The URL can be used to link to this page

2012 May 15 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 15, 2012 — 5:00 P.M. Next Resolution #4776 Next Ordinance #1470 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) —2- matter 1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 2. — Garton vs. City of El Segundo, et al. LASC Case No. YC066586 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- matter. 1. Claim 12 -12 — Willmore Initiation of litigation pursuant to Government Code §54956.9(c): - 1 - matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters 2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 15, 2012 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Next Resolution #4776 Next Ordinance #1470 PLEDGE OF ALLEGIANCE — Council Member, Marie Fellhauer CI 4 PRESENTATIONS a) Presentation from West Basin Water District to selected El Segundo businesses for demonstrating their dedication to environmentally sound business practices and their efforts to use water more efficiently. Satellite Development Center The Boeing Company The City of El Segundo for El Segundo City Hall The City of El Segundo Pacific Corporate Towers Grandpoint Bank 101 Continental LLC The Boeing Company Hacienda Hotel Kilroy Industries b) Proclamation - 2012 El Segundo Senior of the Year — Beth Muraida c) Presentation — Ellen Cunningham, Adult Services Manager, Author's Fair Sunday, June 3, 2012 d) Proclamation — 2012 National Public Works Week e) Presentation — Recognize Chevron for their $25,000.00 donation to sponsor City Special Events such as Fourth of July Community Celebration and Concerts in the Park. f) Proclamation — Super CPR Saturday — May 19, 2012 ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. 5 5 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 1. Consideration and possible action to announce the appointments to the Recreation and Park Commission, Capital Improvement Program Advisory Committee (CIPAC) and Planning Commission. (Fiscal Impact: None) Recommendation — 1) Announce the appointees to the Recreation and Parks Commission, Capital Improvement Program Advisory Committee (CIPAC) and Planning Commission; 2) Alternatively, discuss and take other action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Warrant Numbers 2587243 to 2587490 on Register No. 15 in the total amount of $831,504.69 and Wire Transfers from 4/13/12 through 4/26/12 in the total amount of $686,550.61. Recommendation — Approve Warrant release. Ratify Payroll and Employe due to contracts or agreement; adjustments; and wire transfers. Demand Register and authorize staff to Employee Benefit checks; checks released early emergency disbursements and /or 3. Regular City Council Meeting Minutes of May 1, 2012 Recommendation — Approval. 4. Consideration and possible action regarding salary and benefit changes affecting one member of the Supervisory and Professional Employees' Association. (Fiscal Impact: None) Recommendation — 1) Approve the Side Letter between the City of El Segundo and Supervisory and Professional Employees' Association; 2) Alternatively, discuss and take other action related to this item 3 5. Consideration and possible action regarding the acceptance of a donation from Chevron El Segundo Refinery in the amount of $25,000 to help subsidize City special events such as Fourth of July Community Celebration and Concerts in the Park. Fiscal Impact: $25,000 Revenue for the Special Events Trust Account) Recommendation — 1) Accept the donation from Chevron El Segundo Refinery; 2) Alternatively, discuss and take other action related to this item. 6. Consideration and possible action to authorize the City Manager to execute a fourth amendment extending Contract Services Agreement # 3484 with Fireworks & Stage FX America, Inc. to provide a public fireworks show for the City's 2012 Fourth of July Community Celebration. Fiscal Impact: $20,000 from Special Events Trust Account) Recommendation — 1) Authorize the City Manager to execute a fourth amendment in a form approved by the City Attorney with Fireworks & Stage America, Inc. for an amount not to exceed $20,000; 2) Alternatively, discuss and take other action related to this item. 7. Consideration and possible action regarding adoption of a Resolution appointing City Council Member Bill Fisher, Director of Finance Deborah Cullen, or Angelina Garcia, Fiscal Service Manager, or designee to serve as board member, alternate board member, and substitute alternate board member on the Independent Cities Risk Management Association (ICRMA) governing board. (Fiscal Impact: None) Recommendation — 1) Adopt Resolution appointing City Council Member Bill Fisher, Director of Finance Deborah Cullen, or Angelina Garcia, Fiscal Service Manager, or designee to serve as board member, alternate board member, and substitute alternate; 2) Alternatively, discuss and take other action related to this item. 8. Consideration and possible action regarding adoption of Plans and Specifications for the City's 2011 -2012 annual Sidewalk, Curb and Gutter Repair /Replacement Program and other minor improvements at various locations citywide. Project No.: PW 12 -03 (Fiscal Impact: $100,000.00 Gas Tax Funds) Recommendation — 1) Adopt Plans and Specifications; 2) Authorize staff to advertise the project for receipt of construction bids; 3) Alternatively, discuss and take other action related to this item. 7 9. Consideration and possible action to approve Final Tract Map No. 61630 for the Plaza El Segundo project at 710 South Sepulveda Boulevard, 2003 -2015 East Park Place and 700 -740 Allied Way (formerly 850 South Sepulveda Boulevard) (Fiscal Impact: None) Recommendation — 1) Approve and accept Final Tract Map 61630; 2) Authorize the appropriate City Official to sign and record said Map; 3) Alternatively, discuss and take other action related to this item. 10. Consideration and possible action regarding awarding a contract to Karabuild Development, Inc. for construction related to Group 45 (30 Homes) of the city's Residential Sound Insulation Program (Project No. RSI 12 -04). (Estimated construction costs and retention $1,522,222.90) Recommendation — 1) Award Contract to Karabuild Development, Inc. for project RSI 12 -04 (Group 45); 2) Authorize the City Manager to execute a contract in a form approved by the City Attorney; 3) Alternatively, discuss and take other action related to this item. 11. Consideration and possible action to authorize the City Manager to enter into a service agreement (contract) with Hadronex, Inc. for remote monitoring of SMARTCOVER sewer manhole level sensors in a form approved by the City Attorney. (Fiscal Impact: $7,100.00) Recommendation — 1) Authorize the City Manager to execute a contract in a form approved by the City Attorney with Hadronex, Inc to provide remote monitoring and battery replacement services for level monitoring on select lift station wetwells and sanitary sewer manholes throughout the City; 2) Alternatively, discuss and take other action related to this item CALL ITEMS FROM CONSENT AGENDA 0 F. NEW BUSINESS 12. Consideration and possible action regarding the proposed agenda for fiscal year 2012 -2013 Strategic Planning Session (SPS) and approval of fiscal year 2012 -2013 Budget Calendar. (Fiscal Impact: No_ ne) Recommendation — 1) Approve proposed agenda for the fiscal year 2012- 2013 Strategic Planning Session; 2) Direct staff to proceed with fiscal year 2012 -2013 Budget Calendar; 3) Alternatively, discuss and take other action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Council Member Atkinson — Council Member Fisher — Mayor Pro Tern Fuentes — Mayor Jacobson - E 9 PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS - CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; andlor discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: • I2 TIME: NAME: 10 10 roa on City of C.I &equttbo, Catifoi nia WHEREAS, May is National Older Americans Month, a time to celebrate and pay tribute to the Senior Citizen Volunteers of El Segundo; and WHEREAS, Older Americans possess and share a wealth of experience, background and history, making them one of the City's most enduring resources and an important part of the ties that bind both family and community; and WHEREAS, Individuals provide volunteer services contributing to a coordinated community -based system of care that facilitates the well -being of all Americans in the 21-'t century; and WHEREAS, Beth Muraida was elected by her peers as the El Segundo 2012 Senior Citizen of the Year, a recognition which inspires, promotes and garnishes community spirit by giving back through volunteerism NOW, THEREFORE, on this 15th day of May, 2012, the Mayor and Members of the City Council of the City of El Segundo, California, do hereby proclaim the month of May, 2012, OLDER AMERICANS MONTH and Beth Muraida the 2012 El Segundo Senior Citizen of the Year And hereby recognize the Elderfest Celebration last Saturday, May 12, 2012, from moo a.m. to 2:00 p.m., at the Hacienda Hotel to recognize BETH MURAIDA and other senior citizens who have given generously of their time and talent to improve the quality of life for all. %/�,L�C -L •J I,G��t�/6�7J2 ��nnaze ✓Cn.f..:9 � (��''CZIi /z� /`�.��L�j72�L � / / /JG�L 1 %J/h.FL 11 ro cla attF 0 n Cttp of el Otpubo, edifornta WHEREAS, Public works services provided in our community are an integral part of our citizen's everyday lives and the support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, solid waste collection and canal maintenance; and WHEREAS, The health, safety and comfort of this community greatly depends on these facilities and services as well as their planning, design and construction, is vitally dependent upon the efforts and skill of public works officials; and WHEREAS, The efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform; and WHEREAS, This year's theme is "Public Works: Creating a Lasting Impression ". NOW, THEREFORE, the Mayor and the member of the City Council of the City of El Segundo, do hereby proclaim the week May 20 -26, 2012, as "National Public Works Week" in the City of El Segundo, and I call upon all citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. —i�(2�6L AKcL /aJ /c/e�m- �i�x�cn�ze - �u��e �occ�zec G'l�na�z .J� /JZfL + ✓% ///u2 C�JOri�ztiC � /GI�mA�L �Li2z� n { /��2b�z L c��2cGG ✓��m�ic8 �<'ULU� eGC�.zrctaL 12 roclaatt'011 Up of 411 begunbo, California WHEREAS, Over sixty million Americans have cardiovascular disease and over one million people die from the disease annually, and each year three hundred thousand Americans have cardiovascular emergencies. WHEREAS, Ninety -five percent of Americans who suffer cardiovascular emergencies die before reaching an emergency room, and the rate of survival increases dramatically when a family member, friend or bystander can immediately start Cardio- Pulmonary Resuscitation ("CPR"). WHEREAS, The City of El Segundo, El Segundo CERT, El Segundo Chamber of Commerce and The American Red Cross will provide emergency medical care and training, and continue this tradition of excellence with SUPER CPR SATURDAY. WHEREAS, The SUPER CPR SATURDAY event has trained over 3,500 people in the greater South Bay Area over the past 15 years, to be better prepared for cardiovascular emergencies, and to mitigate the life - threatening impacts of sudden cardiac arrest. WHEREAS, El Segundo High School provides a critical element of success for the event by allowing use of the school's facilities to accommodate the training of over 300 people. WHEREAS, SUPER CPR SATURDAY receives generous financial and in -kind support from our local corporate and service club sponsors that enables this valuable community event to be held. NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California hereby encourage participation in CPR training and proclaim Saturday, May 19, 2012, from 8:00 a.m. to 2:00 p.m. as SUPER CPR SATURDAY. C, Y"_ ✓l`��aL lJ2LL`�c/JC -�z �l��I " !/ Y4c /1--, C ir�c�znc ,zrnz J C�'c��rz /c! /�J /� /� t JGLf•✓c/J /hcL 13 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action to announce the appointments to the Recreation and Parks Commission, Capital Improvement Program Advisory Committee (CIPAC) and Planning Commission. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Announce the appointees to the Recreation and Parks Commission, Capital Improvement Program Advisory Committee (CIPAC) and Planning Commission; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Mishia Jennings, Executive Assistari REVIEWED BY: APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Committee /Commission and Board Recreation and Parks Commission # of QMnings Appointee(s) Capital Improvement Advisory Committee Planning Commission 1 1 7 Term Expires) 05/30/2016 11/30/2015 06/30/2016 06/30/2016 06/30/2013 (Partial Term; 1 14 � � � J m f G \} \} \ \ \ k m k cn E§ 9 (M co \% os(\ \ / >) \om rD UF } \ 2m »`pS4 /,20 >- 0!§d- =>$`G$£m:� M %)( §§�)m )BZZM ) CD m w - ,a§§ «2@( > 2 _ § /x -»2: o: aa- -_ \ /)/ j /(® ` %j}\ , m }M m - A` . (22/22A o \f $( t w =' |) / _. I J[)\ 7; c'2 Pi Ra{%7 / _ \saq[ f 3 \ } \ \\w { CD ( /3 / » t3{Ir \i![[ \ \} \ \\ m \ \o \ \ \ \< M / /- k � � � J m f G \} \} \ \ \ k m k cn E§ 9 (M co \% os(\ \ / >) \om rD UF } \ 2m »`pS4 /,20 >- 0!§d- =>$`G$£m:� _ &- :Mmjw> !%£/[\(! %)( §§�)m )BZZM ~ -� `_ o CD m w - ,a§§ «2@( > 2 _ § /x -»2: o: aa- -_ \ /)/ j /(® ` %j}\ \\ \\ \� $k){ , - }M m - A` . (22/22A - m \ M. \\)\ \ \ \\ \•\' %''\(\ \\''\ � § ( 3. § S § � 15 � C.) \ \} \j $° CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 4/13/12 THROUGH 4126/12 Date Payee Amount Description 4/13/2012 State of CA EFT 2,672.04 EFT Child support payment 4/13/2012 Manufacturers & Traders 192.31 IRA payment Vantagepoint 4/13/2012 Manufacturers & Traders 56,740.85 457 payment Vantagepoint 4/13/2012 Manufacturers & Traders 19,342.89 457 payment Vantagepoint 4/13/2012 UB 7,668.46 PARS payment 4/13/2012 Nationwide NRS EFT 27,741.11 EFT 457 payment 4/13/2012 Nationwide NRS EFT 37,269.74 EFT 457 payment 4/18/2012 Cal Pers 34,554.54 EFT Retirement Misc 4/18/2012 Cal Pers 48,406.45 EFT Retirement Safety 4/18/2012 Health Comp 3,176.18 Weekly claims 4/19/2012 Lane Donovan Golf Ptr 19,164.79 Payroll Transfer 4/20/2012 La Salle 31,566.34 ABAG 4/24/2012 Unum 319.20 LTD 4/2612012 IRS 223,161.19 Federal Taxes 4/26/2012 Employment Development 49,087.77 State Taxes 4/26/2012 Employment Development 3,744.84 State Taxes 4/26/2012 Manufacturers & Traders 4,272.63 401 payment Vantagepoint 4/26/2012 Health Comp 4,560.78 Weekly claims 4/12- 4/26/12 Workers Comp Activity 112,908.50 SCRMA checks issued 686,550.61 DATE OF RATIFICATION: 05/15/12 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: epu y CityOTreasurer Date D�` £tor otFinan � Date City Mana Date Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. 686,550.61 P: \City Treasurer \Wire Transfers\2012 \Wire 2012 2nd quarter \Wire Transfers 4- 26.xls 16 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 1, 2012 — 6:00 P.M. 6:00 P.M. SESSION CALL TO ORDER — Mayor Jacobson at 6:00 p.m. ROLL CALL Mayor Jacobson - Present Mayor Pro Tem Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: Consideration and Possible Action to appoint Greg Carpenter, City Manager and Deborah Cullen, Finance Director to represent the City of El Segundo as labor negotiators with the Supervisory and Professional Employees Association (SPEA). MOTION by Council Member Atkinson, SECONDED by Council Member Fuentes to appoint Greg Carpenter, City Manager, to represent the City of El Segundo as labor negotiators with the Supervisory and Professional Employees Association (SPEA). MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Jacobson announced that Council would be meeting in closed session pursuant to the items listed on the agenda. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(a) -1- matter MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 1, 2012 PAGE NO. 1 J 17 City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- matter Claim 12 -12 - Willmore Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): - 1- matters 1. Represented Group: Supervisory and Professional Employees Association (SPEA) Negotiators: Greg Carpenter, City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): - 0 - matter Council recessed at 6:50 p.m. MINUTES OF THE REGULAR CITY COUNCIL MEETING 18 MAY 1, 2012 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 1, 2012 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Jacobson at 7:03 p.m. INVOCATION — Pastor Lee Carlile, United Methodist Church PLEDGE OF ALLEGIANCE — Council Member Dave Atkinson PRESENTATIONS a) Council Member Atkinson presented a Proclamation to Fire Chief Kevin Smith proclaiming Saturday, May 12, 2012 as El Segundo Fire Service Day. ROLL CALL Mayor Jacobson - Present Mayor Pro Tern Fuentes - Present Council Member Fisher - Present Council Member Atkinson - Present Council Member Fellhauer - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. NONE A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fisher to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING 19 MAY 1, 2012 PAGE NO. 3 D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. Approved Warrant Numbers 2587049 to 2587242 on Register No. 14 in the total amount of $746,807.56 and Wire Transfers from through in the total amount of $2,807,181.98. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 2. Approved Regular City Council Meeting Minutes of April 17, 2012, 3. PULLED FROM THE AGENDA BY THE CITY MANAGER 4. Adopted Plans and Specifications for the construction of a new masonry building for the Water Department's telemetry system. (Fiscal Impact: $100,000.00) Authorized staff to bid the project for receipt of construction bids. 5. Rejected all bids received for construction related to Group 46 of the City's Residential Sound Insulation (RSI) Program (Project RSI 12 -05) and received and filed a status report on the City's RSI Program. (Fiscal Impact: $0) 6. Authorized the City Manager to execute a Contract Amendment No. 4248A in a form approved by City Attorney with J. Kim Electric to install additional occupancy sensors and interior /exterior lighting fixtures at various City facilities. (Fiscal Impact: $17,511.29) MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve Consent Agenda Items 1, 2, 4, 5, and 6. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 CALL ITEMS FROM CONSENT AGENDA F. NEW BUSINESS 7. Consideration and possible action to receive and file this report regarding NRG Energy's Sustainable Communities Pilot Program for El Segundo's residents and businesses. (Fiscal Impact: None) Doug Poffinberger and Steve Hoffman, NRG, gave a presentation. MOTION by Council Member Fisher, SECONDED by Mayor Pro Tern Fuentes to approve El Segundo's participation in NRG Energy's Sustainable Community Pilot Program. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 MINUTES OF THE REGULAR CITY COUNCIL MEETING 20 MAY 1, 2012 PAGE NO.4 REPORTS — CITY MANAGER — Announced the upcoming budget Strategic Planning Session. Introduced Kevin Smith, Fire Chief, who reported on his attendance at the US Green Building Council, Los Angeles Chapter, where the City was awarded the LEAD "Gold" Award for Fire Station No. 2. REPORTS — CITY ATTORNEY - NONE REPORTS — CITY CLERK - NONE REPORTS — CITY TREASURER — Congratulated the new City Council Members. Thanked retired City Treasurer Lanphere for his support. Asked Council to consider appointing a member of the Council to the Investment Advisory Board. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — NONE Council Member Atkinson — NONE Council Member Fisher — Reported on Wellness event at the El Segundo Middle School. Mayor Pro Tern Fuentes — Reported on recent Oroville Dam tour sponsored by West Basin Water District. Mayor Jacobson — Reported on the following upcoming events: Elderfest, Hometown Fair, and Super CPR Saturday. 8. Consideration and possible action regarding the assignments of Council Members to various intergovernmental agencies, local agencies and subcommittees. MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fellhauer to approve and implement attached assignments. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Liz Garnholz, resident, requested information on Council Committee Assignments. Mike Robbins, resident, spoke on the NRG Pilot Program. MINUTES OF THE REGULAR CITY COUNCIL MEETING 21 MAY 1, 2012 PAGE NO. 5 MEMORIALS — NONE CLOSED SESSION — NONE ADJOURNMENT at 7:52 p.m. Tracy Weaver, City Cleric MINUTES OF THE REGULAR CITY COUNCIL MEETING �� MAY 1, 2012 PAGE NO. 6 CITY COUNCIL COMMITTEE ASSIGNMENTS May 1, 2012 - April 15, 2014 AGENCY / COMMITTEE DELEGATE ALTERNATE City Selection Committee Carl Jacobson By Proxy Hyperion Citizens Forum Dave Atkinson Carl Jacobson Independent Cities Association Marie Fellhauer Bill Fisher Independent Cities Risk Management Authority Bill Fisher Staff League of California Cities Marie Fellhauer Suzanne Fuentes Los Angeles County Sanitation District 5 & SBC Carl Jacobson Dave Atkinson Municipal Area Express (MAX) Ends July 2013 Carl Jacobson Suzanne Fuentes Reach Out Against Drugs (ROAD) Suzanne Fuentes Bill Fisher Senior Citizen Housing Corporation Board (Park Vista) Suzanne Fuentes Carl Jacobson South Bay Cities Council of Governments (COG) Suzanne Fuentes Carl Jacobson Bill Fisher Dave Atkinson Marie Fellhauer South Bay Youth Project Bill Fisher Marie Fellhauer Southern California Association of Government Bill Fisher Suzanne Fuentes West Basin Water Association Dave Atkinson Bill Fisher Blue Ribbon Bicycle Advisory Board Marie Fellhauer Bill Fisher Resolution must be changed for Council delegate to vote. -- -- STANDING COMMITTEES DELEGATE DELEGATE City/ School Affairs Subcommittee Carl Jacobson Suzanne Fuentes Disaster Council ** Carl Jacobson Bill Fisher Golf Course Subcommittee Bill Fisher Carl Jacobson Technology Subcommittee Bill Fisher Carl Jacobson ** Meeting to be held with special Council meeting OTHER APPOINTMENTS WITH DIFFERENT OR NO TERMS DELEGATE Los Angeles County West Vector Control District Carl Jacobson 12/2012 LAX Area Advisory Committee Dick Croxell John Dragone Carl Jacobson No Term LAX Roundtable Carl Jacobson No Term 23 Printed: 5/8/2012 2:59 PM 051512Council Committee Asssignments - Amended Page: 1 of 1 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding salary and benefit changes affecting one member of the Supervisory and Professional Employees' Association. (Fiscal Impact: $0) RECOMMENDED COUNCIL ACTION: 1. Approve the Side Letter between the City of El Segundo and Supervisory and Professional Employees' Association. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Side Letter between City of El Segundo and City of El Segundo Supervisory and Professional Employees' Association. FISCAL IMPACT: $0 Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A PREPARED BY: Deborah Cullen, Finance/Human Resources Director REVIEWED BY: q\ APPROVED BY: Greg Carpenter, City Manager.) d- BACKGROUND & DISCUSSION: As part of the 2011 -2013 MOU between the City of El Segundo ( "City ") and the Firefighters' Association, it was agreed employees would pay three percent (3%) of the employer contribution (PERS Cost - Sharing) under Government Code Section 20516(f) beginning October 1, 2011. It was also agreed that as soon as practicable, the City would amend its PERS contract to implement the pre -tax cost - sharing arrangement under Government Code Section 20516(a). The PERS contract amendment requires inclusion of all "local fire safety" classifications. The position of Environmental Safety Manager is a "local fire safety" class represented by the miscellaneous bargaining unit of Supervisory and Professional Employees' Association (SPEA). In order to move forward with the contract amendment process, it was necessary for City representatives to engage in discussions and reach agreement with SPEA regarding this salary and benefit change. Agreement was reached in the form of the attached Side letter which reflects the following: 1) The City will move forward with the contract amendment process to implement the pre -tax cost - sharing arrangement under Government Code Section 20516(a). 2) To offset the three percent (3 %) cost - sharing, the Environmental Safety Manager will receive 4 24 certification pay in the same amount for possession and maintenance of an Industrial Hygienist certificate. The certification pay will be in effect only for as long as the cost - sharing arrangement is in place and will not be reported to PERS as special compensation. 3) The incumbent will no longer be eligible to participate in the supplemental retirement benefit provided through the Public Agency Retirement System (PARS) and will no longer contribute the one percent (1%) of total pay. There is no fiscal impact with the above action as the employee's certification pay is intended to offset the payroll deduction he will experience when the cost - sharing goes into effect. Staff recommends approval of the attached Side Letter to proceed with implementation of Government Code Section 20516(a), pursuant to the MGU between the City and the Firefighters' Association. 25 SIDE LETTER AGREEMENT TO THE 2009 — 2012 MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF EL SEGUNDO AND THE CALIFORNIA TEAMSTERS PUBLIC, PROFESSIONAL AND MEDICAL EMPLOYEES UNION, LOCAL 911, SUPERVISORY AND PROFESSIONAL EMPLOYEES' ASSOCIATION This side letter memorializes an agreement reached between the City of El Segundo ( "City ") and the Supervisory and Professional Employees' Association ( "SPEA ") to reflect agreed upon amendments to the 2009 -2012 Memorandum of Understanding ( "MOU ") entered into between the City and the SPEA. All other terins and conditions of the existing MOU shall remaui in full force and effect. The City and the SPEA agree that this side letter agreement shall be incorporated into all future Memoranda of Understanding between both parties, unless modified or removed in writing by mutual agreement of the parties. WHEREAS the parties agree the classification of Environmental Safety Manager represented by this miscellaneous bargaining unit is a local fire safety classification pursuant to Government Code §20420 (forinerly §20019) eligible for the 3 %(:c�55 retirement formula; THEREFORE, the parties have agreed to the following amendments to Article IV, Retirement: Section 6, Public Agency Retirement Systems (PARS) (New Paragraph) Effective the start of the pay period following approval of this side letter between the City and SPEA, the Environmental Safety Manager shall no longer be eligible to receive the enhanced retirement benefit offered under the PARS and shall no longer contribute one percent (I%) of total pay via payroll deduction. In accordance with PARS procedures, the affected employee shall receive a refund of his contributions plus interest at 4.25%. Section 7. Effective as soon as is reasonably possible, the City shall amend its contract with PERS to provide for a Government Code §20516(a) authorized sharing by "local fire safety" members of the cost of optional retirement benefits. The cost - sharing shall be in the amount of three percent (3 %). This cost- sharing provision shall be applicable to the one (1) local fire safety classification in this bargaining unit — Environmental Safety Manager. To offset the three percent (3 %) described above, effective with the PERS Contract Amendment, the Environmental Safety Manager shall be eligible to receive special compensation in the amount equivalent to the three percent (3 %) payment under Government Code §20516(a). This special pay shall be for possession and maintenance of an Industrial Hygienist certification. This special pay shall not be reportable to PERS 26 as special compensation and shall terminate at the same time that contributions under Section 20516(a) cease for all local fire safety members. The Environmental Safety Manager shall submit proof of possession of such certificate and shall be responsible for maintaining the certificate for as long as the special pay is in place. For the Supervisory and Professional Employees' Association '1 es Car r PEA President �7 Date For the City of El Segundo A Gr Caipe er Ci y Manager Date 27 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding the acceptance of a donation from Chevron El Segundo Refinery in the amount of $25,000 to help subsidize City special events such as Fourth of July Community Celebration and Concerts in the Park. (Fiscal Impact: $25,000 Revenue for the Special Events Trust Account) RECOMMENDED COUNCIL ACTION: 1. Accept the donation from Chevron El Segundo Refinery; and /or, 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: $25,000 Revenue for the Special Events Trust Account Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): 702- 200 -5101 -2606 PREPARED BY: Meredith Petit, Recreation Superintendent REVIEWED BY: Bob Cummings, Director of Re ation and Parks APPROVED BY: Greg Carpenter, City Manager,/ & DISCUSSION: Beginning in 2010, the Department of Recreation and Parks began accepting donations from local businesses and organizations to help subsidize and enhance special events in exchange for sponsorship benefits such as advertising opportunities and booth space. In 2011, the Chevron El Segundo Refinery sponsored the "Summer of Celebration ", which included components of the Fourth of July Community Celebration, the Summer Concerts in the Park Series, and Shakespeare by the Sea. This year, the partnership between the Department of Recreation and Parks and the Chevron El Segundo Refinery continues. Chevron has pledged their support once again for the amount of $25,000 to help support the special events throughout the summer. With their contribution, Chevron will be named the "Fireworks Sponsor" for the Fourth of July Community Celebration and the "Promotional Sponsor" for the Summer Concerts in the Park Series. Their logo will be placed on marketing materials and other recognition opportunities will be presented to the organization. W, 3 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize the City Manager to execute a fourth amendment extending Contract Services Agreement #3484 with Fireworks & Stage FX America, Inc to provide a public fireworks show during the City's 2012 Fourth of July Community Celebration. (Fiscal Impact: $20,000 from Special Events Trust Account) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a fourth amendment in a form approved by the City Attorney with Fireworks & Stage FX America, Inc. for an amount not to exceed $20,000; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: $20,000 Amount Budgeted: $20,000 Additional Appropriation: N/A Account Number(s): 702 - 200 -5101 -2606 (Special Events Trust Account) ORIGINATED BY: Vina Ramos, Administrative Analyst L �- REVIEWED BY: Bob Cummings, Director of Recreation and Parks APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: On March 29, 2012, Fireworks & Stage FX America submitted a proposal to extend their agreement with the City to provide a public fireworks show for the City's 2012 Fourth of July Community Celebration. The proposal includes a wide variety of fireworks, a State Licensed Pyrotechnic Operator and experienced crew members, and all other necessary equipment to produce the show. Fireworks & Stage FX America has been successfully serving the City since 2005. Staff recognizes that they have made a continuous effort to provide a better show every year with no price increase. Staff recommends that City Council approve the fourth amendment for an amount not to exceed $20,000. The funding source is Recreation and Parks Special Events Trust Account. nAw 29 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of a Resolution appointing City Council Member Bill Fisher, Director of Finance Deborah Cullen, and Fiscal Service Manager Angelina Garcia, or designee to serve as board member, alternate board member, and substitute alternate board member on the Independent Cities Risk Management Association ( ICRMA) governing board. (Fiscal Impact: none) RECOMMENDED COUNCIL ACTION: 1. Adopt Resolution appointing City Council Member Bill Fisher, Director of Finance Deborah Cullen, and Fiscal Service Manager Angelina Garcia, or designee to serve as board member, alternate board member, and substitute alternate; 2. Alternatively discuss and take other action related to this item ATTACHED SUPPORTING DOCUMENTS: 1. Resolution to appoint specific representatives to ICRMA. FISCAL IMPACT: N/A Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): None ORIGINATED BY: Angelina Garcia, Fiscal Services Manager REVIEWED BY: Deborah Cullen, Director of Finances APPROVED BY: Greg Carpenter, City Manager J C BACKGROUND AND DISCUSSION: The bylaws of ICRMA require that the Governing Board shall be comprised of one representative from each member. In addition to the delegate representative, who may be a legislative member, an alternate and substitute alternate may be appointed either of whom may vote in the absence of the delegate representative. If the member chooses to designate an alternate or substitute alternate, other than a legislative member, the person(s) designated shall have one of the following positions, or their equivalent, City Attorney, Assistant City Attorney, Financial Officer, City Administrator/Manager, Assistant/Deputy City Administrator/Manager, Assistant to City Manager, Risk Manager, Human Resources Director/Manager, or Administrative Services Director. Also, the resolution should appoint by name, rather than by title, per ICRMA general counsel. 30 This resolution will appoint Council Member Bill Fisher as the governing board member, Director of Finance Deborah Cullen as alternate governing board member and Fiscal Services Manager Angelina Garcia, as the substitute alternate and grant authority to the City Manager to designate a substitute alternate as needed to represent the City's interest. 31 RESOLUTION NO. A RESOLUTION APPOINTING REPRESENTATIVES TO THE INDEPENDENT CITIES RISK MANAGEMENT AUTHORITY ("ICRMA "). The City Council of the city of El Segundo resolves as follows: SECTION 1: The City Council finds and declares as follows: A. El Segundo is a member of the Independent Cities Risk Management Authority ( "ICRMA "). B. Pursuant to the ICRMA By -laws and Joint Powers Agreement, the City Council may appoint a delegate representative, who may be a legislative member, an alternate and substitute alternate may be appointed either of whom may vote in the absence of the delegate representative. If a member chooses to designate an alternate, other than a legislative member, the person(s) designated shall have one of the following positions, or their equivalent, City Attorney, Assistant City Attorney, Financial Officer, City Administrator/Manager, Assistant/Deputy City Administrator/Manager, Assistant to the City Manager, Risk Manager, Human Resources Director/Manager, or Administrative Services Director. SECTION 2: City Council Member Bill Fisher is appointed to serve on the ICRMA Governing Board as the City's representative. SECTION 3: The Director of Finance, Deborah Cullen is appointed as the City's alternate representative and the Fiscal Services Manager, Angelina Garcia as the substitute alternate. The City Manager has the authority to designate an alternate and substitute alternate as needed to represent the City's interest. SECTION 4: The individuals appointed by this Resolution are authorized to represent the City while acting as ICRMA delegates. Such authority includes the power to vote for the City on matters presented to the ICRMA Governing Board. These representatives are directed to keep the City Council regularly informed regarding ICRMA proceedings. SECTION 5: This Resolution will become effective immediately upon adoption. PASSED AND ADOPTED this __ day of , 2012. Carl Jacobson, Mayor ATTEST: Tracy Weaver, City Clerk 32 APPROVED AS TO FORM: Mark D. Hensley, City Attorney Un Karl H. Berger, Assistant City Attorney ATTEST: STATE OF CALIFORNIA COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number of members of the City Council of said City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the day of 2012, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTAIN: Tracy `[Weaver, City Clerk 6►A 33 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding adoption of Plans and Specifications for the City's 2011 -2012 annual Sidewalk, Curb and Gutter Repair/Replacement Program and other minor improvements at various locations citywide. Project No.: PW 12 -03 (Fiscal Impact: $100,000 Gas Tax Funds) RECOMMENDED COUNCIL ACTION: 1. Adopt Plans and Specifications. 2. Authorize staff to advertise the project for receipt of construction bids. 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Location Map List of Addresses FISCAL IMPACT: Included in Adopted Budget Amount Requested: $100,000 Additional Appropriation: No Account Number(s): 106 - 400 - 8206 -8604 (Curb Replacement) ORIGINATED BY: Nick Petrevski, Engineering Technician REVIEWED BY: Stephanie Katsouleas, Public Works Director,-- APPROVED BY: Greg Carpenter, City Manager ,, BACKGROUND AND DISCUSSION: On an annual basis, the City contracts for the repair of displaced sidewalks, curbs, gutters and driveway approaches that are in need of repair due to age, maturing trees, water intrusion and traffic loads. The City's annual concrete repair program is funded to repair as many of these damaged areas as possible, eliminating the potential liability associated with aging parkways. A list of locations to be improved under this project is attached. This year, funding in the amount of $100,000 was approved under 2011 -12 CIPAC using Gas Tax revenues. The scope of work under this contract consists of localized reconstruction of curb, sidewalk, driveway /driveway approaches, and other work needed to complete the project in accordance with the contract documents. Plans and specifications are available for review at the Public Works counter and City Clerks office. 34 Cr-ry MAP 2011 -2012 Annual Club, (latter And Sidewalk improvements . My DI a Segundo PW 12 -03 SEPULVEDA BLVD. WASHINGTON W ckuwanrA sT W W I W I — --� � w [' W W mi W ' NNDIANA CT. �--� 1 rI S' sr. F--I=[]- F--1 CENTER Sr, _ BUNGALOW DR - �C �' � 1 MARYLAND ST. i i.DlIIITA $F. �`��j N I.. IL- �--1ij �I� FE EE SHELDON ST,. L# FFF11 CYPRESS Si. [FI E] EUCALYPTUS DR PEPPER ST. MAIN CEDAR CONCORD PL. Ln u ��``'J} rMn VIRGINIA ST. �---J L HEF LOMA VISTA ST.�1 I I C S VAL UEY S7 I N w L� HDI.QESi ST. REDWOOD AYE. DIRE ST. i; 3 SEPULVEDA BLVD. INDIANA ST. ILLINOIS ST. WASHINGTON ST. KANSAS ST. CALIFORNIA ST. OREGON ST. NEVADA ST. CENTER ST. BUNGALOW DR. MARYLAND Sr. LOMITA ST. SIERRA ST. PENN ST. SHELDON ST. ARENA ST. EUCALYPTUS D0.. STANDARD ST. MAIN ST, RICHMOND ST. CONCORD ST. VIRGINIA ST. WHITING ST. LOMA VISTA ST. 35 CITY MAP 2011 -2012 Annual Curb, Gutter And Sidewalk improvements city of IM PW 12 -03 N AVIATION BLVD. DOUGLAS Si. CORALORCLE W g �- AVIATION BLVD, SEPULVEDA BLVD. C 3 W 2 s 5 0. Y DOUGLAS ST, APOLLO ST. MASH Si - SEPULVEDA BLVD. OAK AVE. ELM AVE. LPLNE AVE, WALNUT AVE, SEPULVEDA BLVD. CPALM AVE. MAPLE AVE. fr� PACIKCAVE. LAUREL AVE. r 36 2011-2012 ANNUAL CURB, GUTTER AND SIDP, VALK IMPROVEMENTS X2� ir ~ "Z- PW 12-03 43wl 0 IS NN3d U, C C4 0 cl tu tu w LL Is Nc r 2 :law, 44 . . . . . . . . . . . . . Q 'A LL U) 15:3 cutZ� '4 OZ 4-4 III r 2 :law, 44 . . . . . . . . . . . . . Q 'A LL U) 15:3 C d E a! V a7 Q. d Y N 3 d fn 'L L O LL A A O m c� CL m a a) > 0 E a) N Y a) U ca E a) N a) ir C: E Y U m a, V a C. (D LL CD > T llJ V ; (O 00 N r co CZ N T ❑ E M4) cc J Q Z 0 .-. O cc LL m v � O O r O r N N ❑ E V y cc a) � v J a3 a C. a) m LULL L ❑ > U), O co LO N It coo 00 (n O to a) I.L Y v J � a C. c4c, LL GID O N r O co O In O r O N CO (O N r CO rT- O N > N O - E d a) ai Q a) O E N y U �^ W O Q � � O N CN r Q Ld N Ld CO FO _ a) 00 L � I a) .N .F � LO � co N r- � r N a) O N (n ..�yF V w N r- ...F T r- 0 LO (/) ca > o- fn 0 a. > Q c +; U) U) U) vi +; U) n > Q > Q T (4 I. I (n; Q VJ (z 0 W c LL L U = L U 2 L U 2 a E Q E E 0 E 0 E J cu Z r N C'7 V In Ole 618,8181 O m c� CL m C a� E v Q. N Y !0 3 cn Y O d .a C 7 LL v O N N 0) CO M 39 _r__ -C N Ol 2 _0) U =^ C - Y U 'L C - Y U 'L E C LO C cn >� -0 cz a) >1 -0 w a) Y -W O N N w c Q lA Q Cn f� C/) c0 > O E > O E a� a a_ cc W L= > N 0~0 r ❑ E d d J Q Z y O oC LL m > " LO O U d d J � a C. LL L d fn N O - E �O d ir V Y � J Q =- 0 v N N N N oN0 w co m w r (n O - E � 0) N Q Q W O i a � C � C O O r- a O O 0 r rn � z rn �ry co 00 ui ui rn rn � rn � a � c i CO � Q 0) Q cn CO U 0 LO 00 LO U) C 1 u) C Cl) C u7 C U C > Q cu o ca o '0 ca i O w i (d ai > <C N > Q 03 M ca cz ca c6 co c� (0 c� U (Ti c� Z T O N N 0) CO M 39 C (D d V (0 Q. Q cnY (C 3 d Y O a) LL Al -2101 (h I N iT (IS IL 40 C0,1 i Q � W cOr7 0 co coo � r r CO cc 0 ❑ E d d � lC J Q. Z d O oC LL o _ CD O � N N N .Ji ❑ O E V 07 N Y v J O a CL WO �L/L�/�� cn CD T N CY T O co m co ❑ �% On O E w a) m Y J Q Q- Ln W LL d O co N N O CD co O co Lf7 (D r co 0 O ❑ ma y N N co r r co N O E d cc IC O c� > O > a >O U 0 Q N > A 2 (O O O 1 O O Q Z j O O O N C0 co d Ch I > N N LO O LO 0 f9 0 N I Y Ch f� (D f� CO co (D N O Q O '• N CND r M � > > 00 Cn c I Cn CA I (I1 CD Q O a a > a Q 0 co ca co ca ca E E E >_ _O _o a N V En O L � a = � � N CIS CL 0- 0- 1 a. M cr U) > > > > cr I cG -2101 (h I N iT (IS IL 40 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to approve Final Tract Map No. 61630 for the Plaza El Segundo project at 710 South Sepulveda Boulevard, 2003 -2015 East Park Place and 700 -740 Allied Way (formerly 850 South Sepulveda Boulevard). (No Fiscal Impact) RECOMMENDED COUNCIL ACTION: 1. Approve and accept Final Tract Map No. 61630; 2. Authorize the appropriate City Official to sign and record said Map; and/or 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: N/A Amount Requested: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager —' REVIEWED BY: Stephanie Katsouleas, Public Works Directo APPROVED BY: Greg Carpenter, City Manager 4� BACKGROUND AND DISCUSSION: On, March 15, 2005, the City Council held a public hearing on the proposed subdivision and subsequently approved Vesting Tract Map No. 61630, and Resolution No. 4415 and Ordinance 1382 approving Environmental Assessment No. 631 for the Plaza El Segundo project located at 710 South Sepulveda Boulevard, 2003 -2015 East Park Place, and 700 -740 Allied Way (formerly 850 South Sepulveda Boulevard). On June 11, 2009, the Planning Commission held a public hearing regarding an extension of Vesting Tract Map No. 61630 on the proposed subdivision and approved Resolution No. 2658, approving an extension of Vesting Tract Map No. 61630. The Tentative Map is currently valid until June 11, 2015. The Final Tract Map conforms to the Tentative Map and has been reviewed and approved by the Los Angeles County Department of Public Works. City staff has determined that Final Tract Map No. 61630 is in substantial conformance with the General Plan, applicable zoning and building ordinances, and all conditions of the project approval. Additionally, the Final Map includes the dedication of the Park Place /Allied Way extension to the City per the conditions of the original project approval. The Final Map also includes several easements for utilities (water 9 41 and storm drain) and a temporary construction easement and agreement relating to future improvements to and possible extension of Park Place and Allied Way. Additionally, an easement is being provided to Caltrans for street purposes relating to the widening of Sepulveda Boulevard. The Final Tract Map is now ready for approval by the City Council. After approval, it will be recorded in the County Recorder's Office. Once the map is recorded, the street dedication for Park Place will also occur and the various easements will be transferred to the respective agencies. 42 EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: May 15, 2012 AGENDA HEADING: Consent Agenda Consideration and possible action regarding awarding a contract to Karabuild Development, Inc. for construction related to Group 45 (30 Homes) of the City's Residential Sound Insulation Program (Project No. RSI 12 -04). (Estimated construction costs and retention $1,522,222.90) RECOMMENDED COUNCIL ACTION: 1. Award Contract to Karabuild Development, Inc for project RSI 12 -04 (Group 45) 2. Authorize the City Manager to execute a contract in a form approved by the city Attorney; and /or 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Bid Log 2. Bidder's Proposal and Statements submitted by Karabuild Development, Inc. 3. Letter from Karabuild Development, Inc. dated May 7, 2012 FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $12,000,000.00 Additional Appropriation: N/A Account Number(s): 116 - 400 - 0000 -8960 (RSI P ogram Construction) PREPARED BY: Josse Welch, Construction Coordinator REVIEWED BY: James O'Neill, Program Manager REVIEWED BY: Sam Lee, Director of Plannin an wilding Safety APPROVED BY: Greg Carpenter, City Manage BACKGROUND & DISCUSSION: On March 22, 2012 the City Clerk's office opened bids for Group 45 (RSI 12 -04) of the City's Residential Sound Insulation (RSI) Program. The sole bid submitted, by Karabuild Development Inc., was $1,409,000.00. The Bid submitted appears responsive. As City Council is aware, when only one (1) bid is received for projects related to the Residential Sound Insulation (RSI) Program, the City is required to obtain concurrence from the Federal Aviation Administration (FAA) prior to awarding a contract to the sole bidder. As City Council is also aware, the City obtained concurrence from the FAA on the projects referred to as Groups 41, 42, 43 and 44 which contained the recommendation that the city negotiate with the sole bidder to obtain lower pricing. In anticipation of the same recommendation, the City met with Karabuild to negotiate pricing for the project. As a result, Karabuild has agreed to reduce their bid price by $25,161.00. 10 43 With the reduced pricing, City staff is recommending that a contract be awarded to Karabuild Development. This recommendation, like previous recommendations, is contingent upon receiving concurrence from the FAA prior to the City Council meeting on May 15. 2012. City staff has contacted the FAA to obtain concurrence with the recommendation, and is awaiting a response. If concurrence is not received, staff will recommend postponing City Council action until a formal response is received from FAA. The amount requested for the contract is $1,522,222.90 which represents the maximum allowable price of 1,383,839.00 and an additional 10% for potential change orders related to unforeseen conditions. Construction is expected to start in the summer of 2012. City Council is reminded that eighty percent (80 %) of the costs associated with the Residential Sound Insulation Program are covered by the federal grant funding from the Federal Aviation Administration (FAA). This remains a funding source until those funds identified in the Grant Implementation Plan to the City of Los Angeles are exhausted. Remaining expenses, except for elective "Owner Upgrades" selected by property owners, are paid for by funding received as part of the settlement agreement with Los Angeles World Airports (LAWA). 44 CITY OF EL SEGUNDO BID LOG BID NO. #RSI 12 -04 City of El Segundo Residential Sound Insulation Program Group 45 Date of BID Opening: Tuesday April 17, 2012 Time of BID Opening: 11:00 A.M. Place of BID O enin City Clerk's Office COMPANY NAME /ADDRESS BID Amount 1 Karabuild Development, Inc. 17337 Ventura Blvd., #215 Encino, CA 91316 rt¢ �'' 2 3 4 s 5 6 _— 7 i 9 10 Staff Present: FORMSOMOPENLOGI City Clerk's Office City Clerk's Office RSI, Representative 45 City of El Segundo Residential Sound Insulation RSI 12 -04 (Group 45) To the Mayor and City Council City of El Segundo 350 Main St. El Segundo, CA 90245 I declare, under penalty of perjury, that I have carefully examined, become familiar with, and understand all of the requirements of the Contract Documents and conditions under which the Work must be performed, including the City of El Segundo's current Municipal Code, and am fully informed as to all conditions and matters which can in any way affect the Work or its cost, and agree to the following: To perform all Work in strict conformity with the requirements of the Contract Documents for Project Number RSI 12 -04 "Residential Sound Insulation Program —Group 45" at the following kiiiii) sum Drice.: Total Bid (Contract Sum) (words) $� In case of di Contractor Representative: Title: CEO (figures) between the words and Signature Ara Karaj erj ian Name (printed or typed) Name of Firm: Karabuild Development, Inc. Address: 17337 Ventura Blvd., #215 Encino, CA 91316 Telephone Number: 818- 817 -9300 the words must prevail. 4/17/2012 _ Date Contractor's State License Number: B 837099 License Expiration Date: April 30, 2014 Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation's` ❑ Other * If Corporation, evidence of authority to sign must be attached Bidding Form Appendix B -01 Last Modified: January 31, 2012 Bidder's Proposal and Statement 46 *April 17,2012--,, E . Contractor Lie. #837099 Karabuild I evel.opment, Inc. Developers since 1958 May 7, 2012 Mr. James S. O'Neill Program Manager City of El Segundo Residential Sound Insulation Program 333 Main Street, Unit A El Segundo, CA 90245 31 0- 524 -2352 Re: City of El Segundo RSI 12 -04, Group 45 Subject: Karabuild Development, Inc. Bid for Croup 45 Pursuant to our negotiations on May 7, 2012, Karabuild Development, Inc, agrees to reduce the bid price by $25,151. It was agreed that the new lump sum contract amount shall be $1,383,839. Sincerely, Ara Karajerjian Karabuild Development, Inc. . 17337 Ventura Blvd., Suite 11215, Encino, CA 91316 Tel: (818) $17- 9346, Fax: (818) 817 -9333. 47 EL SEGUNDO CITY COUNCIL MEETING DATE: May 15, 2012 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize the City Manager to enter into a service agreement (contract) with Hadronex, Inc. for remote monitoring of SMARTCOVER sewer manhole level sensors in a form approved by the City Attorney. (Fiscal Impact: $7,100.00) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a contract in a form approved by the City Attorney with Hadronex Inc. to provide remote monitoring and battery replacement services for level monitoring on select lift station wetwells and sanitary sewer manholes throughout the City. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: FISCAL IMPACT: Included in Adopted Budget Amount Requested: $7,100.00 Additional Appropriation: N/A Account Number(s): 502- 400 - 4301 -6206 (Wastewater Enterprise fund Contractual services) ORIGINATED BY: Gil Busick, Wastewater Supervisor REVIEWED BY: Stephanie Katsouleas, Public Works Directo APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Over the past five years, El Segundo has cumulatively purchased 13 SMARTCOVER monitoring and alarm units. The units have been installed at eight (8) sewer lift stations and five (5) collection system manholes in critical locations throughout the City. Using ultrasonic transducers and wireless telecommunications, sewer flow level information is constantly monitored and transmitted to a website where it is graphed and monitored. If a flow level reaches a preset alarm point, the monitoring system automatically contacts staff using emails and text messages to provide them advance warning of a potential sanitary sewer overflow (SSO). Because staff is contacted when the level rises even incrementally above normal, we are able to react and prevent spills from overflowing into the street rather than being notified after spills have occurred. Hadronex Inc., the company which manufactures SmartCovers, also provides the active site monitoring and power service (battery power packs) for an annual fee. These fee covers airtime for the wireless communication to its monitoring website, maintenance of the website, software updates and supplying replacement battery power packs for the units when they expire. 48 Hadronex is a sole source provider for its electronic maintenance /monitoring and therefore the City has not obtained competitive bids for this service. Additionally, staff recently learned that the services provided by Hadronex require a service agreement. Therefore staff is seeking from City Council 1) approval of a two -year Service Agreement with Hadronex in a form approved by the City Attorney for monitoring services with three optional one -year extensions, for a cumulative contract period not to exceed five (5) years and 2) a retroactive effective date of the Service Agreement to November 18, 2012. 49 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: May 15, 2012 AGENDA HEADING: New Business Consideration and possible action regarding the proposed agenda for fiscal year 2012 -2013 Strategic Planning Session (SPS) and approval of fiscal year 2012 -2013 Budget Calendar. (Fiscal Impact: none) RECOMMENDED COUNCIL ACTION: 1. Approve proposed agenda for the fiscal year 2012 -2013 Strategic Planning Session 2. Direct staff to proceed with fiscal Year 2012 -2013 Budget Calendar 3. Alternatively discuss and take other action related to this item ATTACHED SUPPORTING DOCUMENTS: 1. Proposed fiscal year 2012 -2013 Budget Calendar FISCAL IMPACT: N/A Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): None ORIGINATED BY: Angelina Garcia, Fiscal Services Manager REVIEWED BY: Deborah Cullen, Director of Finance/Human Resources APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Staff is proposing two SPS; the first session would consist of an overview of Department policy issues, challenges/limitations for consideration, and assumptions that will be used in the preparation and planning of the next fiscal year budget. The second session would be used to present the preliminary budget and to address any outstanding funding issues and/or strategies that Council would like to implement. The first session is scheduled for June 21St and the agenda would include the following matters: a. Guiding Principles - i. City Executive Staff 1. Priorities 2. Challenges 3. Future Goals b. Financial Status and Forecast 12 50 i. Fiscal Year 2011 -2012 Yearend Projections ii. Fiscal Year 2012 -2013 Preliminary Assumptions iii. Updated Five -Year Forecast c. Department Presentations — Challenges, initiatives i. City Manager /Attorney /Clerk ii. Finance/Human Resources iii. Fire iv. Library v. Planning and Building vi. Police/Information Technology vii. Public Works viii. Recreation and Parks d. Infrastructure Funding i. Funding Options ii. Financial Advisor — Request for Proposal e. Next Meeting Date Council may raise other development, policy, capital project and potential budget reduction items for consideration as part of staff's preparation of the FY 2012 -13 Preliminary Budget. 51 z W 0 H U U W A W A M O N ( N O N Pro o _0 CD C •V }, E U O `_ O N (p C p m C N c (D U vi C o rn o a Z m m 3 U a) 0 ] E c: m c� T Q) U) C > a) -O L _ a) ++ O m C O N O N d N N C) d m C C O 2 — r O U U(n E m Q C a N s Co Q) C_ V- O a) o — M } LL U) a N Q >, C) a) m� C o N �+ a) m r C U m N ❑ -p_ a) V U U c0 O N m � E U O N �' o O Y 0 O O LL C 3 0 a) c Z3 c m () 0) -0 m vi a) „-- O c o Y O O _0 - O O m C ro a) O O m m O _ O o CL Ln W. C 'C 6 C ` C 0 C � C O U O a co O CV O O U) n - CL L) F c CL c r :3 -a m a) a c ca L) m N a) m a) > (� W" m} c a) Ln N m� C O O ❑ O L C U N N N a) p o N _ ca N` U) a m C O m ro N 2 N p w O 3 O m D N C E d N 0) 9 a) O` O O C a) a) a) O LL vi vi O cu a) w °� a` )) " U o c c M p> = L Q a Co N O cn T� L a) c C) 0 a) Q' c m E U ) to C' 0 a) ❑ a) d m N N (n C� Cy m Co ` >, a) O m m C v) w L +� .3 O L O 0 U N m._ ` m d O ` m T O CD Q)) 3 � -o `o) c C m � += (n m m a) a) a) L m C m C m O ` E a O ` O U a) LL C U CL r (n U) O Q> C ) U) O) Q (n M 7 m U o o_ am m a)) CL � a) a r ) CL aC a) O a) a U F-- Z -p C ai O N y ❑ 'a C "N C N C C N ' p E ) O O C ` O — t O m D O Q Q Q a O d Cl. a Q d N C CL w O d !P N >, C a ❑ a O a m N 0 O O O O O O C a) O LL 7 Q > U a U O �E M D ( O N m O >d ` Q..) O ) CL a j j , 7 a) Mn 0 p Q LL n. ❑ IL 0 c IL U) U U N m c a) � U U U mC O _ (n N CL — C N -0 N c C N LL _ a) a) C LL a) C C ❑ O a) A a) a) C C C LL N C a) U 2 CU C a) m rn a) m E m C m C m m C m O_ m d U Q m LL LL LL U) CD (co cca co O M - 2:1 aai 2il ❑ Q 0 U U U N N N N N T O T O N N CN N N O T O T O N T O N N 04 N T T O N O) T O N N LO N (= N 0) co LO Cfl CD N ti ti N O CA CD