2012 Jul 17 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 17, 2012 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matter
1. Willmore vs. City of El Segundo, et al, LASC Case No. BC485025
2. Cedar Glen Homeowners' Association of El Segundo, et al, vs. City of El
Segundo, et al, LASC Case No. YC065466
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
1. Represented Group: Supervisory and Professional Employees Association
(SPEA).
Negotiators: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
1. Lease of City Owned Property (Price and Terms):
Real Property: City owned Golf Course ( "The Lakes ") located on Sepulveda
Boulevard (Assessor Parcel Number: 4138 - 014 -913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
2
2
SPECIAL ORDER OF BUSINESS --1- matter:
Interview of candidates and potential appointments to the Planning Commission,
Library Board of Trustees, and Senior Housing Board. (Note: the interviews will
commence at approximately 6 :00 p.m. and take place in the West Conference
Room in City Hall.)
I
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 17, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
Il
PRESENTATIONS
a) Proclamation — Designating July as Park and Recreation Month.
b) Presentation — Regarding the Scattergood Generating Station Unit 3
Repowering Project for the Los Angeles Department of Water and Power.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion
Agenda by title only.
Recommendation — Approval,
to read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to announce the appointments to the
Planning Commission, Library Board of Trustees and Senior Citizen Housing
Corporation Board.
(Fiscal Impact: None)
Recommendation — 1) Announce the appointees to the Planning Commission,
Library Board of Trustees and Senior Housing Corporation Board, if any; 2)
Alternatively discuss and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
W1
5
2. Warrant Numbers 2588062 - 2588233 on Register No. 18 in the total amount of
$278,327.36 and Wire Transfers from 6/07/12 through 6/21/12 in the total
amount of $2,193,447.18; Warrant Numbers 2588234 — 2588434 on
Register No. 19 in the total amount of $1,127,088.05 and wire Transfers from
6/22/12 through 7105/12 in the total amount of $637,532.37
Recommendation — Approve Warrant Demand Registers and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and wire
transfers.
3. Regular City Council City Council Meeting Minutes of June 19, 2012, Special
Strategic Planning Meeting Minutes of June 21, 2012 and Special Closed
Session Meeting Minutes of June 25, 2012.
Recommendation — Approval.
4. Consideration and possible action regarding the adoption of a Conflict of
Interest Code required by the Political Reform Act (Government Code Section
81000 et. Seq.) rescinding Resolution Nos. 4679 and 4766 and adopting a new
resolution approving a new Conflict of Interest Code.
(Fiscal Impact: None)
Recommendation — 1) Adopt resolution; 2) Alternatively discuss and take other
action related to this item.
5. Consideration and possible action regarding a thirty (30) day provisional
appointment extension for the position of Interim Administrative Specialist in
the Fire Department.
(Fiscal Impact: $2,100.00)
Recommendation — 1) Approve the thirty (30) day provisional appointment
extension for the position of Interim Administrative Specialist; 2) Alternatively
discuss and take other action related to this item.
6. Consideration and possible action to authorize the Chief of Police to hire on
additional officer and promote a Sergeant and Lieutenant utilizing asset
forfeiture funds.
(Fiscal Impact: $411,944.00 over 3 years from the Asset Forfeiture fund
balance)_
Recommendation — 1) Approve the Chief of Police to hire on additional officer and
promote a Sergeant and Lieutenant utilizing asset forfeiture; 2) Alternatively discuss
and take other action related to this item.
C
6
7. Consideration and possible action regarding rejecting all bids received for
Projects 12 -06 (construction related to Group 46 of the City's Residential
Sound Installation (RSI) Program) and 12 -07 (construction related to Group 47
of the City's Residential Sound Installation (RSI) Program).
(Fiscal Impact: None)
Recommendation — 1) Reject all bids received for Project 12 -06 (Group 46 of the
RSI Program); 2) Reject all bids received for Project 12 -07 (Group 47 of the RSI
Program); 3) Alternatively discuss and take other action related to this item.
8. Consideration and possible action regarding approval of a Professional
Services Agreement with AKM Consulting Engineers to provide inspection
services for the Sanitary Sewer System Rehabilitation Project at various
locations within the Smoky Hollow Specific Plan area and Maple Ave. between
Lairport St. and Nash St. within the City of El Segundo. Project No.: PW 11 -09.
(Fiscal Impact: $100,000.00)
Recommendation — 1) Authorize the City Manager to execute a Professional
Services Agreement in a form as approved by the City Attorney with AKM Consulting
Engineers for an amount not to exceed $90,000.00; 2) Authorize an additional
appropriation of $100,000.00 from the Sewer Enterprise Fund; 3) Alternatively,
discuss and take other action related to this item.
9. Consideration and possible action to award a standard Public Works Contract
to Premier Developing Services, Inc. for the construction of a new masonry
building for the Water Department's telemetry system, Project No. PW 12 -04
(Fiscal Impact: $100,000.00)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract in a form as approved by the City Attorney with Premier Developing
Services, Inc. in the amount of $92,500.00; 2) Alternatively, discuss and take other
action related to this item.
10. Consideration and possible action regarding adoption of Plans and
Specifications for the slurry sealing of the streets in the area bounded by
Sheldon Street, Mariposa Avenue, El Segundo Boulevard and Sepulveda
Boulevard. Project No.: PW 12 -05
(Fiscal Impact: $225,000.00)
Recommendation — 1) Adopt Plans and Specifications; 2) Authorize staff to advertise
the project for receipt of construction bids; 3) Alternatively, discuss and take other
action related to this item.
7
11. Consideration and possible action to award a standard Public Works Contract
to Rojas Construction for the City's 2011 -2012 Annual sidewalk, curb and
gutter repair /replacement program and other minor improvements at various
locations citywide. Project No.: PW 12 -03
(Fiscal Impact: $100,000.00)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract in a form as approved by the City Attorney with Rojas Construction,
in the amount of $57,540.00; 2) Alternatively, discuss and take other action related
to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Fisher —
Mayor Pro Tern Fuentes —
Mayor Jacobson -
E3
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE:
TIME:
� r
NAME: \JJ
0
roam j, i O n Citp of (el $eguilbo,
WHEREAS, Parks and recreation programs are an integral part of communities throughout this country, including
the City of El Segundo; and
WHEREAS, Our parks and recreation are vitally important to establishing and maintaining the quality of life in
our communities, ensuring the health of all citizens, and contributing to the economic and
environmental well -being of a community and region; and
WHEREAS, Parks and recreation programs build healthy, active communities that aid in the prevention ofchronic
disease, provide therapeutic recreation services for those who are mentally or physically disabled, and
also improve the mental and emotional health of all citizens; and
WHEREAS, Parks and recreation programs increase a community's economic prosperity through increased
property values, expansion of the local tax base, increased tourism, the attraction and retention of
businesses, and crime reduction; and
WHEREAS, Parks and recreation areas are fundamental to the environmental wellbeing of our community, and
WHEREAS, Parks and natural recreation areas improve water quality, protect groundwater, prevent flooding,
improve the quality of the air we breathe, provide vegetative buffers to development, and produce
habitat for wildlife; and
WHEREAS, Our parks and natural recreation areas ensure the ecological beauty of our community and provide a
place for children and adults to connect with nature and recreate outdoors; and
WHEREAS, The U.S. House of Representatives has designated July as Parks and Recreation Month; and
WHEREAS, The City of El Segundo recognizes the benefits derived from parks and recreation resources.
NOW, THEREFORE, the Mayor and members of the City Council of the City of El Segundo, California, do hereby
proclaim July 2012 as Parks & Recreation Month, and urge all El Segundo residents to enjoy, recognize, and help
promote the benefits derived from quality recreation and park experiences, which provide something ofvalue to everyone.
Mayor Cadjacobson
Mayor Pro Tem Suzanne Fuentes Council Member Bill Fisher
CounciCMember Dave Atkinson Counci(Wem6erWarie Feffhauer
10
PRESENTATIONS
b) Presentation — Regarding the Scattergood Generating Station Unit 3
Repowering Project for the Los Angeles Department of Water and Power.
EL SEGUNDO CITY COUNCIL MEETING DATE: July17, 2012
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Planning
Commission, Library Board of Trustees and Senior Citizen Housing Corporation Board.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Planning Commission, Library Board of Trustees and
Senior Citizen Housing Corporation Board, if any;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistalit-sk
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Committee /Commission and Board # of Openings Appointees)
Planning Commission I
Library Board of Trustees 1
Senior Housing Board 3
Term Expire(s)
06/30/2014 (Partial Term)
06/30/2015
06/30/2016
06/30/2016
06/30/2013 (Partial Term,
1
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
6/07/12 THROUGH 6/21/12
Date
Payee
Amount
Description
5/11/2012
Health Comp
(4,372.63)
Correct prior memo
6/7/2012
Pitney Bowes
10,000.00
City Hall Postage meter
6/8/2012
State of CA EFT
2,471.54
EFT Child support payment
6/8/2012
Manufacturers & Traders
492.31
IRA payment Vantagepoint
6/8/2012
Manufacturers & Traders
4,272.63
401 payment Vantagepoint
6/8/2012
Manufacturers & Traders
19,280.54
457 payment Vantagepoint
6/8/2012
South Bay Credit Union
14,975.38
Payroll credit union deduction pmt
6/8/2012
Nationwide NRS EFT
2,014.24
EFT 401 a payment
6/8/2012
Nationwide NRS EFT
37,082.55
EFT 457 payment
6/8/2012
UB
7,714.95
PARS payment
6/8/2012
Health Comp
1,772.38
Weekly claims
6/11/2012
West Basin
1,676,770.19
H2O payment
6/12/2012
Cal Pers
35,209.63
EFT Retirement Misc
6/12/2012
Cal Pers
47,122.74
EFT Retirement Safety
6/13/2012
Health Comp
1,263.19
Weekly claims
6/14/2012
Lane Donovan Golf Ptr
22,259.77
Payroll Transfer
6/19/2012
Health Comp
2,899.99
Weekly claims
6/21/2012
Employment Development
3,851.85
State Taxes
6/21/2012
Employment Development
49,418.70
State Taxes
6/21/2012
IRS
224,380.53
Federal Taxes
617 -21/12
Workers Comp Activity
34,566.70
SCRMA checks issued
2,193,447.18
DATE OF RATIFICATION: 07103/12
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Deputy Ci4 Treasurer
6z�,�iZ
Date
112- -
Date
2,193,447.18
P: \City Treasurer \Wire Transfers\2012 \Wire 2012 2nd quarter \Wire Transfers 6 -21 14
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15
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
6/22/12 THROUGH 7/05/12
Date
Payee
Amount
Description
6/21/2012
Unum
164.70
LTD
6/22/2012
State of CA EFT
2,471.54
EFT Child support payment
6/22/2012
Manufacturers & Traders
492.31
IRA payment Vantagepoint
6/22/2012
Manufacturers & Traders
4,211.11
401 payment Vantagepoint
6/22/2012
Manufacturers & Traders
19,343.49
457 payment Vantagepoint
6/22/2012
South Bay Credit Union
14,975.38
Payroll credit union deduction pmt
6/22/2012
Nationwide NRS EFT
2,014.24
EFT 401 a payment
6/22/2012
Nationwide NRS EFT
38,017.28
EFT 457 payment
6/22/2012
UB
7,338.34
PARS payment
6/22/2012
South Bay Credit Union
14,975.38
Payroll credit union deduction pmt
6/22/2012
Cal Pers
38,017.28
EFT Retirement Misc
6/22/2012
Cal Pers
46,954.60
EFT Retirement Safety
6/22/2012
Manufacturers & Traders
492.31
IRA payment Vantagepoint
6/22/2012
Manufacturers & Traders
4,211.11
401 payment Vantagepoint
6/22/2012
Manufacturers & Traders
19,343.49
457 payment Vantagepoint
6/22/2012
South Bay Credit Union
14,975.38
Payroll credit union deduction pmt
6/22/2012
Nationwide NRS EFT
2,014.24
EFT 401 a payment
6/22/2012
Nationwide NRS EFT
38,017.28
EFT 457 payment
6/22/2012
UB
7,338.34
PARS payment
6/22/2012
State of CA EFT
2,471.54
EFT Child support payment
6/27/2012
Health Comp
641.82
Weekly claims
6/14/2012
Lane Donovan Golf Ptr
19,342.80
Payroll Transfer
7/2/2012
Pitney Bowes
1,000.00
Library postage machine
7/3/2012
Health Comp
4,452.43
Weekly claims
7/5/2012
Employment Development
3,902.56
State Taxes
7/5/2012
Employment Development
48,653.73
State Taxes
7/5/2012
IRS
223,948.20
Federal Taxes
6/22- 7/5/12
Workers Comp Activity
57,751.49
SCRMA checks issued
637,532.37
DATE OF RATIFICATION: 07117/12
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Depuo City 1jeasu rer
n
-7l rZ
Date
-71q 12
Date
/
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
637,532.37
P: \City Treasurer \Wire Transfers\2012 \Wire 2012 3rd quarter \Wire Transfers 7 -05 -12
16
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 19, 2012 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER - Mayor Pro Tern Fuentes at 5:01 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matter
1. Willmore vs. City of El Segundo, et. al. LASC Case No.BC485025
2. Cedar Glen Homeowners' Association of El Segundo, et al, vs. City of El
Segundo, et al, LASC Case No. YC065466
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
17
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
Represented Group: Supervisory and Professional Employees Association (SPEA).
Negotiators: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8):-2-
matters
Sale or Lease of City Owned Property (Price and Terms):
Real Property: City owned parking lot at Corner of Main Street and Grand
Avenue (Assessor Parcel Number: 4135- 003 -901)
City's Negotiator: Greg Carpenter, City Manager
Potential Purchasers /Negotiating Party: Mar Ventures, Inc. and Village Partner,
Inc.
2. Lease of City Owned Property (Price and Terms):
Real Property: City owned Golf Course ( "The Lakes ") located on Sepulveda
Boulevard (Assessor Parcel Number: 4138 - 014 -913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
2
W
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 19, 2012 - 7:00 P.M.
7:04 P.M. SESSION
CALL TO ORDER — Mayor Carl Jacobson
INVOCATION — John Svendsen, First Baptist Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Fuentes
PRESENTATIONS
Presentation — Sindee Pickens, Librarian II, announcing the 2012 Summer Reading
Program beginning June 25, 2012.
Proclamation — Council Member Atkinson Proclaimed July "RELAY FOR LIFE" month.
Derek Lovell and Patricia Morales accepted the Proclamation on behalf of Relay for
Life.
Commendation — Mayor Jacobson recognized and commended Los Angeles Kings for
achieving the 2012 Stanley Cup Trophy. Jim Fox, TV Analyst and former King's Player
received the commendation on behalf of the King's organization.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Ron Swanson — owner of S &S Hardware spoke on the upcoming Strategic Planning
meeting and asked the council to take at a good look at the cities infrastructure needs
when planning for the upcoming fiscal year.
Mark Newman — spoke on behalf of the Cooke's Family Market and apologized for the
negotiations breaking down with Fresh & Easy Markets.
3
19
Mike Don — the new Executive Director for the South Bay Bicycle Coalition introduced
himself and let us know he was proud of the city for adopting the master plan and that
the SBBC will assist the city in implementing the plan.
Liz Garnholz - spoke regarding the Strategic Plan Meeting coming up and encouraged
the council to look at worst case scenarios when planning for the upcoming fiscal year.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Mayor Pro Tem Fuentes, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Presentation: Buxton Co. Introduction to CommunitylD and Status of Findings.
(Lisa Hill) (Fiscal Impact: N /A)
Received and filed presentation.
2. Presentation: Urban Land Institute (ULI) Advisory Services Technical Assistance
Panel (TAP) Program — Report regarding Smoky Hollow Specific Plan Area. (Jim
Goodell) (Fiscal Impact: N /A)
Mayor Jacobson recused himself from the presentation due to conflict of interest.
Received and filed presentation.
Mayor Jacobson returned to the dais.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2587851- 2588061 on Register No. 17 in the total
amount of $581,547.74 and Wire Transfers from 5/25/12 through 6/07/12 in
the total amount of $902,129.04. Authorized staff to release. Ratified Payroll and
Employee Benefit checks, checks released early due to contracts or agreement,
emergency disbursements and /or adjustments and wire transfers.
S
20
4. Approved Regular City Council City Council Meeting Minutes of June 05, 2012.
5. Ratified the El Segundo Chamber of Commerce re- nomination and appointed
Denise DiPasquale to seat #10 of the South Bay Workforce Investment Board
(SBWIB).Requested the City Clerk to forward a certified copy of the Council's
action to the SBWIB. (Fiscal Impact: None)
6. Approved the one -year renewal of the cost sharing agreement with BCT for
operation of Transit Line 109 for FY 12/13, in conjunction with the cities of
Hermosa Beach, Redondo Beach and Manhattan Beach and authorized the
Mayor to execute Transit Service Operation Agreement No. 4291 in a form
approved by the City Attorney. (Fiscal Impact: $43,445.00 for FY 12/13
Proposition C funds)
7. Authorized the City Manager to execute a standard Public Works Contract No.
4292 in a form as approved by the City Attorney with MNR Construction Inc. for
Sanitary Sewer System Rehabilitation for various locations within the Smoky
Hollow Specific Plan area and Maple Ave. between Lairport St. and Nash St.
within the City of El Segundo. Project No.: PW 11 -09 (Fiscal Impact:
$1,116,370.00 Sewer Fund)
8. Authorized the City Manager to approve a change order with Steiny and
Company for additional potholing, installing additional pull boxes and conduits,
and repairing broken conduits at various locations and accepted the project for
the Installation of Computer Network Equipment (conduits and appurtenances for
future I -Net connection) for City facilities as complete and authorized the City
Clerk to file a Notice of Completion in the County Recorder's Office.
Project No: PW 10 -08. (Fiscal Impact: $374,893.69)
9. Authorized the City Manager to execute, subject to approval to form by the City
Attorney, Agreement No. 4293 that requires audit services to be provided by
MuniServices, LLC, not to exceed $30,000.00, regarding the 1994 Settlement
Agreement and Administrative Tax Agreement between the City and Chevron
regarding the City collection of gas utility user taxes from Chevron and
Agreement No. 4294 between the City and Chevron to maintain the
confidentiality, in accordance with Evidence Code Section 1152. (Fiscal Impact:
$30,000.00)
MOTION by Council Member Atkinson, SECONDED by Council Member Fisher to
approve Consent Agenda items 3, 4, 5, 6, 7, 8 and 9. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
5
21
F. NEW BUSINESS
10. Presentation regarding the El Segundo South Campus Specific Plan Project.
Applicant: Raytheon Corporation. (Fiscal Impact: N /A)
WITHDRAWN FROM AGENDA
REPORTS — CITY MANAGER - None
REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK — Reminded the Council and public the July 3, 2012 City
Council meeting is cancelled and the next regular council meeting is scheduled for
July 17. 2012.
REPORTS — CITY TREASURER — None
REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — attended the Board of Directors meeting for Independent
Cities Association.
Council Member Atkinson — visited the Desalination Plant in Redondo Beach.
Council Member Fisher — None
Mayor Pro Tern Fuentes — Attended the Rotary Services Award Ceremony and the
Promotional /Badge Pinning Ceremony for Engineer Geoff Gerny. Also spoke regarding
the ED! Foundation meeting exceeding their goal of raising $750,000.00 and encourage
all to attend the city's 4t" of July festivities.
Mayor Jacobson — Attended the Rotary Services Award Ceremony and the
Promotional /Badge Pinning Ceremony for Engineer Geoff Gerny. Invited everyone to
attend the 4t" of July festivities at the park.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Jack Axelrod — Resident expressed his profound gratitude to the Council for
maintaining fiscal responsibility to the city. Spoke on attending the Occupy LA
Demonstration and also proposed several resolutions for the council's consideration..
MEMORIALS — None
3
22
CLOSED SESSION - Recessed to Close Session at 8:37 p.m.
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators.
ADJOURNMENT at 9:50 p.m.
Tracy Weaver, City Clerk
VA
23
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, JUNE 21, 2012
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
7:30 a.m.
7:30 A.M. SESSION
CALL TO ORDER — Mayor Jacobson at 7:32 am
ROLL CALL
Council Member Fellhauer
- Present
Council Member Atkinson
- Present
Council Member Fisher
- Present
Mayor Pro Tern Fuentes
- Present
Mayor Jacobson
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Pursuant to Government Code § 54954.3(a), the only public comment that will be
permitted during this Special Meeting is that pertaining to the agenda item listed below. Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take action on
any item not on the agenda. The Council will respond to comments after Public Communications
is closed.
Rick Sabosky — Resident spoke concerning the current pool situation. Asked the Council to
consider the debt a pool would cost the city and encouraged the council to be fiscally responsible
when making their decision. Mr. Sabosky was unhappy about an email sent via a council member
concerning the Strategic Planning meeting which encouraged pool proponents to show their
support at this meeting.
Lee Davis — Resident spoke concerning the pool situation. Mr. Davis encouraged the Council to
move forward immediately whether placing a pool at Richmond Street School or Hilltop Park. Just
make a decision.
Marie Loye — Resident and teacher at Richmond Street School spoke against placing a new pool
on the Richmond Street Campus.
Sandy Sabosky — Resident and teacher at Richmond Street School spoke against placing a new
pool on the Richmond Street Campus.
Alisa Lister — First grade teacher at Richmond spoke against placing a new pool on the Richmond
Street Campus.
Ron Swanson — Resident spoke asking the Council to maintain fiscal responsiblity to the city and
encouraged the council to take care of the city infrastructure needs, take out loans if needed.
24
Sharon Blacksten — Resident spoke on behalf of the pool encouraging the Council to build a new
pool either at Richmond Street School or the Hilltop Park site.
Mark Francis — Spoke on behalf of a new pool encouraging the Council to build a new one and
think of the income a new pool would generate.
Jeff Schordorf — Resident spoke concerning the new pool, encouraging the Council to build a new
one.
Keri Jaeger — Resident asked the Council to build the pool, but to please keep the residents in the
loop.
SPECIAL ORDERS OF BUSINESS:
Consideration and possible action regarding a strategic planning workshop resulting in
City Council guidance to staff for preparing the Fiscal Year 2012 -2013 Preliminary Budget.
Staff will present a brief overview of policy issues, challenges /limitations, goals and
strategies associated with preparation and planning of the fiscal year budget including,
without limitation, the following matters:
a. Objectives for the Strategic Planning Session -
i. Provide information
ii. Set expectations
iii. Create a framework for decision - making
iv. Plan for 2012 -2013 Budget
v. Discuss Department Priorities
vi. Plan for second SP session
b. FY 2012 -2013 Strategic Plan Guiding Principles
i. Practice financial sustainability
ii. Provide effective and efficient government
iii. Focus on customer and community service
iv. Promote economic development
v. Reinvest in infrastructure
c. FY 2012 -2013 Strategic Plan Challenges — City -Wide
i. Reduced resources
ii. Slow and unpredictable economic recovery
iii. Unexpected Expenses
iv. Competing demands
v. Resolution of the Chevron discussions
d. Four -Year Expenditure Reduction Summary
e. Department Presentations — Challenges, initiatives
i. City Manager — Greg Carpenter
ii. Fire — Chief Kevin Smith
iii. Police /Information Technology — Chief Mitch Tavera & Larry Klingerman
iv. Recreation and Parks — Bob Cummings
2 25
v. Public Works — Stephanie Katsouleas
vi. Library — Debra Brighton
vii. Planning and Building — Sam Lee
viii. Finance /Human Resources — Deborah Cullen
a. Actuary — John Bartel
MAYOR JACOBSON RECESSED MEETING AT 10:05 AM — RESUMED AT 10:27 AM
Deborah Cullen, Finance Director, presented the Financial Status and Forecast.
Financial Status and Forecast
ix. Fiscal Year 2011 -2012 Yearend Projections
x. Fiscal Year 2012 -2013 Preliminary Assumptions
xi. Updated Five -Year Forecast
Greg Carpenter, City Manager, presented Infrastructure Funding and Funding Options.
f. Infrastructure Funding
i. Funding Options
Staff was directed to return to the next Strategic Planning Session with a full list of Departments'
priorities ranked by importance.
ADJOURNMENT at 11:45 a.m.
Tracy Weaver, City Clerk
3 26
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, JUNE 25, 2012 — 4:00 P.M.
4:00 P.M. SESSION
CALL TO ORDER - Mayor Jacobson at 4:00 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Arrived at 4:02 PM
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -3- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
2. Willmore vs. City of El Segundo, et. al. LASC Case No. BC485025
3. Cedar Glen Homeowners' Association of El Segundo, et al, vs. City of El
Segundo, et al, LASC Case No. YC065466
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
27
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
Represented Group: Supervisory and Professional Employees Association (SPEA).
Negotiators: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -2-
matters
Sale or Lease of City Owned Property (Price and Terms):
Real Property: City owned parking lot at Corner of Main Street and Grand
Avenue (Assessor Parcel Number: 4135- 003 -901)
City's Negotiator: Greg Carpenter, City Manager
Potential Purchasers /Negotiating Party: Mar Ventures, Inc. and Village Partner,
Inc.
2. Lease of City Owned Property (Price and Terms):
Real Property: City owned Golf Course ( "The Lakes ") located on Sepulveda
Boulevard (Assessor Parcel Number: 4138 - 014 -913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT at 7:40 PM
Tracy Weaver, City Clerk
2
28
EL SEGUNDO CITY COUNCIL MEETING DATE: July 17, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the adoption of a Conflict of Interest Code
required by The Political Reform Act (Government Code Section 81000 et. seq.)
rescinding Resolution Nos. 4679 and 4766, and adopting a new resolution approving a
new Conflict of Interest Code.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Draft Resolution
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Tracy Weaver --
REVIEWED BY: �k���
APPROVED BY: Greg Carpentef; &y Manager
BACKGROUND AND DISCUSSION:
The California Government Code requires that no later than July of each even numbered year,
the City Council shall direct the City Clerk to review and recommend changes to the Conflict of
Interest Code to be adopted no later than October 1, 2012.
Since the update of the Code in 2010, the City Clerk has reviewed the current Code and is
recommending the following changes resulting from the addition of designated positions
pursuant to Government Code Section 87302. The addition of the Disaster Committee to the list
of Commissions and Committees whose members will be required to complete a Statement of
Economic Interests — Form 700 annually. The addition of the Economic Development Analyst, a
new class specification approved by Council on September 20, 2011, and Principal Engineer
which was inadvertently left off the last Code update.
4
29
RESOLUTION NO.
A RESOLUTION ADOPTING THE 2012 CONFLICT OF INTEREST
CODE FOR THE CITY OF EL SEGUNDO IN ACCORD WITH THE
POLITICAL REFORM ACT.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The Political Reform Act ( "PRA "; Gov't. Code §§ 81000, et seq.) and regulations
adopted pursuant to the PRA ( "FPPC Regs.; 2 Cal. Code of Regs. § § 18700, et seq.)
requires local government to adopt conflict of interest codes.
B. Section 18730 of the FPPC Regs. sets forth a standard conflict of interest code that
may be adopted by local agencies.
C. On or about July 2012 City Clerk's Office conducted a review of the City's conflict
of interest code in accord with Government Code § 87306.5 and determined that
changes to the code, were needed at that time.
D. To fulfill its obligations under the PRA and FPPC Regs., the City Council will repeal
Resolution 4679, adopted September 7, 2010 and Resolution 4766, adopted
December 20, 2011, and adopt a new conflict of interest code as set forth below.
SECTION 2: Pursuant to FPPC Regs. § 18730, the City of El Segundo adopts a Conflict of
Interest Code to read as follows:
"CONFLICT OF INTEREST CODE FOR THE CITY OF EL SEGUNDO
A. Incorporation of Standard Code.
Under the terms of the Political Reform Act (Gov't Code §§ 81000 et seq.) and
regulations promulgated by the Fair Political Practices Commission (2 Cal. Code of Regs.
§§ 18700, et seq.), the City is required to adopt a conflict of interest code. The City of El
Segundo incorporates by reference 2 Cal. Code of Regs. § 18730, and its amendments,
into this Conflict of Interest Code including, without limitation, the designation of
officials and employees and the disclosure categories set forth below (collectively, "the
Conflict of Interest Code ").
B. Filing of Statements
Designated officials, officers and employees must file Statements of Economic Interest
(Form 700) with the City Clerk or Deputy City Clerk. After receiving Statements of
Economic Interests from City Council members, the City Treasurer, Planning
Commission members, City Attorney, and City Manager, the City Clerk or Deputy City
Page 1 of 5 30
Clerk, must forward the original to the Fair Political Practices Commission and retain a
copy for the City's files.
Under Government Code § 82011(c), the City Council is the code reviewing body with
respect to the Conflict of Interest Code.
C. Review Procedure
Under Government Code § 87306.5, not later than July 1 of each even numbered year,
the City Council must direct the City Clerk, or Deputy City Clerk, to review the Conflict
of Interest Code. The City Clerk or Deputy City Clerk must submit an amended Conflict
of Interest Code to the City Council if a change in the Conflict of Interest Code is
necessitated by changed circumstance. If changes are not required, the City Clerk or
Deputy City Clerk must submit a written statement to that effect to the City Council not
later than October 1 of the same year.
D. Designated Positions
The following positions entail the making or participation in the making of decisions that
may have a foreseeable material effect on the officials or officer's financial interests.
COUNCIL, COMMISSIONS, COMMITTEES, & BOARDS
Members of the City Council
Members of the Planning Commission
Members of the Aviation Safety and Noise Abatement Committee
Members of the Capital Improvement Program Advisory Committee
Members of the Community Cable Advisory Committee
Members of the Disaster Committee (added Committee)
Members of the Economic Development Advisory Council
Members of the Environmental Committee
Members of the Investment Advisory Committee
Members of the Library Board of Trustees
Members of the Recreation & Parks Commission
Members of the Senior Housing Board
OFFICE OF THE CITY MANAGER:
City Manager
Assistant City Manager
Information Systems Manager
OFFICE OF THE CITY ATTORNEY:
City Attorney
Assistant City Attorney
Page 2 of 5 3
OFFICE OF THE CITY CLERK:
City Clerk
Deputy City Clerk
OFFICE OF THE CITY TREASURER:
City Treasurer
Deputy City Treasurer
FINANCE DEPARTMENT:
Director of Finance
Fiscal Services Manager
Accounting Manager
Business Services Manager
Purchasing Agent
FIRE DEPARTMENT
Fire Chief
Deputy Fire Chief
Battalion Chief(s)
HUMAN RESOURCES DEPARTMENT
Director of Human Resources
Human Resources Manager
LIBRARY DEPARTMENT:
Director of Library Services
Librarian
Senior Librarian(s)
PLANNING & BUILDING SAFETY DEPARTMENT:
Director of Planning & Building Safety
Planning Manager
Building Safety Manager
Residential Sound Insulation Manager
Assistant Planner
Associate Planner
Building Inspector(s)
Construction Coordinator(s)
Economic Development Analyst
Page 3 of 5 32
Plan Check Engineer
Planning Technician
Principal Planner
Property Owner Coordinator
Senior Building Inspector(s)
Senior Plan Check Engineer
POLICE DEPARTMENT
Police Chief
Police Captain(s)
PUBLIC WORKS DEPARTMENT
Director of Public Works
Assistant City Engineer
Principal Engineer (added Position)
General Services Manager
Streets Supervisor
Water Supervisor
Wastewater Supervisor
RECREATION AND PARKS DEPARTMENT
Director of Recreation and Parks
Parks Superintendent
Recreation Superintendent
* Listed in the code for information purposes only. These positions file under
Government Code Section 87200 with the Fair Political Practices Commission.
CONSULTANTS:
All consultants except those included by the City Manager in accordance with the
following procedure:
The City Manager may determine in writing that a particular consultant,
although a "designated position," is hired to perform a range of duties that
requires the consultant to fully comply with the disclosure requirements
described in this section. Such written determination must include a
description of the consultant's duties and, based upon that description, a
statement of the extent of disclosure requirements. The City Manager
determination is a public record and must be retained for public inspection
in the same manner and location as this conflict of interest code.
E. Disclosure Requirements
Page 4 of 5 33
Designated employees must disclose all interests as required by the Political Reform Act
and regulations promulgated thereto. When a new position classification is created by the
Human Resources Department for City Council approval, the Human Resources
Department will recommend that the City Council decide whether the new position will
be required to file a Statement of Economic Interest and be included as a designated
position in the Conflict of Interest Code.
When the City Council establishes a Commission, Committee, or Board, the City Council
will decide whether the members of the Commission, Committee or Boards be included
as a designated position in the Conflict of Interest Code and the members of the
Commission, Committee or Board so designated by the City Council, will be required to
file a Statement of Economic Interest."
SECTION 3: Resolution No. 4679 (adopted September 7, 2010) and Resolution 4766 (adopted
December 20, 2011) and any other resolution or policy purporting to establish a conflict of
interest code, are superseded by this Resolution and thus repealed in their entirety.
SECTION 4: Repeal of any provision of any resolution or policy herein will not affect any
penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of
penalties for any violation occurring before, this Resolution's effective date. Any such repealed
part will remain in full force and effect for sustaining action or prosecuting violations occurring
before the effective date of this Resolution.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution and
enter it into the book of original resolutions.
SECTION 6: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this 17th day of July, 2012.
Carl Jacobson, Mayor
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
LIN
Karl H. Berger, Assistant City Attorney
Page 5 of 5 34
EL SEGUNDO CITY COUNCIL MEETING DATE: July 17, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a thirty (30) day provisional appointment
extension for the position of Interim Administrative Specialist in the Fire Department.
(Fiscal Impact: $2,100)
RECOMMENDED COUNCIL ACTION:
1. Approve the thirty (30) day provisional appointment extension for the position of
Interim Administrative Specialist;
2. Alternatively, discuss and take other actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
El Segundo City Code Section 1 -6 -13
FISCAL IMPACT: $2,100
Amount Budgeted: None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Kevin S. Smith, Fire Chief
REVIEWED BY: Kevin S. Smith, Fire Chief
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Fire Department had been staffed with two Administrative Specialist positions for many
years. In 2007, one of those positions was downgraded to Office Specialist II in order to reduce
the budget. In 2010, the remaining Administrative Specialist position in the Fire Department was
eliminated to reduce the budget. Elimination of the higher level position of Administrative
Specialist resulted in duties and responsibilities such as billing and collections not being able to
be performed by the lower classification of Office Specialist II. This has created an
extraordinary hardship on the Fire Department's Senior Management Analyst by causing that
position to have to absorb the billing and collections duties along with numerous others duties
and responsibilities through the various other positions that have been eliminated in the Fire
Department in recent years. For the last six (6) months, the Fire Department has had the Office
Specialist II serve in an interim role as Administrative Specialist to reduce the burden of the
impacts on the Senior Management Analyst position. Staff is requesting that the City Council
authorize that the provisional appointment be continued for an additional thirty (30) days. Staff
intends to recommend that the City Council consider a permanent reclassification through the
upcoming budget process.
W-,
35
In accordance with El Segundo City Code (ESCC) Section 1- 6- 13(c), no person shall be
employed by the City under provisional appointment for more than six (6) months in any fiscal
year. The Code further states the provisional appointment may be extended for not more than
thirty (30) days with Council approval. Council approved a thirty (30) day extension on June 5,
which is effective through July 18, 2012. Staff is requesting a thirty (30) day extension through
August 17, 2012. It is the Department's intent to request additional thirty (30) day extensions
through the remainder of the fiscal year to comply with ESCC Section 1- 6- 13(c).
36
1 -6 -12
restored to the same employment list
from which the original appointment
was made and in the same rank as
when the original appointment was G
made.
F. Request For Certification: When re-
quest for certification from an employ-
ment list has been received, certifica-
tion shall be made in conformance
with the following provisions:
1. If a re- employment list exists for the
class, the highest name on the list
shall be certified for each vacancy to
be filled. Promotional and /or open
employment lists shall not be certified
if there are any names on the re -em-
ployment list for the class.
2. If there are less than three (3) qual-
ified names on the promotional list,
the appointing power may request
additional highest one or two (2)
names to be certified from the open
competitive list if the list exists.
3. If no re- employment or promotional
lists exist, the Personnel Officer shall
certify to the department head from
the open competitive employment list
as prescribed in subsection 1 -6 -913 of
this Chapter.
4. Except for re- employment lists,
when all appropriate employment lists
for a class contain a total of fewer
than three (3) names, the department
head may, with approval of the City
Manager, make provisional appoint-
ments until additional names are se-
cured through another examination.
5. No person shall be appointed to
any classified service position unless
that person has the qualifications for
1 -6 -13
the position as set forth in the specifi-
cations for the class.
Expiration Of Lists: Employment lists
shall expire at such time as the Per-
sonnel Officer determines; provided,
that:
1. Names shall remain on the re -em-
ployment list for a period of not less
than three (3) years;
2. Promotional and open competitive
lists shall have an expiration date of
one year unless otherwise announced
in the notice of examination. (Ord.
586, 4 -10 -1962)
1 -6 -13: APPOINTMENT IN CLASSI-
FIED SERVICE:
A. Basis For Appointments: Appoint-
ments and promotions to vacant posi-
tions in the classified service shall be
based on merit and fitness to be as-
certained insofar as practicable by
competitive examination. Appoint-
ments and promotions shall be made
by the City Manager upon recommen-
dation of the various department
heads.
B. Names Transmitted By Personnel
Officer: When appointments and pro-
motions are to be made to vacancies
in the classified service, the names of
the highest eligible persons willing to
accept appointment shall be transmit-
ted by the Personnel Officer to the
department head in the order in which
they appear on the list as follows: for
one vacancy the names of three (3),
for two (2) or secondary vacancies the
names of five (5), for each additional
or each subsequent vacancy, three (3)
City of El Segundo
37
1 -6 -13
additional names shall be submitted
and appointment shall be limited to
any of these eligible persons.
C. Provisional Appointment: In the ab-
sence of appropriate employment
lists, a provisional appointment may
be made of a person meeting the
qualifications established for the clas-
sification. Any employment list shall
be established within six (6) months,
for any permanent position filled by
provisional appointment. No person
shall be employed by the City under
provisional appointment for a total of
more than six (6) months in any fiscal
year except that the City Manager
may, with approval of the City Council,
extend the period of any provisional
appointment for not more than thirty
(30) days by any one action.
D. Special Credit Not Allowed: No special
credit shall be allowed in any exami-
nation or the establishment of any
employment or promotional lists, for
service rendered under a provisional
appointment.
E. Temporary Appointments: Appoint-
ments to temporary, emergency and
seasonal positions may but need not
be made from eligible lists and those
appointed shall not be in the classified
service. Appointments of this type
shall include temporary employment
for the replacement of employees on
leave of absence other than military
leave, or vacation, emergency ap-
pointments to meet emergencies
which threaten life, property or the
general welfare of the City, or for work
seasonal in nature.
F. Filling Vacancy During Suspension:
During the period of suspension of
1 -6 -14
any employee, or pending final action
on proceedings to review the suspen-
sion, demotion or dismissal of an
employee, the vacancy created may
be filled only by temporary appoint-
ment.
& Transfer: With the approval of the City
Manager, an employee may be trans-
ferred by the department head from
one position to another position in the
same class or a comparable class at
the same salary level. If the transfer
involves a change from one depart-
ment in the classified service to an-
other department in the classified
service, the department heads and the
employee involved must consent
thereto before the action shall be
considered effective. Transfers shall
not serve to affect in any way the
status, rights and privileges of an
employee under this Chapter.
K Reinstatement: The department head
may, with the approval of the City
Manager, reinstate to a vacant posi-
tion any person who has resigned in
good standing to a position in a class
or equivalent class in which he had
acquired status in the classified ser-
vice; provided, that the reinstatement
is accomplished within one year of the
date of resignation. A reinstatement
may, at the discretion of the depart-
ment head, take precedence over any
employment list except a re- employ-
ment list. (Ord. 586, 4 -10 -1962)
1 -6 -14: PROBATIONARY PERIOD:
A. Length Of Probation: All original and
promotional appointments shall be for
a probationary period of one year.
During the probation period the em-
City of El Segundo
W3
EL SEGUNDO CITY COUNCIL MEETING DATE: July 17, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the Chief of Police to hire one additional
officer and promote a Sergeant and Lieutenant utilizing asset forfeiture funds. (Fiscal
Impact: $411,944 over 3 years from the Asset Forfeiture fund balance)
RECOMMENDED COUNCIL ACTION:
Authorize the Chief of Police to hire one additional officer and promote a Sergeant
and Lieutenant utilizing asset forfeiture funds;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
LA IMPACT Cost/Savings Analysis
FISCAL IMPACT:
Amount Budgeted: $0
Additional Appropriation: $411,944
Account Number(s): 109 - 265- 000- 1265(Designated Federal Asset Forfeiture)
ORIGINATED BY: Bob Turnbull, Captain
REVIEWED BY: Mitch Tavera, Chief of Poli
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
The Los Angeles Interagency Metropolitan Police Apprehension Crime Task Force (LA
IMPACT) is a compilation of numerous Federal, State and local Law Enforcement agencies in
Los Angeles County. Their primary focus is to investigate major crimes, with an emphasis on
dismantling mid to major level drug trafficking organizations. The Los Angeles County Police
Chiefs' Association founded the task force and currently acts as the Board of Directors. The El
Segundo Police Department has actively participated in LA IMPACT since it was first
established in 1991.
LA IMPACT is one of the most prolific, innovative and progressive crime task forces in the
country through its wide range of abilities and expertise. Since its inception, it has grown to
approximately 63 sworn officers assigned from 30 different Los Angeles County law
enforcement agencies. Many of the task force members are seasoned investigators from a
myriad of different disciplines who possess expertise outside the realm of narcotic enforcement.
This enables LA IMPACT to provide a diverse range of investigative services in the areas of 6
39
property crimes, financial crimes and crimes against persons, in addition to narcotic enforcement
during times of mutual aid by requesting entities.
LA IMPACT's primary area of expertise is narcotic enforcement. The task force is known for its
surveillance capabilities and possesses the most extensive surveillance resources in California.
LA IMPACT has specialized proficiency in the following areas: major drug trafficking
organizations, money laundering, clandestine laboratory investigations, transportation and parcel
interdiction, and gang enforcement. LA IMPACT is the primary clandestine laboratory response
team for Los Angeles County.
Participation in this task force serves as a force multiplier, in that during times of need, we are
able to call upon this vast resource for assistance with such issues as surveillance, air support,
parcel interdiction, criminal racketeering, financial crimes and warrant service. Although the
mission of LA IMPACT is to primarily address drug trafficking, this all- purpose multi - agency
task force has been expanded to include issues related to realignment and will help to locate and
arrest violent parolees who choose to re- offend in El Segundo.
ANALYSIS:
Over the past twenty years, the El Segundo Police Department has participated in LA IMPACT
in various capacities. Chief Tim Grimmond was one of the founding leaders and the first
Director when he was a Captain. For several of the early years, we housed a team of
investigators (Group 1, currently housed at Hawthorne Police Department) in the West Garden
Roam below City Hall. More importantly, in excess of ten El Segundo Police Department
employees at all ranks have played pivotal roles assigned to LA IMPACT either as an
investigator (officer) or in the management role as a Deputy Director (Lieutenant).
It has been seven years since we have had the opportunity to occupy a management position as
Deputy Director as these positions are highly sought after. More recently, in January 2011, we
removed an officer assigned to Group 1 as an investigator to accomplish minimum staffing levels
in Patrol due to early retirements. Since that time, Staff has met with the current leaders of LA
IMPACT to discuss the El Segundo Police Department's involvement in the task force and was
informed of several changes effective July 1, 2012.
Currently, LA IMPACT is in need of a Lieutenant to fill a Deputy Director position overseeing
day -to -day operations of the organization. This opportunity to re join LA IMPACT will enhance
our professional image and offers a breadth of experience to our Lieutenant ranks.
Additionally, the asset forfeiture distribution to participating agencies is changing. Effective
July 1, 2012, those law enforcement agencies enrolled and actively participating in LA IMPACT
will receive a guaranteed budgeted equity distribution of assets projected at approximately
$100,000 paid quarterly during fiscal year 2012/13.
Lastly, the future asset forfeiture distribution per rank/department is changing. Effective July 1,
2012, the rank of Lieutenant will receive 2% of overall seizures which is currently paid at 1.5 %.
Based upon the prior four years of dividends received from LA Impact, our Finance Department
conservatively estimated that this 2% would equate to approximately $100,000 annually. LA
IMPACT has told us this distribution could be more like $120,000 annually. The remaining
40
increase in salary and benefit costs can initially be absorbed by the annual asset forfeiture fund
balance (see attached cost /savings analysis).
RECOMAHNDATION:
Staff recommends that City Council authorize the Chief of Police to hire one additional officer
and promote a Sergeant and Lieutenant utilizing asset forfeiture funds. This provides the Chief
the ability to transfer a current Lieutenant to LA IMPACT for a minimum of three years and
backfill this created vacancy. Our current programs, projects and organizational command
structure require that our existing internal supervision span of control remains status quo.
It is staff's belief the asset forfeiture account can sustain this assignment for a minimum of three
years without notable impact to the fund. If in fact staff discovers over time that the fund is
unable to sustain the cost, then the Lieutenant ranks will be reduced by one through attrition.
This assignment would be included in our current Lieutenant rotation for career development and
succession planning.
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EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 17, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding rejecting all bids received for Projects 12 -06
(construction related to re -Bid of Group 46 of the City's Residential Sound Insulation (RSI)
Program) and 12 -07 (construction related to Group 47 of the City's Residential Sound Insulation
(RSI) Program).
(Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Reject all bids received for Project 12 -06 (re -Bid of Group 46 of the RSI Program)
2. Reject all bids received for Project 12 -07 (Group 47 of the RSI Program); and/or
3. Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log for Project 12 -06 (re -Bid of Group 46 of the RSI Program)
2. Bidder's Proposal and Statements submitted by Avi -Con, Inc. dba CA Construction for
Project 12 -06
3. Bidder's Proposal and Statements submitted by Big West Construction Corporation for
Project 12 -06
4. Letter from Big West Construction Corporation dates June 12, 2012 regarding the bid from
Avi -Con Inc. dba CA Construction
5. Bid Log for Project 12 -07 (Group 47 of the RSI Program)
6. Bidder's Proposal and Statements submitted by Karabuild Development, Inc. for
Project 12 -07
7. Bidder's Proposal and Statements submitted by Avi -Con, Inc. dba CA Construction for
Project 12 -07
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning and Buildiwafety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Project 12 -06 (Group 46 re -Bid) On
June 12, 2012 the City Clerk's office opened bids for Project 12 -06 (construction related to Group 46 of
the City's Residential Sound Insulation (RSI) Program. Two bids were received, and the results were as
follows:
43
Avi -Con, Inc. dba CA Construction $422,740.00
Big West Construction Corporation $603,475.00
These bid amounts were compared to the City staff estimate of $274,815.00
Staff reviewed the bid from Avi -Con, Inc. dba CA Construction (hereafter referred to simply as "Avi -
Con") and found that the bid was non - responsive. As it seems that there are numerous reasons that the
bid is non - responsive, staff ended its review after identifying following reasons:
1. Avi -Con did not place their signature and date next to the page number of the Bidder's Proposal
and Statement to exemplify their understanding that they have read, become familiar with, and
understand all of the requirements of the Contract Documents
2. The bidder identified the entity as a corporation, but did not provide evidence of authority to
sign on behalf of the corporation, as required
3. The Designation of Manufacturers and Suppliers was not completed, listing "N /A" for the
Supplier and Contract Value of each listed category, and listing "TBD" for several categories.
Additionally, the form lists manufacturers that are known to not produce products that meet the
requirements of the project.
4. Submittals were not provided to the City, and Avi -Con failed to provided required submittals
despite attempts to contact them and an extension of the deadline being afforded to them
5. References were not provided for subcontractors that are identified to perform more than ten
percent (10%) of the work (Sheldon's Heating & Air in Riverside, CA was identified in the Bid
as a company to perform 15.8% of the work)
6. Avi -Con, Inc.,dba CA Construction is not licensed to perform roofing or hazardous material
abatement (according to the Contractor's State License Board website, www.eslb.ca.gov, the
company maintains only Class A and B licenses, not the required ASB and C39 Certifications),
and no subcontractor was listed to perform such work required of the project
Staff also reviewed the bid from Big West Construction Corporation (hereafter referred to simply as
"Big West ") be deemed non - responsive, as the pricing is more than double the estimate of City staff,
and is of the opinion that the pricing does not accurately reflect the work described in the Contract
Documents based on that assessment. Additionally, there appear to be some minor areas of concern that
could additionally deem the bid non - responsive, including:
1. No amounts were provided for the "Property Sub - Total" for each home (although it can easily
be concluded that each would be equal to the "Bid Amount" for each home there were no
"Owner Upgrades" listed for any home)
2. Big West supplemented its Bidder's Bond with a Cashier's Check along with an explanation
and the statement of "If we are the low bidder, we will provide a Bid Bond for the total and
request our cashiers check be returned.
3. The Bidder declared that it has not submitted all compliance reports in connection to previous
contracts subject to the Equal Employment Opportunity Clause — and would be required to
submit a compliance report on Standard Form 100, "Employee Information Report EEO -I" prior
to award of the contract.
Project 12 -07 (Group 47)
On June 19, 2012 the City Clerk's office opened bids for Project 12 -07 (construction related to Group
47 of the City's Residential Sound Insulation (RSI) Program. Two bids were received, and the results
were as follows:
44
Karabuild Development, Inc. $561,436.00
Avi -Con, Inc. dba CA Construction $772,300.00
These bid amounts were compared to the City staff estimate of $236,156.00
Staff reviewed the bid from Karabuild Development, Inc. (hereafter referred to simply as "Karabuild ")
and found that the bid was non - responsive, as the pricing is more than double the estimate of City staff,
and is of the opinion that the pricing does not accurately reflect the work described in the Contract
Documents based on that assessment. As it seems that there are other reasons that the bid is non-
responsive, staff ended its review after identifying the following additional issue:
1. Bidder did not properly complete the Designation of Subcontractors form, listing "TBD" for
number of employees for each subcontractor, and listing "NTE 27,000" (presumably "Not to
exceed" $27,000) which suggests that the scope of work is unclear between Karabuild and
Allied Environmental
Additionally, there appear to be some minor areas of concern with the bid from Karabuild that could
additionally deem the bid non - responsive, including:
1. No amounts were provided for the `Bid Amount" for each home (although it can easily be
concluded that each would be equal to the "Property Sub - Total" for each home there were no
"Owner Upgrades" listed for any home)
Staff recommends that the bid from CA Construction be deemed non - responsive, as the pricing is more
than triple the estimate of City staff, and exhibits many of the issues identified as reasons that their bid
for Group 46 (Project 12 -06) exhibited.
Re- Bidding
This is the second time bids have been received for all but one of the homes in these groups. Originally,
construction for twenty -nine (29) of these thirty (30) homes was bid as Project 12 -05. As authorized by
the City Council on May 1, 2012, City staff split the homes from that project into two projects and
advertised for new bids in hopes of having work completed prior to Thanksgiving of this year, as well as
to help determine if smaller projects would allow for more contractors to bid. While it seems that the
smaller projects did attract one new bidder, Avi -Con, it did not truly meet the intended goals set by the
City with the rebidding at that time. A comparison of the City staff's estimate and the bid prices
received for the homes is included at the end of this staff report (prior to the attachments).
Staff is recommending that the City combine the projects, and rebid all thirty (30) homes (similar to the
original Project 12 -05) in an attempt to, once again, attract multiple bids and get competitive pricing
that more accurately reflects the work and is closer to City staff estimates.
City staff would advertise the revised 46 project in the 26th E1 Segundo Herald, with bids due on August
28`h. Allowing time for staff to review new bids received, staff expects that new bids would be brought
to the City Council for consideration at its meeting on September 18th
45
Address
Staff Estimate
Original Bid
from Karabuild
Current Bid
from Avi -Con
Current Bid
from Bi West
121 W. Oak
$48,156
$75,683
$77,760
$105,620
654 W. Palm
$38,565
$56,994
$61,210
$63,725
730 W. Sycamore
$39,399
Not included
$63,490
$78,385
1030 E. Imperial, A
$14,183
$33,410
$21,350
$33,565
1030 E. hn erial, B
$11,264
$29,105
$17,300
$25,765
1030 E. Imperial, C
$11,264
$31,190
$16,675
$28,365
1030 E. Ian erial, D
$14,800
$33,160
$20,900
$34,315
1030 E. Im erial, E
$11,264
$29,405
$18,100
$26,515
1030 E. hn erial, F
$11,264
$29,890
$15,980
$29,630
1034 E. Im erial, A
$14_,800
$31,460
$20,500
$33,665
1034 E. Imperial, B
$11,264
$29,105
$15,775
$25,765
1034 E. hn erial, C
$11,264
$30,915
$16,300
$27,915
1034 E. Imperial, D
$14,800
$33,860
$23,400
$34,415
1034 E. Lu erial, E
$11,264
$30,853
$17,900
$26,515
1034 E. Imperial, F
$11,264
$31,915
$16,100
$29,315
Address
Staff Estimate
Original Bid
from Karabuild
Current Bid
from Karabuild
Current Bid
from Big West
312 E. Ma ple
$24,612
$61,717
$67,521
$68,462 T
222 E. Acacia
$38,490
$43,639
$45,080
$78,930
850 Main, A
$11,859
$30,771
$33,214
$52,680
850 Main, B
$12,505
$28,270
$30,513
$43,125
850 Main, C
$12,454
$27,820
$30,063
$44,250
850 Main, D
$13,882
$31,106
$33,810
$45,201
850 Main, E
$11,859
$29,871
$32,314
$45,937
850 Main, F
$12,488
$27,820
$30,063
$42,062
850 Main, G
$12,488
$27,820
$30,063
$42,062
850 Main, H
$11,859
$29,871
$32,314
$48,812
850 Main, I
$21,464
$37,727
$41,147
$64,562
850 Main, J
$11,332
$34,606
$37,308
$48,687
850 Main, K
$19,934
$35,250'
1$37,958
$-58,781
850 Main, L
$10,465
$37,656
$40,358
$44,437
850 Main, M
$10,465
$37,143
$39,710
$44,312
46
CITY OF EL SEGUNDO
BID LOG
BID NO. #RSI 12 -06
City of El Segundo
Residential Sound Insulation Program Group 46
Date of BID Opening: Tuesday June 12, 2012
Time of BID Opening: 11:00 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAME /ADDRESS
BID Amount
1 Big West Construction
A)
2 Avi-Con, Inc. dba CA Construction
981 Iowa Avenue, Suite A
Riverside, CA 92507
` 7 -7 11
5
7
8
_
9
-
10
Staff Pre
FORMSU
y Clerk's Office
y Clerk's Office
Representative
47
City of El Segundo
Residential Sound Insulation
RSI 12 -06 (Group 46 re -Bid)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -06
"Residential Sound Insulation Program –Group 46 re -Bid"
at the following; lump sum price:
RSI
Staff
Bid
Property
ID
Property Address
Description
Estimate
Amount
Sub -Total
46.01
121 West Oak Avenue
RSI
$48;156.00
$ ' `3 n ;i
$ 'F` Ji<u`-_�
Im rovements
46.02
654 West Palm Avenue
Imlrovements
$38'565.00
$ '- 1^ ;�',
$
46.03
730 West Sycamore Avenue
$39'399.00
$ l
$ 1
Imlrovements
1r
46.04
1030 E. Imperial Ave., Unit A
RSI
Improvements
$14,183.00
$ ;`7
$ 3. >
-
46.05
1030 E. Imperial Ave., Unit B
RSI
Im rovements
$11,264.00
$ ?}
$ �a;l��
46.06
1030 E. Imperial Ave., Unit C
Imlrovements
$11'264.00
$ E
`y
$ ,/,7,—
3>
46.07
1030 E. I��perial Ave., Unit D
RSI
$14,800.00
$ =r j
`�
$ ✓ �-
Improvements
�; v
t ;
46.08
1030 E. Imperial Ave., Unit E
RSI
$11,264.00
$
'
Improvements
x; •
46.09
1030 E. Imperial Ave., Unit F
RSI
Improvements
$11,264.00
$ a'.:5 v
$, at
46.10
1034 E. Imperial Ave., Unit A
I
Improvements
$14'800`00
$
46.11
1034 E. Imperial Ave., Unit B
RSI
Improvements
$11,264.00
$
$
46.12
1034 E. Imperial Ave., Unit C
RSI
$11,264 00
$
3
Improvements
..
.r; °.d.
46.13
1034 E. Imperial Ave., Unit D
RSI
$14,900.00
$ sJ
= ;:
-Improvements
,'-j ,
46.14
1034 E. Imperial Ave., Unit E
RSI
rovements
$11,264.00
$ k; 'j
$:'"' ;`3
Bidding Form Appendix B -01
Bidder's Proposal and Statement
Last Modified: May 10, 2012
al]
City of El Segundo
Residential Sound Insulation Program
RSI 12-06 (Group 46 re-Bid)
46.15
1034 E. Imperial Ave., Unit F
I
$4 1,264.00
I
$
I2RS1
2rovements
Total Bid (Contract Sum)
b w-1 -V
(words)
$
(figures)
In case of discrepancy between the words and figures, the words must prevail.
Contractor Representative:
Title:
Name of Finn:
Address:
t,Aron Avila
Name (printed or typed)
President/CEO
Avi-Con, Inc. dba CA Construction
981 Iowa Avenue Suite A
Riverside, CA 92507
Telephone Number: 951-781-8055
Contractor's State License Number:
588602
License Expiration Date:
6/30/12
Type of Entity: ❑ Sole Proprietorship ❑ Partnership Fx-1 Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B-01
Bidder's Proposal and Statement
Last Modified: May 10, 2012
49
City of El Segundo
Residential Sound Insulation Program
RSI 12 -06 (Group 46 re -Bid)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -06
"Residential Sound Insulation Program —Group 46 re -Sid"
at the following lump sum price:
RSI
Staff
Bid
Property
ID
Property Address
Description
Estimate
Amount
Sub -Total
46.01
12I West Oak Avenue
RSI
Improvements
:$48,15:6.00
$� ;
$
46.02
654 West Palm Avenue
RSI
$39,565`00 -_
$ 63, J Z
$
Improvements
46.03
730 West Sycamore Avenue
Rmurovements
$39,399.00
$1 �
$
46.04
1030 E. Imperial Ave., Unit A
RSI
$14.183 -'K
$
$
Improvements
--
46.05
1030 E. Imperial Ave., Unit B
RS
lrovements
$11,264.00
$-251 °7& 5
$
Imp
46.06
1030 E. Imperial Ave., Unit C
mSlroverner_ts
$11,264.00.
$ 2 ?,,,3 4: 5
$
46.07
1030 E. Imperial Ave., Unit D
RSI
Improvements
$114,800:00
$ 3 413 i t)
$
46.08
1030 E. Imperial Ave., Unit E
Imlrovements
$11,2.64,0.0
$ 26i 51 5
$
46.09
1030 E. Imperial Ave., Unit F
Irovements
$11'264.00
$ �(� t ?
$
46.10
1034 E. Imperial Ave., Unit A
$14'800.00
$ 3 3, C-t, 5
$
Improvements
46.11
1034 E. Imperial Ave., Unit B
$ -25, 76.
$
Improvements
46.12
11 034 E. iriipeiial Ave., Unit C
RSI
$11,264_00
$ 2
Improvements
46.13
1034 E. Imperial Ave., Unit D
$14,8ouo
$ 4) € G7
$
Improvements
46.14
1034 E. Imperial Ave., Unit E
RSI
RSI
$11,20.4.00
$ 2 L:i i
$
Improvements
Bidding Form Appendix B -01 Last Modified: May 10. 2012
Bidder's Proposal and Statement 612-13 ? 50
City of El Segundo
Residential Sound Insulation Pro
RSI 12-06 (Group 46 re-Bid)
46.15 1034E. Imperial Ave., Unit F
$11,2600 31
its
Total Bid (Contract Sum)
(words)
s L -3, L4 -16, Ye,
(figures)
In case of discrepancy between the words and fi gures._ the words must prevail.
Contractor Representative: Signature Dat4
K CAAZ?-
Name (printed or typed)
Title: V �cc 'VR-e,-,n 1 l--04 r
Name of Firm:
Address: i53 31 Nc4 "4kjotE A-0c.
Telephone Number: 2-:2-0
Contractor's State License Number:
-11-C, 8 9- -
License Expiration Date:
- 31 - -Z0 ( -2-
Type of Entity: ❑ Sole Proprietorship ❑ Partnership 19 Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B-01 Last Modified: May 10, 2012
Bidder's Proposal and Statement C-A-21-7cf-7— 51
WEST
CONSTRUCTION
\CORPORATION
June 12, 2012
City of El Segundo
Residential Sound Insulation Program
350 Main Street
El Segundo, Ca 90245
Subject; Protest of Bid on Group 46 Rebid
Reference: Bid From Avi -Con Inc. dba CA Construction
The following are items missing from the referenced bid.
1. Abatement Contractor not identified on Appendix B -12
2. No References included for Subcontracts over 10% or $10,000
3. No prices listed on B -08 for Suppliers.
4. TBD for Fireplace Doors, Thermostats, and Ventilators does not meet the normal
specified requirements.
5. Appendix B -06 shows 0% and no documented Good Faith Effort.
6. Bid Bond is not Sealed by the Bidder as required.
I am requesting that this bid be deemed non - responsive and award made to Big West
Construction Corporation.
If you have any questions, please contact me.
Tom Can-
Vice President
Big West Construction Corporation
15331 Normandie Ave. Irvine, CA 92604 a (949)795 -2219 • Fax(949) 451 -1506
License #812085 o bigwestconst @aol.com 52
CITY OF EL SEGUNDO
BID LOG
BID NO. #RSI 12 -07
City of El Segundo
Residential Sound Insulation Program Group 47
Date of BID Opening: Tuesday June 19, 2012
Time of BID Opening: 11:00 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAME/ADDRESS
BID Amount
1 Karabuild Development, Inc.
17337 Ventura Blvd, #215
Encino, CA 91316
o
S- �oi r 36 0
2 Avi -Con, Inc. dba Ca Construction
981 Iowa Ave., Ste A
Riverside, CA 92507
% 79, 3 0d °t
3
4
5
6
-
7
8
9
14
City Clerk's Office
City Clerk's Office
RSI, Representative
53
City of El Segundo
Residential Sound Insulation
RSI 12 -07 (Group 47)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -07
"Residential Sound Insulation Program —Group 47"
at the following lump sum ;price:
RSI
Staff
Bid
Property
ID
Pro a Address
Description
Estimate
Amount
Sub -Total
47.01
312 East Maple Avenue
RSI
Improvements
$24,612.00
$
$
47.02
222 East Acacia Avenue
RSI
$3%49Q'00
$
$
Improvements
47.03
850 Main Street, Unit A
RSI
$11'859`00
$
$ 33At
Improvements
47.04
850 Main Street, Unit B
Imlrovements
$12,503.010
$
$ 36A 3,
47.05
850 Main Street ' Unit C
RSI
Improvements
$12,454.00
$
$ 30,043
47.06
850 Main Street, Unit D
Imlrovements
$13,882.00
$
$ 3.
47.07
850 Main Street, Unit E
imlrovements
$-1]:,859:00
$
$3/�% W
47.08
850 Main Street, Unit F
$12'488'00
$
$
Imlrovements
47.09
850 Main Street, Unit G
ImIrovements
$12'.488.00
$
$ 3 ) b63 it-
47.10
1 850 Main Street, Unit H
RSI
311;858.00,
$
$ 3;.31q
Improvements
47.11
850 Main Street, Unit I
RSI
$21- ;464 :00'
$
$ 14 t
Impro
47.12
850 Main Street, Unit J
Enlrovements
$11,332.00
$
$ 37,30-9 e
47.13
850 Main Street, Unit K
RSI
$19;934;00
$
$ 37�s�'
I rovements
- -
47.14
850 Main Street, Unit L
RSI
$10,465.00
$
$ j l
Lnerovements
Bidding Forth Appendix B -01 Last Modified: May 10, 20I2
Bidder's Proposal and Statement
/IL
54
City of El Segundo
Residential Sound Insulation Program
RSI 12 -07 (Group 47)
47.15
850 Main Street, Unit M
IRm lrovements
$10,465.00 Is
$ i r 710-
Total Bid (Contract Sum)
J (� 3 e
d
(figures)
In case of discrepancy between the words and figures, the words must prevail.
Contractor Representative: _ 6/19/2012
Signature Date
Ara Karaieriian
Name (printed or type
Title: CEO
Name of Firm: Karabuild Development, Inc.
Address: 17337 Ventura Blvd., #215
Encino, CA 91316
Telephone Number: 818 -817 -933
Contractor's State License Number:
• ���
License Expiration Date:
April 30, 2014
Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
June 19, 2012
9
Bidding Form Appendix B -01
Bidder's Proposal and Statement S
Last Modified: May 10, 2012
55
City of El Segundo
Residential Sound Insulation Program
M'
f
RSI 12 -07 (Group 47)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -07
"Residential Sound Insulation Program —Group 47"
at the following lump sum price:
RSI
Staff
Bid
Property
ID
Pro a Address
Descri tion
Estimate
Amount
Sub -Total
47.01
312 East Maple Avenue
Improvements
$24,612.00
$ 4JR
$ o%W),L
47.02
222 East Acacia Avenue
Im lrovements
$38'490'00
$
47.03
850 Main Street, Unit A
imlrovements
$11,859:00
$ 51
$ AS?
47.04
850 Main Street, Unit B
11n Irovements
$12,505.00
$
47.05
850 Main Street, Unit C
RSI
Improvements
$12,454.00
$ L��
$
47.06
850 Main Street, Unit D
RSI
Improvements
$13,882.00
$ �S �`
$
47.07
850 Main Street, Unit E
RSI
Improvements
$11,859.00
$ �� a�j�
$ �b 043
47.08
850 Main Street, Unit F
R zrovements
$12,488.00
$ LJ'_ (j
$ �� %,L
47.09
850 Main Street, Unit G
Improvements
$12'488'00
$ 4E d(&
$
47.10
850 Main Street, Unit H
lm RSI
$11,859.00 $11,859.00
$ L 1
$ 11b
47.11
850 Main Street, Unit I
Improvements
$21,464.00
$
(ALAI
47.12
850 Main Street, Unit J
Imlrovements
$11,332.00
$ �
$ A
47.13
850 Main Street, Unit K
Improvements
$19'934'00
$
$
47.14
850 Main Street, Unit L
Im Irovements
$10,465.00
Bidding Form Appendix B -01 Last Modified: May 10, 2012
Bidder's Proposal and Statement 56
City of El Segundo
Residential Sound Insulation
47.15 1850 Main Street, Unit M
RSI 12 -07 (Group 47)
RSI
Improvements $10,465.00 $ t-�1.� 2J�Z $
Total Bid (Contract Sum)
V-1100 b(M
(words)
(figures)
In case of discrepancy between the words aAd figures, the words must vrevail.
Contractor Representative:
Aaron Avila
Name (printed or typed)
Title: President/CE0
Name of Firm: Avi-Con, Inc. dba CA Construction
Address: 981 Iowa Avenue Suite A
Riverside, CA 92507
Telephone Number: 951 - 781 -8055
WWZ
C
Contractor's State License Number:
S8W2
License Expiration Date:
5/30112
Type of Entity: ❑ Sole Proprietorship C1 Partnership Ej Corporation* ❑ (-ether
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified: May 10, 2012
Bidder's Proposal and Statement
57
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 17, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding approval of a Professional Services
Agreement with AKM Consulting Engineers to provide inspection services for the
Sanitary Sewer System Rehabilitation Project at various locations within the Smoky
Hollow Specific Plan area and Maple Ave. between Lairport St. and Nash St. within the
City of El Segundo. Project No.: PW 11 -09. (Fiscal Impact: $100,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a Professional Services Agreement in a
form as approved by the City Attorney with AKM Consulting Engineers for an
amount not to exceed $90,000.00
2. Authorize an additional appropriation of $100,000 from the Sewer Enterprise
Fund; or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Proposal from AKM Consulting Engineers
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $0
Additional Appropriation: Yes $100,000.00
Account Number(s): 502- 400 - 8204 -8647 (Sewer Enterprise Fund)
ORIGINATED BY: Andre Haghverdian, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On April 3, 2012, the City Council approved a contract with MNR Construction Inc. to 1) replace
approximately 3,400 lineal feet of deteriorated vitrified clay sewer pipe (VCP) and install sewer
liners in approximately 1,600 lineal feet of VCP within the Smoky Hollow Specific Plan area and
2) install new 15" sewer main in Maple Ave. between Lairport St. & Nash St.
Staff is requesting that City Council authorize an additional appropriation of $100,000 from the
Sewer Enterprise Fund for this project, which includes $90,000 for AKM Consulting Engineer's
construction inspection services and $10,000 for contingency purposes. AKM has extensive
expertise in sewer construction management and has been utilized by the City on a number of
occasions for related services, including the City's 2009 Sewer Replacement Project. Staff has
determined that AKM best meets the needs of the City for this project. The services provided by
AKM Consulting Engineers include are but not limited to:
• Coordinate between the contractor, sub - contractor, and the City to ensure that construction
activities are performed on schedule and in accordance with the plans and specifications.
• Monitor and report on contractor's daily progress, processes submittals and request for
information (BFI's).
• Prepare and distribute daily reports on construction activities and progress.
• Conduct weekly construction meetings with the contractor, sub - contractors and the City
staff.
Staff recommends awarding a professional services agreement to AKM Consulting Engineers to
provide construction inspection for the construction phase of the sanitary sewer rehabilitation
project.
59
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Irvine, CA 92618
Telephone: 949.753.7333
Facsimile: 949.753.7320
July 2, 2012
City of El Segundo
350 Main Street
El Segundo, California 90245 -3813
Attention: Mr. Andre Haghverdian, RE,
Principal Engineer
Subject: Proposal to Provide Inspection Services for the El Segundo Sanitary Sewer
System Rehabilitation Project, Project No: PW 11 -09
Dear Mr. Haghverdian:
AKM Consulting Engineers is pleased to submit this proposal for the subject project in response to your
request.
AKM Consulting Engineers will provide construction inspection services to the City of El Segundo through
a well qualified inspector for field control, conformance with- contract plans and specifications, and
contract documentation. We have assumed that all soils sampling and testing, including bedding, backfill,
aggregate base, and asphalt concrete sampling and testing and compaction testing will be performed by
a consultant hired by the City. The scope of work anticipated for the project involves the following tasks:
TASK 1 — PRECONSTRUCTION
A. Prior to beginning the project, the Project Inspector will become completely familiar with the project
plans, specifications, applicable City standards and the standards of other agencies having
jurisdiction over the project, and all other construction related documents. He will also become
familiar with the traffic control requirements, the baseline construction schedule, construction
sequence, and permit requirements. Any questions regarding interpretation, meaning or intent arising
from the Inspector's review shall be clarified with the City prior to commencement of the project.
B. The Project Inspector will attend the pre- construction conference to be scheduled by the City. We
anticipate that the meeting will be attended by representatives of the City of El Segundo, the
Contractor, and all other project stakeholders such as local authorities including police and fire
departments, other affected utility /facility owners' personnel, affected community members such as
residents, and any other regulatory agency having jurisdiction over the project. We expect that the
meeting will review the project objectives, introduce key personnel for the City, AKM, and Contractor,
AKM Proposal No. 12- 1074 -07 -02
60
Mr. Andre Haghverdian, P.E., Principal Engineer July 2, 2012
City of El Segundo Page 2 of 5
define their roles on the project, discuss the Contractor's initial CPM Construction Schedule; review
labor compliance requirements, progress payment procedures, and project record keeping; establish
lines of communication, appropriate site conduct, and other procedures; and discuss public relations
concerns and procedures, and potential utility and traffic safety problems, A written record of
attendance and detailed meeting minutes of items discussed will be prepared and distributed to all
attendees by AKM. AKM will submit a draft copy of the pre - construction meeting minutes to the City
for review and comment prior to distributing the draft minutes to the other attendees for comment.
After incorporating all comments, AKM will distribute a final copy of the pre- construction meeting
minutes to all attendees.
C. AKM Project Inspector will review the traffic control plan prior to beginning the project. The traffic
control plan will be the basis for verifying compliance. The Project Inspector will review the traffic
control daily to verify that it is being maintained intact and as designed and that traffic control devises
have not been tampered with or moved from their intended positions.
TASK 2 —CONSTRUCTION PHASE
A. During construction, AKM will provide a Project Inspector to observe the work and its compliance with
the contract documents.
Daily reports will be created for each day on the project. The daily report will contain a summary of
work completed and all construction activities occurring at the site. The summary will contain specific
times and durations that work or events occurred. The daily report will also document weather
conditions; drawing, specification and stationing references for work completed; traffic control
measures taken by the Contractor; quantity of materials used; quantity of materials not used yet
stored on site; equipment on site and whether the equipment was used; time that equipment was
used on the project; and the names, labor classifications, and hours worked for all Contractor
Employees including subcontractors. Detailed descriptions will be provided to document any
conversations with the Contractor's Field Superintendent or other Contractor Personnel, information
given to the Contractor, non - compliance notices issued, any construction issues identified by the
Contractor, and any visitors to the project site and their purpose for being there.
The Inspector will make notations in the daily report regarding the safety measures employed by the
Contractor; any safety concerns, violations, or deficiencies noticed; and action taken by the
Contractor to correct them.
The daily report will also contain notations regarding potential conflicts that may result in a request by
the Contractor for a contract change order. If no issue or conflict is discovered for a particular day,
the Inspector will note that in the report.
Time noted and dated photographs of construction activities will be included in the daily report. The
photographs will contain descriptive captions explaining the work, location of the work at the project
site and position /direction the photograph was taken from. Sketches, drawings, or details will be
prepared by the Inspector as necessary to explain and document daily construction activities, and will
be included in the daily report.
AKM Proposal No. 12- 1074 -07.02
: : V
61
Mr. Andre Haghverdian, P.E., Principal Engineer July 2, 2012
City of El Segundo Page 3 of 5
Daily reports will be completed the same day the inspections were conducted to ensure the accuracy
and completeness of the report. Signed hardcopies of the report will be transmitted to the City at the
conclusion of the project, or at any other frequency desired by the City.
B. AKM will verify that the Contractor has notified all affected utilities for the project. This will entail
verifying that the Contractor has contacted Dig Alert and that all utilities have clearly marked the
location of their facilities. During exploratory excavations, "potholing," the Project Inspector will
provide inspection observing that the utility is located, accurately measured and documented, and
any conflicts are identified. When utility conflicts are encountered, AKM will verify that the Contractor
immediately notifies the utility owner as well as the City. If it is determined that a conflicting utility
must be removed or relocated, AKM will advise the utility owner accordingly in writing. AKM will
continually keep the City informed of all utility coordination and relocation issues until resolution.
C. AKM Project Inspector will attend the progress meetings, record the meeting's discussions, prepare
meeting minutes as described in Task 1 B above.
D. AKM will process Contractor submittals and distribute them to the City for review. AKM will pre-
screen submittals to verify they are complete and relevant prior to distributing to the City for technical
review. AKM will create a project submittal register to track each submittal and identify the date the
submittal was received by AKM, the date it was transmitted to the City for review, the date the
submittal was returned by the City and the noted status of the submittal (no exceptions taken, revise
and resubmit, make corrections noted or submit specified items), and the date submittal was returned
to the Contractor. The submittal register will also track each re- submittal as noted above when re-
submittal for an item is required. AKM will distribute the comments back to the Contractor as well as
the final submittals.
E. Requests for information, submittals, shop drawings, proposed contract change orders and plan
revisions will be processed, tracked and logged both in hardcopy and in electronic format. At the
conclusion of the project, AKM will submit electronic copies of all project correspondence, submittals,
meeting notes /minutes, contract change orders and schedules in DVD format, or other format
acceptable to the City.
F. AKM will immediately notify the City in writing when a conflict, dispute, design problem and /or
potential contract change order arises. Contract change order proposals will be received by the
Project Inspector and reviewed for merit and reasonableness of cost. If determined to be appropriate,
the change order will be forwarded to the City for review and comment. AKM will also prepare a
written justification for the contract change order including a schedule impact analysis, cost estimate,
a detailed description of the extra work, background information surrounding the issue, resolution
alternatives and recommendations for action by the City. AKM will maintain cost accounting records
on authorized work performed under unit costs, actual cost for labor and materials, and other required
basis for accounting records. AKM will not authorize work without conference with and prior written
approval by the City.
G. Responses to requests for information or clarification of interpretations issues pertaining solely to
construction activities will generally be addressed by AKM's Project Inspector in consultation with the
AKM Proposal No. 12- 1074 -07 -02
62
Mr. Andre Haghverdian, P.E., Principal Engineer July 2, 2012
City of El Segundo Page 4 of 5
City. Issues pertaining to project design, interpretation, and /or meaning and intent of the Contract
Documents will be forwarded to the City for review and response,
H. When AKM determines the Contractor's work in progress or completed work to be deficient and not in
conformance with the contract requirements, or that the Contractor has refused to comply with the
Contract, a non - compliance notice will be issued. The Contractor's Field Superintendent will
immediately be verbally notified of the non - compliance and the requirement for corrective action to be
taken. AKM will follow up with a written notice, on a form acceptable to the City, sent to the
Contractor's address on record. The form will reference the date and time the non - compliance was
determined, the name of the Field Superintendent who was notified, sections of the project
specifications and /or pages of the plans that substantiate the non - compliance, a thorough description
of the non - compliance, how the work was determined to be non - compliant (inspection, testing, or
other means), the estimated value of the non - complying work and if the work is defective and is to be
repaired /corrected or if the work is rejected and must be removed and replaced with work complying
with the plans, specifications and all applicable regulations. The form will be signed and dated by the
Project Inspector and sent to the Contractor via regular mail. An electronic PDF copy will also be
immediately transmitted to the Contractor via email. The form will contain a signature block for the
Contractor to sign, date and send back to AKM to acknowledge receipt of the non - compliance notice.
1. The Inspector will make daily observations at the project site to verify compliance with the City's
NPDES permits and requirements, SWPPP plans and all other local, state, and federal laws and
regulations. When non - compliance is determined, the Contractor will be issued a non - compliance
notice as described in Paragraph H of this section.
J. The Project Inspector will regularly monitor that the Contractor is keeping record as -built drawings
reflecting the actual locations, materials, quantities and dimensions of the work constructed including
differences resulting from shop drawing revisions, and change order modifications. The Project
Inspector will also maintain a record set of as -built drawings and update the drawings as soon as any
variances are known. At the conclusion of the project, the Project Inspector will review the
Contractor's as -built drawings to verify that all variations from the original contract drawings have
been accurately recorded. Once verified to be accurate, the final as -built drawings will be transmitted
to the City for review and /or approval.
K. The AKM Project Inspector will observe all sanitary sewer facility testing and verify that all testing and
flushing is conducted in accordance with the Contract Documents and will carefully document all
results.
L. The Project Inspector will review the completed work quantities at the conclusion of the project with
the Contractor's Field Superintendent and /or Project Manager at the project site. AKM will review the
Contractor's completed as -built drawings at this time. AKM will then review the payment request for
accuracy and completeness and review any other required paperwork such as certified payroll
reports, statements of compliance and updated progress schedules. Once the payment request and
all required paperwork are correct, AKM will forward them to the City with a statement of
recommendation for payment.
AKM Proposal No, 12- 1074 -07 -02
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63
Mr. Andre Haghverdian, P.E., Principal Engineer July 2, 2012
City of El Segundo Page 5 of 5
TASK 3 — POST CONSTRUCTION PHASE
A. Once the Project Inspector determines the project has reached completion, the City will be notified
and a final inspection /walk through will be recommended. It is anticipated that the final
inspection /walk through will include City engineering staff, City maintenance staff, and AKM.
B. Based on the findings and results of the final inspection /walk through, AKM will develop a punch list
of work to be completed and/or corrected. When the punch list is submitted to the Contractor, AKM
will obtain the Contractor's schedule for completing the punch list. AKM will conduct inspections
based on the Contractor's punch list completion schedule and verify that all items are complete.
C. During project closeout, AKM will obtain from the Contractor any and all required guarantees,
certifications, affidavits, warrantees, and other documents required by the project's Contract
Documents. AKM will review the documents to verify that they are complete and accurate. AKM will
notify the Contractor of incomplete or inaccurate documents and obtain revisions. Once complete,
AKM will transmit all of the documentation to the City.
D. When AKM has ascertained that all work under contract has been completed and that the Contractor
has fulfilled each and every aspect of the contract, AKM will review and recommend that the City
process Contractor's final payment and release of retention funds.
E. Following the processing of the Contractor's final payment, AKM will transmit all original project
documents and electronic copies to the City.
F. A final report will be created by AKM and submitted to the City at the conclusion of the project. It will
include a summary of the project, list of all contract change orders, review of total contract change
order amount relative to the original contract amount; review of the project schedule and actual time
of completion; list problems during construction and provide recommendations to avoid them on
future projects.
We estimate a total of 800 hours of work for the scope of work detailed above. We propose to complete
this scope of work on a time and materials basis for $84,000 ($105 /hour), plus an expense budget of
$6,000 for a total fee of $90,000.
We appreciate the opportunity to submit this proposal, and look forward to being of service to the City of
El Segundo. Should you have any questions or require additional information, please do not hesitate to
contact the undersigned.
Very truly yours
AKM Consulting Engineers
Zekityiran, P. E
Principal
AKM Proposal No. 12- 1074 -07 -02
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64
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 17, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to award a standard Public Works Contract to Premier
Developing Services, Inc. for the construction of a new masonry building for the Water
Department's telemetry system, Project No. PW 12 -04 (Fiscal Impact: $100,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract in a form as
approved by the City Attorney with Premier Developing Services, Inc. in the amount
of $92,500.00
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $100,000.00
Additional Appropriation: No
Account Number(s): 401 - 400 - 0000 -8228 (Economic Uncertainty Fund)
ORIGINATED BY: Andre Haghverdian, Principal Engineer kj%�u
REVIEWED BY: -)Q-Stephanie Katsouleas, Public Works Director
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APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On May 1, 2012, the City Council adopted plans and specifications for constructing a Masonry
Building for the Water Department's Telemetry System (2161 E. El Segundo Blvd.) and
authorized staff to advertise the project for receipt of construction bids. This project will involve
relocation of the existing telemetry equipment to a new 8'x10' masonry building located within
the City's easement next to the county's facility (see site map for detail), which results from the
sale of most of the Fire Station 2 property.
On June 26, 2012, the City Clerk received and opened eight (8) bids as follows:
1. Premier Developing Services, Inc.
2. Pacific Construction Co., Inc.
3. Fleming Environmental, Inc.
4. Robert D. Gosney Construction
5. Fortex Construction
6. Pyramid Building & Eng., Inc.
$ 92,500.00
$ 94,800.00
$ 99,420.00
$114,000.00
$115,952.00
$125,000.00
965
7.4 -Con Engineering, Inc. $134,800.00
8. Specon, Corp. $192,755.00
The lowest responsible bidder was Premier Developing Services, Inc. Staff checked references
and contractor's license status and is satisfied with the feedback provided. Staff recommends
awarding a standard public works contract to Premier Developing Services, Inc. in the amount of
$92,500.04 with additional $7,500.00 for contingencies.
The construction is tentatively scheduled to start in early September 2012 and finished by mid
November 2012. As part of this project the existing telemetry equipment will be relocated to the
new constructed building and it will allow future building demolition work and development of
the new site.
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 17, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding adoption of Plans and Specifications for the
slurry sealing of the streets in the area bounded by Sheldon Street, Mariposa Avenue, El
Segundo Boulevard and Sepulveda Boulevard (the southeast quadrant). Project No.: PW
12 -05 (Fiscal Impact: $225,000.00)
RECOMMENDED COUNCIL ACTION:
1. Adopt Plans and Specifications.
2. Authorize staff to advertise the project for receipt of construction bids.
3. Alternatively, discuss and take possible other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $225,000.00
Additional Appropriation: No
Account Number(s): 106 - 400 - 8206 -8943 (Gas Tax: Local Street Rehab)
ORIGINATED BY: Andre Haghverdian, Principal Engineer W4
REVIEWED BY: - A-Stephanie Katsouleas, Public W r s Director ,
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Public Works Department administers a slurry sealing program as a preventative measure to
extend the life of pavement Citywide. The slurry sealing process consists of the application of a
thin asphalt slurry layer on existing asphalt pavement to prevent water intrusion.
The City is divided into five (5) areas for slurry; four quadrants west of Sepulveda Boulevard
and one area east of Sepulveda Boulevard. Conventional pavement management practice
indicates that asphalt pavement should be slurry sealed at least every eight years. The City
seven -year cycle is within this recommended standard.
Staff has prepared plans and specifications for the Fiscal Year 2011/2012 Slurry Seal Program,
which includes streets within the area bounded by Sheldon Street, Mariposa Avenue, El Segundo
Boulevard and Sepulveda Boulevard (i.e, the southeast quadrant). This area was last slurry
sealed in 2005/2006 and is the next section due in the seven -year rotation. Funding for this
project is available from Gas Tax and was recommended for funding in the approved 2011 -12
Capital Improvement Program report.
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AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 17, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to award a standard Public Works Contract to Rojas
Construction for the City's 2011 -2012 Annual sidewalk, curb and gutter
repair /replacement program and other minor improvements at various locations citywide.
Project No.: PW 12 -03. (Fiscal Impact: $100,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract in a
form as approved by the City Attorney with Rojas Construction, in the amount of
$57,540.00
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $100,000.00
Additional Appropriation: No
Account Number(s): 106 - 400 - 8206 -8604 (Gas Tax: Curb Replacement)
ORIGINATED BY: Andre Haghverdian, Principal Engineer
REVIEWED BY: ..4,Stephanie Katsouleas, Public Works Director
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APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On April 3, 2012, the City Council adopted plans and specifications for the 2011 -2012
maintenance, repair and replacement of curbs, gutters, displaced sidewalks and driveways and
authorized staff to advertise the project for competitive bids. On June 5, 2012, the City Clerk
received and opened the following seven (7) bids:
1.
Rojas Construction
$57,540.00
2.
Pacific Construction Co. Inc.
$62,688.00
3.
ARC Construction
$65,993.00
4.
Ruiz Engineering Co.
$71,566.82
5.
Nobest Inc.
$85,004.00
6.
El Camino Construction
$91,639.45
7.
Kalban, Inc.
$94,128.00
1 1
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The lowest responsible bidder was Rojas Construction. Staff checked their references and
contractor's license status and is satisfied with the references given. Therefore, staff recommends
awarding a standard public works contract to Rojas Construction in the amount of $57,540.00 with
$5,800.00 for contingencies.
The bids received were lower than expected. Therefore, staff is also requesting that City Council 1)
authorize 1) staff to negotiate for additional concrete work by Rojas Construction at the unit bid
rate for the remaining $32,460.00 available to spend through this year's Gas Tax allocation and 2)
$10,000 for construction contingencies. Staff proposes installing a sidewalk on Main Street
between Imperial Hwy. and Imperial Ave. to provide pedestrians a safe pathway to the bus stop on
Imperial Hwy. Currently, many pedestrians who use bus commuting services walk in the street to
get to and from the bus stop, which creates a dangerous condition when drivers turn off Imperial
Hwy. to Main St. Any remaining funds would be used to complete other concrete priorities
identified on the rolling list of repairs needed.
2 72
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