2014 Dec 16 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 16, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250..
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
Z Penuelas vs. City of El Segundo, LASC Case No. BC55698
3. Hooper vs. City of El Segundo, LASC Case No. BC 540995
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 1
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Council recessed at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 16, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:02 PM
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a) Commendation read by Mayor Fuentes and presented to Linda Messia; RSVP
of the Year (Retired Senior Volunteer Program).
b) Commendation read by Mayor Fuentes thanking all sponsors, supporters and
volunteers for their contributions to the El Segundo Community Christmas Dinner
to be held on December 25, 2014. Mark Von Flue, Recreation Specialists,
received the Commendation on behalf of the sponsors, supporters and
volunteers.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Angie Hougen, Old Town Music Hall patron, commented on item #C2.
John Gutt, resident, commented on his item under Public Communications.
Liz Garnholz, resident, commented on the Prop 218 ballots, items #E10 and #E11.
Craig Kessler, Southern California Golf Association, commented on the Top Golf RFP,
Chris Hougen, Old Town Music Hall patron, commented on item #C2.
John Torres, Old Town Music Hall patron, commented on item #C2.
James Maul, Old Town Music Hall volunteer, commented on item #C2.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 3
Bill Field, Old Town Music Hall, commented on item #C2..
Request by resident John D. Gutt:
would ask the Council's consideration and possible action to direct the Golf
Course Sub - Committee to begin that "public deliberation" and work with Staff
on developing the structure, elements and terms of an RFP capable of
delivering to the city the best overall offer for superior recreational use of The
Lakes at El Segundo that is consistent with Council and community expectations
regarding both financial performance and the services provided to our
community.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
direct the Golf Course Sub - Committee to begin that "public deliberation" and work with
Staff on developing the structure, elements and terms of an RFP capable of delivering
to the city the best overall offer for superior recreational use of The Lakes at
El Segundo that is consistent with Council and community expectations regarding both
financial performance and the services provided to our community. MOTION PASSED
BY VOICE VOTE. 3/1 YES: Dugan, Fellhauer, Fuentes NO: Atkinson Abstained:
Jacobson
CITY COUNCIL COMMENTS — (Related to Public Communications)
Mark Hensley, City Attorney, answered questions concerning Prop 218 brought up
during Public Communications.
F. NEW BUSINESS: (item 17 moved forward)
17. Consideration and possible action regarding acceptance of the terms and
conditions from a grant award by Chevron U.S.A., Inc. in the amount of $175,000
to assist in Economic and Business Development within the City of El Segundo
over the next two fiscal years.
(Fiscal Impact: $175,000 Revenue for the Chevron USA, Inc. Grant Account
for FY 2014 -2015 and 2015 -16)
Council accepted the Grant Agreement with Chevron U.S.A., Inc. and appropriate grant
funding for FY 2014 -15 and 2015 -16 in the Economic Development Grant Fund
Account. This item was ratified Dec. 22, 2014.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 4
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to: 1) adopt a resolution to vacate an existing
150 -foot wide public street easement at 815 and 821 Hornet Way. Applicant:
Northrop Grumman c/o DCA Engineering.
(Fiscal Impact: None).
Mayor Fuentes removed herself from participating in this item, as Northrop Grumman is
her employer and Mayor Pro Tern Jacobson removed himself as well, Mr. Jacobson has
investments with Northrop Grumman.
Council Member Atkinson stated this was the time and place for a Public Hearing
regarding a resolution to vacate an existing 150 -foot wide public street easement at 815
and 821 Hornet Way. Applicant: Northrop Grumman c/o DCA Engineering.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the City Clerk's office.
Council Member Atkinson opened the Public Hearing.
Kimberly Christensen, AICP, Planning Manager, gave a presentation.
Karl Reimer, DCA Engineering, spoke on this item.
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4899
A RESOLUTION OF THE CITY COUNCIL VACATING A PUBLIC STREET EASEMENT
AT 815 AND 821 HORNET WAY WITHIN THE CITY OF EL SEGUNDO
MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to
adopt Resolution No. 4899 to vacate an existing 150 -foot wide public street easement at
815 and 821 Hornet Way. MOTION PASSED BY UNANIMOUS VOICE VOTE. 3/0
Mayor Fuentes and Mayor Pro Tern Jacobson returned to the dais.
C. UNFINISHED BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 5
2. Consideration and possible action to consider implementing lane width, loading
and handicap access striping changes to the 100 and 200 blocks of Richmond
St.
(Fiscal Impact: $0)
Stephanie Katsouleas, Public Works Director, gave an update and recommendations for
the parking situation on Richmond Street.
Council Discussion
MOTION by Council Member Atkinson, SECONDED by Mayor Fuentes to increase
each parking stall to minimum of 8'6 ", or more where feasible; relocate curb stops closer
to curb on the 200 block and no changes to parking stalls on the 100 of Richmond
Street. Loading Zones and ADA requirements will be eliminated on the 200 block and
will be relocated to the s/w corner of Franklin on the 100 block of Richmond Street.
Convene a Richmond St. Design Committee, consisting of; 2 Council Members, 2
residents (300 block) and 3 businesses (one from each block). MOTION PASSED BY A
VOICE VOTE. 4/1 YES: Atkinson, Fellhauer, Fuentes, Jacobson NO: Dugan
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3003732 through 3003930 on Register No. 5 in the
total amount of $1,663,126.39 and Wire Transfers from 11/17/2014 through
11/30/2014 in the total amount of $901,686.15. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Approve Regular City Council Meeting Minutes of December 2, 2014.
5. Authorize the City Manager to enter into Agreement No. 4729 in a form approved
by the City Attorney to upgrade the existing Library's Circulation and Online
Catalog System, Millennium, to the current version of Sierra. In addition, include
the expanded features for integrated E- books, Mobile Apps and access to other
new technologies with a subscription to Encore. Both upgrades are from
Innovative Interfaces, Inc.
(Fiscal Impact: $56,000)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 6
6. Waive the second reading and adopt Ordinance No. 1499 for Environmental
Assessment No. EA -1075, Development Agreement No. DA 14 -02, and Zone
Text Amendment No. ZTA 14 -02.
(Fiscal Impact: None)
7. PULLED BY COUNCIL MEMBER ATKINSON
8. Receive and file this report regarding cleaning and repairing drywall and carpet
as well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $37,000.00)
9. Receive and file this report regarding the emergency repair to remove debris in
the attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")
§§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $82,354.00)
10. Authorize the City Manager to execute an amendment to License Agreement
#4240 in a form approved by the City Attorney with The La Mirada Armada to
continue to operate the El Segundo Armada Youth Swim Team at the Urho
Saari Swim Stadium through December 31, 2016, at a rental rate of
$1,825.00 per month.
(Fiscal Impact: $21,900 in Recreation Reservation Revenues annually)
11. PULLED BY MAYOR FUENTES.
12. PULLED BY STAFF — TO BE BROUGHT BACK AT THE JANUARY MEETING.
13. Select Landrum and Brown as the principal firm for acoustical testing and
supplemental design services (RFQ 14 -07) and authorize staff to negotiate
a contract price for those services for the 2014/2015 fiscal year.
(Fiscal Impact: None at this time)
14. Authorize staff to advertise a new Notice Inviting Sealed Bids for the project
related to Project No. RSI 14 -29 (Group 62 of the City's Residential Sound
Insulation Program).
(Fiscal Impact: None at this time)
15, Authorize the City Clerk to file the City Manager's, or designee's, Notice of
Completion accepting completion of work for twenty -five (25) homes related to
Project RSI 14 -02 (the City's Residential Sound Insulation Program's Group 52),
(Fiscal Impact: Final Contract Amount $1,019,211.87)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 7
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve Consent Agenda items 3, 4, 5, 6, 8, 9, 10, 13, 14, and 15. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
7. Consideration and possible action to receive and file this report regarding
emergency work to repair dwelling units at Park Vista Senior Housing Facility due
to water intrusion without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")
§§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
Council Discussion
MOTION by Council Member Atkinson, SECONDED by Mayor Jacobson to receive and
file this report regarding emergency work to repair dwelling units at the Park Vista
Senior Housing Facility due to water intrusion without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
11. Consideration and possible action regarding Adoption of the Resolutions
updating the employer's contribution under the Public Employees' Medical and
Hospital Care Act for the El Segundo Fire Fighters' Association, the El Segundo
Police Officers' Association and the El Segundo Police Support Services
Employees' Association.
(Fiscal Impact: None — Included in adopted Budget)
Council Discussion
Martha Dijkstra, Director of Human Resources, answered Council questions.
MOTION by Mayor Fuentes, SECONDED by Council Member Fellhauer to adopt
Resolutions 4900,4901 and 4902 updating the employer's contribution under the Public
Employees' Medical and Hospital Care Act for the El Segundo Fire Fighters'
Association, the El Segundo Police Officers' Association and the El Segundo Police
Support Services Employees' Association. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
F. NEW BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 8
16. Consideration and possible action to 1) authorize the City Manager to reclassify a
vacant Network Assistant position into an Information Systems Specialist; and 2)
authorize the City Manager to reclassify two part -time Information Systems
Specialist positions into a full -time Information Systems Specialist position; and
3) approve the creation of a new Information Systems Developer position and
authorize the City Manager to initiate recruitment to fill this new position once job
specifications have been finalized and approved by City Council.
(Fiscal Impact: $183,750.00)
Mitch Tavera, Chief of Police, presented the item.
Larry Klingaman, Information Systems Manager, gave a presentation.
Council Discussion
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Atkinson to
authorize the City Manager to reclassify a vacant Network Assistant position into an
Information Systems Specialist. (Fiscal Impact: $33,750.00), authorize the City Manager
to reclassify two part-time Information Systems Specialist positions into a full -time
Information Systems Specialist position. (Fiscal Impact: $35,000.00) and authorize the
City Manager to create a new position of Information Systems Developer and return
with specifications. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
G. REPORTS — CITY MANAGER — Wished the City employees and their families a
Merry Christmas and a Happy New Year.
H. REPORTS — CITY ATTORNEY — Wished everyone a Happy Holiday season.
REPORTS — CITY CLERK — Attended a Clerk's conference in Monterey CA the
first week of December and mentioned Cathy Doman will be retiring this month.
Thanked Ms. Domann for her 15 years of service to the City of El Segundo.
J. REPORTS — CITY TREASURER — None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Mentioned Candy Cane Lane opening and wished
everyone a Merry Christmas and a Happy Holiday season.
Council Member Atkinson — Wished everyone a Merry Christmas and a Happy New
Year. Please say a prayer for our troops.
Council Member Dugan - Wished everyone a Merry Christmas and a Happy New Year.
Mayor Pro Tern Jacobson — Thanked the Chamber for a great Holiday parade and
wished everyone a Merry Christmas and a Happy New Year.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 9
Mayor Fuentes —
18. Consideration and possible action regarding the annual request of Mr. S. Claus
for variances from the Municipal Code.
(Fiscal Impact: None)
MOTION by Mayor Fuentes, SECONDED by Council Member Fellhauer to approve
the request by Mr. S. Claus for a waiver of the permits required for doing business
within the City of El Segundo as follows: 1) The use of air rights and waiver of the Santa
Monica Radial 160 R procedure; 2) Grant a free business license for a non - profit
organization; 3) Waiver of the Noise Ordinance to permit the sound of bells; 4) Waiver
of the Trespass Ordinance including dealing with trespassing animals; and 5) Waiver of
the ordinance on Animal Regulations. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
Thanked Cathy Domann for her service in the Clerk's office, thank you to the Parks and
Rec staff, great parade, the Menorah will be lit on Thursday, Merry Christmas and
Happy New Year and mentioned our troops overseas as well.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Mike Robbins, resident, spoke concerning the Prop 218 Protest ballots.
James Maul, Old Town Music Hall volunteer, commented on item #C2.
Chris Hougen, Old Town Music Hall patron, commented on item #C2.
Angie Hougen, Old Town Music Hall patron, commented on item #C2.
Liz Garnholz, resident, commented on item #E11 and mentioned the lack of a post
office in town and would like to see the reimplementation of the loading zone in front of
the mailbox on Main Street.
Bill Field, Old Town Music Hall, commented on the item #C2.
MEMORIALS —
ADJOURNMENT at 9:32 PM
Tracy WeiVer, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 16, 2014
PAGE NO. 10