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CONTRACT 4823 CLOSEDAgreement No. 4823 PROFESSIONAL SERVICES AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND KIMLEY -HORN AND ASSOCIATES, INC. This AGREEMENT is entered into this 1 st day of February, 2015, by and between the CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and Kimley Horn and Associates, Inc., a North Carolina Corporation ( "CONSULTANT"). 1. CONSIDERATION. A. As partial consideration, CONSULTANT agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONSULTANT and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to exceed ten thousand, four hundred sixty dollars ($10,460) for CONSULTANT's services. CITY may modify this amount as set forth below. Unless otherwise specified by written amendment to this Agreement, CITY will pay this sum as specified in the attached Exhibit "A," which is incorporated by reference. 2. SCOPE OF SERVICES. A. CONSULTANT will perform services listed in the attached Exhibit "A," which is incorporated by reference. B. CONSULTANT will, in a professional manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required. of CONSULTANT by this Agreement. 3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT will use the appropriate generally accepted professional standards of practice existing at the time of performance utilized by persons engaged in providing similar services. CITY will continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne by CONSULTANT. _I_. Agreement No. 4823 4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement, CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ") the tasks performed, the percentage of the task completed during the billing period, the cumulative percentage completed for each task, the total cost of that work during the preceding billing month and a cumulative cash flow curve showing projected and actual expenditures versus time to date. 5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for current services are within the current budget and within an available, unexhausted and unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement will cover only those costs incurred up to the conclusion of the current fiscal year. 6. ADDITIONAL WORK. A. CITY's city manager ( "Manager") may determine, at the Manager's sole discretion, that CONSULTANT must perform additional work ( "Additional Work ") to complete the Scope of Work. If Additional Work is needed, the Manager will give written authorization to CONSULTANT to perform such Additional Work. B. If CONSULTANT believes Additional Work is needed to complete the Scope of Work, CONSULTANT will provide the Manager with written notification that contains a specific description of the proposed Additional Work, reasons for such Additional Work, and a detailed proposal regarding cost. C. Payments over $25,000 for Additional Work must be approved by CITY's city council. All Additional Work will be subject to all other terms and provisions of this Agreement. 7. FAMILIARITY WITH WORK. A. By executing this Agreement, CONSULTANT agrees that it has: Carefully investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and iii. Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONSULTANT agrees that CONSULTANT has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. -2- Agreement No. 4823 Should CONSULTANT discover any latent or unknown conditions that may materially affect the performance of the services, CONSULTANT will immediately inform CITY of such fact and will not proceed except at CONSULTANT's own risk until written instructions are received from CITY. 8. TERM. The term of this Agreement will be from February 1st, 2015 to June 30, 2015. Unless otherwise determined by written amendment between the parties, this Agreement will terminate in the following instances: A. Completion of the work specified in Exhibit "A "; B. Termination as stated in Section 16. 9. TIME FOR PERFORMANCE. A. CONSULTANT will not perform any work under this Agreement until: i. CONSULTANT furnishes proof of insurance as required under Section 23 of this Agreement; and ii. CITY gives CONSULTANT a written notice to proceed. B. Should CONSULTANT begin work on any phase in advance of receiving written authorization to proceed, any such professional services are at CONSULTANT's own risk. 10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond CONSULTANT's control, CITY may grant a time extension for the completion of the contracted services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48 hours), in writing, of the cause and the extent of the delay and how such delay interferes with the Agreement's schedule. The Manager will extend the completion time, when appropriate, for the completion of the contracted services. 11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order in which the Exhibits appear below: A. Exhibit A: Proposal for Services /Scope of Work and Budget; B. Exhibit B: Resumes. 12. CHANGES. CITY may order changes in the services within the general scope of this Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the contract time will be adjusted accordingly. All such changes must be authorized. in writing, 1192 Agreement No. 4823 executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in the services will be determined in accordance with written agreement between the parties. 13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a Taxpayer Identification Number. 14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and maintain during the term of this Agreement, all necessary permits, licenses, and certificates that may be required in connection with the performance of services under this Agreement. 15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights CITY may have under this Agreement or of any cause of action arising from CONSULTANT's performance. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 16. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. B. CONSULTANT may terminate this Agreement at any time with CITY's mutual consent. Notice will be in writing at least thirty (30) days before the effective termination date. C. Upon receiving a termination notice, CONSULTANT will immediately cease performance under this Agreement unless otherwise provided in the termination notice. Except as otherwise provided in the termination notice, any additional work performed by CONSULTANT after receiving a termination notice will be performed at CONSULTANT" own cost; CITY will not be obligated to compensate CONSULTANT for such work. D. Should termination occur, all finished or unfinished documents, data, studies, surveys, drawings, maps, reports and other materials prepared by CONSULTANT will, at CITY's option, become CITY's property, and CONSULTANT will receive just and equitable compensation for any work satisfactorily completed up to the effective date of notice of termination, not to exceed the total costs under Section 1(C). E. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. F. By executing this document, CONSULTANT waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. -4- Agreement No. 4823 17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models, photographs and reports prepared by CONSULTANT under this Agreement are CITY's property. CONSULTANT may retain copies of said documents and materials as desired, but will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of CONSULTANT's completed work product, for purposes other than identified in this Agreement, or use of incomplete work product, is at CITY's own risk. 18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service under this Agreement, no copies, sketches, or graphs of materials, including graphic art work, prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or public CITY without CITY's prior written approval. All press releases, including graphic display information to be published in newspapers or magazines, will be approved and distributed solely by CITY, unless otherwise provided by written agreement between the parties. 19. INDEMNIFICATION. A. CONSULTANT agrees to the following: i. Indemnification for Professional Services. CONSULTANT will save harmless and indemnify and at CITY's request reimburse defense costs for CITY and all its officers, volunteers, employees and representatives from and against any and all suits, actions, or claims, of any character whatever, brought for, or on account of, any injuries or damages sustained by any person or property resulting or arising from any negligent or wrongful, act, error or omission by CONSULTANT or any of CONSULTANT's officers, agents, employees, or representatives, in the performance of this Agreement, except for such loss or damage arising from CITY's sole negligence, active negligence or willful misconduct. ii. Indemnification for other Damages. CONSULTANT indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, to the extent resulting from CONSULTANT's negligence or other wrongful conduct, arising out of this Agreement, or its performance, except for such loss or damage arising from CITY's sole negligence, active negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONSULTANT will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and certified volunteers. -5- Agreement No. 4823 C. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. D. The requirements as to the types and limits of insurance coverage to be maintained by CONSULTANT as required by Section 23, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONSULTANT pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. 20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services. CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's written approval are prohibited and will be null and void. 21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that CONSULTANT will act as an independent contractor and will have control of all work and the manner in which is it performed. CONSULTANT will be free to contract for similar service to be performed for other employers while under contract with CITY. CONSULTANT is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONSULTANT as to the details of doing the work or to exercise a measure of control over the work means that CONSULTANT will follow the direction of the CITY as to end results of the work only. 22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with respect to all services and matters covered under this Agreement. CITY will have free access at all reasonable times to such records, and the right to examine and audit the same and to make transcript therefrom, and to inspect all program data, documents, proceedings and activities. CONSULTANT will retain such financial and program service records for at least three (3) years after termination or final payment under this Agreement. 23. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONSULTANT will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: T )e of Insurance Limits Commercial general liability: $1,000,000 Professional Liability $1,000,000 Business automobile liability $1,000,000 M Agreement No. 4823 Workers compensation Statutory requirement B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injuuy, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name CITY", its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by CITY will be excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10 11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (0) days. prior written notice to CITY. C. I'rof ssional liability coverage will be on an "occiuwrence basis" if such coverage is available, or on a "claims made" basis if not available. When coverage is provided on a "claims made basis," CONSULTANT will continue to renew the insurance for a period of three; () years after this Agreement expires or is terminated, Such insurance will have the same coverage and limits as the policy that was in effect during the term of this Agreement, and will cover CONSULTANT for all claims rnade by CITY arising out of any errors or omissions of CONSULTANT, or its officers, employees or agents during the time this Agreetnent was in effect. D. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 0106 92, including symbol 1 (Any Auto). E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement and such other evidence of insurance or copies of policies as may be reasonably required by CITY front time to time. Insurance must be placed with, insurers with a current A.M. Kest. Company Rating equivalent to at least a Rating of "A;VII." F. Should CONSULTANT, for any reason, fail to obtain and maintain the insurance required by this Agreement, CITY may obtain such coverage at CONS ULTANT's expense and deduct the cost of such insurance from payments due to CONSULTANT under this Agreement or terminate pursuant to Section 16. 24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written approval to use any consultants while performing any portion of this Agreement. Such approval must approve of the proposed consultant and the terms of compensation. 25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the status on the project, which will include a schedule update and a short narrative description of -7- Agreement No. 4823 progress during the past month for each major task, a description of the work remaining and a description of the work to be done before the next schedule update. 26. NOTICES. All communications to either party by the other party will be deemed made when received by such party at its respective name and address as follows: if to CONSULTANT: Kimley -Horn and Associates, Inc. 765 The City Drive, Suite 200 Orange, California, 92868 Attention: Serine Ciandella If to CITY: City of El Segundo Planning & Building Safety Department 350 Main Street El Segundo, CA 90245 -3813 Attention: Kimberly Christensen Any such written communications by mail will be conclusively deemed to have been received by the addressee upon deposit thereof in the United States Mail, postage prepaid and properly addressed as noted above. In all other instances, notices will be deemed given at the time of actual delivery. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest laws and regulations including, without limitation, CITY's conflict of interest regulations. 28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor retained any company or person, other than CONSULTANT's bona fide employee, to solicit or secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed to pay any company or person, other than CONSULTANT's bona fide employee, any fee, commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting from the award or making of this Agreement. Should CONSULTANT breach or violate this warranty, CITY may rescind this Agreement without liability. 29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or CITY's obligations under this Agreement. 30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. ' 31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state, and local laws applicable to this Agreement. .32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire understanding of the parties. There are no other understandings, terms or other agreements expressed or implied, oral or written. There are two Q Attachments to this Agreement. This -8- Agreement No. 4823 Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent successors and assigns. 33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole, and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party. 34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 35, A 1THORI Y/MODHICATION. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described. herein. This Agreement may be modified by written amendment. CITY's executive manager, or designee, may execute any such amendment on behalf of CITY. . 36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with. this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having, the same effect as an original signature, 37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this Agreement. 39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, acts of terrorism, war, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' reasonable control, then the Agreement will immediately terminate without obligation of either party to the other. 40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its financial resources, surety and insurance experience, service experience, completion ability,, personnel, current workload, experience in dealing with private consultants, and experience in dealing with public agencies all suggest that CONSULTANT is capable of performing the proposed contract and has a demonstrated capacity to deal fairly and effectively with and to satisfy a public CITY. [Signatures on next page] 0 Agreement No. 4823 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. ATTEST: ,r I "r Cill Cli� APPRC MARK By: KMEEY -HORN AND ASSOCIATES, INC. i , �a -Serine A. Ciandella, AICP Vice- President Taxpayer ID No: 560885615 -10- Agreement No. 4823 Exhibit A Scope of Services and Bud et Agreement No. 4823 Kimley »>Horn January 29, 2015 Ms. Kimberly Christensen City of El Segundo 350 Main Street El Segundo, CA 85016 RE: Letter Agreement to Prepare a Parking Study for the Campus El Segundo Athletic Fields in the City of El Segundo Dear Ms. Christensen: Kimley -Horn and Associates, Inc. ( "KHA" or "the Consultant ") is pleased to submit this letter agreement (the "Agreement') to the City of El Segundo ( "the Client ") to provide a Parking Study for the Campus El Segundo Athletic Fields in the City of El Segundo. Our project understanding, scope of services, schedule, and fee are presented below. Project Understanding This project understanding is based on my conversations with you, conversations with Recreation and Parks Department staff, and my understanding of the project issues. The Campus El Segundo Athletic Fields facility is located on the northwest corner of Mariposa Avenue and Parkview Drive South, within the Corporate Campus Specific Plan. The facility consists of two lighted soccer fields, used for league soccer games and tournaments, and a variety of other recreational uses. Parking for the fields consists of a surface parking lot with 93 parking spaces, located across Parkview Drive from the fields; and on- street parking on the streets surrounding the fields. The field usage is scheduled by the City of El Segundo Recreation and Parks Department. With the ongoing development of the Corporate Campus project, the surface parking lot will be eliminated. The developer proposes to replace the parking for the fields with a combination of street parking during the business day, and an additional 100 spaces associated with adjacent development after hours (after 6:00 PM on weekdays, and all day on weekends). The City requires a parking study to document the actual parking demand generated by the athletic fields, and to evaluate the adequacy of the proposed parking supply. 765 The City Drive, Suite 200 Orange „CA 92868, Agreement No. 4823 Kiley) Ms. Kimberly Christensen, January 29, 2015, Page 2 Scope of Services The following Scope of Services is based on our understanding of the project issues and the study requirements of the City of El Segundo. Conduct weekday and weekend parking demand counts during typical field operations. The data collection will include documentation of the number of cars parked in the designated parking lot, as well as on- street parking surrounding the fields. • It is proposed that the parking data collection be conducted as follows: 1 Weekday —from 10:00 AM to 10:00 PM (12 hours) 1 Weekend day —from 9:00 AM to 7:00 PM (10 hours) The actual days and hours of data collection will be confirmed with the Recreation and Parks Department and you, to ensure concurrence with this proposed methodology. • Since the current timeframe is between the Fall and Spring soccer seasons, we will request input from the Recreation and Parks Department regarding recommended adjustments to the parking data to reflect peak in- season conditions. • Using the results of the parking data collection, estimate the projected peak parking demand for the athletic fields, and evaluate the adequacy of the proposed parking supply. • Prepare a brief report summarizing the results of the data collection and analysis, and the recommended revised parking requirement for the project. • Attendance at up to 2 meetings with the project team, a Planning Commission meeting, and a City Council meeting is included. If requested, attendance at additional meetings with team members or City staff or at additional public meetings and public hearings will be billed in accordance with the per- meeting line items shown below. Additional Services Any services not specifically described in the above scope, as well as any changes in the scope the Client requests, will be considered Additional Services and will be performed at our then - current hourly rates. Prior to commencing the Additional Services, Consultant shall obtain prior written approval of Client. Additional services we can provide include, but are not limited to, the following: • Preparation of traffic design plans, including signal, signing and striping, and traffic control plans • Intersection improvement plans • Traffic Impact Analysis • Sight distance analysis • Any other services not expressly included above. Agreement No. 4823 ley Ms. Kimberly Christensen, January 29, 2015, Page 3 FEE AND BILLING KHA will perform the Scope of Services for a lump sum fee as detailed below. This estimated fee includes the outside expense of parking demand data collection. Labor Tasks Fee Project Management / Field Work $ 1,250 Parking Data Collection Coordination and Analysis 1,500 Preparation of Report 2,500 Attendance at Team Meetings (up to 2) 1,500 Attendance at Planning Commission and City Council 2,000 Hearings TOTAL LABOR COSTS $8,750 Expenses Parking Data Collection (22 hours) $ 1,320 Office Expenses (Reproduction, deliveries, phone, 390 mileage, etc.) TOTAL LABOR PLUS EXPENSE COSTS $10,460 Optional — If- needed Tasks Attendance at additional team meetings (per meeting) $ 750 Attendance at additional public hearings (per meeting) $1,000 This breakdown by task is provided for information purposes only, and is not intended to represent a firm budget for each task. Budget may be reallocated among tasks, as necessary, according to the requirements of the project. Labor fee will be billed monthly according to the percentage of the project that has been completed. Payment will be due within 25 days of your receipt of the invoice. Services not outlined above will not be performed without your authorization, and will constitute extra effort, to be performed for an additional fee, to be agreed upon prior to performing the work. All permitting, application, and similar project fees will be paid directly by the Client or reimbursed (separately from any fees provided in this document) by the Client. Schedule We are prepared to begin work upon receipt of your authorization to proceed, and will endeavor to meeting your scheduling needs. The weekend parking data collection will be scheduled on a weekend when a soccer tournament is scheduled. We anticipate completion of an internal draft of the parking evaluation within one to two weeks of receipt of the parking data and all requested project information. Agreement No. 4823 Kimley>Morn Ms. Kimberly Christensen, January 29, 2015, Page 4 Closure In addition to the matters set forth herein, our Agreement shall include and be subject to, and only to, the attached Standard Provisions, which are incorporated by reference. As used in the Standard Provisions, "Consultant" shall refer to Kimley -Horn and Associates, Inc., and "Client" shall refer to the City of El Segundo. KHA, in an effort to expedite invoices and reduce paper waste, offers its clients the option to receive electronic invoices. These invoices come via email in an Adobe PDF format. We can also provide a paper copy via regular mail if requested. Please select a billing method from the choices below: ❑ Please e-mail invoices to OR Please e -mail invoices to AND provide a hard copy to the address listed above to the attention of (or provide alternative address). OR E] Please ONLY provide a hard copy invoice to the address listed above to the attention of (or provide alternative address). If you concur in all the foregoing and wish to direct us to proceed with the services, please have authorized persons execute this Agreement in the spaces provided below, and return to us. We will commence services only after we have received a fully- executed agreement. Fees and times stated in this Agreement are valid for sixty (60) days after the date of this letter. To ensure proper set up of your project so that we can get started, please complete and return the signed copy of this Agreement and the attached Request for Information. We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Sincerely, KIMLEY -HORN AND ASSOCIATES, INC. 1 By: Serine Ciandella Senior Vice President Agreement No. 4823 Kirnley>)) Ms. Kimberly Christensen, January 29, 2015, Page 5 APPROVED: The City of El Segundo A Municipality By: (Print or Type Name) Attest: (Print or Type Name) Client's Federal Tax ID: Client's Business License No.: Client's Street Address: Attachment —Request for Information Attachment — Standard Provisions President /Vice President Secretary/Assistant Secretary Agreement No. 4823 Exhibit B Resumes Agreement No. 4823 Serine A. Ciandella, AICP Professional Credentials ❖ Bachelor of Science, Mass Communications, Syracuse University ❖ American Institute of Certified Planners (AICP) American Planning Association ❖ Certificate, Transportation Demand Management, UCLA Extension - Public Policy Program, 1988 ❖ Institute of Transportation Engineers, Associate Member ❖ Orange County Traffic Engineering Council, Past President Special Qualifications ❖ More than 24 years of experience in traffic modeling, transportation demand management, traffic impact analysis, and transit studies ❖ Experienced manager of demand modeling and forecasting for numerous transportation planning and parking projects ❖ Extensive organizational and supervisory experience in complex data collection and analysis for transportation and parking studies Relevant Experience City of El Segundo Circulation Element / General Plan Update -- El Segundo, California — Kimley -Horn provided transportation planning services for the update of the City's Circulation Element. The primary focus of the effort was to update the future traffic projections using a sub -area model based on the Southern California Association of Governments regional modal. Kimley -Horn refined the regional model to, first reflect the current local street system and land uses, and also to reflect revised land use plans for ultimate build -out of the city as well as surrounding cities. The analysis evaluated varying densities of development in the downtown area, and provided technical analysis of a number of network alternatives, including converting Douglas and Nash Streets from a one -way couplet back to conventional two -way streets. All analyses and recommendations associated with the Circulation Element were developed consistent with the policies of all appropriate regional agencies and programs, including the Los Angeles County Metropolitan Transportation Authority (LACMTA), the South Coast Air Quality Management District (SCAQMD), and the California Department of Transportation (Caltrans). City of El Segundo — Numerous Traffic Studies — Project Manager — Kimley -Horn has prepared traffic studies for numerous projects in the City of El Segundo, including preparing the traffic analysis for the Traffic Impact Fee update, providing on -call peer review services to the City for traffic evaluations for the Plaza El Segundo project, and traffic impact studies for a number of other hotel, office, and data center projects. Kimley -Horn is currently working with the environmental team preparing the EIR for the Aquatics Center project, and with the team preparing the environmental documentation for the Imperial School site residential project. Agreement No. 4823 C2 lftby-Hom and Amciades, inc. Senne Ciandella, conlinued Circulation Element, General Plan Update and EIR - Cypress, Cypress, CA – Project Manager. Responsible for preparing the technical analyses to update the Circulation Element of the City's General Plan. We developed a traffic analysis model to incorporate the impacts of land use changes associated with several alternatives, including analysis required for incorporation into the circulation section of the EIR for the General Plan Update. Analysis and recommendations were developed to be consistent with policies of all appropriate regional agencies and programs, including OCTA, South Coast Air Quality Management District (SCAQMD), OCEMA, and the Orange County Congestion Management Program (CMP). Project also involved extensive interaction with the City's Planning Department, and the Public Works Department. Costco Development, City of La Habra – Project Manager – Kimley -Horn prepared the EIR traffic impact study for the Costco store located at the intersection of La Habra Boulevard and Beach Boulevard in the City of La Habra. The study involved analysis of multiple intersections for several scenarios, and required in -depth coordination with Caltrans. The final traffic study included a separate HCM analysis of the Caltrans intersections, and a queuing analysis of the left -turn pockets on Beach Boulevard at the La Habra Boulevard intersection to address Caltrans' operational concerns. The project was strongly opposed by some area residents, specifically over concerns of neighborhood traffic intrusion. Kimley -Horn conducted a comprehensive evaluation of the existing level of cut - through traffic through two separate neighborhoods adjacent to the project site, and prepared a series of options for the residents to consider to prevent additional traffic cut - through as a result of the Costco project. Irvine Business Complex (IBC) Shuttle, Irvine, CA — Project Manager. Kimley -Horn conducted a survey of potential shuttle users to determine the viability of establishing a shuttle service for the Irvine Business Complex (IBC) in the City of Irvine. The survey measured the level of interest for shuttle service amongst employees and residents of the IBC, MetroLink riders, and employers in the IBC. Kimley -Horn also designed two shuttle routes which serviced the primary employment centers in the IBC, John Wayne Airport, the Jamboree MetroLink station, and retail and restaurant centers in and near the IBC. The shuttle route design included a commute period routing and timing, and a separate route and timing for the lunchtime period. Kimley -Horn also performed research into the operational characteristics of various shuttle vehicles that could be deployed as part of the shuttle network, and identified potential funding that may be available from federal, state, and local sources for the capital and operating costs of the shuttle system. The IBC shuttle service was initiated in 2008. Lakeshore Towers Parking Demand and Site Circulation Study, Irvine, CA – Project Manager. Kimley -Horn conducted a complex, data - intensive parking demand study for a 600,000- square- foot mixed -use development (office, health club, restaurant, and retail). The development is served by an 1,800- space, 7 -level parking structure, with card access for office employees, keypad access for valet, and ticket /pay access for visitors and customers. Kimley -Horn developed a data collection program that allowed us to identify the purpose, duration, and parking accumulation total for every vehicle parked in the structure, for every hour that the structure was in operation. Person -to- person surveys were conducted, with a delay of no greater than five seconds to the incoming parker, to determine purpose; and a numbered card system was used to determine parking duration. Agreement No. 4823 AHAt Of ZZ=M Serine Ciandella, continued A spreadsheet was then developed to automate the data compilation process. As result of the analysis, a parking variance was obtained, and on -site circulation improvements were identified and are currently being implemented. University Village / Orchard Park Specific Plan — Loma Linda, CA — Project Manager. Kimley- Horn prepared the Traffic Impact Study for the joint University Village / Orchard Park mixed -use project in the City of Loma Linda. The traffic study was prepared in accordance with the San Bernardino Congestion Management Program (CMP) requirements, and evaluated and identified project - related traffic impacts at 28 intersections, including several intersections in adjacent cities. The project actually consisted of two Specific Plans, owned and planned by two separate owners, but located side -by -side in the eastern portion of the City of Loma Linda. The University Village Specific Plan consisted of a mixed -use development of 1,700 dwelling units and 172,000 square feet of commercial use on 170 acres. The Orchard Park Specific Plan consisted of over 960,000 square feet of neighborhood and regional commercial, and 1,260 dwelling units on 138 acres. On -site roadways were designed to be continuous across and through the two project sites, including a traffic circle located on the boundary between the two projects, so that half the circle was in University Village, and the other half was in Orchard Park. The two specific plan areas were studied and cleared environmentally in one document. The traffic study evaluated the traffic - related impacts of each of the Specific Plans individually, and then cumulatively. Mitigation responsibility was also quantified individually for each project. Christ College (Concordia University) General Plan Amendment and Campus Master Plan, Irvine, CA — Project Manager. Kimley -Horn has provided transportation planning and traffic engineering services for the Christ College Irvine Master Plan Update campus (now known as Concordia University) since 1987. Along with evaluating the impact of building out the Campus Master Plan on internal campus property and converting outer parcels to residential tracts, Kimley -Horn efforts included a detailed campus -wide parking study, presentation of a parking management plan, preparation of an application for administrative relief for the campus master plan parking element, and adaptation of the Urban Land Institute (ULI) Shared Parking methodology to campus uses. Throughout the project, Kimley -Horn participated in an extensive community outreach program, to address the concerns of the adjacent residents, who were vigorously opposed to the project. Kimley -Horn attended numerous meetings and made presentations to a variety of community groups and Homeowners Associations, as well as public hearings of the Traffic Commission, Planning Commission, and City Council. Agreement No. 4823 Serine Ciandella, continued Traffic and Parking Study for South County Courthouse and Civic Center / Library Complex — Laguna Niguel Kimley -Horn prepared the traffic impact and parking analysis for the Environmental Impact Report (EIR) for the South County Courthouse Expansion project in the City of Laguna Niguel. The project was located on the site of the existing South County Courthouse, at the intersection of Alicia Parkway and Crown Valley Parkway in the City of Laguna Niguel. The project site contained the existing courthouse, which had four courtrooms; and the Laguna Niguel branch library. The proposed project had four components: 1.Courthouse: Expansion of the existing courthouse to provide 14 new courtrooms and re- use of the existing four courtrooms, for a total of 18 courtrooms when the project is complete. 2.City Hall: Relocation of the City of Laguna Niguel City Hall facilities from its current location in an industrial office park at La Paz Road and Shelley Road to a new 40,000 square -foot building on the project site. 3.Library: Expansion of the existing Laguna Niguel Library to provide an additional 3,050 square feet. 4.Office: Construction of a new 61,000- square -foot office building on the project site. The traffic study provided analysis of 28 intersections, and included a lunchtime analysis and a detailed analysis of pedestrian traffic at selected intersections, to address the impact of juror activity for the expanded courthouse. The study also included a parking analysis to evaluate the adequacy of the roposed parking supply for the site. Metro Red Line Extension — Mid City Segment — Los Angeles, California — Kimley -Horn prepared the traffic impact and parking analysis for the Environmental Impact Statement and Environmental Impact Report for the Mid -City Segment of the Metro Red Line Extension in the City of Los Angeles. The project involved preparing a detailed analysis of the traffic impacts of a number of rail alignments and station locations and configurations for the 3.5 -mile extension. The report included analysis of 27 intersections and 120 street segments, and a detailed evaluation of station -area parking, circulation, and drop -off areas. Teaching Experience: Cal State Long Beach: Guest lecturer on transportation planning for Masters Urban Planning course.