Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
2012 Feb 07 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 7, 2012 — 5:00 P.M.
Next Resolution # 4769
Next Ordinance # 1469
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter.
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -1- matter.
1. Claim 10 -35 - Wyle
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 2- matters.
1. Personnel Evaluation: City Manager
2. Personnel Evaluation: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter.
0a
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matter.
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Govt Code §54956.8): -0-
matter.
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, FEBRUARY 7, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
Next Resolution # 4769
Next Ordinance # 1469
INVOCATION — Assistant Pastor Mike Sternad, Calvary Chapel
ll
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Bill Fisher
PRESENTATIONS
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A
B.
PROCEDURAL MOTIONS
Consideration of a motion
Agenda by title only.
Recommendation - Approval.
to read all ordinances and resolutions on the
SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to conduct a Public Hearing regarding
operating and capital outlay requests of $100,000 from the existing Citizens
Option for Public Safety (COPS) Supplemental Law Enforcement Services
Fund (SLESF) account by the Chief of Police. The grant requires that
expenditures be utilized to supplement "front line law enforcement." Front
line law enforcement includes funding special enforcement details, and
purchasing equipment.
(Fiscal Impact: $100,000 from COPS grant fund) _
Recommendation — 1) Open Public Hearing to consider funding requests from
the Chief of Police; 2) Adopt Resolution approving the use of COPS grant funds
to purchase equipment related to supplementation of "front line law
enforcement;" 3) Alternatively discuss and take other action related to this item.
5
2. Consideration and possible action to conduct a Public Hearing regarding
the acceptance of $194,000 in grant funding from the U.S. Department of
Homeland Security (DHS), Buffer Zone Protection Plan (BZPP) under the
Infrastructure Protection Activities (IPA) for Federal Fiscal Year 2009.
(Fiscal Impact: $01
Recommendation — 1) Open Public Hearing to consider authorizing the
acceptance of $194,000 in grant funds from the FY2009 BZPP grant program; 2)
Adopt a Resolution authorizing the City Manager to sign the Subrecipient
Agreement (SA) with the County of Los Angeles; 3) Alternatively discuss and
take other action related to this item.
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 2585937 to 2586107 on Register No. 8 in the total amount
of $564,864.455 and Wire Transfers from 01106/12 through 01/19/12 in the
total amount of $ 2,422,874.57.
Recommendation — Approve Warrant Demand Registers and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Regular City Council Meeting Minutes of January 17, 2012 and Special City
Council Meeting Minutes of January 13, 2012.
Recommendation — Approval.
5. Consideration and possible action to adopt Ordinance No. 1468 approving
new Class Specifications for the at -will positions of Director of Community
Services and City Librarian, and reorganization of the Library Department
and the Recreation and Parks Department into the Community Services
Department. (Fiscal Impact: $0).
Recommendation — 1) Second reading by title only and adopt Ordinance No.
1468; or 2) Alternatively, discuss and take other action related to this item.
on
6. Consideration and possible action regarding authorization for the Police
Department to replace one patrol vehicle currently due for replacement.
The vehicle is identified in the Equipment Replacement Fund and was
scheduled to be replaced in 2009.
(Fiscal Impact: $35,614)
Recommendation — 1) Authorize the Police Department to replace one patrol
vehicle which is currently overdue for replacement; 2) Pursuant to El Segundo
Municipal Code §1 -7 -10, waive the bidding process and authorize the City
Manager, or designee, to execute an agreement in a form approved by the City
Attorney with Bob Wondries Ford; Wondries Fleet Group in accordance with an
existing Los Angeles County Sheriffs Department contract; 3) Alternatively,
discuss and take other possible action related to this item.
7. Consideration and possible action to approve continuation of the steps
necessary to complete the emergency repair and replacement of the
netting and poles at "The Lakes" Golf Course Driving Range.
(Fiscal Impact: $420,000.00)
Recommendation — 1) Approve the continuation of the steps necessary to
complete the emergency repair and replacement of the netting and poles at "The
Lakes" Golf Course Driving Range, or 2) Alternatively, discuss and take other
possible action related to this item.
8. Consideration and possible action regarding approval of an amendment to
Agreement No. 3874 with AKM Consulting Engineers for engineering
services to complete the design for the upgrade of sanitary sewer pump
station No. 1 and possible elimination of pump station No. 7.
(Fiscal Impact: $47,136.00)
Recommendation — 1) Authorize the City Manager to execute an amendment
with AKM Consulting Engineers for an amount not to exceed $47,136.00; 2)
Alternatively, discuss and take other action related to this item.
9. Consideration and possible action regarding a request from the El
Segundo Chamber of Commerce to waive City fees and costs in the
amount of $800.00 in accordance with ESMC Section 8 -8 -7 D1 for the El
Segundo Chamber of Commerce Downtown Cruise event.
(Fiscal Impact: $800.00)
Recommendation — 1) Approve the request from the El Segundo Chamber of
Commerce to waive $ 800.00 in City fees and costs; 2) Alternatively, discuss and
take other action related to this item.
10. Consideration and possible action regarding adoption of plans and
specifications for the City of El Segundo Energy Retrofit Project. Project
No. PW 12 -01
(Fiscal Impact: $108,723)
Recommendation — 1) Adopt Plans and Specifications; 2)Authorize staff to
advertise the plans for receipt of construction bids; 3) Authorize the City
Manager to sign a professional Services Agreement with GES Solutions, LLC to
provide technical support services for $10,616; 4) Alternatively, discuss and take
other action related to this item
7 7
11. Consideration and possible action regarding a request from the El
Segundo Co -op Nursery School to waive the 2012 and 2013 banner fees per
El Segundo Municipal Code section 8 -8 -7 D1.
(Fiscal Impact: $178.00)
Recommendation — 1) Approve the request to waive the 2012 and 2013 banner
fees per El Segundo Municipal Code Section 8 -8 -7 D1; 2) Alternatively, discuss
and take other action related to this item.
12. Consideration and possible action to approve the proposed changes to the
South Bay Cities Council of Governments (SBCCOG) Joint Powers (JPA)
Agreement and review changes made to the SBCCOG By -Laws by the
Board of Directors.
(Fiscal Impact: 0)
Recommendation — 1) Staff recommends that the City Council approve the
proposed changes to the South Bay Cities Council of Governments (SBCCOG)
Joint Powers Authority (JPA) agreement and review changes made to the
SBCCOG By -Laws by the Board of Directors; 2) Authorize the Mayor to sign the
amended Joint Powers Agreement; 3) Alternatively, discuss and take other
action related to this item.
13. Consideration and possible action to receive this report regarding the
emergency repair of the hydraulic /electric swivel on the Fire Department
Ladder Truck according to El Segundo Municipal Code 1 -7 -12.
Fiscal Impact: $14,437.00)
Recommendation — 1) Receive and file this report regarding the emergency
repair of the hydraulic /electric swivel on the Fire Department Ladder Truck; 2)
Alternatively, discuss and take other possible action related to this item.
CALL ITEMS FROM CONSENT AGENDA
F. NEW BUSINESS
14. Consideration and possible action regarding the Fiscal Year 2010 -2011
Yearend Report and FY 2011 -2012 First Quarter Financial Review.
Fiscal Impact: none)
Recommendation — 1) Receive and file FY 2010 -2011 Yearend and FY 2011-
2012 First Quarter Financial Review; 2) Alternatively discuss and take other
action related to this item
8 $
15. Consideration and possible action to: 1) provide preliminary direction on
the list of 14 proposed Capital Infrastructure Projects and bring back to
Council for final action as part of final approval of financing for projects; 2)
authorize staff to conduct a Request for Proposal process for selection of a
Financial Advisor; 3) authorize the City Attorney's Office to conduct a
request for proposal process for selection of municipal finance counsel to
assist with the financing of the projects; 4) direct staff to prepare the
necessary ordinance, resolution and job descriptions for one new,
potentially at -will, position in the Engineering Division to carry out
implementation of the proposed projects and 5) approve one at -will
position in the Engineering Division for City Engineer to carry out
implementation of the proposed projects. (Fiscal Impact: $15,152,282
(future) for the proposed projects; $75,000 for Financial Advisor and
$163,250 for two new, at -will positions funded for six months of Fiscal Year
2011 -2012)
Recommendation — 1) Provide preliminary direction on the list of 14 proposed
Capital Improvement Projects and bring back to Council for final action as part of
final approval of financing for projects; 2) Authorize staff to conduct a request for
proposal process for selection of a Financial Advisor; 3) Authorize the City
Attorney's Office to conduct a request for proposal process for selection of
municipal finance counsel to assist with the financing of the projects; 4) Direct
staff to prepare the necessary ordinance, resolution and job description for one
new, potentially at -will, positions in the Engineering Division to carry out
implementation of the proposed projects; 5) Approve one at -will position in the
Engineering Division for City Engineer to carry out implementation of the
proposed projects; or 6) Alternatively, discuss and take other possible action
related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
9 9
Council Member Fuentes —
Council Member Brann —
Council Member Jacobson —
Mayor Pro Tern Fisher —
Mayor Busch —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator,, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: a -l- 6,2
TIME: 1415 Pr"
NAME:Oq R)
10 10
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to conduct a Public Hearing regarding operating and
capital outlay requests of $100,000 from the existing Citizens Option for Public Safety
(COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of
Police. The grant requires that expenditures be utilized to supplement "front line law
enforcement." Front line law enforcement includes funding special enforcement details,
and purchasing equipment. (Fiscal Impact: $100,000 from COPS grant fund)
RECOMMENDED COUNCIL ACTION:
1. Open Public Hearing to consider funding requests from the Chief of Police;
2. Adopt Resolution approving the use of COPS grant funds to purchase equipment
related to supplementation of "front line law enforcement."
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $100,000
Additional Appropriation: N/A
Account Number(s): 120 - 400 - 0000 -3207
ORIGINATED BY: Brian Evanski, Captain*
REVIEWED BY: Mitch Tavera, Chief of Poli
APPROVED BY: Doug Willmore, City Managerr y
BACKGROUND AND DISCUSSION:
In 1996, the Legislature adopted Government Code §§ 30061 to 30064 to provide a block grant
for law enforcement purposes. This legislation, known as the Citizens Option for Public Safety
(COPS), requires a public hearing to consider the expenditure of funds.
On September 2011, the City was awarded $100,000 in COPS grant farads. All funds received
under this grant must be utilized to supplement law enforcement activities and cannot be used to
supplant existing funding. In the past, the fonds have been used to purchase equipment directly
used in "front line law enforcement" including replacement handguns, less - than - lethal shotguns,
tasers, DUI enforcement, and mobile data computers.
It is anticipated that these monies will be utilized during the upcoming fiscal year to purchase
similar equipment and fund specialized enforcement plans. Proposed purchases of equipment or
use of these funds must be approved by Council. Staff recommends the following items for
approval by Council as possible utilizations to be made with the COPS grant funds.
1. Overtime funding for special enforcement details.
2. Purchase a locker system for patrol officers' deployment bags.
3. Fund a wellness training program coordinator for police personnel.
4. Purchase an ,Automated Vehicle Locator — GPS system for patrol vehicles.
5. Purchase tactical ballistic shields for patrol.
12
RESOLUTION NO.
A RESOLUTION PROVIDING FOR THE
IMPLEMENTATION OF THE CITIZENS OPTION FOR
PUBLIC SAFETY (COPS) PROGRAM.
BE IT RESOLVED by the Council of the city of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Senate Bill 823 (SB 823) (Poochigian — Local law enforcement funding)
was chaptered into law on April 6, 2002 for supplemental local law
enforcement funding pursuant to the bill;
B. SB 823 provides $100,000,000 statewide for the Citizens for Public
Safety (COPS) Program;
C. The County of Los Angeles has established a Supplemental Law
Enforcement Service Fund (SLESF) in accordance with Section 30061 of
the Government Code to receive SB 823 funds which have been
allocated for use in Los Angeles County;
D. The City of El Segundo participates in the COPS Program and receives
its share of any funds available for the purpose of ensuring public safety;
and
E. The City has established its own Supplemental Law Enforcement Service
Fund (SLESF) in accordance with Section 30061 of the Government
Code;
F. The City Council has conducted a public hearing to consider funding
requests from the Chief of Police and shall determine the submitted
requests as required by SB 823.
SECTION 2: The City Council directs that the City maintain its own Supplemental Law
Enforcement Service Fund (SLESF) as required pursuant to Government Code §§
30061 and 30063.
SECTION 3. The City Council requests that the City's share of the funding be
allocated to SLESF for purposes of front -line law enforcement.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
13
SECTION 5: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED this _ day of . 2012.
Eric Busch,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at
a regular meeting of said Council held on the 7th day of February, 2012, and the same
was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Cindy Mortesen,
City CIE
APPRC
Mark D
By:
14
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to conduct a Public Hearing regarding the acceptance
of $194,000 in grant funding from the U.S. Department of Homeland Security (DHS),
Buffer Zone Protection Plan (BZPP) under the Infrastructure Protection Activities (IPA)
for Federal Fiscal Year 2009. (Fiscal Impact: $194,000)
RECOMMENDED COUNCIL ACTION:
Open Public Hearing to consider authorizing the acceptance of $194,000 in grant
funds from the FY2009 BZPP grant program.
2. Adopt Resolutiom authorizing the City Manager to sign the Subrecipient Agreement
(SA) with the County of Los Angeles.
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $0
Additional Appropriation: Yes, $194,000
Account Number(s): 001- 300 - 0000 -3735
ORIGINATED BY: Scott Doukakis, Lieutenant
REVIEWED BY: Mitch Tavera, Chief of Poli
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
In June of 2010, the State of California Office of Homeland Security (OHS) informed Los
Angeles County the El Segundo grant had been approved. In December of 2011, the resolution
between the State and Los Angeles County was finalized and the Police Department was notified
of the Grant approval in the amount of $194,000. The State and County act as grant managers
for this funding.
All funds received under this grant must be utilized to supplement law enforcement activities and
cannot be used to supplant existing funding. Furthermore, the grant requires the expenditures be
utilized for the purchase of equipment to protect and harden critical infrastructure within the city
per strict guidelines set forth by the Federal Emergency Management Agency (FEMA).
2 15
Under the grant, these funds are required to be utilized by March of 2012, to purchase the
specified equipment per FEMA guidelines. Proposed purchases of equipment or use of these
funds must be approved by Council. Staff recommends the following items for approval by
Council as possible utilizations to be made with the BZPP grant funds.
1. Purchase a portable Automated License Plate Reader.
2. Purchase portable lighting.
3. Purchase portable generators.
4. Purchase an Automated Vehicle Locator — GPS system for patrol vehicles.
5. Purchase a satellite phone base station.
6. Purchase optical equipment.
16
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE CITY MANAGER AND
POLICE CHIEF TO APPLY FOR, RECEIVE, AND
APPROPRIATE GRANT FUNDS FOR ACQUISITION OF
SECURITY DEVICES REQUIRED TO PROTECT PUBLIC
HEALTH AND SAFETY.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows: The City of El Segundo has been
approved by Department of Homeland Security to receive grant funding from the Fiscal
Year 2009/ 2010 Buffer Zone Protection Plan (BZPP) and Vulnerability Reduction
Purchase Plan (VRPP) to address security concerns at critical infrastructures within the
City.
SECTION 2: The City Manager and Police Chief are authorized to apply for a grant of
$194,000 from the Department of Homeland Security to be used for acquiring and
installing security devices needed to protect public services and facilities.
SECTION 3: The City Manager, or designee, is authorized to execute any required
documents to receive the grant for the purposes identified herein.
SECTION 4: The City Manager, or designee, is authorized to accept and spend the grant
monies identified in this Resolution for the purposes set forth herein.
SECTION 5: The City Council hereby amends or supplements the City's Budget for
fiscal year 2011/2012 to appropriate the monies identified herein to pay for the security
devices proposed by the City in support of its grant application. The City Manager, or
designee, is authorized to implement the purpose of this section.
SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution
and enter it into the book of original resolutions.
SECTION 7: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED this _ day of 2012.
Eric Busch,
Mayor
17
STATE OF CALIFORNIA }
COUNTY OF LOS ANGELES } SS
CITY OF EL SEGUNDO
1, Cindy Mortesen, City Cleric of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at
a regular meeting of said Council held on the 7th day of February, 2012, and the same
was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
RN1VVWW
Cindy Mortesen,
City CIPAk
14 ! ! • 1
■
18
v
m
2
II
00
D
II
m
m
II
C) -n -
0) in
O
D
!^
D
r mmr m m W N.i a�.3 mn E mZ Z
T
w
�� OCmma {a�x,00
p
C
n
Waaimmv W enit
u
Z T .mil D m m m ° °° D m Z n
W p r 9 D O m j O z
O
m ccczm zv��
Nz zpD m n T
zsmaa °
mm m _iDzp
°
-I O° m m p C
m z
m z p m O o Z
m z z z D
0C, z -0
o
`z Tmp 0
0
_ m Z
< C
C p 1
z
z D <
w
j
w
- o
O m
m C)
i
T
fD A y O W (Ji N
O)O1W WOOOA N
A (P Vl W N O O O O A
wao -d o
m
C
m o
=
m
w
rD
C730C
m
D
71
m
O J W m O 0
m 3 c c
D L7
N C
c
0
d Z 77
z
W TD m m
o
En
W
a
n
mG
N
m o O
m° mD
rc o
�-
w
n ° m
R
3
m O
cn
N
00
om ww
�m W a
o
z
<
ow
o.a
a O
m
0
c O
,m
m
m
C7 S
m
O
X
0
N
w
a
v
w
D
O
C �_ w
m
G
D
r
ON
a
U
w U d m
C
3
w= a
<
w
dw
o
_• av N m
ro
o
n
p o
f; � m mw
c
m �
m
a m 3
m
a
Q vo=i
3 m
w <
w
m
w
m
�m C7
o
O
A
m
m
m
I
Im
zm
m
a
9
0
x
m
0
A
v
1
m
O
v
0
A
0
A
v
m
m
z0
an
r
z
Z
E
m
z
1
V1
N
V
m N+ W N+ W N+ (n N+ N N O+ Ip m V m 4T A N+ Oo m +
J
MZ v m D m pc pr y m p a v m n, D D v 3 0 0 3 m D a Z
j0M w Dp
° mCmr
D, OOOpqDm G7 ClD
D0DD
r mmr m m W N.i a�.3 mn E mZ Z
'gym z� 9 -Inm m mfA y Tl
�� OCmma {a�x,00
W3°zZZFm'm z
°
m cc��z. �cc�mmm�n
Waaimmv W enit
Z T .mil D m m m ° °° D m Z n
W p r 9 D O m j O z
m ccczm zv��
Nz zpD m n T
zsmaa °
mm m _iDzp
°
-I O° m m p C
m z
m z p m O o Z
m z z z D
0C, z -0
o
`z Tmp 0
_ m Z
< C
C p 1
z
z D <
D p D
m m °
D
m
m
C °> m
° C C.
°
T
fD A y O W (Ji N
O)O1W WOOOA N
A (P Vl W N O O O O A
N N
W tD N
V A + Ol
N VV N J In m
C
O W m 1V O A O N A W l l
W J O N W
1
D
[n (Afl m m m + 0 0 w O
m
O J W m O 0
D L7
D�
mO
T
m
�m
O r
A
> N
m
A
m O
00
z
<
OD
0
c O
z
m
0
a
v
D
O
G
D
r
n
w
0
T
O
J
N
D
m
m
m
z
W
3
19
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
1/06/12 THROUGH 1/19/12
Date
Payee
Amount
Description
1/6/2012
UB
7,467.84
PARS payment
1/6/2012
Manufacturers & Traders
192.31
IRA payment Vantagepoint
1/6/2012
Manufacturers & Traders
47,434.81
457 payment Vantagepoint
1/9/2012
State of CA EFT
1,047.21
EFT Child support payment
1/9/2012
Nationwide EFT
141,485.98
EFT 457 payment
1/9/2012
Cal Pers
454,621.15
EFT Health Payment
1/10/2012
West Basin
1,219,599.35
H2O payment
1/11/2012
Cal Pers
51,721.94
EFT Retirement Safety
1/11/2012
Cal Pers
35,380.68
EFT Retirement Misc
1/11/2012
Health Comp
2,858.31
Weekly claims
1/11/2012
Lane Donovan Golf Ptr
17,166.07
Payroll Transfer
1/17/2012
Health Comp
7,689.76
Weekly claims
1/19/2012
UB
8,020.39
PARS payment
1/19/2012
Manufacturers & Traders
192.31
IRA payment Vantagepoint
1/19/2012
Manufacturers & Traders
19,899.57
457 payment Vantagepoint
1/19/2012
IRS
223,258.27
Federal Taxes
1/19/2012
Employment Development
47,115.84
State Taxes
1/19/2012
Employment Development
3,706.81
State Taxes
1/20/2012
State of CA EFT
1,047.21
EFT Child support payment
1/20/2012
Manufacturers & Traders
1,425.02
IRA payment Vantagepoint
1/20/2012
Manufacturers & Traders
42,800.91
457 payment Vantagepoint
1/20/2011
La Salle
31,566.34
EFT ABAG
1/6- 1/19/12
Workers Comp Activity
57,176.49
SCRMA checks issued
2,422,874.57
DATE OF RATIFICATION: 02/07/12
TOTAL PAYMENTS BY WIRE:
2,422,874.57
Certified as to the accuracy of the wire transfers by:
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers\2012 \Wire Transfers 1- 19.xls 20
i
Depuj Ciff I reasurer
Date
erector of Finance
Date
City Manager
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers\2012 \Wire Transfers 1- 19.xls 20
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 17, 2012 — 5 :00 P.M.
5:00 P.M. SESSION
CALL TO ORDER — Mayor Busch at 5:00 p.m.
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
Council Member Brann
- Absent
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matters
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -2- matter.
Claim 10 -35 - Wyle
Claim 11 -57 - Garton
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. d
MINUTES OF THE REGULAR CITY COUNCIL MEETING •
JANUARY 17, 2012
PAGE NO. 1
21
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -1-
matters
Represented Group: Supervisory and Professional Association
Negotiators: Doug Willmore, City Manager
Deborah Cullen, Finance Director
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Council recessed at 6:05 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17, 2012
PAGE NO. 2
22
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JANUARY 17, 2012 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Busch at 7:00 p.m.
INVOCATION — Pastor John Svendsen, First Baptist Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Bill Fisher
PRESENTATIONS
(a) Mayor Busch presented a Commendation to City of El Segundo Fire
Department Engineer Mitch Emerson for his courageous and exemplary
actions in helping to foil a home burglary.
(b) Presentation of trophies to the 2011 Holiday Parade winners by Julie Warner.
Grand Marshal's Award — Legacy Dance Academy
Best Musical Band — High School: El Segundo High School Marching Band
Best Musical Band — Middle School: Will Rodgers Middle School Panther
Marching Band
Best Musical Band — Elementary: El Segundo Elementary Band
Best Performers — Children: Legacy Dance
Best Performers — Adult: South Bay Coastliners
Best Holiday Spirit: Eagles Nest Pre - School
Best Use of Theme: Dickens Christmas Singers
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
Council Member Brann
- Absent
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17, 2012
PAGE NO. 3
23
Mike Robbins, Resident; spoke regarding the special meeting of January 13, 2012 and
the subject matter discussed at that meeting.
Loretta Frye, Resident; spoke regarding tax preparation service provided to Senior
Citizens at the Josyln Center, February 7, 2012, and every Tuesday through April 10, by
appointment.
Linda Cohen, Resident, announced the El Segundo High School Band Comedy Night
on February 4, 2012 at 6:00 p.m in the High School Auditorium and stated tickets were
available tonight.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to read
all ordinances and resolutions on the Agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 4/0 COUNCIL MEMBER BRANN ABSENT.
SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
UNFINISHED BUSINESS
REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
Approved Warrant Numbers 2585527 to 2585767 on Register No. 6 in the total
amount of $708,754.92 and Wire Transfers from 12/09/11 through 12/22/11 in
the total amount of $2,685,994.00; and Warrant Numbers 2585768 to 2585936
on Register No. 7 in the total amount of $779,630.59 and Wire Transfers from
12/23/11 through 01/05/12 in the total amount of $601,718.32. Authorized staff
to release. Ratified: Payroll and Employee Benefit checks; checks released early
due to contracts or agreement; emergency disbursements and /or adjustments;
and wire transfers.
2. Approved Regular /Special City Council Meeting Minutes of December 20, 2011.
3. Received and filed report without objecting to the approval of an Administrative
Use Permit to modify an existing Administrative Use Permit to expand the hours
to sell beer, wine and distilled spirits at an existing market (Type 21 State of
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17, 2012
PAGE NO. 4
24
California Alcoholic Beverage Control License) located at 601 Virginia Street.
Applicant: Chaddeh Abboud. (Fiscal Impact: N /A)
4. Received and filed report without objecting to an expansion of an existing
Alcoholic Beverage Control (ABC) license for on -site sale and consumption of
alcohol (Type 41 Alcoholic Beverage Control License) at Rock and Brews
restaurant located at 139 -147 Main Street. Fiscal Impact: N /A)
5. Approved continuation of the steps necessary to complete the emergency repair
and replacement of the netting and poles at "The Lakes" Golf Course Driving
Range. (Fiscal Impact: $420,000.00)
6. ITEM CONTINUED TO FEBRUARY 7, 2012 MEETING.
7. Waived minor irregularities in the bid and awarded a standard Public Works
Contract No. 4214 to the lowest responsible bidder, United Paving Company, Inc.
for the Maryland Street Improvement Project from Mariposa Avenue to Palm
Avenue. Project No.: PW 11 -12. (Fiscal Impact: $153,000.00) Authorized the City
Manager to execute a standard Public Works Contract in a form as approved by
the City Attorney with United Paving Company, Inc., in the amount of $138,486.
8. Adopted Plans and Specifications for Installation of Fiber Optic Cable (Phase 2
for future I -Net connection) for non -City Hall City Facilities, Project No. PW 11-
13. Approved Capital Improvement Project. (Fiscal Impact: $130,000.00)
Authorized staff to advertise the project for receipt of Construction Bids.
A possible conflict on item number four and seven for Council Member Jacobson due to
the location of his employer and real property.
MOTION by Council Member Fuentes, SECONDED by Mayor Pro Tern Fisher to
approve consent agenda items 1, 2, 3, 5, and 8. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 410. COUNCIL MEMBER BRANN ABSENT.
CALL ITEMS FROM CONSENT AGENDA
6. Consideration and possible action to adopt Ordinance No. 1468 approving new
Class Specifications for the at -will positions of Director of Community Services
and City Librarian, and reorganization of the Library Department and the
Recreation and Parks Department into the Community Services Department.
(Fiscal Impact: $0)
MOTION by Mayor Busch, SECONDED by Council Member Jacobson to hold this item
over to the February 7, 2012 meeting. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 4/0. COUNCIL MEMBER BRANN ABSENT.
F. NEW BUSINESS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17, 2012
PAGE NO. 5
25
REPORTS — CITY MANAGER
REPORTS — CITY ATTORNEY
REPORTS — CITY CLERK - Announced the close of nominations for City Council, City
Clerk, and City Treasurer.
REPORTS — CITY TREASURER
REPORTS — CITY COUNCIL MEMBERS
Council Member Fuentes — Spoke about the Young Americans performance.
Council Member Jacobson — Spoke about the Young Americans performance.
Mayor Pro Tern Fisher — None
Mayor Busch — Spoke about the Senior Drama Program, Dirty Rotten Scoundrels.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Mike Robbins, Resident; requested an answer if the City will provide Chevron with a
refund if they are paying more than their fair share of taxes, verses the residential
properties.
Michael Zislis, Rock and Brew, thanked the Council and the City for their very timely
assistance in his expansion of the business.
MEMORIALS — NONE
CLOSED SESSION — NONE
ADJOURNMENT at 7:32 p.m.
Cindy Mortesen, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
JANUARY 17, 2012
PAGE NO. 6
26
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
FRIDAY, JANUARY 13, 2012 — 7:00 P.M.
CALL TO ORDER — Mayor Busch at 7:00 p.m.
PLEDGE OF ALLEGIANCE — Council Member Carl Jacobson
ROLL CALL
Mayor Busch
- Present
Mayor Pro Tern Fisher
- Present
Council Member Brann
- Present
Council Member Fuentes
- Present
Council Member Jacobson
- Present
PUBLIC COMMUNICATIONS -(Related to City Business Only -5 minute limit per person, 30 minute limit total). Individuals who
have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer,
must so identify themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable by a fine of $250.
Mayor Busch stated he recommended that the City Council take no action on the proposed ballot
issue. A relationship has been established with Chevron to resolve this issue by June 1, 2012. He
stated he felt confident that an equitable solution can be reached. He suggested that a
subcommittee of Bill Fisher and Suzanne Fuentes be appointed to continue the negotiations with
Chevron.
Frank Semancik, General Manager of Chevron refinery stated that Chevron was 100% committed
to resolving this issue without the necessity of bring the issue to the voters. He further stated his
displeasure with the City on the manner in which Chevron was approached in December.
Sandy Jacobs, Resident; representing the 5 former Mayors stated their support for Chevron and
resolving this issue without the necessity of going to the ballot.
Mike Robbins, Resident; spoke against placing a tax increase measure on the ballot.
Marsha Hansen, Executive Director of the Chamber of Commerce; spoke against the placing of a
tax measure on the ballot.
Bill Watkins, Resident; supported Mayor Busch's recommendation.
Chris Powell, Resident; supported Mayor Busch's recommendation..
UNFINISHED BUSINESS
Consideration and possible action to negotiate an agreement with Chevron providing for payments
and other consideration being given to the City in -lieu of the City placing a ballot measure on an
upcoming election to increase taxes on Chevron's operations or take the actions necessary to
place a ballot measure on the April 10, 2012 election to amend El Segundo Municipal Code
( "ESMC ") § 4 -2 -17 ( "Chemical, Petroleum, Cement or Cryogenic Products; Smelters or
27
Refineries "), and other related sections, for purposes of increasing the acreage tax contained in
this code section.
(Fiscal Impact: $10,327,200)
MOTION by Council Member Jacobson, SECONDED by Mayor Pro Tern Fisher to appoint an ad-
hoc committee of Mayor Pro Tern Fisher and Council Member Fuentes to negotiate an agreement
with Chevron to provide for payments and other consideration to the City in -lieu of the City placing
a ballot measure on an upcoming election. MOTION PASSED BY UNANIMOUS VOICE VOTE.
ADJOURNMENT at 7:20 p.m.
Cindy Mortesen, City Clerk
2 28
EL SEGUNDO CITY COUNCIL
MEETING DATE: February 7, 2012
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt Ordinance No. 1468 approving new Class Specifications for
the at -will positions of Director of Community Services and City Librarian, and reorganization of the
Library Department and the Recreation and Parks Department into the Community Services
Department. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Second reading by title only and adopt Ordinance No. 1468; or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance No. 1468
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY:
REVIEWED BY:
APPROVED BY: Doug Willmore, City Manager
BACKGROUND & DISCUSSION:
On December 20, 2011, City Council introduced an Ordinance approving new Class Specifications
for the at -will positions of Director of Community Services and City Librarian, and the
reorganization of the Library Department and the Recreation and Parks Department into the
Community Services Department.
If Ordinance is adopted without any changes, Ordinance No. 1468 will become effective in 31 days.
5
29
ORDINANCE NO. 1468
AN ORDINANCE AMENDING EL SEGUNDO MUNICIPAL CODE §§ 1 -6-
3, 1 -6 -4, AND 1 -6 -5 REGARDING CITY DEPARTMENTS AND
DEPARTMENT DIRECTORS.
The city council of the City of El Segundo does ordain as follows:
SECTION 1: ESMC § 1 -6 -3 is amended in its entirety to read as follows:
"Sec. 1 -6 -3: CITY DEPARTMENTS:
Effective March 9, 2012, the organization of city government consists of the
following departments:
City administration
Finance department
Community services department
Fire department
Human resources department
Planning and building safety department
Police department
Public works department"
SECTION 2: ESMC § 1 -6 -4 is amended in its entirety to read as follows:
1-6 -4: EXCLUSIONS:
Those officers and members of departments in addition to department heads and
elected officers who are expressly excluded from the merit system are:
Assistant city manager
City attorney
City engineer
City librarian
City manager
Construction coordinator
Economic development analyst
Economic development manager
Property owner coordinator
Senior executive assistant"
SECTION 3: ESMC § 1 -6 -5 is amended in its entirety to read as follows:
Page 1 of 3
30
"Sec. 1 -6 -5: DEPARTMENT HEADS:
For the purpose of this chapter and for the purpose of initiative ordinance 586
and for the purpose of ordinances expanding the coverage of initiative ordinance
586, and not by way of limitation, effective March 9, 2012, the term "department
head" includes:
Assistant city manager
Chief of police
City manager
Director of finance
Director of human resources
Director of community services
Director of planning and building safety
Director of public works
Fire chief."
SECTION 4: All references in the ESMC to the "director recreation and parks" or
"recreation and parks director" mean the "director of community services."
SECTION 5: Repeal of any provision of the ESMC herein will not affect any penalty,
forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties
for any violation occurring before, this Ordinance's effective date. Any such repealed
part will remain in full force and effect for sustaining action or prosecuting violations
occurring before the effective date of this Ordinance.
SECTION 6: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions
of this Ordinance are severable.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
Page 2 of 3
31
SECTION 8: This Ordinance will become effective on the thirty -first (31 st) day following
its passage and adoption.
PASSED AND ADOPTED this 7th day of February, 2012.
Eric Busch, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. 1468 was duly introduced by said City Council at a regular meeting held
on the 20th day of December, 2011, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the 7th day of February, 2012, and the same
was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:.
Cindy Mortesen, City Clerk
APPROVED
Mark D. Hen
By: // ' ,'
Karl H. $erger, Assistant City Attorney
I I
Page 3 of 3 a'
32
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorization for the Police Department to
replace one patrol vehicle currently due for replacement. The vehicle is identified in the
Equipment Replacement Fund and was scheduled to be replaced in 2009.
(Fiscal Impact: $35,614)
RECOMMENDED COUNCIL ACTION:
Authorize the Police Department to replace one patrol vehicle which is currently
overdue for replacement.
2. Pursuant to El Segundo Municipal Code §1 -7 -10, waive the bidding process and
authorize the City Manager, or designee, to execute an agreement in a form approved
by the City Attorney with Bob Wondries Ford; Wondries Fleet Group in accordance
with an existing Los Angeles County Sheriffs Department contract.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Wondries Fleet Group quote
South Bay Regional Public Communications Authority (SBRPCA) quote
Applied Products quote (Graphics)
Los Angeles County Sheriff's Contract
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $35,614
Additional Appropriation: N/A
Account Number(s): 601 - 400 - 3101 -8105 (Equipment Replacement)
r-"
ORIGINATED BY: Brian Evanski, Captain
REVIEWED BY: Mitch Tavera, Chief of Poli
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
Police Department Staff has conducted a vehicle assessment in conjunction with fleet
maintenance personnel and determined that patrol unit #4158 is in need of, and overdue for
replacement. This determination was based on the age, mileage, overall condition, and repair
history, as well as the needs of the Department. The cost to purchase and outfit the replacement
patrol vehicle will not exceed $36,000, and the funding is available from the current equipment
replacement account.
�.s
33
In June 2011, the Los Angeles County Sheriff Department entered into an agreement and
purchased 100 Ford Crown Victoria Police interceptor sedans from Bob Wondries Ford
following a competitive bid process. The contract with Bob Wondries Ford; Wondries Fleet
Group permits ether public agencies to acquire the Police Interceptor sedans at the same price as
listed in the agreement.
Staff therefore recommends the City waive the bidding process and purchase a new Ford Crown
Victoria Police Interceptor sedan by piggybacking on the Los Angeles County Sheriff
Department agreement.
34
LLh rim
FLEET GROUP
1247'%/%J, Mbiri Street. P_D_ Bux 3050, Alh arribt E5, OA 9l BOO
B=457/5590 B2B /457 -5593 Fax
November 30, 2011
Mr. Gary Mullins
City of El Segundo
350 Main St.
El Segundo, CA 90245
Delivery Via Email
Dear Mr. Mullins,
In response to your inquiry, we are pleased to submit the following for your consideration:
Wondries Fleet Group will sell, service and deliver at El Segundo, new /unused 2011 Crown Victoria Police
Interceptor sedans responding to your requirement with the attached specifications for:
Vehicle $ 22,740.00 each
Ballistic panels $ 2,650.00
State sales tax $ 2,221.63
Tire Tax $ 8.75
Total $ 27,620.38
State Sales Tax and $8.75 tire tax (non - taxable). These vehicles are available under the Los Angeles County
PO# DPO -SH- 11323318 -1.
Terms are-net 30 days.
Sincerely
1� 3� i U l'g . Li3
John Oviyach
Wondries Fleet Group
CHEVROLET lII155Al1t
("'TOYOTA X_XQWn1L
u
) '
S. B. R. P. C. A.
South Bay Regional Public
Communications Authority
4440 W. Broadway
Hawthorne, CA 90250 -3857
(310) 973 -1802 Fax: (310) 978 -0892
Fed ID: 95- 3142625
To: EL SEGUNDO POLICE DEPT
348 MAIN STREET
EL SEGUNDO CA 90245
ATT:
M 14 wk � 14 P Les ig, L0011 1'10'$ JTJ q-
Quote No: 5767
Date : 11/03/2011
QTY
DESCRIPTION
UNIT PRICE
AMOUNT
DRAFT PROPOSED BUDGETARY
ESPD FLAT TOP UNIT REPLACEMENT
** *REVISED FINAL * **
1.0
SLIDE TRAY C- TTB -CV -F
265.00
265.00
1.0
CONSOLE C -AS -1525
131.67
131.67
1.0
TILT SWVL KEYBRD MNT C -MD -202
52.67
52.67
1.0
TILT SWVL IN DASH C -DMM -102
103.26
103.26
1.0
C -MM -204 DATA911 MNT MON
24.26
24.26 .
1.0
TRACK MOUNT FLOOR PLATE
80.101
8:0.01.
1.0
C -MM -301 MNT BKT MON
20.10
20.10
1.0
C -MM -207 MNT PLATE MON
20.79
20.79
1.0
C -TCB7 ARTIC ARM KYBRD
83.16
83.16
1.0
C- CUP2 -E -AS DUAL CUP HOLDER
27.03
2:7.03
2.0
M2C CLEAR INTERSECTOR ZEDS
108-.40
211.6.80
1.0
PUSH BUMPER 5038
162.49
162.49
1.0
ILS ( ILSFF -00006 ),FRONT CVPI
795.60
795.60
1.0
ILS (ILSFD00027) REAR DECK
774.00
774.00
i
36
Page 1 of 3
S. B. R. P. C. A.
South Bay Regional Public
Communications Authority
4440 W. Broadway
Hawthorne, CA 90250 -3857
(310) 973 -1802 Fax: (310) 978 -0892
Fed ID: 95- 3142625
To: EL SEGUNDO POLICE DEPT
348 MAIN STREET
EL SEGUNDO CA 90245
ATT:
R T 11110 Les iS,', NP I - MI.
Quote No: 5767
Date: 11/03/2011
.I
•� i
QTY
DESCRIPTION
UNIT PRICE
AMOUNT
1.0
10 -RP CAGE FOR CVPI (PK0344CRV
419.30
419.30
1.0
LOWER EXT PANEL (STO0380CRV92)
38.50
38.50
1.0
T -RAIL DUAL GUN RACK CAGE MNT
204.30
204.30
1.0
AR LOCK
108.90
108.90
1.0
SHOTGUN LOCK
97.90
97.90
1.0
ADEC PRISONER SEAT FOR 2008 CV
362.00
362.00
1.0
ES100 SIREN SPKR
137.70
137.70
1.0
(ES8 -U) SIREN BKT
11.78
1,1.78'
1.0
WIG WAG UHF 2150A
42.24
4.2.24
1.0
USGT
27.20
27.20
1.0
UPKM
27.06
27.06
1.0
UMNCT -SB PA MIC
26.51
26.51
2.0
VERTEX VTX609C
73.80
147.60
1.0
VERTEX VTX609R
73::80
7.3-. &0
1.0
VERTEX VTX609B
73.80
73.8.0
1.0
MIRROR ZEDS SPLIT R/B MBPC98JJ
216.60
216.60
1.0
LOCKING TRUNK BOX SBSTYLE
400.00
400.QQ
7
Page 2 of 3
S. B. R. P. C. A.
South Bay Regional Public
Communications Authority
4440 W. Broadway
Hawthorne, CA 90250 -3857
(310) 973 -1802 Fax: (310) 978 -0892
Fed ID: 95- 3142625
To: EL SEGUNDO POLICE DEPT
348 MAIN STREET
EL SEGUNDO CA 90245
ATT:
1 T
Quote No: 5767
Date : 11/03/2011
QTY
DESCRIPTION
UNIT PRICE
AMOUNT
1.0
R1B BLUE -LED SINGLE (BUMPER)
146.40
146.40
1.0
RIR RED LED SINGLE (BUMPER)
146.40,
146.40
1.0
POWER CENTER CONTROL PANEL
277.40
277.40
1.0
WIRE LOOM HRDWR
450.00
450.00
1.0
SHIPPING EST
350.00
350.00
Subtotal
6,542.23
Sales Tax
5 41.82
Shipping & Handling
0.00
7:,084.05
' TOTAL
38
Page 3 of 3
Page 1 oft
White, Valerie (Officer)
From; Mullins, Gary. -
Sent: Monday, November 07, 2011 9 :19 AM
To: Rick Panacek
Cc: White, Valerie (Officer)
Subject: Re: QUOTE FOR (GRAPHICS) NEW BLACK AND WHITE PATROL CAR
Thanks Rick. j
DOGO V
On Nov 7, 2011, at 9 :07 AM, "Rick Fanacek" :
O 4,' � {_
+, I +_
t jW
LOS ANGELES COUNTY
SHERIFF-- - '
PURCHASE ORDER
Rcq(� - U h � o __,(
X X
lFO1C��.�%``: {
ORDER NUMBER
AWARD DATE
PO -SH- 11323318 -1
06 /01 /11
BILL TO:
ALL TERMS AND CONDITIONS IN THE SOLICITATION ARE PART OF THIS ORDER
SHERIFF
AS IF FULLY REPRODUCED HEREIN.
ADDRESS ALL INQUIRIES AND CORRESPONDENCE TO
COMM & FLEET MGMT BUREAU 15757
1104 N. EASTERN AVENUE
DOOR #50
Contact: Anet Simonian
LOS ANGELES CA 90063
Phone: 323 - 267 -2215
Email: asimonian@isd.lacounly.gov
VENDOR NAME,STREET,CITY,STATE,ZIP CODE:
SHIP FOB DESTINATION TO:(UNLESS SPECIFIED ELSEWHERE)
SHERIFF
BOB WONDRIES FORD
1104 N. EASTERN AVENUE
400 S. ATLANTIC BLVD
DOOR #50
P.O. BOX 1131
LOS ANGELES CA 90063
ALHAMBRA CA 91801 -3642
PROCUREMENT FOLDER : 246045
CONTACT FOR DELIVERY INSTRUCTIONS (NAME, TELEPHONE)
COMM AND FLEET MGMT BUREAU
DELIVERY DATE
FOB POINT
AGENCY REQ.
CONTRACT NUMBER TOTAL AMOUNT OF ORDER
NUMBER
09/26/11
FOB Destination, Freight Prepaid and Allowed
15757P
$2- ,762,417:25
DATE PRINTED
VENDOR NO.
PROMPT TERM 1
TERM 2 TERM 3
TERM 4
PAYMENT DISCOUNT: 10,00
DISCOUNT: ' DISCOUNT:
DISCOUN�'
06/0112011
042117
TERMS DAYS: 30
DAYS: - © DAYS,,, 0
DAYS: 0 I
LINE NO.
COMMODITY /SERVICE DESCRIPTION
QUANTITY
UOM
UNIT PRICE
EXTENDED AMOUNT i
NOTICE TO VENDOR:
ALL ITEMS LISTED ON VENDOR PACKING SLIPS AND
INVOICES MUST REFLECT THE CORRESPONDING
PURCHASE ORDER COMMODITY LINE NUMBER. ALSO,
THE ORDER NUMBER MUST BE REFERENCED ON ALL
PACKING SLIPS AND INVOICES.
1
COMMODITY CODE: 070- 06 -00- 0000000
100.000
$ 25,071.000
$: 2,507,100.00
SUPPLIER PART NO:
SALES TAX AMOUNT:
-
$ 244;442.25 1
DESCRIPTION:
MAKE /MODEL: 2011 FORD P7B
VEHICLE - SEDAN, POLICE PACKAGE, FRONT ENGINE,
4.6 LITER / V -8 ENGINE, 4 -SPEED AUTO, BLACK & WHITE
--PER THE ATTACHED SPECIFICATIONS LABELED AS
EXHIBIT A.
40
�
�
ƒ
�
¥
@CD
Ck
rM■
LL2
s ■�
§ o 4)
p��
as
2g�
(n�0
2
O
F-.
F-
CD
� � O
I-
b.
� .
w.�
K 0
7 � �
L
41
d`
LO
}
5
2
§
2
9
K
C
%
I.
E
%
d`
S
2
k
q
2
f
R
o
2
6
Lq
Cq
�
R
2
0_
#
f�
2
&
Q
©
2
�
k
.
.
.
.
�
L4
.�
k
\�22
k2»
fkJb
�
8$822
W /:ak
2
��
®get
�k3q
RR
/E2
%7
</
L
§2
kwbCL
K,
2
O
F-.
F-
CD
� � O
I-
b.
� .
w.�
K 0
7 � �
L
41
d`
LO
}
5
2
§
t
qnn
6
SOLICITATION
REQUEST FOR BID
RFB -IS- 11201188 -1
i BID DUE:
_ OL INTERNAL SERVICES DEPARTMENT
05/26/11 12:00:00 PM
Vendor No. = RETURN BID TO ADDRESS BELOW
INTERNAL SERVICES DEPARTMENT
ISD CENTRAL. PURCHASING
1100 N EASTERN AVENUE
Please Mail to: RM 103 BID ROOM 1ST FLOOR
L
Wondrles Fleet -Group DS ANGELES CA 90063
1247 W. Main Street BUYER Anet 323- Simonian
BUYER PHONE 323- 267 -2215
AlhAlhambra, CA 91801 DATE ISSUED 05/12/11
ambra, REQ. DEPARTMENT IS
AGENCY REQ. NO. 15757P
REQ. NO. RQN-SH- 11020011
FISCAL YEAR
SCHEDULED BEGIN DATE
SCHEDULED END DATE
NUMBER OF COMMODITY LINES : 2
PROCUREMENT FOLDER 246045
15757P - VEHICLE - SEDAN, B/W - SPECS
/00 Agabl TO BE COMPLETED BY VENDOR
"7~ DELIVERY WILL BE MADE IN THIS NUMBER OF DAYS AFTER RECEIPT OF ORDER,
2. CASH DISCOUNT $L/ DAYS. CASH DISCOUNT OF LESS THAN 30 DAYS OR 25TH PROX, WILL BE CONSIDERED
AS NET IN EVALUATING THIS BID.
3. HID BOND ATTACHED: iC`ERTIIFFIED CHECK ATTACHED: OTHER ATTACHMENTS:
I�
4. BID REFERENCE NUMBER: i� /. D jI S p— ,(THIS NUMBER WILL APPEAR ON RESULTING ORDER OR CONTRACT)
5. PLEASE REMOVE FROM THIS COMMODITY CODE: ri G. FEIN OR SOCIAL SECURITY# REQUIRED:
t
►* IMPORTANT •*
IN ORDER TO RECEIVE AN AWARD, VENDORS ARE REQUIRED TO BE REGISTERED WITH THE COUNTY OF LOS ANGELES. VENDORS
MAY REGISTER ONLINE ON THE COUNTY OF LOS ANGELES VENDOR REGISTRATION WEHSITE @C�
H's'TP• / /CAMISIIR CO.L'A.CA.US /W.EEVEN/
USE OF A BRAND NAME AS SPECIFICATION IS NOT INTENDED TO RESTRICT COMPETITION. QUOTE IN ACCORDANCE WITH
LITERATURE IAANDOYOUR STATEMENT WHEREIN SPECIFICATIONS DIIFFER, FUNCTIONAL
CONSIDERED ADEQUATELY SUPPORTED
FEASIBLE, FOR THIS PURCHASE.
VENDORS ARE REQUIRED TO ENTER THEIR COMPANY NAME IN THE SPACE PROVIDED AT THE TOP OF EACH PAGE ON THIS
SOLICITATION.
VENDOR PHONE NUMBER: TITLE: DATE:
(2 4 �- 5� � F Y
SIGRE of BIDDER: \N
(MUST BE SIGNED) 42
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
._ »r- `•' -�_ SO NO RFB -IS- 112 0 118 8 --1
1, 14��@
CD E : a too: PAGE
Wondries Flee Group BID DUE: 05/26/11 12 :00:00 PM 2
1. Invit£bi "Itvered to County 'Purchasing Agent by 12;00 noon on the date shown above;
at which Lime it wii11 be opene and, if requested, publicly read. Requests for ouotatioffis are to be delivered
to Countp�► gw9g� �i ( d time shown above. There will kae no public opening or reading of these
quotati 3 40 n top left -hand corner of this document.}
2. All bids shall be typewritten or in ink. No erasures permitted. Mistakes shall be crossed out and
corrections typed /inked adjacent, dated and initialed.
3. State brand name or make on each item. If quoting other than item specified, include the manufacturer's
name, a product description and model number.
4. Bid each item separately. Prices must be stated in units specified hereon.
5. Each bid must be in a separate sealed envelope with both the bid number and closing date plainly visible on
the envelope. Bid must be received at the place, time and on the date specified. Bidders are responsible to
assure each bid is properly marked and timely delivered. County assumes no financial obligations for
preparation and submittal of bid. Submit bids as indicated hereon. Bidder shall be solely responsible for
understanding the specifications and requirements.
6. Time of delivery is a part of the consideration and must be stated in definite terms and adhered to. If
time varies on different items, bidder shall so state in the column provided opposite the item. Unless
otherwise noted, "days for delivery" or "days from receipt of order' mean calendar days.
7_ An authorized officer or employee must sign with the Firm's name on all bids. obligations assumed by such
signature must be fulfilled.
S. Unless otherwise definitely specified, prices bid shall not include sales or use taxes. Bidder shall
provide either the serial number or its retailer's permit to engage in business as a seller (if a CA company).
Without one of these numbers, County will not pay sales /use tax direct to any Vendor. If Vendor is outside CA,
the County will pay sales tax directly to the State.
9. All charges, packing and installation, must be included in the bid. No charges will be allowed unless
specified in the bid.
10. County reserves the right to waive, at its sole discretion, any formality in the bidding or evaluation in
order to expedite the process, accommodate minor error, or respond to unforeseen circumstances, and to reject
any or all bids and to reject any items thereon. County may, at its sole discretion, cancel this solicitation
at any time prior to award.
11. Section 2873 of the California Government code prohibits County from purchasing goods, wares or
merchandise manufactured or produced or mined, in whole or in part, by state prisoners in states other than
California, except prisoners on probation or parole. Your signature to your bid will be considered
certification of full compliance with the Section.
12. If required, samples of items shall be furnished at no cost. Samples are not returnable; County will
dispose of at its discretion. Unless specifically requested, bidders shall not submit samples. Cost of testing
will be as stated herein.
13. Bids are subject to acceptance at any time within 30 calendar days of the closing date stated hereon,
unless otherwise specifically stipulated.
14. County shall not return bids for change /correction after receipt.
15. Insurance, surety and performance bonds shall be in the amounts set forth hereon.
16. All factors being equal and to the extent authorized by law, County shall prefer products grown,
manufactured or produced in the County of Los Angeles, and then in the State of California. To qualify for
such preference, bids must definitely and conspicuously state whether the items are wholly or partially grown,
manufactured or produced in the County of Los Angeles or the State of California.
17. Bids must include employer's identification number as assigned by the U.S. Treasury Department.
18. If you do not bid, return this solicitation ("Request") and state reason, or if you do not respond or do
not submit a bid for (3 consecutive Requests, you may, at County's sole option, be removed from the mailing
list.
19. Inspections and examinations or failure to so do is at bidder's sole risk. The specifications set forth
herein are controlling and supersede any other information, oral or written, regarding this acquisition.
4
STANDARD TERMS & CONDITIONS I SO4NOSTR BR Sr�11201188 -1
COMP ®fifties Fleet-Group
BID DUE: 05/26/11 12:00:00 PM
PACE
20. Change or modif'
8Y8too s �Qa ficat Age or conditions to a or Request shall only be made by issuance of
a wriLC eSS,����'' QQ��11ddt1 7�1 asingl Agent. No other change or modification, regardless of source, shall 'I
be bind vised to bid on as
set forth in this Request.
21. The purchase, if any, resulting from the Request shall be govened by the County's terms and conditions
which are attached hereto. Unless County specifically agrees i r
n writing, any other terms and conditions shall
have no force or effect.
22. No County employee whose position in County service enables him /her to influence any award to your offer
any competing offer, and no spouse or economic dependent of such employee, shall be employed in any capacity by
the bidder herein, or have any other direct or indirect financial interest in any transaction resulting from
this Request.
23. County reserves the right to designate the transportation carrier when common carriers are used in
delivery, or make pick up by County truck if the point of origin is within the County of Los Angeles or an
adjacent county. Failure to adhere to shipping terms a$ specified on the purchase Order or written agreement
will result in deduction of additional handling costs from the invoice(s).
24. County may, at its sole option, select other than the low price bidder if, as solely determined by County,
another bid is a more responsible and responsive offer.
25. County reserves the right to negotiate price, terms and conditions with the selected vendor.
26. This Request is a solicitation only, and is not intended or to be construed as an offer to enter into any
contract or other agreement. No acquisition can be made without a purchase order.
27. County reserves the right to conduct a reasonable inquiry to determine the responsibility of a bidder. The
unreasonable failure of bidder to promptly supply information in connection with such inquiry, including, but
not limited to, information regarding past performance, financial stability and ability to perform on schedule,
may, at County's discretion, he grounds for a determination of non - responsibility.
28. Community based enterprises are encouraged to bid. It is the County's policy that on final analysis and
award, the Vendor shall be selected without regard to gender, race, creed or color.
29. All bids must include a complete "Request for Local SHE Preference Program Consideration and CBE
Firm /Organization Information Form" and Attestation of Willingness to Consider Gain /Grow Participants Survey"
attached hereto. Bids not including completed forms may, at county's option, be returned or the bidder may be
required to provide complete forms prior to consideration.
30. Wherever possible, vendors are encouraged to subcontract portions of the work to responsible and qualified
community Business Enterprise owned businesses and /or entities.
31. Bidders are reminded to thoroughly review all solicitation documents.
32. Prior to bid award, County reserves the right to request clarification of any bid.
33. The offering of gifts, excluding taken gifts of a promotional /advertising nature, or gratuities by bidder
or any other agent or representative of bidder is strictly prohibited.
34. Each person by submitting a response to this solicitation certifies that such bidder /proposer and each
County lobbyist and County lobbying firm, as defined by Los Angeles Code Section 2.160.010, retained by
bidder /proposer is in full compliance with Chagter 2,160 of the Los Angeles County Code. A copy of Chapter
2.160 can be reviewed and downloaded from the £allowing webeite:.
hk�:o:1/ nx us /catevoriu�aialnfulordirahte htm
35. subsequent to the County's evaluation, bids /proposals which were reqquuired to be submitted in response to
the solicitation process become the exclusive property of the County. A11 such documents become a matter of
public record and shall be regarded as public records_ Exceptions will be those elements in the California
Government Code section 6250 et. seq. (Public Records Act) and which are marked "trade secret ", "confidential ",
or "'proprietary ". The County shall not in any way be liable or responsible for the disclosure of any such
records, including, without limitation. those so marked, if disclosure is required by law, or by an order
is6aed by a court of competent jurisdiction.In the event the County is retuirad to defend an action on a Public
Records Act request for any of the aforementioned documents, information, books, records, and /or contents of a
proposal marked "trade secret ", "confidential ", or "proprietary" the Vendor agrees to defend and indemnify the
County from all costs and expenses, including reasonable attorney's fees, in action or liability arising under
the Public Records Act.
36. County's Quality Assurance Plan. The County or its went will evaluate Contractor's performance under this
agreement on nest. less than an annual basis. Such evaluaticn will include assessing Contractor's compliance with
all contract terms and performance standards. Contractor deficiencies which County determines are severe or
continuing and that may place performance of the agreement in jeopardy if not corrected will be reported to the
Board of Supervisors. The report will include improvement /corrective action measures taken by the County and
Contractor. if improvement does not occur consistent with the corrective action measures, County may terminate
this agreement or impose other penalties as specified in this agreement.
37. Bidder shall not and shall not authorize another to, publish or disseminate any commercial advertisements,
press releases, feature articles, or other materials using the name of the County without the County's prior
written consent.
38, Bidders/ Proposers Adherence to County's Child Support Compliance Program
Bidders /proposers shall 1) fully comply with all applicable State and Federal reporting requirements relating
to employment reporting for its employees; and 21 comply with all lawfully served wage and Earnings Assignment
orders and Notice of Assignment and continue to maintain compliance during the term of any contract that may be
awarded pursuant to this solicitation_ Failure to comply may be cause for termination of a contract or
initiation of debarment proceedings against the non - compliant Contractor (County Code Chapter 2.202).
44
STANDARD TERMS & CONDITIONS
c°mWbries Fleet -Group
REQUEST FOR BID
i -I SO NO :RFB -IS- 11201188 -1
BID DUE: 05/26/11 12:00:00 PM
A'NMy'F>�TSpILLTERMSUBJECT AND CONDITIONS OF PURCHASE TERMS AND CONDITIONS OF PURCHASE:
PAGE
1. CONDITIONS OF PURCHASE; This order shall be in accordance with these terms and conditions and any
attachments hereto. No other conditions or modifications of these terms and conditions will be effective
unless specifically agreed to in writing by the County of Los Angeles ( "County ") Purchasing Agent_ Failure of
County to object to provisions contained in any acknowledgment, document or other communications from Vendor
shall not be construed as a waiver of these terms and conditions or an acceptance of any such provision.
2. DELIVERY: Delivery shall be as stated herein. When using common carriers, County reserves the right to
designate the transportation carrier. Failure on the part of Vendor to adhere to shipping terms specified
hereon or contained in a written agreement for this purchase may, at County's discretion, result in additional
handling costs being deducted from Vendor's invoice. Cost of inspection on deliveries or offers for delivery
which do not meet specifications will be for the account of Vendor. Unless otherwise set forth herein, all
items shall be suitably packed and marked. Purchase Order number must be on all shipping documents and
containers.
3. INVOICES; Invoices shall include the Purchase Order number, which is located in the upper right hand corner
of the Purchase Order. Invoices must state that they cover, as the case may be, complete or partial delivery,
and must show units and unit prices. Invoices will not be paid unless and until the requirements have been
fully met. When price shown is a delivered price, all transportation and delivery charges must be prepaid in
full to destination_
4. PRICE /SALES TAX: Unless otherwise specified herein, the prices herein do not include sales or use tax. No
charges for transportation, containers, packing, unloading, etc_, shall be allowed unless specified herein.
5. PAYMENT TERMS: unless otherwise specified herein, payment terms are net 30 days from the date County
receives a correct and proper invoice. In no event shall County he liable for any late charges, Cash discount
periods shall be computed either from the date of delivery and County's acceptance or the date of County's
receipt of correct and proper invoices, whichever date is later, prepared in accordance with the terms herein.
S. WARRANTIES; vendor shall, at no cost to County, promptly correct any and all defects in the items /services
provided hereunder. Vendor shall also reimburse County for any costs incurred as a result of defect(s). The
term of this warranty shall be as set forth in the Purchase Order, or if no term is shown, ninety (90) days
from the date of County's acceptance of the item /service. Vendor warrants that items may be shipped, sold and
used in a customary manner without any violation of any law, ordinance, rule or regulation of any government
or administrative body.
7. CANCELLATION; Unless otherwise specified herein, County may cancel all or part of this Purchase Order
and /or Contract at no cost and for any reason by giving written notice to Vendor at least thirty (30) calendar
days prior to scheduled delivery. A cancellation charge not exceeding one percent (11) of the value of the
cancelled portion of the Purchase Order and /or Contract may be charged County for cancellation with less than
thirty (30) days prior written notice.
0_ HAZARDOUS MATERIALS: Vendor warrants that it complies with all Federal, State and local laws, rules,
ordinances and regulations concerning hazardous materials and toxic substances.
9. COVENANT AGAINST GRATUITIES: Vendor warrants that no gratuities (in the form of entertainment, gifts, or
otherwise) were offered or given by Vendor, or any agent or representative of Vendor, to any officer or
employee of County with a view toward securing this Purchase Order or favorable treatment with respect to any
determination concerning the performance of this Purchase Order. In the event of breach of this warranty,
County shall be entitled to pursue the same remedies including, but not limited to, termination, against
Vendor as it could pursue in the event of vendor's default.
10.0 CONFLICT OF INTEREST:
10.1 No County employee whose position with County enables such employee to influence the award of the
Purchase Order or any competing agreement,and no spouse or economic dependent of such employee, shall be
employed in any capacity by Vendor, or have any other direct or indirect financial interest an this Purchase
Order. No officer or employee of Vendor, who may financially benefit from the award of this Purchase Order
shall in any way participate in County's approval or ongoing evaluation of this purchase.
10.2 Vendor shall comply with all conflict of interest laws, ordinances and regulations now in effect or
hereafter to be enacted during the term of this Purchase Order. Vendor warrants that it is not aware of any
facts which create a conflict of interest. If Vendor hereafter becomes aware of any facts which might
reasonably be expected to create a conflict of interest, it shall immediately make full written disclosure of
such facts to County. Full written disclosure shall include, but is not limited to, identification of all
persons implicated and a complete description of all relevant circumstances.
11. GOVERNING LAW AND VENUE: This Purchase Order shall he governed by and construed in accordance with the
laws of the State of California. Vendor agrees and consents to the exclusive jurisdiction of the courts of the
State of California for all purposes regardingg this Purchase Order, and further agrees and consents that venue
of any action hereunder shall be exclusively in the County of Los Angeles, California.
12, INDEMNIFICATION: Vendor shall indemnify, defend and hold harmless County, its agents, officers and
employees from and against any and all liability, expense, including defense coats and legal fees, and claims
for damages of any nature whatsoever arising from or connected with Vendor's operations, goods and /or
com m or services provided hereunder. This indemnity shall include, but not be limited to, claims for or
by reason of any actual or alleged infringement of any United States patent or copyright or any actual or
alleged trade secret disclosure.
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
p� p a 50 NO- RFB- IS- 11201168 -1
Q LO; PAGE
nntirles Flees GrOUP
BID Herr;: a5 /zs /11 12:00:00 PM
5
13. Ds A?A7T]��,r.CdiSYfR/�'R r �w/'tten notice to the Vendor, terminate the Purchase Order, if, in the judgment
of the �f}iI�inbrllg CA X1801
P'� a. Vendor has materially breached the Purchase Order; or
b. Vendor fails to timely provide and /or satisfactorily perform any task, deliverable, service, or
other work required under the Purchase Order or fails to demonstrate a high probability of timely fulfillment
of performance requirements, or of any obligations of the Purchase Order and in either case, fails to
demonstrate convincing progress toward a cure within ten (10) working days for such longer period as the County
may authorize in writing) after receipt of written notice from the County specifying such failure.
In the event that the County terminates the Purchase order, the County may procure, upon such terms
and in such manner as the County may deem appropriate, goods and services similar to those so terminated. The
Vendor shall be liable to the County for any and all excess costs incurred by the County, as determined by the
County, for such similar goods and services.
The rights and remedies of the County shall not be exclusive and are in addition to any other rights
and remedies provided by law or under this Purchase Order.
14. INVALIDITY, REMEDIES NOT EXCLUSIVE: If any provision of this Purchase Order or the application thereof to
any person or circumstance is held invalid, the remainder of this Purchase Order and the application of such
provision to other persons or circumstances shall not be affected thereby_ The rights and remedies provided
herein shall not be exclusive and are in addition to any other rights and remedies in law or equity.
15. COMPLIANCE WITH LAWS: The Vendor shall comply with all applicable Federal, State, and local laws, rules,
regulations, ordinances, and directives, and all provisions required thereby to be included in this Purchase
Order are hereby incorporated herein by reference.
The Vendor shall indemnify and hold harmless the County from and against all liability, damages, costs. and
expenses, including, but not limited to, defense costs and attorney fees, arising from or related to any
violation on the part of the Vendor or its employees, agents, or subcontractors of any such laws, rules,
regulations, ordinances, or directives. 1%
16. XONDISCRIMINATTON: By acceptance of this Purchase Order, Vendor certifies and agrees that all persons
employed by it, its affiliates, subsidiaries, or holding companies are and will be treated equally by it
without regard to or because of race, religion, ancestry, national origin, disability or sex and in compliance
with all applicable Federal and State anti - discrimination laws and regulations. Vendor further certifies and
agrees that it will deal with its subcontractors, bidders or Vendor without regard to or because of race,
religlen, ancestry, national origin, disability Or sex. Vendor shall allow the County access to its employment
records during the regular business 'tours to verify compliance with these provisions when so requested by the
County. If the County finds that any of the above provisions have been violated, the same shall constitute a
material breach of contract upon which the County may determine to cancel, terminate, or suspend the Purchase
Order. The parties agree that in the event the Vendor violates the anti - discrimination provisions of the
Purchase 0rder, the County shall, at its option and in lieu of termination or suspending this Purchase Order,
be entitled to liquidated damages, pursuant to California Civil Code Section 1671, of the greater of ten
percent (10%) of the Purchase order amount or one Thousand Dollars ($1,000).
11. FORCE MAJEURE: Neither party will be liable for delays in performance beyond its reasonable control
including, but not limited to, fire, flood, act of God or restriction of civil or military
authority.
18. NON- EXCLUSIVITY: Nothing herein is intended nor shall be construed as creating any exclusive arrangement
with Vendor. This purchase Order shall not restrict the Purchasing Agent from acquiring similar, equal or like
goods and /or services from other entities or sources.
19. MOST FAVORED CUSTOMER: Vendor represents that the prices charged County in this Purchase order do not
exceed existing selling prices to other customers for the same or substantially similar items or services for
comparable quantities under similar terms and conditions.
20. WAIVER: No waiver by the County of any breach of any provision of this Purchase Order shall constitute a
waiver of any other breach or of such provision. Failure of the County to enforce at any time, or from time to
time, any provision of this Purchase Order shall not be construed as a waiver thereof. The rights and remedies
set forth in this provision shall not be exclusive and are in addition to any other rights and remedies
provided by law or under this Purchase order.
21. ACCEPTANCE; Unless explicitly stated by County as otherwise, County may conduct, at its location or any
other County designated location and at its expense, an incoming acceptance test on all items purchased
hereunder. The acceptance test period shall not exceed thirty (30) days from receipt of such item by County.
County may, at its sole discretion, reject all or any part of items or services not conforming to the
requirements /specifications stated in this Purchase Order.
22. SPARE PARTS: Unless otherwise set forth herein, Vendor shall make spare parts available to County for a
period of two (2) years from the date of delivery of the items to County. If Vendor is unable to so provide
spare parts, it shall provide County with the name(s) of Vendor's suppliers so that County may attempt to
procure such parts directly. In the event of such unavailability, Vendor shall provide, at no cost, reasonable
assistance to County in obtaining spare parts.
23. ENTIRE AGREEMENT MODIFICATIONS: This Purchase Order and any attachments hereto, constitutes the complete
and exclusive statement of the parties which supersedes all previous agreements, written or oral, and all
communications between the parties relating to the subject matter hereof. This Purchase Order shall not be
modified, supplemented, qualified or interpreted by any prior course of dealing between the parties or by any
usage of trade. Only County's Purchasing Agent can make changes or modifications by issuance of an official
change notice.
02
STANDARD TERMS & CONDITIONS
vVo- -dries Fleet -GrOUP
REQUEST FOR BID
SO NO ": RFB- IS- 11201188 -1
BID DUE. 05/26/11 12:00.00 PM
PAGE
24. 1NDL+PEN01it }NT cTaa 5 u � urcha :e order is by and between the County and the Vendor and is not
intended, an create the relationship of agent, servant, employee, partnership,
faint ventut 6ITIA10, as between the County and the Vendor. The employees and agents of one party
shall not be, or be construed to be, the employees or agents of the other party for any purpose whatsoever.
The Vendor shall be solely liable and responsible for providing Ca, or on behalf of, all persons performing
work pursuant to this 'Purchase Order all compensation and benefits. The County shall have no liability or
respansibility for the payment of any salaries, wages, unemployment benefits, Federal, State or Local taxes,
or other compensation, benefits, or taxes for any personnel provided by or on behalf of the Vendor.
The Vendor understands and agrees that all persons performing work pursuant to this Purchase Order are, for
purposes of Workers' Compensation liability, solely employees of the Vendor and not employees of the County.
The Vendor shall be solely liable and responsible for furnishing any and all Workers' Compensation benefits to
any person as a result of any injuries arising from or connected with any work performed by or on behalf of
the Vendor pursuant to this Purchase Order.
25. COUNTY STOCK: Stock furnished by County to be used in this Purchase Order shall be returned to County free
from damage from any cause and in accordance with all other terms and conditions of bid and this Purchase
Order.
26. TAX EXEMPT STATUS: Tax exempt items shall be clearly listed and identified.
27_ COUNTY LOBBYISTS: The Vendor, and each County Lobbyist or County Lobbying firm as defined in County Code
Section 2.160.010 retained by the Vendor, shall fully comply with the County's Lobbyist ordinance, County Code
Chapter 2.160. Failure on the part of Vendor or any County Lobbyist or County Lobbying firm retained by the
Vendor to fully comply with the County's Lobbyist Ordinance shall constitute a material breach of this
Purchase Order, upon which the County may in its sole discretion, immediately terminate or suspend this
Purchase Order,
28, CONSIDERATION OF HIRING GAIN /GROW PROGRAM PARTICIPANTS: Should the Vendor require additional or
replacement personnel after the effective date of this Purchase Order, the vendor :hall give consideration for
such employment cpenin s t4 participants in the County's Department of Public Social Services Greatex Avenues
for Tndependence (CAI Program or General Relief Opportunity for Work (GROW) Program who meet the Vendor's
minimum qualifications for the open position. For this purpose, consideration shall mean that the Vendor will
interview qualified candidates. The County will refer GATN /GROW participants by job category to the Vendor. In
the event that both laid -off County employees and GAFF /GROW participants are avalable for iring, county
employees shall be given first priority.
29. TERMINATION FOR IMPROPER CONSIDERATION: the County may, by written notice to the Vendor, immediately
terminate the rigght of the vendor to proceed under this Purchase order if it is found that consideration, in
any form, was of eyed or given by the Vendor, either directly or through an intermediary, to any County
officer, employee, or agent with the intent of securing this Purchase Order or securing favorable treatment
with respect to the award, amendment, or extension of this Purchase order or the making of any determinations
with respect to the Vendor's performance pursuant to this Purchase Order. Ia the event of such termination,
the County shall be entitled to pursue the same remedies against the Vendor as it could pursue in the event of
default by the Vendor.
The Vendor shall immediately report any attempt by a County officer or employee to solicit such improper
consideration. The report shall be made either to the County manager charged with the supervision of the
employee or to the County Auditor - Controller's Employee Fraud Hotline at (213) 974 -0914 or (800) 544 -6861.
Among other items, such improper consideration may take the form of cash, discounts, service, the provision of
travel or entertainment, or tangible gifts, or the promise of any of these.
30. SAFELY SURRENDERED BABY LASS: The Contractor shall notify and provide to its employees, and shall, require
each subcontractor to notify and provide to ics employees, a fact sheet regarding the Safely Surrendered Baby
Law, its implementation in Los Angelca County, and where and how to safely surrender a baby. The fact sheet is
available on the Internet at.www,habvsnfela.ora for printing purposes.
31. CONTRACTOR'S WARRANTY OF ADHERENCE TO COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM
The Contractor acknowledges that the County has established a goal of ensuring that all individuals who
benefit financially from the County through Contracts /Purchase Orders are in compliance, with their
court- ordered child, family and spousal support obligations in order to mitigate the economic burden otherwise
imposed upon the County and its taxpayers.
As required by the County's Child Support Compliance Program (County Code Chapter 2.200) and without limiting
the Contractor's duty under this Contract /Puccbase Order to comply with all applicable provisions of law, the
Contractor warrants that it is now in compliance with employment and wage reporting requirements as required
by the Federal Social security Act (42 USC Section 653aj and California Unemployment Insurance Code Section
1089.5, and shall implement all lawfully served "Wage and Earnings withholding Orders or Child Support Services
Department Notices of Wage and Earnings Assignment for Child, Family or Spousal support, pursuant to Code of
Civil Procedure Section 706.031 and Family Coda Section 5246fb).
TERMINATION FOR BREACH OF WARRANTY TO MAINTAIN COMPLIANCE WITH COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM
Failure of Contractor to maintain compliance with the requirements set forth in the paragraphs under
"CONTRACTOR'S WARRANTY OF ADHERENCE TO COUNTY'S CHILD SUPPORT COMPLIANCE PROGRAM" shall constitute default
under this Contract /Purchase Order. Without limit the rights and remedies available to COUNTY under any
other provision of this Contract /Purchase Order, failure of CONTRACTOR to cure such default within ninety 190)
calendar days of written notice shall be grounds upon which COUNTY may terminate this Contract /Purchase Order
pursuant to "VENAOR'S RESPONSIBILITY AND DEBARMENT" and pursue debarment of CONTRACTOR, pursuant to County
Code, Chapter 2.202.
4
STANDARD TERMS & CONDITIONS
REQUEST FOR BID
SO NO : RFB -IS- 11201188 -1
siD DUE: 05/26/11 12:00:00 PM
PAGE
32, PAYR�p C �13L�$6e''e'uired, the Contractor Shall comply with the requirements of Section 1776 of
the Lab os C i including maintaining payroll records as enumerated in Subdivision (a).
The Cont � e subcontractors shall be responsible to maintain, and make readily available
for ins a copy of all certified payroll records for each work project associated with or
obtaine the County under this or any future or successive County Agreement, Contract or Purchase Order. All
certified paof yroll records shall indicate that the wage rates are not less than those determined by the state
Division, Industrial Relations, and that the classifications net forth for each laborer or mechanic conform
with the work that he /she performed. The Contractor shall be responsible for the submission of copies of
payrolls for all subcontractors, upon request by the County, arising from and /or relating to any Agreement
formulated as a result of this inquiry.
Certified Payroll shall be submitted upon request and shall include:
A. original Document
B. Company Name & Address
C. Account Number /Project Number
D. Project Name and Address
E. Authorizing County Department and Purchase Order or Contract Number
F. Period of Time in Which Work is Being Performed
G. Employee Name, Address and Social security Number
H. Work Classification, Including Sub - classification
I. Hours Paid
J. Rate of pay
K. Deductions
L. Payroll Check Number
M. Benefits
N. Signature of Employee Authorized to Certify Payroll
Prevailing Wage Scale
Wherever required:
A. The Contractor shall comply with all provisions of the Labor Code of the State of California.
B. Under the provisions of said Labor Code, the State Department of Industrial Relations will
ascertain the prevailing hourly rate in dollars and details pertinent thereto for each craft,
classification or type of workers or mechanic needed to execute any Contract that may be
awarded by the County.
C. Particulars of the current Prevailing WaSle Scale, which are applicable to the work contemplated
under these specifications, are to be maintained in the Department, and must be posted at the
project site by the Contractor or his /her subcontractor.
D. Current prevailing wage rates may be obtained at:
or
Division of Labor standards Enforcement
455 Golden Gate Avenue, 9th Floor
San Francisco, CA 94102 (415) 703 -4810
Records Retention and Audit, Federal or State Funded Purchases
The Vendor shall maintain in good and legible condition all books, documents, papers, and records related to
its performance under this Purchase order or Agreement. Such records shall be complete and available to Los
Angeles County, the State of California and officials of the Federal Government or its dulyy authorized
representatives, during the term of the Contract and for a period of at least three years followinca the
County's final payment undex the Purchase Order or Agreement, unless other matters, such as an audit or
litigation, are not closed. All Purchase Order or Agreement - related books, documents, papers, and records
related to the Vendor's performance under the Purchase order or Agreement must be retained in a manner
described above until all such other matters are closed, regardless of the duration.
FEDERAL EARNED INCOME CREDIT
The Contractor shall notify its employees, and shall require each subcontractor to notify its employees, that
they may be eligible for the Federal Earned Income Credit under the federal income tax laws. Such notice shall
be provided in accordance with the requirements set forth in Internal Revenue Service Notice No. 1015.
RECYCLED BOND PAPER
Consistent with the Board of Supervisors' policy to reduce the amount of solid waste deposited at the County
landfills, the Contractor agrees to use recycled- content paper {min 30% post- consumer waste) to the maximum
extent possible on this Solicitation Response.
PARTICIPATING MUNICIPALITIES
At County's sole discretion and option, County may inform other public agencies that they may acquire items
listed in this agreement or purchase order. Such acquisition(s) shall be at the prices stated herein, and
shall be subject to Vendor's acceptance. In no event shall County be considered a dealer, remarketer, agent or
other representative of Vendor. _
Public entity purchase orders complete with terms and conditions shall be submitted by the public entity.
Vendor authorizes County's use of Vendor's name, trademarks and Vendor provided materials in County's
presentation and promotions regarding the availability of use for this agreement.
County will not be liable or responsible for any obligations, including but not limited to payment for any item
ordered by public entitica.
County makes no representation or guarantee a to any minimum to be purchased by County or public entities.
Do you agree to the aforementioned? Yes No
STANDARD 'TERMS & CONDITIONS
REQUEST FOR BID
SO NO : RFB -IS- 11201188 -1
C0ff -P rMt -" -- PAGE
Wondfles Fleet GrOUP BID DUE: 05/26/11 12:00:00 PM
_ 8
147 W. W1011 X11 S��
o � /4 J� ENDORIS RESPONSIBILITY AND DEBARMENT
A respon a endar who has demonstrated the attribute of trustworthiness, as well as quality,
fitness, capacity and experience to satisfactorily perform the requirements of the Purchase Order. It is the
County -s policy to conduct business only with responsible vendors.
The Vendor is hereby notified that, in accordance with Chapter 2.202 of the County Code, if the County acquires
information concerning the .performance of the Vendor on this or other Purchase Orders which indicates that the
Vendor is not responsible, the County may, in addition to other remedies provided in the Purchase Order, debar
the Vendor from bidding on any County Contracts /Purchase orders for a specified period of time not to exceed
five (5) years, and terminate any or all existing Contracts /Purchase Orders the Vendor may have with the
County.
The County may debar a Vendor if the Board of Supervisors finds, in its discretion, that the Vendor has done
any of the following: (1) violated any term of Contract /Purchase order with the County, (2) committed any act
or omission which negatively reflects on the Vendor's quality, fitness or capacity to perform a
Contract /Purchase Order with the County or.any other public. entity, or engaged in a pattern or practice which
negatively reflects on same, (3) committed an act or offense which indicates a lack of business integrity or
business honesty, or (4) made or submitted a false claim against the County or any other public entity_
If there is evidence that the Vendor may be subject to debarment, the Purchasing Agent will notify the Vendor
in writing of the evidence that is the basis for the proposed debarment and will advise the Vendor of the
scheduled date for debarment hearing before the Contractor Hearing Board.
The Contractor Hearing Board will conduct a hearing where evidence an the proposed debarment is presented. The
Vendor and /or the Vendor's representative shall be given an opportunity to submit evidence at that hearing_
After the hearing, the Contractor Hearing Board shall prepare a proposed decision, which shall contain a
recommendation regarding whether the Vendor should be debarred, and, if so, the appropriate length of time of
debarment. If the vendor fails to avail itself of the opportunity to submit evidence to the Contractor Hearing
Board, the Vendor may be deemed to have waived all rights of appeal.
A record of the hearing, the proposed decision and any other recommendation of the Contractor Hearing Board
shall be presented to the Board of Supervisors. The Board of Supervisors shall have the right to modify, deny,
or adopt the proposed decision and recommendation of the Contractor Hearing Board.
These terms shall also apply to the subcontractors of County Contractor /vendor.
LOCAL SMALL BUSINESS ENTERPRISE PREFERENCE PROGRAM
In evaluating bids (proposals) , the County will give preference to businesses that are certified by the County
as a Local Small Business Enterprise (Local SBE), consistent with Chapter 2.204 of the Los Angeles County Code,
A Certified Local SBE is a business 1) certified by the State of California as a small business enterprise; 2)
having its principal office currently located in Los Angeles County for a period of at least the past twelve
months; and 3) certified by the Office of Affirmative Action Compliance as meeting the requirements set forth
in 1 and 2 above.
To apply for certification as a Local SHE, companies may register at the Office of Affirmative Action
Compliance's website at:
kittp.I /naac.co.la.ca.us /Contract /sbemaia.h_tml
Certifier) Local SBEs must request the SBE Preference in their solicitation responses and may not request the
preference unless the certification process has been completed and certification affirmed. Proposers must
attach the Local SBE Certification Letter to the Required Form - Los Angeles County Community Business
Enterprise (CBE) Program - Request for Local SBE 'Preference Program Consideration and CBE Firm /Organization
Information Form - with their proposal. County must verify Local SBE certification prior to applying the
preference. Sanctions and 'financial pe:ialties may apply to a business that knowlingly, and with intent to
defraud, seeks to obtain or maintain certification as a certified Local SBE.
Information about the State's small business enterprise certification regulations is in the California Code of
(Regulations, Title 2, Subchapter 8, Section 1896 et seg., and is also available on the California Department of
General Services Procurement Division website at:
httn : I /ww+� . dcr& . ca . uuv /pd /home . asux
,r�
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
Mail to,, SO NO : RFB -IS- 11201188 -1
COMPANY NAM l"l�S Fleet.WOUP PAGE
Fleet BID DUE: 05/26/11 12:00:00 PM
— __ _a 1 9
Local Small B � d�� � �1�
e ris P e erence Ara _am
Instructions: All proposers /bidders responding to this solicitation must complete and return this form for
proper consideration of the proposal /bid.
In evaluating bids (proposals), the County will give preference to businesses that are certified by the County
as a Local Small Business Enterprise (Local SEE), consistent with Chapter 2.204 of the Los Angeles County Code_
For County solicitations which are not federally funded, a certified Local SHE is a business: 1) certified by
the State of California as a small business enterprise; 2) having its principal office currently located in Los
Angeles County for a period of at least twelve months; and 3) certified by the Office of Affirmative Action
Compliance as meeting the requirements set forth in I and 2 above. Information about the State's small business
enterprise certification regulations is in the California Code of Regulations, Title 2, Subchapter B, Section
1696 et seq an also also availal}14 n the California Department of General Services Procurement Division
website at : hiln,, Lw!'" w •rids . ca .saw oU� ir�taE :ssa>x
Pursuant to the adopted Ordinance No. 2007 -0090, amending Chapter 2.204 of the Los Angeles County Code:
For County solicitations which are federally funded and subject to the federal restriction on geographical
preferences, a certified small business is a business: 1) self- certified as small using the SEA size standards
and industry codes (NAILS) and; 2) registered on the federal Central Contractor Registration ICCR) data base
information about federal small business registration is available on the CCR website atchtt ; jwww.ccr.aov
Certified small businesses must request the SB8 preference in their solicitation response a may o request
the preference unless the certification process has been completed and certification a €finned. The County must
verify SSE certification prior to applying the preference. Sanctions and financial penalties may apply ter a
business that knowingly, and with intent to defraud, seeks to obtain or maintain certification as a Certified
Local SBE.
To determine whether this solicitation is federally funded, please refer to the SPECIAL TERMS AND CONDITIONS in
j
this solicitation document for clarification.
FIRM NAME:
I AM NOT a Local SEE certified with the County of Los Angeles Office of Affirmative Action Compliance
or the federal CCR as of the date of this proposal /bid submission
I AM a Local SEE certified with the County of Los Angeles Office of Affirmative Action Compliance as
of the date of this proposal /bid submission and I request this proposal be considered for the
Local SEE Preference.
I AM a certified small business with the federal CCR as of the date of this proposal /bid submission
and I request this proposal be considered for the Local SBE Preference.
My County (Webven) Vendor Number is:
My Commercial and Government Entity (CAGE) code is:
5
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
Mail NO : RFB- IS- 11201188 -1
COM y�� aw' IM ail ta: PAGE
BID DUE: 05/26/11 12:00:00 PM
�J
Wondries Fleet -Group
1247 W. ■ sin Street COUNTY OF LOS ANGELES
h 1h a m rc1D9 AA9i 1ON OP WILLINGNESS TO CONSIDER GAIN /GROW PARTICIPANTS
CONSIDERATION OF GAIN/GROW PARTICIPANTS FOR EMPLOYMENT . As a threshold requirement for consideration of a
17idder for award of an Agreement, the bidder shall demonstrate a proven record of hiring participants in
the County's Department of Public Social Services Greater Avenues for Independence (GAIN) Program or
General Relief tlpportunity for Work (GROW) Program or shall attest to a willingness to consider CAIN /GROW
part, ante for future employment openings if they neet the minimum qualifications for that opening.
Add"ripally, bidders shall attest to a willingness tv provide employed GAIN/GROW participants access to
the bidder's employee mentoring program, if available, to assist these individuals in obtaining permanent
employment and /or promotional opportunities. Bidders shall complete, sign, and return with their bid the
form "Attestation of Willingness to Consider GAIN /GROW. Participant all attached. Bidders who are unable to
meet this requirement shall not be considered for award of an Agreement.
Bidder shall complete all of the fallowing information, sign where indicated below, and return this form with
any resumes and /or fixed price bid being submitted:
A. Bidder has a proven record of hiring GAIN /GROW participants and will continue to consider participants
for any future employment openings.
YES (SUBJECT TO VERIFICATION BY COUNTY) X NO
B. Bidder is willing to consider GAIN /GROW participants for any future employment openings if the GAIN /GROW
participant meets the minimum qualifications for the opening. "Consider" means that bidder is willing to
interview qualified GAIN /GROW participants.
X. -- YES NO
C. Bidder is willing to provide employed GAIN /GROW participants access to its employee -mentor ing program,
if available.
YES
X N/
NO
not available)
Bidder Organizat.o F lie �— Gy- v u
Signature: Print Name: J Q � !"n dl
Title: Date:
Tel. 214115-7-95
52
REQUEST FOR SID
STANDARD TERMS & CONDITIONS
�yy�`p o
SO NO RFB— IS— x.1201188 -1
l' OW AME : �' PAGE
oT11drieS S x� M� BID DUE: 05/26/11 12 : 00: 00 PM
s 12
12,404 M
Iva
Alba CA 91 81DI PROHIBITION AGAINST USE OF CHILD LABOR
I hereby certify that, if awarded a Purchase Order or Agreement, bidder shall:
1. Not knowingly sell or supply to COUNTY any products, goods, supplies or other personal property produced
or manu b
factured in violation of child labor standards set by the International Labor Organizations through
its 1973 Convention Concerning Minimum Age for Employment.
2. Upon request by COUNTY, identify the country /countries of origin of any products, goods, supplies or other
personal property bidder sells or supplies to COUNTY, and
3- Upon request by COUNTY, provide to COUNTY the manufacturer's certification of compliance with all
international child labor conventions.
I understand and agree that, if awarded a Purchase Order or Agreement and COUNTY discovers that any products,
goods, supplies or other personal property sold or supplied by bidder to COUNTY are produced in violation of
any international child labor conventions, bidder shall immediately provide an alternative, compliant source
of supply.
I further understand and agree that failure to comply with the foregoing provisions will be grounds
for immediate cancellation of the Purchase Order or termination of the Agreement and award to an alternative
bidder.
DATE
S/X�sii
REQUEST FOR BID
STANDARD TERMS & CONDITIONS SO NO RFB -IS- 11207188 -1
PAGE
Wo:nddes Rest GrOUP BID DUE: 05/26/11 12-00:00 PM
i�
1247 ' � OC2C`� -- OUT PROGRAM FOR MACHINERY OR ELECTRICAL EQUIPMENT
AlhaM- bM !p'�� L
For equipment purchase(sl under this solicitation, Vendor shall be responsible to provide the County with
a means to Lockout /Tag -out an ty machinery or electrical equipment sold to the County in accordance with OSHA
regulation, CCR Title S, Section 3314.
Any Lockout method must utilize a positive means such as 1) a lock, either key or combination type,
2) a hasp or other means of attachment to which, or through which, a lock can be affixed or it has a
locking mechanism built into it, in order to hold an energy - isolating device in a safe (locked) position
and prevent the energizing, transmission or release of electrical, mechanical, hydraulic, pneumatic,
chemical, thermal or other energy from a machine or equipment. Such machinery and equipment includes,
but is not limited to: a manually operated electrical switch hreakeri a disconnected switch` a manually
operated switch by which conductors of a circuit can be disconnected from all underground supply
conductors and a line valve, In addition, this would include installing pieces of equipment used in
maintenance and service activities, such as pipelines, vessels and /or pressurized tanks to service
air, gas, water, steam and /or petrochemical distribution systems.
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
�k
SO NO :RFB- IS- 11201188 -1
COMPANY lase Mall to: PAGE
BID DUE: 05/26/11 12 :00:00 PM
1A1_...is. €..,.. �1w.wA i4rwn uec, 14
1247 W. Maln Street
Alhambra, CA 91 801
JURY SERVICE PROGRAM
The prospective contract is subject to the requirements of the County's Contractor Employee Jury Service
Ordinance ( "Jury Service Program") (Los Angeles County Code, Chapter 2.203). Prospective Contractors should
carefully read the Jury Service Program which is incorporated by reference into and made a part of this RFP.
The Jury Service Program applies to both contractors and their subcontractors_ Proposals that fail to comply
with the requirements of the Jury Service Program will be considered non - responsive and excluded from
further consideration.
The Jury Service Program requires Contractors and their subcontractors to have and adhere to a written
policy that provides that its employees shall receive from the Contractor, on an annual basis, no less
than five days of regular pay for actual jury service. This policy may provide that employees deposit
any fees received for such jury service with the Contractor or that the Contractor deduct from the
employee's regular pay the fees received for jury service. For purposes of the Jury Service program,
"employee" means any California resident who •s a full -time employee of a Contractor and "full time"
means 40 hours or more worked per week,. or a is number of hours if; 1. the lessor number is a
recognized industry standard as determined by the County, or 2. the Contractor has a long - standing
practice that defines the lesser number of hours as full time. Therefore, the Jury Service Program
applies to all of a Contractors full -time California employees, even those not working specifically
on the County project.
There are two ways in which a Contractor might not be subject to the Jury Service Program. The first is
if the Contractor does not fall within the Jury Service Program's definition of 'Contractor". The
Program defines "contractor" to mean a person, partnership, corporation or other entity which has
a contract with the County or a subcontract with a County Contractor and has received or will receive
an aggregate sum of $50,000 or more in any 12 -month period under one or more County contracts or
subcontracts. The second is if the Contractor meets one of the two exceptions to the Jury Service
Program. The first exception concerns small businesses and applies to Contractors that have 1) ten or
fewer employees; and 2) annual gross revenues in the preceding twelve months which, if added to the
annual amount of this contract 1s less than $500,00o; and 3) is not an "affiliate or subsidiary of a
business dominant in its field of operation ". The second exception applies to Contractors that possess
a collective bargaining agreement that expressly supersedes the provisions of the Jury Service Program_
The Contractor is subject to any provision of the Jury Service Program not expressly superseded by the
collective bargaining agreement.
3. If a Contractor does not fall within the Jury Service Program's definition of "Contractor" or if it
meets any of the exceptions to the Jury Service program, then the Contractor must so indicate in the
Certification Form and Application for Exception and include with its submission all necessary
documentation to support the claim such as tax returns or a collective bargaining agreement, if
applicable. Upon reviewing the Contractor's application, the County will determine, in its sole
d scretion, whether the Contractor falls within the definition of Contractor or meets any of the
exceptions to the Jury service Program. The County's decision will be final.
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
¢ SO NO : RFB- IS- 11201188 -1
Cop CueWail `0' PAGE
,k&t .aoAr1P_S neet GrOUP SID DUE: D5/26/11 12:00:00 PM
15
124-7 , M n�71 JP, y�TIONL FOR CEXCEPTION AND LCERTIFICATIONyFORM
PROGRAM
A1harnb�ra, CA 9 ,�V
The County's solicitation for this Contract /Purchase Order (Request for Proposal or Invitation to Hid) is
subject to the County of Los Angeles Contractor Employee Jury Service Program (Program) (Los Angeles County
Code, Chapter 2.203). All bidders or proposers whether a contractor or a subcontractor, must complete this
form to either 11 request an exception from the Program requirements or 2) certify compliance. Upon review
of the submitted form, the County's Department will determine, in its sole discretion, whether the bidder or
proposer is excepted from the program.
Company Name: ",1 , J r I eG F * Arvt-1
Company Address: l `A I 4.0 M a y, 1 S`
City: 1,a 1 v rw State: zip! • V 0
Telephone Number:
Solicitation for (Type of Goods or Services): / IV�P✓ y e S
If you believe the Jury Service Program does not apply to your business, check the appropriate box in part I
(attach documentation to support your claim); qr, complete Part II to certify compliance with the Program.
whether you complete Part I or Part II, please sign and date this form below.
Part I: Jury Service Program is Not Applicable to My Business
My Business does not meet the definition of "Contractor', as defined in the Program as it has
not received an aggregate sum of $50,000 or more in any 12 -month period under one or more
EJ County contracts or subcontracts (this exception is not available if the contract /purchase
order itself will exceed $50,000 in any 12 month period) . I understand that the exception will
be lost and I must comply with the Program if my revenues from the County exceed an aggregate
sum of $50,000 in any 12 -month period.
My business is a small business as defined in the Program_ It 1) has ten or fewer employees;
and 2) has annual gross revenues in the preceding twelve months which, if added to the annual
amount of this contract, are $500,000 or less; and 3) is not an affiliate or subsidiary of a
business dominant in its field of operation, as defined below. I understand that the exemption
will be lost and I must comply with the Program if the number of employees in my business and my
gross annual revenues exceed the above limits.
"Dominant in its field of operation' means having more than ten employees, including full -time
and part -time employees, and annual gross revenues in the preceding twelve months, which, if
added to the annual amount of the Contract awarded, exceed $500,000.
"Affiliate or subsidiary of a business dominant in its field of operation" means a business
which is at least 20 percent owned by a business dominant in its field of operations, or by
partners, officers, directors, majority stockholders, or their equivalent, of a business
dominant in that field of operation.
Aty business is subject to a Collective Bargaining Agreement (attach agreement) that expressly
(�J provides that it supersedes all provisions of the Program.
OR
56
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
SO NO :RFB -IS- 11201188 -1
WeY �!� t ®� PAGE
a" BID DUE: 05/26/11 12:00:00 PM
fleet GrOUP 17
PRICES 5�y f1�s 1� P$SE ORDERS
ver, 1 � , %-a receiv� payment for goods received by, or services provided to the County specific
to em Can' ract or purchase Order price amount. Under no circumstances will those suppliers, Contractors
or vendors who supply goods or otherwise contract services with the County of Los Angeles be entitled to
or paid for expenditures beyond the Contract or Purchase Order amounts.
f
ASSIGNMENTS BY CONTRACTOR
A. Contractor shall not assign its rights or delegate its duties under the Agreement, or both whether
in whole or in part, without the prior written consent of County, in its discretion, and any
attempted assignment or delegation without such consent shall be null and void_ For purposes of
this paragraph, County consent shall require a written amendment to the Agreement, which is
formally approved and executed by the parties. Any payments by County to any approved delegate or
assignee on any claim under the Agreement shall be deductible, at County's sole discretion,
against the claims which Contractor may have against county.
B. Shareholders, partners, members, or other equity holders of Contractor may transfer, sell exchange,
assign, or divest themselves of any interest they may have therein. However, in the event any
such sale, transfer, exchangge, assignments or divs$Lment is effected in such a way as to give
majority control of Cont,OCtor to Any persan(s), cgrporatien, partnership, or legal entity other
than the majority controlling interest therein at the time of execution of the Agreement, such
disposition is an assignment requiring the prior written consent of County in accordance with
applicable provisions of this Agreement..
C. Any assumption, assignment, delegation, or takeover of any of the Contractor's duties, responsibilities,
obligations, or performance of same by any entity other than the Contractor, whether through
assignment, subcontract, delegation, merger, buyout, or any other mechanism, with or without
Consideration for any reason whatsoever without County's express prior written approval, shall be a
material breach of the Agreement which may result in the termination of the Agreement. In the event
of such termination, County shall be entitled to pursue the same remedies against Contractor as it
could pursue in the event of default by Contractor.
SAFELY SURRENDERED BABY LAW
The Contractor shall notify and provide to its employees, and shall require each subcontractor to notify
and provide to its ewployees, a fact sheet regarding the Safely Surrendered Baby Law, its implementation
in Los Angeles County, and where and how to safely surrender a baby. The fact sheet is available on the
Internet ata-ww.ba v afelsjrorg for printing purposes.
CONTRACTOR'S EXCLUSION FROM PARTICIPATION IN A FEDERALLY FUNDED PROGRAM.
Contractor hereby warrants that neither it nor any of its staff members is restricted or excluded from
providing services under any health care program funded by the Federal Government, directly or indirectly,
in whole or in part, and the Contractor will notify the Buyer within thirty 130) calendar days in
writing of: 1) any event that would require Contractor or a staff member's mandatory exclusion from
participation in a Federally funded health care program; and 2) any exclusionary action taken by any
agency of the Federal Government against Contractor or one or more staff members barring it or the
staff members from participation in a Federally funded health care program, whether such bar is direct
or indirect, or whether such bar is in whole or in part.
Contractor shall indemnify and hold County harmless against any and all loss or damage Contractor may
suffer arising from any Federal exclusion of Contractor or its staff members from such participation
in a Federally funded health care program. Failure by Contractor to meet the recruirements of this
paragraph shall constitute a material breach of contract upon which County may immediately terminate
or suspend this Agreement.
Is Contractor /Proposer or any of its staff members currently barred from participation in any Federally
funded health care program?
NO, Contractor or any of its staff members is not currently barred from participation in
any Federally funded health care program.
YES, Contractor or any of its staff members is currently barred from participation in any
Federally funded health care program. Describe the particulars in detail below.
STANDARD TERMS & CONDITIONS REQUEST FOR BID
SO NO - RFB --IS- 11201188 -1
COM OSS Mail to: _ PAGE
131D nvs: 45/26/11 12:00:00 PM
Wnndries Fleet GKOU 18
"NOTIFICA W? M RM�MQQUjSjTjQNS/MERGERS BY PRO OSING BIDDTU PANY"
Alhambra, CA 91 801
The vendor shall notify the County of any pending acquisitions /mergers of their company. This
information shall be provided by the Vendor an Required Form - Exhibit - Proposer's Organization
Ouestionaire /Affadavit. Failure of the Vendor to provide the information may eliminate its
proposal /bid from any Eurther consideration.
RESPONSIBLE DEPARTMENT
Chief Administrative Office
Chief Information Office
County Counsel
DATE ISSUED / SUNSET DATE
Issue Date- December 13, 2005
Sunset Date! December 13, 2009
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
SO NO RFH -IS- 11201188 -1
R gar 11 t0. BID DUE: 05/26/11 12 :00:00 PM WAGE
ies Fleet Group 14
1247 W. Main Street)" REQUIRE❑ FORMS - EXHIBIT
Alhambra, CA ��� POSER'S ORGANIZATION QUESTIONNAIRE /AFFIDAVIT
Page 1 of 2
Please complete, date and sign this form and place it as the first page of your proposal. The
person signing the form must be authorized to sign on behalf of the Proposer and to bind the
applicant in a Contract.
1. I€ your firm is a corporation, state its legal name (as found in your Articles of
Incorporation) and state of Incorporation.
30 W ovl t i e s /AAC)r-6 CI}- l q D
NAME STATE YEAR INC.
2. If your firm is a partnership or a sole proprietorship, state the name of the proprietor
or managing partner.
3. If your firm is doing business under one or more DBA's, please list all DBA's and the
County(s) of registration_
Name County of Registration
OVIA es Pk 1- ,A- .
LL) VA brie 5 l e-c+ &-raT �. .
Year became DBA
t ��o
o)o�o
4. Is your firm wholly or majority owned by, or a subsidiary of, another firm?
Name of parent firm
State of incorporation or registration of parent firm
If yes,
5. Please list any other names your firm has done business as within the last five (5) years:
Name
Year of Name Change
6. Indicate if your firm is involved in any pending acquisition /merger, including the
associated company name. If not applicable, so indicate below:
C
STANDARD TERMS & CONDITIONS REQUEST FOR SID
80 NO : RFB- IS- 11201188 -1
comp ime.. man xue -
BID DUE: 05/26/11 12:00:00 PM PAGE
1i��ndries Flit ����p 20
1247 W. main S V
Alhambra, CA 91801 Page 2 of 2
Proposer acknowledges and certifies that it meets and will comply with all of the Minimum Mandatory
Requirements listed - Minimum Mandatory Requirements of this Request for Proposal, as listed below.
List each minimum requirement
Check the appropriate box below:
'YES ❑ NO Q�[! years experience, within the last_,&C-) years
KI�YES E] NO Willingness to consider hiring GAIN /GROW participant
YES ❑ NO Complies with the County's Child Support Compliance
12(YES ❑ NO Certifies intent to comply with County's Jury Service Program
YES ❑ NO Declares intent to comply with County's Living Wage Program
Proposer further acknowledges that if any false, misleading, incomplete, or deceptively unresponsive
statements in connection with this proposal are made, the proposal may be rejected. The evaluation
and determination in this area shall be at the Director's:sole judgement and his /her judgment shall
be final.
Proposer's
t
Address: 1 �• 61% V)_
E -mail: Telephone Number:_ ( iL✓ q S-7 �
Fax number
On behalf o ' rop
fi
of Propoe 's aut or'zed reps (entative), cert
Organizati n ouest%oin airs /A ).davit is true a
Signature
V- 1�e-Aaj_AoLa-ec
Title 1 U
Date
is name) , I �' `�� I (Name
that the information contain in this Proposer's
correct to the best of my information and belief.
Internal Revenue Service
Employer Ident0 /)tlro„ /'f
California Business License Number
County Vendor Number
A
STANDARD TERMS & CONDITIONS
COMPANY NAME :
Wondries s=leet Group
OFF -PEAK Alhambra, CA 91801DIT1E5 OF
REQUEST FOR BID
SO NO :RFB- IS- 11201188 -1
PAGE
BID DUE: 05/26/11 12:00:00 PM
21
It is the policy of the Loa Angeles County Board of Supervisors that County departments promote off -peak
deliveries and pickup of all commodities gy County Vendors between the hours of 9:00 a.m. and 3:30 p.m.,
Monday through Friday, during regularly scheduled County business days. The purpose of this policy is to
reduce vehicle trips and vehicle emissions during the moaning and afternoon commute periods. For purposes
of the Board Policy, the trip shall be deemed to be compliant if the actual time of delivery provides for
arrival at the County facility or location on or after 9:Oo a-m. and the delivery or pickup is initiated at the
County facility or location on or before 3.30 p.m -.
Noncompliance with this policy may result in cancellation of a Purchase Order or termination of contract
and /or agreement between the County and the awarded Vendor.
Unless otherwise instructed by authorized County department personnel, vendors shall be required to confer
with County departments to schedule, as appropriate, regularly planned trips to County facilities for
deliveries and /or pickup of commodities within the designated off -peak periods. County departments co- located
at facilities that are serviced by the same Vendor shall make every effort to coordinate off -peak
deliveries and pickups between the Vendor and other County departments at the facility_
Emergency, special orders, and other non - conforming deliveries and pickups specifically requested by County
departments shall not constitute a violation of the Board Policy. In addition, circumstances documented by the
Vendor to the satisfaction of the affected County department that are outside of the control of the Vendor
that preclude adherence to the Board Policy shall not constitute a violation of the Board Policy.
It- circumstances related to department operations preclude regularly scheduled deliveries between the hours of
9:00 a.m. and 3:30 p.m., Monday through Friday, the department shall nofify the Vendor of any exception(s)
allowable under the Board Policy. If such circumstances are permanent in nature, the department shall notify
the Chief Administrative office and ISD of their intent to exclude the affected contract(s) and /or
commodities from the provisions of the Board Policy.
County departments doing business with non - commodity or service- related vendors that schedule regular trips to
County facilities shall, to the extent feasible and appropriate, encourage such vendors to schedule s uch trips
to their facilities between the hours of 9:00 a.m. and 3:30 p.m., Monday through Friday, during regularly
schedule business days.
By signature below, vendor acknowledges receipt and understanding of this Board Policy, and agrees to adhere to
above requirements regarding Off -Peak Delivery of Commodities.
Vendor's Company
op) 4-7 LO main �*A A \-�lav4r-a, 0-
Address City State & Zip Code
pe. Cw
Printed Name Signature Date
PROTEST POLICY FOR GOODS AND SERVICES SOLICITED BY THE COUNTY PURCHASING AGENT
General_ Authority
The County Purchasing Agent maintains the exclusive authority and responsibility to purchase and rent all
materials, supplies and equipment, furnishings, fixtures and all other personal property for use by
departments, districts or agencies of Los Angeles County who are governed by the Taos Angeles County Board of
Supervisors.
STANDARD TERMS & CONDITIONS
REQUEST FOR BID
1 SO NO .: RFB- IS- 11201188 -1
COMPmme Mail to'. PAGE
BID DUE: 05/26/11 12:04:40 PM
Wetnr9ries Fleet Group 22
Acquisition 1247M, NsWiftfttmade by the Purchasing Agent pursuant to:
- Goverm- AfflU€ift, Gt k%'91 S01
- Codified ordinance of County of Los Angeles, Title 2, Chapter 2.81; and
- Section 24 of the County Charter.
With limited exceptions, solicitations conducted under the statutory authority of the Purchasing Agent are
price -based with the resultant award being made to the lowest, responsible bidder that fully meets and complies
with all of the specifications and requirements of the solicitation.
The Purchasing Agent or his /her designee shall be responsible for the review and disposition of any protest of
a bid solicitation conducted under the statutory authority of the County Purchasing Agent.
Review of Solicitation Reouirements and Soecification
A Vendor may seek a review of the solicitation requirements and /or specifications by written request to the
Buyer conducting the solicitation provided that the written request is received prior to the closing date of
the solicitation_
This request must itemize, in appropriate detail, each matter contested and a factual reason(s)for the
requested review (e.g., specifications were too narrow and limited competition with supporting details, etc.).
The Purchsing Agent will provide a written response to the requesting Vendor(s)
Bid Protests
In accordance with County Purchasing Policy M -1100, Bid /Vendor protest, participant vendors may request a
review of any bid specifications at the time of the bid posting and /or before the closing date_ Additionally,
participant vendors may protest any award within three (3) business days after the "Notice of Intent to Award"
is posted on the County's bid website. These protest procedures are as follows:
Upon a determination of vendor selection from a bid process, the Purchasing Agent will post a "Notice of
Intent to Award" on the County's bid website,-and notify all solicitation participants of the intended award
via email.
1. Non - selected vendors will have three (3) business days, from the date the notice is posted,
to file a formal bid protest with the Purchasing and Contracts Analyst (Buyer) that
conducted the solicitation.
2. The bid protest, which must be received by the Buyer within the three (3) day period, shall
be in writing, and include the specific facts, circumstances, reasons and /or basis for the
protest. This written notice may be in the form of a letter, fax or email.
J. Bid protests must be filed prior to the award of contract or purchase order. Upon execution
of the contract or purchase order to the selected vendor, the Purchase Agent will not take
action on a bid protest; however, a written response will be provided to the protesting-vendor.
4. If a vendor bid protest is appropriately filed (i.e., prior to the award ), the Purchasing
Agent may delay the award of contract or purchase order until the matter is resolved_
There are, however, situations where the delay of an award may not be in the best interest
of the County due to emergency and /or time critical acquisitions such as at the end of the
County's fiscal year. In these instances, the County has no obligation to delay or
otherwise postpone an award of a purchase order or contract based on a vendor protest.
5. In all cases, the County Purchasing Agent reserves the right to make an award when it is
determined to be in the best interest of the County of Los Angeles to do so.
6. The Purchasing Agent will respond to all bid protests in a timely manner.
7. The Purchasing Agent may refer a protest of a technical nature to the requisitioning
County department for further clarification, and will prepare a letter to the protesting
vendor, advising them of the pending action(s), and when a formal response can be expected.
3
STANDARD TERMS & CONDITIONS REQUEST FOR BID
1419 M 0 SO NO : RFB -IS- 11201188 -1
COMP v t� PAGE
Wondries Red GrOUP BID DUE: 05/26/11 12:00:00 PM
23
In evaluati� S $sr �h 13hb�btAty will give preference to businesses that are certified by
the County as ransitional Job Opportunity vendors, Consistent with Chapter 2.205 of the Los Angeles County
Code. The preference only applies to solicitations where Transitional Job opportunity participants will be
employed for the services solicited. A Certified Transitional Job opportunity vendor is, and has been such
for three (3) years, an entity. that is a nonprofit or anization recognized as tax exempt pursuant to section
501 (c) (3) of the Internal Revenue Services Code; set forth, under penalty of perjury, such information as
requested by-the County on either electronic or hard copy forms, along with their appiicacion form and three
most recent annual tax returns to the department with their bid response to the purchasing or contracting
solicitation for which Lhey ar@ competing; has been in operation for at least one year providing transitional
kand the related supportive services to program participants; and provided a profile of their program a
scri.Vtion of their program comAonents designed to assist program participants, number of past program
Participants, and any other information requested by a contracting department. 'transitional Job opportunities
vendors must request the preference in their solicitation responses and may not receive the preference until
their certification has 'been affirmed by the applicable department. County must verify the Transitional Job
opportunity vendor certification prior to applying the preference. Sanctions and. financial penalties
may apply to a vendor that knowingly and wit ?hx 3intent to defraud seeks to obtain or maintain certification
as a Transitional Job Opportunity vendor.
If Contractor has obtained County certification as a Transitional Job Opportunity vendor by reason of having
furnished incorrect supporting information or by reason of having withheld information, and which knew, or
should have known, the information furnished was incorrect or the information withheld was relevant to its
request for certification, and which by reason of such certification has been awarded this contract to
which it would not otherwise have been entitled, shall:
1. Pay to the County any difference between the contract amount and what the County's
costs would have been if the contract had been properly awarded;
2. In addition to the amount described in subdivision (1), be assessed a penalty in an
amount of not more than 10 percent (10%) of the amount of the contract; and
3. Be subject to the provisions of Chapter 2.202 of the Los Angeles County Code
(Determinations of Contractor Non - responsibility and Contractor Debarment).
The above penalties shall also apply to any entity that has previously obtained proper
certification; however, as a result of a change in their status would no longer be eligible for
certification, and fails to notify the certifying department of this information prior to responding
to a solicitation or accepting a contract award.
ElIn accordance with the above stated criteria, I certify that I am a Transitional Job
Opportunity Vendor and I am claiming the preference on this solicitation. I further
certify that Transitional Job opportunity participants will be used for the services that
are being solicited by the County in this solicitation.
REQUEST FOR BID
STANDARD TERMS & CONDITIONS
�y� SO NO RFB- IS- 11201188 -1
COMPAN se mail to'. PAGE
BID DUE: X5/26/11 12 : 00: 00 PM
Wondries Fleet-Group 24
1247 W. Main Sheet
DEFAULTED PR�P + U1Ug
f# I 4J
The prospective contract is subject to the requirements of the County's Defaulted Property Tax Reduction
Program ( "Defaulted Tax Program ") . Prospective Bidder /Proposer /Contractor should carefully read the Defaulted
Tax Program ordinance which may be found in Los Angeles County Code, Title 2. Administration, Chapter 2.206 at
htty: /lord -1 nk,GGm /c desll�county /index.:itm
which is incorporated by reference into and made a part of this solicitation. The Defaulted Tax Program
applies to both Contractors and their subcontractors.
Each Bidder /Proposer /Contractor shall be required to certify that it is in full compliance with the provisions
of the Defaulted Tax Program and shall maintain compliance during the term of any contract that may be awarded
pursuant to this solicitation or shall certify that it is exempt from the Defaulted Tax Program_ Failure to
maintain compliance, or to timely cure defects, may be cause for termination of a contract or initiation of
debarment proceedings against the non - compliant contractor (Los Angeles County Code, Chapter 2.202).
Bids /Proposals that fail to comply with the certification requirements of the Defaulted Tax Program will be
considered non - responsive and excluded from further consideration.
The Proposer /Bidder /Contractor certifies that:
It is familiar with the terms of the County of Los Angeles Defaulted Property Tax Reduction
Program, Los Angeles County Code Chapter 2.206;
To the best of its knowledge, after a reasonable inquiry, the Proposer /Bidder /Contractor is
not in default, as that term is defined in Los Angeles County Code Section 2.206.020.E, on any
/ Los Angeles County property tax obligation; and
The Proposer /Bidder /Contractor agrees to comply with the County's Defaulted Property Tax
Reduction Program during the term of any awarded contract.
- OR -
El I am exempt from the County-of Los Angeles Defaulted Property Tax Reduction Program, pursuant
to Los Angeles County Code Section 2.206.060, for the following reason:
I declare under penalty of perjury under the laws of the State of California that the information stated above
is true and correct.
COMPANY NAME:bb WpJ V-Je,5
PRINT NAME: TITLE: _
De
SIGNATURE: DATE: /
65
STANDARD TERMS & CONDITIONS REQUEST FOR BID
sr. i•,g,;�. SO NQ . RFB —IS-11201188-1
G1�! av PAGE
W®ndries Fleet-Group BID DUE: 05/26/11 12:00:00 PM
25
SUBC " A 91 �01
The Co u 0 os Anggeles provides Small Business Enterprises an equal opportunity to compete for County
Awards For commodities and services. Biddere shall assist the County in providing these opportunities to
Small Business Enterprises by making good efforts to reach out to Small Business Enterprises to compete
in County Awards.
BID SUBMITTAL
9idders shall submit with their bid, the $BE Subcontractor Information Form a
hrto /Idoinsabu mess lacounty. aov/ 3LEStibrr�nr _ractarin`_ormatinFOrm.?CF. Bidder shall complete
this form in its entirety. Bidder shall list itself, the names and addresses of all firms to be used
with a complete description of work supplies to be completed, provided by each subcontractor
and the estimated dollar value.
REPORTING
The Final Report of 8ubeantracting Form g
t' 11doirrtausines,.la ❑ linty. aav�C-1a lr�esaort�F $�nLcarei- 1a ?c±-m.PDF
a `summary report of subcontractors 'work /supplies, shall be submitted at the completion of the award.
upon Completion of a Purchase Order, Vendor shall submit the Final Report of Subcontracting and
Purchases Form within fifteen (15) working days.
If the award is a one year or more agreement, the Final Report of Subcontracting and Purchases Form
shall be submitted on a quarterly basis.
The form shall be certified correct and accurate by signature of the bidder or its authorized
representative.
The Final Report of Subcontracting and Purchases Form shall be submitted to the Office of Small Business
at= Debbie Cabreira- Johnson
Office of Small Business
1100 N Eastern Ave 1st Floor
Los Angeles, CA 90063
DCa it isd.lacount ov
r
661
SPECIAL TERMS & CONDITIONS # Y SOQNOST RF OR SID 12 0118 8- 1
CDMPri4earnp:wiais 10" PAGE
Wondriss Fleet Group B =o DUE: 05/26/11 12:00:00 PM 211
ATTENTIO®®:2Th`Ts1%�qp�)4 E �-��fr NOTE CLOSING DATE.
NOTE: UAIfMAMWAE IR110,WSTRUCTIONS AND CONDITIONS
(LAST PAGE OF INVITATION FOR BID) IS CHANGED TO READ: QUOTATIONS
ARE SUBJECT TO ACCEPTANCE AT ANY TIME WITHIN NINETY (90) CALENDAR
DAYS AFTER OPENING.
QUOTE PRICES EXCLUSIVE OF FEDERAL EXCISE TAX. IF TAX IS NOT
APPLICABLE, SO STATE IN YOUR BID.
BIDDERS ARE REQUIRED TO FURNISH THE SERIAL NUMBER OF YOUR CALIFORNIA SELLERS PERMIT TO ENGAGE IN
BUSINESS AS A SELLER IN CALIFORNIA OR YOUR SELLERS CERTIFICATE OF REGISTRATION -USE TAX. , FAILURE TO
FURNISH SAME WILL PREVENT THE COUNTY OF LOS ANGELES FROM PAYING SALES /USE TAX TO YOUR COMPANY. DO
NOT INCLUDE SALES/USE TAX ON ANY INVOICE IF YOU DO NOT FURNISH ONE OF THE FOLLOWING:
SELLERS PERMIT # gphR qg _ O T7 q4_-
CERTIFICATE OF REGISTRATION #
IF YOU ARE UNCERTAIN AS TO WHETHER YOU HAVE SUCH A NUMBER OR HAVE ANY QUESTIONS, PLEASE CONTACT THE
STATE BOARD OF EQUALIZATION AT WWW.BOE.CA.GOV OR CALL 1.B00,400,7115.
QUOTE F.O.B. DELIVERED.
FREIGHT PREPAID AND ALLOWED
VENDOR: PAYS FREIGHT COST, OWN TITLE IN TRANSIT, FILE CLAIMS)
COUNTY: TAKES OWNERSHIP AT DESTINATION
EQUIPMENT OFFERED MUST BE NEW, UNUSED, CURRENT MODELS.
SPECIFICATIONS OF EQUIPMENT DESCRIBED HAVE BEEN DEEMED ADEQUATE TO
SATISFY THE PERFORMANCE REQUIREMENTS OF THE REQUISITIONING
DEPARTMENT. THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO MAKE
AN AWARD ON EQUIPMENT WHICH MEETS FUNCTIONAL NEEDS AND IS SUITABLE
FOR THE SERVICE REQUIRED.
BIDDERS SHALL RETURN SPECIFICATION SHEET FULLY COMPLETED STATING
ANY EXCEPTION TO SPECIFICATION IN LETTER FORM. FAILURE TO
COMPLY WITH INSTRUCTIONS MAY BE CONSIDERED SUFFICIENT REASON FOR
REJECTION OF YOUR OFFER.
BIDDER MUST COMPLETE RIGHT HAND COLUMN OF ANY ATTACHED
SPECIFICATION SHEET WHEN TAKING EXCEPTION TO A SPECIFIC ITEM.
INDICATE SUCH EXCEPTION IN THE SPACE PROVIDED, IF QUOTING AS
SPECIFIED ON AN ITEM, INDICATE IN THE SPACE 'AS SPECIFIED'.
THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO REJECT ALTERNATE
OFFERS WHEN THE POTENTIAL SAVINGS WILL NOT OFFSET THE COST TO TEST,
DETERMINATION OF 'COST TO TEST' WILL BE AT THE SOLE DISCRETION OF
THE COUNTY OF LOS ANGELES.
UNLESS OTHERWISE QUALIFIED BY BIDDER, THE COUNTY OF LOS ANGELES
RESERVES THE RIGHT TO MAKE ONE TOTAL AWARD, ONE AWARD EACH SECTION
OR A COMBINATION OF AWARDS, WHICHEVER IS IN THE BEST INTEREST OF
THE COUNTY-
PRE-PRINTED TERMS AND CONDITIONS /BIDDERS CONTRACT DOCUMENTS
BIDDERS PRE - PRINTED TERMS AND CONDITIONS OR RESTRICTIONS COMMONLY
APPEARING ON THE REVERSE SIDE OF LETTERS SUBMITTED WITH THE BID
AND/OR BIDDERS SPECIFICATIONS MATERIAL AND CONTRACT DOCUMENTS WILL
BE DISREGARDED IN THE ABSENCE OF A POSITIVE WRITTEN STATEMENT FROM
BIDDER THAT ALL OR A PARTICULAR PORTION OF SUCH WRITINGS ARE IN
ADDITION TO OR SUPERSEDE THE COUNTY TERMS AND CONDITIONS.
THE COUNTY OF LOS ANGELES RESERVES THE RIGHT TO CANCEL ANY
AGREEMENT FORMULATED FROM THIS INQUIRY IF DELIVERY OR SERVICES
PROVE UNSATISFACTORY (DEFAULT) AND MAY PROCURE THE ARTICLES OR
SERVICES FROM OTHER SOURCES AND MAY DEDUCT FROM UNPAID BALANCE
DUE THE VENDOR AND /OR MAY COLLECT AGAINST THE BOND OR SURETY FOR
EXCESS COSTS SO PAID. THE PRICES PAID BY THE COUNTY OF LOS
ANGELES SHALL BE CONSIDERED THE PREVAILING MARKET PRICE AT THE
TIME SUCH PURCHASE IS MADE. THE COUNTY OF LOS ANGELES SHALL BE
671 .
BI (SPECIAL TERMS & CONDITIONS I SOQNOST R BR S D 1201188 -1
COMPAR1666e IY 8H tO. PAGE
BID DUE: 05/26/11 12 : Q4; QO PM
Wondries Fleet GrOUP 27
SOLE JUDGED 7 eS"ll r&CE.
STATE HER 1�M i��(K ��/MANW iY, ![JR�+R'A IM COVERING
EQUIPMENT m��fSi� LJ 9
ON
PARTS..........
ON LABOR ... ...............................
PRECEDING
EACH EQUIPMENT ITEM AND RELATED WARRANTY SERVICE WILL BE AWARDED
ON A LOT TOTAL BASIS.
VEHICLE PAYMENT
UPON DELIVERY OF VEHICLES, VENDOR MUST SUPPLY ONE (1) COPY OF THE
ORIGINAL PURCHASE ORDER ALONG WITH ONE (1) COPY OF THE COMPLETED
SPECIFICATIONS WITH EACH VEHICLE,
ALSO, VENDOR MUST SEND THE ORIGINAL COPY OF THE VEHICLE INVOICE
TO THE BILLING ADDRESS LISTED ON THE -PURCHASE ORDER. -
IF THESE INSTRUCTIONS ARE NOT COMPLETED AS REQUIRED, VENDOR
PAYMENT(S) MAY BE DELAYED.
ALL CHARGES, E.G., TRANSPORTATION, PACKING, INSTALLATION, MUST BE
INCLUDED IN THE BID. NO CHARGES WILL BE ALLOWED UNLESS SPECIFIED
IN THE BID.
DEFAULT: IN THE EVENT VENDOR FAILS TO PERFORM HEREUNDER AND DOES
NOT CURE SUCH FAILURE WITHIN FIFTEEN (15) CALENDAR DAYS OF THE
DATE COUNTY'S NOTICE WAS SENT TO VENDOR, COUNTY MAY, AT ITS SOLE
DISCRETION, CANCEL OR TERMINATE THIS PURCHASE ORDER. SUCH
CANCELLATION OR TERMINATION SHALL BE AT NO COST TO COUNTY,
SHOULD COUNTY SO CANCEL, OR TERMINATE, COUNTY MAY AT ITS SOLE
DISCRETION, PROCURE THE ITEMS OR SERVICES FROM OTHER SOURCES AND
VENDOR SHALL BE LIABLE TO COUNTY FOR ANY AND ALL EXCESS COSTS,
DETERMINED BY COUNTY, FOR SUCH ITEMS OR SERVICES.
SHOW ESTIMATED MILES PER GALLON BASED ON THE LATEST EPA MILEAGE
GUIDE -
CALIFORNIA..... ....... ....................CITY HWY.
STATE MAKE AND MODEL YO P7
OFFER. / DELIVERY TO BE
MADE VIA FULL MOUNT" TRUCK OR RAIL (CHECKONE)
STATE LOCATION OF FACTORY..
QUOTE PRICE PER UNIT DELIVERED...........
IN LINE WITH OUR ENERGY CONSERVATION PROGRAM, CONSIDERATION WILL
BE GIVEN TO EQUIPMENT THAT USES FUEL OR ENERGY IN THE MOST
EFFICIENT MANNER, CONSISTENT WITH THE OPERATIONAL NEEDS OF THE
USING DEPARTMENT.
EVALUATION AND AWARD: (FOR VEHICLES UNDER $000 GVW)
AWARD WILL BE MADE TO THE LOWEST RESPONSIBLE BIDDER MEETING
SPECIFICATIONS BASED ON THE LIFE CYCLE COST (L.C.C.) METHOD. THE
L.C.C. VALUE WILL BE BASED ON VALUE LESS DISCOUNTS {WHEN
APPLICABLE, PLUS SALES TAX PLUS FUEL COST DURING LIFE OF VEHICLE)
BIDDER SHALL FURNISH THE MILES PER GALLON (MPG) PER UNITED
STATES, ENVIRONMENTAL PROTECTION AGENCY /U.S. DEPARTMENT OF ENERGY
DATA AS PUBLISHED IN THE LATEST MILEAGE GUIDE - CALIFORNIA.
LIFE CYCLE COST (L.C.C.) = VALUE - DISCOUNT+ SALES TAX FUEL COST.
L.C.C. DETERMINING FACTORS:
VALUE - PRICE QUOTED BY BIDDER.
DISCOUNT - CASH OR TRADE DISCOUNTS ALLOWED BY BIDDER
SALES TAX LOCAL AND STATE
FUEL COST - TOTAL MILES DRIVEN X COST PER GALLON MPG
(FUEL COSTS WILL BE TAKEN FROM THE CURRENT L.A. COUNTY CONTRACT)
This solicitation IS NOT for a federally funded purchase. Only Local Small Business Enterprises
certified by the Office of Affirmative Action Compliance are eligible for the Local SBE Preference.
PROCUREMENT RATED AS COMPLEX
M&P
REQUEST FOR BID
PRICE SHEET
SO NO-: RFB -IS- 11201188 -1
COMPsvem Mail to"
PAGE
Wondries Fleet Group
$�D DUE: 05/26/11 12:oa:0o PM
26
LINE
N0.
124ToAI %'1t1R�8o%CRIPTION
QUANTITY
FROM /TO
UNIT
UNIT PRICE
EXT. AMOUNT
Alhambra 3 ♦"/ ro v
15 V / ��� p
hw, /
1
COMMODITY CODE: 070- 06 -00- 0000000
100.00
EA
QE
(/L9
VEHICLE - SEDAN, POLICE PACKAGE, FRONT ENGINE,
4.6 LITER / V -S ENGINE, 4 -SPEED AUTO, BLACK &
WHITE - PER THE ATTACHED SPECIFICATIONS LABELED
AS EXHIBIT A.
VEHICLE SHALL BE TESTED AND CERTIFIED AS "HIGH
SPEED POLICE PACKAGE VEHICLE" AT THE LASDIS MOST
RECENT ANNUAL "LAW ENFORCEMENT VEHICLE TEST AND
EVALUATION PROGRAM."
UNLESS SPECIFIED ELSEWHERE SHIP TO
COMM & FLEET MGMT BUREAU 15757
1104 N. EASTERN AVENUE
DOOR #50
LOS ANGELES, CA 90063
COMM AND FLEET MGMT BUREAU
7 ~�
o
2
COMNODITY CODE: 070- 06 -00- 0000000
500.00
EA
NEW TIRE TAX FEE (5 TIRES x 100 VEHICLES) - PER
THE ATTACHED SPECIFICATIONS LABELED AS EXHIBIT
A.
VEHICLE SHALL BE TESTED AND CERTIFIED AS "HIGH
SPEED POLICE PACKAGE VEHICLE" AT THE LASD'S MOST
RECENT ANNUAL "LAW ENFORCEMENT VEHICLE TEST AND
EVALUATION PROGRAM."
REFERENCE:
RQN #: 11020011
FA APPROVAL CODE: IIFX87143
FUND: A01
UNIT: 15757 - COMM. & FLEET MGT. BUREAU
OBJECT CODE: 6049 (FIXED ASSET)
ACTIVITY CODE: PVEH
FUNDED BY: CFMB GENERAL FUNDS - FIXED ASSET
VEHICLE ASSIGNMENT: VARIOUS UNITS
UNLESS SPECIFIED ELSEWHERE SHIP TO
COMM & FLEET MGMT BUREAU 15757
1104 N. EASTERN AVENUE
DOOR #50
LOS ANGELES, CA 90063
COMM AND FLEET MGMT BUREAU
6
M&P
Exhibit A
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
VEHICLE SPECIFICATION SHEET
VEHICLE TYPE
SHERIFF'S HIGH SPEED, BLACK & WHITE
POLICE PACKAGE, FULL -SIZE, 4 -DOOR SEDAN
BUDGET PERIOD
FY 10 /11
REQUISITION NO.
RQN -SH- 11020011
QUOTATION NO.
RFB -IS- 11201188
SPEC'S PREPARED BY !
Sergeant Kristi Yeager, CFMB., kjyeager @lasd.org
TELEPHONE NO.
(323)881-3983
END USER, (DEPT. UNIT) !
REPRESENTATIVE
APPROVED BY
Lt. Vance Duffy, CFMB, vedufyy@lasd.org
(FLEET MANAGER)
(323) 881 -3982
VENDOR NAME
i i //��
�'' F lee+ g rro u _
VENDOR ADDRESS
2� -,-'XWam
VENDOR PHONE #
(Ozw 4 �; 1 —����
VENDOR
..r.
Joe, cor O ei l
REPRESENTATIVE
SPECIAL INSTRUCTIONS
The successful vendor must allow the same prices to any additional participating
agency that requests it, through the requested model year. Bid prices must be
guaranteed for the current model year.
Vehicles shall be of the make, model and mechanically equipped as tested and
certified as "High Speed Police Package Vehicles" at the Los Angeles County Sheriff
Department's most recent annual "Law Enforcement Vehicle Test and Evaluation
Program."
The final delivery date of the completed unit(s) / vehicle(s), may not exceed 180 days
from the date the bid is awarded.
—1—
� I bbl
70
WARRANTY
Warranty to be standard manufacturer's warranty as supplied with all vehicles
sold by manufacturer.
2. Warranty work will be performed at a dealership in the area in which the vehicle
is assigned.
WARRANTY PERIOD WILL START ON THE DAY THAT THE VEHICLE IS
PUT INTO SERVICE BY THE LOS ANGELES COUNTY SHERIFF'S
DEPARTMENT, NOT THE DATE OF VEHICLE DELIVERY. DELAYED
WARRANTY START NOT TO BE LESS THAN EIGHTEEN MONTHS.
4. Use of other than original equipment parts will not void warranty.
5. Warranty card to be delivered to Sheriff's Fleet Management Unit.
6. All vehicle components substituted or changed after bid is awarded, and any
component deviations initiated at the discretion of vehicle manufacturer must be
warranted by the manufacturer for parts replacement and parts installation. The
warranty shall be effective from the day the vehicle is put into service by Sheriff s
Department.
EMISSION STANDARDS
Manufacturer's Standard Equipment and all devices necessary to comply with the
Federal Motor Vehicle Safety Standards will be included.
2. Vehicle must comply with all Federal Emission Standards on crankcase, exhaust,
and applicable California State laws on crankcase and fuel emissions.
—2—
71
(ANERAL SPECIFICATIONS AND STANDARDS
1, All equipment furnished will be subject to the approval of the Purchasing Agent,
Director of Internal Services Department and the using Department.
2. The body, finish, and fittings shall be the latest model. They shall be new and not
have been used in demonstrator or other service, and shall be factory standard in
all respects and not in conflict with any specification requirements.
3. All standard equipment is to be included on the vehicle as listed in the 2011
model year brochure.
4. Trade names mentioned in these plans and specifications are not restrictive and
are given only to indicate the type of material which will be acceptable. When
furnishing other than these trade name items, they must be of equal or better
quality, must be indicated in bidder's proposal, and must be approved by the
Los Angeles County Sheriff's Department Fleet Manager.
5. All deviation(s) or component change(s) after the bid has been awarded, must first
be proceeded by notification to the Sheriff's Department Fleet Management Unit
and acceptance /approval must be granted by the Sheriff s Department's Fleet
Manager or his/her designated representative.
6. Thirty (30) copies of the Maintenance Service Manual and thirty (30) copies of
the electrical wiring diagram manuals must be furnished by the successful
bidder(s) within 45 days of the receipt of the Purchase Order or payment will be
delayed. In addition, one (1) copy of all Technical Bulletins pertaining to selected
vehicle shall be provided in a timely manner.
7. Bidders shall submit detailed literature of the vehicle they propose to furnish.
8. Failure to submit this information is sufficient cause for rejection of bid.
9. Dealer shall furnish Dealer's Bill of Sale in the name of.
Los Angeles County Sheriff's Department
1277 North Eastern Avenue
Los Angeles, California 90063.
10. Successful bidder shall provide within fifteen (15) days verification of dealer
order. Verification is to be forwarded to the Fleet Manager.
11. Dealer to furnish invoice at time of delivery for each vehicle received.
12. Dealer shall furnish a list of all specialized tools and equipment needed for the
repair of the vehicle and/or any related components.
—3—
72
PRE- DELIVERY INSPECTIM4 — "PILOT VEHICLE"
1. Vendor to provide for pilot vehicle inspection at the assembly plant by one
(1) representative of the Los Angeles County Sheriff's Department. All pilot
vehicle inspection travel arrangements shall be direct non -stop flights, between
the most convenient points of both departure and destination. The scheduled
flights will be during normal business hours. All related costs of the pilot vehicle
inspection, including travel, lodging, and meals will be the responsibility of the
vendor. In the event that a vendor representative will not accompany the Sheriff
Department's representative, the dealer will arrange for a rental car to be made
available to the Sheriff Department's representative, and will also provide a per
diem to the Sheriff Department's representative for lodging, meals, and vehicle
rental prior to the actual travel.
2. Inspection to confirm vendor's compliance to vehicle specifications.
—4—
73
DELIVERY
The vehicles delivered to the Los Angeles County Sheriffs Department by the
successful bidder will be identical in every detail.
2. Vehicles will have the dealer preparation service work, normally performed by
the dealer, completed before delivery.
3. Dealer preparation shall include the removal of all window stickers, transport
papers, etc., that are adhered to the windows or any other portion of all vehicles.
Vehicles shall not be delivered with any type of license plate frame or placard
identifying the dealer's name.
4. The final delivery date of the complete order of vehicles may not exceed 180 days
from the date the bid is awarded.
5. Vehicles, upon delivery, will be ready for service.
6. Delivery site of vehicles to be determined at a later date.
Vehicles will be delivered with a full tank of fuel.
Vehicles will either be delivered with all "non- installed and/or to be attached after
delivery", components in the trunk of each respective vehicle, or prior to the
vehicle(s) being delivered, components may be "drop- shipped directly to the
Sheriff s Fleet unit at:
1104 N. Eastern Ave, Door # 50
Los Angeles, CA 90063
If any components are "drop- shipped ", the packing slip(s) and/or shipping
ticket(s) must have the corresponding "LA County ISD purchase order number"
as related to the vehicle(s) being purchased, legibly printed on it/them. Shipments
not so marked will be refused.
10. Before any payment for the vehicle(s) is made, "documentation proof" that any
and all, components have been paid for in full by the winning bidder, must be
submitted to the Sheriff's Fleet operations office. Failure to do so will be
considered an incomplete delivery and delay any payment(s).
—5—
74
LIQUIDATED DAMAGES
All time limits stated in the Purchase Order are critical and mandatory. Should the
delivery not be completed on or before the time stipulated, it is mutually agreed by and
between the successful bidder and the Los Angeles County Sheriff's Department that:
A delay in delivery would seriously affect the public and the operation of the Los
Angeles County; that a reduction in the unit price of twenty -five dollars ($25) per
calendar day for each and every day for each unit which exceeds the delivery time set
forth in the Purchase Order is the nearest measure of damages for each delay that can be
fixed at this time, therefore, the County and the successful bidder hereby establish said
reduction in the unit price of twenty -five dollars ($25) per calendar day for each and
every day of delay for each unit as liquidated damages and not as a penalty or forfeiture
for the breach of agreement to complete delivery by the successful bidder on or before
the time specified in the Purchase Order.
Liquidated damages shall not apply to time elapsing between date of delivery and date of
notification to the successful bidder or rejection of sub - specification material. The above
conditions may be invoked if deliveries exceed the specified time or if replacement of
material not meeting specifications exceed the specified time.
Should the successful bidder be obstructed or delayed in the work required to be done
herewith by changes in the work or by default, act, or omission of the Sheriff s
Department, or by strikes, fires, acts of God, or by the inability to obtain materials,
equipment or labor due to Federal Government restrictions arising out of the defense or
war program, then the time of completion shall be extended for such periods as may be
agreed upon by the Sheriff's Department and the successful bidder.
If there is insufficient time to grant such extensions prior to completion date of the
contract, the Sheriff's Department may, at the time of acceptance of the work, waive
liquidated damages which may have accrued for failure to complete the work on time,
due to any of the above, after hearing evidence as to the reasons for such delay and
making a finding as to the cause of same.
In the event that the successful bidder is on strike at the time of the award of the bid, the
Sheriff's Department reserves the option to accept the first acceptable bid from a
manufacturer that is not on strike.
—6—
75
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL -SIZE, 4 -DOOR SEDAN
BIDDER INSTRUCTIONS
Bidders will use box provided at left margin. A check mark therein will be considered
by the Sheriff's Department as indication that bidders are meeting or exceeding that
portion of the speciflcation. Any deviations of specifications are to be noted by the
bidder to right or specification form under `Bidder's Exceptions." Any "equivalent"
substitution of specified items or parts, must be with the prior approval of the Sheriff's
Fleet Manager.
CHASSIS BIDDERS EXCEPTIONS
[ } Body on frame. PI
Layout
[ ] IFront engine.
[ ] I Rear wheel drive.
Wheel base
[ ] 1 114.6 inches.
[ ] Front -Independent, SLA with ball joint lower, coil spring
and stabilizer bar.
[ ] Rear - 4 bar link, with Watt's linkage, coil spring, and
stabilizer bar.
Steerin
[ ] I Power, rack and pinion steering. Power steering should be
`engineered as to provide maximum road feel and handling.
—7—
76
SPECIFICATIONS - SHERIFF'S 141614 SPEED, BLACK & WHITE,
POLICE PACKAGE, FUL"IZE, 4-DOOR SEDAN
CHASSIS (continued) _ I BIDDERS EXCEPTIONS
Brakes
S S EciF'
[ ] Power disk brakes required on both front and rear.
[ ]
4-wheel Anti -lock brake system (ABS) required.
[ ] I Brake performance capacity.*
* Serni- metallic lining or wet and dry performance
equivalent must be furnished. Brake material must
be exactly as tested and certified at the last L.A.S.D.
Law Enforcement Vehicle Test and Evaluation
Program.
Tires and Wheels
AS SPECIFIE
[ ] Five (5) each, radial tires and wheels per vehicle.*
[ ] Tire size not smaller than P235/55R17.
[ ] Tires must conform to AAttachment 1 ".
f ] Blackwall tires only, whitewall tires are not acceptable.
C ] 17" black steel wheels, with factory standard metal center
wheel cap covers.
[ ] All tires supplied shall be of the make and model as tested
and certified at the Los Angeles County Sheriff's
Department "Law Enforcement Vehicle Test and
Evaluation Program."
"Space Saver" type spare tires not acceptable
—8—
77
SPECIFICATIONS - SHERIFF'S EgGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL -SIZE, 4 -DOOR SEDAN
DRIVE TRAIN
Engine
[ ] Fuel injected, water cooled, gasoline.
[ J Engine to be 4.6 liter minimum, V8 SOHC design.
[ ] 250 horsepower minimum @ 4900 RPM, on 87 octane
gasoline.
[ ] 297 ft, lb. torque minimum @ 4000 RPM on 87 octane
gasoline.
[ } Pulley sizes and arrangements identical on all vehicles
delivered.
[ ] I Oil filter to be manufacturer's standard.
[ ] I Accessories to be identical on all vehicles delivered.
Cooling System
[ ] Radiator must be heavy -duty of sufficient capacity to have
passed all previous heat tests performed during the most
recent Los Angeles County Sheriff's Department "Law
Enforcement Vehicle Test and Evaluation Program."
[ ] Coolant recovery system is required and identical on all
vehicles delivered. *
[ J
All radiator /coolant hoses to be "EPDM" type, two (2) ply
pre - formed constructed, to include bypass and heater hose.
[ ] ;Factory installed external engine and transmission oil
coolers required.
Recovery system must be factory - installed type.
Dealer- installed after market systems will not be
acceptable.
—9—
BIDDERS EXCEPTIONS
SPIFI
AS SPEiIE
78
SPECIFICATIONS - SHERIFj''S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE. FULL -SIZE. 4 -DOOR SEDAN
DRIVE TRAIN (continued)
BIDDERS EXCEPTIONS
Transmission
A Q S ECIQ
[ ]
Automatic four (4) speed.
Rear Differential
[ ]
3.27 axle ratio
Fuel Tank
[ ]
The fuel tank capacity shall be sufficient to provide a
minimum cruising range of 300 miles, based on the
Sheriff's Department latest ",Fuel Efficiency Evaluation
Test" and still allow a 10% reserve.
ELECTRICAL
[ ]
Dry Cell Battery or Department Approved Equal, 12 volt,
570
negative ground, 750 C. C.A., maintenance free.
l 5G #e
�✓
[ ]'Alternator,
200 -amp output minimum.
AS SPECIFIE
[]
Alternator, 40 -amp output at 700 engine RPM.
[ ]
Ignition, electronic -type.
[ ]
Ignition high tension wiring required to be heat resistant.
[ ]
miring on all vehicles to be identical.
—10—
79
SPECIFICATIONS - SHERIFF'S HIGH SPEED, .BLACK & WHITE,
POLICE PACKAGE FULL -SIZE 4 -DOOR SEDAN
BODY BIDDERS EXCEPTIONS
Exterior EIFIE
[ ] Four -door sedan.
[ ] Framed door windows required.
[ ] Factory tinted glass throughout.
[ ] Full body side moldings, including front door, installed.
[ ] Black and White color scheme. Paint layout will be
provided to successful bidders. No premium for clear -coat
colors.
[ ] Driver's and front passenger's side front airbags.
[ ] Front seat side airbags.
[ ] Padded dashboard, non reflective.
[ ] Rearview mirror, inside (day /night type).
[ ] Gauge cluster (volt, oil pressure, water temperature, and
fuel.)
[ ] Speedometer head to indicate speeds to 120 MPH and be
accurate +2 MPH at 80 MPH. Certification of speedometer
calibration to be furnished.
[ ] I Cigarette lighter, front only.
[ ] Second auxiliary 12 volt power outlet in front passenger
area.
[ ] I ,Ashtrays in front only.
—11—
AS SPECIFIE
[E
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE FULL-SIZE, 4 -DOOR SEDAN
BODY (continued) BIDDERS EXCEPTIONS
Interior (continued) 1 F I
[ ] "Delete" round 5" interior Dome Map Light.
[ ] Vehicle's interior light(s), shall be inoperative when doors
open, switch controlled.
[ ] i Heavy -duty, black rubber floor matting.
Seats
[ ] 1 Heavy -duty, 40140 or 45145 seats (9" minimum between
seats.)
[ ] I Heavy -duty, foam rubber in all seats required. I
UnholsterY
[ ] Insulated headliner.
[ ] Solid or breathable vinyl side panels.
[ ] Front seats to be heavy -duty cloth, rear seat to be heavy
duty vinyl.
[ ] Solid vinyl armrests (front only).
[ ] Color of seats to be selected by Los Angeles County
Sheriff s Department and will be the same color in all
Black and White vehicles.
—12—
M
SPECIFICATIONS - SHERIFF'S HIGH SPEEb, BLACK & WHITE,
POLICE PACKAGE. FULL - SIZE. 4 -DOOR SEDAN
BODY (continued)
BIDDERS EXCEPTIONS
Trunk
[ ]
Gas tank utilized as floor trunk will not be acceptable.
I F
[ ]
Floor mat in trunk.
[ ]
Deck lid, when opened remotely, must be restrained in
order to prevent damage to the hinges.
[ J
Deck lid must remain in the full open position when
opening manually.
[ ]
Trunk light to be installed and connected to turn on
automatically when deck lid is opened.
—13—
W,
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL -SITE, 4 -DOOR SEDAN
FACTORY INSTALLED ACCESSORIES
[ ] IMultiple speed electric windshield wipers with
feature.
[ ] I Aar conditioning, factory- installed.
[ fl Heater, integral with air conditioning.
[ ] Dual, outside, power, right and left rear view door mount
mirrors, non -glare, not less than 15 square inches of mirror
area. Convex -type is acceptable on right side only.
[ ] IRear power and/or manual door locks must be inoperable
from rear doors.
[ ] I Interior rear door handles must be inoperable.
[ ] (Rear power windows must be inoperable from rear doors
only.
] lFront passenger window to be operable by driver and front
[ ] Vehicles to have spotlights, two (2) each, Unity Model 225
or Department Approved Equal, 12 -volt, with Halogen
bulbs, 100,000 candle power minimum, mounted on left
and right door post.
Spotlights to be factory- installed or if after market
installation is to be used, factory spotlight prep package
must be ordered and Sheriff's Department must approve of
installer. Spotlights must be wired to fuse panel with
separate fuse for each spotlight or in-line fuse readily
accessible for maintenance.
F, usible link andlor connectors are not acceptable.
—14--
BIDDERS EXCEPTIONS
83
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL -SIZE, 4 -DOOR SEDAN
` KEYS AND ENTRY SYSTEMS(S) BIDDERS EXCEPTIONS '
[ ] Single -key locking system in all vehicles, including trunk
and glove compartment.
[ ] All vehicles keyed identical. NO CHIPPED KEYS.
[ ] All vehicles provided with four (4) keys.
Aluminum keys are not acceptable.
[ ] NOTE: The key code will be selected when Purchase
Order is awarded.
* After the bid is awarded, the successful bidder shall obtain the
designated key code from Hiroshi Aramaki at (323) 821 -0664.
[ ] Engine compartment hood shall be controlled from inside
the vehicle by a release lever and/or switch, located on the
left side (driver's area) of the vehicle.
[ ] Two (2) electric remote deck lid (trunk) release buttons
shall be installed by the manufacturer. One on the driver's
door, the other on the instrument panel (accessible to the
front passenger.) Remote buttons must be functional only
when ignition is on (ignition powered.)
�� SPECIE
SPECIALITY ITEMS AND INSTRUCTIONS
[ ] Vehicles to be equipped with radio interference suppression AS 080P EF
package, meeting described specifications.
[ ] Vehicles to be delivered with a full tank of fuel.
[ ] Each vehicle shall be delivered with one seat belt extender.
[ ] Any manufacturer installed daytime running lights must be
inactivated.
—15—
SPECIFICATIONS - SHERIFF'S HIGIR SPEED, BLACK & WHITE,
POLICE PACKAGE. HILL -SIZE. 4 -DOOR SEDAN
ADDITIONAL BIDDER SUPPLIED ITEMS
(NOTINSTALLED INEWIN-BOXIDELHERD WITMNEACH VEHICLE)
BIDDERS
EXCEPTIONS
Prisoner Com artment Illumination:
Included with each vehicle will be a white Irn axx LED light P g
be mounted onto the prisoner protective partition.
Part # IPX300 -5 White or Department Approved Equal
Contact. Sam Davis, Regional Manager
Federal Signal Corporation
Phone # (951)202 -5577
Push Bumper:
[ ]
Included with each vehicle will be a push bumper manufactured
"Go Part # 5038 Department Approved Equal.
SPECIF11
by Rhino." or
The Los Angeles County Sheriffs Department will be
responsible for providing Go Rhino Products with a red LED
light and bezel, to be used as an exemplar, along with the
location in which the required mounting holes must be_drilled
through the push bumper prior to shipping to the Los Angeles
County Sheriff's Department,
Contact: Miguel
Go Rhino Products
Phone (714) 257 -7389
—lb-
.0
D
l
a
lu
85-
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL-SIZE, 4 -DOOR SEDAN
Push Bumper Lights:
[ ] Included with each vehicle will be a pair of "Whelen", Red � - ��
Flashers, Model # 5VR02ZRR or Department Approved Equal..
[ ] ISurface Mount Flanges 5LSMAB or Department Approved
Equal
Contact. Carlos Alcaraz, Territory Manager Wattco
Phone # (213)500 -8585
—17—
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, F[JLL -SIZE, 4 -DOOR SEDAN
ADDITIONAL BIDDER SUPPLIED ITEMS (continued)
( NOTINSTALLED /NEWIN- BOXIDELIVERD WITHINEACHVEHICLE)
BIDDERS
EXCEPTIONS
Prisoner Hard Seat 1
) 3FI 5
Included with each vehicle will be a "Laguna 3P Hard Seat" or
Department Approved Equal with molded arm pockets. Model
#F2501FB or Department Approved Equal, Los Angeles County
Sheriffs Department Version, "ABS" or better, KV2011
material used to construct new seats molds.
References: Laguna Manufacturing, Inc.
Contact: Ralph Harpster
1( 800) 516 -2322
Prisoner Partition
S
]
Included with each vehicle will be a Prisoner Partition, with the
plastic shield behind the driver and passenger and the screen in
the middle. Part # TP- DELUXE -SB -SS or Department
Approved Equal.
(
Prisoner Partition Mounting kit `Big Boy"
Part # 2- mnt- pcv09 -BB or Department Approved Equal
Prisoner Partition Kick Panel
Part # 2- KP- PCV -SS -R or Department Approved Equal
C
Prisoner Partition Mounting Bracket, part #AC -LACO -LED,
for LED light or Department Approved Equal.
References: Troy Sheet Metal Works;
Contact. Bebe Bornais
( 724 -0351
1
—18—
a
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL -SIZE, 4 -DOOR SEDAN
ELECTROMAGNETIC CAPABILITY
BIDDERS
EXCEPTIONS
Electromagnetic Interference Susceptibility Vehicle is intended
for use in presence of electromagnetic fields resulting from u
of public safety two -way radios. Vehicle performance shall e
affected in any way by transmissions from a radio and antenna
installed in the vehicle and operating in any of the frequency
ranges of 30 to50 -MHZ, 150 to 174 -MHZ, 450 to 512 -MHZ,
and 800 to 900 -MHZ and having a radio frequency output no
less than 100 -watts. Vehicle performance shall not be affected
by the presence of another vehicle equipped with the above
described radio and operated adjacent to the subject vehicle.
Radiated and Conducted Electromagnetic Interference Vehicle
systems and accessories shall be designed to minimize
interference with the use of public safety radio receivers or
electronic sirens or sound amplifiers. The effective sensitivity of
a receiver installed in the vehicle shall not be reduced by more
than the amount tabulated below for each frequency band.
ALLOWABLE
FREQUENCY BAND DEGRADATION
30 to 50 - MHZ 15 d B
150 to 174 - MHZ 5d B
450 to 512 - MHZ 3d B
800 to 900 - MHZ 3d B
Degradation is defined as the difference in effective receiver
sensitivity measured with the vehicle engine and accessories
turned off and that measured with the engine and accessories
turned on. Sensitivity is measured in terms of the 12 dB Sinad
signal as defined in EIA Standard RS -204. To determine
effective sensitivity, the receiver is connected to the antenna
through an isolating tee connector which allows introduction of
the signal generator through the isolated port. Comparative
signal strength readings are then taken with and without the
interference Rresent.
—19—
M
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL -SIZE, 4 -DOOR SEDAN
M :I I torECIFIEW
TIRE SPECIFICATIONS
These specifications pertain to high -speed tires intended for use on Los Angeles County Sheriffs
Department patrol vehicles and other emergency vehicles in extremely heavy duty applications.
Vehicles range from full size to compact and are occasionally operated at speeds in excess of 100
miles per hour under a wide range of conditions, including ambient temperatures to 120° F.
Tires are to be certified by manufacturer for operation at speeds of 125 miles per hour, or greater.
A. SPECIFICATIONS
a. Tires supplied under this'set of specifications shall be new, standard
production tires expressly designed for heavy -duty, high -speed operation.
They must feature exceptional safety, stability, handling, and stopping
characteristics during all types of maneuvers.
b. Tire construction shall be of the radial belted type.
c. Regardless of construction, any tire submitted must be certified for police use
by the tire manufacturer.
d. Tires requiring in excess of 3 -112 oz. of counterbalance weights to attain
proper balance will be deemed unacceptable.
Tire size will vary to accommodate the needs of the Sheriff's Department
fleet.
f. All tires supplied shall be of the make and model as tested and certified at the
last Los Angeles County Sheriffs Department ALaw Enforcement Vehicle
Test and Evaluation Program."
IKiM
SPECIFICATIONS - SHERIFF'S HIGH SPEED, BLACK & WHITE,
POLICE PACKAGE, FULL -SIZE, 4 -DOOR SEDAN
DELIVERY:
Los Angeles County Sheriff's Department
Fleet Management Unit
1104 N. Eastern Avenue, Door #50
Los Angeles, CA 90063
(213) 267 -2511
SPECIAL INSTRUCTIONS:
If any components are "drop- shipped", the packing slip(s) and/or shipping ticket(s) must have
the corresponding "LA County ISD purchase order number" as related to the vehicle(s) being
purchased, legibly printed on it/them. Shipments not so marked will be refused.
Before any payment for the vehicles) is made, "documentation proof' that any and all,
components have been paid for in full by the winning bidder, must be submitted to the Sheriff's
Fleet operations office. Failure to do so will be considered an incomplete delivery and delay any
payment(s).
Upon delivery no dealer decals or license plate identifiers.
Dealer shall notify Sheriff's Department Fleet Unit a minimum of 24 hours prior to delivery.
Vehicle(s) and components will not be accepted after 2.00 pm.
All State of California Department of Motor Vehicle paperwork, and invoicing MUST
accompany each vehicle at time of delivery. There shall be one invoice per vehicle.
At time of delivery, all vehicles MUST meet all specifications as written, NO EXCEPTIONS.
At time of delivery, dealer shall furnish Dealers Report of Sale in the name of
LOS ANGELES COUNTY SHERIFF'S DEPARTMENT
1277 N. EASTERN AVENUE
LOS ANGELES, CA 90063
WE
90
VENDOR BID LIST
BID NUMBER
CLOSING DATE
BUYER -IV(OA,a 4
2
3
4 5
5
B -
T
.g
10
11
12
13
14
15
BID RESPeMSES,
16
17 TOTAL
F20
Created by ODP11 -03-05 REVISED 11 -10-05
91
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve continuation of the steps necessary to
complete the emergency repair and replacement of the netting and poles at "The Lakes"
Golf Course Driving Range. (Fiscal Impact: $420,000.00)
RECOMMENDED COUNCIL ACTION:
1. Approve the continuation of the steps necessary to complete the emergency repair and
replacement of the netting and poles at "The Lakes" Golf Course Driving Range, or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Budget Adjustment Requested
Amount Budgeted: $0
Additional Appropriation: Yes $287,000 was appropriated by Council on December 6,
2011; an additional $20,000 is being requested.
Account Number(s): Continuing Appropriations: 503 -400 -5301 -8104 ($43,000);
503- 400 -5302 -6215 ($9,500); 503- 400 -5307 -6215 ($10,500);
FY 11 -12: 503- 400 -5301 -8104 ($60,000); 601 - 400 -5301 -8104
($45,000); 405- 400 - 0000 -6215 ($139,,0000) 4--
ORIGINATED BY: Stephanie Katsouleas, Public Works Director J
REVIEWED BY: Bob Cummings, Parks and Recreation Director v
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
On December 6, 2011, City Council adopted Resolution No. 4765 and authorized staff to
proceed with the repair and replacement of "The Lakes" Golf Course Driving Range netting and
poles that were damaged in the November 30th wind storm. After receiving three spot bids,
selecting the low bidder and negotiating scope of work and contract terms, staff awarded a
contract to Judge Netting for $409,300 on December 22, 2011 and requested an additional
$10,700 contingency on January 17, 2012. Judge Netting placed its order for materials and
submitted construction plans to the City's Planning and Building Safety Department for review
and approval. The plan approval process took longer than expected, largely due to Judge
Netting's assumption that a 1999 soils report could be used for the structural calculations of the
poles and embedments. However, the report did not provide the level of detail necessary for the
plans submitted, and additional information needed to be obtained. The City subsequently
approved the plans and issued a permit on January 26, 2012. Judge Netting submitted a work
schedule calling for commencement of the work on February 1, 2011. The work will take
approximately four weeks to complete.
92
Please note that Resolution No. 4765 requires that staff provide a status update at each City
Council meeting until the repair is completed and that City Council determine, by four -fifths
vote, that there is a need to contialue repair work. Staff recommends that the City Council
authorize this emergency repair until it is completed.
93
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of an amendment to Agreement No.
3874 with AKM Consulting Engineers for engineering services to complete the design
for the upgrade of sanitary sewer pump station No. 1 and possible elimination of pump
station No. 7. (Fiscal Impact: $47,136.00)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute an amendment with AKM Consulting
Engineers for an amount not to exceed $47,136.00.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
AKM proposal
FISCAL IMPACT: Included in Adopted Budget
Amount Requested: $47,136.00
Additional Appropriation: No
Account Number(s): 502- 400 - 8204 -8650
ORIGINATED BY: Maryam M. Jonas, Principal Engineer
REVIEWED BY: to hanie Katsouleas , Public Works Directof
S p
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
A Professional Services Agreement was executed with AKM Consulting Engineers for $276,480
to prepare design plans to upgrade the City's existing sanitary sewer pump station No. 1 and
provide recommendations that could lead to the elimination of sanitary sewer pump stain No. 7.
The original scope of work called for up to 30 sheets of engineering drawings, which included
designs for an emergency backup generator. After the preliminary design investigation, the City
ask AKM to further monitor the influent flow to the pump stations and provide recommendations
for diverting flows from drainage area 7 to area 1. This request resulted in additional flow
monitoring not called for in the original scope of work. Public Works staff also recommended
replacing the emergency generator with a diesel engine standby pump that allows pumping to
continue in the event of a power loss or switch gear or sewage pump failure and would act as the
primary pumping system during routine maintenance and repairs. These two changes increased
the number of drawings from 30 to 43 sheets. The additional expense related to these design
changes is $43,136.00. The funding for this service is provided through the sewer enterprise
fund.
EV•
94
Adw
AKM Consulting Engineers
553 Wald
Irvine, CA 92618
Telephone: 949.753.7333
Facsimile: 949.753.7320
December 29, 2011
City of El Segundo
350 Main Street
El Segundo, California 90245
Attention: Ms Maryam Jonas
Principal Civil Engineer
Water
Resources
Infrastructure
Construction
Management
Subject: Request for Budget Augmentation for Pump Stations 1 and 7 Improvement Project
Dear Ms. Jonas:
AKM Consulting Engineers submitted a proposal to the City of El Segundo for Design of Sanitary Sewer
Pump Station No.1 and Elimination of Pump Station No. 7, based upon the scope of work included in the
agreement dated December 1, 2008. Our scope of work included a total of 30 sheets of plans. It
included an emergency back -up generator similar to the Pump Station No.4 project.
During the development of the project, AKM had to conduct additional work in order to better define the
project, and address the revisions requested by the City. Of significance were the design of
improvements to incorporate a diesel engine driven standby pump instead of a standby generator, and
the alignment of the force main, which added three sheets to the originally anticipated single sheet. As a
result, AKM developed 43 sheets of drawings (43 percent increase in Task B, Final Design Services), and
incurred additional expenses totaling $47,136.
We request an increase of $47,136 in our budget for the extra work performed. Should you have any
questions regarding this request, please do not hesitate in contacting the undersigned.
Very truly yours,
AKM Consulting Engineers
eki Kayiran, P.E.
Principal
95
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from the El Segundo Chamber of
Commerce to waive City fees and costs in the amount of $800.00 in accordance with ESMC
Section 8 -8 -7 D 1 for the El Segundo Chamber of Commerce Downtown Cruise event.
(Fiscal Impact: $800.00)
RECOMMENDED COUNCIL ACTION:
1. Approve the request from the El Segundo Chamber of Commerce to waive $ 800.00 in
City fees and costs;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Letter of request from the El Segundo Chamber of Commerce
2. Site Plan
3. Copy of ESMC Section 8 -8 -7 D 1
FISCAL IMPACT:
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Bob Cummings, Director of Recreation and Parks 1330;
REVIEWED BY: ,
APPROVED BY: Doug Willmore, City Manager
BACKGROUND AND DISCUSSION:
The El Segundo Chamber of Commerce is partnering with the Automobile Driving Museum and
Hot Rod Magazine to host a Downtown Cruise event on Saturday, February 25, 2012 from 1:00
p.m. to 5:00 p.m. on the 100 and 200 blocks of Main Street and the 100 blocks of East and West
Franklin Street.
The purpose of the event is to attract people to Downtown El Segundo and introduce new
customers to our Downtown businesses. Over 800 participants are expected during the course of
the event.
The El Segundo Chamber of Commerce is requesting the City to waive fees in the amount of
$800.00 in accordance with ESMC Section 8 -8 -7 D 1, which includes Police Department staffing
and vehicles.
96
3
I W%Ml�
January 18, 2012
City of El Segundo
350 Main Street
El Segundo, CA 90245
Dear Mayor Busch and Council Members:
The El Segundo Chamber of Commerce is requesting the waiver of all fees applicable to our Special
Event Use Application submitted on January 17, 2012, for the Downtown Cruise to be held on Saturday,
February 25, 2012, in the 100 and 200 blocks of Main Street and the 100 blocks of east and west Franklin
Avenue.
The purpose of this event is to bring people to Downtown El Segundo and introduce new customers to
our Downtown businesses. This event is not a fundraiser for any of the sponsors.
Your consideration of this request is greatly appreciated. if you have any questions, please contact our
office at (310j 322 -1220.
Sincerely,
Marsha Hansen
Executive Director
/P? _ iN l=hn S_re t - !_-- -.i : : eG y' jdr, i _�d 9I10245 3 $ a 0322,1220 r, f 7- °a . '3-10.322,6880 97
#�i;�� �l; 1j 4lsj (L� �I�' 7` ��Si�- �'Sf�'�i'_,li-- v�{i��ii €,� s¢ ". ✓��,�
I- I
02
CD -, Mo.
"
0?
0
N)
O
0
CD
0
(D
fft -7-
-Am
6z
FRI
3AVN17)WV&.4M
LA
ILA
now"
Ll
FRI
3AVN17)WV&.4M
AM
8 -8 -5: PERMIT REQUIREMENTS:
A. It is unlawful for any person to con-
duct, sponsor, or knowingly participate
in any event on or within any city
street, sidewalk, parking facility, or
other public right of way that obstructs
or interferes with the normal flow of
vehicular or pedestrian traffic or which
does not comply with applicable traffic
laws or controls.
B. Activity in subsection A of this section
is permissible when a permit for such
an event is obtained pursuant to this
chapter. A permit is not deemed is-
sued until the director receives the
applicant's written acceptance in ac-
cordance with this chapter. (Ord.
1362, 6 -3 -2003)
8 -8 -6: EXCEPTIONS: A special event
permit is not required for a pa-
rade consisting of a vehicular funeral pro-
cession or wedding procession. (Ord. 1362,
6 -3 -2003)
8 -8 -7: FEES:
A. Established: Except as otherwise
provided by federal, state, or local
laws, or other city council authorized
restrictions, all fees applicable to this
chapter including, without limitation,
fees for using public property, will be
established by city council resolution.
B. Service Charges: Charges will be
imposed for city services provided to a
permittee other than public safety and
emergency services. Such charges
will be determined by the applicable
servicing city department(s) and will
be based on the actual cost incurred
::
by the city in providing such services.
Such service charges will include,
without limitation, charges for labor,
supervision, overhead, administration
and the use of any and all city equip-
ment, supplies, and the like. Addition-
al charges may be imposed to cover
the cost of extraordinary permit inves-
tigation and staff costs, if the director
determines this necessary.
C. Traffic Control Fee: Permittee will pay
the city a fee in an amount equal to
the city's total estimated costs for
providing all of the personnel and
materials, including, without limitation,
public safety personnel, necessary to
control and monitor pedestrian and
vehicular traffic for such event. Such
fee will be paid by the permittee be-
fore the director issues a permit. The
traffic control fee may be waived by
the director for any permit authorizing
an event involving an exercise of free
speech rights. Such waiver may be
granted only upon a showing of the
applicant's inability to pay, which will
be supported by a financial declara-
tion.
D. Fee Waivers: Upon an applicant's
request, the director may, but is not
required to, seek a fee waiver from
the city council for an event. Fees
may only be waived for the following
applicants:
City of El Segundo
1. Nonprofit groups with current inter-
nal revenue code 501(c)(3) status or
501(c)(6) status, government agen-
cies, and public schools; or
2. Community service groups or orga-
nizations without current internal reve-
nue code 501(c)(3) status or 501(c)(6)
status where the city council, by reso-
October 2003
99
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 7, 2012
AGENDA READING: Consent Agenda
Consideration and possible action regarding adoption of plans and specifications for the
City of El Segundo Energy Retrofit Project. Project No. PW 12 -01 (Fiscal Impact:
$108,723)
RECOMMENDED COUNCIL ACTION:
1. Adopt Plans and Specifications.
2. Authorize staff to advertise the plans for receipt of construction bids.
Authorize the City Manager to sign a professional Services Agreement with GES
Solutions, LLC to provide technical support services for $10,616.
4. Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Potential
Amount Requested: $108,723
Additional Appropriation: No
Account Number(s):
ORIGINATED BY: Maryam M. Jonas, Principal Engineer M(` -
REVIEWED BY: Stephanie Katsouleas, Public Works l)ire:ctor- y f
APPROVED BY: Doug Willmore, City Manage
BACKGROUND AND DISCUSSION:
At the council meeting of February 16, 2010, the City Council adopted resolution No. 4644
authorizing submittal of a funding application to the California Energy Commission to
implement energy efficiency improvements at the El Segundo City Hall. The City Council also
approved a memorandum of participation between the City of El Segundo and the South Bay
City Council of Government ( SBCCOG) that authorized retaining Energy Innovation Group
(EIG) to provide scope of work and construction management pertaining to the Federal Stimulus
Energy Efficiency Project grant funding program.
EIG prepared a scope of work that was approved by CEC on July 29, 2010. Subsequent to the
CEC approval, staff requested design plans from EIG. EIG was not able to provide the necessary
plans to the City. The SBCCOG decided to terminate EIG contract after receiving similar
complaints from other public agency.
10
100
The City then met with FCI Management Consultants, a group recommended by Southern
California Edison's municipal representative, again to provide design plans for the energy
retrofit. However, after several planning meetings were held, FCI determined that it could not
accept the terms of the grant funding agreement, which required reimbursement after the project
was implemented. Staff was finally able to retain CES Solutions, LLC in December of 2011 to
provide the technical supports and required CEC reporting for this project.
In December of 2011, the final scope of work was approved by CEC. The specification for
retrofitting City facilities is now complete and ready to be advertised for receipt of construction
bids. This project must be completed by May of 2012 to meet the time requirement of the grant
funds. The cost of the project including the technical support is covered by the American
Recovery and Reinvestment Act (ARRA) and implemented by CEC as part of the Energy
Efficiency and Conservation Block Grant Program (EECBG) for $90,691. There is also a cost
share rebate from SCE for $18,032.
101
PAGE 102 WAS INTENTIONALLY LEFT BLANK
102
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from the El Segundo Co -op
Nursery School to waive the 2012 and 2013 banner fees per El Segundo Municipal Code
section 8 -8 -7 D1. (Fiscal Impact: $178.00)
RECOMMENDED COUNCIL ACTION:
Approve the request to waive the 2012 and 2013 banner fees per El Segundo
Municipal Code Section 8 -8 -7 D1.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Letter from the El Segundo Co -op Nursery School
FISCAL IMPACT: Budget Adjustment Required
Amount Requested: $178.00 (requesting to be waived)
Additional Appropriation: No
Account Number(s):
ORIGINATED BY: Stephanie Katsouleas, Public Works Direct0
REVIEWED BY:
APPROVED BY: Doug Willmore, City Manage
BACKGROUND AND DISCUSSION:
The El Segundo Co -op Nursery School, a non - profit 501(c)3 organization, is requesting that the
$178.00 banner fee be waived for its annual `Casino Night" fundraiser being held this March.
The banner will be hung at one of three locations on Main Street (300, 400 or 500 block) for two
weeks starting February 27th.
While the City does not have a formal banner policy, banners (and their locations) are generally
approved by the Public Works Department in accordance with El Segundo Municipal Code §15-
18-12. The City fee for persons or organizations placing such banners is $178 for hanging and
removal.
If Council approves this request, the Co -op Nursery School has also expressed a desire to have
its 2013 banner fee waived and to be added to the list of organizations brought biennially to
Council for fee waiver consideration such that the Co -op does not need to make an annual
request.
1 1
103
W Segdi�do
op �� Schcx31
Pr'aM=?!;'9 L&ax "'J rhrou3h V/W ,
300 E. Pine Ave
PO Box 73
E1 Segundo, CA 90245
310 - 955 -0970
Dear Public Works,
My name is Karen McAndrews and I am the Vice - President of the El Segundo Co-Op
Nursery School for 2011 -2012.
Please accept this letter as our formal request for a waiver of the banner permit application
fee. If our request were granted, it would allow $178.00 to go directly back into our
program.
The El Segundo Co-Op Nursery School is holding their annual Casino Night fundraiser on
March 10, 2012. Therefore, we would like our banner be hung on February 27, 2012.
Casino blight is our main fundraiser for the El Segundo Co-Op Nursery School. All
proceeds raised from Casino Night go directly back into the school in order to tontine our
program of parent-participation pre - school education,
The El Segundo Cc- operative Nursery School was founded by a group of parents in 1947
and is a non - profit organization. Our aim is to promote the physical, mental, emotional and
social growth of our children along with the training of parents for a better understanding of
their child.
Our "Casino Night" is a long - standing fundraising tradition in El Segundo and is the only
fundraiser of the year for our preschool. Historically, our "Casino Night" drags over 350
people for a fun -filled evening of just for fun gaming, food and drinks with friends and family,
all in the name of a great cause, the children of the El Segundo Co-op Nursery School.
Casino Night also allows us to support local El Segundo businesses and encourage others
to do the same.
We would like to thank you in advance for your thoughtful consideration.
If you have any questions, feel free to contact me via telephone at (310) 322 -8507 or via
email at escoop.casinonight @gmail.com.
Sincerely,
�< r__ �A C_�
Karen McAndrews and
The Parents of the El Segundo Co- operative Nursery School
Tax ID #95- 8001076
K �wc aAJr elwg @ yakaa. Co►t,�
104
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration to approve the proposed changes to the South Bay Cities Council of
Governments ( SBCCOG) Joint Powers (JPA) Agreement and review changes made to
the SBCCOG By -Laws by the Board of Directors. (Fiscal Impact: 0)
RECOMMENDED COUNCIL ACTION:
1. Staff recommends that the City Council approve the proposed changes to the
South Bay Cities Council of Governments ( SBCCOG) Joint Powers Authority
(JPA) agreement and review changes made to the SBCCOG By -Laws by the
Board of Directors.
2. Authorize the Mayor to sign the amended Joint Powers Agreement.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Memo from SBCCOG Executive Director.
2. Fourth Amendment and Restated Joint Powers Agreement "South Bay Cities
Council of Governments" (A Joint Powers Authority)
3. By -Laws South Bay Cities Council of Governments
FISCAL IMPACT: None
Amount Requested: $0
Additional Appropriation: No
Account Number(s): 0
ORIGINATED BY: Mickie Tagle, Senior Executive Assistant
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manage%v
BACKGROUND AND DISCUSSION:
The mission of the SBCCOG is to explore areas of inter - governmental cooperation and
coordination of government programs and provide recommendations and solutions to problems
of common and general concerns to its Members. The City of El Segundo is one of seventeen
SBCCOG agencies.
At the August 25 SBCCOG Board meeting, changes to the JPA agreement and the By -laws were
approved. Changes to the JPA and the Bylaws are already in effect. The JPA agreement needs to
12
105
be approved by at least 2/3 of the member agencies. The Bylaws changes are effective
immediately and are attached for your information.
The following is a summary of the proposed JPA and Bylaw changes:
JPA Agreement
Section 1: Recitals updated
Section 7 a. Voting and Participation: Clarifies that the County is one member but has
two votes -one for District 2 and 1 for District 4 which is consistent with the SBCCOG
agreement with LA County when they became members of the SBCCOG.
Section 7 b. Quorum: Re- wording to clarify that inactive or suspended members are not
included in the quorum count.
Section 7 e. Actions: Clarifies the sentence and makes no change to the meaning.
Section 10: Allows changes to the Board meeting date and time by resolution instead of
through a bylaws amendment.
Sectionl1: Establishes that if an officer is from an agency that becomes inactive or is
suspended, their position is declared vacant and an election must be called to replace
them.
Bylaws
'Member city' changed to 'member agency' throughout document to reflect the County's
membership.
Article III. B.2.: Allows changes to the Board meeting date and time by resolution instead
of through a bylaws amendment.
Article VII A.3: Allows the county designated alternates to serve on committees which
were restricted to elected officials.
Article VII 8.1: Allows county participation on Steering Committee and clarifies their
two votes. Establishes that representatives from suspended or inactive agencies may
attend but cannot officially serve or vote at the Steering Committee.
The JPA will go into effect on the first of the month after two - thirds of the SBCCOG's
members formally approve and sign the amended agreement.
106
South Bay Cities Council of Governments
August 26, 2011
TO: SBCCOG Member Agencies
FROM: Jacki Bacharach, SBCCOG Executive Director
RE: Request for Action — Amendment to SBCCOG Joint Powers Authority Agreement
At the August 25 SBCCOG Board meeting, changes to the JPA agreement and the Bylaws
were approved. The Bylaws changes are effective immediately and are attached for your
information. The JPA agreement — also attached - needs to be approved by at least 2/3 of the
member agencies.
A summary of the changes are as follows:
In the JPA agreement:
• Section I — Recitals updated
• Section 7
a. Voting and Participation - Clarifies that the county is one member but has two votes —
1 for District 2 & I for District 4 which is consistent with the SBCCOG
agreement with LA County when they became members of the SBCCOG.
b. Quorum — Re- wording to clarify that inactive or suspended members are not included
in the quorum count.
e. Actions — Clarifies the sentence and makes no change to the meaning.
• Section 10 — Allows charges to the Board meeting date and time by resolution instead of
through a bylaws amendment
• Section 11 — Establishes that if an officer is from an agency that becomes inactive or is
suspended, their position is declared vacant and an election must be called to
replace them.
In the Bylaws:
• Changes throughout to change `member city' to `member agency' to reflect the county's
membership
• Article III. B.2. - Allows changes to the Board meeting date and time by resolution
instead of through a bylaws amendment
• Article VII
A.3. — Allows the county's designated alternates to serve on committees which were
restricted to elected officials
B.1. — Allows county participation on Steering Committee and clarifies their two votes.
Establishes that representatives from suspended or inactive agencies may
attend but cannot officially serve or vote at the Steering Committee
REQUESTED ACTION
Please take the enclosed JPA document to your council for their approval and once approved,
send SBCCOG a copy @ 5033 Rockvalley Road, Rancho Palos Verdes, Ca. 90275.
Also, if you have any questions or would like a SBCCOG representative at your council
meeting when this item comes up for consideration, please contact Jacki Bacharach, SBCCOG 107
Executive Director at 310- 377 -8987 or iacki a,southbaycities.org
FOURTH AMENDED AND RESTATED JOINT POWERS AGREEMENT
"SOUTH BAY CITIES COUNCIL OF GOVERNMENTS"
(A JOINT POWERS AUTHORITY)
This Fourth Amended and Restated Joint Powers Agreement which is dated for
identification purposes August 25, 2011, is made and entered into by and between the
public entities (collectively, "Members ") whose names are set forth on Exhibit A,
pursuant to Section 6500 et seq. of the Government Code and other applicable law:
WITNESSETH:
The parties hereto do agree as follows:
Section 1. Recitals. This Fourth Amended and Restated Agreement is made and
entered into with respect to the following facts.
a. The South Bay Cities Council of Governments was formed effective as
of April 1, 1995. A Notice of Joint Powers Agreement was filed with
the California Secretary of State as of June 22, 1995, and assigned file
number 1450. The objective of the organization is to explore areas of
inter - governmental cooperation and coordination of government
programs and provide recommendations and solutions to problems of
common and general concern to its Members.
b. This joint powers agreement has been amended three times to make
various changes to the rules governing the operation of the organization.
c. The Members now desire to further amend the joint powers agreement
to effectuate additional changes to the rules governing the operation of
the organization.
Section 2. Creation of Separate Legal Entity. A separate legal entity is created within
the meaning of Section 6503.5 of the California Government Code; this
entity shall exercise its powers in accordance with the provisions of this
Fourth Amended and Restated Agreement and applicable law.
Section 3. Name. The name of this separate legal entity shall be the South Bay Cities
Council of Governments ( "Council ").
Section 4. Purpose and Powers of the Council.
n: \jpa \8. 11 jpa - 4th amendment adopted.docx 1
05/28/98 108
a. Purpose of Council. The purpose of the Council is to provide a vehicle for
the Members to engage voluntarily in regional and cooperative planning
and coordination of government services and responsibilities, to assist the
Members in the conduct of their affairs. It is the express intent of the
members that the Council shall not possess the authority to compel any
Member to conduct any activity or to implement any plan or strategy that
the Member does not wish to undertake (except for the payment of dues).
The goal and intent of the Council is one of voluntary cooperation among
cities in the South Bay for the collective benefit of all.
b. Common Powers. The Council shall have, and may exercise, the following
powers:
(1) Serve as an advocate in representing the Members of the South Bay
Cities at the regional, state and federal levels on issues of -importance
to the South Bay Cities;
(2) Serve as a forum for the review, consideration, study, development
and recommendation of public policies and plans with subregional or
regional significance;
(3) Assemble information helpful in the consideration of problems
peculiar to the Members;
(4) Employ Member resources or presently- existing, single - purpose
public /private groups to carry out its programs and projects;
(5) Explore practical avenues for voluntary intergovernmental
cooperation, coordination and action in the interest of local public
welfare and improving the administration of governmental services;
(6) Assist in coordinating subregional planning efforts and in resolving
conflicts among the cities in the South Bay as they work toward
achieving planning goals;
(7) Build a consensus among the Members on the implementation of
policies and programs for addressing subregional and regional
issues;
(8) Serve as a mechanism for obtaining regional, state, and federal
grants to assist in financing the expenditures of the Council;
n: \jpa \8. 11 jpa - 4th amendment adopted.docx 2
05/28/98 109
(9) Make and enter into contracts, including contracts for the services of
engineers, consultants, planners, attorneys and single purpose
public /private groups;
(10) Employ agents, officers and employees;
(11) Apply for, receive and administer a grant or grants under any
regional, state, or federal program;
(12) Receive gifts, contributions and donations of property, funds,
services and other forms of financial assistance from persons, firms,
corporations and any governmental entity;
(13) Lease, manage, maintain, and operate any buildings, works, or
improvements; and
(14) Delegate some or all of its powers to the Executive Director as
provided below.
C. Exercise of Powers. The Council shall, in addition, have all implied
powers necessary to perform its functions. It shall exercise its powers only
in a manner consistent with the provisions of applicable law, this Second
Amended and Restated Agreement and the Bylaws. For the purposes of
determining the restrictions to be imposed on the Council in its manner of
exercising its powers pursuant to Government Code Section 6509,
reference shall be made to, and the Council shall observe, the restrictions
imposed upon the City of Lomita.
Section 5. Creation of Governing Board and General Assembly.
a. Creation of Governing Board. A Governing Board for the Council
( "Governing Board ") is created to conduct the affairs of the Council. The
Governing Board shall be constituted as follows:
(1) Designation of Governing Board Representatives. The city council
or the Mayor (if the Mayor is so authorized by the Member's charter,
ordinances or rules) of each of the city Members shall in writing
designate one person as the Member's representative on the
Governing Board ( "Governing Board Representative "). The Board
of Supervisors of the County of Los Angeles shall designate the
members of the Board from the 2nd and 4th Supervisorial Districts
as its representatives on the Governing Board.
n: \jpa \8. 11 jpa - 4th amendment adopted.docx 3
05/28/98 110
(2) Designation of Alternate Governing Board Representatives. The
city council or the Mayor (if the Mayor is so authorized by the
Member's charter, ordinances or rules) of each of the city Members
shall designate one or more persons to serve as the Member's
alternate representative on the Governing Board ( "Alternate
Governing Board Representative "). The Supervisors from the 2nd
and 4`h Supervisorial Districts shall each designate their chief of staff
or a senior staff person from their office as the County's Alternate
Governing Board Representatives.
(3) Eligibility. No person shall be eligible to serve as a Governing
Board Representative or Alternate Governing Board Representative
unless that person is, at all times during the tenure of that person as a
Governing Board Representative or Alternate Governing Board
Representative, a member of the legislative body of one of the
appointing Members, except for the County of Los Angeles
Alternate Governing Board Representatives. Should any person
serving on the Governing Board fail to maintain the status required
by this Section 5, that person's position on the Governing Board
shall be deemed vacated as of the date such person ceases to qualify
pursuant to the provisions of this Section 5, and the Member shall be
entitled to appoint a qualified replacement.
b. Creation of General Assembly. A General Assembly for the Council
( "General Assembly ") is created to discuss issues and make
recommendations to the Governing Board. All elected officials of the
legislative bodies of all Members shall be members of the General
Assembly. The Chair of the Governing Board shall be the Chair of the
General Assembly. A General Assembly may be called by the Chair of the
Governing Board or by a majority of the Governing Board representatives.
Section 6. Use of Public Funds and Property. The Council shall be empowered to
utilize for its purposes, public and /or private funds, property and other
resources received from the Members and/or from other sources. Where
applicable, the governing Board of the Council may permit one or more of
the Members to provide in -kind services, including the use of property, in
lieu of devoting cash to the funding of the Council's activities.
Section 7. Functioning of Governing Board.
a. Voting and Participation. Through its Governing Board Representative,
each Member may cast only one vote for each issue before the Governing
Board except for the County of Los Angeles, which shall have two votes —
n: \jpa \8. 11 jpa - 4th amendment adopted.docx 4
05/28/98 111
one for District 2 and one for District 4. An Alternate Governing Board
Representative may vote in the proceedings of the Governing Board only in
the absence of that Member's Governing Board Representative. A
Governing Board Representative or Alternate Governing Board
Representative seated on the Governing Board shall be entitled to
participate and vote on matters pending before the Governing Board only if
such person is physically present at the meeting of the Governing Board
and if the Member which that Governing Board Representative or Alternate
Governing Board Representative represents is not on inactive status (as
defined in Section 21.b of this Fourth Amended and Restated Agreement).
b. Proxy Voting. No absentee ballot or proxy shall be permitted.
C. Quoru m. A quorum of the Governing Board shall consist of not less than
fifty percent (50%) plus one (1) of its total membership excluding inactive
and suspended members..
d. Committees. As needed, the Governing Board may create permanent or ad
hoc advisory committees to give advice to the Governing Board on such
matters as may be referred to such committees by the Governing Board.
All committees shall have a stated purpose before they are formed.
Standing committees shall remain in existence until they are dissolved by
the Governing Board. Ad hoc committees shall be dissolved upon
completion of their designated functions. Committees, unless otherwise
provided by law, this Fourth Amended and Restated Agreement, the
Bylaws or by direction of the Governing Board, may be composed of
representatives to the Governing Board and nonrepresentatives to the
Governing Board.
e. Actions. Actions taken by the Governing Board shall be by not less
than fifty percent (50%) plus one (1) of the voting representatives of the
Governing Board who are present provided that a quorum has been
established, unless by a provision of applicable law, this Fourth Amended
and Restated Agreement, the Bylaws or by direction of the Governing
Board, a higher number of votes is required to carry a particular motion.
Section 8. Duties of the Governing Board. The Governing Board shall be deemed, for
all purposes, the policy making body of the Council. All of the powers of
the Council, except as may be expressly delegated to others pursuant to the
provisions of applicable law, this Fourth Amended and Restated
Agreement, the Bylaws or by direction of the Governing Board, shall be
exercised by and through the Governing Board.
n: \jpa \8. 11 jpa - 4th amendment adopted.doex 5
05/28/98 112
Section 9. Roberts Rules of Order. The substance of Roberts Rules of Order shall
apply to proceedings of the Governing Board, except as may otherwise be
provided by provisions of applicable law, this Fourth Amended and
Restated Agreement, the Bylaws or by direction of the Governing Board.
Section 10. Meetings of Governing Board. The Governing Board shall by resolution
establish the dates and times of regular meetings of the Governing Board.
The location of each such meeting shall be as directed by the Governing
Board.
Section 11. Election of Chair and Vice - Chairs. The Chair of the Governing Board shall
conduct all meetings of the Governing Board and perform such other duties
and functions as required of such person by provisions of applicable law,
this Fourth Amended and Restated Agreement, the Bylaws or by direction
of the Governing Board. The 1" Vice -Chair shall serve as Chair in the
absence of the Chair and shall perform such duties as may be required by
provisions of applicable law, this FourthAmended and Restated Agreement,
the Bylaws, or by the direction of the Governing Board or the Chair. The
2nd Vice -Chair shall serve as Chair in the absence of the Chair and the 1"
Vice -Chair and shall perform such duties as may be required by provisions
of applicable law, this Fourth Amended and Restated Agreement, the
Bylaws, or by the direction of the Governing Board or the Chair. In
addition, the 2nd Vice -Chair shall supervise the Treasurer in the
performance of the duties assigned to him or her by Section 14 of the
Fourth Amended and Restated Agreement.
A Governing Board Representative shall be elected annually to the position
of Chair of the Governing Board, a second Governing Board
Representative shall be elected to the position of Pt Vice -Chair of the
Governing Board and a third Governing Board Representative shall be
elected to the position of 2nd Vice -Chair of the Governing Board, at the first
regular meeting of the Governing Board held in June of each calendar year.
The terms of office of the Chair, 1St Vice -Chair and 2nd Vice -Chair shall
commence on July 1 and expire of the succeeding June 30.
If there is a vacancy, for any reason, in the position of Chair, Pt Vice -Chair
or 2nd Vice - Chair, the Governing Board shall forthwith conduct an election
and fill such vacancy for the unexpired term of such prior incumbent. A
vacancy shall be declared in the event the Member represented by Chair, 1st
Vice -Chair or 2nd Vice -Chair is suspended or becomes inactive as provided
in Section 21.
n: \jpa \8. 11 jpa - 4th amendment adopted.doex 6
05/28/98 113
Section 12. Executive Director. The Governing Board may appoint by a vote of fifty
percent (50 %) plus one (1) of the total voting membership a qualified
person to be Executive Director, on any basis it desires including, but not
limited to, a contract or employee basis. The Executive Director shall be
neither a Governing Board Representative, nor an Alternate Governing
Board Representative, nor an elected official of any Eligible Public Entity
(as defined in Section 21(c) of this Fourth Amended and Restated
Agreement). The Executive Director shall be the chief administrative
officer of the Council. The Executive Director shall receive such
compensation as may be fixed by the Governing Board. The Executive
Director shall serve at the pleasure of the Governing Board and may be
relieved from such position at any time, without cause, by a vote of fifty
percent (50 %) plus one (1) of the total voting membership of the Governing
Board taken at a regular, adjourned regular or special meeting of the
Governing Board. The Executive Director shall perform such duties as
may be imposed upon that person by the provisions of applicable law, this
Fourth Amended and Restated Agreement, the Bylaws, or by the direction
of the Governing Board.
Section 13. Designation of Treasurer. The Governing Board shall, in accordance with
applicable law, designate a qualified person to act as the Treasurer of the
Council. The compensation, if any, of a person or persons holding the
office of Treasurer shall be set by the Governing Board.
Section 14. Duties of Treasurer. The person holding the position of Treasurer of the
Council shall have charge of the depositing and custody of all funds held by
the Council. The Treasurer shall perform such other duties as may be
imposed by provisions of applicable law, including those duties described
in Section 6505.5 of the Government Code, and such duties as may be
required by the Governing Board. The Governing Board may engage a
qualified person to assist the Treasurer in the performance of his or her
duties..
Section 15. Designation of Other Officers and Employ. The Governing Board may
appoint or employ such other officers or employees as it deems appropriate
and necessary to conduct the affairs of the Council.
Section 16. Obligations of Council. The debts, liabilities and obligations of the Council
shall be the debts, liabilities or obligations of the Council alone. No
Member of the Council shall be responsible, directly or indirectly, for any
obligation, debt or liability of the Council, whatsoever.
n: \jpa \8. 11 jpa - 4th amendment adopted.docx 7
05/28/98 114
Section 17. Control and Investment of Council Funds. The Governing Board shall
adopt a policy for the control and investment of its funds and shall require
strict compliance with such policy. The policy shall comply, in all respects,
with all provisions of applicable law.
Section 18. Implementation Agreements. When authorized by the Governing Board,
affected Members may execute an Implementation Agreement for the
purpose of authorizing the Council to implement, manage and administer
area -wide and regional programs in the interest of the local public welfare.
The costs incurred by the Council in implementing a program, including
indirect costs, shall be assessed only to those Members who are parties to
that Implementation Agreement.
Section 19. Term. The Council created pursuant to this Fourth Amended and Restated
Agreement shall continue in existence until such time as this Fourth
Amended and Restated Agreement is terminated. This Fourth Amended
and Restated Agreement may not be terminated except by an affirmative
vote of not less than fifty percent (50 %) plus one (1) of the then total voting
membership of the Governing Board.
Section 20. Application of Laws to Council Functions. The Council shall comply with
all applicable laws in the conduct of its affairs, including, but not limited to,
the Ralph M. Brown Act. (Section 54950 et seq., of the Government
Code.)
Section 21. Members.
a. Withdrawal. A member may withdraw from the Council by filing its
written notice of withdrawal with the Chair of the Governing Board 60 days
before the actual withdrawal. Such a withdrawal shall be effective at 12:00
o'clock a.m. on the last day of that 60 -day period. The withdrawal of a
Member shall not in any way discharge, impair or modify the voluntarily -
assumed obligations of the withdrawn Member in existence as of the
effective date of its withdrawal. Withdrawal of a Member shall not affect
the remaining Members. A withdrawn Member shall not be entitled to the
return of any funds or other assets belonging to the Council, until the
effective date of termination of this Fourth Amended and Restated
Agreement, except that a withdrawn Member shall be entitled to the
balance of the annual dues paid for the year by that Member which were
intended for the remaining part of that year. Withdrawal from any
Implementation Agreement shall not be deemed withdrawal from the
Council.
n: \jpa \8. 11 jpa - 4th amendment adopted.docx 8
05/28/98 115
b. Suspension/Inactive Status. A Member will be placed on Suspension or
Inactive Status if the following events occur:
(1) Non - Payment of Dues. If a Member fails to pay dues within three
months of the annual dues assessment as required under Section 23
of this Fourth Amended and Restated Agreement and the Bylaws,
and after a 30 -day written notice is provided to that Member, the
Member shall be deemed to be suspended from this Fourth Amended
and Restated Agreement and the Council. When a Member is
suspended, no representative of that Member shall participate or vote
on the Governing Board. Such a Member shall be readmitted only
upon the payment of all dues then owed by the Member, including
dues incurred prior to the suspension and during the suspension.
(2) Failure to Attend Meetings. If a Member is not represented by its
Governing Board Representative or Alternate Governing Board
Representative for three consecutive regular meetings of the
Governing Board, that Member will be placed on Inactive Status
until such time as its Governing Board Representative or Alternate
Governing Board Representative next attends a regular meeting of
the Governing Board.
C. Admitting Eligible Public Entities. Eligible public entities whose names
are set forth on Exhibit C to this Fourth Amended and Restated Agreement
( "Eligible Public Entities ") shall be admitted to the Council by 1) adopting
this Fourth Amended and Restated Agreement by a majority vote of the
legislative body of the Eligible Public Entity and 2) properly signing this
Fourth Amended and Restated Agreement. An Eligible Public Entity may
be admitted regardless of whether it adopted and signed this Fourth
Amended and Restated Agreement before or after the Effective Date (as
defined in Section 28 of this Fourth Amended and Restated Agreement).
No vote of the Governing Board shall be required to admit an Eligible
Public Entity.
d. Admitting Additional Members. Additional Members who are not Eligible
Public Entities may be admitted to the Council upon an affirmative vote of
not less than fifty percent (50%) plus one (1) of the total voting
membership of the Governing Board provided that such a proposed new
Member is a city whose jurisdiction, or part thereof, lies immediately
adjacent to one or more of the Eligible Public Entities. Admission shall be
subject to such terms and conditions as the Governing Board may deem
appropriate.
n: \jpa \8. 11 jpa - 4th amendment adopted.docx 9
05/28/98 116
Section 22. Non - Interference with Function of Members. The Governing Board shall
not take any action that constitutes an interference with the exercise of
lawful powers by a Member of the Council.
Section 23. Limitation of Liability. All agreements entered into by the Council shall
contain a limitation of liability provision, providing that, except as
voluntarily assumed by a particular Member, Members shall not be liable to
employees, contractors and other third parties.
Section 24. Dues of members. The Members of the Council shall be responsible for the
payment to the Council, annually, of dues in the amounts periodically
budgeted by the Governing Board, as and for the operating costs of the
Council ( "Dues "), as provided in the Bylaws.
Section 25. Disposition of Assets. Upon termination of this Fourth Amended and
Restated Agreement, after the payment of all obligations of the Council,
any assets remaining shall be distributed to the Members in proportion to
the then obligation of those Members' obligation to participate in the
funding of the Council.
Section 26. Amendment. This Fourth Amended and Restated Agreement may be
amended at any time with the consent of two - thirds (2/3) of all of the
legislative bodies of the Members.
Section 27. Incorporation by Reference. Each Exhibit to this Fourth Amended and
Restated Agreement is incorporated into the agreement by this reference, as
though it were fully set forth in the body of the agreement.
Section 28. Effective Date. The effective date ( "Effective Date ") of this Fourth
Amended and Restated Agreement shall be the first day of the first month
following the date on which two - thirds (2/3) of the legislative bodies of the
Members adopt and sign this Fourth Amended and Restated Agreement.
That the Members of this Fourth Amended and Restated Agreement have caused
this agreement to be executed on their behalf, respectively, as follows:
n: \jpa \8. 11 jpa - 4th amendment adopted.doex 10
05/28/98 117
The City of Carson hereby approves the Joint Powers Agreement adopted by the South
Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor; City of Carson
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
n :ljpal8. 1.1 jpa - 4th amendment adopted.docx 11
05128198 118
The City of Gardena hereby approves the Joint Powers Agreement adopted by the South
Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Gardena
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
n :ljpa48. i 1 jpa - 4th amendment adopted.docx E2
05/28/98 119
The City of El Segundo hereby approves the Joint Powers Agreement adopted by the
South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of El Segundo
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
n.\jpal8. 11 jpa - Atli amendment adopted.docx 13
05/28/98 120
The City of Hawthorne hereby approves the Joint Powers Agreement adopted by the
South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Hawthorne
Date:
ATTEST:
City c1ci-k-
APPROVED AS TO FORM:
City Attorney
n;ljpal8. I I jpa - 4th amendment adopted.docx 14
05/28/98 121
The City of Hermosa Beach hereby approves the Joint Powers Agreement adopted by the
South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Hermosa Beach
Date:
ATTEST:
City Clerk~
APPROVED AS TO FORM:.
City Attorney
nAipaN& I I jpa - 4th amendment adopted.doex 15
05/28/98 122
The City of Inglewood hereby approves the Joint Powers Agreement adopted by the
South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Inglewood
Date:
ATTEST:
City Clerk
. : e
� a L a• .. DORM
City Attorney
n.ljpai8. 1 I jpa - 4th amEnd men I zdopted.docx 16
05/28/98 123
The City of Lawndale hereby approves the Joint Powers Agreement adopted by the South
Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Lawndale
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
nAjpal$. 11 jpa - 41h amendinem adopted.doex 17
05/28/98 124
The City of Lomita hereby approves the Joint Powers Agreement adopted by the South
Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayer, City of Lomita
Date:
ATTEST :.
City Clerk
APPROVED AS TO FORM:
City Attorney
n :ljpal8. f 1 jpa - 4th amendment adopted.docx 18
05/2$!98 125
The City of Los Angeles hereby approves the Joint Powers Agreement adopted by the
South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Less Angeles
Bate:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
n:lj,pa18. 1 I jpa - 4th amendment adopted.doex 19
05126198 126
The City of Manhattan Beach hereby approves the Joint Powers Agreement adopted by
the South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Manhattan Beach
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM.
City Attorney
W: jpa\& l l ,spa - 4th amendment adopted,docx 20
05/28/98 127
The City of Palos Verdes Estates hereby approves the Joint Powers Agreement adopted
by the South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Palos Verdes Estates
Date:
City Clerk
APPROVED AS TO FORM:
City Attorney
n:ljpa\8. I I jpa - 4th amendment adopted.docx 21
05128/98 128
The City of Rolling dills hereby approves the Joint Powers Agreement adapted by the
South Bay Cities Council of Governments at the August 25, 2011 . Board Meeting.
Mayor, City of Rolling Hills
Date;
ATTEST:.
City Clerk
APPROVED AS TO FORM:.
City Attorney
n.\jpa\8. l I jpa - 4th amendment adopted,doex 22
05/28/98 129
The City of Rolling Hills Estates hereby approves the Joint Powers Agreement adopted
by the South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Rolling Hills Estates
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
n:ljpa48. l .l ,jpa - 4th amendment adopled.dou 23
05/28/98 130
The City of Rancho Palos Verdes hereby approves the Joint Powers Agreement adopted
by the South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Rancho Palos Verdes
Date:
Mlii
City Clerk
APPROVED AS TO FORM:
City Attorney
nAjpal8. l 1 jpa - 4[h amendment adopted.deex 24
05/28/98 131
The City of Redondo Beach hereby approves the Joint Powers Agreement adopted by the
South Bay Cities Council of Governments at the August 25, 2011 Board. Meeting.
Mayor, City of Redondo Beach
Date:
ATTEST:
City Clerk
APPROVED AS TO FORM:
City Attorney
nAjpa\8. t 1 jpa - 41h amendment adopted.doex 25
05/28/98 132
The City of Torrance hereby approves the Joint Powers .Agreement adopted by the South
Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Mayor, City of Torrance
Date:
1 1
City Clerk
APPROVED AS TO FORM:
City Attorney
n:ljpa\g. t l jpa - 4th amendment adopted.doex 26
05128/98 133
The County of Los Angeles hereby approves the Joint Powers Agreement adopted by the
South Bay Cities Council of Governments at the August 25, 2011 Board Meeting.
Chair, Los Angeles County Board of Supervisors
Date:
ATTEST:
Clerk of the Board
APPROVED AS TO FORM:
County Counsel
n:ljp,-tlg. I I jpa - 4th amendment adopted.docx 27
05/28198 134
EXHIBIT A
[List of Member Agencies]
Carson
County of Los Angeles
El Segundo
Gardena
Hawthorne
Hermosa Beach
Inglewood
Lawndale
Lomita
Los Angeles (15th Council
District Representative)
Manhattan Beach
Palos Verdes Estates
Rancho Palos Verdes
Redondo Beach
Rolling Hills
Rolling Hills Estates
Torrance
n:1jpa18. I 1 jpa - 4th amendment adopled.doex 28
05/28/98 135
ON 1,U1.3 �I ii t3
[List of Member Agencies in South Bay Corridor JPA)
Carson City of Los Angeles
El Segundo Manhattan Beach
Gardena
Hawthorne
Hermosa Beach
Inglewood
Lawndate
Lomita
Palos Verdes Estates
Rancho Palos Verdes
Redondo Beach
Rolling Hills
Rolling Hills Estates
Torrance
n:lipal8. I I jpa - 41h amendment adopted.dorx 29
05/28/98 136
EXHIBIT C
[List of Eligible Public Entities]
Carson
El Segundo
Gardena
Hawthorne
Hermosa. Beach
Inglewood
Law ndale
Lomita
Los Angeles (15th Council
District Representative)
Manhattan Beach
Palos Verdes Estates
Rancho Palos Verdes
Redonda Beach
Rolling Hills
Rolling Hills Estates
Torrance
County of Los Angeles
n:ljpal8. I I jpa - 4th amewlment adopted,docx :34
05/28/98 137
BYLAWS
SOUTH BAY CITIES COUNCIL OF GOVERNMENTS
Preamble
The South Bay Cities Council of Governments (the "Council ") is an agency voluntarily established by its Members
pursuant to a Joint Powers Agreement ( "Agreement ") for the purpose of providing a vehicle for the Members to
engage in regional and cooperative planning and coordination of government services and responsibilities to assist the
Members in the conduct of their affairs. In addition, the Council will provide a regional organization for the review
of federal state, and /or regional projects and studies that involve the use of federal state and /or regional funds, in
various forms.
It is the express intent of its Members that the Council shall not possess the authority to compel any of its Members to
conduct any activities or implement any plans or strategies that they do not wish to undertake (except for the payment
of dues) . The goal and intent of the Council is one of voluntary cooperation among cities for the collective benefit of
cities in the South Bay.
Article I - Definitions
The terms "Agreement," "Alternate Governing Board Representative," "Council," "Governing Board," and
"Governing Board Representative," as used in these Bylaws are defined in the Agreement and those definitions are
incorporated by reference. The term "elected official" as used in these bylaws means the mayor and the city
councilmembers of the members.
Article II - Membership and Representation
A. Membership. Members shall withdraw from or be admitted to the Council in accordance with
Section 21 of the Agreement.
B. Representation.
I, The Governing Board Representative and alternate Governing Board Representatives for a
member shall be designated in writing by that member's legislative body or its mayor if the
mayor is so authorized by the member's charter, ordinances or rules.
2. Names of Governing Board Representatives and Alternate Governing Board
Representatives shall be communicated in writing to the Governing Board by the
appointing Member.
3. Governing Board Representatives and Alternate Governing Board Representatives shall
serve until a- successor is appointed, so long as they otherwise remain eligible.
4. Only representatives from member cities that are not suspended or on inactive status are
eligible to participate and qualified to vote on the governing board and its committees.
Article III - Governing Board
A. Powers and Duties. The powers and duties of the Governing Board, subject to the limitations of
applicable law, the Agreement and these Bylaws, shall include:
All of the powers of the Council provided in Section 4 of the Agreement except as may be
expressly delegated to others pursuant to the provisions of the Agreement these Bylaws or
the direction of the Governing Board shall be exercised by and through the Governing
Board.
981007 99912 -01052 1Sj 0566131.2 0 -8- 138
2. Making policy decisions and determining policy matters for the Council.
3. Conducting the affairs of the Council,
4. Appointing, fixing the compensation of and removing an Executive Director and other
staff of the Council.
5. Annually reviewing the proposed Council budget and assessment schedule and adopting an
annual budget and an assessment schedule.
6. Appointing standing committees and, if necessary, ad hoc committees to study specific
problems, programs, or other matters the Council has approved for study.
7. Acting upon policy recommendations, including policy recommendations from
committees.
B. Meetings
Regular meetings of the Governing Board shall be held monthly. Special meetings of the
Governing Board may be called by the chair. All meetings shall be called and conducted,
and an agenda posted, in accordance with the Ralph M. Brown Act (Government Code
Sections 54950 et seq.), as it now exists or may hereafter be amended. The official agenda
for each meeting shall be posted by the city clerk of the city in whose jurisdiction the
meeting is scheduled to take place. City clerks of other member cities will be provided a
copy of the agenda and are encouraged to post the agenda at their official posting location
so as to assure widespread notice of the meetings.
2. The time and date of regular meetings of the Governing Board shall be established by
resolution of the Board. The location of each meeting shall be determined the preceding
month or by standing order of the Governing Board.
3. Council committees shall meet on the call of their chair or as otherwise provided herein
and in compliance with applicable law.
C. Voting. Voting on the Governing Board shall be conducted as prescribed in the Agreement. Voting
may be either by voice or roll call vote. A roll call vote shall be conducted upon the demand of five
participating Representatives, or at the discretion of the Chair.
Article IV - Executive Director
If an Executive Director is appointed by the Governing Board, the powers and duties of the Executive Director shall
be:
A. Subject to the authority of and as directed by the Governing Board, to administer the affairs of the
Council.
B. Subject to the authority of and as directed by the Governing Board, to appoint direct and remove all
employees of the Council and to retain consultants.
C. Annually to prepare and present a proposed budget to the Governing Board and to control the
approved budget.
D. To serve as the Secretary of the Council.
E. To attend the meetings of the Governing Board.
981007 99912 -01052 1Sj 0566131.2 0 -8- 139
F. To perform such other and additional duties as the Governing Board, these Bylaws, the Agreement
or applicable law may require.
G. To serve as Custodian of Records of the Council.
In the event no Executive Director is appointed by the Governing Board, the Chair shall perform the duties set forth in
subparagraphs A, B, C, and F, above, and shall appoint a Secretary of the Council.
Article V - Other Officers and Employees
A. Secretary. The Executive Director shall be the Secretary of the Council and shall have no vote on
the Governing Board. In the event no Executive Director is appointed by the Governing Board, the
Chair shall appoint as Secretary such other person as it deems fit. The Secretary shall keep a record
of all proceedings and perform the usual duties of such office.
B. Treasurer Pursuant to Section 13 of the Agreement, the Governing Board shall designate a
Treasurer of the Council. The Treasurer shall possess the powers to and shall perform those
functions required by Government Code sections 6505 and 6505.5 and all other applicable laws and
regulations, including any subsequent amendments thereto, the Agreement, these Bylaws or by the
direction of the Governing Board. The Treasurer shall have custody of the funds and shall provide
for strict accountability thereof in accordance with Government Code Section 6505.5 and other
applicable laws. Pursuant to Government Code Section 6505.6, the Governing Board may appoint a
qualified person to assist the Treasurer in the performance of its duties. The Treasurer shall
annually cause an independent audit to be made by a certified public accountant or public
accountant in accordance with Government Code sections 6505 and 6505.6.
C. Additional Officers and Employees. The Governing Board shall have the power to authorize such
additional officers and employees as may be appropriate. Such officers and employees may also be,
but are not required to be, officers and employees of the individual Members. None of the officers,
agents, or employees appointed by the Governing Board shall be deemed, by reason of their
employment by the Governing Board, to be employed by any of the Members or, by reason of their
employment by the Governing Board, to be subject to any of the requirements of such Members.
D. Bonding requirement. The governing board shall designate the officers or persons having charge
of, handling, or having access to any property of the council who shall be required to file an official
bond with the governing board. The amount of any such bond shall be established by the governing
board. Should the existing bond or bonds of any such officer be extended to cover the obligations
provided herein, said bond shall be the official bond required herein. The premiums on any such
bonds attributable to the coverage required herein shall be appropriate expenses of the council.
E. Status of Members' Officers and Employees. As provided in Government Code Section 6513, all of
the privileges and immunities from liability and other benefits that apply to the activity of officers,
agents, or employees of any of the Members when performing their respective functions within the
territorial limits of their respective public agencies shall apply to them while engaged in the
performance of any of their fractions and duties extraterritorially under this Agreement.
Article VI — City Managers Advisory Body
The governing board shall receive and consider recommendations made from time to time by the South Bay City
Managers' Association.
Article VII - Standing and Ad Hoc Committees
981007 99912 -01052 1Si 0566131.2 0 -8- 140
A. Formation of Committees. The Governing Board may establish Standing and Ad Hoc Committees.
The Standing and Ad Hoc Committees shall be for the purpose of developing recommendations to
the Governing Board.
All Standing and Ad Hoc Committees shall have a written statement of purpose, and the
Ad Hoc Committees shall in addition have a written statement of charges, before they are
formed.
2. Ad hoc Committees shall have a term not to exceed one year in duration.
3. The Chair shall recommend, and the Governing Board shall appoint by a vote of fifty
percent (50 %) plus one (1), the members to the standing and ad hoc committees. Members
to the standing and ad hoc committees shall be appointed for one year terms, or until the
committee is dissolved, whichever occurs first. In making recommendations for members
to the standing and ad hoc committees, the Chair shall consider regional representation.
Any elected official from a member agency and the alternates from the County are eligible
for appointment to a standing or ad hoe committee.
4. A quorum of a standing or ad hoc committee shall be four elected officials, unless
otherwise provided by the Governing Board.
5. Actions may be taken by standing and ad hoc committees by a majority of those members
present and qualified to vote.
6. All standing or ad hoc committees shall be chaired by an elected official from a member
agency.
7. The meetings of standing committees shall be held in accordance with the Ralph M.
Brown Act (California Government Code sections 54950 et sec .)
B. Steering Committee. A Steering Committee is hereby established as a Standing Committee of the
Governing Board.
1. The Steering Committee shall be composed of the Chair, 1St Vice - Chair, 2nd Vice- Chair,
the Immediate Past Chair of the governing board, the Chair of each standing committee or
a designee appointed by the committee chair, and such employees /contractors of the
council and staff members of member agencies as are designated by the governing board,
provided that non - elected employees /contractors of the council and staff members of
member cities or the county shall serve ex- officio and shall not have a vote. Any board
member or alternate who attends a steering committee meeting shall be able to vote at the
meeting which they attend as long as there is no more than one vote cast per member city
or two votes from the county (one each from District 2 and 4). Representatives from
suspended or inactive agencies as defined in Section 21 of the Agreement shall not serve
on the Steering Committeeand if in attendance at a Steering Cotnmittee meeting shall not
be entitled to vote.
2. The Steering Committee shall have the authority and duty to:
a. Formulate the agendas for the meetings of the Governing Board;
b. Oversee the day -to -day business of the Council, monitor the progress of ongoing
contracts and provide direction to the staff of the Council;
C. Approve payment of bills for receipt of goods and services within the approved
annual budget;
981007 99912 -01052 1Sj 0566131.2 0 -8- 141
d. Make recommendations to the Governing Board regarding the work programl
budget, positions to be taken on issues, contracts and all other matters within the
jurisdiction of the Council;
e. Evaluate Council staff;
f. Monitor the function of all Council committees; and
g. Receive regular reports from outside agencies.
3. A quorum of the Steering Committee shall be a minimum of four elected officials from
those names in paragraph B 1.
4. Regular meetings of the Steering Committee shall be held monthly. Special meetings of the Steering
Committee may be called by the chair. All meetings shall be called and conducted, and an agenda posted, in
accordance with the Ralph M. Brown Act (Government Code Sections 54950 et seq.), as it now exists or may
hereafter be amended. The official agenda for each meeting shall be posted by the city clerk of the city in whose
jurisdiction the meeting is scheduled to take place.
Article VIII — General Assembly
A General Assembly may be called by the Chair of the Governing Board at any time to discuss issues and make
recommendations to the Governing Board. All elected officials of the legislative bodies of all Members shall be
members of the General Assembly. The General Assembly is not required to meet. The Chair of the Governing
Board shall be the chair of the General Assembly.
Article IX - Budgets, Dues and Disbursements
A. Annual Budget. The Governing Board shall adopt a Budget annually prior to July 1 of each
calendar year. A vote of two- thirds (2/3) of the total voting membership of the Governing Board is
required to adopt or amend a Budget.
B. Budget Amendments. The Governing Board may at any time amend the budget to incorporate
additional income and disbursements that might become available to the Council for its purposes
during a fiscal year.
C. Fiscal Year. The Council shall be operated on a fiscal year basis beginning on July 1 of each year
and continuing through the succeeding June 30.
D. Accounts. All funds shall be placed in appropriate accounts and the receipt transfer, or
disbursement of such funds shall be accounted for in accordance with generally accepted accounting
principles applicable to governmental entities and pursuant to Government Code Section 6505 and
any other applicable laws. There shall be strict accountability of all funds. All revenues and
expenditures shall be reported to the Governing Board.
E. Expenditures Within Approved Annual Budget. The Steering Committee is authorized to make
expenditures on behalf of the Council. All expenditures shall be made within the approved budget.
No expenditure in excess of those budgeted shall be made without the approval of a majority of a
quorum of the Governing Board.
F. Audit. The records and accounts of the Council shall be audited annually by an independent
certified public accountant or public accountant, in compliance with Government Code sections
6505.5 - 6505.6, and copies of such audit report shall be filed with the County of Los Angeles
Auditor, the State Controller and each party to the Council no later than fifteen (15) days after
receipt of said audit by the Governing Board.
981007 99912 -01052 1Sj 0566131.2 0 -8- 142
G. Dues, The Members of the Council shall be responsible for the payment to the Council annually, of
dues and the amounts periodically budgeted by the Governing Beard, as and for the operating costs
of the Council ( "Dues "). Sixty (60) days notice shall be provided to Members of the date of the
meeting at which any increase in the Dues is to be determined for the following year. If an increase
in dues is proposed from the previous year, an affirmative vote of two- thirds (213) of (lie total voting
membership of the Governing Board is required to set the new dues.
H. Reimbursement of Funds. Grant funds received by the Council from any federal state, or regional
agency to pay for budgeted expenditures for which the Council has received all or a portion of said
funds from the parties hereto shall be tiled as determined by the Governing Board.
Article X - Amendments
Amendments to these Bylaws may be proposed by a Governing Board. Representative. The Amendment shall be
submitted to the Governing Board at a meeting at least one month prior to the meeting at which the Amendment is
voted upon. A vote of two- thirds (213) of the total voting membership of the Governing Board is required to adopt an
Amendment.
981087 99913 -01052 1sj 0566131.2 0 -8- 143
EL SEGUNDO CITY COUNCIL MEETING DATE: February 7, 2012
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive this report regarding the emergency repair of
the hydraulic /electric swivel on the Fire Department Ladder Truck according to El
Segundo Municipal Code 1 -7 -12. (Fiscal Impact: $ 14,437.00)
RECOMMENDED COUNCIL ACTION:
Receive and file this report regarding the emergency repair of the
hydraulic /electric swivel on the Fire Department Ladder Truck.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: Included in Adopted Budget
Amount Requested: $14,437.00
Additional Appropriation: No
Account Number(s): 001- 102 - 0000 -0803
ORIGINATED BY: Ron Fajardo, General Services Manager
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Doug Willmore, City Manage
BACKGROUND AND DISCUSSION:
The Public Works Department was notified by the Fire Department that a failure had occurred in
the hydraulic /electric swivel of the ladder truck. The unit was then taken by staff to Emergency
Vehicle Group in Anaheim for diagnosis and a repair estimate. After discussions with both the
Fire Department and the City Manager, a decision was made to proceed with this repair in
conformance with ESMC 1 -7 -12 as an emergency due to the potential impact to fire safety. The
work is being sole - sourced to Emergency Vehicle Group because one vendor has gone out of
business and another vendor has performed poorly on multiple occasions. The Equipment
Maintenance Division has sufficient funding in the current budget to cover the emergency repair
of this vehicle.
1
144
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 7, 2012
AGENDA HEADING: New Business
Consideration and possible action regarding the Fiscal Year 2010 -2011 Yearend Report
and FY 2011 -2012 First Quarter Financial Review. (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file FY 2010 -2011 Yearend and FY 2011 -2012 First Quarter Financial
Review.
(2) Alternatively discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
Attachment A — Core Revenue Report — Fiscal Year Ended September 30, 2011
Attachment B — Core Revenue Report — Quarter Ended December 30, 2011
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): none
ORIGINATED BY: Angelina Garcia, Fiscal Services Manager
Steve Jones, Business Services Manager
REVIEWED BY: Deborah Cullen, Director of Finance
APPROVED BY: Doug Willmore, City Manage
BACKGROUND AND DISCUSSION:
Fiscal Year 2010 -2011 Yearend
General Fund Year End Results
The Fiscal Year 2011 -2012 General Fund operations resulted in Total Revenues of $53,411,534,
Expenditures of $54,215,258, bringing the net deficit to $803,724. This is a decrease of $20,763
to the projected deficit of $824,487 that was reported at the September 6, 2011 Preliminary
Budget Hearing.
145
FY 2010 -
FY 2010 -2011
2011
Year -End
Year -End
$ Change in
% Change
Fund Operations
Estimate
Actual
Estimate
In Estimate
S $ 52,124,169 53,411,534
1,287,365 2,47 °!
tares 52,948,656
54,215,258
(1.266,602 ) - 2.39°
$ 824,487
(803,724)
20,763 - 2.52°f
14
145
Table 1— FY 2010 -2011 Yearend Revenues — Fstimates v. Actual
Revenue Source
FY 2010-
2011
Year -End
Estimate
FY 2010-
2011
Year -End
Actual
$ Change
in Estimate
Change
in
Estimate
Business License
$ 9,750,000
9,758,842
8,842
0.09%
Sales & Use Tax
8,250,000
8,885,248
635,248
7.70%
Sales Tax in Lieu
2,497,919
2,497,919
0
0.00%
Property Tax
6,138,800
6,125,247
- 13,553
-0.22%
Transient Occupancy (TOT)
4,125,000
4,301,696
176,696
4.28%
Charges for Services
4,060,900
4,085,067
24,167
0.60%
Electric Utility Tax
3,450,000
3,476,991
26,991
0.78%
Franchise Tax
2,496,000
2,498,616
2,616
0.10%
Cogeneration Electric
1,080,000
1,083,197
3,197
0.30%
License & Permits
1,186,600
1,178,030
-8,570
-0.72%
Gas Utility Tax
700,000
827,878
127,878
18.27%
Interest on Investments
850,000
782,575
- 67,425
-7.93%
Other Revenues
4,252,950
4,624,228
371.278
8.73%
Total General Fund Revenues
Net of Transfers 48,838,169 50,125,534 1,287,365 122.19%
Transfers In 3,286,000 3,286,000 0 0.00%
Total General Fund Revenues $52,124,169 53,411,534 1,287,365 2.47%
As noted in the table above, the major changes to estimates in revenues are as follows:
- Sales & Use Tax — the last payment received in FY 2010 -2011 came in approximately
$600,000 higher than expected. Traditionally, this payment includes adjustments for actual
sales tax for the prior quarters. Examples of the types of adjustments include; prior period
adjustments for under /over reporting by businesses, misallocation of taxes, and resolution of
claims. Projections of these adjustments are not available from the State Board of
Equalization and therefore extremely difficult to estimate.
- Transient Occupancy Tax — This category came in $176,700 higher than expected, primarily
due to an increase in summertime occupancy rates.
- Gas Utilily ax — This category also came in higher than anticipated, primarily due to the
local power plant's increase in usage in the last two months of the fiscal year.
146
Table 2 — FY 2010 -2011 Yearend Expenditures — Estiniates v. Actual
Elected Officials
Administrative Support
Police
Fire
Communications Center
Planning Building Safety
Public Works
Recreation and Parks
Library
Nondepartment
Transfers to Other Funds
Total General Fund
Expeiiditures
FY 2010-
2011 Year-
end Estimate
$823,410
4,342,520
14,778,446
13,530,122
1,311,914
2,074,468
5,057,230
4,547,623
1,965,923
4,216,000
301.000
FY 2010 -2011
Year -end
Actual
813,158
4,166,325
15,366,350
13,668,184
1,322,210
2,154,008
4,975,833
4,702,854
1,922,198
4,792,019
332.119
$ Savings
(increases) -
2010 -2011 Budget
v. Year -end
10,252
176,195
(587,904)
(138,062)
(10,296)
(79,540)
81,397
(155,231)
43,725
(576,019)
(31,119)
% Savings
(increases) - 2010-
2011 Budget v.
Year -end
1.26%
4.23%
-3.83%
-1.01%
-0.78%
-3.69%
1.64%
-3.30%
2.27%
- 12.02%
-9.37%
-2.34%
Expenditures came in higher than estimated. Below is an analysis of the departments that came
in higher than expected:
- Nondepartment — The major expenditure impacts driving this category were for higher than
expected retiree health benefits, cash outs for sick leave over accruals and vacation cash
Outs.
- Police Department — This department's total expenditures came in $370,000 higher,
primarily due to higher than expected overtime costs due to an increase in vacancies of
sworn personnel.
- Recreation and Parks — This department also came in higher than anticipated, primarily due
to an increase in utility costs in the last quarter of the year and an increase in part-time
salaries in the last months of the fiscal year.
147
General Fund Reserves
Table 3 — FY 2010 -2011 Yearend Reserves
The following table illustrates the calculated reserve at September 30, 2011 and the excess
reserve balances:
l General Fund Yearend Reserve
Beginning Fund Balance:
$ 11,749,796
9/30/11 Deficit:
(803,726)
9/30/11 Fund Balance:
10,946,070
Less: Required Reserves and Designations:
(1,483,007)
Unreserved, Undesignated:
$ 9,463,063
(This is what the City refers to as our 'Reserve')
Total Budgeted Expenditures 9/30/12:
51,673,900
Fund Balance Reserve Funded Level:
17%
Required Reserve:
8,784,563
Excess Reserve:
$ 678,500
At the August 31, 2011 Strategic Planning Session(SPS), Council approved changing the funded
levels in the General Fund Reserves from 20% to 17% of Budgeted Expenditures. The excess
reserves have been calculated in Table 3 above. As was discussed in the SPS, excess reserves
will be used as follows:
- Early Retirement Incentives — This incentive was offered to reduce staffing levels within the
Fire Department and save approximately $1 million by reducing staffing level from 16 per
shift running down to 14 per shift. Initially, staff had estimated that the incentive would cost
the City $400,000 but based on the scheduled retirements the total cost is $191,000. This
still achieves personnel reductions that meet the $1 million savings estimated in the FY
2011 -2012 adopted budget.
- Capital Infrastructure Projects — The remaining balance of $487.500 to be designated for
recommended Capital Infrastructure Projects.
General Fund Core Revenues
The City entered into agreements with 5 employee labor groups for future salary increases based
on General Fund Core Revenues. In accordance with the agreements, if Core Revenues, as
described below, increase by $1,500,000 or more in Fiscal Year 2011 -2012 compared to fiscal
year 2010 -2011, employees covered by said agreements will be entitled to a cost -of- living
increase.
General Fund Core Revenues exclude the following General Fund Revenue sources:
- Other Licenses and Permits
- Charges for Services
- Transfers in from Other Funds
148
The Core Revenue Report for Fiscal Year Ended September 30, 2011 (Attachment A) provides
the baseline for calculating the Core Revenue Change. Staff has also included the Core Revenue
Report for Quarter Ended December 31, 2011(Attachment B) to provide a comparison to
Quarter Ended December 31, 2010.
First Quarter Financial Review Fiscal Year 2011 -2012
Staff has reviewed all revenues and expenditures for the first quarter of Fiscal Year 2011 -2012,
with an emphasis on the General Fund, to determine if all sources and uses are on target with the
originally adopted budget.
Staff analyzed the revenues for the first quarter compared to historical averages of the last 7
fiscal years and most revenue streams were tracking fairly close with historical averages with the
exception of Gas and Electric Utility User Taxes, and Interest on Investments.
General Fund Revenues
General Fund revenues through the end of the first quarter are at 21% of total FY 2011 -2012
budget. The following is a list of major General Fund revenues, and the performance of each
source through the first quarter:
149
Table 3 — FY 2011 -2012 Revenues — First Ouarter
Revenue Source
Prior Year
QI
FY2010-
2011
Current
Year Ql FY
2011 -2012
Variance
to Prior
QTR
Over/
(Under)
% change
to SPLY*
Adopted
Budget FY
2011 -2012
%
Received
Ql FY
2011-
2012
% Received
Ql
Historically
Business License
$ 554,544
876,289
321,745
58.02%
10,049,700
8.72%
6.82%
Sales & Use Tax
1,724,513
2,348,674
624,161
36.19%
8,650,000
27.15%
27.42%
Sales Tax in Lieu
0
0
0
0.00%
2,736,825
0.00%
0.00%
Property Tax
2,205,739
2,151,333
- 54,406
-2.47%
6,162,475
34.91%
39.54%
Transient Occupancy (TOT)
772,933
917,921
144,988
18.76%
4,207,500
21.82%
29.74%
Charges for Services
924,874
1,512,289
587,415
63.51%
4,174,000
36.23%
24.69%
Electric Utility Tax
1,010,594
895,673
- 114,921
- 11.37%
3,475,000
25.77%
35.09%
Franchise Tax
80,000
97,508
17,508
21.89%
2,500,000
3.90%
2.92%
Cogenerated Electric
226,752
249,224
22,472
9.91%
1,125,000
22.15%
29.56%
License & Permits
322,698
658,259
335,561
103.99%
1,399,000
47.05%
27.15%
Gas Utility Tax
127,558
60,140
- 67,418
- 52.85%
750,000
8.02%
26.02%
Interest on Investments
160,353
114,180
- 46,173
- 28.79%
985,000
11.59%
32.48%
Other Revenues
595,422
604.430
9,008
1.51%
3,859,400
15.66%
20.27%
Total General Fund
Revenues Net of
Transfers
8,705,980
10,485,920
1,779,940
20.45%
50,073,900
20.94%
23.21%
Transfers In 634,000 400,000 - 234,000 - 36.91% 1,600,000 25.00% 25.00%
Total General Fund
Revenues $ 9,339,980 10,885,920 1,545,940 16.55% 51,673,900 21.07% 23.34%
* SPLY— Same period last year
Business License Tax is the City's largest General Fund revenue source, accounting for 18.4%
of total revenues. The majority of this revenue stream is collected in January and February, and
based on the preliminary numbers through the end of January this category appears to be on
target to meet the annual budget.
Sales & Use Tax generates approximately $8.6 million annually and is the City's second largest
revenue source. As of December 31, 2011, sales tax revenue had a total increase of $624,161 or
36.2% increase compared to the prior year's first quarter with 27.1% of budget received. The
first quarter's sales tax receipts indicate the fourth quarter in a row of positive revenue growth.
Los Angeles County increased 8.1% and Southern California as a whole was up 8.3% compared
to the same quarter last year. Higher fuel prices and a prior period adjustment increased returns
from the fuel & service stations category, and restaurants experienced strong sales this quarter.
Property Tax is currently 2.5% or $54,406 under the same period last year. Although the City
has experienced a reduction to the same period last year, it is still on target to meet the FY 2011-
2012 budget.
150
Transient Occupancy Tax (TOT) is currently 18.7% or $144,988 above the same period last
year, with 21.8% of budget received. This revenue appears to be rebounding as the economy
improves. At this time TOT seems to be on target to meet budget. Staff will continue to monitor
and report any changes due to the economic conditions at mid -year.
Charges for Services includes Zoning and Planning fees, Plan Check fees, Plan Retention fees,
Energy Plan Check fees, and Planning Service fees and have a combined budget of $4,174,000.
The City has received $1,512,289 or 36.2% of budget through the first quarter. This is a 63.5%
or $587,415 increase over the same period last year. Increased activity in permits and plan
reviews are positive indicators for increased permit revenue. Staff had factored in the increase in
activity in the revenue estimate for FY 2011 -2012, and at this time staff is estimating this
revenue group to end the year on target.
Electric Utility Users Tax is 11.3% or $114,921 lower than the same period last year.
Additionally, 25.7% of revenue has been received and it is projected that this revenue source will
make budget through this fiscal year.
Franchise Tax is currently 21.8% or $17,508 higher when compared to the same period last
year. The City has received 3.9% of total revenues in the first quarter, with the majority of this
revenue coming from two payments that are received in April. Staff expects this revenue to be
on target to meet budget at yearend.
Cogenerated Electric is 9.9% or $22,472 higher than the same period last year with 22.1% of
budget received. The fluctuation of the price of natural gas is the biggest impact affecting the
price per megawatt hour. The volume of production is the main reason for the increase over the
first quarter last year.
License and Permits recorded revenues of $658,259 or 47% of budget for the first quarter,
which includes one single permit payment of $250,000. This is an increase of 104% or $335,561
over the l st quarter in the previous year. An increase in permits issued this quarter compared to
same period last year show signs of economic recovery. At midyear this revenue stream will be
analyzed for a possible increase over the original estimated budget amount.
Gas Utility Tax is currently at 8.0% of budget received and down $67,418 or 52.8% compared
to the same period last year. The primary factors for the decline are the price of natural gas
which is down 3.7% compared to the same quarter last year and usage at the power plant is down
61% compared to same period last year. This decline is significant and more than was originally
forecasted during the budget process. Historically, the City receives 26% in the first quarter so if
this revenue continues this trend it is anticipated that Gas Utility Tax will not meet budget at
yearend.
Interest on Investments continues to experience a significant reduction due to the current
economic crisis and the result of the Federal Reserve Bank's rate reduction in short-term and
long -term interest rates. This revenue is down $46,173 or 28.79% compared to the same period
last year. Currently, the City's portfolio is invested in Local Agency Investment Funds (LAIF)
151
(34.8% of the portfolio value), money market accounts (12.52% of the portfolio value),
negotiable CD's, (3.18% of the portfolio value), Federal Agency Issues (21.19% of the portfolio
value), and miscellaneous securities (28.31% of the portfolio value). The average return on our
miscellaneous securities through the first quarter was 4.7 %, and LAIF was 0.38 %, and with the
total average return for entire portfolio being 2.09 %. It is estimated that six bonds will be called
in the second quarter of the fiscal year, dropping our average rate of return on the entire portfolio
to approximately 1 %. LAIF is predicted to continue to return 0.3 8% or less through the end of
the year and at this time we are not estimating interest income will be on target with budget.
General Fund Expenditures
The General Fund expenditures through December 31St, 2011 are at 28% of the adopted budget.
It is important to mention here that historically the first quarter numbers track slightly higher
than the remainder of the year due to the following:
• Pay outs of vacation and sick leave balances for retirements and resignations.
• Reimbursable Expenditures — The current expenditures include an estimated $41,500 in
reimbursable expenditures related to developer agreements. It is expected these balances
will be repaid in the second quarter of the fiscal year.
• Prior Year Encumbrances — At December 31, 2011, there were approximately $120,000
in expenditures related to the prior year budgeted expenditures that were properly
encumbered into Fiscal Year 2011 -2012.
Elected Officials and Administrative Support Services
This category, which consists of the City Council, City Clerk, City Treasurer, City Manager's
office, Finance and Human Resources, is currently on target with budget.
Nondepartment
Nondepartment expenditures are currently on target with budget.
Public Safety
The Fire Department in total is on target with budget. First - quarter expenditures totaled
$3,907,961 or 32.14% of budget. The expenditure percentage trending remains the same in
comparison to the same period last year.
The Police Department in total is on target with budget. First - quarter expenditures totaled
$4,369,391 or 28.32% of budget. The expenditure percentage trending is consistent to the same
period last year.
Historically, expenditures in these two departments come in slightly higher in the first quarter
due to the Holiday Pay being paid out in December of each year. Additionally, we should expect
expenditures further reduced by the salary savings resulting from the employees who accepted
152
the early retirement incentive.
Planning and Building Safety
Expenditures for the first quarter are $550,800 or 20.52% of the budget. Of this amount, there are
approximately $41,500 of expenditures that will be reimbursed by developers. This department
continues to adjust staff with consultant resources which will enable them to reduce expenditures
if necessary due to the uncertain economic conditions.
Public Works
This function's General Fund divisions consist of Government Buildings, Engineering, Street
Services, Street Maintenance, Traffic Safety, Solid Waste Recycling, Wastewater, Storm Drains,
Equipment Maintenance and Administration. At the end of the first quarter this department is on
target with actual expenditures at $1,059,396 or 21.20% of budget.
Recreational Cultural and Information Services
The Recreation, Cultural and Information Services function includes the Recreation and Parks
Department and the Library Department.
At the end of the first quarter the Recreation and Parks department is right on target with actual
expenditures at $1,098,126 or 22.49% of budget.
Library Services is on target with budget at $562,356 or 24.77% of expenditures realized though
the first quarter.
Summary
With 25% of the fiscal year complete, General Fund expenditures are at 28.10% of budget and
are generally on target. Year -to -date expenditures have decreased .5% or $66,400 over the same
period last year. Expenditures and revenues in all other funds appear to be on target with budget.
153
ATTACHMENT A
CITY OF EL SEGUNDO
CORE REVENUE REPORT
REPORTING PERIOD:
FISCAL YEAR END 9130111
CORE REVENUES:
FY2011 -ACTUALS1
FY2011 I
FY2011
FY2011
FY2011
DESCRIPTION
ANNUAL
QUARTER 11 QUARTER 2 QUARTER 3 QUARTER 4
3100 -300 PROPERTY TAXES
6,125,246
2,205,739
962,330
2,338,812
618,386
3200300 OTHER TAXES
24,718,002
4,137,184
6,284,525
8,132,771
6,163,523
3300300 BUSINESS LICENSE FEES
9,758,843
554,545
8,976,239
123,417
104,643
3500300 FINES & FORFEITURES
309,611
75,070
75,285
78,421
80,837
3600 -300 TOTAL INTEREST & RENTAL
1,159,288
160,353
114,997
239,091
644,847
3700300 INTERGOVERNMENTAL REVENUES
1,576,771
67,168
665,780
760,022
83,802
3900 -300 -OTHER REVENUE-
1,214,119
314.594
271,450
248,703
379,361
3200 -010 U UT Total
44.861,880
7,514,653
17,350,616
11,921,237
8,075.379
CORE REVENUES BY ACCOUNT NUMBER-
FY2011 - ACTUALS
FY2011
FY2011 I
FY2011
FY2011
DESCRIPTION
ANNUAL
QUARTER 1 QUARTER 21 QUARTER 3 QUARTER 4
3101 -300 Current Year Secured
5,710,491
2,199,025
900,677
2,301,555
309,236
3102 -300 Current Year Unsecured
236,241
0
16,930
0
219,311
3103 -300 Prior Year Secured
47,474
-1,293
-481
0
49,248
3104 -300 Prior Year Unsecured
21,298
0
8,879
-60
12,479
3105 -300 PENALTIES & INTEREST
56,359
0
17,641
10,626
28,092
3106 -300 HOX Reimbursement
53,383
8,007
18,684
26,691
0
3100 -300 PROPERTY TAXES
6126.246
2,208,739
952,330
2,338,812
618 368
3200 -010 U UT Total
5,254,970
1,313,859
1,218, 585
1,044, 207
1,678, 319
3201 -300 Sales & Use Tax
8,885,248
1,724,513
2,275,007
2,123,182
2,762,546
3202 -300 Franchise Tax
2,498,616
60,000
106,804
2,231,983
79,830
3203 -300 Transient Occupancy
4,301,696
772,933
1,101,560
1,110,805
1,316,398
3204 -300 Real Property Transfer
173,011
17,121
37,350
65,213
33,327
3206 -300 PSAF PR. Tx Public Safety
23,345
2,006
5,678
5,961
9,700
3208 -300 Sales Tax in Lieu
2,497,919
0
1,246,417
1,249,502
0
3215 -300 Cogenerated Electric/Chevron
1,063,197
226,752
291,124
281,918
283,403
3200300 OTHER TAXES
24,718.002
4,137,184
6,284,626
6131771
6,163,623
3301 -300 Commercial Industrial
9,085,923
397,792
8,569,888
59,614
58,629
3302 -300 Contractors
184,622
57,565
101,384
16,265
9,408
3303 -300 Vehicles
33,869
10,002
17,945
3,316
2,607
3304 -300 Contract Employees
187,577
27,419
156,263
2,455
1,440
3305 -300 Other Business License Fees
119,955
36,231
74,719
4,265
2,740
3306 -300 Business License Penalty Charge
86,948
387
40,686
31,054
14,821
3307 -300 Filming Fees
59,909
23,149
15,314
6,448
14,998
3308.300 Business License Processing Fee
40
0
40
0
0
3300 -300 BUSINESS LICENSE FEES
917681843
564,646
8,976,239
123,417
104,043
3501 -300 City Code Fines
4,351
757
915
1,266
1,413
3502 -300 Library Fines & Fees
30,517
6,946
6,841
8,300
8,431
3503 -300 Parking Fines
261,276
66,033
57,796
67,902
69,546
3505 -300 Handicap Parking Fines
1,660
472
594
198
396
3506 -300 Towing Service Fines
8,224
0
8,224
0
0
3513 -300 Internet Printing
3,283
662
615
755
851
3514 -300 Environmental Safety Penalty Ch
300
0
100
0
200.
3500300 FINES & FORFEITURES
309&11
76,070
75,285
78,421
80,837
3601 -300 Interest on Investments
782,575
146,172
78,441
201,034
356,928
3602 -300 Property Rentals
142,813
14,181
36,556
38,057
54,019
3661 -300 Parking in -Lieu Fees
233,900
0
0
0
233,900
3600300 TOTAL INTEREST & RENTAL
1,159.288
160,353
114,997
239.091
644,847
3701 -300 Motor Vehicle In Lieu
73,736
2,780
10.828
15,676
44,455
3726 -300 School Tax Admin Fee
3,789
0
0
0
3.789
3705 -300 Reimburse LA County TRAP
183,822
63,208
29,341
57,855
33,417
3715 -300 VLF Swap
1,251,226
0
625,613
625,613
0
3735 -300 Federal Grants
54.198
1.180
0
60,878
2.141
3700 -300 INTERGOVERNMENTAL REVENUES
1.578 771
67,168
666,780
760,022
83,802
3901 -300 Sale of Surplus Property
28.869
18,510
75
0
10,183
3904 -300 SB -90 Reimbursement
32,102
3,020
0
0
29,082
3905 -300 Admin Charges
660,792
220,264
110,132
165,198
165,198
3909 -300 Miscellaneous Revenue
271,567
72.700
109,073
8,122
81,672
3943 -300 Interest Park Vista
156,000
0
52,180
39,000
64,820
3972 -300 AquaticslDeveloper Contribution
64,789
0
0
36,383
28,406
3900300 -OTHER REVENUE-
1,214,119
314,694
271,460
248,703
379,361
44,861,880
7,514,653
17,350,616
11,921.237
8,075,379
154
CITY OF EL SEGUNDO ATTACHMENT B
CORE REVENUE REPORT
REPORTING PERIOD:
QUARTER END 12/31111
CORE REVENUES:
DESCRIPTION
3100 -300 PROPERTY TAXES
3200 -300 OTHER TAXES
3300 -300 BUSINESS LICENSE FEES
3500300 FINES & FORFEITURES
3600 -300 TOTAL INTEREST & RENTAL
3700 -300 INTERGOVERNMENTAL REVENUES
3900 -300 -OTHER REVENUE-
R:
DESCRIPTION
3101 -300 Current Year Secured
3102 -300 Current Year Unsecured
3103 -300 Prior Year Secured
3104 -300 Prior Year Unsecured
3105 -300 PENALTIES & INTEREST
3106 -300 HOX Reimbursement
3100 -300 PROPERTY TAXES
3200 -010 UUT Total
3201 -300 Sales & Use Tax
3202 -300 Franchise Tax
3203 -300 Transient Occupancy
3204 -300 Real Property Transfer
3206 -300 PSAF PR. Tx Public Safety
3208 -300 Sales Tax in Lieu
3215 -300 Cogenerated Electric /Chevron
3200 -300 OTHER TAXES
3301 -300 Commercial Industrial
3302 -300 Contractors
3303 -300 Vehicles
3304 -300 Contract Employees
3305 -300 Other Business License Fees
3306 -300 Business License Penalty Charge
3307 -300 Filming Fees
3300 -300 BUSINESS LICENSE FEES
3501 -300 City Code Fines
3502 -300 Library Fines & Fees
3503 -300 Parking Fines
3504 -300 Sur - Charge Parking Fines
3505 -300 Handicap Parking Fines
3506 -300 Towing Service Fines
3513 -300 Internet Printing
3514 -300 Environmental Safety Penalty Ch
3500 -300 FINES & FORFEITURES
3601 -300 Interest on Investments
3602 -300 Property Rentals
3600 -300 TOTAL INTEREST & RENTAL
3701 -300 Motor Vehicle In Lieu
3703 -300 Police Training STC
3705 -300 Reimburse LA County TRAP
3715 -300 VLF Swap
3730 -300 Prop 42 funds
3735 -300 Federal Grants
3700 -300 INTERGOVERNMENTAL REVENUES
3901 -300 Sale of Surplus Property
3903 -300 Refunds
3904 -300 SB -90 Reimbursement
3905 -300 Admin Charges
3909 -300 Miscellaneous Revenue
3919 -300 Police Evidence Unallocated
3943 -300 Interest Park Vista
3972 -300 Aquatics /Developer Contribution
3900300 -OTHER REVENUE-
FY2012 I FY2011 %CHANGE 2012
YTD YTD YTD JADOPTED1
2,151,333 2,205,739 (2.5 %) 6,162,475
4,758,725 4,137,184 15.0% 24,354,325
876,289 554,544 58.0% 10,049,700
70,848 75,070 (56%) 415,000
114,180 160,353 (28.8 %) 985,000
46,144 67,168 (31.3 %) 1,430,000
297,852 314,594 177.4% 1,104.400
8,315,371 7,514,652 10.66% 44,500,900
2,143,701 2,199,025 (2.5 %v) 5,912,475
25 0 100,0% 50,000
0 -1,293 (100.0 %) 50,000
0 0 0.0% 30,000
0 0 0.0% 65,000
7,607 8,007 (5.0 %) 55,000
2,151,333 2,205,739 (2.5 %) 6,162,475
1,121,571 1,313,859 (14..6 %) 5,045,000
2,348,674 1,724,513 36.2% 8,650,000
97,508 80,000 21.9% 2,500,000
917,921 772,933 18.8% 4,207,500
21,528 17,121 25.7% 75,000
2,298 2,006 14.5% 15,000
0 0 0.0% 2,736,825
249,224 226,752 9.9% 1,125,000
4,758,725 4,137,184 15.0% 24,354,325
706,111 397,792 77.5% 9,388,200
66,452 57,565 15.4% 185,000
14,672 10,002 46.7% 33,500
38,564 27,419 40.6% 193,000
43,670 38,231 14.2% 123,000
656 387 69.4% 77,000
6,165 23,149 (73.4 %) 50,000
876,289 554,544 58.0% 10,049,700
759 757 0.3% 9,000
7,321 6,946 5.4% 35,000
61,284 66,033 (7.2 %a) 350,000
0 0 0.0% 3,000
528 472 11.9% 2,500
0 0 0.0% 15,000
856 862 (0.7 %) 0
100 0 100.0% 500
70,848 75,070 (5.6 %) 415,000
99,574 146,172 (31.9 %) 875,000
14,606 14,181 3.0 %a 110,000
114,180 1603353 (28.8 %) 985,000
0 2,780 (100.0 %) 35,000
0 0 0.0 % 20,000
46,144 63,208 (27.0 %) 0
0 0 0.0% 1,300,000
0 0 0.0% 25,000
0 1,180 (100 -0%) 50,000
46,144 67,168 (31.3 %) 1,_4_30,000
0 18,610 - 100.00% 50,000
0 0 0.00% 5,000
144 3,020 - 95.23% 10,000
165,198 220,264 - 25.00% 675,000
107,049 72,700 47.25% 203,900
0 0 0.00% 500
13,000 0 100.00% 160,000
12,461 0 100.00% 0
297,852 314,594 - 5.32% 1,104,400
8,315,371 7,514,652 10.66% 44,500,900
155
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 7, 2012
AGENDA HEADING: New Business
Consideration and possible action to: (1) provide preliminary direction on the list of 14
proposed Capital Infrastructure Project and bring back to Council for final action as part
of final approval of financing for projects; (2) authorize staff to conduct a Request for
Proposal process for selection of a Financial Advisor; (3) authorize the City Attorney's
Office to conduct a request for proposal process for selection of municipal finance
counsel to assist with the financing of the projects; (4) direct staff to prepare the
necessary ordinance, resolution and job descriptions for one new, potentially at -will,
position in the Engineering Division to carry out implementation of the proposed projects
and 5) approve one at -will position in the Engineering Division for City Engineer to carry
out implementation of the proposed projects. [Fiscal Impact: $15,152,282 (future) for the
proposed projects; $75,000 for Financial Advisor and $163,250 for two new, at -will
positions funded for six months of Fiscal Year 2011- 2012.]
RECOMMENDED COUNCIL ACTION:
1. Provide preliminary direction on the list of 14 proposed Capital Improvement
Projects and bring back to Council for final action as part of final approval of
financing for projects.
2. Authorize staff to conduct a request for proposal process for selection of a Financial
Advisor.
3. Authorize the City Attorney's Office to conduct a request for proposal process for
selection of municipal finance counsel to assist with the financing of the projects;
4. Direct staff to prepare the necessary ordinance, resolution and job description for one
new, potentially at -will, positions in the Engineering Division to carry out
implementation of the proposed projects;
5. Approve one at -will position in the Engineering Division for City Engineer to carry
out implementation of the proposed projects; or,
6. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Attachment A: 14 proposed Capital Infrastructure Projects Cost Matrix
Attachment B: 14 Capital Infrastructure Projects Detailed Summaries
Attachment C: Capital Infrastructure Project Financing Amortization Schedule
Attachment D: General Fund Operating Budget Five -Year Forecast
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $0
Additional Appropriation: Yes $238,250
Account Number(s): 301 - 400 - 9999 -4xxx - $163,250
301 - 400 - 9999 -6214 - $ 75,000 is
156
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Deborah Cullen, Finance Directo
APPROVED BY: Doug Willmore, City Manage ' /
BACKGROUND AND DISCUSSION:
At the June 8, 2011 Strategic Planning Session, staff presented to Council for consideration and
discussion a preliminary list of 18 proposed capital infrastructure projects totaling approximately
$20 million. This list identified much needed but currently unfunded facility renovations,
upgrades, and retrofits as well as new facilities and safety enhancements. After discussing the
need for and potential funding sources that could be utilized to carry out these projects, Council
directed staff to formalize the list and bring it back for consideration at the next Strategic
Planning meeting planned for August 31, 2011.
At that next Strategic Planning Session, staff refined the projects proposed and again presented
the 18 Capital Infrastructure Project recommendations for an estimated total of $18,000,000.
The projects addressed four broad categories, which included:
• Projects that enhance /improve safety;
• Projects that have potential or existing grant sources;
• Projects that restore facilities to their intended use; and
• Projects that provide a community or municipal enhancement.
During the presentation, staff and Council discussed the potential funding mechanisms available
to the City to implement the projects and the estimated annual financial impact to the City.
Council directed staff to firm up the project estimates and engage other committees and
commissions in the project development process prior to Council approval. Subsequently, staff
presented the list to and solicited input from the following committees and commissions:
Capital Improvement Program Advisory September 26, 2011
Committee (CIPAC) and Community Input October 17, 2011
Meetings
Rec Park Commission December 21, 2011
Planning Commission January 26, 2012
The Capital Improvement Program Advisory Committee (CIPAC) ranked each project according
to established standard scoring criteria (scores included in Attachment A). In addition to
supporting the original 18 projects proposed, CIPAC also recommended that one addition project
be added to the list, which included upgrades to three Recreation Park facilities (Joslyn Center,
Check out Building and George Gordon Clubhouse). No additional comments were received
from Recreation and Parks Commissioners but they were in general supportive of the list. Staff
also presented the list to the Planning Commission, which will make findings regarding
conformance with the General Plan once the projects have been approved by City Council for
implementation. Please note that some conformance findings have already been made as part of
previous reviews (e.g., Aquatics Facility, Richmond Street, City Hall Renovations). We expect
every project except for the Library Expansion and the New Aquatics Facility will be 157
categorically except under CEQA review. Please note that the CEQA review process has already
been completed for the New Aquatics Facility but will still need to be done for the Library
Expansion project.
Following the more thorough cost estimate by staff in addition to review of our future financial
outlook and potential for grant funding, it was determined that two projects should be considered
for Phase II rather than included in this list. These projects include a) restoration of El Segundo
Blvd, east of Sepulveda, and b) more extensive restoration of three parks facilities. A third
project, the Fire Station interior remodel, was bundled into the Fire Station Seismic retrofit as it
will be completed as a single restoration project. A fourth project, expansion of the Library for
Children's programs, will require a full CEQA analysis before the project is formally brought to
Council for approval. Staff will be bringing forward funding options to cover the cost of the
CEQA. These changes brought the original total of 18 proposed projects down to 14.
The new cost estimate for the 14 proposed Capital Infrastructure Projects for materials, design,
construction, implementation and oversight is $15,152,282, with an additional annual operations
liability of approximately $650,000. Please note that the estimate does not include the cost for
additional staff that will be necessary to carry out these projects during planning and
construction. We will need two additional staff in the Engineering Division for oversight and
implementation over the next three years (based on multiple staging schedules of these projects),
and we have determined that funding for these positions is available in our existing budget.
WHY FUND THESE PROPOSED PROJECTS NOW and NOT LATER?
The 14 proposed projects represent significant community needs for improving safety, restoring
failing streets and other facilities, and providing/expanding recreational enhancements. Many of
the proposed projects represent long - deferred but sorely needed maintenance or upgrades (e.g.,
restoration of El Segundo Blvd., Richmond Street, Fire Station 1), while other projects have
long been desired by residents (e.g., new aquatics center, restoration of the Plunge). Still, other
projects will provide enhanced safety benefits to the community, such as more clearly marked,
high traffic crosswalks and strategically located street barriers for community events. The cost
of many of these individual projects exceeds the City's entire annual CIP funding, thus making
their implementation impossible without years of accumulated savings under the traditional CIP
process.
It Makes Financial Sense to Build Them Now
As detailed in table below, the total "today" cost of constructing these projects is estimated to be
$15.152 million, of which $4.5 million would be covered from available reserves and $10.6
million would be financed. The estimated payment on the financed portion would yield a loan
payment of $775,000 for 20 years. The total payments made at the end of the term would be
$15.8 million, which includes $5.2 million in paid interest and issuance (i.e., the cost of
borrowing money today).
By comparison, if the City waited 17 years to implement the proposed projects the total
`future" cost of construction is estimated to be $26.6 million.' This represents an increase of
` Assumes a 3.25% growth rate in construction costs over the next 17 years, which represents a total 76% increase.
For many construction commodities, this conservative growth rate is low when compared construction costs over the
last 20 years. Ref. Bureau of Labor Statistics.
158
$10.8 million more by delaying implementation. In order to accumulate that $26.6 million in 17
years, and thus avoid the 20 -year $775,000 loan payment, the City would need to save
$1,450,000 annually, or roughly double the proposed loan payment.
Current
Current Loan Costs $10,600,000
Cost of Issuance 300,000
Cost of Interest on Lease 4,899,637
Estimated Total Project Cost
Over 20 Years if Funded Today 15,799,637
Construction Escalation Cost in 17 years 26,656,899
Savings $10,857,262
Today's Dollar Value
(Net Present Value)
$10,533,091
17,771,266
$7,238,175
Effectively, deferring the projects 17 years will cost the City $7.2 million more in today's
dollars (NPV) than implementing them today.
It is worth noting that interest rates are at historic lows. When combined with the depressed cost
of construction projects (as experienced in the City's recent bidding results), this is the absolute
best time to implement the City's much needed capital projects, in particular given the
significant savings ($7.2 million) we can achieve in today's dollars by implementing now.
Funding for Capital Infrastructure Projects (CIP)
The City would have to seek financing to fund a portion of the total identified projects. To ensure
the City identifies the best possible financing solutions, staff recommends using the services of a
financial advisor to assist us. A financial advisor will provide information and options to make
informed and value -added decisions. The estimated cost of these services is approximately
$75,000. The staff will conduct a request for proposal process and bring back to Council a
recommendation and proposed contract for a financial advisor.
Municipal Finance Counsel
Municipal finance is a very specialized area and it anticipated that the City will at a minimum
need finance counsel and may also need disclosure counsel. The costs of these services will
likely be funded from the financing proceeds. The City Attorney's Office will conduct a Request
for Proposals for these services and bring back for Council consideration a recommendation and
proposed contract for these services.
Estimated Cost of Capital Infrastructure Projects and Recommended Funding Sources
The proposed Capital Infrastructure Projects total $15,152,282. Staff has identified available
reserves of $4,552,282 that could be used to fund a portion of these projects. Below are the
available balances as of December 31, 2011. Staff proposes the remaining $10,600,000 to be
financed.
Total Cost of Projects:
$ 15,152,282
Amt Available in Reserves:
4,552,282
Proposed Financed Portion:
$ 10,600,000
CAPITAL IMPROVEMENT FUND:
Designation for Aquatics: 540,000
CIP Unreserved, Undesignated: 864,935
1,404,935
DEVELOPER DONATIONS FUND:
Designation for Aquatics: 1,822,970
ECONOMIC UNCERTAINTY
FUND:
Unreserved, Undesignated: 839,181
GENERAL FUND
Excess Reserves: 485,196
Available in FY 2012: 4,552,282
Potential Annual Debt Service Payment
Staff has projected the annual debt service payments assuming the City finances $10.6 million.
Annual debt service payments on a 20 -year, 4% interest rate, paid semi - annually are estimated
below. If the projects and financing are approved, staff intends to first draw down from the
available reserves identified earlier in this report. Based on this assumption, the first debt service
payment would not be due until the beginning of Fiscal Year 2013 -2014. Please note that these
are just assumptions at this time and the actual payment schedule and amount and timing of
funds available will be dependent on the time of financing available to the City.
DUE FY:
2014
2015
2016
2017
2018
First Five Years:
Thereafter:
2019 -2023
2024 -2028
2029 -2033
4% 20 YR
$10.6 MILLION
$ 774,982
774,982
774,982
774,982
774,982
3,874,909
3,874,909
3,874,909
3,874,909
$ 15,499,637
Principal: 10,600,000
Interest: 4,899,637
$ 15,499,637
160
Source of Debt Service Payment
To determine the sources of the annual debt service payments, staff has prepared a five -year
projection of the General Fund Operating Budget and has identified the surplus that would be
used to pay for the debt service on the $10.6 million financed.
SOURCES FOR REPAYMENT:
FIVE -YEAR FORECAST PROJECTIONS:
Surplus in FY 2013:
$534,282
Surplus in FY 2014:
880,953
Surplus in FY 2015:
1,094,940
Surplus in FY 2016:
1,105,890
Surplus in FY 2017: _
1,116,948
Five -Year Surplus:
$4,733,013
Staff Resource Needs to Carry Out These Projects
Staff proposes hiring a City Engineer and a Capital Projects Manager, for an estimated, fully
burdened annual cost of $326,500 to meet the expected increased need of the Division. Both are
anticipated to be at -will positions that can provide the intense level of involvement, oversight
and management required for these proposed projects, as well as manage existing staff for the
Division's less - technical projects. The City Attorney's Office will be reviewing the Capital
Projects Manager position and preparing the necessary documents in conjunction with Human
Resources, if Council so directs, to create the position. Assuming these positions are at -will,
there will be no long -term staffing liability to the City once these projects are completed. The
City would be free to assess its staffing needs at any time and make adjustments as necessary,
including eliminating these positions when appropriate.
161
0
CD
n
0
O
n
m
0
0
0
0
2.
" 1 ♦n
'o pa
gP S
6 O
CY
i1
m
c..ti
..- 0-
�C
37
p 7d
VJ [n
3J
m
C7
a
to
m
D
20
a
m'
�
+
m
7
fb
i
s
N
EU
C1
0
JO—C
S
�
n�
2
`
CD
�n
3.
.
S
(D
m
y
^•
�.
n
� c
7
rt
CC pQ
mqn
Tn
0
ro
¢�
aim
0
m
D
,
CL
c
I=t
n n =r
m O fp 2... 3'C an if n tii .�m =f W� —
wT a d
�0mN m3
°
0o,
9.6 m3
°
a$
om °
: 5; ;9
-.
N
° p
FD
CL
N m m
N
N
am.3
w na
° w
o
0 1D N
o m
�»'
�9'm
C
✓` m
C-ii
Ot
j
00 d G
JC y
C
N
L
N
Cm
N O. G
N
N 4
m
Op m N
m j
p O.
O1] g
QN
c m
.O.
m
-
o ro m
m 3
m 3
�� O
40.
rt
C
f7
m
3
W G1
pt
m v�
O. 0 O
o
= W o
3
0
m 3
N
m°
C
0 d.
<
G
m �
w.��
CD
q�
ro
a
cod
0
m °
m�
m
.
��-
m3
c
y v
m
oya
0,
0
CL
2L 0
a
CD
rt
fA
V
rt
0 fH N
N
[A
EA
!A
EA
fA 69
�V
yi
Ey
yi
0 O. O
° O O
c O O
CD O O
w EA I iA I fA EA
O r
7 0 0 O
C ' O Z O O N
"'I -1 -1 -= �I -1 -M 0 -1
wmG - mm m -
F"f K� -1 -I al -I rn
g
1162
Attachment B: 14 Capital Infrastructure Projects — Detailed Summaries
1. Richmond Street
Richmond Street's sidewalks, curbs and gutters are extensively damaged between El
Segundo Blvd. and Holly. In addition to the pedestrian safety hazards caused by the
uneven sidewalks and curbs, the area requires significant and continued maintenance to
minimize the tripping hazards present in front of many businesses on Richmond St. The
proposed project will repair sidewalks, curbs and gutters between El Segundo Blvd. and
Holly and replace the current vegetation with less root - intrusive species.
2. Crosswalk Lighting
This project proposes to install wireless LED, surface - mounted flashers at five crosswalk
locations, which include the 100, 200, 300 and 400 blocks of Main Street and the Teen
Center crosswalk on Grand Ave. These locations are both high pedestrian and high
traffic areas where safety is a constant concern. The installation of the LED flashers on
Main Street will conform to the existing street pattern, thereby preserving the integrity of
the stamped concrete crosswalks.
3. Main Street Bollards
Farmers Market and other community events are routinely held on Main St. between
Holly Ave. and Pine Ave. To ensure pedestrian safety during these events, staff park
City maintenance trucks at each end of the street, effectively creating a barrier to prohibit
vehicles from entering the area. Manual, retractable bollards can provide the same level
of pedestrian protection without the need for using City vehicles and at the same time
create a more open and aesthetic environment. The retractable bollards are flush
mounted in the street when not in use but can be easily put into service for any
community event.
4. Hornet Way
Hornet Way is a small street located at the entrance of the Northrop Grumman parking lot
off Imperial Hwy. The street has not been well maintained and is in need of a complete
surface rehabilitation to stem the extensive alligator cracking and minor pot holes that
have formed.
5. El Segundo Blvd. (western portion)
El Segundo Blvd., west of Sepulveda Blvd., is heavily utilized by Chevron, residents and
Smokey Hollow businesses and is one of the primary gateways to the City's downtown
business district. However, the street is wrought with alligator cracking, pot holes, failed
road cuts, uneven surfaces and blind corners at a significant number of its intersections.
El Segundo Blvd.'s sidewalks are also inadequate and do not meet current ADA
requirements. The proposed project would completely restore the top 2 -3" of asphalt
over the entire length of road between Whiting Street and Sepulveda Blvd. as well as
create wider, ADA compliant sidewalks and ramps (which would also eliminate or
reduce the blind corners between Illinois Street and Main St.). Consideration will also be
given to how elements of the Bicycle Master Plan can be incorporated into the project.
February 7, 2012 163
Attachment B: 14 Capital Infrastructure Projects — Detailed Summaries
6/7. Grand Ave. and Center St.
Grand Ave., between Sepulveda Blvd. and Maryland St, and Center St., between El
Segundo Blvd. and Imperial Ave., are two well - traveled streets in El Segundo. However,
these streets do not qualify for federal or state funding because they do not meet
eligibility requirements, i.e., they have no nexus to alternative transportation, commuting
or regional transit routes. Furthermore, grant funds do not typically cover routine
maintenance obligations of the City such as local street resurfacing. Still, these two
projects are large and the streets have experienced significant wear. The proposed project
would replace the top 2 -3" of asphalt, improve drainage and improve gutter lines where
needed.
8. Teen Center
The Teen Center, which includes the adjacent skate park and basketball court, is heavily
used by El Segundo's teens and families. However, the building is run down both inside
and outside, and could benefit from modest improvements to modernize the facility and
create a more inviting (and durable) environment. The proposed project would include
interior upgrades and exterior repairs, such as new floor, wall and counter surfaces,
painting, furniture, fixtures, etc.
9. City Hall
The proposed City Hall Remodel project is comprised of several components, which
include
• A complete renovation of the City Council Chambers, including new seating and
Audio Visual (AV) upgrades to accommodate new communication and
presentation technologies. The current AV arrangement does not provide
adequate viewing for all audience seating locations, the seats themselves are worn
and have holes, and the overall flow is not ideal for community participation.
• Expansion of the West Conference Room. This project would include removing
the interior wall and opening up the room to the windows, as well as installing a
new larger conference table and AV enhancements to accommodate newer
communication and presentation technologies.
• Reconfiguration of the Planning and Public Works counter to create a more user -
friendly Permit Assistance Center. The proposed project would expand the
permitting counter by creating permitting and plan review stations, as well as
computer terminals for "self- help" opportunities (such as plan review, on -line
permitting, etc.)
10. Fire Station 1
Fire Station 1 was last renovated in the late 1980s, before the Northridge and Loma Prieta
earthquakes occurred in the 1990s. Following those significant events, major changes
were made to building design requirements for all structures, and in particular critical
facilities such as fire departments and hospitals. The proposed project would seismically
retrofit the existing building, bringing its structural integrity into compliance with current
building standards. The project also includes minor renovations to interior portions of the
building, including kitchen cabinetry, counters and flooring.
February 7, 2012 164
Attachment B: 14 Capital Infrastructure Projects — Detailed Summaries
11. Park Lighting
Recreation Park is the centerpiece of El Segundo's recreational opportunities and
programs. While several lighting projects have been completed over the last five years,
the central "backbone" of the lighting infrastructure has not been evaluated, upgraded
and/or replaced. Despite several new ballast head and lamp installations, the park still
experiences routine outages. The proposed project would replace the extensive wiring
network throughout the park and replace or repair conduit where needed to ensure the
continued integrity of the electrical network.
12. New Aquatics Facility
El Segundo has, for many years, contemplated building a new, outdoor community pool
to meet the needs of today's aquatic recreational needs. To help guide that consideration,
a study was completed in late 2010 which assessed the feasibility of constructing a new
pool at three locations — the Imperial school site, Hilltop Park and Richmond Elementary
School (behind the Plunge). A corresponding CEQA analysis of these three locations
was also completed and presented to Council in August, 2011. The desire for a new pool
has been well vocalized by El Segundo's proponents, citing among many reasons, the
chronic state of disrepair of the Plunge and the fact that it cannot meet the broader needs
of the aquatics community. The proposed project would construct a new, multi - purpose
outdoor pool at a location to be determined by City Council.
13. Plunge Renovation
The Plunge, El Segundo's iconic pool constructed more than 70 years ago, is named after
the beloved high school swim coach, Urho Saari, who coached swimming and water polo
for more than 40 years. Because of its age, the pool's mechanical and electrical systems
have outlived their useful lives and are breaking down on a regular basis. Furthermore,
the filters and plumbing no longer meet current DHS health standards. The proposed
project would completely renovate the mechanical, electrical and plumbing systems, as
well as provide upgrades to the building's locker rooms and repairs to the pool itself.
14. Handball Court
The City's outdoor handball court, located in the center of Recreation Park, has been
closed for some time and is no longer used for any purpose. The proposed project would
convert the area to a rock climbing wall and new rock climbing classes would be offered
through the Park's program. Modifications would need to be made to the entrance area to
make the facility more accessible but still secure when programs are not in session.
Future Project: Library Expansion
The Library has a rich history of offering Children's programs and other
programs /resources to the community. However, due to increasing community
involvement in these programs, the Library is literally busting at the seams and can no
longer accommodate the demand for space and participation. The proposed project
would create additional space for expanded children's programs and services as well as
re- create itself to meet the needs of the next generation of Library users.
February 7, 2012 165
CITY OF EL SEGUNDO
ATTACHMENT C
FINANCING AMORTIZATION
SCHEDULE
CAPITAL INFRASTRUCTURE
PROJECTS
LOAN AMT:
$ 10,600,000
INTEREST RATE:
4.00%
Total Debt
Payment
Principal
Interest
Annual Debt
Oustanding at
Date
Component
_ Component
Total Payment
Service PMT
9/30
FYE 9130,
$
10,600,000.00
1
12/1/2013
$ 175,490.93
$
212,000.00
$
387,490.93
$
10,424,509.07
2
611/2014
$ 179,000.75
$
208,490.18
$
387,490.93
$ 774,981.85
$
10,245,508.33
2014
3
12/1/2014
$ 182,580.76
$
204,910.17
$
387,490.93
$
10,062,927.57
4
6/1/2015
$ 186,232.38
$
201,258.55
$
387,490.93
$ 774,981.85
$
9,876,695.19
2015
5
12/1/2015
$ 189,957.02
$
197,533.90
$
387,490.93
$
9,686,738.17
6
6/1/2016
$ 193,756.16
$
193,734.76
$
387,490.93
$ 774,981.85
$
9,492,982.01
2016
7
12/1/2016
$ 197,631.29
$
189,859.64
$
387,490.93
$
9,295,350.72
8
6/1/2017
$ 201,583.91
$
185,907.01
$
387,490.93
$ 774,981.85
$
9,093,766.81
2017
9
12/1/2017
$ 205,615.59
$
181,875.34
$
387,490.93
$
8,888,151.22
10
6/1/2018
$ 209,727.90
$
177,763.02
$
387,490.93
$ 774,981.85
$
8,678,423.32
2018 3,874,909
11
12/1/2018
$ 213,922.46
$
173,568.47
$
387,490.93
$
8,464,500.85
12
6/1/2019
$ 218,200.91
$
169,290.02
$
387,490.93
$ 774,981.85
$
8,246,299.95
2019
13
12/1/2019
$ 222,564.93
$
164,926.00
$
387,490.93
$
8,023,735.02
14
6/1/2020
$ 227,016.23
$
160,474.70
$
387,490.93
$ 774,981.85
$
7,796,718.79
2020
15
12/1/2020
$ 231,556.55
$
155,934.38
$
387,490.93
$
7,565,162.24
16
6/1/2021
$ 236,187.68
$
151,303.24
$
387,490.93
$ 774,981.85
$
7,328,974.56
2021
17
12/112021
$ 240,911.44
$
146,579.49
$
387,490.93
$
7,088,063.12
18
6/1/2022
$ 245,729.66
$
141,761.26
$
387,490.93
$ 774,981.85
$
6,842,333.46
2022
19
12/1/2022
$ 250,644.26
$
136,846.67
$
387,490.93
$
6,591,689.20
20
6/1/2023
$ 255,657.14
$
131,833.78
$
387,490.93
$ 774,981.85
$
6,336,032.06
2023
21
12/1/2023
$ 260,770.29
$
126,720.64
$
387,490.93
$
6,075,261.77
22
6/1/2024
$ 265,985.69
$
121,505.24
$
387,490.93
$ 774,981.85
$
5,809,276.08
2024
23
12/1/2024
$ 271,305.41
$
116,185.52
$
387,490.93
$
5,537,970.68
24
6/1/2025
$ 276,731.51
$
110,759.41
$
387,490.93
$ 774,981.85
$
5,261,239.16
2025
25
12/1/2025
$ 282,266.14
$
105,224.78
$
387,490.93
$
4,978,973.02
26
6/112026
$ 287,911.47
$
99,579.46
$
387,490.93
$ 774,981.85
$
4,691,061.55
2026
27
12/1/2026
$ 293,669.70
$
93,821.23
$
387,490.93
$
4,397,391.86
28
6/1/2027
$ 299,543.09
$
87,947.84
$
387,490.93
$ 774,981.85
$
4,097,848.77
2027
29
12/1/2027
$ 305,533.95
$
81,956.98
$
387,490.93
$
3,792,314.82
30
6/1/2028
$ 311,644.63
$
75,846.30
$
387,490.93
$ 774,981.85
$
3,480,670.19
2028
31
1211/2028
$ 317,877.52
$
69,613.40
$
387,490.93
$
3,162,792.66
32
611/2029
$ 324,235.07
$
63,255.85
$
387,490.93
$ 774,981.85
$
2,838,557.59
2029
33
12/1/2029
$ 330,719.77
$
56,771.15
$
387,490.93
$
2,507,837.82
34
6/1/2030
$ 337,334.17
$
50,156.76
$
387,490.93
$ 774,981.85
$
2,170,503.65
2030
35
12/1/2030
$ 344,080.85
$
43,410.07
$
387,490.93
$
1,826,422.79
36
6/1/2031
$ 350,962.47
$
36,528.46
$
387,490.93
$ 774,981.85
$
1,475,460.32
2031
37
12/1/2031
$ 357,981.72
$
29,509.21
$
387,490.93
$
1,117,478.60
38
6/1/2032
$ 365,141.35
$
22,349.57
$
387,490.93
$ 774,981.85
$
752,337.25
2032
39
12/112032
$ 372,444.18
$
15,046.74
$
387,490.93
$
379,893.07
40
6/1/2033
$ 379,893.07
$
7,597.86
$
387,490.93
$ 774,981.85
$
0.00
$ 10,600,000.00
$ 4,899,637.07
$ 15,499,637.07
$ 15,499,637.07
166
ATTACHMENT D
CITY OF EL SEGUNDO
FIVE -YEAR FORECAST
GENERAL FUND OPERATING BUDGET
DESCRIPTION
4100 -400 EMPLOYEE SALARIES
4200 -400 EMPLOYEE BENEFITS
5200 -400 SUPPLIES
5500 -400 BOOKSIOTHER PRINTED MATERIAL
6100 -400 PUBLIC UTLITY CHARGES
6200 -400 SERVICE CHARGES
6400 -400 COMMUNITY PROMOTION
8104 -400 Equipment
8108 -400 Computer Hardware
8109 -400 Computer Software
9100 -400 INTERFUND TRANSFERS
9900 -400 Increase to Aquatics Operating Costs
0000 -400 EXPENDITURES
DESCRIPTION
3100 -300 PROPERTY TAXES
3200 -300 OTHER TAXES
3300 -300 BUSINESS LICENSE FEES
3400 -300 OTHER LICENSE & PERMITS
3500 -300 FINES & FORFEITURES
3600 -300 TOTAL INTEREST & RENTAL
3700 -300 INTERGOVERNMENTAL REVENUES
3800 -300 CHARGES FOR SERVICES
3900 -300 ** *OTHER REVENUE * **
9100 -300 INTERFUND TRANSFERS - TRAFFIC SAFETY
9600 -300 INTERFUND TRANSFERS - GOLF COURSE
0000 -300 Revenues
Increase to Aquatics Operating Budget
2013
2014
2015
2016
2017
FORECAST
FORECAST
FORECAST
FORECAST
FORECAST
27,120,867
27,705,827
28,486,194
29,340,780
30,221,003
15,465,210
15,832,205
16,159,458
17,108,214
17,845,228
920,800
920,800
920,800
930,008
939,308
138,600
138,600
138,600
139,986
141,386
1,039, 680
1,039,680
1,039, 680
1,050, 077
1,060,578
7,950,213
8,186,713
8,167,213
8,226,630
8,286,239
482,000
482,000
482,000
486,820
491,688
30,950
30,950
30,950
31,260
31,572
19,600
19,600
19,600
19,796
19,994
26,000
26,000
26,000
26,260
26,523
62,900
62,900
62,900
63,529
64,164
0
650,000
669,500
689,585
710,273
53,256,820
55,095,275
56,202,895
58,112,944
59,837,956
2013
2014
2015
2016
2017
FORECAST
FORECAST
FORECAST
FORECAST
FORECAST
6,285,725
6,411,439
6,539,668
6,735,857
6,937,933
26,321,559
28,194,203
29,008,886
30,106,325
31,015,693
10,250,694
10,455,708
10,664,822
10,984,766
11,314,309
1,700,220
1,787,155
1,827,427
1,907, 938
1,992,150
419,151
415,000
415,000
444,805
453,701
985,000
985,000
985,000
1,014,550
1,044,987
1,443,000
1,471,860
1,501,297
1,531,323
1,561,950
4,513,686
4,683,796
4,783,668
4,905,482
5,030,517
1,472,067
1,172,067
1,172,067
1,183,788
1,195,626
200,000
200,000
200,000
202,000
204,020
200,000
200,000
200,000
202,000
204,020
53,791,102
55,976,228
57,297,835
59,218,834
60,954,904
534,282 880,953 1,094,940 1,105,890 1,116,948
EXPENDITURE ASSUMPTIONS:
1. CPI increase in salaries projected at 3% annually
2. CalPERS Pension benefits increased as per October 2011 Annual Valuation Report for FY 2013 through FY 2015.
Applied weighted average increase in rates for FY's 2016 -2017.
3. Health Benefit increases 3.5% annually (based on Calendar Year 2012 increase in rates)
4. Non - Personnel Increases - applied historical average (1 % -2 %)
5. Included increase of Aquatics Ongoing Operating costs of $650,000 as detailed on the 2010 Aquatics Feasibility Study
REVENUE ASSUMPTIONS
1. Sales Tax Increased for growth related to:
- Growth in retail sales from the development of land at Rosecrans /Sepulveda beginning in FY 2014;
- Use Tax collected from various construction projects throughout the City
2. Transient Occupancy Tax:
- Increase in tax of approx. $600,000 beginning in FY 2014 from new hotel.
3. Gas Utility Users Tax increase of $650,000 beginning in FY 2014 due to new tower constructions by local power plant.
4. Average historical growth appliet to all other revenue groups.
167
