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2012 Dec 18 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, December 18, 2012 - 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -5- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
2. City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
3. Willmore vs. City of El Segundo, et al., LASC Case No. BC485025
4. Garton vs. City of El Segundo, et al., LASC Case No. YC066586
5. Garcia vs. City of El Segundo, et al., WCAB Case No. ADJ8116925 (Anaheim)
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, December 18, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Lee Carlile, Pastor, United Methodist Church
PLEDGE OF ALLEGIANCE — Council Member Fisher
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PRESENTATIONS
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to amend El Segundo Municipal Code
( "ESMC ") § 4 -8 -8 to allow fees relating to entertainment permits to be
adopted by City Council resolution and adopting a resolution establishing
an entertainment permit fee. Applicant: City of El Segundo.
(Fiscal Impact: $3,505.00)
Recommendation — 1) Open Public Hearing; 2) Discussion; 3) Introduce and
waive first reading of an ordinance amendment to ESMC § 4 -8 -8 to allow fees
required for an entertainment permit to be adopted by City Council resolution; 4)
Adopt a resolution establishing a new fee to recover costs associated with
issuing entertainment permits. The resolution would become effective at the
same time as the ordinance amending ESMC § 4 -8 -8; 5) Schedule second
reading and adoption of the ordinance amendment on January 15, 2013; 6)
Alternatively, discuss and take other action related to this item.
2. Consideration and possible action regarding the adoption of a temporary
plan check and permit surcharge to design and construct the City's One -
Stop Permit Center for residential and non - residential permits.
(Fiscal Impact: None)
Recommendation — 1) Open Public Hearing; 2) Receive public testimony
regarding the new temporary permit surcharge; 3) Close the public hearing; 4)
Adopt a resolution establishing the proposed temporary plan /check permit
surcharge; 5) Alternatively, discuss and take other action related to this item.
F91
3. Consideration and possible action regarding (Public Hearing) the proposed
project and budget for the FY 2013/14 Community Development Block
Grant (CDBG) Program Year. Estimated CDBG budget allocation for
Program Year 2013 -2014 is approximately $53,767.00.
(Fiscal Impact: $53,767.00)
Recommendation — 1) Open Public Hearing and take testimony; 2) Close public
hearing and discuss item; 3) Adopt the new 2013 -2014 CDBG project and
budget; 4) Authorize the City Manager to execute the contracts, in a from
approved by the City Attorney, with the Los Angeles County Community
Development Commission (CDC); 5) Alternatively, discuss and take other action
related to this item.
C. UNFINISHED BUSINESS
4. Presentation: Update on efforts to recruit for the vacant office of the City
Treasurer and potential action by City Council regarding appointing a
person or calling a special election to fill the vacancy.
(Fiscal Impact: N /A)
Recommendation — 1) Receive and file presentation; 2) Take action regarding
appointing or calling a special election to fill the vacancy in the office of the City
Treasurer; 3) Alternatively, discuss and take other action related to this item.
5. Presentation by the City of El Segundo Chief of Police, Mitch Tavera,
related to City of El Segundo Mass Emergency Notification Systems.
(Fiscal Impact: N /A)
Recommendation — 1) Receive and file oral presentation; 2) Alternatively,
discuss and take other action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
6. Consideration and possible action to open the recruitment process for the
positions on the Committee, Commissions and Boards ( "CCBs ") that will
expire in the year 2013.
(Fiscal Impact: None)
Recommendation — 1) Direct staff to open the recruitment process for the
positions on the CCBs, as listed; 2) Alternatively, discuss and take other action
related to this item.
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E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
7. Warrant Numbers 2590472 - 2590627 on Register No. 5 in the total amount
of $585,890.44 and Wire Transfers from 11/23/2012 through 12/06/2012 in
the total amount of $1,231,085.36.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
8. Regular City Council Meeting Minutes of December 4, 2012.
Recommendation — Approval,
9. Consideration and possible action to approve and adopt South Bay
Workforce Investment Board's (SBWIB) proposed Amendment No. 5 to the
Joint Powers Agreement No. 83 -100 transferring the duties of
administrative entity from the City of Hawthorne to the City of Inglewood.
(Fiscal Impact: None
Recommendation — 1) Staff recommends that the City Council approve and
adopt the proposed Amendment No. 5 to the Joint Powers Agreement No. 83-
100 as amended; 2) Authorize the Mayor to sign the Amendment No. 5 to the
Joint Powers Agreement No. 83 -100 as amended; 3) Alternatively, discuss and
take other action related to this item.
10. Consideration and possible action to approve an Amendment to the Joint
Powers Agreement between the City of El Segundo and the Los Angeles
Interagency Metropolitan Police Apprehension Crime Task Force (LA
IMPACT) and authorize the City Manager to execute the Joint Powers
Agreement (JPA) Amendment in a form approved by the City Attorney.
(Fiscal Impact: None)
..........
Recommendation — 1) Authorize the City Manager to execute the Amendment in
a form approved by the City Attorney to the LA IMPACT JPA; 2) Alternatively,
discuss and take other action related to this item.
R
r.
11. Consideration and possible action to waive the bidding process per El
Segundo Municipal Code § 1 -7 -10, as there was only one bidder that could
meet the product specifications, and authorize the purchase of emergency
food and water for employees, disaster service workers, and mutual aid
responders in the event of a disaster.
(Fiscal Impact: Additional $36,874.23) _
Recommendation — 1) Authorize the purchase of emergency food and water for
employees, disaster service workers and mutual aid responders in the event of a
disaster; 2) Alternatively, discuss and take other action related to this item.
12. Consideration and possible action to authorize the City Manager to sign
and enter into an agreement, reviewed by the City Attorney, with the
Regents of the University of California to allow the City of El Segundo to
provide Paramedic Internship for students of the University of California,
Los Angeles (UCLA) Emergency Medical Technician Paramedic Program.
(Fiscal Impact: None)
Recommendation — 1) Authorize the City Manager to sign and enter into an
agreement, reviewed by the City Attorney, with the Regents of the University of
California to allow the City of El Segundo to provide Paramedic Internship for
students of the University of California, Los Angeles (UCLA) Emergency Medical
Technician Paramedic Program; 2) Alternatively, discuss and take other action
related to this item.
13. Consideration and possible action to award a Professional Services
Agreement to the most responsible bidder for custodial /janitorial services
for several City of El Segundo Facilities.
(Fiscal Impact: To Be Determined) _
Recommendation — 1) Award a Professional Services Agreement to the
contractor determined to be the most responsible bidder for City of El Segundo
Building Facilities; 2) Alternatively, discuss and take other action related to this
item
14. Consideration and possible action to authorize the City Manager to execute
an agreement, in a form approved by the City Attorney, with NRG to
promote the Sustainable El Segundo energy conservation program.
(Fiscal Impact: None)
Recommendation — 1) Authorize the City Manager to execute an agreement
between the City and NRG in a form approved by the City Attorney for the
promotion of the Sustainable El Segundo program; 2) Alternatively, discuss and
take other action related to this item
7
15. Consideration and possible action to adopt a resolution pursuant to Public
Contracts Code § 20168 finding that an emergency exists within the City
and authorizing the City Manager to execute a contract in a form approved
by the City Attorney with Best Contracting Services to repair the Police
Department roof without the need for bidding in accordance with Public
Contracts Code § 22050.
(Fiscal Impact: $7,950.00)
Recommendation — 1) Consider adopting a Resolution finding that an emergency
exists and waiving bidding requirements pursuant to Public Contracts Code §
20168 and § 22050; 2) Authorize the City Manager to execute a standard public
works contract, in a form approved by the City Attorney, with Best Contracting
Services for the repair of the Police Department roof; 3) Alternatively, discuss
and take other action related to this item
F. NEW BUSINESS
16. Consideration and possible action regarding approval of a revised
Residential Sound Insulation (RSI) Program map and a status report on the
City's RSI Program.
Fiscal Impact: None)
Recommendation — 1) Approve a revised Residential Sound Insulation (RSI)
Program map; 2) Alternatively, discuss and take other action related to this item
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer -
Council Member Atkinson —
Council Member Fisher —
17. Consideration and possible action to adopt a resolution supporting the
Earned Income Tax Credit EITC and the Volunteer Income Tax Assistance
program.
(Fiscal Impact: None)
Recommendation — 1) Adopt the attached resolution; 2) Alternatively, discuss
and take other action related to this item.
Mayor Pro Tern Fuentes —
Mayor Jacobson —
18. Consideration and possible action regarding the annual request of Mr. S.
Claus for variances from the Municipal Code.
(Fiscal Impact: None)
Recommendation — 1) Approve the request by Mr. S. Claus for a waiver of the
permits required for doing business within the City of El Segundo; 2) The use of
air rights and waiver of the Santa Monica Radial 160 R procedure; 3) Grant a
free business license for a non - profit organization; 4) Waiver of the Noise
Ordinance to permit the sound of bells; 5) Waiver of the Trespass Ordinance
including dealing with trespassing animals; 6) Waiver of the ordinance on Animal
Regulations; 7) Alternatively, discuss and take other action related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seg.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
9
ADJOURNMENT
POSTED:
DATE: I off-- 19-- 1 a.
TIME:
NAME:
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to amend El Segundo Municipal Code ( "ESMC ") § 4 -8 -8 to
allow fees relating to entertainment permits to be adopted by City Council resolution and
adopting a resolution establishing an entertainment permit fee. Applicant: City of El Segundo
(Fiscal Impact: $3,505)
RECOMMENDED COUNCIL ACTION: It is recommended that the City Council:
1. Open Public Hearing;
2. Discussion;
3. Introduce and waive first reading of an ordinance amendment to ESMC § 4 -8 -8 to allow fees
required for an entertainment permit to be adopted by City Council resolution;
4. Adopt a resolution establishing a new fee to recover costs associated with issuing
entertainment permits. The resolution would become effective at the same time as the
ordinance amending ESMC § 4 -8 -8;
5. Schedule second reading and adoption of the ordinance amendment on January 15, 2013;
and /or
6. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Ordinance
2. Draft Ordinance (strike -out underline version)
3. Draft Resolution
4. Cost Allocation and Fee Study Analysis
5. Flow Charts of Existing and Proposed Processes for New Entertainment Permits and
Renewal of Entertainment Permits
FISCAL IMPACT:$3,505
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Planning and Buildmi Safety Director
APPROVED BY: Greg Carpenter, City Manager
1
11
BACKGROUND AND DISCUSSION:
The City and various organizations and businesses convened a Downtown El Segundo Code
Review Committee to discuss zoning issues in Downtown. One of the topics discussed was the
cost of Entertainment Permit Fees. Businesses expressed the opinion that the $800 annual fee for
Entertainment Permits discourages downtown businesses from providing entertainment and thus
limiting the customer traffic to downtown. The committee discussed differentiating the fee
structure between new Entertainment Permit applications and renewals.
The current Entertainment Permit Fee was adopted by City Council Resolution No. 4574 at its
October 21, 2008 meeting. The Resolution adopted the fee study performed by the Revenue &
Cost Specialist LLC which provides the justification of the current fee based on estimated hours
of providing administrative services to process Entertainment Permits, the staffing needed to
perform the services, and the cost of labor and overhead. The study made no distinction between
the fee charged for new application and the required annual renewals. The fee is currently $800
and is the same for new and renewed Entertainment Permits.
At the time of adoption of the Resolution, the City inadvertently did not amend ESMC § 4 -8-
4(A) that set the fee for Entertainment Permits. ESMC § 4- 8- 4(A)(1) established a rate of $200
for new entertainment permit applications and ESMC § 4- 8- 4(A)(2) established a rate of $100
for renewals, amounts that were set when the Ordinance was adopted in 1988. The proposed
amendment would eliminate the fees being listed in the ESMC and allow the City Council to
adopt new fees by Resolution. The fees would address the full cost recovery of administering
the Entertainment Permits. Based on the cost study performed by staff and simplification of the
staff review process discussed in detail below, the cost of processing entertainment permit
application renewals would be lower than the cost of processing new entertainment permit
applications. Therefore, two separate fees are proposed to be established.
Pursuant to El Segundo Municipal Code (ESMC) Chapter 4 -8, permits are required for
businesses that offer the following activities within its property that is defined by the ESMC as
"Entertainment ": act, play, pantomime, scene, dance, act, song, dance act, dancing, and fashion
and style show. Entertainment Permits are issued to approximately ten businesses a year, almost
all of which are renewals. Approximately one new entertainment permit application is approved
each year and one business declines to renew entertainment permit. Out of the 9 Entertainment
Permits issued for 2012, three are located in the Downtown area, three are located in Plaza El
Segundo one is located in Smoky Hollow, and two are located at hotels, namely the Embassy
Suites and Hacienda Hotel. Live music is the entertainment activity permitted for all the current
Entertainment Permits.
The Planning and Building Safety Department is the lead department in the administration and
issuance of Entertainment Permits. The Planning and Building Safety Department consults with
the El Segundo Police Department to investigate the property and business owners as required by
the Entertainment Ordinance for new and renewal applications for Entertainment Permits.
The Planning and Building Safety Department initiated a reassessment of its Entertainment
Permit processing procedures that would lead to the reduction of administrative cost and
consequently lower the fees by simplifying the process. The new procedure would place the
responsibility of processing the renewal permits on an Assistant Planner, which would reduce the
12
labor costs and time spent on these permits. New Entertainment Permit applications will also
benefit slightly from reduced labor costs and time savings due to the adoption of new procedures.
However, new Entertainment Permit applications require more involved research of building
permits and planning entitlement history than a typical renewal application. Therefore, the cost
of processing new permits is higher than renewals and the fees will be differentiated accordingly.
Based upon the revisions to the internal processing of new Entertainment Permits and the
renewal of Entertainment Permits, staff has determined that the costs associated with processing
these applications is $778.73 for new Entertainment Permits and $302.88 for renewal of
Entertainment Permits (see attached Exhibit 4 Cost Allocation and Fee Study Analysis).
Planning staff proposes that the fees for new Entertainment Permits be $778.00 and the fees for
renewal of Entertainment Permits be $302.00.
RECOMMENDATION AND CONCLUSION:
Staff recommends implementing the new Entertainment Permit fee structure that would address
the full cost recovery of administering the Entertainment Permits pursuant to the revised staff
review process. Staff recommends that Council adopt the proposed Ordinance to amend ESMC
§ 4 -8 -4 to allow the City Council to adopt new Entertainment Permit fees by Resolution and to
approve a Resolution to establish a new fee schedule for Entertainment Permits and
Entertainment Permit renewals with annual increases in the Entertainment Permit fee schedule
based on the BLS CPI -U index. Should the Council introduce the Ordinance to amend ESMC §
4 -8 -4 to allow the City Council to adopt fees by Resolution and approve the corresponding
Resolution to establish the fees, the Ordinance would be scheduled for the next regularly
scheduled Council meeting on January 15, 2013 for adoption. Should the Council adopt the
Ordinance at the Council meeting on January 15, 2013 the new fees would become effective on
February 16, 2013.
PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning)\976- 1000 \990 \990 Entertainment Permits.CC sr.doc
13
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
(ESMC) § 4 -8 -8 REGARDING RECOVERING ADMINISTRATIVE COSTS
ASSOCIATED WITH ISSUING ENTERTAINMENT PERMITS.
The City Council of the city of El Segundo does ordain as follows:
SECTION 1: ESMC § 4 -8 -4 is amended to read as follows:
"4 -8 -4: WRITTEN APPLICATIONS REQUIRED; FEES:
A. Filing Of Application; Payment Of Fee: An application for an entertainment permit
or renewal of such permit must be filed in writing, filed with the City, on forms
provided by the City and be accompanied by an application fee established by
city council resolution.
B. Fee Nonrefundable; Verification Of Application: The application fee required by
this Section is established to cover part of the cost of the investigation and
processing of applications and is not refundable."
SECTION 2: This Ordinance is exempt from review under the California Environmental
Quality Act (Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal.
Code Regs. tit. 14 §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Ordinance, therefore, is categorically exempt from further CEQA review
under Cal. Code Regs. tit. 14, § 15273.
SECTION 3: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
Page 1
14
SECTION 5: This Ordinance will become effective on the thirty -first (31st) day following
its passage and adoption.
PASSED AND ADOPTED this day of 2012.
Carl Jacobson, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Sherrill Weaver, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five; that the
foregoing Ordinance No. was duly introduced by said City Council at a regular
meeting held on the day of , 2012, and was duly passed and adopted
by said City Council, approved and signed by the Mayor, and attested to by the City
Clerk, all at a regular meeting of said Council held on the day of . 2013,
and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Sherrill Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
PAPlanning & Building Safety \Planning \PROJECTS (Planning) \976 - 1000 \EA - 990 \CC 12.18.12 \EA -990 Entertainment Permits
Ordinance.clean.doc
Page 2
15
ORDINANCE NO.
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE
(ESMC) § 4 -8 -8 REGARDING RECOVERING ADMINISTRATIVE COSTS
ASSOCIATED WITH ISSUING ENTERTAINMENT PERMITS.
The City Council of the city of El Segundo does ordain as follows:
SECTION 1: ESMC § 4 -8 -4 is amended to read as follows:
"4 -8 -4: WRITTEN APPLICATIONS REQUIRED; FEES:
A. Filing Of Application; Payment Of Fee: An application for an entertainment permit
or renewal of such permit slaaRmust be in writing, filed with the 'i"
a-uth Cam, shall be On wFi+ing, on forms provided by the City, shall be in
dupl+eate, and shall be accompanied by then =r� application fee feF each pnr�,i+
Fequi established by city council resolution.
B. Fee Nonrefundable; Verification Of Application: The application fee required by
this Section is established to cover part of the cost of the investigation and
processing of applications and is not refundable. "Any s E ;h applicate„- shall -be
verified c duke fnr the yerific-a
of plead+rg�
SECTION 2: This Ordinance is exempt from review under the California Environmental
Quality Act (Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal.
Code Regs. tit. 14 §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Ordinance, therefore, is categorically exempt from further CEQA review
under Cal. Code Regs. tit. 14, § 15273.
SECTION 3: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
Page 1
W.
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 5: This Ordinance will become effective on the thirty -first (31st) day following
its passage and adoption.
PASSED AND ADOPTED this day of _ 2012.
Carl Jacobson, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Sherrill Weaver, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five; that the
foregoing Ordinance No. was duly introduced by said City Council at a regular
meeting held on the day of , 2012, and was duly passed and adopted
by said City Council, approved and signed by the Mayor, and attested to by the City
Clerk, all at a regular meeting of said Council held on the day of , 2013,
and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Sherrill Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
PAPlanning & Building Safety \Planning \PROJECTS (Plan ning) \976 - 1000 \EA- 990\CC 12.18.12 \EA -990 Entertainment Permits
Ordinance.strike - out.doc
Page 2
17
RESOLUTION NO.
A RESOLUTION ADOPTING A NEW FEE IN ACCORDANCE WITH EL
SEGUNDO MUNICIPAL CODE § 4 -8 -8 FOR RECOVERING
ADMINISTRATIVE COSTS RESULTING FROM ISSUING
ENTERTAINMENT PERMITS.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for services under various provisions
of California including, without limitation, Business & Professions Code §
16000; Government Code §§ 36936.1, 43000, 54344, 65104, 65456,
65874, 65909.5, 65943, 66013, 66014, 66451.2; and Health and Safety
Code §§ 510, 175951, 17980.1, 19852.
B. Pursuant to Government Code § 66016, the City made data available
regarding the cost, or estimated cost, of providing services for various fees
ten (10) days before the public hearing held on December 18, 2012.
C. On December 18, 2012 the City Council heard public testimony and
considered evidence in a public hearing held and noticed in accordance
with Government Code § 66016.
D. At the recommendation of the City's Department of Planning and Building
Safety and the City Manager, the City Council believes that it is in the
public interest to establish the recommended fee for Entertainment Permit
to recover the costs of the review and issuance of Entertainment Permits.
SECTION 2: Pursuant to ESMC § 4 -8 -8, the Fees, attached as Exhibit "A" and
incorporated into this Resolution as fully set forth, are approved and adopted. These
fees may be added to the City's Master Fee Schedule for ease of reference.
SECTION 3: Unless otherwise revised, the fees established by this Resolution will be
automatically adjusted on an annual basis at the beginning of each fiscal year based on
the average percentage change of the previous calendar year to the City's costs for
administering the services set forth in Exhibit "A ". The first fee adjustment cannot be
made before a minimum of ten (10) months after the effective date of this Resolution.
SECTION 4: This Resolution is exempt from review under the California Environmental
Quality Act (Pub. Res. Code §§ 21000, et seq.,; "CEQX) and CEQA regulations (Cal.
Code Regs. tit. 14 §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
Page 1 of 3 18
areas. This Resolution, therefore, is categorically exempt from further CEQA review
under Cal. Code Regs. tit. 14, § 15273.
SECTION 5: Pursuant to Government Code § 66017, all fees related to the Planning
and Building Safety Department set forth in this Resolution will become effective on
, 2013 and will remain effective unless repealed or superseded.
SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolution of said City; and will make a
minute of the passage and adoption thereof in the record of proceedings of the City
Council of said City, in the minutes of the meeting at which the same is passed and
adopted.
PASSED AND ADOPTED this day of 2013.
Carl Jacobson, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Sherrill Weaver, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five; that the
foregoing Resolution No. was duly passed and adopted by said City Council,
approved and signed by the Mayor, and attested to by the City Clerk, all at a regular
meeting of said Council held on the day of , 2013, and the same was
so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Sherrill Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Karl H. Berger, Assistant City Attorney
Page 2 of 3 19
EXHIBIT A
ENTERTAINMENT PERMIT FEES
NEW ENTERTAINMENT PERMIT
ENTERTAINMENT PERMIT RENEWAL
$778.00
$302.00
PAPlanning & Building SafetyNO Planning - OWNPROJECTS (Planning)1976- 100019901990 Entertainment Permit
Fees.CCReso.dac
Page 3 of 3 20
COST ALLOCATION AND FEE STUDY ANALYSIS
Service
Reference No
Entertainment Permit — New Application
S -055
Note: Unit Costs are an Average of Total Units
Total Units
1
Department
Position
Unit Time
Unit Cost
Annual
Total Cost (Unit cost
(Hrs)
(Hourly x Unit
Units
x Annual Units)
Time)_
Planning
Assistant
4.0
_
$489.19
1
$489.19
Planner
Office
0.25
$21.65
1
_
$21.65
Specialist
Police
Planning
1.0
$252.92
1
$252.92
Manager
Police
Records
Total (Sum of Unit Cost)
0.10
$14.98
1
$14.98
Applications
Supervisor
Time):
2.6 hrs.
$302.88
Total (Sum
Total (sum of unit Cost)
Total Cost of All
$302.88 is the Cost per Renewal Application
of Unit Time)
Applications
5.35 hrs
$778.73
$778.73
$778.73 is the Cost per New Application
Service
Reference No
Entertainment Permit — Renewal
S -055
Note: Unit Costs are an Average of Total Units
Total Units
9
Department
Position
Unit Time
Unit Cost
Annual
Total Cost (Unit Cost
(Hrs)
(Hourly x Unit
Units
x Annual Units)
Time)
Planning
Assistant
2.0
$244.59
9
$2,201.31
Planner
Office
0.5
$43.31
9
$389.79
Specialist
Police
Records
0.10
$14.98
9
$134.82
Supervisor
Total (Sum
Total (Sum of Unit Cost)
Total Cost of All
of Unit
Applications
Time):
2.6 hrs.
$302.88
$2,725.92
$302.88 is the Cost per Renewal Application
21
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24
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA ITEM STATEMENT AGENDA HEADING: Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of a temporary plan check and permit
surcharge to design and construct the City's One -Stop Permit Center for residential and non-
residential permits. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Open the public hearing;
2. Receive public testimony regarding the new temporary permit surcharge;
3. Close the public hearing;
4. Adopt a resolution establishing the proposed temporary plan check/permit surcharge; and
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Temporary Surcharge Resolution
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Sam Lee, Director of Planning and Building Safety
REVIEWED BY: Sam Lee, Director of Planning wid Building Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
This item is a follow up to the council meeting on November 6, 2012. The council had asked staff to
provide an overview of the temporary surcharge necessary to cover the cost of design and construction
of the El Segundo One -Stop Permit Center. Staff has completed the estimates and is seeking council's
direction.
The Planning and Building Safety Department proposed construction of a permit center for several
years. This project, however, was deferred due to budget concerns. The current permit service area is
quite old and interferes with the City's ability to provide efficient service. Two main obstacles that
prevent staff from providing better service to our customers are the fact that the City's departments are
physically located in different areas and the lack of meeting rooms where staff and the applicant can
meet to resolve development related issues.
The proposed 4% temporary surcharge on building plan check and permit fees for the next five years
would pay for the new permit center. Staff anticipates collecting approximately $100,000 a year in
order to collect the $500,000 necessary to build the center. This money will be used to design/construct
the center and provide computers and other related equipment to support it.
2 25
When completed, applicants will be able to go to one place to resolve any development related issues
with the city. Adaptable and expandable conference rooms will allow applicants to meet with some or
all of the departments at once. There will be technological solutions so that applicants can have on -line
meetings with people from anywhere in the world. The Department believes that allowing applicants to
go to a single point of contact to receive seamless customer service across multi - departments, and walk
away with a roadmap of their customized development process at the City's One -Stop Permit Center
will improve public services.
Staff from the following departments will be co- located at the Permit Center:
• Planning
• Building and Safety
• Fire Prevention (part time)
• Finance
• Public Works
• Police (part time)
Recreation and Parks (part time)
From the City's perspective, the One -Stop Permit Center will be a huge asset to the City's Economic
Development efforts. Staff from multi - departments will be working and cross - training each other.
With time, specialized staff will be able to do more and have better understanding of the overall
process.
If approved, city of El Segundo's new One -Stop Permit Center could be completed in 18 months.
Design and construction plans would be completed by fall of 2013. Construction is estimated to be
completed by summer of 2014. Figures and schedules provided in this staff report are only estimates. If
the actual cost and timelines are different, staff will be back to the council to make appropriate
adjustments.
Staff recommends that Council adopt the resolution and move forward to implement the new temporary
permit surcharge and allow the City to develop a plan to build the One -Stop Permit Center and improve
customer service.
26
RESOLUTION NO.
A RESOLUTION ADOPTING A TEMPORARY SURCHARGE OF FOUR
PERCENT (4 %) ON ALL BUILDING SAFETY PLAN CHECK AND
PERMIT FEES TO CONSTRUCT PERMIT CENTER.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for services under various provisions
of California including, without limitation, Business & Professions Code §
16000; Government Code §§ 36936.1, 43000, 54344, 65104, 65456,
65874, 65909.5, 65943, 66013, 66014, 66451.2; and Health and Safety
Code §§ 510, 175951, 17980.1, 19852.
B. Pursuant to Government Code § 66016, the City made data available
regarding the cost, or estimated cost, of providing services for various fees
ten (10) days before the public hearing held on December 18, 2012.
C. On December 18, 2012 the City Council heard public testimony and
considered evidence in a public hearing held and noticed in accordance
with Government Code § 66016.
D. At the recommendation of the City's Department of Planning and Building
Safety and the City Manager, the City Council believes that it is in the
public interest to establish the recommended surcharge on all building
safety plan check and permit fees in order to construct a new "one- stop"
permit center within City Hall.
SECTION 2: The Fee, attached as Exhibit "A" and incorporated into this Resolution as
fully set forth, is approved and adopted. This fee may be added to the City's Master
Fee Schedule for ease of reference.
SECTION 3: This Resolution is exempt from review under the California Environmental
Quality Act (Pub. Res. Code §§ 21000, et seq.; "CEQX) and CEQA regulations (Cal.
Code Regs. tit. 14 §§ 15000, et seq.) because it establishes, modifies, structures,
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Resolution, therefore, is categorically exempt from further CEQA review
under Cal. Code Regs. tit. 14, § 15273.
SECTION 4: Pursuant to Government Code § 66017, all fees set forth in this Resolution
will become effective on February 16, , 2013 and will remain effective until February 16,
2018 unless repealed or superseded before that date.
Page 1 of 3 27
SECTION 5: The City Clerk will certify to the passage and
will enter the same in the book of original Resolution of
minute of the passage and adoption thereof in the recorc
Council of said City, in the minutes of the meeting at whi
adopted.
ATTEST:
adoption of this Resolution;
said City; and will make a
of proceedings of the City
;h the same is passed and
PASSED AND ADOPTED this day of
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
Carl Jacobson, Mayor
SS
2012.
1, Tracy Sherrill Weaver, City Clerk of the City of El Segundo, California, do hereby
certify that the whole number of members of the City Council of said City is five; that the
foregoing Resolution No. was duly passed and adopted by said City Council,
approved and signed by the Mayor, and attested to by the City Clerk, all at a regular
meeting of said Council held on the day of 2012, and the same was
so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Sherrill Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Karl H. Berger, Assistant City Attorney
Page 2 of 3
W*
EXHIBIT A
PROPOSED TEMPORARY FEE SCHEDULE
TO BUILD A PERMIT CENTER
Page 3 of 3 29
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32
Trade plan check and permits
PLUMBING PERMITS
Residential (SFD)
Permit Fee
Proposed Surcharge
Add 4%
New Total Fee
Plumbing Fixtures and Vents
$ 14.00
$ 0.56
$ 14.56
$ 35.36
Water Piping
$ 45.00
$ 1.80
$ 46.80
$ 70.72
Gas system installation (upto 5 outlets)
$ 34.00
$ 1 36
$ 35.36
$ 182.00
Gas system installation (over 5 outlets)
$ 7.00
$ 0.28
5 7.28
$ 535.60
awn SprinKler ys em, Vacuum
Breaker, and Backflow Protection Device
$ 11.00
$ 0.44,
$ 11.44
$ 218.40
Water Heater
$ 17.00
$ 0.68-
$ 17.68
Repipe or replace main service
$ 34.00
$ 1.36
$ 35.36
Repair or alter drain lines or vents
$ 17.00
$ 0.68
$ 17.68
Sewer 0 -100 ft
$ 34.00
$ 1.36
$ 35.36
each additional 100 ft
$ 34.00
$ 1.36
$ 35.36
Solar Water Heating
$ 34.00
$ 1.36
$ 35.36
Piping to a Condensate pump, piping
repair, sump pumps
$ 30.00
$ 1.20
$ 31.20
Earthquake Valve
$ 68.00
$ 212
$ 70.72
Pool /Spa Heater
$ 34.00
$ 1,36
$ 35.36
Swimming Pool - Plumbing
$ 102.00
$ 4.08
$ 106.08
In- Ground Spa - Plumbing
$ 34.00
$ 1.36
$ 35.36
Commercial/ Multi - Family
Permit Fee
Plumbing Fixtures /vents
$ 14.00
$ 0.56
$ 14.56
Repair or Alteration o or ven
Piping
$ 34.00
$ 1.36
$ 35.36
Grease Interceptor
$ 102.00
$ 4.08
$ 106.08
water lines up to (multi Family
Residential) - per dwelling unit
$ 45.00
$ 1.80
$ 46.80
epipe - lVium anii y Hesiciential (per
dwelling unit)
$ 68.00
$ 2.72
$ 70.72
Backflow Protection Device greater than 6"
$ 204.00
$ 8.16
$ 212.16
as System installation tUP10 b outlets)
cost per outlet
$ 68.00
$ 2.72
$ 7G.72
as bystem Installation over b outlets)
cost per outlet
$ 14.00
$ 0.56
$ 14.56
Water Heater
$ 34.00
$ 1.36
$ 35.36
Solar Water Heating system
$ 68.00
$ 2.72
$ 70.72
Sewer line: 0 -25 linear feet
$ 34.00
$ 1.36
$ 35.36
Sewer line: each additional 100 linear feet
$ 34.00
$ 1.36
$ 35.36
Earthquake Valve
$ 68.00
$ 2,72
$ 70.72
Pool /Spa Heater 1
$ 34.001
$ 1.36
$ 35.36
Applies
To All Permit Types
Permit Fee
Permit Issuance
$ 34.00
$ 1.36
$ 35.36
Miscellaneous
$ 68.00
$ 2.72
$ 70.72
Reinspections
$ 175.00
$ 7.00
$ 182.00
After Hours Inspection (4 hour minimum)
$ 515.00
$ 20.60
$ 535.60
Overtime Hourly Rate is 120T. of the
Regular Hourly Rate
$ 210.00
$ 8.40
$ 218.40
33
Trade plan check and permits
MECHANICAL PERMITS
Residential (SFD)
Permit Fee
Proposed
Surcharge (Add
4%
New Total Fee
Forced -Air or Gravity -Type Furnace or Fuel Burning
Applianpp
$ 28.50
$ 1114
$ 29.64
$ 3736
Floor Furnace - Installation or Relocation
$ 22.50
$ 0.90
$ 23.40
$ 70.72
Suspended /Recessed Wall /Floor Mounted Heater -
/
$ 45.00
$ 1.80
$ 46.80 '
$ 182.00
Fireplace
$ 45.00
$ 1.80
$ 46.80
0 -15 HP or 0- 500,000 Btu /h
Appliance Vents per each Inlet/Outlet
$ 8.00
$ 0.32
$ 8.32
15 -30 HP or 500,001- 1,000,000 Btu /h
Air inlet/outlet
$ 3.00
0,12
$ 3.12
30 -50 HP or 1,000,001- 1,750,000 Btu /h
Air Handling Unit
$ 34.00
$ 1.36
$ 35.36
50+ HP or 1,750,001+ Btu /h
VAV'S (Variable Air Volumn)
$ 16.00
$ 0.64
$ 16.64
Incinerator /Kiln
Single Register Ventilation Fan
$ 11.00
0.44
$ 11.44
Alteration to Duct Work not otherwise noted
Independent Venting System
$ 45.00'
, $ 1.80
$ 4.6.80
Smoke /Fire damper
condensate pumps, float switches
$ 30.00
$ 1.20
$ 31.20
Commercial/ Multi- Family
Permit Fee
Permit Fee
Fuel Burning Appliance
$ 57.00
$ 2.28
$ 59.28
$ 3736
VAV'S (Variable Air Volumn)
$ 16.00
$ 0.64
$ 16.64
$ 70.72
Hood served by Mechanical Exhaust
$ 68.00
$ 2.72
$ 70.72
$ 182.00
Boilers, Compressors, and Absorption Systems, Air Handling units
After Hours Inspection (4 hour minimum)
$ 515.00
$ 20.60
0 -15 HP or 0- 500,000 Btu /h
$ 68.00
$ 2.72
$ 70.72
$ 8,40
15 -30 HP or 500,001- 1,000,000 Btu /h
$ 102.00
$ 4.08
$ 106.08
30 -50 HP or 1,000,001- 1,750,000 Btu /h
$ 136.00
$ 5.44
$ 141.44
50+ HP or 1,750,001+ Btu /h
$ 170.00
$ 6.80
$ 176.80
Incinerator /Kiln
$ 68.00
$ 2.72
$ 70.72
Alteration to Duct Work not otherwise noted
$ 12.00
$ 0.48
$ 12.48
Smoke /Fire damper
$ 10.00
$ 0.40
$ 10.40
Applies
To All Permit Types
Permit Fee
Permit Issuance
$ 34.00
$ 1.36
$ 3736
Miscellaneous
$ 68.00
$ 2.72
$ 70.72
Reinspections
$ 175.00
$ 7.00
$ 182.00
After Hours Inspection (4 hour minimum)
$ 515.00
$ 20.60
$ 535.60
L 210.00
$ 8,40
1 $ 218.40
34
Trade plan check and permits
V
ELECTRICAL PERMITS
_
Residential (SFD)
Permit Fee
Proposed
Surcharge (Add
IVO
New Total
Fee
Appliance( fixed), up to 5 hp
$ 17.00
0.68
$ 17,68
Main Services and sub panels - up to 400 amps
$ 34.00
$ 1.36
$ 35.361
-
Residential Receptacles, Switches, Thermostat,
-mQke dotectors. an Liahtina outlet
$ 4.00
$ 0.16
$ 4.16
greater than 10
$ 2.50
$ 010
$ 2.60
Temporary Power Pole
$ 45.00
$ 1.80
$ 46,80
Branch Circuits (Temporary or Future)
$ 60.00
$ 2.40
$ 62.40
I
Commercial/ Multi - Family
Permit Fee
Non - Residential Appliances, up to 5 hp
$ 34.00
$ 1.36
$ 35.36
Electrical Sign
$ 68.00
$ 2.72
$ 70.72
Power Apparatus Ratin 9s in HP, KW, KVA, or KVA
R) Transformers, motors
Up to 100 KVA
$ 45.00
$ 1.80
$ 46,80
Greater than 100 KVA
$ 136.00
$ 5.44
$ 141.44
Temporary Power Pole
$ 45.00
$ 1.80
$ 46.80
Services, Switchboards, Control. Centers, Standing Section & Panels
up to 600 volts or 400 amps
$ 68.00
2.72
$ 70.72
Over 401 amps
$ 102.00
$ 4,08
$ 106.08
greater than 600 volts
$ 136.00
$ 5.44
$ 141.444
ecep ac e, bwitch, Lighting fixture, Thermostat an
Lighting Outlet, and Smoke Detectors per fixture (1 -
rnrnmPririal
$ 7.00
$ 0.28
$ 7.28
Greater than 10
$ 2.50
$ 0.10
$ 2.60
Pole or Platform Mounted Fixtures, per fixture
$ 23.00
$ 0.92
$ 23.02
Swimming Pool - Electrical
$ 136.00
$ 5.44
$ 141.44
Meter Change
$ 45.00
$ 1.80
$ 46.80
Electrical Duct Bank (per lin ft)
$ 60.00
$ 2.40
$ 62.40
Branch Circuits (Temporary or Future)
$ 60.00
$ 2.40
$ 62.40
Miscellaneous Conduits and Conductors (per 100
lip, ear feet)
$ 34.00
$ 1.36
$ 35.36
I
I
Applies
To All Permit Types
Permit Fee
Permit Issuance
$ 34.00
$ 1.36
$ 35,36
Miscellaneous electrical
$ 68.00
$ 2.72
$ 70.72
_
Reinspections
$ 175.00
$ 7.00
$ 182.00
After Hours Inspection (4 hour minimum)
$ 515.00
$ 20.60
$ 535.60
Overtime Hourly Rate is 120% of the Regular Hourly
Rate
$ 210:00
$ 8.40
$ 218.40
35
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action regarding (Public Hearing) the proposed project and
budget for the FY 2013/14 Community Development Block Grant (CDBG) Program
Year. Estimated CDBG budget allocation for Program Year 2013 -2014 is approximately
$53,767. (Fiscal Impact: $53,767).
RECOMMENDED COUNCIL ACTION:
1. Open public hearing and take testimony;
2. Close public hearing and discuss item;
3. Adopt the new 2013 -2014 CDBG project and budget;
4. Authorize the City Manager to execute the contracts, in a form approved by the City
Attorney, with the Los Angeles County Community Development Commission
(CDC); and /or,
5. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: $53,767
Amount Budgeted: Total CDBG $53,767 ($53,767 estimated CDBG FY 2013/14)
Account Number(s): CDBG Fund 111' ,
ORIGINATED BY: Kimberly Christensen, AICP, Planning Mana ger
REVIEWED BY: Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Each year, Community Development Block Grant (CDBG) funds are allocated to cities by the
Federal Housing and Urban Development Department (HUD) and administered through the Los
Angeles County Community Development Commission (CDC). Participating cities receive
funding based upon the total number of cities participating in the County's program, census
population counts, estimates of poverty, overcrowding and aged housing stock.
Since 1986, the City of El Segundo participated in the annual Los Angeles Urban County's
CDBG Program. In order to continue its participation in the upcoming 2013 -2014 Program
Year, which begins on July 1, 2013, and ends on June 30, 2014, the City of El Segundo must
prepare and submit its proposed CDBG action plan and /or project descriptions to the Los 3
36
Angeles County Community Development Commission (CDC) by January 31, 2013, for review
and approval.
Pursuant to Federal requirements, notice of this public hearing was posted in public buildings
within the City. Federal requirements also mandate that as part of the hearing, the Council and
public be informed of the range of eligible housing and community development activities that
may be funded under the CDBG program. Interested persons may obtain a copy of the Federal
eligibility guidelines, available at the City of El Segundo's Department of Planning and Building
Safety, during regular business hours.
Proposed CDBG Proiects and Budgets
The proposed 2013 -2014 CDBG allocation for the City of El Segundo is approximately $53,767;
a decrease of $7,900 from 2012 -2013 levels. The decrease is due to federal entitlement program
funding reductions, and 2010 census and poverty data released through the United States Census
Bureau. This proposed CDBG allocation is a planning estimate only; the Los Angeles County
Community Development Commission (CDC) will release final appropriations in Spring 2013.
The City's final CDBG allocation is generally within 10% of the estimate provided.
Proposed CDBG Action Plan for 2013 -2014
For the past three (3) consecutive years and on several occasions within the previous ten (10)
CDBG program years, the City of El Segundo has successfully exchanged its CDBG monies
with another participating city within the Los Angeles Urban County CDBG Program. The City
of El Segundo used the revenue received from the CDBG exchange to support public service
projects and program administration.
The CDBG Public Service and Program Administration projects and the respective funding
levels for a total of $71,000 for the current FY 2012 -2013 includes:
• Home Delivered Meals (St. Vincent Meals on Wheels) - $23,000 (plus client donations of
approximately $10,000)
• Senior In -Home Care (Always Right) - $20,000
• Juvenile Diversion (South Bay Children's Health Center )- $14,000
• CDBG Administration - $14,000
On November 1, 2012, the CDC notified all participating cities that due to Congressional
criticism, HUD immediately discontinued allowing the exchange or transfer of CDBG funds
between cities. As a result, cities may no longer utilize this alternative funding mechanism.
Rather, cities may only implement eligible CDBG projects within their respective communities.
Before exchanging CDBG funds with other participating cities, the City of El Segundo
successfully completed several eligible CDBG public works projects that complied with the
Americans with Disability Act (ADA); eliminating architectural barriers that impeded
handicapped access to public facilities. More than 300 handicapped accessible sidewalk ramps
were installed throughout the City, as well as installation of a handicapped accessible elevator in
City Hall and automated doors at City Hall, the Police Department and the Joslyn Center.
2 37
Recommended 2013 -2014 CDBG Projects
Staff recommends that CDBG 2013 -2014 Program Year funds be used to implement an eligible
ADA handicapped access project. Depending upon the final 2013 -2014 CDBG allocation and
cost estimates for the proposed projects, staff recommends proceeding with the installation of
ADA accessible automatic doors at the El Segundo Clubhouse (300 East Pine Avenue). If
however, project estimates exceed available CDBG funds or CDBG funding reductions are
greater than expected, it is recommended that, alternatively, ADA accessible sidewalk ramps at
various locations throughout the City be implemented.
P.11'lanning & Building Safety\O Planning - New\CDBG\2013 -2014 CDBG I'ROGRAM\2012.12.18.CD13G 2013.14 ccmtg.doc
3 38
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Presentation: Update on efforts to recruit for the vacant office of the City
Treasurer and potential action by City Council regarding appointing a person or
calling a special election to fill the vacancy.
(Fiscal Impact: N /A)
RECOMMENDED COUNCIL ACTION:
1. Receive and file presentation;
2. Take action regarding appointing or calling a special election to fill the
vacancy in the office of the City Treasurer.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Staff Report from December 4, 2012 Council Meeting
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Mickie Tagle, Senior Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager A`
;Sli3�11J� 1 `
lilt] ITNA MOXIF
The former City Treasurer resigned on November 22, 2012 and the City has until January
25, 2013 to either appoint a person to the vacant office or call a special election to fill the
vacancy. As was stated in the staff meeting for the December 4, 2012 City Council
Meeting, the cost of calling a special election will exceed $60,000 and could exceed
$100,000. The City Clerk's Office has still not been able to get an estimate from the
County regarding the cost.
At the last City Council Meeting, City Council asked Staff to advertise vacant position of
City Treasurer and to prepare an application as well as a general description of the duties
of the office to provide to residents that may want to consider being appointed as City
Treasurer. Staff did prepare such documents and posted the advertisement on the City
website on Thursday, December 6, 2012. To -date, December 11, 2012, there are no 4
39
applicants. Staff will provide the Council with copies of the applications received by
noon of the day of the Council Meeting by 2:00 p.m. of that day.
Based upon the discussion had by the Council during its last meeting, it appeared that the
Council wanted to review the number and quality of applicants and then decide how to
proceed at the next Council Meeting.
2 40
EL SEGUNDO CITY COUNCIL MEETING DATE: December 4, 2012
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding filling the vacancy in the elected office of
the City Treasurer based upon former Treasurer Chris Powell's resignation from that
office on November 26, 2012. (Fiscal Impact: Unknown at this time)
RECOMMENDED COUNCIL ACTION:
1) Discuss potential options and/or potentially take action to fill the vacant City Treasurer
position by either appointing a person to fill the position for the remainder of the term
(April 2016) or holding a special election in June.
2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Potential Budget Adjustment Required
Amount Budgeted: $0.00
ORIGINATED BY: Mark Hensley, City Attorney JA,D
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On November 26, 2012 the City Clerk's office received a letter of resignation from former
Treasurer Chris Powell. Pursuant to Government Code §§ 1750(e) and 1770(c), the resignation
creates a vacancy in the elected office of the City Treasurer. The term of office for the vacant
position ends in April 21016.
Government Code § 36512 provides that, within 60 days of November 26th, the City Council
may (1) appoint an eligible elector to fill the vacancy or (2) call for a special election for the
voters to fill the vacancy. The special election must take place not sooner than 114 days after
calling for the election. The City does not have an estimate at this time as to what the County
will charge the City for calling a special election but it is estimated that such cost could well
exceed $100,000. The City Attorney's Office and Clerk's Office are reviewing whether the
election qualifies for a vote by mail only process which could substantially reduce the costs of
the election.
The 60 day deadline for taking action to either appoint or call for a special election is January 25,
2013. The next special election that is more than 114 days from the time period within which the
Council has to make a decision is June 4, 2013.
4 z5
If the City Council chooses to appoint a person to the vacated office, the City Council could
implement an application process or simply vote on persons nominated by Council Members.
Any person selected by the City Council must be an eligible elector, i.e., a person must be a City
resident and be eligible to vote. A person appointed to office would serve for the remainder of
the term (April 2016).
Please note that a vote to appoint an individual to the City Council is a majority of the quorum.
Accordingly, if only three Council Members are present to vote, two affirmative votes will
appoint.)
s Martin v. Ballenger (1938) 25 Cal.App.2d 435.
4258
Presentation
City of El Segundo Chief of Police, Mitch Tavera,
related to City of El Segundo Mass Emergency
Notification Systems.
43
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to open the recruitment process for the positions on the
Committees, Commissions and Boards ( "CCBs ") that will expire in the year 2013. (Fiscal
Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Direct staff to open the recruitment process for the positions on the CCBs, as listed;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
CCB Listing of the year 2013 vacancies on Committees, Commission and Boards and
Background Information
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
Pursuant to Government Code §54972, attached is the Local Appointment List of the positions
on Committee, Commissions and Boards that will expire in the year 2013, as well as background
information on all CCBs.
Application forms, the anticipated vacancies in the year 2013 and the background information
list are posted on the City's website at www.elsegundo.or or may be obtained from the Council
Office at City Hall or, upon request, will be mailed to interested persons.
To apply to any CCB, potential candidates should contact City Hall at 310 -524 -2302, for an
application. The deadline for filing applications is 48 hours prior to the posted interview date.
Interviews of candidates are set by the City Council when a sufficient number of candidates have
applied to a position.
Wo
44
CITY OF EL SEGUNDO
LOCAL APPOINTMENTS LIST
(COMMISSIONS, COMMITTEES, AND BOARDS)
Positions to Open in Year 2013 Posted pursuant to Govt Code § 54972
TO APPLY, CONTACT CITY HALL ADMINISTRATION, 310 - 524 -2302
TERM EXPIRES /OPENINGS
MAY
RECREATION & PARKS COMMISSION: (4 Yr Term — No Term Limit - All Residents)
Debbie Bundy (re -apptd 05120109 to 5th full 4 -yr term)
Joe Caravello (appt 06120109 to 1St full 4 -yr term)
05/30/13
05/30/13
JUNE
ENVIRONMENTAL COMMITTEE: (4 Yr Term — No Term Limit — 2 Residents /2 Business
Person /1 ESUSD)
Karl Bruskotter (apptd 06120109 to partial full term)
06/30/13
LIBRARY BOARD OF TRUSTEES: (3Yr Term — Max. 2 Term Limit - All Residents)
Shelila Henry ( apptd to first full term 06115110) 06/30/13
Kevin Smith ( apptd to first full term 06115110) 06/30/13
PLANNING COMMISSION: (4 Yr Term — No Term Limitation) (All Residents)
John Nisley (apptd to partial term 05115112) 06/30/12
SENIOR CITIZEN HOUSING CORPORATION BOARD: (4 Yr Term — No Term Limit - All Residents)
Terry Aikens (appted 07117112 to a partial term)
Carol Wingate (re -apptd 05/20/09 to 3rd full term)
06/30/13
06/30/13
AUGUST
INVESTMENT ADVISORY COMMITTEE: (4 Yr Term - No Term Limitation; 2 Residents or 1 Res /1 Bus.
Person + City Treasurer and Director of Finance)
Stephen Smetana (apptd 09118112 to a partial term) 08/30/13
OCTOBER
EL SEGUNDO COMMUNITY CABLE ADVISORY COMMITTEE: (4 Yr Term — No Term Limit - All
Residents)
Joseph Pinchuk (re -apptd 06115110 to 4th full term)
Geoff Nathanson (apptd 01119110 to 1St full term)
10/31/13
10/31/13
NOVEMBER
CAPITAL IMPROVEMENT PROGRAM ADVISORY COMMITTEE: (4 Yr Term — No Term Limit — 2
Business /3 Residents)
A.J. Paz (re -apptd 01119110 to 4th full term)
11/30/13
The ECONOMIC DEVELOPMENT ADVISORY COUNCIL does not have term expirations, but from time
to time, due to resignations of members, candidates will be asked to apply.
Council Approval:
Posted:
By: Mishia Jennings
THIS LIST IS TO REMAIN POSTED ALL YEAR -- DO NOT REMOVE 45
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46
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/23/12 THROUGH 12106/12
Date
Payee
Amount
Description
^ -
11127/2012
Cal Pers
100,358.05
EFT Retirement Misc
11/27/2012
Cal Pers
229,842.67
EFT Retirement Safety
11/27/2012
Health Comp
946.32
Weekly claims
11/28/2012
lane Donovan Golf Ptr
19,007.81
Payroll Transfer
12/4 /2012
Health Comp
838.38
Weekly claims
12/4/2012
Employment Development
18,552.27
State Taxes (holiday sick payout)
12/4/2012
Employment Development
970.10
State Taxes (holiday sick payout)
1214/2012
IRS
86,428.90
Federal Taxes (holiday sick payout)
12/6/2012
Cal Pers
448,075.15
EFT Health
1216/2012
Employment Development
48,122.36
State Taxes
121612012
Employment Development
3,051.78
State Taxes
12/6/2012
IRS
207,959.13
Federal Taxes
11123- 12/8/12
Workers Comp Activity
66,932.44
SCRMA checks issued
1,231,085.36
DATE OF RATIFICATION: 12118M2
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
—)� kot r-� 17- ! t a /I Z.
Deputy City Tregsurer Date
RL pj, t- i o -
D €rector of/Fin#yfice Date
"IN ► �`
1,231085.38
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P:1City Treasure6Wire TransterM201MWire 2012 4th quarterlWire Transfers 12-Ml 2
47
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, December 4, 2012 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 5:02 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Jacobson announced that Council would be meeting in closed session pursuant
to the items listed on the agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 1
al
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 2
49
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, December 4, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 7:01 PM
INVOCATION — John Svendsen, Pastor — First Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a). Proclamation read by Council Member Fisher to Karl Jacobs, El Segundo Police
Department's RSVP of the Year.
b). Proclamation read by Council Member Fellhauer for the opening of Candy Cane
Lane on December 8, 2012, accepted by Bob Turnbull.
c). Proclamation read by Mayor Jacobson for the Annual Holiday Parade on
December 9, 2012, accepted by Julie Warner.
d). Commendation read by Mayor Pro Tern Fuentes for the El Segundo Community
Christmas Dinner to be held on December 25, 2012, accepted by Mark and
Marcia Marion.
e). Presentation by Megan Berry, Director of Business, from Muscular Dystrophy
Association regarding Fill- the -Boot campaign in November. The 3 days raised
over $17,000.00, thus sending 21 kids to summer camp in 2013. A plaque was
presented to the El Segundo Fire Department for volunteering their time to the
campaign.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 3
50
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Elyse Rothstein, Board member for the South Bay Workforce Investment Board gave a
report on the activities and accomplishments as reported in the October 2012 meeting.
Lina McDermot, Youth Director at Tree Musketeers spoke about the upcoming Tree
Identification seminar on Saturday, Dec 15, 2012.
Sam Pena of Consolidated Disposal Services spoke on upcoming events; Christmas
Tree pick up from December 26, 2012 — January 18, 2013 and Shred Day will be
January 19, 2013. The time and place to be announced.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only. MOTION by Council Member Fellhauer, SECONDED by Mayor Pro
Tern Fuentes to read all ordinances and resolutions on the agenda by title only.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
Consideration and possible action to 1) adopt an ordinance approving an
amendment to the contract between the California Public Employees' Retirement
System (CaIPERS) and the City of El Segundo to provide Government Code §
20475 (Different Level of Benefits for the 2% @ 60 formula) for Local
Miscellaneous Members entering into membership after the effective date of the
Contract; 2) adopt an urgency ordinance amending the contract between the City
and CaIPERS.
(Fiscal Impact: None for Fiscal Year 2012/13)
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
waive second reading and adopt Ordinance No. 1472, amending Contract No. 537GG
between the California Public Employees' Retirement System (CaIPERS) and the City
of El Segundo to provide Government Code § 20475 (Different Level of Benefits for the
2% @ 60 formula) for Local Miscellaneous Members entering into membership after the
effective date of the Contract. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 4
51
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Fuentes to
adopt Urgency Ordinance No. 1474 amending Contract No. 537GG between the City of
El Segundo and CalPERS. MOTION PASSED BY UNANIMOUS VOICE VOTE 5/0.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approved Warrant Numbers 2590283 to 2590471 on Register No. 4 in the total
amount of $1,347,196.21 and Wire Transfers from 11/08/2012 through
11/22/2012 in the total amount of $2,663,806.55. Authorized staff to
release. Ratified Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and /or adjustments;
and wire transfers.
3. Approved Regular City Council Meeting Minutes of November 20, 2012,
4. PULLED FOR DISCUSSION BY MAYOR JACOBSON
5. Waived bid requirements per El Segundo Municipal Code ( "ESMC ") § 1 -7 -10 and
authorized the City Manager, or designee, to purchase the Laserfiche document
management system from Complete Paperless Solutions.
(Fiscal Impact: $42,000.00)
6. PULLED FOR DISCUSSION BY MAYOR JACOBSON
MOTION by Council Member Fisher, SECONDED by Council Member Atkinson to
approve Consent Agenda Items 2, 3, and 5. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0.
CALL ITEMS FROM CONSENT AGENDA
4. Consideration and possible action to amend a standard Public Works
Contract with Shawnan of additional road rehabilitation work on Aviation
Boulevard from El Segundo Boulevard to Rosecrans Avenue. Street
Project No. PW 12 -02.
(Fiscal Impact: To Be Determined)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 5
52
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
approve the amendment to the standard Public Works Contract 4328A in the amount of
$295,000 with Shawnan for additional road rehabilitation work on Aviation Boulevard
from El Segundo Boulevard to Rosecrans Avenue in a form approved by the City
Attorney, authorized the City Manager to amend the Professional Services Agreement
No. 4329A with APA Engineering, Inc. in a form approved by the City Attorney for
additional construction inspections services in the amount not to exceed $20,000.00
and authorized the transfer of Gas Tax Funds in the amount of $174,000 to cover any
additional construction and inspection services cost not covered by Proposition C.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
6. Consideration and possible action regarding a request from the El Segundo PTA
Council to increase the City's in -kind donation from $3,500.00 to $6,173.00 for
their PTA Run for Education event to be held on March 23, 2013.
(Fiscal Impact: $2,673.00)
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Fuentes
authorizing the use of the City's permit with CalTrans to hang a banner over Sepulveda
Boulevard and authorized the city staff to provide additional staffing for the 1 OK, should
the PTA commit to paying for the expansion from a 5K race to a 1 OK race at an
estimated $1,800.00. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
NEW BUSINESS
7. Discussed filling the vacancy in the elected office of City Treasurer based upon
the former Treasurer Chris Powell's resignation from that office on November 26,
2012.
(Fiscal Impact: Unknown at this time)
Council gave direction to staff to prepare a packet containing Treasurer duties,
expectations and an application with emphasis on financial experience. It will be an
open filing period until the next meeting on December 18, 2012.
REPORTS — CITY MANAGER - None
REPORTS — CITY ATTORNEY — None
REPORTS — CITY CLERK
8. Consideration and possible action regarding Council consensus to cancel the
January 2, 2013 City Council Meeting.
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 6
53
MOTION BY Council Member Atkinson, SECONDED by Fellhauer approving the
cancellation of the January 2, 2013 City Council Meeting.
REPORTS — CITY TREASURER — None
REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Attended Winter Wonderland held at the High School on
December 1, 2012. Invited the community to the annual Holiday Parade this Sunday,
December 9, 2012.
Council Member Atkinson — Stated that we have a great city with our traditions and
thanked all community members who contribute their time to making our city great.
Enjoy the holiday's!
Council Member Fisher — Wished everyone a wonderful holiday season and New Year.
Mayor Pro Tern Fuentes — Attended Winter Wonderland held at the High School on
December 1, 2012 put on by the El Segundo Concert Band and attended the RSVP
luncheon honoring Karl Jacobs.
Mayor Jacobson — Attended Winter Wonderland held at the High School on December
1, 2012.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Jack Axelrod, citizen, thanked the council for pursuing the fiscal health of the City.
Spoke on Raytheon, dislike of displaying too many flags on Grand Ave and not agreeing
with starting our meetings with the Pledge of Allegiance and an Invocation.
Carlos Donohue- Chair for the Run for Education, thanked the council for approving
the banner across Sepulveda and approving the 1 OK route.
Tony Mendez- resident and local business owner, spoke on his concerns about the
fiscal problems that face the city. Dr. Mendez thought the City should speed up the
process of selecting a new City Treasurer.
MEMORIALS — Barbara Jean Jennings
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 7
54
ADJOURNMENT at 8:18 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
December 4, 2012
PAGE NO. 8
55
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 18, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to approve and adopt South Bay Workforce Investment
Board's (SBWIB) proposed Amendment No. 5 to the Joint Powers Agreement No. 83-
100 transferring the duties of administrative entity from the City of Hawthorne to the City
of Inglewood.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Staff recommends that the City Council approve and adopt the proposed Amendment
No. 5 to the Joint Powers Agreement No. 83 -100 as amended.
2. Authorize the Mayor to sign the Amendment No. 5 to the Joint Powers Agreement
No. 83 -100 as amended.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Amendment No. 5 to Joint Exercise of Powers Agreement No. 83 -100 Transferring the
Duties of Administrative Entity to the City of Inglewood
FISCAL IMPACT:
Amount Budgeted: 0
Additional Appropriation: 0
Account Number(s): 0
ORIGINATED BY: Mickie Tagle, Senior Executive Assistant
REVIEWED BY: CA
APPROVED BY: Greg Carpenter, City ManagerJK-�-
BACKGROUND AND DISCUSSION:
Attached is Amendment No. 5 to the Joint Powers Agreement previously entered into by
all of the following cities: Cities of Carson, El Segundo, Gardena, Hawthorne, Hermosa
Beach, Inglewood, Lawndale, Manhattan Beach, and Redondo Beach. The Workforce
Investment Act of 1998 requires that each consortium such as the South Bay Workforce
Investment Board (SBWIB), identify a Chief Local Elected Official (CLEO) whose
function it is to sign various official documents of the Workforce Investment Board.
Currently, the Joint Powers Agreement of the member cities identifies the City of
Hawthorne as the Administrative Entity for the South Bay Workforce Investment Area
and the City Council of the City of Hawthorne, with the Mayor of Hawthorne having the
authority to sign on their behalf, as the CLEO.
56
It is proposed by Amendment No. 5 that the City of Hawthorne be replaced as
Administrative Entity by the City of Inglewood and that the City Council and Mayor of
Hawthorne be replaced as CLEC in favor of the City Council and Mayor of Inglewood.
This change will have no effect on the delivery of services to any Member City.
In order to adopt this amendment an affirmative vote of at least 75% of the Member
Cities – Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood,
Lawndale, Manhattan Beach, and Redondo Beach —is required.
RECOMMENDATION:
It is therefore recommended that the Member Cities adopt the attached Amendment No. 5
to Joint Powers Agreement No. 83 -100 as amended.
2 57
AMENDMENT NO.5 TO JOINT EXERCISE OF POWERS AGREEMENT NO.
83 -100 TRANSFERRING THE DUTIES OF ADMINISTRATIVE ENTITY TO THE
CITY OF INGLEWOOD
THIS AMENDMENT dated , 2012, is made and entered into
by and between the Cities of Carson, El Segundo, Gardena, Hawthorne, Hermosa Beach,
Inglewood, Lawndale, Manhattan Beach, and Redondo Beach, all of which are organized
and existing under and by virtue of the laws of the State of California. The cities are
collectively referred to as "Cities" and in certain contexts are referred to as "Participating
Cities."
WHEREAS, Cities are members of the South Bay Workforce Investment Area
which was created in response to the Workforce Investment Act enacted by Congress in
1998; and,
WHEREAS, all of the member cities are signatories to the Joint Exercise of
Powers Agreement referred to above; and
WHEREAS, Cities desire to change the designation of its administrative entity
from the City of Hawthorne to the City of Inglewood;
NOW, THEREFORE, in consideration of these premises and the mutual
covenants, the parties herein agree as follows:
1. That Section 6 of Agreement No. 83 -100 as previously amended be further
amended to transfer the duties of Administrative Entity currently exercised
by the City of Hawthorne to the City of Inglewood with all the rights,
duties and obligations set forth in the WIA as amended. This transfer of
authority encompasses all other references to Hawthorne contained in
Agreement No. 83 -100 as amended. The City of Hawthorne shall
cooperate fully in said transfer.
9?3
2. That the reference in Section 6 A to the South Bay Private Industry
Council shall be changed to read "South Bay Workforce Investment Area.
3, That Section 6 B which was amended in January 2000 be further amended
to replace the Mayor and City Council of Hawthorne as the Chief Local
Elected Official and in their place to name the Mayor and City Council of
the City of Inglewood as the Chief Local Elected Official (CLEO) with
signing authority in the Mayor on behalf of the CLEO.
4. This Amendment No. 5 shall become effective immediately upon approval
by a vote of 75% of all current participating cities.
5. Except as amended herein, the terms and conditions of Agreement No. 83-
100 as it may have previously been amended, shall remain in full force
and effect.
6. This Amendment No. 5 may be executed in as many counterparts as may
be convenient, each of which when executed by any party shall be
deemed an original.
IN WITNESS WHEREOF, the parties hereto have executed this Amendment
No. 5 on the date and year first above written.
ATTEST:
City Clerk
ATTEST:
City Clerk
ATTEST,
CITY OF CARSON
Lot",
Mayor
CITY OF EL SEGUNDO
BY
Mayor
CITY OF GARDENA
BY
Mayor
2 59
City Clerk
3 60
CITY OF HAWTHORNE
BY
Mayor
ATTEST:
City Clerk
CITY OF HERMOSA BEACH
BY
Mayor
ATTEST:
City Clerk
CITY OF INGLEWOOD
BY
Mayer
ATTEST:
City Clerk
CITY OF LAWNDALE
BY
Mayor
ATTEST:
City Clerk
CITY OF MANHATTAN BEACH
BY
Mayor
ATTEST:
City Clerk
CITY OF REDONDO BEACH
BY
Mayor
ATTEST:
City Clerk
3 60
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve an Amendment to the Joint Powers
Agreement between the City of El Segundo and the Los Angeles Interagency
Metropolitan Police Apprehension Crime Task Force (LA IMPACT) and authorize the
City Manager to execute the Joint Powers Agreement (JPA) Amendment in a form
approved by the City Attorney. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute the Amendment in a form approved by the
City Attorney to the LA IMPACT JPA; and
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Amendment to the LA IMPACT JPA
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Bob Turnbull, Captain t
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Inaugurated on July 1, 1991, the Los Angeles Interagency Metropolitan Police Apprehension
Crime Task Force (LA IMPACT) is a compilation of numerous Federal, State and local Law
Enforcement agencies in Los Angeles County whose primary focus is to investigate major
crimes, with an emphasis on dismantling mid to major level drug trafficking organizations. The
task force was founded by the Los Angeles County Police Chiefs' Association, who currently act
as the Board of Directors.
LA IMPACT is one of the most prolific, innovative and progressive crime task forces in the
country through its wide range of abilities and expertise. Many of the task force members are
seasoned investigators from a myriad of different disciplines who possess expertise outside the
realm of narcotic enforcement. This enables LA IMPACT to provide a diverse range of
investigative services in the areas of property crimes, financial crimes and crimes against
persons, in addition to narcotic enforcement during times of mutual aid by requesting entities.
10
61
LA IMPACT's primary area of expertise is narcotic enforcement. The task force is known for its
surveillance capabilities and possesses the most extensive surveillance resources in California.
LA Impact has specialized proficiency in the following areas: major drug trafficking
organizations, money laundering, clandestine laboratory investigations, transportation and parcel
interdiction, and gang enforcement. LA IMPACT is the primary clandestine laboratory response
team for Los Angeles County.
In 2011, LA IMPACT was formally organized as a Joint Powers Authority under the California
Government Code. On March 1, 2011, the El Segundo City Council adopted Resolution No.
4715 approving the LA IMPACT JPA. This authorized the City's membership in the LA
IMPACT Authority and authorized the City Manager to execute the JPA.
During the first year of operating as a Joint Powers Authority, it became apparent that several
issues needed clarification or were not addressed in the JPA as originally adopted by the
Membership. Specifically, two areas were recognized as warranting amendment: Associate
Member indemnity, and state contracting goals for disabled veterans businesses.
Associate Member Indemnity
The LA IMPACT JPA, to which all Members are a party by definition, provides that each
Member will indemnify LA IMPACT as well other Members for the general liability and the
worker's compensation liability caused by the Member's contributed personnel who perform law
enforcement or support functions. These indemnity provisions are found in sections 14.03 and
14.04 of the JPA. The Agreement also provides in section 14.06 that LA IMPACT will
indemnify its Members for the actions of LA IMPACT employees.
The JPA also contemplates that public agencies may join LA IMPACT as an Associate Member
rather than as a full Member. Article 4 of the JPA addresses Associate Member Agreements.
The JPA does not contain a provision for the Members or for LA IMPACT to indemnify
Associate Members or provide that Associate Member agreements must contain indemnity
provisions to protect the Members. It is contemplated that Associate Members would contribute
law enforcement personnel who would work side by side with Members' contributed personnel.
This lack of indemnity between Associate Members and the Members would most likely
discourage agencies from becoming Associate Members. Additionally, the Members such as the
City of El Segundo would not be shielded from liability when its officers are working side by
side with an Associate Member's officers.
In January 2012, the LA IMPACT Executive Committee (a 13- member committee from the
Board of Directors) voted unanimously to send an amendment to the Members addressing
indemnity as it pertains to the Associate Members.
State of California Contracting Participation Goals
Government Code § 6522, which is part of the Joint Powers Act governing LA IMPACT as a
joint powers authority, provides that the contracting participation goals set out in the California
Military and Veterans Code section 999 et seq. are to become part of any joint powers agreement
(JPA) entered into by the State of California. The former Bureau of Narcotics Enforcement, now
M
the Bureau of Investigation (BI), participates in LA IMPACT and contributes a number of sworn
and non -sworn personnel, including at the Executive Director level. The BI wishes to continue
its participation in LA IMPACT and has signed the JPA, contingent upon the requirements of
Government Code § 6522 being added to the JPA through an amendment.
The contracting participation goals set out in the Military and Veterans Code state that a state
agency must strive to meet the goal of awarding 3% of its annual contracting dollars to
businesses owned by disabled veterans. While it is mandatory to include the state contracting
goals in the JPA, there are no penalties if the goals are not met, and state law specifically
provides that a third parry cannot take legal action to invalidate contracts of the agency for
failure to meet the participation goals.
CONCLUSION:
In June 2012, the Executive Committee voted unanimously to send an Amendment to the
Members regarding the Associate Member indemnity and contracting goals.
The JPA may be amended by a majority of the members' governing boards approving the
amendment.
63
AMENDMENT TO JOINT POWERS AGREEMENT
FOR
LOS ANGELES INTERAGENCY METROPOLITAN POLICE
APPREHENSION CRIME TASK FORCE
(L.A. IMPACT)
This Amendment to the Los Angeles Interagency Metropolitan Police
Apprehension Crime Task Force (L.A. IMPACT) Joint Powers Agreement ( "Agreement ")
is made and entered into by and between those public agencies duly organized and
existing, which are parties signatory to the Agreement and listed on Exhibit A to the
Agreement.
RECITALS
WHEREAS, the Members have entered into the Agreement which formed the
public entity known as the Los Angeles Interagency Metropolitan Police Apprehension
Crime Task Force Authority (hereinafter the "Authority "); and
WHEREAS, Members of the Authority contribute their own personnel to a
cooperative pool of personnel to provide service to the Authority; and
WHEREAS, the Agreement provides that the state of California may join the
Authority as a Member; and
WHEREAS, Government Code section 6522 provides that the contracting
participation goals set out in the Military and Veterans Code section 999 et seq. are to
become part of any joint powers agreement entered into by the State of California; and
WHEREAS, the Members wish to amend the Agreement to include the state's
contracting participation goals.
WHEREAS, the Agreement provides in Sections 14.03 and 14.04 that each
Member will indemnify the Authority as well as other Members for the general liability
and worker's compensation liability caused by the Member's contributed personnel who
perform law enforcement or support functions; and
WHEREAS, the Agreement provides in Section 14.06 that the Authority will
indemnify the Members for the general liability caused by staff employed by the
Authority; and
WHEREAS, the Agreement also authorizes the Authority to enter into Associate
Member Agreements with any public agency upon the approval of the Board; and
WHEREAS, the Members wish to amend the Agreement to extend the
responsibility and indemnity provisions of Sections 14.03, 14.04 and 14.06 to Associate
Page 1 64
Members, provided that Associate Members agree to indemnify the Authority, its
Members, and its Associate Members in the same manner as Members under the
Agreement.
NOW THEREFORE, in consideration of the foregoing, the Members agree to
amend the Agreement as follows:
1. Section 5.01 paragraph (a) of Article 5 Powers shall be amended to read as
follows: a) To make and enter into, in its own behalf and not on behalf of the individual
Members, contracts consistent with this Agreement, including, but not limited to,
contracts to purchase /lease and /or dispose of supplies and equipment. The participation
goals specified in Article 6, of Chapter 6 of Division 4 of the Military and Veterans Code,
commencing with section 999, will apply to contracts executed by the Authority.
2. Section 4.02 Contents of Associate Membership Agreement shall be amended
by adding subsection "g" as follows:
g) Contain provisions to provide indemnity to the Authority, its Members, and
other Associate Members, such as is set forth in the Agreement sections 14.03,
14.04 and 14.06.
3. Section 14.03 Member Indemnity for General Liability of Contributed Employee
shall be amended to read as follows:
Member Indemnity for General Liability of Contributed Employee. Except as
provided in Section 18.05, each Member shall protect, defend, indemnify, and
hold free and harmless the Authority, the other Members and Associate
Members, and their respective elected and appointed boards, officials, officers,
agents, volunteers, and employees from and against any and, all liabilities,
damages, loss, cost, claims, expenses, actions, or proceedings of any kind or
nature caused by a contributed employee of the Member who is performing
Authority law enforcement or support functions, including, but not by way of
limitation, injury or death of any person, injury or damage to any property,
including consequential damages and attorney's fees and costs, resulting or
arising out of or in any way connected with the alleged willful or negligent acts or
alleged failure to act in the course and scope of carrying out their responsibilities
in the performance of their duties to the Authority and for which each Member
shall maintain sufficient liability coverage, pooled self- insurance coverage, or a
program of self- insurance, which includes coverage for contractual promises to
indemnify, in effect at all times as determined by the Board of Directors, to cover
any such damage claim, loss, cost, expense, action, proceeding, liability, or
obligation.
4. Section 14.04 Member Indemnity for Workers Compensation Liability of
Contributed Employee shall be amended to read as follows:
Page 2 65
Member Indemnity for Workers Compensation Liability of Contributed Employee.
Each Member shall fully indemnify and hold harmless the Authority, the other
Members and Associate Members, and their respective officers, employees
and agents, from any claims, losses, fines, expenses (including attorneys' fees
and court costs or arbitration costs), costs, damages or liabilities arising from or
related to (1) any workers' compensation claim or demand or other workers'
compensation proceeding arising from or related to, or claimed to arise from or
relate to, employment which is brought by an employee of the respective agency
or any contract labor provider retained by the law enforcement agency, or (2) any
claim, demand, suit or other proceeding arising from or related to, or claimed to
arise from or relate to, the status of employment (including without limitation,
compensation, demotion, promotion, discipline, termination, hiring, work
assignment, transfer, disability, leave or other such matters) which is brought by
an employee of the law enforcement agency or any contract labor provider
retained by the law enforcement agency.
5. Section 14.06 Authority Indemnity of Members shall be amended to read as
follows:
Authority Indemnity of Members. The Authority shall protect, defend, indemnify,
and hold free and harmless the Members and Associate Members, their
respective elected and appointed boards, officials, officers, agents, volunteers,
and employees from and against any and all liabilities, damages, loss, cost,
claims, expenses, actions, or proceedings of any kind or nature caused by staff
employed by the Authority hired pursuant to Section 12.02 including, but not by
way of limitation, injury or death of any person, injury or damage to any property,
including consequential damages and attorney's fees and costs, resulting or
arising out of or in any way connected with the alleged willful or negligent acts or
alleged failure to act in the course and scope of carrying out their responsibilities
in the performance of their duties to the Authority.
6. All terms and conditions set forth in this Amendment are incorporated by this
reference into the Agreement. This Amendment modifies the Agreement only as
expressly set forth above. This Amendment does not modify, alter or amend the
Agreement in any other way whatsoever. Except as expressly set forth herein, all terms
and conditions of the Agreement shall remain in full force and effect.
7. This Amendment shall be effective upon the approval by a majority of the
Members of the Authority. This Amendment may be signed in counterparts.
IN WITNESS WHEREOF, each Member has caused this Amendment to be executed
and attested by its proper officers thereunto duly authorized, its official seals to be
hereto affixed, as follows:
Page 3 66
CITY OF EL SEGUNDO Authorization
For Amendment to the LOS ANGELES INTERAGENCY METROPOLITAN POLICE
APPREHENSION CRIME TASK FORCE (L.A. IMPACT)
JOINT POWERS AGREEMENT
IN WITNESS WHEREOF, the City of El Segundo, by Resolution of its City Council, has
caused this Amendment to be executed on its behalf by the City Manager, and attested
by the City Clerk, as of the date so executed below.
Dated:
ATTEST:
Tracy Weaver
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By: Karl H. Berger
City Attorney
City of El Segundo, CALIFORNIA
M
Page 4
Greg Carpenter
City Manager
67
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the bidding process per El Segundo Municipal
Code § 1 -7 -10, as there was only one bidder that could meet the product specifications, and
authorize the purchase of emergency food and water for employees, disaster service
workers, and mutual aid responders in the event of a disaster.
(Fiscal Impact: $36, 874.23)
RECOMMENDED COUNCIL ACTION:
1. Authorize the purchase of emergency food and water for employees, disaster service
workers and mutual aid responders in the event of a disaster;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. More Prepared Quote
2. SOS Survival Products Quote
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $37,670
Additional Appropriation: None
Account Number(s): 601 - 400 - 3255 -8104 Equipment Replacement
ORIGINATED BY: Richard D. Guyer, Battalion Chief Y,' j=4L,
REVIEWED BY: Kevin S. Smith, Fire Chief
APPROVED BY: Greg Carpenter, City Manager '
BACKGROUND AND DISCUSSION:
The City of El Segundo has been proactive in the supply and storage of emergency food and
water provisions for City employees, disaster service workers, and mutual aid responders in the
event of a disaster. The City has previously stocked food and water supplies for a shelf life of
five (5) years. The five -year shelf life for the City of El Segundo's emergency food and water
supply has just expired and the need to replenish and prepare for the likely event of a disaster is
of the utmost importance. The City in the past has spent approximately $38,000.00 for a five
year supply of emergency food and water, which is roughly $7,500 per year. New products have
been offered for food and water supply that have a twenty -five (25) year shelf life. The
$36,874.23 quote for emergency supplies will cost the City approximately $1,500 to $1,600 per
year. This is a substantial savings for a twenty -five year supply in comparison to the five year
supply.
Five vendors from the area were contacted with only two vendors offering quotes. Only one
vendor offered the twenty -five year shelf life for both food and water. Staff recommends going
68
with the quote from "More Prepared." While "More Prepared" is the more expensive bid in
terms of initial expense, the cost savings over the other vendor in the long term will be
substantial as the other vendor only offers water with a five (5) year shelf life that would have to
be replaced multiple times over the life of the food supplies.
.•
More Prepared
MORE 4857 W. 147th Street,
peP¢n Suite C
Hawthorne, CA 90250
Bill To
City of El Segundo
350 Main St. Room 4
El Segundo, CA 90245
Attn: Finance A/P
rguyer @elsegundo.org
Quote
Date
Quote #
11/29/2012
2012 -885
Ship To
City of El Segundo
Fire Emergency Services
314 Main St. Fire Station #1
El Segundo, CA 90245
Richard Guyer, 310.524.2228
70
Quote By
FOB
MA
Destination
Item
Description
Quantity
Price
Total
WA- 01 -11 -6
Alka Power Canned Water - 46 oz (Case of 6)
899
29.99
26,961.01
DISCOUNTS C...
35% Discount
- 9,436.35
- 9,436.35
MH -30425
Mountain House Canned Food - Scrambled
41
34.99
1,434.59
Eggs w /Ham
MH -30447
Mountain House Canned Food - Scrambled
59
31.89
1,881.51
Eggs w /Bacon
MH -30449
Mountain House Canned Food - Granola with
58
38.29
2,220.82
Blueberries
MH -30158
Mountain House Canned Food - Macaroni &
48
28.99
1,391.52
Cheese
MH -30108
Mountain House Canned Food - Spaghetti
93
25.19
2,342.67
w /Meat Sauce
MH -30105
Mountain House Canned Food - Rice &
78
22.99
1,793.22
Chicken
MH -30131
Mountain House Canned Food - Noodles &
60
31.79
1,907.40
Chicken
MH -30119
Mountain House Canned Food - Beef
42
28.29
1,188.18
Stroganoff
MH -30124
Mountain House Canned Food - Chicken
48
29.99
1,439.52
Teriyaki
MH -30137
Mountain House Canned Food - Pasta
102
31.99
3,262.98
Primavera
MH -30128
Mountain House Canned Food - Chili Mac with
72
25.49
1,835.28
Beef
MH -30308
Mountain House Canned Food - Corn
111
21.49
2,385.39
MH -30305
Mountain House Canned Food - Peas
138
20.99
2,896.62
MH -30541
Mountain House Canned Food - Raspberry
84
24.89
2,090.76
Crumble
MH -30542
Mountain House Canned Food - Blueberry
70
25.39
1,777.30
Cheesecake
Subtotal
Phone 888.733.7245
Sales Tax (8.75°/x)
Website www.moreprepared.com
Total
PaaP 1
70
More Prepared
+NtiOR 4857 W. 147th Street,
PREP f° Suite C
Hawthorne, CA 90250
Bill To
City of El Segundo
350 Main St. Room 4
El Segundo, CA 90245
Attn: Finance A/P
rguyer @elsegundo.org
Quote
Date
Quote #
11/29/2012
2012 -885
Ship To
City of El Segundo
Fire Emergency Services
314 Main St. Fire Station #1
El Segundo, CA 90245
Richard Guyer, 310.524.2228
71
Quote By
FOB
MA
Destination
Item
Description
Quantity
Price
Total
MH -30332
Mountain House Canned Food - Sliced
48
25.69
1,233.12
Bananas
DISCOUNTS C...
42% Discount
- 13,053.97
- 13,053.97
FD -91 -04
2 Burner Outdoor Stove with Stand
1
149.95
149.95T
TT -04 -03
Basic Manual Can Opener
2
1.95
3.90T
FD -80 -14
Plates, Cups, Napkins, Utensils, Stockpots,
1
1,062.34
1,062.39T
Measuring Cups
Shipping LTL -.,.
LTL - Commercial, With Lift Gate (included)
0.00
0.00
** Alka Water and Mountain House canned
food have a 25 year shelf -life **
Subtotal $36,767.81
Phone 888.733.7245
Sales Tax (8.75 %) $106.42
Website www.moreprepared.com
Total $36,874.23
Paae 2
71
QUOTE
SOS : SURVIVAL PRODUCTS R3- 007402
15705 Strathem St #11 ■ Van Nuys, CA X1406 Creation Date: 07/3012012
Phone: 800 479L--7!998 - Fax: 818 9N -0360 Customer #: 2252
,
www-sospro-ducts-com Invoice Date:
BILL TO
CITY OF EL SEGUNDO
ACCOUNTS PAYABLE
314 MAIN STREET
EL SEGUNDO, CA 90245
BILL TO CONTACT: ACCOUNTS PAYABLE
Terms: PREPAY
PO: QUOTE
ShiplPickup Date:
SHIP TO
CITY OF EL SEGUNDO
RICHARD GUYER
314 MAIN STREET
EL SEGUNDO, CA 90245
# SKU QTY UNIT RETAIL PRICE, EXT TAX
FOOD & WATER FOR
300 EMPLOYEES FOR
2 WEEKS
2 MEALS PER DAY
1 35149
#10 Granola w /Blueberry & Milk
2 35147
#10 Scrambled Eggs w/ Bacon
3 35101
#10 Breakfast Skillet
4 35148
#10 Scrambled Eggs w/ Ham
5 35121
#10 Chili Mac w/ Beef
6 35127
#10 Lasagna w/ Meat & Sauce
7 35131
#10 Noodle & Chicken
8 35137
#10 Pasta Primavera
60.00
38.99
31.19
1,871.40' N
70.00
31.99
25.59
1,791.30 N
69.00
33.99
27.19
1,876.11 N
70.00
35.99
28.79
2,015.30 N
56.00
25.99
20.79'
1,164.24, N
60.00
34.99
27.99
1,679.40: N
56.00
31.99
25.59
1,433.04 N
56.00
31.99
25.59
1,433.04 N
Page: 1 of 372
#
SKU
QTY
UNIT RETAIL
PRICE
EXT TAX
9
35105
61.00
22.99
18.39
1,121.79 N
#10 Chicken & Rice
10
35119
61.00
26.99
21.59
1,316.99 N
#10 Beef Stroganoff
11
35138
56.00
28.99
23.19
1,298,64 N
#10 Macaroni & Cheese
WATER FOR FOOD HYDRATION
12
35313 Bundle
150.00
18.00
11.50
1,725.00 N
Aqua Literz Water case
WATER FOR DRINKING
14
35313 Bundle
350.00
18.00
11.50
4,025.00 N
Aqua Literz Water case
COOKING SUPPLIES
16
544401
1.00
119.00
95.00
95.00 Y
2 Bumer Cast Iron Stove wf Stand & Hose
17
340441
1.00
55.00
45.00
45.00 Y
" Coffee Pot 24 cup
18
340443
1.00
23.98
19.50
19.50 Y
11.5 cats Soup Pot
19
34031
1.00
14.98
12.50
12.50 Y
Glass Measuring Bowl 2 Ot
20
350391
1.00
2.99
2.99
2.99 Y
Slatted Serving Spoon
21
350392
1.00
2.99
2.99
2.99 Y
Chrome Ladle
22
340448
2.00
7,98
6.98
13.96 Y
Single Hot Mitt
23
544453
1.00
89.98
89.98
89.98 Y
Propane TANK 40 lb
Page: 2 of 37 3
ft SKU QTY UNIT RETAIL PRICE EXT TAX
MUMBF.-ROAPIT1598,1 1.184.00
DDS 750.00
MIXIM
SUBTOTAL
23,033.17
0.00 2- %807.84,
SIGNATURE Pagw 3 of 374
EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to sign and enter into an
agreement, reviewed by the City Attorney, with the Regents of the University of
California to allow the City of El Segundo to provide Paramedic Internship for students
of the University of California, Los Angeles (UCLA) Emergency Medical Technician
Paramedic Program. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to sign and enter into an agreement, reviewed by the City
Attorney, with the with the Regents of the University of California to allow the City
of El Segundo to provide Paramedic Internship for students of the University of
California, Los Angeles (UCLA) Emergency Medical Technician Paramedic
Program;
2. Alternatively, discuss and take other actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Paramedic Internship Agreement Between the Regents of the University of California
and the City of El Segundo
FISCAL IMPACT: None
Amount Budgeted: None
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kevin S. Smith, Fire Chief
REVIEWED BY: Kevin S. Smith, Fire Chief
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City of El Segundo Fire Department (ESFD) has been a provider of paramedic treatment and
transportation services within Los Angeles County since 1974. In order to maintain trained and
certified personnel to serve as paramedics, the Fire Department has sent members to two
different paramedic training programs in recent years. One of the programs is the Paramedic
Training Institute currently hosted by El Camino College and the other is the UCLA Paramedic
Program. Each of these programs, among other things, requires a clinical field internship in
which students will be assigned to City Paramedic Preceptors to teach, supervise and evaluate
the student interns. UCLA has recently requested that the ESFD provide paramedic internships
to students of their program if there is mutual agreement to do so. Staff recommends that the
City enter into an agreement with UCLA to allow the internships to take place in the future.
There are no known costs associated with serving as an internship provider. Staff believes there
12
75
is benefit to existing ESFD Paramedics who may serve as Preceptors in reinforcing their own
knowledge, skills, and abilities. Staff also 'believes that ESFD has an obligation to reciprocate
for all of the other agencies who have provided internships to our personnel over the years.
76
PARAMEDIC INTERNSHIP AGREEMENT
BETWEEN
THE REGENTS OF THE UNIVERSITY OF CALIFORNIA
AND
THE CITY OF EL SEGUNDO
THIS AGREEMENT ( "Agreement") is made and entered into this day of
2012, by and between the CITY OF EL SEGUNDO, a general law city and
municipal corporation ( "CITY "), and the REGENTS OF THE UNIVERSITY OF
CALIFORNIA, a Constitutional corporation, on behalf of the University of California, UCLA
Center for Prehospital Care Paramedic Education Program ( "UCLA ").
1. RECITALS. This Agreement is made with reference to the following facts and objectives:
A. UCLA confers degrees and certificates in an Emergency Medical Technician-
Paramedic Program (the "Program ") which, among other things, requires a clinical field
internship ( "Paramedic Internship ").
B. CITY has the ability to provide Paramedic Internships.
C. It is essential for UCLA's students seeking a degree or certificate in the Emergency
Medical Technician- Paramedic Program to acquire such clinical experience while
participating in the Program.
D. CITY finds that it is in the public interest for CITY to assist in educating future
Emergency Medical Technicians- Paramedics and has agreed to operate a Paramedic
Internship.
2. UCLA'S RESPONSIBILITIES.
A. UCLA will designate students ( "Interns ") enrolled in its Health Science programs to
participate in CITY's Paramedic Internship program.
B. UCLA will require each Intern to be examined for physical fitness and certify to
CITY each Intern's physical fitness and immunization from common communicable
diseases.
C. UCLA will require each Intern to possess a current CPR certificate.
D. UCLA will require Interns to wear the type of uniforms identified by CITY.
E. UCLA will maintain attendance and academic records and the preparation of official
UCLA reports for local, state, and other supervisory groups.
Page 1 of 7
77
F. UCLA will coordinate with CITY in scheduling the Paramedic Internship with CITY.
G. UCLA will furnish CITY with a pre- semester schedule of dates and projected number
of Interns before assigning Interns to CITY's Internship Program.
H. UCLA will require that any change in the Intern's enrollment or health status be
evaluated on an individual basis.
I. UCLA warrants that each of its instructors supervising clinical instruction will be
duly licensed and meet UCLA's educational qualifications as well as those required by
the California Code of Regulations, Title 22.
J. UCLA will promptly transfer Interns or instructors from the Paramedic Internship
who are unable to properly perform their clinical assignments.
K. UCLA will ensure that each Intern assigned to CITY has previous training in blood
and body fluid universal precautions consistent with the Center for Disease Control
Guidelines.
3. CITY'S RESPONSIBILITIES.
A. CITY will provide clinical experience and observation opportunities of educational
value in the field setting for learning experience for Interns enrolled in the Program.
B. CITY will accept the number of Interns as mutually agreed to by the Parties for
clinical experience to ensure maximum learning experience.
C. CITY will provide access to medical records as appropriate for documentation of
patient care and as permitted by applicable federal, state, and local law.
D. CITY will hold patient care as its paramount concern. UCLA understands that this
may necessitate the relegation of an Intern to the role of observer should CITY, in its sole
discretion, deem such action necessary.
E. CITY will maintain responsibility for those patients assigned to the Interns.
F. CITY may immediately terminate an Intern's involvement with CITY's Paramedic
Internship program if, in its sole discretion, it determines such action is warranted.
G. CITY will provide a preceptor who has completed the Los Angeles County Preceptor
Training Program to each Intern to teach, supervise and evaluate in consultation with a
UCLA faculty liaison.
H. CITY agrees that the City Paramedic Preceptor is not paid by UCLA.
Page 2 of 7
M
4. MUTUAL RESPONSIBILITIES.
A. Interns will be subject to the rules and regulations of both UCLA and CITY.
B. The days and hours of the Paramedic Internship will be mutually agreed upon by
UCLA and CITY.
C. Interns will receive no salary or stipend for the service they may give in the course of
the clinical experience.
D. Neither UCLA nor CITY will furnish any uniform, transportation, or laundry service
for the Interns.
E. The standards of the Health Science Programs will be maintained by UCLA and
CITY at a level equal to or exceeding the standards set forth by the State of California.
5. INDEMNIFICATION.
A. UCLA indemnifies, will defend (at CITY's request), and holds CITY harmless from
and against any claim, action, damages, costs (including without limitation, reasonable
attorney's fees), injuries, or liability, arising out of this Agreement, or its performance,
(all of the above referred to as "Claims "), but only in proportion to and to the extent such
Claims are caused by or result from the sole negligent or intentional acts or omissions of
UCLA.
B. CITY indemnifies, will defend (at UCLA's request) , and holds UCLA harmless from
and against any claim, action, damages, costs (including without limitation, reasonable
attorney's fees), injuries, or liability, arising out of this Agreement, or its performance, (
all of the above referred to as "Claims "), but only in proportion to and to the extent such
Claims are caused by or result from the sole negligent or intentional acts or omissions of
CITY.
C. For purposes of this section "CITY" includes CITY's officers, officials, employees,
agents, representatives, and certified volunteers.
D. For purposes of this section "UCLA" includes UCLA's officers, officials, employees,
agents, and Interns.
E. UCLA expressly agrees that this release, waiver, and indemnity agreement is
intended to be as broad and inclusive as is permitted by the law of the State of California
and that if any portion is held invalid, it is agreed that the balance will, notwithstanding,
continue in full legal force and effect.
F. It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
Page 3 of 7
79
G. The requirements as to the types and limits of insurance coverage to be maintained by
UCLA as required by Section 6 below, and any approval of said insurance by CITY, are
not intended to and will not in any manner limit or qualify the liabilities and obligations
otherwise assumed by UCLA pursuant to this Agreement, including but not limited to the
provisions concerning indemnification.
6. INSURANCE.
A. UCLA warrants that it carries insurance covering UCLA and its students and faculty
with a reputable insurance company(ies) or through a program of self - insurance which
insure the perils of bodily injury, personal injury, professional liability and property
damage, and cover such liabilities as are imposed by law and assumed under written
contract with others with limits of at least one million ($1,000,000) dollars each
occurrence with three million ($3,000,000) dollars annual aggregate.
i. UCLA may utilize a program of self- insurance to meet the insurance
requirements of this section if it obtains CITY's prior approval, which is
considered granted by the execution of this Agreement by CITY.
B. UCLA will furnish to CITY a Certificate of Insurance, in the standard form required
by CITY, duly authenticated, evidencing maintenance of the insurance required under
this Agreement and such other evidence of insurance or copies of policies as may be
reasonably required by CITY from time to time. All required endorsements will be
submitted on forms provided by CITY with the Certificate of Insurance.
C. UCLA's liability policies will be endorsed to name CITY, its officials, and employees
as "additional insureds" under said General Liability insurance coverage. Such insurance
will be on an "occurrence," not a "claims made," basis and will not be cancelable or
subject to reduction except upon thirty (3 0) days prior written notice to CITY.
D. City warrants that it carries insurance with a reputable insurance company(ies) or
through a program of self - insurance which insure the perils of bodily injury, personal
injury, professional liability and property damage, and cover such liabilities as are
imposed by law and assumed under written contract with others with limits of at least one
million ($1,000,000) dollars each occurrence with three million ($3,000,000) dollars
annual aggregate.
i. CITY may utilize a program of self - insurance to meet the insurance
requirements of this section
E. CITY will furnish to UCLA a Certificate of Insurance evidencing maintenance of the
insurance required under this Agreement.
F. CITY's liability policies will be endorsed to name UCLA, its officials, and
Page 4 of 7
n: F11
employees as "additional insureds" under said insurance coverage.
7. RELATIONSHIP
A. Interns participating in CITY's Paramedic Internship program pursuant to this
Agreement will not be considered CITY's employees. CITY does not assume any
liability under law relating to workers' compensation on account of any act of any Intern
performing, receiving experience and training (clinical or not), or traveling pursuant to
the Agreement.
B. The relationship of CITY and UCLA is that of independent contractor. Neither Party
will be considered the agent or employee of the other. Neither will exercise control or
direction over the other while performing their respective obligations under this
Agreement. Neither party intends to create a partnership or joint venture by entering into
this Agreement.
8. TERMINATION. This Agreement will be effective as of date of execution and will continue
subject to cancellation, for a maximum term of five (5) years. Either Party may terminate this
Agreement by giving ninety (90) days written notice. Said notice will be mailed by certified
mail, return receipt requested, and ninety (90) days will begin on the date of receipt thereof.
9. LAWS AND REGULATIONS. UCLA, and its students, is responsible for complying with
any and all applicable federal, state, county, and municipal laws and regulations, including,
without limitation, CITY's rules and policies regarding interns, with respect to performance
under this Agreement and to the extent applicable to a public entity such as the University of
California, during the term of this Agreement. Such compliance will be at UCLA's, and its
student's, sole cost.
10. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that agreements
ancillary to this Agreement and related documents to be entered into in connection with this
Agreement will be considered signed when the signature of a party is delivered by facsimile
transmission. Such facsimile signature will be treated in all respects as having the same effect as
an original signature.
11. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in writing
and may be given by personal delivery or by mail. Notice sent by mail will be addressed
as follows:
To CITY: City of El Segundo
320 West Newmark Avenue
El Segundo, CA 91754
Attn: Paul Talbot, City Manager
Fire Chief
Page 5 of 7
81
To UCLA: Todd LeGassick
Executive Director
UCLA Center for Prehospital Care
10990 Wilshire Blvd., Suite 1450
Los Angeles, CA 90024
With a copy to:
UCLA Health System Legal Affairs
10920 Wilshire Blvd., Suite 420
Los Angeles, CA 90024
B. When addressed in accordance with this paragraph, notices will be deemed given
upon deposit in the United States mail, postage prepaid. In all other instances, notices
will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are to be
given by giving notice in the manner prescribed in this paragraph.
12. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or
against either parry.
13. SEVERABLE. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
14. ENTIRE AGREEMENT. This Agreement constitutes the sole agreement between CITY and
UCLA respecting the subject matter herein and correctly sets forth the obligations of CITY and
UCLA. There are no other understandings, terms or other agreements expressed or implied, oral
or written.
15. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a
waiver of any other provision, nor will such waiver constitute a continuing waiver.
16. GOVERNING LAW. This Agreement has been made in and will be construed in accordance
with the laws of the State of California and exclusive venue for any action involving this
Agreement will be in Los Angeles County.
Page 6 of 7
E.
17. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary action
has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage
in the actions described herein. This Agreement may be modified by written agreement. CITY's
city manager may execute any such amendment on behalf of CITY.
18. COUNTERPARTS. This Agreement may be executed in any number or counterparts, each of
which will be an original, but all of which together will constitute one instrument executed on
the same date.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
THE REGENTS OF THE UNIVERSITY OF
CALIFORNIA
Greg Carpenter J. Thomas Rosenthal, M.D.
City Manager Associate Vice Chancellor
ATTEST:
Tracy Weaver
City Clerk
APPROVED T R
MARK D. HE S
-IT TTORNEY
By:
Page 7 of 7
m
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 18, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to award a Professional Services Agreement to the
most responsible bidder for custodial /janitorial services for several City of El Segundo
Facilities. (Fiscal Impact: To Be Determined)
RECOMMENDED COUNCIL ACTION:
1. Award a Professional Services Agreement to the contractor determined to be the most
responsible bidder for City of El Segundo Building Facilities.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: To Be Determined
Amount Budgeted: $144,300
Additional Appropriation: To be Determined
Account Number(s): 301 - 400 - 2601 -6206 (Contrast Services)
ORIGINATED BY: Floriza Rivera, Principal Engine&r
REVIEWED BY: Stephanie Katsouleas, Public WorlCs Director 6k
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
The current custodial contract with Bell Building Maintenance for various City facilities expires
on January 20, 2012— In order to ensure that the City is receiving competitive rates and services,
in November staff released a Request for Proposal (RFP) seeking a five -year custodial services
contract. Proposals were due on December 11, 2012. At the time this report was prepared, staff
still reviewing submittals to determine which of four responding vendors is the most qualified to
provide the services requested. The four vendors who responded include:
Zest Enterprise
SpotLess Complete Services
Bell Building Maintenance Co.
Monarrez Maintenance Co.
Due to the current contract's expiration date, the desired start date for the new contract and
upcoming the holiday schedule, staff will need to finalize its review of the proposals within the
next few days, check references and provide City Council with an updated award
recommendation before or at the December 18, 2012 City Council meeting.
13
84
CITY OF EL SEGUNDO
MEMORANDUM
DATE: December 17, 2012
TO: Honorable Mayor and Members of the City Council
Greg Carpenter, City Manager
FROM: Stephanie Katsouleas, Director of Public Works
RE: Staff Recommendation for Custodial /Janitorial Services for Several
City of El Segundo Facilitates
REFERENCE: December 18, 2012 City Council Agenda, Consent Item # 13
The current custodial contract with Bell Building Maintenance to clean various City
facilities expires on January 20, 2013. In order to ensure that the City is receiving
competitive rates and services, in November staff released a Request for Proposal
(RFP) seeking a five -year custodial services contract. Proposals were due on
December 11, 2012, and four vendors responded:
Monarrez Maintenance Co. $118,920.00
Zest Enterprise $124,875.81
Bell Building Maintenance Co $126,768.00
SpotLess Complete Services $176,400.00
Staff has evaluated the submittals, contacted references, reviewed the current
provider's performance, and recommends that City Council award a 5 -year
maintenance agreement to Zest Enterprise, as the most qualified contractor for the
services requested, at an annual cost of $124,875.81.
Should the contract be awarded, the new contract will begin January 14, 2013 in order
to provide a transition period between the new and current providers with no loss of
service to the public or staff.
The Fiscal Impact of this contract is $119,870.67 for Fiscal Year 2012 -2013. General
Fund Savings would be $2,440.33 for the remainder of this Fiscal Year.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 18, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to authorize the City Manager to execute an agreement,
in a form approved by the City Attorney, with NRG to promote the Sustainable El
Segundo energy conservation program (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute an agreement between the City and NRG in a
form approved by the City Attorney for the promotion of the Sustainable El Segundo
program.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Stephanie Katsouleas, Public Works Dire r
REVIEWED BY: Stephanie Katsouleas, Public Works Director
rko
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In the summer of 2011, NRG approached the City of El Segundo with a partnership offer to
create a sustainable outreach program, focusing primarily on energy conservation initiatives for
the City's residents and businesses. Since that time, NRG has taken many actions to create its
program, including working with focus groups to establish program goals, meeting with major
businesses in the City, promoting infrastructure upgrades and energy conservation, hosting
outreach events and creating a new website and brand identity (Sustainable El Segundo). It is
now recommended that the partnership be formalized through an agreement that outlines the
commitments of both parties to the program. El Segundo's commitment includes:
• Using City resources (e.g., water bill messaging, website, cable TV) to promote the
Sustainable El Segundo program
• Providing office and meeting space to NRG's representatives for program- related
activities.
• Providing other administrative support as may be necessary for program development
and outreach to specific user groups.
14
85
Likewise, NRG's commitment includes:
• Developing and marking the Sustainable El Segundo program,
• Providing key staff support during program development and for outreach activities
• Creating partnerships with El Segundo's community based organizations and utilities
• Developing recommendations for sustainable energy infrastructure upgrades or
enhancements
• Developing and managing the Sustainable El Segundo website.
• Developing additional funding resources for long-term program management.
Both the City and NRG are excited about the partnership and energy conservation opportunities
being developed for El Segundo's communities. Staff recommends that Council approve the
partnership agreement in a form approved by the City Attorney and authorize the City Manager
to sign the agreement.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 18, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to adopt a resolution pursuant to Public Contracts Code
§ 20168 finding that an emergency exists within the City and authorizing the City
Manager to execute a contract in a form approved by the City Attorney with Best
Contracting Services to repair the Police Department roof without the need for bidding in
accordance with Public Contracts Code § 22050. (Fiscal Impact: $7,950)
RECOMMENDED COUNCIL ACTION:
(1) Consider adopting a Resolution finding that an emergency exists and waiving bidding
requirements pursuant to Public Contracts Code § 20168 and § 22050.
(2) Authorize the City Manager to execute a standard public works contract, in a form
approved by the City Attorney, with Best Contracting Services for the repair of the
Police Department roof.
(3) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Best Contracting Services proposal
Declaration of Emergency
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ 7,950
Additional Appropriation: N/A
Account Number(s): 405- 400 - 0000 -6215
ORIGINATED BY: Scott Doukakis, Lieutenant
REVIEWED BY: Mitch Tavera, Chief of Police QMV-C3rA
APPROVED BY: Greg Carpenter, City Manager ji
BACKGROUND AND DISCUSSION:
In August of 2000, the El Segundo Police Department Dispatch Center was completed. Just after
the completion of the Dispatch Center, AT &T completed the installation of a wireless cellular
site atop the Dispatch Center roof. Due to the nature of wireless cellular sites, constant
maintenance needs to be completed on a regular basis, which has increased wear dramatically in
and around the site. Also, the lack of ongoing maintenance has allowed several areas of the roof
vulnerable to water penetration in several key areas, including the seams between the parapet
walls, edging around the stairway and air conditioning unit along with open seams around other
roof penetrations.
15
[-i7
Emergency Justification
During recent rain storms, increasing water intrusion through the Dispatch Center roof has
caused damage to flooring and ceiling tiles and is rapidly encroaching on our main server room,
which houses our main file server, video server, sequel server, core router, switcher, video
server, and telecommunication system. The cost to replace the critical infrastructure housed
inside the server room would exceed several hundred thousand dollars.
On October 23, 2012, Best Contracting Services completed a water penetration test and found
several areas that were either the direct cause of the water intrusion into the Dispatch Center or
were extremely vulnerable to future rain storms. Based on the water penetration test, Best
Contracting Services proposed replacing the aging sealant between the parapet wall sections,
resealing several roof penetrations and resealing around the air conditioning unit and stairwell.
Best Contracting Service believes these repairs will extend the useful life of the roof an
additional three to five years.
Ordinarily, the Public Contract Code (PCC) requires formal bidding for all public works
projects. PPC § 20168, however, allows the City Council to adopt a resolution by four -fifths
vote "declaring that the public interest and the necessity demand the immediate expenditure of
public money to safeguard life, heath and property." Pursuant to this section and PCC § 22050,
the City Council may by -pass bidding requirements ordinarily required under the PCC. An
"emergency" is defined as "a sudden, unexpected occurrence that poses a clear and imminent
danger, requiring immediate action to prevent or mitigate the loss of life, health, property, or
essential public services."
Here, there is an imminent danger to both public health and property for several reasons
including, without limitation: (1) the public would be severely impacted by limited police
services if the police department's main server room went down, (2) the police department
would not have access to internal records, communication, computer systems, video, or data, and
(3) the potential loss of critical infrastructure inside the server room could exceed several
hundred thousand dollars.
Funding
The cost to repair the Dispatch Center roof will not exceed $7,950. Staff is recommending that
the City Council authorize the emergency repair out of the facilities maintenance account.
Timeline
Best Contracting Services indicated they would have the work completed within two days.
INC�?Rl?RATTI]•
Can5lN�414'B
Contractor's License Number 456263
Page 1 of 6
Date: November 7, 2012
Ref: WO #2681
SERVICE WORK
PROPOSAL
Subject: Roof Repairs
Proposal #: 628
Proposal For:
Lieutenant Scott Doukakis
Proposal No:
628
Company:
El Segundo Police Station
Phone:
(310)524 -2226
.Address:
348 Main Street
El Segundo, CA 90245
Fax:
Q
Project:
WO #2681
Police Station El Segundo
348 Main Street, El Segundo, CA 90245
Email:
soukakis @elseg
ndo.org
Project Address:
Price:
$7,950.00
Investigation findings:
A controlled water test was performed at the reported leak areas over the main entrance door west
side of building, near center of building, east side of building and north side of building. We also
performed a controlled water test at the roof drains, parapet walls, equipment screen supports, roof
top penetrations, HVAC units and general roof area. The controlled water test and leak investigation
on the roof was completed on the El Segundo Police Department main roof new addition roof areas
for this section of roof are approximately 5,976 square feet.
There were several areas of water intrusion identified during the investigation; we found open seams
at the metal edge on the North side of the A/C platform approximately 150 lineal feet. We found the
existing expansion joint with open seams and aging sealants allowing water intrusion above the
reported leak areas. We found metal edge detail along the stair way with open seams approximately
65 lineal feet. There were also numerous locations at roof penetrations, curbs and drain sump boxes
with aging sealants and open corners.
The overall condition of the gravel surfaced Built -up (BUR) system is in fair condition and with some
minor roof repairs and maintenance the roof expectancy should be 3 to 5 years.
The recommended scope of work is listed below for your review and consideration.
SCOPE OF WORK:
• Remove all loose debris from roof and roof drains areas and dispose of offsite.
• Prep and clean areas of repairs by spudding the existing gravel on the north side of A/C platform, then
cutting back membrane approximately 2'xl50 lineal feet. Removing the existing aging sealants on the
parapet wall joints, base flashing's and drain sump boxes then priming and let dry.
19027 S HAMILTON AVE, GARDENA, CA 90248 u TEL: (310) 328 -6969 FAX: (310) 217 -8938
WEBSITE: WWW.BESTCONTRACTING.com
BEST FAX PROJECT PROPOSAL FORM (REVISED AUGUST 6, 2005)
A,i
sl�ad'ratty Co[�si�►Yon9
Contractor's License Number 456263
Page 2 of 6
Date: November 7, 2012
Ref: WO #2681
SERVICE WORK
PROPOSAL
Subject: Roof Repairs
Proposal #: 628
• Remove the existing clamping rings and prep and clean area approximately 3'x 3' in the field
membrane around drain bowls to complete long term repairs.
• Remove loose and fixed sealant to cold joints located on topsides of precast wall joints .furnish and
install closed cell foam backer rod and apply polyurethane sealant
• Reseal using a 3- course method to edge metal at stair way using a one part Alsan Flashing and a poly
fleece approximately 65 lineal feet.
• Furnish and install new EPDM membrane to approximately 60 lineal feet at the existing expansion
joint above the reported leak areas.
• Furnish and install new surface mount counter flashing to approximately 65 lineal feet of base
flashings then seal using a urethane sealant.
• Remove all debris accumulated from roof repairs and dispose of off site.
INCLUSIONS:
• Labor, (Prevailing WaLyes /Certified Payroll) material, equipment and supervision, including all
applicable taxes required completing the project.
EXCLUSIONS:
1. Drains, scuppers and crickets
2. All carpentry, electrical, HVAC- mechanical and plumbing
3. All sheet metal work and metal roofing
4. Deck preparation: (Tear -off, repair and replacement)
5. Asbestos abatement
6. Protection of completed roofing from construction traffic
7. All other work not specifically stated under the Scope of Work above
NOTES:
1. Validity 30 days from date of proposal.
2. Prices are based on one continuous project. Should the project be interrupted at the clients
instruction, there will be a charge o£ $1,250.00 /per each additional move -in.
3. Proposal price is based on executing this BEST Contracting Services, Inc. proposal, Terms and
Conditions. Your acceptance of this proposal may be made by signing this proposal.
4. Under no circumstance will this proposal be performed under a client's Subcontract
Agreement.
5. A copy of Best's Certificate of Insurance to complete the job will be issued covering General
Liability, Auto, and Workman's Compensation. We will not provide Additional Insured
Certificates for Service related work.
19027 S HAMILTON AVE, GARDENA, CA 90248 u TEL: (310) 328 -6969 FAX: (310) 217 -8938
WEBSITE: WWW.BESTCONTRACTING.com
BEST FAX PROJECT PROPOSAL FORM (REVISED AUGUST 6, 2005)
90
l cila�t conskNGt4on
Contractor's License Number 456263
Page 3 of 6
Date: November 7, 2012
Ref: WO #2681
SERVICE WORK
PROPOSAL
Subject: Roof Repairs
Proposal #: 628
6. Upon receipt of our signed proposal (signed by an agent authorized to bind Contracts on behalf of
your firm), or receipt of your Purchase Order, we will schedule the described work to be started.
PAYMENT TERMS:
INVOICE IS PAYABLE UPON RECEIPT.
• Absolutely no retention is to be withheld from the contract price of this Service Order proposal.
• All unpaid amounts will accrue interest at the annual rate of 10%.
We appreciate the opportunity to submit this bid and look forward to working with you towards the
successful completion of your project.
Should you have any questions, please don't hesitate to contact me at: (310) 328 -6969 — Ext. 230
Respectfully Submitted:
Mr. Gregory Allen Davis,
Asst Service Mgr /Project Mgr
BEST Contracting Services, Inc.
19027 S HANUTONAvE, GARDENA, CA 90248 u TEL: (310) 328 -6969 FAX: (310) 217 -8938
WEBSITE: WWW.BESTCONTRACTING.COM
BEST FAX PROJECT PROPOSAL FORM (REVISED AUGUST 6, 2005)
91
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- Son %,, --.
Contractor's License Number 456263
Page 4 of 6
Date: November 7, 2012
Ref: WO #2681
Price: $7,950.00
SPECIAL NOTE:
SERVICE WORK
PROPOSAL
Subject: Roof Repairs
Proposal #: 628
The construction industry is currently experiencing rapidly escalatingprlces and material availability problems relating to isocyanurate
insulation, steel construction and asphalt -based roofingproducts. The availability and pricing of isocyanurate, steel and some roofing
products is currently subject to sudden significant change beyond the control of the construction contractors: Because of the difficulty in
obtainingfirm prices for isocyanurate, steel and petroleum -based products from its' suppliers, BEST Contracting Services, Inc. cannot
provide fixed, firm prices for isocyanurate and steel products for future projects. If there is an increase in the price of isocyanurate, steel or
petroleum -based products charged to BRW subsequent to making this proposal/contract, the price set forth in this proposal/ contract shall
be increased to reflect the additional cost to BEST Contracting Services, Inc. upon BEST's submittal of written documentation of the
increased charges.
For projects performed after October 1, 2005, the California Code Title 24 Part 6, requires new roofing standards for buildings that are
electrically air conditioned and have a roof slope of 2:12 or less. The spec f cations for the project in this proposal may or may not have
been written to comply with this new law. If the specifications to which we submitted this proposal do not meet these new requirements a
price increase may be necessary. Please call your BESTAccount Executive whose name appears on this proposal with any questions.
Authorization to Proceed:
The Terms and Conditions attached herewith are expressly incorporated into this proposal and
form the contract between both parties.
Please note that under no circumstance will this proposal be performed under a client's sub-
contractor agreement if the value of this proposal is under $10,000.00.
• Absolutely no retention is to be withheld from the contract price of this Service Work proposal.
BY:
DATE:
COMPANY NAME
PRINTED NAME & TITLE
SIGNATURE
19027 S HAMILTON AVE, GARDENA, CA 90248 u TEL: (310) 328 -6969 FAX: (310) 217 -8938
WEBSITE: WWW.BESTCONTRACTING.com
BEST FAX PROJECT PROPOSAL FORM (REVISED AUGUST 6, 2005)
92
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Contractor's License Number 456263
Page 5 of 6
Date: November 7, 2012
Ref: WO #2681
Main Office:
19027 S. Hamilton Avenue
Gardena, CA 90248
Tel: (310) 328 -6969, Fax: (310) 212 -0693
Proposal Number:
Project Name:
Building Name:
Jobsite Address:
Proposed to (name)
Company:
Address:
SERVICE WORK
PROPOSAL
Subject: Roof Repairs
Proposal #: 628
Northern California Office:
29300 Pacific Avenue
Hayward, CA 94544
Tel: (510) 886 -7240, Fax: (510) 886 -7322
GENERAL TERMS & CONDITIONS
628
WO #2681
Police Station El Segundo
348 Main Street, El Segundo, CA 90245
Lieutenant Scott Doukakis
El Segundo Police Station
348 Main Street
El Segundo, CA 90245
Conditions of Proposal:
Acceptance of this proposal by Contractor shall be acceptance of all terms and conditions recited herein and shall supersede any conflicting term
in any other contractor's document or project advertisement. Any of the Contractor's terms and conditions in addition or different from this
proposal are objected to and shall have no effect. Contractor's agreement herewith shall be evidenced by Contractor listing BEST Contracting
Services, Inc. in its bid documents or by permitting BEST Contracting Services, Inc. to commence work for this project.
1. Invoice is payable upon receipt. Absolutely no retention is to be withheld from the contract price of this Service Order proposal.
2. BEST Contracting Services, Inc. will carry workman's compensation insurance covering contractor's employees and liability
insurance covering the operation of trucks and automobiles. BEST Contracting Services, Inc. will also take out and maintain General
Liability Insurance.
3. Best Contracting Services, Inc., shall be given reasonable time in which to make delivery of materials and /or labor to commence and
complete the performance of the contract. BEST Contracting Services, Inc., shall not be responsible for delays or defaults where
occasioned by causes of any kind and extent beyond its control, including but not limited to: delays caused by the Owner, architect
and /or engineers, delays in transportation, shortage of raw materials, civil disorders, labor difficulties, vendor allocations, fires, floods,
accidents and acts of God. BEST Contracting Services, Inc., shall be entitled to equitable adjustment in the contract amount for
additional costs due to unanticipated project delays or accelerations caused by others whose acts are not BEST Contracting Services,
Inc.'s responsibility and to time extensions for unavoidable delays.
4. Work called for herein is to be performed during regular working hours. All work performed outside of such hours shall be charged
for at the rates or amounts agreed upon by the parties at the time overtime is authorized.
5. Owner shall purchase and maintain risk insurance upon full value of the entire work and /or materials delivered to the job site, which
shall include the interest of BEST Contracting Services, Inc.
6. BEST Contracting Services, Inc. will indemnify and hold harmless the Owner from damages only to the extent such damages, were
caused by sole negligent act or omission of BEST Contracting Services, Inc.
7, If unexpected conditions are encountered during the work, or if the Owner, Owner's agent or any public body inspector directs
additional or modifications to the work and the conditions adversely affect the cost or progress of work, BEST Contracting Services,
Inc, will notify the Owner immediately, and the Owner will negotiate a change — order to resolve the unexpected condition.
8. The Owner shall grant free access to work areas for workers and vehicles and shall provide storage areas for storage of material and
debris. BEST Contracting Services, Inc. shall not be liable for damage to driveways, walks, lawn and shrubs caused by movement of
trucks, workers or equipment in discharging the contract.
19027 S HAMILTON AVE, GARDENA, CA 90248 u TEL: (310) 328 -6969 FAX: (310) 217 -8938
WEBSITE: WWW.BESTCONTRACTING.com
BEST FAX PROJECT PROPOSAL FORM (REVISED AUGUST 6, 2005)
93
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Contractor's License Number 456263
Page 6 of 6
Date: November 7, 2012
Ref: WO #2681
SERVICE WORK
PROPOSAL
Subject: Roof Repairs
Proposal #: 628
9. During the roofing project it is often necessary to raise pipes, conduit and air conditioning units to roof under them. BEST
Contracting Services, Inc. will exert due diligence to handle these items with care, however, BEST Contracting Services, Inc. will not
accept any liability for damage to pipes, conduits, air conditioners and ducting or other roof top mounted equipment which is raised or
moved during the normal roofing activity,
Similarly BEST Contracting Services, Inc. is not responsible for the operational condition of these items after reinstallation.
10. Foil or insulation attached between roof members on the underside of the roof deck can be disturbed during normal roof activities.
BEST Contracting Services, Inc. will not accept any liability for condition of foil or insulation secured to the underside of the roof
structure or other interior items, which may be dislodged or moved as a consequence of normal exterior roofing activities. Similarly,
dirt and dust will fall into the building. It is incumbent upon the occupant to protect sensitive machinery, equipment, and inventory
during this phase of the roofing project.
11. The Uniform Building Code and some city building codes specify that the roof is to have positive drainage. BEST Contracting
Services, Inc. shall not be held responsible if the design or structure of the deck being roofed does not conform to these requirements
with resulting standing water.
12. This document and all documents incorporated by reference constitute the parties' entire agreement. No other agreements, oral or
written, regarding the work to be performed under this agreement exist between the parties.
13. This agreement shall be construed in accordance with and governed by, the laws of the state of California.
14. Unless the agreement specifically calls for the removal, disturbance, or transportation of asbestos containing material or other
hazardous substances, the parties acknowledge that such work requires special procedures, precautions and /or licenses. If BEST
Contracting Services, Inc. encounters such substances, BEST Contracting Services, Inc. will immediately stop work and take steps to
institute the special procedures, licenses and precautions. Such work will be treated as a change under this contract.
15. BEST Contracting Services, Inc.'s equipment and work (except repairs) guaranteed for a period of one year from the date of
substantial completion or use by the Contractor or the Contractor's customer, whichever is earlier. THIS WARRANTY IS IN LIEU
OF ALL OTHER WARRANTIES, EXPRESS OR IMPLIED, INCLUDING ANY WARRANTIES OF MERCHANTABILITY OR
FITNESS FOR A PARTICULAR PURPOSE. The exclusive remedy shall be that BEST Contracting Services, Inc., shall replace or
repair any part of its work, which is found to be defective. BEST Contracting Services, Inc., shall not be responsible for damage or
defect caused by abuse, modifications not executed by BEST Contracting Services, Inc., improper or insufficient maintenance,
improper operation or normal wear, tear and usage.
16. The prices given in all quotations are those currently in effect. In the event of price increase of material, supply, equipment, or energy
occurring between the date of this proposal and the first day of performance of the contracted work through no fault of the BEST
Contracting Services, Inc., the contract sum shall be equitably adjusted by change order(s) to reflect the price increase(s).
NOTICE TO OWNER:
Under the California Mechanic's Lien Law, any contractor, subcontractor, laborer, supplier, or other person or entity who
helps improve your property, but is not paid for his or her work or supplies, has the right to place a lien on your home,
land or property where the work was performed and to sue you in court to obtain payment.
This means that after a court hearing, your home, land and private property can be sold by a court officer, and the
proceeds of the sale used to satisfy what you owe. This can happen even if you have paid your contractor in full and if the
contractor's subcontractors, laborers or suppliers remain unpaid.
To preserve their rights to file a claim or lien against your property, certain claimants such as subcontractors or material
suppliers are each required to provide you with a document "Preliminary Notice ". Contractors and laborers who contract
with Owners directly do not have to provide such notice, since you are aware of their existence as an Owner. A
preliminary notice is not a lien against your property. Its purpose is to notify you of persons and entities that may have a
right to file a lien against your property if they are not paid. In order to protect their lien rights, a contractor,
subcontractor, or laborer must file a mechanic's lien with the county recorder, which then becomes a recorded lien against
your property. Generally the maximum time allowed for filing a mechanic's lien against your property is 90 days after
substantial completion of your project.
END OF DOCUMENT
19027 S HAMILTON AvE, GARDENA, CA 90248 u 'TEL: (310) 328 -6969 FAX: (310) 217 -8938
WEBSITE: WWW.BESTCONTRACTING.com
BEST FAX PROJECT PROPOSAL FORM (REVISED AUGUST 6, 2005)
94
,!. CITY OF EL SEGUNDO
A W
City Manager's Office
DECLARATION OF EMERGENCY
The City Manager finds:
That conditions of extreme peril to the safety of persons and property have
arisen within the City of El Segundo, caused by aging roof sealants and open
seams on the Police Department roof. These conditions require an immediate
response for the repair of the roof due to the proximity of water intrusions to the
Police Departments secure server room housing critical infrastructure.
These conditions of extreme peril warrant and necessitate the
proclamation of the existence of a local emergency with regard to the El Segundo
Police Department roof.
Accordingly, pursuant to § 1 -7A -4 of the El Segundo Municipal Code, a
local emergency is proclaimed to exist within the City of El Segundo. This action
will be taken to the City Council for confirmation within seven days.
City nager
1,2 - // -/,2 900 a4t.
Date/Time
95
RESOLUTION NO.
A RESOLUTION ADOPTED PURSUANT TO PUBLIC
CONTRACTS CODE § 20168 FINDING THAT AN
EMERGENCY EXISTS WITHIN THE CITY AND
AUTHORIZING CONTRACTING WITHOUT THE NEED FOR
BIDDING PURSUANT TO § 22050.
The City Council does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. Pursuant to Public Contracts Code ( "PCC ") § 20168, the City Council may,
upon a four - fifths vote, declare that public interest and necessity demand
the immediate expenditure of public money to safeguard life, health, or
property because of an emergency.
B. In accordance with PCC §§ 20168 and 22050, the City Council may repair
or replace a public facility, take any directly related and immediate action
required by that emergency, and procure the necessary equipment,
services, and supplies for those purposes, without giving notice for bids to
let contracts.
C. During recent rain storms, increasing water intrusion through the Dispatch
Center roof has caused damage to flooring and ceiling tiles and is rapidly
encroaching on our main server room, which houses our main file server,
video server, sequel server, core router, switcher, video server, and
telecommunication system. The cost to replace the critical infrastructure
housed inside the server room would exceed several hundred thousand
dollars and would severely impact public services.
D. In compliance with applicable law, and to protect public, health, safety and
welfare, the City took immediate emergency action to repair the Dispatch
Center roof.
E. The water intrusion into the Dispatch Center constituted a sudden,
unexpected occurrence that posed a clear and imminent danger to City
property, and its citizens. This threat required immediate action to prevent
or mitigate the loss or impairment of essential public services.
F. Under such emergency conditions, the City Council finds that the delay
resulting from public bidding would imperil essential public services.
SECTION 2: In light of the emergency described above, the City Council directs the
City Manager, or designee, to take all steps necessary to protect public health, safety
and welfare including, without limitation, awarding contracts in accordance with PCC §
22050.
Resolution No.
Page 1 of 2
96
SECTION 3: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED AND ADOPTED this day of 2012.
Carl Jacobson, Mayor
ATTEST_
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Karl H. Berger, City Attorney
Resolution No.
Page 2 of 2
97
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 18, 2012
AGENDA HEADING: New Business
Consideration and possible action regarding approval of a revised Residential Sound Insulation
(RSI) Program map and a status report on the City's RSI Program.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve a revised Residential Sound Insulation (RSI) Program map; and /or
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Revised Residential Sound Insulation (RSI) Program map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0000 -8960
ORIGINATED BY: James S. ONeill, Program Manag
REVIEWED BY: Sam Lee, Director of Planning a d wild ing Safety
M1
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 2012, construction was successfully completed at one hundred and forty -two (142) homes as
part of the City of El Segundo's Residential Sound Insulation (RSI) Program.
Contracts are already executed for construction at an additional 78 homes in 2013, with staff
currently reviewing construction bids for an additional 50 homes as part of Groups 47 and 48.
City staff is completing designs for yet 50 more homes that are expected to comprise Groups 49
and 50, with those also expected to have construction completed in 2013.
16
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EL SEGUNDO CITY COUNCIL MEETING DATE: December 18, 2012
AGENDA ITEM STATEMENT AGENDA HEADING: Councilmember Bill Fisher
AGENDA DESCRIPTION:
Consideration and possible action adopt a resolution supporting the Earned Income Tax Credit EITC
and the Volunteer Income Tax Assistance program. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
Adopt the attached resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
PREPARED BY:
REVIEWED BY: Bill Fisher, Council Member
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The California State Board of Equalization is partnering with the Franchise Tax Board in presenting the
2013 Free Income Tax Preparation and Family Services initiative as part of the Volunteer Tax Assistant
Program (VITA). The initiative assists thousands of Californians file their tax return, in addition to the
tax preparation, the program assists in providing qualifying participants the opportunity to apply for and
receive a broad range of much needed family services. More than $370 million in EITC remains
unclaimed every year in Los Angeles County alone.
This year qualified taxpayers who earn less then $51,000 may be eligible to receive a maximum of$5,891
in Earned Income Tax Credits (EITC). The EITC is a refundable credit, and unlike other available tax
credits; the EITC is a direct cash payment which is added to any refund due to qualifying individuals. The
tax credit benefits families and individuals as well as those communities where they reside.
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Resolution No.
Volunteer Income Tax Assistance Program/Earned Income Tax Credit
WHEREAS, insufficient income contributes to many of the social and human service needs in our state;
and,
WHEREAS, the Federal Earned Income Tax Credit (EITC) provides tax relief and income support to
low - income working families; and,
WHEREAS, the EITC lifts millions of individuals out of poverty each year in the United States by
supporting work and self - sufficiency while reducing the need for public assistance; and,
WHEREAS, each year, the EITC helps approximately 284,000 households in California and brings more
than $347 million into California's economy; and,
WHEREAS, every year 800,000 families who qualify for EITC fail to apply for the credit representing a
loss of $1.2 billion in increased income for local communities; and,
WHEREAS, increasing the use of EITC by the qualified citizens of the City of El Segundo would help
stimulate our local economy and increase access to millions of dollars in income; and,
WHEREAS, every resident earning less than $51,000 a year may qualify for $5,891 in EITC which may
be used to lower their taxes or increase their tax refund; and,
WHEREAS, for every 1,000 residents who qualify and apply for EITC, it represents a potential $5.8
million in economic stimulus for our community; and,
WHEREAS, increasing EITC utilization represents a highly cost - effective economic development
strategy: and,
NOW, THEREFORE, BE IT RESOLVED, that the Legislature of the City of El Segundo encourages
the City Manager to identify and utilize existing and potential public /private partnerships to inform
citizens about the availability of the Federal Earned Income Tax Credit and Volunteer Income Tax
Assistance programs.
BE IT FURTHER RESOLVED, that the City Council of the City of El Segundo does hereby encourage
each city entity to work in partnership with private outreach campaigns to identify and utilize existing
communications mechanisms to inform their employees and citizens about the availability of the EITC
and VITA programs, which may include city publications, billing notices, websites, human resource
materials and communications, correspondence, and forms from the City Business Tax and Fee
department; and
BE IT FURTHER RESOLVED, that the City Council of the City of El Segundo hereby directs the City
Manager to place a public service announcement on the City's local cable show and to have VITA related
posters, and brochures at City facilities including public libraries, city hall, and all public sites throughout
the city; and,
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BE IT FURTHER RESOLVED, that the City of El Segundo join the California State Board of
Equalization, Franchise Tax Board, Internal Revenue Service and Jerome E. Horton, Chairman to the
California State Board of Equalization in advocating the Earned Income Tax Credit and the Volunteer
Income Tax Assistance Program to qualified families and individuals.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution and enter it into
the book of original resolutions.
SECTION 6: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 19'h day of December, 2012.
ATTEST:
Tracy Weaver, City Clerk
r'
APPROVED AS
Mark D
LN
Attorney
Carl Jacobson, Mayor
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 18, 2012
AGENDA HEADING: Mayor Carl Jacobson
Consideration and possible action regarding the annual request of Mr. S. Claus for variances
from the Municipal Code.
RECOMMENDED COUNCIL ACTION:
Approve request by Mr. S. Claus for a waiver of the permits required for doing business within
the City of El Segundo as follows:
1. The use of air rights and waiver of the Santa Monica Radial 160 R procedure;
2. Grant a free business license for a non - profit organization;
3. Waiver of the Noise Ordinance to permit the sound of bells;
4. Waiver of the Trespass Ordinance including dealing with trespassing animals;
5. Waiver of the ordinance on Animal Regulations.
FISCAL IMPACT: None
Additional Appropriation: N/A
Account Number(s):
REVIEWED BY: Mayor Carl Jacobson
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Were Mr. S. Claus required to take the time to obtain all of the necessary permits, there would
many unhappy boys and girls in El Segundo. In order to expedite the timely delivery of presents,
Council should waive the fees and permits required.
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