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2013 Sep 17 - CC PACKETThe City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the . Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
5:00 P.M. SESSION
• •' i
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et set .) for the purposes of
conferring with the City's Real Property Negotiator- and /or conferring with the City
Attorney on potential and /or existing litigation, and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators, as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3) -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Govt Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8):
fff aVers
1. Lease of City Owned Property (Price and Terms)
Real Property: City owned Golf Course ("The Lakes") located at Sepulveda
Boulevard (Assessor Parcel Number: 4138-014-913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee/Negotiating Party: Centercal Properties, Inc.
2
- r
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
M Y yMP11:01:1111 9:4 J, I --1 :11:4 11OW1411 IKM 1/
INVOCATION — Rev. Eric Jay, Pastor, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a) Proclamation — 37th Annual Richmond Street Fair, Saturday 28, 2013 from
9:00 AM to 5:00 PM.
b) Presentation — Jacob Levy, Eagle Scout Contender, concerning emergency
management public outreach for alert and notification systems in El Segundo.
c) Proclamation — Fire Prevention Week, October 6 -12, 2013.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
1. Consideration and possible action to authorize the City Manager to issue a
request for proposal, reviewed by City Attorney, for lease and operation of
the Lakes Golf Facility. (Debra Geist, Manhattan Beach resident)
(Fiscal Impact: None)
Recommendation — 1) Authorize the City Manager, City Attorney and any other
needed staff support to take all steps necessary to issue RFP immediately, such
RFP shall be directed to interested parties (including without limitation, entities
identified by Golf Course Advisory Group in report to City Council) for Lease of
and operation of The Lakes Golf Facility; 2) City Council to discuss and identify
basic terms of acceptable lease; 3) City Attorney is directed to approve from and
procedure for issuance; 4) Alternatively, discuss and take other possible action
related to this item.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
11
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
2. Consideration and possible action (Continued Public Hearing) regarding the
Fiscal Year 2013-2014 Budget (including all City Revenues and
Expenditures), Adoption of Resolutions approving Appropriation Limit and
Preliminary Budget as amended and proposed Fiscal Year 2013-2014
Strategic Plan. (Copies of the Fiscal Year 2013-2014 Preliminary Budget
can be found in the Library, City Clerk's office, and on the City's website.)
(Fiscal Impact: $133,766,300 in total appropriations; Revenues of $112,011,000
and prior year designations of $21,755,300)
Recommendation — 1) Continue Open Public Hearing and receive public
testimony. Adopt the resolution approving and adopting the Fiscal Year 2013-
2014 Operating Budget. 2) Incorporate "Exhibit A — Fiscal Year 2013-2014
Change List of Budget Revisions in all Funds" into the Adopted Budget and
transfer any fiscal year 2012-2013 General Fund savings into the Economic
Uncertainty Fund in fiscal year 2013-2014 once the fiscal year 2012-2013 audit is
complete; 3) Adopt the Resolution approving and adopting the Appropriations
Limit for fiscal year 2013-2014, as presented; 4) Adopt the Fiscal Year 2013-
2014 Strategic Plan; 5) Alternatively, discuss and take other possible action
related to this item.
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 2594193 — 2594364 on Register No. 23 in the total amount
of $907,635.98 and Wire Transfers from 8116/2013 through 812912013 in the
total amount of $819,787.15)
Recommendation — Approve Warrant Demand Registers and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
5
4. Special Meeting Minutes of August 22, 2013 and Regular City Council
Meeting Minutes of September 3, 2013.
Recommendation — Approval.
5. Consideration and possible action to authorize the City Manager, or
designee, to purchase five fully equipped Honda police motorcycles.
These vehicles are identified in the Equipment Replacement Fund and were
scheduled to be replaced in September 2010.
(Fiscal Impact: $131,982.00)
Recommendation — 1) Accept the responses submitted by Huntington Beach
Honda and Honda of Glendale in reply to the Request For Bid #13-11; 2) Award
the bid to Huntington Beach Honda and authorize the City Manager, or designee,
to execute an agreement in a form approved by the City Attorney with Huntington
Beach Honda for the purchase of five new Honda police motorcycles using
Equipment Replacement and Asset Forfeiture funds; 3) Approve the retention of
three existing 2007 BMW motorcycles to be utilized for training purposes and as
spare units during special event deployments; 4) Alternatively, discuss and take
other possible action related to this item.
6. Consideration and possible action to award a five-year Public Works
Maintenance Contract to DownStream Services, Inc. for Pump Stations
Maintenance and On-Call Repair Services. Project No. PW13-12
(Fiscal Impact: $90,000.00 annually for five years)
Recommendation — 1) Authorize the City Manager to execute a five-year Public
Works Maintenance Contract in a form approved by the City Attorney to
DownStream Services, Inc. in the annual amount of $90,000; 2) Alternatively,
discuss and take other possible action related to this item.
7. Consideration and possible action regarding authorization for the City
Manager to enter into a three year agreement as approved to form by the
City Attorney with Insight in the amount of $33,857.70 to provide VMware
software support and upgrades. (3 Years of $11,285.90 per year).
(Fiscal Impact: $33,857.70)
Recommendation — 1) Authorize the City Manager to enter into a three year
service, maintenance and upgrade agreement, as approved to form by the City
Attorney, with Insight in the amount of $33,857.70; 2) Alternatively, discuss and
take other possible action related to this item.
130
8. Consideration and possible action regarding award of City's professional
services contract for auditing services with Mayer Hoffman McCann P.C.
for three year through 2013-2015, plus optional two year extension.
(Fiscal Impact: $ 242,092 General Fund and $46,660 LAWA; 2013-2017)
Recommendation — 1) Authorize approval of three year professional services
contract for auditing services with Mayer Hoffman McCann P.C. through years
2013-2015 for $169,142 ($141,872 General Fund and $27,270 LAWA) and
optional two year extension through 2016 and 2017 for $119,610 ($100,220
General Fund and $19,390 LAWA); 2) Alternatively, discuss and take other
possible action related to this item.
9. Consideration and possible action regarding 1) Approval of class
specifications, 2) Adoption of a Resolution providing for the
implementation of job classification and salary changes in the Fiscal Year
2013-2014 Operating Budget and 3) approval of Examination Plans.
(Fiscal Impact: $97,200)
Recommendation — 1) Approve the proposed Class Specifications for the
classifications of Accounting Supervisor, Deputy City Treasurer 1, Deputy City
Treasurer 11, Fire Equipment Mechanic, Payroll Accountant, and Senior Engineer
Associate; 2) Adopt the Resolution establishing the Basic Monthly Salary Range
for the job classifications of Accounting Supervisor, Deputy City Treasurer 1,
Deputy City Treasurer 11, Payroll Accountant, and Senior Engineer Associate; 3)
Approve the Examination Plans for Accounting Supervisor, Deputy City
Treasurer 1, Deputy City Treasurer 11, Management Analyst, Payroll Accountant,
and Senior Engineer Associate; 4) Alternatively, discuss and take other possible
action related to this item.
10. Consideration and possible action regarding approval of ongoing
professional service agreements and blanket purchase orders for FY 2013-
2014 in excess of $25,000 for various departments; and possible action to
waive the formal bidding process and authorize the continued purchase of
various goods and services as described below.
(Fiscal Impact: General Fund $1,808,074; Asset Forfeiture Fund $13,000;
Prop A Fund $30,000; Water Fund $136,500; Sewer Fund $13,000; Golf
Course Fund $96,000; Workers' Compensation Fund $95,365)
Recommendation —
1) Authorize the City Manager to execute an amendment to Agreement No.
4095, in a form approved by the City Attorney, with High Point Strategies, LLC. to
(1) substitute MWW Group and Ek & Ek with High Point Strategies, LLC.; (2)
extend the term of the agreement to September 30, 2014; (3) authorizes
payment for services up to $75,000 (General Fund); and (4) take such additional,
related, action that may be desirable.
ATTACHED SUPPORTING DOCUMENT
7
Draft Third Amendment to Agreement No. 4095 between the City of El Segundo
and High Point Strategies, LLC.
2) Authorize the City Manager to execute an amendment to Agreement No.
4242, in a form approved by the City Attorney, with to (1) extend the term of the
agreement to September 30, 2014; (2) authorizes payment for services up to
$45,000 (General Fund); and (3) take such additional, related, action that may be
desirable.
ATTACHED SUPPORTING DOCUMENT
Draft Second Amendment to Agreement No. 4242 between the City of El
Segundo and Willdan.
3) Authorize the issuance of a blanket purchase order to Los Angeles Business
Journal for the purchase of advertising and ad placement space to advance
Economic Development objectives in FY 2013-2014 in an amount not to exceed
$37,000 (General Fund)
4) Authorize the City Manager to extend ongoing service agreements with Baker
& Taylor Information Services for supplying books and other library materials,
and issuance of blanket purchase order not to exceed $86,800 in FY 2013-2014
(General Fund)
5) Authorize the City Manager to extend contract #2235 to Innovative Interfaces,
Inc., for library computer network system maintenance and issuance of blanket
purchase order not to exceed $30,000 (General Fund)
6) Authorize the City Manager to extend ongoing service agreements with J. Lee
Engineering provides plan check and inspection consulting services for the
Building and Safety Division not to exceed $150,000 in FY 2013-2014 (General
Fund)
7) Authorize the City Manager to extend ongoing service agreement with Willdan
Engineering Services to provide professional planning consulting and
engineering services to the City not to exceed $70,000 in FY 2013-2014 (General
Fund)
8) Authorize the City Manager to extend ongoing service agreement with Tierra
West Advisors, Inc. to provide professional planning consulting and engineering
services to the City not to exceed $100,000 in FY 2013-2014 (General Fund)
9) Authorize the City Manager to extend ongoing service agreement with
Scanning Services Corporation; scan and inputs data into the City's document
imaging system not to exceed $30,000 in FY 2013-2014 (General Fund)
10) Authorize the City Manager to extend ongoing service agreements with U.S.
HealthWorks provides an extremely cost effective method of delivery of pre-
employment and occupational medical services not to exceed $45,000 in FY
2013-2014 (General Fund)
11) Authorize the City Manager to extend ongoing service agreements with
Westchester Medical Group/Center for Heart and Health to provide annual safety
employees fitness for duty and executive physical examinations not to exceed
$70,000 in FY 2013-2014 (General Fund)
1.11
12) Authorize the City Manager to extend ongoing service agreement with York
Risk Services Group to administer workers' compensation claims not to exceed
$95,365 in FY 2013-2014 (Workers' Compensation Fund)
13) Authorize the El Segundo Fire Department to waive the bidding process per
El Segundo Municipal Code §1-7-10 to purchase medical and pharmaceutical
supplies, and piggyback on the City of El Cajon's Bound Tree Medical, Inc.
("Bound Tree") Bid #005-12, and authorize issuance of a blanket purchase order
to Bound Tree for medical and pharmaceutical supplies not to exceed $27,000 in
FY 2013-2014 (General Fund)
14) Authorize the City Manager to execute a one-year contract with All Cities
Management Company to provide crossing guard services for the El Segundo
School District not to exceed $80,000 in FY 2013-2014 (General Fund)
15) Authorize all El Segundo City Departments to waive the bidding process per
El Segundo Municipal Code § 1-7-10 to purchase maintenance/repair operating
supplies, and industrial supplies, and piggyback on U.S. Communities
Government Purchasing Alliance Contract # 11 019-RFP awarded to Home Depot
U.S.A. Inc, and authorize issuance of a citywide open purchase order to Home
Depot for maintenance/repair operating supplies, and industrial supplies, under
the agreement not to exceed $25,000 in FY 2013-2014 (General Fund)
16) Authorize all El Segundo City Departments to waive the bidding process per
El Segundo Municipal Code § 1-7-10 to purchase office supplies, related
products and off-site office services, and piggyback on The Cooperative
Purchasing Network (TCPN) Contract # R5023 awarded to Office Depot, and
authorize issuance of a citywide open purchase order to Office Depot for office
supplies, related products and off-site office services under the agreement not to
exceed $60,000 in FY 2013-2014 (General Fund)
17) Authorize the issuance of a blanket purchase order to Lane Donovan
Partners, LLC (Agreement #3399) to provide management services for The
Lakes Golf Course for an amount not to exceed $96,000 in FY 2013-2014 (Golf
Course Fund)
18) Authorize the City Manager to extend Agreement # 4096 with TruGreen
Landcare in a form approved by the City Attorney and issuance of a blanket
purchase order to provide weekly landscape services for an amount not to
exceed $153,504 in FY 2013-2014 (General Fund)
19) Authorize the City Manager to extend Agreement # 3476 with Great Scott
Tree Service Inc. in a form approved by the City Attorney and issuance of a
blanket purchase order to provide tree maintenance services for an amount not
to exceed $110,000 in FY 2013-2014 (General Fund)
20) Authorize staff to continue to purchase gasoline and diesel fuel for City
vehicles and equipment through the use of spot market purchasing in an amount
not to exceed $315,000 in FY 2013-2014 (Various)
21) Authorize the issuance of a blanket purchase order to Metron Farnier &
Actaris in an amount not to exceed $100,000 in total for the purchase of single jet
12,
water meters for the City's water system in FY 2013-2014 (Water Enterprise
Fund).
22) Authorize the issuance of a blanket purchase order to Blue Diamond
Materials, a division of Sully Miller Contracting Company in an amount not to
exceed $30,000 for the purchase of asphalt paving materials for Street
Maintenance Division projects in FY 2013-2014 (General Fund).
23) Authorize the issuance of a blanket purchase order to Infosend, Inc.
(Agreement # 4203) to provide water utility bill print and mail services for an
amount not to exceed $27,500 in FY 2013-2014 (Water Funds)
24) Authorize the City Manager to extend the ongoing professional service
Agreement # 4269 with Aerotek for providing temporary staffing service for the
Public Works Department not to exceed $100,000 in FY 2013-2014 (General
Fund)
25) Authorize the City Manager to execute a one-year contract with the Society
for the Prevention of Cruelty to Animals Los Angeles for animal sheltering
services, not to exceed $28,200 in FY 2013-2014 (General Fund)
26) Authorize the City Manager to execute a one-year contract with Duncan
Solutions (formerly Enforcement Technology Inc.) for processing of parking
citations/collections, not to exceed $77,000 in FY 2013-2014 (General Fund)
27) Authorize the issuance of a blanket purchase order to San Diego Police
Equipment Co., Inc. (SDPECI), for the purchase of CCI-Speer and Federal
ammunition, not to exceed $53,500 in FY 2013-2014 (general Fund)
28) Authorize the City Manager to execute a one-year contract amendment
and/or purchase order with Tyler Technologies for annual software licensing,
maintenance, and support not to exceed $41,070 in FY 2013-2014 (General
Fund)
29) Authorize the City Manager to execute a one-year contract and/or blanket
purchase order with Active Network for annual licensing, maintenance and
support not to exceed $34,000 in FY 2013-2014 (General Fund)
11. Consideration and possible action regarding a request to install temporary
banner Announcement Signs that exceed 500 square feet on the temporary
perimeter fencing for the property at the northeast corner of Sepulveda
Boulevard and Rosecrans Avenue. Applicant: Federal Realty Investment
Trust
(Fiscal Impact: None)
Recommendation — 1) Approve Federal Realty Investment Trust's request for
temporary banner Announcement Signs for one and a half years; 2)
Alternatively, discuss and take other possible action related to this item.
10
12. Consideration and possible action regarding the adoption of Ordinance No.
1481 for a Zone Text Amendment, and a Development Agreement on the
site located at 850 North Sepulveda Boulevard generally near the northeast
corner of Sepulveda and Rosecrans Boulevards. Applicant: Street Retail
Inc.
(Fiscal Impact: None)
Recommendation — 1) Waive second reading and adopt Ordinance No. 1481; 2)
Alternatively, discuss and take other possible action related to this item.
13. Consideration and possible action regarding acceptance of a grant from
the Federal Aviation Administration (FAA) of up to $10 Million to be used
for the Residential Sound Insulation (RSI) Program.
Recommendation — 1) Accept a grant from the Federal Aviation Administration
(FAA) of up to $10,000,000; 2) Authorize the Mayor to execute the FAA Grant
Agreement; 3) Alternatively discuss and take other action related to this item.
14. Consideration and possible action regarding a request from the El
Segundo Kiwanis Club to operate a Beer Garden adjacent to the food court
section of the Kiwanis Club sponsored 37th Annual Richmond Street Fair
on Saturday, September 28, 2013 from 11:00 a.m. — 5:00 p.m.
(Fiscal Impact: None)
Recommendation — 1) Approve the request from the El Segundo Kiwanis Club to
operate a Beer Garden adjacent to the food court section of the 37th Annual
Richmond Street Fair, subject to compliance with all Alcohol Beverage
Commission regulations and permits; 2) Alternatively discuss and take other
action related to this item
IS. Consideration and possible action to approve the City's responses to the
Los Angeles County Grand Jury Reports entitled "Chevron-El Segundo"
and 2012-2013 "Civil Grand Jury Final Report-El Segundo.
(Fiscal Impact: None)
Recommendation — 1) Approve the City's responses to the Los Angeles County
Grand Jury Reports; 2) Alternatively discuss and take other action related to this
item.
F. NEW BUSINESS
11
16. Consideration and possible action to update the El Segundo Municipal
Code regulating general penalties for Title 6 of the City Code specific to
animal control. These changes are desirable to ensure effective
enforcement by the El Segundo Police Department.
(Fiscal Impact: None)
Recommendation — 1) Second reading by title only and adopt an Ordinance
amending Chapter 6-1-5 of the El Segundo Municipal Code regarding the
general penalty for violations of animal regulation; 2) Alternatively, discuss and
take other possible action related to this item.
1. REPORTS — CITY CLERK
Council Member Fellhauer -
Council Member Atkinson —
Council Member Fuentes —
Mayor Pro Tern Jacobson —
Mayor Fisher —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
12
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator- andlor conferring with the City Attorney on potential andlor existing litigation; andlor
discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
F-1100011,-,111
POSTED:
DATE: �-1 1-13
TIME: c Pp-'\
NAME:
13
WHEREAS, The 37th Annual Richmond Street Fair is proudly sponsored and
organized by the El Segundo Kiwanis Club as a club fundraiser for
local scholarships and projects for the youth of El Segundo; and
WHEREAS, The Annual Richmond Street Fair provides high school student
groups, civic clubs, and non-profit organizations an opportunity to
promote their associations and to raise funds for their school and
community projects through the sale of arts and crafts and other
items; and
WHEREAS, The Annual Richmond Street Fair affords people from other
communities the opportunity to discover the hometown
atmosphere of El Segundo while experiencing wholesome family
entertainment at its finest; and
WHEREAS, The City Council recognizes the merits of the Annual Richmond
Street Fair as a win-win for the entire community of El Segundo and
commends the El Segundo Kiwanis Club for continuing to carry on
this traditional El Segundo event which has become a "Celebration
of Community".
Mayor Bill (Fisher
Mayor Pro gem Cadyacobson CouncdMem6er Suzanne (Fuentes
Council Member (Dave,Ukinson CouncdMem6erWan Eelfhauer
PRESENTATION
JACOB LEVY, EAGLE SCOUT CONTENDER
EMERGENCY MANAGEMENT PUBLIC OUTREACH FOR ALERT AND
NOTIFICATION SYSTEMS IN EL SEGUNDO
c) Proclamation — Fire Prevention Week, October 6-12, 2013.
September 1 of -• •• - City Council Agenda
Public Communications
From: Debra Geist, Manhattan Beach Resident
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2013
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action (Continued Public Hearing) regarding the Fiscal Year 2013-
2014 Budget (including all City Revenues and Expenditures), Adoption of Resolutions
approving Appropriation Limit and Preliminary Budget as amended and proposed Fiscal Year
2013 -2014 Strategic Plan. (Copies of the Fiscal Year 2013 -2014 Preliminary Budget can be
found in the Library, City Clerk's office, and on the City's website.) (Fiscal Impact
$133,766,300 in total appropriations; Revenues of $112,011,000 and prior year designations of
$21,755,300)
RECOMMENDED COUNCIL ACTION:
1. Continue Public Hearing and receive public testimony. Adopt the Resolution approving and
adopting the Fiscal Year 2013 -2014 Operating Budget.
2. Incorporate "Exhibit A — Fiscal Year 2013 -2014 Change List of Budget Revisions in all
Funds" into the Adopted Budget and transfer any fiscal year 2012 -2013 General Fund surplus
into the Economic Uncertainty Fund in fiscal year 2013 -2014 once the fiscal year 2012 -2013
audit is complete.
3. Adopt the Resolution approving and adopting the Appropriations Limit for fiscal year 2013-
2014, as presented.
4. Adopt the Fiscal Year 2013 -2014 Strategic Plan.
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Exhibit A Fiscal Year 2013 -2014 Change List of Budget Revisions in all Funds
2) Resolution approving and adopting the Operating Budget for Fiscal Year 2013 -2014
and Resolution approving and adopting the Appropriation Limit for Fiscal Year 2013-
2014
3) Fiscal Year 2013 -2014 Strategic Plan
FISCAL IMPACT: Total Appropriations for all funds of $133,766,300; Revenues of
$112,011,000, and prior year designations of $21,755,300.
Amount Budgeted: $133,766,300
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Angelina Garcia, Fiscal Services Manager
REVIEWED BY: Deborah Cullen, Director of Fin ce
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
FY 2413 -2014 Buffet
On September 3, 2013 the City Council conducted a Public Hearing on the FY 2013 -2014
Operating Budget.
Revisions from the Preliminary Budget are attached to this report and have been included in the
final budget to be adopted.
Incorporate "Exhibit A — FY 2013 -2014 Change List of Budget Revisions In All Funds"
into the Adopted Budget.
Budget Revenue Revisions between Preliminary and Adopted
General Fund
Property Tax - Based on new information related to assessed valuation for the next Property Tax
Year we have increased Property Tax by approximately $440,000.
Business License Tax - Business License Tax has been reduced by $85,000, which is due to a
revision in estimated employee headcount.
State Gas Tax Fund
The State Gas Tax Fund also had an increase in revenues of $65,000. This was due to a revised
estimate received from the State of California.
Budget Expenditure Revisions between Preliminary and Adopted
General Fund
The summary of changes includes a decrease to the estimated Cost of Living Adjustment
(COLA) of approximately $388,500. The FY 2013 -2014 Preliminary Budget was prepared with
an estimated COLA of 2.6 %, and was budgeted for all employees. Since then, new estimates
have come in and we have lowered the estimated COLA to 2 %. The final COLA percentage will
not be known until after budget adoption. Staff will finalize the COLA budget adjustment in the
1St quarter /year -end review that will be presented February 2014. Staff also made a budget
adjustment to remove the value of the COLA increase for Supervisory /Professional Group,
Management/Confidential Employees, and Executives. The total decrease is approximately
$388,500, as shown below:
L ame S — (-uLA Keauctions
Salary Adjustment for Groups not receiving COLA (estimated in the Preliminary Budget at (257,822)
2.6 %):
Adjustment for Decrease in estimated CPI (from 2.6% to 2 %) for the following groups:
Police Officers' Association (41,810)
Police Management Association (12,000)
Fire Association (36,770)
Police Support Services Employee Association (4,700)
City Employees' Association (35,390)
(130,670)
Total COLA Reduction: $(388,492)
Other Funds
State Gas Tax Fund
This Fund's expenditures have been increased by $400,000 to fund for the Annual Slurry Seal
Program and the Curb and Sidewalk Replacement Citywide.
Water Frond
This Fund's expenditures have been adjusted to properly fund for the replacement of cast and /or
ductile iron pipes, for the restoration of the City's potable water reservoirs, and for the
installation of a Venturi Meter. The total adjustment amount for these capital expenditures is a
decrease of approximately $650,000. There is also a decrease to salaries and benefits of
approximately $86,700 for a reclassification of %2 a full -time position to the General Fund.
Wastewater Fund
This Fund's expenditures have been decreased by $190,100 to adjust the funding due to an
overstatement in the preliminary budget to the sewer line repairs and rehabilitation on the City's
most serious sewer main problems.
Adopt the Resolution approving and adopting Appropriations Limit for or FY 2013 -2014.
Article XIII -B of the California State Constitution, commonly referred to as the Gann
Appropriations Limit, was adopted by California voters in 1980 and placed limits on the total tax
proceeds that State and local agencies can appropriate and spend each year. Based upon the
California Constitution and applicable law, staff has presented the City Council with an
Appropriations Limit for FY 2013 -2014 as adjusted by the factors identified in the attached
Resolution. The Appropriations Limit for FY 2013 -2014 will be $264,892,000.
Capital Improvement Projects
The FY 2013 -2014 Capital Improvement Projects total $2,140,000.
Residential Sound Insulation Program construction improvements total $15,800,000.
Summary
General Fund — Overall, General Fund Revenues are growing at a rate of 2.15% compared to the
2012/2013 yearend estimate. The City is still being impacted by a sluggish economy and overall
reduction in revenues coming from the business base, which will keep revenues well below the
levels needed to keep up with FY 2013 -2014 growth of 11.5% in expenditures. The FY
2013/2014 revenue and expenditure gap is being covered by the receipt of the first 2 tax
resolution payments made by Chevron.
As part of the final budget adoption, staff has prepared a reconciliation of changes from the
preliminary to the final adopted budget. Staff will continue to monitor revenues and expenditures
and report quarterly to City Council and the public.
Revisions from the Preliminary Budget are attached to this report and have been included in the
final budget to be adopted.
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF EXPENDITURE BUDGET REVISIONS - APPROPRIATIONS ALL FUNDS
FISCAL YEAR 2013 -2014 ADOPTED BUDGET
FISCAL YEAR 2013 -2014 BUDGET
General Fund
Preliminary Budget Appropriations inclusive of Transfers Out
ADJUSTMENTS:
COLA Adjustment
Elected Official -City Council
Adjust Council Stipends for three members
Finance
Adjust Business Services Manager Allocation - S & B
Police Department
Increase in CaIPERS contribution for hnb employee
Public Works Department
Increase in Custodial Costs - Maintenance of Lifeguard Station
Software Maintenance Costs for Tablets
Software Maintenance Costs for Tablets
Recreation & Parks Department
Adjust Operating Supplies
Total General Fund inclusive of Transfers Out
Other Funds
Preliminary Budget Appropriations inclusive of Transfers Out
State Gas Tax Fund (106)
Adjustment - To fund for the approved CIP Slurry Seal
Adjustment - To fund for the approved CIP Curb Replacement
Water (501) Fund
Adjust Business Services Manager Allocation - S & B
Adjust Laundry & Cleaning
Adjust Repairs & Maintenance
Adjust Software Maintenance for new Tablets
Adjustment - To fund for the approved CIP Water Main Replacement
Adjustment - To fund for the approved CIP Reservoir Improvements
Adjustment - To fund for the approved CIP Venturi Meter Installation
Waste Water (502) Fund
Adjustment - To fund for the approved CIP Sewer Rehabilitation
Total Revised City Appropriations - Other Funds inclusive of Transfers Out
Total Revised City Appropriations - All Funds inclusive of Transfers Out
Div Account Inc (Dec)
(388,500)
1101
4xxx
8,400
2501
4xxx
86,700
31xx
4xxx
3,000
2601
6206
10,700
4202
6217
2,000
4801
6214
1,000
5101 5204 1,000
Balance
$ 59,926,700
S (275,700) $ 59,651,000
S 74,623,600
8203
8357
350,000
8203
8606
50,000
7102
4xxx
(86,750)
7102
6212
600
7102
6215
16,000
7102
6217
2,000
7103
8207
(790,000)
7103
8227
60,000
7103
8452
80,000
(190,150)
S (508,300) $ 74,115,300
$ (784,000) $ 133,766,300
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS
FISCAL YEAR 2013 -2014 ADOPTED BUDGET
General Fund
Preliminary Estimated Revenues inclusive of Transfers In
ADJUSTMENTS:
Increase to Current Year Secured Estimate
Increase to Current Year Unsecured Estimate
Decrease to Business License Fee Estimate
Increase to Business License Fee Estimate
Decrease to Business License Fee Estimate
Increase to Business License Fee Estimate
Decrease to Business License Fee Estimate
Decrease to Business License Fee Estimate
Decrease to Business License Fee Estimate
Transfers In:
Economic Uncertainty Fund
Capital Improvements Fund
Total General Fund Estimated Revenues inclusive of Transfers In
Other Funds
Preliminary Estimated Revenues inclusive of Transfers In
Correction to Schedule
State Gas Tax Fund (106)
Adjust Interest Income Estimate
Adjust to Reconcile to Revised State Estimate for FY 2013 -2014
Adjust to Reconcile to Revised State Estimate for FY 2013 -2014
Adjust to Reconcile to Revised State Estimate for FY 2013 -2014
Adjust to Reconcile to Revised State Estimate for FY 2013 -2014
Total Other Funds Estimated Revenues inclusive of Transfers In
Total Revised Estimated Revenues Inclusive of Transfers In
Prior Year Designation Fund Reserves
Total Revised Estimated Revenues Inclusive of Transfers In
FISCAL YEAR 2013 -2014 BUDGET
Account Inc (Dec) Balance
S 56,386,100
3101
409,000
3102
34,000
3301
(102,000)
3302
5,000
3303
(6,500)
3304
40,000
3305
(7,000)
3306
(7,000)
3307
(8,000)
9001
9001
S 357,500 S 56,743,600
S 55,201,700
3601
3707
55,500
3712
5,100
3714
2,300
3716
2,800
S 65,700 S 55,267,400
S 423,200 S 112,011,000
$21,755,300
$133,766,300
RESOLUTION NO. _
A RESOLUTION ADOPTING THE 2013 -2014 FINAL OPERATING
BUDGET FOR THE CITY OF EL SEGUNDO AND ADOPTING THE
2013 -2014 CAPITAL IMPROVEMENT BUDGET.
The City Council of the City of El Segundo does resolve as follows:
SECTION l: The City Council finds and declares as follows:
A. The City Council has reviewed the proposed final Operating Budget ( "Budget ")
for fiscal years;
B. The Budget is based upon appropriate estimates and financial planning for the
City's operations, services, and capital improvements;
C. The City Council conducted public study sessions on April 30", 2013, June 27'x'
2013, August 6, 2013 and a public hearing on September 3, 2013, and continued
on September 17, 2013;
D. All procedural requirements for adopting the City's budget were fulfilled, and the
City Council was fully informed regarding the City's current finances, projected
revenue, and financial obligations; and
E. It is in the public interest for the City Council to adopt the Budget as proposed by
the City Manager.
SECTION 2: ADOPTION. The Budget attached to this Resolution, and incorporated by
reference, is approved and adopted subject only to the authorizations set forth below. Such
approval and adoption includes, without limitation, the Position Control Listing of Authorized
Positions, Classification and Compensation Plans set forth in the Budget which recognizes new
classifications and removes unused classifications.
SECTION 3: APPROPRIATIONS LIMIT.
A. Article XIIIB of the California Constitution requires the City to set its
Appropriations Limit on an annual basis;
B. The City's Appropriations Limit may be adjusted annually based upon inflation
and population growth.
C. The City Council may choose the method of calculating adjustments to the City's
Appropriations Limit on an annual basis. For inflation, pursuant to Article XIIIB,
§ $(e)(2), adjustments to the Appropriations Limit may be calculated using either
the percentage change in per capita personal income from the preceding year or
the percentage change in the local assessment roll from the preceding year
because of local nonresidential new construction. For population growth,
pursuant to Government Code § 7901(b), the City may either use the percentage
growth either in its jurisdiction or from the surrounding county.
�• ,
D. Pursuant to Article XIII -B of the California Constitution, and those Government
Code sections adopted pursuant to Article XIII -B, § 8(f), the City Council chooses
to adjust the City's Appropriations Limit by calculating inflation using the
percentage change in the City's assessment roll from the preceding year because
of local nonresidential new construction and calculating population growth by
using the percentage change in population in Los Angeles County.
E. As a result of the adjustments made to the City's Appropriations Limit, the City
Council sets the Appropriations Limit for fiscal year at $264,892,000.
SECTION 4: BUDGET APPROPRIATIONS. Based upon the Budget, the total General Fund
operating budget is $59,651,000. The City Manager, or designee, is authorized to implement the
following appropriations for City Departments:
Elected Officials
$994,200
City Manager
1,269,000
City Attorney
449,000
Non Department
4,591,200
Communications Center
1,389,500
Finance
1,890,700
Fire
14,724,400
Human Resources
804,500
Recreation and Parks 5,147,500
Planning and Building Safety 2,894,200
Police 17,200,100
Public Works 5,948,800
Transfers 346,400
COLA Adjustment (388,500)
SECTION 5: CIP APPROPRIATIONS. Based upon the CIP, a total of $2,140,000 is
appropriated for Capital Improvement Projects for Fiscal Year. The City Manager, or designee,
is authorized to implement the CIP with the following funds and amounts:
F IRTI3
M ©tJNT':
Wastewater Fund
$1,000,000
Water Fund
$740,000
State Gas Tax Fund
$400,000
Page 2 of 4
SECTION 6: MISCELLANEOUS APPROPRIATIONS. The City Manager, or designee, is
authorized to implement the following miscellaneous appropriations:
TRAFFIC SAFETY
$200,000
STATE GAS TAX
400,000
ASSET FORFEITURE
1,387,000
COMMUNITY DEVELOPMENT BLOCK GRANT
86,400
PROP A TRANSPORTATION
336,600
PROP C TRANSPORTATION
124,200
RESIDENTIAL SOUND INSULATION
17,326,500
C.O.P.S. FUND
100,000
LAWA FUND
11,017,900
AQMD Tree Partnership Program
110,000
DEBT SERVICE FUND
540,000
FACILITIES MAINTENANCE
95,000
WATER FUND
25,209,700
SEWER FUND
6,354,900
GOLF COURSE
2,374,700
EQUIPMENT REPLACEMENT
5,454,900
LIABILITY INSURANCE
1,118,500
WORKERS' COMP RESERVE / INSURANCE
1,879,000
SECTION 7: REAPPROPRIATION. The City Manager, or designee, is authorized to
reappropriate any unused appropriations for capital projects, special projects, and grant programs
at the close of Fiscal Year 2012 -2013 for the Budget.
SECTION 8: FUND OPERATING RESERVES. The City Manager, or designee, may
appropriate any remaining revenues at the close of Fiscal Year 2012 -2013 into the applicable
Fund operating reserve on September 30, 2013.
SECTION 9: BUDGET ADJUSTMENTS. The Budget may be subsequently adjusted as
follows:
A. By majority vote of the City Council;
B. By the City Manager, or designee, for all appropriation transfers between
programs and sections within a City department and between appropriation units
(e.g., salaries and benefits, services and supplies, and capital outlay) within
programs;
C. By Department Directors for appropriation transfers between appropriation units
within programs;
D. Objects code expenditures within appropriation units in a program are not
restricted so long as funding is available in the appropriation unit as a whole.
Page 3 of 4
SECTION 10: CONTRACTING AUTHORITY.
A. The City Manager, or designee, is authorized to bid and award contracts for the
equipment, supplies, and services approved in the Budget.
B. In accordance with the El Segundo Municipal Code ( "ESMC "), the City Manager
is authorized to execute all contracts awarded for equipment, supplies, and
services approved in the Budget.
C. Notwithstanding any dollar limitation set forth in the ESMC, the City Manager is
authorized to execute contracts for purchasing equipment and supplies that are
individually identified in the Budget regardless of total cost. The City Manager
may, but is not required to, seek additional City Council approval for transactions
made pursuant to this Section.
D. For all other services, equipment, and supplies, the City Manager is authorized to
execute contracts in accordance with the ESMC.
SECTION 11: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions; and make a minute of the adoption of
the Resolution in the City Council's records and the minutes of this meeting.
SECTION 12: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
PASSED AND ADOPTED September 17, 2013.
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Bill Fisher, Mayor
Karl H. Berger, Assistant City Attorney
Page 4 of 4
City of El Segundo Strategic Plan
September 2013
Fiscal Year 2013 -2014
Page 1/13
Mission of the City of El Segundo
The Mission of the City of El Segundo is to "Provide a great place to live, work and visit ". The
mission is at the center of the diagram illustrated on the previous page because it serves as the
"destination" that our strategies should lead towards and provides the context for our
decisions.
.W ,.
The Mission is surrounded by five Guiding Principles that support the mission and serve
to:
• Provide structure for decision - making
• Create focus areas
• Create budget /resource priorities
• Express the organization's values
These Guiding Principles Include:
• Focus on Customer and Community Service
• Provide Quality Public Safety
• Maintain Quality Facilities, Infrastructure and Equipment
• Ensure Financial Stability
• Focus on Maintaining a Quality Workforce
Purpose of Strategic Plan
This Plan is intended to act as a city -wide Work Program of short and long -term tasks and
projects that support the Guiding Principles and Mission. The plan includes those efforts or
projects (outside of core responsibilities) that the City Council has assigned funding or assigned
staff resources to complete or analyze. The task /project should be associated with one of the
Guiding Principles and be achievable based on available resources.
Implementation /Review
The Plan is adopted annually with Budget and represents tasks that will begin in the next fiscal
year or that are underway and will continue during the next fiscal year. The status of
implementation /completion of the assignments will be reviewed by the City Council, and if
necessary, adjusted at mid -year (spring of each year) and summarized during Strategic Planning
Summer (of each year). With the adoption of the subsequent annual budget, the Plan will be
updated to remove completed tasks and incorporate new assignments. If significant tasks arise
or are assigned during the annual cycle, they will be added to the plan and if necessary, others
may need to be removed if adequate resources are not available.
Page 2/13
Extend Voice Over IP
Information Services
In progress
Will improve
to all City Facilities
connectivity and
computer speed for
customers and reduce
phone expenses
Convert City
Information Services
In progress
Will reduce computer
Computer System to
replacement cost
Virtual Desktop
Enhance City wide
Information Services
In progress
1) Reliant on
video system
completion of Fiber
project.
2) PD will oversee video
management
system.
East side El Segundo
Information Services
Funded (2012)
Construction
Fiber Connection
anticipated in 2014.
Project
Provide connection to
the Equinix data
center, connect East
side City facilities to
fiber/VOIP allow
business access to
Equinix
Establish Online
Finance/information
Intended to
Purchasing System
Services
stream line/expedite
for City Use
city business
transactions
Reopen Main Library Library Scheduled Scheduled to
on Fridays commence in January
of 2014
Recreatibnand Parks
Establish City-wide Recreation and Parks Reclassification Pending approval
Volunteer requested
Coordinator
Page 3/13
Upgrade Playgrounds
to meet ADA and
Safety Standards
Recreation and Parks
And Public Works
Currently unfunded
Seeking alternative
funding sources
Corporate Beach Recreation and Parks Developing concept Will assess customer
Shuttle Service Currently unfunded interest and concept
feasibility
Commence Over hiring
to 64
Police
In Progress
Approved by City Council
in Strategic Planning
Reestablish Community
Police
In progress
Must begin planning
Lead Officer Program
(FEMA requires a City and
apply submitted to
soon- Hazard Mitigation
Establish AB 109 Multi-
Police
Pending Funding
Funding from State,
jurisdictional taskforce
revise the plan under the
multi- jurisdictional project
teams being established
Whole Community
with ESUSD. Awaiting
in the South Bay.
Establish Regional Police
Digital Evidence lab
with other law
enforcement agencies.
Complete Emergency
Operations Plan
Emergency Coordinator
Awaiting final approval
by California OES
Review completed no
later than Oct.24, 2013
Seek Grant Funding to
Emergency Coordinator
Notice of Intent to
Must begin planning
Update the Hazard
(FEMA requires a City and
apply submitted to
soon- Hazard Mitigation
Mitigation Plan
Community Team to
FEMA for $60,000 - as
Plan needs to be
revise the plan under the
multi- jurisdictional project
updated and submitted
Whole Community
with ESUSD. Awaiting
to FEMA prior to June 4,
concept.
final approval to apply.
2014.
Upgrade computers and
Emergency Coordinator
In progress
Utilizing equipment
phones in the EOC
replacement funds to
fund equipment to
provide redundancy and
upgrade of technology.
Page 4/13
�,��5�� ✓'m.Y'L��"i,.��.
�3 ,. :.:��� ��F� '.; ,m -.. S � �',;%+.e y v�* P � ••, � �• �. &,j : 'F� : �",y �'-�� 4�F":"t�t F' �kd
EOC training Emergency Coordinator Training will commence Training will include
once phones and revisions to EOC,
computers are installed. WebEOC and newly
developed EOC
Procedures Manual.
Seek Grant Funding to Emergency Coordinator A Notice of Intent to Fire Station #1 has
conduct seismic apply has been unreinforced masonry
retrofitting of Fire submitted to FEMA in on east wall and the
Station #1; replace bay the amount of $351,500 front bay doors need
doors with automatic replacement with
doors; and install automatic doors and a
Seismic Early Warning seismic warning system
System to allow for automatic
opening of the bay doors
immediately upon an
earthquake.
Implement Mass Care Emergency Coordinator Implement alternate Additional shelters are
Shelter Plan shelter locations, required for to meet
shelter training sheltering of 10% of
program, additional population potential,
staff and volunteer along with staffing,
plan. MOU with training, and background
American Red Cross investigations provided
signed for training by American Red Cross.
program.
Targeted CERT Program Emergency Coordinator CERT classes will be CERT participants have
held to target primarily been from the
residential, school, and business sector. Joint
faith -based community exercises with
members. businesses will be
implemented.
Recreation and Parks
Establish Park Safety Recreation and Parks Pending member Increase partnership
Committee designation between Police and R &P
Page 5/13
Page 5/13
Seismic Structural
Public Works
Scheduled
PW will start the design
Reinforcement of FS #1
by Area G Police and
process in the fall of
Fire Departments.
2013, Bidding is
Replace Ladder Truck
Fire
Purchased and being
expected in Summer
constructed.
2014 and construction
Installation of Mobile
Fire
Complete
starting in Fall 2014
Install Seismic Early
Fire
Currently Unfunded
Emergency
Warning system at FS #1
Management
Coordinator applying
for grant funding
through hazard
mitigation grant
program.
Replace apparatus bay
Public Works
Currently Unfunded
Emergency
doors at FS #1
Management
Coordinator applying
for grant funding
through hazard
mitigation grant
program.
FS #1 upgrades
Public Works
Scheduled
Planned to commence
in Spring 2014
Install Vehicle Tracking
Fire
Pending joint purchase
Joint project between
Systems
by Area G Police and
Area G Police and Fire
Fire Departments.
Departments
Replace Ladder Truck
Fire
Purchased and being
Estimated delivery in
constructed.
February 2014
Installation of Mobile
Fire
Complete
N/A
Data Computers in Fire
Vehicles
Restore Tree I Recreation and Parks Funds Requested I Pending budget
Maintenance Funding approval
Page 6/13
Fully fund Equipment
Recreation and Parks
Currently underfunded
Seeking additional
Replacement for
Planning and
Plans being developed,
alternative funding
Campus El Segundo
Building /Public Works
construction mid -2014
implemented
Turf
Public Works/
Currently Unfunded
Develop preliminary
Secure Grant Funding
Recreation and Parks
Application Pending
Court resurfacing,
for Recreation Facility
power upgrades,
Maintenance
upgraded BBQ area
Tree GIS Inventory
Recreation and Parks
Budgeted
Will improve tree
And Public Works
maintenance database
Urho Saari Upgrades
Public Works
Not Scheduled
Options for upgrades
vary widely. Need
direction from Council
and designation of
funding.
Beach Restroom
Public Works
In Progress
Opened July, 2014,
Permanent sewer
connection design and
construction 2014
Park Vista Roof Public Works In Progress
Replacement
Eastside /Wiseburn City Manager /Council Preliminary Design Joint Use Facility being
Aquatics Facility Committee Underway planned for opening in
late 2015 /early 2016
Roof Replacement
Public Works
In Progress
Permit Center Remodel
Planning and
Plans being developed,
Permit surcharge
Building /Public Works
construction mid -2014
implemented
Council Chamber
Public Works/
Currently Unfunded
Develop preliminary
Remodel options and
Information Services
plan and cost estimate
Cost Study
Maple Avenue Public Works In Progress Completion scheduled
Improvements for fall 2013
Richmond and Standard Public Works In Progress Study to determine cost
Page 7/13
Street Feasibility Study
Public Works
In Progress
of adding parking
Richmond Street Tree
Recreation and Parks
Currently Unfunded
Currently removing and
Removal and
replacing trees with
Replacement
donations
Bicycle Rack Project
Parks and
In Progress
Pilot project Downtown
Recreation /Public
and City facilities.
Works
Grant funded
Park Place Extension
Public Works /Planning
In Progress
Feasibility and
Planning
and Building
preliminary engineering
study expected January,
2014 to extend Park
Place from Plaza El
Segundo to Continental
Park. Federally funded
Annual Slurry
Public Works
Scheduled Fall 2013
Southwest quadrant
and possibly Vista del
Mar depending on bids.
Heritage Stone Program
Public Works/
In Progress
The Chamber is taking
Chamber of Commerce
the lead on this project.
Undetermined schedule
for implementation
Elevated Tank
Restoration
Public Works
In Progress
Water Reservoir Study
Public Works
In Progress
Study of locations and
feasibility for an
additional water
reservoir; results
scheduled for Spring
2014
Lifeguard Station Sewer
Public Works
In Progress
Designs near
Connection
completion; bidding
and construction is
pending an agreement
with Chevron on
property access and
approval of plan designs
Page 8/13
Consolidation of Lift
Public Works
Scheduled
Plans done. Ready for
Stations 1/7
bidding. Summer 2014
Storm Water Mandates
Public Works
In Progress
Increased inspections,
enforcement and
monitoring, reporting,
and program
development. EWMPP
developed by Summer
2014
Sewer Replacement
Public Works
Scheduled
Spring 2014 for lining
Program
and replacement
according to CCTV
results and rankings
Water Main
Public Works
Scheduled
Spring 2014
Replacement
Water Loss Study
Public Works
Pending
Grant funded. Pending
contract execution and
scope schedule (2014).
Intended to identify
causes of water loss in
City system
Appoint Human City Manager Completed Martha Dijkstra
Resources Director and appointed 7/29/13
Restore to Department
Status
Prepare for and provide Human Scheduled October 1, 2014
support to City's Chief Resources /Finance
Negotiator in
development of
successor Memoranda
of Understanding
Page 9/13
Page 10/13
between the City and
six (6) bargaining units.
Schedule Harassment
Human Resources
In Progress
Training to be
Prevention Training for
completed by
Supervisory staff in
December 31, 2013
compliance with AB
1825
Continue to analyze and
Human
In Progress
Implement by January
prepare for
Resources /Finance
1, 2015.
implementation of the
Affordable Care Act.
Conduct an
Human Resources
Scheduled
Initiate by May 1, 2014.
organizational
Obtain data related to
assessment survey
current workplace
issues to assist City
leaders in addressing
organizational and
workforce
improvements.
Page 10/13
Page 11/13
o a
e
Economic Development
Business Forum
Economic Development
In Progress
Oct 2013 —Jan 2014
Update Economic
Economic Development
In Progress
Development Website
Develop a Marketing
Economic Development
In Progress
Plan and Seek Matching
funds from Private
industry
Achieve "Most Business
Economic Development
In Progress
2013 application filed,
Friendly City" Status
And ESN
awards announced in
November 2013
El Segundo Permit
Planning and Building
In Progress
Scheduled to open
Center
Safety
summer of 2014
Develop 5 year strategy
Economic Development
In Progress
March 2014
Develop 2013/14
Economic Development
In Progress
September 2013
economic development
strategy
-:
la�Qr #�euelopent
Prt� ;et
The Point
Planning and Building
In Progress
Planning Commission:
August 15, City Council:
September 3
Campus El Segundo
Planning and Building
In Progress
Planning Commission
Nov 2013; City Council
2013
Raytheon Master Plan
Planning and Building
In Progress
Planning Commission
April 2014; City Council
May 2014
888 Sepulveda Specific
Planning and Building
In Progress
New 190 room hotel.
Plan
Planning Commission
Jan 2014; City Council
Feb 2014
Mattel Master Plan
Planning and Building
In Progress
New 14 story 300,000
Safety
office building. City
Page 11/13
Rai
IN i
a
a
MENa
Council end of 2014
Hacienda Hotel
Planning and Building
Pending
Pending change of
Renovation
ownership
Smc��Cjt Hc� #i��i:'1mt�a�tv�s
Establish and In -lieu
Planning and Building
In Progress
Currently working with
Parking Program
consultant. City Council
Oct 2013
Smoky Hollow Specific
Planning and Building
In Progress
City Council late 2014
Plan
Top Golf Proposal
Planning and
In Progress
City Council
Analysis
Building /City Attorney
3esdena spend
lnsuiatt ©n Prc�ram
Treat 175 homes
RSI
End of FY 2013/14
Obtain $5 Million from
RSI
FY 2013/14
FAA and $18 Million
from LAWA
Barking /Auditing
Research Insurance
City Attorney /Finance
Coverage Options
Banking Services
City Treasurer
Completed
Allows consolidation of
accounts and reduced
fees. Chase Bank
Selected, transition
scheduled for
RFP for Audit Firm
Finance
Consider establishing
Finance
In Progress
Based on Civil Grand
an Audit Committee
Jury Recommendations,
cities should formally
establish an audit
committee making it
directly responsible for
the work of the
independent auditor
Page 12/13
Develop recommendations
Finance /City Manager
In Progress
for possible revisions to the
City's tax structure
Research Property Tax
City Manager /City
Allocation Options
Attorney
Recreation Fee Study
Recreation and Parks
In Progress
To Council in November
Library Fee study
Library
In Progress
Survey & Recommend-
ations in process Bring
to City Council in 11/13
for approval; Take
effect on 1/1/14.
Extension of Chevron
City Attorney
In Progress
City and Chevron
Recycled Water Agreement
agreed to extend in
April 2013 through 2028
Page 13/13
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Date
Payee
Amount
Description
8/16/2013
Nationwide NRSEFT
1.842.82
EFT 4O1apayment
8/16/2013
Nationwide NR6EFT
39.393.09
EFT 457payment
8/16/2013
Manufacturers &Traders
617.31
IRA payment Vantagepoint
8/16/2013
Manufacturers &Traders
5.832.61
401 paymentVantoQepo{nt
8/16/2013
Manufacturers &Traders
23.746.51
457 payment Vanbagepoint
8/16/2013
UGBonh - TruotAoct
8.501.52
PARS payment
8/16/2813
South Bay Credit Union
14,570.38
Payroll credit union deduction pmt
8/20/2013
Health Comp
4.181.58
Weekly claims
8/21/2013
Ca/ Pera
118.227.01
EFT Redinannentk8imc
8/21/2013
Cal Pere
248.907.02
EFT Retirement Safety
8/21/2013
Ca) Pena
3.806.43
EFT Retirement K8iscAd
0/22/2013
Lane Donovan Golf Ptr
23.177.70
Payroll Transfer
8/23/2013
Unurn
274.20
LTD
8/29/2013
Employment Development
3.748.29
State Taxes
8/29/2013
Employment Development
48.453.57
State Taxes
8/29/2013
|R8
233.301.50
Federal Taxes
8/16-8/20/13
Workers Comp Activity
4532500
8CRyWA checks issued
81978715
DATE OF RATIFICATION: 09/17/13
TOTAL PAYMENTS BYWIRE:
81978715
Certified aato the accuracy of the wire transfers by:
C(( |
Deputy tity Tr8asurer Date
Information onactual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P:VChx Toannfero\2013\3odQt 2013\VVnaTnanaferm 8-29-13
Directhr of Finance
Date
Citoranage�/
Date
Information onactual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P:VChx Toannfero\2013\3odQt 2013\VVnaTnanaferm 8-29-13
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, August 22, 2013
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
7:30 a.m.
7:30 A.M. SESSION
CALL TO ORDER — Mayor Fisher at 7:33 AM
PLEDGE OF ALLIGIANCE — Greg Carpenter, City Manager
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Pursuant to Government Code § 54954.3(a), the only public comment that will be
permitted during this Special Meeting is that pertaining to the agenda item listed below. Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take action on
any item not on the agenda. The Council will respond to comments after Public Communications
is closed.
None
SPECIAL ORDERS OF BUSINESS:
1. Consideration and possible action regarding a strategic planning workshop resulting in City
Council guidance to staff for consideration of options to resolve the forecasted deficit in FY
14/15. Staff will present an overview of policy issues, tax initiatives, and expenditure /service
reduction option, without limitation, the following matters:
Greg Carpenter, City Manager gave a brief introduction and outlined the meeting.
a. Unfinished Business from prior strategic budget sessions — Greg Carpenter, City Manager,
gave a report.
b. Addressing the forecasted deficit for Fiscal Year 2014/2015 — Deborah Cullen, Finance
Director and Greg Carpenter, City Manager, both spoke during this session.
c. 2014 Strategic Plan - Deborah Cullen, Finance Director and Greg Carpenter, City Manager,
both spoke during this session.
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
August 22, 2013
PAGE NO. 1
Recessed at 8:29 AM
Resumed meeting at 8:43 AM
d. Preliminary direction regarding potential tax measures to place on April 2014 election.
Council Discussion
City Attorney, Mark Hensley, gave a brief outline on ballot measures and their differences.
Recommendation: 1) Council to provide preliminary direction to staff regarding recommended
options to address the forecasted deficit and 2) alternatively, take such additional, related, action
that may be desirable.
Council Discussion
Consensus from Council to staff and City Attorney to return to Council with a staff report on sample
ballot measures language for tax increase percentages, have the City Attorney investigate the
Advisory measure in relationship to the ESUSD, return with what a public outreach program would
look like for the Council. Restated per Greg Carpenter, City Manager, pursue increases in Option
#3 of presentation, adding 1 % for advisory measure to offset for existing services and potentially
add to the ESUSD funds, Airport Parking tax only and sales tax credit would be eliminated for all
businesses, except for Downtown El Segundo Businesses.
Mark Hensley, City Attorney, stated that reports could be placed on the City Council meetings in
September and/or October.
Greg Carpenter, City Manager, gave a progress update on the Strategic Plan 2014. Mr. Carpenter
would like this plan adopted at the September 3, 2013 City Council Meeting.
Council Discussion
Mayor Fisher spoke on the Economic Development Advisory Group and El Segundo's perception.
Council Discussion
Council Member Suzanne Fuentes stated John Parsons, former Redondo Beach Council Member
passed away.
A moment of silence in honor of John Parsons.
ADJOURNMENT at 10:10 AM in honor of John Parsons.
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
August 22, 2013
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 3, 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Council Member Fuentes at 5:03 PM
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and/or conferring with the City Attorney on
potential and/or existing litigation; and/or discussing matters covered under Government
Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3) -4- matters
City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
Garton vs. City of El Segundo, LASC Case No. YC066586
Gluck vs. City of El Segundo, LASC Case No. C068662
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 1
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matter
1. Lease of City Owned Property (Price and Terms)
Real Property: City owned Golf Course ("The Lakes") located at Sepulveda
Boulevard (Assessor Parcel Number: 4138-014-913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee/Negotiating Party: Centercal Properties, Inc.
Council recessed at 6:30 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 3, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fisher at 7:00 p.m.
INVOCATION — Scott Lambert, Associate Minister, Hilltop Community Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
%1:91*40,111
Presentation by Mayor Fisher to the 13 Year Old Babe Ruth All Stars World Series
Champions. Coach Bob Motta gave a brief speech on behalf of the team.
ROLL CALL
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Tom Donahue, Manhattan Beach resident, opposed to Top Golf.
Mike Dugan, El Segundo resident, opposed to Top Golf.
Bob Agah*s, Plpya Pel Rey resident, opposed to Top Golf and in favor of a traditional
golf course. K 0-,, G
Walter Waite, Redondo Beach resident, opposed to Top Golf.
Chris Funkhauser, South Bay resident, in favor of Top Golf.
Chuck Schreiner, Manhattan Beach resident, opposed to Top Golf.
Debra Geist, Manhattan Beach resident, has concerns about Top Golf.
Brian Lewis, El Segundo resident, congratulated the Babe Ruth team. He is opposed
to Top Golf,
Cynthia Cohen, Manhattan Beach resident, opposed to Top Golf.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 3
Brad Campbell, El Segundo resident, opposed to Top Golf and is in favor of keeping
The Lakes traditional.
Danielle Richman, Member of the Mira Costa Girl's Golf Team, opposed to Top Golf.
Geena Wong, Member of the Mira Costa Girl's Golf Team, opposed to Top Golf.
Scott and Joshua Berger, Rancho Palos Verde resident, opposed to Top Golf.
Ron Swanson, El Segundo resident, in favor of Top Golf.
Hayden Bauer, Manhattan Beach resident and El Segundo Business owner, opposed
to Top Golf.
John Guft, El Segundo resident, opposed to Top Golf.
Kenny Cole, Redondo Beach resident, opposed to Top Golf and in favor of keeping
The Lakes a traditional facility.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council Members responded and discussed the Top Golf situation.
FTA�1111111111111111111111 11 & Lei 0 Lei ill 1A
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
i
Consideration and possible action to open public hearing regarding the
presentation of the Fiscal Year 2013-2014 Preliminary Budget, including
discussion and possible direction regarding all city revenues and
expenditures. (Fiscal Impact: Total Revenues of $112,011,000; Total
Expenditures of $134,179,500, Prior Year Designations of $22,168,500;
General Fund Revenues of $56,743,600, Expenditures of $59,642,600,
Prior Year Designations of $2,899,000)
Mayor Fisher stated this was the time and place to conduct a public hearing regarding
the Fiscal Year 2013-2014 Preliminary Budget, including discussion and possible
direction regarding all city revenues and expenditures. Clerk Weaver stated the proper
noticing of the hearing was done and no written communication had been received in
the City Clerk's Office.
Greg Carpenter, City Manager, provided opening remarks related to the budget.
Deborah Cullen, Finance Director, gave a presentation.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 4
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
continue the public hearing to September 17, 2013 for budget adoption. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
2. Consideration and possible action to open a public hearing and receive
testimony to: 1) consider approving Environmental Assessment (EA) No.
993 for a proposed Addendum to the previously Certified Final
Environmental Impact Report ("EIR") and adopt a Statement of Overriding
Considerations for the Plaza El Segundo Development project at 850 North
Sepulveda Boulevard located generally near the northeast corner of
Sepulveda and Rosecrans Boulevards ("Project"); 2) consider approving an
amendment to the existing Development Agreement (DA No. 12-03) for the
Project to increase the size of the project area and total building square
footage, and to modify the allowed uses and development standards
relating to signs; 3) consider approving an amendment to the existing
Commercial Center (C-4) Zone development standards (ZTA 12-04) to
modify the permitted uses and sign standards that would be consistent with
the proposed Amendment to the Development Agreement; 4) consider
approving an Adjustment (ADJ No. 13-03) to deviate from the development
standards for curb cuts, driveways and loading; 5) consider approving a
Variance (VAR No. 13-01) to deviate from the standards for retaining walls
and fill height; 6) consider approving an Administrative Use Permit ( AUP
No. 13-04) to allow the sale of beer, wine, and distilled spirits at restaurants
and kiosks totaling 28,764 square feet; and 7) consider approving
modifications to the existing project conditions of approval. The proposed
Addendum, Development Agreement Amendment, and the Zone Text
Amendment would allow an increase in the Project development area by
4.988 acres and an increase in the maximum developable floor area by
49,613 square feet from 448,829 to 498,442 square feet. The Project if
amended would still be required to stay within the total traffic trip generation
cap that was imposed on the original Project. Applicant: Street Retail Inc.
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 5
Mayor Fisher stated this was the time and place to conduct a public hearing to approve
Environment Assessment 993 for a proposed Addendum to the previously Certified
Final Environmental Impact Report, adopt a Statement of Overriding Considerations for
the Plaza El Segundo Development project, approve an amendment to the
Development Agreement for the Project, approve an amendment to the existing
Commercial Center Zone development standards, approve an Adjustment to deviate
from the development standards for curb cuts, driveways and loading, approve a
variance to deviate from the standards for retaining walls and fill height, approve an
Administrative Use Permit No. 13 -04, and consider approving modifications to the
existing project conditions of approval. Clerk Weaver stated the proper noticing of the
hearing was done and no written communication had been received in the City Clerk's
Office.
Sam Lee, Planning and Building Safety Director, gave a presentation.
Lisa Kranitz, attorney for Street Retail, Inc., answered questions concerning hours of
operation allowances for certain types of businesses.
Jeff Chambers, Federal Realty Investment Trust, applicant and developer of the project,
gave a presentation.
Mayor Fisher closed the Public Hearing.
Council discussion.
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4838
A RESOLUTION RECOMMENDING APPROVAL OF AN ADDENDUM TO A FINAL
ENVIRONMENTAL IMPACT REPORT FOR ENVIRONMENTAL ASSESSMENT NO.
EA -993; DEVELOPMENT AGREEMENT AMENDMENT NO. DA 12 -03; ZONE TEXT
AMENDMENT NO. 12 -04; ADJUSTMENT TO NO. ADJ 13 -03; VARIANCE NO. VAR
13 -01; ADMINISTRATIVE USE PERMIT NO. AUP 13 -04; AND MODIFICATIONS TO
CONDITIONS OF APPROVAL FOR THE PLAZA EL SEGUNDO DEVELOPMENT
PROJECT (REDUCED TRAFFIC GENERATION ALTERNATIVE).
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to
adopt Resolution No. 4838 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 6
Mark Hensley, City Attorney read by title only:
AN ORDINANCE APPROVING ZONE TEXT AMENDMENT NO. ZTA 12 -04
AMENDING EL SEGUNDO MUNICIPAL CODE SECTIONS 15 -5G -2 AND 15 -5G -9;
AND DEVELOPMENT AGREEMENT NO. DA 12 -03 (FIFTH AMENDMENT TO
DEVELOPMENT AGREEMENT NO. DA 03 -01; FOR THE PLAZA EL SEGUNDO
DEVELOPMENT.
Council Member Fellhauer introduced the ordinance.
Second reading and adoption scheduled for September 17, 2013.
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2593959 - 2594192 on Register No. 22 in the
total amount of $525,689.75 and Wire Transfers from 8/01/2013 through
8/15/2013 in the total amount of $4,072,078.17. Authorized staff to release.
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Approved Regular City Council Meeting Minutes of August 20, 2013.
5. Approved Vesting Final Map No. 71820, a subdivision of 1710 E. Mariposa
Avenue for condominium purposes and authorized the appropriate City
Official(s) to sign and record said Map.
(Fiscal Impact: None)
6. Authorized the City Manager to execute Design Services Contract No. 4475
with KOA Corporation, in a form approved by the City Attorney, to develop
concept designs for parking improvements along Richmond St. and
Standard St., between El Segundo Blvd. and Holly St.
(Fiscal Impact: $60,000.00)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 7
MOTION by Council Member Fuentes, SECONDED by Mayor Pro Tern Jacobson to
approve Consent Agenda items 3, 4, 5, and 6. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked the Recreation and Parks Department,
along with the Police Department for pulling together the Babe Ruth Parade on
short notice. He also thanked the Finance Department staff and Department
Heads for the hours and time spent putting together the Budget Presentation,
especially Deborah Cullen and Angie Garcia. Mr. Carpenter also thanked
Building and Safety staff for getting The Pointe to this point in this process. He
also thanked Federal Realty and Jeff Chambers for the continued
professionalism on The Pointe project.
H. REPORTS — CITY ATTORNEY — None
REPORTS — CITY CLERK — Announced she will not be at the September 17th
meeting, she is moving her daughter back to college.
J. REPORTS — CITY TREASURER — None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Reminded the Public she will be out the Country for the
next 2 weeks and unable to respond to emails.
Council Member Atkinson — None
Council Member Fuentes — Attended the South Bay Classic Golf Tournament with
ROAD and attended on behalf of the ESUSD, because the tournament made a donation
to the District to fund Drug education programs. Attended the El Segundo Beach
Lifeguard Facility Ribbon cutting. Thanked Supervisor Knabe, Chevron and NRG, as
well the staff, especially Stephanie Katsouleas, the Director of Public Works for all their
hard work on the facility. Attended the Park Vista 26th Anniversary event. Lastly,
reminded the community to attend the Police and Fire Departments Pancake Breakfast
this Saturday, September 8, 2013 at the Main Street Station and attend the charity
softball game that afternoon Fire vs. Police.
Mayor Pro Tern Jacobson — Mentioned the Pancake Breakfast will begin at 8:30 AM
and the Softball game will begin at 12:30 PM.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 8
Mayor Fisher — Attended the Ribbon Cutting for the El Segundo Beach Lifeguard
Facility. Thanked Don Knabe for the funds to build the facility. Mentioned the Police
Officer's Association annual Car Show, thanked the Association for a great show.
Attended the official (ceremonial) ground breaking for the Scattergood Plant. The plant
is going through a major modernization, making it more fuel efficient and less pollution.
Thanked the Finance department for all their hard work on the budget this year.
Attended the Park Vista 26th Anniversary event. Please don't forget to attend the
Pancake Breakfast.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Liz Garnho1z, El Segundo resident, asked how much the El Segundo School District
would receive for The Point project. Mr. Carpenter, City Manager, reminded Ms.
Garnholz that The Point falls under the Wiseburn/Centinela Valley School Districts. No
monies to ESUSD.
MEMORIALS — John Joseph Parsons
CLOSED SESSION - None
ADJOURNMENT at 9:19 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
September 3, 2013
PAGE NO. 9
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager, or designee, to purchase
five fully equipped Honda police motorcycles. These vehicles are identified in the
Equipment Replacement Fund and were scheduled to be replaced in September 2010.
(Fiscal Impact: $131,982)
RECOMMENDED COUNCIL ACTION:
1. Accept the responses submitted by Huntington Beach Honda and Honda of Glendale
in reply to the Request For Bid #13 -11.
2. Award the bid to Huntington Beach Honda and authorize the City Manager, or
designee, to execute an agreement in a form approved by the City Attorney with
Huntington Beach Honda for the purchase of five new Honda police motorcycles
using Equipment Replacement and Asset Forfeiture funds.
3. Approve the retention of three existing 2007 BMW motorcycles to be utilized for
training purposes and as spare units during special event deployments.
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
ATTACHMENT A - Huntington Beach Honda response to Request For Bid 913 -11
ATTACHMENT B — Honda of Glendale response to Request For Bid #13 -11
FISCAL IMPACT:
Amount Budgeted: $90,000
Additional Appropriation: 42,000
Account Number(s): 109-400-3105-8105 (Asset Forfeiture Capital Automotive)
ORIGINATED BY: Brian Evanski, Police Captain
REVIEWED BY: Mitch Tavera, Chief of Police Vo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Currently, the police department utilizes four (4) 2007 BMW R1200RTP police motorcycles for
everyday enforcement. An additional 2007 BMW R1200RTP police motorcycle was destroyed
in a traffic collision. In addition, three (3) 2004 BMW RI150RTP police motorcycles are
maintained and utilized for training purposes and as spare units. Due to the nature and intensity
of use, the replacement interval schedule for these units is set for three years. Therefore,
replacement of the 2007 BMW was set for September 2010. Due to budgetary constraints, the
useful life for these motorcycles was extended; however, based on an assessment conducted by
police personnel and fleet maintenance staff, it is clear these motorcycles have now exceeded the
life expectancy for everyday use. This determination was based on the age, mileage, overall
condition, and repair history, as well as the needs of the Department.
Following a detailed evaluation of potential police motorcycle options, Staff determined the
Honda Police Motorcycle would best meet the needs of the Department based on operational and
functional maneuverability, safety, and maintenance needs and costs.
On August 15, 2013, Staff issued and forwarded a "Request For Bid #13 -11" to eleven (11)
potential bidders for the purchase of five (5) police motorcycles. On August 27, 2013, two (2)
responses were received:
1. Honda of Glendale — No Bid; Non Responsive to additional police equipment.
2. Huntington Beach Honda - $131,981.70
Staff reviewed the bids submitted and recommends accepting the responses from the vendors.
Staff further recommends awarding the bid to Huntington Beach Honda for the purchase of five
(5) frilly equipped Honda Police Motorcycles for a price not to exceed $131,982.
This purchase will be primarily funded from the Equipment Replacement in the amount of
$90,000. An additional appropriation of $42,000 is requested from the Asset Forfeiture Fund
Balance. Sufficient funds are available in the Asset Forfeiture Fund Balance for the additional
appropriation.
Staff also requests authorization to maintain three (3) of the 2007 BMW R1200RTP police
motorcycles to be utilized for training purposes and as spare units during special event
deployments.
Contract Extension to Other Cities /Agencies
Other Cities /Agencies may be interested in purchasing againist an awarded contract, subject to the same
price, terms and conditions offered to the City of El Segundo, and by mutual agreement by the City and the
vendor. The City does not warrant any additional use of the contract by such agencies. All requirements of
the specifications, purchase orders, invoices and payments with other agencies will be directly handled by
the successful Bidder and the piggybacking agency. Will Allow: Will Not Allow:
The undersigned has read, understands, and has carefully checked all specifications for Request for Bid #13-
11. By signing this document, I attest that I am authorized to contractually bind the company listed, and will meet
the bid requirements if awarded a contract.
amummm=
Company name: Hond p, of G 1 end ? 1 e Authorized Company Bidder
City /State /Zip: Gland -71e, CF�1if. 91205 Date: 9 -20 -13 Ph:{ }31
PLEASE FILL IN TERMS & DELIVERY:
Terms: % days, net days; or net days
Delivery: To be made on or before: or
276 -2.61
days after receipt of order.
TERMS:
The City of El Segundo reserves the right to reject any or all bids, or to accept separate items in bid unless this right is conditioned by the bidder.
In case of default, the City of El Segundo may procure its materials /services from other sources and shall hold the original bidder or contractor liable
for resulting increased costs.
Quantities and optional items listed are the city's best estimate for Bid purposes, actual order quantities and options may vary.
Samples, if requested, must be furnished at the bidder's expense and if not destroyed in testing or retained as a standard, will be returned at bidder's
cost, if requested.
Quote on each article separately. All or none bids may not be accepted.
During the performance of this contract, the vendor /contractor warrants that it will provide equal opportunities, and that the vendor /contractor and
each subcontractor will take affirmative action to ensure that its employment practices, persons are employed and employees are treated equally and
without regard to, or because of race, creed, color, national origin, sex, age, physical handicap, or medical condition. This provision applies to work or
services performed or materials manufactured or assembled in the United States.
The vendor /contractor warrants that it possesses legally adequate Workers' Compensation Insurance.
The vendor /supplier will supply Material Safety Data Sheets with all product deliveries.
7
7(11'�_r1R_i 5 r'itc� of Fi C'nnnnrin Anlinc A�.,t�,w...,..lo R:.i a��
1
Qty;- 5 Police Motorcycles
August 10, 2013
Provide your bid ON THIS SHEET for the materials /services listed below in accordance with the terms and
specifications noted.
*ALL BIDS SHALL BE F.O.B. DESTINATION and include all costs delivered to the City of El Segundo*
MAIL i OF i f I CITY CLERK
TIME SENSITIVE BID RESPONSE ENCLOSED #IFB 13-11,
360 MAIN STREET,
` ROOM
EL ! 1, i
Is,, :..� � 4...• 1 � �. .a 1. i � ;1 * i : ' . i, 4 s � t. 1. i ': E
NNANNO
is • responses be office by 11:00 1 • Tuesday, August
Any questions regarding this bid must be made to the Purchasing Agent, J. Richard Hogate a@
(310) 024 -2339
The City of El Segundo is soliciting bids for five (0) new /unused full -built Honda Police Motorcycles with
emergency equipment, as specified herein. Bidder must have a minimum of two (2) years experience outfitting
police motorcycles. Vehicle mileage shall not exceed 200 miles when delivered to the City.
Bid Requirements
Bids shall specify each item as set forth in this Request for Bid (RFB). Failure to comply with all requirements
and conditions set forth by these specifications and RFB instructions will be the cause for the rejection of the
bid(s). No exceptions or deviations from these specifications will be considered unless each exception or
deviation is specifically identified with a detailed statement fully defining the exception(s). All exception(s) must
be fully supported by detailed specification regarding the deviated item and shall accompany the proposal for
evaluation by the City. If no exceptions are identified, the bidder shall be required to furnish the service exactly
as specified herein. The burden of proof of compliance with these specifications is the responsibility of the
bidder. Acceptance or rejection of the changes is the sole prerogative of the City. The City reserves the right to
reject any and all bids or to make no award.
Deliverables
1. Successful bidder shall deliver to the City of El Segundo Public Works Facility, 150 Illinois St., El
Segundo, CA 90245
2. Bidder shall be responsible to obtain Exempt registration.
")/112 no 7 G n:4.. ...CTl T1_L'__ 'k.f_a ------- . L. -- -I _t_ _
ust 15, 2013
Pricing
Pricing shall include the fully equipped unit plus documentation, transportation, sales tax and any other
applicable fees except license and registration. The City is exempt from any federal excise tax and California
State license and registration fees. Pricing shall be F.O.B. destination/delivered. Any cash incentives/prompt
payment discounts offered may be used when calculating the lowest bid if the end result benefits the City. Any
prompt payment discounts shall be calculated from the time of delivery and acceptance of motorcycles by the
City, not invoice date.
Invoicing and Payment
An invoice shall be provided to the City upon delivery of the unit. The City will effect payment within 30 days of
the receipt of properly completed invoice from the Dealer.
Alternate Bid
The City will consider a 2010, 2011, 2012 model, provided it meets all requirements stated herein.
Warranty
Defective emergency added equipment shall be guaranteed according to the manufacturers warranty program.
Workmanship for dealer-installed equipment shall be guaranteed for a minimum of twelve months from date of
delivery to the City.
Scope of Work
Bidder shall furnish all parts, labor and materials necessary to build the complete motorcycles with the
emergency equipment as listed in the Specifications Section below. All work shall be completed in a substantial
and professional manner.
Experience
Bidder shall have a minimum of two (2) year's experience in outfitting police 'Motorcycles whether in-house or
outsourced. If subcontracted, Bidder shall be responsible for any warranty repairs.
2013-08-15 City of El Segundo Police Motorcycle Bid.doc
Specifications
The City of El Segundo has determined the following specifications for bid purposes. The specifications
referenced are not intended to be restrictive but descriptive of the type and quality the City of El Segundo
desires to purchase. Quotes for similar items of like quality will be considered if the bid is fully noted with the
manufacturer's brand name and model including a detailed listing of their specifications. The City of El Segundo
reserves the right to determine products of equal value. Vendors will not be allowed to make unauthorized
substitutions after award is made.
All mounting brackets and bolts for lights with stainless hardware. Emergency lighting will be installed per City
direction, contact Lt. Dan Kim, 310-524-2267 or Gary Mullins, Fleet Supervisor, (310) 524-2714.
Front Facing bV Windshield
• One (1) RED steady, left of windshield, facing forward (Predator If SSM)
• One (1) BLUE flashing facing forward, right of windshield, (Predator 11 SSM)
• Two (2) Stainless Steel Mounting Bolts for front facing lights
• Two (2) Aluminum Mounting Brackets for Front Facing Lights
• Two (2) Aluminum Mounting wedges for Front side cowl lights
• One (1) Red mounted on dash to warn of rear lights being on (12VBFR)
• One (1) Wig Wag Module
Take Down Lights
• Two (2) Take Down Spots
• Two (2) 1300-SPT-MNT
• Two (2) 1300-RS
Side Mounted
• One (1) Blue on side of left front cowl @ 45 degree angle (Predator 11 SSM)
• One (1) RED on side of right cowl@ 45 degree angle (Predator 11 SSM)
• One (1) Blue on right of Radio Box (Predator If SSM)
• One (1) Blue on left of Radio Box (Predator 11 SSM)
• Two (2) Aluminum mounting wedges for Front Side Cowl (1300-FR-WDG)
Rear of Bike
• One (1) Red flashing light mounted on rear antenna mount (Predator 11 SSM)
• One (1) Blue flashing light mounted on rear antenna mount (Predator 11 SSM)
• One (1) Black license plate frame 1300-license
• Two (2) Blue LED Marker (pursuit) lights on either side of license plate
3
2013-08-15 Citv of El Segundo Poline. Motorcycle Rid Mr.
Siren Package
• One (1) Compact Electronic PA Speaker, with Wail, Yelp, & Airhorn integrated (SA4209-6B)
• Qne(I) siren mnijnt(1300-SPK)
• One (1) Unitrol power supply for siren (UM80K)
• One (1) ST13 Wiring Harness (1300-harness)
Heated Grip Package
• One (1) Hondaline heated grips
• One (1) Hondaline accessory harness for grips
Rifle Rack Package
• One (1) gunlock with two (2) keys SC-5#2
• One (1) electronic lock timer with 8-second delay
• One (1) M4 carbine rifle rack left side mount (1300-M4-S)
• One (1) momentary switch keyed to ignition
Battery
• One (1) high capacity battery upgrade (PC545)
• One (1) battery conversion kit (1 300-BATT)
• One (1) battery charger (BC-OMAX)
• One (1) cycle PAL 30 minute timer (1101 -30)
Accessories
• One (1) Chrome front & small rear guard's (1300-008) Black
• One (1) Baton & Flashlight holder mounted on right front guard
• One (1) Citation book holder (1300 -CITE)
• One (1) Note Pad Holder (1300-PAD)
• One (1) Pro Laser I I I holster with lock (1300 - PRO -3)
• One (1) Gel seat
• One (1) Heli Bar riser kit (HC0303P)
• One (1) Tank Bra (TSH0313)
• One (1) 12V power plug
Painting
• Black large front fairing left and right
,)Al2 AQ 1 r, 0;+- „V VI A A-i ------- I- D;A A-,
Qty- 5 Police Motorcycles
August 15, 2013
• Black side cover
• White Gas Tank
• Black and White Saddle Bags
Graphics
® No graphics required (customer will install)
Radio Installation
® No radio installation provided
• Emergency Lights wired to City's specifications and COLOR combination as follows:
• Position 1 — Rear Facing Lights
• Position 2 — All Lights
• Position 3 — Yelp momentary
• Position 4 — Wail on/off
• Position 5 — Take Down Light
• Airhorn is on Stock horn button
• Install headset and radio cable (customer to provide cable) for Radio (make to be determined) per South
Bay Regional Public Communications Authority (SBRPCA) direction, contact Chris Cox (310) 973-1802
• Radio equipment will be installed by SBRPCA.
5
7n7'2 nO 7 1Z 0, -.Pnl
Year & Model:
Unit Price
Quantity
Extension
Motorcycle Base Price (taxable)
$
5 Each
$
T-a-w-a-ble ErnergenGy EqUiPFA n+
$
5 Each
Non-taxable Materials
$
Non-taxable Labor
$
Taxable Labor
$
Documentation/Transportation Fees (if
any). The City is exempt from DMV
registration fees
$
5 Each
$
CA Tire Fee
$
10 Each
$
Other Applicable Fees (specify)
Sales tax (must be calculated at 8.75%
rate for Los Angeles County even if
your jurisdiction's rate is different
$
5 Each
Prompt Payment Discount or
Incentives if any. Please describe:
Total Cost (F.O.B. Destination)
5 Each
Lead Time:
Years of Experience Outfitting Police Motorcycles:
In-house or Outsource If outsourced, name of vendor
Provide your bid ON THIS SHEET for the materials/services listed below in accordance with the terms and
specifications noted.
*ALL BIDS SHALL BE F.O.B. DESTINATION and include all costs delivered to the City of El Segundo*
MAIL BID TO: CITY OF EL SEGUNDO / CITY CLERK
TIME SENSITIVE BID RESPONSE ENCLOSED #IFI3 13-11
350 MAIN STREET, ROOM 6
EL SEGUND► , CA 90245
Mazi
Any questions regarding this bid must be made to the Purchasing Agent, J. Richard Hogate @
(310) 524-2339
The City of El Segundo is soliciting bids for five (5) new/unused full-built Honda Police Motorcycles with
emergency equipment, as specified herein. Bidder must have a minimum of two (2) years experience outfitting
police motorcycles. Vehicle mileage shall not exceed 200 miles when delivered to the City.
Bid Requirements
Bids shall specify each item as set forth in this Request for Bid (RFB). Failure to comply with all requirements
and conditions set forth by these specifications and RF13 instructions will be the cause for the.rejection of the
bid(s). No exceptions or deviations from these specifications will be considered unless each exception or
deviation is specifically identified with a detailed statement fully defining the exception(s). All exception(s) must
be fully supported by detailed specification regarding the deviated item and shall accompany the proposal for
evaluation by the City. If no exceptions are identified, the bidder shall be required to furnish the service exactly
as specified herein. The burden of proof of compliance with these specifications is the responsibility of the
bidder. Acceptance or rejection of the changes is the sole prerogative of the City. The City reserves the right to
reject any and all bids or to make no award.
Deliverables
1. Successful bidder shall deliver to the City of El Segundo Public Works Facility, 150 Illinois St., Ei
Segundo, CA 90245
2. Bidder shall be responsible to obtain Exempt registration. ` -, �_; ice, M ,
U1'J
5"
- U �
1 iHU N"
2013 -0R -15 ON of F.1 Reoundo Police. Mnfnrr.vr.h-. Rid dnr
CITY OF EL SEGUNDO
Qty- 5 Police Motorcycles
Pricing
Pricing shall include the fully equipped unit plus documentation, transportation, sales tax and any other
applicable fees except license and registration. The City is exempt from any federal excise tax and California
State license and registration fees. Pricing shall be F.O.B. destination/delivered. Any cash incentives/prompt
payment discounts offered may be used when calculating the lowest bid if the end result benefits the City. Any
prompt payment discounts shall be calculated from the time of delivery and acceptance of motorcycles by the
City, not invoice date.
Invoicing and Payment
An invoice shall be provided to the City upon delivery of the unit. The City will effect payment within 30 days of
the receipt of properly completed invoice from the Dealer.
Alternate Bid
The City will consider a 2010, 2011, 2012 model, provided it meets all requirements stated herein.
Warranty
Defective emergency added equipment shall be guaranteed according to the manufacturer's warranty program.
Workmanship for dealer-installed equipment shall be guaranteed for a minimum of twelve months from date of
delivery to the City.
Scope of Work
Bidder shall furnish all parts, labor and materials necessary to build the complete motorcycles with the
emergency equipment as listed in the Specifications Section below. All work shall be completed in a substantial
and professional manner.
Experience
Bidder shall have a minimum of two (2) year's experience in outfitting police motorcycles whether in-house or
outsourced. If subcontracted, Bidder shall be responsible for any warranty repairs.
755 CA9,2647
IMI-OR-1 1; Cit-it of P1 Rpayintin Pnl;no AAnfnrn%iP1A RM t1nn
CITY OF EL SEGUNDO
ust 15, 2013 Qty- 5 Police Motorcycles
Specifications
The City of El Segundo has determined the following specifications for bid purposes. The specifications
referenced are not intended to be restrictive but descriptive of the type and quality the City of El Segundo
desires to purchase. Quotes for similar items of like quality will be considered if the bid is fully noted with the
manufacturer's brand name and model including a detailed listing of their specifications. The City of El Segundo
reserves the right to determine products of equal value. Vendors will not be allowed to make unauthorized
substitutions after award is made.
2013 new/unused Honda ST1300P Motorcycle Police Package with ABS Braking System.
All mounting brackets and bolts for lights with stainless hardware. Emergency lighting will be installed per City
direction, contact Lt. Dan Kim, 310-524-2267 or Gary Mullins, Fleet Supervisor, (310) 524-2714.
Front Facing by Windshield
• One (1) RED steady, left of windshield, facing forward (Predator 11 SSM)
• One (1) BLUE flashing facing forward, right of windshield, (Predator If SSM)
• Two (2) Stainless Steel Mounting Bolts for front facing lights
• Two (2) Aluminum Mounting Brackets for Front Facing Lights
• Two (2) Aluminum Mounting wedges for Front side cowl lights
• One (1) Red mounted on dash to warn of rear lights being on (12VBFR)
• One (1) Wig Wag Module
Take Down Lights
• Two (2) Take Down Spots
• Two (2) 1300-SPT-MNT
• Two (2) 1300-RS
Side Mounted
• One (1) Blue on side of left front cowl @ 45 degree angle (Predator If SSM)
• One (1) RED on side of right cowl@ 45 degree angle (Predator If SSM)
• One (1) Blue on right of Radio Box (Predator 11 SSM)
• One (1) Blue on left of Radio Box (Predator 11 SSM)
• Two (2) Aluminum mounting wedges for Front Side Cowl (1 300-FR-WDG)
Rear of Bike
• One (1) Red flashing light mounted on rear antenna mount (Predator 11 SSM)
• One (1) Blue flashing light mounted on rear antenna mount (Predator 11 SSM)
• One (1) Black license plate frame 1300-license
• Two (2) Blue LED Marker (pursuit) lights on either side of license plate
56NOH
IN........... 111 '' 11
g , 0,
Qty- 5 Police Motorcycles
ust 15, 2013
Crash Bars
• One (1) chrome front fairing and engine guards (MC 1300-001)
• One (1) baton and flashlight mount on fairing (1300-003)
• One (1) chrome rear saddlebag guard (1300-007)
Siren Package
• One (1) Compact Electronic PA Speaker, with Wail, Yelp, & Airhorn integrated (SA4209-66)
• One fTsirenmount (130Q-,'1;PK)
• One (1) Unitrol power supply for siren (UM80K)
• One (1) ST13 Wiring Harness (1300-harness)
Heated Grip Package
• One (1) Hondaline heated grips
• One (1) Hondaline accessory harness for grips
Rifle Rack Package
• One (1) gunlock with two (2) -keys SC-5#2
• One (1) electronic lock timer with 8-second delay
• One (1) M4 carbine rifle rack left side mount (1300-M4-S)
• One (1) momentary switch keyed to ignition
Battery
• One (1) high capacity battery upgrade (PC545)
• One (1) battery conversion kit (1300 -GATT)
• One (1) battery charger (BC-OMAX)
• One (1) cycle PAL 30 minute timer (1101-30)
Accessories
• One (1) Chrome front & small rear guards (1300-008) Black
• One (1) Baton & Flashlight holder mounted on right front guard
• One (1) Citation book holder (1300 -CITE)
• One (1) Note Pad Holder (1300 -PAD)
• One (1) Pro Laser III holster with lock (1300- PRO -3)
• One (1) Gel seat
• One (1) Heli Bar riser kit (HC0303P)
• One (1) Tank Bra (TSH0313)
• One (1) 12V power plug
7
32&/V
AT-
PaintipA
Black large front fairing left and right
')AI 1 AQ-1 1Z f' ;+,, _P V1 Q__.._A- D-1- DM A....
REQUEST FOR BID #13-11
Qt 15, 2013 Qty- 5 Police Motorcycles
• Black side cover
• White Gas Tank
• Black and White Saddle Bags
M—hics
0 No graphics required (customer will install)
Pd10 Installation
0 No radio installation provid&*
Emergency Lights wired to City's specifications and COLOR combination as follows:
• Position 1 – Rear Facing Lights
• Position 2 – All Lights
• Position 3 – Yelp momentary
• Position 4 – Wail on/off
• Position 5 – Take Down Light
• Airhorn is on Stock horn button
• Install headset and radio cable (customer to provide cable) for Radio (make to be determined) per South
Bay Regional Public Communications Authority (SBRPCA) direction, contact Chris Cox (310) 973-1802
• Radio equipment will be installed by SBRPCA.
:0
ci
GA 02f.4 -
;7 f
BE�, CHI,
5
Year & Model: Unit Price Quantity Extension
Motorcycle Base Price (taxable) $ 5 Each $ 4.
Taxable,-E-m��y EquipMent
Each
Non-taxable Materials
Non-taxable Labor
Taxable Labor
Ell
I � 056 0 0 15- &.XC v I$ 610 -Z 5,
Documentation/Transportation Fees (if
any). The City is exempt from DMV $ 0 0 5 Each $
registration fees
CA Tire Fee $ n 10 Each $
Other Applicable Fees (specify)
9
Sales tax (must be calculated at 8.75%
rate for Los Angeles County even if $ l m 5 Each 7, �0
your jurisdiction's rate is different
Prompt Payment Discount or
Incentives if any. Please describe: $
Total Cost (F.O.B. Destination) $ 5 Each W)
Lead Time: 0 F�M � _HUVV� 1001 BA-;J'o
y _ ON AVAILPt (Ii L-Irl ViF zot-1
1 0 S, rUVIA ArYACYLU-417Q
Years of Experience Outfitting Police Motorcycles: - to
In-house —4, or Outsource If outsourced, name of vendor
175 SE C-A
ims
4
ust 15, 2013
Qty- 5 Police Motorcycles
The City is allowed by municipal code to 'piggyback' off an existing contracts. Is the pricing offered based upon
an existing contract? If yes, please provide agency, contract or bid #, agency contact name and number:
Other Cities/Agencies may be interested in purchasing against an awarded contract, subject to the same
price, terms and conditions offered to the City of El Segundo, and by mutual agreement by the City and the
vendor. The City does not warrant any additional use of the contract by such agencies. All requirements of
the specifications, purchase orders, invoices and payments with other agencies will be directly handled by
the successful Bidder and the piggybacking agency. Will Allow: y 6, Will Not Allow:
The undersigned has read, understands, and has carefully checked all specifications for Request for Bid #13-
11. By signing this document, I attest that I am authorized to contractually bind the company listed, and will meet
the bid requirements if awarded a contract.
Awwnma=
Company name: T Authorized Company Bidder
City / State / Zipjhl 0 A 02-C, Date:— 2 ?-Z' 13 Ph:(*7/cf)
PLEASE FILL IN TERMS & DELIVERY:
Terms: --PO�10/- 3 -days, net days; or net days
Delivery: To be made on or before: or
�-/ 2
days after receipt of order.
TERMS:
The City of El Segundo reserves the right to reject any or all bids, or to accept separate items in bid unless this right is conditioned by the bidder.
In case of default, the City of El Segundo may procure its materials/services from other sources and shall hold the original bidder or contractor liable
for resulting increased costs.
Quantities and optional items listed are the city's best estimate for Bid purposes, actual order quantities and options may vary.
Samples, if requested, must be furnished at the bidders expense and if not destroyed in testing or retained as a standard, will be returned at bidder's
cost, if requested.
Quote on each article separately. All or none bids may not be accepted.
During the performance of this contract, the vendor/contractor warrants that it will provide equal opportunities, and that the vendor/contractor and
each subcontractor will take affirmative action to ensure that its employment practices, persons are employed and employees are treated equa
without regard to, or because of race, creed, color, national origin, sex, age, physical handicap, or medical condition. This proAskp,,3ppr ftand
or
services performed or materials manufactured or assembled in the United States.
The vendor/contractor warrants that it possesses legally adequate Workers' Compensation Insurance. -7r J —
The vendor/supplier will supply Material Safety Data Sheets with all product deliveries.
7
Ml I-OR-1 r% C;fxf of P1 Q--A- D-1— n:A A--
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a five -year Public Works Maintenance
Contract to DownStream Services, Inc. for Pump Stations Maintenance and On -Call
Repair Services. Project No. PW 13 -12 (Fiscal Impact: 90,000.00 annually for five years)
RECOMMENDED COUNCIL ACTION:
1. Autorize the City Manager to execute a five -year Public Works Maintenance Contract
in a form approved by the City Attorney to DownStream Services, Inc. in the annual
amount of $90,000.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Amount Budgeted: $90,000 annually for five (5) years
Additional Appropriation: No
Account Number(s): $80,000 from 502 -400- 4301 -6206 (Sewer Enterprises Fund:
Contract Services)
$10,000 from 501- 400 -7102 -6206 (Water Enterprises Fund:
Contract Services)
ORIGINATED BY: Lifan Xu, Principal Engineer L _
REVIEWED BY: Stephanie Katsouleas, Public Wor s Direct
APPROVED BY: Greg Carpenter, City Managerl/k�
BACKGROUND AND DISCUSSION:
The Wastewater Division has nine (9) sewer and three (3) storm water pump stations, which
require routine maintenance and servicing to ensure smooth operations. The City secures vendor
services for this routine maintenance as well as for unexpected and emergency repairs. The
Water Division also has one booster pump station that requires service in the event of
unexpected or emergency repairs.
The maintenance contract for the City's sewer and storm water pump stations recently expired,
prompting Public Works to prepare and release a new bid package. On April 16, 2013, the City
Council adopted plans and specifications for Project No.PW13 -12, Pump Stations Maintenance
and On -call Repair Service project and authorized staff to advertise for receipt of construction
bids.
1
D
On May 28, 2013, bids were due to the City. Surprisingly, the City Clerk received no responsive
bids for the project. In accordance with Public Contract Code, staff may then negotiate a
contract with a contractor for the project in the event no bid is received through a formal bidding
process.
Flo- Systems Inc., who has historically provided quality sewer and storm drain pump station
maintenance services, did not bid on the project at the time because the company was undergoing
a transition in ownership. With the transition subsequently completed, staff sought to direct
award the lift station maintenance contract to Flo- Systems, Inc. However, the City and Flo -
Systems were unable to agree on contract terms.
Staff then contacted several nearby cities regarding recommendations for other companies that
provided similar services and could meet the City's needs and requirements. After several
inquiries were made, staff determined that DownStream Services, Inc. was the most qualified
vendor to provide sewer and storm pump station maintenance and on -call services for both the
Water and Sewer Divisions. DownStream Services, Inc. has satisfactorily provided pump
stations maintenance and repair services for similar public agencies and its license is in good
standing. Staff therefore recommends that City Council award a five -year Public Works
Maintenance Contract to DownStream Services, Inc., not to exceed $90,000 annually, which
includes $13,000 for sewer and storm water pump station maintenance, up to $67,000 for sewer
and storm water on -call repair services, and $10,000 for on -call repair service for the Water
Division's booster pump station. Any on -call funds not utilized annually will be disencumbered
and available to the Water and Sewer Enterprise Fund accordingly.
2
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
Ey" W011 1 13 QKM • I W V E-13
Consideration and possible action regarding authorization for the City Manager to enter
into a three year agreement as approved to form by the City Attorney with Insight in the
amount of $33,857.70 to provide VMware software support and upgrades. (3 Years of
$11,285.90 per year). (Fiscal Impact: $33,857.70)
(1) Authorize the City Manager to enter into a three year service, maintenance and
upgrade agreement, as approved to form by the City Attorney, with Insight in the amount
of $33,857.70.
(2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Attachment A: Insight quote
Attachment B: Dell quote
Attachment C: NIC quote
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000
Additional Appropriation: No
Account Number(s): 001400 -2505 -6217
ORIGINATED BY: Larry Klingaman, Information Syst ms Manager
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager
In 2012, the City of El Segundo installed VMware virtualization software for server and desktop
systems. VMware was selected by Staff as the industry leader in virtualization. VMware
provides a complete solution for nearly all City server and desktop needs. Annual software
maintenance and support for the City's virtualization capabilities was due for renewal as of June
2013.
Staff received quotes from three vendors for both an annual and three -year VMware support and
subscription:
Single Year Quotes:
Insight - $13,451.37 Lowest (3 single years) - $40,354.11
Dell - $13,959.25
NIC $14,691.09
0
Three Year Quotes:
Insight $33,857.70 Lowest
Dell $35,136.00
NIC $36,978.16
Staff recommends obtaining three years of VMware support and subscription from Insight for a
total cost of $33,857.70, or $11,285.90 annually, a cost savings of $6,495.30 (approximately
16 %).
SOLD-TO PARTY
City of El Segundo
350 MAIN ST
EL SEGUNDO CA 90245-3813
USA
SHIP-TO ADDRESS
City of El Segundo
350 MAIN ST
EL SEGUNDO CA 90245-3813
USA
We deliver accordinq to the followinq terms
Insight Public Sector SLED
6820 S HARL AVE
TEMPE AZ 85283-4318
Tel: 800-467-4448
Quotation Number
214862744
PO Number
PO Release
Customer No.
Sales Rep
Email
Telephone
Payment Terms Net 30 days
Ship Via Electronic Delivery/ Electronic Delivery
Terms of Delivery FOB DESTINATION
Currency USD
Creation Date
07-AUG-2013
10086662
Christopher Letsinger
cletsing@insight.com
800-467-4448 X 5820
Material
Description Quantity Unit Price Extended Price
VS5-ENT-P-SSS-C
VMware Support and Subscription Production - 2 1,937.32 3,874.64
Technical support - emergency phone consulting - 3
year - 24x7 - 30 min - for VMwarevSphere Enterprise
Edition ( v. 5 ) -1 processor
Coverage Dates: 18-JUN-2013 - 09-SEP-2016
OPEN MARKET
VS5-ENT-P-SSS-C
VMware Support and Subscription Production - 6 1,866.82 11,200.92
Technical support - emergency phone consulting - 3
year - 24x7 - 30 min - for VMwarevSphere Enterprise
Edition (v. 5 ) - I processor
Coverage Dates: 26-JUL-2013 - 09-SEP-2016
OPEN MARKET
Page 1 of 2
Technical support - emergency phone consulting - 3
year - 24x7 - 30 min - for VMwarevCenter Server
Standard for vSphere ( v. 5 )
Coverage Dates: 26-JUL -2013 - 09 -SEP -2016
OPEN MARKET
VU5 -PR- 100- P -SSS -C VMware Support and Subscription Production - 1 15,539.23
15,539.23
Technical support - emergency phone consulting - 3
year - 24x7 - 30 min - for VMwareView Premier Bundle {
v. 5 ) -100 concurrent connections
Coverage Dates: 10 -SEP -2013 - 09 -SEP -2016
OPEN MARKET
Product Subtotal
33,857.70
Tax
0.00
Total
33,857.70
Thank you for considering Insight. Please contact us with any questions or for additional information about Insight
complete IT solution offering.
Sincerely,
Christopher Letsinger
800 - 467 -4448 Ex 5820
cletsing @insight.com
Fax: 480 - 760 -8104
Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative
for an innovative approach to maximizing your technology and developing a strategy to manage your financial options.
Subject to IPS Terms & Conditions online unless purchase is being made pursuant to a separate written agreement in which case
the terms and conditions of the separate written agreement shall govern.
https: / /www ips insight com /us /en/ terms - conditions /terms -of- sale- products.html
Page 2 of 2
SOLD-TO PARTY
City of B Segundo
350 MAIN ST
ELSE8UNOOCA 80245'3813
USA
SHIP-TO ADDRESS
Qty of El Segundo
350 MAIN ST
EL8EGUNDO CA 90245'3818
USA
VVm deliver aoumndinpto the hd|omUnPterms.
Quotation Number Creation Date
214862730
07+\UG-2013
PCJNumber �
PO Release �
Customer No.
10086662
Sales Rep
Christopher Letsinger
Ennoi|
o|oCoing@inoighLoom
Telephone
800-467'4448 X 5820
Payment Terms Net 3Udays
Ship Via Electronic Delivery/ Electronic Delivery
Terms mfDelivery FOB DESTINATION
Currency USO
Material Description Quantity Unit Price Extended Price
VMware Support and Subscription Production ' 2 832.98 1,665.96
Technical support 'emergency phone consulting '1
year '24m-30 min ' for vMwmrevSphemEnterprise
Edition (ua) -1processor
Coverage Dates: 07-Amo-2013 ' 07-Au/o-2014
OPEN MARKET
AUTHORIZATION NUMBER: ou8007un'n:moAPR1no1:5uo1
vMwaru Support and Subscription Production ' 6 762.47 4,574u2
Technical support ' emergency phone consulting '1
year '2«xr'on min - for vmuqmvopxpmEnterprise
Edition (".a)-1processor
Coverage Dates: 07'xom'2013 ' 07-xum'201*
OPEN MARKET
4uT*omZATmmmoeoEn:noounrnu'n:o«xpn/no/:s*o1
Page 1 of 2
. c w -4 its, :f
VCS5- STD -P -SSS -C
VMware Support and Subscription Production - 1 1,324.52
1,324.52
Technical support - emergency phone consulting -1
year - 24x7 - 30 min - for VMwarevCenter Server
Standard for vSphere ( v. 5 )
Coverage Dates: 07 -AUG -2013 - 07 -AUG -2014
OPEN MARKET
AUTHORIZATION NUMBER: 30900703- R:04APR13 01:56:01
VU5 -PR- 100 -P -SSS -C
VMware Support and Subscription Production - 1 5,886.07
5,886.07
Technical support - emergency phone consulting -1
year - 24x7 - 30 min - for VMwareView Premier Bundle
v. 5 ) - 100 concurrent connections
Coverage Dates: 07 -AUG -2013 - 07- AUG -2014
OPEN MARKET
AUTHORIZATION NUMBER: 30900703- R:04APR13 01:56:01
Product Subtotal
13,451.37
Tax
0.00
Total
13,451.37
Thank you for considering Insight. Please contact us with any questions or for additional information about Insight's
complete IT solution offering.
Sincerely,
Christopher Letsinger
800 - 467 -4448 Ex 5820
cletsing @insight.com
Fax: 480 -760 -8104
Insight Global Finance has a wide variety of flexible financing options and technology refresh solutions. Contact your Insight representative
for an innovative approach to maximizing your technology and developing a strategy to manage your financial options.
Subject to IPS Terms & Conditions online unless purchase is being made pursuant to a separate written agreement in which case
the terms and conditions of the separate written agreement shall govern.
https: / /www ips insight com /us /en /terms- conditions /terms -of- sale- products.htmi
Page 2 of 2
Klin2aman, Larry J.
From: Tyson-Shivers@DelI.com
Sent: Monday, August 12, 2013 11:47 AM
To: Klingaman, Larry J.
Cc: Erica-Robinson@DELL.com
Subject: RE: VMWare Quote
Attachments: Quote_660374653.html; Quote-660380639.htm1
Larry,
Please see attached quotes 660374653 (1 year) and 660380639 (3 Years) and let me know if you have any questions.
Thank you,
Tyson Shivers
Software and Solutions Specialist
Northern Catifornia
512.513.1551 1 Tyson Shiverse-35 Del,! corn
The Power to do more. LinkMln. Chpaer.
C Y Y
AII av GUFST
KACE
XaNC 'ARE'
,E T FTW
T T MNS SO
SON,
ffi Tech- support (877) 671 - 3355 option 3
Customer service (800) 901 - 3355 Ext 726-7401 (returns)
Date: 8/12/13 1:45:51 PM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
OEM=
ff 171r. M
WSCA B27160
8112/13
CITY OF EL SEGUNDO
TOTAL QUOTE AMOUNT:
$38,298.24
PHONE:
877-423-3355
I
Product Subtotal:
$35,136.00
Phone Ext:
Tax:
$3,162.24
Unit Price
Total
Shipping & Handling:
$0.00
$2,010.45
$4,020.90
Shipping Method:
Ground,
Total Number of System Groups:
01
SOFTWARE & ACCESSORIES
Tyson Shivers
PHONE:
877-423-3355
I
Email Address:
tyson—shivers@dell.com
Phone Ext:
Product
Quantity
Unit Price
Total
VLA VMWARE PROD SUP/SUB VSPHERE 5 ENT I PROC (A7114933)
2
$2,010.45
$4,020.90
VLA VMWARE PROD SUP/SUB VSPHERE 5 ENT 1 PROC (A7114932)
6
$1,937.30
$11,623.80
VLA VMWARE PROD SUP /SUB VCENTER SVR 6 STD VSPHERE 5 (A7114929)
1
$3,365.35
$3,365.36
VLA VMWARE PROD SUP SUB VIEW 5 PREMIER BDL 100 1YR (A7118270)
1
$16,125.95
$16,125.95
ELECTRONIC LICENSE CONFIRMATION elec dwn1d only (A3458532)
1
$0.001
$0.00
Number of S & A Items: 5
S&A Total Amount: $35,136.00
SALES REP:
Tyson Shivers
PHONE:
877-423-3355
I
Email Address:
tyson—shivers@dell.com
Phone Ext:
Please review this quote carefully. You may order online by signing into Premier at
www.premier.dell.com. Click on the eQuotes link. To order without Premier, go to www.delf.coml_qto.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.delf.com/returnoolicv#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.delf.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
A, 44ciaU/WeV4 tic (:t I/ Page 2 of 2
certificate, with seller listed as DO Marketing LY, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetreGovery.
Date: 8112113 1:05:24 PM
V
'L�� Page l 0f7
QUOTE #: 660374653
Customer #: 3020468
CustoQMe0Agreement#: WSCA B27160
Quote Date: 8112/13
Customer Name: CITY OF EL SEGUNDO
TOTAL QUOTE AMOUNT:
$15,215.59
PHONE:
877-423-3355
Product Subtotal:
$13,959.25
Phone E—xt:
Product
Quantity
Unit Price
Total
Shipping & Handling:
$0.00
Shipping Method:
Ground,
Total Number of System Groups:
01
SOFTWARE & ACCESSORIES
Tyson Shivers
PHONE:
877-423-3355
Email Address:
tyson–shivers@dell.com
Phone E—xt:
Product
Quantity
Unit Price
Total
ELECTRONIC LICENSE CONFIRMATION elec dwnid only (A3458532)
$0.00
$0.00
Number of S & A Items: 5
S&A Total Amount: $13,959.25
SALES REP:
Tyson Shivers
PHONE:
877-423-3355
Email Address:
tyson–shivers@dell.com
Phone E—xt:
Please review this quote carefully. You may order online by signing into Premier at
www.premier.delf.com. Click on the eQuotes link. To order without Premier, go to www.dell.com/ato.
If you do not have a separate agreement with Dell that applies bo your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Den's Terms and Conditions of
Sale-Direct including Dell's U.S.Return purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at '
|f your order includes services, visit for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
-f: I.//m`.nr....n/.n.~~-.../x n","|am 8/l7/70l11
Page 20f7
certificate, with seller listed es Dell Marketing 1-Y,to Dell's Tax Department at8OU'433'9023'
Please include your Customer Number.
For certain products shipped toend'osena in California, o State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
A/1 7/70lI
0
Description
i ' Qty ;
i
Ed Price
• VS5- ENT -P -SSS -C
� :r ers
2
$2,115.86
Customer: El Segundo, City of
Date:
08/21/2013
Contact: J Richard Hogate
Quote #:
NICQ5049
Address: 350 Main Street
Opportunity:
VMware Renewal - RFP 3
El Segundo, CA 90245
$3,541.79
year
Phone: 310 524 2339
Account Manager:
Kyle Brazell
Email:
Estimator:
Silvia Lopez
Scope of Services:
Fullfillment 3 year VMware Renewal
Part #
Description
i ' Qty ;
Unit Price '
Ed Price
• VS5- ENT -P -SSS -C
RNWL PROD SNS VSPHERE 5 ENTERPRISE
2
$2,115.86
$4,231.72
• VS5- ENT -P -SSS -C
RNWL PROD SNS VSPHERE 5 ENTERPRISE
6
$2,038.87
$12,233.22
• VCS5- STD -P -SSS -C
VCS5- STD -P -SSS -C
1
$3,541.79
$3,541.79
• VU5 -PR- 100 -P -SSS -C
RNWL PROD SNS VIEW 5 PREMIER BUNDLE 100 PACK
1
$16,971.43
$16,971.43
Thank you,
Kyle Brazell
KBrazell@NICPartnersinc.com
(909) 919 -2811
Non - Taxable Material
$0.00
Taxable Material
$0.00
Tax
$0.00
Labor
$0.00
Service /Maintenance
$36,978.16
Shipping
$0.00
Other Services
$0.00
Authotized_Signature
By:
Name:
Date:
By signing this proposal, you acknowledge that you are authorized to enter into a binding agreement on behalf of your company /organization, and
(unless governed by public sector purchasing contract/agreement) you agree to the terms and conditions below.
NIC Partners quotes will remain valid for 90 days from date of the quote.
Non - taxable Item
NIC Partners Confidential
11981 Jack Benny Dr., Suite 103 1 Rancho Cucamonga, CA 91739
08/22/2013 13:10:47 Phone: 800.451.3394 1 Fax: 909.919.7997 1 sales @nicpartnersinc.com
Page 1 of 2
A-4 4 �rt�
STANDARD TERMS & CONDITIONS
PAYMENT TERMS: Invoices shall be submitted twice a month, normally on the first and fifteenth. Bills are due and payable when submitted. A late payment charge of 1 -1/2% per
month (18% annually) may be applied to amounts outstanding ten days (10) days after the date of the statement.
EQUIPMENT PAYMENT TERMS: Established accounts, Educational Institutions and Government Agencies are net 30 days. All others are payment in full prior to shipping. Customer
agrees to pay finance charge on all over due balances.
INTEREST: If payment is not received by NIC PARTNERS within 30 calendar days of the invoice date, the Customer shall pay as interest an additional charge of one - and - one -half
(1.5) percent (or the maximum allowable by law, whichever is lower) of the PAST DUE amount per month. Payment thereafter shall first be applied to accrued interest and then to the
unpaid principal.
TAXES: Prices shown may not include all sales or other taxes imposed on the sale of goods and services. Taxes now or here after imposed upon sales or shipments shall be added to
the purchase price. Buyer agrees to reimburse Seller for any such tax or provide Seller with acceptable tax exemption.
COLLECTION COSTS: In the event legal action is necessary to enforce the payment provisions of this Agreement, NIC PARTNERS shall be entitled to collect from the Customer any
judgment or settlement sums due, reasonable attorneys' fees, court costs and expenses incurred by NIC PARTNERS in connection therewith and, in addition, the reasonable value of
NIC PARTNERS time and expenses spent in connection with such collection action, computed at NIC PARTNERS prevailing fee schedule and expense policies.
SUSPENSION OF SERVICES: If the Customer fails to make payments when due or otherwise is in breach of this Agreement, NIC PARTNERS may suspend performance of services
upon five (5) calendar days' notice to the Customer. NIC PARTNERS shall have no liability whatsoever to the Customer for any costs or damages as a result of such suspension
caused by any breach of this Agreement by the Customer.
TERMINATION OF SERVICES: If the Customer fails to make payment to NIC PARTNERS in accordance with the payment terms herein, this shall constitute a material breach of this
Agreement and shall be cause for termination by NIC PARTNERS.
SET -OFFS, BACKCHARGES, DISCOUNTS: Payment of invoices is in no case subject to unilateral discounting or set -offs by the Customer, and payment is due regardless of
suspension or termination of this Agreement by either party.
INDEMNITY AND INSURANCE: Each party shall be responsible for and hold the other party harmless from any loss sustained by such party relating to death, bodily injury, or damage
to tangible physical property which is caused by the negligent acts or omissions of the party's agents or employees. NIC PARTNERS shall obtain and keep in force at all times liability
insurance coverage for bodily injury, death, and property damage in an amount not less than One Million Dollars ($1,000,000.00)
BOND: Costs of Performance and Payment bond is not included. If required, NIC PARTNERS shall furnish Customer, in a form satisfactory to Customer, full and duly executed
Performance and Payment Bonds, underwritten by a surety or sureties satisfactory to the Customer, in the full amount of this Agreement. Cost of such bonds to be paid directly by
Customer,
ARBITRATION: All claims, disputes, and other matters in question arising out of, or relating to, this Contract or the breach thereof, shall be decided by arbitration in accordance with
the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining unless the parties mutually agree otherwise. This agreement to arbitrate shall be
specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law
in any court having jurisdiction thereof. Notice of the demand for arbitration shall be filed in writing with the other party and with the American Arbitration Association. The demand for
arbitration shall be made within a reasonable time after the claim, dispute, or other matter in question has arisen, but in no event shall it be made after substantial completion of the
project for which this Contract is awarded.
LIABILITY: NIC PARTNERS shall not, in any event be liable to customer for incidental or consequential damages, including without limitation, lost business, profit or unavailability of all
or part of the system. The pricing granted elsewhere in this agreement is based upon and is in partial consideration for this limitation on remedies.
WARRANTY (Limited): NIC PARTNERS warrants the products installed under this agreement against defects in material and workmanship from a period of one year from project
completion. NIC PARTNERS shall repair or replace defective product during the warranty period with new or like new parts. Returned product becomes the property of NIC
PARTNERS when replaced. This warranty is void if installed product is abused, misused or altered. This warranty is exclusive and is Customer's only remedy. Without limiting the
generality of the foregoing limitations and disclaimers, while the system is not designed, sold, or intended to be used to detect, intercept, transmit or record oral or other communications
of any kind, NIC PARTNERS cannot control how the system and its components are used and, accordingly, NIC PARTNERS does not warrant or represent, expressly or implicitly, that
use of the software, licensed materials derived there from will comply and conform to the requirements of Federal, State and or Local statutes, ordinances and laws, or that the use of
the system will not violate the privacy rights of the third parties. You shall be solely responsible for using the system you the system in full compliance with applicable law and the rights
of third persons. Further, regardless of any prior statements, representations, or course of dealings by any NIC PARTNERS representatives, NIC PARTNERS does not warrant or
represent, expressly or implicitly, that the software, licensed materials, or use of any of the same will: result in the prevention of crime or hostile enemy action, apprehension or
conviction of any perpetrator of any crime, military prosecution of any enemy force, or detection or neutralization of any criminal, combatant or threat; prevent any loss, death, injury, or
damage to property due to the discharge of a firearm or other weapon; in all cases detect and plot the location of all firearm discharges within the designated coverage area; the
supplied network will remain in operation at all times or under all conditions. any and all warranties, express or implied, of fitness for high risk purposes requiring fail -safe performance
are hereby expressly disclaimed. You and NIC PARTNERS each acknowledge and agree that the software, license materials, and the system are not consumer goods, and are not
intended for sale to or use by or for personal, family or household use.
OWNERSHIP: NIC Partners shall retain ownership of all materials supplied until the customer takes possession of the materials at their facilities. Upon receipt the customer assumes
the risks and ownership of all materials. NIC Partners has the right to restore ownership of the materials to NIC Partners if the customer fails to pay for the materials under the terms of
the contract. Once ownership has been restored to NIC Partners due to non- payment, NIC Partners may retrieve from the Customer's premises any material supplied where payment
has not been tendered. The Uniform Commercial Code of California shall govern this sale and this order shall not be assignable, but shall bind the representative and successors of
the parties and their benefits.
LIENS: Seller may file a lien within 90 days after furnishing labor, materials, or services to a project as long as preliminary lien notice is sent to Buyer under the provisions of the
Construction Lien Law of the state where services are rendered. The lien notice is no way intended to reflect the financial stability of the Buyer, but simply advises the Buyer of Seller's
rights to file the lien if required.
RETURNS: Credit may be allowed for goods returned with prior approval. A deduction may be made from credits issued to cover the cost of handling and restocking charges.
DELAYS: Seller is not responsible for delays in delivery or installation occasioned by acts of God or other circumstances over which the Seller has no control.
MISCELLANEOUS: This Agreement constitutes the entire understanding of the parties with respect to the subject matter of this Agreement and merges all prior communications,
representations, and agreements. This Agreement may be modified only by a written agreement signed by the parties. If any provision of this Agreement is held to be unenforceable for
any reason, such provision shall be reformed only to the extent necessary to make it enforceable. This Agreement shall be construed under the laws of the state where services are
rendered, excluding rules regarding conflicts of law.
NIC Partners Confidential
11981 Jack Benny Dr., Suite 103 1 Rancho Cucamonga, CA 91739
08/22/2013 13:10:47 Phone: 800.451.3394 1 Fax: 909.919.7997 1 sales @nicpartnersinc.com Page 2 of 2
Scope of Services:
Fullfillment 1 year VMware Renewal
Part �
A-44a'c vl i 14 " ` t t F
C�'lj/`
~
�" EXt. Price
• VS5- ENT -P -SSS -C
,nc
P R 0
P 0 S A L
panne '
• VS5- ENT -P -SSS -C
RNWL PROD SNS VSPHERE 5 ENTERPRISE
Customer: El Segundo, City of
Date:
08/21/2013
Contact: J Richard Hogate
Quote #:
NICQ5050
Address: 350 Main Street
Opportunity:
VMware Renewal - RFP 1
El Segundo, CA 90245
1
year
Phone: 310 524 2339
Account Manager:
Silvia Lopez
Email:
Estimator:
Silvia Lopez
Scope of Services:
Fullfillment 1 year VMware Renewal
Part �
,Uescription
C�'lj/`
. U!nft �rlGe <"
�" EXt. Price
• VS5- ENT -P -SSS -C
RNWL PROD SNS VSPHERE 5 ENTERPRISE
2
$909.74
$1,819.48
• VS5- ENT -P -SSS -C
RNWL PROD SNS VSPHERE 5 ENTERPRISE
6
$832.74
$4,996.44
• VCS5- STD -P -SSS -C
VCS5- STD -P -SSS -C
1
$1,446.59
$1,446.59
• VU5 -PR- 100 -P -SSS -C
RNWL PROD SNS VIEW 5 PREMIER BUNDLE 100 PACK
1
$6,428.58
$6,428.58
Thank you,
Kyle Brazell
KBrazell@NICPartnersinc.com
(909) 919 -2811
Non - Taxable Material
$0.00
Taxable Material
$0.00
Tax
$0.00
Labor
$0.00
Service /Maintenance
$14,691.09
Shipping
$0.00
Other Services
$0.00
Authorized Signature
By:
Name:
Date:
By signing this proposal, you acknowledge that you are authorized to enter into a binding agreement on behalf of your company /organization,
and (unless governed by public sector purchasing contract/agreement) you agree to the terms and conditions below.
NIC Partners quotes will remain valid for 90 days from date of the quote.
* Non - taxable Item
NIC Partners Confidential
11981 Jack Benny Dr., Suite 103 1 Rancho Cucamonga, CA 91739
08/22/2013 13:12:16 Phone: 800.451.3394 1 Fax: 909.919.7997 1 sales @nicpartnersinc.com
Page 1 of 2
STANDARD TERMS &CONDITIONS
PAYMENT TERMS: Invoices shall be submitted twice a month, normally on the first and fifteenth. Bills are due and payable when submitted. A late payment charge of 1 -1/2% per
month (18% annually) may be applied to amounts outstanding ten days (10) days after the date of the statement.
EQUIPMENT PAYMENT TERMS: Established accounts, Educational Institutions and Government Agencies are net 30 days. All others are payment in full prior to shipping. Customer
agrees to pay finance charge on all over due balances.
INTEREST: If payment is not received by NIC PARTNERS within 30 calendar days of the invoice date, the Customer shall pay as interest an additional charge of one - and - one -half
(1.5) percent (or the maximum allowable by law, whichever is lower) of the PAST DUE amount per month. Payment thereafter shall first be applied to accrued interest and then to the
unpaid principal.
TAXES: Prices shown may not include all sales or other taxes imposed on the sale of goods and services. Taxes now or here after imposed upon sales or shipments shall be added to
the purchase price. Buyer agrees to reimburse Seller for any such tax or provide Seller with acceptable tax exemption.
COLLECTION COSTS: In the event legal action is necessary to enforce the payment provisions of this Agreement, NIC PARTNERS shall be entitled to collect from the Customer any
judgment or settlement sums due, reasonable attorneys' fees, court costs and expenses incurred by NIC PARTNERS in connection therewith and, in addition, the reasonable value of
NIC PARTNERS time and expenses spent in connection with such collection action, computed at NIC PARTNERS prevailing fee schedule and expense policies.
SUSPENSION OF SERVICES: If the Customer fails to make payments when due or otherwise is in breach of this Agreement, NIC PARTNERS may suspend performance of services
upon five (5) calendar days' notice to the Customer. NIC PARTNERS shall have no liability whatsoever to the Customer for any costs or damages as a result of such suspension
caused by any breach of this Agreement by the Customer.
TERMINATION OF SERVICES: If the Customer fails to make payment to NIC PARTNERS in accordance with the payment terms herein, this shall constitute a material breach of this
Agreement and shall be cause for termination by NIC PARTNERS.
SET -OFFS, BACKCHARGES, DISCOUNTS: Payment of invoices is in no case subject to unilateral discounting or set -offs by the Customer, and payment is due regardless of
suspension or termination of this Agreement by either party.
INDEMNITY AND INSURANCE: Each party shall be responsible for and hold the other party harmless from any loss sustained by such party relating to death, bodily injury, or damage
to tangible physical property which is caused by the negligent acts or omissions of the party's agents or employees. NIC PARTNERS shall obtain and keep in force at all times liability
insurance coverage for bodily injury, death, and property damage in an amount not less than One Million Dollars ($1,000,000.00)
BOND: Costs of Performance and Payment bond is not included. If required, NIC PARTNERS shall furnish Customer, in a form satisfactory to Customer, full and duly executed
Performance and Payment Bonds, underwritten by a surety or sureties satisfactory to the Customer, in the full amount of this Agreement. Cost of such bonds to be paid directly by
Customer.
ARBITRATION: All claims, disputes, and other matters in question arising out of, or relating to, this Contract or the breach thereof, shall be decided by arbitration in accordance with
the Construction Industry Arbitration Rules of the American Arbitration Association then obtaining unless the parties mutually agree otherwise, This agreement to arbitrate shall be
specifically enforceable under the prevailing arbitration law. The award rendered by the arbitrators shall be final, and judgment may be entered upon it in accordance with applicable law
in any court having jurisdiction thereof. Notice of the demand for arbitration shall be filed in writing with the other party and with the American Arbitration Association. The demand for
arbitration shall be made within a reasonable time after the claim, dispute, or other matter in question has arisen, but in no event shall it be made after substantial completion of the
project for which this Contract is awarded.
LIABILITY: NIC PARTNERS shall not, in any event be liable to customer for incidental or consequential damages, including without limitation, lost business, profit or unavailability of all
or part of the system. The pricing granted elsewhere in this agreement is based upon and is in partial consideration for this limitation on remedies.
WARRANTY (Limited): NIC PARTNERS warrants the products installed under this agreement against defects in material and workmanship from a period of one year from project
completion. NIC PARTNERS shall repair or replace defective product during the warranty period with new or like new parts. Returned product becomes the property of NIC
PARTNERS when replaced. This warranty is void if installed product is abused, misused or altered. This warranty is exclusive and is Customer's only remedy. Without limiting the
generality of the foregoing limitations and disclaimers, while the system is not designed, sold, or intended to be used to detect, intercept, transmit or record oral or other communications
of any kind, NIC PARTNERS cannot control how the system and its components are used and, accordingly, NIC PARTNERS does not warrant or represent, expressly or implicitly, that
use of the software, licensed materials derived there from will comply and conform to the requirements of Federal, State and or Local statutes, ordinances and laws, or that the use of
the system will not violate the privacy rights of the third parties. You shall be solely responsible for using the system you the system in full compliance with applicable law and the rights
of third persons. Further, regardless of any prior statements, representations, or course of dealings by any NIC PARTNERS representatives, NIC PARTNERS does not warrant or
represent, expressly or implicitly, that the software, licensed materials, or use of any of the same will: result in the prevention of crime or hostile enemy action, apprehension or
conviction of any perpetrator of any crime, military prosecution of any enemy force, or detection or neutralization of any criminal, combatant or threat; prevent any loss, death, injury, or
damage to property due to the discharge of a firearm or other weapon; in all cases detect and plot the location of all firearm discharges within the designated coverage area; the
supplied network will remain in operation at all times or under all conditions. any and all warranties, express or implied, of fitness for high risk purposes requiring fail -safe performance
are hereby expressly disclaimed. You and NIC PARTNERS each acknowledge and agree that the software, license materials, and the system are not consumer goods, and are not
intended for sale to or use by or for personal, family or household use.
OWNERSHIP: NIC Partners shall retain ownership of all materials supplied until the customer takes possession of the materials at their facilities. Upon receipt the customer assumes
the risks and ownership of all materials. NIC Partners has the right to restore ownership of the materials to NIC Partners if the customer fails to pay for the materials under the terms of
the contract. Once ownership has been restored to NIC Partners due to non - payment, NIC Partners may retrieve from the Customer's premises any material supplied where payment
has not been tendered. The Uniform Commercial Code of California shall govern this sale and this order shall not be assignable, but shall bind the representative and successors of the
parties and their benefits.
LIENS: Seller may file a lien within 90 days after furnishing labor, materials, or services to a project as long as preliminary lien notice is sent to Buyer under the provisions of the
Construction Lien Law of the state where services are rendered. The lien notice is no way intended to reflect the financial stability of the Buyer, but simply advises the Buyer of Seller's
rights to file the lien if required.
RETURNS: Credit may be allowed for goods returned with prior approval. A deduction may be made from credits issued to cover the cost of handling and restocking charges.
DELAYS: Seller is not responsible for delays in delivery or installation occasioned by acts of God or other circumstances over which the Seller has no control.
MISCELLANEOUS: This Agreement constitutes the entire understanding of the parties with respect to the subject matter of this Agreement and merges all prior communications,
representations, and agreements. This Agreement may be modified only by a written agreement signed by the parties. If any provision of this Agreement is held to be unenforceable for
any reason, such provision shall be reformed only to the extent necessary to make it enforceable. This Agreement shall be construed under the laws of the state where services are
rendered, excluding rules regarding conflicts of law.
NIC Partners Confidential
11981 Jack Benny Dr., Suite 103 1 Rancho Cucamonga, CA 91739
08/22/2013 13:12:16 Phone: 800.451.3394 1 Fax: 909.919.7997 1 sales @nicpartnersinc.com Page 2 of 2
EL SEGUNDO CITY COUNCIL MEETING DATE: September 17, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding award of City's professional services
contract for auditing services with Mayer Hoffman McCann P.C. for three years through
2013 -2015, plus an optional two year extension (Fiscal Impact: $242,092 General Fund
and $46,660 LAWA; 2013 -2017)
RECOMMENDED COUNCIL ACTION:
1) Authorize approval of a three -year professional services contract for auditing services
with Mayer Hoffman McCann P.C. through years 201' )-2015 for $169,142 ($141,872
General Fund and $27,270 LAWA) and optional two year extension through 2416
and 2017 for $119,610 ($100,220 General fund and $19,390 LAWA);
2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $55,810
Additional Appropriation: N/A To be included in future year budgets
Account Number(s): 001- 400 - 2502 -6214 - $46,810
122- 400 -0000 -6214 - $9,000
During June 2013, the Finance Department initiated the solicitation of RFP bids from four
qualified auditing professional services firms to audit the City's financials. The statement of
work was clearly defined to include new accounting pronouncements and regulations which will
increase auditing procedures, control activities, auditing hours and associated costs. The period
of audit services is from years 2013 -2015 with optional extension for two additional years of
services pending performance and quality of work performed.
The evaluation of selected firms included the following:
1. Review of proposal material by staff and the review panel.
2. An in -depth panel interview and ranking. The panel questions varied from the audit
approach, specific technical capabilities, experience, administrative task management,
professionalism, reporting writing abilities and research follow -up.
Ltj
3. The top two firms were invited back to meet with the Finance Director and Accounting
Manager.
Based on staff's evaluation, Mayer Hoffman McCann P.C. was selected and is recommended for
contract award due to their technical expertise, wide range of experience with city and
government auditing, quality of staff, enhanced oversight from peer group reviews, shared
resources available and listing of government audit clients.
The following is a list of candidate auditing firms that participated in the previously described
evaluation process:
Diehl, Evans & Company, LLP
5 Corporate Park, Ste. 100
Irvine, CA 92606
Mayer Hoffman McCann P.C.
2301 Dupont Dr., Ste. 200
Irvine, CA 92612
Moss, Levy & Hartzheim, LLP
9107 Wilshire Blvd., Ste. 400
Beverly Hills, CA 90210
Lance, Soll & Lunghard, LLP
203 N. Brea Blvd., Ste. 203
Brea, CA 90281