2012 Aug 07 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 7, 2012 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator,- and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -3-
matters
1. Represented Group: Supervisory and Professional Employees Association
(SPEA).
Negotiator: Greg Carpenter, City Manager
2. Unrepresented Group: Executive Management Group (City Department
Heads)
Negotiator: Greg Carpenter, City Manager
3. Unrepresented Group: Management Confidential Group (Non- represented, non -
department head employees)
Negotiator: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and/or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 7, 20"12 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Rob McKenna Pastor, The Bridge
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a) Presentation by NRG Energy regarding its Sustainable Communities Pilot
Program for El Segundo's residents and businesses.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to open a public hearing and receive
testimony to; (1 approve an Environmental Assessment (EA No. 959) for a
proposed Addendum to a Mitigated Negative Declaration, including the
Errata to the Addendum and the Mitigation Monitoring and Reporting
Program (MMRP); and 2) approve General Plan Amendment No. GPA 12-
01, Specific Plan Amendment 12 -01, Zone Change No. ZC 12 -01, Zone
Text Amendment No. ZTA 12 -01, Development Agreement No. DA 12 -01,
Subdivision No. SUB 12-02, and Site Plan Review No. 12 -01 with
conditions for the 222 Kansas Street Specific Plan and related
development project at 222 Kansas Street. Applicant: Mar Ventures, Inc.
on behalf of SMPO Lab, LLC.
(Fiscal Impact: $450,000.00 Developer Contribution)
Recommendation — 1) Open the Public Hearing; 2) Discussion; 3) Adopt a
resolution approving an Addendum to a Mitigated Negative Declaration
(Environmental Assessment No. 959), including the Errata to the Addendum,
implementing Mitigation Monitoring and Reporting Program (MMRP), amending
the General Plan (Amendment No. 12 -01), and approving the Subdivision
(Subdivision No. 12 -01); 4) Introduce and waive first reading of Ordinance for
Specific Plan Amendment No. 12 -01, Zone Change No. 12 -01, Zone Text
Amendment No. 12 -01, Development Agreement 12 -01, and Site Plan Review
No 12 -01; 5) Schedule second reading and adoption of Ordinance on August
21, 2012; 6) Alternatively discuss and take other action related to this item.
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C. UNFINISHED BUSINESS
2. Presentation: Oral Report by the City of El Segundo Chief of Police, Mitch
Tavera, related to parking and traffic restriction recommendations at
Washington Street and Walnut Avenue and Holly Avenue at Washington
Street and Kansas Street.
Fiscal Impact: NIA
Recommendation — 1) Receive and File presentation; 2) Alternatively discuss
and take other action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item {s) will be considered individually under the next heading of
business.
3. Warrant Numbers 2588435- 2588628 on Register No. 20 in the total amount
of $1,160,264.99 and Wire Transfers from 716112 through 7/19112 in the
total amount of $2,771,879.10.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and/or adjustments;
and wire transfers.
4. Regular City Council City Council Meeting Minutes of July 17, 2012, and
Special Agenda Closed Session) Meeting Minutes of July 17, 2012.
Recommendation — Approval.
5. Consideration and possible action regarding adoption of a resolution
authorizing the annual destruction of identified records in accordance
with the provisions of Section 34090 of the Government Code of the State
of California.
(Fiscal Impact: Not to exceed $1,000.00)
Recommendation — 1) Adopt resolution authorizing the destruction of certain
records; 2) Alternatively discuss and take other action related to this item.
6. Consideration and possible action regarding a thirty (30) day provisional
appointment extension for the position of Interim Administrative
Specialist in the Fire Department.
Fiscal Impact: $2,100.00
Recommendation — 1) Approve the thirty (30) day provisional appointment
extension for the position of Interim Administrative Specialist; 2) Alternatively
discuss and take other action related to this item.
7. Consideration and possible action regarding step placement approval for
a newly promoted employee to the Management/Confidential class of
Information Systems Manager.
Fiscal Impact: $$11,735.00 Salary difference between Step A and
proposed Ste p C
Recommendation — 1) Approve recommended step placement within the
Information Systems Manager salary range; 2) Alternatively discuss and take
other action related to this item.
S. Consideration and possible action regarding 1) Approval of a new Class
Specification for Information Systems Specialist; 2) Adoption of a
Resolution establishing the basic monthly salary range for Information
Systems Specialist; 3) Approval of the proposed examination plan; and
4) Elimination of the Network Technician and Application Specialist
classifications.
Fiscal Impact: None
Recommendation — 1) Approve the proposed Class Specification; 2) Adopt the
Resolution establishing the basic monthly salary range for the classification of
information System Specialist; 3) Approve the proposed Examination Plan; 4)
Approve elimination of the Application Specialist and Network Technician
classifications; 5) Alternatively discuss and take other action related to this
item.
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9. Consideration and possible action to 1) Approve a Reimbursement
Agreement between the City of El Segundo and the County of Los
Angeles, Department of Public Works for the restoration of Aviation Blvd.
2) Adopt revised Plans and Specifications for rehabilitation of
Aviation Blvd. from 116th Street to El Segundo Blvd. Approve Capital
Improvement Project. Project No.; 12-02
(Fiscal Impact: $507,975.00 (City portion), $683,025.00 (Los Angeles
County reimbursement ) fora project total of $1,191,000.00
Recommendation — 1) Approve the Reimbursement Agreement; 2) Authorize
the Mayor to sign the Reimbursement Agreement in a form approved by the
City Attorney; 3) Adopt revised Plans and Specifications; 4) Authorize staff to
advertise the project for receipt of construction bids; 5) Alternatively discuss
and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
10.Consideration and possible action regarding 1) Introduction of an
Ordinance and 2) Adoption of a Resolution of Intention to approve an
Amendment to the Contract between the Board of Administration of the
California Public Employees' Retirement System (CaIPERS) and the El
Segundo City Council to (a) Provide Government Code Section 20516(a)
(3% Employee Cost Sharing of Additional Benefits) applicable to Local
Fire Members and (b) Provide Government Code Section 20475 (Different
Level of Benefits for the 3% @ 55 formula) for Local Police Members
entering into membership after the effective date of the Contract; and 3)
Approval for Staff to administer the Employee Election for Local Fire
(Fiscal Impact: 1) Cost savings based on the 3% Cost Sharing under GC §
20516(a) estimated at $164,534.08 for Fiscal Year 2012113 2) Unknown
decrease in the employer safety rate as new employees are hired into the
Second Tier).
Recommendation — 1) Introduce and waive the First Reading of the Ordinance;
2) Adopt the Resolution of Intention; 3) Approve Staff to administer the
Employee Election for Cost Sharing; 4) Alternatively discuss and take other
action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
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J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
11. Consideration and possible action to direct staff to prepare a policy
prioritizing funding for sidewalk, curb and gutter installation, repairs and
replacement for City Council Consideration.
Fiscal Impact: None
Recommendation — 1) Direct staff to prepare a policy prioritizing funding for
sidewalk, curb and gutter installation, repairs and replacement for City Council
consideration; 2) Alternatively discuss and take other action related to this item.
Council Member Atkinson —
Council Member Fisher —
Mayor Pro Tern Fuentes —
Mayor Jacobson -
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et store .) for the purposes of conferring with the City's Real Property
Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with
the City's Labor Negotiators.
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REPORT OF ACTION TAKEN IN CLOSED SESSION (ii required)
ADJOURNMENT
POSTED:
DATE: -t-t2-
TIME: 1 30 a-yy\-
NAME: ol"aD
N
Presentation by NRG Energy regarding its Sustainable Communities Pilot
Program for El Segundo's residents and businesses
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 7, 2012
AGENDA STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action to open a public hearing and receive testimony to: 1) approve
an Environmental Assessment (EA No. 959) for a proposed Addendum to a Mitigated Negative
Declaration, including the Errata to the Addendum and the Mitigation Monitoring and Reporting
Program (MMRP); and 2) approve General Plan Amendment No. GPA 12 -01, Specific Plan
Amendment 12 -01, Zone Change No. ZC 12 -01, Zone Text Amendment No. ZTA 12 -01,
Development Agreement No. DA 12 -01, Subdivision No. SUB 12 -02, and Site Plan Review No.
12 -01 with conditions for the 222 Kansas Street Specific Plan and related development project at
222 Kansas Street. Applicant: Mar Ventures, Inc. on behalf of SMPO Lab, LLC (Fiscal Impact:
$450,000 Developer Contribution)
RECOMMENDED COUNCIL ACTION:
1. Open the Public Hearing;
2. Discussion;
3. Adopt a Resolution approving an Addendum to a Mitigated Negative Dclaration
(Environmental Assessment No. 959), including the Errata to the Addendum,
implementing Mitigation Monitoring and Reporting Program (MMRP), amending the
General Plan (Amendment No. 12 -01), and approving the Subdivision (Subdivision
No. 12 -02);
4. Introduce, and waive first reading, of Ordinance for Specific Plan Amendment No.
12 -01, Zone Change No. 12 -01, Zone Text Amendment No. 12 -01, Development
Agreement No. 12 -01, and Site Plan Review No. 12 -01;
5. Schedule second reading and adoption of Ordinance on August 21, 2012; and/or
6. Alternatively, discuss and take other possible related action to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft City Council Resolution and attachments, including the MMRP
2. Draft Ordinance and Exhibits including the 222 Kansas Street Specific Plan and the
Draft Development Agreement
3. Planning Commission Resolution No. 2721, as adopted
4. Applications
5. Letter granting approval of Lot Line Adjustment (LLA) No. 12 -03, dated June 27,
2012
6. Description of the USDA Animal and Plant Health Inspection Services ( "APHIS ")
facility operations
7. Existing Land Use Map
8. Proposed Land Use Map
9. Existing Zoning Map
10. Proposed Zoning Map
11. Initial Study/MND
12. Final Addendum to the Mitigated Negative Declaration (including the Errata)
13. Project Plans
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FISCAL IMPACT: $450,000 (Contribution to the General Fund in lieu of taxes)
Amount Budgeted: NIA
Additional Appropriation: NIA
Account Number(s): NIA
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning ay Building Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
1. Introduction
Mar Ventures, Inc. (on behalf of SMPO Lab, LLC) requests that the City Council,
approve Environmental Assessment (EA No. 959) for a proposed Addendum to a
Mitigated Negative Declaration, including the Errata to the Addendum and the Mitigation
Monitoring and Reporting Program (MMRP), and approve General Plan Amendment No.
GPA 12 -01, Specific Plan Amendment 12 -01, Zone Change No. ZC 12 -01, Zone Text
Amendment No. ZTA 12 -01, Development Agreement No. DA 12 -01, Subdivision No.
SUB 12 -02, and Site Plan Review No. 12 -01 to approve the 222 Kansas Street Specific
Plan and to allow construction of a 45,152 square -foot facility operated by the United
States Department of Agriculture (USDA) used for Animal and Plant Health Inspection
Services ( "APHIS "), and 2 two -story office buildings 29,706 square feet in floor area
(17,051 square feet and 12,655 square feet). An existing vehicle parking and storage
facility for the Jim and Jack's auto - repair business would remain on one of the parcels
within the Specific Plan area. The proposed development would provide a floor area
ratio (FAR) of 0.34, while the proposed Specific Plan permits a maximum FAR of 0.60.
Project Applications
The applications include the following:
1) Environmental Assessment (EA) No. 959 — An Addendum to the approved Initial
Study/Mitigated Negative Declaration (IS/MND) and an Errata to the Addendum for
Environmental Assessment No 788 (Segundo Business Park - EA 788, SHSPR 08 -01,
LLA 08 -07, and SUB 08 -01) is proposed for this project pursuant to CEQA
Guidelines § 15164. The Addendum need not be circulated for public review (CEQA
Guidelines § 15164(c)). However, an addendum must be considered by the City
Council before making a decision on the project (CEQA Guidelines § 15164(d)).
(See Exhibits 1, 11 and 12)
2) General Plan Amendment (GPA) No. 12 -01 — An amendment to the General Plan
to re- designate the 4.83 -acre project site from Smoky Hollow Mixed Use to "222
Kansas Street Specific Plan" (222 KSSP). The requested General Plan Amendment
will change the currently permitted uses to allow for government office and
laboratory uses, general and medical office uses, and prohibit commercial retail uses,
restaurants and freight forwarding uses (See Exhibits 1, 7 and 8).
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3) Specific Plan Amendment (SPA) No. 12 -01— An amendment to the Smoky Hollow
Specific Plan to remove the subject property from the Specific Plan boundaries and to
establish a new "222 Kansas Street Specific Plan" (222 KSSP) and that establishes
the development standards within the Specific Plan (Exhibit 2B).
4) Zone Change (ZC) No. 12 -01 — Amend the Zoning Map to rezone the project site
from the Medium Manufacturing (MM) Zone with a Grand Avenue Commercial
(GAC) Overlay District to the 222 Kansas Street Specific Plan (222 KSSP) Zone (See
Exhibits 2A, 9 and 10). The requested rezoning will allow for consistency with the
proposed General Plan Amendment.
5) Zone Text Amendment (ZTA) No. 12-01, — A) Add 222 Kansas Street Specific Plan
to ESMC § 15 -3 -1; B) Add a new ESMC § 15- 3- 2(A)(8) "222 Kansas Street Specific
Plan "; and C) Modify ESMC Chapter 15 -11 to update the Smoky Hollow Specific
Plan (SHSP) map exhibits;
6) Development Agreement (DA )No. -12 01 — Approve the Development Agreement
to provide public benefits in exchange for development rights (ten -year entitlement
with the option for a five year extension) (See Exhibit 2E).
7) Subdivision (SUB) No. 12 -02 (VTM No. 71903) — Approve a vesting tentative map
allowing the applicant to subdivide the northern parcel of the property into four
separate lots and additional subdivision of 20 commercial condominium air space
units (See Exhibit 13).
8) Site Plan Review (SPR) No. 12 -01 - Approve a site plan proposed for the property
and the design of the 45,152 square -foot USDA facility building on the southern
portion of the site and the two 2 -story office buildings, totaling approximately 31,000
square feet, on the northern portion of the site subject to the requirements of the 222
KSSP (See Exhibit 13).
II. Background
On July 12, 2012, the Planning Commission held a public hearing on the proposed
project. After receiving testimony and documentary evidence, the Commission adopted
Resolution No. 2721, recommending City Council approval of Environmental
Assessment (EA) No. 959, General Plan Amendment (GPA) No. 12 -01, Specific Plan
Amendment (SPA) No. 12 -01, Zone Change (ZC) No. 12 -01, Zone Text Amendment
(ZTA) No. 12 -01, Development Agreement (DA) No. 12 -01, Subdivision (SUB) No. 12-
02, and Site Plan Review (SPR) No. 12 -01.
Site Description
The project site is located on the east side of Kansas Street between Grand Avenue and
Franklin Avenue, in the Medium Manufacturing (MM) Zone of the Smoky Hollow
Specific Plan. It fronts on Grand Avenue to the north, Kansas Street to the west, Franklin
Avenue to the south, the Military Entrance Processing Station (MEPS) and a light
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industrial property to the east. The site is surrounded by residential, general office, light
industrial, and auto - repair uses to the north, medical offices (MEPS) and light industrial
uses to the east, office and light industrial uses to the south, and light industrial uses to
the west. The surrounding land uses are described in Table 2.
Table 2
Surrounding Land Uses
Direction
Land Use
Zone
Northwest
Multi- Family Residential
Medium Density Residential
(MDR)
North
Light Industrial, General Office, and
Medium Manufacturing (MM)
Auto-Repair
South
Light Industrial and General Office
Medium Manufacturing (MM)
Medical Office (MEPS) and Light
East
Industrial
Medium Manufacturing (MM)
West
Light Industrial
Medium Manufacturing (MM)
Most of the site was formerly occupied by the International Rectifier Company for
manufacturing purposes, but is currently vacant. A portion of the site (6,593 square feet)
at the northeast corner is paved and used as overflow vehicle parking and storage the Jim
and Jack's auto repair facility across Grand Avenue. Overall, the site is relatively flat
except for a 15 to 25 -foot tall stockpile of crushed rock in the southeast corner, and has a
one percent slope from north to south. It is roughly rectangular and measures
approximately 4.83 acres (gross). Access to the vehicle parking and storage lot is
currently provided via a driveway on Grand Avenue. The rest of the site takes access via
a driveway on Kansas Street and a second driveway on Franklin Avenue.
Original Project (Segundo Business Park) Description
On February 26, 2009, the Planning Commission approved Environmental Assessment
No. EA -788, Subdivision (SUB) No. 08 -01, and Smoky Hollow Site Plan Review
(SHSP) No. 08 -01 to allow a development project that included: a) construction of five
one and two -story buildings totaling 79,513 square feet and b) subdivision of the existing
lot and five (5) buildings into 55 condominium air space units. The previously approved
project would have been constructed subject to the development standards of the Medium
Manufacturing (MM) Zone. The proposed uses for the project were light industrial,
general office, and restaurant uses, and the proposed FAR was 0.37.
Current Project (222 Kansas Street Specific Plan) Description
The applicant proposes to construct the project in two phases. Phase 1 would consist of a
new USDA facility located on a 3.1 -acre parcel in the south portion of the site. The
proposed 45,152 square -foot building would be single -story and 25 -feet, 8- inches in
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height. It would be served by two surface parking areas containing a total of 108 parking
spaces. One of the parking areas would be located on the eastern portion of the site at the
rear of the USDA building and it would be restricted to employee parking only. This
parking area would also house the loading spaces adjacent to the rear loading dock, a
trash enclosure, and a mechanical equipment enclosure where they would be screened
from public view behind a gate that accesses the employee parking area. The second
parking area would be located in front of the building at the southwest corner of the
property (intersection of Kansas and Franklin Streets, which would be accessible to both
employees and visitors to the facility. Access to the USDA facility would be provided by
one driveway on Kansas Street and two driveways on Franklin Avenue. The USDA
building would be occupied with office, laboratory, and warehousing functions.
Specifically, the USDA intends to use this building to house its Animal and Plant Health
Inspection Services ( "APHIS "), which handles the inspection and holding of animals and
plants imported into or exported from the United States through Los Angeles
International Airport (LAX) and the Long Beach seaport. A detailed description of the
facility's operations is attached to this report (Exhibit 6).
Phase 2 of the development would consist of two two -story office buildings with frontage
on Grand Avenue and Kansas Street located on a 1.55 -acre parcel in the northern portion
of the site. The buildings would be 40 feet in height and 12,655 square feet and 17,051
square feet respectively. The 17,051 square -foot building would be located at the
northwest corner of the property and would be setback five feet from Kansas Street and
ten feet from Grand Avenue respectively. This building would be oriented with the front
facade facing Kansas Street. The second building would be located east of the first
building with the front facade oriented parallel to the Grand Avenue frontage, and would
be setback ten feet from the proposed property line on Grand. The buildings would be
served by a parking area located behind them with limited visibility from the public
rights -of -way. The parking area would include 103 parking spaces. The loading space
and trash enclosure are located in the eastern portion of the parking area where they are
less visible from the public rights -of -way. Vehicular access to the buildings and their
parking area would be provided by a driveway on Kansas Street. The vehicle parking
and storage area for Jim and Jack's would be reconstructed as part of Phase 2 on a
separate lot and will continue to take access from a driveway along Grand Avenue.
There are no specific tenants proposed for the buildings in Phase 2 at this time. The
buildings may be occupied by any of the permitted uses in the proposed Specific Plan.
Those uses include, but are not limited to, general offices, medical and dental offices, and
light industrial uses.
Subdivision
The proposed Vesting Tentative Map (VTM) No. 71903 would subdivide the 1.55 -acre
parcel into 4 lots. Lot 1 would be developed with a two - story, 12,655 square -foot
office/light industrial use building; Lot 2 would be developed with a two - story, 17,051
square -foot office /light industrial use building; Lot 3 would be developed with a parking
lot for 103 parking spaces; and Lot 4 would be redeveloped into a 21- parking space
vehicle parking and storage lot for the Jim and Jack's auto - repair facility that is located
across the street on Grand Avenue. Lots 1 and 2 would be further divided into ten
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condominium air space units each. Lots 1, 2 and 3 would be tied together for shared
access purposes and to provide shared parking for the two office buildings.
Land Dedication
The project includes a dedication of 10 feet along Grand Avenue, 5 feet along Kansas
Street, and 5 feet along Franklin Avenue to be used for public right -of -way
improvements. The total area of this dedication is 7,920 square feet. Further, the project
includes an irrevocable offer to dedicate an additional 9 feet along Grand Avenue. These
land dedications and the irrevocable offer to dedicate land are both necessary to meet the
minimum right-of-way requirements of the General Plan Circulation Element. Grand
Avenue is classified as a secondary arterial. Kansas and Franklin Streets are classified as
commercial local streets.
General Plan Amendment and Zone Change
The proposed General Plan Amendment and Zone Change would establish the 222
Kansas Street Specific Plan (222 KSSP). The proposed Specific Plan (Exhibit 2B) would
replace the existing General Plan designation and the Zoning classification for the 4.83 -
acre site. The Land Use Map will be amended to re- designate the 4.83 acres site from
Smoky Hollow Mixed Use to "222 Kansas Street Specific Plan" (222 KSSP). The
Zoning Map will be amended to rezone the project site from the Medium Manufacturing
(MM) Zone with a Grand Avenue Commercial (GAC) Overlay District to the 222 Kansas
Street Specific Plan (222 KSSP) Zone. The requested General Plan Amendment will
change the currently permitted uses to allow for government office and laboratory uses,
general office uses, medical and dental office uses, light industrial uses. The proposed
Specific Plan will prohibit freight forwarding uses, commercial retail uses, restaurants,
and cafes, and unlike the Smoky Hollow Specific Plan MM Zone, the plan will not
restrict office uses to 15,000 square feet per lot. The requested rezoning will allow for
consistency with the proposed General Plan Amendment.
The proposed Specific Plan will have some minor differences from the Smoky Hollow
Specific Plan relating to the minimum lot area, setback, parking, access, and design
standards. The Specific Plan would also allow for the transfer of development rights
between lots within the specific plan area, create a site plan review process, and create an
administrative process for minor modifications to its provisions. The Specific Plan will
guide the build -out of the project site in a manner that is consistent with City and State
policies and standards and ensures that the project is developed in a coordinated manner.
The proposed Specific Plan is consistent with the General Plan, as amended.
Specific Plan Amendment and Zone Text Amendment
The proposed Specific Plan Amendment is intended to remove the subject 4.83 -acre
property from the Smoky Hollow Specific Plan (SHSP). The proposed Zone Text
Amendment will modify ESMC Title 15 (Zoning Regulations) to add the new 222
Kansas Street Specific Plan to ESMC § 15 -3 -1; to add ESMC § 15- 3- 2(A)(8) to establish
the "222 Kansas Street Specific Plan"; and to modify ESMC Chapter 15 -11 to update the
6 16
Smoky Hollow Specific Plan (SHSP) map exhibits to remove the subject 4.83 -acre area
from the Smoky Hollow Specific Plan boundaries.
Site Plan Review and Zoning Consistency
The proposed Specific Plan contains regulations regarding permitted uses, development
standards, and a Site Plan Review process to ensure that new developments are consistent
with the Specific Plan's regulations. The proposed Site Plan for the development project
meets the development standards set forth in the 222 Kansas Street Specific Plan Chapter
4.0 regarding Land Use and Development Standards (See Exhibit 2B).
Development Agreement
The proposed Development Agreement includes a 10 -year term (Exhibit 2E). The
Development Agreement as drafted allows either the developer or the City to unilaterally
extend the Agreement for an additional term of five - years. These terms are similar to
previous Development Agreements for the 540 East Imperial Avenue Specific Plan, the
199 North Continental Boulevard, Plaza El Segundo, Campus El Segundo, and the
Everest Storage projects. Recent Development Agreements for the Grand Avenue
Corporate Center and Mattel Inc. have set eight -year terms with no extension provisions.
The applicant proposes to pay an in -lieu fee for the loss of taxes to the City resulting
from the use of the 45,152 square -foot building on the southern portion of the site for a
government facility (the USDA) as specified in Development Agreement Section 5.7.
The developer agrees to deposit a total of $450,000 with the City: $225,000 at the time of
building permit issuance for the USDA facility and $225,000 more before the City issues
any Certificate of Occupancy (see Development Agreement Section 5.7.1). The terms of
the agreement also state that the City must reimburse $25,000 of the deposit to SMPO
Lab, LLC (the property owner) within 30 days of the completion of the overflow parking
and storage lot (Lot 4 of the proposed Subdivision) for the Jim and Jack's auto - repair
facility (see Development Agreement Section 5.7.2). Furthermore, the City must
reimburse $25,000 of the deposit to SMPO Lab, LLC if a building permit is issued for the
northerly 1.41 acres (Phase 2) in accordance with the Specific Plan and Site Plan Review
approval within 24 months of the effective date of the adopted Specific Plan. The City
must reimburse SMPO Lab, LLC within 30 days of the building permit issuance (see
Development Agreement Section 5.7.3). If these conditions are met, the total net
contribution to the City if the project is completed in its entirety will be $400,000.
However, if for some reason the USDA facility is not developed or does not become
operational and a non - exempt use utilizes the southerly portion of the Property, the entire
deposit must be returned to SMPO Lab, LLC within 30 days of SMPO Lab, LLC
informing the City by written notification of such occurrence (see Development
Agreement Section 5.7.4).
III. Application Findings
In order to approve the project, the City Council must take certain actions related to the
application. The required findings for each application are discussed in detail in the
attached draft Resolution and draft Ordinance. Staff believes that the City Council may
7 17
make the required findings to adopt the Addendum to the Mitigated Negative Declaration
and the Mitigation Monitoring and Reporting Program (MMRP), and to approve the
General Plan Amendment, Specific Plan Amendment, Zone Change, Zone Text
Amendment, Development Agreement, Subdivision, and Site Plan Review as outlined in
the draft Resolution and draft Ordinance.
IV. Environmental Review
The City of El Segundo (City) prepared a Draft Addendum (Exhibit 12) to the previously
approved Mitigated Negative Declaration (MND) for the Segundo Business Park project
to evaluate potential environmental effects which may be associated with changes in the
previously- approved Segundo Business Park project that have been proposed by the
project developer. The MND analyzed the effects of an Environmental Assessment (EA-
788), a Smoky Hollow Site Plan Review (SHSPR 07 -04) to allow construction of five
one and two -story buildings totaling 88,249 square feet and a Subdivision (SUB 08 -01) to
divide five buildings into 55 condominium air space units. The buildings would be used
primarily for light industrial uses, offices and restaurants ( "Original Project "). The
Original Project and the MND were approved by the City of El Segundo Planning
Commission on February 26, 2009 (Resolution No. 2651).
The approved Mitigated Negative Declaration for the Original Project (Exhibit 11)
concluded that no impacts would occur for the following issue areas: Agricultural
Resources and Biological Resources. The Mitigated Negative Declaration concluded that
impacts would be less than significant for the following issue areas: Geology and Soils,
Hydrology and Water Quality, Land Use and Planning, Mineral Resources, Population
and Housing, Recreation, Transportation and Traffic, and Utilities and Service Systems.
Several areas of concern were noted as potentially significant if not mitigated. These
areas included: Aesthetics, Air Quality, Cultural Resources, Hazards and Hazardous
Materials, Noise, and Public Services. The MND incorporated Mitigation Measures that
reduce the impacts for each of these areas to "Less Than Significant" when mitigated.
The addendum was prepared under the authority of 14 Code of California Regulations §
15164(a) ( "CEQA Guidelines ") which allows a lead agency to prepare an addendum to a
previously adopted negative declaration if some changes or additions to the previously
adopted negative declaration are necessary but none of the conditions described in CEQA
Guidelines § 15162 requiring preparation of a subsequent negative declaration or
Environmental Impact Report (EIR). The purpose of the addendum is to provide
substantial evidence in the record to support the determination of the decision making
body of the lead agency that none of these conditions has occurred as a result of the
proposed changes in the 222 Kansas Street Specific Plan Project. An addendum need not
be circulated for public review but can be included or attached to the final MND.
Differences in the Mitigation Measures in the approved MND and the Addendum
Some of the mitigation measures in the previously approved MND were modified or
removed and new measures were added in the Addendum. The modified and new
measures are discussed below.
8 18
Mitigation Measure MM AQ -2 of the 2009 MND required the use of low -VOC paints
and coating. This mitigation measure was modified in the Addendum to require that all
architectural coatings reduce VOC emissions by a minimum of 20 percent. This
modification would reduce VOC emissions accordingly and the proposed project would
continue to result in a less - than - significant construction air quality impact, similar to the
finding of the 2009 MND. Accordingly, it is not considered new or substantially different
mitigation.
Mitigation Measure MM CR -2 regarding Cultural Resources and discovery of human
remains during demolition or construction activities was updated to reflect the current
industry standard language for this issue. However, the revised mitigation measure is
equally, if not more, effective than the previous version of this mitigation measure.
Accordingly, the revision to mitigation measure MM CR -2 is not considered new or
substantially different mitigation under CEQA.
After the Initial Study and Addendum to the previous MND were completed, City staff
received additional information regarding a second oil well on the subject site. A letter
dated June 6, 2012, received from the Department of Conservation Division of Oil, Gas,
and Geothermal Resources ( DOGGR), included guidelines regarding the proper
abandonment of the second oil well onsite (See Exhibit 11 — in Addendum Appendices).
As a result, staff prepared an Errata to the Addendum which includes one additional
mitigation measure to the Addendum, Mitigation Measure MM HAZ -3 and a revised
Mitigation Measure MM PS -6. The changes in the Errata were incorporated into the
Final Addendum (Exhibit 12). This mitigation measure is a slightly modified mitigation
measure that is substantially similar to the previous mitigation measure MM HAZ -3 in
the original MND. Accordingly, it does not constitute new mitigation under CEQA. In
response to the letter received by DOGGR, Mitigation Measure MM PS -6 was modified
to address future development within proximity to a second oil well on the project site
(location currently unidentified). However, this mitigation measure is substantially
similar to mitigation measure MM PS -6 of the previous MND and does not constitute
new mitigation under CEQA.
Mitigation Measures MM HAZ -4 and HAZ -5 associated with the operation of identified
oil wells were removed because the existing oil well on the subject site (originally
identified in the MND for the Original Project) was abandoned in accordance with
DOGGR guidelines. Furthermore, under the proposed Specific Plan on site operation of
an oil well is prohibited.
Previous Mitigation Measure PS -9 regarding the payment of a Library Mitigation Fee
was removed from the Addendum. Since the preparation of the 2009 MND, it was
determined that payment of this fee is not required, therefore the previous Mitigation
Measure PS -9 would no longer be applicable.
Mitigation Measure PS -9 regarding the payment of the City of El Segundo Unified
School District Development Impact Fee was added to the Addendum. However, it is not
considered new or substantially different mitigation since this fee must be collected in
accordance with applicable law.
�3 � 9
Mitigation Measure PS -10 regarding the payment of the City of El Segundo Parks
Facility Fee was added to the Addendum. However, it is not considered new or
substantially different mitigation since the impacts to the City's park facilities from the
proposed project are not substantially different from those of the Original Project.
Based on the analysis in the Addendum to the approved MND, following incorporation of
mitigation measures, the proposed project would have no additional significant and
unavoidable impacts not previously identified.
V. Inter - Departmental Comments
The project plans and the Addendum to the Mitigated Negative Declaration were
circulated to all City Departments for review and comment. Comments were received
from the Building Safety Division, the Fire Department, the Recreation and Parks
Department, the Police Department and the Public Works Department. The issues
identified in the comments received were incorporated into the Addendum to the
Mitigated Negative Declaration for the project and/or where appropriate staff has
incorporated those comments that are applicable and demonstrate a legal nexus as
conditions of approval in the Resolution.
VI. Planning Commission Hearing and Public Comments
At its July 12, 2012 meeting, the Planning Commission reviewed the matter, considered
the public testimony, and recommended to the City Council approval of the proposed
project with amended conditions of approval as presented by staff at the hearing. The
amended conditions of approval included minor technical corrections and clarification of
requirements in Condition Nos. 12 and 23, added conditions of approval relating to
fencing, landscaping, lighting and a Master Sign Program (Condition Nos. 16, 17, and
18), clarification regarding the site plan approval process, and modified wording in
Condition of Approval No. 11 regarding LEED Certification requirements.
The applicant presented testimony at the public hearing. There was no other testimony.
A letter dated June 6, 2012, received from DOGGR, included guidelines regarding the
proper abandonment of the second oil well onsite. As a result, staff prepared an Errata to
the Addendum which was discussed in the previous section. After the Planning
Commission Public Hearing, the Planning Division received a request from the Fire
Department to revise one of the Fire Department conditions of approval. Condition No.
34 has been rewritten in the draft Council Ordinance to reflect the requested revised
wording.
VII. Recommendation
Planning staff recommends that the City Council: 1) Adopt a Resolution approving an
Addendum to a Mitigated Negative Dclaration (Environmental Assessment No. 959),
implementing Mitigation Monitoring and Reporting Program (MMRP), amending the
General Plan (Amendment No. 12 -01), and approving the Subdivision (Subdivision No.
12 -02); and 2) introduce, and waive first reading, of Ordinance for Spefic Plan
Amendment No. 12 -01, Zone Change No. 12 -01, Zone Text Amendment No. 12 -01,
10 20
Development Agreement No. 12 -01, and Site Plan Review No. 12 -01. Second reading
and adoption of the Ordinance would occur on August 21, 2012.
PAPlanning & Building Safetyl0 Planning - OMPROJECTS (Planning)1951- 9751EA- 9591City Council 080720121EA -959 CC SR 08072012.doc
11 21
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
ITEM #1
ATTACHMENTS 1 THRU 13
REFER TO PDF FILES POSTED TO CITY OF EL SEGUNDO WEBSITE
http: / /www.else2undo.or2 /depts /elected /agendas.asp
TITLED
Council Meeting Agenda Packet 08 -07 -12 - Item #1 Attachments 1 thru 3
Council Meeting Agenda Packet 08 -07 -12 - Item #1- Attachments 4 thru 10
PLEASE NOTE: ATTACHMENTS 11 THRU 13 ARE AVAILABLE FOR
REVIEW IN THE CITY CLERK'S OFFICE
Unfinished Business
Oral Report by the City of El Segundo Chief of Police, Mitch Tavera, related to
parking and traffic restriction recommendations at Washington Street and Walnut
Avenue and Holly Avenue at Washington Street and Kansas Street.
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
7106112 THROUGH 7/19/12
Date
Payee
Amount
Description
6/7/2012
Health Comp
{1,772.38}
Correct prior memo
7/6/2012
State of CA EFT
2,471.54
EFT Child support payment
7/6/2012
Manufacturers & Traders
492.31
IRA payment Vantagepoint
7/6/2012
Manufacturers & Traders
4,218.80
401 payment Vantagepoint
7/6/2012
Manufacturers & Traders
19,327.43
457 payment Vantagepoint
7/6/2012
South Bay Credit Union
14,975.38
Payroll credit union deduction pmt
7/6/2012
Nationwide NRS EFT
2,014.24
EFT 401a payment
7/6/2012
Nationwide NRS EFT
36,394.29
EFT 457 payment
7/6/2012
UB
7,352.93
PARS payment
7/9/2012
Cal Pers
462,716.72
EFT Health
7/10/2012
Health Comp
2,987.61
Weekly claims
7/10/2012
West Basin
1,735,317.22
H2O payment
7/11/2012
Cal Pars
35,477.30
EFT Retirement Misc
7/11/2012
Cal Pers
47,695.17
EFT Retirement Safety
7/11/2012
Lane Donovan Golf Ptr
22,989.55
Payroll Transfer
7/18/2012
Health Camp
2,083.94
Weekly claims
7/19/2012
Employment Development
4,047.83
State Taxes
7/19/2012
Employment Development
50,431.99
State Taxes
7/19/2012
IRS
230,325.16
Federal Taxes
716 - 7/19/12
Workers Comp Activity
92,332.07
SCRMA checks issued
2,771,879.10
DATE OF RATIFICATION: 08/07/12
TOTAL PAYMENTS BY WIRE: 2,771,879.10
Certified as to the accuracy of the wire transfers by:
-7 2 3
Date
IZb1l.
Date
7 --.C3 /�
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P:1City TreasurerlWire Transfers120121Wire 2012 3rd quarter0ire Transfers 7 -19 -12 576
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 17, 2012 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tem Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and/or conferring with the City Attorney on
potential and/or existing litigation; and/or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL— EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matter
Willmore vs. City of El Segundo, et al, LASC Case No. BC485025
2. Cedar Glen Homeowners' Association of El Segundo, et al, vs. City of El
Segundo, et al, LASC Case No. YCO65466
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
MINUTES OF THE REGULAR CITY COUNCIL MEETING 4•
JULY 17, 2012
PAGE NO. 1 577
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -S-
matters
Represented Group: Supervisory and Professional Employees Association
(SPEA).
Negotiator: Greg Carpenter, City Manager
2. Represented Group: Firefighters Association (FFA)
Negotiator: Greg Carpenter, City Manager
3. Unrepresented Group: ManagementlConfidential
Negotiator: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
Lease of City Owned Property (Price and Terms):
Real Property: City owned Golf Course ( "The Lakes ") located on Sepulveda Boulevard
(Assessor Parcel Number: 4138 - 014 -913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
6:15 P.M.
SPECIAL ORDER OF BUSINESS -1- matter:
Interview of candidates and potential appointments to the Planning Commission,
Library Board of Trustees, and Senior Housing Board. (Note: the interviews will
commence at approximately 6:00 p.m. and take place in the West Conference
Room in City Hall.)
Council consensus to appoint Scot Nichol to the Planning Commission for a partial term
to expire 6/30/14; David Jonta to the Library Board of Trustees for a full term to expire
6/20/15; Martin Stone and James de Cordova to the Senior Housing Board for full terms
to expire 6/30/16 and Terry Aikens to Senior Housing Board for a partial term to expire
6/30/13.
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO.2 578
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 17, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 7:00 p.m.
INVOCATION -- Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a) Proclamation — Designating July as Park and Recreation Month.
b) Presentation — Regarding the Scattergood Generating Station Unit
Repowering Project for the Los Angeles Department of Water and Power.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Linda Cohen, El Segundo Concert Band, spoke on upcoming concerts
Richard Arabian, resident, spoke regarding public communications at meetings and
requested Council be more pro- active with speakers; water and sewer charges; cell
phone use at the Library; and asked how the height of the stacks at the NRG Plant were
determined.
A. PROCEDURAL MOTIONS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO. 3 579
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 510
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to announce the appointments to the Planning
Commission, Library Board of Trustees and Senior Citizen Housing Corporation
Board. (Fiscal Impact: None)
Mayor Jacobson announced the following appointments: Scot Nichol to the Planning
Commission for a partial term to expire 6130114; David Jonta to the Library Board of
Trustees for a full term to expire 6120115; Marty Stone and James deCordova to the
Senior Housing Board for full terms to expire 6130116 and Terry Aikens to Senior
Housing Board for a partial term to expire 6130113.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approved Warrant Numbers 2588062 - 2588233 on Register No. 18 in the total
amount of $278,327.36 and Wire Transfers from 6107112 through 6/21/12 in the
total amount of $2,193,447.18; Warrant Numbers 2588234 — 2588434 on
Register No. 19 in the total amount of $1,127,088 05 and wire Transfers from
6122112 through 7105112 in the total amount of $637,532.37 Authorized staff to
release. Ratified Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and/or adjustments;
and wire transfers.
3. Approved Regular City Council City Council Meeting Minutes of June 19, 2012,
Special Strategic Planning Meeting Minutes of June 21, 2012 and Special Closed
Session Meeting Minutes of June 25, 2012.
4. Adopted Resolution No. 4778 adopting a new Conflict of Interest Code required
by the Political Reform Act (Government Code Section 81000 et. Seq.) and
rescinding Resolution Nos. 4679 and 4766 (Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO.4 580
5. Approved a thirty (30) day provisional appointment extension for the position of
Interim Administrative Specialist in the Fire Department. (Fiscal Impact:
$2,100.00)
6. PULLED FOR DISCUSSION BY MAYOR PRO TEM FUENTES
7. Rejected all bids received for Projects 12 -06 (construction related to Group 46 of
the City's Residential Sound Installation (RSI) Program) and 12-07 (construction
related to Group 47 of the City's Residential Sound Installation (RSI) Program).
(Fiscal Impact: None)
8. Approved Professional Services Agreement No. 4302 with AKM Consulting
Engineers to provide inspection services for the Sanitary Sewer System
Rehabilitation Project at various locations within the Smoky Hollow Specific Plan
area and Maple Ave. between Lairport St. and Nash St. within the City of El
Segundo. Project No.: PW 11 -09. (Fiscal Impact: $100,000.00) Authorized the
City Manager to execute the Agreement in a form as approved by the City
Attorney with AKM Consulting Engineers for an amount not to exceed
$90,000.00; Authorized an additional appropriation of $100,000.00 from the
Sewer Enterprise Fund.
9. Authorized the City Manager to execute a standard Public Works Contract No.
4303, in a form approved by the City Attorney, to Premier Developing Services,
Inc. in the amount of $92,500.00 for the construction of a new masonry building
for the Water Department's telemetry system, Project No. PW 12 -04 (Fiscal
Impact: $100,000.00)
10. Adopted Plans and Specifications for the slurry sealing of the streets in the area
bounded by Sheldon Street, Mariposa Avenue, El Segundo Boulevard and
Sepulveda Boulevard. Project No.: PW 12 -05 (Fiscal Impact: $225,000.00)
Authorized staff to advertise the project for receipt of construction bids.
11. Authorized the City Manager to execute a standard Public Works Contract No.
4304 in the amount of $57,540.00 to Rojas Construction, in a form approved by
the City Attorney, for the City's 2011 -2012 Annual sidewalk, curb and gutter
repair /replacement program and other minor improvements at various locations
citywide. Project No.: PW 12 -03 (Fiscal Impact: $100,000.00)
MOTION by Council Member Fisher, SECONDED by Council Member Atkinson to
approve Consent Agenda items 2, 3, 4, 5, 7, 8, 9, 10, and 11. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
6. Consideration and possible action to authorize the Chief of Police to hire on
additional officer and promote a Sergeant and Lieutenant utilizing asset forfeiture
funds. (Fiscal Impact: $411,944.00 over 3 years from the Asset Forfeiture fund
balance)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO. 5 581
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fellhauer to
authorize the Chief of Police to hire on additional officer and promote a Sergeant and
Lieutenant utilizing asset forfeiture funds. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 510
NEW BUSINESS
REPORTS — CITY MANAGER - NONE
REPORTS --- CITY CLERK - NONE
REPORTS — CITY TREASURER - NONE
REPORTS -- CITY COUNCIL MEMBERS
Council Member Fellhauer — Reported on her attendance at the Independent Cities
Association Conference.
Council Member Atkinson — Congratulated staff on 4th of July celebration and new
venue.
Council Member Fisher — Spoke on the 4th of July celebration and the use of Stevenson
Field and Softball Field as a new venue.
Mayor Pro Tern Fuentes — Congratulated staff on 4th of July celebration and thanked
Chevron for their support. Also, spoke on the Mattel Design Center Re- Dedication,
attendance at the Senior Housing Board Meeting, South Bay COG Meeting, and Cal
Tech visit.
Mayor Jacobson — Spoke on the Airport Specific Plan. Congratulated staff on 4th of JUly
celebration.
PUBLIC COMMUNICATIONS — (Related to City Business Only -- 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed. NONE
MEMORIALS — NONE
CLOSED SESSION — NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO. 6 582
ADJOURNMENT at 7:47 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO.7 583
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 17, 2012 — 4:00 PM
CALL TO ORDER — Mayor Jacobson at 4:00 p.m.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and/or existing litigation; and/or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matter
Willmore vs. City of El Segundo, et al, LASC Case No. BC485025
2. Cedar Glen Homeowners' Association of El Segundo, et al, vs. City of El
Segundo, et al, LASC Case No. YC065466
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO. 1
584
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-3-
matters
Represented Group: Supervisory and Professional Employees Association
(SPEA).
Negotiator: Greg Carpenter, City Manager
2. Represented Group: Firefighters Association (FFA)
Negotiator: Greg Carpenter, City Manager
3. Unrepresented Group: Management/Confidential
Negotiator: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
Lease of City Owned Property (Price and Terms):
Real Property: City owned Golf Course ( "The Lakes ") located on Sepulveda Boulevard
(Assessor Parcel Number: 4138 -014 -913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT at 6:15 p.m.
Cathy Domann, Deputy City Clerk
MINUTES OF THE SPE=CIAL CITY COUNCIL MEETING
JULY 17, 2012
PAGE NO.2
585
EL SEGUNDO CITY COUNCIL
MEETING DATE: August 7,2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of a resolution authorizing the
annual destruction of identified records in accordance with the provisions of Section
34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed
$1,000)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution authorizing the destruction of certain records;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution with Attachments
FISCAL IMPACT: included in Adopted Budget
Amount Budgeted: $1,000
Additional Appropriation: N/A
Account Number(s): 001- 400 - 1302 -62I4
ORIGINATED BY: Tracy Weaver VD
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Each year various Departments need to transition older documents to storage or destruction and
make space for new records. By reviewing the older records and inventorying the current ones,
available storage space is used more efficiently.
Documents from the City Cleric's Office (miscellaneous administrative and election items) are
proposed to be destroyed.
In addition, documents from the City Attorney's Office (litigation, prosecution, transactional
items, and miscellaneous items), Fire Department (copies of payroll, invoices, and purchase
orders), Library (copies of various agendas and minutes), Police Department (vehicle impounds,
traffic citations, field interview cards, parking citations, miscellaneous correspondence, DOJ
reports, personnel background files — unsuccessful, and daily report logs), Public Works (copies
of bid documents), and the Treasury (deposit slips, wires, check register, UUT items, and credit
card reports) are proposed to be destroyed in accordance with Government Code Section 34090.
CONTINUED ON NEXT PAGE
5
586
BACKGROUND AND DISCUSSION CONTINUED:
All listed records meet the required retention schedule adopted by City Council, Resolution No.
4471, and the City Attorney has given approval for the destruction of these records.
587
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk's Office, City Attorney's Office,
Fire Department, Library, Police Department, Public Works, and Treasury
are proposed to be destroyed in accord with Government Code § 34090;
B. The City Attorney gave written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit "A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 7`h day of August 2012.
Carl Jacobson, Mayor
588
ATTEST:
Tracy Weaver
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
589
EXHIBIT A
590
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12117102, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
Department Head
APP D FOR DEST UCTION:
City ttorney
Date
,,1--
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
PACity Clerk\Destruction Retention12012 Cem\Library.doc 591
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12117102, Amended
06/07/06 by Resolution 4471):
Records Description
Miscellaneous 2009
Start
Date
111/09
End
Date
12/31/09
Box 4
1
Retention I'Criod
2 years
Dept
City Clerk
Correspondence
Public Records Request 2009
111109
12/31/09
1
2 years
City Clerk
Miscellaneous Working Files
2005
2006
1
2 years
City Clerk
— Prop 218 Protest 2006
Miscellaneous Working Files
2004
2004
2
2 years
City Clerk
— Election 2004
Miscellaneous Working Files
2006
2006
2
2 years
City Clerk
— Election 2005
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
Ci Attorney
Date
0-7/it /I:)-
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
PACity Clerk\Destruction Retention12012 Certs\City Clerk - Ldoc 592
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12117102, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
Department Head
Date
APPROVED FOR DESTRUCTION:
771-� DA--� zl-�
City Attorney r Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
CADocuments and Settings\Momann\Locai Settings\Temporary Internet Files\OLK841Cert of Destruction - FD Request submit 7 11
12.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
City Council Agenda
Start
Date
1998
End
Date
2001
Box
Retention Period
10 years
Dept
Library
El Segundo Unified School
District
2005
2007
2 years
Library
Planning Commission
Agenda & Minutes
2007
2010
2 years
Library
Parks & Recreation Agenda
& Minutes
2000
2008
2 years
Library
Sr. Housing Minutes
2007
2009
2 years I
Library
APPROVED FOR DESTRUCTION:
D partment Head
APPROV D FOR DESTRUC ION:
City Attorney
- --? I )� I /I -) —�'
Date
{� //'.)-
ate
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
CADocuments and SettingsVLeMayV oval SettingslTemporary Internet McAOLK581Cert of Destruction (3).doc 594
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Start Date
End Date
Box
Retention
Dept
01/01/2006
12/31/2006
Period
PARKING CITATIONS
Citation
Citation #
1
2 YEARS
POLICE
#498504
502526
01/01/2007
12/31/2007
PARKING CITATIONS
Citation #
Citation
2
2 YEARS
POLICE
513387
#527902
01/01/2008
12/31/2008
PARKING CITATIONS
Citation #
Citation
3
2 YEARS
POLICE
488177
#520326
01/01/2009
12/31/2009
PARKING CITATIONS
Citation #
Citation #
4
2 YEARS
POLICE
502527
508975
01/01/2004
12/31/2004
TRAFFIC CITATIONS
Citation #
Citation #
1
2 YEARS
POLICE
450817
482976
_
01/01/2005
12/31/2005
TRAFFIC CITATIONS
Citation #
Citation #
2
2 YEARS
POLICE
483000
484799
01/01/2005
12/31/2005
TRAFFIC CITATIONS
Citation #
Citation #
3
2 YEARS
POLICE
484800
486699
01/01/2005
12/31/2005
TRAFFIC CITATIONS
Citation #
Citation #
4
2 YEARS
POLICE
486700
488799
01/01/2006
12/31/2006
TRAFFIC CITATIONS
Citation #
Citation #
5
2 YEARS
POLICE
483200
496999
01/01/2006
12/31/2006
TRAFFIC CITATIONS
Citation #
Citation #
6
2 YEARS
POLICE
497000
501063
01/01/2008
12/31/2009
AFTER DATA
FIELD INTERVIEW CARDS
080101-
090101-
1
ENTERED IN
POLICE
081230
091221
RMS
595
N:1My Documents\Records documentsldestruction of recordsTert of Destruction 07162012.doc
Records Description -
Start - Date
End Date
Box
Retention
Dept
Period
PUBLIC RECORDS
WHEN NO
CHECKS
01/01/2008
12/31/2009
1
LONGER
POLICE
REQUIRED
CONVERTED
CRIME STATISTICAL,
DOCUMENT
MONTHLY UNIFORM
1995
2002
1
IMAGING
POLICE
GRIME REPORTS
ORIGINALS NO
LONGER
REQUIRED
IMPOUNDED & STORED
VEHICLES REPORTS
(FORM CHP180)
01 /01 /2005
12/31/2005
1
2 YEARS
POLICE
NON - CRIMINAL REPORTS
ONLY
IMPOUNDED & STORED
VEHICLES REPORTS
(FORM CHP180)
01/01/2006 12/31/2006
2
2 YEARS
POLICE
NON - CRIMINAL REPORTS
ONLY
r
IMPOUNDED & STORED
VEHICLES REPORTS
(FORM CHP180)
01/01/2007 12/31/2007
3
2 YEARS POLICE
NON - CRIMINAL REPORT
ONLY
IMPOUNDED & STORED
VEHICLES REPORTS
i
(FORM CHP180)
01/01/2008 12/31/2008
4
2 YEARS POLICE
NON- CRIMINAL REPORTS
ONLY
NON- CRIMINAL REPORTS
(LOST & FOUND
PROPERTY, INCIDENT
REPORTS, TRAFFIC
01 /01/2005 12/31/2007
1 -5
2 YEARS
POLICE
COLLISIONS PROPERTY
DAMAGE)
WHEN NO
SUBPOENAS
01/01/2007
12/31/2009
1
LONGER
POLICE
_
REQUIRED
DAILY CRIME REPORT
LOGS
01/01/2007
12/31/2009
1
2 YEARS
POLICE
2 YEARS
PUBLIC ARREST LOGS
01/01/2007
12/31/2009
1
NO LONGER
POLICE
REQUIRED
596
NAMy Documents\Records documentsWestruction of records\Cert of Destruction 07162012.doc
Records Description
MISCELLANEOUS
CORRESPONDENCE
WHEN NO
(LETTERS, NOTES,
01/01/2009
12/31/2009
1
LONGER
POLICE
DRAFTS, MEMOS, ETC.
REQUIRED
COPIES OF DUPLICATE
WHEN NO
RECORDS
01/01/2007
12/31/2009
1 -2
LONGER
POLICE
REQUIRED
WARRANTS PRINTOUTS
WHEN NO
NO LONGER ACTIVE
01/01/2007
12/31/2008
1
LONGER
POLICE
REQUIRED
CLEARANCE
WHEN NO
LETTERS /APPLICATIONS
01/01/2007
12/31/2009
1
LONGER
POLICE
REQUIRED
DEPARTMENT OF JUSTICE
VALIDATION LIST (NCIC
01/01/2000
12/31/2003
1 -2
2 YEARS
POLICE
MONTHLY REPORTS
CRIME REPORTS: SEALED
CASES (FACTUAL
01/01/2005
12/31/2007
1 -2
3 YEARS
POLICE
INNOCENCE)
CRIME REPORTS:
MISDEMEANORS, NO
7 YEARS OR
LONGER ACTIVE, CLOSED
1995
1997
1 -5
UPON DOJ
POLICE
CASES.
NOTIFICATION
CONVERTED
INTO
CRIME REPORTS
10/01/2002 1
12/31/2003
1 -36
DOCUMENT
POLICE
(ORIGINALS)
IMAGING/NO
LONGER
NEEDED
CONVERTED
INTO
CRIME REPORTS
DOCUMENT
(ORIGINALS)
01/01/2004
12/31/2004
1 -26
IMAGING/
POLICE
ORIGINALS NO
LONGER
NEEDED
CONVERTED
INTO
DOCUMENT
CRIME REPORTS
IMAGING/
(ORIGINALS)
01/01/2005
12/31/2005
1 -29
ORIGINALS NO
POLICE
LONGER
NEEDED
597
NAMy Documents\Records documentsldestruction of records\Ccn of Destruction 07162012.doc
CRIME REPORTS
(ORIGINALS)
CRIME REPORTS
(ORIGINALS)
01/01/2006 1 12/31/2006 I 1 -31
01/01/2007 1 12/31/2007
APPROVED FOR DESTRUCTION:
Department Head
APPROVED FOR DEST!�RU�CTION:
ity Attorney
CONVERTED
INTO
DOCUMENT
IMAGING/ POLICE
ORIGINALS NO
LONGER
NEEDED
CONVERTED
INTO
DOCUMENT
1 -33 IMAGING/
ORIGINALS NO
LONGER
NEEDED
Date
(8 z
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
POLICE
-598 NAMy Documents\Records documentNestruction of records\Cert of Destruction 07162012.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12117102, Amended
06/07/06 by Resolution 4471):
Records I)escription _
Start
I)ate
End
Date
Roy #
Retention Period
Dept
APPROVED FOR DESTRUCTION:
AMck
epartment Head
APP90VED FOR DESTRUCTION:
lea
�y� City Attorney
'�"p t'Ct60' M . g" �ciic
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
CADocuments and Settingskjeffers.PD\Local SettingsUemporary Internet Fi1esl0LKA\Cert of Destruction.doc 599
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description Start End Boa # Retention Period Dept
Date Date
Public 1 Bids // �1 �/ `J i 1 Opening Public
of Unsuccessful Bids 1
APPROVED FOR DESTRUCTION:
i
Attorney
I HEREBY
- /p - /ZZ
Head Date
ESTRUCTION:
///;;Z// v
Date
that the items listed above are approved for destruction on
_ in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
PACity C1crk\Destmction_Retendon12012 Certs\PW - I.doc 600
Box # 1
PW 01 -12 Pump Station 6
PW 01 -15 Pump Station 5
Box # 2
Parking Garage Project
PW 03 -11 Sewer Lining Project
PW 02 -10 City Hall Elevator Installation
Box # 3
PW 07 -01 Playground Equipment Replacement
PW 05 -13 Installation of ADA Doors
PW 01 -05 Rec Paris Electrical Upgrades
Box # 4
97 -98 Repair of Sewer Lines
Sewer System Rehab
PW 97 -24 Sewer Manhole Lining
Pw 95-6 Sewer Manhole Lining
PW 00 -18 Sewer Access Structure Lining
PW 05 -12 Rehabilitation of Continetal Blvd.
PW 07 -03 Library Restoration
PW 06 -12 Repacement of Blue Stones
Box # 5
PW 03 -05 Park Vista Exterior Painting
PW 06 -05 05 -06 Annual Sidewalk, Curb and Gutter, ect.
Park Vista Senior Housing Deck Repair
Box # 6
PW 03 -14 Installation of Chloronation System at City Plunge
Upgrades and Misc. Items
PW 01 -18 Imperial Ave. Vista Upgrade
PW 03 -17 Pavement Rehab for El Segundo Blvd.
Box # 7
PW 09 -08 Annual Curb and Gutter,ect.
PW 07-112006-2007 Slurry Seal Project
PW 09 -10 Furnishing and Application of Slurry Seal on Various Streets
PW 97 -17 Rehab of Vista Del Mar
Box # 8
PW 01 -21 Maintenance Facility Storage Bins Roof Structure
PW 01 -11 Maintenance Facility Replacement and Upgrade of Generator
PW 02 -01 Sewer Access Structure Lining Project
Box # 9
PW 06 -09 Slurry Seal
PW 01 -07 Pumpstation No. 17
PW 04 -11 Curb and Gutter, ect.
PW 08 -09 2007 -2008 Slurry Seal
PW 07 -02 Curb and Gutter, ect.
601
Box # 10
Sanitation Pump Station No. 7
PW 04 -09 Holly /Kansas Park
PW 98-6 Sewer Rehab W of Virginia Between Oak and Walnut
PW 994 Sewer Lining Project
Box # 11
PW 00-6 CCTV Sewer Main
PW 00 -1 Pump Station No.13 Modification
PW 08-05 2007 -2008 Annual Concrete Rplacement
Pump Station 15 and 19 City Council Agreement
Box # 12
PW 04 -02 Skateboard Park Project
PW 07 -08 Rosecrans Pavement Rehabilitation
PW 00 -12 Sanitary Sewer Manhole Lining
602
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12117102, Amended
06/07/06 by Resolution 4471):
UBOC Deposit Slips
4/1/2004
09/30/2004
244516204
Period
7 Years
Treasury
Worker Comp Check Register
& Paramedic
10/1/2003
09/30/2004
244516221
7 Years
Treasury
UBOC Deposit Slips
Rce &Park
10/1/2004
12/31/2004
244516255
7 Years
Treasury
Union Bank Statement / Wires
10/1/2004
09/30/2004
244516199
7 Years
Treasury
UBOC Deposit Slips
3/15/2005
05/31/2004
244516237
7 Years
Treasury
UBOC Deposit Slips
10/1/2004
12/31/2004
244516255
7 Years
Treasury
Credit Card Report
1/1/2003
12/31/2004
615403765
7 Years
Treasu
Utility Users Tax
10/1/2006
9/30/2007
279774872
7 Years
Treasury
Utility Users Tax
10/1/2006
9/30/2007
279774873
7 Years
Treasury
Utility Users Tax
10/1/2006
9/30/2007
279774874
7 Years
Treasury
APPROVED FOR DESTRUCTION:
Q�
QeaqmejJ ftead
APPROVED FOR DESTRUCTION:
City Attorney
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
NAIMISCIDestructionTert of Destruction - Jun 12.doc 603
EL SEGUNDO CITY COUNCIL MEETING DATE: August 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a thirty (30) day provisional appointment
extension for the position of Interim Administrative Specialist in the Fire Department.
(Fiscal Impact: $2,100)
RECOMMENDED COUNCIL ACTION:
1. Approve the thirty (30) day provisional appointment extension for the position of
Interim Administrative Specialist;
2. Alternatively, discuss and take other actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
El Segundo City Code Section 1 -6 -13
FISCAL IMPACT: $2,100
Amount Budgeted: None
Additional Appropriation: NIA
Account Number(s):
ORIGINATED BY: Kevin S. Smith, Fire Chief
REVIEWED BY: Kevin S. Smith, Fire Chief
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Fire Department had been staffed with two Administrative Specialist positions for many
years. In 2007, one of those positions was downgraded to Office Specialist II in order to reduce
the budget. In 2010, the remaining Administrative Specialist position in the Fire Department was
eliminated to reduce the budget. Elimination of the higher level position of Administrative
Specialist resulted in duties and responsibilities such as billing and collections not being able to
be performed by the lower classification of Office Specialist II. This has created an
extraordinary hardship on the Fire Department's Senior Management Analyst by causing that
position to have to absorb the billing and collections duties along with numerous others duties
and responsibilities through the various other positions that have been eliminated in the Fire
Department in recent years. For the last seven (7) months, the Fire Department has had the
Office Specialist II serve in an interim role as Administrative Specialist to reduce the burden of
the impacts on the Senior Management Analyst position. Staff is requesting that the City
Council authorize that the provisional appointment be continued for an additional thirty (30)
days. Staff intends to recommend that the City Council consider a permanent reclassification
through the upcoming budget process.
IQ
604
In accordance with El Segundo City Code (ESCC) Section 1- 6- 13(c), no person shall be
employed by the City under provisional appointment for more than six (6) months in any fiscal
year. The Code further states the provisional appointment may be extended for not more than
thirty (30) days with Council approval. Council approved a thirty (30) day extension on July 17,
which is effective through August 17, 2012. Staff is requesting a thirty (30) day extension
through September 16, 2012. It is the Department's intent to request additional thirty (30) day
extensions through the remainder of the fiscal year to comply with ESCC Section 1- 6- 13(c).
605
1 -6 -12
restored to the same employment list
from which the original appointment
was made and in the same rank as
when the original appointment was G.
made.
F. Request For Certification: When re-
quest for certification from an employ-
ment list has been received, certifica-
tion shall be made in conformance
with the following provisions:
1. If a re- employment list exists for the
class, the highest name on the list
shall be certified for each vacancy to
be filled. Promotional and /or open
employment lists shall not be certified
if there are any names on the re -em-
ployment list for the class.
1 -6 -13
the position as set forth in the specifi-
cations for the class.
Expiration Of Lists: Employment lists
shall expire at such time as the Per-
sonnel Officer determines; provided,
that:
1. Names shall remain on the re -em-
ployment list for a period of not less
than three (3) years;
2. Promotional and open competitive
lists shall have an expiration date of
one year unless otherwise announced
in the notice of examination. (Ord.
586, 4 -10 -1962)
1 -6 -13:
2. If there are less than three (3) qual-
ified names on the promotional list,
the appointing power may request A.
additional highest one or two (2)
names to be certified from the open
competitive list if the list exists.
3. If no re- employment or promotional
lists exist, the Personnel Officer shall
certify to the department head from
the open competitive employment list
as prescribed in subsection 1 -6 -96 of
this Chapter.
4. Except for re- employment lists,
when all appropriate employment lists
for a class contain a total of fewer
than three (3) names, the department
head may, with approval of the City
Manager, make provisional appoint-
ments until additional names are se-
cured through another examination.
5. No person shall be appointed to
any classified service position unless
that person has the qualifications for
APPOINTMENT IN CLASSI-
FIED SERVICE:
Basis For Appointments: Appoint-
ments and promotions to vacant posi-
tions in the classified service shall be
based on merit and fitness to be as-
certained insofar as practicable by
competitive examination. Appoint-
ments and promotions shall be made
by the City Manager upon recommen-
dation of the various department
heads.
B. Names Transmitted By Personnel
Officer: When appointments and pro-
motions are to be made to vacancies
in the classified service, the names of
the highest eligible persons willing to
accept appointment shall be transmit-
ted by the Personnel Officer to the
department head in the order in which
they appear on the list as follows: for
one vacancy the names of three (3),
for two (2) or secondary vacancies the
names of five (5), for each additional
or each subsequent vacancy, three (3)
City of El Segundo
606
1 -6 -13
additional names shall be submitted
and appointment shall be limited to
any of these eligible persons.
C. Provisional Appointment: In the ab-
sence of appropriate employment
lists, a provisional appointment may
be made of a person meeting the
qualifications established for the clas-
sification. Any employment list shall
be established within six (6) months,
for any permanent position filled by
provisional appointment. No person
shall be employed by the City under
provisional appointment for a total of
more than six (6) months in any fiscal
year except that the City Manager
may, with approval of the City Council,
extend the period of any provisional
appointment for not more than thirty
(30) days by any one action.
G
D. Special Credit Not Allowed: No special
credit shall be allowed in any exami-
nation or the establishment of any H
employment or promotional lists, for
service rendered under a provisional
appointment.
E. Temporary Appointments: Appoint-
ments to temporary, emergency and
seasonal positions may but need not
be made from eligible lists and those
appointed shall not be in the classified
service. Appointments of this type
shall include temporary employment
for the replacement of employees on
leave of absence other than military
leave, or vacation, emergency ap-
pointments to meet emergencies
which threaten life, property or the
general welfare of the City, or for work
seasonal in nature.
F. Filling Vacancy During Suspension:
During the period of suspension of
1 -6 -14
any employee, or pending final action
on proceedings to review the suspen-
sion, demotion or dismissal of an
employee, the vacancy created may
be filled only by temporary appoint-
ment.
Transfer: With the approval of the City
Manager, an employee may be trans-
ferred by the department head from
one position to another position in the
same class or a comparable class at
the same salary level. if the transfer
involves a change from one depart-
ment in the classified service to an-
other department in the classified
service, the department heads and the
employee involved must consent
thereto before the action shall be
considered effective. Transfers shall
not serve to affect in any way the
status, rights and privileges of an
employee under this Chapter.
Reinstatement: The department head
may, with the approval of the City
Manager, reinstate to a vacant posi-
tion any person who has resigned in
good standing to a position in a class
or equivalent class in which he had
acquired status in the classified ser-
vice; provided, that the reinstatement
is accomplished within one year of the
date of resignation. A reinstatement
may, at the discretion of the depart-
ment head, take precedence over any
employment list except a re- employ-
ment list. (Ord. 566, 4 -10 -1962)
1 -6 -14: PROBATIONARY PERIOD:
A. Length Of Probation: All original and
promotional appointments shall be for
a probationary period of one year.
During the probation period the em-
City of El Segundo
607
EL SEGUNDO CITY COUNCIL MEETING DATE: August 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding step placement approval for a newly promoted
employee to the Management/Confidential class of Information Systems Manager. (Fiscal Impact:
$11,735 Salary difference between Step A and proposed Step C)
RECOMMENDED COUNCIL ACTION:
1. Approve recommended step placement within the Information Systems Manager salary range
2. Alternatively discuss and tape other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Administrative Code Section 1A2.087, Promotions
FISCAL IMPACT:
Total Fiscal Impact: 11,735
Amount Budgeted: FY 11/12 $165,102 Total combined salary and benefits
Additional Appropriation: None This amount was included in the FY 11/12 budget
Account Number(s): 001 -400- 2505 -4XXX
ORIGINATED BY: Deborah Cullen, Finance/Human Resources Directo
REVIEWED BY: Deborah Cullen, Finance/Hum esources Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION
Administrative Code Section 1 A2.087 which governs promotions into Management/Confidential classes,
states that employees so promoted shall enter into the higher classification at the lowest rate of compensation
which exceeds by not less than five percent (5 %) the base rate of compensation, unless otherwise ordered by
City Council. Pursuant to this Code Section, staff is requesting City Council approval to appoint newly
promoted City employee, Larry Klingaman, to Step C of the Information Systems Manager salary range for a
monthly base salary of $8767.05, which represents more than five percent (5 %) increase in base salary..
Mr. Larry Klingaman was hired by the City on March 2, 2009 as an Applications Specialist. During this time,
he was responsible for leading and implementing various information systems projects for the City. Mr.
Klingaman reached the top step of the Application Specialist salary range ($7450.84 monthly) on February
25, 2012. In July 2012, Mr. Klingaman successfully competed in the examination process for Information
Systems Manager and was selected for the position. His appointment was announced on Monday, July 9,
2012.
In an effort to recognize Mr. Klingaman's accomplishments and contributions to the City, staff is
recommending he be placed at Step C of the Information Systems Manager salary range. While Step A
($7951.97 /month) of the Information Systems Manager salary range would provide Mr. Klingaman with the
minimum five percent (5 %) increase to base salary, staff believes Mr. Klingaman's background and technical
knowledge warrant advanced placement within the salary range. Additionally, it should be noted that because
of his move from the Supervisory & Professional Employee Association to the Management/Confidential
class, Mr. Klingaman's total compensation is estimated to increase a total of approximately $3,011 (1.86 %).
This is due primarily to the elimination of educational incentive pay and overtime pay.
7
608
Furthermore, placement at Step C of the range would create a salary differential of approximately six and
one -half percent (6.5 %) between Information Systems Manager and the lower level class of Technical
Services Analyst, which has a monthly top step of $8224.34. It should be noted that although the Information
Systems Manager does not supervise the Technical Services Analyst position, it will be charged with
providing technical oversight of various information systems projects completed by the Technical Services
Analyst incumbent.
-2- 609
SECTION 1A2.085 OVERTIME PAY — EXCEPTION — POLICE LIEUTENANTS.
Notwithstanding Section 1A2.080 of the El Segundo Administrative Code, Police Lieutenants shall be
paid time and one -half rates for time worked on shift basis in excess of eight hours, or ten hours when
assigned to a four -day, ten -hour working schedule, in any one day or more than forty hours per week,
excluding hours worked involving hold -over for non -shift work, or work due to staff meetings or
training.
(Reso. 3216) 7183
SECTION 1A2.087 PROMOTIONS. In all cases where an employee is promoted to a
classification regulated by this Chapter for which a higher rate of compensation is provided, then such
employee so promoted shall enter into such higher classification at the lowest rate of compensation
provided for such higher classification which exceeds by not less than five percent the base rate of
compensation, excluding Special Assignment Pay, received by said employee in such given
classification at the time of such promotion, unless otherwise ordered by the City Council. All
supervisors shall be paid a higher base salary than any of their regularly assigned subordinates
(exclusive of Longevity Pay, Educational Incentive Pay, Special Assignment, or any other form of
compensation). In the event that a supervisor is paid a base salary equal to or lower than one of their
regularly assigned subordinate's base salary, the supervisor shall be granted a higher base salary
(exclusive of Longevity Pay, Educational Incentive Pay, Special Assignment or any other form of
compensation) even if the supervisor's new base salary is not the same as an existing pay step in the
Salary Schedule. Notwithstanding the above, the supervisor's salary shall not exceed the salary range
for which her /she is eligible by length of service and performance.
(Reso. 3446) 1116
SECTION 1A2.090 RESIDENCE REQUIREMENTS. The Director of Public Works, Police
Chief, and Fire Chief shall reside within twenty miles of the El Segundo City Hall, as measured in a
straight line from the officers' residence to the City limits nearest his residence, provided that the
incumbents of these offices shall have 18 months from the passage of this Resolution to meet this
requirement, and provided that any future holders of these offices shall have 18 months from the date of
appointment to meet this requirement.
- 14 -
(Reso. 3539) 6188
6110
EL SEGUNDO CITY COUNCIL MEETING DATE: August 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding 1) Approval of a new Class Specification for
Information Systems Specialist; 2) Adoption of a Resolution establishing the basic monthly
salary range for Information Systems Specialist; 3) Approval of the proposed Examination
Plan; and 4) Elimination of the Network Technician and Application Specialist
classifications. Fiscal Impact: None.
RECOMMENDED COUNCIL ACTION:
1. Approve the proposed Classification Specification
2. Adopt the Resolution establishing the basic monthly salary range for Information
Systems Specialist
Approve the proposed Examination Plan.
4. Approve elimination of the Application Specialist and Network Technician
classifications.
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Classification Specification
2. Resolution establishing the basic monthly salary range
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: NIA
Account Number(s): NIA
ORIGINATED BY: Lisa Jenkins, Senior Human Resources Analyst
REVIEWED BY: Deborah Cullen, Director of Fin n e/Human Resources
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In anticipation of the recruitment, testing, and selection process to fill the anticipated vacancy for
Application Specialist, staff conducted a job analysis to determine if the class specification
accurately reflects the position's duties, responsibilities and requirements. A review and analysis of
the position has revealed the need to revise the class specification, and the review was expanded to
include the Network Technician job classification, a currently - filled position within the Information
Systems Division allocated to the same salary range. Staff concluded that the positions are
sufficiently similar in scope and nature of job duties and requirements to warrant a recommendation
to combine the positions of Application Specialist and Network Technician into one classification. It
is recommended that the two classifications be collapsed into one classification to be titled
"Information Systems Specialist ". The proposed title is in line with the other descriptive titles used 611
within the division (e.g. Information Systems Division, Information Systems Manager) and also
resembles position titles commonly used in the Information Technology field to describe similar
classifications. The recommended salary range is the same as the range for both of the current
classifications of Application Specialist and Network Technician (43S). There will also be no change
to the representative bargaining unit and any positions allocated to the classification will be
represented by the Supervisory and Professional Employees' Association (SPEA). Staff has had the
necessary discussions with SPEA and they are in concurrence with staff's recommendation.
If the recommendation to collapse these two classification descriptions into one classification is
approved, the current incumbent will be reclassified from Network Technician to Information
Systems Specialist. Additionally, the vacant position will be recruited for as an Information Systems
Specialist and an appropriate exam plan is being recommended:
Examination Plan
Information Systems Specialist Open- Competitive/Promotional
Structured Technical and Career Preparation Weighted 100%
Interview
Approval of exam plans for Merit System job classifications in all City Departments has been
required since the passage of Initiative Ordinance No. 586 in April 1962.
For departments other than Police and Fire, the plan may consist of any one or combination of the
following techniques:
1. Written;
2. Oral;
3. Demonstration; and
4. Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluates the relative capacities of the applicants.
Police and Fire Departments:
The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist
of a written examination and one or more of the following:
1. Oral;
2. Demonstration; and
3. Any evaluation of education certification, experience, or skills or any test of manual
skills or physical fitness, which fairly evaluates the relative capacities of the applicant.
- 2 - 61.2
RESOLUTION NO.
A RESOLUTION ESTABLISHING A BASIC MONTHLY
SALARY FOR THE JOB CLASSIFICATION OF INFORMATION
SYSTEMS SPECIALIST
The City Council of the City of El Segundo does resolve as follows:
Section 1: The City Council approves the following basic monthly salary range:
Step A Step B Step C Step D Step E
Information $6,129.82 $6,436.31 $6,758.13 $7,096.04 $7,450.84
Systems Specialist
Range 43S
Section 2: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's resolutions; and make a minute of the adoption of the
Resolution in the City Council's records and the minutes of this meeting.
PASSED AND ADOPTED this day of , 2012.
Carl Jacobson
Mayor
613
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor,
and attested to by the City Clerk, all at a regular meeting of said Council held on the 7th day of
August, 2012, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 7`h day of August, 2012
Tracy Weaver, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
0
Karl H. Berger
Assistant City Attorney
614
City of El Segundo, CA Job Description
Information Systems Specialist
Definition: Under general supervision, develops, plans, installs, and maintains all City
information systems, networks, and applications, and provides day -to -day operational
and technical support. May supervise Service Desk personnel.
Essential Functions: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills
and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE
ONLY, and is not a comprehensive listing of all functions and tasks performed by
positions in this class.
Characteristic Duties and Responsibilities:
Plans for, installs, and maintains all applications, systems, and networks, while
effectively managing associated security and disaster recovery requirements; conducts
periodic preventive maintenance and diagnostic testing on all software and hardware
systems.
Analyzes, designs, develops, tests, deploys, and supports custom application software
to meet organizational needs following industry best practices.
Communicates with site staff on all changes and updates.
Utilizes project management methods to ensure projects are planned appropriately and
completed within established guidelines.
Coordinates and conducts staff training on City applications and communications
systems.
May supervise Service Desk staff, ensuring a high level of customer service and end
user support; Provides back -up support for the Service Desk and resolve escalated
incidents; Provides emergency support for system outages or City disasters at any time
as required.
Recruits, hires, schedules, assigns, monitors and evaluates staff; provides for and /or
conducts staff development; establishes work methods and standards; initiates
corrective and /or disciplinary action and responds to grievances and complaints
according to established personnel policies and procedures and relevant MOU's.
Class established 08112 615
Information Systems Specialist
Knowledge, Skills and Other Characteristics:
Knowledge of technical support requirements for current networks, systems, and
applications used in the City
Knowledge of current computer programs and applications used in a municipal
environment
Knowledge of supervisory principles and practices
Knowledge of project management principles and practices
Skill providing operational and technical support for computer networks, systems and
applications
Skill in understanding business requirements and ability to translate them into systems
solutions
Skill in analyzing data and technical systems, and debugging
Skill coordinating repair and technical support with appropriate internal and external
resources
Skill providing formal and informal training and support to system users
Skill in current system, network, application and programming design,
Skill in organizing and managing complex projects, multiple deadlines, and competing
priorities
Skill writing, interpreting and explaining complex manuals and technical documentation
Skill establishing and maintaining effective working relationships with other department
staff, other City employees and the public
Ability to contribute to a team -work oriented environment through effective customer
service principles and practices
Ability to resolve escalated service desk incidents
Working Conditions:
Regularly required to lift 40 pounds and carry 25 pounds.
Occasionally required to work in confined spaces.
Licensing/Certification Re ulrements:
MCSE, CCNP, PMP, and/or ITIL certification (or comparable or higher level certification
in similar areas) are desirable.
A valid California Drivers License
Minimum Qualifications:
An Associate's Degree in Information Systems, Computer Science, or a closely related
field and three (3) years recent and progressively responsible professional computer
and network experience consisting of application, network, programming and /or system
design, installation, and maintenance, or an equivalent combination of education and
experience. Experience providing technical and analytical computer and network
support in a public sector agency is preferred.
!6 16
EL SEGUNDO CITY COUNCIL
MEETING DATE: August 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to 1) Approve a Reimbursement Agreement between
the City of El Segundo and the County of Los Angeles, Department of Public Works for
the restoration of Aviation Blvd. and 2) Adopt revised Plans and Specifications for
rehabilitation of Aviation Blvd. from 116th Street to El Segundo Blvd. Approve Capital
Improvement Project. Project No.: PW 12 -02.
(Fiscal Impact: $507,975 (City portion), $683,025 (Los Angeles County reimbursement)
for a project total of $1,191,000)
RECOMMENDED COUNCIL ACTION:
1. Approve the Reimbursement Agreeement;
2. Authorize the Mayor to sign the Reimbursement Agreement in a form approved by
the City Attorney;
3. Adopt revised Plans and Specifications;
4. Authorize staff to advertise the project for receipt of construction bids;
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Reimbursement Agreement
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $460,000.00
Additional Appropriation: Yes $47,975.00 from the Gas Tax Fund Balance
Account Number(s): 301 -400- 8203 -8358 (Capital Projects: Aviation)
106 -400- 8203 -8358 (Gas Tax: Aviation)
ORIGINATED BY: Arianne Bola, Civil Engineering Associate"
REVIEWED BY: Stephanie Katsouleas, Public W rks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Aviation Blvd. is the City's easternmost jurisdictional boundary. The street itself is
jurisdictionally divided, with the southbound lanes belonging to El Segundo, and the north bound
lanes belonging to the County of Los Angeles (north of El Segundo Blvd) and the City of
Hawthorne (south of El Segundo Blvd.)
9
617
On April 3, 2012, the City Council adopted plans and specifications for the rehabilitation of El
Segundo's portion of Aviation Blvd., from 116th St. to El Segundo Blvd. Shortly after adopting
plans and specifications for the City's portion of Aviation Blvd., City Staff learned that the
County of Los Angeles, Department of Public Works would be able to accelerate its own
Aviation Blvd. rehabilitation project to coincide with our project if we could take the lead on
developing new plans and specifications, and oversee bidding and construction activities. The
County would then reimburse us for actual construction costs incurred, including construction
and inspection services. The two agencies subsequently worked closely together to develop and
finalize new plans to resurface all of Aviation Blvd., between 116th and El Segundo Blvd. The
cost sharing allocation identified in the attached Reimbursement Agreement estimates
construction activities for the project will cost $1,041,000, with the County share at $597,000.00
and City share at 444,000, although the actual cost will be dependent on the bids received. The
City's share is being paid for with Proposition C local return funds and Gas Tax allocations.
City staff is requesting that Council approve the following expected allocations:
Cost DistribUti011
Construction
City of' E] se'.1-ttlido
Prop C 2011112
$340,000
Los Angeles
$597,000
Total
$1,041,000
Prop C 2012113
$104,000
Inspection Services
Prop C 2012113
Gas Tax*
$16,000
$5,325
$28,675
$50,000
Construction Contingency**
Gas Tax*
$429650
$57,350
$100,000
Total Funds
$507,975
$683,0257
$1,191,000
*Funds to be transferred from the Gas Tax fund balance
** Actual contingencies spent, if any, will be allocated to the change(s) approved based on jurisdiction.
The Project — Aviation Blvd. Between 116th and El Segundo Blvd.
Under the City's Pavement Management Program, Aviation Street has a Pavement Condition
Index (PCI) of 23 and 37 for two segments to be repaired. A PCI (0 -100, 100 being best) is
assigned to each arterial and collector street based on its pavement condition. Agencies typically
attempt to keep a street's average PCT above 65, which is "good to fair." The proposed
pavement overlay treatment involves the installation of asphalt rubber aggregate membrane
followed by the application of two - inch -thick asphalt concrete. This treatment is more expensive
than the standard two -inch overlay but is proven to provide longer life cycle on streets showing
alligator cracks with heavy truck traffic.
Staff anticipates bidding the project in September following County Board approval and
anticipates that construction will commence and be completed by November 22, 2012.
618
AGREEMENT
THIS AGREEMENT, made and entered into by and between the CITY OF
EL SEGUNDO, a municipal corporation in the County of Los Angeles (hereinafter
referred to as CITY), and the COUNTY OF LOS ANGELES, a political subdivision of the
State of California (hereinafter referred to as COUNTY):
WITNESSETH
WHEREAS, Aviation Boulevard is on the Highway Element of CITY'S General
Plans and on COUNTY'S Highway Plan; and
WHEREAS, CITY and COUNTY propose to design and construct improvements
to Aviation Boulevard from El Segundo Boulevard to 116th Street (which work is
hereinafter referred to as PROJECT); and
WHEREAS, PROJECT is within the geographical boundaries of CITY and
unincorporated area of COUNTY; and
WHEREAS, PROJECT is of general interest to CITY and COUNTY; and
WHEREAS, CITY is willing to perform or cause to perform the preliminary
engineering, contract administration, construction inspection and engineering, materials
testing, construction survey, utility engineering and relocation, traffic detour, and all
other work necessary to complete PROJECT; and
WHEREAS, CITY and COUNTY are both willing to finance their respective
shares of COST OF PROJECT (as defined below) for those portions of PROJECT
within their JURISDICTION (as defined below); and
WHEREAS, COST OF PROJECT is currently estimated to be One Million
Forty -one Thousand and 001100 Dollars ($1,041,000.00) with CITY'S jurisdictional
share being Four Hundred Forty -four Thousand and 001100 Dollars ($444,000.00) and
COUNTY'S jurisdictional share being Five Hundred Ninety -seven Thousand and 001100
Dollars ($597,000.00); and
WHEREAS, such a proposal is authorized and provided for by the provisions of
Sections 6500 and 23004, et seq., of the Government Code and Sections 1710, 1685,
and 1803 of the California Streets and Highways Code.
Page 1 of 9
6L9
NOW, THEREFORE, in consideration of the mutual benefits to be derived by
CITY and COUNTY and of the promises herein contained, it is hereby agreed as
follows:
1) DEFINITIONS:
a. JURISDICTION is the area within the jurisdictional boundaries of CITY and
the unincorporated areas of the COUNTY, respectively.
b. PRELIMINARY ENGINEERING as referred to in this AGREEMENT shall
consist of environmental findings and approvals /permits; design survey; soils
report; traffic index and geometric investigation; preparation of plans,
specifications, and cost estimates; right -of -way engineering; utility
engineering; and all other necessary work prior to advertising of PROJECT
for construction bids. Unless otherwise provided by mutual written
amendment to this Agreement, the cost of PRELIMINARY ENGINEERING as
referred to in this AGREEMENT shall not exceed ten percent (10 %) of the
COST OF CONSTRUCTION CONTRACT.
c. COST OF CONSTRUCTION CONTRACT as referred to in this AGREEMENT
shall consist of the total of payments to the construction contractor(s) for
PROJECT and the total of all payments to utility companies or contractor(s)
for the relocation of facilities necessary for the construction of PROJECT.
d. CONSTRUCTION ADMINISTRATION as referred to in this AGREEMENT
shall consist of construction contract administration, construction inspection,
materials testing, construction survey, traffic detour, signing and striping,
construction engineering, utility relocation, changes and modifications of
plans and specifications for PROJECT necessitated by unforeseen or
unforeseeable field conditions encountered during construction of PROJECT,
construction contingencies, and all other necessary work after advertising of
PROJECT for construction bids to cause PROJECT to be constructed in
accordance with said plans and specifications approved by CITY and
COUNTY. The cost of CONSTRUCTION ADMINISTRATION as referred to in
this AGREEMENT shall not exceed ten percent (10 %) of the COST OF
CONSTRUCTION CONTRACT.
e. COST OF PROJECT as referred to in this AGREEMENT shall consist of the
COST OF CONSTRUCTION CONTRACT and costs of PRELIMINARY
ENGINEERING, CONSTRUCTION ADMINISTRATION, right -of -way
acquisition and clearances matters, and all other work necessary to complete
PROJECT in accordance with the approved plans and specifications and
shall include salaries, wages, and equipment costs to cover overhead,
administration, and depreciation in connection with any or all of the
aforementioned items.
Page 2 of 9
620
2) CITYAGREES:
a. To perform or cause to be performed the PRELIMINARY ENGINEERING,
CONSTRUCTION ADMINISTRATION, and all other necessary work prior to
advertising of PROJECT in accordance with applicable law.
b. To finance CITY'S jurisdictional share of COST OF PROJECT, pursuant to
paragraph (4) a., below.
c. To obtain COUNTY'S approval of plans for PROJECT prior to advertising for
construction bids, and to obtain COUNTY'S approval for any material
revisions to the plans and for any additional work that CITY proposes to
complete in COUNTY jurisdiction as part of PROJECT. None of COUNTY'S
approvals may be unreasonably withheld.
d. To advertise PROJECT for construction bids, to award and to administer the
CONSTRUCTION CONTRACT, to do all things necessary and proper to
complete PROJECT in accordance with applicable law, and to act on behalf
of COUNTY in all negotiations pertaining thereto.
e. To ensure that COUNTY, and all officers, employees and agents of the
COUNTY are named as additional insured parties under the construction
contractor's Commercial General Liability and automobile insurance policies,
for all work in connection with PROJECT, including coverage for ongoing
operations and completed operations.
To furnish COUNTY within one hundred twenty (120) calendar days after final
payment to contractor a final accounting of the actual COST OF PROJECT,
including an itemization of actual unit costs and actual quantities for
PROJECT.
g. Upon completion of PROJECT to maintain in good condition and at CITY'S
expense all improvements constructed as part of PROJECT within CITY'S
JURISDICTION.
3) COUNTYAGREES:
a. To finance COUNTY'S jurisdictional share of COST OF PROJECT, the
amount of which is to be determined by a final accounting of PROJECT costs
pursuant to paragraph (4) a., below.
b. To deposit with the CITY, following the opening of construction bids for
PROJECT and upon demand by the CITY, sufficient COUNTY funds to
finance COUNTY'S share of COST OF PROJECT, currently estimated to be
Five Hundred Ninety -seven Thousand and 001100 Dollars ($597,000.00).
Said demand will consist of a billing invoice prepared by CITY.
Page 3 of 9
621
c. To appoint CITY as COUNTY'S attorney -in -fact for the purpose of
representing COUNTY in all negotiations pertaining to the advertisement of
PROJECT for construction bids, award, and administration of the construction
contract and in all things necessary and proper to complete PROJECT.
d. To grant CITY any temporary right of way or license to use property that
COUNTY owns or has an easement for that is necessary for the construction
of PROJECT at no cost to CITY to the extent not already provided by law.
e. Upon COUNTY'S approval of construction plans for PROJECT, to issue CITY
a no -fee permit(s) authorizing CITY to construct those portions of PROJECT
within COUNTY'S JURISDICTION.
f. To cooperate with CITY in conducting negotiations with and, where
appropriate, to issue notices to public utility organizations and owners of
substructure and overhead facilities regarding the relocation, removal,
operation, and maintenance of all surface and underground utilities and
facilities, structures, and transportation services that interfere with the
proposed construction. Where utilities have been installed in COUNTY
streets or on COUNTY property, COUNTY will provide the necessary
right of way for the relocation of those utilities and facilities that interfere with
the construction of PROJECT. COUNTY will take all necessary steps to
grant, transfer, or assign all prior rights over to the utility companies and
owners of substructure and overhead facilities to CITY when necessary to
construct, complete, and maintain PROJECT or to appoint CITY as its
attorney -in -fact to exercise such prior rights.
g. Upon completion of PROJECT to maintain in good condition and at
COUNTY'S expense all improvements constructed as part of PROJECT
within COUNTY'S JURISDICTION.
4) IT IS MUTUALLY UNDERSTOOD AND AGREED AS FOLLOWS:
a. The final accounting of the actual total COST OF PROJECT shall allocate
said total cost between CITY and COUNTY based on the location of the
improvements and/or work performed. Thus, the cost of all work or
improvements (including all engineering, administration, and all other costs
incidental to PROJECT work) performed within CITY'S JURISDICTION shall
be borne by CITY. Such costs constitute CITY'S jurisdictional share of the
COST OF PROJECT. The costs of all work improvements (including all
engineering, administration, and all other costs incidental to PROJECT work)
performed within COUNTY'S JURISDICTION shall be borne by COUNTY.
Such costs constitute COUNTY'S jurisdictional share of the COST OF
PROJECT.
Page 4 of 9
622
b. If at final accounting COUNTY'S jurisdictional share of COST OF PROJECT
exceeds COUNTY'S PAYMENT, as set forth in paragraph 3) b., above,
COUNTY shall pay to CITY the additional amount upon demand. Said
demand shall consist of a billing invoice prepared by CITY. Conversely, if the
COUNTY'S jurisdictional share is less than said COUNTY'S PAYMENT, CITY
shall refund the difference to COUNTY within thirty (30) days of the date CITY
furnished COUNTY with the final accounting without further action by
COUNTY.
c. COUNTY shall review the final accounting invoice prepared by CITY as set
forth in paragraph 4) b. above, and report in writing any discrepancies to CITY
within (60) calendar days after the date of said invoice. CITY shall review all
disputed charges and submit a written justification detailing the basis for
those charges within sixty (60) calendar days of receipt of COUNTY'S written
report. COUNTY shall then make payment of the previously disputed
charges or submit justification for nonpayment within sixty (60) calendar days
after the date of CITY'S written justification.
d. During construction of PROJECT, CITY shall furnish an inspector or other
representative to perform the functions of an inspector. COUNTY may also
furnish, at no cost to CITY, an inspector or other representative to inspect
construction of PROJECT. Said inspectors shall cooperate and consult with
each other, but the orders of CITY inspector to the contractors or any other
person in charge of construction shall prevail and be final.
e. This AGREEMENT may be amended or modified only by mutual written
consent of CITY and COUNTY. Amendments and modification of a
nonmaterial nature may be made by the mutual written consent of the parties'
Directors of Public Works or their delegates.
f. Any correspondence, communication, or contact concerning this
AGREEMENT shall be directed to the following:
CITY: Ms. Stephanie Katsouleas
Director of Public Works
City of El Segundo
350 Main Street
El Segundo, CA 90245 -3895
COUNTY: Ms. Gail Farber
Director of Public Works
County of Los Angeles
Department of Public Works
P.O. Box 1460
Alhambra, CA 91802 -1460
Page 5 of 9
63
g. Other than as provided below, neither COUNTY nor any officer or employee
of the COUNTY shall be responsible for any damage or liability occurring by
reason of any acts or omissions on the part of CITY under or in connection
with any work, authority, or jurisdiction delegated to or determined to be the
responsibility of CITY under this AGREEMENT. It is also understood and
agreed that, pursuant to Government Code Section 895.4, CITY shall fully
indemnify, defend, and hold the COUNTY harmless from any liability imposed
for injury (as defined by Government Code Section 810.8) occurring by
reason of any acts or omissions on the part of CITY under or in connection
with any work, authority, or jurisdiction delegated to or determined to be the
responsibility of the CITY under this AGREEMENT.
h. Neither the COUNTY nor any officer or employee of the COUNTY shall be
responsible, directly or indirectly, for damage or liability arising from or
attributable to the presence or alleged presence, transport, arrangement, or
release of any hazardous materials, chemicals, or contaminants present at or
stemming from the PROJECT within the CITY'S JURISDICTION or arising
from acts or omissions on the part of the CITY under or in connection with
any work, authority, or jurisdiction delegated to or determined to be the
responsibility of the CITY under this AGREEMENT, including liability under
the Comprehensive Environmental, Response, Compensation and Liability
Act of 1980 (CERCLA) and under the California Health and Safety Code. It is
understood and agreed pursuant to Government Code Section 895.4, CITY
shall fully indemnify, defend, and hold COUNTY harmless from any such
damage, liability or claim. In addition to being an agreement enforceable
under the laws of the State of California, the foregoing indemnity is intended
by the parties to be an agreement pursuant to 42 U.S.C. Section 9607(e),
Section 107(e), of the amended CERCLA, and California Health and Safety
Code Section 25364.
Other than as provided below, neither CITY nor any officer or employee of the
CITY shall be responsible for any damage or liability occurring by reason of
any acts or omissions on the part of COUNTY under or in connection with any
work, authority, or jurisdiction delegated to or determined to be the
responsibility of COUNTY under this AGREEMENT. It is also understood and
agreed that, pursuant to Government Code Section 895.4, COUNTY shall
fully indemnify, defend, and hold the CITY harmless from any liability imposed
for injury (as defined by Government Code Section 810.8) occurring by
reason of any acts or omissions on the part of COUNTY under or in
Page 6 of 8 connection with any work, authority, or jurisdiction delegated to or
determined to be the responsibility of the COUNTY under this AGREEMENT.
Neither the CITY nor any officer or employee of the CITY shall be
responsible, directly or indirectly, for damage or liability arising from or
attributable to the presence or alleged presence, transport, arrangement, or
release of any hazardous materials, chemicals, or contaminants present at or
Page 6of9
624
stemming from the PROJECT that is not within the CITY'S JURISDICTION or
arising from acts or omissions on the part of the COUNTY under or in
connection with any work, authority, or jurisdiction delegated to or determined
to be the responsibility of the COUNTY under this AGREEMENT, including
liability under the Comprehensive Environmental, Response, Compensation
and Liability Act of 1980 (CERCLA) and under the California Health and
Safety Code. It is understood and agreed pursuant to Government Code
Section 895.4, COUNTY shall fully indemnify, defend, and hold CITY
harmless from any such damage, liability or claim. In addition to being an
agreement enforceable under the laws of the State of California, the foregoing
indemnity is intended by the parties to be an agreement pursuant to
42 U.S.C. Section 9607(e), Section 107(e), of the amended CERCLA, and
California Health and Safety Code Section 25364.
k. In contemplation of the provisions of Section 895.2 of the Government Code
of the State of California imposing certain tort liability jointly upon
public entities solely by reason of such entities being parties to an agreement
(as defined in Section 895 of said Code), each of the parties hereto, pursuant
to the authorization contained in Sections 895.4 and 895.6 of said Code, will
assume the full liability imposed upon it or any of its officers, agents, or
employees by law for injury caused by any act or omission occurring in the
performance of this AGREEMENT to the same extent that such liability would
be imposed in the absence of Section 895.2 of said Code. To achieve the
above- stated purpose, each of the parties indemnifies and holds harmless the
other party for any liability, cost, or expense that may be imposed upon such
other party solely by virtue of Section 895.2. The provisions of Section 2778
of the California Civil Code are made a part hereof as if incorporated herein.
I. It is understood and agreed that the provisions of Assumption of Liability
Agreement No. 32057 between CITY and COUNTY, adopted by the Board of
Supervisors on December 27, 1977, and currently in effect, are inapplicable
to this AGREEMENT.
m. INTERPRETATION. This AGREEMENT was drafted in, and will be
construed in accordance with the laws of the State of California, and
exclusive venue for any action involving this AGREEMENT will be in
Los Angeles County.
n. COMPLIANCE WITH LAW. The Parties agree to comply with all federal,
state, and local laws applicable to this AGREEMENT.
o. ENTIRE AGREEMENT. This AGREEMENT sets forth the entire
understanding of the parties. There are no other understandings, terms or
other agreements expressed or implied, oral or written.
Page 7 of 9
625
p. SEVERABILITY. If any portion of this AGREEMENT sets declared by a court
of competent jurisdiction to be invalid or unenforceable, then such portion will
be deemed modified to the extent necessary in the opinion of the court to
render such portion enforceable and, as so modified, such portion and the
balance of this AGREEMENT will continue in full force and effect.
q. AUTHORITYIM0DIFICATION. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned
to execute this AGREEMENT and to engage in the actions described herein.
This AGREEMENT may be modified by written amendment. CITY'S City
Manager, or designee, may execute any such amendment on behalf of CITY.
Page 8 of 9
626
IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to
be executed by their respective officers, duly authorized by the CITY OF EL SEGUNDO
on , 2012, and by the COUNTY OF LOS ANGELES on
, 2012.
ATTEST:
SACHI A. HAMAI
Executive Officer of the
Board of Supervisors of the
County of Los Angeles
By
APPROVED AS TO FORM:
JOHN F. KRATTLI
County Counsel
By
Deputy
COUNTY OF LOS ANGELES
By
Chairman, Board of Supervisors
CITY OF EL SEGUNDO
By
ATTEST:
By
City Mayor
City Clerk
APPROVED AS TO FORM
By
City Attorney
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Page 9 of 9
627
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 7, 2012
AGENDA HEADING: New Business
Consideration and possible action regarding 1) Introduction of an Ordinance and 2) Adoption
of a Resolution of Intention to approve an Amendment to the Contract between the Board of
Administration of the California Public Employees' Retirement System (CaIPERS) and the
El Segundo City Council to (a) Provide Government Code Section 20516(a) (3% Employee
Cost Sharing of Additional Benefits) applicable to Local Fire Members and (b) Provide
Government Code Section 20475 (Different Level of Benefits for the 3% @ 55 formula) for
Local Police Members entering into membership after the effective date of the Contract; and
3) Approval for Staff to administer the Employee Election for Local Fire (Fiscal Impact: 1.)
Cost savings based on the 3% Cost Sharing under GC § 20516(a) estimated at $164,534.08
for Fiscal Year 2012/13 2.) Unknown decrease in the employer safety rate as new employees
are hired into the Second Tier).
RECOMMENDED COUNCIL ACTION:
1. Introduce and waive the First Reading of the Ordinance
2. Adopt the Resolution of Intention
3. Approve Staff to administer the Employee Election for Cost Sharing
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance
2. Resolution of Intention
3. CaIPERS Exhibit — Amendment to Contract
FISCAL IMPACT: 1.) Cost savings based on the 3% Cost Sharing under GC 20516(a) estimated at
$164,534.08 for Fiscal Year 2012/13 2.) Unknown decrease in the employer safety rate as new
employees are hired into the Second Tier
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Deborah Cullen, Director of Finance/Human Resources
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City of El Segundo contracts with the California Public Employees Retirement System
(CaIPERS) in order to provide pension benefits to City employees. Agency benefits provided are
based upon the City Council's contract with the CaIPERS Board of Administration. Contract
amendments complying with all applicable PERS laws and regulations can be made to modify
benefits. -1 P
6
Amendments to the City's contract with CaIPERS are needed in order to implement provisions of
the Memoranda of Understanding (MOU) with various bargaining units. There are multiple steps
and legal requirements to implement a contract amendment with Ca1PERS, including the passage
and adoption of an Ordinance authorizing the contract amendment, an approved Resolution of
Intention specifying the proposed changes to the contract, an employee election to implement the
cost - sharing provision, and compliance with all applicable Government Code provisions and
CalPERS timelines.
Two -Tier Retirement Formula for Local Police
Government_ Code & 21363.1 (3% 0_@ 55); Government Code § 20475 (Different Level of Benefits)
The Ca1PERS retirement formula for Police is currently 3% @ 50. The current MOU's for the Police
Management Association (PMA) and Police Officers' Association (POA), approved by the City
Council on October 4`}', 2011, include provisions to implement a second tier retirement formula of
3% @ 55, in accordance with Government Code §21363.1, for employees hired into the local police
group on or after the date of the contract amendment with PERS. Per Government Code §20475, a
second tier of benefits with a lower benefit formula can only apply to new hires after the effective
date of the contract.
Employee Cost Sharing for Local Fire
Government Code 4 20516(a) Em to ee Cost Sharing)
The employer contribution to Ca1PERS varies from year to year based on an annual actuarial
valuation. The employee contribution to Ca1PERS for safety plans (Police and Fire) is set at a fixed
nine percent (9 %). Currently, the City's local fire employees pay between four percent (4 %) and
nine percent (9 %) of the employee contribution. Sworn fire personnel in the El Segundo
Firefighters' Association (FFA) pay their full nine percent (9 %) employee contribution. The current
MOU, approved by the City Council on October 4, 2011, includes a provision that FFA employees
will additionally contribute three percent (3 %) cost - sharing toward the employer contribution. It
was agreed the three percent (3 %) would be paid on a post -tax basis under Government Code
Section 20516(f) until such time the City was able to execute a contract amendment with PERS to
implement Government Code §20516(a), allowing employees the benefit of contributing this amount
on a pre -tax basis. Since the contract amendment applies to all local fire classifications, i.e.
classifications outside of the FFA bargaining unit, the contract amendment process could not begin
until the appropriate discussions had taken place with the Supervisory and Professional Employees
Association (SPEA) bargaining unit which represents a local fire classification. It should be noted
that once the contract amendment takes effect, all local fire classifications, regardless of employee
group, will contribute three percent (3 %) under GC §20516(x).
Requirement for Employee Election (For Employer Cost Sharing for Local Fire)
Government Code §20474 (Secret Ballot Election)
Government Code § 20474 requires a secret ballot election by affected employees whenever the
contract is amended to provide a benefit that changes the employees' rate of contribution. Employee
Cost - Sharing under GC § 20516(a) changes the employee contribution rate so a secret election will
be conducted.
All Iocal fire members need to have the opportunity to complete a Cost Sharing Ballot. Voting
members include all FFA members, along with Fire Management (Battalion Chiefs), the SPEA
member covered under local fire benefits (Environmental Safety Manager), and the Fire Chief.
Staff recommends that the Human Resources Department administer the employee election in
conjunction with the City Clerk's Office. Each employee eligible to participate in the election will be
mailed an official ballot and a memorandum indicating that the election is required by CalPERS law.
Employees will have ten (10) days to submit their secret ballot in a sealed envelope in person at the
City Clerk's Office, by US mail, or interoffice mail.
Timeline and Requirements under Government Code § 20741
Government Code § 20741 requires a twenty (20) day period between the adoption of the Resolution
of Intention and the Second Reading and Adoption of the Ordinance. Also, following the Resolution
of Intention but preceding adoption of the final documents, the secret ballot employee election must
take place.
As described above, this election will affect employees who are on a shift schedule and it is
important to allow an appropriate amount of time for all voting members to have the opportunity to
vote. Staff recommends the election take place from approximately August 9 — August 20, 2012
If the Resolution of Intention is approved at the Council Meeting of August 7, 2012, and the
employee election confirms the Employer Cost Sharing provision, the Ordinance will be agendized
for Final Reading and Adoption at the September 4, 2012 meeting.
If approved, the Ordinance will become effective on the 31" day following passage and adoption.
The Contract Amendment can take effect the beginning of the first payroll period following the
effective date of the ordinance. Therefore, if all necessary steps are completed and the Ordinance is
adopted on September 4, 2012, the Contract Amendment will be effective October 4, 2012 and the
Employer Cost - Sharing under GC § 205 i 6(a) (3% pre -tax contribution for local fire employees) can
be effective the payroll period beginning October 6, 2012.
Disclosure of the Cost of this Contract Amendment/Fiscal Impact
Government Code § 7507
Government Code §7507 requires that the future annual costs or benefit change of the proposed
contract be made public at least two weeks prior to the adoption of the final ordinance:
There will be no immediate rate impact from this amendment. Decreases in the employer safety rate
will occur as employees are hired into the second tier retirement formula. Any decreases in the
employer safety rate are based upon the impact of hiring employees into the second level of benefits
(3% @a 55) for Local Police Employees. The employer rate reduction will occur gradually, beginning
on July 1, 2015, if there are second tier employees hired on or before June 30, 2013. Due to the
annual actuarial valuation process that CalPERS uses, impacts to employer contribution rates take
effect two years following the end of the fiscal year in which changes occur.
It is estimated that the cost sharing for local fire is saving the City $172,063.03 in Fiscal Year
2011 /12 and will result in savings for Fiscal Year 2012/13 of $164,534.08. Implementing the
Contract Amendment under GC § 20516(a) gives the employees the benefit of a pre -tax contribution
and a lower out- of-pocket contribution but does not impact the City savings.
- 3 - 631
ORDINANCE NO.
AN ORDINANCE AUTHORIZING AN AMENDMENT TO THE
CONTRACT BETWEEN THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO AND THE BOARD OF ADMINISTRATION OF THE
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM.
The City Council of the City of El Segundo does ordain as follows:
Section 1: The Attached Exhibit A, an amendment to the contract between the City
Council of the City of El Segundo and the Board of Administration, California Public
Employees' Retirement System, is approved and the Mayor is authorized to execute the
agreement.
Section 2: The City Clerk is directed to certify passage and adoption of this Ordinance;
cause it to be entered into the City of El Segundo's book of original ordinances; make a note
of the passage and adoption in the records of this meeting; and, within fifteen (15) days after
the passage and adoption of this Ordinance, cause it to be published or posted in accordance
with California law.
Section 3: This Ordinance will become effective on the thirty-first (3Is) day following
its passage and adoption.
PASSED AND ADOPTED this day of , 2012.
Carl Jacobson,
Mayor
632
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the
whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of , 2012, and was duly passed and adopted by said
City Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2012, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
32012.
Tracy Weaver, City CIerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Un
Karl H. Berger
Assistant City Attorney
633
RESOLUTION OF INTENTION
TO APPROVE AN AMENDMENT TO CONTRACT
BETWEEN THE
BOARD OF ADMINISTRATION
CALIFORNIA PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AND THE
CITY COUNCIL
CITY OF EL SEGUNDO
WHEREAS, the Public Employees' Retirement Law permits the participation of public
agencies and their employees in the Public Employees' Retirement System
by the execution of a contract, and sets forth the procedure by which said
public agencies may elect to subject themselves and their employees to
amendments to said Law; and
WHEREAS, one of the steps in the procedures to amend this contract is the adoption by
the governing body of the public agency of a resolution giving notice of its
intention to approve an amendment to said contract, which resolution shall
contain a summary of the change proposed in said contract; and
WHEREAS, the following is a statement of the proposed change:
To provide Section 20516 (3% Employees Sharing Cost of
Additional Benefits) applicable to Section 21363.1 (3% @ 55
Full formula) for local fire members, and
Section 20475 (Different Level of Benefits). Section 21363.1
(3% @ 55 Full Formula) is applicable to local police members
entering membership for the first time in the police classification
after the effective date of this amendment to contract.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the above agency
does hereby give notice of intention to approve an amendment to the
contract between said public agency and the Board of Administration of the
Public Employees' Retirement System, a copy of said amendment being
attached hereto, as an "Exhibit" and by this reference made a part hereof.
By:
Presiding Officer
Title
Date adopted and approved
(Amendment) CaIPERS 1D# 2657082556
CON -302 {Rev. 4196)
634
I%
Ca1PERS
B%HIBIT A
California
Public Employees' Retirement System
EXHIBIT
AMENDMENT TO CONTRACT
Between the
Board of Administration
California Public Employees' Retirement System
and the
City Council
City of E1 Segundo
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective
October 1, 1943, and witnessed August 25, 1943, and as amended effective November
1, 1947, August 1, 1949, July 1, 1950, November 1, 1955, September 1, 1958, March 9,
1959, November 7, 1964, October 19, 1968, December 11, 1971, July 20, 1974, July
19, 1975, January 3, 1976, July 16, 1977, June 3, 1978, February 6, 1982, April 3,
1982, January 1, 1992, June 27, 1992, May 15, 1993, January 8, 1994, January 19,
1996, April 4, 1997, October 13, 1997, October 7, 2000, December 18, 2000, May 19,
2001, July 2, 2004, April 12, 2008, May 9, 2009, October 3, 2009 and October 23, 2010
which provides for participation of Public Agency in said System, Board and Public
Agency hereby agree as follows:
A. Paragraphs 1 through 14 are hereby stricken from said contract as executed
effective October 23, 2010, and hereby replaced by the following paragraphs
numbered 1 through 15 inclusive:
1. All words and terms used herein which are defined in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members, age 50 for local police
members entering membership in the police classification on or prior to
the effective date of this amendment to contract, age 55 for local fire
members and for those local police members entering membership for the
first time in the police classification after the effective date of this
amendment to contract.
635
_ Public Agency shall participate in the Public Employees' Retirement
System from and after October 1, 1943 making its employees as
hereinafter provided, members of said System subject to all provisions of
the Public Employees' Retirement Law except such as apply only on
election of a contracting agency and are not provided for herein and to all
amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contracting
agency.
3_ Public Agency agrees to indemnify, defend and hold harmless the
California Public Employees' Retirement System (CaIPERS) and its
trustees, agents and employees, the CaIPERS Board of Administration,
and the California Public Employees' Retirement Fund from any claims,
demands, actions, losses, liabilities, damages, judgments, expenses and
costs, including but not limited to interest, penalties and attorneys fees
that may arise as a result of any of the following:
(a) Public Agency's election to provide retirement benefits,
provisions or formulas under this Contract that are different than
the retirement benefits, provisions or formulas provided under
the Public Agency's prior non - CaIPERS retirement program.
(b) Public Agency's election to amend this Contract to provide
retirement benefits, provisions or formulas that are different than
existing retirement benefits, provisions or formulas.
(c) Public Agency's agreement with a third party other than
CaIPERS to provide retirement benefits, provisions, or formulas
that are different than the retirement benefits, provisions or
formulas provided under this Contract and provided for under
the California Public Employees' Retirement Law.
(d) Public Agency's election to file for bankruptcy under Chapter 9
(commencing with section 901) of Title 11 of the United States
Bankruptcy Code and/or Public Agency's election to reject this
Contract with the CaIPERS Board of Administration pursuant to
section 365, of Title 11, of the United States Bankruptcy Code
or any similar provision of law.
(e) Public Agency's election to assign this Contract without the prior
written consent of the CaIPERS' Board of Administration.
636
(f) The termination of this Contract either voluntarily by request of
Public Agency or involuntarily pursuant to the Public Employees'
Retirement Law.
(g) Changes sponsored by Public Agency in existing retirement
benefits, provisions or formulas made as a result of
amendments, additions or deletions to California statute or to
the California Constitution.
4. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety members);
C. Employees other than local safety members (herein referred to as
local miscellaneous members).
5. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
NO ADDITIONAL EXCLUSIONS
6. Prior to January 1, 1975, those members who were hired by Public
Agency on a temporary and /or seasonal basis not to exceed 6 months
were excluded from PERS membership by contract. Government Code
Section 20336 superseded this contract provision by providing that any
such temporary and /or seasonal employees are excluded from PERS
membership subsequent to January 1, 1975. Legislation repealed and
replaced said Section with Government Code Section 20305 effective July
1, 1994.
7. The percentage of final compensation to be provided for each year of
credited prior and current service for local miscellaneous members shall
be determined in accordance with Section 21354 of said Retirement Law,
subject to the reduction provided therein for service on and after July 1,
1956, the effective date of Social Security coverage, for members whose
service has been included in Federal Social Security (2% at age 55
Full and Modified).
637
8. The percentage of final compensation to be provided for each year of
credited prior and current service as a local fire member shall be
determined in accordance with Section 21363.1 of said Retirement Law
(3% at age 55 Full and Modified).
9. The percentage of final compensation to be provided for each year of
credited prior and current service as a local police member entering
membership in the police classification on or prior to the effective date of
this amendment to contract shall be determined in accordance with
Section 21362.2 of said Retirement Law (3% at age 50 Full).
10. The percentage of final compensation to be provided for each year of
credited current service as a local police member entering membership for
the first time in the police classification after the effective date of this
amendment to contract shall be determined in accordance with Section
21363.1 of said Retirement Law (3% at age 55 Full).
11. Public Agency elected and elects to be subject to the following optional
provisions:
a. Sections 21624 and 21626 (Post- Retirement Survivor Allowance)
for local safety members only.
b. Section 21571 (Basic Level of 1959 Survivor Benefits) for local
miscellaneous members only
C. Section 21222.1 (One -Time 5% Increase - 1970). Legislation
repealed said Section effective January 1, 1980.
d. Section 21222.2 (One -Time 5% Increase - 1971). Legislation
repealed said Section effective January 1, 1980.
e. Section 21024 (Military Service Credit as Public Service).
f. Section 20042 (One -Year Final Compensation).
g. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local
safety members only.
h. Section 21548 (Pre - Retirement Option 2W Death Benefit).
Section 20903 (Two Years Additional Service Credit).
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j. Section 20516 (Employees Sharing Cost of Additional Benefits):
Section 21363.1 (3% @ 55 Full and Modified formula) for local fire
members.
The employee cost sharing contributions are 3 %. The maximum
employee cost sharing contribution is the normal cost plus the
increase in the accrued liability due to the benefit improvement
amortized over 20 years. In no event shall the employee cost
sharing contribution attributable to the unfunded liability remain in
effect beyond May 19, 2021. Thereafter, in any given contribution
year, the maximum employee cost sharing contribution cannot
exceed 2.591% of payroll.
k. Section 20475 (Different Level of Benefits). Section 21363.1 (3%
@ 55 Full formula) is applicable to local police members entering
membership for the first time in the police classification after the
effective date of this amendment to contract.
12. Public Agency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
13. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per covered member on account of the 1959
Survivor Benefits provided under Section 21574 of said Retirement
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local safety members.
b. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
C. A reasonable amount, as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
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14. Contributions required of Public Agency and its employees shall be
subject to adjustment by Board on account of amendments to the Public
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
valuation required by said Retirement Law.
15. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effective on the day of ,
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF EL SEGUNDO
BY BY
KAREN DE FRANK, CHIEF PRESIDING OFFICER
CUSTOMER ACCOUNT SERVICES DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
Witness Date
Attest:
Clerk
AMENDMENT CaIPERS ID #2657082556
PERS- CON -702A
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 7, 2012
AGENDA STATEMENT AGENDA HEADING: Council Member Fellhauer
AGENDA DESCRIPTION:
Consideration and possible action to direct staff to prepare a policy prioritizing funding for
sidewalk, curb and gutter installation, repairs and replacement for City Council consideration.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Direct staff to prepare a policy prioritizing funding for sidewalk, curb and gutter
installation, repairs and replacement for City Council consideration; or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $0
Additional Appropriation: NIA
Account Number(s):
ORIGINATED BY: Marie Fellhauer
REVIEWED BY: ilL
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Currently, the City prioritizes existing sidewalk, curb and gutter repairs according to a dynamic
list which is prioritized based on a combination of severity, risk and budget. Areas in need are
routinely added to the list by the Streets Division personnel as well as when requests are made
from the community at large or an incident is reported. The Streets Division also performs
sidewalk patching and mitigation with internal resources to the extent possible. The City's
"unofficial" policy for prioritizing or adding new sidewalks has been reactive and is based on a
host of considerations, such as location, need, funding and ADA requirements.
Historically, however, the City has not installed new sidewalks, curbs and gutters where none
currently exist, primarily due to the limited funds available and the extensive need to repair
existing damaged sidewalks, curbs and gutters. Council Member Fellhauer is recommending
that City staff develop a more formal policy for how funds are allocated toward the installation,
repair and/or replacement of City sidewalks, curbs and gutters, specifically establishing a policy
that would earmark a portion of annual concrete funds for the installation of new residential
sidewalks when requests are made to the City and certain conditions are met.
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