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2012 Feb 21 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In _ compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 21, 2012 — 5:00 P.M.
Next Resolution # 4771
Next Ordinance # 1469
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator, and/or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matters
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- matter.
1. Claim 10 -35 - Wyle
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -1- matter
1. Position: City Manager
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
N
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
Sale or Lease of City Owned Property [Price and Terms):
Real Pro pert : City owned parking lot at Corner of Main Street and Grand Avenue
(Assessor Parcel Number: 4135 - 003 -901 lots 20 through 23 and lot
43)
City's Negotiators: Greg Carpenter, Interim City Manager
3 3
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City- related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length. _
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 21, 2012 - 7:00 P.M.
Next Resolution # 4771
Next Ordinance # 1469
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION —
PLEDGE OF ALLEGIANCE — Council Member Suzanne Fuentes
E
PRESENTATIONS
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 2586108 to 2586320 on Register No. 9 in the total amount
of $635,424.20 and Wire Transfers from 01/20112 through 02/02/12 in the
total amount of $ 544,555.07.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
5 5
2. Regular City Council Meeting Minutes of February 7, 2012 and Special City
Council Meeting Minutes of February 9, 2012
Recommendation — Approval.
3. Consideration and possible action to select the City of San Fernando to
exchange the City of El Segundo's Fiscal Year 2012 -2013 Community
Development Block Grant (CDBG) funds totaling $61,725.00 at an exchange
rate of $0.71 per CDBG dollar, for a total of $43,824.75 in General Revenue
Funds and to allocate the funds to the City's Home Delivered Meals,
Juvenile Diversion, Administration and Senior In -Home Care programs for
Fiscal Year 2012 -2013.
(Fiscal Impact: $43,824.75)
Recommendation — 1) Adopt Resolution authorizing the exchange of CDBG
funds with the City of San Fernando; 2) Authorize the Interim City Manager to
execute any and all contracts and documents necessary to complete the
exchange of CDBG funds on behalf of the City in a form approved by the City
Attorney; 3) Approve allocation of the funds for Home Delivered Meals, Juvenile
Diversion, Administration and Senior In -Home Care projects for Fiscal Year
2012 -2013; and /or 4) Alternatively, discuss and take other possible action related
to this item.
4. Consideration and possible action regarding acceptance of the Lariport
Street Rehabilitation Project from Mariposa Avenue to Maple Avenue.
Project No. PW 10 -04.
(Fiscal Impact: $278,139.82)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other action related to this item.
5. Consideration and possible action regarding acceptance of the
Miscellaneous Roof Repairs at George E. Gordon Club House, the City
Library and the Urho Saari Swim Stadium. Project No. PW 11 -04
(Fiscal Impact: $207,317.44)
Recommendation — 1) Approve Change Order No. 1 for $16,817.44; 2) Accept
the work as complete; 3) Authorize the City Clerk to file a Notice of Completion in
the County Recorder's Office; 4) Alternatively, discuss and take other action
related to this item.
6. Consideration and possible action to approve continuation of the steps
necessary to complete the emergency repair and replacement of the
netting and poles at "The Lakes" Golf Course Driving Range.
(Fiscal Impact: $420,000.00)
Recommendation — 1) Approve the continuation of the steps necessary to
complete the emergency repair and replacement of the netting and poles at "The
Lakes" Golf Course Driving Range; or, 2) Alternatively, discuss and take other
possible action related to this item.
C
7. Consideration and possible action regarding awarding a contract to Big
West Construction Corporation for construction related to Group 41 (40
homes) of the City's Residential Sound Insulation Program (Project No.
RSI 11 -06).
_(Estimated construction costs and retention: $1,609,553)
Recommendation — 1) Award a contract to Big West Construction Corporation;
2) Authorize the Interim City Manager to execute a contract in a form approved
by the City Attorney; and /or 3) Alternatively discuss and take other action related
to this item.
8. Consideration and possible action to authorize the Interim City Manager to
execute a three year agreement in a form approved by the City Attorney
with Nexus I.S. in the amount of $64,698.35 to provide Cisco SmartNet
hardware and software support and upgrades. (3 Years of $21,566.12 per
year)
(Fiscal Impact: $64,698.35)
Recommendation - 1) Authorize the Interim City Manager to execute a three
year service, maintenance and upgrade agreement, as approved to form by the
City Attorney, with Nexus I.S. in the amount of $64,698.35; 2) Alternatively,
discuss and take other action related to this item.
9. Consideration and possible action to purchase additional storage trays and
disks from PCMall Gov for the existing Storage Area Network (SAN) in the
amount of $38,495.33 using equipment replacement funds.
(Fiscal Impact: $38,495.33)
Recommendation - 1) Purchase storage trays and disks from PCMall Gov for the
existing SAN in the amount of $38,190.81 using equipment replacement funds.;
2) Alternatively, discuss and take other action related to this item.
10. Consideration and possible action regarding the purchase of new night
vision hardware for each El Segundo Police Department SWAT team
member using funds from the Buffer Zone Protection Program Grant
(BZPP).
(Fiscal Impact: $37,623.15)
Recommendation — 1) Approve the purchase of the night vision hardware using
funds from the BZPP grant; 2) Alternatively, discuss and take other action related
to this item.
11. Consideration and possible action to authorize the Interim City Manager to
execute a Mutual Assistance Agreement with the County of Los Angeles
Department of Animal Care and Control.
(Fiscal Impact: None) _
Recommendation — 1) Authorize the Interim City Manager to execute a Mutual
Assistance Agreement with the County of Los Angeles Department of Animal
Care and Control in a form approved by the City Attorney; 2) Alternatively
discuss and take other action related to this item.
7 7
12. Consideration and possible action to authorize the Interim City Manager to
execute an amendment to existing maintenance contract with Johnson
Controls, Inc. to repair the rooftop air conditioning unit drain pan at the
Gordon Clubhouse.
(Fiscal Impact: $516.00)
Recommendation — 1) Authorize the Interim City Manager to execute an
amendment in a form approved by the City Attorney with Johnson Controls, Inc
to repair the rooftop air conditioning unit drain pan at the Gordon Clubhouse; 2)
Alternatively, discuss and take other possible action related to this item.
13. Consideration and possible action regarding a request from Carrie Garlett
on behalf of the Leukemia & Lymphoma Society to waive City fees and
costs in the amount of $417.00 in accordance with ESMC Section § 8 -8-
7(D)(1) for a "Garage Sale" Special Event fundraiser for the Leukemia &
Lymphoma Society.
(Fiscal Impact: $417.0
Recommendation — 1) Consider whether to approve the request from the
Leukemia & Lymphoma Society to waive $417.00 in City fees and costs; and /or
2) Alternatively, discuss and take other action related to this item.
14. Consideration and possible action to authorize the Interim City Manager to
execute an amendment to Agreement No. 3898 with Bell Building
Maintenance Company to extend the terms of the agreement for up to one
year to continue providing janitorial services for various City buildings.
Fiscal Im acct: $124,000.00) ..
Recommendation — 1) Authorize the Interim City Manager to execute an
amendment with Bell Building Maintenance Service Agreement in a form
approved by the City Attorney for an amount not to exceed $124,000.00; 2)
Alternatively, discuss and take other possible action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
8 g
J. REPORTS - CITY TREASURER
K. REPORTS - CITY COUNCIL MEMBERS
Council Member Fuentes -
Council Member Brann -
Council Member Jacobson -
Mayor Pro Tern Fisher -
Mayor Busch -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
9 9
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
1/20/12 THROUGH 2/02112
Date
Payee
Amount
Description
1/23/2012
Unum
319.20
LTD
1/24/2012
Health Comp
3,408.13
Weekly claims
1/25/2012
Cal Pers
47,864.32
EFT Retirement Safety
1125/2012
Cal Pers
35,017.85
EFT Retirement Misc
1/26/2012
Lane Donovan Golf Ptr
18,062.36
Payroll Transfer
1/31/2012
Health Comp
2,873.26
Weekly claims
1/31/2012
State Ca Infrastructure
128,352.37
Semi annual payment
2/2/2012
IRS
228,803.15
Federal Taxes
2/2/2012
Employment Development
48,912.09
State Taxes
2/2/2012
Employment Development
4,003.63
State Taxes
1/20 - 2/2/12
Workers Comp Activity
26,938.71
SCRMA checks issued
544,555.07
DATE OF RATIFICATION: 02/21/12
TOTAL PAYMENTS BY WIRE:
Certif led as to the accuracy of the wire transfers by:
Deputy City Tr surer bate
DI&L�kPdA— ;i� � Z
Direc or of Finance Date
7.- fa 'X-
City Manager Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
544,555.07
P:ICity TreasurertWire Transfers120121Wire 2012 1 st quarterlWire Transfers 2- 02.xIs
12
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 7, 2012 — 5:00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor Busch at 5:00 p.m.
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
Council Member Brann
- Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter.
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- matter.
Claim 10 -35 - Wyle
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING 2
FEBRUARY 7, 2012
PAGE NO. 1 13
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 2- matters.
Personnel Evaluation: City Manager
2. Personnel Evaluation: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter.
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matter.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matter.
Council recessed at 6:50 p.m.
MINUTES OFTHE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO.2 14
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 7, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Busch at 7:00 p.m.
INVOCATION — Assistant Pastor Mike Sternad, Calvary Chapel
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Bill Fisher
PRESENTATIONS
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
Council Member Brann
- Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Denise DePasquale, South Bay Work Force Investment Board, gave a quarterly report.
Adam Gerrard, Tree Muskateers, announced Arbor Day activities for March 10, 2012.
Sheila Henry, Resident, requested Council support of the expansion of the Children's
section of the Library.
Krista Binder, Resident, CIP Chairman, expressed her support for item 15, the Capitol
Improvement Projects. Requested that the CIP or another body be engaged to monitor
the construction on these important projects.
Marc Rener, Resident, spoke regarding item 15. He expressed concern about
borrowing the money for these CIP projects and the choice of projects.
Liz Garnholz, Resident, spoke regarding item 15. She expressed concern about the
project choices. She is concerned with the expenses outlined in the report.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 3 15
Kevin Smith, Resident, President of the Library Board of Trustees, requested that the
Council approve the expansion of the library.
Ron Swanson, Resident, spoke regarding item 15. He supported infrastructure loans.
Sara Combs, Resident, acknowledge the support of the youth for the aquatics project.
Mike Robbins, Resident, spoke against item 15 and infrastructure loans.
Sharon Watson, Resident, read an email sent by Jordan Watson regarding item 15.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Brann, SECONDED by Council Member Jacobson to read
all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to conduct a Public Hearing regarding
operating and capital outlay requests of $100,000 from the existing Citizens
Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund
(SLESF) account by the Chief of Police. The grant requires that expenditures be
utilized to supplement "front line law enforcement." Front line law enforcement
includes funding special enforcement details, and purchasing equipment.
(Fiscal Impact: $100,000 from COPS grant fund)
Mayor Busch stated that this was the time for a Public Hearing regarding
operating and capital outlay requests of $100,000 from the existing Citizens
Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund
(SLESF) account by the Chief of Police. The grant requires that expenditures be
utilized to supplement "front line law enforcement." Front line law enforcement
includes funding special enforcement details, and purchasing equipment.
Clerk Mortesen stated that proper notice had been done and no written communication
had been received in the City Clerk's Office.
Mitch Tavera, Police Chief, gave a report.
Marc Rener, Resident, requested clarification on the purchase of new squad car and
asked if COPS funds could be used?
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 4 16
MOTION by Council Member Fuentes, SECONDED by Mayor Pro Tern Fisher to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4769
A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS
OPTION FOR PUBLIC SAFETY (COPS) PROGRAM
MOTION by Mayor Pro Tem Fisher, SECONDED by Council Member Fuentes to adopt
Resolution No. 4769 providing for the implementation of the Citizens Option for Public
Safety (COPS) Program. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
2. Consideration and possible action to conduct a Public Hearing regarding the
acceptance of $194,000 in grant funding from the U.S. Department of Homeland
Security (DHS), Buffer Zone Protection Plan (BZPP) under the Infrastructure
Protection Activities (IPA) for Federal Fiscal Year 2009. (Fiscal Impact: $0)
Mayor Busch stated that this was the time for a Public Hearing regarding the
acceptance of $194,000 in grant funding from the U.S. Department of Homeland
Security (DHS), Buffer Zone Protection Plan (BZPP) under the Infrastructure Protection
Activities (IPA) for Federal Fiscal Year 2009.
Clerk Mortesen stated that proper notice had been done and no written communication
had been received in the City Clerk's Office.
Mitch Tavera, Police Chief, gave a report.
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4770
A RESOLUTION AUTHORIZING THE CITY MANAGER AND POLICE CHIEF TO
APPLY FOR, RECEIVE, AND APPROPRIATE GRANT FUNDS FOR ACQUISITION OF
SECURITY DEVICES REQUIRED TO PROTECT PUBLIC HEALTH AND SAFETY
MOTION by Council Member Brann, SECONDED by Mayor Pro Tern Fisher to adopt
Resolution No. 4770 authorizing the City Manager and Police Chief to apply for, receive,
and appropriate grant funds for acquisition of security devices required to protect public
health and safety and authorizing the City Manager to sign the Subrecipient Agreement
(SA) with the County of Los Angeles. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
C. UNFINISHED BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 5 17
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2585937 to 2586107 on Register No. 8 in the total
amount of $564,864.455 and Wire Transfers from 01/06/12 through 01/19/12 in
the total amount of $ 2,422,874.57. Authorized staff to release. Ratifed Payroll
and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
4. Approved Regular City Council Meeting Minutes of January 17, 2012 and Special
City Council Meeting Minutes of January 13, 2012.
5. PULLED FOR DISCUSSION BY COUNCIL MEMBER JACOBSON
6. Authorized the Police Department to replace one patrol vehicle currently due for
replacement. The vehicle is identified in the Equipment Replacement Fund and
was scheduled to be replaced in 2009. Waived the bidding process authorized
the City Manager, or designee, to execute Agreement No. 4216 in a form
approved by the City Attorney with Bob Wondries Ford; Wondries Fleet Group in
accordance with an existing Los Angeles County Sheriffs Department contract.
(Fiscal Impact: $35,614)
7. Approved continuation of the steps necessary to complete the emergency repair
and replacement of the netting and poles at "The Lakes" Golf Course Driving
Range. (Fiscal Impact: $420,000.00)
8. Approved an amendment to Agreement No. 3874 with AKM Consulting
Engineers for engineering services to complete the design for the upgrade of
sanitary sewer pump station No. 1 and possible elimination of pump station No.
7. Authorized the City Manager to execute an amendment with AKM Consulting
Engineers for an amount not to exceed $47,136.00.
9. PULLED FOR DISCUSSION BY MAYOR PRO TEM FISHER
10. Adopted plans and specifications for the City of El Segundo Energy Retrofit
Project. Project No. PW 12 -01 (Fiscal Impact: $108,723) Authorized staff to
advertise the plans for receipt of construction bids. Authorized the City Manager
to sign Professional Services Agreement No. 4217 with GES Solutions, LLC to
provide technical support services for $10,616.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 6 18
11. Approved the request from the El Segundo Co -op Nursery School to waive the
2012 and 2013 banner fees per El Segundo Municipal Code section 8 -8 -7 D1.
(Fiscal Impact: $178.00)
12. Approved the proposed changes to the South Bay Cities Council of Governments
( SBCCOG) Joint Powers (JPA) Agreement and reviewed changes made to the
SBCCOG By -Laws by the Board of Directors. (Fiscal Impact: 0) Authorized the
Mayor to sign the amended Joint Powers Agreement No. 3404D.
13. Received and filed report regarding the emergency repair of the hydraulic /electric
swivel on the Fire Department Ladder Truck according to El Segundo Municipal
Code 1 -7 -12. (Fiscal Impact: $14,437.00)
MOTION by Council Member Brann, SECONDED by Council Member Fuentes to
approve Consent Agenda items 3, 4, 6, 7, 8, 10, 11, 12, and 13. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
CALL ITEMS FROM CONSENT AGENDA
5. Consideration and possible action to adopt Ordinance No. 1468 approving new
Class Specifications for the at -will positions of Director of Community Services
and City Librarian, an reorganization of the Library Department and the
Recreation and Parks Department into the Community Services Department.
(Fiscal Impact: $0).
MOTION by Mayor Pro Tern Fisher, SECONDED by Mayor Busch to approve Consent
Agenda item 5. MOTION FAILED BY THE FOLLOWING VOICE VOTE. AYES;
BUSCH, FISHER, NOES: BRANN, JACOBSON, FUENTES 2/3
9. Consideration and possible action regarding a request from the El Segundo
Chamber of Commerce to waive City fees and costs in the amount of $800.00 in
accordance with ESMC Section 8 -8 -7 D1 for the El Segundo Chamber of
Commerce Downtown Cruise event. (Fiscal Impact: $800.00)
MOTION by Mayor Pro Tern Fisher, SECONDED by Council Member Jacobson to
approve Consent Agenda item number 9. MOTION PASSED BY UNANAIMOUS VOICE
VOTE. 5/0
F. NEW BUSINESS
14. Consideration and possible action regarding the Fiscal Year 2010 -2011 Yearend
Report and FY 2011 -2012 First Quarter Financial Review. (Fiscal Impact: none)
Received and filed FY 2010 -2011 Yearend and FY 2011 -2012 First Quarter Financial
Review.
15. Consideration and possible action to:
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 7 19
1) provide preliminary direction on the list of proposed Capital Infrastructure
Projects approved by Council below, and bring back to Council for final action as
part of final approval of financing for projects;
2) authorize staff to conduct a Request for Proposal process for selection of a
Financial Advisor;
3) authorize the City Attorney's Office to conduct a request for proposal process
for selection of municipal finance counsel to assist with the financing of the
projects;
4) direct staff to prepare the necessary ordinance, resolution and job descriptions
for one new, potentially at -will, position in the Engineering Division to carry out
implementation of the proposed projects; and
5) approve one at -will position in the Engineering Division for City Engineer to
carry out implementation of the proposed projects. (Fiscal Impact: $15,152,282
(future) for the proposed projects; $75,000 for Financial Advisor and $163,250 for
two new, at -will positions funded for six months of Fiscal Year 2011 - 2012).
MOTION by Mayor Pro Tern Fisher, SECONDED by Mayor Busch to provide direction
on the list of proposed Capital Infrastructure Projects approved by Council below and
bring back to Council for final action as part of final approval of financing for projects.
Authorize staff to conduct a request for proposal process for selection of a Financial
Advisor. Authorize the City Attorney's Office to conduct a request for proposal process
for selection of municipal finance counsel to assist with the financing of the projects.
MOTION PASSED BY THE FOLLOWING VOICE VOTE: AYES: BUSCH, FISHER,
JACOBSON, FUENTES; NOES; BRANN. 4/1
Direct staff to prepare the necessary ordinance, resolution and job description for one
new, potentially at -will, positions in the Engineering Division to carry out implementation
of the proposed projects. NO ACTION
Approve one at -will position in the Engineering Division for City Engineer to carry out
implementation of the proposed projects. NO ACTION
1. Richmond Street
Richmond Street's sidewalks, curbs and gutters are extensively damaged
between El Segundo Blvd. and Holly. In addition to the pedestrian safety
hazards caused by the uneven sidewalks and curbs, the area requires significant
and continued maintenance to minimize the tripping hazards present in front of
many businesses on Richmond St. The proposed project will repair sidewalks,
curbs and gutters between El Segundo Blvd. and Holly and replace the current
vegetation with less root - intrusive species.
MOTION for preliminary approval of the Richmond Street improvements. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, JACOBSON,
FUENTES; NOES: BRANN. 4/1
2. Crosswalk Lighting
This project proposes to install wireless LED, surface - mounted flashers at five
crosswalk locations, which include the 100, 200, 300 and 400 blocks of Main
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 8 20
Street and the Teen Center crosswalk on Grand Ave. These locations are both
high pedestrian and high traffic areas where safety is a constant concern. The
installation of the LED flashers on Main Street will conform to the existing street
pattern, thereby preserving the integrity of the stamped concrete crosswalks.
MOTION for preliminary approval of the Crosswalk Lighting improvements. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
3. Main Street Bollards
Farmers Market and other community events are routinely held on Main St.
between Holly Ave. and Pine Ave. To ensure pedestrian safety during these
events, staff park City maintenance trucks at each end of the street, effectively
creating a barrier to prohibit vehicles from entering the area. Manual, retractable
bollards can provide the same level of pedestrian protection without the need for
using City vehicles and at the same time create a more open and aesthetic
environment. The retractable bollards are flush mounted in the street when not
in use but can be easily put into service for any community event.
MOTION for preliminary approval of the Main Street Bollard improvements. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
4. Hornet Way
Hornet Way is a small street located at the entrance of the Northrop Grumman
parking lot off Imperial Hwy. The street has not been well maintained and is in
need of a complete surface rehabilitation to stem the extensive alligator cracking
and minor pot holes that have formed.
MOTION for preliminary approval of the Hornet Way improvements. MOTION PASSED
BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
4. El Segundo Blvd. (western portion)
El Segundo Blvd., west of Sepulveda Blvd., is heavily utilized by Chevron,
residents and Smokey Hollow businesses and is one of the primary gateways to
the City's downtown business district. However, the street is wrought with
alligator cracking, pot holes, failed road cuts, uneven surfaces and blind corners
at a significant number of its intersections. El Segundo Blvd.'s sidewalks are
also inadequate and do not meet current ADA requirements. The proposed
project would completely restore the top 2 -3" of asphalt over the entire length of
road between Whiting Street and Sepulveda Blvd. as well as create wider, ADA
compliant sidewalks and ramps (which would also eliminate or reduce the blind
corners between Illinois Street and Main St.). Consideration will also be given to
how elements of the Bicycle Master Plan can be incorporated into the project.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 9 21
MOTION for preliminary approval of the El Segundo Blvd. improvements. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
5. Hornet Way
Hornet Way is a small street located at the entrance of the Northrop Grumman
parking lot off Imperial Hwy. The street has not been well maintained and is in
need of a complete surface rehabilitation to stem the extensive alligator cracking
and minor pot holes that have formed.
MOTION for preliminary approval of the Hornet Way improvements. MOTION PASSED
BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
1
6/7. Grand Ave. and Center St.
Grand Ave., between Sepulveda Blvd. and Maryland St, and Center St., between
El Segundo Blvd. and Imperial Ave., are two well - traveled streets in El Segundo.
However, these streets do not qualify for federal or state funding because they
do not meet eligibility requirements, i.e., they have no nexus to alternative
transportation, commuting or regional transit routes. Furthermore, grant funds do
not typically cover routine maintenance obligations of the City such as local street
resurfacing. Still, these two projects are large and the streets have experienced
significant wear. The proposed project would replace the top 2 -3" of asphalt,
improve drainage and improve gutter lines where needed.
MOTION for preliminary approval of the Grand Ave. and Center Street improvements.
MOTION PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER,
FUENTES, JACOBSON; NOES: BRANN. 4/1
8. Teen Center
The Teen Center, which includes the adjacent skate park and basketball court, is
heavily used by El Segundo's teens and families. However, the building is run
down both inside and outside, and could benefit from modest improvements to
modernize the facility and create a more inviting (and durable) environment. The
proposed project would include interior upgrades and exterior repairs, such as
new floor, wall and counter surfaces, painting, furniture, fixtures, etc.
MOTION for preliminary approval of the Teen Center improvements. MOTION PASSED
BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
9. City Hall
The proposed City Hall Remodel project is comprised of several components,
which include
• A complete renovation of the City Council Chambers, including new
seating and Audio Visual (AV) upgrades to accommodate new
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 10 22
communication and presentation technologies. The current AV
arrangement does not provide adequate viewing for all audience seating
locations, the seats themselves are worn and have holes, and the overall
flow is not ideal for community participation.
• Expansion of the West Conference Room. This project would include
removing the interior wall and opening up the room to the windows, as
well as installing a new larger conference table and AV enhancements to
accommodate newer communication and presentation technologies.
• Reconfiguration of the Planning and Public Works counter to create a
more user - friendly Permit Assistance Center. The proposed project would
expand the permitting counter by creating permitting and plan review
stations, as well as computer terminals for "self- help" opportunities (such
as plan review, on -line permitting, etc.).
MOTION for preliminary approval of the City Hall improvements. MOTION PASSED BY
THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES, JACOBSON;
NOES: BRANN. 4/1
10. Fire Station 1
Fire Station 1 was last renovated in the late 1980s, before the Northridge and
Loma Prieta earthquakes occurred in the 1990s. Following those significant
events, major changes were made to building design requirements for all
structures, and in particular critical facilities such as fire departments and
hospitals. The proposed project would seismically retrofit the existing building,
bringing its structural integrity into compliance with current building standards.
The project also includes minor renovations to interior portions of the building,
including kitchen cabinetry, counters and flooring.
MOTION for preliminary approval of the Fire Station 1 improvements. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
11. Park Lighting
Recreation Park is the centerpiece of El Segundo's recreational opportunities
and programs. While several lighting projects have been completed over the last
five years, the central "backbone" of the lighting infrastructure has not been
evaluated, upgraded and /or replaced. Despite several new ballast head and
lamp installations, the park still experiences routine outages. The proposed
project would replace the extensive wiring network throughout the park and
replace or repair conduit where needed to ensure the continued integrity of the
electrical network.
MOTION for preliminary approval of the Park Lighting Improvements. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
12. New Aquatics Facility
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 11 23
El Segundo has, for many years, contemplated building a new, outdoor
community pool to meet the needs of today's aquatic recreational needs. To
help guide that consideration, a study was completed in late 2010 which
assessed the feasibility of constructing a new pool at three locations — the
Imperial school site, Hilltop Park and Richmond Elementary School (behind the
Plunge). A corresponding CEQA analysis of these three locations was also
completed and presented to Council in August, 2011. The desire for a new pool
has been well vocalized by El Segundo's proponents, citing among many
reasons, the chronic state of disrepair of the Plunge and the fact that it cannot
meet the broader needs of the aquatics community. The proposed project would
construct a new, multi - purpose outdoor pool at a location to be determined by
City Council.
MOTION to for preliminary approval of the New Aquatics Facility. MOTION PASSED BY
THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES, JACOBSON;
NOES: BRANN. 4/1
13. Plunge Renovation
The Plunge, El Segundo's iconic pool constructed more than 70 years ago, is
named after the beloved high school swim coach, Urho Saari, who coached
swimming and water polo for more than 40 years. Because of its age, the pool's
mechanical and electrical systems have outlived their useful lives and are
breaking down on a regular basis. Furthermore, the filters and plumbing no
longer meet current DHS health standards. The proposed project would
completely renovate the mechanical, electrical and plumbing systems, as well as
provide upgrades to the building's locker rooms and repairs to the pool itself.
MOTION for preliminary approval of the Plunge Renovation improvements. MOTION
PASSED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER, FUENTES,
JACOBSON; NOES: BRANN. 4/1
14. Handball Court
The City's outdoor handball court, located in the center of Recreation Park, has
been closed for some time and is no longer used for any purpose. The proposed
project would convert the area to a rock climbing wall and new rock climbing
classes would be offered through the Park's program. Modifications would need
to be made to the entrance area to make the facility more accessible but still
secure when programs are not in session.
MOTION for preliminary approval of the Handball Court improvements. MOTION
FAILED BY THE FOLLOWING VOICE VOTE. AYES: BUSCH, FISHER; NOES:
BRANN, FUENTES, JACOBSON. 2/3
REPORTS — CITY MANAGER — Announced that three ad agencies in the City of El
Segundo had commercials run during the Super Bowl.
REPORTS — CITY ATTORNEY - None
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 12 24
REPORTS — CITY CLERK - None
REPORTS — CITY TREASURER - Spoke regarding the investment portfolio.
Announced that the Girls Water Polo Team won League Championship.
REPORTS — CITY COUNCIL MEMBERS
Council Member Fuentes — None
Council Member Brann — None
Council Member Jacobson — None
Mayor Pro Tern Fisher —None
Mayor Busch — None
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Liz Garnholz, Resident, spoke regarding the advertising agencies that provided ads for
the Super Bowl, and stated there were many more companies in the town.
Mike Robbins, Resident, spoke regarding the funding source proposed for the CIP
projects.
Marc Rener, Resident, spoke regarding the CIP projects and felt that it was primarily
about building a pool.
MEMORIALS — NONE
CLOSED SESSION — NONE
ADJOURNMENT at 10:07 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
FEBRUARY 7, 2012
PAGE NO. 13 25
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, FEBRUARY 9, 2012 — 5:00 P.M.
CALL TO ORDER — Mayor Busch at 5:00 p.m.
PLEDGE OF ALLEGIANCE — Council Member Brann
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
Council Member Brann
- Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals, who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250.
Liz Garnholz, Resident; spoke regarding the new pool non - infrastructure project. She also
commented on the business on the agenda, and asked if there would be a cost to the city.
Marc Rener, Resident; spoke regarding the pending business on the agenda.
CindeeTopar, Resident; spoke regarding the pending business on the agenda and questioned if it
was related to the Chevron issue.
Ron Swanson, Resident; stated his displeasure with the pending business on the agenda.
Council moved into closed session at 5:14 p.m.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 2- matters
Public Employee Dismissal /Release
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
February 9, 2012
PAGE N0216
Public Employee Appointment
Title: City Manager
Council moved to Open Session at 6:18 p.m.
Assistant City Attorney, Karl Berger, reported that the Council by a vote of 3/2, with Council
Members Jacobson, Fuentes, and Brann voting Yes, and Mayor Busch and Mayor Pro Tern Fisher
voting No, terminated the employment of the City Manager per the terms of his employment
agreement.
NEW BUSINESS
Consideration and possible action to appoint a City Manager.
MOTION by Mayor Busch, SECONDED by Mayor Pro Tern Fisher to appoint as Greg Carpenter,
as Interim City Manager. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
ADJOURNMENT at 6:20 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
February 9, 2012
PAGE N024
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to select the City of San Fernando to exchange the City
of El Segundo's Fiscal Year 2012 -2013 Community Development Block Grant (CDBG)
funds totaling $61,725.00 at an exchange rate of $0.71 per CDBG dollar, for a total of
$43,824.75 in General Revenue Funds and to allocate the funds to the City's Home
Delivered Meals, Juvenile Diversion, Administration and Senior In -Home Care programs
for Fiscal Year 2012 -2013. (Fiscal Impact: $43,824.75)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution authorizing the exchange of CDBG funds with the City of San
Fernando;
2. Authorize the Interim City Manager to execute any and all contracts and documents
necessary to complete the exchange of CDBG funds on behalf of the City in a form
approved by the City Attorney;
3. Approve allocation of the funds for Home Delivered Meals, Juvenile Diversion,
Administration and Senior In -Home Care projects for Fiscal Year 2012 -2013; and/or,
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution
FISCAL IMPACT:
Amount Budgeted: $43,824.75 - FY 2012/2013 estimated revenue received from CDBG
Exchange of Funds totaling $61,725.00
Account Number: CDBG Fund 111- 400 - 2778 -6214 (Home Delivered Meals); 111- 400 -2743-
6214 (Senior In -Home Care); 111 - 400 - 2779 -6206 (General
Administration); 111- 400 - 2747 -6214 (Juvenile Diversion)
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager ` C,
REVIEWED BY: Greg Carpenter, Interim City Manager
APPROVED BY: Greg Carpenter, Interim City Manager
BACKGROUND AND DISCUSSION:
On December 20, 2011, the City Council authorized staff to proceed with identifying an
interested participating city under the Los Angeles Urban County's Community Development
Block Grant (CDBG) Program and begin negotiations for the exchange of the City's proposed
m
Fiscal Year 2012 -2013 CDBG allocation; establish a mutually agreeable exchange rate; and,
return to the City Council with a resolution authorizing the exchange of CDBG funds. The City's
CDBG FY 2012 -2013 allocation is estimated at approximately $61,725.00.
Staff solicited offers from participating cities through the Los Angeles County Community
Development Commission (CDC). The City of San Fernando showed interest in exchanging
CDBG funds. The City of San Fernando offered $0.71 per CDBG dollar for a total amount of
$43,824.75 in General Funds. In FY 2011 -2012, the City of El Segundo completed an exchange
of its CDBG funds with the City of Lawndale for $0.70/$1.00.
RECOMMENDED ACTION:
Staff recommends that the City Council accept the offer from the City of San Fernando and
adopt the attached Resolution authorizing the exchange of the City's CDBG funds at a rate of
$0.71 per CDBG dollar for a total amount of $43,824.75 in General Funds. Following City
Council action, all documents pertaining to the exchange of CDBG funds will be forwarded to
the Los Angeles County Community Development Commission (CDC) for approval by the Los
Angeles County Board of Supervisors. Once approved by the Los Angeles County Board of
Supervisors, the CDC will process the transaction and issue the payment to the City. The process
is anticipated to take approximately three months.
Proceeds from the exchange of CDBG funds will support the continuation of the City's Home
Delivered Meals, Juvenile Diversion, General Administration, and Senior In -Home Care projects
for Fiscal Year 2012 -2013. The proceeds have not been specifically allocated yet. The allocation
of these revenues will be refined through the City's 2012 -2013 budget process. The proceeds
will be placed in the Miscellaneous Revenue Account and they will be carried over to the 2012-
2013 Fiscal Year.
P:\Planning & Building Safety\0 Planning - New \CDBG\2012_2013 CDBG EXCHANGE\2012.02.21 CDBG Exchange of Funds FY 2012 2013
ccmtg. doc
2 29
RESOLUTION NO.
A RESOLUTION APPROVING THE EXCHANGE OF COMMUNITY DEVELOPMENT
BLOCK GRANT FUNDS (CDBG) FOR THE FISCAL YEAR 2012 -2013 BETWEEN THE
CITY OF EL SEGUNDO AND THE CITY OF SAN FERNANDO
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council of the City of El Segundo conducted a public hearing,
pursuant to applicable law, on December 20, 2011, to consider the
allocation of CDBG funds for the Fiscal Year (FY) 2012 -2013;
B. The use of CDBG funds is strictly limited by law;
C. The City of El Segundo has executed a three -year Cooperation
Agreement with the County of Los Angeles concerning CDBG funds for
Fiscal Years 2010 -2011, 2011 -2012, and 2012 -2013; and
D. The City of El Segundo, a recipient of CDBG funds desires to exchange
$61,725.00 of its FY 2012 -2013 CDBG funds for $43,824.75 of General
Funds with the City of San Fernando.
SECTION 2: The exchange of FY 2012 -2013 CDBG funds between the City of El
Segundo and the City of San Fernando (CDC) is hereby approved.
SECTION 3: In accordance with this Resolution, the City of El Segundo will exchange
$61,725.00 of its FY 2012 -2013 CDBG funds for $43,824.75 of General Funds with the
City of San Fernando.
SECTION 4: The City Manager is authorized and directed to execute any and all
documents necessary to complete the exchange of, funds on behalf of the City of El
Segundo.
SECTION 5: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
30
SECTION 6: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED this 21 st day of February, 2012.
Eric Busch,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council,
approved and signed by the Mayor of said City, and attested to by the City Clerk of said
City, all at a regular meeting of said Council held on the 21 st day of February, 2012, and
the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
0
Karl H. Berger
Assistant City Attorney
PAPlanning & Building Safety \0 Planning - New\CDBG\2012_2013 CDBG EXCHANGE\2012.02.21 CDBG Exchange of Funds—San
Fernando_R ESO_ccmtg. doc
2 31
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding acceptance of the Lairport Street
Rehabilitation Project from Mariposa Avenue to Maple Avenue. Project No. PW 10 -04
(Fiscal Impact: $278,139.82)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
3. Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Requested: $278,139.82
Additional Appropriation: No
Account Number(s): 001 - 400 - 4201 -6209 ($36,308.56)
106 - 400 - 8203 -8604 ($178,161.26)
106 - 400 - 8203 -8968 ($63,670.00)
ORIGINATED BY: Maryam M. Jonas, Principal Engineer Vk
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, Interim City Manager
BACKGROUND AND DISCUSSION:
On September 20 2011, the City entered into a public works contract with All American Asphalt,
Inc. for $261,629.00 for the pavement rehabilitation of 1) Lairport Street between Mariposa Ave.
and Maple Ave. and 2) a section of the Joslyn Center parking lot damaged by tree roots. The
Council also approved an additional $26,371.00 to cover construction contingencies.
Construction was completed in accordance with the plans and specifications on December 20
2011. The total construction cost, based on measured quantities, is $278,139.82 and is funded as
follow:
1. Allocation from State Proposition 1B Grant: $63,670.00
2. Gas Tax: $178,161.26
3. Street Maintenance budget for fiscal year 2011/12: $36,308.56
Staff recommends the City Council accept as complete the work performed by All American 4
Asphalt, Inc.
32
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Lairport Street Rehabilitation
Project No.: PW 10 -04
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Street Improvements
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on December 20, 2011. The work done was: Pavement Rehabilitation of
Lairport Street.
6. On February 21, 2012, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7_ The name of the Contractor for such work of improvement was: All American Asphalt, Inc.,
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Public
Street
9. The street address of said property is: Lairport Street between Mariposa and Maple
Avenues.
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2012 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
Notice of Completions \PW 10 -04
33
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 21, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding acceptance of the Miscellaneous Roof
Repairs at George E. Gordon Club House, the City Library and the Urho Saari Swim
Stadium. Project No. PW 11 -04 (Fiscal Impact: $207,317.44)
RECOMMENDED COUNCIL ACTION:
1. Approve Change Order No. 1 for $16,817.44.
2. Accept the work as complete.
3. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
4. Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
Change Order Summary
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Requested: $207,317.44
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215
l
ORIGINATED BY: Maryam M. Jonas, Principal Engineer oy
REVIEWED BY: 4ephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, Interim City Manager '
BACKGROUND AND DISCUSSION:
On October 4, 2011, the City awarded a contract to Best Contracting Services, Inc., in the
amount of $190,500 to repair and replace roofs at multiple City Facilities (Library, Plunge and
Club House). The Council also approved an additional $9,500 to cover construction
contingencies. After start of construction, staff authorized several changes to the project which
were not included in the contracted scope of work. As described in the attached Change Order
Summary, these additions totaled $16,817.44, for which Change Order No. 1 is requested.
Staff recommends the City Council approve the change orders and accept the work performed by
Best Contracting Services, Inc. as complete.
WS
34
CHANGE ORDER SUMMARY
MISCELLANEOUS ROOF REPAIRS
Date: February 8, 2012
Item No.
Description of Changes
Amount
1
Racquetball Roof Re lacement and repairs
$20,350.90
2
Credit for Deletion of Coating over the Flat
Roof at Urho Saari Swim Stadium
($27,600.00)
3
Replacement of the Rain Gutters at Check Out
Building
$5,486.31
4
Additional Edge Metal per Unit Cost of Bid
Item #4
$2,421.78
5
Replacement of Wood Frame Under the Roof
at the Club House
$6,634.25
6
Replacement of Additional Rain Gutter and
Down Spouts at the Club House
$9,524.20
Total Change Orders
1 $16,817.44
Original Contract Amount = $190,500.00
Total Change Orders = $ 16,817.44
Final Contract Amount = $207,317.44
35
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Miscellaneous Roof Repairs for City Facilities
Project No.: PW 11 -04
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on February 8, 2012. The work done was: Roof repair and replacements.
6. On February 21, 2012, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Best Contracting Services, Inc.
The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: George
Club House, City Library, Urho Saari Swim Stadium, racquetball courts and Check Out
Building.
The street address of said property is: Citywide
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2012 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
36
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 21, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to approve continuation of the steps necessary to
complete the emergency repair and replacement of the netting and poles at "The Lakes"
Golf Course Driving Range. (Fiscal Impact: $420,000.00)
RECOMMENDED COUNCIL ACTION:
1. Approve the continuation of the steps necessary to complete the emergency repair and
replacement of the netting and poles at "The Lakes" Golf Course Driving Range, or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Budget Adjustment Requested
Amount Budgeted: $0
Additional Appropriation: Yes $287,000 was appropriated by Council on December 6,
2011; an additional $20,000 is being requested.
Account Number(s): Continuing Appropriations: 503- 400 -5301 -8104 ($43,000);
503- 400 -5302 -6215 ($9,500); 503- 400 -5307 -6215 ($10,500);
FY 11 -12: 503- 400 -5301 -8104 ($60,000); 601 - 400 -5301 -8104
($45,000); 405- 400 - 0000 -6215 ($139,000)
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Bob Cummings, Parks and Recreation Director
APPROVED BY: Greg Carpenter, Interim City Manager,
BACKGROUND AND DISCUSSION:
On December 6, 2011, City Council adopted Resolution No. 4765 and authorized staff to
proceed with the repair and replacement of "The Lakes" Golf Course Driving Range netting and
poles that were damaged in the November 30th wind storm. Resolution No. 4765 requires that
staff provide a status update at each City Council meeting until the repair is completed and that
City Council determine, by four -fifths vote, that there is a need to continue repair work. Staff
recommends that the City Council authorize this emergency repair until it is completed.
Status Update
As of this report submittal date, Judge Netting has removed more
than 30 wood poles and installed 19 steel poles and embedments at
the golf course driving range. Next steps including installing the
netting, replacing the concrete berms and reinstalling the lower
chain link fencing on the south side of the range. The contractor is
on schedule to complete the repair by the end of the month.
•
37
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to Big West Construction
Corporation for construction related to Group 41 (40 homes) of the City's Residential Sound
Insulation Program (Project No. RSI 11 -06).
(Estimated construction costs and retention: $1,609,553)
RECOMMENDED COUNCIL ACTION:
1. Award a contract to Big West Construction Corporation;
2. Authorize the Interim City Manager to execute a contract in a form approved by the City
Attorney; andor
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bidder's Proposal and Statement submitted by Big West Construction Corporation
FISCAL EMPACT: Included in Adopted Budget
Amount Budgeted: $14,000,000
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -8960
ORIGINATED BY: James S. O`Neill, Program Manager
REVIEWED BY: Greg Carpenter, Interim City Manager .
APPROVED BY: Greg Carpenter, Interim City Manager
BACKGROUND AND DISCUSSION:
On January 31, 2012 the City Clerk's office opened sealed bids for Group 40 (RSI 11 -06) of the
City's Residential Sound Insulation (RSI) Program. The results were as follows:
1. Big West Construction Corporation ........... .....................$1,463,230
The Bid submitted appears responsive.
As City Council is aware, this project was originally bid in November of last year, and only one
(1) bid was submitted at that time which required the City to obtain concurrence from the Federal
Aviation Administration (FAA) prior to awarding a contractor. Based on communications with
the FAA, staff recommended rejecting the bid and rebidding the project in the best interest of the
timing of the project, expecting multiple bids if the project were rebid.
Despite multiple potential bidders at the pre -bid meeting, and at least two contractors indicating
that they intended to bid the project if it was rebid, again only one bid was submitted for the
project.
03
To prepare for what was thought to be the unlikely event of a second occurrence of receiving
only one (1) bid for this, or any future, project, staff had further conversations with the FAA
explaining various possible reasons the City had not received multiple bids. In those
conversations, FAA indicated that it felt the City was doing what it was obligated to do in
advertising for bids and that, especially given that the Group 40 project was being re -bid, that it
would likely grant concurrence for the City to award a contract in the event the City only
received a single qualified bid.
City staff has attempted to contact the FAA numerous times since January 31 to obtain
concurrence, yet has not received a response as of the writing of this staff report. (February 8th)
Staff is making the recommendation contingent upon receiving concurrence from the FAA prior
to the City Council meeting on February 21, and if concurrence is not received, will recommend
postponing City Council action until a formal response is received from FAA.
The amount requested for the contract is $1,609,553, which represents the Total Bid amount and
an additional 10% for potential change orders related to unforeseen conditions.
City Council is reminded that eighty percent (80 %) of costs associated with the Residential
Sound Insulation Program are covered by federal grant funding from the Federal Aviation
Administration (FAA). This remains a funding source until those funds identified in the Grant
Implementation Plan to the City of Los Angeles are exhausted. Remaining expenses, except for
elective "Owner Upgrades" selected by property owners, are paid for by funding received as part
of the settlement agreement with LAWA.
39
to I T Ul- CL .".PCl7Ur4UU
BID LOG
BID NO. #RSI 11-06
City of El Segundo
Residential Sound Insulation Program Group 41 jRe -Bid)
Date of BID Opening: Tuesday January 31, 2012
Time of BID Opening: 11:00 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NANIVADDRESS
BID Amount
1 Big West Construction Corp_
15331 Normandie
Irvine, CA 92604
� b 31 0 0
2
3
4
5
6
7
8
9
10
Staff Present:
FORMS'SIMPENLOG1
City Clerk's Office
City Clerk's Office
40
City of El Segundo
' Residential Sound Insulation Program
RSI 11 -06 (Re -Bid Group 41)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI I1 -06
"Residential Sound Insulation Program -- Re -Bid Group 41"
at the fbilowina lumt) sum r)rice:
Total Bid (Contract Sum)
O NE I1..L.1 RrEl ee_D2quSAN[>"Tuv Jjvw1 recj
(words j Y
$ L4 63. O 00
(figures)
In case of discrepanEX between the words and figures, the words must prevail.
J
Contractor Representative:
Signature
0 ti CA P,
Name (printed or typed)
Title: paz i 1 Ie to i
1 31 - 2012
Date
Contractor's State License Number:
Name of Firm: �_�%�S } G2NSTRuC,T1 QW #tF0"T;ca -) U l — t 5'B 5 _
Address: IS-33k Mold m4 , 'OtE License Expiration Date:
X2v101E to 12_(,-)a4_ 9 -11- Io t 2
Telephone Number: 6)4c(-1q5--LUcJ
Type of Entity: ❑ Sole Proprietorship ❑ Partnership N Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be- attached
DA W
Bidding Form Appendix B -01 Last Modified: December 28, 2011
Bidder's Proposal and Statement
41
1151,/2C) I Z
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 21, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to authorize the Interim City Manager to execute a
three year agreement in a form approved by the City Attorney with Nexus I.S. in the
amount of $64,698.35 to provide Cisco SmartNet hardware and software support and
upgrades. (3 Years of $21,566.12 per year)
(Fiscal Impact: $64,698.35)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Interim City Manager to execute a three year service, maintenance and
upgrade agreement, as approved to form by the City Attorney, with Nexus I.S. in the
amount of $64,698.35;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Nexus I.S. SmartNet quote
CDWG quote
Insight quote
FISCAL EMPACT: Included in Adopted Budget
Amount Budgeted: $64,700
Additional Appropriation: No
Account Number(s): 001 - 400 - 2505 -6217
ORIGINATED BY: Brian Evanski, Captain
REVIEWED BY: Mitch Tavera, Chief of Police 'L5�
APPROVED BY: Greg Carpenter, Interim City Manager
BACKGROUND AND DISCUSSION:
The City of El Segundo has installed and utilizes Cisco hardware and software for core computer
networking capabilities. This includes all routers, switches, firewalls, wireless systems, and
facility access control equipment. Cisco was selected in 2009 by Staff as they are the industry
leader in IP networking and they provide a complete solution for nearly all City networking
needs.
Annual hardware and software maintenance and support for the City's computer network has
been provided through Nexus I.S. for the past two years at an approximate cost of $16,000 per
year. Nexus I.S. is a Cisco Gold Certified Partner as they have attained the broadest range of
expertise across multiple technologies by achieving all of the following four advanced
42
specializations: Routing and Switching, Security (Firewalls), Wireless, and Unified
Communications (Telephones).
Recently, the City's telephone system was replaced with a Cisco Voice over Internet Protocol
(VoIP) telephone system. Due to this upgrade, the annual maintenance charge will increase
approximately $6,680.
Although in previous years the City funded this support contract on an annual basis; a cost
savings of approximately 5% will be recognized by entering into a three year agreement and pre-
paying for the services.
Single Year Contract 1st Year - $22,680
2nd Year - $22,680 (Not including inflation increase)
3rd Year - $22,680 (Not including inflation increase)
Total - $68,040
Staff obtained the following three year service quotes to compare company pricing:
CDWG $68,099.00
Insight $64,000.52
Nexus I.S. $64,698.35
Although Nexus I.S. did not provide the lowest quote, Staff recommends purchasing this
maintenance and support service from Nexus I.S. as they currently provide maintenance which
has been excellent over the past two years. Nexus I.S. has demonstrated a strong working
knowledge with the City's existing equipment and infrastructure. In addition, the relationship
between City Staff and Nexus I.S. has proven beneficial during the implementation of numerous
proj ects.
43
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 21, 2012
AGENDA HEADING: Consent Agenda
Consideration and possible action to purchase additional storage trays and disks from
PCMall Gov for the existing Storage Area Network (SAN) in the amount of $38,495.33
using equipment replacement funds. (Fiscal Impact: $38,495.33)
RECOMMENDED COUNCIL ACTION:
(1) Purchase storage trays and disks from PCMall Gov for the existing SAN in the
amount of $38,495.33 using equipment replacement funds.
(2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
PCMall Gov quote
MacMall quote
Adoptive innovations quote
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $38,496
Additional Appropriation: N/A
Account Number(s): 601 - 400 - 2505 -8108
ORIGINATED BY: Brian Evanski, Captain --
REVIEWED BY: Mitch Tavera, Chief of Pali
APPROVED BY: Greg Carpenter, Interim City Manager
BACKGROUND AND DISCUSSION:
Since 2009, Staff has been converting the stand alone servers into a virtual computer network
environment by eliminating the old "one server, one application" model and running multiple
applications on each cluster of servers.
This transition into a virtual environment allowed the reallocation of processing power, memory
and storage from each stand alone server into the cluster of servers. As a result, this has reduced
the number of redundant network components such as power supplies, network cards, switches
and cabling.
Staff recently completed the server virtualization project and is preparing to convert many of the
desktop workstations into this virtual system. Virtualized desktops are hosted on the remote
central server cluster instead of on the hard drive of local personal computer. Benefits of this
computing model include lowering the total cost of ownership, extending hardware life cycles,
increasing security, lowering energy output, and centralizing desktop management.
49
Additionally, virtualized desktops work at faster speeds due to their connectivity with the
centralized server cluster.
The movement of computer workstations into virtual environment requires additional storage
trays, disks and computing resources to be deployed in the main server room. Staff received the
following quotes from PCMall Gov, Adoptive Innovations, and MacMall in an effort to obtain
the best pricing available for the necessary hardware. Based on these quotes, Staff recommends
purchasing the additional storage components from PCMall Gov.
1. PCMall Gov $38,495.33
2. MacMall $49,811.14
3. Adoptive Innovations $62,203.01
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54
ADOPTIVE INNOVATIONS
City of El Segundo
Attn: Larry Klingaman
Power Cable 250VAC
AMS2000 Service RKAK Installation
3U Universal Rail Kit
Modular 450gb SAS 15k RPM
Modular SAS /SATA Storage
AMS2000 Service RKAK 1 mo upg Yr 2+
All Parts must be purchased as is. Parts can't be purchased individually
(OTHER COMMENTS
1. Total payment due in 30 days
2. Please include the invoice number on your check
QUOTE
DATE: 1/5/2012
Quote# 761035
Customer ID 2413
If you have any questions about this invoice, please contact
Jennifer Ashely 626- 222 -9712 or jaa55 @hotmail.com
Thank You For Your Business!
SUBTOTAL $ 25,355.00
TAX RATE 8,760%
TAX $ 2,218.56
Freight $ 150.00
TOTAL $ 27,723.56
Make all checks payable to
Adoptive Innovations
55
$29.00
58.00
2
1
$489.00
489.00
1
$110.00
110.00
17
$999.00
16,983.00
1
$6,950.00
6,950.00
9
$85.00
765.00
If you have any questions about this invoice, please contact
Jennifer Ashely 626- 222 -9712 or jaa55 @hotmail.com
Thank You For Your Business!
SUBTOTAL $ 25,355.00
TAX RATE 8,760%
TAX $ 2,218.56
Freight $ 150.00
TOTAL $ 27,723.56
Make all checks payable to
Adoptive Innovations
55
ADOPTIVE INNOVATIONS
.,
City of El Segundo
Attn: Larry Klingaman
Power Cable 250VAC
AMS2000 Service RKAK Installation
3U Universal Rail Kit
Modular 600gb SAS 15k RPM
Modular SAS /SATA Storage
AMS2000 Service RKAK 1 mo upg Yr 2+
All Parts must be purchased as is. Parts can't be purchased individually
OTHER COMMENTS
1. Total payment due in 30 days
2. Please include the invoice number on your check
i
OWyt?tl
W
DATE: 1/5/2012
Quote# 761036
Customer ID 2413
2
$29.00
58.00
1
$489.00
489.00
1
$110.00
110.00
17
$1,350.00
22,950.00
1
$6,950.00
6,950.00
9
$85.00
765.00
SUBTOTAL $ 31,322.00
TAX RATE 8.750%
TAX $ 2,740.68
Freight $ 150.00
TOTAL $ 34,212.68
Make all checks payable to
Adoptive Innovations
If you have any questions about this invoice, please contact
Jennifer Ashely 626- 222 -9712 or jaa55 @hotmail.com
Thank You For Your Business!
56
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57
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent
[�l�►117� 17 Df.Y�`71' - ALA
Consideration and possible action regarding the purchase of new night vision hardware
for each El Segundo Police Department SWAT team member using funds from the
Buffer Zone Protection Program Grant (BZPP). (Fiscal Impact: $37,623.15)
RECOMMENDED COUNCIL ACTION:
Approve the purchase of the night vision hardware using funds from the BZPP grant.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Quotes from Adamson Police Supply, Tactical Night Vision Company, and Morovision.
FISCAL IMPACT:
Amount Budgeted: None
Additional Appropriation: N/A
Account Number(s): BZPP Grant Fund (001- 300 - 0000 -3735)
ORIGINATED BY: Bob Turnbull, Captain 3o
REVIEWED BY: Mitch Tavera, Police
APPROVED BY: Greg Carpenter, Interim City Manager__
BACKGROUND AND DISCUSSION:
Members of the police department's Special Weapons and Tactics Team currently deploy on
tactical operations without night vision equipment. Industry standards in the tactical field have
moved towards using night vision optical devices (NODs) because of the increased safety to
officers, allowing them to see during nighttime and certain daytime operations. These devices
will allow SWAT team members to function safely during hours of darkness without
compromising their location by using flashlights. Additionally, they will be invaluable for use
inside buildings where the power is out and daylight is not present. It is our recommendation
that each SWAT team member be outfitted with one NOD. The compact design allows each
officer to mount them directly to their helmet and thus be hands free in operations. The purchase
of this equipment falls under the parameters of the BZPP grant.
Other professionals from both police SWAT teams and military units were contacted regarding
which device would be best for our department's needs. Quote requests were sent out and three
companies responded.
M
Those companies and their prices are as follows:
1. Adamson Police Supply $37,623.15
2. Tactical Night Vision Company (TNVC) $37,779.75
3. Moro Vision Might Vision, Inc. $45,543.00
Based on the aforementioned and the attached quotes, staff recommends purchasing the
equipment from the lowest bidder (Adamson Police Supply) utilizing BZPP grant funding.
59
r0. {q .JAIL
rg-4!Li- 1 m &0 p l 1 c:c prcniictucts
QUOTATION 07FEB12 SUBMITTED BY: TONY DUCOURNEAU
EL SEGUNDO PD ADAMSON POLICE PROCUCTS
348 MAIN ST 10764 Noel St., Los Alamitos, CA 90720
EL SEGUNDO, CA 90245 Cell 818 - 984 -9485 FX 818 - 776 -0170
QUANTITY DESCRIPTION PRICE AMOUNT
12 ITT NIGHT ENFORCER GEN3 PINNACLE #ITTE- NEPVS14 -17NHB 2,883.00 34,596.00
Thank you for this request
Tony Ducourneau
8.75% TAX 3,027.15
FREIGHT FREE
Quote expires in 60 days TOTAL 37,623.15
60
TNVC, INC
25612 Barton Rd. #328
Loma Linda, Ca. 92354
I Name/Address I
El Segundo Police Department
Nick Budge
348 Main Street
El Segundo, California 90245
Quotation
Date
Quotation#
2/1/2012
4887
Ship To
El Segundo Police Department
Nick Budge
348 Main Street
El Segundo, CA 90245
61
P.O. No.
Terms
Due Date
Project
Net 30
3/2/2012
Item
Description
Qty
Rate
Total
ITTE- NEPVSI4 -1...
PVS -14 ITT Gen3 PINNACLE Autogated Night Enforcer
12
2,895.00
34,740.00T
NH Kit, Black Tactical Bag (5 -year tube factory
warranty, 3 -year system factory warranty)
Shipping
**TNVC will hand deliver units"
0.00
0.00
Price good for 45 days
Subtotal $34,740.00
Sales Tax (8.75 %) $3,039.75
Total $37,779.75
61
MOROVISION NIGHT VISION
L I G H T T H E N I G H T'
Morovision Night Vision, Inc.
23382 Mill Creek Suite D -115
Laguna Hills, CA 92653
Tel: 949-581-9988 Fax: 949-581-1133
Name /Address
El Segundo Police Department
348 Main Street
El Segundo, CA 90245
Ship To
Quotation
Date
Quotation #
2/6/12
9431
El Segundo Police Department
348 Main Street
El Segundo, CA 90245
Delivery
Shipping
FOB
Terms
Valid
Rep
RFQ #
15 -30 Days ARO
Best Way
Origin
Net 30
60 -Days
ACO2W
N Budge
Part #
Description
Qty
Unit Cost
Total
ITTE- NEPVS14 -17
ITT Night Enforcer NEPVS -14 Monocular Gen 3 PINNACLE
12
3,795.25
45,543.00
(Thin - Filmed /Auto- Gated) w/ Tube Data Record, Variable Gain
Control, Single Battery. Includes: Head Mount Assembly, Brow
Pads (S,M,L), Helmet / Head Mount Adapter, Sacrificial Window,
Demist Shield, Neck Cord, Eye Cup, Lens Paper, System Soft
Case w/ Shoulder Strap, Unit Soft Case, Daylight Filter, Diopter
Lens Cap, Operators Manual, (2) AA Batteries. Warranty: 5 -Year
Intensifier Tube, 3 -Year System.
Shipping -01
UPS Ground Trac (Shipping to be Calculated at Time of
0.00
0.00
Shipment)
Subtotal
$45,543.00
Sales Tax (0.0 %)
$0.00
Total
$45,543.00
Terms and Conditions;
Please confine receipt of this quote by replying to this email.
Export of U.S. manufactured night vision equipment is strictly prohibited without a valid export license issued by the U.S. Department of State Office of Defense Trade Controls, in accordance with
International Traffic in Arms Regulations (ITAR), Title 22, Code of Federal Regulations Part 120 -130, and /or the U.S. Department of Commerce.
End use statement required.
Notfor use in aviation: Sales to purchasers within the civil aviation market are not authorized and are expressly prohibited. (Unless otherwise approved)
Payment terms subject to credit limit.
Return Policy: All returned retail merchandise must be received by Morovision within 10 days of the customer's receipt of the merchandise. In order to receive a refund or exchange you must contact
Morovision @ 949 581 9988 for a return authorization (RA) number. All merchandise returns are subject to a 15% restocking fee. All Dealer sales are final.
A monthly finance charge of 1.5% may be applied to overdue balances.
All facets of this transaction are subject to and in accordance with California State Laws, Any Legal matters that may arise between Morovision and the Purchaser will be subjectto all California laws
and regulations and will only be tried in the California court of law.
62
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the Interim City Manager to execute a
Mutual Assistance Agreement with the County of Los Angeles Department of Animal
Care and Control.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Interim City Manager to execute a Mutual Assistance Agreement with
the County of Los Angeles Department of Animal Care and Control in a form
approved by the City Attorney;
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Mutual Assistance Agreement
FISCAL IMPACT: None
Amount Budgeted: None
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Carlos Mendoza, Lieutenant
REVIEWED BY: Mitch Tavera, Chief of Polic
APPROVED BY: Greg Carpenter, Interim City Manager
BACKGROUND AND DISCUSSION:
The El Segundo Police Department responds to emergencies in the city such as chemical spills,
earthquakes, major storm damage, and large scale power outages. These emergencies could
require assistance with evacuation/sheltering of animals, and other animal- related public health,
safety and welfare issues. Assistance from unaffected jurisdictions is necessary to provide the
most effective response. It is in the best interest of all parties to enter into a Mutual Assistance
Agreement (MAA) to define roles, responsibilities, and liabilities of each party during
emergencies.
The Los Angeles County Department of Animal Care and Control has developed an MAA to be
used for this purpose. The Agreement was developed in consultation with the County of Los
Angeles' Office of Emergency Services, the Chief Executive Office, and County Counsel. The
agreement was approved by the County Board of Supervisors on September 20, 2011. El
Segundo Assistant City Attorney Karl Berger has also reviewed and approved the agreement.
63
Staff therefore recommends the City execute the Mutual Assistance Agreement with the County
of Los Angeles.
64
`7656
ANIMAL CARE AND CONTROL.. MUTUAL ASSISTANCE AGREEMENT
This Animal Care and Control.Mutual Assistance Agreement ("Agreement ") is
made and entered into this day of A 05-1- 2011, between the County of
Los Angeles ( "County ") and the Society forte Prevention of Cruelty to Animals
Los Angeles. ( "SPCALA ").
RECITALS
WHEREAS, the parties have determined that it would be in their best interests to enter
into an agreement to implement a plan to assist each other with the evacuation and
sheltering of animals and other animal- related public health, safety and welfare issues
resulting from emergencies and disasters.
WHEREAS, an agreement to provide mutual assistance is in accord with the Califonua
Emergency Services Act, set forth in Title 2, Division 1, chapter 7(§ 8550 et seq.) of the
Government Code and specifically with article 14 (§ 8630 et. seq.) of the Act; and
W + REAS, no party should be in a position of depleting its own resources, facilities or
services to aid another entity.
NOW THEREFORE, the parties hereto mutually agree to use their best efforts to
provide assistance as follows:
1. DEFINITIONS:
a. "Director" shall mean the Director of the County of Los Angeles
Department of Animal Care and Control or her /his designee.
b. 'Representative" shall mean the person or persons listed on Attachment A,
designated by each party to act on behalf of that party on all matters
related to this Agreement, including, but not limited to requests to activate
and provide staff, facilities and other resources.
C. "Emergency" or "Emergencies" shall iricl:utde fire, earthquake, flood or
other natural or man -made emergency.
d. "Agreement Coordinator" is that person charged with receiving new
parties to the Agreement; maintaining a current list of signatory parties
and representatives; and circulating annually a list of all parties and
Representatives to all signatory parties and arranging for amendments to
agreement as may be necessary.
2. TERM /TERMINATION: This Agreement shall begin immediately upon
execution by the initial panties and shall remain in effect until terminated by
agreement of a majority of the parties. Any party may terminate its participation
in the Agreement with or without cause, upon the giving of at least sixty (60)
calendar days written notice to the other(s).
Page 1 of 4
65
3. REQUEST FOR ASSISTANCE: Assistance may be requested when an
emergency has been proclaimed by the governing body of a city, county or city
and county or,authorized official.
4. ASSISTANCE TOBE PROVIDED: Upon request, and without jeopardizing
the safety of animals, personnel:or property .within the jurisdiction of the assisting
party, "the parties agree, to furnish personnel, facilities :and other resources and to
render assistance to each other as maybe necessary to protect and to assist with
animal issues affecting the public health, safety and welfare in-response to an
emergency.
5. BEST EFFORTS: Each party shall use its best efforts to provide assistance, but
is not required to deplete its own personnel, facilities and other resources. The
assistance shall be provided within the limits of the jurisdiction requesting it.
6. REQUEST FOR ASSISTANCE: Requests for assistance and authorization to
provide assistance shall b.e'made only by the persons listed in Attachment A
( "Representatives "), which shall be updated on July I" of each year. The annual
update of representatives does not require the re- execution of the Agreement.
7. RESOURCE MANAGEMENT: The requesting party shall be responsible for
the safekeeping of the resources provided by the assisting party. The requesting
party shall remain in charge of the operations relating to the emergency and shall
control and direct the use of the resources provided by the assisting party.
Assisting party's personnel shall not be deemed employees of the requesting party
and vice versa.
8. RE'CORDKEEPING: The parties shall document and keep accounting records
of costs associated with providing assistance, including, but not limited to
personnel, equipment, facilities and materials provided.
9. TERMINATION OF ASSISTANCE: When the assisting party's personnel,
equipment or facilities are no longer required, or when the assisting party's
resources are required in its own jurisdiction, the party receiving the services shall
immediately arrange for the return of those resources.
10. INDEMNIFICATION: The requesting party shall hold harmless, indemnify and
defend the assisting party, its officers, agents and employees against all liability,
claims, losses, demands or actions for injury to or death or a person or persons or
animals, or damages to property arising from or alleged to arise from or as a
consequence of this Agreement, provided such liability, claims, losses, demands
or actions are claimed to be due to the acts or omissions of the requesting party,
its officers, agents or employees or employees of the assisting party, working
within the scope of employment and under the direction and control of the
requesting party.
11. DISPUTES: Any dispute arising from this Agreement is subject to mediation by
a mediator selected by the parties.
Page 2 of 4
66
12. AMENDMENT: The parties may agree to review, amend or modify this
Agreement at any time. Any amendments to this Agreement must be made in
writing and be approved and signed by authorized representatives of all parties.
13. JURISDICTION: This Agreement shall be governed by and construed in
accordance with the laws of the State of California. This Agreement does not
abrogate or waive any immunity available under the Tort Claims Act, the
California Emergency Services Act, or any other applicable law.
14. NOTICES: All notices required, permitted or desired to be given by one party to
the other shall be in writing and shall be delivered to the other party's Coordinator
personally, or by United States mail, postage prepaid to the Coordinator at the
address identified in Attachment A.
15. INITIAL PARTIES: The initial parties to this Agreement are:
the County of Los Angeles and the Society for the Prevention of Cruelty to
Animals Los Angeles.
16. INITIAL AGREEMENT COORDINATOR: The Director of the County of
Los Angeles Animal Care and Control, or her /his designee, shall act as the
Agreement Coordinator.
17. ADDITIONAL SIGNATORIES: All signatory parties agree that any other
qualified public agency, duly incorporated humane society or a society for the
prevention of cruelty to animals may become a party to this Agreement by
executing a duplicate copy of this Agreement and sending same to the Agreement
Coordinator, the County of Los Angeles, addressed as follow:
The Los Angeles County Department of Animal Control
5898 Cherry Avenue
Long Beach, California 90805
Attention: Marcia Mayeda, Director
Page 3 of 4
67
7 ?656
IN WITNESS WHEREOF, the parties hereto have caused this
agreement to be executed as of the day and year first written
above:
COUNTY OF LOS ANGELES
B ?k"'- .
Y
HONORABLE MICHAEL D. ANTONOVICH
Mayor, Board of Supervisors
EXECUTIVE OFFICER -CLERK
OF THE BOARD OF SUPERVISORS
13y ' .
SA W1 1 A. HA N41 Dopuly
Executive Officer
APPROVED AS TO FORM:
ANDREA SHERIDAN ORDIN
County Counsel
By C__�
DIANE C. REAGAN vJ
Principal Deputy County Counsel
DEPARTMENT OF ANIMAL CARE
AND CONTROL
By �,
MARCIA MA , -DA, Director
Society For The Prevention Of Cruelty
To Animals Los Angeles
By __i f
MADELINE BERNSTEIN, President
Society For The Prevention Of Cruelty
To Animals Los Angeles
Page 4 of 4
AD 0% P T E r e U'a
BOARD OF SUPERVISORS
COUNTY OF LOS ANGELES
31 ` . SEP 2 0 2011
:��S A CHI A. 12A MAI
EXECUTIVE OFFICER
68
Addendum A
Additional Signatories to the Mutual Assistance Agreement, adopted by the Board of Supervisors on
September 20, 2011, between the County of Los Angeles and the Society for the Prevention of
Cruelty to Animals - Los Angeles
BURBANK ANIMAL CONTROL
By
Printed Name
Title
CULVER CITY ANIMAL SERVICES
By
Printed Name
Title
EL SEGUNDO ANIMAL CONTROL
By
Printed Narne
Title
COMMERCE ANIMAL CONTROL
By
Date
Printed Name
Tilte
DUARTE PUBLIC SAFETY
By
Date
Printed Name
Title
GLENDORA ANIMAL CONTROL
By
Date
Printed Name
Title
Date
Date
Date
Page 1 of
69
HAWTHORNE ANIMAL SERVICES BUREAU
By
Date
Printed Name
Title
HUNTINGTON PARK ANIMAL CONTROL
By
Date
Printed Name
Title
LAWNDALE ANIMAL CONTROL DIVISION
By
Date
Printed Name
Addendum A
HERMOSA BEACH ANIMAL CONTROL
By
Date
Printed Name
Title
INLAND VALLEY HUMANE SOCIETY
AND S.P.C.A.
By
Date
Printed Name
Title
LONG BEACH ANIMAL CARE SERVICES
By
Date
Printed Name
Title Title
Page 2 of 5 70
Addendum A
LOS ANGELES DEPARTMENT OF
ANIMAL SERVICES MANHATTAN BEACH ANIMAL CONTROL
By By
Date Date
Printed Name
Printed Name
Title
Title
MONTEREY PARK
MONROVIA ANIMAL CONTROL
ANIMAL CONTROL BUREAU
By
By
Date
Date
Printed Name
Printed Name
Title
Title
PASADENA HUMANE SOCIETY & S.P.C.A.
REDONDO BEACH CITY ANIMAL CONTROL
By
By
Date
Date
Printed Name
Printed Name
Title
Title
Page 3 of 5 71
SAN GABRIEL VALLEY HUMANE SOCIETY
By
Date
Printed Name
Title
SOUTHEAST AREA
ANIMAL CONTROL AUTHORITY
By
Date
Printed Name
Title
TORRANCE ANIMAL CONTROL
By
Printed Name
Title
Addendum A
SANTA MONICA ANIMAL CONTROL
By
Date
Printed Name
Title
TEMPLE CITY ANIMAL CONTROL
By
Date
Printed Name
Title
KERN COUNTY ANIMAL CONTROL
By
Date Date
Printed Name
Title
Page 4 of 5 72
VENTURA COUNTY
By
Date
Printed Name
Title
ORANGE COUNTY
By
Date
Printed Name
Title
r- r._MIT10nr -1
SAN BERNARDINO COUNTY
By
Date
Printed Name
Title
COUNTY OF RIVERSIDE ANIMAL SERVICES
Date
Printed Name
Titic
Page 5 of 5 73
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the Interim City Manager to execute an
amendment to existing maintenance contract with Johnson Controls, Inc. to repair the
rooftop air conditioning unit drain pan at the Gordon Clubhouse.
(Fiscal Impact: $516.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Interim City Manager to execute an amendment in a form approved by
the City Attorney with Johnson Controls, Inc to repair the rooftop air conditioning
unit drain pan at the Gordon Clubhouse;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Contract Amendment
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $57,500.00
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2601 -6215
ORIGINATED BY: Martin Whitehead, Maintenance Supervisor
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, Interim City Manage
BACKGROUND AND DISCUSSION:
Johnson Controls was called out to assess and repair a standing water problem on the rooftop air
conditioning unit at the Gordon Clubhouse. The unit had standing water on the roof flashing
curb that the unit sits on and was not draining correctly. A new flashing curb was made and
installed with strapping so that the water would properly drain to prevent standing water from
collecting and the sheet metal from rusting.
The City currently has a three -year maintenance service contract with Johnson Controls, Inc. to
provide HVAC maintenance and repair services. However, this emergency work falls outside of
the contract's scope of services and thus this amendment is required.
Staff recommends that City Council approve the requested amendment for the emergency repair
work.
12
74
AMENDMENT TO
AGREEMENT NO. BETWEEN
THE CITY OF EL SEGUNDO AND
THIS SECOND AMENDMENT ( "Amendment ") is made and entered into this 12th day of January,
2012, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ( "CITY "), and Johnson Controls, Inc., a corporation
( "CONSULTANT ").
1. Pursuant to Section of Agreement No. ( "Agreement "), [new section;
amendment to section] to read as follows:
L6 79
This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together constitutes one instrument executed on the same date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement No.
remain the same.
[SIGNATURES ON NEXT PAGE]
75
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
Interim City Manager
k"IL&IA
Cindy Mortesen,
City Clerk.
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Karl H. Berger, Assistant City Attorney
Taxpayer ID No.
76
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from Carrie Garlett on behalf of the
Leukemia & Lymphoma Society to waive City fees and costs in the amount of $417.00 in
accordance with ESMC Section § 8- 8- 7(D)(1) for a "Garage Sale" Special Event fundraiser
for the Leukemia & Lymphoma Society.
(Fiscal Impact: $417.00)
RECOMMENDED COUNCIL ACTION:
1. Consider whether to approve the request from the Leukemia & Lymphoma Society to
waive $417.00 in City fees and costs; and/or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Letter of request from Carrie Garlett on behalf of the Leukemia & Lymphoma Society.
2. Copy of ESMC Section § 8- 8- 7(D)(1).
FISCAL IMPACT: $417.00
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Greg Carpenter, Interim City Manager
APPROVED BY: Greg Carpenter, Interim City Manager
BACKGROUND AND DISCUSSION:
The Leukemia & Lymphoma Society is holding a fundraising "Garage Sale" Special Event on
Saturday, March 10, 2012 from 7:00 a.m. to noon at the Hilltop Community Church of Christ
717 East Grand Avenue. The Hilltop Community Church of Christ has volunteered the use of
their church parking lot for the event. The event will entail the sale of typical garage sale items
on tables, the profits of which will be donated in full to the Leukemia & Lymphoma Society.
Carrie Garlett has submitted a letter requesting the waiver of City fees on behalf of the Leukemia
& Lymphoma Society (see attachment).
The Leukemia & Lymphoma Society (LLS) was founded in 1947. LLS is a nonprofit
organization registered with internal revenue code 50(3)(c) status and it is the world's largest
volunteer health organization dedicated to funding blood cancer research, education and patient
services. The LLS mission is to cure leukemia, lymphoma, Hodgkin's disease and myeloma, and
to improve the quality of life of patients and their families. The purpose of the event is to raise
funds for LLS. The "Garage Sale" Special Event is being held by candidates of the LLS's Man
and Woman of the Year fundraising campaign as well as participants of the Team in Training
program.
Carrie Garlett, on behalf of the Leukemia & Lymphoma Society is requesting the City to waive
fees in the amount of $417.00 in accordance with ESMC Section § 8- 8- 7(D)(1) for a Special1
Event Permit. 77
♦LEUKEMIA€
LYMPHOMA
SOCIETY
fighting blood cancers
City of El Segundo
Interim City Manager, Mr. Greg Carpenter
City Hall, 350 Main Street
El Segundo, CA 90245
Dear Mr. Carpenter,
Greater Los Angeles Chapter
6033 Vv''est Century Blvd.. Suitc 300. Los A,-- geies- CA 90045
TeL 310,3. 2.5300 Fax. 31 0- 342.5501
I have recently been speaking with Ms. Kimberly Christensen, Planning Manager, regarding
an upcoming garage sale that I am hosting to benefit the Leukemia & Lymphoma Society.
Ms. Christensen indicated that a waiver of fees required for a Special Event permit might be
an option, subject to the discretion of the City Council, due to the philanthropic intent of the
garage sale. As such, on behalf of the Leukemia & Lymphoma Society (LLS), I would like to
request the waiver of any fees needed to obtain the appropriate permit(s) for a garage sale.
The event is to be held on Saturday, March 10, 2012 at the Hilltop Community Church of
Christ located at 717 East Grand Avenue in El Segundo. At this time, it is requested that the
event be permitted between 700AM and 12 (noon) with a bit of time on either end for setup
and cleanup. We anticipate the setup of tables in the parking lot of the church facility, and do
not intend to erect tents or structures. Participants will bring typical garage sale items for
sale, the profits of which will be donated in full to LLS. As participants are seeking to raise
as much money as possible for the mission of LLS, relief from any necessary fees is
requested.
The garage sale is being held by candidates of the LLS's Man and Woman of the Year
fundraising campaign as well as participants of the Team In Training program. Founded in
1947, LLS is the world's largest volunteer health organization dedicated to funding blood
cancer research, education and patient services. The LLS mission is to cure leukemia,
lymphoma, Hodgkin's disease and myeloma, and improve the quality of life of patients and
their families. Further, LLS prides itself on dedicating a minimum of 75% of every dollar
raised directly to their mission and a cure. I, personally, have been touched by the benefits
of this amazing organization as my husband is a four -time blood cancer survivor. As such,
we have both been volunteers for the organization for going on ten years now and my
husband was honored as the Man of the Year 2011 for raising over $50,000 during the 10-
week fundraising campaign. For your reference LLS is a registered 501(c)(3) (Tax ID
number 13- 5644916). You can learn more about LLS at www.11s.org.
Please feel free to contact me if you have questions or need additional information regarding
the proposed event or LLS. I can be reached at 323.896.3760 or earrie.garlett @amail.com. I
appreciate your consideration of the matter.
Sincerely,
Carrie Garlett
www.lis.org
78
8 -8 -5
8 -8 -5: PERMIT REQUIREMENTS:
A. It is unlawful for any person to con-
duct, sponsor, or knowingly participate
in any event on or within any city
street, sidewalk, parking facility, or
other public right of way that obstructs
or interferes with the normal flow of
vehicular or pedestrian traffic or which
does not comply with applicable traffic
laws or controls.
B. Activity in subsection A of this section
is permissible when a permit for such
an event is obtained pursuant to this
chapter. A permit is not deemed is-
sued until the director receives the
applicant's written acceptance in ac-
cordance with this chapter. (Ord.
1362, 6 -3 -2003)
8 -8 -6: EXCEPTIONS: A special event
permit is not required for a pa-
rade consisting of a vehicular funeral pro-
cession or wedding procession. (Ord. 1362,
6 -3 -2003)
8 -8 -7: FEES:
A. Established: Except as otherwise
provided by federal, state, or local
laws, or other city council authorized
restrictions, all fees applicable to this
chapter including, without limitation,
fees for using public property, will be
established by city council resolution.
B. Service Charges: Charges will be
imposed for city services provided to a
permittee other than public safety and
emergency services. Such charges
will be determined by the applicable
servicing city department(s) and will
be based on the actual cost incurred
8 -8 -7
by the city in providing such services.
Such service charges will include,
without limitation, charges for labor,
supervision, overhead, administration
and the use of any and all city equip-
ment, supplies, and the like. Addition-
al charges may be imposed to cover
the cost of extraordinary permit inves-
tigation and staff costs, if the director
determines this necessary.
C. Traffic Control Fee: Permittee will pay
the city a fee in an amount equal to
the city's total estimated costs for
providing all of the personnel and
materials, including, without limitation,
public safety personnel, necessary to
control and monitor pedestrian and
vehicular traffic for such event. Such
fee will be paid by the permittee be-
fore the director issues a permit. The
traffic control fee may be waived by
the director for any permit authorizing
an event involving an exercise of free
speech rights. Such waiver may be
granted only upon a showing of the
applicant's inability to pay, which will
be supported by a financial declara-
tion.
D. Fee Waivers: Upon an applicant's
request, the director may, but is not
required to, seek a fee waiver from
the city council for an event. Fees
may only be waived for the following
applicants:
City of El Segundo
1. Nonprofit groups with current inter-
nal revenue code 501(c)(3) status or
501(c)(6) status, government agen-
cies, and public schools; or
2. Community service groups or orga-
nizations without current internal reve-
nue code 501(c)(3) status or 501(c)(6)
status where the city council, by reso-
October 2003
79
8 -8 -7
lution, determines that the proposed
event provides services that meet
community needs and it is in the pub-
lic interest to waive such fees. (Ord.
1362, 6 -3 -2003) C.
ADMINISTRATIVE APPEALS
8 -8 -8: RIGHT OF ADMINISTRATIVE
REVIEW: Except as otherwise
provided, an applicant may request admin-
istrative review of the director's decision
pursuant to this chapter. (Ord. 1362,
6 -3 -2003)
8 -8 -9: TIME FOR ADMINISTRATIVE
REVIEW:
A. Except as otherwise provided, a re-
quest for review must be commenced
within five (5) days from the date on
which written notice of the director's
decision is served on the appli-
cant /permittee.
8 -8 -11
the review, and the date such deci-
sion, determination or order was made
or issued;
A brief description of all grounds for
making the request; and
D. Such other information as may be
required by the director. (Ord. 1362,
6 -3 -2003)
8 -8 -11: ADMINISTRATIVE REVIEW:
A, Upon request for administrative review
being filed, the director will provide a
copy of the notice to the city manager
within two (2) business days.
B. Upon receiving a request for review
from the director, the city manager will
review the request and, within ten (10)
days of receiving the request notice,
provide the appellant with a written
notification that:
1. The director's decision is affirmed;
B. If the request is untimely, the director 2. The director's decision is modified;
may, nevertheless, extend the time for
commencing such review for good 3. The director's decision is reversed
cause shown. (Ord. 1362, 6 -3 -2003) and a permit is issued or issued with-
out special conditions.
8 -8 -10: COMMENCEMENT OF ADMIN- C. The city manager may, but is not
ISTRATIVE REVIEW: A request required to, conduct a hearing at a
for administrative review will be on a form time and place determined at the city
provided by the director and contain the manager's sole discretion.
following information:
D. In addition to other provisions of this
A. The name, address and telephone chapter, any notification to the re-
number of the person making the quester must set forth any modifica-
request; tions of the director's decision. (Ord.
1362, 6 -3 -2003)
B. A description of the decision, determi-
nation or order which is the subject of
October 2003
City of El Segundo
EL SEGUNDO CITY COUNCIL MEETING DATE: February 21, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the Interim City Manager to execute an
amendment to Agreement No. 3898 with Bell Building Maintenance Company to extend
the terms of the agreement for up to one year to continue providing janitorial services for
various City buildings.
(Fiscal Impact: $124,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the Interim City Manager to execute an amendment with Bell Building
Maintenance Service Agreement in a form approved by the City Attorney for an
amount not to exceed $124,000.00;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Bell Building Maintenance Company Proposal
Contract Amendment #4
FISCAL IMPACT: Budget Adjustment Approved
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): 001- 400 - 2601 -2606 (PW), 001 - 400 -5102 -6206 (RP), 001 -400-
6101 -6206 (Library)
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY:
APPROVED BY: Greg Carpenter, Interim City Manage
BACKGROUND AND DISCUSSION:
On January 21, 2009, the City of El Segundo entered into Agreement No. 3898 with Bell
Building Maintenance Company to provide janitorial services for various City buildings,
including City Hall, Police, Urho Saari, Recreation Parks facilities and the Library. Bell has
submitted a proposal to extend the terms of the contract on a month to month basis with no price
increase. Staff recommends that City Council approve the contract amendment on a month -to-
month basis, not to exceed one year, at a rate not to exceed $124,000. Staff will prepare and
release a new Request for Proposals for janitorial services later this year.
CD
BELL BUILDING MAINTENANCE COMPANY
5170 SEPULVEDA BLVD. #180 SHERMAN OAKS. CA 91403 (818) 385 -0790 FAX: (818) 385 -0730
December 27, 2011
Mr. Richard Hogate
City of El Segundo
Finance Department
350 Main Street
El Segundo, CA 90245
Dear Mr. Hogate,
Our Janitorial Service Contract Agreement #3898 with City of El Segundo will be expired on
January 20, 2012 and Bell Building Maintenance would like to take this opportunity to request
that the City exercise the optional month to month service contract extension with our firm
without any fee increase.
Bell Building Maintenance anxiously await the opportunity to continue provide the service to the
City of El Segundo for the upcoming year. I would like to thank you in advance for your
consideration and if you have any questions or needs additional information, please contact me.
Sincerely,
Bruce M. Hwang
Vice President of Operations
Bell Building Maintenance Co.
(818) 385 -0790 brucegbellbmc.com
82
AMENDMENT TO
AGREEMENT NO. 3898 BETWEEN
THE CITY OF EL SEGUNDO AND
BELL BUILDING MAINTENANCE COMPANY
THIS 4th AMENDMENT ( "Amendment ") is made and entered into this 21" day of January 2012,
by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ( "CITY "), and BELL BUILMG MAINTENANCE
COMPANY, a sole proprietorship ( "CONSULTANT ").
1. Pursuant to Section 19 of Agreement No. 3898 ( "Agreement "), Section 2 of the Agreement
is amended to read as follows:
"The term is extended beginning January 21, 2012 to January 20, 2013."
2. This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together constitutes one instrument executed on the same date.
3. Except as modified by this Amendment, all other terms and conditions of Agreement No.
3898 remain the same.
[SIGNATURES ON NEXT PAGE]
RE
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter, Interim City Manager,
City Manager
ATTEST;
Cindy Mortesen,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Karl H. Berger, Assistant City Attorney
PA
Taxpayer ID No.
M
