CONTRACT 4495 Professional Services Agreement CLOSEDAgreement No. 4495
PROFESSIONAL SERVICES AGREEMENT
FOR DESIGN SERVICES
BETWEEN
THE CITY OF EL SEGUNDO AND
ABOUT: SPACE, LLC
This AGREEMENT is entered into this 19th day of June, 2013, by and between the CITY
OF EL SEGUNDO, a municipal corporation and general law city ( "CITY ") and About: Space, a
California Limited Liability Company ( "CONSULTANT ").
1. CONSIDERATION.
A. As partial consideration, CONSULTANT agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONSULTANT and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONSULTANT a sum not to
exceed Seven Thousand Eight Hundred ($7,800.00) for CONSULTANT's
services. CITY may modify this amount as set forth below. Unless otherwise
specified by written amendment to this Agreement, CITY will pay this sum as
specified in the attached Exhibit "A," which is incorporated by reference.
2. SCOPE OF SERVICES.
A. CONSULTANT will perform services listed in the attached Exhibit "A," which is
incorporated by reference.
B. CONSULTANT will, in a professional manner, furnish all of the labor, technical,
administrative, professional and other personnel, all supplies and materials,
equipment, printing, vehicles, transportation, office space and facilities, and all
tests, testing and analyses, calculation, and all other means whatsoever, except as
herein otherwise expressly specified to be furnished by CITY, necessary or proper
to perform and complete the work and provide the professional services required
of CONSULTANT by this Agreement.
3. PERFORMANCE STANDARDS. While performing this Agreement, CONSULTANT
will use the appropriate generally accepted professional standards of practice existing at the time
of performance utilized by persons engaged in providing similar services. CITY will
continuously monitor CONSULTANT's services. CITY will notify CONSULTANT of any
deficiencies and CONSULTANT will have fifteen (15) days after such notification to cure any
shortcomings to CITY's satisfaction. Costs associated with curing the deficiencies will be borne
by CONSULTANT.
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4. PAYMENTS. For CITY to pay CONSULTANT as specified by this Agreement,
CONSULTANT must submit a detailed invoice to CITY which lists the hours worked and
hourly rates for each personnel category and reimbursable costs (all as set forth in Exhibit "A ")
the tasks performed, the percentage of the task completed during the billing period, the
cumulative percentage completed for each task, the total cost of that work during the preceding
billing month and a cumulative cash flow curve showing projected and actual expenditures
versus time to date.
5. NON - APPROPRIATION OF FUNDS. Payments due and payable to CONSULTANT for
current services are within the current budget and within an available, unexhausted and
unencumbered appropriation of the CITY. In the event the CITY has not appropriated sufficient
funds for payment of CONSULTANT services beyond the current fiscal year, this Agreement
will cover only those costs incurred up to the conclusion of the current fiscal year.
6. ADDITIONAL WORK.
A. CITY's city manager ( "Manager ") may determine, at the Manager's sole
discretion, that CONSULTANT must perform additional work ( "Additional
Work ") to complete the Scope of Work. If Additional Work is needed, the
Manager will give written authorization to CONSULTANT to perform such
Additional Work.
B. If CONSULTANT believes Additional Work is needed to complete the Scope of
Work, CONSULTANT will provide the Manager with written notification that
contains a specific description of the proposed Additional Work, reasons for such
Additional Work, and a detailed proposal regarding cost.
C. Payments over Twenty -five Thousand Dollars ($25,000.00) for Additional Work
must be approved by CITY's city council. All Additional Work will be subject to
all other terms and provisions of this Agreement.
7. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONSULTANT agrees that it has:
i. Carefully investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii, Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONSULTANT agrees that
CONSULTANT has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
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Should CONSULTANT discover any latent or unknown conditions that may
materially affect the performance of the services, CONSULTANT will
immediately inform CITY of such fact and will not proceed except at
CONSULTANT's own risk until written instructions are received from CITY.
8. TERM. The term of this Agreement will be from June 19, 2013 to June 19, 2014. Unless
otherwise determined by written amendment between the parties, this Agreement will terminate
in the following instances:
A. Completion of the work specified in Exhibit "A ";
B. Termination as stated in Section 16.
9. TIME FOR PERFORMANCE,
A. CONSULTANT will not perform any work under this Agreement until:
CONSULTANT furnishes proof of insurance as required under Section 23
of this Agreement; and
ii. CITY gives CONSULTANT a written notice to proceed.
B. Should CONSULTANT begin work on any phase in advance of receiving written
authorization to proceed, any such professional services are at CONSULTANT's
own risk.
10. TIME EXTENSIONS. Should CONSULTANT be delayed by causes beyond
CONSULTANT's control, CITY may grant a time extension for the completion of the contracted
services. If delay occurs, CONSULTANT must notify the Manager within forty-eight hours (48
hours), in writing, of the cause and the extent of the delay and how such delay interferes with the
Agreement's schedule. The Manager will extend the completion time, when appropriate, for the
completion of the contracted services.
11. CONSISTENCY. In interpreting this Agreement and resolving any ambiguities, the main
body of this Agreement takes precedence over the attached Exhibits; this Agreement supersedes
any conflicting provisions. Any inconsistency between the Exhibits will be resolved in the order
in which the Exhibits appear below:
A. Exhibit A: Scope of Work and Budget
12. CHANGES. CITY may order changes in the services within the general scope of this
Agreement, consisting of additions, deletions, or other revisions, and the contract sum and the
contract time will be adjusted accordingly. All such changes must be authorized in writing,
executed by CONSULTANT and CITY. The cost or credit to CITY resulting from changes in
the services will be determined in accordance with written agreement between the parties.
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13. TAXPAYER IDENTIFICATION NUMBER. CONSULTANT will provide CITY with a
Taxpayer Identification Number.
14. PERMITS AND LICENSES. CONSULTANT, at its sole expense, will obtain and
maintain during the term of this Agreement, all necessary permits, licenses, and certificates that
may be required in connection with the performance of services under this Agreement.
15. WAIVER. CITY's review or acceptance of, or payment for, work product prepared by
CONSULTANT under this Agreement will not be construed to operate as a waiver of any rights
CITY may have under this Agreement or of any cause of action arising from CONSULTANT's
performance. A waiver by CITY of any breach of any term, covenant, or condition contained in
this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
16. TERMINATION..
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause.
B. CONSULTANT may terminate this Agreement at any time with CITY's mutual
consent. Notice will be in writing at least thirty (30) days before the effective
termination date.
C. Upon receiving a termination notice, CONSULTANT will immediately cease
performance under this Agreement unless otherwise provided in the termination
notice. Except as otherwise provided in the termination notice, any additional
work performed by CONSULTANT after receiving a termination notice will be
performed at CONSULTANT" own cost; CITY will not be obligated to
compensate CONSULTANT for such work.
D. Should termination occur, all finished or unfinished documents, data, studies,
surveys, drawings, maps, reports and other materials prepared by CONSULTANT
will, at CITY's option, become CITY's property, and CONSULTANT will
receive just and equitable compensation for any work satisfactorily completed up
to the effective date of notice of termination, not to exceed the total costs under
Section 1(C).
E. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
F. By executing this document, CONSULTANT waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
17. OWNERSHIP OF DOCUMENTS. All documents, data, studies, drawings, maps, models,
photographs and reports prepared by CONSULTANT under this Agreement are CITY's
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18. PUBLICATION OF DOCUMENTS. Except as necessary for performance of service
under this Agreement, no copies, sketches, or graphs of materials, including graphic art work,
prepared pursuant to this Agreement, will be released by CONSULTANT to any other person or
public CITY without CITY's prior written approval. All press releases, including graphic
display information to be published in newspapers or magazines, will be approved and
distributed solely by CITY, unless otherwise provided by written agreement between the parties.
19. INDEMNIFICATION.
A. CONSULTANT must save harmless, indemnify and defend CITY and all its
officers, employees and representatives from and against any and all suits,
actions, or claims, of any character whatever, brought for, or on account of,
any injuries or damages sustained by any person or property arising from,
pertaining to, or relating to the negligence, recklessness, or willful
misconduct of CONSULTANT or any of CONSULTANT's officers, agents,
employees, or representatives.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers.
C. It is expressly understood and agreed that the foregoing provisions are intended to
be as broad and inclusive as is permitted by the law of the State of California and
will survive termination of this Agreement.
D. The requirements as to the types and limits of insurance coverage to be
maintained by CONSULTANT as required by Section 23, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONSULTANT
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
20. ASSIGNABILITY. This Agreement is for CONSULTANT's professional services.
CONSULTANT's attempts to assign the benefits or burdens of this Agreement without CITY's
written approval are prohibited and will be null and void.
21. INDEPENDENT CONTRACTOR. CITY and CONSULTANT agree that
CONSULTANT will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONSULTANT will be free to contract for similar service to
be performed for other employers while under contract with CITY. CONSULTANT is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
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may appear to give CITY the right to direct CONSULTANT as to the details of doing the work
or to exercise a measure of control over the work means that CONSULTANT will follow the
direction of the CITY as to end results of the work only.
22. AUDIT OF RECORDS. CONSULTANT will maintain full and accurate records with
respect to all services and matters covered under this Agreement. CITY will have free access at
all reasonable times to such records, and the right to examine and audit the same and to make
transcript therefrom, and to inspect all program data, documents, proceedings and activities.
CONSULTANT will retain such financial and program service records for at least three (3) years
after termination or final payment under this Agreement.
23. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONSULTANT will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance Limits
Commercial general liability: $1,000,000
Professional Liability $1,000,000
Business automobile liability $1,000,000
Workers compensation Statutory requirement
B, Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name CITY, its officials, and employees as "additional insureds"
under said insurance coverage and to state that such insurance will be deemed
"primary" such that any other insurance that may be carried by CITY will be
excess thereto. Such endorsement must be reflected on ISO Form No. CG 20 10
11 85 or 88, or equivalent. Such insurance will be on an "occurrence," not a
"claims made," basis and will not be cancelable or subject to reduction except
upon thirty (30) days prior written notice to CITY.
C, Professional liability coverage will be on an "occurrence basis" if such coverage
is available, or on a "claims made" basis if not available. When coverage is
provided on a "claims made basis," CONSULTANT will continue to renew the
insurance for a period of three (3) years after this Agreement expires or is
terminated. Such insurance will have the same coverage and limits as the policy
that was in effect during the term of this Agreement, and will cover
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CONSULTANT for all claims made by CITY arising out of any errors or
omissions of CONSULTANT, or its officers, employees or agents during the time
this Agreement was in effect.
D. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 0106 92, including symbol I (Any Auto).
E. CONSULTANT will furnish to CITY duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement and such
other evidence of insurance or copies of policies as may be reasonably required
by CITY from time to time. Insurance must be placed with insurers with a current
A.M. Best Company Rating equivalent to at least a Rating of "A: VII."
F, Should CONSULTANT, for any reason, fail to obtain and maintain the insurance
required by this Agreement, CITY may obtain such coverage at
CONSULTANT's expense and deduct the cost of such insurance from payments
due to CONSULTANT under this Agreement or terminate pursuant to Section 16.
24. USE OF SUBCONTRACTORS. CONSULTANT must obtain CITY's prior written
approval to use any consultants while performing any portion of this Agreement. Such approval
must approve of the proposed consultant and the terms of compensation.
25. INCIDENTAL TASKS. CONSULTANT will meet with CITY monthly to provide the
status on the project, which will include a schedule update and a short narrative description of
progress during the past month for each major task, a description of the work remaining and a
description of the work to be done before the next schedule update.
26. NOTICES. All communications to either party by the other party will be deemed made
when received by such party at its respective name and address as follows:
If to CONSULTANT:
About: Space, LLC
345 Richmond Street
El Segundo, CA 90245
Attention: Josette Murphey
If to CITY:
City of El Segundo
350 Main Street
El Segundo, CA
Attention: Stephanie Katsouleas
Any such written communications by mail will be conclusively deemed to have been received by
the addressee upon deposit thereof in the United States Mail, postage prepaid and properly
addressed as noted above. In all other instances, notices will be deemed given at the time of
actual delivery. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
27. CONFLICT OF INTEREST. CONSULTANT will comply with all conflict of interest
laws and regulations including, without limitation, CITY's conflict of interest regulations.
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28. SOLICITATION. CONSULTANT maintains and warrants that it has not employed nor
retained any company or person, other than CONSULTANT's bona fide employee, to solicit or
secure this Agreement. Further, CONSULTANT warrants that it has not paid nor has it agreed
to pay any company or person, other than CONSULTANT's bona fide employee, any fee,
commission, percentage, brokerage fee, gift or other consideration contingent upon or resulting
from the award or making of this Agreement. Should CONSULTANT breach or violate this
warranty, CITY may rescind this Agreement without liability.
29. THIRD PARTY BENEFICIARIES. This Agreement and every provision herein is
generally for the exclusive benefit of CONSULTANT and CITY and not for the benefit of any
other party. There will be no incidental or other beneficiaries of any of CONSULTANT's or
CITY's obligations under this Agreement.
30. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
31. COMPLIANCE WITH LAW. CONSULTANT agrees to comply with all federal, state,
and local laws applicable to this Agreement.
32. ENTIRE AGREEMENT. This Agreement, and its Attachments, sets forth the entire
understanding of the parties. There are no other understandings, terms or other agreements
expressed or implied, oral or written. There is one (1) Attachments to this Agreement. This
Agreement will bind and inure to the benefit of the parties to this Agreement and any subsequent
successors and assigns.
33. RULES OF CONSTRUCTION. Each Party had the opportunity to independently review this
Agreement with legal counsel. Accordingly, this Agreement will be construed simply, as a whole,
and in accordance with its fair meaning; it will not be interpreted strictly for or against either Party.
34. SEVERABILITY. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
35. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this Agreement and to
engage in the actions described herein. This Agreement may be modified by written amendment.
CITY's executive manager, or designee, may execute any such amendment on behalf of CITY.
36. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
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37. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
38. TIME IS OF ESSENCE. Time is of the essence for each and every provision of this
Agreement.
39. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, acts of terrorism, war, embargo, government action, civil or military authority, the
natural elements, or other similar causes beyond the Parties' reasonable control, then the
Agreement will immediately terminate without obligation of either parry to the other.
40. STATEMENT OF EXPERIENCE. By executing this Agreement, CONSULTANT
represents that it has demonstrated trustworthiness and possesses the quality, fitness and capacity
to perform the Agreement in a manner satisfactory to CITY. CONSULTANT represents that its
financial resources, surety and insurance experience, service experience, completion ability,
personnel, current workload, experience in dealing with private consultants, and experience in
dealing with public agencies all suggest that CONSULTANT is capable of performing the
proposed contract and has a demonstrated capacity to deal fairly and effectively with and to
satisfy a public CITY.
[Signatures on next page]
In
Agreement No. 4495
DT WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY 0 SEG, ' Do
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Greg Cat 1 �er,
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City, Clerk
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APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
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Karl f L Berger, Assistant City Attomn
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first hereinabove mitten.
CITY OF ELSEGUNDO
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City Maiiager
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Agreement No. 4495
LLC
345 Richmond Street • El Segundo, CA 90245
310 - 726 -0137 • 310 -726 -0138
City of El Segundo
Project: El Segundo Police Department, Remodel of Bathrooms
Exhibit "A ", Scope of Services, Fees and Expenses
June 19, 2013
This document accompanies, is part of, and is referenced by, the Professional Services Agreement
for Design Services between the City of El Segundo and About;Space, LLC, dated June 19, 2013.
This document explains the Scope of Services, project summary and the steps our firm will take to
complete the project. It also outlines the Compensation structure for Fees and Expenses.
SCOPE OF SERVICES
Our drawings and specifications will be developed for Design Intent to show new layouts,
color /materials and fixtures, but will not be "Construction Drawings" per se. It is understood that the
City will supplement our drawings and specifications with additional instructions and requirements
to create a more complete project package for permitting, bidding and construction.
It is understood that all the MEP engineering will be "design- build ", or the City will retain an
Engineer to complete this work, and /or it will be part of the scope of the MEP Contractors awarded
the work.
Many of these restrooms do not meet current code including California Title 24, Federal ADA
requirements, and Plumbing Code. It is understood that the ESPD and /or the City will complete any
necessary negotiations with the Planning Department and /or the Department of Building and Safety
to gain "Hardship" permission to complete the remodel envisioned, which may not meet the above
codes when complete. It is further understood that the City accepts all liability associated with
renovating these bathrooms in this manner.
Our scope will not include ADA/Title 24 Path of travel issues for the site since this will require more
extensive research.
about:
Agreement No. 4495
Project Summary
The Project Area includes several bathrooms within the El Segundo Police Department facility at
348 Main St., El Segundo. The scope for each bathroom follows.
The project budget has not been established.
The project schedule has not been established
Basement level
1) Men's locker room (near gridlines B4 on plan): complete gut and remodel of all areas. All
new fixtures and finishes, maintain existing room size and shape. Maintain existing door assembly.
New interior layout. Note: It is understood and agreed that this bathroom may not meet current
code including Title 24 and ADA once the renovation is complete. The ESPD agrees to negotiate
directly with the Dept. of Building and Safety to request a "Hardship" Variance to waive Title 24 and
ADA compliance
2) Women's locker room (near gridlines D4 on plan): Maintain existing room and fixture layout
and finishes, use existing plumbing roughs. Replace or patch finishes only where work damages
existing finishes. Change /upgrade toilet and shower fixtures. Change /upgrade sinks, possibly using
under -mount sinks in a common countertop in lieu of separate wall mounted sinks.
3) Jail Bathrooms and showers (gridlines D3 -F1 on plan): no work in this area
4) Jail office bathroom (near gridlines G3 on plan): Maintain existing room and fixture layout
and finishes, use existing plumbing roughs. Replace or patch finishes only where work damages
existing finishes. Change /upgrade toilet and sink/faucet fixtures
5) Training Room bathrooms (near gridlines G5 on plan): Maintain existing room and fixture
layout and finishes, use existing plumbing roughs. Replace or patch finishes only where work
damages existing finishes. Change /upgrade toilet and sink/faucet fixtures
2 Exhibit A, ESPD, June 19, 2013
a b . A
Ground level
Agreement No. 4495
6) Unisex bathrooms (near gridlines B5 on plan): Maintain existing room and fixture layout and
finishes, use existing plumbing roughs. Replace or patch finishes only where work damages
existing finishes. Change /upgrade sink/faucet fixtures
7) Multi -stall Hall bathrooms (near gridlines C3 on plan): Maintain existing room and fixture
layout and finishes, use existing plumbing roughs. Replace or patch finishes only where work
damages existing finishes. In men's, change /upgrade sink/faucet fixtures and flushing urinals in lieu
of waterless. In women's, change /upgrade sink/faucet fixtures
8) Lobby bathrooms (near gridlines G4 on plan): Maintain existing room and fixture layout and
finishes, use existing plumbing roughs. Replace or patch finishes only where work damages
existing finishes. In men's, change /upgrade to flushing urinals in lieu of waterless. In women's,
change /upgrade sinks, possibly using under -mount sinks in a common countertop in lieu of
separate wall mounted sinks.
9) Chief's bathroom (near gridlines G2 on plan): Maintain existing room and fixture layout and
finishes, use existing plumbing roughs. Replace or patch finishes only where work damages
existing finishes. Change /upgrade sink/faucet fixtures
10) New Annex bathrooms (gridlines J3 on plan): no work in this area
SCOPE OF SERVICES "Basic Services" included in this proposal
PHASE I : Programming, Space Planning and Schematic Design
Project Programming, Background Drawings
- Determine overall Project goals and scope of work anticipated
- Interview Client to determine current space needs and future changes
- Coordinate conversion of existing as -built drawings provided by the client to CADD format.
- Measure and photograph the existing site conditions
- Compare field notes to CADD backgrounds and modify /update CADD as needed
- Includes (1) on -site client meeting to research existing drawings and on -site conditions.
Space Planning, Schematic Design
- Create sketches of alternative space plans, showing spatial layouts and sizes
- Revisions to the above sketches, incorporating Client's feedback
-Final approved Space Plan(s) to guide Project Implementation
-Color and materials development for construction
- Includes up to (2) on -site client meetings, for up to (2) plan revisions
3 Exhibit A, ESPD, June 19, 2013
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Agreement No. 4495
PHASE II : Design Development and Design Intent Drawings
Design Development
- Develop final selections of architectural elements and finishes
- Includes (1) on -site client meeting to review drawings prior to printing
-Floor Plan:
- Existing partitions (for reference), doors and windows
- Millwork and other special construction elements
- Plumbing locations and schedule of specifications
- Outlets: electrical outlet locations in floors, walls and ceilings
- Reflected Ceiling Plan:
- Heights, design and finish materials
- Lighting: recessed and surface mounted lighting and switching
- Lighting fixtures schedule and specifications
- Finish Plan:
- Interior finish plan for floors and walls
- Finishes schedule and specifications: material /product specifications, resource
contact information, and product images
ADDITIONAL SERVICES
Additional Services, not included in the Basic Services, may be provided if authorized or confirmed
in writing by the Client. They will be paid for by the Client as provided in this Agreement, in addition
to the compensation for Basic Services. They will be defined and authorized prior to start of work.
Examples of Additional Services are, without limitations, the following:
- Design of spaces outside of Project Area not specifically outlined in the Basic Services
-Study of existing facility for code compliance outside our area of expertise: Fire /Life Safety,
structural, MEP issues.
- Document existing conditions, create CADD background drawings of the existing construction.
(The conversion of existing hard -copy drawings to electronic CADD drawings, is a reimbursable
expense which costs approximately $200 per sheet in a tum -around period of about 2 weeks.
- Comprehensive documentation of the existing construction except as required for Basic Services
-Legal Site Survey by a licensed Surveyor
- Purchasing services
- Preparation of construction budget, including finishes
-Out of sequence work for the Basic Services scope
-Other services not specifically outlined in the Basic Services
- Extension of the project schedule
- Additional meetings beyond those specified.
4 Exhibit A, ESPD, June 19, 2013
SERVICES BY OTHER
Agreement No. 4495
Your project may require services from related consultants including without limitation, the following:
- Structural engineering, Architectural Design by a licensed architect
- Mechanical, Electrical or Plumbing Engineering, including energy code calculations
- Verification, engineering or evaluation of existing power panel and circuit design and loads
You the client shall be responsible for retaining any and all additional consultants
COMPENSATION FOR PROFESSIONAL SERVICES
For "Basic Services', compensation is computed on an "hourly not to exceed basis" at the rates
listed below. "Additional Services", if required, will be compensated in the same manner and rates
as Basic Services
Principal $175 per hour
Senior Designer /Project Manager $125 per hour
Designer /Purchasing Manager $ 90 per hour
Design Assistant $ 75 per hour
PHASE I: Programming, Space Planning, Schematic Design
Programming, Background Drawings
Space Planning, Schematic Design
Subtotal PHASE 1 $ 4,500.
PHASE II: Design Development and Design Intent Drawings
Design Development and Drawings
Subtotal PHASE II $ 3,300.
Total Maximum Proposed Fee (Phase I and II) $ 7,800.
5 Exhibit A, ESPD, June 19, 2013
COMPENSATION FOR REIMBURSABLE EXPENSES
Agreement No. 4495
Compensation for Reimbursable Expenses is outlined below. For this project, we anticipate having
two drawing sheets of existing site conditions converted to electronic CADD drawings. See
subparagraph 7 below. We estimate this cost will not exceed $400 for both sheets, and we will
invoice the City for this expense at actual cost in accordance with our Reimbursable Expenses
policy below.
Reimbursable Expenses are in addition to the compensation for Basic and Additional Services and
include, without limitation, actual expenditures, listed in the following subparagraphs, made by
about: space, LLC "about: space" and its employees. Reimbursable expenses will be billed at the
actual cost to About:Space, LLC
Typical Reimbursable Expenses:
Costs for Reimbursable Expenses, for subparagraphs 1 -4, typically cost three to five percent (3 -5966)
of the service fees.
1. Incidental reproduction of drawings, schedules, specifications and other documents, photo
processing and other photographic production techniques.
2. Postage, overnight delivery, messengers and special delivery services.
3. Special supplies, such as electronic, or hand drawing (i.e. special papers, media, etc).
4. Local mileage expenses, at the prevailing IRS rate, currently $0.505 per mile. Parking, tolls
and valet tips.
Special Reimbursable Expenses:
Subparagraphs 5 -10 are more difficult to estimate and can vary greatly, depending on the Project
Reimbursab /es in subparagraphs 5 -10 will be authorized in advance by the Client.
5. Full -scale plotting or reproduction of large format drawings.
6. Out -of -town travel expenses in connection with the Project, including airfare, public
transportation, lodging and travel meals.
7. Conversion of existing hard -copy drawings to electronic CADD drawings,
8. Overtime work requiring higher than regular rates.
9. Renderings, models and mock -ups requested by the client.
10. Fees paid for securing approval of proper authorities having jurisdiction over the Project,
plan -check and permit fees.
6 Exhibit A, ESPD, June 19, 2013