2013 Aug 20 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 20 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
1. Consideration and possible action to appoint the City Manager as labor
negotiator for the Management Group (Department Heads), the
Management Confidential Group (all city unrepresented employees, except
Department Heads); and the Supervisory and Professional Employees
Association.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3) -4- matters
1. City of El Segundo vs. City of Los Angeles, et. al., LASC Case No. BS094279
2. City of Los Angeles vs. Pacific Bell Telephone Company, et. al., LASC Case No.
BC414272
3. Garton vs. City of El Segundo, et. al., LASC Case No. YC066586
4. El Segundo City Employees Association vs. City of El Segundo, Unfair Practice
Charge No. California Public Employment Relations Board Case No. BC414272
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-1- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -3-
matters
1. Unrepresented Group: Executive Group (Department Heads)
City Negotiator: Greg Carpenter, City Manager
2
2. Unrepresented Group: Management Confidential Group (All unrepresented City
Employees, except Department Heads)
City Negotiator: Greg Carpenter, City Manager
3. Unrepresented Group: Supervisory and Professional Employees Association
City Negotiator: Greg Carpenter, City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
1. Lease of City Owned Property (Price and Terms)
Real Property: City Owned Golf Course ( "The Lakes ") located at Sepulveda
Boulevard (Assessor Parcel Number: 4138 014 913)
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
3
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 20, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Rev. Eric Jay, Pastor, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Council Member Suzanne Fuentes
il
PRESENTATIONS
a) Proclamation — September 2013 National Preparedness Month
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1.
Warrant Numbers 2593754 - 2593958 on
of $713,328.25 and Wire Transfers from
total amount of $953,614.65.
Register No. 21 in the total amount
7/18/2013 through 8101/2013 in the
Recommendation — Approve Warrant Demand Registers and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
2. Regular City Council Meeting Minutes of August 6, 2013.
Recommendation — Approval.
3. Consideration and possible action regarding adoption of a resolution
authorizing the annual destruction of identified records in accordance with
the provisions of Section 34090 of the Government Code of the State of
California.
(Fiscal Impact: Not to Exceed $1,000.00)
Recommendation — 1) Adopt resolution authorizing the destruction of certain
records; 2) Alternatively, discuss and take other possible action related to this
item.
4. Consideration and possible action to waive the bidding process per El
Segundo Municipal Code § 1 -7 -10, as there is only one company that can
meet the product specifications, and authorize the purchase and
installation of a replacement MagneGrip vehicle exhaust extraction system
for Air Cleaning Technology (ACT) to be installed at Fire Station 1.
(Fiscal Impact: $52,675.34)
Recommendation — 1) Authorize the purchase and installation of a replacement
MagneGrip vehicle exhaust extraction system from Air Cleaning Technology
(ACT); 2) Alternatively, discuss and take other possible action related to this
item.
5. Consideration and possible action to authorize a contract amendment with
First National Insurance Co., in a form approved by the City Attorney, for
change orders related to construction of a beach bathroom and lifeguard
facility located at 105 Vista del Mar Ave. Fiscal Impact: $110,448.25
Recommendation — 1) Authorize the City Manager to execute a contract
amendment, in a form approved by the City Attorney, for change orders related
to construction of a beach bathroom and lifeguard facility located at 105 Vista del
Mar; 2) Alternatively, discuss and take other possible action related to this item.
6. Consideration and possible action confirming the City Manager's authority
to execute a lease agreement, in a form approved by the City Attorney,
between the City of El Segundo and Chevron for construction and
operation of a beach restroom and lifeguard facility located at 105 Vista del
Mar.
(Fiscal Impact: $1.00)
Recommendation — 1) Confirming the City Manager's authority to execute a
lease agreement between the City and Chevron, in a form approved by the City
Attorney, for construction and operation of a beach restroom facility located at
105 Vista del Mar; 2) Alternatively, discuss and take other possible action related
to this item.
N
7. Consideration and possible action to adopt Resolution authorizing the City
Manager to Execute an Agreement with the California Enterprise
Development Authority ( "CEDA ") to participate in the California Property
Clean Energy Program ( "PACE "); Authorizing the Authority to take action
for including property within the City's jurisdiction in the PACE program;
and authorizing the City Manager, or designee, to execute such documents
needed to implement this resolution.
(Fiscal Impact: None)
Recommendation — 1) Adopt proposed Resolution; 2) Alternatively, discuss and
take other possible action related to this item.
8. Consideration and possible action to award a standard Public Works
Contract to Best Contracting Services, Inc. for the Park Vista Senior
Housing Facility Roof Replacement Project. Project No. PW 13 -20
(Fiscal Impact: $381,000 from Park Vista Enterprise Fund)
Recommendation — 1) Authorize the City Manager to approve a standard Public
Works Contract in a form approved by the City Attorney with Best Contracting
Services, Inc. in the amount of $346,333.00 for the Park Vista Senior Housing
Facility roof replacement; 2) Authorize $34,667.00 for construction related to
contingencies; 3) Alternatively, discuss and take other possible action related to
this item.
F. NEW BUSINESS
9. Consideration and possible action to provide direction to staff on whether
to waive the two year, open cut moratorium on streets recently resurfaced
and allow NanoH2o to cut into the 700 -800 block of Lairport Street before
the expiration of the moratorium in February 2014.
(Fiscal Impact: None)
Recommendation — 1) Provide direction to staff on whether to allow NanoH2o to
cut into Lairport (bore pit) prior to the February 2014 expiration of the open cut
moratorium placed on street resurfacing projects; 2) Alternatively, discuss and
take other possible action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
7
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer -
Council Member Atkinson —
Council Member Fuentes —
Mayor Pro Tern Jacobson —
Mayor Fisher —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 8 , 4 - / 3
TIME: ra
DAME: j f i
V
rocla atton
WHEREAS, "National Preparedness Month" creates an important opportunity for every
citizen in the City of El Segundo to prepare their home, business, school,
church, or civic organization for all types of emergencies including natural and
technological disasters; and
WHEREAS, emergencies and disasters can happen suddenly and without warning, and
knowing what to do before, during and after an emergency or disaster may make
all the difference when seconds count; and
WHEREAS, the U.S. Department of Homeland Security's Federal Emergency Management
Agency is commemorating the 10th annual National Preparedness Month by
calling on the American people to play a role in the nation's preparedness by
taking actions to be prepared; and
WHEREAS, being prepared means having a plan, being informed about the hazards in the
area, and assembling a kit, to ensure that individuals and their families, friends,
and co- workers will know what to do and have the supplies they need to be safe
wherever they are; and
WHEREAS, the City of El Segundo is dedicated to protecting its citizens from emergencies
and disasters but acknowledges that every person in the community shares in
the responsibility for being prepared.
NOW, THEREFORE, on this 20th day of August, 2013, the Mayor and Members of the City
Council of the City of El Segundo, California, hereby proclaim September 2013 as National
Preparedness Month and encourage all citizens to be informed, develop a plan, assemble a
kit, and work together toward creating a more prepared City of El Segundo.
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1
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
7/18/13 THROUGH 8/01/13
natp
7/18/2013
7/18/2013
7/18/2013
7/18/2013
7/19/2013
7/19/2013
7/19/2013
7/19/2013
7/19/2013
7/19/2013
7/19/2013
7/23/2013
7/24/2013
7/24/2013
7/24/2013
7/24/2013
7/24/2013
7/26/2013
7/30/2013
7/31/2013
7/31/2013
7/18-8/1/13
Payee
Amount
Description
Employment Development
Prior Memo Correct Date 7/3 to 7/18
IRS
Prior Memo Correct Date 7/3 to 7/18
Health Comp
Prior Memo Correct Date 7/3 to 7/18
State of CA EFT
3,885.00
EFT Child support payment
Nationwide NRS EFT
1,842.82
EFT 401a payment
Nationwide NRS EFT
38,937.85
EFT 457 payment
Manufacturers & Traders
617.31
IRA payment Vantagepoint
Manufacturers & Traders
5,855.50
401 payment Vantagepoint
Manufacturers & Traders
24,649.60
457 payment Vantagepoint
US Bank - Trust Acct
6,417.87
PARS payment
South Bay Credit Union
14,570.38
Payroll credit union deduction pmt
Health Comp
1,221.61
Weekly claims
Lane Donovan Golf Ptr
22,551.40
Payroll Transfer
Cal Pers
114,785.27
EFT Retirement Misc
Cal Pers
247,921.57
EFT Retirement Safety
Cal Pers
2,842.44
EFT Retirement Misc Adj
Health Comp
1,256.91
Weekly claims
Unum
274.20
LTD
Pitney Bowes
1,000.00
Library Hall Postage
Health Comp
3,730.06
Weekly claims
US Bank
415,674.56
Infrastructure pmt
Workers Comp Activity
45,580.30
SCRMA checks issued
953,614.65
DATE OF RATIFICATION: 08/20/13
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
k--U-6� e'
Dep4ty Citykreasurer Date
Director of Finance Date
city
Date
953,614.65
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
P: \City Treasurer \Wire Transfers\2013 \3rd Qtr 2013 \Wire Transfers 8 -01 -13
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 6 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fisher at 5:00 PM
ROLL CALL
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Fisher announced that Council would be meeting in closed session pursuant of
the items listed on the agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3) -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6,
PAGE N0. O. 1 1
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
1. Lease of City Owned Property (Price and Terms)
Real Property: City owned Golf Course ( "The Lakes ") located at Sepulveda
Boulevard (Assessor Parcel Number: 4138 - 014 -913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
Recessed at 6:50 PM
2
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 6, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fisher at 7:01 PM
INVOCATION — Lee Carlile, Pastor, Methodist Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Jacobson
PRESENTATIONS
Mayor Fisher presented a Commendation to El Segundo Police Officer Cory McEnroe
and Canine Partner, Ty.
ROLL CALL
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Len Bonilla, El Segundo Rotary, thanked the City and the El Segundo Police
Department for their continued support of Movie in the Park. Mr. Bonilla also thanked
Chevron, Newport Real Estate, Rotary and the community for their continued support of
the event. The event was attended by over 1000 people this year.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
3
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 3
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to conduct a Public Hearing regarding
operating and capital outlay requests of $100,000 from the existing Citizens
Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund
(SLESF) account by the Chief of Police. The grant requires that expenditures be
utilized to supplement "front line law enforcement." Front line law enforcement
includes funding special enforcement details, and purchasing equipment.
(Fiscal Impact: $100,000.00 from COPS grant fund)
Mayor Fisher stated that this was the time and place to conduct a public hearing and
receive testimony, and adopt a Resolution approving the use of COPS grant funds to
purchase equipment related to supplementation of "front line law enforcement."
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the City Clerk's Office.
Bob Turnbull, Police Captain, gave a report.
Mayor Fisher closed the Public Hearing.
Karl Berger, Assistant City Attorney, read by title only:
RESOLUTION NO. 4830
A RESOLUTION PROVIDING FOR THE IMPLEMENTATION OF THE CITIZENS
OPTION FOR PUBLIC SAFETY (COPS) PROGRAM.
MOTION by Council Member Fellhauer, SECONDED by Council Member Fuentes to
adopt Resolution No. 4830 approving the use of COPS grant funds to purchase
equipment related to supplementation of "front line law enforcement." MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
2. Consideration and possible action to conduct a Public Hearing, consider
testimony, and adopt a Resolution finding that the City conforms with the annual
Congestion Management Program (CMP) and adopting the annual CMP Local
Development Report, in accordance with California Government Code § 65089.
(Fiscal Impact: None)
4
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 4
Mayor Fisher stated that this was the time and place to conduct a public hearing and
receive testimony, and adopt a Resolution finding that the City conforms with the annual
Congestion Management Program (CMP) and adopting the annual CMP Local
Development Report, in accordance with California Government Code §65089.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the City Clerk's Office.
Kimberly Christensen, Planning Manager, gave a report.
Mayor Fisher closed the Public Hearing.
Karl Berger, Assistant City Attorney, read by title only:
RESOLUTION NO. 4831
A RESOLUTION FINDING THE CITY TO BE IN COMPLIANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE LOCAL
DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA GOVERNMENT
CODE § 65089.
MOTION by Council Member Fuentes, SECONDED by Council Member Fellhauer to
adopt Resolution No. 4831 finding that the City conforms with the annual Congestion
Management Program (CMP) and adopting the annual CMP Local Development
Report, in accordance with California Government Code §65089. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2593533 - 2593753 on Register No. 20 in the total
amount of $791,984.85 and Wire Transfers from 7103/2013 through 7/18/2013 in
the total amount of $2,719,378.87. Authorized staff to release. Ratified Payroll
and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and /or adjustments; and wire transfers.
5
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 5
4. Approved Special City Council Meeting Minutes of July 16, 2013 and Regular
City Council Meeting Minutes of July 16, 2013.
5. Adopted Resolution No. 4832 approving Plans and Specifications for the On Call
HVAC Maintenance Service and Repair Services. Project No.: PW 13 -17. (Fiscal
Impact: $60,000.00)
6. Authorized the City Manager to amend Contract No. 4434 with Professional
Building Maintenance, in a form approved by the City Attorney, for temporary
custodial services for up to one year and with expanded duties. Project No.: PW
13 -13. (Fiscal Impact: $159,130.00)
7. Adopted Resolution No. 4833 approving specifications for the Elevated Water
Tank Restoration Project. Project No.: PW 13 -07. (Fiscal Impact: $650,000.00)
8. Authorized the City Manager to enter into License Agreement No. 4460 with the
Los Angeles County, in a form approved by the City Attorney, to use and occupy
the El Segundo Beach Bathroom and Lifeguard Station Facility. (Fiscal Impact:
$1.00 rental fee)
9. Adopted Resolution No. 4834 authorizing the City Manager to Execute a Joint
Powers Agreement No. 4461 with the Western Riverside Council of
Governments ( "Authority ") to participate in the California Hero Program,
authorized the Authority to take action for including property within the City's
jurisdiction in the hero program and authorizing the City Manager, or designee, to
execute such documents needed to implement the resolution. (Fiscal Impact:
None)
10. Authorized the City Manager to sign Agreement No. 4462 with the City of Long
Beach and the Los Angeles Area Fire Chiefs' Association (LAAFCA) to establish
a collaborative relationship with respect to the LAAFCA's Regional Fire
Departments SMART Classroom Project. (Fiscal Impact: None)
11. PULLED BY COUNCIL MEMBER FUENTES
12. Approved a title change from Management Analyst — Payroll to Management
Analyst for the current classification.
(Fiscal Impact: None)
13. Authorized the City Manager to execute a contract amendment, in a form
approved by the City Attorney, for Aerotek, Inc. for additional temporary staffing
services in the RSI Program for an administrative specialist and in the Public
Works Streets Division for Street Maintenance Work.
(Fiscal Impact: $30,000.00)
6
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 6
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve Consent Agenda items 3, 4, 5, 6, 7, 8, 9, 10, 12 and 13. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEM
11. Consideration and possible action to accept donation of materials and labor from
Alex Kirby to enhance the grass area at Camp Eucalyptus for his Boy Scout
Eagle Project. (Fiscal Impact: $200.00 for City improvements)
MOTION by Council Member Fuentes, SECONDED by Mayor Pro Tern Jacobson to
accept the donation of materials and labor from Alex Kirby to enhance the grass area at
Camp Eucalyptus for his Boy Scout Eagle Project, adopt Resolution No. 4835 and
authorize the City Manager to execute a contract with Alex Kirby's parent or guardian in
a form approved by the City Attorney. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
F. NEW BUSINESS
14. Consideration and possible action regarding the presentation of fiscal year 2012-
2013 Third Quarter Financial Review and presentation of the fiscal year 2013-
2014 Preliminary Operating Budget. (Fiscal Impact: None)
Deborah Cullen, Finance Director, gave a report.
Council discussion.
MOTION by Council Member Fuentes, SECONDED by Council Member Fellhauer to
receive and file FY 2012 -13 Third Quarter Financial staff report, receive and file FY
2013 -14 Preliminary Operating Budget and key budget dates.
15. PULLED BY STAFF
G. REPORTS — CITY MANAGER — Thanked the Finance Department staff,
Deborah Cullen and Angie Garcia for their late hours and hard work on the budget.
Introduced and congratulated Martha Dijstra on her promotion to Human Resource
Director.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
7
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 7
Council Member Fellhauer — Attended Ribbon Cutting for Pizza Rev, the El Segundo
Chamber Installation and thanked Chevron for the donation that enables the Concert in
the Park series to take place.
Council Member Atkinson — Attended Ribbon Cutting for Pizza Rev, attended the final
Concert in the Park and thanked Chevron for supporting the Concert in the Park series
and thanked Recreation and Parks Department for a job well done on the series.
Council Member Fuentes — Attended the Los Angeles Economic Development
Corporations mid -year Forecast Downtown LA, attended the Hero's and Villain's concert
at the High School and encouraged everyone to attend the Broadway in the Park event
this weekend.
Mayor Pro Tern Jacobson — Sanitation District Board recognized a few El Segundo
businesses for their full compliance of the Sanitation District Board's requirements with
Certificates of Recognition.
Mayor Fisher — Thanked Bob Cummings, Recreation and Parks Director, and his staff
for the Concert in the Park series, and Chevron as well, attended the El Segundo
Chamber Installation and congratulated the Board and Sandy Jacobs, attended the 88
Mayors of LA County event at Mayor Eric Garcetti's residence. The concept was to go
over Crime, Traffic and Economic Development. This will continue, not a onetime
event. Congratulated the BU13's Little League All Star team, they are going to the Little
League World Series.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS — None
CLOSED SESSION — None
ADJOURNMENT at 8:14 PM
8
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 8
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
August 6, 2013
PAGE NO. 9
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 20, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding adoption of a resolution authorizing the
annual destruction of identified records in accordance with the provisions of Section
34090 of the Government Code of the State of California. (Fiscal Impact: Not to exceed
$1,000)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution authorizing the destruction of certain records;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution with Attachments
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 -1301 -6214 (Professional & Technical)
ORIGINATED BY: Cathy Domann, Deputy City Clerk 11 06
REVIEWED BY: Tracy Weaver, City Clerk*
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Each year various Departments need to transition older documents to storage or destruction and
make space for new records. By reviewing the older records and inventorying the current ones,
available storage space is used more efficiently.
Documents from the City Clerk's Office (miscellaneous administrative and election items,
closed /expired contracts, agenda packets which have been scanned to document imaging system,
campaign filings) are proposed to be destroyed.
In addition, documents from the Fire Department (copies of payroll, invoices, dispatch records,
and EMS reports, copies of invoices and purchase orders), Library (copies of Council agendas &
minutes, community service records, invoices, sales records), Police Department (traffic
citations, miscellaneous correspondence, subpoenas, expired restraining orders, crime reports -
marijuana, crime reports - sealed and destroyed records), Public Works (copies of bid documents),
Planning and Building Safety (amplified sound permits, temporary use permits), Recreation and
3
Cih����1�1��1Z�1'rr1�l D1:111i'7[H�]
BACKGROUND AND DISCUSSION CONTINUED:
Parks (deposit summaries, commission and subcommittee cassette tapes, class registrations,
commission and subcommittee agendas), and the Treasury (deposit slips, bank statements, check
register, UUT items, and revenue backup) are proposed to be destroyed in accordance with
Government Code Section 34090.
All listed records meet the required retention schedule adopted by City Council, Resolution No.
4471, and the City Attorney has given approval for the destruction of these records.
RESOLUTION NO.
A RESOLUTION AUTHORIZING THE DESTRUCTION OF
PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA
GOVERNMENT CODE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. Certain documents from the City Clerk's Office, Fire Department, Police
Department, Public Works, Planning and Building Safety, Recreation and
Parks, and Treasury are proposed to be destroyed in accord with
Government Code § 34090;
B. The City Attorney gave written approval for the destruction of these
records pursuant to Government Code § 34090;
C. Based upon the documents presented to it for destruction, it does not
appear to the City Council that these records need be retained and are
occupying valuable storage space.
SECTION 2: Pursuant to Government Code § 34090, the City Council approves the
destruction of the records referred to in attached Exhibit "A," which is incorporated by
reference, and authorizes the City Clerk to dispose of the records in any lawful manner.
SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a
certificate verifying the destruction of these records and file the certificate with the City's
official records.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting..
SECTION 5: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
PASSED AND ADOPTED this 20th day of August 2013.
Bill Fisher, Mayor
ATTEST:
Tracy Weaver
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
KaT-4 H. Berger
Assistant City Attorney
EXHIBIT A
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Start
End
Box
i id
Dept
Date
Date
2010 Prop 218 Trash Fee
2010
2010
1 -2
2 Years
City Clerk
Ballots
April 10, 2012 Election
2012
2012
Misc.
6 Months
City Clerk
Ballots/Envelopes
Closed /Expired Contracts
1997
2003
1
10 Years
City Clerk
SEE ATTACHED
2002 Agenda Packets SEE
2002
2002-
2 -4
PERMANENT
City Clerk
ATTACHED
2003
COPIES ON
DVD
FPPC Campaign Filing:
2004
2004
5
Election + 5
City Clerk
Committee to Continue the
Years
Progress of El Segundo
Statements of Economic
2004
2005
6
Current + 5 Years
City Clerk
Interest, Non - elected filers
APPROVED FOR DESTRUCTION:
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
PACity Clerk\Destruction Retention\2013 \City Clerk Cert of Destruction box 1 -2.doc
Date
DOCUMENTS FOR DESTRUCTION
6/2013
BOX 1
Contracts
Exp /Completed
2864
Southern California Humane Society Animal Shelter
3/1/02
2849
Team One Advertising
9/30/02
2844
Stevens - Garland Assoc.
9/30/02
2828
Specialty Door RSI
6/30/01
2822
Great West Contractors RSI
11/8/02
2819
David Evans and Associates Engrg Services Pump Sta. 16
12/31/01
2811
Fieldman, Rolapp & Associates, Water Well Project
12/31/01
2799
Tenet Health System
7/5/02
2787
Denise Bothe, Decretarial Services Planning Commission
9/30/02
2718
California Storagemasters
8/13/02
2636
AAM Communications, Complaint Hotline
9/30/01
2611
Evelyn Riley, EMS Training
9/30/03
2592
Sancon, Engineering, Sewer Manhole Lining PW 97 -24
10/7/98
2529
Pavement Coatings, Slurry Seal
10/8/97
2594
Sunset floors, Pool Deck Resurface
7/31/98
2867
John L. Hunter and Assoc.
1/25/01
2896
Jetcom Aviation, Inc. Revocable Lease
2/1/02
2904
Stevens- Garland Associates, Inc.
9/30/02
2913
Business Systems Productivity, IT Consultant
9/30/02
2824
Team One Advertising
9/30/02
2930
Asbuilt Information, Software
4/20/02
2929
Rentv.com
9/30/02
2937
Martin & Chapman Co., Election Support
6/30/02
2964
Spanning Tree Technologies, Library Consultant
6/30/02
2963
BBR Surveying Instruments
4/1/02
2968
Southwest Mapping Technology
9/30/02
2977
Rosenow Spevacek Group Inc. Real Estate Consulting
12/31/02
2978
Trudy Largent & Assoc.
9/30/02
2980
Rentv.com
9/30/02
3014
Rosenow Spevacek Group Inc. Real Estate Consulting
12/10/02
2994
Dewey Pest Control, Fumigation
11/12/02
2991
Best Roofing and Waterproofing, Park Vista Deck Resurface 11/12/02
6/2013
BOX 2
Agenda Packet
01/02/02
01/15/02
02/05/02
02/19/02
03/06/02
03/19/02
04/02/02
04/16/02
04/23/02
05/07/02
05/21/02
.06/04/02
06/19/02
07/02/02
08/06/02
6/2013
BOX 3
Agenda Packet
8/20/02
9/03/02
9/17/02
10/01/02
10/15/02
11/06/02
11/19/02
12/03/02
12/17/02
Agenda Packet
01/07/03
01/21/03
02/04/03
02/18/03
03/04/03
03/18/03
6/2013
BOX 4
Agenda Packet
04/01/03
04/15/03
05/06/03
05/20/03
06/03/'03
06/17/03
07/01/03
07/07/03
07/15/03
08/05/03
08/19/03
6/2013
BOX 5
Agenda Packet
09/02/003
09/16/03
10/08/03
10/21/03
11/05/03
11/18/03
12/02/03
12/16/03
FPPC Campaign Filing: Committee to Continue the Progress of El Segundo (2004
election)
6/2013
BOX 6
2004/2005 Statements of Economic Interest — designated filers.
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Start
End
Box #
Retention Period
Dept
Date
Date
Invoice /P.O.
2005
2006
40
6 Year
Fire
Payroll
Jan
Dec
41
Copies n/a
Fire
2010
2010
Dispatch Summaries
Jan
June
42
7 Years
Fire
2005
2005
Dispatch Printouts
Jan
May
42
_
7 Years
Fire
2005
2005
EMS Reports
Jan
May
42
7 Years
Fire
2005
2005
EMS Reports / Minor
Jan
Dec
42
7 Years
Fire
1990
1993
Dispatch Printouts / Minor
Jan
Dec
42
7 Years
Fire
1990
1993
Dispatch Summaries
July
Dec
43
7 Years
Fire
2005
2005
Dispatch Printouts
June
Dec
43
7 Years
Fire
2005
2005
EMS Reports
June
Dec
43
7 Years
Fire
2005
2005
APPROVED FOR DESTRUCTION:
Department Head
CTION:
City Attorney
°Z - zZ - A
Date
61,01 0 /.
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
PAADMMSTRATION DIVISION\Office Special ist\Purge_City\Cert of Destruction.doc
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
-4� i C d 114 i )) 3
`'' e nrtment Head ate
f
AP' 4. 4'4 "'TION:
r
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk
Date
CADocume.Ms and SettmgsUeMayWy DocumentsVessieVessie FornisU.ibrary ForinslRecord Destruction Aug 2013.doe
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
APPROVED FOR DESTRUCTION:
o �A �1
- _rrmrtr uaari Date
TION:
ti /r Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Cindy Mortesen, City Clerk Date
Q'Documents and SettingsVLeMay\1%4y DocumentsVessieVessie FonnsUbrary Porms\Record Destruction Aug2oI3.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
r
2007 TRAFFIC CITATIONS 01/01/2007 12/31/2007 1
2 YEARS
POLICE
2007 TRAFFIC CITATIONS
01/01/2007
12/31/2007
2
2 YEARS
POLICE
2007 TRAFFIC CITATIONS
01/01/2007
12/31/2007
3
2 YEARS
POLICE
EXPIRED RESTRAINING
01/01/2006
12/31/2010
1
COURT ORDER
POLICE
ORDERS
EXPIRED
CRIME REPORTS - MARIJUANA
01/01/2006
12/31/2007
1
2 YEARS
POLICE
PURGING
CRIME REPORTS SEALED AND
01/01/1998
12/31/2000
1
3 YEARS F /COURT
POLICE
DESTROYED RECORDS
ORDER
PAWN SLIPS /LETTERS
01/01/2008
12/31/2009
1
2 YEARS
POLICE
SUBPOENAS /RECORDS
01/01/2009
12/31/2010
1
NO LONGER
POLICE
REQUIRED
APPROVE OR DESTRUCTION:
Department Head
APPROVED FOR DESTRUCTION:
Cit Attorney
Date
ngl j Z 1,2- c3 7
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
C:\Documents and Settings\mrandall\Local Settings \Temporary intemet Files \OLKE\MASTER CERTIFICATION FORM POLICE
AUGUST 2013.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Start
Date
End- ..;`136x
Date
-4' s
7RCtenfi.oh Perio'd
Depi j
PW 85 -2 Construction of
1985
2010
1
d
Public
Imperial Hwy Storm Drain
Works
PW 86 -7a Storm Drain
1986
2010
1
7 dears
Public
Laterals IA & 3G-
Works
Geotechnical Services
PW 92 -8 Lining of sewer
1992
2010
1
Public
lines at high school i
t +
Works
PW 93-124" Storm Drain
1993
2010
1
Public
Washington St., Oak Ave. to
Works
Maple, Ave.
4
PW 79 -2a Installation of 3r
1979
2010
1
Public
pump and engine for City of
Works
E1 Segundo
PW 81 -11 Modification to
1981
2010
1
Public
sanitation pjnp plant no. 5
+
Works
PW 81 -6 Shoring Specialties
1981
2010
1
Public
+
Works
PW 82 -24 Sanitary Sewer
1982
2010
1
Public
System Master plan update
'
Works
PW 95 -11 Resurfacing of
1995
2010
2
Public
game courts @ recreation
Works
park
< <
PW 95 -3 Storm drain in alley
1995
2010
2
Public
north of El Segundo Blvd
Works
PW 95 -1 Repair of sewer
1995
2010
2
Public
lines
Works
PW 94 -7 Sports lighting
1994
2010
2
Public
recreation park/middle
"
Works
school inspection reports
PW 00 -11 1999 -2000 Slurry
2000
2010
3
Public
seal of various streets
Works
PW 99 -2 1998 -1999 Slurry
1999
2010
3
,
Public
seal of various streets
Works
CADocuments and SeaingMjonas\Local Settings\Temporary Internet FilesIOLKBAXRecords Destruction Form- September 22 2010.doc
PW 97 -28 1997 -1998 Slurry
1997
2010
3
-Pi� Openkng
Public
seal of various streets
Works
PW 97 -11 1996 -1997 Slurry
1997
2010
3
-L yrS
Public
seal of various streets
t
Works
PW 94 -14 1994 -1995 Slurry
1994
2010
3
Public
seal of various streets
Works
PW 96 -6 1995 -1996 Slurry
1996
2010
3
Public
seal of various streets
` `
Works
Public
PW 94 -1 1993 -1994 Slurry
1994
2010
3
seal of various streets
i'
Works
PW 92 -3 1991 -1992 Slurry
1992
2010
3
Public
seal of various streets
_ _
Works
PW 96 -2 Lining of sewer
1996
2010
4
Public
line
`
Works
PW 96 -7 ADA upgrades for
1996
2010
4
Public
City facilities
"
Works
PW 96 -11 Retaining wall
1996
2010
4
Public
recreation park north side
` E
Works
PW 97 -13 Trenchless
1997
2010
4
Public
rehabilitation of sewer lines
t I
Works
PW 97 -20 Racquetball court
1997
2010
4
Public
drainage and roofing
` t
Works
PW 98 -11 Roller hockey rink
1998
2010
4
Public
Phase II
Works
PW 01 -20 2001 -2002 Slurry
2001
2010
4
Public
seal of various streets
is
Works
PW 01 -04 2000 -2001 Slurry
2001
2010
4
tt
Public
seal of various streets
Works
PW 98 -8 Skid resistant
1998
2010
5
Public
flooring install at Fire Station
t
Works
No. 1
PW 00 -3 Refurbishment of
2000
2010
5
Public
recreation park restrooms
` t
Works
PW 98 -7 Re- Roofing joslyn
1998
2010
5
Public
center community center
Works
PW 99 -5 Douglas St.
1999
2010
5
Public
pavement rehab
I
I
j I
Works
PW 03 -06 2002 -2003 Slurry
2003
2010
5
Public
seal of various streets
1 F
Works
PW 03 -07 2002 -2003 curb,
2003
2010 5
Public
gutter, sidewalk
r I
Works
improvements, ADA curb
ramps
CADocuments and SettingslmjonaslLocal Settingffemporary Intemet Files'ALKBA ?Records Destruction Form- Septcmber 22 2010.doc
APPROVED FOR DESTRUCTION:
Attorney
Date
?? /55 to -
:ate
I HEREBY CER1 j f Y that the items listed above are approved for destruction on
in accordance with City policies and procedures:
-Tracy WeaveriCity Clerk
Date
C1Documents and SettingslntjonasiLocab SettingsO mporary Internet Mes10LKHA\Records Destruction Form- September 22 2010,doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
!,00 , C,j �
Start
Date
1/06
End
Date
1-2/0
Box #
Retention Period
V eax5
Dept
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APPRO
UCTION:
APPROVED FOR DESTRUCTION:
City ttorney
Date
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, , City Clerk
Date
C:\Documents and Settings\malkire\Local Settings \Temporary Intemet Files \OLK40\1\4ASTER CERTIFICATION FORM.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Start
Date
End
Date
Box #
Retention Period
Dept
APPROVED FOR DESTRUCTION:
City Attorney
ate
c)- I ( ) C, I � '�
Date
I HEREBY CERTIFY that the items listed above are approved for destruction on
in accordance with City policies and procedures:
Tracy Weaver, City Clerk
Date
C:\Documents and Settings\tnalkire\Local Settings \Temporary Intemet Files \OLK40 \MASTER CERTIFICATION FORM.doc
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention
Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended
06/07/06 by Resolution 4471):
Records Description
Start
End
Box #
Retention Period
Dept
Date
Date
Deposit Summarys
8/2003
1/2008
1 - 8
AU + 4 yrs.
Rec & Parks
Rec & Park Commission &
1996
2010
9
CU + 3 mos.
Rec & Parks
Golf Course Subcommittee
Cassette Tapes
Recreation Class Registrations
2003
2005
10
CU + 2 yrs.
Rec & Parks
Recreation & Parks
2005
2008
11
CU + 2 yrs.
Rec & Parks
Commission Agendas
Golf Course Subcommittee
2006
2008
11
CU + 2 yrs.
Rec & Parks
Agendas
APPROVED FOR DESTRUCTION:
APPRO
1 0:1049joill
UCTION:
77. To. /:?
Date
g',� I-S
Date
that the items listed above are approved for destruction on
_ in accordance with City policies and procedures:
Tracy Weaver, City Clerk
CADocuments and Settings \jday\Desktop\Rccord Retention\Records Destruction Form.doc
Date
CITY OF EL SEGUNDO
RECORDS DESTRUCTION FORM
The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule
adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution
4471):
t.
Revenue Backup
Start Date
10/1/2004
Epti Date Box #
9/30/2005 244516242
Retentimi
7 years
Dept
Treasury
Revenue Backup
10/1/2004
9/30/2005
244516238
7 years
Treasury
Revenue Backup
10/1/2004
9/30/2005
244516240
7 years
Treasury
Revenue Backu
10/1/2004
9/30/2005
244516254
7 years
Treasury
Revenue Backup
10/1/2004
9/30/2005
244516241
7 years
Treasury
Utility Users Tax
10/1/2004
9/30/2005
244518258
7 years
Treasury
Union Bank Statement
10/1/2004
9/30/2005
279774869
7 years
Treasury
Worker Comp Ck Register
10/1/2004
9/30/2005
279774861
7 years
Treasury
UBOC Deposit Slips
01/1/2005
03/15/2005
244516244
7 years
Treasury
UBOC Deposit Slips
06/1/2005
08/31/2005
244516239
7 years
Treasul
UBOC Deposit Slips
09/1/2005
09/30/2005
244516245
7 years
Treast
UBOC Deposit Slips
09/1/2005
03/15/2005
244516244
7 years
Treasury
UBOC Deposit Slips
09/1/2005
09/30/2005
2_44516245
7 years
Treasury
Revenue Backup
10/1/2004
09/30/2005
244516238
7 years
Treasury
UBOC Deposit Slips
06/1/2005
08/31/2005
244516239
7 years
Treasury
Revenue Backup
10/1/2004
09/30/2005
244516240
7 years
Treasury
Revenue Backup
10/1/2004
09/30/2005
244516241
7 years
Treasury
Revenue Backup
10/1/2004
09/30/2005
244516242
7 years
Treasury
Revenue Backup
10/1/2004
09/30/2005
244516254
1 7 years
Treasury
RevenueBacku
10/1/2004
09/30/2005
244516256
7 years
Treasury
Union Bank Statement
10/1/2004
09/30/2005
279774869
7 years
Treasury
Worker Comp Ck Register
10/1/2004
09/30/2005
279774861
7 years
Treasury
APPROVED FOR DESTRUCTION:
epa rtment FTea d Date
APPROVED FOR DESTRUCTION:
NAMISMestruction\Cert of Destruction - Junl3.docx
4. /Zo
Date
ted above are approved for destruction on
■1. �....,._,��..�,.., ..rith City policies and procedures:
Tracy Weaver, City Clerk
I+IA IISCOestrectionTmt of Destruction - 1wx13.docx
Date
EL SEGUNDO CITY COUNCIL MEETING DATE: August 20, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the bidding process per El Segundo Municipal
Code §1 -7 -10, as there is only one company that can meet the product specifications, and
authorize the purchase and installation of a replacement MagneGrip vehicle exhaust
extraction system from Air Cleaning Technology (ACT) to be installed at Fire Station 1.
(Fiscal Impact: $52,675.34)
RECOMMENDED COUNCIL ACTION:
1. Authorize the purchase and installation of a replacement MagneGrip vehicle exhaust
extraction system from Air Cleaning Technology (ACT);
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Revised Proposal for MagneGrip Exhaust System from Air Cleaning Technology (ACT)
FISCAL IMPACT: $52,675.34 Included in Adopted Budget
Amount Budgeted: $52,679.00
Additional Appropriation: None
Account Number(s): 001- 400 - 3201 -6215 Repair and Maintenance
ORIGINATED BY: Kevin S. Smith, Fire Chief
REVIEWED BY: Kevin S. Smith, Fire Chief
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The existing exhaust removal system at Fire Station 1 is over 20 years old and in need of
significant repairs. Current estimates to make the system operational are in excess of $8,000.
Staff believes that the repairs would not be a prudent use of City funds due to the age and
condition of the overall exhaust system. Vehicle exhaust systems are essential to the safety of
the work environment in a fire station. Fire engines and other heavy fire apparatus are typically
powered with diesel engines. A by- product of diesel combustion is benzene which is a known
carcinogen. Vehicle exhaust systems in fire stations serve to evacuate the exhaust outside the
fire station to avoid exposure to the harmful products by fire personnel. Staff believes that
replacement of the system to a modern and fully functioning system is in the best interest of the
City for the safety and welfare of fire personnel and is also a responsible fiscal choice as the
existing system continues to be subject to the regular need for costly repairs. This specification
in the product bidding process is to allow for compatibility with the adapters attached to fire
apparatus allowing the apparatus to be exchanged between fire stations as needed. This
specification will also enable us to rely on one single vendor for repairs and maintenance of both
systems. This item was previously approved by Council on February 5, 2013. Subsequent to
Council approval staff became aware that the there had been a misunderstanding between the
vendor and staff on the original system specification. The system that staff intended to purchase
I.l
and install will cost $52,675.34 instead of the amount originally approved by Council of
$45,384.85. The Fire Department will absorb the increased cost from its operating budget. Staff
recommends approval of the additional expenditure to ensure a quality system that is consistent
with the system that currently exists at Fire Station 2.
..•��
�T
AIR CLEANING TECHNOLOGY
Air Cleaning and Air Pollution Control Systems
August 5, 2013
Chief Richard Guyer
El Segundo Fire Department
314 Main Street
El Segundo, CA 90245
Via Email: rquyer elsegundo.org
Re: Vehicle Exhaust Replacement System for Station 1
Air Cleaning Technology Proposal #103788 -1 Revised
Dear Chief Guyer,
Thank you for your continued time and interest in our air cleaning products and services.
As we discussed, below is an updated proposal to replace the existing exhaust system in
Station One with a new MagneGrip Vehicle Exhaust System similar to the system currently
in use at Station Two.
Proposal:
• Three (3) SSRM -701 70' Straight Suction Rail Systems
• Five (5) Crab Assemblies (2 for Bay 1, 2 for Bay 2, and one for Bay 3)
• One (1) 500179 -05 Wireless Control Panel 7.5 -3
• One (1) 7.5 horsepower fan prewired 230 - 460/3/60
• Turn key installation
• Spiral ducting
• Electrical connection by a certified electrician
• Tailpipe modifications needed from the muffler out (if required)
• Removal of existing System
• Delivery of equipment and materials to El Segundo, CA
• Applicable sales tax
• Labor
• System start up and operator orientation
• Price: $52,675.34
Cost Breakdown:
Equipment: $30,418.88
411 Rowland Avenue • Santa Ana, CA 92707 -3445 • Phone: (714) 641 -5005 • Fax: (714) 641 -8503
Contractor's License # 761220
AIR CLEANING TECHNOLOGY
Air Cleaning and Air Pollution Control Systems
Chief Richard Guyer
El Segundo Fire Department
August 5, 2013
Page 2
9.0% Sales Tax: $ 2,737.70
Installation: $19,518.76
Total: $52,675.34
Terms:
• Net 30 days after completion of service
• The attached ACT Terms and Conditions will apply
• For your convenience, we accept most major credit cards
Delivery:
• 4 -5 weeks after receipt of order
Exclusions:
• City, mechanical, electrical, and fire, permit fees (if required)
• Structural engineering or modifications if required
• Off hour labor
Chief Guyer, Air Cleaning Technology is a licensed contractor with over 36 years of
experience in engineering, selling, installing and maintaining air - cleaning and ventilation
systems. With all of our experience, I am confident that our proposed upgrade of the
vehicle exhaust system at Station 1 will work to end your vehicle emission concerns.
To expedite this project, please sign your approval below and return to our office.
Thank you again and I look forward to working with you on this project.
Sincerely,
Paul Krause
411 Rowland Avenue • Santa Ana, CA 92707 -3445 • Phone: (714) 641 -5005 • Fax: (714) 641 -8503
Contractor's License # 761220
0.•0,0,
•.• —0
AIR CLEANING TECHNOLOGY
Air Cleaning and Air Pollution Control Systems
Chief Richard Guyer
El Segundo Fire Department
August 5, 2013
Page 3
Acceptance of proposal — the prices, specifications, and attached conditions are
satisfactory and are hereby accepted. Air Cleaning Technology Inc. is authorized to do the
work as specified. Payment will be made as outlined herein.
Authorized Signature Date of Acceptance PO (if required)
Printed Name
Proposal expires on September 5th, 2013
411 Rowland Avenue • Santa Ana, CA 92707 -3445 • Phone: (714) 641 -5005 • Fax: (714) 641 -8503
Contractor's License # 761220
EL SEGUNDO CITY COUNCIL MEETING DATE: August 20, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize a contract amendment with First National
Insurance Co., in a form approved by the city Attorney, for change orders related to
construction of a beach bathroom and lifeguard facility located at 105 Vista del Mar Ave.
(Fiscal Impact: $110,448.25)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a contract amendment, in a form approved by
the City Attorney, for change orders related to construction of a beach bathroom and
lifeguard facility located at 105 Vista del Mar.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,700,000
Additional Appropriation: N/A
Account Number(s): 301 - 400 - 8202 -8969
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Construction of the El Segundo beach restroom and lifeguard facility was substantially
completed and opened on July 3, 2013. The original budget included $1,111,000 for
construction and additional $100,000 for contingencies, for a combined total of $1,211,000
million. Now that the building is complete and final invoices received, staff has tallied the
expenditures from the surety company, First National Insurance Co., related to the change orders
required for completion, which come to $210,448.25. In order to process the final invoices
submitted by the surety company, City Council must authorize a contract amendment for the
change orders related to construction activities above and beyond the authorized contingency.
Staff is therefore requesting that City Council approve an additional $110,448.25 in contingency
funds to cover these unforeseen expenses. A summary of those change orders is provided below.
Please note that the entire budget, which also includes expenses for design, construction
oversight, inspection, mail, advertising, permit fees and security cameras, is estimated to exceed
$1.7 million by approximately $60,000. Staff will be requesting additional funds from
Supervisor Knabe's office for the overage once all invoices are in and the final balance
calculated. Staff anticipates coming back to Council with that information in September when
the project is accepted as complete.
Change
Order
1 r1
$ 4.958.00
Install new 150 ft fence along Chevron property
2r2
$ 46,634.00
Provide and install new storage per ASI #1
3
$ 2,079.00
Powder coat roll up doors
6r1
$ 9,999.00
Install additional low voltage per lifeguard request
7.2
$ 12,047.46
Provide FPR door frames at all man doors
8
$ 1,446.52
Credit for hollow metal door frames
16
$ 16,341.35
DWP fees for setting up 3 -phase power to the project
22.3
$ 11,504.42
Installation of a sand clarifier, not on original plans
28.1
$ 943.78
Vent relocation due to spacing issues with vault placement
29.1
$ 1,399.34
Install drywall and hatches in lifeguard storage room to cover
bathroom access &es
33.1
$ 1,580.59
Relocation of vents and slurry invert
35
$ 1,187.85
Electrical panel and conduit relocation
36
$ 358.74
Installation of conduit to upper level for smoke detector
37
$ 750.80
Installation of a fire alarm pull station in the electrical room
38
$ 1,013.49
Installation of conduit for air compressor
41
$ 27,013.36
Labor and materials for new ADA ramp and railings; shower wall
modifications due to elevation changes caused by ram
42
$ 1,616.21
New doors for restrooms due to request by police department for
viewing access
45
$ 2,008.05
Addition of masonry caps to upper level brick work
46
$ 6,287.22
Additional fencing needed for east side of power pole; barbwire
installation and materials on existing fence.
47
$ 3,554.22
Asphalt work to blend elevations at jurisdictional boundary with
facilit and parking lot 50% contractor aid
48
$ 878.76
Installation of storm drain needed due to elevation changes near
shower wall resulting from ADA ramp installation
49
$ 1,792.59
Adjustments to sewer manholes needed resulting from ADA ramp
installation
50
$ 1,226.50
Provide and install pressure reducer for water service
51
$ 1,566.99
New telephone box relocation due to elevation changes resulting
from ADA ramp installation
52
$ 10,885.28
Installation of power pole and change to 200 amp service with 3-
_phase meter panel; permit fee for installation
54
$ 613.12
Remove guard rail extension on ADA ramp
56
$ 1,826.36
Labor and material to prep and install 3ft2 concrete pad in front of
meter panel as required by Southern California Edison
57
$ 1,192.41
Labor and materials to repair cleanouts and cap them j
58
$ 20,484.73
Generator rental for power to the site due to lack of temporary
power during construction
59
$ 879.01
Conversion of standard outlets to GFI's with weatherproof cover
plates
Replacement of (4) 350 MCM wire with #6 ground wire as
required by the building inspector to new utility pole and install
ground rod near pole
60.1
$ 4,501.19
61
$ 10,426.23
Labor and materials to install video surveillance equipment
64
$ 1,855.37
Installation of 20ga galvanized hat channels at upper floor deck
65
$ 1,363.30
Removal of existing 6" stud wall and installation of 20 ga
galvanized metal stud walls to accommodate pipes for ADA
clearance
67
$ 1,146.05
____.........
Extend ladder rails in garage to mezzanine area
TOTAL
EL SEGUNDO CITY COUNCIL MEETING DATE: August 20, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action confirming the City Manager's authority to execute a
lease agreement, in a form approved by the City Attorney, between the City of El
Segundo and Chevron for construction and operation of a beach restroom and lifeguard
facility located at 105 Vista del Mar. (Fiscal Impact: $1.00)
RECOMMENDED COUNCIL ACTION:
1. Confirming the City Manager's authority to execute a lease agreement between the
City and Chevron, in a form approved by the City Attorney, for construction and
operation of a beach restroom facility located at 105 Vista del Mar.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1.00
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2601 -6206
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In the mid 2000's El Segundo and Chevron began discussing the possibility of constructing a
beach facility for El Segundo residents and County lifeguards on land owned by Chevron.
Ultimately, Chevron agreed to lease the northwestern most corner of its property to El Segundo
as an ideal site for construction. Over the last five years, many City Council actions were taken
related to making the project become a reality, and the facility was finally opened to the public
on July 3, 2014. Likewise, lifeguard occupancy is imminent.
Although it is apparent from the administrative record that the City Council intended to enter
into a lease with Chevron; that a lease agreement, approved by the City Attorney, was executed
on December 12, 2012; and that both parties intend for the lease to continue, staff was unable to
locate specific City Council authority for the City Manager to execute the lease (i.e., a specific
agenda item). This oversight is likely due to a number of staffing changes that occurred in Public
Works.
To ensure that the administrative record is clear, it is recommend that the City Council confirm
the City Manager's authority to execute the lease, in a form approved by the City Attorney. A
copy of the executed lease is attached.
EL SEGUNDO CITY COUNCIL MEETING DATE: August 20, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt Resolution authorizing the City Manager to Execute
an Agreement with the California Enterprise Development Authority ( "CEDA ") to participate in
the California Property Clean Energy Program ( "PACE "); Authorizing the Authority to take
action for including property within the City's jurisdiction in the PACE program; and
authorizing the City Manager, or designee, to execute such documents needed to implement this
resolution.
(Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Adopt proposed Resolution; and
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution Consenting to Participate in FIGTREE Program
2. For additional information, please see attached staff report from the City of Elk Grove
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Mickie Tagle, Senior Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Assembly Bill 811(AB 811) authorized all California cities and counties to designate areas within which
willing property owners could enter into contractual assessments to finance the installation of energy
efficiency improvements and renewable energy generation improvements that are permanently affixed to
the property. Senate Bill 555 (SB 555) is an expanded authority under the Mello - Roos Community
Facilities Act of 1982, enabling the financing of energy efficiency, renewable energy generation, and
water conservation measures through a Mello - Roos District. Based on the repayment structure, these
types of programs are referred to as Property Assessed Clean Energy, or PACE, programs. Participation
in PACE programs are completely voluntary, once an assessment district is formed, property owners
voluntarily participate in the district through the submittal/approval of finance assistance. Property taxes
remain unchanged for those properties located within the district who do not choose to participate.
South Bay City Council of Governments Board of Directors approved participation in the FIGTREE
program for PACE funding for energy efficiency projects as well as approved participation in the HERO
Program for both residential and commercial properties. SBCCOG is encouraging cities to participate in
both programs to allow the City's constituents to be able to pick which program most meets their needs
and requirements. There is no cost or liability to the City from participating.
RESOLUTION NO.
RESOLUTION AUTHORIZING THE CITY MANAGER TO
EXECUTE A JOINT POWERS AGREEMENT WITH THE
CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY
( "AUTHORITY ") TO PARTICIPATE IN THE FIGTREE ENERGY
FINANCING PROGRAM ( "PROGRAM "); AUTHORIZING THE
AUTHORITY TO TAKE ACTION FOR INCLUDING PROPERTY
WITHIN THE CITY'S JURISDICTION IN THE PROGRAM; AND
AUTHORIZING THE CITY MANAGER, OR DESIGNEE, TO
EXECUTE SUCH DOCUMENTS NEEDED TO IMPLEMENT THIS
RESOLUTION.
The City Council does resolve as follows:
SECTION 1: Recitals. The City Council finds as follows:
A. The California Enterprise Development Authority ( "Authority ") is a
joint powers authority established pursuant to Chapter 5 of Division
7, Title 1 of the Government Code of the State of California
(Section 6500 and following) (the "Act ") and the Joint Power
Agreement (the "Authority JPA ");
& Authority participates in the Figtree Energy Financing Program
( "Program ") to provide for the financing of renewable energy
distributed generation sources, energy and water efficiency
improvements and electric vehicle charging infrastructure (the
"Improvements ") to Chapter 29 of the Streets and Highways Code
( "Chapter 29 ") within counties and cities throughout the State of
California that elect to participate in such program;
C. El Segundo (the "City ") is committed to development of renewable
energy sources and energy efficiency improvements, reduction of
greenhouse gases, protection of our environment, and reversal of
climate change;
D. Pursuant to Chapter 29, cities may assist property owners in
financing the cost of installing Improvements through a voluntary
contractual assessment program;
E. Installing such Improvements by property owners within the City's
jurisdictional boundaries if it participates in the Program would
promote the purposes cited above;
F. The City wishes to provide innovative solutions to its property
owners to achieve energy and water efficiency and independence,
A -1
and in doing so cooperate with Authority in order to efficiently and
economically assist property owners the City in financing such
Improvements;
G. The City's property owners may participate in the Program, which
will be such a voluntary contractual assessment program, once the
City joins the Authority and the Authority properly establishes the
voluntary assessment districts in accordance with Chapter 29.
Consequently, the City finds it is in the public interest for the City of
El Segundo to enter into an amendment to the Authority JPA
adding the City of El Segundo as an Associate Member of the
California Enterprise Development Authority to Permit the Provision
of Property Assessed Clean Energy (PACE) Program Services
within the City (the "JPA Amendment "), by and between Authority
and the City, a copy of which is attached as Exhibit "A," and
incorporated by reference, to assist property owners within the
incorporated area of the City in financing the cost of installing
Improvements; and
H. The City is not responsible for conducting any assessment
proceedings; the levy and collection of assessments or any
required remedial action in the case of delinquencies in the
payment of any assessments or the issuance, sale or
administration of any bonds issued in connection with the Program.
SECTION 2: Authorization. The City Council takes the following actions:
A. Following Authority's actions to create a voluntary assessment
district pursuant to Chapter 29, the City Council consents to
including all of the properties within the City of El Segundo's
jurisdictional boundaries and to the Improvements, upon the
request by and voluntary agreement of owners of such properties,
within the Program in compliance with the laws, rules and
regulations applicable to such program;
B. Upon City becoming part of the Program, the City Council consents
to Authority assuming jurisdiction of all administrative functions
under Chapter 29 and of the Program. The City will not have any
administrative or legal responsibility for such matters;
C. The consent of this City Council constitutes assent to the
assumption of jurisdiction by Authority for all purposes of the
Program and authorizes Authority, upon satisfaction of the
conditions imposed in this resolution, to take each and every step
required for or suitable for financing the Improvements, including
the levying, collecting and enforcement of the contractual
A -2
assessments to finance the Improvements and the issuance and
enforcement of bonds to represent and be secured by such
contractual assessments;
D. This City Council authorizes the City Manager to execute the JPA
Amendment in a form approved by the City Attorney;
E. The City Manager, or designee, is authorized to implement the
intent of this Resolution and the JPA Amendment;
SECTION 3: This Resolution is exempt from review under the California
Environmental Quality Act (California Public Resources Code §§ 21000, et seq.,
"CEQA ") and CEQA regulations (14 California Code of Regulations §§ 15000, et
seq.) because it consists only administrative actions for joining a joint powers
authority. Adopting this Resolution will not have the effect of deleting or
substantially changing any regulatory standards or required findings.
SECTION 4: This Resolution will become effective immediately upon adoption
and will remain effective unless repealed or superseded.
SECTION 5: The City Clerk will certify to the passage and adoption of this
Resolution; will enter the same in the book of original Resolutions of said City;
and will make a minute of the passage and adoption thereof in the record of
proceedings of the City Council of said City, in the minutes of the meeting at
which the same is passed and adopted.
PASSED AND ADOPTED this day of August, 2013.
Bill Fisher,
Mayor
A -3
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, certify that the
whole number of members of the City Council of the City is five; that the
foregoing Resolution No. was duly passed and adopted by said City
Council, approved and signed by the Mayor of said City, and attested to by the
City Clerk of said City, all at a regular meeting of said Council held on the 20th
day of August 2013, and the same was so passed and adopted by the following
roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
0
Karl H. Berger,
Assistant City Attorney
,
EXIBHIT A
ASSOCIATE MEMBERSHIP AGREEMENT
by and between the
CALIFORNIA ENTERPRISE DEVELOPMENT AUTHORITY
and the
CITY OF , CALIFORNIA
THIS ASSOCIATE MEMBERSHIP AGREEMENT (this "Associate Membership
Agreement "), dated as of by and between CALIFORNIA
ENTERPRISE DEVELOPMENT AUTHORITY (the "Authority ") and the CITY OF
, CALIFORNIA, a municipal corporation, duly organized and existing under the laws
of the State of California (the "City ");
WITNESSETH:
WHEREAS, the Cities of Selma, Lancaster and Eureka (individually, a "Member" and
collectively, the "Members "), have entered into a Joint Powers Agreement, dated as of June 1,
2006 (the "Agreement "), establishing the Authority and prescribing its purposes and powers; and
WHEREAS, the Agreement designates the Executive Committee of the Board of
Directors and the President of the California Association for Local Economic Development as
the initial Board of Directors of the Authority; and
WHEREAS, the Authority has been formed for the purpose, among others, to assist for
profit and nonprofit corporations and other entities to obtain financing for projects and purposes
serving the public interest; and
WHEREAS, the Agreement permits any other local agency in the State of California to
join the Authority as an associate member (an "Associate Member "); and
WHEREAS, the City desires to become an Associate Member of the Authority;
WHEREAS, City Council of the City has adopted a resolution approving the Associate
Membership Agreement and the execution and delivery thereof,
WHEREAS, the Board of Directors of the Authority has determined that the City should
become an Associate Member of the Authority;
NOW, THEREFORE, in consideration of the above premises and of the mutual
promises herein contained, the Authority and the City do hereby agree as follows:
4833 - 7301- 9141.1
Section 1. Associate Member Status. The City is hereby made an Associate Member of
the Authority for all purposes of the Agreement and the Bylaws of the Authority, the provisions
of which are hereby incorporated herein by reference. From and after the date of execution and
delivery of this Associate Membership Agreement by the City and the Authority, the City shall
be and remain an Associate Member of the Authority.
Section 2. Restrictions and Rights of Associate Members. The City shall not have the
right, as an Associate Member of the Authority, to vote on any action taken by the Board of
Directors or by the Voting Members of the Authority. In addition, no officer, employee or
representative of the City shall have any right to become an officer or director of the Authority
by virtue of the City being an Associate Member of the Authority.
Section 3. Effect of Prior Authority Actions. The City hereby agrees to be subject to and
bound by all actions previously taken by the Members and the Board of Directors of the
Authority to the same extent as the Members of the Authority are subject to and bound by such
actions.
Section 4. No Obligations of Associate Members. The debts, liabilities and obligations
of the Authority shall not be the debts, liabilities and obligations of the City.
Section 5. Execution of the Agreement. Execution of this Associate Membership
Agreement and the Agreement shall satisfy the requirements of the Agreement and Article XII of
the Bylaws of the Authority for participation by the City in all programs and other undertakings
of the Authority.
4833 - 7301 - 9141.1 2
IN WITNESS WHEREOF, the parties hereto have caused this Associate Membership
Agreement to be executed and attested by their proper officers thereunto duly authorized, on the
day and year first set forth above.
CALIFORNIA ENTERPRISE
DEVELOPMENT AUTHORITY
By:
Gurbax Sahota, Chair
Board of Directors
Attest:
Michelle Stephens, Asst. Secretary
CITY OF . CALIFORNIA
In
Attest:
City Clerk
4833 -7301- 9143.1
City Council
Mayor
AGENDA ITEM NO. 10.3
CITY OF ELK GROVE
CITY COUNCIL STAFF REPORT
SCIFrO'AA
AGENDA TITLE: Adopt a resolution authorizing the City of
Elk Grove to join the California Property
Assessed Clean Energy (PACE) Program;
authorizing the California Enterprise
Development Authority to conduct
contractual assessment proceedings and
levy contractual assessments within the
City of Elk Grove; and authorizing related
actions
MEETING DATE: June 27, 2012
PREPARED BY Randy Starbuck,
DEPARTMENT HEAD: Economic Development Director
RECOMMENDED ACTION:
Staff recommends that the City Council of the City of Elk Grove adopt
resolutions authorizing the City of Elk Grove to join the California Property
Assessed Clean Energy (PACE) Program; authorizing the California
Enterprise Development Authority ( "CEDA ") to conduct contractual
assessments proceedings and levy contractual assessments within the
territory of the City of Elk Grove; and authorizing related actions. Offering
California PACE in addition to the existing CaliforniaFIRST ( "FIRST ")
opportunity will offer Elk Grove property owners a choice in terms of which
program best suits their needs for funding energy efficiency investments.
BACKGROUND INFORMATION:
On July 21, 2008, the Governor signed into law AB 811, property assessed
clean energy programs or PACE, which became effective immediately as
an urgency measure. Entities may establish a program to enter into
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Elk Grove City Council
June 27, 2012
Page 2 of 7
voluntary contractual assessment agreements with property owners to
finance the installation of distributed generation renewable energy sources
or energy efficiency improvements that are permanently fixed to real
property. Property owners repay the financing through a contractual
assessment on their property. The voluntary contractual assessment is
recorded as a lien against the subject property, entered in the County tax
roll and collected on the property owner's annual tax bill at the same time
and in the same manner as property taxes. Since the passage of AB 811,
the State has approved Assembly Bill 474 (AB 474) to allow this type of
financing for water efficiency improvements.
Program participation is voluntary. Property owners select the type of
project to install and the contractors with which they choose to contract.
PACE programs are designed to advance energy conservation efforts by
providing a funding mechanism for the often significant up -front costs
associated with such improvements. Performing energy efficiency retrofits
to existing residential and commercial properties reduces energy usage
and operating expenses, creates jobs in the local economy and cuts
greenhouse gas emissions.
Staff has met with representatives of two PACE Program service providers,
Ygrene and California PACE (CEDA/FigTree). Ygrene and California PACE
are very similar programs in that both seek to offer financing to property
owners for energy retrofit projects. They differ in the section of state law
under which they are formed and operate. Ygrene operates under SB 555,
an amendment to the Mello Roos act, passed by the State legislature in
2011. California PACE operates under AB 811.
In 2009, the City adopted Resolution No. 2009 -257, entering the City into a
PACE program with FIRST. Since entering into that program, no projects
in Elk Grove have been funded utilizing FIRST financing. This is due to:
1) FIRST was heavily focused on the residential housing market for their
program, which was impacted by; 2) Fannie Mae and Freddie Mac issuing
a joint statement that they would not subordinate their loans to voluntary
PACE assessments. This effectively ended FIRST's ability to operate.
There are no limitations with either program in terms of the City offering
multiple PACE Program alternatives. In April 2012, the City of Rancho
Cordova authorized a PACE program through California PACE. The City of
Sacramento joined with Ygrene's PACE for project financing (September
2
Elk Grove City Council
June 27, 2012
Page 3 of 7
2011). Sacramento County teamed up with California FIRST in February
2010 and is currently considering adding the Ygrene program.
ANALYSIS:
The California PACE program is a cost effective means of offering property
owners the opportunity to make energy and water efficiency retrofits and
improvements to their property. In many cases, the savings realized far
exceed payment obligations required for the financing. California PACE,
through cooperation with CEDA as the issuing body, is expected to issue
limited obligation bonds, notes or other forms of indebtedness to fund the
projects.
As with FIRST, Property owners will repay the financing as a line item
charge on their property tax bill over a period of years. The amount of
financing available to each property owner is determined by the property's
assessed value and requires no money down and no credit check. The
financing is paid back annually over a period up to 20 years and is
transferrable if the property is sold or transferred.
The California PACE Program is available to commercial property and
available to certain residential properties not subject to Federal Housing
Finance Agency (Fannie Mae and Freddie Mac) guidelines. Examples of
energy and water saving property improvements include: high efficiency air
conditioners, dual -pane windows, renewable energy — such as solar
photovoltaic panel systems, insulation, cool roofs, and other such
permanently installed energy efficient improvements. Commercial
properties that can qualify include: Multi - Family Units (5 or more units),
Manufacturing / Industrial, Office, Warehouse, Restaurant / Hotel, Retail /
Wholesale, Shopping Centers. Property owners would contract directly
with qualified private contractors to provide energy efficiency and solar
retrofit projects to their homes and businesses.
The California PACE Program has funded retrofit projects through the
issuance of bonds in other jurisdictions, including:
• City of Palm Springs
• City of Fresno
• City of Clovis
• City of Exeter
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Elk Grove City Council
June 27, 2012
Page 4 of 7
In addition, California PACE will be considered by the City of San Diego in
July 2012. To date, California PACE has issued one round of financing for
seven projects in the aforementioned cities and is on track to issue a
second financing later in 2012 for up to ten projects.
The indebtedness will be issued by CEDA and secured solely by the
assessment revenues from the liens on participating properties. The cities
will not pledge security to the payment of the bonds. All ongoing
administration and coordination will be managed by FIGtree Energy
Resource Company on behalf of CEDA. FIGTree will be responsible for
implementing the program within Elk Grove, including providing
assessment administration, obtaining required lender consent to place
required PACE repayment liens against the property, issuing the bonds and
coordinating directly with property owners for application processing,
eligibility determination, quality assurance and customer service.
Highlights of this program include:
• no credit or general obligation risk for City;
• immediate construction job creation;
• greenhouse gas reductions / energy independence; and
• property owners get access to financing options for energy efficiency,
water efficiency and renewable energy improvements.
Energy efficiency projects assist the City in meeting local environmental
and economic development goals without committing staff to design,
implement or administer such programs. The program does not impose any
substantial financial or administrative burdens to the City. Adding
California PACE to the existing California FIRST relationship will offer Elk
Grove property owners a choice in terms of which program best suits their
needs for funding energy efficiency investments.
There seem to be a few distinct advantages of the Ygrene program under
SIB 555. First, Ygrene has secured private financing for the debt issuance
and the proceeds are immediately available to applicants, as opposed to
the California PACE program, where the property owner has to wait for the
administrator to gather enough participants to conduct a bond sale with the
California PACE program.
Second, the Ygrene program potentially offers a lower interest rate. The
interest rate through Ygrene is known at the time of application to the
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Elk Grove City Council
June 27, 2012
Page 5 of 7
program by the property owner. The interest rate through California PACE
will depend upon the number of participants in each bond issuance and the
market conditions at the time of issuance.
Also, the Ygrene program includes a commercial contractor program
wherein commercial contractors, after satisfying certain criteria, become
preferred contractors for the improvement projects financed through the
program.
While there are some aforementioned advantages to the Ygrene program,
there are potential disadvantages to the Ygrene program. Primarily, the
need in obtaining lender approvals subject to existing debt on a property
participating in PACE. Both programs result in a tax lien which is senior to
any mortgage that may exist on the property. Most commercial /residential
properties are encumbered by Deeds of Trusts that have a clause that the
property owner may not voluntarily enter into an agreement which would
result in a lien that is senior to the mortgage without lender approval.
Both FIRST and California PACE programs require obtaining lender
consent prior to the placement of liens. Both FIRST and California PACE
implemented the consent approach to mitigate the lien priority issues with
mortgage companies. Under California PACE, the administrator obtains the
written consent of the mortgage holder to place the lien on the property
(which is automatically superior to the mortgage lien, since it is a "tax" lien)
prior to debt issuance. This guarantees that the mortgage company does
not object to the PACE financing, giving approval for a senior lien, which
protects the property owner from future remedial action by the mortgage
holder.
Ygrene's program does not require mortgage lender consent prior to
issuance of the financing and the placing of liens on the property. The
Ygrene program only requires lender notification. Consent is implied if the
lender does not respond to the notification within 30 days. Staff is
concerned that this may put considerable risk on the commercial property
owners. If the mortgage lender contests the lien after the 30 day
notification period, property owners could still be subject to remedial action
by their mortgage holder. Such action could include a demand for the
immediate removal of the assessment lien, immediate payment of the
mortgage in full, or foreclosure. While Ygrene assures that this would not
A
Elk Grove City Council
June 27, 2012
Page 6 of 7
be the case due to the tax lien structure of their program, ultimately it is the
decision of the lenders involved that is of concern.
Lender consent protects the City's reputation as well. While the City
assumes no liabilities with either PACE program, if property owners are
subjected to remedial action by their mortgage holder due to their
participation in a City authorized program, it could damage the City of Elk
Grove's image and reputation. It is prudent to wait until the Ygrene
program has been operating smoothly, with demonstration of no
unintended consequences for participating properties, before
recommending participation in the program. Because of the potential
benefits of the Ygrene program, staff will continue to monitor their
implementation and track record. If the program is successful, the City can
reconsider the Ygrene program.
The attached Resolution authorizes the City's participation in the California
PACE Program for financing of renewable energy, energy efficiency and
water efficiency improvements. It also authorizes CEDA to conduct the
required assessment district proceedings on behalf of the City and
authorizes CEDA to levy contractual assessments and related actions
within the City.
ENVIRONMENTAL ANALYSIS:
The proposed resolution is exempt from the provisions of the California
Environmental Quality Act (CEQA) pursuant to CEQA Guidelines Section
15061(b)(3), which states that CEQA only applies to projects which have
the potential for causing a significant effect on the environment. However,
individual projects funded under the PACE program would still have to
conform to the applicable aspects of CEQA as part of required land use
and zoning regulations in Elk Grove.
FISCAL IMPACT:
There are no fiscal impacts to the City associated with authorizing the
California PACE Program or with the subsequent issuance of bonds, notes
or other forms of indebtedness issued by the California PACE Program.
L
EL SEGUNDO CITY COUNCIL MEETING DATE: August 20, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to
Contracting Services, Inc. for the Par k
Project. Project No. PW 13 -20 (Fisc
Fund)
RECOMMENDED COUNCIL ACTION:
award a standard Public Works Contract to Best
Vista Senior Housing Facility Roof Replacement
al Impact: $381,000 from Park Vista Enterprise
Authorize the City Manager to approve a standard Public Works Contract in a form
approved by the City Attorney with Best Contracting Services, Inc. in the amount of
$346,333.00 for the Park Vista Senior Housing Facility roof replacement
2. Authorize $34,667.00 for construction related contingencies.
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location map
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: No.
Account Number(s): Funded through the Park Vista Enterprise Fund
ORIGINATED BY: Floriza Rivera, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Park Vista Senior Housing facility, which consists of 97 apartment units was constructed in
the mid -1980s and opened to residents in 1987. The building is approximately 27 years old and
now in need of roof replacement due to its age and onset of roof leaks. Although the building's
management and operations are overseen by the Park Vista Senior Housing Corporation, Public
Works implements large capital projects related to maintenance and repair of the building.
This past spring, Public Works issued a call for bids and on May 9, 2013, presented three roofing
bids received to the Park Vista Board. Because the lowest bid ($398,000) exceeded the funding
the Corporation had allocated for the project, its Board Members recommended that all bids be
rejected and requested that a new bid be released with modified specifications. On May 21,
2013, City Council took the Board Member's recommendation and rejected all bids for the Park
Vista roof replacement.
C
s
Following adoption of new plans and specifications on June 4, 2013, Project No. PW 13 -20, Park
Vista Senior Housing Facility Roof Repairs, was advertised for receipt of construction bids by
Public Works. The specifications called for a cold - process, built -up roofing system and also
included new metal edging, coping and flashing as needed, new roof installation, and installation
of an SBS modified bitumen membrane for waterproofing.
On July 30, 2013, the City Clerk received and opened two (2) bids as follows:
Best Contracting Services, Inc. $346,333
Tecta America $588,000
The lowest responsible bid for the Park Vista Senior Housing Facility was submitted by Best
Contracting Services for $346,333. Staff checked references and received several favorable
reviews from cities that contracted with Best for similar work. Staff presented the new bid
results to the Park Vista Senior Housing Corporation during a special meeting held on August
13, 2013. At the meeting, Board Members motioned to accept Best Contracting's bid and move
forward with the project. If you will recall, the Senior Housing Corporation makes
recommendations which are then forwarded to City Council for consideration and final approval.
Once approved, the City will execute a contract with Best Enterprises. All financial accounting
will be performed and invoices processed through the Corporation, while Public Works will
manage the construction portion of the project.
Staff therefore recommends that City Council approve the Park Vista Senior Housing
Corporation's recommendation to award a Public Works standard contract in the amount of
$346,333 to Best Contracting Services, Inc. for replacement of the Park Vista Senior Housing
Facility roof and approve $34,667 ( -10 %) in contingency funds for unforeseen conditions. The
project is anticipated to start near the beginning of October and be completed near the onset of
the rainy season.
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 20, 2013
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to provide direction to staff on whether to waive the two year,
open cut moratorium on streets recently resurfaced and allow NanoH2o to cut into the 700 -800
block of Lairport Street before the expiration of the moratorium in February 2014. (Fiscal
Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Provide direction to staff on whether to allow NanoH2o to cut into Lairport (bore pit) prior to
the February 2014 expiration of the open cut moratorium placed on street resurfacing
projects; or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Ted Shove, Economic Development Analyst day
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
NanoH2o is a company in El Segundo, located at 750 Lairport Street, which manufactures and
tests specialized reverse osmosis water purification systems. The QA/QC process for testing
these systems requires NanoH2o to discharge large quantities (approximately 50,000 gal /day) of
clean water to the sewer system. The large discharges have created a significant financial burden
to the company due the County Sanitation District fees associated with sewer discharges, which
are assessed on a volume basis. As an alternative solution, in May 2013, the Los Angeles
Regional Water Quality Control Board (Regional Board) granted approval to NanoH2o to allow
its clean water discharges to be released to the storm drain system, resulting in significant
financial savings to the company. Please note that the Regional Board requires routine
monitoring and assessment to confirm that such discharges do not contribute pollution to
receiving water bodies.
A]
Following Regional Board approval, NanoH2o approached the City with plans to connect to the
48" storm drain located in front of its property on Lairport Street. The City informed NanoH2o
that the street is currently under a 2 -year moratorium which does not expire until February, 2014.
It has been a long standing City policy to impose a 2 -year moratorium on allowing any
alterations to streets that are recently resurfaced. As part of that policy, the City makes every
effort to notify utilities well in advance and encourages them to proceed with any projects that
would affect the project area before street work commences. NanoH2o would not have been
able to proceed with its own street work prior to the City's resurfacing project because
consideration of storm drain discharges had not yet been explored or approved. NanoH2o's
request to make alterations to Lairport Street would require the excavation of a receiving pit (not
to exceed 6'x 6') on the east side of the centerline of the street, where the storm drain is located,
in order to make a proper connection into the storm drain utilizing directional boring.
NanoH2o is claiming a financial hardship as a result of the two year moratorium for two primary
reasons. The cost to discharge into the County's sanitary sewer system (current method) is
approximately $25,000 /month, whereas discharging to the storm drain system is estimated to
cost approximately $4,500 /year (resulting in $295,500 annual savings).
Please note that staff presented an alternative option to NanoH2o so that the moratorium could
remain intact, which included trenching behind the curb line to the nearest catch basin
approximately 280ft to the south. The cost of trenching to the catch basin was estimated to cost
$120,161, whereas the cost of directional boring to the storm drain on Lairport St. was estimated
at $34,422. The cost of simply waiting until February when the moratorium will be lifted is
estimated at $125,000 (five months).
Staff is requesting City Council direction on whether to grant this waiver request based upon the
City's historical policy of enforcing 2 -year, open cut moratoriums on recent street resurfacing
projects while considering the potential financial implications these alternatives have on
NanoH2o.