CONTRACT 4099 CLOSED4099-66*11
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
WILLDAN ENGINEERING
This AGREEMENT is entered into this 29" day of November, 2010, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and Willdan
Engineering, a consulting firm. ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed twenty one thousand, eight hundred and fifty six dollars ($21,856.00) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "B," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $21,856.00 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FANULIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
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with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY. (��
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8. TERM. The term of this Agreement will be from November 29, 2010 to March 31, 2�0. "�,'"�&JJ
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
i. CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work;
B. Exhibit B: Budget; and
C. Exhibit C: Proposal for Services.
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12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all fmished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
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F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
I8. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT must save harmless, indemnify and defend CITY and all its
officers, employees and representatives from and against any and all suits,
actions, or claims, of any character whatever, brought for, or on account of,
any injuries or damages sustained by any person or property arising from,
pertaining to, or relating to the negligence, recklessness, or willful
misconduct of CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions are intended to
be as broad and inclusive as is permitted by the law of the State of California and
will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
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21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
LMe of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 1185 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
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C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
R Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
Willdan Engineering
2401 E. KatelIa Ave., #450
Anaheim, CA 92806
Attention: Ray Wellington
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Stephanie Katsouleas
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
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actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There are two (2) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
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36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJELT E. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
In
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF GUNDO
Jac ayt,
City Manage
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
MARK D. I . '? 'LEY, City j
m
Karl H.Berger, Assistant City
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Taxpayer ID No. 5t3 r— zz 95"8
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Wl LLDAN ; `ng
Engineering ranch
10 November 2010
Mr. Bill Crowe
Assistant City Manager
City of El Segundo
350 Main Street
El Segundo, CA 90245 -3813
Re: Relocation of Electrical and Telemetry Controls for the City's Pressure Reducing Station on the
northwest corner of El Segundo Blvd and Nash Street
Dear Mr. Crowe:
Willdan Engineering is pleased to present this proposal to prepare PS &E construction documents for relocation of
existing electrical and telemetry controls, including construction` of a new masonry block building to house the
relocated controls, and conversion of the existing open stairwell access to the below ground facility of pressure
regulating control valves. The stairwell access is to be covered with a cover that will support vehicular traffic loading
over the eastern portion and a lift assisted access cover over the westerly portion to allow for continued use as
access to the subsurface water system facilities all of which is within the preliminary public utility easement (PUE)
area (shown on Exhibit 'B' attached).
Precising and amending of the Public Utility Easement legal description and exhibit map will be the first order of work
in over to provide for correct placement of the new building on the site, and to meet the City's escrow closure date of
December 6, 2010. To accomplish this activity will require a timely field survey of the site survey controls and
topographic features within and adjacent to the PUE area. The resulting plat and dimensions will then be used to
amend and refine the PUE legal description and exhibit plat for use in the property documents and final design of the
proposed improvements.
It is understood that the new masonry block building for housing the electrical and telemetry controls is to be located
between the west end of the existing stairwell and the existing block building (former hydrogeneration facility). Its
north wall is to be aligned and eight-foot (8') distant northerly of the south edge of the south curb line of the stairwell
to the subsurface pressure reducing valve (PRV) station facility, and the building is to allow for adequate clearance
for entering and exiting the stairwell and minimal clearance from the existing block building (eventually to be
demolished). The new building is to have a security door with unauthorized access alarm, exterior lighting above the
door, interior lighting and electrical plug for power tool use and venting as necessary. The roof will be conventional
hip style and constructed of metal having a durable weather protection treatment and approved coloring that is
compatible with local surroundings.
The existing telemetry equipment (located in the former hydrogeneration building) is to be relocated to the new
masonry block building and reconnected to existing conduits and wiring connections (if code compliant) currently
serving the underground PRV Station. The communication wiring (land lines) are to be reconnected between the
telemetry equipment and the existing offsife connection in order to maintain operation of the telecommunication
system utilized by the City. The new electrical service and meter location is to be coordinated with the local utility
provider (SCE) and other service to the site is to remain in place.
Our service approach to this project will include:
"Engineer <rg p Gecte6hniCal I Environmental I Sustainability I Financial I Homeland Secunty
714.978.8200 1 800.424.9144 1 fax. 714.978.8299 1 2401 East Katella Avenue, Suite 480. Anaheim, CA 92906 -6073 @ www.viitdan.com
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Mr. Bill Crow
City of El Segundo
10 November 2010
Page 2
1. Confirmation of work scope and schedule, especially if adjacent site development plans are being proposed
and affecting the public utilities easement area.
2. Coordinate site survey work for design use base mapping and amending of the PUE legal description.
3. Rewrite the PUE legal description and amend the corresponding exhibit map for the City's approval.
4. Plot site plan with new masonry building pad, site utilities, and surface and drainage features.
5. Design new masonry building (6'x 8'), and design the electrical and telemetry installation within the building.
6. Prepare specifications and estimate of construction costs.
7. Review for quality assurance and submit to City for review and'discussion.
8. Receive and incorporate City's comments.
9. Revise, review and submit final PS&E documents to the City.
Project Schedule
Our current workload allows us to begin this project upon receipt of written authority and a Notice —to- Proceed. We
are committed to assigning the necessary personnel required to complete the project in a timely manner:
Task
Completion Date
Project kick -off meeting
Within one week following receipt of the NTP
Accomplish site field surve y and base map plotting
Within two weeks following receipt-of the NTP
Amend the PUE legal description and exhibit plat
Within three weeks following receipt of the NTP
Accomplish masonry building design
Within 3 to 4 weeks following the kick -off meeting
Accomplish electrical and telemetry design
Within 3 to 4 weeks following the kick -off meetin
Develop the special and technical provisions of the
specifications and the construction cost estimate
Within 2 weeks following completion of the design
work
Review and deliver the draft PS &E for city review
Within 7 weeks following the kick -off meeting
Revise and submit the final PS&E documents to the
city
Within 1 week following receipt of all the City's
comments on the draft PS &E
Project Team
Our Principal -in- Charge, Mr. Kenneth C. Taylor, P.E., has 20 years of experience with Willdan Engineering. As a
Group Director at Willdan, Mr. Taylor is responsible for managing teams and improvement projects for various
agencies. Mr. Taylor is responsible for the design of sewer systems, storm drains, and roadway and freeway
improvement projects for several public agencies. He has recently managed several large sewer improvement
projects for the City of La Canada Flint6dge, performing design engineering services for more than 180,000 linear
feet of mainline sewer as well as updating Sewer Master Plans for the City of Lakewood, Bellflower, and Covina
analyzing more than 300 miles of sewer main line over last 5 years. His duties include close coordination with various
government agencies, sub -consultants, and utility agencies. Mr. Taylor is also responsible for providing improvement
plan and report reviews, such as grading, drainage, streets, storm drains, sewers, water systems, and the review of
associated hydrology and hydraulic calculation reports and geologic reports.
Our Project Manager, Mr. Ray Wellington, PE. joined Willdan in 2006 and brought 35 years of extensive and diverse
experience to the team. He has served both public agencies and private entities in such roles as designer, inspector,
traffic engineer, project manager, construction manager, consulting engineer, city engineer, public works director,
Mr. Bill Crow
City of El Segundo
10 November 2010
Page 3
general manager, and owner. These various roles have involved coordination with boards, councils, commissions,
clients, committees, staffs, and stakeholder interest groups and involve a variety of infrastructure planning, funding,
design, and improvement construction. Within his roles, Mr. Wellington has addressed development sitting, project
economics and funding, rates and fees, subdivision mapping, agreements, facility integration, construction,
occupancy, and maintenance of facilities. Periodically, he has dealt with matters of litigation, arbitration, regional
wastewater agreements, water conservation issues, recycled water usage, historic water rights in groundwater
basins and surface flows, plus groundwater management and negotiations with basin pumpers.
Our Building Designer, Mr. Patrick Johnson, is a registered Civil Engineer in California, Arizona, Nevada, and
Colorado, and serves as plan check engineer with more than 17 years experience in the construction and
engineering field. He has more than six years plan check experience with Willdan, and is responsible for all
structural plan review in the office. His primary focus has been on structural engineering of lightweight commercial,
industrial, and residential structures. Since employed with Willdan, he has attended a number of code enforcement
and seismic application seminars and has received his Master of Engineering degree, specializing in Structures, from
California State Polytechnic University. His extensive experience includes plan checking numerous projects that
vary in size and complexity.
Our ElectricaltTelemetry Engineer, Mr. Derek Romer, PE, [Cannon] has over 15 years of experience including
electrical and controls system design in secondary power distribution, lighting, and instrumentation including SCADA
for pump stations, reservoirs, sewage lift stations, and water treatment plants. His expertise includes project
management, field investigations, calculations, preparing design drawings and specifications for bid packages,
reviewing bid packages and construction shop drawings and construction management troubleshooting during
project startup and inspection. Mr. Romer is especially recognized for his ability to coordinate with clients and
contractors and deliver turnkey, cost effective projects.
Our Public Land Surveyor, Mr. David Knell, PLS, has more than 39 years of experience in the surveying and
mapping field. He has been responsible for a variety of mapping and construction jobs as well as performing surveys
and acting as an expert witness in legal cases. His experience includes the supervision of field crews, overseeing an
office staff dealing with various survey projects, and extensive experience with local, state, and federal agencies. Mr.
Knelt has also done considerable work with We companies and attorneys for a variety of jobs.
Project Fees
The enclosed spreadsheet contains the estimated hours of effort and corresponding fees. This work will provide the
City with a complete PS &E set of documents for advertisement, award and construction of the project.
Quality ControUAssurance Plan (Willdan)
The primary mission of our Quality Control/Assurance Plan is to provide staff with the technical and managerial
expertise to plan, organize, implement, and control the overall quality effort, thereby ensuring the completion of a
quality project within the time and budget established. The goals of the Quality Control/Assurance process team are
to:
• Establish a set of planned and systematic actions for maintaining a high level of quality in the professional
services performed
• Establish a consistent and uniform approach to the services performed
• Ensure efficient use of resources
• Emphasize quality in every phase of work
• Implement appropriate quality control measures for each work task of the project
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Mr. Bill Crow
City of El Segundo
10 November 2010
Page 4
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The above activities will be a critical part of initiation and implementation of the Quality Control/Assurance Plan and
will set the tone for successful team cooperation throughout the life of the project. The following list defines the basic
elements that will be covered in the plan:
• Contract deliverables
• Specific quality control procedures
• Special quality control emphasis
• Responsibility and authority
• Budget and manpower requirements
• Overall project schedule and budget
• Project documentation requirements
Our Quality Control Plan for this project is integrally associated with Willdan's in -house Quality Assurance Manual
which provides consistency in completing the required professional services while retaining flexibility to respond to
changing needs of the project. The basic goal of the Quality Assurance (QA) Plan is to provide quality work delivered
on time and within budget. Quality control is an ongoing process with concepts and solutions subject 10 change and
improvement throughout the design. The primary tool of our QA Plan effort is periodic project team meetings. Goals
of the meetings are to address interdisciplinary coordination issues, identify key dates for information in order to
maintain project schedule, investigate constructability, and discuss the sequence of construction, and to track.
progress.
Willdan has long recognized the importance of quality control and its direct relationship to the success of a project.
Our standard practice is to prepare a project - specific quality control plan and issue copies to our clients and team
members, as specified by Willdan's Quality Assurance Manual. This manual includes a series of checking
procedures for all contract documents and involves quality control reviews by senior level staff. The project Quality
Assurance (QA) Plan will identify checking procedures for computations, plans; and additional submittals and
procedures for corrections and back checking. It will define the procedures for kKVng, disseminating, and filing all
project correspondence into proper indices. The QA Plan includes the project description, objectives, required
services, organization, and schedule, standards of practice, project procedures, and procedures for preparing
calculations, drawings, and reports.
Willdan typically requires fomwf quality control plan reviews at three critical stages. 35 %, 65%, and 96% PS&E
submittal. However, for a project of lesser complexity such as this, we will submit plans for review at 70% and 100%
completion. Quality control comments and resulting actions are noted and compiled for Wildan's review and files.
The quality control documents are available for client review upon request.
Assumptions
1. City will be responsible for the environmental processes associated with the project
2. No geotechnical work is included in the project since the site has been developed and used for structures
and utilities placement which have greater impacts then this project.
3. City will advertise, bid, award, and administer construction of the project.
4. Willdan will provide design engineering consultation during construction.
5. Willdan will prepare record drawings upon completion of construction.
Closure
*110
Mr. Bill Crow
City of El Segundo
10 November 2010
Page 5
Willdan's stability and reputation} for delivery of high quality services with integrity is well recognized by local
govemments throughout California. Willdan has a long term service relationship with the City and a local
representation to continue assisting the City in meeting its goals.
We are sincerely interested in assisting the City in accomplishing this important controls modification project, and
look forward to discussing this proposal with you. if you have any questions or if you need addhional information,
please contact Mr. Ray Wellington, P.E., at (714) 978 -8231 or email at rw_ellinQton®_ willdan.com, or contact me at
(714) 978 -8206 or email at kta lorOwilldan.com.
Respectfully submitted,
WILLDAN ENGINEERING
Kenneth C. Taylor, P.E.
Director of Engineering
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