CONTRACT 4729A AmendmentAgreement No. 4729A
Agreement No.
FIRST AMEN . M T
TO THE AGREEMENT BETWEEN
THE CITY OF EL SEGUNDO AND
INNOVATIVE INTERFACES, INC.
THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 18th day of
February 2015, by and between the CITY OF EL SEGUNDO, a general law city and
municipal corporation existing under the laws of California ( "City "), and INNOVATIVE
INTERFACES INC., a California corporation ( "Consultant ").
The City and Consultant entered into Agreement No. � %� ( "Agreement "),
dated February 2, 2015, for migration to Contractor's Sierra software and to
retain Consultant to provide maintenance and subscription services to City for the
Sierra software.
2m Pursuant to Section 35 of the Agreement, the City desires to amend Section 2 of
the Agreement ( "Scope of Services ") to purchase a subscription to Consultant's
Encore software for five years. In exchange for the subscription to the Encore
software and Consultant's services related thereto, the City agrees to pay the
sums specified in Exhibit A, which is incorporated by reference. The City's
purchase of the Encore software subscription shall be subject to the terms and
conditions in the Agreement and Exhibit A.
3, This Amendment may be executed in any number or counterparts, each of which
will be an original, but all of which together constitutes one instrument executed
on the same date.
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Davld King, Assista ttorney
Agreement No. 4729A
APPROAiO AS TWEC44NICAL SPECIFICATIONS:
Carry Klingaran
Information Systems Manager
EL SEGUNDO PUBLIC 1 s 4 r
February 1, 2015
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Product Product Name Type Quantity Amount
Number i
201 -EN - E..._.��_ Encore Due....�..._ ._._..._.._;.__.._...... W _�_�.._�.- �.��,,.�,.�.w...�... ,523
DS t Subscription Year 1 1 $13
201 -EN - SVCS Encore Installation Services - one Time 1 $ 3,000
Fee
TOTAL: $16,523
Subscriptions: Subscription price above based on 5 year commitment (Start date: TBD
2015/ End date: TBD 2020). Subscription fees to be invoiced annually.
Year 2: $14,086
Year 3: $14,674
Year 4: $15,287
Year 5: $15,926
License /Maintenance: Increment to annual maintenance upon next annual
Millennium /Sierra maintenance renewal following installation: No increase to annual
maintenance.
Product Description
(201 EN -EDS) Encore Duet
The Encore Discovery Solution brings the complete library experience into the light.
With Encore, you'll deliver fantastic search that brings anything you want to light -
scholarly articles, books, local digital collections, and more. It's simple enough for new
library users, and deep enough to satisfy exacting researchers. Encore libraries also
bring the living, breathing experience of the library to user, by offering fast and easy
social networking, peer recommendations, and even a chat window for instant access to
the library staff that make the library tick.
Innovative has forged partnerships with content providers so Encore libraries can
integrate a full range of resources. For example Library users can initiate eBook
checkouts and place holds for eBooks directly in the Encore environment with 3MT1"
Cloud Library or OverDrive®. ChiliFreshTM integration with Encore empowers social
interaction with the library with a rich database of trusted ratings and reviews written by
library users.
www.iii.com
WMEMEMMM
Agreement No. 4729A
Confidential Quote
February 23, 2015
Key Features
Fantastic, single search results
• Integration of articles, books, eBooks, digital collections
• Real time ILS /LSP integration
3M Cloud Library, ChiliFresh, OverDrive integration
• Encore Duet option
With Encore Duet, libraries can bring users an integrated results set that includes local
content plus full -text articles from EBSCO Discovery Service TM (EDS) —the largest,
most encompassing single index of the world's literature with tens of thousands of
participating publishers.
Encore delivers the full the experience of the library— helpful, interactive, browsable,
social, and rich with resources —that no other discovery alternative can touch. Full
integration with the Sierra Library Services Platform or Millennium ILS provides deep
indexing and real -time data that provides a truly comprehensive discovery experience
for any library user.
Terms & Conditions
1. This quotation is valid for 45 days.
2. Taxes are not included in the quoted prices but, if applicable, may be charged by
Innovative at
point of invoicing.
3. $16,523 due at installation. Subscriptions: Subscription price based on 5 -year
Contract commitment approved by El Segundo City Council. (Start date: April 1,
2015 /End date: March 31, 2020). Subscription fees for Years 2 through 5 are
below. The fees for Years 2 through 5 will be invoiced annually, and are
due prior to the anniversary of the Start date, which is April 1.
Year 2: $14,086
Year 3: $14,674
Year 4: $15,287
Year 5: $15,926
License /Maintenance: Increment to annual maintenance upon next annual
Millennium /Sierra maintenance renewal following installation: No increase to
annual maintenance.
4. All prices are in US Dollars.
5. Payment terms are net thirty (30) days from the invoice date.
6. This quotation is confidential between Customer and Innovative. Notwithstanding
the foregoing, the Parties acknowledge that the Customer is a general law city
that is subject to the California Public Records Act (Cal. Gov't Code § 6250 et
seq.), which imposes certain duties on the Customer to disclose 'public records"
(as defined) that are prepared, owned, used or retained by the Customer, and
that this Agreement and Exhibits may constitute "public records" subject to
disclosure pursuant to a request by a member of the public.
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Agreement No. 4729A
Confidential Quote
February 23, 2015
7. All products and services to be provided are subject to the terms and conditions
of this quotation and the software license agreement, software maintenance or
support agreement or other applicable agreement between the Customer and
Innovative.
8. A charge of 3.5% of the total order will be added for all credit card
orders /payments over $2, 000.
9. Subscription fees, software maintenance, or support fees will remain at the rates
quoted above during the committed term. All subsequent renewals will be subject
to change. The Customer may cancel or change its right or license to use any
products, software or services to be provided by Innovative pursuant to this
quotation only upon the end of committed term set forth above or end of any
renewal term and only if the Customer provides written notice to Innovative at
least 90 days prior to such date.
10. Innovative's Professional Services department will contact the customer's library
coordinator within two (2) weeks after receipt of the customer's purchase order to
schedule delivery or to arrange a meeting to discuss the delivery/installation
process and schedule. Service delivery or product installation will usually be
scheduled to commence within forty -five (45) days after receipt of the customer's
purchase order. The customer should expect that completion of service delivery
or product installation may take two (2) to three (3) months after commencement.
11. If commencement of service delivery or product installation is postponed at the
customer's request until a date more than six (6) months after receipt of the
customer's purchase order, the customer will be invoiced the full amount of the
purchase order on the date six (6) months after the purchase order date, in
advance of service delivery or product installation. In addition, if a project
completion /go -live date originally agreed with a customer is postponed by more
than six (6) months at the customer's request, the pricing for the applicable
products or services may be adjusted at Innovative's discretion to match pricing
in effect at that time. The customer will be notified in advance of a pricing.
12. If City fails to pay Innovative any sums due under this Agreement on a timely
basis, Innovative reserves the right to discontinue maintenance, subscription
and /orhosting services, as applicable, until City fully pays to innovative all sums
(and related penalties) (together, the "Overdue Amount) due to Innovative. If
Innovative discontinues maintenance, subscription and /or hosting services
provided to City, Innovative also reserves the right to receive from City a re -start
penalty fee equal to 30% of the Overdue Amount, in addition to the Overdue
Amount.
13. Future maintenance, subscription and hosting service charges, as applicable,
may be subject to price increases by Innovative. With regard to such price
increases, innovative will advise the City no later than 30 days prior to the
increase going into effect.
14. The terms of this Payment Schedule are conditional upon the City's credit
worthiness, and Innovative reserves the right to require, before any contractual
performance by Innovative, to require City to put in place a letter of credit or other
form of payment security, in order to secure payments due from City.
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