CONTRACT 4475 CLOSEDAgreement No. 4475
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
KOA CORPORATION
PW 13 -29: STREET ENHANCEMENT DESIGN CONCEPT SERVICES
FOR RICHMOND STREET AND STANDARD STREET IN THE DOWNTOWN AND
SMOKEY HOLLOW AREAS OF THE CITY OF EL SEGUNDO
This AGREEMENT is entered into this 8th day of October, 2013, by and between the
CITY OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and KOA
CORPORATION, a CORPORATION ( "CONSULTANT ").
1. CONSIDERATION..
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Fifty Nine Thousand, Six Hundred Eighty -Six dollars ($59,686) for
CONSULTANT's services. CITY may modify this amount as set forth below.
Unless otherwise specified by written amendment to this Agreement, CITY will
pay this sum as specified in the attached Exhibit "A," which is incorporated by
reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
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deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over $25,000 for Additional Work must be approved by CITY's city
council. All Additional Work will be subject to all other terms and provisions of
this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii, Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
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B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from October 8, 2013, to February 5, 2014.
Unless otherwise determined by written amendment between the parties, this Agreement will
terminate in the following instances:
A. Completion of the work specified in Exhibit "A ";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE.
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty -eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work and Budget
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
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contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those tcrminatcd.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
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17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
property. CONSULTANT may retain copies of said documents and materials as desired, but
will deliver all original materials to CITY upon CITY's written notice. CITY agrees that use of
CONSULTANT's completed work product, for purposes other than identified in this Agreement,
or use of incomplete work product, is at CITY's own risk.
18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT must save harmless, indemnify and defend CITY and all its
officers, employees and representatives from and against any and all suits,
actions, or claims, of any character whatever, brought for, or on account of,
any injuries or damages sustained by any person or property arising from,
pertaining to, or relating to the negligence, recklessness, or willful
misconduct of CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions are intended to
be as broad and inclusive as is permitted by the law of the State of California and
will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
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be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 1185 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
1185 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C. Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
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insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol 1 (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A:VII."
R Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT: If to CITY:
KOA Corporation
City of El Segundo
1100 Corporate Center Dr., Suite 201
350 Main Street
Monterey Park, CA 91754
El Segundo, CA
Attention: Doug Yeh
Attention: Stephanie Katsouleas
323 - 260 -4703
310 -524 -2356
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
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27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
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Agreement No. 4475
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either party to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
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Agreement No. 4475
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
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Greg Ca rater ...�....�..�...
City Manager
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APPROVED
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Assistant City
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Agreement No. 4475
EXHIBIT A
FNKOA CORPORATION
PLANNING & ENGINEERING
August 29, 2013
Stephanie Katsouleas, Director of Public Works
City of El Segundo
350 Main St.
El Segundo, CA 90245 -3813
Agreement No. 4475
1 100 Corporate Center Dr., Suite 201
Monterey Park, CA 91754
1:323- 260 -4703 f: 323 -260 -4705
www.koacorporation.com
M631145
Subject: Proposal for Street Enhancement Design Concept Services for Richmond
Street and Standard Street in the Downtown and Smokey Hallow Areas
of EI Segundo
Dear Ms. Katsouleas:
KOA Corporation (KOA) is pleased to submit this proposal for providing traffic engineering
and planning services to create innovative and practical design concepts for increasing the
on- street parking capacity for both Richmond Street and Standard Street in the Downtown and
Smokey Hollow Areas of the City of El Segundo. In the sections that follow, we will describe
our project understanding, proposed scope of work, proposed 60 -day timeline, key project
team members, and proposed budget. We have also included an attachment (subject to the
3 -page limit) that includes examples of similar work that we have successfully completed.
PROJECT UNDERSTANDING
KOA understands the City wants to consider viable alternatives that would achieve the goal of
increasing the number of on- street parking spaces on Richmond Street and on Standard Street
(between the limits of Holly Avenue and El Segundo Boulevard). While the City is willing to
consider a variety of innovative or possibly bolder ideas, including angled parking, reducing
sidewalk widths /removing trees, converting the street to one -way traffic, etc. in order to
achieve this parking improvement goal, it is understood that the City also wants to retain or
enhance the downtown atmosphere that has been a special characteristic of the City of
El Segundo. With the various restaurants, retail shops, and higher pedestrian activity found on
Richmond Street and other connecting streets in the Downtown area, compared to the small
industrial -type businesses and office /commercial buildings found on Standard Street in the
Smokey Hollow area, each of these two streets will have different considerations that may
result in different recommendations for achieving the desired goal.
Through our initial research and field reconnaissance, we know that both streets have a
right -of -way width of 60 feet, the street curb -to -curb width is typically 40 feet wide, existing
on- street parallel parking stalls (if marked) are generally 7 feet wide, existing travel way width
for two -way traffic is 26 feet, and existing sidewalks range between 4 feet and 10 feet in width
LOS ANGELES ONTARIO ORANGE SAN DIEGO SOUTH BAY
Agreement No. 4475
KOA CORPORATION
Mv PLANNING & ENGINEERING
(some property owners or occupants have apparently encroached into the right -of -way with
landscaping, fences, and other items). There are significantly more (mature) street trees on
Richmond Street than on Standard Street, and these larger trees have created a type of shaded
canopy effect along Richmond Street between Grand Avenue and El Segundo Boulevard but
apparently have also caused a fair amount of uneven sidewalks and uplifted street curb along
this particular segment.
PROPOSED SCOPE OF WORK
KOA will perform the following tasks that will achieve the City's desired objectives for
Richmond Street and Standard Street, as described in the City's Request for Proposals.
TASK I —PRO JECT KICKOFF AND INITIAL RESEARCH /DISCUSSION WITH CITY
KOA will hold a kickoff meeting with the City to review the project scope and schedule,
confirm key project concerns and potential issues, and obtain relevant documents and as -built
drawings from the City. We will gather all relevant information that will be needed to produce
the required deliverables.
TASK 2 — DETAILED FIELD REVIEW AND BASE PLAN PREPARATION
KOA will conduct a detailed field review of Richmond Street and Standard Street (between the
limits of Holly Avenue and El Segundo Boulevard) to verify roadway /sidewalk dimensions,
parking inventory, parking restrictions, adjacent land uses, driveway locations, and various
roadway features (including street trees, landscaping, street lights, fences, R/W encroachments,
etc.). We will make general observations of relative parking demand during AM, midday, and
PM periods on a weekday and on a weekend. We will conduct 46 hour directional traffic counts
at 17 locations, and will use those volumes to assess the effects of any proposed changes to
traffic circulation. We will take photographs and compile the collected information in an
organized project binder. We will prepare detailed base plans (1 " =40' scale) for both streets,
reflecting the existing roadway layout, including parking stalls.
TASK 3 — INITIAL ALTERNATIVES DEVELOPMENT AND PRELIMINARY CONCEPTS
KOA will develop and prepare several preliminary alternatives for consideration, including a
number of innovative ideas which could include conversion to one -way streets, back -in angled
parking, etc. We will prepare various preliminary concept drawings (at least 3 alternatives) for
presentation to the City. We will identify the pros and cons of each alternative and /or feature.
We will evaluate the traffic safety, traffic circulation, and constructability concerns associated
with each alternative, as well as the potential enhancements to the "downtown" ambiance or
atmosphere. We will evaluate the existing parking practices and regulation along the medians
on Grand between Main and Standard and will provide a recommendation for any changes in
the regulation of the parking there that may be warranted.
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Agreement No. 4475
C. KOA CORPORATION
PLANNING & ENGINEERING
TASK 4 — DISCUSSIONS WITH CITY AND REFINEMENT OF ALTERNATIVES
KOA will meet with the City to present and discuss the preliminary alternatives developed
under Task 3. Based on the City's feedback and preferences, we will refine the alternatives by
adding the desired features and eliminating unwanted ones.
TASK 5 — FURTHER DISCUSSIONS WITH CITY AND FINALIZATION OF ALTERNATIVES
KOA will continue to refine the alternatives in greater detail and will conduct further
discussions with the City (assume up to 3 more meetings, if needed) to determine the 3
preferred alternatives to be finalized and carried forward to the final conceptual drawings.
TASK 6 — PREPARE FINAL CONCEPTUAL DESIGN DRAWINGS AND COST ESTIMATES
Upon determination of the final 3 preferred alternatives, KOA will prepare the final conceptual
design drawings for Richmond Street and Standard Street. We will prepare preliminary
construction cost estimates (i.e. estimates of probable construction cost) for each of the
separate alternatives on each street.
TASK 7 — SUBMIT FINAL DELIVERABLES TO CITY
KOA will submit the final deliverables package to the City that will include full -size (2'x3')
conceptual design plan sheets for each final alternative, project binder containing our field
inventory and photographs, CAD files of the conceptual design drawings, and the preliminary
construction cost estimates prepared in Microsoft Excel (electronic file and a hard copy).
PROPOSED PROJECT TIMELINE (60 DAYS)
Our proposed project timeline for delivering the final work product to the City will be as
follows:
1. Project Kickoff and Initial Research /Discussion with City 7 days
2. Detailed Field Review and Base Plan Preparation 14 days
3. Initial Alternatives Development and Preliminary Concepts 7 days
14. Discussions with City and Refinement of Alternatives I 10 days I
S. Further Discussions with City and Finalization of Alternatives 10 days
6. Prepare Final Conceptual Design Drawings and Cost Estimates 10 days
7. Submit Final Deliverables to City 2 days
TOTAL DURATION 1 60 days
KEY PROJECT TEAM MEMBERS
KOA is a civil and traffic engineering firm with extensive experience in providing consulting
services to the governmental and private sectors. Founded in 1987, the firm has grown to six
offices and approximately 80 employees serving primarily Southern California. Our staff
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Agreement No. 4475
KOA CORPORATION
e PLANNING & ENGINEERING
members include California registered Civil and Traffic Engineers and certified Planners. The
following are our proposed key team members for this Project.
PROJECT MANAGER: Mr. Charles Schwinger (AICP, PTOE, and registered civil engineer in
nine different states) is a Senior Engineer at KOA and will manage this project with support
from staff at our Corporate Headquarters office located in Monterey Park. He has 37 years of
very versatile and relevant experience in the fields of transportation planning, traffic
engineering, and civil engineering. Due to his wide - ranging capabilities and unique experiences
across the United States and overseas, he is the ideal candidate to lead and manage this project
for the City of El Segundo. He provides tremendous project management and client
relationship skills, and he has successfully managed several similar parking projects in
jurisdictions across the U.S. Some of his related project experience include the following:
• Olathe, Kansas Central Business District/Government Center — 12 square blocks parking
utilization, duration, and turnover study with recommendations for achieving an increase in
parking spaces
• Manhattan, Kansas "Aggieville" traffic circulation and parking study — I I square blocks
• Salina, Kansas Central Business District/Government Center — 9 square blocks parking
utilization, and turnover study with recommendations for achieving an increase in parking
spaces
• Smith County, Texas (City of Tyler) — reconfiguration of several county owned public lots
to achieve more parking spaces
• Bendix Corporation (Kansas City, Missouri) — study to increase the number of parking
spaces in several lots containing a total of 2,000 spaces
• Joplin, Missouri — comprehensive parking study in downtown Joplin to evaluate parking
supply and demand
LEAD TRAFFIC ENGINEER: Mr. Walter Okitsu, P.E. is a registered traffic engineer and civil
engineer in the State of California with 32 years of traffic engineering experience. He has
certifications as a Professional Traffic Operations Engineer (PTOE) and as a Professional
Transportation Planner (PTP). Mr. Okitsu is a founder and a principal of KOA Corporation,
and has extensive experience in transportation planning and traffic design over a wide variety of
projects. This includes designs for traffic signals, street lighting, signing & striping, worksite
traffic control. He has field and managerial experience on traffic impact, feasibility analysis, and
circulation projects. He is the Western District President of the Institute of Transportation
Engineers, and he has been an instructor for undergraduate transportation engineering courses
at the UCLA School of Engineering and Applied Sciences. Mr. Okitsu will bring a great deal of
traffic engineering expertise and knowledge that will be valuable for this City of El Segundo
project. His role on the City's project will be to provide innovative ideas and viable alternatives
that will achieve the City's desired goals, as well as to lend his exceptional technical expertise
to the project. He was the lead traffic engineer on a number of similar projects, including those
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KOA CORPORATION
PLANNING & ENGINEERING
in the downtown areas of the Cities of Malibu and Sierra Madre, which are provided as project
examples attached to this proposal.
LEAD DESIGN ENGINEER: Mr. Frank Benavidez, P.E. is a registered civil engineer in the State
of California with over 13 years of civil and traffic engineering experience. He is also a former
President of the City Traffic Engineers Association in the southern California region. Before
joining KOA Corporation, Mr. Benavidez was a civil engineer with the Los Angeles County
Department of Public Works for seven years working in the Traffic and Lighting, Water
Resources, and Programs Development Divisions. Since joining KOA six years ago, Mr.
Benavidez has led many design teams in producing engineering drawings for a wide variety of
roadway and traffic improvement projects, which have included very extensive field reviews,
inventory and data collection, and production of voluminous plans and documents. He will
provide an important role on this City of El Segundo project by overseeing our design staff in
the collection of relevant roadway and parking inventory information and the production of the
needed conceptual design drawings. One of his relevant projects includes a project in the
downtown area of the City of Azusa, where angled on- street parking was implemented on a
one -way street as part of a Target store development project. Additional information about
this particular project is provided as one of our project examples attached to this proposal.
PROPOSED BUDGET
Our proposed budget for producing the final project deliverables are as follows:
I .
Project Kickoff and In
2.
3.
4.
Detailed Field Review
Initial Alternatives De
Discussions with City
S.
Further Discussions Y
6.
Prepare Final Concep
Research /Discussion with City
d Base Plan Preparation
opment and Preliminary Concepts
d Refinement of Alternatives
I City and Finalization of Alternath
rawings and Cost Estimates
7. Submit Final Deliverables to City
TOTAL BUDGET
* Includes $1,326 in direct cost for traffic counts with no markup.
5
$ 4,480
*$ 9,726
$11,480
$ 6,760
$11,990
$10,390
$ 4,860
*$59,686
Agreement No. 4475
PMIOA CORPORATION
PLANNING & ENGINEERING
Please contact Charlie Schwinger if you have any questions or if you require additional
information. He can be reached by phone at (323) 260 -4703 or by e-mail at
cschwinger@koacorp.com. We look forward to working with you on this Project.
Sincerely,
KOA Corporation
4Y o,eh, , P.
i a President
Attachment: KOA Relevant Project Examples (3 pages)
G
Agreement No. 4475
PPKOA CORPORATION
PLANNING & ENGINEERING
PROJECT EXAMPLE #1
Sierra Madre Boulevard Streetscape Design, Sierra Madre, California
KOA provided assistance in preparing streetscape plans for Sierra Madre Boulevard west of
Baldwin Avenue in the heart of the downtown area of the City of Sierra Madre. The City
intended to increase the extent of angle parking used along the street, build bulb -out curb
extension, and crosswalks, and widen sidewalks through the commercial heart of the town.
KOA recommended layouts and locations for angle parking and curb extensions. Below are
recent photographs of Sierra Madre Boulevard showing the street configuration and the angled
on- street parking that was implemented by this project. (Key KOA Staff Walter Okitsu)
Agreement No. 4475
KOA CORPORATION
z i PLANNING & ENGINEERING
PROJECT EXAMPLE 42
Agreement No. 4475
KOA CORPORATION
PLANNING & ENGINEERING
PROJECT EXAMPLE #3
Azusa Retail Shopping Center/Target Anchor Project, Azusa, California
KOA provided traffic engineering
design services for the construction
t
of a new Target department store
between Azusa Avenue and San
Gabriel Avenue in the downtown
the City Azusa. KOM
area of of
scope of work included the design of
traffic signal and signing & striping
modification plans surrounding the
project site and a few off -site
locations to mitigate potential traffic
impacts from the project. In addition,
the City was interested in reducing
San Gabriel Avenue, a one way street,
from 4 lanes to 3 lanes in front of the
project site to provide a wider parkway for streetscaping
opportunities and for calming traffic.
A concern was the potential loss of on-street parking,
however, KOA was able to design a diagonal on-street parking layout that resulted in essentially
no loss of parking. The plans also addressed concerns with vehicles backing out of the angled
parking and the transition from 4 to 3 lanes. (Key KOA Staffi Frank BenaWdez)
"Before" Photo (San Gabriel Avenue)
Agreement No. 4475
Public Works Department
Stephanie Katsouleas, Director
Elected Officials:
July 18, 2013
Bill Fisha ,
Mayor
Car! Jacobson,
Mayor Pro rem
Suzanne Fuentes,
Council Member
Dave Atkinson,
Request for Proposals for
Council Member
MarieFellhauer,
Street Enhancement Design Concept Services
C°nnCU Member
Tracy Weaver,
for Richmond St. and Standard St.
City Clerk
Crista
City Treasurer
In the Downtown and Smokey Hollow Area of El Segundo
Appointed Officials:
Greg Carpenter,
City Manager
You are invited to submit a proposal for design concept services for Richmond St.
Mark D. Hensley,
City Afforney
and Standard St., located in the Downtown and Smokey Hollow areas of El
Segundo. The primary goal of this project is to increase the number of on- street
Department Directors:
parking spaces available for adjacent business and restaurant patrons.
Deborah Cullen,
F' "a"`„' "ma "Res ° °rces
Kevin Smith,
Proposals are due to the Public Works Director on or before
Fire Chief
Debra Brighton,
5:00 p.m.
I'
Library Services
Sam Lae,
Thursday, August 8, 2013.
Planning and
Building Safety
M itch ravers,
Pane Chief
Stephanie i(afsouleas,
Only electronic submissions will be accepted and must be submitted to the
also
Public Works
Robert Cummings,
Stephanie Katsouleas, the Public Works Director, at skatsouleasCmelsegundo.org
Recreation d Parks
by the deadline to be considered.
Please see the attached proposal for specific submittal guidelines. All questions
related to this proposal shall also be directed to Stephanie Katsouleas at (310) 524-
www.elsegundo.org
2356 or via email to satsouleas rr elsegundo.org. Questions received after
Monday, August 5, 2013 may not be addressed in time for you to complete your
proposal so we encourage you to make any necessary inquires prior to that date.
350 Main Street, El Segundo, California 90245 -3813
Phone (310)524 -2300 Fax (310) 640 -0489
Agreement No. 4475
Street Modification/Design Proposal
El Segundo is seeking concept design services with the overall goal of improving parking
in the Downtown and Smokey Hollow areas of our City, specifically on Richmond Street
and Standard St. between El Segundo Blvd. and Holly Ave. The City's ultimate objective
is to increase the total number of spaces available on both streets and seeks innovative
ideas for how to achieve that goal, including but not limited to installation of angled
parking, narrowing sidewalks, tree removal and consideration of one -way traffic. The
City does not have any restrictions on how to achieve this goal and will openly consider
all viable options.
The Consultant will provide three concept designs for increasing parking on both Standard
St. and Richmond St. Both streets have a total right -of -way width of 60 ft. The project
will achieve the following objectives for Richmond St. and Standard St.:
1. Maximize the total number of on -site street parking spots between El Segundo Blvd.
and Holly Ave., while considering the total right -of -way width available, sidewalk
requirements and existing off - street access points.
2. Identify the pros and cons to the proposed configurations and how many additional
spaces the proposed design will achieve over the current number available.
3. Identify the physical constraints for each design, and provide options for how those
constraints could be resolved (e.g, narrow sidewalks to create more street width, tree
removal). If the restraint cannot be resolved, then state so.
4. Suggest creative ideas or additional considerations not included in this proposal that
would enhance the downtown "feel or ambiance" while still achieving additional
parking.
5. Estimate the probable cost of construction for each proposed configuration.
The consultant will provide a final report to the City which contains a detailed summary
of the five project goals listed above, including schematic drawings of each proposed
street design alternative.
Your proposal should not exceed 5 pages in length including the proposed budget [use12
pt font, 1 "margins on all pages] and is due to the City by 5:00 p.m., August 8, 2013 via
email to skatsoulcas(@elsegundo.or . Your proposal must include:
1. A brief statement regarding your understanding of the Project.
2. Proposed Scope of Work according to the five (5) criteria outlined above.
3. Proposed timeline indicating that you can provide the final product within 60 days
of receiving a Notice to Proceed.
4. A summary of key personnel and their qualifications and related experience.
Include examples of similar projects and/or examples of similar work (up to three
additional pages of attachments will be allowed that show specific examples).
5. Proposed Budget by task.
The City has established a timeline of 60 days to complete this work with an estimated
budget not to exceed $60,000.
J,
BLVD
M
■ W HOLLY AVE
Agreement No. 4475
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W GRAND AVE
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