analyses,
traffic forecasts, speed surveys, delay and warrant studies, PSR studies,
circulation analyses, speed studies, pedestrian crossings, Safe Routes to
Schools, bus /transit analyses, speed humps, planning and analysis of
trailblazer routes, DMS design /testing, ITS field device placement, funding
issues, and multi - jurisdictional coordination.
Education
MBA /Anderson School of
Management, University of
California at Los Angeles,
1995
MS /Transportation
Engineering (Civil), Vanderbilt
University, 1989
BS (Honors) /Civil Engineering,
Indian Institute of
Technology, 1986
Professional Affiliations
Chair, ITE (National) LED
Traffic Signal Specification
Committee
Advisory Committee to
California Energy Commission
Grant Program - Battery
Backup Systems
TRANPLAN Model Users
Glen Pedersen, PE — Traffic (Transportation and Energy Solutions)
Glen Pedersen, PE is the Vice - President of Transportation & Energy Solutions
Group
Some recent projects he worked on an event management, parking and
Traffic Commissioner; General
DMS implementation project for Cal State Northridge, a traffic impact
Plan Advisory Committee
Committee
study and a Traffic Operations Study for the widening of Day Street in
Member, City of Linda
Moreno Valley. He provided analysis of the right -turn operation for trucks
into the port gates at Pier F at Long Beach and truck queue operations on
Bands -an Fiber Optic
the Harbor Scenic Drive project. Nathaniel also recently conducted a ped-
crossing study in Cerritos including a lighted crosswalk and conducted a parking
layout study in Placentia and
parking space analysis in Pomona.
Glen Pedersen, PE — Traffic (Transportation and Energy Solutions)
Glen Pedersen, PE is the Vice - President of Transportation & Energy Solutions
Education /Certifications
(TES), Inc., and is responsible for design and oversight for all ,public works
BS /Civil Engineering,
design projects undertaken by TES. These projects have included various local
California State Polytechnic
projects involving design and implementation of traditional traffic control
university at Pomona, 1989
and Intelligent Transportation Systems (ITS) devices, on -call design: and traffic
engineering services, and plan checking of transportation related glans,
Bands -an Fiber Optic
specifications and estimates. Glen has more than 25 years of Training, 3 -day course by
traffic /transportation /ITS experience. He has designed and managed many National Technology
traffic projects that have included the design of new and modified traffic Transfer, Inc.
signals; signing /striping; roadway and interchange lighting; communications Certified Radar Operator
including twisted pair and fiber optics; and traffic control, staging and Registrations
detours. Glen has provided designs for traffic signals, traffic calming and 1994 /PE /CA# C51762
traffic operations for numerous projects, more recently for the Cities of Long
Beach, Burbank, Pomona and Azusa through TES' on -call traffic engineering
contracts. He was also the engineer -of- record for numerous traffic engineering studies (pedestrian crossings,
intersection improvements, speed studies, parking design, etc.). In addition, Glen has worked on many local
ITS projects that have included design of fiber optic, wireless, and twisted pair, CCTV, DMS, system detection
for the Cities of Burbank, Azusa, Long Beach, Pomona, Palmdale, Anaheim, Santa Ana, Buena Park, Glendale,
261Page / \
PENNA
j1�SBG13 ��
Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
OCTA, Caltrans, Nevada DOT, Arizona DOT, Florida and Virginia. His roles on these projects have included
project management, advisory, quality control, design, special provisions,
estimates, training, preparation of design guidelines, and technology Education
assessments. BLA, University of California,
Don Wilson _ Landscape and Irrigation {Cornerstone Studios) Berkeley
Don Wilson is skilled in coordination of multi - disciplinary teams of technical Professional Registrations
consultants toward completion of project designs. He has over 30 years'
Licensed Landscape Architect
experience in the field of landscape architecture and planning and on a
(California) #1746
variety of projects with extensive experience in design and alteration of
CLARB Registration
new and existing facilities. His responsibilities encompass the initial
Professional Affiliations
fieldwork, data gathering, site analysis and documentation, design, and
Member, American Society of
construction observation. He has prepared master plans, visual studies,
Landscape Architects (ASLA)
water conservation studies, and guidelines for parks, schools, and housing
communities. He has been responsible for the preparation of landscape architectural
designs that emphasize
lower maintenance, compatible plant associations, accessibility for all, and re -use
of sites and materials.
Irvine Business Complex Sidewalk Improvements, Phases II & I11, Irvine, CA.
As project manager, responsible for overseeing concept design and construction documents. This project
included the survey of existing irrigation and trees in the vicinity of proposed sidewalk in several business
districts. He coordinated the survey with the Arborist and the City to determine tree removal and
walkway locations.
Katella Avenue /Smart Street Landscape Improvements, Anaheim, CA. Served as project manager on this
new median and existing parkway project accountable for supervising work including design and construction
documents. He also provided planting design in accordance with a previously prepared master plan. The
project included new medians with tree, shrubs, and groundcover planting, and parkway planting of trees and
shrubs. He was also responsible for overseeing the design of a new irrigation system for the project.
Lakewood Boulevard Landscape Improvements, Phases 1 and 2, Downey, CA. Serving as project manager,
guided all aspects of the work including concept design and construction documents. He prepared a planting
design for the medians and parkways based on a master plan previously adopted by the city. The project
included enriched concrete paving for sidewalks and streets, pedestrian lighting, street trees, and irrigation
along an approximate two -mile section of this main street.
Northwood Street Improvements, Irvine, CA. As project manager, was responsible for overseeing work
including concept design, construction documents, and construction observation. His role as the designer was
to provide planting design for intersections, parkways, and entries for numerous streets in Northwood
neighborhoods.
271Page � \
ANDERSON - PENNA
�- Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Ted Riddell, PG, CEG - Geotechnical Engineering (Associated Soils)
Ted Riddell has over 25 years of experience in all phases of geotechnical Education
projects. He has managed or worked on projects for private and public BA /1985 /Geologic
sectors including planning, geologic mapping, coordinating, conducting and Science, University of
writing of preliminary investigations, supervision, direction of field personnel California, Santa Barbara
and site inspections during grading to final drafting and report writing of
completed projects. Registrations
Beach Blvd and Whittier Blvd Intersection Improvement Project, City of La 1987 /RG /CA #5657
Habra: Geotechnical project manager for the pavement recommendations 1990 /CEG /CA #1775
and percolation tests, including obtaining permits from Caltrans to conduct
the testing and sampling.
Firestone Boulevard Improvements, City of Downey: Geotechnical project manager for the pavement and
utility recommendations, including pavement recycling alternatives.
Broadway Improvements, City of Laguna Beach: Geotechnical project manager for grading, pavement and
utility recommendations, including obtaining permits from the County of Orange to conduct the testing and
sampling.
Imperial Highway Improvements, City of Anaheim: Geotechnical project manager for the pavement and
retaining wall recommendations.
Janes Garvin, PLS — Survey (Huitt- RZollors)
Jim Garvin, PLS has 25 years of experience in the preparation, processing and
Education
management of a wide range of mapping projects, including Topographic
Undergraduate Studies,
Surveys, Right -of -Way Engineering, Consultant Map Checking Services,
Fullerton College
Subdivision maps such as Tract Maps, Parcel Maps, and Condominium Plans,
Boundary Analysis and Record of Survey preparation, the preparation of legal
Registrations
descriptions, Construction Staking and ALTA /ACSM Land Title Survey maps.
1990 /PLS /CA #6343
He has been responsible for all phases of the project including proposal
Professional Affiliations
preparation, contract negotiations, client interface and satisfaction,
California Land Surveyors
scheduling, project coordination, production, and quality control.
Association - State and
Huitt - Zollars is currently an on -call survey firm for several agencies in
Orange County Chapter
Southern California, and provides survey services to several southern
American Congress of
California firms. Jim has worked with Matt Stepien by supplying surveying and
Surveying and Mapping —
legal description services for the following projects during the last three
Southern California Section
years:
Board of Governors -
• Firestone Boulevard Rehabilitation in Downey
Southern California
Association of Civil Engineers
• Lakewood Boulevard 3A Improvements in Downey
and Land Surveyors
• Spring Street Rehabilitation in Long Beach
Southern California
Surveyors Joint
• Atlantic Avenue Street Rehabilitation in Long Beach
Apprenticeship Committee
• Long Beach Boulevard Street Rehabilitation Project in Long Beach
Member
• Workman Mill Road Improvements in the City of Industry
• Whittier Boulevard Improvements in La Habra
281Page � \
ANDDERSON • f'ENNA
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Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
4. Project Schedule
Illustrated is the APP Team schedule for completing design services for the Richmond Street Improvement
Project. All key milestones assume two -three weeks for City reviews.
City of El Segundo - Richmond Street
Ila
Task Name
Start
Finish Mar Apr May Jun Jul Aug Sep Oct Nov
1
A. Project Initation
Wed 4/1/15
Wed 4/8/15
Project Summary Manual Summary
2
Kickoff
Wed 4 /1/1S
Wed 4/1/15
3
Research and Review
Wed 4/1/15
Wed 4/8/15 �.
Inactive Milestone Progress
4
B. Public Outreach
Wed 4/8/15
Wed 5/27/15
5
C. Concept /Design Development
Mon 5/4/15
Mon 7/20/15 =y,
6
Refine Concept Plans
Mon 5/4/15
Mon 6/1/15
7
Assess Reconstruction Needs
Mon 5/4/15
Mon 6/1/15
8
City Review
Mon 6/1/15
Wed 6/10/15
9
Council Approval
Tue 6/16/15
Tue 6/16/15
10
:D. Construction Documents
Mon 4/20/15
Mon 10/26/15
r
11
Geotech
Tue 6/16/15
Mon 7/13/15
12
Ground Survey
Mon 4/20/15
Mon 5/4/15
13
60% Plans
Tue 6116/15
Mon 7/20/15
14
City Review
Mon 7/20/15
Mon 8/10/15
rdrr
15
90% PS&E
Mon 8110/15
Mon 9/7/15
16
City Review
Mon 9/7/15
Mon 9/21/15„
17
Final PS &E
Mon 9/21/15
Mon 10/5/15
18
City Final Review
Mon 10/5/15
Mon 10/19/15
19
Approved PS &E
Mon 10/26/15 Mon 10/26/15
ANDEMON•PENNA
, —1 hewn 14 • 411 C'1 0111v'.'�
Task Inactive Summary
Split „1..,,1.1..11111;} „,1,.... Manual Task — —
Milestone Duration -only
Summary V'601110�i Manual Summary Roll up - -. --
Project: Richmond Street
Project Summary Manual Summary
Date: Fri 3/6/15
External Tasks Start -only C
External Milestone Finish -only ]
Inactive Task Deadline 4
Inactive Milestone Progress
Page 1 of 1
ANDEMON•PENNA
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}. Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 15 -01
Appendix
Quality Assurance /Quality Control (QA /QC) Management Process
QA /QC is a key component to any project, and a critical component for this project that encompasses
numerous property owners, temporary encroachment permits and design elements. Quality Control will be
an ongoing task throughout the project. The initial effort will be in the development of a project specific
checklist that will establish specific tasks that need to be accomplished, the estimated completion date and a
signature block for the project manager to sign that the task has been completed and reviewed. Bob Merrell,
PE is responsible for overall QA /QC, and will ensure that all checklist items are addressed by the
project manager.
Submittals: For each of the milestone submittals, the project manager will be responsible to ensure that the
submittal meets the scope requirements. In addition to plan and specification review, the Project Manager
will evaluate progress and review the results of the comparison with the Senior Design Engineer and, to the
extent possible, develop a plan to keep the project within budget and on time.
Schedule: The Joe Buckner, PE, PLS, Project Engineer will prepare and maintain a Microsoft Project schedule
that focuses on delivering the project. The schedule, task lists and progress reports will be used to list each
task in the project to enable our Project Manager to hold members accountable for delivery. We will provide
a summary report regularly that shows tasks completed, items that
have changed, and schedule updates.
Our Strategic Approach to a Quality Product:
Understand the Project: Quality control starts at the
beginning of the project through planning and controls. At
the forefront of the project, our project manager will
discuss the proposed scope of work, projected schedule,
and estimated costs in detail with the City to ensure that
the project scope and goals are fully understood from the
onset.
The Right People for the Project: Our project team has
extensive, relevant experience in completing roadway
design projects in Los Angeles and Orange Counties and
within the City. The team that has been formed will hit the
ground running, delivering on schedule and within budget.
Understand fine Praj6Cfi ;�
Quality
Management
Process
• Communication: Our project manager has an excellent track record communicating with clients,
subconsultants, staff, and stakeholders. Frequent communication and tracking of project progress is
integral to his approach to every project.
• Familiar Subconsultants: The subconsultants for this team have been selected because of their
expertise, their prior performance, and we have successfully completed other projects together.
Schedule Control: We have project management tools that forecast staff requirements and labor
allocations three month in advance.
301 Page .r
ANDERSON • PENNA
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Richmond Street Arterial Improvements, PW 15 -01
Street Design Checklist
1. Research and Data Gathering
a. Meet with client to review project
b. Obtain as -built plans, maps, utility records, etc.
c. Preliminary job -walk, photos, etc.
d. Determine review process, including outside agencies
e. Meet with outside agencies
f. Research in -house files and mapping logs to obtain pertinent
information from previous projects.
2. Conduct preliminary in -house design team meeting
a. Review project assignment
b. Clarify responsibilities
c. Identify potential problems
d. Develop project approach
3 Develop preliminary list of plans to be prepared
Review design checklists for types of plans to be prepared (street, storm
4. drain, structural, etc.)
5. Refine project schedule from proposal
6. Submit first utility notice
7. Identify design constraints
g. Request outside services:
• Geotech
• Structural
• Landscaping
• Environmental
• Survey
• Other (specify)
9. List design assumptions
_ 10. Prepare preliminary design ( ±30 %)
a. Alignment study
b. Preliminary layouts
c. Preliminary cost estimate (compare with budget)
d. Alternatives analysis
11. QA /QC REVIEW
12. Revise per QA /QC Comments
13. Submit to client
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Proposal for Public Outreach and Professional Engineering Services
Richmond Street Arterial Improvements, PW 1S -01
14. Develop design parameters
a. Stationing
b. Cross sections
c. Drawing scales
d. Calculations
e. Min longitudinal slopes
f. Min and max cross - slopes
g. Standard plans
h. Specs
15. Prepare ±90% plans and cost estimate
16. Review with designer to identify:
a. Intent
b. Format
c. Items to be added later (notes, details, etc.)
d. Intermediate deadlines for present assignment
17. ESLdbliSll submilldl drid inLernal deadlines
18. Review completed plans and calculations
19. Obtain plans prepared by consultants
20. Develop list bid items and prepare quantity estimates
21. Prepare specifications (see flowchart for specifications)
22. Prepare cost estimate
23. QA /QC REVIEW
24. Revise per QA /QC comments
25. Make revisions; evaluate impacts of revisions on rest of project
26. Submit plans to client and outside agencies for review
27. Subm=i!t pfarrs,,try, vitililty austiers for revitew
28. Make revisions following reviews
29. Submit final plans to client and agencies for approvals
321Page
ANDERSON -PENNA
City of El Segundo
Richmond Street Arterial ltrrvrovements
CONSULTANT'S SERVICES
Project
Project
Project
Engineer
Designer
ICADf7
QA/QC
Admin
qDC
Fee
$170
1 $130
$85
$170
$70
Task A - PROJECT INITIATION
2
$1,260 1'2'6
1. Project Kickoff Meeting
3
3
$2,160
$3,570
$1,880
2. Document Review and Site Visit
4
6
4
4
$1,770 6
$200
3. Utility Research
2
8
SUBTOTAL - Task
9
13
12
0
2
$3,230
$7,610
'Task B - PUBLIC OUTREACH /PROJ MANAGEMENT
12
9
9
12
9
9
12
2
$5,721 1,z,6
$9,321
$16,761
1. Convene Subcommittee (5 mtgs)
2. Outreach to Business and Residents _
3. Attend Meetings with City Staff (3)
$13,041 1
$5,060 1'2'6
$7,900
SUBTOTAL - Task B
30
30
12
0
2
$23,821
$33,981
Task C - CONCEPT /DESIGN DEVELOPMENT
1. Refine Concept Designs
8
16
20
$11,834 2'6
$16,974
2. Assess Street Reconstruction Needs
4
6
$5,616 3
$7,076
$3,764
3, Present Final Draft Design to City Council
4
1 6
4
1
$1,964 2,6
SUBTOTAL - Task C
16
28
24
0
0
$19,413
$27,813
Task D - CONSTRUCTION DOCUMENTS
18
8
$13,753 2'6
1. Draft Construction Documents
36
60
$27,953
2. Topographic Survey
3. Plans and Specifications
2
2
8
$10,899 4
$11,499
$32,942
24
48
80
2
_ $14,322 2,6
4. Validate Survey and Design
2
$1,365 s
$1,625
5. Present Final Design to City Council
4
6
4
$730 2
$2,530
SUBTOTAL - Task D
48
94
144
16
2
$41,068
$76,548
Task E - CONSTRUCTION SEQUENCING
Task F - PROBABLE COST ESTIMATE
Task G- BID ASSISTANCE
4
4
4
4
6
8
8
8
4
$1,985 6
$1,142 2
$1,880
$4,125
$3,542
Task H - CONSTRUCTION PHASE
1. Engineering Support
4
4
8
2
4
$7,534 2,6
$4,022 1,2
$9,734
$5,222
2. Public Outreach and Project Management
4
SUBTOTAL - Task H
8
12
4
0
2
$11,555
$14,955
Total Hours
123
195
21,
20
8
Total Fee
$20,910
$25,3501$18,0201
$3,400 1
_
$560
$102,214
$170,454
1 Platinum PR (public outreach)
3 Associated Soils (geotech)
5 Civil Works (3rd party review)
2 T &ES (traffic)
4 Huitt Zollars (survey)
6 Cornerstone Studios (landscape)
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve additional funding for Fiscal Year 2014 -15 to fill the
vacant Human Resources Manager position in the Human Resources Department. (Fiscal Impact:
$13,352).
RECOMMENDED COUNCIL ACTION:
1. Approve the request for additional funding for Fiscal Year 2014 -15.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Human Resources Organization Chart
FISCAL IMPACT:
Amount Budgeted: $134,156.70
Additional Appropriation: $13,352.00
Account Number(s): 001- 400 - 2506 -4101
t
ORIGINATED BY: Martha A:�kstra, Human Resources Director
REVIEWED BY: Martha A. Dijk tra, Human Resources Director
APPROVED BY: Greg Carpent Xity Manager
BACKGROUND AND DISCUSSION:
The Human Resources (HR) Department has undergone various organizational changes during the
last several years. On September 18, 2007, Council approved dissolution of the Administrative
Services Department and established a separate Human Resources Department. The approved
organizational structure consisted of four (4) full -time human resources positions (Human
Resources Director, Human Resources Manager, Human Resources Specialist', and Office
Specialist -HW) and two permanent, part-time Office Specialists assigned to City Reception and
Mailroom operations, functions which also fall under the purview of the Human Resources
Department.
The Department underwent another change effective January 2011 when the Human Resources
Director retired. At that time, the Human Resources Department became a Division under the
Finance Department. Council approved adding a Senior Human Resources Analyst position to
maintain the staffing complement at four (4) full -time human resources positions, which was
deemed the minimum number needed to continue administering a comprehensive human resources
program efficiently and effectively.
In July 2013, Council approved restoring the Human Resources Department and approved filling
the position of Human Resources Director from within. Due to the City's fiscal constraints, the
Human Resources Manager position remained vacant, however, with the recent resignation of the
1 Retitled Human Resources Analyst in 2009
2 Retitled Human Resources Assistant in 2012
Senior Human Resources Analyst, it is critical that the vacancy be filled at the level originally
allocated which was Human Resources Manager.
The Human Resources Manager is a key position in the Human Resources Department as it is
responsible for 1) supervising subordinate staff and most human resources functions, 2) exercising
a higher level of problem - solving and decision - making in order to resolve very complex human
resources and organizational problems, and 3) acting as Director when required. This level of
responsibility and accountability is outside the scope of the current Senior Human Resources
Analyst classification. Furthermore, filling and funding the Human Resources Manager position
will assist the Department in its retention and succession planning efforts.
The recruitment efforts to fill this position are currently underway. Interviews will be scheduled
later this month and it is our goal to fill this position by May 1, 2015. The fiscal impact is a
conservative calculation based on filling the position by this date and assumes the incumbent will
be hired at the top step of the range, which is currently $8975.54 per month. It should be noted that
a portion of the current budget allocation is being used to fund the services of a part-time Human
Resources Analyst who was recently hired as an interim measure to assist staff with the increased
recruitment and selection workload and other human resources services as needed.
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EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution approving the revised City of El
Segundo Hazard Mitigation Plan. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
PREPARED BY: Denise Davis, Emergency Services Coordinator
REVIEWED BY: OA
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The Federal Disaster Mitigation Act (2000 requires local governments to develop and submit hazard
mitigation plans as a condition of receiving Hazard Mitigation Grant Program (HMGP) and other
Mitigation project grants. Hazard mitigation activities may be implemented prior to, during, or after
an event. However, it has been demonstrated that hazard mitigation is most effective when based on
an inclusive, comprehensive, long -term plan that is developed before a disaster occurs. Plan
approval by the Federal Emergency Management Agency (FEMA) is a prerequisite to receiving
federal hazard mitigation grant funds. (See 42 USC § 5165(a).)
The previous City of El Segundo Hazard Mitigation Plan was written and adopted in 2009. A new
plan was developed in January, 2015, and was disseminated to City departments, stakeholders
within the city, neighboring cities and agencies, and was placed on the City website for review by
the general public. The review served to fulfill requirements of 44 CFR Part 201, the federal
regulations governing the planning process, plan content, and the process for obtaining approval of
the plan from FEMA. From the review, appropriate changes were made to the plan and it has been
deemed ready for adoption by the City of El Segundo City Council.
Hazard mitigation is "any sustained action taken to reduce or eliminate the long -term risk to human
life and property from hazards" (44 CFR § 201.2.). In general, hazard mitigation is work done to
minimize the impact of a hazard event before it occurs. The goal of such mitigation efforts is to
reduce losses from future disasters. The purpose of mitigation planning is for local governments to
identify the hazards that may impact them, identify a plan of actions and activities to reduce losses
from those hazards, and to establish a coordinated process to implement the plan, through the use of
the City's resources (44 CFR § 201.1(b)). The City's implementation of mitigation actions, which
include long -term strategies that may involve planning, policy changes, programs, projects, and
other activities, is the primary objective of the planning process. This type of planning will
supplement the City's comprehensive emergency management program.
The El Segundo Hazard Mitigation Plan identifies and profiles each potential hazard within the
City. The plan provides a description of the type, location and extent of all hazards that can affect
the jurisdiction. The plan also includes information on previous occurrences of hazard events and on
the probability of future hazard events. For example, the highest risk to the City is an earthquake.
There is a 67% probability of a 6.7 magnitude or larger quake occurring in the greater Los Angeles
area within 30 years. If this were to occur, El Segundo would receive significant ground shaking
and potential structure damage to buildings. The amount of damage depends on the location of the
earthquake fault and the magnitude of the quake. The next highest risk to the City is a hazardous
materials incident. The probability of a hazardous materials incident occurring in any given year is
high, based on the number of incidents per year, but these types of incidents are isolated and would
not affect the entire city at one time such as with an earthquake. The next highest risks include
transportation incidents and pipeline emergencies and oil spills. A risk assessment was conducted
for the plan that identifies the types and numbers of existing and future buildings, infrastructure, and
critical facilities located in the City; an estimate of the potential dollar losses to vulnerable
structures identified in the plan, a description of the methodology used to prepare the estimate, and
a general description of land uses and development trends within the community so that mitigation
options can be considered in future land use decisions.
The Hazard Mitigation Plan includes a mitigation strategy that provides the City's blueprint for
reducing the potential losses identified in the risk assessment, based on existing authorities, policies,
programs, and resources. The hazard mitigation strategy includes mitigation goals, actions, and
projects to reduce or avoid long -term vulnerabilities to the identified hazards. Examples of hazard
mitigation projects are to evaluate City and non -City facilities identified as potential shelter sites for
structural integrity, or develop a public outreach and awareness program about the hazards in El
Segundo, and mitigation actions community members can do in their homes. The hazard mitigation
strategy also includes an action plan, describing how the actions identified in the plan will be
prioritized, implemented, and administered by the City through prioritization of actions from the
results of a cost benefit review of the proposed projects. FEMA also requires the plan to address the
City's participation in the National Flood Insurance Program (NFIP), and continued compliance
with NFIP requirements.
Finally the plan must demonstrate it has been reviewed and revised to reflect changes in
development, progress in local mitigation efforts, and changes in priorities of the City. Hazard
mitigation plans must be submitted for approval within five years in order to continue to be eligible
for mitigation project grant funding.
The El Segundo Hazard Mitigation Plan will be submitted to the State of California Office of
Emergency Services for their review and if found to contain the requirements of 44 CFR Parts 201
and 206, be forward to FEMA for a final review and approval. Per Requirement §201.6(c)(5), the
plan must include documentation that the plan has been formally adopted by the governing body of
the jurisdiction requesting approval of the plan (e.g., El Segundo City Council). Adoption by the
local governing body demonstrates the City of El Segundo's commitment to fulfilling the hazard
mitigation goals and actions outlined in the plan. Adoption also legitimizes the plan and authorizes
responsible agencies to execute their responsibilities. The El Segundo Hazard Mitigation Plan is
complete and ready to be adopted by the El Segundo City Council.
RESOLUTION
A RESOLUTION TO ADOPT THE JANUARY 2015 CITY OF EL
SEGUNDO HAZARD MITIGATION PLAN.
WHEREAS, the Robert T. Stafford Disaster Relief and Emergency Assistance Act of
1988 (Public Law 93 -288), as amended, 42 U.S.C. 5165, and the National Flood
Insurance Act of 1968, as amended, 42 U.S.C. 4001 et seq., and Title 44 Code of
Federal Regulations (CFR) §201.6 require that local governments develop and submit
hazard mitigation plans to the Federal Emergency Management Agency as a condition
of receiving Hazard Mitigation Grant Program (HMGP) and other Mitigation project
grants; and
WHEREAS, the El Segundo Hazard Mitigation Plan identifies and profiles each potential
hazard that can affect the City, includes information on the probability of future hazard
events, and contains a risk assessment that distinguishes the critical facilities located in
the City by an estimate of the potential dollar losses to vulnerable structures identified in
the plan; and
WHEREAS, the El Segundo Hazard Mitigation Plan will define the sustained actions
taken to reduce or eliminate the long -term risk to human life and property from hazards,
which set the stage for successful long -term recovery for the City of El Segundo; and
WHEREAS, the El Segundo Hazard Mitigation Plan outlines a long -term strategy that
includes mitigation actions and projects, which may involve planning, policy changes,
programs, projects, and other activities to reduce losses from future disasters; and
WHEREAS, hazard mitigation plan approval by FEMA is a prerequisite to receiving
federal hazard mitigation grant funds (42 USC § 5165(a); and
WHEREAS, per 44 CFR §201.6(c)(5), the plan must include documentation that the
plan has been formally adopted by the governing body of the jurisdiction to demonstrate
the City of El Segundo's commitment to fulfilling the hazard mitigation goals and actions
outlined in the plan, and to legitimize the plan and authorize responsible agencies to
execute their responsibilities; and
WHEREAS, the El Segundo Department Directors, City Attorney, stakeholders and the
general public have reviewed the Hazard Mitigation Plan and all appropriate edits,
recommendations, and organizational changes have been resolved within the plan; and
BE IT FURTHER RESOLVED, with the concurrence of the Mayor, that by the adoption
of this Resolution, the City of El Segundo hereby ADOPTS the January 2015 City of El
Segundo Hazard Mitigation Plan.
Page 1 of 2
PASSED AND ADOPTED this 17 day of March, 2015.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
m
Suzanne Fuentes, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorization for the Police Department to
replace the Watch Commander's Chevrolet Tahoe Flex Fuel vehicle with a National Auto
Fleet 2015 police package Ford Explorer, using Equipment Replacement Funds and
revenue acquired through the recent sale of BMW Motorcycles formerly assigned to the
Police Department Traffic Division.
(Fiscal Impact: $51,000)
RECOMMENDED COUNCIL ACTION:
1) Authorize the Police Department to purchase one police package 2015 Ford Explorer
Utility vehicle from National Auto Fleet Group under an existing contract with NJPA
(National Joint Powers Alliance) contract #102811 for an estimated cost of $29,000.
2) Authorize the Police Department to purchase all related patrol equipment, graphics, video
equipment, etc.
3) Authorize staff to transfer use of the Tahoe Flex Fuel vehicle from the Patrol Division to
the Traffic Division to be used as a Traffic Investigation / Commercial Enforcement unit.
4) Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
• State of California contract pricing and specifications for 2015 police package Ford
Explorer from National Auto Fleet Group
• Quote from South Bay Regional Public Communications Authority for Explorer Build -
Out
FISCAL IMPACT: $
Amount Budgeted: $64,434.00 — Equipment Replacement
Additional Appropriation: N/A
Account Number(s): 601 - 400 - 3101 -8105
ORIGINATED BY: Valerie Cameron, Administrative Pfficer
REVIEWED BY: Mitch Tavera, Chief of Police 5
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Watch Commander Tahoe was put into service in September of 2009 with an original
service life expectancy of five years. During the economic shortfall occurring several years ago,
that proposed service life was extended an additional two years; however, recent overwhelming
system failures have now made that life expectancy implausible.
Since January of 2014, the Tahoe has experienced over $20,000 in repair costs, which included a
$7,450 engine rebuild. Being that this vehicle is the sole unit assigned to the on duty Field
Supervisor, it gets used every shift, every day.
Thus, in light of these aforementioned maintenance issues, staff believes it's no longer feasible
for this unit to be continually used on a daily basis; however, being that such a large sum has
been expended to repair some of these recent issues, staff requests the Tahoe be transferred to the
Police Department Traffic Division to be utilized as a supplemental Traffic unit.
As such, this vehicle would not be used on a daily basis, but rather on a case by case basis when
needed for traffic collision investigations and commercial enforcement. In this capacity, this unit
would be utilized by the Traffic Investigator and Commercial Enforcement Officer to transport
equipment and tools that cannot be carried on a motorcycle unit.
The Equipment Replacement Fund has a balance of $36,000 for the replacement of the Watch
Commander's Chevrolet Tahoe. Additional funding recently garnered from the sale of two
former police BMW motorcycles ($7,085) and the paid insurance claim replacing the cost of a
totaled police BMW motorcycle ($21,349) provided another $28,434 to the Equipment
Replacement Fund, which results in a total of $64,434 in funds to be used toward the purchase of
the 2015 Ford Explorer and its required equipment and graphics (Not to exceed $51,000).
1114=15 Sell, service, and deliver letter
National Aut,o �. Grote
Al iui shirt of r 1 s
.. _ fievrrxl�_t +7$
430 Auto Center Drive, Watsonville, CA 95076
(8551 BUY -NJPA • [628) 457 -5590
f8551 28-0-6572 - (8311 480-8497 Pax
1/14/2015
GARY MULLINS
CITY OF EL SEGUNDO
PUBLIC WORKS
150 ILLINOIS ST
FL SEGUNDO , California, 90245
Dear GARY MUL L INS,
National Auto Fleet Group is pleased to quote the folloWnq vehicle(s) for your consideration.
One (1) NeWUnused (2015 Ford Utility Police Interceptor (K8A) AWD 4dr, ) and delivered to your specified location, each for
One Unit
Base Price
$26,248.92
Tax (9.00 %)
$2,362.40
Tire fee
$8.75
Total
$28,620.07
- per the attached specifications. Price includes 1 additional key(s), and 1 service manual(s).
This vehicle(s) is available under the National Joint Powers Alliance Contract 102811, Please reference this Bid number on all
purchase orders. Payment terms are Net 30 days after receipt of vehicle.
Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call.
Sincerely,
John Oviyach
National Fleet Manager
Email: john.oviyach@gmail.com
Office: 562 -618 -0928
Fax 562 - 684 -4672
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1/14/2015
Sell, service, and deliver letter
In order to Finalize your Quote, Tease submit this_aurchasp
packet to our overnin body for Purchase Order Approval.
Once you issue a Purchase Order lease send b
Fax: (831) 480 -8497
Mail: National Auto Fleet Group
490 Auto Center Drive
Watsonville, CA 95076
Email: Jcooper@nationalautofleetgroup.com
We will then send a W -9 if you need one
Please contact our main office with any questions:
1 -855- 289 -6572
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1/1412015 Sell, service, and deliver letter
Vehicle Configuration Options
ENGINE
Code Description
99R ENGINE: 3.71- V6 Ti-VCT FFV, -inc: High efficient police calibrated displacement
technology is optimal for long days spent idling or on the job (STD)
TRANSMISSION
Code 'Description
44C TRANSMISSION: 6 -SPEED AUTOMATIC, -inc: Exclusively police calibrated for
maximum acceleration and faster closing speeds (STD)
PRIMARY PAINT
Code IlDesclription
BU MEDIUM BROWN METALLIC
SECONDARY PAINT
Code iDescription
PAINT SCHEM E
Code Description
PAINT
SEAT TYPE
Code Description
CHARCOAL BLACK, HEAVY DUTYCLOTH FRONT B UC K ET S EATS/V INYL REAR, N
9W inc: Unique, 6 -way power track driver (fore /aft.up /down tilt w /manual recline), 2 -way
manual lumbar and passenger 2 -way manual track (fore /aft, w /manual recline)
AXLE RATIO
Code
[165 AXLE RATIO, (STD)
ADDITIONAL EQUIPMENT
L.oae Description
153 FRONT LICENSE PLATE BRACKET
52P HIDDEN DOOR LOCK PLUNGER/RR DOOR HANDLES INOPERABLE
17T RED/WHITE DOME LAMP IN CARGO AREA
OPTION PACKAGE
Code Description
500A PREFERRED EQUIPMENT PACKAGE 500A
SHIP THRU CODES
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1/14/2015
Code Description
Sell, service, and deliver letter
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1/14/2015
Sell, service, and deliver letter
2015 Fleet/Non- Retail Ford Utility Police Interceptor AWD 4dr
WIND W STICKER
2015 Ford Utility Police Interceptor AWD 4dr
3.7 1/227 Regular Unleaded V-6
6 Speed Automatic w /OD
Interior:
Exterior 1: MEDIUM BROWN METALLIC
Exterior 2: No color has been selected.
CODE MODEL MSRP
VOA 2015 Ford Utility Police Interceptor AbJD 4dr $30,405.00
SUBTOTAL
$30,615.00
Advert/ Adjustments $0.00
Manufacturer Destination Charge $895.00
TOTAL PRICE $31,510.00
Est City: 16 (Est) MPG
Est Highway: 21 (Est) MPG
Est Highway Cruising Range: 390.60 mi
Any performance - related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions,
hffn, /AAAUArn�finnnlairtnflmfnr v. . Ind/ 17l 177na.. f7'... n- n.. a.,. o.....,..,. �v...._ r...., o.. .._r....,o„AA...._n. &,- a:.._ A. i_. r__a. A_
OPTIONS
99R
ENGINE: 3.7L V6 TI -VCT FFV, -inc: High efficient police calibrated displacement technology is optimal for long
INC
days spent idling or on the job (STD)
44C
TRANSMISSION: 6 -SPEED AUTOMATIC, -Inc: Exclusively police calibrated for maximum acceleration and faster
$0.00
closing speeds (STD)
BU
MEDIUM BROWN METALLIC
$0.00
STANDARD PAINT
$0.00
9W
CHARCOAL BLACK, HEAVY -DUTY CLOTH FRONT BUCKET SEATSNINYL REAR, -Inc: unique, 6 -way power
$0.00
track driver (fore /aft.up /down tilt w/manual recline), 2 -way manual lumbar and passenger 2 -way manual track
(foretaff, w /manual recline)
3.65 AXLE RATIO, (STD)
$0.00
153
FRONT LICENSE PLATE BRACKET
$0.00
52P
HIDDEN DOOR LOCK PLUNGER/RR DOOR HANDLES INOPERABLE
$160.00
17T
RED/WHITE DOME LAMP IN CARGO AREA
$50.00
500A
PREFERRED EQUIPMENT PACKAGE 500A
$0.00
SUBTOTAL
$30,615.00
Advert/ Adjustments $0.00
Manufacturer Destination Charge $895.00
TOTAL PRICE $31,510.00
Est City: 16 (Est) MPG
Est Highway: 21 (Est) MPG
Est Highway Cruising Range: 390.60 mi
Any performance - related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions,
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111412015 Sell, service, and deliver fetter
Standard Equipment
MECHANICAL
Engine: 3.7L V6 Ti -VCT FFV -inc: High efficient police calibrated displacement technology is optimal for long days spent idling
or on the job
Transmission: 6 -Speed Automatic -inc: Exclusively police calibrated for maximum acceleration and faster closing speeds
3.65 Axle Ratio
GVWR: 6,300 Ibs
Transmission w /Oil Cooler
Automatic Full -Time All -Wheel Drive
Engine Oil Cooler
78- Amp /Hr 750CCA Maintenance -Free Battery
HD 220 Amp Alternator
Police /Fire
vas- Pressurized Shock Absorbers
Front And Rear Anti -Roll Bars
Electric Power - Assist Steering
18.6 Gal. Fuel Tank
Dual Stainless Steel Exhaust
Permanent Locking Hubs
Stmt Front Suspension w /Coll Springs
Multi -Link Rear Suspension. w /Coil Springs
4 -Wheel Disc Brakes w/4 -Wheel ABS, Front Vented Discs, Brake Assist and Hill Hold Control
EXTERIOR
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1/141M15 Sell, seNce, and deliver letter
Projector Beam Halogen Headlamps
ILED Brakelights
ENTERTAINMENT
Radio: AM /FM /CD /MP3 Capable -Inc: clock, 6 speakers and 4.2" color LCD screen center -stack Smart Display,
Radio w /Speed Compensated Volume Control and Steering Wheel Controls
Integrated Roof Antenna
INTERIOR
Cloth Bucket Front Seats w/Vinyl Back Material and Manual Driver Lumbar
6 -Way Power Driver Seat -Inc: Power Height Adjustment, Fore /Aft Movement, Cushion Tilt, Manual Recline and Manual
Lumbar Support
4 -Way Passenger Seat -Inc: Manual Recline and Fore /Aft Movement
60-40 Folding Split -Bench Front Facing Fold Forward Seatback Vinyl Rear Seat
Manual Tilt Steering Column
Gauges -Inc: Speedometer, Odometer, Engine Coolant Temp, Tachometer, Engine Hour Meter, Trip Odometer and Trip
Computer
Power Rear Windows and Fixed 3rd Row Windows
5 Person Seating Capacity
Cruise Control w /Steering Wheel Controls
Manual Air Conditioning
HVAC -Inc: Underseat Ducts
Glove Box
Driver foot Rest
Interior Trim -Inc: Metal -Look Instrument Panel Insert, Metal -Look Door Panel Insert and Metal -Look Interior Accents
Full Cloth Headliner
Urethane Gear Shift Knob
Day -Night Rearview Mirror
Driver And Passenger Visor Vanity Mirrors
Mini Overhead Console w /Storage and 212V DC Power Outlets
Front And Rear Map Lights
Fade -To -Off Interior Lighting
Full Vinyl/Rubber Floor Covering
Carpet Floor Trim
Cargo Features -Inc: Cargo Tray /Organizer
Cargo Space Lights
Dashboard Storage, Driver And Passenger Door Bins
Power Adjustable Pedals
Power 1st Row Windows w /Driver 1 -Touch Down
Delayed Accessory Power
Power Door Locks
Systems Monitor
Redundant Digital Speedometer
Trip Computer
Analog Display
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Manual Adjustable Front Head Restraints
2 12V DC Power Outlets
Air Filtration
SAFETY
Sell, service, aril deliver letter
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4440 WEST BROADWAY HAWTHORNE CA,90250
310 - 973 -1802 FAX: 310-978-0892
El Segundo Police Department
348 Main Street
El Segundo CA 90245
ESPD UTILITY I NET 30
QUOTE
01/14/2015 0000000469 0000009
El Segundo Police Department
348 Main Street
PROPOSED DRAFT NEW UTILTY
El Segundo CA 90245
1.00
UPKM
ESPD NEW INTERCEPTOR UTILITY (PROPOSED)
29.45
29.45
1.00
BKO5341TU12
PB 400 SETINA BUMPER FOR INTERCEPTOR UTILITY
230.30
230.30
1.00
ES8 -U
CABINET PATROL BOX STANDARD (MODEL TO BE
2,850.00
2,850.00
2.00
ES 100
DETERMINED)
152.49
304.98
1.00
FK04001TU12
P135 FENDER WRAP INTERCEPTOR UTIL 12 -14
279.30
279.30
2.00
P28FX11
Optional Fog Light Mounting Kit for 2011 -•2014 Ford Explorer
4.80
9.60
1.00
C -MD -202
and 2013 -2014 Police Interceptor Utility, Requires Optional
50.27
50.27
1.00
C- CUP2 -1
Ford OEM Fog Light Hardware and Bracket,
27.78
27.78
1.00
C -SM -800
Purchased from Ford INCEPT. SUV
41.67
41.67
2.00
PAR28W
White led Warning with sync wire
107.80
215.60
1.00
ZRUMBLER -2
RUMBLER AMP ONLY NO SPEAKERS OR BRACKETS
320.10
320.10
1.00
RB- FPIU13
PAIR OF RUMBLER BKTS INTCEPTOR UTILITY
25.50
25.50
1.00
C- SM -SA -1
Mounting Bracket Complete W/ Swing Arm Adaptor For
68.79
68.79
Angled Console
1.00
UPKM
PARK KILL MODULE
29.45
29.45
1.00
VAL44S -CAL2
VALOR 44" LIGHTBAR LED SO BAY CAL SPECIAL
1,600.00
1,600.00
2.00
ES8 -U
UNIVERSAL SIREN BKT
12.75
25.50
2.00
ES 100
SIREN SPEAKER
152.49
304.98
1.00
C -VS- 1400 -INUT
2013 Ford Police Interceptor Utility Vehicle Specific 14"
181.91
181.91
Console
1.00
C -MD -202
Tilt Swivel Motion Device
50.27
50.27
1.00
C- CUP2 -1
EXTERNAL DUAL CUP HOLDER
27.78
27.78
1.00
C -SM -800
8" Enclosed Low Profile Console, With Vehicle Mount, 3.125"
41.67
41.67
Deep
1.00
C -AP -0325
INTERNAL POCKET HAVIS CONSOLE
30.42
30,42
1.00
390 - 0042 -0
KUSSMAUL POWER CENTER DISTRIBUTION
318.00
318.00
1.00
MBFX11JJ
Ford Explorer, 2011 -2014 and Police Interceptor Utility,
232.20
232.20
2013 -2014, Two Split Red /Blue Lightheads
1.00
SSP3000 SMART
PLATINUM SMART SIREN
700.00
700.00
1.00
FE4502RB
LAGUNA SEAT INTERCEPTOR UTIL W/ READY BUCKLE
839.00
839.00
2.00
MPS - 650 -RB
FEDERAL HOOD LEDS RED /BLUE
72.42
144.84
1.00
FHL -TAIL
TAIL LIGHT FLASHER INTERCEPTOR UTILTY
46.58
46.58
1.00
C -TTP -INUT -200
2013 -2015 Ford Interceptor Utility
332.10
332.10
Premium Fold Up Cargo Plate
1.00
C -TTP- INUT -2
2013 -2014 Ford Interceptor Fold Up Equipment Tray
168.15
168.15
4440 WEST BROADWAY HAWTHORNE CA,90250
310 - 973 -1802 FAX: 310-978-0892
El Segundo Police Department
348 Main Street
El Segundo CA 90245
ESPD UTILITY
Page 2
QUOTE
01114/2015 0000000469 0000009
El Segundo Police Department
348 Main Street
PROPOSED DRAFT NEW UTILTY
El Segundo CA 90245
NET 30
1.00
14.0553
CIG OUTLET X 3
17.50
17.50
1.00
C- SM -SA -1
Mounting Bracket Complete W/ Swing Arm Adaptor For
68.79
68.79
Angled Console
1.00
G -1 IMM -101
Universal Monitor Mount Assembly
45.64
45.64
1.00
UM80K
SIREN AMP ONLY
407.69
407.69
1.00
UMNCO29
Unitrol siren interface cable (FOR DUAL SIREN)
19.50
19.50
1.00
CF- 195MCAXLM
TB H215-3320M 2.60GHZ 128GB SSD 4GB 10.11N XGA WL
3,824.90
3,824.90
TPM BT W7P
HAWTHORNEPD VERSION
6.00
MPS6000 -BR
MicroPulse Ultra (Blue, Red)
73.44
440.64
Super low profile design (rear hatch, side windows)
2.00
MPS30OW
FEDERAL 3 LED WHITE (rear Load lights)
49.47
98.94
1.00
C -VS- 1200 -INUT
2013 -2014 Ford Police Interceptor Utility Vehicle Specific 12"
230.83
230.83
Console
2.00
MPSM6 -LB
MPS 600 SERIES L BRACKET
7.65
15.30
2.00
MPS - 650 -RB
FEDERAL HOOD LEDS RED /BLUE
72.42
144.84
1.00
USGT
FEDERAL SHOTGUN TIMER
32.13
32.13
1.00
C -AP -0325
3 INCH INTERNAL POCKET HAVIS CONSOLE
29.96
29.96
2.00
P46SLC
PAR -46, 12 VDC, Replacement, 2° Spot Light
140.71
281.42
1.00
XK- IN2013
Main Multi -Band Antenna Unit for For So Bay Regional
593.18
593.18
1.00
PK11301TU12SCA
SETINA INTERCEPTOR UTILITYXL CAGE RECESS
566.30
566.30
PANEL
1.00
C -HDM -209
Heavy duty telescoping pole 8.5 to 14.5 fix collar
60.02
60.02
1.00
SHIPPING
SHIPPING COST EST.
350.00
350.00
1.00
MISC PARTS INSTALL
WIRE, LOOM, HARDWARE
400.00
400.00
1.00
C -HDM -134
Fixed Adapter Plate Short
55.13
55.13
1.00
GK1028
SETINA TRACK DUAL GUN RACK NO LOCKS
125.30
125.30
1.00
REM SHOTGUN LOCK
SHOTGUN LOCK W /STANDARD KEY (MC1)
82.00
82.00
2.00
AR -15 LOCK
AR 15 GUN LOCKS W/ STANDARD KEY (MC1AR)
105.50
211.00
4.00
VTX6098
Blue, 9' Cable
77.40
309.60
1.00
BCT15X SCANNER
BEARCAT SCANNER PROGRAMABLE
164.71
164.71
1.00
C -MM -211
MONITOR MOUNT FOR PDRC SCREEN
23.15
23.15
1.00
C -UMM -101
Universal Monitor Mount Assembly
45.64
45.64
1.00
C -CUP24
4 " INTERNAL CUP HOLDER DUAL
27,78
27,78
1.00
CF- VDL03UKB
PDRC SCREEN WITOUCH 12.1 EMISSIVE PDRC BACKLIT
1,719.37
1,719.37
u� 7A
4440 WEST BROADWAY HAWTHORNE CA,90250
310 - 973 -1802 FAX: 310-978-0892
El Segundo Police Department
348 Main Street
El Segundo CA 90245
^�^ Page 3
QUOTE
.A Is b o .' MI
01/14/2015 0000000469 0000009
.5, V
El Segundo Police Department
348 Main Street
PROPOSED DRAFT NEW UTILTY
El Segundo CA 90245
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 17, 2015
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding emergency
work to repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding emergency work to repair dwelling units at the
Park Vista Senior Housing Facility due to water intrusion without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works 4-111
REVIEWED BY: Gregg Kovasevich, Assistant City Attorney
QIr-
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
Emergency work to repair three dwelling units at the Park Vista Senior Housing Facility due to
water intrusion caused by improperly sloped decks is still underway. Surveying was completed
in January and designs for the repair, which included three primary options, were submitted at
the end of February. The plans immediately went into planning and building review. Once
approved, bidding and award of the construction portion of the project will commence, which is
imminent.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to address the water intrusion issues at Park Vista Senior Housing Facility.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 17, 2015
AGENDA HEADING: Consent Agenda
Consideration and possible action to authorize the City Manager, or designee, to record the
Notice of Completion accepting completion of work for twenty -five (25) homes related to
Project RSI 14 -11 (the City's Residential Sound Insulation Program's Group 55).
(Final Contract Amount: $770,669.09)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City Manager's, or designee's, Notice of Completion in
the County Recorder's Office;
2. Authorize the City Manager, or designee, to close out Project No. RSI 14 -11; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
List of homes included in Group 55 (Exhibit A to the Notice of Completion)
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $840,865
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0055 -8960
ORIGINATED BY: James S. O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning d ilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting September 2, 2014 the City Council awarded a construction contract to Big West
Construction Corporation for the construction of twenty -six (26) homes, commonly referred to as
Group 55 of the RSI Program.
The work has now been completed and the final contract amount is $770,669.09.
10
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Residential Sound Insulation Program — Group 55
Project No.: RSI 14 -11
Notice is given pursuant to California Civil Code §§ 3093, et seq. that:
1. The undersigned is an officer of the owner of interest of the property described below.
2. The project owner's name is: City of El Segundo
3. The full addresses of the project are: attached as Exhibit A and incorporated by reference
4. A work of improvement on the property hereinafter described was field reviewed by City representatives
on: see attached Exhibit A
5. The work done was: Residential Sound Insulation Program Improvements
8. On SPptPmhPr 2, 2014, City Counril of the City of FI Segundo accepted the work of this contract as being
complete and directed the recording of this Notice of Completion in the Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Big West Construction, Inc.
8. The property on which said work of improvement was completed is in the City of El Segundo, County of
Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A
9. The street address of said properties are: set forth in Exhibit A
Dated:
Sam Lee
Planning and Building Safety Director
VERIFICATION
I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on at El Segundo, California.
Sam Lee
Planning and Building Safety Director
Notice of Completion
Exhibit A
RSI Number
Project Address
55.01
770 West Imperial Avenue #30
55.02
120 West Walnut Avenue
55.03
122 West WaLnut Avenue
55.04
732 Loma Vista Street
55.05
Dropped from group
55.06
1132 East Acacia Avenue
55.07
650 West Maple Avenue
55.08
227 West Maple Avenue
55.09
624 West Oak Avenue
55.10
329 East Sycamore Avenue
55.11
624 West Maple Avenue
55.12
324 West Sycamore Avenue
55.13
521 East Sycamore
55.14
528 West Maple Avenue
55.15
532 West Maple Avenue
55.16
823 Penn Street
55.17
823 -1/2 Penn Street
55.18
1123 East Acacia Avenue
55.19
853 McCarthy Court
55.20
231 West Maple Street
55.21
543 East Walnut Avenue #1
55.22
543 East Walnut Avenue #2
55.23
543 East Walnut Avenue #3
55.24
543 East Walnut Avenue #4
55.25
543 East Walnut Avenue #5
55.26
543 East Walnut Avenue #6
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager, or designee, to record the
Notice of Completion accepting completion of work for twenty -three (23) homes related to
Project RSI 14 -13 (the City's Residential Sound Insulation Program's Group 57).
(Final Contract Amount: $813,280.65)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City Manager's, or designee's, Notice of Completion in
the County Recorder's Office;
2. Authorize the City Manager, or designee, to closeout Project No. RSI 14 -13; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
List of homes included in Group 57 (Exhibit A to the Notice of Completion)
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $843,310
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0059 -8960
ORIGINATED BY: James S. O'Neill, Program Manage
REVIEWED BY: Sam Lee, Director of Planning ilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting September 2, 2014 the City Council awarded a construction contract to Big West
Construction Corporation for the construction of twenty -three (23) homes, commonly referred to
as Group 57 of the RSI Program.
The work has now been completed and the final contract amount is $813,280.65.
1 1
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Residential Sound Insulation Program — Group 57
Project No.: RSI 14 -13
Notice is given pursuant to California Civil Code §§ 3093, et seq. that:
1. The undersigned is an officer of the owner of interest of the property described below.
2. The project owner's name is: City of El Segundo
3. The full addresses of the project are: attached as Exhibit A and incorporated by reference
4. A work of improvement on the property hereinafter described was field reviewed by City representatives
on: see attached Exhibit A
5. The work done was: Residential Sound Insulation Program Improvements
6. On September 2, 2014, City Council of the City of El Segundo accepted the work of this contract as being
complete and directed the recording of this Notice of Completion in the Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Spec Construction Co., Inc.
8. The property on which said work of improvement was completed is in the City of El Segundo, County of
Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A
9. The street address of said properties are: set forth in Exhibit A
Dated.
Sam Lee
Planning and Building Safety Director
VERIFICATION
I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on at El Segundo, California
Sam Lee
Planning and Building Safety Director
Notice of Completion
Exhibit A
RSI Number
Project Address
57.01
925 Pepper Street, Unit 1
57.02
925 Pepper Street, Unit 2
57.03
925 Pepper Street, Unit 3
57.04
925 Pepper Street, Unit 4
57.05
725 Bayonne Street
57.06
222 W. Walnut Ave
57.07
1202 East Acacia Avenue
57.08
1105 F. Walnut Ave.
57.09
537 E. Maple Ave. */813 Penn
57.10
514 E. Sycamore Ave.
57.11
1005 E. Acacia Avenue
57.12
860 Lomita Street
57.13
1126 E. Acacia Ave.
57.14
740 Virginia Street
57.15
1049 E. Acacia Ave
57.16
841 McCarthy Ct
57.17
832 Lomita St.
57.18
802 Penn Street
57.19
607 East Maple Avenue
57.20
839 Bungalow Dr.
57.21
1220 E. Walnut Ave.
57.22
629 East Maple Ave.
57.23 1814
Bungalow Dr.
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager, or designee, to record the
Notice of Completion accepting completion of work for twenty -four (24) homes related to
Project RSI 14 -15 (the City's Residential Sound Insulation Program's Group 59).
(Final Contract Amount: $637,261.95)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City Manager's, or designee's, Notice of Completion in
the County Recorder's Office;
2. Authorize the City Manager, or designee, to close out Project No. RSI 14 -15; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
List of homes included in Group 59 (Exhibit A to the Notice of Completion)
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $657,546
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0059 -8960
ORIGINATED BY: James S. O'Neill, Program Manaeduilding 0
REVIEWED BY: Sam Lee, Director of Planning a Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting September 2, 2014 the City Council awarded a construction contract to Big West
Construction Corporation for the construction of twenty -four (24) homes, commonly referred to
as Group 59 of the RSI Program.
The work has now been completed and the final contract amount is $637,261.95.
1
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Residential Sound Insulation Program — Group 59
Project No.: RSI 14 -15
Notice is given pursuant to California Civil Code §§ 3093, et seq. that:
1. The undersigned is an officer of the owner of interest of the property described below.
2. The project owner's name is: City of El Segundo
3. The full addresses of the project are: attached as Exhibit A and incorporated by reference
4. A work of improvement on the property hereinafter described was field reviewed by City representatives
on: see attached Exhibit A
5. The work done was: Residential Sound Insulation Program Improvements
6. On September 2, 2014, City Council of the City of El Segundo acreptPrI the work of this contract as being
complete and directed the recording of this Notice of Completion in the Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Spec Construction Co., Inc.
8. The property on which said work of improvement was completed is in the City of El Segundo, County of
Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A
9. The street address of said properties are: set forth in Exhibit A
Dated:
Sam Lee
Planning and Building Safety Director
VERIFICATION
I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on at El Segundo, California.
Sam Lee
Planning and Building Safety Director
Notice of Completion
Exhibit A
RSI Number
Project Address
59.01
740 Main Street
59.02
740A Main Street
59.03
742 Main Street
59.04
744 Main Street
59.05
746 Main Street
59.06
748 Main Street
59.07
750 Main Street
59.08
750A Main Street
59.09
752 Main Street
59.10
754 Main Street
59.11
756 Main Street
59.12
758 Main Street
59.13
760 Main Street
59.14
762 Main Street
59.15
541 West Maple Avenue
59.16
No home assigned
59.17
1131 East Acacia Avenue
59.18
854 Loma Vista Street
59.19
1211 East Sycamore Avenue
59.20
820 Bungalow Drive, Unit 1
59.21
820 Bungalow Drive, Unit 2
59.22
835 Bungalow Drive
59.23
836 Maryland Street
59.24
840 Lomita Street
59.25 11207
East Sycamore Avenue
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution authorizing overtime and portal to portal
pay for El Segundo Fire Department employees that participate in fire and other emergency
responses through the California Fire Service and Rescue Emergency Mutual Aid System. This
Resolution will enable the City to receive reimbursement for personnel and emergency apparatus
expenditures associated with fire response throughout the State for the entire time of
commitment, beginning at the time of dispatch, to the time of return to home base. Without this
Resolution, the City would only be eligible to receive reimbursement for expenditures for the
actual hours worked at the incident. (Fiscal Impact: Unknown)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolution authorizing overtime and portal to portal pay;
2. Alternatively, discuss and take other action related to this item.
A Resolution Authorizing Overtime and Portal to Portal Pay
FISCAL IMPACT: Unknown
Amount Budgeted: None
Additional Appropriation: None
Account Number(s): ta,
ORIGINATED BY: Kevin S. Smid Fib hief
REVIEWED BY: Kevin S. Smith, ire Chief
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
The El Segundo Fire Department participates as part of the California Fire Service and Rescue
Emergency Mutual Aid System. The El Segundo Fire Department is at times called upon to
respond to wildfires and other significant emergencies throughout the State of California as part
of the Mutual Aid System. Under certain conditions, the City of El Segundo may be reimbursed
for costs associated with El Segundo providing fire personnel and emergency apparatus to
emergencies as part of the Mutual Aid System. The California Fire Assistance Agreement
(CFAA) is a negotiated reimbursement mechanism for local government fire agency responses as
part of the Mutual Aid System. Recent changes to the CFAA require a Resolution be adopted by
the local agency governing body in order to be eligible to be reimbursed for the entire time of
commitment of fire personnel and emergency apparatus, beginning at the time of initial dispatch
from home base, to the time of return to the home base. If local agencies do not adopt a
Resolution that indicates compensation for all hours worked, local agencies will only be
1
reimbursed for the actual hours worked at an incident. This would eliminate reimbursement for
travel time and mileage to and from the incident. El Segundo has been reimbursed for portal to
portal costs associated with previous incidents. It will benefit the City fiscally to ensure that
future emergencies that our fire personnel and emergency apparatus respond to continue to be
reimbursed from portal to portal. Staff recommends that the City Council adopt the Resolution
Authorizing Overtime and Portal to Portal Pay for Employees.
RESOLUTION NO.
A RESOLUTION AUTHORIZING OVERTIME AND PORTAL TO PORTAL PAY FOR
EMPLOYEES
Be it resolved by the Council of the City of El Segundo as follows:
Section 1:
WHEREAS, the El Segundo Fire Department is a public agency located in the County of
Los Angeles, State of California, and
WHEREAS, it is the City of El Segundo's desire to provide fair and legal payment to all its
employees for time worked; and
WHEREAS, the El Segundo Fire Department has in its employ, Fire department response
personnel including: Fire Chief, Battalion Chief, Fire Captain, Engineer, Firefighter /Paramedic,
Firefighter; and
WHEREAS, the City of El Segundo will compensate its employees portal to portal while in
the course of their employment and away from their official duty station and assigned to an
emergency incident, in support of an emergency incident, or pre - positioned for emergency
response; and
WHEREAS, the City of El Segundo will compensate its employees overtime in accordance
with their current Memorandum of Understating while in the course of their employment and away
from their official duty station and assigned to an emergency incident, in support of an emergency
incident, or pre - positioned for emergency response.
NOW THEREFORE BE IT RESOLVED that the conditions set forth in this resolution, as
stated above, take effect upon adoption by the El Segundo City Council.
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption of
the Resolution in the City Council's records and the minutes of this meeting.
PASSED AND ADOPTED this 17th day of March , 2015.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved and
signed by the Mayor, and attested to by the City Clerk, all at a regular meeting of said
Council held on the 17th day of March, 2015, and the same was so passed and adopted by
the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
David King, Assistant City Attorney
2
EL SEGUNDO CITY COUNCIL MEETING DATE: March 17, 2015
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to (1) execute an instrument for
conveying property rights to CDC Mar Campus, LLC to operate, maintain and repair
underground water, reclaimed water, sanitary sewer and storm drain improvements in private
streets within the Corporate Campus Specific Plan in a form approved by the City Attorney; and
(2) authorize the City Manager to execute an instrument for approving a sewer and storm drain
easement within the Corporate Campus Specific Plan in a form as approved by the City
Attorney. Applicant: CDC Mar Campus, LLC (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Discussion;
2. Authorize the City Manager to execute various instruments, in a form approved by the City
Attorney, for miscellaneous water, wastewater, and storm water drainage and disposal; and
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft quitclaim deed regarding easement rights in private streets within the Corporate
Campus Specific Plan
2. Draft easement regarding easement rights in private streets within the Corporate
Campus Specific Plan
3. Draft easement affecting wastewater and storm water drainage in the Corporate
Campus Specific Plan
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A J I
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager,�`�
REVIEWED BY: Stephanie Katsouleas, public W ks Director 1Y
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
I. Background and Discussion
CDC Mar Campus, LLC filed a request to replace an easement recorded on June 19, 2009 as
Instrument No. 20090717071 and with a new easement for water, wastewater and storm water
drainage within the Corporate Campus Specific Plan area (see Exhibit 2). This request is 14
prompted by the change of the site plan: a street identified as Campus Square East will no longer
be developed and a street identified as Campus Square West will become a private driveway.
The replacement easement will allow for operating, maintaining, and repairing various public
improvements within the private streets and the private driveway in the amended project site.
Additionally, CDC Mar Campus also requested the City to execute an easement related to storm
water. The purpose of this easement will allow for the operation, maintenance and repair of
underground wastewater and storm drain improvements on, under and adjacent to the real
property shown in the attached Exhibit 3.
PAPlanning & Building Safety \0 Planning - Old\Kim \Corporate Campus \Corporate Campus Easements and Quitclaims CC sr..3.17.2015.doc
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF EL SEGUNDO
350 Main Street
El Segundo, CA 90245
EXEMPT FROM RECORDER'S FEES
Pursuant to Government Code § 6103
QUITCLAIM DEED
This Quitclaim Deed is given by the City of El Segundo, a general law city and municipal
corporation ( "City ") to CDC Mar, LLC ( "Grantee ") with respect to the real property identified in the
attached Exhibit A, which is incorporated by reference (the "Property ") and based on the following
facts.
Recitals.
A. On June 14, 2009, a document was recorded in the Official Records of the County
Recorder's office as Instrument No. 20090717071 by which Grantee's predecessor in interest gave
City easement rights to operate, maintain and repair underground water, reclaimed water, sanitary
sewer and storm drain improvements in private streets in the City as more fully described and shown
on Exhibit.
B. Since the time that the Grant Deed was recorded, the Site Plan for the Property has
changed and one of the streets indicated on the Grant Deed, Campus Square East, will no longer be
developed as a street.
C. Based on the change in Site Plan, City and Grantee desire to change the terms of the
original easements by quitclaiming all interest back to Grantee and having Grantee provide new
easements to City more accurately reflecting the current terms and conditions.
2. City does hereby REMISE, RELEASE AND QUITCLAIM to Grantee any and all interest that it
may have obtained by way of the Grant Deed for Easement Rights conveyed to City by Instrument NO.
20090717071.
Executed as of 2015.
CITY:
CITY OF EL SEGUNDO,
a municipal corporation
GPI
STATE OF CALIFORNIA )
ss.
COUNTY OF )
On
before me,
[here insert name and title of officer]
personally appeared , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same in
his /her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
A -3
(Seal)
y
x
0
SCALE: 1" =250 EXHIBIT "A" SHEET 1 OF 1
EASEMENT TO OPERATE, MAINTAIN AND REPAIR UNDERGROUND WATER,
RECLAIMED WATER, SANITARY SEWER AND STORM DRAIN IMPROVEMENTS.
IN THE CITY OF EL SEGUNDO
COUNTY OF.LOS ANGELES, STATE OF CALIFORNIA
14
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Plotted: 10/22/14 11:50:55 \ \west]al\ Projects\ CAAPUS-EL_ SEOUNDO\ 1CDC010100 \SURVEY\EXHlB1T \PL \PL- EX08.dwg Jchiappe
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY CLERK EXEMPT FROM RECORDER'S FEES
CITY OF EL SEGUNDO Pursuant to Government Code § 6103
350 Main Street
El Segundo, CA 90245
GRANT DEED
(To the City of El Segundo)
For a valuable consideration, receipt of which is acknowledged,
CDC Mar, LLC ( "Grantor ") grants to the City of El Segundo, a general law city and
municipal corporation ( "City ") a perpetual and nonexclusive easement for the operation,
maintenance and repair of underground water, reclaimed water, sanitary sewer, and storm drain
improvements ( "Improvements ") on, under and adjacent to the real property (the "Property ")
identified in the attached Exhibit "A," (the "Easement ").
1. Easement Rights. Grantor includes the following rights as part of the Easement burdening
the Property:
A. The right of ingress and egress to and from said Easement for all purposes associated
with the Improvements including, without limitation, construction, operation, repair
and maintenance.
B. Grantor agrees not to construct any additional improvements within the Easement.
City has the right to remove any improvement that unreasonably interferes with the
Easement including, without limitation, the right to trim or remove any landscaping
within the Easement boundaries that unreasonably interferes with its use of this
Easement.
C. The right to transfer and convey easement rights to other public utilities for public
utility purposes associated with the Improvements.
2. City acknowledges and agrees that certain other utilities ( "Other Utilities ") cross the
Improvements at various points and that the Easement is subject to the rights of the owners /operators
to operate and maintain the Other Utilities.
3. Indemnification.
A. Grantor indemnifies and holds City harmless from and against any claim, action,
damages, costs (including, without limitation, reasonable attorney's fees), injuries, or
liability (collectively "Claims "), arising from City's use of private property, streets,
roads, or other right -of -ways when exercising its rights pursuant to this Easement except
to the extent such Claims are caused by the active negligence or willful misconduct of the
City. Should City be named in any suit, or should any claim be brought against it by suit
or otherwise, whether the same be groundless or not, arising from City's utilization of the
Easement, Grantor will defend City (at City's request and with counsel satisfactory to
City) and will indemnify City for any judgment rendered against it or any sums paid out
in settlement or otherwise, except to the extent such Claims are caused by the active
negligence or willful misconduct of the City.
B. For purposes of this section, "City" includes City's elected and appointed officials,
officers, employees, and agents.
4. Binding upon Successors. All terms and conditions in this Easement will be binding upon
the parties, their successors, and assigns. The benefits and burdens herein are intended to and
will run with the land. This is the entire agreement between the parties and will not be
modified except by written instrument signed by all the parties.
Authority. Grantor expressly warrants and represents that they have the power to grant this
Easement in accordance with its terms.
CDC MAR CAMPUS LLC,
a California limited liability company
By: Continental Development Corporation,
a California corporation
Its: Managing Member
LO
Richard C. Lundquist
President
go
Leonard E. Blakesley, Jr.
Executive Vice President and Secretary
W
ACCEPTANCE OF PROPERTY INTEREST
by
CITY OF EL SEGUNDO
This is to certify that the interest in real property conveyed by the deed or grant dated from
to the city of El Segundo, a general law city and municipal corporation, is accepted by the
undersigned officer on behalf of the City pursuant to authority conferred by City Council Resolution
No. 4255 adopted on April 2, 2002 and the City consents to recordation thereof by its duly
authorized officer.
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger,
Assistant City Attorney
3
Date
STATE OF CALIFORNIA )
ss.
COUNTY OF )
On
before me,
[here insert name and title of officer]
personally appeared , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same in
his /tier /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
0
(Seal)
SCALE: 1" =250! EXHIBIT $' A" SHEET 1 OF 1
EASEMENT TO OPERATE, MAINTAIN AND REPAIR UNDERGROUND WATER,
RECLAIMED WATER, SANITARY SEWER AND STORM DRAIN IMPROVEMENTS.
IN THE CITY OF EL SEGUNDO
COUNTY OF LOS ANGELES, STATE OF CALIFORNIA
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RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO: EXEMPT FROM RECORDER'S FEES
CITY CLERK
CITY OF EL SEGUNDO Pursuant to Government Code § 6103
350 Main Street
El Sep-undo, CA 90245
EASEMENT, SEWER AND STORM DRAIN
AGREEMENT RELATING TO
PRIVATE GREENWAY
This Agreement is entered into this day of , 2015 by and between
CDC Mar, LLC (Grantor) and the City of El Segundo, a general law city and municipal corporation
( "City ") with respect to the real property identified in the attached Exhibit A, which is incorporated
by reference (the "Property "). The Property is a greenway which is part of the Campus Specific
Plan.
L Grant of Sewer Easement. Grantor hereby grants to the City a perpetual easement for the
operation, maintenance and repair of underground sanitary sewer improvements ( "Sewer ")
on, under and adjacent to the real property (the "Property ") as shown on the attached Exhibit
"B" for a twelve foot sewer easement, with a fourteen foot radius around the manhole in the
Property ( "Easement ").
A. The grant of Easement includes the right of ingress and egress to and from said
Easement for all purposes associated with the Sewer including, without limitation,
construction, operation, repair and maintenance.
B. Grantor agrees not to erect, place or maintain, nor to permit the erection, placement or
maintenance of any building, or other structures except, small shrubs, paved streets,
greenways, driveway, parking surfaces, sidewalks, patios, gutters, and drains on said
Easement.
C. Grantor indemnifies and holds City harmless from and against any claim, action,
damages, costs (including, without limitation, reasonable attorney's fees), injuries, or
liability (collectively "Claims "), arising from City's use of private property, streets,
roads, or other right -of -ways when exercising its rights pursuant to this Easement
except to the extent such Claims are caused by the active negligence or willful
misconduct of the City. Should City be named in any suit, or should any claim be
brought against it by suit or otherwise, whether the same be groundless or not, arising
from City's utilization of the Easement, Grantor will defend City (at City's request
and with counsel satisfactory to City) and will indemnify City for any judgment
rendered against it or any sums paid out in settlement or otherwise, except to the
extent such Claims are caused by the active negligence or willful misconduct of the
City. For purposes of this indemnification, "City" includes City's elected and
appointed officials, officers, employees, and agents.
2. Storm Drain. There is a storm drain within the Property that will be private and maintained
by Grantor or the elevon Association. Grantor agrees to accept storm drain flow of up to
_ from properties located within City, but outside the boundaries of
the Campus Specific Plan.
3. Binding upon Successors. All terms and conditions in this Agreement will be binding upon
the parties, their successors, and assigns. The benefits and burdens herein are intended to and
will run with the land. This is the entire agreement between the parties and will not be
modified except by written instrument signed by all the parties.
4. Authority. Each party expressly warrants and represents that it has the power to sign this
Agreement in accordance with its terms.
ACCEPTANCE OF PROPERTY INTEREST
by
CITY OF EL SEGUNDO
This is to certify that the interest in real property conveyed by the deed or grant dated from
to the city of El Segundo, a general law city and municipal corporation, is accepted by the
undersigned officer on behalf of the City pursuant to authority conferred by City Council
Resolution No. 4255 adopted on April 2, 2002 and the City consents to recordation thereof by its
duly authorized officer.
Greg Carpenter, City Manager Date
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
am
Karl H. Berger,
Assistant City Attorney
2
STATE OF CALIFORNIA )
ss.
COUNTY OF )
On before me,
[here insert name and title of officer]
personally appeared _ , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same in
his/her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
3
(Seal)
STATE OF CALIFORNIA )
ss.
COUNTY OF )
On
before me,
[here insert name and title of officer]
personally appeared , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same in
his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
M
(Seal)
STATE OF CALIFORNIA )
ss.
COUNTY OF )
On
before me,
[here insert name and title of officer]
personally appeared , who
proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument and acknowledged to me that he /she /they executed the same in
his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under penalty of perjury under the laws of the State of California that the foregoing
paragraph is true and correct.
WITNESS my hand and official seal.
Signature
E
(Seal)
EXHIBIT "A"
LEGAL DESCRIPTION OF GREENWAY
(FORMER CAMPUS SQUARE EAST)
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EXHIBIT "B"
LEGAL DESCRIPTION OF SEWER EASEMENT
SCALE: 1" =140' EXHIBIT "p"
12' WIDE AND 14' RADIUS SANITARY SEWER EASEMENT
LOTS 9 THROUGH 11 AND 23 THROUGH 24,
TRACT NO. 53570, M.B. 1323, PAGES 22 THROUGH 28,
OF MAPS, RECORDS OF LOS ANGELES COUNTY.
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NOTE: For reduced size prints, original scale is in inches
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DATE: 10/06/14 REVISED ON: 03/01/15 0
JOB No: 1CDC010100 PL- 1LGL010-
1
2
3 3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22 !
23 !�
24 1!
25
26
27
PSOMAS
LEGAL DESCRIPTION
SANITARY SEWER EASEMENT
Those parcels of land over portions of Lots 9, 10, 11, 14, 23, 24 and 25, of Tract No.
53570, in the City of El Segundo, County of Los Angeles, State of California, as per map
filed in Book 1323, Pages 22 through 28, inclusive, of Maps, Records of said County,
described as follows:
Parcel l:
A strip of land 12.00 feet wide, the centerline of which is described as follows:
Beginning at a point on the northerly line of said Lot 24, distant hereon North 90 °00'00"
West 261.80 feet from the northeasterly corner of said Lot 9; thence South 00 °00'00"
West 226.42 feet to Point "A ".
The sidelines of said strip to terminate northerly at the northerly line of said Lots 9 and
24.
Parcel 2:
A strip of land 12.00 feet wide, the centerline of which is described as follows:
Beginning at the hereinabove described Point "A"; thence South 00 °00'00" West 478.35
feet to Point `B ".
Parcel 3:
An easement having a radius of 14.00 feet from the hereinabove described Point "A ".
28 Excepting therefrom that portion within said Parcels 1 and 2.
29
30 Parcel 4:
31 An easement having a radius of 14.00 feet from the hereinabove described Point `B ".
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PSOMAS
1 I
2 Excepting therefrom that portion within said Parcel 2.
3
4
5
6
7 This Legal Description is delineated on the accompanying "Exhibit B" and is made a part
8 hereof for reference purposes and is not intended for the use in the division and/or
9 conveyance of land in violation of the Subdivision Map Act of the State of California.
10
11
12
13 f!
15 �,�,u�►1a �G _.�.
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17
18 a �yp.7 �• John Chiappe Jr., PLS 7230
19 PSOMAS
20 OF Date: 3 Zd
21
22
23
24
25
26
27
28
I:
29
I
30
31
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