2012 May 01 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 1, 2012 — 5:00 P.M.
Next Resolution #4776
Next Ordinance #1470
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Consideration and Possible Action to appoint Greg Carpenter, City
Manager and Deborah Cullen, Finance Director to represent the City of El
Segundo as labor negotiators with the Supervisory and Professional
Employees Association (SPEA).
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators, as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- matter.
1. Claim 12 -12 - Wilmore
Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
2
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Coda §54957.6): - 1-
matters
Represented Group: Supervisory and Professional Employees Association
(SPEA)
Negotiators: Greg Carpenter, City Manager
Deborah Cullen, Finance Director
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8). - 0 -
matters
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 1, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
Next Resolution #4776
Next Ordinance #1470
INVOCATION — Pastor Lee Carlile, United Methodist Church
PLEDGE OF ALLEGIANCE — Council Member Dave Atkinson
1I
PRESENTATIONS
a) Proclamation — Proclaim Saturday, May 12, 2012 as El Segundo Fire
Service Day
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 2587049 to 2587242 on RegistgJr d&i No. 14' rJ� ��otal
amount of $746,807.56 and Wire Transfers from t gh i e total
amount of $2,807,181.98.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and /or
adjustments; and wire transfers.
5 5
2. Regular City Council Meeting Minutes of April 17, 2012
Recommendation — Approval.
3. Consideration and possible action to authorize the City Manager to
execute a license approved as to form by the City Attorney with the El
Segundo Kiwanis Club to operate a "Beer & Wine Garden" as a
component of the 2012 Concerts in the Park Series.
(Fiscal Impact: None)
Recommendation — 1) Authorize the City Manager to execute a license
approved as to form by the City Attorney with the El Segundo Kiwanis Club to
operate a "Beer & Wine Garden" as a component of the 2012 Concerts in the
Park Series, on Sundays, June 17, July 8 & 22, and August 5, from 4:00 -
7:00pm, at Library Park; 2) Alternatively, discuss and take other action related
to this item.
4. Consideration and possible action regarding adoption of Plans and
Specs for the construction of a new masonry building for the Water
Department's telemetry system.
(Fiscal Impact: $100,000.00)
Recommendation — 1) Adopt Plans and Specifications; 2) Authorize staff to
bid the project for receipt of construction bids; or 3) Alternatively, discuss and
take other action related to this item.
5. Consideration and possible action regarding rejecting all bids received
for construction related to Group 46 of the City's Residential Sound
Insulation (RSI) Program (Project RSI 12 -05) and a status report on the
City's RSI Program.
Fiscal Impact: $0)
Recommendation — 1) Reject all bids received for construction related to
Project RSI 12 -05 (Group 46 of the City's Residential Sound Insulation
Program); and /or 2) Alternatively discuss and take other action related to this
item.
6. Consideration and possible action to authorized the City Manager to
execute a contract amendment in a form approved by City Attorney with
J. Kim Electric to install additional occupancy sensors and
interior /exterior lighting fixtures at various City facilities.
Fiscal Impact: $17,511_.29)
Recommendation: - 1) Authorize the City Manager to execute a contract
amendment in a form approved by the City Attorney with J. Kim Electric to
install additional energy savings fixtures at various City facilities; or 2)
Alternatively, discuss and take other action related to this item.
CALL ITEMS FROM CONSENT AGENDA
6 6
F. NEW BUSINESS
7. Consideration and possible action to receive and file this report
regarding NRG Energy's Sustainable Communities Pilot Program for El
Segundo's residents and businesses.
(Fiscal Impact: None)
Recommendation: - 1) Approve El Segundo's participation in Sustainable
Community Pilot Program; 2) Receive and file this report; or 3) Alternatively,
discuss and take other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Fisher —
Mayor Pro Tern Fuentes —
Mayor Jacobson -
8. Consideration and possible action regarding the assignments of
Council Members to various intergovernmental agencies, local agencies
and subcommittees.
Recommendation — 1) Approve and implement assignments; 2) Alternatively,
discuss and take other action related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
7 7
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: >'' • �tf , I �--
TIME: Om,�6 3 : : n) NAME: altue;i--
8 8
rodamation
QCitp of el beguubo,
WHEREAS, The El Segundo Fire Department has provided public safety services for over
95 years to the citizens of El Segundo, including fire suppression, fire
prevention efforts through public awareness, as well as a commitment to our
values of respect, integrity, service and excellence; and
WHEREAS, The El Segundo Fire Department also administer life- saving paramedic service
to victims of illness and injury, responded to incidents of violence as well as
other threats to the safety and security of the public; and
WHEREAS, The El Segundo Fire Department has set aside Saturday, May 12, 2012, from
10:00 a.m. to 2:00 p.m., to hold, open house for the public to observe the
many functions of their respective personnel, equipment, and facilities, and
learn of their readiness to protect the lives, property and environment of the
citizens they serve; and
WHEREAS, The Fire Department Open House will take place at Fire Station No. 1, 314
Main Street.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El
Segundo do hereby proclaim Saturday, May 12, 2012, as EL SEGUNDO FIRE SERVICE
DAYand invite the community to participate in the Open House from 10:00 a.m. to 2:00
p.m.
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10
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
3/30/12 THROUGH 4/12/12
Datp
3/16/2012
3/16/2012
3/16/2012
3/30/2012
3/30/2012
3/30/2012
3/30/2012
4/3/2012
4/4/2012
4/4/2012
4/4/2012
4/4/2012
4/5/2012
4/5/2012
4/5/2012
4/10/2012
4/10/2012
4/12/2012
4/12/2012
4/12/2012
4/12/2012
3/30- 4/12/12
Payee Amount
Description
Nationwide EFT
(47,558.32)
EFT 457 payment corr memo
Cal Pers
47,558.32
EFT Retirement Safety corr memo
Nationwide EFT
38,456.87
EFT 457 payment corr memo
State of CA EFT
2,809.11
EFT Child support payment
Manufacturers & Traders
192.31
IRA payment Vantagepoint
Manufacturers & Traders
21,939.49
457 payment Vantagepoint
UB
7,656.60
PARS payment
Nationwide EFT
38,423.48
EFT 457 payment
Cal Pers
34,337.68
EFT Retirement Misc
Cal Pers
39,925.66
EFT Retirement Safety
Cal Pers
47,538.42
EFT Retirement Safety
Health Comp
797.73
Weekly claims
Cal Pers
58.42
EFT Retirement Safety
Cal Pers
458,581.72
EFT Retirement Safety
Health Comp
2,069.94
Weekly claims
West Basin
11763,532.10
H2O payment
Health Comp
529.50
Weekly claims
South Bay Credit Union
16,855.38
Payroll direct deposit credit union
IRS
221,240.89
Federal Taxes
Employment Development
49,192.03
State Taxes
Employment Development
3,785.06
State Taxes
Workers Comp Activity
59,259.59
SCRMA checks issued
DATE OF RATIFICATION: 05/01/12
TOTAL PAYMENTS BY WIRE:
Certified as to the accur,,
Deputy City Measurer
Director of- ,
City Manager
2,807,181.98
icy of the wire transfers by:
Y i I/-, (l � --
r Date
41141j2-
Date
41
1((i
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
181.98
P: \City Treasurer \Wire Transfers\2012 \Wire 2012 2nd quarter \Wire Transfers 4- 12.x1s 11
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 17, 2012 — 7:00 P.M.
CALL TO ORDER — Mayor Busch at 7:00 p.m.
INVOCATION — Pastor John Svendsen, First Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Suzanne Fuentes
PRESENTATIONS
a. Mayor Busch presented certificates of appreciation and recognized the Election
poll workers and Election night workers for their valuable services rendered to
the City of El Segundo during the April 10, 2012 Municipal Election.
b. Robert Pullen Miles of Ted Liu's office made presentations to City Clerk Cindy
Mortesen, City Treasurer Ralph Lanphere, Mayor Eric Busch, and Council
Member Don Brann.
C, Steve Napolitano, Don Knabe's office, made presentations to City Clerk Cindy
Mortesen, City Treasurer Ralph Lanphere, Mayor Eric Busch, and Council
Member Don Brann.
ROLL CALL
Mayor Busch -
Present
Mayor Pro Tern Fisher -
Present
Council Member Brann -
Present
Council Member Fuentes -
Present
Council Member Jacobson -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 2
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 17, 2012 12
PAGE NO. 1
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
1. Approved Warrant Numbers 25867048 to 2587048 on Register No. 13 in the total
amount of $788,793.71 and Wire Transfers from 3/15/2012 through 3/29/2012 in
the total amount of $450,597.92.
2. Approved Regular City Council Meeting Minutes of April 3, 2012.
MOTION by Mayor Pro Tem Fisher, SECONDED by Council Member Fuentes to
approve Consent Agenda Items 1 and 2. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Congratulated newly elected officials and
thanked outgoing elected officials for their support.
H. REPORTS — CITY ATTORNEY — Congratulated newly elected officials and
thanked outgoing elected officials for their support.
I. REPORTS — CITY CLERK — TO BE TAKEN LATER IN THE AGENDA
J. REPORTS — CITY TREASURER - NONE
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fuentes —
Council Member Brann —
Council Member Jacobson —
Mayor Pro Tern Fisher —
Mayor Busch —
REPORTS — CITY CLERK
1 Consideration and possible action reciting the fact of the General Municipal
Election held on April 10, 2012. (Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING 13
APRIL 17, 2012
PAGE NO. 2
MOTION by Council Member Brann, SECONDED by Mayor Pro Tem Fisher to adopt
Resolution No. 4775 declaring the results of the General Municipal Election held April
10, 2012. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Presentations made to retiring Mayor Eric Busch, and Council Member Don Brann,
Mayor Busch made presentations to outgoing City Treasurer Ralph Lanphere and
City Clerk Cindy Mortesen.
Mayor Pro Tem Fisher — Presented a commendation to Mayor Eric Busch.
4. Consideration and possible action regarding the administering of the Oath of
Office to the Council Members Elect. (Fiscal Impact: None)
City Clerk Mortesen presented Certificate of Election and administered the oath of office
to City Treasurer Chris Powell, Council Members Elect Jacobson, Fellhauer, and
Atkinson and City Clerk Tracy Weaver.
5. Consideration and possible action regarding election of Mayor and Mayor Pro
Tem by seated Council Members. (Fiscal Impact: None)
Council Member Fellhauer nominated Council Member Fisher for Mayor; Council
Member Fuentes nominated Council Member Jacobson for Mayor.
Nomination for Council Member Fisher for Mayor failed by the following vote: AYES:
Council Members Fisher and Fellhauer; NOES: Council Members Jacobson, Fuentes
and Atkinson. 2/3
Nomination for Council Member Jacobson for Mayor passed by the following vote:
AYES: Council Members Fisher, Jacobson, Fuentes, and Atkinson. NOES: Council
Member Fellhauer. 4/1
Mayor Jacobson opened the floor to nominations for Mayor Pro Tem.
Council Member Fellhauer nominated Council Member Fisher for Mayor Pro Tem;
Council Member Atkinson nominated Council Member Fuentes for Mayor Pro Tem.
Nomination for Council Member Fisher for Mayor Pro Tem failed by the following vote:
AYES: Mayor Pro Tem Fisher and Council Member Fellhauer; NOES: Council
Members Jacobson, Fuentes and Atkinson. 2/3
Nomination for Council Member Fuentes for Mayor Pro Tem passed by the following
vote: AYES: Mayor Jacobson, Council Members Fisher, Fuentes and Atkinson. NOES-
Council Member Fellhauer. 4/1
Comments:
Council Member Atkinson: Thanked everyone who helped in his campaign. Urged all
voters to vote in future elections.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 17, 2012 14
PAGE NO. 3
Council Member Fellhauer: Thanked everyone who helped on her campaign.
Mayor Jacobson: Thanked the community for continued support and thanked all the
volunteers who helped in his re- election.
Council Member Fisher: Congratulated newly elected officials and thanked the outgoing
elected officials for their service to El Segundo.
Mayor Pro Tern Fuentes: Welcomed new Council Members.
MEMORIALS - Peter Freeman, James "Jamie" Thomson Stuart, Hunter Freese, and
James Powell.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Mike Robbins, resident, thanked voters for voting against Measure P. Also
congratulated new Council Members.
Jane Friedkin, resident, congratulated the newly seated Council.
ADJOURNMENT at 8:20 p.m.
Cathy Domann, Deputy City Clerk
RECEPTION IMMEDIATELY FOLLOWING FOR OUTGOING AND INCOMING
COUNCIL MEMBERS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 17, 2012 15
PAGE NO. 4
EL SEGUNDO CITY COUNCIL MEETING DATE: May 1, 2012
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to execute a license approved as to
form by the City Attorney with the El Segundo Kiwanis Club to operate a "Beer & Wine Garden" as a
component of the 2012 Concerts in the Park Series.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a license approved as to form by the City Attorney with
the El Segundo Kiwanis Club to operate a "Beer & Wine Garden" as a component of the 2012
Concerts in the Park Series, on Sundays, June 17, July 8 & 22, and August 5, from 4:00 -
7:00pm, at Library Park.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A �}` '
ORIGINATED BY: Meredith Petit, Recreation Superintendentf'
REVIEWED BY: Bob Cummings, Director of Recreation and Park
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The El Segundo Kiwanis Club sponsored and operated a "Beer Garden" at the 2010 and 2011 Hometown Fair
events after receiving approval from the Recreation and Parks Commission and City Council. The Kiwanis
Club generally operates these events as a major fundraising effort to support their year -round charitable
contributions. Additionally, the Kiwanis Club receives all of the appropriate licenses and permits to legally
allow them to serve alcohol at events.
This year, however, the Hometown Fair has been sponsored by the Reach Out Against Drugs (ROAD)
Committee, a local non - profit organization that focuses on educating local youth about the dangers of drinking
and using drugs. Because Hometown Fair offers fundraising opportunities for many school - related groups and
focuses on school children participation, and to help facilitate the sponsor's important message, it has been
determined that the 2012 Hometown Fair event may not be the best venue for the operation of a Beer Garden.
The Kiwanis Club has been amenable to changing the venue of its Beer Garden operations to a more suitable
event. Staff and members of the Kiwanis Club have identified strong fundraising potential for the operation of
a Beer and Wine Garden at the upcoming Summer Concerts in the Park Series. This series will offer four
Sunday evening events with reputable live entertainment, local restaurants as food vendors, and other
activities. Additionally, the Kiwanis Club has engaged in conversations with local breweries and
1
establishments interested in donating their products and showcasing their local businesses to the members of
the community through their involvement at the event. The concerts are scheduled for Sundays, June 17, July
8, July 22, and August 5, from 4:00 to 7:00pm at Library Park.
At the Recreation and Parks Commission meeting on April 18, 2012, the Commission recommended staff to
seek City Council approval to allow alcohol at a park facility for this event.
The El Segundo Kiwanis Club would be subject to compliance of state Alcohol Beverage Commission
regulations and permits. They would also be centrally located at the event with perimeter fencing to allow for
greater control and supervision.
The El Segundo Kiwanis Club is experienced in operating "Beer Gardens" at local special events, and in
addition to the last two years' Hometown Fairs, has been awarded similar approvals from City Council for the
2009, 2010, and 2011 Richmond Street Fair events. It is staff's request that due to their proven track record in
upholding state regulations and the addition of a very well- received event component by the public, that the
City Council grant the approval for the operation of the "Beer and Wine Garden" at the 2012 Concerts in the
Park Series.
2 17
EL SEGUNDO CITY COUNCIL MEETING DATE: May 1, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of Plans and Specs for the
construction of a new masonry building for the Water Department's telemetry system
(Fiscal Impact: $100,000.00)
RECOMMENDED COUNCIL ACTION:
1. Adopt Plans and Specifications;
2. Authorize staff to bid the project for receipt of construction bids; or
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $0
Additional Appropriation: Yes $100,000.00
Account Number(s): 401 - 400 - 0000 -8228 (Economic Uncertainty Fund)
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Deborah Cullen, Finance and Human Resources Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On March 16, 2010, El Segundo City Council declared the property located at 2161 E. El
Segundo Blvd (old Fire Station 2) as surplus property and authorized its sale. The sale included
the entire property less the area which houses the County's groundwater injection infrastructure.
However, because the City also has significant water infrastructure at the site, the purchase
agreement included public utility easement in the southwest quadrant of the property. The water
infrastructure includes a subsurface pressure reducing station, air vents, meter vault, and building
housing the water telemetry equipment.
As part of the purchase agreement, the City is required to relocate its telemetry equipment to an
new building (to be constructed) so that the existing building can be demolished for development
purposes. Last year, the City retained Willdan Engineering to design the new telemetry building.
Those plans and specifications are now done and the City is ready to bid the project for
construction. The new 8'x10' building is much smaller than the existing building and will be
located closer to the county's facility (see site map for detail) within the easement area. It will
house the telemetry system and corresponding power and phone services required for operation.
Staff anticipates bidding the project in May, awarding a contract in June, and starting
construction immediately thereafter. Although the applicant has not yet submitted his own plans
for the site, he is moving forward with making the site ready for development. 4
18
Proceeds from the sale of Fire Station 2 were put into the Economic Uncertainty Fund and are
andesignated at this tierce. Staff is now requesting that a portion of the funds be designated in the
Economic Uncertainty Fund for this construction /relocation project.
19
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EL SEGUNDO CITY COUNCIL MEETING DATE: May 1, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding rejecting all bids received for construction
related to Group 46 of the City's Residential Sound Insulation (RSI) Program (Project
RSI 12 -05) and a status report on the City's RSI Program. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
Reject all bids received for construction related to Project RSI 12 -05 (Group 46 of
the City's Residential Sound Insulation Program); and /.or
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log for RSI 12 -05 (Residential Sound Insulation Program Group 46)
2. Bidder's Proposal and Statement submitted by Karabuild Development, Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: James S. O'Neill, Program Manager d f 1
I'
REVIEWED BY: Sam Lee, Director of Planning a d ilding Safety
APPROVED BY: Greg Carpenter, City Manager u
BACKGROUND AND DISCUSSION:
On April 17, 2011 the City Clerk's office opened sealed bids for Group 46 (RSI 12 -05) of the
City's Residential Sound Insulation (RSI) Program. Despite four (4) known general contractors
purchasing contract documents for the project, the City only received one bid. The results were
as follows:
1. Karabuild Development, Inc .............. ............................... .................. $1,028,913.00
As the bid price represents twice the amount of staff's cost estimate to for the project, and given
that there are no other bids were submitted, staff recommends that the bid be rejected and that the
project be advertised for new bids. Staff further recommends that the 29 homes included in
Group 46 be split into two smaller projects, to be labeled Groups 46 and 47, so that the treatment
of each home is expedited, with the anticipation of work being completed prior to Thanksgiving
of this year, as well as determine if smaller projects allow for more contractor bids.
City Council is hereby reminded that one of the requirements of the City's grants received from
the Federal Aviation Administration (FAA) is that the City must obtain concurrence from the
5
21
FAA prior to awarding a contract in any circumstance that only one qualified firm submits a
responsive bid. Given the pricing of the single bid received, the bid appears non - responsive.
Staff did speak with Big West Construction Corporation, who stated that they chose not to bid
because they are working hard on the three projects already awarded to them earlier this year by
the City (Groups 41, 42 and 43), and G &G Specialty Contractors, Inc. who stated that they could
not get the required paperwork from subcontractors and manufacturers in time to meet
requirements of the Contractor Documents, and therefore did not submit a bid. Given that S &L
Specialty Contractors refused to meet requirements for the Group 39 and 40 projects, which
resulted in the awarding of the projects being withdrawn, it is not surprising to staff that they
continue not to bid on current projects.
In light of the reasons given by G &G Specialty Contractors as to why they did not submit a bid,
staff will be speaking with them to find ways to potentially revise deadlines for information that
is gathered from manufacturer and subcontractors in order to further alleviate potential
roadblocks for G &G Specialty Contractors and other contractors to submit bids on future
projects.
If the project were to rebid, an advertisement would be published in the next available El
Segundo Herald on May 10th and bids would be due on June 12, 2012. With the expectation of
multiple bids at that time, staff would anticipate bringing new bids on the project for the City
Council to consider at its meeting on July 17th.
Pxa
CITY OF EL SEGUNDO
BID LOG
BID NO. #RSI 12 -05
City of El Segundo
Residential Sound Insulation Program Group 46
Date of BID Opening: Tuesday April 17, 2012
Time of BID Opening: 11:00 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAME /ADDRESS
BID Amount
1 Karabuild Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
t
2
3
4
5
6
7
8
—.
10
Staff Present:
FORMSOMOPENI
City Clerk's Office
City Clerk's Office
RSI, Representative
23
City of El Segundo
Residential Sound Insulation
RSI 12 -05 (Group 46)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -05
"Residential Sound Insulation Program —Group 46"
at the followine lump sum rrrice:
Total Bid (Contract Sum)
a II ��7L f I %tl
(words)
$ 9/
(figures)
In case of discre - ancy between the words and figures, the words must prevail.
Contractor Representative:.kl__�!:�N_ 4/1712012
signature Date
Ara Karaj erj ian
Name (printed or typed)
Title: CEO
Narr,Ee of Firm: Karabuild Development, Inc.
��ddress: 17337 Ventura Blvd., #215
Encino, CA 91316
Telephone Number: 818- 817 -9300
Contractor's State License Number:
License Expiration Date:
Aril 30, 2014
Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation* ❑ Other
x If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified: January 31, 2012
Bidder's Proposal and Statement
24
"April 17, 2012'�' .' Y
EL SEGUNDO CITY COUNCIL MEETING DATE: May 1, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorized the City Manager to execute a contract
amendment in a form approved by City Attorney with J. Kim Electric to install additional
occupancy sensors and interior /exterior lighting fixtures at various City facilities (Fiscal
Impact: $17,511.29)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute a contract amendment in a form approved by
the City Attorney with J. Kim Electric to install additional energy savings fixtures at
various City facilities; or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $33,787.00
Additional Appropriation: N/A
Account Number(s): 124 - 400 - 3727 -6206 (Federal Grants Fund)
ORIGINATED BY: Stephanie Katsouleas, Public Works Director 4J
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
On March 20, 2012, City Council awarded a contract to J Kim Electric to install energy
efficiency measures at several City facilities using grant funds from the California Energy
Commission (CEC) and expected rebates from Southern California Edison. The energy savings
measures include installing 92 occupancy sensors and 273 interior and exterior lighting upgrades
at various City facilities, including City Hall, Police, Fire, Library, Rec Park, the Water Plant and
the Maintenance Yard.
As part of SCE's qualifying rebate requirements, the City has inventoried and estimated energy
consumption usage before implementation of the new energy savings measures and compared it
to the expected energy consumption post implementation. The estimate revealed that the City
actually qualifies for a larger rebate than originally projected from Southern California Edison
because we are a Silver Tier city. The following funds are available:
$90,961.00 CEC Grant Award
$18,032.00 Original SCE Rebate Estimate (Core Incentive)
$21,038.58 Revised SCE Rebate Estimate (Core Incentive)
$17,258.20 Additional ELP Incentive for being a "Silver Tier" city)
$129,257.78 Total Grant Funds and Incentive Rebate Available 2
Thus, there are more funds than anticipated to implement the project. Staff has revised its
calculations and has determined than an additional 92 occupancy sensors and 28 interior /exterior
lights can be installed and upgraded, respectively, with the available grant money and rebates.
Staff is therefore recommending that Council approve an amendment with J. Kim Electric to
install additional occupancy sensors and interior /exterior lighting using the additional rebate
funds the City will receive from Southern California Edison for an additional $17,511.29. The
revised bid is as follows:
$87,999.60 Original Contract Award
7,511.?tt Supplementary Request for the Additional Fixtures
$105,507.89 Total New Bid
$10,107.40 Construction Contingencies (unchanged)
$115,615.29 New Total Project Cost Plus Contingencies
26
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
IT" OR1171D4.Yo:71 y 01111,9
MEETING DATE: May 1, 2012
AGENDA HEADING: New Business
Consideration and possible action to receive and file this report regarding NRG Energy's
Sustainable Communities Pilot Program for El Segundo's residents and businesses.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve El Segundo's participation in Sustainable Community Pilot Program;
2. Receive and file this report; or
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Last summer, NRG Energy (NRG) approached the City of El Segundo and proposed forming a
partnership to implement a Community Sustainability pilot program for our residents and
businesses. Since that time, the City and NRG met on several occasions to discuss the elements
of the pilot program and to develop its overall strategy. The pilot program will focus on these
key energy sustainability goals, objectives and opportunities:
Enhancing community sustainability values
Sustainable green development
Improving community energy infrastructure
To accomplish these goals and objectives, NRG envisions launching several program elements
during the first year of the program, which include:
• Rolling out residential outreach programs to promote energy conservation, which will be
developed based on input from the residential focus group now being convened
• Identifying /developing and rolling out creative energy savings programs for businesses,
which may include EV stations /networks, solar, microgrids, district energy centers, etc.
• Identifying, leveraging and /or providing solar and green financing 27
• Developing funding for self - sustaining operations after the pilot program funding ends
Funds for the pilot program are being provided by NRG and there is no direct cost to the City.
As part of the partnership arrangement, the City will provide office space to one person who will
facilitate the program for El Segundo's residential and business communities. NRG envisions
providing seed money to El Segundo (amount to be determined) to retain the services of the
California Center for Sustainable Energy (CCSE), a non - profit organization with expertise in this
type of program. The seed money provided will completely cover CCSE's services during the
first year of implementation with the objective of being completely self - sustaining in future
years. There is no future obligation by the City of El Segundo.
This is a great opportunity for El Segundo to participate in an energy efficiency pilot program at
no cost to the City, and it has potentially large energy savings for our residents and businesses.
Staff recommends that Council approve El Segundo's participation in NRG's Energy Efficiency
Pilot Program.
28
EL SEGUNDO CITY COUNCIL MEETING DATE: May 1, 2012
AGENDA STATEMENT AGENDA HEADING: Reports -Mayor
AGENDA DESCRIPTION:
Consideration and possible action regarding the assignments of Council Members to various
intergovernmental agencies, local agencies and subcommittees.
RECOMMENDED COUNCIL ACTION:
1. Approve and implement assignments;
2. Alternatively, discuss and take other aciton related to this item.
ATTACHED SUPPORTING DOCUMENTS:
A table listing proposed Council appointments to intergovernmental agencies, local agencies
and subcommittees.
FISCAL EVIPACT:
Amount Budgeted:
Additional Appropriation:
Account Number(s):
ORIGINATED BY: Mayor Carl Jacobson
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
After the seating of every newly elected Council Member, the Mayor considers appointments to
serve on various intergovernmental agencies, local agencies and subcommittees.
8
29
CITY COUNCIL COMMITTEE ASSIGNMENTS
May 1, 2012 - April 15, 2014
AGENCY / COMMITTEE
DELEGATE
ALTERNATE
City Selection Committee
Carl Jacobson
By Proxy
Hyperion Citizens Forum
Dave Atkinson
Carl Jacobson
Independent Cities Association
Marie Fellhauer
Bill Fisher
Independent Cities Risk Management Authority *
Bill Fisher
Staff
League of California Cities
Marie Fellhauer
Suzanne Fuentes
Los Angeles County Sanitation District 5 & SBC
Carl Jacobson
Dave Atkinson
Municipal Area Express (MAX) Ends July 2013
Carl Jacobson
Suzanne Fuentes
Reach Out Against Drugs (ROAD)
Suzanne Fuentes
Bill Fisher
Senior Citizen Housing Corporation Board (Park Vista)
Suzanne Fuentes
Carl Jacobson
South Bay Cities Council of Governments (COG)
Suzanne Fuentes
Carl Jacobson
Bill Fisher
Dave Atkinson
Marie Fellhauer
South Bay Youth Project
Bill Fisher
Marie Fellhauer
Southern California Association of Government
Bill Fisher
Suzanne Fuente
West Basin Water Association
Dave Atkinson
Bill Fisher
Blue Ribbon Bicycle Advisory Board
Marie Fellhauer
Bill Fisher
* Resolution must be changed for Council delegate to vote.
--
--
STANDING COMMITTEES
DELEGATE
DELEGATE
City / School Affairs Subcommittee
Carl Jacobson
Suzanne Fuentes.
Disaster Council **
Carl Jacobson
Bill Fisher
Golf Course Subcommittee
Bill Fisher
Carl Jacobson
Technology Subcommittee
Bill Fisher
Carl Jacobson
** Meeting to be held with special Council meeting
_ _
OTHER APPOINTMENTS WITH DIFFERENT OR NO TERMS
DELEGATE
Los Angeles County West Vector Control District
Carl Jacobson
12/2012
LAX Area Advisory Committee
Dick Croxell
John Dragone
Carl Jacobson
No Term
LAX Roundtable
Carl Jacobson
No Term J,
30
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