CONTRACT 4485 One Page Service Agreement CLOSEDBelow you will find a checklist relating to Insurance and other requirements that are required for doing business with the City of El
Segundo. Only those Items checked -off are MANDATORY,, however if your standard ,policies exceed the minimum requirements please
include, Commercial general liability insurance must meet or exceed the requirements of ISO *CGL Form No. CO 20 10 11 85 or
equivalent, The ;amount of insurance set forth below will be a combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies will be endorsed to name the City, its officials, and employees as
"additional Insureds" under said insurance coverage and to state that such insurance will be deemed "primary" such that any
other Insurance that may be carried by the City will be excess thereto. Such Insurance must be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except upon thirty (30) days prior written notice to the
City. Please find additional Terms and Conditions on the reverse side of this Services Agreement. This is not a purchase order or
an authorization to begin work.
® Comorehensive General Liability, including coverage for premises, products and completed operations, independent contractors,
personal injury and contractual obligations with combined single limits of coverage of at least $1,000,000 per occurrence.
® Auto Liability, including owned, non -owned and hired vehicles with at least:
® $1,000,000 per occurrence.
❑ $100,000 - 300.000 peroccurrence.
❑ As required by State Statutes. A copy of your current policy must be submitted naming yourself and or your company.
® Workers' Compensation Insurance: as required by State Statutes with Waiver of Subrogation. (Not needed if Self - employed with
no employees and CONTRACTOR signs statement to this effect.)
® Business License: The CONTRACTOR shall agree to have a current City of El Segundo license on file at City Hall or purchase
said license (at no cost to the City),
❑ Permits: Plans must be approved and permit(s) issued (no fee) by the Planning and Building Safety K appropriate. Call the
Planning Manager @ (310) 524 -2340 if you have questions.
❑ Copy of valid picture I.D. (Drivers license etc.)
PLEASE NOTE: ALL APPLICABLE INFORMATION LISTED ABOVE MUST BE OBTAINED AND ON FILE, PRIOR TO THE ISSUANCE OF A CITY
PURCHASE ORDER BEING SENT TO YOU (VIA FAX OR HARD COPY) BY THE RISK MANAGERIPURCHASING AGENT, THUS AUTHORIZING
COMMENCEMENT OF WORK FOR THE CITY.
Submitted by (complete all blanks): (,U ()R COPY i t;wQi.ili i"'::D BACK TO i U E C; I Y
Mail original agreement and insurance to: City of El Segundo — City Clerk 350 Main Street, Room 5, El Segundo, CA 90245.3813
Or4inatorlDepartment Contact:
i
cc: Business License; Cily Clerk; Purchasing Agent; Roque*
_ )' 'age Services Agreement weth check boxes.doc
CITY ATTORNEY
im S . tF.h
Date initiated: 9/W/ 9
Date Approved:
Date Ap vest .e:... _
Ung Dept name / r%
ITT,
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Greg Carp prat Y Manager �w�
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f E I Segundo
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1.GENERALLY. The materials, supplies, or services (collectively,
"Purchase ") covered by this services agreement and purchase order
( "order ") must be furnished by Seller subject to all the terms and
conditions contained in this order which Seller, in accepting this order,
agrees to be bound by and comply with in all particulars. No other terms
or conditions are binding upon the parties unless subsequently agreed to
in writing. Written acceptance or shipment of all or any portion of the
Purchase covered by this order constitutes unqualified acceptance of all
terms and conditions in this order. The terms of any proposal referred to
in this order are included and made a part of the order only to the extent
it specified the Purchase ordered, the price, and the delivery, and then
only to the extent that such terms are consistent with the terms and
conditions of this order.
2,INSPECTION. The Purchase furnished must be exactly as specified in
this order, free from all defects in Seller's performance, design,
workmanship, and materials, and, except as otherwise provided, is
subject to inspection and test by City at all times and places. If, before
final acceptance, any any Purchase is found to be incomplete, or not as
specified, City may reject it, require Seller to correct it without charge, or
require delivery of such Purchase at a reduction in price that is equitable
under the circumstances, If seller is unable or refuses to correct such
items within a time deemed reasonable by City, City may terminate the
order in whole or in part. Seller bears all risks as to rejected Purchases
and, in addition to any costs for which Seller may become liable to City
under other provisions of this order, must reimburse City for all
transportation costs, other related costs incurred, or payments to Seller
in accordance with the terms of this order for unaccepted Purchases,
Notwithstanding City's acceptance of any Purchase, Seller is liable for
latent defects, fraud, or such gross mistakes as constitute fraud.
3.CHANGES. City may make changes within the general scope of this
order in drawings and specifications for specially manufactured supplies,
place of delivery, method of shipment or packing of the order by giving
notice to Seller and subsequently confirming such changes in writing. If
such changes affect the cost of or the time required for performance of
this order, an equitable adjustment in the price or delivery or both must
be made. No change by Seller is allowed without City's written approval.
Any claim by Seller for an adjustment under this section must be made
in writing within thirty (30) days from the date of receipt by Seller of
notification of such change unless City waives this condition in writing.
Nothing in this section excuses Seller from proceeding with performance
of the order as changed.
4. TERMINATION. City may terminate this order at any time, either
verbally or in writing, with or without cause. Should termination occur,
City will pay Seller as full performance until such termination the unit or
pro rata order price for the performed and accepted portion of the
Purchase. City may provide written notice of termination for Seller's
default if Seller refuses or fails to comply with this order. If Seller does
not cure such failure within a reasonable time period, or fails to perform
the Purchase within the time specified (or allowed by extension), Seller
will be liable to City for any excess costs incurred by City.
5,TIME EXTENSION, City may extend the tirne for completion if, in
City's sole determination, Seller was delayed because of causes beyond
Seller's control and without Seller's fault or negligence. In the event
delay was caused by City, Seller's sole remedy is limited to recovering
money actually and necessarily expended by Seller because of the
delay; there is no. right to recover anticipated profit.
6.REMEDIES CUMULATIVE. City's rights and remedies under this order
are not exclrusivo and are in addition to any rights and remedies provided
by law.
UITLE. Title to materials and supplies purchased under this order
pass directly from Seller to City upon City's written acceptance following
an actual ins action and City's op orfunit to reject,
Agreement No. 4485
&PAYMENT. City will pay Seller after receiving acceptable invoices .
for
materials and supplies delivered and accepted or services rendered and
accepted, City will not pay cartage, shipping, packaging or boxing
expenses unless specified in this order, Drafts will not be honored.
9.INDEMNIFICATION. Seller agrees to indemnify and hold City
harmless from and against any claim, action, damages, costs (including,
without limitation, attorney's fees), injuries, or liability, arising out of the
Purchase or the order, or their performance. Should City be named in
any suit, or should any claim be brought against it by suit or otherwise,
whether the same be groundless or not, arising out of the Purchase or
order, or their performance, Seller will defend City (at City's request and
with counsel satisfactory to City) and indemnify City for any judgment
rendered against it or any sums paid out in settlement or otherwise. For
purposes of this section "City" includes City's officers, elected officials,
and employees. It is expressly understood and agreed that the
foregoing provisions will survive termination of this order. The
requirements as to the types and limits of insurance coverage to be
maintained by Seller, and any approval of such insurance by City, are
not intended to and will not in any manner limit or qualify the liabilities
and obligations otherwise assumed by Seller pursuant to this order,
including, without limitation, to the provisions concerning indemnification.
10.WARRANTY. Seller agrees that the Purchase is covered by the
most favorable commercial warranties the Seller gives to any customer
for the same or substantially similar supplies or services, or such other
more favorable warranties as is specified in this order, Warranties will
be effective notwithstanding any inspection or acceptance of the
Purchase by City,
11.ASSIGNMENT. City may assign this order, Except as to any
payment due under this order, Seller may not assign or subcontract the
order without City's written approval. Should City give consent, it will not
relieve Seller from any obligations under this order and any transferee or
subcontractor will be considered Seller's agent.
12.INSURANCE. Seller must provide the insurance indicated on the
face sheet of this Services Agreement.
13.PERMITS. Seller must procure all necessary permits and licenses,
and abide by all federal, state, and local laws, for performing this order,
%INDEPENDENT CONTRACTOR. City and Seller agree that Seller
will act as an independent contractor and will have control of all work
and the manner in which is it performed, Seller will be free to contract
for similar service to be performed for other employers while under
contract with City. Seller is not an agent or employee of City and is not
entitled to participate in any pension plan, insurance, bonus or similar
benefits City provides for Its employees. Any provision in this order that
may appear to give City the right to direct Seller as to the details of doing
the work or to exercise a measure of control over the work means that
Seller will follow the direction of the City as to end results of the work
only.
15,WAIVER. City's review or acceptance of, or payment for, work
product prepared by Seller under this order will not be construed to
operate as a waiver of any rights City may have under this Agreement or
of any cause of action arising from Seller's performance. A waiver by
City of any breach of any term, covenant, or condition contained in this
order will not be deemed to be a waiver of any subsequent breach of the
same or any other term, covenant, or condition contained in this order,
whether of the same or different character.
16, INTERPRETATION. This Agreement was drafted in, and will be
construed In accordance with the laws of the State of California, and
exclusive venue for any action involving this agreement will be in Los
Angeles County.
_(1) Page Services Agreement with check boxes doc 9/11/13
Agreement No a485of 2
Hogate, Richard
From: Berger, Karl (Assistant City Attorney)
Sent: Thursday, September 26, 2013 12:05 PM
To: Hogate, Richard
Cc: Katsouleas, Stephanie; Turner, James; Cummings, Lucienne
Subject: RE: Tangram Interiors - Services Agreements for your review and possible approval
Looks fine. Just needs CM signature & my signature block. Have the Clerk's office stamp & I'll sign off. Thanks.
Karl H. Berger
Jenkins & Hogin, LLP
Manhattan Towers
1230 Rosecrans Avenue, Suite 110
Manhattan Beach, CA 90266
Email: kberger @localgovlaw.com
The information contained in this e -mail message is intended only for the CONFIDENTIAL use of the
designated addressee named above. The information transmitted is subject to the attorney- client
privilege and /or represents confidential attorney work product. If you are not the designated addressee
named above or the authorized agent responsible for delivering it to the designated addressee, you
received this document through inadvertent error and any further review, dissemination, distribution or
copying of this communication by you or anyone else is strictly prohibited. IF YOU RECEIVED THIS
COMMUNICATION IN ERROR, PLEASE NOTIFY US IMMEDIATELY BY TELEPHONING THE
SENDER NAMED ABOVE AT (310) 643 -8448. Thank you.
From: Hogate, Richard [mailto:RHogate @elsegundo.org]
Sent: Wednesday, September 25, 2013 8:17 AM
To: Karl Berger
Cc: Katsouleas, Stephanie; Turner, James; Cummings, Lucienne; Hogate, Richard
Subject: Tangram Interiors - Services Agreements for your review and possible approval
Karl,
The City uses Tangram Interiors for its workstation materials and installation using Steelcase
products. The City is piggybacking Better Together Contract# 1OZO3027 with Steelcase.
At this time two different jobs have been approved by Stephanie Katsouleas:
Quote# 394203 dated 7/17/13 $22,984.92 - New workstations, seating, and storage in
the Water Building located at 400 Lomita from Water Fund account (501- 400 - 7102 -6206)
Quote# 390053, dated 8/6/13 $9,783.10 - Reconfiguration of an existing workstation
station and the addition of one additional station in Engineering at City Hall for General
Fund account (001- 400 - 4101 -6206)
Please review both agreements for possible approval. Both of these jobs need to be
encumbered (P.O.) into this fiscal year which ends next Monday. Angie has already approved
the insurance information.
9/30/2013
Agreement No A of
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Purchasing Agent
City of El Segundo
350 Main Street, El Segundo, CA 90245 -3813 1 Office: 310 -524 -2339 1 Fax: 310 -322 -2756
PLEASE NOTE: Purchasing Agent's hours are 6:30 am - 5:30 pm Mon - Thurs with City Hall offices closed
on Fridays and most National holidays.
APrint less = paper free and tree happy.
9/30/2013
Agreement No. 4485
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ANGELES COUNTY TAX
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Pa e1of4
4
Agreement No. 85
Hogate, Richard
From: Kim Saenz [ksaenz @tangraminteriors.com]
Sent: Monday, September 23, 2013 7:51 AM
To: Hogate, Richard
Cc: Lissen Gregory; Katsouleas, Stephanie; Turner, James; Cummings, Lucienne
Subject: RE: City of El Segundo- Tangram Interiors COI and forms to fill in
Attachments: NEWTA04 City of El Segundo 12566892.pdf; 4509_001.pdf; 4510_001.pdf
Richard;
Attached are the signed Service Agreements per quote #390053 & 394203.
Let us know if you have any further questions.
Ki rn Saenz Customer Sery ce
tel: 552365.5124. // fax. 562.366.5125
9200 Sorensen Avenue, Santa Fe Springs, CA 90637
From: Hogate, Richard [mailto:RHogate @elsegundo.org]
Sent: Thursday, September 19, 2013 10:35 AM
To: Kim Saenz
Cc: Lissen Gregory; Katsouleas, Stephanie; Turner, James; Cummings, Lucienne; Hogate, Richard
Subject: FW: City of El Segundo- Tangram Interiors COI and forms to fill in
Kim,
Thank you for the information. For the record I never spoke to Tina Jackson.
1. Due to each job being at different addresses (350 Main Street and 400 Lomita Street)
will that require a change to the wording on the Acord?
2. There are specific information requirements listed on the Services Agreements covering
insurance requirements; which include policy endorsement form requirements with
specific wording and a Waiver of Subrogation (WC) that go with the Acord form that
wasn't sent?
3. Where are the signed Services Agreements (two -sided in color) for each job?
Please advise when to expect this information being emailed?
Let me know if you have any questions.
Thank you,
P. R""d g094* I Pmcw aGcg lokwc
Office: 310. 524.2339 1 Fax: 310 - 322 -2756
9/23/2013
Page 2 of 4
Agreement No. 4485
PLEASE NOTE: Purchasing Agent's hours are 6 :30 am - 5 :30 pm Mon - Thurs with City Hall offices closed
on Fridays and most National holidays. For more information, go to: www.elsegundo.org.
APrint less = paper free and tree happy,
From: Kim Saenz [ mailto :ksaenz @tang ram interiors.com]
Sent: Thursday, September 19, 2013 9:41 AM
To: Hogate, Richard
Cc: Lissen Gregory
Subject: RE: City of El Segundo- COI and forms to fill in
Richard;
Here is the Bus Lic and the COI I believe Tina Jackson contact you for info she needed.
I have also attached copies of the 2 quotes #390053 & 394203 and there drawings.
i('iir n Saenz ""'u storneir 1,3 eirw ice
t &I 552,365.5124 // fay:: 562,3 5.5,125
9200 Sunlern en Avenue,, Santa Fe Springs, (;A 90670
From: Kim Saenz
Sent: Monday, September 16, 2013 8:30 AM
To: 'Hogate, Richard'
Cc: Lissen Gregory
Subject: RE: City of El Segundo- COI and forms to fill in
I will check status and get back to you...
I irn Saenz (3usto nni,er Service
teL 552365w5124 // fz,.ix: 562.365,5125
rxJ Description:
Description;
9200 Sorensen Avenue, w. >air to Fe Sr,,,)rh ngs, CA 90670
From: Hogate, Richard [mailto:RHogate @elsegundo.org]
Sent: Monday, September 16, 2013 8:27 AM
To: Kim Saenz
Cc: Lissen Gregory; Hogate, Richard
Subject: RE: City of El Segundo- COI and forms to fill in
Hi Kim,
Do you have an ETA as to when the completed documents; two -sided Service Agreements,
insurance certificate(s), policy endorsements as specified, and waiver of subrogation will be
sent to my attention?
Thank you,
P Rw4nd gaga* I Pia d" ifoe4
Office: 310 - 524 -2339 1 Fax: 310 - 322 -2756
9/23/2013
Pa e 3 of 4
Agreement No. 4485
PLEASE NOTE: Purchasing Agent's hours are 6:30 am - 5:30 pm Mon - Thurs with City Hall offices closed
on Fridays and most National holidays. For more information, go to: www.elsegundo.org.
APrint less = paper free and tree happy.
From: Kim Saenz [ma i Ito: ksaenz@tang ram interiors. com]
Sent: Friday, September 13, 2013 3:29 PM
To: Lissen Gregory
Cc: Hogate, Richard
Subject: RE: City of El Segundo- COI and forms to fill in
Lissen;
Pls do the front is asking us to state certain thing that need to be on the COI so I need to make sure that it's on
there...
Kim Saenz Custorneir Service
ts::ll:
562.365 5124 // fax: 552.355,,5"125
92001 Sorensen Avenue, Santa 1::::e Springs,, CA 90670
From: Lissen Gregory
Sent: Friday, September 13, 2013 3:27 PM
To: Kim Saenz
Cc: Hogate, Richard
Subject: RE: City of El Segundo- COI and forms to fill in
Kim- The back is just terms and conditions. I can scan and send to you also.
now
I issen Gregory S�enbr Acccu,uri7 M ar argr.r
teL 552.385,5; 48 // fax: 562.385.5349 // rnobHe: 310,993.5190
PLEASE NOTE- I WILL BE OUT OF TOWN SEPTEMBER 16TH- 18TH 2013
200 Sorensen Avenue, e, ` >vanta Fe pr�ngs, CA 90670E
From: Kim Saenz
Sent: Friday, September 13, 2013 3:18 PM
To: Richard Hogate
Cc: Lissen Gregory
Subject: FW: City of El Segundo- COI and forms to fill in
Importance: High
Richard;
Need to have you send me the form attached front and back, looks like front is asking us to ref to the back for
further info required information ? ??
Kim Saenz Customer Service
teL 582.3M5124 Y fax, 582.385.5,125
9/23/2013
Agreement No. 485
9200 r TMr bC:irn v enw.. , . c °rk<,r Fe Springs, CA 906,70
From: Lissen Gregory
Sent: Friday, September 13, 2013 1:43 PM
To: Kim Saenz
Subject. City of El Segundo- COI and forms to fill in
Kim- Please fill in the high - lighted sections of both attached pages and send to Richard Hogate along with
current C01. Quote # reference is at the top of each page. He is getting these ready for PO and order placement
and needs this from us first.
i se'n Gregory
y
Nt1 662.3655 348 48 // �, xu 562,366.5349 // r °n'nobfl , 31011, 9 , .C31 90
PLEASE NOTE- a WU BE ou'r OF TOWN SEPTEMBER t "n'ndl 18T t 2013,
langranjpg
i
i
9200 Sorenmec°n Jive nG,ne, 13an to Fe CA 90670
9/23/20