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2012 Jun 19 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 19, 2012 - 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -2- matter 1. Willmore vs. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BC485025 2. Cedar Glen Homeowners' Association of El Segundo, et al, vs. City of El Segundo, et al, LASC Case No. YC065466 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1- matters 1. Represented Group: Supervisory and Professional Employees Association (SPEA). Negotiators: Greg Carpenter, City Manager 2 E CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -2- matters 1. Sale or Lease of City Owned Property (Price and Terms): Real Property: City owned parking lot at Corner of Main Street and Grand Avenue (Assessor Parcel Number: 4135 - 003 -901) City's Negotiator: Greg Carpenter, City Manager Potential Purchasers /Negotiating Party: Mar Ventures, Inc. and Village Partner, Inc. 2. Lease of City Owned Property (Price and Terms): Real Property: City owned Golf Course ( "The Lakes ") located on Sepulveda Boulevard (Assessor Parcel Number: 4138 - 014 -913). City's Negotiator: Greg Carpenter, City Manager Potential Lessee /Negotiating Party: Centercal Properties, Inc. 3 3 AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 19, 2012 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — PLEDGE OF ALLEGIANCE — Mayor Pro Tern Fuentes CI PRESENTATIONS a) Presentation — Sindee Pickens, Librarian II, announcing the 2012 Summer Reading Program beginning June 25, 2012. b) Proclamation — Proclaiming July "RELAY FOR LIFE" month. c) Commendation - City Council recognizes and commends Los Angeles Kings for achieving the 2012 Stanley Cup Trophy. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda_by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Presentation: Buxton Co. Introduction to CommunitylD and Status of Findings. (Lisa Hill) (Fiscal Impact: N /A) Recommendation — 1) Receive and File and take other action related to this item. presentation; 2) Alternatively discuss 2. Presentation: Urban Land Institute (ULI) Advisory Services Technical Assistance Panel (TAP) Program — Report regarding Smoky Hollow Specific Plan Area. (Jim Goodell) (Fiscal Impact, N /A) Recommendation — 1) Receive and File presentation; 2) Alternatively discuss and take other action related to this item. 5 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 2587851- 2588061 on Register No. 17 in the total amount of $581,547.74 and Wire Transfers from 5/25/12 through 6/07/12 in the total amount of $902,129.04. Recommendation — Approve Warrant Demand Register and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 4. Regular City Council City Council Meeting Minutes of June 05, 2012. Recommendation — Approval. 5. Consideration and possible action regarding the re- appointment of Denise DiPasquale to the South Bay Workforce Investment Board SBWIB). (Fiscal Impact: None) Recommendation — 1) Ratify the El Segundo Chamber of Commerce re- nomination and appointment of Denise DiPasquale to seat #10 of the SBWIB; 2) Request the City Clerk to forward a certified copy of the Council's action to the SBWIB; 3) Alternatively discuss and take other action related to this item. 6. Consideration and possible action regarding a one -year renewal of the cost sharing agreement with Beach Cities Transit (BCT) for operation of Transit Line 109 for FY 12/13, in conjunction with the cities of Hermosa Beach, Redondo Beach, and Manhattan Beach. (Fiscal Impact: $43,445.00 for FY 12/13 Proposition C funds) Recommendation — 1) Approve the one -year renewal of the cost sharing agreement with BCT for operation of Transit Line 109; 2) Authorize the Mayor to execute Transit Service Operation Agreement in a form approved by the City Attorney; 3) Alternatively discuss and take other action related to this item. 2 7. Consideration and possible action to award a standard Public Works Contract to MNR Construction for Sanitary Sewer System Rehabilitation for various locations within the Smoky Hollow Specific Plan area and Maple Ave. between Lairport St. and Nash St. within the City of El Segundo. Project No.: PW 11 -09 (Fiscal Impact: $1,116,370.00 Sewer Fund) Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with MNR Construction Inc., in the amount of $970,757.00; 2) Alternatively discuss and take other action related to this item. 8. Consideration and possible action to approve a change order with Steiny and Company Inc. for additional potholing, installing necessary additional pull boxes and conduits, repairing broken conduits at various locations and to accept the project for the Installation of Computer Network Equipment (conduits and appurtenances for future I -Net connection) for City facilities as complete. Project No.: PW 10 -08 (Fiscal Impact: $374,893.69) Recommendation — 1) Authorize the City Manager to approve 11 change orders totaling $119,737.69 for additional work conducted by Steiny and Company, including potholing, installing additional pull boxes and conduit and repairing broken conduits; 2) Accept the work as complete; 3) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; 4) Alternatively discuss and take other action related to this item. 9. Consideration and possible action authorizing the City Manager to execute, subject to approval to form by the City Attorney, (1) an agreement audit services to be provided by MuniServices, LLC regarding the 1994 Settlement Agreement and Administrative Tax Agreement between the City and Chevron regarding the City collection of gas utility user taxes from Chevron; and (2) an agreement between the City and Chevron to maintain the confidentiality, in accordance with applicable laws, of the tax information provided and discussed as part of the audit and negotiations with the City's subcommittee and consider the subcommittee negotiations confidential pursuant to Evidence Code 1152. (Fiscal Impact: $30,000.00) __ Recommendation — 1) Authorize the City Manager to execute an agreement that requires (i) the City and Chevron to maintain, in accordance with applicable laws, the confidentiality of the tax information provided and discussed as part of the City's audit of Chevron's gas consumption and (ii) the City and Chevron to treat the negotiations between Chevron and the City confidential in accordance with Evidence Code Section 1152; 2) Authorize the City Manager to execute an agreement with MuniServices, LLC, as approved to form by the City Attorney, for audit services not to exceed $30,000.00; 3) Alternatively discuss and take other action related to this item. 7 CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 10. Presentation regarding the El Segundo South Campus Specific Plan Project. Applicant: Raytheon Corporation. ffiscal Impact: N /A) Recommendation — 1) Receive and file presentation; 2) Establish an El Segundo South Campus Ad Hoc Sub - Committee; 3) Alternatively discuss and take other action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Council Member Atkinson — Council Member Fisher — Mayor Pro Tern Fuentes — Mayor Jacobson - F PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: - 13 • / 2 TIME: : o j �J NAME: JA4 ��V 0 PRESENTATIONS a) Presentation — Sindee Pickens, Librarian II, announcing the 2012 Summer Reading Program beginning June 25, 2012. 10 rocla 11 attfoll QCttp of e[ bEguttDiD, California WHEREAS, Cancer is a group of diseases characterized by uncontrolled growth and spread of abnormal cells which, if not controlled, can result in premature death; and cancer is predicted to strike one out every three Americans sometime in our lifetime; and WHEREAS, more than 50,000 people will die of cancer in California in 2012 - about 135 people each day; and WHEREAS, The American Cancer Society is the nation's largest and most respected voluntary health organization since 1913 and has funded research which has contributed to every known method for detecting cancer and techniques for treating cancer; and WHEREAS, the efforts of the American Cancer Society have directly contributed to achievements in treatment and prevention of cancer. In the last 30 years the five year survival rate for all cancers has increased from 50% to 68 %, the five year survival rate for breast cancer has increased from 75% to over 90 %. Through educational efforts cancer incidence rates have also declined. Between 1999 and 2006 the incidence rate for breast cancer declined by 2% per year. There is now a vaccine to prevent the virus associated with cervical cancer and the Food and Drug Administration recently approved a vaccine to fight advanced prostate cancer; and WHEREAS, The American Cancer Society is a voluntary community -based coalition of local citizens dedicated to eliminating cancer as a major health problem through financial support and education awareness; and WHEREAS, the RELAY FOR LIFE of El Segundo event financially benefits The American Cancer Society's research and support programs, and educationally benefits our local citizens; and WHEREAS, the RELAY FOR LIFE of El Segundo is a community event that allows all participants an opportunity to network with businesses, associates, family, and friends, with the same goal of making a difference in the battle against cancer; and WHEREAS, in recognition of the El Segundo RELAY FOR LIFE event, American Cancer Society volunteers will "Paint Our Town Purple" with ribbons from July 14, 2012 to July 30, 2012. NOW, THEREFORE, on this 19th day of June, 2012, the Mayor and Members of the City Council of the City of El Segundo, California, hereby proclaim the month of July RELAY FOR LIFE month. We further urge all citizens to recognize and participate in this anti cancer campaign being held in our communityto show support to those individuals living with cancer, and honorthose individuals that have lost their lives to the dreaded disease of cancer. G -,T v *.4 9Kayor Carl y"06son Mayor Fro ?em Suzanne Fuentes Council9Wem6er Miff Fisfier Council JWem6er (Dave Atk}nson CouncilWem6er Wark 11 enbattonCap of 01 beaunbm, California WHEREAS, The Los Angeles Kings, a professional Hockey team headquartered at the Toyota Sports Center in El Segundo recently advanced to the Stanley Cup Playoffs; and WHEREAS, The Stanley Cup Playoffs is an annual series of games to determine the best professional Hockey team in the National Hockey League (NHL); and WHEREAS, The Los Angeles Kings won 4-2 in the best of seven series against the New Jersey Devils on June 11, 2012; and WHEREAS, This is the finst time in the Los Angeles Kings' franchise history to win the 2012 Stanley Cup Trophy. NOW, THEREFORE, the Mayor and the Members of the City Council of the City of El Segundo, California hereby recognize and commend the LOS ANGELES KINGS for their tireless efforts and undying contributions to achieve the coveted Stanley Cup Trophy. 9Vayor Cadjacobson Wayor (Pro Zem Suzanne Fuentes Council giember (Bill Fisher CounciCWem6eroaveAtkinson CounciCWem6erMarie Feffhauer 12 EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2012 AGENDA STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Presentation: Buxton Co. Introduction to CommunitylD and Status of Findings (Lisa Hill) Fiscal Impact: N/A RECOMMENDED COUNCIL ACTION: 1. Receive and file presentation; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. None FISCAL IMPACT: N/A Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Ted Shove, Economic Development Analyst ' REVIEWED BY: Sam Lee, Director of Planning and Building Safety APPROVED BY: Greg Carpenter, City Manager Acli BACKGROUND AND DISCUSSION: City Council approved the 2012 Economic development Strategy in September 2011. The ED Strategy has served as a guide to formalizing an economic development program which included the hiring of a dedicated staff member to execute the components described within it. One of the components described was to retain Buxton Co. to perform its CommunitylD strategy. Buxton Co began providing analytical information for corporate customers seeking to open new locations outside of proven markets. Since then, Buxton Co has partnered with over 650 public sector clients to assist in development of retail locations within their respective communities. Through collection of information from City staff, procurement of consumer transaction descriptions and analysis of data through proprietary software: Buxton has provided staff with information that will assist in business recruitment activities. These activities are expected to increase sales tax revenues and increase the workforce base within El Segundo. Recently completed, the Retail Site Assessment (RSA) was designed to assist staff in determining `best match' retail for recruitment of new hoteliers, restaurateurs and retailers to El Segundo. This information has already been utilized by staff at a recently attended trade show hosted by the International Council of Shopping Centers. As an unbiased third party, the IL 13 analytical data provided by Buxton carries merit with retail site selectors as it `tells the story' of a community's retail needs. Therefore, such reports extend credibility to staff members when `pitching'. the City to retail site selectors. Buxton Co is also developing reports for other sectors to include hospitality and healthcare analysis. These reports along with access to its web -based SCOUT platform allow staff access to critical information that is incorporated into analysis by site selectors for new business locations /expansion into new markets. PAPIanning & Building SafetylCC RcporLTempiate 2012.doc 14 EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2012 AGENDA STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Presentation: Urban Land Institute (ULI) Advisory Services Technical Assistance Panel (TAP) Program - Report Regarding the Smoky Hollow Specific Plan Area (Jim Goodell) Fiscal Impact: N/A RECOMMENDED COUNCIL ACTION: 1. Receive and file presentation; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. None FISCAL IMPACT: N/A Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Ted Shove, Economic Development Analyst REVIEWED BY: Sam Lee, Director of Planning d Building Safety APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The City Council directed staff to hire a consultant to undertake a third party evaluation of the Smoky Hollow district. The City hired the Urban Land Institute which is an organization comprised of industry professionals with expertise closely matched to the identified challenges in the Smoky Hollow district. Specifically, the Urban Land Institute assembled a Technical Assistance Panel (TAP) to have a better understanding of what the City can do to encourage the "right type" of development that improves the area, responds to market forces and creates the sense of a unique mixed office /industrial district. The TAP members assembled for this project are considered experts in their respective fields encompassing: public private partnerships, marketing, economics, and complex real estate issues. The TAP will specifically address the following questions: 1. Within the district, what uses should be encouraged and where should they be located within the district? 2. Given the relatively small lot sizes, what can the City do to help address the higher parking demand of commercial uses? Can streets be converted to one -way to increase on- street parking? 15 3. What can the City do to improve the identity / brand of the district and attract tenants and owners? 4. How should the district relate to the surrounding land uses Chevron refinery, the El Segundo downtown, adjacent residential and Sepulveda / PCH commercial frontage? 5. Is there a financing tool available to make public improvements or for the City to purchase property for parking and blight removal? How can the City encourage reinvestment in properties? The TAP convened on March 29 -30a', 2012 to participate in a narrated tour with City staff, interview stakeholders, synthesize background materials and collectively formulate findings and recommendations based upon the input received and direct observation. Based upon the findings and recommendations from the TAP, staff will seek direction from Council on determining which items will be actionable in the next fiscal year. Along with the determination of actionable items, a prioritization of those items will be presented during this year's strategic planning meetings. 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IL U `l m U S � 0 6 U W W kj Q 0 II II LL II Q U ¢ w ¢ m 2 to 1/ CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 5/25/12 THROUGH 6/07/12 Date Payee Amount Description 5/25/2012 Manufacturers & Traders 4,272.63 401 a payment Vantagepoint 5/25/2012 Manufacturers & Traders 492.31 IRA payment Vantagepoint 5/25/2012 Manufacturers & Traders 19,202.42 457 payment Vantagepoint 5/25/2012 South Bay Credit Union 15,855.38 Payroll credit union deduction pmt 5/25/2012 UB 7,656.60 PARS payment 5/25/2012 Cal Pers 35,102.79 EFT Retirement Misc 5/25/2012 Cal Pers 47,018.56 EFT Retirement Safety 5/25/2012 Cal Pers 449,374.69 EFT Health 5/30/2012 Lane Donovan Golf Ptr 23,698.68 Payroll Transfer 5/30/2012 Health Comp 384.62 Weekly claims 5/31/2012 Cal Pers 5,382.00 EFT Survivor 59 Contributions 6/7/2012 Employment Development 52.92 State Taxes 6/7/2012 Employment Development 3,734.95 State Taxes 6/7/2012 Employment Development 47,000.89 State Taxes 6/7/2012 IRS 214,824.70 Federal Taxes 6/7/2012 Health Comp 1,772.38 Weekly claims 5/24- 6/7/12 Workers Comp Activity 26,302.52 SCRMA checks issued 902,129.04 DATE OF RATIFICATION: 06/19/12 TOTAL PAYMENTS BY WIRE: 902,129.04 Certified as to the accuracy of the wire transfers by: t1_z::1 L %Z Deputy(City Treasurer Date 'L')jt LGO, (/7//--l�- Director qf Finance/ Date City Manage Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo, P: \City Treasurer \Wire Transfers\2012 \Wire 2012 2nd quarter \Wire Transfers 6- 07.xis 18 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 05, 2012 — 5:00 P.M. 5:00 P.M. SESSION CALL TO ORDER — Mayor Jacobson at 5:00 PM ROLL CALL Mayor Jacobson - Present Mayor Pro Tern Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Carrie Oulashian — spoke concerning their property located at 910 Eucalyptus Mr. Oulashian — spoke concerning their property located at 910 Eucalyptus Maureen Kingsley — spoke on behalf of the Oulashian's Gloria Johnson — spoke on behalf of the Oulashian's Mary Ellen Kusserow — spoke on behalf of the Oulashian's Spencer Hart — spoke on behalf of the Oulashian's SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -3- matter 1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 2. Garton vs. City of El Segundo, et al, LASC Case No. YC066586 3. Cedar Glen Homeowners' Association of El Segundo, et al, vs. City of El Segundo, et al, LASC Case No. YC065466 0 19 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- matter. 1. Oulashian — re 910 Eucalyptus Avenue Initiation of litigation pursuant to Government Code §54956.9(c): - 1 - matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Council recessed at 7:00 PM. 2 R11 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 05, 2012 - 7:00 P.M. 7:07 P.M. SESSION CALL TO ORDER — Mayor Jacobson INVOCATION — Michael Martin, Pastor Oceanside Christian Fellowship PLEDGE OF ALLEGIANCE — Council Member, Bill Fisher PRESENTATIONS ROLL CALL Mayor Jacobson - Present Mayor Pro Tern Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Stanley Zimmerman — commended the City for their outstanding help pertaining to the Automobile Driving Museum's Carnival taking place on June 16 & 17, 2012. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fisher to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 3 21 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to open a public hearing and receive public testimony concerning adopting a resolution supporting the proposed issuance of Tax Exempt Revenue Obligations by the California Municipal Finance Authority (CMFA) in an amount not to exceed $12,500,000.00 to finance and refinance the cost of acquiring, improving, renovating, remodeling, furnishing and equipping Borrower's educational facilities located at 737 Hawaii Street, El Segundo, California 90245. (Fiscal Impact: None) Mayor Jacobson stated this was the time and place for a public hearing to receive public testimony concerning adopting a resolution supporting the proposed issuance of Tax Exempt Revenue Obligations by the California Municipal Finance Authority (CMFA) in an amount not to exceed $12,500,000.00 to finance and refinance the cost of acquiring, improving, renovating, remodeling, furnishing and equipping Borrower's educational facilities located at 737 Hawaii Street, El Segundo, California 90245. City Clerk Weaver stated that proper noticing had been done and no communication has been received in the City Clerk's Office. Mark Hensley City Attorney gave a report. MOTION BY Council Member Fisher, SECONDED BY Council Member Fellhauer to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4777 A RESOLUTION OF THE CITY COUNCIL OF HE CITY OF EL SEGUNDO APPROVING THE ISSUANCE OF CALIFORNIA MUNICIPAL FINANCE AUTHORTIY REVENUE OBLIGATIONS IN AN AGGREGATE PRINCIPAL AMOUNT NOT TO EXCEED $12,500,000.00 FOR THE PURPOSE OF REFINANCING THE ACQUISITION, REHABILITATION, IMPROVEMENT AND EQUIPPING OF EDUCATIONAL FACILITITES FOR THE BENEFIT OF VISTAMAR SCHOOL AND OTHER RELATED MATTERS. MOTION BY Council Member Fellhauer, SECONDED BY Mayor Pro Tern Fuentes to adopt RESOLUTION NO. 4777. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA N 22 All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2587491 - 2587850 on Register No. 16 in the total amount of $1,326,895.58 and Wire Transfers from 4/27/12 through 5/24/12 in the total amount of $3,399,088.11. Authorized staff to release. Ratifed Payroll and Employee Benefit Checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Approved Regular City Council and Special City Council Meeting Minutes of May 15, 2012. 4. PULLED FOR DISSCUSION BY MAYOR PRO TEM FUENTES 5. Authorized a thirty (30) day provisional appointment extension for the position of Interim Administrative Specialist in the Fire Department. (Fiscal Impact: $2,100.00) 6. Authorized the City Manager to execute a License Agreement 4281 in a form approved by the City Attorney with Paul Rodriquez (P -Rod) Skate Experience to operate a skateboarding camp at the El Segundo Skate Park located at 405 East Grand Avenue. (Fiscal Impact: Estimated revenue of $2,000.00 in Reservation Fees) 7. Waived the bidding requirements and authorized the City Manager to execute Agreement No. 4282 in a form approved by the City Attorney with E.H. Wachs Water Utility Products for the purchase of infraMAP facilities management/tracking software system, data conversion services, training and associated hardware for field operations in the Water, Wastewater and Streets Division of Public Works. (Fiscal Impact: $62,000.00) 8. PULLED FOR DISCUSSION BY COUNCIL MEMBER FELLHAUER 9. Approved and accepted Final Tract Map No. 64578, a residential lot located at 620 W. Imperial Ave. Authorized the appropriate City Official to sign and record said Map. (Fiscal Impact: None) 10. Approved a request for an Administrative Use Permit to allow the on -site sale and consumption of beer and wine (Type 41 State of California Alcoholic Beverage Control License) at an existing restaurant (Playa Blanca) located at 413 Main Street. Applicant: Susana Mangiante (Fiscal Impact: N /A) MOTION by Council Member Fisher, SECONDED by Council Member Atkinson to approve Consent Agenda items 2,3,5,6,7,9, and10. MOTION PASSED BY UNAMIMOUS VOICE VOTE. 5/0 �1 23 CALL ITEMS FROM CONSENT AGENDA 4. Consideration and possible action regarding authorization for the Police Department to purchase nine patrol vehicles due for upcoming replacement. These vehicles are identified in the Equipment Replacement Fund and are scheduled to be replaced in September 2012. (Fiscal Impact: $276,075.00) MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Atkinson to authorized the Police Department to purchase nine patrol vehicles due for upcoming replacement. Pursuant to El Segundo Municipal Code § 1 -7 -10, authorized waiving the bidding process and authorized the City Manager, or designee, to execute Agreement No. 4283 in a form approved by the City Attorney with Bob Wondries Ford; Wondries Fleet Group in accordance with an existing Los Angeles County Sherriff's Department contract. (Fiscal Impact: $276,075.00). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 8. Consideration and possible action to approve a revised Class Specification for the position of Building Safety Manager. (Fiscal Impact: None) MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Fuentes to approve a revised Class Specification for the position of Building Safety Manager. (Fiscal Impact: None) MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS G. REPORTS —CITY MANAGER Chevron Agreement Status Report — June 5, 2012 • In response to the joint announcement in January of this year, the City and Chevron have taken actions to pursue a constructive and collaborative resolution of issues surrounding the City's tax structure and ongoing revenue concerns related to the Chevron facility. • A subcommittee of the City Council was formed to focus on the issue, negotiate with Chevron and ultimately make a recommendation to the full City Council. • To date Chevron representatives and the City Council Subcommittee have met 4 times, the Subcommittee has met several times with City Staff, and Chevron and City Staff have met on additional occasions to resolve issues and share information. • The discussions have been informative, helpful and productive in gaining a mutual understanding of each party's position. At this point, we have identified some additional information that is necessary to conclude the discussions that should take the next several weeks to gather and discuss. • The City and Chevron hope to determine the framework of an agreement over the next two months and be prepared to discuss the resolution publicly prior to the presentation of the City's preliminary budget in August. H. REPORTS — CITY ATTORNEY - NONE C 24 I. REPORTS — CITY CLERK 11. Consideration and possible action regarding Council consensus to cancel the July 3, 2012 City Council Meeting. (Fiscal Impact: None) MOTION by Council Member Fellhauer, SECONDED by Council Member Fisher to cancel the July 3, 2012. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 J. REPORTS — CITY TREASURER - NONE K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Reported on attending the Beauty and the Beach Clean -Up and the Author's Fair. Council Member Atkinson — Reported on attending the Beauty and the Beach Clean - Up and took a tour of the West Basin Water District. Council Member Fisher — Reported on attending the ED! Gala at Chevron Park and Beauty and the Beach Clean -Up. Mayor Pro Tern Fuentes — Reported on attending the ED! Gala at Chevron Park, the SBCCOG meeting concerning the Santa Monica Bay, Super CPR Saturday, ED! Car Show, the Author's Fair, and the Beauty and the Beach Clean -Up. Mayor Jacobson — 12. Consideration and possible action to appoint Council Member Dave Atkinson as the delegate and Mayor Carl Jacobson as the alternate to serve on the Investment Advisory Committee. (Fiscal Impact: None). MOTION by Mayor Pro Tem Fuentes, SECONDED by Council Member Fisher to appoint Council Member Dave Atkinson as the delegate and Mayor Carl Jacobson as the alternate to serve on the Investment Advisory Committee. (Fiscal Impact: None) MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action 7 25 on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jack Axelrod — Resident thanked the Council fortheir fiscal responsibility to the City and proposed several resolutions for the Council's consideration. MEMORIALS — NONE CLOSED SESSION - NONE ADJOURNMENT at 7.35 PM Tracy Weaver, City Clerk 26 EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2012 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the re- appointment of Denise DiPasquale to the South Bay Workforce Investment Board ( SBWIB). (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Ratify the El Segundo Chamber of Commerce re- nomination and appointment of Denise DiPasquale to seat #10 of the SBWIB 2. Request the City Clerk to forward a certified copy of the Council's action to the SBWIB; 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Letter of request from the El Segundo Chamber of Commerce dated May 15, 2012 FISCAL IMPACT: $ Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): PREPARED BY: Mishia Jennings, Executive AssistantA�� REVIEWED BY: Greg Carpenter, City Manager APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: The South Bay Workforce Investment Board ( SBWIB) provides guidance for programs administered under the Federal Workforce Investment Act, under a Joint Powers Agreement (JPA), for the eight cities of El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Manhattan Beach and Redondo Beach. The JPA is the instrument that allows the cities to pool and utilize available federal funds. Pursuant to the amended JPA dated May 16, 2002, Section 3, Sub -Part 3 of Section 4 of Agreement No. 83 -100 requires that each ofthe SBWIB member cities shall appoint at least two private - sector employees, to serve on the SBWIB as representative of their respective cities' private- sector businesses. The process specified by the JPA requires that nominees originate from a business group. Historically, the chambers of the member cities are the business group. The chambers nominate a business representative to the SBWIB, which nomination is then ratified by the respective city councils. The El Segundo Chamber of Commerce has recommended (see attached letter) that Ms. Denise DiPasquale be reappointed to serve on the South Bay Workforce Investment Board. Ms. DiPasquale has represented the City in this role for the past ten years and has an excellent record of attendance and participation. She is a very active and involved board member who attends all of our board committee meetings along with the events that SBWIB host. 4W 27 El Segundo TheCHAM3ER The Voice for Bud inedd May 15, 2012 The Honorable Mayor Carl Jacobson And Members of the City Council 350 Main Street El Segundo, CA 90245 Dear Mayor Jacobson and Council: On behalf of the Board of Directors-of the El Segundo Chamber of Commerce, please accept the re- nomination of the following individual to be re- appointed to serve on the South Bay Workforce Investment Board for the 4 -year term of office commencing July 1, 2012, as representative of the E4 Segundo business private sector: Seat 10: Ms. Denise DiPasquale, to serve an additional•4 -year term of office from July 1, 2012 to June 30, 2016. acceptance. Hansen 427 Main Street • El Segundo, CA 90245 •. 310.322 ;1220 • Fax 310.322.6880 Email: info@elsegundochamber.org 28 M E M B E R S WAYNE SPENCER CIiAIRPERSON CAROLYN ANDERSON DEBRA BAKER ELYSE BEARDSLEY TOM BEEDON PATRICIA BENNETT SAMUEL BINGHAM BRENDA BRENT BELLY C. CAMPBELL KIM CRAFT DR. JACK DANIELS, III RUTHI DAVIS DENISE DL PASQ_VALE DOBARD PATRICIA DONALDSON LAUREN DORSEY DR. THOMAS M FALLO JOSE FERNANDEZ JESUS FERNANDEZ DR. MILDRED GARCIA ANGELA GIBSON CHARLES HARM DouG HERBST DR. SANDRA G. HORWITZ BOB HELFANT DON HERMAN JACKIE HONORE JESSE HOOD JEFFREY JENNISON SUSIE YELLOWHORSE- JENSEN YVETTE JOHNSON MAR'IY JONES DAVID LASALLE ANTHONY LAWSON YVONNE MALLORY IVAN MASON REBECCA MENDIBLES RON MILLER GLENN MITCHELL MIKE MORALES VAN NGUYEN MICHELLE OLSON JOHN PARSONS HAMID POURNAMDARI BRIAN RABER +� SHAD REZAI BARBARA ROBERTS- HUBBARD MANUEL C. SERRANO DOLLY SINGH CAMERON SMITH JIM SMITH RAY SNOWDEN TOD SWORD ROLAND TALTON JANE TEMPLIN WANZA TOLLIVER JANICE WEBB LANCE WILLIAMS JEFFREY ZWERLING JAN VOGEL EXECUTIVE DIRECTOR May 24, 2012 Mr. Greg Carpenter 350 Main Street El Segundo, CA 90245 Dear Mr. Carpenter: Currently, there is one El Segundo vacancy - on the South Bay Workforce Investment Board (SBWIB), which needs to be filled. The term of office for Seat 10, will begin on July 1, 2012, and will expire on June 30, 2015. The El Segundo Chamber of Commerce has re- nominated incumbent member, Ms. Denise DiPasquale, to fill the El Segundo Private Business Sector Seat. We are requesting that the Mayor and City Council please initiate the process to appoint Ms. DiPasquale at the City of El Segundo's next 'regularly scheduled City Council Meeting or at your earliest convenience. Your cooperation in this matter is greatly appreciated. If you have any questions or require assistance, please contact me, or my assistant, Wluttney Cole, at (310) 970 -7700. Thank you. Sincerely: Executive Director Attachments Hawthorne • Hermosa Beach • Gardena • Inglewood • Lawndale . Redondo Beach • Manhattan Beach • Carson • El Segundo 11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne, CA 90250 / w. 310.970.7700 / f. 310.970.7711 29 EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2012 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding a one -year renewal of the cost sharing agreement with Beach Cities Transit (BCT) for operation of Transit Line 109 for FYI 2/13, in conjunction with the cities of Hermosa Beach, Redondo Beach, and Manhattan Beach. (Fiscal Impact: $43,445 for FY12 /13 Proposition C funds) RECOMMENDED COUNCIL ACTION: 1. Approve the one -year renewal of the cost sharing agreement with BCT for operation of Transit Line 109. 2. Authorize the Mayor to execute Transit Service Operation Agreement in a form approved by the City Attorney. 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Cost Sharing Proposal from Beach Cities Transit 2. Beach Cities Transit Route Map 3. BCT Line 109 Time Schedule FISCAL IMPACT: $43,445 of Prop C Funds for FY 12/13 Amount Budgeted: $0 Additional Appropriation: $0 Account Number(s): 114- 400 -5293 -6206 ORIGINATED BY: Meredith Petit, Recreation Superintendent �s REVIEWED BY: Bob Cummings, Director of Re �r ation and Parks 1� APPROVED BY: Greg Carpenter, City Manager. BACKGROUND & DISCUSSION: Since August 2006, Beach Cities Transit has operated BCT Line 109 from Redondo Beach to the LAX Transit Center, passing through the cities of Hermosa Beach, Manhattan Beach, and El Segundo. In July 2006, these South Bay communities came together to collectively fund a portion of the operating costs for a new BCT Line (designated Line 109), to assume bus service responsibilities in lieu of the discontinued Metropolitan Transportation Authority's (Metro) Line 439. BCT, a community -based transit system operated by the City of Redondo Beach, is designated as an `included operator' in Los Angeles County. As such, BCT is eligible to receive funding from Metro to partially fund local transit operating expenses. Despite the fact funding is available through Metro, recent statewide funding reductions to transit agencies have impacted BCT's allocation, leaving the participating agencies the responsibility to cover the unfunded expenses of operating the service. Additionally, in the recent past, Metro has jettisoned `regionally underperforming' bus lines, leaving them to be either picked up by local operators or discontinued entirely. Over the past six years, these four South Bay communities have supported the operation and evolution of BCT Line 109 to serve the transit needs of local residents and commuters, as Metro has discontinued routes 439, 124, and 125. 6 30 Line 109 encompasses 71 stops each northbound and southbound, with 25 of them within El Segundo city limits. Major destinations on Line 109 include the LAX City Bus Center, the Aviation Green Line Station, the Douglas Green Line Station, downtown Manhattan Beach, downtown El Segundo, the Hermosa Beach Pier, the Redondo Beach Pier, and Riviera Village. In July 2011 the City Council approved a one -year agreement (July 1, 2011 through June 30, 2012) to continue supporting a proportional share of the operational costs of the BCT Line 109. The total FYI 1/12 financial commitment was $60,006, and was to be funded through Proposition C Funds. The FYI 1/12 estimates were based on the assumption that STA Transit funds would not be distributed; however, the State is releasing the funds after all. As a result, the actual cost for FYI 1/12 will be approximately $40,000, yielding a 34% savings. A Comprehensive Operational Analysis of the BCT Program took place during FYI 1/12 and was presented to the City Council on November 1, 2011. Based on the final recommendations of the report, the City of Redondo Beach is planning to implement service improvements to the Green Line Douglas Station and the Manhattan Village Mall in FY12 /13. The route changes will add an estimated 635 operating hours and will likely result in an increase in fuel costs. BCT is requesting the City of El Segundo approve another one -year agreement to participate in Line 109 to continue to improve the service and serve the communities' residents, businesses, and employers. Staff will continue to work cooperatively with the participating agencies to identify and implement marketing strategies and service modifications as deemed necessary. Due to increased funds received from Metro and other funding sources, the proportional share for FY12 /13 is $43,445. 31 lip salt Citi:� Trwr�nit BCT Line 109 Revised March 24, 2011 Service Statistics The service expansions implemented in June 2009 have significantly increased ridership on the BCT Line 109. Ridership has increased nearly 60% since FY 2006 -07. Statistics show that BCT Line 109 is a popular route for local commuters, residents and community members. Ridership is expected to continue to increase in future years as development and traffic congestion increases, and implementation of "Green Programs" become more important to the sustainability of the region. Service Statistics of BCT Line 109 While fare revenues for BCT Line 109 have increased, formula funding allocations received for operations decreased in Fiscal Years 2009 -10 and 2010 -11 as a result of the downturn of the economy as Metro's funding allocation distributions are based on sales tax revenue receipts. Regional funding estimates for FY 2011 -12 are projected to increase; however, BCT is still experiencing a funding shortfall. The investments made by the Cities for Fiscal Year 2010 -11 were based on a applying a credit from the overestimated 2009 -10 shortfall. The additional funds paid to Redondo Beach, in the amount of $81,127 were credited to the estimated operations shortfall for FY 2010 -11. BCT Line 109 Shortfall Estimates FY 2010 -11 Estimated Shortfall $255,074 Cost Sharing credit (FY 2010) 81,127 Estimated Shortfall Net of Credit $173,947 Cost Sharing Allocations FY 2010 and FY 2011 % INVESTMENT FY 2009 -2010 FY 2010 -11 CITY (avg. route miles /total route miles) INVESTMENT INVESTMENT Redondo Beach FY 06 -07 Actual FY 07 -08 Actual FY 08 -09 Actual FY 09 -10 Actual FY 10 -11 Estimated FY 11 -12 Estimated Service Hours 14,833 16,628 16,663 19,317 19,147 19,145 Operating Cost $796,358 $888,727 $846,106 $1,027,029 $967,450 $987,439 Fare Revenues $97,646 $137,506 $145,000 $158,190 $150,000 $150,000 Passenger Trips 124,698 174,991 193,350 194,345 195,000 195,000 While fare revenues for BCT Line 109 have increased, formula funding allocations received for operations decreased in Fiscal Years 2009 -10 and 2010 -11 as a result of the downturn of the economy as Metro's funding allocation distributions are based on sales tax revenue receipts. Regional funding estimates for FY 2011 -12 are projected to increase; however, BCT is still experiencing a funding shortfall. The investments made by the Cities for Fiscal Year 2010 -11 were based on a applying a credit from the overestimated 2009 -10 shortfall. The additional funds paid to Redondo Beach, in the amount of $81,127 were credited to the estimated operations shortfall for FY 2010 -11. BCT Line 109 Shortfall Estimates FY 2010 -11 Estimated Shortfall $255,074 Cost Sharing credit (FY 2010) 81,127 Estimated Shortfall Net of Credit $173,947 Cost Sharing Allocations FY 2010 and FY 2011 % INVESTMENT FY 2009 -2010 FY 2010 -11 CITY (avg. route miles /total route miles) INVESTMENT INVESTMENT Redondo Beach 34.95% $61,628 $60,800 Hermosa Beach 10.89% 32,354 18,940 Manhattan Beach 16.05% 30,043 27,918 El Segundo 38.11% 72,412 66,289 TOTAL 100% $196,437 1 $173,947 1 March 24, 2011 32 I It E;Lae_I� ('isi�w'lra�isis The expenses included in the cost sharing estimates for BCT Line 109 Cost Estimates are the operating expenses incurred from the transit contractor and fuel expenses. Metro issued the draft transit formula funding allocation fundmarks for FY 2012 on March 23, 2011. Final cost sharing contributions will be determined in April after Metro approves the Formula Funding Allocations for the Municipal Operators. In addition, Metro legislative staff has informed the Municipal Operators that State Transit Assistance (STA) funding may not be available for operations in FY 2011 -12 if the final State Budget does not include funding, Based on the preliminary fund marks, two scenarios for the shortfalls and City contributions are listed in the chart below. BCT Estimated Cost Sharing Allocations for FY 2011 -2012 SCENARIO 1 NO STA FUNDS SCENARIO 2 ALLOCATIONS WITH STA FUNDS CITY % OF ROUTE MILES FY 2010 -11 INVESTMENT FY 2011 -12 INVESTMENT (excluding STA Funds) FY 2011 -12 INVESTMENT (including STA Funds) Redondo Beach* 34.95% $60,800 $ 55,043 $ 36,305 Hermosa Beach 10.89% 18,940 $ 17,145 $ 11,308 Manhattan Beach* 16.05% 27,918 $ 25,266 $ 16,664 El Segundo 38.11% 66,289 $ 60,006 $ 39,578 Total 100% 1001 L $173,947* � $157,460 J $103,855 C *Revised Mileage (westbound Rosecrans Avenue: Sepulveda Blvd. to Highland Avenue) Scenario 1 Assumptions: • 19,145 Service Hours • Estimated increase in annual FAP fund allocations based on preliminary fund marks to cover transit operations expenses; excludes STA formula funds • Transit Fare Revenues some as FY 2011 Scenario 2 Assq,�iptignns; • 19,145 Service Hours • Estimated increase in annual FAP fund allocations based on preliminary fund marks to cover transit operations expenses; includes STA formula funds • Transit Revenues some as FY2011 2 March 24, 2011 33 Attachment #2: Beach Cities Transit Route Map Ux 0" go WOW ►- m m ass us =31 cwa � U J U 4X r .v„ Ak I Krum � U01" �.vas+i�rc b _ aaF� •ne i.tWFOfi MAR � � Rf[GiFlw wo E6 SEGUND OAT PLAZA HAWT'MORN£ L SEGLINDO r[:ro.Fr iJmiM 3T OU Milk «.>s (MANHATTAN � r � ens��a we 7 i VILLAGE : MALL 0A1Qet FK P� � ?AN K"04 BLVD tlaVrFf [FM M.FUt M4 — � i ni'll 63 urrcu�eu rurtr�u K •""'T GALLERIA AT it�7if SOUTH BAY 1feTM a � f �y oY Uo 702 10w 704 'u DOW �Fe= nn.wa BEkt?r epee i DEL AWQ.oruu 13 CArFW Nircislpl {{ E3 E3 SOLO% �� .. Q © � s xR� 444 � z nnTan ...,auk #fa a+.acaTn_ Yf at its lNS1"5'ritA��bR it - '+�1 • f.�� � 6mht=r _ _. ��!rMtha•17 � rp, OS VERDES t `'me 4� ♦ g STATC3 2 g 34 Attachment #3: BCT Line 109 Time Schedule - Page 1 &W AM MOAN - -- 625 AM 9W AN 651 AM 742 AN &46 AM 7:.39AM dW AM 7440AM - 7M AM T53AM -s 70 AM 744 AM 0.24AM 7W AM OMAN &UAM WSAM - 9:90 AM / AAM 00 A It &40 Am 925 AM 1 -- &MAN OM AM 0." AM - PM AM - *VAN 100 AN 9M AM Ak30 AM "s—A11 10;40 AM 1070 AM 1036 AM ` -- OM AN 1F446 AM 1044 AM - 1C�f AlA 1016,4 AM 1k1i AM _ n" AM 1100 PM 13A5 PM 00 PM MPM - 3:90 PM to PM PM 5:15 PM &W PM 6.45 PM -1M PM &46 PM ":93 AN 1310 Pit UM PM h o PM 2=PN 7d0 PM 336 PM 4 40 PN -- - MPM _— - - do PM - NO PM j TM PM - _ �� Wi PM -f 11:49 AM am PM R10 PM _ Us PM 2:49PM 3" Pb 410 PM AM PM 9?WPM A926 PM 740 P4 r� PM � 910 PM IMAM 1Z PM IM PM am PM 201 PM an PY 441 PM #oi w so PM _ &W PM 7:11 PM e,os Pr MOM T2l4 PM 1M1 PM "PM IM PM 11,44 PM 1:57 PM L" PM - 31APM -- - ho pm 32? PM 209 PM - - 4'.44 PM - - - -- wo PM 4014PM A�J9 PM - - A44 PM - - - - -- -° iWPM 9:44 PM do PM 407 PM - *am I=PM 792 PM IM PM V42 PM PM 35 Attachment #3: BCT Line 109 Time Schedule - Page 2 ALL BERYICE ON TWETABLES BELOW ARE ACCESSIBLE TO THE DISASLEI1 GM AM !?i AM &JD AM 4M AM 69M AM 144 AM i -- ^ aS AM nO AM OMAN TAB AM _ T!P AM: R3a AM 7ASAM -- TM AM - &D5 AM W7 AM ROW AM 96 AM SWAM IMAM 4�D AM 9Aa AM s 917 AM 9 7t7 a AM 9sM AM 911111 AM IMAM 9020 AM 1805 AM IMAM 10:86 AM - — lows AM 1G16 Ali WSS AM TAM AM UW AM 11:10 Ri 1220AM 1220 PM f IMAM ffi17 AM M35 AM - 1295 PM Marx 72:30 PM 11918 PM U Ma PM 17D PIi 12O PM to PM WPM — to PM — !i PM PM mom 220 PM LOS PM Ml PM 230 Pit -- 9116 PM TSB PM � 3b PM. 321111,111 3;b PM 3w PM & a PM 3wo PM 3M PM *WPM OM PM 4:20 PM 501) PM I:OS PM *9 PM km PM 4M PM -- 410 PM Eta PM MR PM &M PM EM Pit am PM sm ISM 6mD PM Im PM &U PM -- - =11M � 7520 Pit aw P41 - - 1120 PM T Mo PM - - 92D vM GM PM Ika Pit &a PM 7T1 PM 7•.3! PM !l/ Pti aw PM 7M PM am PM _ TAB PM -� �71M PM - - am w - a9s PM BEACH CITIES TRANSIT 109 LAX CITY BUS CENTER - EL SEGUNDO - MANHATTAN BEACH - HERMOSA BEACH - REDONDO BEACH SATURDAY, SUNDAY AND HOLIDAYS SOUTHMOUND - NO SERVICE TO DOUGLAS STATION (ApG Jti f:R TT R9, LAX CITY AVLA71ON MAIN PLAZA HERMOSA PALOS VERDES BUS CENTER STATION f. GRAND EL SEGUNDO G 11 TH : VIA VALENCIA :a i IJ 36 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 19, 2012 AGENDA HEADING: Consent Agenda Consideration and possible action to award a standard Public Works Contract to MNR Construction for Sanitary Sewer System Rehabilitation for various locations within the Smoky Hollow Specific Plan area and Maple Ave. between Lairport St. and Nash St. within the City of El Segundo. Project No.: PW 11 -09 (Fiscal Impact: $1,116,370.00 Sewer Funds) RECOMMENDED COUNCIL ACTION: Authorize the City Manager to execute a standard Public Works Contract in a form as approved by the City Attorney with MNR Construction Inc., in the amount of $970,757.00 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Location Map FISCAL IMPACT: Budget Adjustment Required Amount Requested: $1,116,370.00 Additional Appropriation: Partial Appropriation Required $616,370.55 Account Number(s): 502- 400 - 8204 -8647: Sewer Ente rise Fu ORIGINATED BY: Andre Haghverdian, Principal Engineer REVIEWED BY: 4y- Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On April 3, 2012, the City Council adopted plans and specifications for sewer rehabilitation and authorized staff to advertise for receipt of construction bids. This multi -part project will 1) replace approximately 1,963 lineal feet of deteriorated vitrified clay sewer pipe (VCP) and line approximately 1,542 lineal feet of VCP within the Smoky Hollow Specific Plan area and in the downtown area, and 2) replace 1,582 lineal feet of 6 ", 8" and 10" Maple Ave. sewer mains with a new, larger 15" main between Lairport St. & Nash St. in anticipation of future development of the area. The 2009/10 CIPAC budget appropriated $500,000 for sewer repairs in the Smokey Hollow Specific Plan Area. The bid for this area is approximately $440,757. An additional appropriation of $530,000 is requested to upgrade the Maple Ave.'s sewer line prior to the major street renovation project scheduled for next April (funded by Measure R). We are also requesting a 15% contingency totaling $145,613 for the entire project. 37 Can May 22, 2012, the City Clerk received and opened the following five (5) bids: 1. Mike Prlich & Sons, Inc. $886,546.00 (Disqualified, missing two Addendums) 2. MNR Construction $970,757.00 3. Ramona Inc. $1,189,964.00 4. Atlas Underground, Inc. $1,774,670.00 5. Garcia Juarez Construction Inc. $1,792,825.00 The lowest bidder was missing two addendums issued by the City and after a discussion with the City Attorney, it was deemed non - responsive. Staff checked the bid package and references of the second lowest bidder and determined they are both responsive and qualified to conduct the work. Therefore, staff recommends that MNR Construction be awarded the contract. 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Q i/1 r Om N� r r c csQ� Or C7 r N ,� y�3JJ3 to a � _ C` CDm m C Nr 1. ¢i $ c�0n O O N N i ,J i (nQ /j+ }� v,ciiQ{q�� 6 0 5p O C��L 9 7 a) > Q1 > > 0 9. 6 y to C. , L i. Q Q Q y C L O i Q Q Q Q m Q N 19 Y 2 'y I. Y G6 d::? y O 61 m .0 C GII R m m N O O O U d L0]1 ro M1S R cab .ZILY °QI LZUU22 = Z�Q Z rNM�If1cO"'co0, OTrwrr0 wr0�NN.�NN 41 EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2012 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to 1) approve a change order with Steiny and Company Inc. for additional potholing, installing necessary additional pull boxes and conduits, and repairing broken conduits at various locations, and 2) accept the project for the Installation of Computer Network Equipment (conduits and appurtenances for future I- Net connection) for City facilities as complete. Project No.: PW 10 -08 (Fiscal Impact: $374,893.69) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to approve 11 change orders totally $119,737.69 for additional work conducted by Steiny and Company, including potholing, installing additional pull boxes and conduit, and repairing broken conduits. 2. Accept the work as complete. 3. Authorize City Clerk to file a Notice of Completion in the County Recorder's Office. 4. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Location Map FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $359,146.00 Additional Appropriation: $15,748.00 Account Number(s): 301 - 400 - 8202 -8497 (Capital Improvement Fund: I- Net) 001 - 400 - 4101 -6206 (General Fund: Engineering Contractual Services) r ORIGINATED BY: Arianne Bola Engineering Associate A15 REVIEWED BY: -44.- Stephanie Katsouleas, Public Xs Director APPROVED BY: Greg Carpenter, City Manage BACKGROUND AND DISCUSSION: The City has been anticipating the installation and use of fiber connectivity (I -net) to link all its facilities for more than a decade. The project was routinely prioritized and received funding through multiple CIPAC years until enough funds were accumulated for its implementation. Additionally, when West Basin's recycled water line was installed many years ago along El Segundo Blvd., arrangements were made to have West Basin "throw in" empty conduit on the City's behalf in anticipation of project, resulting in significant cost savings to the City. However, the conduit was not identified on base maps and sat dormant for many years. In 42 several locations and over time, the empty conduit was damaged, removed during other utility construction projects or was crushed, rendering many segments unusable. The I -net project was bid with the understanding that the extent of the damage was unknown and would require mandrelling to identify obstructed pathways and repair /replace that conduit in order to complete the fiber network. This identification process was part of the contract. On August 2, 2011, the City entered into a public works agreement with Steiny and Company, Inc. for $255,156.00 for the installation 2 and 4 inch PVC conduits connecting various City facilities, including the Library, Water Yard, Maintenance Yard, Police, Fire and Recreation Park. The Council also approved an additional $24,844.00 to cover construction contingencies. The allocated budget for this project before adjustment was $359,146.69 and the final budget after adjustment of $15,747.00 from Engineering Contractual Services to this project is $374,893.69. Construction began on September 12, 2011. As expected, this project encountered a number unforeseen conditions that necessitated significant change orders. On November 14, 2011, the Public Works Department was notified by Steiny and Company that at least 10 broken pipe locations were discovered along El Segundo Boulevard and Eucalyptus Drive. Upon inspection by the City staff, it was confirmed that several sections of existing conduit were found to be cut off or destroyed and would need to be repaired or replaced to complete the fiber conduit network. The Contractor also recommended additional pullboxes and system connections to the existing buildings where conduit runs were either too long or complicated for fiber installation. Lastly, the IS Department requested additional conduits and pull boxes to ensure looped redundancy at several City facilities, including the Library and Fire Department. A summary of the total changes requested for approval is provided in the following table: Determine reason for blockages in existing 2" PVC conduit at three locations along El Segundo Blvd and Grand Ave. Install wall pull boxes and make connection to several City Facilities. 2 3 4 5 6 While mandrelling the existing conduit, the $2,696.49 contractor found three areas to be blocked. Fiber rods were used to locate the blockages, open up the pavement and repair the broken pipe. Wall unit pull boxes were not specified on the plans and specifications but necessary to make the connection from the street to the buildings as follows: Library Pull Boxes and connections (2) $12,759.16 Club House in Recreation Park $5,399.46 City Hall $4,746.51 Fire Station $4,356.26 Teen Center $6,266.31 43 7 Maintenance Facility $3,778.36 8 Water Plant $5,613.36 9 Additional 25 pot Some utilities were not shown in the plans. $19,300.00 holes Additional potholing was required due to unforeseen conditions to determine the exact locations of those utilities. 10 Repair existing While mandrelling the existing conduit, the $28,741.58 broken conduit on El contractor encountered blockages at 14 locations Segundo Blvd and where existing conduit had been installed. The Eucalyptus Dr. contractor located the broken segments, open trench cut the area and conducted point repairs. The area was then repaved. 11 Additional conduits An additional 965' of 4" conduit was installed and $26,080.20 and pull boxes at pull boxes were requested by IS department various facilities. which involved an additional loop around the Library building as well as modifications to the connection routes for the Fire Station, Teen Center and City Hall to ensure redundancy at these facilities. Total $119,737.69 It is worth noting that although the project resulted in a rather large change order expense, the presence and use of the existing conduit still resulted in significant cost savings to the City in comparison to new conduit installation costs. Staff is requesting approval to increase the contingency amount by $94,893.69 for a combined total of $119,737.69 for the additional work conducted by Steiny and Company. Funds are available from the I -net allocation to cover the requested increase. Lastly, construction was completed in accordance with the plans and specifications on March 21, 2012. All work has now been completed to the satisfaction of the City and staff recommends that City Council accept the work as complete. 44 6 VNYgNI 1� 5gNTl — F—S*NM NpLONIHSVM W VWWAWO YRRID3M� NCkJ3a0 1--- -� Y !! _ E:I[] } MOlYONN x MOTYDN ONYlIaY ' Y111Yfi7 vaa3ls NN3d NH7d Noa-c7Ns If] aN3d NOU13S IN • �_� ,..iii 3'`�`�� i /�i�w N �7 S4 n 5� L Z _O U O U W 3 � O LL a_ L LI J Q U V) O z X O m J J 0- z O F Q X U m Z F- J X : p J O :2 z D m 00 d J U U 0 D U 0 z d z z � Ln N X W X X w z w w J Q LLJ Q J O F- U W z z O U w H z F- D C) z O U p W N O n- o a ai Z v v r O O Cli � a EL SEGUNDO CITY COUNCIL MEETING DATE: June 19, 2011 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action authorizing the City Manager to execute, subject to approval to form by the City Attorney, (1) an agreement audit services to be provided by MuniServices, LLC regarding the 1994 Settlement Agreement and Administrative Tax Agreement between the City and Chevron regarding the City collection of gas utility user taxes from Chevron; and (2) an agreement between the City and Chevron to maintain the confidentiality, in accordance with applicable laws, of the tax information provided and discussed as part of the audit and negotiations with the City's subcommittee and consider the subcommittee negotiations confidential pursuant to Evidence Code 1152. (Fiscal Impact: $30,000) RECOMMENDED COUNCIL ACTION: 1) Authorize the City Manager to execute an agreement that requires (i) the City and Chevron to maintain, in accordance with applicable laws, the confidentiality of the tax information provided and discussed as part of the City's audit of Chevron's gas consumption and (ii) the City and Chevron to treat the negotiations between Chevron and the City confidential in accordance with Evidence Code Section 1152. 2) Authorize the City Manager to execute an agreement with MuniServices, LLC, as approved to form by the City Attorney, for audit services not to exceed $30,000; 3) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Budget Adjustment Required Amount Budgeted: $0.00 Additional Appropriation: Yes Account Number(s): 001 - 400 - 2901 -6214 ORIGINATED BY: Deborah Cullen, Director Finance/Human Resources REVIEWED BY: Deborah Cullen, Director Financell-iuman Resources APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The City entered in to a Settlement Agreement and an Administrative Agreement Regarding Gas Tax Collection with the El Segundo Refinery of Chevron USA, Inc. in 1994. Under the terms of this agreement the City can choose to audit the current gas usage at the Refinery and compare the current usage to a baseline created in 1994. According to the 1994 Agreements, the baseline data E-7 46 was created by calculating the average annual gas use from September 1989 to May 1993. The agreement states that if Chevron's gas use in two consecutive years show a twenty -five (25) percent increase or decrease (for each year) over its annual average gas use from September 1989 to May 1993, then the City (if there is such and increase) or Chevron (if there is such a decrease) may elect to terminate the Administrative Agreement and the amount of taxes will be based upon a new agreement reached by the parties or the amount of gas purchased by Chevron that is not used for Chevron's cogeneration plant or feedstock purposes. In December 2011, the City was reviewing whether Chevron should be paying more taxes to the City; and in light of this review, the City Council considered initiating a ballot measure that would substantially increase the amount of taxes paid by Chevron to the City and directed the City Attorney's Office to prepare the documents necessary for the council to place the issue before the electorate. However, at the January 6, 2012 City Council meeting, the City and Chevron agreed to work together in good faith to reach an agreement whereby Chevron would potentially provide the City with more revenues, rather than have the City pursue a ballot initiative that could have increased Chevron's taxes in El Segundo. After this decision, the City has formed a Sub - Committee that has been meeting with Chevron and during the course of these meetings the Sub - Committee has recommended performing an audit of the current gas use compared to the baseline data created in 1994. The purpose of this audit will be to determine if Chevron is paying the appropriate amount of taxes to the City and determine if the amount of gas utility users tax payments paid by Chevron under the 1994 Agreement should be adjusted under the 1994 Agreement ( "Settlement Discussions "). Also, since there has been such a long period time that elapsed since the 1994 Agreements, and there is the potential that the City and/or Chevron may want to renegotiate the provisions of the 1994 Agreement depending on the outcome of the audit, Chevron has requested that the discussions be treated as confidential for purposed of Evidence Code Section 1152. This Code Section provides that the discussions and information shared during the negotiations cannot be used in subsequent litigation. The purpose of this Evidence Code is to promote full and open discussions for purposes of attempting resolve potential disputes. The City Attorney's Office has no objection to this proposal so long as the agreement provides that the audit information can be used in subsequent litigation, should such arise, as it will be objective information that relates to the parties rights under the 1994 Agreements. Chevron also wants a written understanding that the parties will keep tax information shared during the process confidential in accordance with applicable laws. 47 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 19, 2012 AGENDA HEADING: New Business Presentation regarding the El Segundo South Campus Specific Plan Project. Applicant: Raytheon Corporation. (Fiscal Impact: N /A) RECOMMENDED COUNCIL ACTION: 1. Receive and file presentation; 2. Establish an El Segundo South Campus Ad Hoc Sub - Committee; and/or 3. Alternatively, take other action regarding this item. ATTACHED SUPPORTING DOCUMENTS: 1. Applicant Submitted Draft Conceptual Plan 2. Applicant Submitted Conceptual Elevations and Streetscape Renderings Aerial Photo of Project Site FISCAL IMPACT: N/A Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N /A. ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager jk� REVIEWED BY: Sam Lee, Director of Planning 9a Building Safety " APPROVED BY: Greg Carpenter, City Manager, I. Introduction The City of El Segundo received an inquiry from Mar Ventures Inc., on behalf of the Raytheon Corporation, regarding new land use entitlements for Raytheon's existing 142.28 gross acre site ( "Campus ") located in the southeast quadrant of the City of El Segundo. The Campus is bounded by El Segundo Boulevard to the north. To the east is the elevated MTA Line and an older industrial subdivision on Coral Circle. A Union Pacific Railroad spur and the City of El Segundo sump is located to the south. To the west is a Southern California Edison high voltage transmission easement contiguous with the City golf course. Raytheon submitted a draft El Segundo South Campus Specific Plan ( "Specific Plan ") which proposes to allow Raytheon the ability to increase development on its Campus in a flexible manner. Raytheon's stated goal is to maintain the Campus as a hub of its operations and also allow it the flexibility to utilize select other properties for compatible uses. These other uses may be developed by entities other than Raytheon. The total requested increase in development on the project site is approximately 1.84 million square feet. The existing Raytheon facility consists of approximately 1.875 million square feet. If the requested entitlements were approved, total development on the Project site would be up to approximately 3.7 15 million square feet at full build -out. , 8 Raytheon's proposal includes a floor area ratio (FAR) that differs from the underlying M -1 Zone (where the FAR is 0.6 calculated on a per parcel basis). The proposal is for a 0.6 re- dedication ratio across the entire specific plan area. This request would allow any parcel in the specific plan area to be developed at a higher FAR than 0.6 if development rights were transferred from another parcel within the Specific Plan area. The applicant's conceptual plan (Exhibit 1) illustrates this concept. Moreover, Raytheon proposed to calculate FAR by including existing street dedications (portions of El Segundo Boulevard). This differs from the City's existing zoning regulations which typically calculate FAR by excluding public streets. Future street dedications in the specific plan area include the Nash Street extension and potentially a Continental Street extension. Calculating FAR as proposed by Raytheon would result in an effective FAR of 0.77. II. Proiect Applications A cursory review of the applicant's proposal suggests that the following would be required for any land use application: • A General Plan Amendment changing the land use designation from Light Industrial, Public Facility, and Open Space, to El Segundo South Campus Specific Plan with an accompanying Land Use Map change. • A Zone Text Amendment to add a Specific Plan and to establish the development standards of the Specific Plan. • A Zone Map Change. • A Development Agreement. • A Vesting Tentative Map. III. Background In 1978 a Precise Plan was approved for Hughes (which merged with Raytheon Company in December 1997) to build a total of 2,575,000 square feet of improvements on the Campus for a FAR of .42. The Precise Plan project consisted of two main components — an office tower of up to 16 stories to be located on the northwest portion of the Campus and a large low- profile complex housing the engineering and manufacturing components. The approval allowed Hughes to consolidate its corporate headquarters which was then in Culver City with its electro- optical data systems group which was already located elsewhere in El Segundo. The Campus was chosen by Hughes for the flexibility and consolidation potential made possible by the size of the property, the proximity to other Hughes' facilities, and the proximity to LAX. Before the implementation of the Precise Plan, the Campus had been used primarily for farming. Since then the Precise Plan went through several changes including moving the recreation component from under the Edison Right -of -Way to the northwest portion of the Campus, eliminating the corporate office tower which was planned for the northwest corner of the 2 49 Campus, and adding additional facilities. With Hughes' request to construct additional storage buildings in 1983, the City Council provided that the plan that was submitted with the amendment request would be the official Precise Plan which could only be modified with Planning Commission and City Council approval. In 1987 the City Council approved the last modification of the Precise Plan. Today there are 11 structures on the Campus, including the recreation facility, and approximately 1,875,000 square feet of net development, for a FAR of 0.30. IV. Preliminary Issues /Ad Hoc Subcommittee Staff's initial review of Raytheon's request identified several preliminary issues that must be resolved before the Draft Environmental Impact Report for this project can be prepared. Staff is recommending that the City Council create an ad hoc subcommittee (which could be named the El Segundo South Campus Ad Hoc Sub - Committee) of two (2) Council members to advise City staff in reviewing Raytheon's proposal. Key issues that require sub - committee consideration would include: 1) What types of land uses should be permitted within the Specific Plan area. 2) What kinds of public amenities are desirable within the Specific Plan area, e.g., bicycle facilities that conform with the South Bay Bicycle Plan. 3) What kind of traffic and circulation issues should be addressed including, without limitation, if and when new streets should be constructed. 4) How much land (and where it is located) should be reserved for public and infrastructure purposes. 5) What kinds of public utilities may be affected by a project. 6) What types of design guidelines should be considered. 7) What types of development standards should be implemented. 8) Whether the proposed FAR is appropriate. 9) How to resolve storm water and other drainage matters for the Raytheon site. To help expedite this process — and commence CEQA review in a timely manner — staff asks that the subcommittee meet several times in the next month, and also have additional meetings over the next few months as needed. PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning) \901- 925\EA- 905 \City Council \Study Session 6.19.2012\EA -905 CC report - Study Session 6.19.2012.doc 3 50 17 IN oe Nt rn N 10 1111 till III I I i 1 11 q, if N 1H 0 41 4t At, LLI In D U) W LU I Fn z _j 0 LU LLJ U Z 51 is -is 11 —11 i .1 i1v - 17 in In in so I: so' In m I!, Ills lioilll�l Us ie le 1e, I'm , flivillial 0 &5 pmj itii f 7911 till Ili lead LIJ CD z T 0 0 I-- F- u LLI 3 Cl) ui u Z 0 C) 7C CL ("G W Q� 6) to IN In In In ail lsP'hl A111111111,10 I im 7D 1;110-1141i: 101M ,-, 1 1 -v A W U 11 1111C loll. 1 1 IN -rD T-.r. 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