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2014 Nov 18 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 18, 2014, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -1- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 1 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters 1. Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Council recessed at 6:55 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, NOVEMBER 18, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Atkinson PRESENTATIONS a). Presentation by Lt. Mike Noce proclaiming Wreaths Across America Day to be held on Saturday, December 13, 2014. b). Mayor Fuentes and Drew Boyles presented commendations to Bill Goodglick and Brian Polkinghorne for their years of service with the City's Economic Development Advisory Committee (EDAC). c). Presentation by Sam Lee, Planning and Building Safety Director, on the Residential Sound Insulation (RSI) update and discussion on changes to the eligibility requirements. Item #K19 Moved to Presentations 19. Consideration and possible action to waive Encroachment Permit fees and security deposit requirements for Eagle Scout candidate Chad Pordes to enable him to complete his landscaping project on East Acacia Avenue in El Segundo. (Fiscal Impact: $220 Uncollected Revenue) Chad Pordes, Eagle Scout Candidate, gave a brief presentation,: Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to waive the fees associated with obtaining an Encroachment Permit. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 ROLL CALL MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 3 Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Loretta Frye, resident, questioned the new Parking situation on Richmond Street. Ms. Frye also commented on the Water and Sewer ballot re- issue. (Items #C1 and C2) Mary Ann Beorklind, resident, not in favor of the new parking situation on Richmond Street. (Item #C1) Arthur VBerge, resident, not in favor of the new parking situation on Richmond Street. (Item #C1) John Retoris, musician at Old Town Music Hall, not in favor of the new parking situation on Richmond Street. (Item #C1) Bill Fields, owner of the Old Town Music Hall, not in favor of the new parking situation on Richmond Street. (Item #C1) Jim Latta, resident and member of the Senior Housing Board, commented on item #F16. Janice Cruikshank, resident, not in favor of the new parking situation on Richmond Street. (Item #C1) Liz Garnholz, resident, commented on item #C1 and item #C2. Dina Ferguson, Pastor at St. Michael's, commented on the new parking situation on Richmond Street. (Item #C1) Jeff Brown, resident and business owner, favors the new parking situation on Richmond Street. (Item #C1) Susan Siryan, Manhattan Beach resident, not in favor of the new parking situation on Richmond Street. (Item #C1) Katherine Hatzikian, resident and business owner, commented on item #J17. Lawrence Martin, resident and business owner, commented on item #C1. Anita Mistral, resident, not in favor of the new parking situation on Richmond Street. (Item #C1) Pat Gerber, resident, not in favor of the new parking situation on Richmond Street. (Item #C1) Sal Rivas, resident, not in favor of the new parking situation on Richmond Street. (Item #C1) Amber Terins, resident, not in favor of the new parking situation on Richmond Street. (Item #C1) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 4 CITY COUNCIL COMMENTS — (Related to Public Communications) Questions to be answered as presented on the Agenda. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action to consider implementing striping changes on the 100, 200 and 300 block of Richmond Street from angled parking to parallel parking. (Fiscal Impact: Undetermined) Stephanie Katsouleas, Public Works Director, gave a presentation and answered Council questions. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to return the 300 block of Richmond back to the original configuration with parallel parking, widen the parking spaces and revisit possible angle changes on the 100 and 200 blocks, and revisit possible loading zones on the 100 block. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Recess at 9:00 PM Reconvened at 9:10 PM 2. Consideration and possible action to 1) cancel the prior December 10, 2014 public hearing and re- notice and set a new public hearing date regarding the Proposition 218 protest procedures for potential increases to the City's water and sewer rates for FY 2014/15- 2018/19 and 2) Provide direction on whether to allow protest ballots already received to be counted at the re- noticed public hearing date. (Fiscal Impact: $25,000) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 5 Greg Carpenter, City Manager, gave a brief presentation. Tracy Weaver, City Clerk and Mona Shilling, Deputy City Clerk, answered Council questions. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to cancel and re- notice the public hearing for the Proposition 218 protest ballot for proposed water and sewer rate increases and not allow previous protest ballots received to count for the new protest. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Approve Warrant Numbers 3003293 through 3003487 on Register No. 3 in the total amount of $946,841.74 and Wire Transfers from 10/20/2014 through 11/02/2014 in the total amount of $899,331.18. Authorized staff to release. Ratified Payroll and employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Approve Regular City Council Meeting Minutes of November 4, 2014 and Special City Council Meeting Minutes of November 4, 2014. 5. Receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00) 6. Receive and file this report regarding cleaning and repairing drywall and carpet as well as restoring furniture in the north portion of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $37,000.00) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 6 7. Accept as complete the Center St. and Pine Ave. Water Main Improvement, Project No. PW 14 -02 and authorize the City Clerk to file Notice of Completion in the County Recorder's office. (Fiscal Impact: $544,535.37) 8. Approve Vesting Tract No. 72169, a subdivision of 115 East Walnut Avenue for condominium purposes and authorize the appropriate City Official(s) to sign and record said Map. (Fiscal Impact: None) 9. PULLED BY COUNCIL MEMBER DUGAN 10. Approve the creation of two new at -will Senior Engineer positions in the Engineering Division of Public Works and authorize the City Manager to initiate recruitments to fill these two new positions once job specifications have been finalized and approved by City Council and authorize the City Manager to recruit for the budgeted Public Works Inspector position. (Fiscal Impact: $260,000- $315,000.00 in funding for two new engineers, DOE.) 11. Adopt Resolutions 4894, 4895 and 4896 reducing the amount that employee's pay towards the Employee Paid Member Contributions towards their California Public Employees Retirement System (CaIPERS) pension (reduces the amounts paid by employees who are members of the Police Managers' Association, Police Officers' Association, City Employees' Association, and Police Support Services Employees' Association). (Fiscal Impact: $525,242 for Fiscal Year 2014 -15.) 12. Waive minor irregularities in the bid from Karabuild Development, Inc. and authorize the City Manager to execute Contract No. 4713 in a form approved by the City Attorney to Karabuild Development, Inc. for construction at nineteen (19) homes related to Project No. RSI 14 -20 (Group 63 of the City's Residential Sound Insulation Program). (Fiscal Impact: Estimated construction costs not to exceed $574,405.00) 13. Allow Patriot Contracting & Engineering to withdraw their bid, waive minor irregularities in the bid from Karabuild Development, Inc. and authorize the City Manager to execute Contract No. 4714 in a form approved by the City Attorney to Karabuild Development, Inc. for construction at eighteen (18) homes related to Project No. RSI 14 -21 (Group 64 of the City's Residential Sound Insulation Program). (Fiscal Impact: Estimated construction costs not to exceed $726,864.00) MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 7 14. Reject the bid from Patriot Contracting & Engineering as non - responsive, waive minor irregularities in the bid from SPEC Construction Co., Inc. and authorize the City Manager to execute Contract No. 4715 in a form approved by the City Attorney to SPEC Construction Co., Inc. for construction at twenty -four (24) homes related to Project No. RSI 14 -23 (Group 65 of the City's Residential Sound Insulation Program). (Fiscal Impact: Estimated construction costs not to exceed $828,685.00) 15, Approve up to $321,424.00 in funding, authorize the City Manager to execute Professional Services Agreement No. 4716 with RBF Consulting, a Michael Baker International Company, to provide environmental review services (NEPA/CEQA) and engineering design review for the Park Place Extension and Railroad Grade Separation Project affecting property located between the intersection of Park Place and Nash Street and Park Place and Allied Way. (Fiscal Impact: Up to $321,424 will be paid for through Reimbursement Grants) MOTION by Council Member Fellhauer, SECONDED by Council Member Jacobson to approve Consent Agenda items 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, and 15. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PULLED ITEMS: 9. Consideration and possible action to waive the bidding process per El Segundo Municipal Code §1 -7 -11 by utilizing previously established government contracting rates, and authorize the purchase one (1) Sewer Equipment Company of America High Pressure Sewer Jetting Truck using National Joint Powers Alliance contract rates. (Fiscal Impact: $238,400.00) Council Discussion MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to waive the bidding process and authorize the City Manager to execute Agreement No. 4717, in a form approved by the City Attorney, with Plumbers Depot to purchase one (1) Sewer Equipment Company of America High Pressure Sewer Jetting Truck for cleaning of sewer mainlines with Sewer Enterprise funds using National Joint Powers Alliance contract rates. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 8 16. Consideration and possible action to adopt a resolution pursuant to Public Contracts Code § 20168 finding that an emergency existed within the City; ratifying the actions of the City Manager; and authorizing the City Manager to execute contracts, in forms approved by the City Attorney, for all services needed for repairing dwelling units at the Senior Citizens Housing Facility ( "Park Vista ") located at 615 East Holly Avenue. The Resolution confirms that because of the emergency, bidding is not required in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") § 1 -7 -12 and 1 -7A- 4. The Resolution also finds the project exempt from review under the California Environmental Quality Act as an emergency repair. (Fiscal Impact: Design and Management Services not to exceed $50,000, repair amount to be determined) Greg Carpenter, City Manager, reviewed the item.. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to adopt Resolution No. 4897. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 G. REPORTS — CITY MANAGER - None H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER - None K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — None Council Member Atkinson — None Council Member Dugan — 17. Consideration and possible action to discuss the impact of filming in the downtown area. Specifically, to address possible issues that might impact businesses during the 2014 holiday season and to address potential permanent changes to the City's film ordinance to ensure businesses are included in the decision process pertaining to filming within the City limits. (Fiscal Impact: N /A) Council Discussion MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 9 Council discussed having staff and the City Manager review each film permit on a one on one basis and during this process be mindful of the downtown businesses during the Holiday season. MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer directed the City Manager to review and approve film permits associated with the downtown area during the month of December and direct staff to meet with the business community to understand the impact of filming on their businesses and to possibly revise the City's film ordinance to ensure businesses have an opportunity to assess the impact of film permits that might affect their business. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Pro Tern Jacobson — None Mayor Fuentes — 18. Consideration and possible action to nominate, select and approve the travel of a former Council Member to travel to Guaymas in February of 2015. (Fiscal Impact: $1,000.00) Council Discussion MOTION by Mayor Fuentes, SECONDED by Council Member Atkinson to authorize the City Manager to approve the travel costs for a former Council member to travel to Guaymas. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Fuentes wished everyone a Happy Thanksgiving and especially those who will be working and reminded the residents of the Annual Tree Lighting on Dec. 4, 2014. 19. Moved to Presentations PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Loretta Frye, resident, thanked Council Member Fellhauer for her vote this evening on item #C1, commented on the amount of bars and restaurant within the downtown area and commented on #C1. Liz Garnholz, resident, commented on water bill billing cycles and meter readings and commented the plunge's water usage. MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 10 MEMORIALS — None ADJOURNMENT at 10:17 PM y F 4 A Tracy Weak" r, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING NOVEMBER 18, 2014 PAGE NO. 11