CONTRACT 4416 One Page Service Agreement CLOSEDAgreement No. 4416
Below you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of El
Segundo. Only those items checked -off are MANDATORY, however if your standard policies exceed the minimum requirements please
include. Commercial general liability insurance must meet or exceed the requirements of ISO -CGL Form No. CG 00 01 11 85 or
88. The amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and property
damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as "additional
insured's" under said insurance coverage and to state that such insurance will be deemed "primary" such that any other
insurance that may be carried by the City will be excess thereto. Such insurance must be on an "occurrence," not a "claims
made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the City.
Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or an
authorization to begin work.
® Comprehensive General Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence.
® Auto Liability, including owned, non -owned and hired vehicles with at least:
® $1,000,000 per occurrence.
❑ $100,000 - 300,000 per occurrence.
❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
Workers' Compensation Insurance: as required by State Statutes. (Not needed if Self- employed with no employees and
CONTRACTOR signs statement to this effect.)
El Business License: The CONTRACTOR shall agree to have a current City of El Segundo license on file at City Hall or purchase
said license (at no cost to the City).
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety if appropriate. Call the
Planning Manager @ (310) 524 -2340 if you have questions.
❑ Copy of valid picture I.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE RISK MANAGER/PURCHASING AGENT, THUS AUTHORIZING
COMMENCEMENT OF WORK FOR THE CITY.
Submitted by (complete all blanks): COLOR COPY REQUIRED BACK TO THE CITY
Company Name: CCS Presentation Systems
By (Print me tltle):
Company Street Address: 3331 Jack Northrop Avenue,
Vendor's Authorized Signature required:
City, State, Zip: Hawthorne, CA 90250
Date signed:
Phone: 424 - 675 -2600
FAX; 424 - 456 -3844
Vendor's Email address:
Vendor's Web site: http: / /www.ccsprojects.com/
doconnor @c�csproects.com ITIT
Mail original agreement and insurance,: City of El Segundo — City Clerk 350 Main Street, Room 5, El Segundo, CA 90245.3813
Originator /Department Contact:
NE313311 =I
Finance Approvak
Date initiated. .f7l� �' )
Date Approved:
Date Approved: l/
cc: Business License; Ck„ Purchasing Agent; Requesting Dept. name - Information Systems
APPROVED AS TO FORM:
2013 CCS_(1) Page Services Agreement with check boxes.doc
4/16/13 CITY ATTORNEY
1.GENERALLY. The materials, supplies, or services (collectively,
"Purchase ") covered by this services agreement and purchase order
( "order ") must be furnished by Seller subject to all the terms and
conditions contained in this order which Seller, in accepting this order,
agrees to be bound by and comply with in all particulars. No other terms
or conditions are binding upon the parties unless subsequently agreed to
in writing. Written acceptance or shipment of all or any portion of the
Purchase covered by this order constitutes unqualified acceptance of all
terms and conditions in this order. The terms of any proposal referred to
in this order are included and made a part of the order only to the extent
it specified the Purchase ordered, the price, and the delivery, and then
only to the extent that such terms are consistent with the terms and
conditions of this order.
2.INSPECTION. The Purchase furnished must be exactly as specified in
this order, free from all defects in Seller's performance, design,
workmanship, and materials, and, except as otherwise provided, is
subject to inspection and test by City at all times and places. If, before
final acceptance, any any Purchase is found to be incomplete, or not as
specified, City may reject it, require Seller to correct it without charge, or
require delivery of such Purchase at a reduction in price that is equitable
under the circumstances. If seller is unable or refuses to correct such
items within a time deemed reasonable by City, City may terminate the
order in whole or in part. Seller bears all risks as to rejected Purchases
and, in addition to any costs for which Seller may become liable to City
under other provisions of this order, must reimburse City for all
transportation costs, other related costs incurred, or payments to Seller
in accordance with the terms of this order for unaccepted Purchases.
Notwithstanding City's acceptance of any Purchase, Seller is liable for
latent defects, fraud, or such gross mistakes as constitute fraud.
3.CHANGES. City may make changes within the general scope of this
order in drawings and specifications for specially manufactured supplies,
place of delivery, method of shipment or packing of the order by giving
notice to Seller and subsequently confirming such changes in writing. If
such changes affect the cost of or the time required for performance of
this order, an equitable adjustment in the price or delivery or both must
be made. No change by Seller is allowed without City's written approval.
Any claim by Seller for an adjustment under this section must be made
in writing within thirty (30) days from the date of receipt by Seller of
notification of such change unless City waives this condition in writing.
Nothing in this section excuses Seller from proceeding with performance
of the order as changed.
4. TERMINATION. City may terminate this order at any time, either
verbally or in writing, with or without cause. Should termination occur,
City will pay Seller as full performance until such termination the unit or
pro rata order price for the performed and accepted portion of the
Purchase. City may provide written notice of termination for Seller's
default if Seller refuses or fails to comply with this order. If Seller does
not cure such failure within a reasonable time period, or fails to perform
the Purchase within the time specified (or allowed by extension), Seller
will be liable to City for any excess costs incurred by City.
5.TIME EXTENSION. City may extend the time for completion if, in
City's sole determination, Seller was delayed because of causes beyond
Seller's control and without Seller's fault or negligence. In the event
delay was caused by City, Seller's sole remedy is limited to recovering
money actually and necessarily expended by Seller because of the
delay; there is no right to recover anticipated profit.
6.REMEDIES CUMULATIVE. City's rights and remedies under this order
are not exclusive and are in addition to any rights and remedies provided
by law.
7.TITLE. Title to materials and supplies purchased under this order
pass directly from Seller to City upon City's written acceptance following
an actual inspection and City's 0000rtunity to releot,
2013 CCS_(1) Page Services Agreement with check boxes.doc
4/16/13
Agreement No. 4416
&PAYMENT. City will pay Seller after receiving acceptable invoices for
materials and supplies delivered and accepted or services rendered and
accepted, City will not pay cartage, shipping, packaging or boxing
expenses unless specified in this order. Drafts will not be honored.
9.INDEMNIFICATION. Seller agrees to indemnify, defend and hold City
harmless from and against any claim, action, damages, costs (including,
without limitation, attorney's fees), injuries, or liability, arising from acts,
omissions, or negligence by Sellor or its agents, Seller agrees to hold
City harmless for any injury to Seller, or its agent, resulting from Seller's
performance under this agreement. For purposes of this section "City"
includes City's officers, elected officials, and employees. It is expressly
understood and agreed that the foregoing provisions will survive
termination of this order. The requirements as to the types and limits of
insurance coverage to be maintained by Seller, and any approval of
such insurance by City, are not intended to and will not in any manner
limit or qualify the liabilities and obligations otherwise assumed by Seller
pursuant to this order, including, without limitation, to the provisions
concerning indemnification.
10.WARRANTY. Seller agrees that the Purchase is covered by the
most favorable commercial warranties the Seller gives to any customer
for the same or substantially similar supplies or services, or such other
more favorable warranties as is specified in this order. Warranties will
be effective notwithstanding any inspection or acceptance of the
Purchase by City.
11.ASSIGNMENT. City may assign this order. Except as to any
payment due under this order, Seller may not assign or subcontract the
order without City's written approval, Should City give consent, it will not
relieve Seller from any obligations under this order and any transferee or
subcontractor will be considered Seller's agent.
12.INSURANCE. Seller must provide the insurance indicated on the
face sheet of this Services Agreement.
13.PERMITS. Seller must procure all necessary permits and licenses,
and abide by all federal, state, and local laws, for performing this order.
14.INDEPENDENT CONTRACTOR. City and Seller agree that Seller
will act as an independent contractor and will have control of all work
and the manner in which is it performed. Seller will be free to contract
for similar service to be performed for other employers while under
contract with City. Seller is not an agent or employee of City and is not
entitled to participate in any pension plan, insurance, bonus or similar
benefits City provides for its employees. Any provision in this order that
may appear to give City the right to direct Seller as to the details of doing
the work or to exercise a measure of control over the work means that
Seller will follow the direction of the City as to end results of the work
only.
15.WAIVER. City's review or acceptance of, or payment for, work
product prepared by Seller under this order will not be construed to
operate as a waiver of any rights City may have under this Agreement or
of any cause of action arising from Seller's performance. A waiver by
City of any breach of any term, covenant, or condition contained in this
order will not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant, or condition contained in this order,
whether of the same or different character.
%INTERPRETATION. This Agreement was drafted in, and will be
construed in accordance with the laws of the State of California, and
exclusive venue for any action involving this agreement will be in Los
Angeles County.
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CITY OF EL SEGUNDO
ACCTS PAYABLE
Attn Larry Klingaman
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350 MAIN STREET
EL SEGUNDO, CA 90245
EL SEGUNDO, CA 90245
Cust Fax: (310)322 -2756
Cust Phone:
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30 Days From
CCS Presentation Systems, Inc.
3331 Jack Northrop Avenue
Hawthorne, CA 90250
(424) 675 -2600 / (424) 456 -3844 Fax
www.ccsprojects.com/ca
Agreement No. 4416
Quote
0117360 4/15/2013
Customer Contact,
Ship To
CITY OF EL SEGUNDO
CITY OF EL SEGUNDO
ACCTS PAYABLE
Attn Larry Klingaman
350 MAIN STREET
350 MAIN STREET
EL SEGUNDO, CA 90245
EL SEGUNDO, CA 90245
Cust Fax: (310)322 -2756
Cust Phone:
Account "terms Due Date
Account pep Expire Date
30 Days From
0013996 Net 30 Days 12/31/5999
Doug O'Connor Quote Date
FOB
Po #
Page
Ship VIA
Printed
1
REP
4/15/13 17:33
Item
Description
Order
Ship
Price
UM
Amount
FIELD SERVICE CALL TO TROUBLE SHOOT AND
CORRECT AUDIO ISSUE IN CITY MANAGER
OFFICE
TIME AND MATERIALS- NOT TO EXCEED
/FIELD CALL
FIELD SERVICE CALL
1
0
295.00
EACH
295.00
Includes minimum two hour charge at $125 /hour
Also includes travel charge
/FIELDCALL
FIELD SERVICE CALL
3
0
125.00
EACH
1 375.00
/INSTALLMATS
MISCELLANEOUS INSTALL MATERIAL
1
0
50.00
EACH
50.00
We hope we've earned your business and look forward to speaking with you soon.
Tax Details:
Taxable:
50.00
Tax:
4.51
Unless otherwise specified, this quote is good For 30 days from the "Printed" date.
Add'I Freight:
0.00
Custom orders may not be returned or cancelled. Other returns are subject to a
Non - Taxable:
670.00
restocking fee, or may not be returnable at all. No returns are allowed without prior
Payment Details;
Total:
724.51
authorization.
Paid:
0.00
Ask your representative about service. Manufacturers' warranties are only for depot
Tr Discount:
0.00
service so there will be a charge for on -site support if you do not have a service contract.
Balance:
$724.51
Please let us know if we can provide you with any additional information. Thanks!
Thank You
Agreement No. 4416
Win aman, Lara J.
From: Berger, Karl (Assistant City Attorney)
Sent: Tuesday, April 16, 2013 11:14 AM
To: Klingaman, Larry J.
Subject: RE: CCS Services Agreement
Berger Karl H.
Manhattan Towers
Manhattan Beach, CA
NAM
From: Klingaman, Larry J. [ mailto :lklingaman @elsegundo.org]
Sent: Tuesday, April 16, 2013 10:52 AM
To: Karl Berger
Subject: CCS Services Agreement
Hi Karl,
I hope you are having a great day...
I have a vendor I would like to fix (program /configure) the audio video system in the City manager's office. I have a
quote for $724.51 that I have attached and the agreement from last year for a similar fix that I just changed a couple of
dates on.
Is this OK to proceed with?
Thanks!
Larry Klingaman
Information Systems Manager
City of El Segundo
310.524.2392