CONTRACT 3898C Amendment CLOSEDTHIRD AMENDMENT TO
AGREEMENT NO. 3898 BETWEEN
THE CITY OF EL SEGUNDO AND
BELL BUILDING MAINTENANCE COMPANY
THIS THIRD AMENDMENT TO AGREEMENT NO. 3898 ( "Amendment ") is made, by and
between the CITY OF EL SEGUNDO, a municipal corporation existing under the laws of the State
of California ( "CITY "), and BELL BUILDING MAINTENANCE COMPANY, a sole
proprietorship ( "CONTRACTOR") as of this 5th day of July, 2011. The CITY and
CONTRACTOR will be referred to individually and collectively as the ( "Party" or "Parties "). The
Parties agree as follows:
1. RECITALS. This Amendment is entered into with the following understandings and
objectives:
A. CITY and CONTRACTOR entered into that certain Agreement No. 3898
( "Agreement ") for janitorial services to several of CITY's buildings including the
CITY's public library ( "Library') dated January 21, 2009;
B. CITY and CONTRATOR subsequently entered into that certain Amendment to
Agreement No. 3898 dated February 1, 2010 to amend the Agreement to reduce
CONTRACTOR's monthly service change based on the fact that the Library would
be closed to the public on Sundays.
C. As of January 7, 2011, CITY has determined that Library will be also closed to the
public on Fridays ( "Library Closure ");
D. As a result of the Library Closure, CITY and CONTRACTOR agree to reduce
CONTRACTOR's monthly service charge for performance of janitorial services to
Library by TWO HUNDRED AND FORTY AND NO 1100 DOLLARS ($240.00)
per month ( "Reduction ");
E. The Reduction is evidenced by written correspondence, dated June 14, 2011, which
is attached as Exhibit A and incorporated by reference.
F. The Parties desire to amend the Agreement pursuant to the terms herein.
2. Defined Terms. All capitalized terms used in this Amendment, unless otherwise defined
herein, must have the meanings given such terms in the Agreement.
3. Incorporation By Reference. The above referenced Recitals are incorporated herein.
4. Reduction. The current monthly service charge for janitorial service to Library is ONE
THOUSAND EIGHT HUNDRED AND FIFTEEN AND N01100 DOLLARS ($1,815.00).
Pursuant to the Reduction hereof, the new monthly service charge for janitorial service to
Library is ONE THOUSAND FIVE HUNDRED AND SEVENTY -FIVE AND N01100
DOLLARS ($1,575.00).
5. Conflict Between Amendment and Agreement. In the event of a conflict between terms
and conditions of this Amendment and the terms and conditions of the Agreement, the terms
and conditions of this Amendment must control.
6. No Further Modification. Except as modified by this Amendment, all other terms and
conditions of the Agreement remain unmodified and in full force and effect.
7. Facsimile /Electronic Signature Counterparts. This Amendment may be executed in
facsimile or electronic format counterparts, each facsimile or signature in electronic format
must be deemed an original, and all such facsimile or electronic signature counterparts, when
taken together, must constitute one (1) agreement.
8. Final Agreement. This Amendment represents the final understanding of the Parties and
all before and contemporaneous understandings, covenants and agreements between the Parties
are merged into this Amendment.
[SIGNATURES ON NEXT PAGE]
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IN WITNESS WHEREOF, the parties hereto have executed this contract the day and year first
hereinabove written.
CITY OF EL SEGUNDO,
a municipal corporation
. I 11V- <'/� I ............... . . . . . . . . . . ........
Doug Willmore
City Manager
ATTEST:
fCidy—,�� eslerk
APPROVED AS TO FORM:
M 4): - NSLEY, City, torAt
By:
Karl H. Berger, Assistant
BELL BUILDING MAINTENANCE
COMPANY, a sole proprietorship
Its: Vice President
Taxpayer ID No. _, 95-4706174
Yage 1 or 2
ffiIBIT A
Shilling, Mona
From: Shilling, Mona
Sent: Monday, August 29, 2011 1:57 PM
To: 'ChristineD @BeIIBMC.com'
Cc: Herbert, Mark
Subject: FW: Bell Insurance
Attachments: El Segundo Insurance 2011- 2012.pdf
Christine,
Thank you for the confirmation of the monthly service fee for the City of El Segundo Library.
Yes, I do have these Certificates, the first page is fine; however, if you look at the second page, the name of insured (upper, left
hand side) it doesn't say "Bell Building Maintenance Co." It says "City of Santa Clartia ".
From: Christine D [mailto:ChristineD @BellBMC.com]
Sent: Monday, August 29, 201111:50 AM
To: Shilling, Mona
Subject: FW: Bell Insurance
• •
From: Christine D
Sent: Monday, July 11, 2011 12:39 PM
To: 'Herbert, Mark'
Subject: RE: Bell Insurance
8/29/2011
E%1 BIT A
r
&---iRagA of 2
Please I sent out the renewal for GI and Workers Comp before the expiration date. But will send you a copy as
well a1ita4W-ed file.
.. .
From: Herbert, Mark [mailto:MHerbert@elsegundo.org]
Sent: Monday, July 11, 2011 11:57 AM
To: Christine D
Subject: FW: Bell Insurance
Hi Christine,
Thank you for getting the signed amendment form for the El Segundo Library back to me today. I took the paperwork over to City
Hall, where I was told that the City does not have an updated copy of Bell's Certificate of Liability Insurance and endorsements; the
copy on file here expired January 10, 2010. The endorsement at the end of the attached PDF is form CG 20 10 1185.
Would you mind either emailing or faxing copies of the current certificate and endorsement to me so I can get this wrapped up on
our end? The fax number here is (310) 648 -7560.
Thank you very much for your help.
Mark Herbert
Senior Librarian
El Segundo Public Library
11i W. Mariposa Avenue
EI Segundo, CA 90245
(310) 524 -2732
From: Domann, Cathy
Sent: Monday, July 11, 2011 11:36 AM
To: Herbert, Mark
Subject: Bell Insurance
-
8/292011
Page I of 2
EMBIT A Aw-
Shilling, Mona
From: Christine D [ChdstineD@BelIBMC.coml
Sent: Monday, August 29, 2011 11:50 AM
To: Shilling, Mona
Subject: FW: Bell Insurance
Attachments: El Segundo Insurance 2011-2012.pdf
From: Christine D
Sent: Monday, July 11, 2011 12:39 PM
To: 'Herbert, Mark'
Subject: RE: Bell Insurance
I sent out the renewal for GI and Workers Comp before the expiration date. But will send you a copy as
well Please see attached file.
From: Herbert, Mark [mailto:MHerbert@elsegundo.org]
8129/2011
XMIJ611 A
.p.. Rage 2 of 2
Sent: Monday, July 11, 201111:57 AM
To: Christine D
Subject: FW: Bell Insurance
Hi Christine,
Thank you for getting the signed amendment form for the El Segundo Library back to me today. I took the paperwork over to City
Hall, where I was told that the City does not have an updated copy of Bell's Certificate of Liability Insurance and endorsements; the
copy on file here expired January 10, 2010. The endorsement at the end of the attached PDF is form CG 20 10 11 85.
Would you mind either emailing or faxing copies of the current certificate and endorsement to me so I can get this wrapped up on
our end? The fax number here is (310) 648 -7560.
Thank you very much for your help.
Mark Herbert
Senior Librarian
El Segundo Public Library
III W. Mariposa Avenue
El Segundo, CA 90245
(310) 524 -2732
From: Domann, Cathy
Sent: Monday, July 11, 2011 11:36 AM
To: Herbert, Mark
Subject: Bell Insurance
8/29/2011
EXHIBIT A
Herbert, Mark
From: Bruce Hwang [Bruce @bellbmc.coml
Sent: Tuesday, June 14, 2011 11:56 AM
To: Herbert, Mark
Subject: RE: 2nd Request for Confrimation of Reduction in Monthly Charges for El Segundo Public Library
Hello Mark,
Sorry for the delay, I thought the confirmation for new monthly price $ 1,815 was done last month.
The monthly price $ 1,815 is acceptable for 5 days a week service.
Bruce Hwang
Vice President of Operation
Bell Building Maintenance Company
5170 Sepulveda Blvd. Suite 180
Sherman Oaks, CA 91403
Tel;(818)385 -0790
Fax;(818)385 -0730
Cell;(213 )494 -1003
From: Herbert, Mark [mailto:MHerbert @elsegundo.org)
Sent: Monday, June 13, 2011 10:15 AM
To: Bruce Hwang
Subject: 2nd Request for Confrimation of Reduction in Monthly Charges for El Segundo Public Library
Hello Mr. Hwang,
For clarity I've been asked by the City Attorney's Office to have you confirm one last time the new
arrangements for work done at the El Segundo Public Library; this will be used as Exhibit A in the Service
Agreement Amendment.
The El Segundo Library is no longer open to the public on Fridays and wishes to remove Friday work from
the Bell Building Maintenance Company cleaning schedule. The days for Bell staff to work in the library
will now be Monday through Thursday and Saturday. The library was paying $1,815 per month which will
now be reduced by $240 to $1,575 per month.
Again, please respond so that we know this is acceptable. The new Service Agreement form will be sent
for your signature along with a copy of your reply once I hear back from you.
Thank you again.
Marks Herbert
Senior Librarian
El Segundo Public Library
111 W. Mariposa Avenue
El Segundo, CA 90245
(310) 524 -2732
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