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CONTRACT 4129 Maintenance and Repair Agreement CLOSED` lmlw , lu��VIp � I IIGIII ry III{ � IIII:!I MAINTENANCE AGREEMENT BETWEEN THE CITY OF EL SEGUNDO AND THIS MAINTENANCE AGREEMENT ( "Agreement ") is made and entered into this 22nd day of February, 2011, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation ( "CITY ") and Wave Communications Inc., a California Corporation ( "CONTRACTOR'). The Parties agree as follows: 1. CONSIDERATION. A. As partial consideration, CONTRACTOR agrees to perform the work listed in the SCOPE OF SERVICES, below; B. As additional consideration, CONTRACTOR and CITY agree to abide by the terms and conditions contained in this Agreement; C. As additional consideration, CITY agrees to pay CONTRACTOR on a lump sum basis an amount set forth in the attached Exhibit "A," which is incorporated by reference, for CONTRACTOR's services. CITY will pay such amount promptly, but not later than thirty (30) days after receiving CONTRACTOR's invoice. 2. TERM. The term of this Agreement will be from March 1, 2011, to September 1, 2011. The Agreement may be renewed upon mutual consent of the parties. 3. SCOPE OF SERVICES. A. CONTRACTOR will perform services listed in the attached Exhibit A. B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor, technical, administrative, professional and other personnel, all supplies and materials, equipment, printing, vehicles, transportation, office space and facilities, and all tests, testing and analyses, calculation, and all other means whatsoever, except as herein otherwise expressly specified to be furnished by CITY, necessary or proper to perform and complete the work and provide the professional services required of CONTRACTOR by this Agreement. 4. PREVAILING WAGES. A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It is CONTRACTOR's responsibility to interpret and implement any prevailing Pagel of 8 IU i ' - wage requirements and CONTRACTOR agrees to pay any penalty or civil damages resulting from a violation of the prevailing wage laws. B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem wages are available upon request from CITY's Engineering Division or the website for State of California Prevailing wage determination at http://www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the prevailing rate of per diem wages at the jab site. C. CITY directs CONTRACTOR's attention to Labor Code §§ 1777.5, 1777.6 and 3098 concerning the employment of apprentices by CONTRACTOR or any subcontractor. D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing tradesmen in any apprenticeship occupation to apply to the joint apprenticeship committee nearest the site of the public works project and which administers the apprenticeship program in that trade for a certificate of approval. The certificate must also fix the ratio of apprentices to journeymen that will be used in the performance of the contract. The ratio of apprentices to journeymen in such cases will not be less than one to five except: i. When employment in the area of coverage by the joint apprenticeship committee has exceeded an average of 15 percent in the 90 days before the request for certificate, or ii. When the number of apprentices in training in the area exceeds a ratio of one to five, or When the trade can show that it is replacing at least 1/30 of its membership through apprenticeship training on an annual basis state -wide or locally, or iv. When CONTRACTOR provides evidence that CONTRACTOR employs registered apprentices on all of his contracts on an annual average of not less than one apprentice to eight journeymen. V. CONTRACTOR is required to make contributions to funds established for the administration of apprenticeship programs if CONTRACTOR employs registered apprentices or journeymen in any apprenticeable trade on such contracts and if other contractors on the public works site are making such contributions. vi. CONTRACTOR and any subcontractor must comply with Labor Code §§ 1777.5 and 1777.6 in the employment of apprentices. Page 2 of 8 4. vii. Information relative to apprenticeship standards, wage schedules and other requirements may be obtained from the Director of Industrial Relations, ex- officio the Administrator of Apprenticeship, San Francisco, California, or from the Division of Apprenticeship Standards and its branch offices. E. CONTRACTOR and its subcontractors must keep an accurate certified payroll records showing the name, occupation, and the actual per diem wages paid to each worker employed in connection with this Agreement. The record will be kept open at all reasonable hours to the inspection of the body awarding the contract and to the Division of Labor Law Enforcement. If requested by CITY, CONTRACTOR must provide copies of the records at its cost. 5. FAMILIARITY WITH WORK. A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR has Thoroughly investigated and considered the scope of services to be performed; ii. Carefully considered how the services should be performed; and Understands the facilities, difficulties, and restrictions attending performance of the services under this Agreement. B. If services involve work upon any site, CONTRACTOR warrants that CONTRACTOR has or will investigate the site and is or will be fully acquainted with the conditions there existing, before commencing the services hereunder. Should CONTRACTOR discover any latent or unknown conditions that may materially affect the performance of the services, CONTRACTOR will immediately inform CITY of such fact and will not proceed except at CONTRACTOR's own risk until written instructions are received from CITY. 6. INSURANCE. A. Before commencing performance under this Agreement, and at all other times this Agreement is effective, CONTRACTOR will procure and maintain the following types of insurance with coverage limits complying, at a minimum, with the limits set forth below: Type of Insurance Commercial general liability: Business automobile liability Workers compensation Page 3 of 8 Limits (combined single) $1,000,000 $1,000,000 Statutory requirement. a m 129, B. Commercial general liability insurance will meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth above will be a combined single limit per occurrence for bodily injury, personal injury, and property damage for the policy coverage. Liability policies will be endorsed to name City, its officials, and employees as "additional insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other insurance that may be carried by City will be excess thereto. Such insurance will be on an "occurrence," not a "claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to City. C. Automobile coverage will be written on ISO Business Auto Coverage Form CA 00 01 06 92, including symbol 1 (Any Auto). D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance evidencing maintenance of the insurance required under this Agreement, endorsements as required herein, and such other evidence of insurance or copies of policies as may be reasonably required by City from time to time. Insurance must be placed with insurers with a current A.M. Best Company Rating equivalent to at least a Rating of "A:VH." Certificate(s) must reflect that the insurer will provide thirty (30) day notice of any cancellation of coverage. CONTRACTOR will require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, and to delete the word "endeavor" with regard to any notice provisions. E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance required by this Agreement, City may obtain such coverage at CONTRACTOR's expense and deduct the cost of such insurance from payments due to CONTRACTOR under this Agreement or terminate. 7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this Agreement until: A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this Agreement; and B. CITY gives CONTRACTOR a written Notice to Proceed. C. Should CONTRACTOR begin work in advance of receiving written authorization to proceed, any such professional services are at CONTRACTOR's own risk. 8. TERMINATION. A. Except as otherwise provided, CITY may terminate this Agreement at any time with or without cause. Notice of termination will be in writing. Page 4 of 8 B. CONTRACTOR may terminate this Agreement upon providing written notice to CITY at least thirty (30) days before the effective termination date. C. Should the Agreement be terminated pursuant to this Section, CITY may procure on its own terms services similar to those terminated. D. By executing this document, CONTRACTOR waives any and all claims for damages that might otherwise arise from CITY's termination under this Section. INDEMNIFICATION. A. CONTRACTOR indemnifies and holds CITY harmless from and against any claim, action, damages, costs (including, without limitation, reasonable attorney's fees and penalties), injuries, or liability, arising out of this Agreement, or its performance including, without limitation, damages or penalties arising from CONTRACTOR's removal, remediation, response or other plan concerning any Hazardous Waste resulting in the release of any hazardous substance into the environment, except for such loss or damage arising from CITY's sole negligence or willful misconduct. Should CITY be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of this Agreement, or its performance, CONTRACTOR will defend CITY (at CITY's request and with counsel satisfactory to CITY) and will indemnify CITY for any judgment rendered against it or any sums paid out in settlement or otherwise. B. For purposes of this section "CITY" includes CITY's officers, officials, employees, agents, representatives, and volunteers. C. CONTRACTOR expressly agrees that this release, waiver, and indemnity agreement is intended to be as broad and inclusive as is permitted by the law of the State of California and that if any portion is held invalid, it is agreed that the balance will, notwithstanding, continue in full legal force and effect. D. It is expressly understood and agreed that the foregoing provisions will survive termination of this Agreement. E. The requirements as to the types and limits of insurance coverage to be maintained by CONTRACTOR as required by this Agreement, and any approval of said insurance by CITY, are not intended to and will not in any manner limit or qualify the liabilities and obligations otherwise assumed by CONTRACTOR pursuant to this Agreement, including, without limitation, to the provisions concerning indemnification. Page 5 of 8 4 2� is 9. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that CONTRACTOR will act as an independent contractor and will have control of all work and the manner in which is it performed. CONTRACTOR will be free to contract for similar service to be performed for other employers while under contract with CITY. CONTRACTOR is not an agent or employee of CITY and is not entitled to participate in any pension plan, insurance, bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work or to exercise a measure of control over the work means that CONTRACTOR will follow the direction of the CITY as to end results of the work only. 10. NOTICES. A. All notices given or required to be given pursuant to this Agreement will be in writing and may be given by personal delivery or by mail. Notice sent by mail will be addressed as follows: To CITY: Attn: Mark Herbert, Sr. Librarian City of El Segundo 350 Main Street El Segundo, CA 90245 To CONTRACTOR: Attn: Troy Goza —Wave Communications, Inc. B. When addressed in accordance with this paragraph, notices will be deemed given upon deposit in the United States mail, postage prepaid. In all other instances, notices will be deemed given at the time of actual delivery. C. Changes may be made in the names or addresses of persons to whom notices are to be given by giving notice in the manner prescribed in this paragraph. 11. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a Taxpayer Identification Number. 12. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any other term, covenant, or condition contained in this Agreement, whether of the same or different character. 13. CONSTRUCTION. The language of each part of this Agreement will be construed simply and according to its fair meaning, and this Agreement will never be construed either for or against either party. Page 6 of 8 , 14. SEVERABLE. If any portion of this Agreement is declared by a court of competent jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the extent necessary in the opinion of the court to render such portion enforceable and, as so modified, such portion and the balance of this Agreement will continue in full force and effect. 15. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 16. WAIVER Waiver of any provision of this Agreement will not be deemed to constitute a waiver of any other provision, nor will such waiver constitute a continuing waiver. 17. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance with the laws of the State of California, and exclusive venue for any action involving this agreement will be in Los Angeles County. 18. AUTHORITY/MODIFICATION. This Agreement may be subject to and conditioned upon approval and ratification by the El Segundo City Council. This Agreement is not binding upon CITY until executed by the City Manager. The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. CITY's city manager may execute any such amendment on behalf of CITY. 19. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement, agreements ancillary to this Agreement, and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 20. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the provisions of this Agreement will govern and control. 21. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of reference only and will not affect the interpretation of this Agreement. 22. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood, explosion, war, terrorist act, embargo, government action, civil or military authority, the natural elements, or other similar causes beyond the Parties' control, then the Agreement will immediately terminate without obligation of either party to the other. 23. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole agreement between CONTRACTOR and CITY respecting lead based stabilization. To the extent that there are additional terms and conditions contained in Exhibit "A" that are not in conflict with this Agreement, those terms are incorporated as if fully set forth above. There are no other understandings, terms or other agreements expressed or implied, oral or written. Page 7 of 8 IN WITNESS WHEREOF the parties hereto have executed this contract the day and year first hereinabove written. CITY OF EL SEGUNDO a general J17 Jac Cit amn ager ATTEST: — Cindy M­o­r6— en, --------�— City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City By: Karl-A. e ei ger, Assistant City Attorney < f-v President Secretary Taxpayer ID No. Page of It D & WA,', V,,,, February 7`h, 2011 Larry Klingaman Application Specialist CITY OF EL SEGUNDO — CITYHALL 350 Main Street El Segundo, CA 90245 Ph: (310) 524 -2392 Fax: (310) 322 -2756 E- mail: lklin aman else undo.or EXHIBIT A COMMUNICA'TIONS, INC. wR91mim!uVowW, �d�`�'9"r"� Yi�P'�Y. vm uDd�fIT BID ADDRESS. El Se undo Public Library, El Segundo, CA. SCOPE OF WORK, A -/computer uter installation: 1. Furnish & install (4) Cat. 6e Mega -LAN 1000 4 -pair 24 Ga. Plenum cables from the IDF, 2 "d floor, to the new Skype Rm.; terminate, test and label. 2. Furnish & install (2) Cat. 6e Mega -LAN 1000 4 -pair 24 Ga. Plenum cables from the IDF, 2°1 floor, to the existing Literacy Rm.; terminate, test and label. 3. Furnish & install (2) Cat. 6e Mega -LAN 1000 4 -pair 24 Ga. Plenum cables from the IDF, 2°1 floor, to the existing Copy Rm.; terminate, test and label. 4. Furnish labor to install customer supplied new Cat. 6 48 -port patch panel and re- terminate (4) existing Cat. 5 cables, DSL line and above mentioned new cabling. 5. Furnish Category 6e certification tests per TSB 67 with level IV Fluke DTX -1800 Analyzer scanner of (8) data cables with hard copy documentation. Label customer provided floor plans. MATERIALS. Quantity Product Brand Description 2 Berk -Tek Category 6e- LAN- Markl000, 4 -pair 24 ga. Plenum cable. (1,000' units) 8 Ortronics Cat. 6e Trac -Jack snap -in inserts. 3 Ortronics 4 -port Flush mount faceplates. 1 Caddy J -Hook and 1 /4 "' iron rod ceiling support cable hanging materials. PRICING #1: Skype Room: (Prevailing Waee Labor Rate): Regular Labor: $588.00 Over Time Labor: (Note 1) $00.00 Materials: $556.00 Total: $1,144.00 + TAX on Materials NOTE 1: If overtime is required, the additional cost will be addressed with the customer at that time. PRICING #2: Literacy /Copy Rm.: Wrevai.ling Wage Labor Rate): Regular Labor: $588.00 Over Time Labor: (Note I) $00.00 Materials: $556.00 Total: $1,144.00 + TAX on Materials NOTE 1: If overtime is required, the additional cost will be addressed with the customer at that time. 61'0 W Er b' en,tip, E' "I Segunclo, CA 90245 Phone (� 10) 4.006 i a x p310) 524­9454 LJC #698630 PRICING #3• New Cat. 6e — 48-Dort Patch Pnl. & Re -Term. Exist. Cable.; (Prevailing Waaae): Regular Labor: $213.00 Over Time Labor: (Note 1) $00.00 Materials: $00.00 Total: $213.00 + TAX on Materials NOTE 1: If overtime is required, the additional cost will be addressed with the customer at that time. PRICING #4• Additional Endorsement/ Travelers Insurance Form CGD247: Regular Labor: $00.00 Over Time Labor: (Note 1) $00.00 Materials: $180.00 Total: $180.00 + TAX on Materials NOTE 1: If overtime is required, the additional cost will be addressed with the customer at that time. PAYMENT TERMS 100% Net 30 days + changes upon completion. WARRANTY Wave Communications Inc. (WCI) warrants the cable system and all WCl installed components to be free of defects in the material and workmanship for a period of (12) months from the date of installation. For the purpose of the warranty, installation shall be defined as "when the cable plant and its associated hardware is installed and substantially working." WCI, at no cost to the customer, will repair or replace, at its option, any component that fails as a result of normal operations during the warranty period. Damage to the cable system caused by others shall not be considered as covered under the terms of this agreement. COMMENTS,_ NOTES AND CAVEATS • Requirements for this bid were identified with a walk thru and supporting SOW information provided by Customer Contact, Mr. Lary Klingaman of City of El Segundo on September 13" `, 2010. • All pricing is based on a standard /conventional construction methods (i.e.: T -bar ceilings, hollow wall, hard lid ceiling.) It is the responsibility of the customer to provide accessible cable pathways. • For the purpose of this bid, it is assumed that Category 6e Data cables will run between the ceiling location and the IDFs and that all firewall and concrete walls will have conduit and stubbed through for pathways. • Should any conduit be required for compliance with local fire or electrical codes, customer shall provide, at their cost, through a local electrical contractor. • For the purpose of this bid, the following average cable run lengths, including vertical ascent and descent have been utilized. Data runs =165' average length. • All Data cable has been specified 4- pair /24 ga. Category 6e Plus. • Data cables will be connected on 8145 (8) wire Category 6e patch panel ports terminated in accordance with ANSI/ELk/TIA 568B wiring standards. • For the purpose of this bid, and in compliance with NEC code, Plenum cable has been specified. • AlI Data cables will be tested for continuity, polarity and conformance to standard and certified to Category 6e performance as defined by per TIA/EIA TSB67 specifications. • Customer shall provide WCI (4) large sets of E floor plans showing required locations. WCI will install per customer floor plans and will return prints with cable numbering marked on said floor plans. CAD work and reproduction would be an additional cost and is not included in this bid. • All work will be performed in a professional manner, in compliance with all state, local and N.E.C. codes. 315 9W, O`t °and ve:° ue, f Se 3uopd :, C,4'1 90245 lVione (3 0) 524 -0064 e:t° (3,10 ) 524-9454 1 ic 4668640 i W'W, IffCIUSa. C-10,117 ail i W A ui ".;, uuuui�r�mrrra; i�im�vmimliiww�uW�uWpi9u�µn�NNUyuuuuiwmmOi�NiZW , , U W !wWU'NUUU u�uiumwu i�i�w.ywws. PRICING #3• New Cat. 6e — 48-Dort Patch Pnl. & Re -Term. Exist. Cable.; (Prevailing Waaae): Regular Labor: $213.00 Over Time Labor: (Note 1) $00.00 Materials: $00.00 Total: $213.00 + TAX on Materials NOTE 1: If overtime is required, the additional cost will be addressed with the customer at that time. PRICING #4• Additional Endorsement/ Travelers Insurance Form CGD247: Regular Labor: $00.00 Over Time Labor: (Note 1) $00.00 Materials: $180.00 Total: $180.00 + TAX on Materials NOTE 1: If overtime is required, the additional cost will be addressed with the customer at that time. PAYMENT TERMS 100% Net 30 days + changes upon completion. WARRANTY Wave Communications Inc. (WCI) warrants the cable system and all WCl installed components to be free of defects in the material and workmanship for a period of (12) months from the date of installation. For the purpose of the warranty, installation shall be defined as "when the cable plant and its associated hardware is installed and substantially working." WCI, at no cost to the customer, will repair or replace, at its option, any component that fails as a result of normal operations during the warranty period. Damage to the cable system caused by others shall not be considered as covered under the terms of this agreement. COMMENTS,_ NOTES AND CAVEATS • Requirements for this bid were identified with a walk thru and supporting SOW information provided by Customer Contact, Mr. Lary Klingaman of City of El Segundo on September 13" `, 2010. • All pricing is based on a standard /conventional construction methods (i.e.: T -bar ceilings, hollow wall, hard lid ceiling.) It is the responsibility of the customer to provide accessible cable pathways. • For the purpose of this bid, it is assumed that Category 6e Data cables will run between the ceiling location and the IDFs and that all firewall and concrete walls will have conduit and stubbed through for pathways. • Should any conduit be required for compliance with local fire or electrical codes, customer shall provide, at their cost, through a local electrical contractor. • For the purpose of this bid, the following average cable run lengths, including vertical ascent and descent have been utilized. Data runs =165' average length. • All Data cable has been specified 4- pair /24 ga. Category 6e Plus. • Data cables will be connected on 8145 (8) wire Category 6e patch panel ports terminated in accordance with ANSI/ELk/TIA 568B wiring standards. • For the purpose of this bid, and in compliance with NEC code, Plenum cable has been specified. • AlI Data cables will be tested for continuity, polarity and conformance to standard and certified to Category 6e performance as defined by per TIA/EIA TSB67 specifications. • Customer shall provide WCI (4) large sets of E floor plans showing required locations. WCI will install per customer floor plans and will return prints with cable numbering marked on said floor plans. CAD work and reproduction would be an additional cost and is not included in this bid. • All work will be performed in a professional manner, in compliance with all state, local and N.E.C. codes. 315 9W, O`t °and ve:° ue, f Se 3uopd :, C,4'1 90245 lVione (3 0) 524 -0064 e:t° (3,10 ) 524-9454 1 ic 4668640 i W'W, IffCIUSa. C-10,117 AV COMMUNICATIONS �t° �i��IGuWW1W11��1� ,,,,,,,..!9�U�Vl wy�iVUigl�! pm�m! u�iwuuYW!' Wyy�yJJy�iY�il rol9�lUh�YP! UWl 4mmYmpW� ,.,,:,,,,..'JUUIWIN'�IVI,, J ,.. ,.,. ay",WWNu!S�J�l1lw�riYY4"Ui �wm�Ui�" .,.., G�Y�d,.i�, 1W�YyJM^aim�Y1!?mJp��!�: COMMENTS, NOTES AND CAVEATS,_ Continued All cables and components will be labeled using machine generated labels in accordance with industry standards and customer requirements. A labeling scheme will be agreed upon by customer and WCI, which will at a minimum indicate the frame, panel and port number. Should a low voltage- cabling permit be required for this project, cost of the permit and reasonable labor to secure will be billed upon project completion. • This bid is based on the above listed items only. Any additional item requests will be considered above and beyond the set Scope of Work. CUSTOMER APPROVAL: Wave Commurt Sign W. Troy Goza Print Name General Manager Title / ate 95- 4504547 FEIN City of El Segundo -- City Hall Sign Print Name Title Date Purchase Order Number (Sales Tax Exempt: Provide Resale Number) 315 ' W. Grant Avenue, Fi Se n,mdoW CA 90245 P1''t ne X31 j 524 -10064 Fax (3,10), 524 -9454 L ic #69863 wwwmaiusaxom