2012 Oct 02 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, October 2, 2012 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
2. So. Cal. Mobile Food Vendors Assn. vs. City of El Segundo, LASC Case No.
YC067710
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
1. Represented Group: Supervisory and Professional Employees Association
(SPEA)
Negotiator: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
FA
E
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, OCTOBER 2, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — City Clerk, Tracy Weaver
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
3
PRESENTATIONS
a) Recognition of the El Segundo Babe Ruth 13 -15 year olds for placing 3 d
in the Babe Ruth World Series.
b) Proclamation - Drug Awareness Month October 1 -31, 2012.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read
Agenda by title only.
Recommendation — Approval.
all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 2589230 - 2589411 on Register No. 24 in the total amount
of $1,201,512.10 and Wire Transfers from 8/31/12 through 9/13/12 in the
total amount of $2,942,593.65.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
0
4
2. Regular City Council Meeting Minutes of September 18, 2012, Special
Meeting Minutes of September 18, 2012 and Special Meeting Minutes of
September 25, 2012.
Recommendation — Approval.
3. Consideration and possible action to receive and file the evaluation report
on the Downtown Dinner Shuttle Pilot Program.
(Fiscal Im act: None)
Recommendation — 1) Receive and file an evaluation report on the Downtown
Dinner Shuttle Pilot Program; 2) Alternatively, discuss and take other action
related to this item.
4. Consideration and possible action regarding a request to install temporary
banner signs that exceed 500 square feet on the temporary perimeter
fencing for the property at the northeast corner of Sepulveda Boulevard
and Rosecrans Avenue. Applicant: Federal Realty Investment Trust
(Fiscal Impact: None)
Recommendation — 1) Approve Federal Realty Investment Trust's request for
temporary banner Announcement Signs for one year; 2) Alternatively, discuss
and take other action related to this item.
5. Consideration and possible action to receive and file this report regarding
the emergency repair of the apparatus bay door at Fire Station 1.
(Fiscal Impact: $440.99)
Recommendation — 1) Receive and file this report regarding the emergency
repair of the Fire Station 1 apparatus bay door; 2) Alternatively, discuss and take
other action related to this item.
6. Consideration and possible action to award a standard Public Works
Contract to Shawnan for the resurfacing of Aviation Boulevard from El
Segundo Boulevard to 116th Street. Project No. PW 12 -02
(Fiscal Impact: $651,000.00 shared between the City of El Segundo and the
Los Angeles County Department of Public Works; with reimbursement from
LAC DPW to be determined based on actual quantities)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract in a form as approved by the City Attorney with Shawnan in the
amount of $559,223.54; 2) Authorize the City Manager to execute a Professional
Services Agreement in a form approved by the City Attorney with APA
Engineering, Inc. for construction inspection services in the amount not to exceed
$35,000.00. 3) Alternatively, discuss and take other action related to this item.
5
5
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer -
Council Member Atkinson —
Council Member Fisher —
Mayor Pro Tern Fuentes —
Mayor Jacobson -
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
2
2
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, and/or conferring with the City Attorney on potential and /or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: q.
TIME:
NAME:
VA
Recognition of the El Segundo Babe Ruth 13 -15 year
olds for placing 3rd in the Babe Ruth World Series.
rorlaton QCitp of Ql beguubo, California
WHEREAS, Abuse of alcohol, marijuana and other drugs has reached epidemic stages in the United
States; and
WHEREAS, Families and communities have been plagued by the numerous issues associatedwith the
use and abuse of alcohol, tobacco, and other drugs; and
WHEREAS, Youths are lured to use alcohol, tobacco and other drugs as early as their elementary
school years; and
WHEREAS, Parents, teachers and community leaders play an important role in providing positive
influences, in fostering awareness about the harmful effects of use and abuse of alcohol
and other drugs and in supporting substance abuse prevention activities which will give
youth the opportunity to choose healthy lifestyles; and
WHEREAS, Current conditions in many communities within LA County show growingprevalence of
alcohol, tobacco and other drugs use /abuse making it imperative to launch visible
substance abuse prevention education efforts to reduce the influence and motivation for
underage drinking and drug use; and
WHEREAS, Red Ribbon Week which is the oldest and largest anti -drug campaign in the United
States is observed in October of each year; and
WHEREAS, The organization, Reach Out Against Drugs (ROAD) and the City of El Segundo are in
partnership to make impactful contributions in the efforts to make parents and the rest
of the community aware of what they can do to prevent alcohol, tobacco and other drug
use /abuse espccially among youths.
NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El
Segundo, California hereby proclaim the month of October, 2012, as "DRUG AWARENESS MONTH"
and encourage its citizens to participate in drug prevention education activities.
0fi
9
9Kayor Cadjacobson
Wayor Pro rIemSuzanne Fuentes CouncifWem6er0iff(Fisher
Councif911em6er (Dave Atkinson Council llem6er 9lani Feffhauer
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
8/31/12 THROUGH 9/13/12
Date
Payee
Amount
Description
8/31/2012
State of CA EFT
2,152.54
EFT Child support payment
8/31/2012
Manufacturers & Traders
792.31
IRA payment Vantagepoint
8/31/2012
Manufacturers & Traders
4,466.54
401 payment Vantagepoint
8/31/2012
South Bay Credit Union
14,975.38
Payroll credit union deduction pmt
8/31/2012
Nationwide NRS EFT
2,014.24
EFT 401a payment
8/31/2012
Nationwide NRS EFT
36,674.57
EFT 457 payment
8/31/2012
UB
7,094.56
PARS payment
9/5/2012
Cal Pers
100,730.57
EFT Retirement Misc
9/5/2012
Cal Pers
230,417.62
EFT Retirement Safety
9/5/2012
Health Comp
2,605.98
Weekly claims
9/6/2012
Lane Donovan Golf Ptr
24,781.12
Payroll Transfer
9/10/2012
Cal Pers
445,335.77
EFT Health
9/10/2012
West Basin
1,792,021.08
H2O payment
9/12/2012
Health Comp
684.12
Weekly claims
9/13/2012
Employment Development
3,653.71
State Taxes
9/13/2012
Employment Development
46,539.91
State Taxes
9/13/2012
IRS
211,508.78
Federal Taxes
8/31- 9/13/12
Workers Comp Activity
16,144.85
SCRMA checks issued
2,942,593.65
DATE OF RATIFICATION: 10102/12
TOTAL PAYMENTS BY WIRE: 2,942,593.65
Certified as to the accuracy of the wire transfers by:
/
Deputy Vty Tr asurer Date
IT, re Fin ce Date
City Mans Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers\2012 \Wire 2012 3rd quarter \Wire Transfers 9 -13 -12 11
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 18, 2012 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 5:00 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Interview of candidates and potential appointments to the Investment Advisory
Committee and the Environmental Committee. (Note: the interviews will commence at
approximately 5:00 p.m. and take place in the West Conference Room in City Hall)
Council consensus to appoint Steve Smetana to the Investment Advisory Committee
for a partial term to expire 6/30/2013; Suzanne Smith to the Environmental Committee
for a partial term to expire 6/30/2014 and Larry Klingaman to a full term to expire
6/30/16.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't
Code §54956.9(a) -2- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
Willmore vs. City of El Segundo, LASC Case No. YC067196
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 1
12
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
Represented Group: Supervisory and Professional Employees Association (SPEA)
Negotiator: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
Sale or Lease of City Owned Property (Price and Terms):
Real Property: City owned parking lot at Corner of Main Street and Grand Avenue
(Assessor Parcel Number: 4135 - 003 -901)
City's Negotiator: Greg Carpenter, City Manager
Council recessed at 6:59 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 2
13
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 18, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 7:02 p.m.
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a) Council Member Marie Fellhauer presented a Proclamation — Commending the
El Segundo Kiwanis Club for sponsoring and organizing the 36th Annual
Richmond Street Fair on September 22, 2012.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNI.CATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Fred Adjariar spoke on behalf of the Golden State Water Company.
Mike Dugan, Resident, spoke concerning The Lakes Golf Course.
Blake Parker, Youth Manager for Tree Musketeers, spoke on the benefits of trees on
the economy and upcoming workshops in October.
George Ramaldi, Resident, spoke concerning The Lakes Golf Course.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 3
14
Brian Lewis, former Tournament Director for The Lakes and instructor for Good Swings,
spoke concerning The Lakes Golf Course.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Fellhauer, SECONDED by Council Member Fisher to read
all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action (Continued Public Hearing) regarding the
Fiscal Year 2012 -2013 Budget (including all City Revenues and Expenditures),
and Adoption of Resolution approving and adopting the 2012 -2013 Final
Operating Budget as amended and Adopting the Appropriation Limit for Fiscal
Year 2012 -2013. (Copies of the Fiscal Year 2012 -2013 Preliminary Budget can
be found in the Library, City Clerk's office, and on the City's website.)
(Fiscal Impact $116,706,800 in total appropriations; Revenues of $103,300,650
and prior year designations of $13,406,150)
Mayor Jacobson stated that this was the time and place to continue the public hearing,
receive testimony, adopt a Resolution approving and adopting the Fiscal Year 2012-
2013 Operating Budget and Appropriation Limit; incorporate "Exhibit A Fiscal Year
2012 -2013 Change List of Budget Revisions in all Funds" into the Adopted Budget and
transfer any fiscal year 2011 -2012 General Fund savings into the Economic Uncertainty
Fund in fiscal year 2012 -2013 once the fiscal year 2011 -2012 audit is complete; and
approve the Principal Civil Engineer Position for the Water and Wastewater Fund.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the City Clerk's office.
Debra Cullen, Finance Director, gave a presentation.
Opened Hearing to the public.
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fisher to close
the Public Hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 4
15
RESOLUTION NO. 4785
A RESOLUTION ADOPTING THE 2012 -2013 FINAL OPERATING BUDGET FOR THE
CITY OF EL SEGUNDO AND THE APPROPRIATION LIMIT FOR 2012 -2013.
MOTION by Mayor Pro Tem Fuentes, SECONDED by Council Member Fellhauer to
adopt Resolution No. 4785. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Consideration and possible action to announce the appointments to the
Investment Advisory Committee and Environmental Committee.
(Fiscal Impact: None)
Mayor Jacobson announced the following appointments: Steve Smetana to the
Investment Advisory Committee for a partial term to expire 6/30/2013; Suzanne Smith to
the Environmental Committee for a partial term to expire 6/30/2014; and Larry
Klingaman to a full term to expire 6/30/16.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2589055 - 2589229 on Register No. 23 in the total
amount of $899,083.59 and Wire Transfers from 8/17/12 through 8/30/12 in the
total amount of $850,387.36. Authorized staff to release. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and /or adjustments; and wire transfers.
4. Approved Regular City Council Meeting Minutes of September 4, 2012 and
Special Meeting Minutes of September 4, 2012.
5. Waived the bidding process per El Segundo Municipal Code § 1 -7 -10 and
authorized the purchase of mobile data computers and associated accessories to
be installed on El Segundo Fire Department emergency vehicles. (Fiscal Impact:
$59,172.66)
6. Approved the Amended and Restated Joint Use Agreement between the City of
El Segundo and the El Segundo Unified School District for a term of ten (10)
years, approved the Agreement between the City of El Segundo and the El
Segundo Unified School District for Joint Use of Video Studio and Equipment for
a term of fifteen (15) years, and approved the First Amendment to MOU between
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 5
16
the City of El Segundo and the El Segundo Unified School District for Library
Services for a term of ten (10) years (Fiscal Impact: $330,000.00 annually from
General Fund; $718,120 annually for various in -kind services)
7. Approved of ongoing agreements and blanket purchase orders for FY 2012 -2013
in excess of $25,000 for various departments; Waived the formal bidding process
and authorized the continued purchase of various goods and services as
described. 1). Authorized the City Manager to execute an amendment to
Agreement No. 4095, in a form approved by the City Attorney, with EK & EK to
(a) substitute MWW Group with EK & EK; (b) extend the term of the agreement
to September 30, 2013; (c) authorized payment for services up to $75,000 in FY
2012 -2013 (General Fund); 2.) Authorized the City Manager to extend ongoing
service agreement. with Baker & Taylor Information Services for supplying books
and other library materials, and issuance of blanket purchase order not to exceed
$70,000 in FY 2012 -2013 (General Fund); 3) Authorized the City Manager to
extend contract #2235 to Innovative Interfaces, Inc., for library computer network
system maintenance and issuance of blanket purchase order not to exceed
$30,000 in FY 2012 -2013 (General Fund); 4.) Authorized the City Manager to
extend ongoing service Agreement No. 3790 with J. Lee Engineering to provide
plan check and inspection consulting services for the Building and Safety
Division not to exceed $150,000 in FY 2012 -2013 (General Fund); 5) Authorized
the City Manager to extend ongoing service Agreement No. 3688 with JAS to
provide plan check and inspection consulting services for the Building and Safety
Division not to exceed $100,000 in FY 2012 -2013 (General Fund); 6) Authorized
the City Manager to extend ongoing service Agreement No. 3987 with Scanning
Services Corporation; scans and inputs data into the City's document imaging
system not to exceed $25,000 in FY 2012 -2013 (General Fund); 7) Authorized
the City Manager to extend ongoing service Agreement No.4105 with Willdan
Engineering Services to provide professional planning consulting and
engineering services to the City not to exceed $70,000 in FY 2012 -2013
(General Fund); 8) Authorized the City Manager to extend ongoing service
Agreement No. 3907 with U.S. HealthWorks to provide an extremely cost
effective method of delivery of pre - employment and occupational medical
services not to exceed $45,000 in FY 2012 -2013 (General Fund); 9) Authorized
the City Manager to extend ongoing service Agreement No. 3912 with
Westchester Medical Group /Center for Heart and Health to provide annual safety
employees fitness for duty and executive physical examinations not to exceed
$70,000 in FY 2012 -2013 (General Fund); 10) Authorized the City Manager to
extend ongoing service Agreement No. 3882 with York Risk Services Group to
administer workers' compensation claims not to exceed $95,365 in FY 2012-
2013 (Workers' Compensation Fund); 11) Authorized the El Segundo Fire
Department to waive the bidding process per El Segundo Municipal Code §1 -7-
10 to purchase medical and pharmaceutical supplies, and piggyback on the City
of El Cajon's Bound Tree Medical, Inc. ( "Bound Tree ") Bid #005 -12, and
authorized issuance of a blanket purchase order to Bound Tree for medical and
pharmaceutical supplies not to exceed $26,000 in FY 2012 -2013 (General Fund);
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 6
17
12) Authorized the issuance of a blanket purchase order to UCLA Center for Pre -
Hospital Care for continuing education, defibrillation training and AED program
oversight not to exceed $32,600 in FY 2012 -2013 (General Fund); 13)
Authorized the City Manager to execute a one -year Contract No. 3881 with All
Cities Management Company to provide crossing guard services for the El
Segundo School District not to exceed $80,000 in FY 2012 -2013 (General Fund);
14) Authorized the issuance of a blanket purchase order to Mayer Hoffman
McCann PC (Agreement #3866) for auditing services not to exceed $55,910 in
FY 2012 -2013 (General Fund); 15) Authorized all El Segundo City Departments
to waive the bidding process per El Segundo Municipal Code § 1 -7 -10 to
purchase maintenance /repair operating supplies, and industrial supplies, and
piggyback on U.S. Communities Government Purchasing Alliance Contract #
11019 -RFP awarded to Home Depot U.S.A. Inc., and authorized issuance of a
citywide open purchase order to Home Depot for maintenance /repair operating
supplies, and industrial supplies, under the agreement not to exceed $25,000 in
FY 2012 -2013 (General Fund); 16) Authorized all El Segundo City Departments
to waive the bidding process per El Segundo Municipal Code § 1 -7 -10 to
purchase office supplies, related products and off -site office services, and
piggyback on The Cooperative Purchasing Network (TCPN) Contract # R5023
awarded to Office Depot, and authorize issuance of a citywide open purchase
order to Office Depot for office supplies, related products and off -site office
services under the agreement not to exceed $60,000 in FY 2012 -2013 (General
Fund); 17) Authorized the issuance of a blanket purchase order to Main Street
Management for leasing of office space for Residential Sound Insulation (RSI)
program. The annual lease payment is not to exceed $33,000 in FY 2012 -2013
(General Fund); 18) Authorized the issuance of a blanket purchase order to 612
Twin Holdings, LLC for parking garage annual lease. The annual lease payment
is not to exceed $260,000 in FY 2012 -2013 (General Fund); 19) Authorized the
issuance of a blanket purchase order to Lane Donovan Partners, LLC
(Agreement #3399) to provide management services for The Lakes Golf Course
for an amount not to exceed $108,000 in FY 2012 -2013 (Golf Course Fund); 20)
Authorized the issuance of a blanket purchase order to TruGreen Landcare
(Agreement #4096) to provide weekly landscape services for an amount not to
exceed $153,504 in FY 2012 -2013 (General Fund); 21) Authorized the City
Manager to extend ongoing tree maintenance services agreement with Great
Scott Tree Service Inc. (Agreement #3476) for services not to exceed $70,000 in
FY 2012 -2013 (General Fund); 22) Authorized staff to continue to purchase
gasoline and diesel fuel for City vehicles and equipment through the use of spot
market purchasing in an amount not to exceed $315,000 (Various); 23)
Authorized the issuance of a blanket purchase order to Metron Farnier & Actaris
in an amount not to exceed $100,000 in total for the purchase of single jet water
meters for the City's water system in FY 2012 -2013 (Water Enterprise Fund); 24)
Authorized the issuance of a blanket purchase order to Blue Diamond Materials,
a division of Sully Miller Contracting Company in an amount not to exceed
$30,000 for the purchase of asphalt paving materials for Street Maintenance
Division projects in FY 2012 -2013 (General Fund); 25) Authorized the issuance
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 7
E:
of a blanket purchase order to Flo- Systems, Inc. in an amount not to exceed
$75,000 for ongoing repair and maintenance of the City's sewer and storm water
stations in FY 2012 -2013 (Sewer Fund); 26) Authorized the City Manager to
extend ongoing custodial services agreement with Bell Building Services
(Agreement #3898) and issuance of blanket purchase order not to exceed
$66,540 in FY 2012 -2013 (General Fund); 27) Authorized the issuance of a
blanket purchase order to Infosend, Inc. (Agreement #4203) to provide water
utility bill print and mail services for an amount not to exceed $27,500 in FY
2012 -2013 (Water Funds); 28) Authorized the City Manager to extend the
ongoing professional service Agreement (4269) with Aerotek for providing
temporary staffing service for the Public Works Department not to exceed
$50,000 in FY 2012 -2013 (General Fund); 29) Authorized the City Manager to
execute a one -year contract with the Society for the Prevention of Cruelty to
Animals Los Angeles for animal sheltering services, not to exceed $28,200 in FY
2012 -2013 (General Fund); 30) Authorized the City Manager to execute a one -
year Contract No. 4223 with Duncan Solutions (formerly Enforcement
Technology Inc.) for processing of parking citations /collections, not to exceed
$77,000 in FY 2012 -2013 (General Fund); 31) Authorized the City Manager to
execute a one -year contract amendment and /or purchase order with Tyler
Technologies who provide financial software to manage the City's General
Ledger, Accounts Receivable, Accounts Payable, Payroll, and Human
Resources. This item is for annual licensing, maintenance, and support of these
systems not to exceed $36,000 in FY 2012 -2013 (General Fund); 32) Authorized
the City Manager to extend ongoing 3 -year Contract No. 3957 with Gall Uniforms
for an additional 3 -years (per existing contract) to provide uniforms & equipment
to police personnel, not to exceed $60,000 in FY 2012 -2013 (General Fund); 33)
Authorized the City Manager to purchase broadband airtime for ESPD (via their
GPS /AVL) with Sprint not to exceed $25,000 in FY 2012 -2013 (General Fund);
34) Authorized the City Manager to execute a one -year contract with Active
Network for the purpose of a city -wide Class Casher & Scheduling System not to
exceed $36,000 in FY 2012 -2013 (General Fund). (Fiscal Impact: General Fund
$2,089,754; Assets Forfeiture Fund $13,000; Prop A Fund $30,000; Water Fund
$136,500; Sewer Fund $88,000; Golf Course Fund $108,000; Workers'
Compensation Fund $95,365)
8. Adopted Resolution No. 4786 and Resolution No. 4787 updating the employer's
contribution under the Public Employees' Medical and Hospital Care Act for the
El Segundo Fire Fighters' Association, and the El Segundo Police Officers'
Association. (Fiscal Impact: Active Employees $53,000.00; Retirees $19,000.00)
9. Approved class specifications and adopted a resolution providing the proposed
Class Specifications for new and re- titled classes of Deputy City Clerk I, Deputy
City Clerk II, Human Resources Assistant, and Senior Human Resources
Analyst; Adopted the Resolution No. 4788 establishing the Basic Monthly Salary
Range for the job classifications of Deputy City Clerk I, Deputy City Clerk II,
Human Resources Assistant, and Senior Human Resources Analyst; Approved
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 8
19
elimination of the Records Technician (City Clerk) classification; Approved the
Examination Plans for Deputy City Clerk I, Deputy City Clerk II, Human
Resources Assistant, and Senior Human Resources Analyst. (Fiscal Impact: 0)
10. Adopted Resolution No. 4789 providing for salary and benefit changes to
Chapter 1A2, Management - Confidential Series, of the El Segundo Administrative
Code and adopted resolutions for CalPERS Employer Paid Member
Contributions (EPMC) for Miscellaneous Executives, Resolution No. 4790, Safety
Executives, Resolution No.4791, and Fire Management, Resolution No. 4792.
(Fiscal Impact: Item 1 $38,528 reduction in OPEB costs and Item 2 there is no
fiscal impact).
11. Authorized the Mayor to execute Lease Agreement No. 4324 with Golden State
Water Company in a form approved by the City Attorney. (Fiscal Impact:
$133,420.00 revenue to the Water Enterprise Fund)
12. Accepted the Maryland Street Improvement Project as complete and authorized
the City Clerk to File a Notice of Completion in the County Recorder's Office.
Improvement'Project. Project No.: PW 11 -02. (Fiscal Impact: $155,325.00)
13. PULLED FOR DISCUSSION BY STAFF
14. Authorized the City Clerk to file the City's Planning and Building Safety Director's
Notice of Completion in the County Recorder's Office related to the City's
Residential Sound Insulation Program's Group 41 and authorized the City
Manager, or designee, to close out Project No. RSI 11 -06. (Project No. RSI 11-
06). (Final Contract Amount: $1,465,966.36)
15. Authorized the City Manager to execute an amendment to Contract 4309, in a
form approved by the City Attorney, with Bucknam Infrastructure Group, Inc. to
expand the scope of work, extend the term, and increase the contract amount by
$9,375.00 for expanded pavement condition survey services.
(Fiscal Impact: $9,375.00)
MOTION by Council Member Fellhauer, SECONDED by Council Member Fisher to
approve Consent Agenda items 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 14 and 15. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
13. A Status report on the City's Residential Sound Insulation (RSI) Program,
discussion of the possible sale of the City's RSI demonstration home at 910
Hillcrest Street, and consideration and possible action to adopt policy changes to
the City's Residential Sound Insulation (RSI) Program. (Fiscal Impact: policy
changes may result in lower pricing on future contractor bids).
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 9
20
James O'Neil, Program Manager, gave a report.
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fisher to
authorize staff to contact Los Angeles World Airports (LAWA) and Federal Aviation
Administration (FAA) to request authorization to reinvest proceeds from the sale of the
City's demonstration home when the City decides to sell the house; adopted policy
changes detailed in the staff report. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER - None
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Thanked Tree Musketeers for their concerns on the
trees in El Segundo. Attended the Independent Cities Installation Dinner this
week. Encouraged everyone to attend the Space Shuttle landing on Friday,
September 21, 2012.
Council Member Atkinson —
16. Consideration and possible action regarding the recommendation to create an
exploratory Task Force to undergo an analysis of the existing fee schedule,
pricing policies, and cost - recovery models for the programs and services
provided by the Department of Recreation and Parks. (Fiscal Impact: None)
MOTION by Council Member Fisher, SECONDED by Mayor Pro Tern Fuentes to initiate
the creation of a Task Force and select Council Member Atkinson and Council Member
Fellhauer to participate on the Task Force along with two Recreation and Parks
Commissioners, one Recreation Superintendent, one Recreation Supervisor and one
Administrative Analyst. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Member Fisher — Thanked the Mason's for sponsoring Constitution Day on
Monday, Sept. 17, 2012.
Mayor Pro Tern Fuentes — Attended the LAEDC Jobs Defense Council meeting,
attended both the Fire Department Pancake Breakfast and softball game between the
Fire Department and the Police Department, and attended Fire Station #1 Memorial to
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 10
21
9/11. Would like to encourage the city to honor 9/11 yearly. Encouraged all to attend the
Space Shuttle landing on Friday, September 21, 2012.
Mayor Jacobson — Spoke on behalf of the Automobile Driving Museum's National Plug -
In Car Day. The Museum will feature a 1915 Electric Vehicle.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Bill Watkins, El Segundo School Board, thanked the City for their continued financial
support.
MEMORIALS — Frank (Monte) Montecalvo.
CLOSED SESSION — Returned to closed session at 7:54 p.m.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT at 8:39 p.m.
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
SEPTEMBER 18, 2012
PAGE NO. 11
22
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 18, 2012 — 4:00 PM
4:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 4:01 p.m.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Jacobson stated that Council would be meeting in closed session pursuant to the
items listed on the agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matters
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
Willmore vs. City of El Segundo, LASC Case No. YC067196
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter.
23
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters.
Represented Group: Supervisory and Professional Employees Association (SPEA)
Negotiator: Greg Carpenter, City Manager
ADJOURNMENT at 5:00 p.m.
Tracy Weaver, City Clerks
2
24
MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 25, 2012 — 9:30 AM
9:30 A.M. SESSION
CALL TO ORDER — Mayor Jacobson at 9:30 a.m.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
NONE
Mayor Jacobson stated that Council would be meeting in closed session pursuant to the
items listed on the agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
25
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
ADJOURNMENT at 12:10 PM.
Cathy Domann, Deputy City Clerk
2
26
EL SEGUNDO CITY COUNCIL MEETING DATE: October 2, 2012
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file the evaluation report on the Downtown Dinner
Shuttle Pilot Program. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file an evaluation report on the Downtown Dinner Shuttle Pilot Program;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ridership Data Chart
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Meredith Petit, Recreation Superintendent
REVIEWED BY: Bob Cummings, Director of Recreation and Parks
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND & DISCUSSION:
On December 6, 2011, the City Council discussed an agenda item in response to a number of requests
made by the Chamber of Commerce related to Downtown business improvement efforts. Subsequently,
the City Council directed staff to conduct a trial of the dinner/hotel shuttle concept presented by the
Chamber.
Recreation and Parks staff, along with the City's Economic Development Analyst, met and discussed
the pilot program with representatives from the Chamber. Participating hotels were identified and
confirmed, a time schedule was created, appropriate dates, days, and times were determined, and
marketing efforts began.
The trial period, July 17- August 30, 2012, was seven weeks in duration, with one shuttle operating a
continuous loop that connected six hotels and four downtown stops. The shuttle operated on Monday
through Thursday from 5:00- 9:00pm, and completed 6.5 loops each night.
The Chamber and City staff outreached the program to each hotel's general manager, concierge
services, and front desk staff. Flyers with the route map, time schedule, and contact information were
displayed at each hotel. Additional marketing efforts included posting the information to the in -room
television advertisements.
Attached is a spreadsheet illustrating ridership data and the operating budget.
273
At the completion of the pilot program, staff contacted the Chamber and various hotel representatives
for feedback. While it is clear that some hotels took advantage of the shuttle more than others, the
consensus is that although the guests who utilized the service appreciated it and were satisfied, the
service itself is not beneficial when operating costs are considered. Some other general feedback is as
follows:
• The hotels were given appropriate marketing materials and information to disseminate to
their staff and guests.
• Hotel guests who utilize the service would most likely pay a nominal fare to help subsidize
the cost of operation.
■ The hotels would not be willing or able to assist in funding the program.
■ The hotels view the program as a good amenity to offer.
■ A modified schedule should be considered, i.e. just Tuesdays and Wednesdays as they
correlate with the highest occupancy rates.
As the data chart shows, the Downtown Dinner Shuttle Pilot Program operated for a total cost of
approximately $2,900 and carried 130 passengers (less than 5 hoardings per day), yielding a total cost
per boarding of $22.31. It is unlikely that the City will reap enough benefit through increased
downtown patronage that would outweigh the high operating costs. Therefore, staff recommends that
the program be suspended until the demand is evident and /or outside funding is identified.
28
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EL SEGUNDO CITY COUNCIL MEETING DATE: October 2, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request to install temporary banner Announcement
Signs that exceed 500 square feet on the temporary perimeter fencing for the property at the
northeast corner of Sepulveda Boulevard and Rosecrans Avenue. Applicant: Federal Realty
Investment Trust (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve Federal Realty Investment Trust's request for temporary banner Announcement
Signs for one year;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Letter of request from Federal Realty Investment Trust dated August 23, 2012; and
2. Proposed Banner Plans and Renderings.
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning a d Building Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUD AND DISCUSSION:
I. Background and Discussion
On August 23, 2012, Federal Realty Investment Trust submitted a request to install temporary
banner Announcement Signs on the perimeter fencing of a vacant property at the northeast
corner of Sepulveda Boulevard and Rosecrans Avenue. The proposed banners would be
approximately 3,666 square feet in area, divided into 13 six -foot tall sections and extend
approximately 125 feet along Rosecrans Avenue and 486 feet along Sepulveda Boulevard. The
banners would be made of a mesh material. The banners are intended to attract tenants for a new
development on the subject property. Unlike previous oversized temporary sign requests that the
City Council has reviewed that are typically located on the side of a building (e.g. the annual
Mattel application), these temporary Announcement Signs would be placed on construction
fencing while new commercial buildings are being constructed on the property. The primary
purpose of the banner Announcement Signs is to promote and advertise the future expansion of
the Plaza El Segundo shopping center. Screening of the corner property is required as a
M5
mitigation measure during construction to help control dust leaving the site. The banner
Announcement Signs will also serve to provide dust control of the site with attractive visual
screening of the construction activity. City staff is currently processing entitlement permits for a
revised version of the previously approved project at the corner of Rosecrans Avenue and
Sepulveda Boulevard that includes a 92,000 square -foot expansion with four one and two -story
buildings designed around a central plaza that will be named "The Pointe ". El Segundo
Municipal Code (ESMC) § 15- 18- 8(I)(3) permits temporary Announcement Signs to be
displayed for one year. ESMC § 15- 18- 8(I)(3) allows temporary announcement signs up to 100
square feet, however, City Council may approve larger signs. El Segundo Municipal Code
(ESMC) § 15- 18 -8(H) requires that any sign over 500 square feet in area must be approved by
the City Council.
The surrounding land uses consist of vacant land, industrial, and commercial uses as outlined
below:
Land Uses
North: Vacant Land and Shopping Center
South: Shopping Center
East: Vacant Land and Industrial
West: Oil Refinery
II. Environmental Review
Zone
C -4
CG (City of Manhattan Beach)
C -4
M -2
The proposed project is exempt from the requirements of the California Environmental Quality
Act (CEQA) pursuant to Categorical Exemption Section 15311(a), Class 11, as new existing on-
premise signs. The project is not anticipated to have any significant impacts with regard to
traffic noise, air quality, or water quality.
III. Conclusion
Planning staff recommends approval of the proposed temporary banner signs on the perimeter
fencing of the property at the northeast corner of Sepulveda Boulevard and Rosecrans Avenue
for one year. Although Federal Realty Investment Trust has requested approval of temporary
banner Announcement Signs for one year beginning on October 1, 2012 and ending on
September 30, 2013, staff recommends that the one -year period begin after the building permit
has been issued and City staff has inspected and signed off on the building permit for the
installed signs.
PAPlanning & Building Safety\Planning - O1d\PROJECTS ( Planning)\976- 1000\EA- 994\Plaza El Segundo temp
signs.CC Report 09182012.doc
31
Federal Realty
INVESTMENT TR UST
FOUNDATIONS OF OPPORTUNITY
2041 Rosecrans Avenue, Suite 245
El Segundo, CA 90245
PH: 310.414.5285
FX: 310.890.1069
August 23, 2012
To whom it may concern,
Federal Realty Investment Trust is seeking approval from the City of El Segundo to install
temporary leasing banners on the existing fence line surrounding the eight -acre site on the Northeast
corner of Rosecrans Avenue and Sepulveda Boulevard. Our plans for the site are to develop a shopping
and dining destination to serve the nearby communities. The messaging on the banners will be
focused on leasing and we are proposing for installation to take place as soon as possible and to
remain installed for one year. The quicker we begin leasing the development, the faster construction
will commence and we can start serving the community. The banners will be installed on the existing
fence and will be made of mesh material. The banners will start from the right side of the rolling gate
on Sepulveda Boulevard and wrap around the monument. It will wrap 25 feet on both left and right
sides of the monument. The banners will continue 100' down on Rosecrans Avenue and there will be a
total of 13 banner sections. Each panel height will be 70" tall and the approximate square footage is
3,666 sq.ft. Installation will take 2 days from start to finish. Should you have any further questions,
please do not hesitate to contact me at any time.
Sincerely,
Je rey Chambers
Senior Director, Development & Acquisitions
Federal Realty Investment Trust
Chambers@federalrealty.com
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: October 2, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to recive and file this report regarding the emergency
repair of the apparatus bay door at Fire Station 1. (Fiscal Impact: $440.99)
RECOMMENDED COUNCIL ACTION:
1. Receive and file this report regarding the emergency repair of the Fire Station 1
apparatus bay door.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $441.00
Additional Appropriation: N/A Funds Available in the Facilities Maintenance Fund
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Martin Whitehead, Facilities Maintenance Supervisor rrO
REVIEWED BY: Stephanie Katsouleas, Public Works Directo
APPROVED BY: Greg Carpenter, City ManagerJ�
BACKGROUND AND DISCUSSION:
On August 20, 2012, Facilities Maintenance staff was called out to troubleshoot one of the Fire
Station 1 apparatus bay doors that had become inoperable. Because the door was in the closed,
locked position and would not open, it was determined that the repair required the specialized
services of a garage door company as an emergency repair. Aloha Doors was called out and
subsequently diagnosed that the interlock cable had broken, causing the door to remain locked
and incapable of being opened. The service technician repaired the interlock cable, installed a
new 3" safety photo eye and performed testing of the repair. The door is now operational.
El Segundo Municipal Code Section 1 -7 -12 requires that staff provide a report of the emergency
repair to City Council. Staff recommends that City Council receive and file this report.
3 2'�3
EL SEGUNDO CITY COUNCIL MEETING DATE: October 2, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to Shawnan
for the resurfacing of Aviation Boulevard from El Segundo Boulevard to 116th Street
Project No. PW 12 -02 (Fiscal Impact: $651,000 shared between the City of El Segundo
and the Los Angeles County Department of Public Works; with reimbursement from
LAC DPW to be determined based on actual quantities.)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract in a form as
approved by the City Attorney with Shawnan in the amount of $559,223.54;
2. Authorize the City Manager to execute a Professional Services Agreement in a form
approved by the City Attorney with APA Engineering, Inc. for construction
inspection services in the amount not to exceed $35,000; or
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $651,000.00 (City /County Cost Share)
Additional Appropriation: No
Account Number(s): 301- 400 - 8203 -8358 (Capital Projects: Aviation Blvd.)
ORIGINATED BY: Arianne Bola, Associate Engineer %
REVIEWED BY: Stephanie Katsouleas, Public Works Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In August, the City of El Segundo and Los Angeles County Department of Public Works entered
into a reimbursement agreement for the rehabilitation of Aviation Blvd. between 116'h St. and El
Segundo Blvd., a roadway which is shared by both jurisdictions. On August 7, 2012, the City
Council adopted revised plans and specifications for this resurfacing project and authorized staff
to advertise for receipt of construction bids. This project will involve the installation of asphalt
rubber aggregate membrane followed by the application of two - inch -thick asphalt concrete,
street striping, and the installation of PCC curb, gutters, sidewalks and curb ramps.
On September 25, 2012, the City Clerk received and opened eight (8) bids as follows:
1. Shawnan
$559,223.54
E3
Continue on Page 2 33
2. Silvia Construction, Inc.
$583,244.15
3. All American Asphalt
$595,889.00
4. Hardy & Harper, Inc.
$626,000.00
5. Sully- Miller Contracting Co.
$628,570.00
6. Palp, Inc. DBA Excel Paving Co.
$635,185.15
7. Griffith Company
$674,864.50
8. C.A. Rasmussen, Inc.
$687,013.90
The lowest responsible bidder was Shawnan. Staff is verifying the company's references and
contractor's license status and expects to receive favorable reviews before the October 2, 2012
Council meeting. If favorable reviews are not received, staff will pull the item and recommend
making an award to the next responsible bidder with the appropriate budget adjustments. In the
interim, staff recommends awarding 1) a standard public works contract to Shawnan in the
amount of $559,223.54, with an additional $56,776.46 set aside for construction- related
contingencies, and 2) a professional services agreement for an amount not to exceed $35,000 to
APA Engineering, Inc. for construction inspection services during the active phase of this
project.
The City /County cost sharing agreement authorizes the County to reimburse the City for its
jurisdictional share of construction and inspection services. Not including contingencies, staff
estimates the City's portion of construction to be approximately $258,978.00 and the County
reimbursement portion to be approximately $335,245.00. The final reimbursement amount will
be based actual quantities used during construction, actual inspection hours billed and any
change orders chargeable to the County.
Continue on Page 2 34
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CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #PW 12 -02
City of El Segundo— Public Works Department
Aviation Boulevard Rehabilitation Project
(El Segundo Blvd. to 116th St.)
Date of BID Opening: Tuesday, September 25, 2012
Time of BID Opening: 111 A.M.
Place of BID Opening: Ci Clerk's Office
i COMPANY'NAMEIADDRESS
MIMMMTotaIJBID Amount -
1. All American Asphalt
P.O. Box 2229
r
q 5 $ 9 0
Corona, CA 92878 -2229
2. Hardy & Harper, Inc.
1312 E. Warner Ave.
Santa Ana, CA 92705
3, Shawnan
12240 Woodruff Avenue
Downey, CA 90241
7
4. Palp, Inc DBA Excel Paving
Company
2230 Lemon Avenue
f
1 j
Long Beach, CA 90806
5. C.A. Rasmussen, Inc.
28548 Livingston Avenue
S %e 013 9 f
Valencia, CA 91355
6. Griffith Company
12200 Bloomfield Avenue
Santa Fe Springs, Ca
L�
90670
7
7. Sully - Miller contracting Co.
135 S. State college Blvd., Ste 400
Brea, CA 92821
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$ f 70 �--
8. Silvia Construction, Inc
9007 Center Avenue
Rancho Cucamonga, CA 91730-
5311
9.
10.
Staff Present:
City Clerk's Office
City Clerk's Office
PW, Representative
36