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2013 Jul 16 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, July 16 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sec.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3) -2- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -1-
matters
1. Lease of City Owned Property (Price and Terms)
Real Property: City owned Golf Course ( "The Lakes ") located at Sepulveda
Boulevard (Assessor Parcel Number: 4138 - 014 -910 & 4138 - 014 -913).
City's Negotiator: Greg Carpenter, City Manager
Potential Lessee /Negotiating Party: Centercal Properties, Inc.
2
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 45 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, July 16; 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Wes Harding, Associate Pastor, The Bridge
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Jacobson
3
PRESENTATIONS — South Bay Workforce Investment Board
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion
Agenda by title only.
Recommendation — Approval.
to read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to announce the appointments to the
Planning Commission, Library Board of Trustees and Senior Citizen
Housing Corporation Board. (Fiscal Impact: None)
Recommendation — 1) Announce the appointees to the Planning Commission,
Library Board of Trustees and Senior Citizen Housing Corporation Board, if any;
2) Alternatively, discuss and take other possible action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
11
2. Warrant Numbers 2593081 - 2593328 on Register No. 18 in the total amount
of $653,440.77 and Wire Transfers from 6/7/2013 through 6/20/2013 in the
total amount of $2,217,443.54 and Warrant Numbers 2593329 — 2593532 on
Register No. 19 in the total amount of $1,121,589.50 and Wire Transfers
from 6/20/2013 through 7/03/2013 in the total amount of $777,279.37.
Recommendation — Approve Warrant Demand Registers and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
3. Special City Council Meeting Minutes of June 12, 2013, Special City Council
Meeting Minutes of June 18, 2013, Regular City Council Meeting Minutes of
June 18, 2013 and Special City Council Minutes of June 27, 2013.
Recommendation — Approval.
4. Consideration and possible action to waive the bidding process per El
Segundo Municipal Code §1 -7 -10 and authorize the purchase of two (2)
Holmatro Rescue Equipment systems from Fire Service Specification &
Supply.
(Fiscal Impact: $57,824.50)
Recommendation — 1) Authorize the purchase of two (2) Holmatro Rescue
Equipment systems from Fire Service Specification & Supply; 2) Alternatively,
discuss and take other possible action related to this item.
5. Consideration and possible action to approve a change order with Rojas
Construction and accept as complete the City's FY 2011 -2012 Annual
Sidewalk, Curb and Gutter Repair /Replacement Project. Project No.: PW
12 -03 fiscal Impact: $105,047.28)
Recommendation — 1) Authorize City Manager to approve additional payment in
the amount of $5,047.28 to Rojas Construction for the City's FY 2011 -2012
Annual Sidewalk, Curb and Gutter Repair /Replacement Project; 2) Authorize the
transfer of $5,047.28 from General Fund Account 001 - 400 - 4202 -6209 (Street
Maintenance) to Account 106 - 400 - 8206 -8604 (Gas Tax); 3) Authorize the City
Clerk to file a Notice of Completion in the County Recorder's Office; 4)
Alternatively, discuss and take other possible action related to this item.
6. Consideration and possible action regarding the El Segundo Senior
Housing Corporation 2013 Annual Budget for the Park Vista Apartments
located at 615 East Holly Street. (Fiscal Impact: None)
Recommendation — 1) Approve the 2013 Park Vista Budget; 2) Alternatively,
discuss and take other possible action related to this item.
E
5
7. Consideration and possible action regarding a request from El Segundo
Girls' Softball to waive the $25 per hour field rental fee associated with a
field reservation that took place on Wednesday, June 26, 2013, featuring
the Australian U19 National Softball Team at the Recreation Park Softball
Field. Fiscal Impact: $200.00
Recommendation — 1) Approve or deny the request from El Segundo Girls
Softball to waive the field reservation fees associated with the field rental; 2)
Alternatively, discuss and take other possible action related to this item.
8. Consideration and possible action to adopt a Resolution establishing
policies regarding use of City cable broadcast facilities for the production
and broadcast of local election candidate statements, statements regarding
local ballot measures and third -party sponsored debates /forums. (Fiscal
Impact: None for FY 12/13; $1,600.00 estimated per election year)
Recommendation — 1) Adopt the Resolution; 2) Alternatively, discuss and take
other possible action related to this item.
9. Consideration and possible action regarding 1) Approval of changes to the
Class Specifications for Recreation Coordinator and Recreation
Supervisor; and 2) Approval of the proposed Examination Plans for
Recreation Coordinator and Recreation Supervisor. (Fiscal Impact: None)
Recommendation — 1) Approve the proposed Classification Specifications; 2)
Approve the proposed Examination Plans; 3) Alternatively, discuss and take
other possible action related to this item.
10. Consideration and possible action regarding adopting a resolution in
support of a grant application submitted by the City of Santa Monica, as the
lead agency, to the California Coastal Commission to research trends and
impacts of sea level rise in Southern California. (Fiscal Impact: None)
Recommendation — 1) Adopt the attached resolution supporting a grant
application to research trends and impacts of sea level rise in Southern
California; 2) Alternatively, discuss and take other possible action related to this
item.
11. Consideration and possible action to award a five -year Public Works
Maintenance Contract to Flo- Systems, Inc. for Pump Stations Maintenance
and On -Call Repair Services. Project No.; PW13 -12. (Fiscal Impact:
$90,000.00 annually for five years)
Recommendation — 1) Authorize the City Manager to execute a five -year Public
Works Maintenance Contract in a form approved by the City Attorney to Flo -
Systems, Inc. for an annual amount of $90,000.00 for five years; 2) Alternatively,
discuss and take other possible action related to this item.
C1
12. Consideration and possible action regarding authorizing the recording of
the Notice of Completion and authorizing the City Manager to accept
completion of work for 30 homes related to the City's Residential Sound
Insulation Program's Group 45 (Project No. RSI 12 -04). (Fiscal Impact:
$1,402,808.90, less liquidated damages)
Recommendation — 1) Authorize the City Clerk to file the City's Planning and
Building Safety Director's Notice of Completion in the County Recorder's Office;
2) Authorize the City Manager, or designee, to close out Project No. RSI 12 -04;
3) Alternatively, discuss and take other possible action related to this item.
F. NEW BUSINESS
13. Consideration and possible action regarding the purchase and installation
of bicycle racks throughout the Downtown corridor. (Fiscal Impact: Not to
exceed $9,723.00 from TDA Article 3 Fund)
Recommendation — 1) Receive and file this report; 2) Alternatively, discuss and
take other possible action related to this item.
14. Consideration and possible action regarding the history of property tax for
the City of El Segundo. (Fiscal Impact: None)
Recommendation — 1) Receive and file the history of property tax for the City of
El Segundo; 2) Alternatively, discuss and take other possible action related to
this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer -
Council Member Atkinson —
7
Council Member Fuentes —
Mayor Pro Tern Jacobson —
Mayor Fisher —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 7. /D • /
TIME: a:3�
NAME:
0
PRESENTATION
SOUTH BAY WORKFORCE INVESTMENT BOARD
JAN VOGEL, EXECUTIVE DIRECTOR
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards
F.T" CMA-0 9.1141 JI 1[[17►1a
Consideration and possible action to announce the appointments to the Planning
Commission, Library Board of Trustees and Senior Citizen Housing Corporation Board.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Planning Commission, Library Board of Trustees and
Senior Citizen Housing Corporation Board, if any;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Committee /Commission and Board
Planning Commission
Library Board of Trustees
# of Openings Appointee(s)
1
2
Senior Citizen Housing Corporation Board 2
Term EUire(s)
6/30/2017
6/30/2017
6/30/2017
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
6/7/13 THROUGH 6/20/13
Date
Payee
Amount
Description
5/1/2013
Cal Pers
0.10
EFT Retirement Misc Adj Prior Memo
5/30/2013
Health Comp
986.94
Weekly claims Correct Prior Memo
6/5/2013
Cal Pers
2,304.00
EFT Retirement Misc Adj
6/5/2013
Cal Pers
2,736.00
EFT Retirement Misc Adj
6/7/2013
State of CA EFT
4,236.00
EFT Child support payment
6/7/2013
Nationwide NRS EFT
39,532.01
EFT 457 payment
6/7/2013
Manufacturers & Traders
617.31
IRA payment Vantagepoint
6/7/2013
Manufacturers & Traders
5,855.50
401 payment Vantagepoint
6/7/2013
Manufacturers & Traders
23,953.59
457 payment Vantagepoint
6/7/2013
US Bank - Trust Acct
6,673.29
PARS payment
6/7/2013
South Bay Credit Union
14,570.38
Payroll credit union deduction pmt
6/10/2013
West Basin
1,393,260.00
H2O payment
6/11/2013
Employment Development
42.80
State Taxes
6/1212013
Lane Donovan Golf Ptr
21,895.78
Payroll Transfer
6/12/2013
Health Comp
1,592.48
Weekly claims
6/12/2013
Cal Pers
97,908.58
EFT Retirement Misc
6/12/2013
Cal Pers
227,175.37
EFT Retirement Safety
6/12/2013
Cal Pers
853.99
EFT Retirement Misc Adj
6/14/2013
Nationwide NRS EFT
1,842.82
EFT 401a payment
6/20/2013
Health Comp
845.16
Weekly claims
6/2012013
Employment Development
47,540.03
State Taxes
6/20/2013
Employment Development
3,682.21
State Taxes
6/20/2013
IRS
227,540.09
Federal Taxes
6/7- 6/20/13
Workers Comp Activity
91,799.11
SCRMA checks issued
2,217,443.54
DATE OF RATIFICATION: 07/02113
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Deputy City Treasurer Date
Director of Finan a Date
City Manager Date 6T
2,217,443.54
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
12
P: \City Treasurer \Wire Transfers\2013\2nd Qtr 2013 \Wire Transfers 6 -20 -13
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13
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
6/20113 THROUGH 7/03/13
Date
Payee Amount
6/21/2013
State of CA EFT
6/21/2013
Nationwide NRS EFT
6/21/2013
Nationwide NRS EFT
6/21/2013
Manufacturers & Traders
6/21/2013
Manufacturers & Traders
6/21/2013
Manufacturers & Traders
6/21/2013
US Sank - Trust Acct
6/21/2013
South Say Credit Union
6/24/2013
Unum
6/24/2013
Health Comp
6/25/2013
Cal Pers
6/25/2013
Cal Pers
6/25/2013
Cal Pers
6/26/2013
Health Comp
6/26/2013
Lane Donovan Golf Ptr
7/3/2013
Employment Development
7/3/2013 --
Employment Development
7/3/2013
IRS
7/3/2013
Health Comp
6/20 - 7/3/13
Workers Comp Activity
DATE OF RATIFICATION: 07/16/13
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Deputy City Treasurer Date
bA
4,236.00
1,842.82
38,570.41
617.31
5,855.50
23,836.66
6,484.76
14,570.38
274.20
845.16
98, 043.54
228,378.65
1,753.61
1,294.03
22,778.79
50,223.61
3,741.88
236,000.29
1,040.66
36,891.11
777,279.37
- 151�_�
Date
7
Date
Descri
EFT Child support payment
EFT 401 a payment
EFT 457 payment
IRA payment Vantagepoint
401 payment Vantagepoint
457 payment Vantagepoint
PARS payment
Payroll credit union deduction pmt
LTD
Weekly claims
EFT Retirement Misc
EFT Retirement Safety
EFT Retirement Misc Adj
Weekly claims
Payroll Transfer
State Taxes
State Taxes
Federal Taxes
Weekly claims
SCRMA checks issued
777,279.37
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
14
P: \City Treasurer \Wire Transfers\2013\2nd Qtr 2013 \Wire Transfers 7 -03 -13
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
WEDNESDAY, JUNE 12, 2013 — 6:00 PM
CALL TO ORDER — Mayor Fisher at 6:00 p.m.
ROLL CALL
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. -
NONE
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -2- matters
Willmore vs. City of El Segundo, et al., LASC Case No. BC485025
Garton vs. City of El Segundo, et al, LASC Case No. YC066586
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matter
3
15
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 18, 2013 — 4:00 PM
CALL TO ORDER — Mayor Fisher at 4:00 PM
ROLL CALL
Mayor Fisher - Present
Mayor Pro Tern Jacobson - Present
Council Member Fuentes - Present
Council Member Atkinson - Present
Council Member Fellhauer - Arrived at 5:26 PM
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on behalf
of their employer, must so identify themselves prior to addressing the City Council.
Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL MATTERS: -1- MATTER
1. Interview candidates and potential appointments to the Economic Development
Advisory Council. (Note: the interviews will commence at approximately 4:00 PM
and take place in the West Conference Room in City Hall).
Council consensus to appoint Sandy Jacobs, Al Keahi and Drew Boyles to the Economic
Development Advisory Council.
ADJOURNMENT — at 5:08 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 1
16
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, June 18, 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fisher at 5:09 PM
ROLL CALL
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Fisher announced that Council would be meeting in closed session pursuant of
the items listed on the agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (1) -5- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
3. Willmore vs. City of El Segundo, et al., LASC Case No. BC485025
4. Garton vs. City of El Segundo, et al., LASC Case No. YC066586
5, Jackson vs. City of El Segundo, et al., LASC Case No. YC67977
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 1
17
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matter
1. Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6 :50 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO.2
18
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, June 18, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER - Mayor Fisher at 7:00 PM
INVOCATION — Brandon Cash, Pastor, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a) Proclamation read by Mayor Fisher and presented to Patricia Morales and Nicole
Padilla proclaiming July RELAY FOR LIFE month. Event will take place July 13-
14, 2013 at Campus El Segundo.
b) Presentation by Julian Poyourow, Tree Musketeers Youth Director, to Catherine
Magruder, Tree Musketeers Advisory Director, for the Tree Musketeer's
Volunteer of the Year award.
ROLL CALL
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Lew Murez, long time golf course member, thanked the City for forming the Golf Course
Advisory Group and is in favor of the of preserving the Lakes of El Segundo.
Joe Svezia, would like to see the golf course stay as a normative golf course.
Chuck Shriner, Manhattan Beach resident, in favor of preserving the Lakes of El
Segundo.
Tom Courtney, Manhattan Beach resident, spoke on the financial aspect of the Lakes
at El Segundo.
Ruth Grau, Redondo Beach resident, member of the Foxy Ladies golf group enjoys the
current golf course as it stands.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 3
19
Jayne Glodowski, President of Foxy Ladies at the Lakes, enjoys the course as it
stands with its sense of community.
Denise Berger, non - resident, spoke on the Food and Beverage aspect of the Lakes at
El Segundo.
Josh Albert, resident, understands that finances are a huge part of the decision making
process for the Lakes, however, would like to see the course remain as it stands.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Atkinson to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D, REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
The Golf Course Advisory Group presented findings of research related to
options for improvement of the financial and physical condition of the Lakes at El
Segundo Golf Course.
Presentation by Craig Kessler and Jorge Badel, both members of the Golf Course
Advisory Group, on their research findings.
Council thanked the members of the Advisory Committee and Bob Cummings, Director
of Parks and Recreation, for their time in compiling the research on the Lakes at
El Segundo.
2. Consideration and possible action to announce the appointments to the
Economic Development Advisory Council.
(Fiscal Impact: None)
Mayor Fisher announced the appointment Sandy Jacobs, Al Keahi, and Drew Boyles to
the Economic Development Advisory Council.
E. CONSENT AGENDA
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 4
20
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2592920 to 2593080 on register No. 17 in the total
amount of $736,237.65 and Wire Transfers from 5/24/13 through 6/6/13 in the
total amount of $1,153,518.96. Authorized staff to release. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and /or adjustments; and wire transfers.
4. Approved Special City Council Meeting Minutes of June 4, 2013 and Regular City
Council Meeting Minutes of June 4, 2013.
5. Authorized the City Manager to sign Amendment No. 3375C to an agreement,
reviewed by the City Attorney, with the Regents of the University of California for
the UCLA Center for Prehospital Care to continue and provide services including
continuing education; quality improvement; emergency medical technician
training; and automatic external defibrillator programs to the El Segundo Fire and
Police Departments.
(Fiscal Impact: $7,000.00 for Fire and Police Departments Combined Over Three
(3) Years)
6. PULLED BY COUNCIL MEMBER FUENTES
7. Waived the bidding process per El Segundo Municipal Code § 1 -7 -10 and
authorized City Manager to execute an agreement, in a form approved by the
City Attorney, to purchase office furniture for the Police Department Investigative
Division work space from G/M Business Interiors utilizing Developer Fee funds.
(Fiscal Impact: $32,420.60)
8. Waived the bidding process per El Segundo Municipal Code § 1 -7 -11 and
authorized the City Manager to execute Agreement No. 4437, in a form approved
the City Attorney, to purchase to purchase sixteen (16) renegade Breach Level
IIIA tactical vest packages from FSOC (First Spear of California) LLC using
equipment replacement and Bulletproof Vest Partnership (BVP) grant funds.
(Fiscal Impact: $44,500.00)
9. Adopted Resolution 4824 approving Plans and Specifications for Construction of
ADA Ramps (CDBG Project). Project No.: PW 13 -14.
(Fiscal Impact: $45,000.00 anticipated grant funding)
10. Adopted Resolution 4825 approving Plans and Specifications for on -call services
contracts for plumbing, electrical and general carpentry. Project No.: PW 13 -16.
(Fiscal Impact: To Be Determined)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 5
21
11. Authorized the City Manager to execute Professional Services Agreement No.
4438 with NCM Engineering Corp. for preliminary roadway and railroad design
work for the Park Place Extension Project.
(Fiscal Impact: $0, Reimbursement Grant up to $735,000.00 and Property Owner
Deposit of 20 %, up to $150,000.00; no impact to the General Fund)
12. Authorized the City Manager to execute an amendment with Stephen Doreck
Equipment Rentals, Inc. in a form approved by the City Attorney for $25,708.89,
authorized an additional $22,378.89 incontinency funds from the Economic
Uncertainty Fund to cover change orders for the Pressure Reducing Station
Waterline Improvements at 2161 El Segundo Blvd. Project, accepted the project
as complete and authorized the City Clerk to file a Notice of Completion with
County Recorder's Office.
(Fiscal Impact: $22,378.89)
13. Authorized the City Manager to execute an amendment with O'Duffy Bros., Inc.
in a form as approved by the City Attorney for $40,292.21 and authorized an
additional $15,227.21 in contingency funds from the Measure R, Mariposa Storm
Drain Fund to cover change orders for the Mariposa Avenue Storm Drain System
Improvements Project. Project No.: PW 12 -06.
(Fiscal Impact: $15,227.21)
14. PULLED BY STAFF
15. Authorized the City Clerk to file the City's Planning and Building Safety Director's
Notice of Completion in the County Recorder's Office and authorized the City
Manager, or designee, to close out Project No. RSI 12 -09. Residential Sound
Insulation Program's Group 46.
(Fiscal Impact: $955,506.16, less liquidated damages)
16. Adopted Resolution 4826 amending Resolution No. 4105, adopted January 5,
1999, affecting the "Pre- Approved Public Facility Site List" to accommodate
Major and /or Minor Wireless Communication Facilities.
(Fiscal Impact: Potential Revenue Source for City)
17. Authorized the City Manager, in a form approved by the City Attorney, to execute
Amendment No. 4350A to an existing Professional Services Agreement with
Wildan to increase the amount of the agreement by $75,000.00 for planning
consulting services.
(Fiscal Impact: $75,000.00)
18. Ratified the El Segundo Chamber of Commerce nomination and appointed
Natalie Ssensalo to seat #10 and re- appointed Elyse Beardsley to seat #18 of
the South Bay Workforce Investment Board (SBWIB) and requested the City
Clerk to forward a certified copy of Council's action to the SBWIB.
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 6
22
19. Rejected the bid and bid protest from AZ Home, Inc., rejected the bid from Harry
H. Joh Construction, waived minor irregularities in the bid from Big West
Construction Corporation, awarded Contract No. 4436 to Big West Construction
Corporation for project RSI 13 -04 (Group 50) and authorized the City Manager to
execute a contract in a form approved by the City Attorney.
(Fiscal Impact: $961,978.00)
MOTION by Council Member Fellhauer, SECONDED by Council Member Fuentes to
approve Consent Agenda items 3, 4, 5, 7, 8, 9, 10, 11, 12, 13, 15, 16, 17, 18, and 19.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
14. Consideration and possible action regarding approval of a blanket purchase
order for FY 2012 -2013 in excess of $25,000.00 and possible action to waive the
formal bidding process and authorize the continued purchase of advertising
services with the Los Angeles Business Journal, not to exceed $35,000.00.
(Fiscal Impact: $35,000.00 General Fund)
MOTION by Council Member Fuentes, SECONDED by Council Member Fellhauer to
approve a blanket purchase order for FY 2012 -2013 in excess of $25,000.00 and
waived the formal bidding process and authorized the continued purchase of advertising
services with the Los Angeles Business Journal, not to exceed $35,000.00. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
F,. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked Bob Cummings for his participation in
the Golf Course Advisory Group, reminded everyone of the Strategic Planning
Meeting that will be held June 27, 2013 at 7:30 AM. Mr. Carpenter also gave an
update on the Plunge, he stated a portion of the piping will need to be replaced
and that the City is waiting for the L.A. County Health Department to give the go
ahead.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER — Has completed the banking RFP process and
announced that Chase Bank was chosen.
K. REPORTS — CITY COUNCIL MEMBERS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 7
23
Council Member Fellhauer — Attended the Center Street Ice Cream Social, El Segundo
Animal Hospital Ribbon Cutting, Beauty and the Beach, Grand Re- Opening for the Old
Town Music Hall and ESMoA.
Council Member Atkinson — Attended the first Concert in Park on Sunday, June 16,
2013 and attended the El Segundo Animal Hospital Ribbon Cutting.
20. Consideration and possible action to direct staff to have an analysis prepared of
the feasibility and cost of providing diagonal parking on Richmond and Standard
Streets in the Downtown and improvements to the public parking lot at Main
Street and Grand Avenue and report results back to City Council.
(Fiscal Impact: Not to exceed $60,000.00 — Downtown Parking in Lieu Account)
Mark Hensley, City Attorney, stated Mayor Pro Tern Jacobson had a conflict of interest
concerning the Standard Street parking portion of the item, therefore the motion was
split into two motions, allowing Mayor Pro Tern Jacobson to vote on the first motion and
he then excused himself for the second motion.
MOTION by Council Member Atkinson, SECONDED by Council Member Fuentes to
direct staff to have an analysis prepared for the feasibility and cost of providing diagonal
parking on Richmond Street and report results back to the City Council. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mayor Pro Tern Jacobson left the dais.
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
direct staff to have an analysis prepared for the feasibility and cost of providing
diagonal parking on Standard Street in the Downtown and improvements to the
public parking lot at Main Street and Grand Avenue and report results back to City
Council. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM
JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
Mayor Pro Tern Jacobson returned to the dais.
Council Member Fuentes — Attended the Beauty and the Beach, El Segundo Animal
Hospital Ribbon Cutting, Coffee with a Cop at Library Park and AQMD hearing. Happy
4th of July to the community.
20A. Consideration and possible action to adopt a resolution opposing the Metro
recommended funding plan for the Crenshaw /LAX Transit Project and support
Director Knabe's and O'Conner's motion.
(Fiscal Impact: None)
MOTION by Council Member Fuentes, SECONDED by Mayor Pro Tern Jacobson to
adopt Resolution 4827 opposing the Metro recommended funding plan for the
Crenshaw /LAX Transit Project and supported Director Knabe's and O'Conner's motion.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 8
24
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mayor Pro Tern Jacobson — Wished the community Happy 4th of July.
Mayor Fisher — Thanked NRG for the Beauty and the Beach clean -up day, attended the
El Segundo Animal Hospital Ribbon Cutting, gave a shout out to his son's AA baseball
team for winning their championship game and reminded the community that the
Concert in the Park series has begun.
21. Consideration and possible action to (1) to appoint Mayor Bill Fisher and
Councilmember Dave Atkinson to the to the Economic Development Advisory
Council (EDAC) to provide a direct conduit to the entire City Council on economic
development issues including funding recommendations and a long range
economic development strategic plan and (2) receive and file the revisions of
Council Assignments. (Fiscal Impact: None)
MOTION by Council Member Fuentes, SECONDED by Council Member Fellhauer
approved the appointments of Mayor Bill Fisher and Council Member Dave Atkinson to
the Economic Development Advisory Council, receive and file the revisions of Council
Assignments. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
* ** Note, the Committee Listing will need to be revised per Mr. Carpenter. Mayor Pro
Tem Jacobson to be removed from the Golf Advisory Committee and replaced with
Council Member Atkinson. * **
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed. - None
MEMORIALS —Allen H. Carson
CLOSED SESSION - None
ADJOURNMENT at 8:41 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 18, 2013
PAGE NO. 9
25
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, JUNE 27, 2013
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
7:30 a.m.
7:30 A.M. SESSION
CALL TO ORDER— Mayor Fisher at 7:31 AM
PLEDGE OF ALLIEGENCE — Council Member Fellhauer
ROLL CALL
Mayor Fisher - Present
Mayor Pro Tern Jacobson - Present
Council Member Fuentes - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Pursuant to Government Code § 54954.3(a), the only public comment that will be
permitted during this Special Meeting is that pertaining to the agenda item listed below. Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take action on
any item not on the agenda. The Council will respond to comments after Public Communications
is closed. NONE
SPECIAL ORDERS OF BUSINESS:
Consideration and possible action regarding a strategic planning workshop resulting in City Council
guidance to staff for preparing the Fiscal Year 2013 -2014 Preliminary Budget. Staff will present a
brief overview of policy issues, challenges /limitations, goals and strategies associated with
preparation and planning of the fiscal year budget including, without limitation, the following
matters:
Introduction — Greg Carpenter, City Manager
Guiding Principles
Economic Development — Sam Lee, Director of Planning and Building Safety
Yearend Fund Balance Update - -Three year forecast — Deborah Cullen, Director of Finance
Action Items from April 2013 — Deborah Cullen, Director of Finance
Cost of Doing Business — Greg Carpenter, City Manager
Quality Workforce Update — Deborah Cullen, Director of Finance
Re -visit Priority List
26
Council recessed at 9:15 am.
Council reconvened at 9:25 am — all Council Members present.
Staff to return to Council with the following items:
History of property tax rates and associated inequities and what it would take to increase property
tax revenue.
Prepare analysis of current long -term (airport) parking revenue projections and include analysis of
increasing taxes for residents.
Prepare analysis of "cost to live" in El Segundo compared to surrounding cities.
Action Items — Critical Needs:
Council consensus to have staff return with item recommending funding of action items - critical
needs and borrow up to $80,000 from Reserve Funds if necessary.
Information Technology — reconvene Technology Committee and schedule a meeting as soon as
possible.
Explore potential Department of Defense grant funding opportunities arising from defense industry
cuts.
Library — Open on Fridays — possibly extend hours to 10 am to 5 pm.
Develop a plan for placing tax increases on the April 2014 election ballot and a plan for educating
the public. Return to Council by October with tax structure analysis, opportunities, and outreach to
educate the public.
PUBLIC COMMUNICATION —
Rod Spackman, spoke regarding the need for tax sharing and indicated that Chevron would
commit $15,000 matching funds for economic development.
ADJOURNMENT — at 11:25 a.m.
Tracy Weaver, City Clerk
27
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the bidding process per El Segundo Municipal Code
§1 -7 -10 and authorize the purchase of two (2) Holmatro Rescue Equipment systems from Fire
Service Specification & Supply. (Fiscal Impact: $57,824.50)
RECOMMENDED COUNCIL ACTION:
1. Authorize the purchase of two (2) Holmatro Rescue Equipment systems from Fire Service
Specification & Supply.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Extrication Concepts, LLC Quote
2. West Coast Fire and Rescue Quote
3. Fire Service Specification & Supply Quote
4. Fire Service Specification & Supply Sole Source Letter
FISCAL IMPACT: $57,824.50 Included in Adopted Budget
Amount Budgeted: $58,000
Additional Appropriation: None
Account Number(s): 601 - 400 - 3255 -8105 Equipment Replacement
ORIGINATED BY: Richard D. Guyer, Battalion Chi f *—'p r'P-
REVIEWED BY: Kevin S. Smith, Fire Chief "
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City of El Segundo has used Holmatro Rescue Equipment systems exclusively for over
twenty years for performing vehicle extrication operations. We have three (3) separate systems,
two (2) of which are thirteen (13) years old and one that is twenty (20) years old. Although the
existing systems still function, newer vehicle technology that includes superior hardened steel to
make cars lighter requires us to seek new rescue equipment as our existing units do not have
enough strength move and cut the steel in newer vehicles. Holmatro Rescue Equipment systems
meet or exceed the current standards for new vehicle extrication. The City has accumulated
enough money in equipment replacement in order to allow us to replace two (2) of the (3)
systems. Staff recommends that we replace two (2) of the three (3) systems and that we continue
to use Holmatro Rescue Equipment systems because of their proven quality and the benefit of
user familiarity with the systems being made by the same manufacturer. Although the new
systems are enhanced to provide greater pushing and cutting strength, the basic operation of the
new systems remains the same. This consistency will aid staff in ensuring consistency and
operating knowledge of the different systems. The Holmatro Rescue Equipment must be
ij
purchased from the exclusive dealer for Los Angeles County and the State of California, Fire
Service Specification and Supply (FS3). Two (2) quotes from other States are attached as
reference.
29
1 holmatro~�
xf urition Concebt
Phone # 602 -616 -5703
Fax # 602 - 296 -7834
Name / Address
El Segundo Fire Dept.
Attn: Jose Zambrano
El Segundo, CA
Extrication Concepts
LLC
5009 W. Aster Drive
Glendale, AZ
djmcclue@hotmail.com
L�
Date Quote #
1/1812013 ECQ -2148
Sales Rep Fred
DST Tech
Quote will expire 30 days from
date unless otherwise noted.
Item
Description
Qty
Rate
Total
158.152.176
SR20PC2 CORE Dual Pump
1
7,895.00
7,895.00T
158.012,101
4240 Spreader CORE
1
6,836.00
6,836.00T
158.582.008
Pulling Tips w /Hooks for 4240
1
605.01
605.01T
158.012.499
4055NCT Cutter
1
6,150.00
6,150.00T
158.032.014A
4350 Long Telescopic Ram CORE
1
4,750.00
4,750.00T
158.572.125A
32' Hose CORE Orange
868.00
868.00T
158.572.128A
32' Hose CORE Blue
868.00
868.00T
Freight & Ins.
Freight & Ins Charges- Estimated
400.00
400.00
Quote prepared by
Don McClue
For:Fred Dimas Sr
Subtotal
$28,372.01
Sales Tax (9.0 %)
$2,517.48
Total
$30,889.49
30
Irt
FIRE & RESCUE
January 15th, 2013
Jose Zambrano
El Segundo Fire Department
Here is the aricino for the Holmatro tools that you requested
18322 91h St E
Lake Tapps, WA 98391
Phone: 253 - 826 -9852
Fax: 253 - 826 -9850
E -Mail: thoffman @tx3.net
Qty
Item
Unit Price
Ext Price
1
Holmatro DPU31 Duo Pump_55lbs
$ 9,085.00
_$
$ 9,085.00
1
4240 27" S! reader (33,6251bs spreading force) 41.51bs
6,836.00
$ 6,836.00
1
Set of pulling tips W /hooks
$ 605.00
$ 605.00
1
4055NCT 9" Cutter (228,0001bs force)
$ 6,150.00
$ 6,150.00
1
4350 Telescopic Ram (22' retracted to 50" extended)
$ 4,750.00
$ 4,750.00
2
32' Core hoses
$ 868.00
$ 1,736.00
Subtotal 1
$ 29,162.00
Ship2ino
$ 300.00
Subtotal 2
$ 29,462.00
Sales Tax
$ 2,651.58
GRAND TOTAL
$ 32,113.58
Qty
Item
Unit Price
Ext Price
1
Holmatro Spider SR20 Duo Pump 55lbs 3 -stage
$ 7,895.00
$ 7,895.00
1
4240 27" S reader (33,6251bs spreading force) 41.51bs
$ 6,836.00
$ 6,836.00
1
Set of pulling tips W /hooks
$ 605.00
$ 605.00
1
4055NCT 9" Cutter (228,0001bs force)
$ 6,150.00
$ 6,150.00
1
4350 Telescopic Ram (22' retracted to 50" extended)
$ 4,750.00
$ 4,750.00
2
32' Core hoses
$ 868.00
$ 1,736.00
Subtotal 1
$ 27,972.00
Shipping
$ 300.00
Subtotal 2
$ 28,272.00
Sales Tax
$ 2,544.48
GRAND TOTAL
$ 30,816.48
Prices good 45 days then subject to change without notice.
Sincerely,
Tracy Hoffman
West Coast Fire & Rescue
Holmatro Rescue Tools are Made in the USA
31
Fire Service Specification & Supply
El Segundo Fire Dept. Feb. 3, 2013
Attn: Chief Guyer
Chief Guyer: Here is the quote you requested for two systems of Holmatro
Rescue Equipment with the SR20PC pumps included.
(2) SR20PC Duo Pumps:
(2) 4240 Spreaders:
(2) 4240 Tips w /Hooks set:
(2) 4055NCT Cutters:
(2) 4350 Telescoping Rams:
(4) 32' Core Hoses:
Total:
Tax:
Grand Total:
$7,500ea.
$15,000.00
$6,494ea.
$12,988.00
$575ea.
$1,150.00
$5,843ea.
$11,686.00
$4,513ea.
$9,026.00
$800ea.
$3,200.00
$53,050.00
$4,774.50
$57,824.50
This price includes shipping to El Segundo Fire Department. Please allow
approximately eight weeks for delivery. Please let me know how else I can be of
service.
Sincerely,
Tom Gilbertsen, FS3, Holmatro
PH: 800.388.6607 Fax: 714.832.5296 P.O. Box 10817 • Santa Ana, California 92711 -0817
www.holmatro-fs3.com 32
l
Fire Service Specil~icatin & Supple
January 7, 2013
EL SEGUNDO FIRE DEPARTMENT
ATTN: B/C RICHARD GUYER
RE: SOLE SOURCE LETTER
Dear Richard:
This letter will serve as notification that F53, located at 16662 Beachmont Ave, Santa Ana, CA 92705 is
the Sole Authorized Sales and Service Dealer for Holmatro Rescue Systems for the State of California.
Holmatro Inc. requires an extremely high level of commitment from its Dealer Network, including,
Extrication Training Certification, Service and Warranty Certification, a 24 hour response to service
Issues with loaner tools provided should the item needing service require a longer period of time for
Repair, and Dealers must adhere to their integrity Policy which governs their general approach to
Business practices. FS3 meets or exceeds all of the above requirements.
Please feet free to contact me at any time additional information that may be required.
Sincerely,
Il
Frank Lane
FS3 714 -566 -4484
33
EL SEGUNDO CITY COUNCIL
MEETING DATE: July 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve a change order with Rojas Construction and
accept as complete the City's FY 2011 -2012 Annual Sidewalk, Curb and Gutter
Repair /Replacement Project. Project No. PW 12 -03 (Fiscal Impact $105,047.28)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to approve additional payment in the amount of
$5,047.28 to Rojas Construction for the City's FY 2011 -2012 Annual Sidewalk, Curb
and Gutter Repair /Replacement Project.
2. Authorize the transfer of $5,047.28 from General Fund Account 001 - 400 - 4202 -6209
(Street Maintenance) to Account 106 - 400 - 8206 -8604 (Gas Tax).
3. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
4. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $100,000
Additional Appropriation: Yes $5,047.28 from 001- 400 - 4202 -6209
Account Number(s): 106- 400 - 8206 -8604 (Gas Tax: Curb Replacement)
ORIGINATED BY: Floriza Rivera, Principal Engine
REVIEWED BY: Stephanie Katsouleas, Public Wo ks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On July 17, 2012, the City Council awarded a contract to Rojas Construction for construction of
the City's FY 2011 -2012 Annual Sidewalk, Curb and Gutter Repair /Replacement Project in the
amount of $57,540, and authorized staff to negotiate for additional work at the unit bid rate for
an additional $42,460, for a combined total of $100,000.00. Rojas Construction was authorized
to repair several high priority areas of damaged sidewalks not part of the original bid, as well as
to install a new concrete walkway on Main St. connecting Imperial Ave. to Imperial Hwy for bus
riders.
In May, 2013, after the majority of funds had been expended, staff confirmed that the sidewalk
in front of the entrance to 140 Richmond Street was creating a significant tripping hazard due to
S
34
extensive root damage. Because this building, the Old Town Music Hall, has significant daytime
and evening patrons of all ages, staff felt that the removal of the offending trees and replacement
of damaged concrete should be prioritized under the existing contract. Funds are available from
the Street Maintenance account to cover the $5,047.28 additional costs for this work.
A final inspection of all concrete repair and installation work was performed and completed per
the plans and specifications. Staff recommends that City Council 1) accept the work performed
by Rojas Construction as complete, 2) authorize the City Clerk to file a Notice of Completion
with the County Recorder's Office and 3) authorize a transfer of $5,047.28 from 001-400-4202 -
6209 to 106- 400- 8206 -8604 to cover the additional work described above.
35
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
EI Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: FY 2011 -2012 Annual Sidewalk, Curb and Gutter Repair /Replacement Project
Project No.: PW 12 -03 Contract No. 4304
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
The full name of the owner is: City of El Segundo
The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on July 3, 2013. The work done was: the FY 2011 -2012 Annual Sidewalk,
Curb and Gutter Repair /Replacement Project.
On July 16, 2013, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Rojas Construction.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: various
locations within the City of El Segundo.
9. The street address of said property is: None.
Dated
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
declare under penalty of perjury the foregoing is true and correct.
Executed on _, 2013 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
36
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 16, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding the El Segundo Senior Housing Corporation 2013 Annual
Budget for the Park Vista Apartments located at 615 East Holly Street.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve the 2013 Park Vista Budget; or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. 2013 Park Vista Budget
FISCAL IMPACT: N /A— No General Fund
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Meredith Petit, Recreation Superintendent
REVIEWED BY: Bob Cummings, Director of R ation an Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On Wednesday, May 22, 2013, the El Segundo Senior Housing Corporation Board of Directors
approved the 2013 Annual Budget for the Park Vista Apartments located at 615 East Holly Street. The
minimal increases in expenses are primarily due to general building maintenance, telephone, cable, and
water.
Operating Budget Comparison
37
2012
2013
Variance
Increase /Decrease
Expenses
$ 351,446
$ 363,250
$ T____11.804
$ 6.307
_ 3.36% ^_
1.09%
Revenue
$ 579,710
$ 586,017
Net Income
$ 228,264
$ 222,767
$ (5.497)
-2.41%
37
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39
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from El Segundo Girl's Softball to waive the $25
per hour field rental fee associated with a field reservation that took place on Wednesday, June 26,
2013, featuring the Australian U19 National Softball Team at the Recreation Park Softball Field.
(Fiscal Impact: $200)
RECOMMENDED COUNCIL ACTION:
1. Approve or deny the request from El Segundo Girls Softball to waive the field reservation
fees associated with the field rental;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Request Letter from ESGS President, Peter Gianusso
FISCAL IMPACT: $200 Revenue
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Meredith Petit, Recreation Superintendent
REVIEWED BY: Bob Cummings, Director of R anon and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
El Segundo Girls Softball reserved the Softball Field at Recreation Park and hosted a three -game series
featuring the Australian U19 National Team on Wednesday, June 26, 2013. The reservation was from
10:00am- 6:00pm for a total of eight hours. According to the Athletic Field Fee Chart the hourly rate
would be $25 per hour.
El Segundo Girls Softball is requesting that the field reservation fee of $200 be waived under the
justification that they lost a significant portion of their snack bar profits during the Recreation Park light
outage that occurred in late April and early May. Prior to the field reservation, the Recreation and Parks
Commission voted at their meeting on Wednesday, June 19, 2013, to recommend that the City Council
approve the request.
40
4E/sl
GIRLS SOFTBALL
Peter Gianusso
PO Box 584
El Segundo, CA 90245
June 12, 2013
Jesse Bobbett
City of El Segundo
Dear Mr. Bobbett:
El Segundo Girls Softball (ESGS) is part of the Amateur Softball Association (ASA) of
America. We have been offered a chance to hest the Australian U 199 ASA softball
national team on 6126 in a 3 game series against travel teams from Southern California.
This will give the El Segundo softball community the opportunity to see softball at a
level that, to my knowledge, is unprecedented in El Segundo. Our ESGS girls will
thoroughly enjoy the opportunity to meet, interact with, and watch these young women
from Australia.
In addition, ESGS might be able to recoup some of the major losses in snack bar profits
that we tools due to the lighting situation at Rec Park. We will be able to open the snack
bar during the 3 game series.
This event will be advertised in the Southern California softball community and will
showcase our wonderful city.
This event will be covered under our ASA insurance that we provided proof of at the
beginning of the season.
Sincerely,
Peter Gianusso
El Segundo Girls Softball President
El Segundo Girls Sottballl - PO Box 5841 - El Segundo, CA 94245
41
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution establishing policies regarding
use of City cable broadcast facilities for the production and broadcast of local election
candidate statements, statements regarding local ballot measures and third -party
sponsored debates /forums. (Fiscal Impact: None for FY 12/13; $1,600 estimated per
election year)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Resolution.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution.
2. Video Statement Guidelines.
FISCAL IMPACT: None for FY 12/13; $1,600 estimated per election year
Amount Budgeted: $0
Additional Appropriation: No
Account Number(s): None
ORIGINATED BY: Dan O'Toole, Community Cable Program Manager
REVIEWED BY: Bob Cummings, Director of R ation & Parksf
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Resolution proposes to define the use of the City of El Segundo's Community Cable
broadcast facilities for the production of local candidate statements; statements regarding local
ballot measures and third -party sponsored debates /forums. The goal is for the use of electronic
broadcast production to increase voter awareness of El Segundo's local elections, candidates and
ballot issues while insuring a neutral equal opportunity for all candidates and issues.
El Segundo TV will broadcast the recorded video statements and candidate forums on the City's
local channels and website. Making the videos available on multiple electronic media platforms
will support improved audience accessibility and voter awareness among the City of El
Segundo's residents.
On February 20, 2013 the Community Cable Advisory Committee reviewed and approved the
Resolution and Statement Guidelines for Local Municipal Election Candidate and Ballot Issue
Spokesperson's Video. As recommended by the Committee, staff is asking for City Council's
approval to adopt the Resolution.
`s r_1
5V:
RESOLUTION NO. _
A RESOLUTION ADOPTING POLICIES REGARDING USE OF CITY
CABLE BROADCAST FACILITIES FOR THE PRODUCTION AND
BROADCAST OF LOCAL ELECTION CANDIDATE STATEMENTS;
STATEMENTS REGARDING LOCAL BALLOT MEASURES, AND THIRD -
PARTY SPONSORED DEBATES /FORUMS.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. It is in the public interest for the citizens living within the City to be informed
regarding local municipal elections through the televised broadcast of recorded
statements by candidates for local elected office, statements by spokespersons
related to local ballot measures, and debates and forums conducted during local
election campaigns.
B. The City maintains video recording and cable broadcasting facilities, equipment
and personnel for the purpose of public education and information dissemination.
C. It is in the public interest for the City to allow qualified candidates, persons, and
organizations to use the City's television and cablecasting facilities to cablecast
statements, debates and forums.
D. The production and broadcast of all video recordings must be accomplished in a
neutral and nonpartisan manner for the primary purpose of educating and
informing the public.
SECTION 2: The City will facilitate, at its cost, the production and cablecast of
local municipal election candidate statements; persons qualified to make ballot
arguments in accordance with the requirements of the Elections Code and as
designated by applicable City Council Resolution; and third -party sponsored debates
and forums conducted during local election campaigns.
SECTION 3: As the Elections Official, the City Clerk is authorized and directed to
coordinate the scheduling of debates or forums and the selection of sponsors. In
addition, the City Manager, or designee, may promulgate appropriate administrative
policies and procedures for producing, broadcasting, and facilitating local municipal
election candidate statements and ballot statements (collectively, the City Clerk and City
Manager are referred to as the "Elections Official "). Generally, the Elections Official
should use the following procedures:
A. The Elections Official should contact potential candidates; persons
qualified to make ballot arguments; and sponsor organizations
immediately after the official listing of candidates and ballot order is
available, to provide the maximum time possible to schedule programs;
Page 1 of 4 43
B. As to debates and forums, the City should not cablecast more than three
(3) such events per election campaign;
C. Qualified sponsoring organizations should be selected on a "first come,
first served" basis;
D. The Elections Official must verify that the proposed sponsoring
organization meets the qualifications set forth in this Resolution;
E. After verifying the qualifications of sponsoring organizations, the Elections
Official may schedule candidate statements; ballot statements; and
debates /forums for cablecasting.
SECTION 4: To ensure that debates /forums are conducted in a nonpartisan and
neutral manner, the sponsor of the program must meet the following qualifications:
A. The organization must be a well- known, neutral, non - partisan organization
specializing in programs of community interest including, without limitation,
educational programming;
B. The organization must be an unincorporated nonprofit association
established primarily for educational or charitable (but not political)
purposes that advance community interests or an incorporated nonprofit
entity with a 501(c)(3) or 501(c)(4) designation under the Internal Revenue
Code;
C. The organization must have been organized for at least five (5)
consecutive years before seeking sponsorship of an election
debate /forum. The Elections Official may verify how long the organization
has existed through all reasonable, publicly accessible, means including,
without limitation, by referring to by -laws or articles of incorporation.
D. For purposes of example, and not limitation, the foregoing criteria would
apply to organizations such as the El Segundo Chamber or Commerce;
the League of Women Voters; and the American Association of University
Women (AAUW).
SECTION 5: Before being allowed to sponsor a debate /forum, the organization
selected by the Elections Official must sign an acknowledgement, in a form approved by
the City Attorney, stating that the debate /forum must be conducted in a nonpartisan and
neutral manner and that failure to comply with this requirement will result in the
organization paying for all costs associated with cablecasting the debate /forum. Such a
document may also include a hold harmless agreement in a form approved by the City
Attorney.
SECTION 6: Generally, the sponsoring organization can establish all ground rules
for a debate /forum. To help ensure that debate /forums are conducted in a nonpartisan
Page 2 of 4 44
and neutral manner, however, the guidelines set forth below should be followed by a
sponsoring organization whenever practicable:
A. Programs with more than ten (10) candidates should be broken into
multiple segments;
B. Programs should be conducted as early as possible to allow absentee
voters to be informed;
C. The content of the forum /debate must be informational in nature and may
not include advocacy for or against a particular candidate or advocacy for
or against a particular ballot measure;
D. Equal time must be scheduled for each candidate during the
forum /debate;
E. The forum /debate cannot exceed two hours;
F. Programs should be replayed on television as often as reasonably
possible to maximize voter education.
SECTION 7: In adopting these policies, the City Council reserves its absolute
discretion to approve or disapprove any public funding of local municipal election
candidate or ballot measure spokesperson statements, campaign debates or forums,
and this Resolution does not confer any rights upon any person or organization to be
chosen as a sponsor for a debate or forum covered by the policies contained in this
resolution.
SECTION 8: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of , 2011
Bill Fisher,
Mayor
Page 3 of 4 45
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Sherrill Weaver, City Clerk of the City of El Segundo, California, hereby certify that
the whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a
regular meeting of said Council held on the day of 2013,
and the same was so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Sherrill Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
am
Karl H. Berger
Assistant City Attorney
Page 4 of 4 46
F. 1111111 AV'
Ar !I/AF/AlF/ W
Local Municipal E_ lection Candidate and Ballot Issue Spokesperson's
Video Statement Guidelines
Candidates for local municipal elections and spokespersons for local ballot measures may record a
five - minute long candidate or ballot issue video statement. The recording of a statement is voluntary.
These guidelines establish the procedures and requirements for the production and broadcast of the
statements on El Segundo TV.
Guidelines
Eligibility
• The following individuals are eligible to record a video statement (collectively, "Eligible Individuals "):
o Candidates — persons qualified to have their names listed on the ballot as a candidate
for municipal elective office of the City of El Segundo in accordance with Elections
Code §§ 10220 -10230 and §§ 10600 - 10604.
o Write -in candidates — if there is reasonably sufficient time to schedule a video
statement in accordance with these regulations, persons qualified to have written votes
on their behalf counted for election to local office in accordance with Elections Code §§
8600, et seq. and Elections Code §§ 15350, et seq.
o Ballot issue spokespersons — persons qualified to make ballot arguments in
accordance with the requirements of Elections Code §§ 9281 and 9282 and as
designated by applicable City Council Resolution.
Production of Recorded Video Statements
• The City Manager, or designee, will contact Eligible Individuals after receiving the sample ballot
and /or upon notification of a qualified write -in candidate by the City Clerk.
• An Eligible Individual who chooses to record a video statement is allocated a one -hour time slot
during which time he or she may access the El Segundo TV facilities, record his or her video
statement, and review and select the version he or she wishes to use if multiple versions are
recorded.
• Video statements will be for up to five - minutes in length. The Eligible Individual is responsible for
the reading length of their statement.
• The Eligible Individual may supply a word document of his or her speech for uploading to a
teleprompter to use for their video statement taping.
• Eligible Individuals may have one supporter present during the videotaping. However, supporters
will not be allowed on camera or heard on the sound track. Such involvement by a supporter will
result in disqualification of the video statement for broadcast purposes.
47
�r r r
• No visual or audio aids are allowed on camera (this includes campaign buttons, banners, charts,
graphs, audio effects or similar aids).
•
El Segundo TV staff provides no content editing, with the exception that the El Segundo TV
Program Manager may refuse to transmit a statement or a portion of a statement which he or she
reasonably believes contains obscenity.
• The role of El Segundo TV staff during production is limited to ensuring that basic settings and
production standards are met for each video statement (e.g., camera angle, lighting, sound).
• If more than one version of the video statement is taped during the session, the candidate or
spokesperson must confirm in writing their preference of which version they would like to be
included in the program before leaving the studio.
Individuals who choose to record a video statement may not attend other taping sessions or
preview other video statements recorded for the same election.
Broadcast of Recorded Video Statements
• A 10 second contact slide is shown before each taped video statement begins. The slide
includes the following information:
• Name of candidate or spokesperson
• Name of office or ballot measure
• To the greatest extent possible, video statements are broadcast back -to -back in the order they
are listed on the ballot and /or as proscribed by Elections Code § 13109 when cablecast on El
Segundo TV (the "Election Video Program ").
• Video statements are also viewable on the city's website via video streaming technology.
• The Election Video Program is viewable on El Segundo TV starting approximately 30 days before
the election and ending at midnight on the day of the election. Weekly scheduling times for the
Election Video Program are established by the El Segundo TV Program Manager or his or her
designee.
• The following disclaimer will appear before each broadcast of the Election Video Program:
"The views expressed by the participants in this program do not necessarily reflect those of
the City of El Segundo or its employees. The following recordings are for the sole purpose
of the El Segundo Election Video Program and are not to be used for other purposes."
• Eligible Individuals must execute a hold harmless agreement, in a form approved by the City
Attorney, which releases all claims against; indemnifies; and holds harmless the City of El
Segundo, its elected and appointed officials, employees, and contractors.
2 48
lisT,,,.a IYi
TV Appearance Tips
• Practice complete script read - throughs for length and feel.
Video tape yourself reading the statement.
• Video taping yourself will prepare you for talking with a camera present.
• Review the tape for your own self- assessment.
S Get evaluation feedback from other people.
TV Clothing Tips
For the videotaping session, speakers should consider the following clothing tips to ensure that your
dress appearance does not interfere with your message being heard. These are suggestions only that
may assist your visual appearance and help avoid distracting the viewer's attention away from your
message.
The "Do's"
Do wear a shirt with more neutral hues (blues and grays come out more pleasing to the camera).
Do wear hues that complement your particular skin and hair tones. If you need assistance, clothing
consultants are available free of charge at most major department stores. Explain that the clothing will
be for television.
Do watch local and national news broadcasts for ideas on the types and styles of clothing that "works"
for television broadcasts.
Do feel comfortable in the wardrobe choice you have made!
The "Do Nots"
Do not wear clothes that are predominantly black and white. Such clothing creates distortion on
certain televisions.
Do not wear a white shirt if at all possible (although a white shirt under a jacket may be acceptable).
Do not wear clothes with intricate or "busy" patterns.
Do not wear clothes with thin vertical lines (especially tight pinstripes) that will produce a "moire" or
possible flickering effect.
49
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 16, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding 1) Approval of changes to the Class
Specifications for Recreation Coordinator and Recreation Supervisor; and 2) Approval of the
proposed Examination Plans for Recreation Coordinator and Recreation Supervisor; Fiscal
Impact: None.
RECOMMENDED COUNCIL ACTION:
Approve the proposed Classification Specifications.
2. Approve the proposed Examination Plans.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Classification Specifications
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Lisa Jenkins, Senior Human Resources Analyst'$
REVIEWED BY: Deborah Cullen, Director of Fi ce /Human Resources
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In anticipation of the recruitment, testing, and selection process to fill the current vacancies for
Recreation Supervisor and Recreation Coordinator, staff reviewed the classifications to determine if
the job descriptions accurately reflected the positions' duties, responsibilities and requirements. The
job analyses revealed the need to revise the class specifications. As there are multiple positions
within each classification that may be assigned to different programs and facilities, the revisions are
inclusive of the various assignments in the division. Additionally, as the two classifications are part
of a classification series, the revisions bring consistency between the language in the two
classifications regarding the duties and requirements. Staff anticipates recruiting for both vacancies
following approval of the classification specifications and examination plans.
Examination Plans
Recreation Coordinator Open- Competitive /Promotional
Structured Technical and Career Preparation Weighted 100%
Interview
50
Recreation Supervisor Open - Competitive /Promotional
Structured Technical and Career Preparation Weighted 100%
Interview
Approval of exam plans for Merit System job classifications in all City Departments has been
required since the passage of Initiative Ordinance No. 586 in April 1962:
"For departments other than Police and Fire, the plan may consist of any one or combination of the
following techniques:
1. Written;
2. Oral;
3. Demonstration; and
4. Any evaluation of education, experience, or skills or physical fitness, which fairly
evaluates the relative capacities of the applicants.
Police and Fire Departments:
The examination plan, for entrance or promotional, for the Police and Fire Departments, shall consist
of a written examination and one or more of the following:
1. Oral;
2. Demonstration; and
3. Any evaluation of education certification, experience, or skills or any test of manual
skills or physical fitness, which fairly evaluates the relative capacities of the applicant."
51
City of El Segundo, CA
RECREATION COORDINATOR
Job Description
Job Code: 811
Definition: Under limited supervision, plans, coordinates, and implements a variety of
community recreation programs, community center activities, teen center activities,
aquatic programs and facilities, and special events. Supervises part-time recreation
staff.
Essential Functions: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills
and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE
ONLY, and is not a comprehensive listing of all functions and tasks performed by
positions in this class.
Characteristic Duties and Responsibilities:
Plans,. -and coordinates and facilitates assigned recreation activities and programs in a
variety of recreation areas such as: cultural arts communit programs and classes
teen center, senior programs and services, transportation, aquatics, athletic fields and
facilities, sports, camps, special events, etc.; nr °mr7+ u of and m°n-,be Fshin in
activity „ enter; organizes and /or assists with special events, aGtivities -and pregFamo f °r
faG
iti,es, provides tours and group presentations; oversees facility operation and
maintenance as needed, coordinates and /or assists Recreation Supervisor with special
eventsproiects or ongoing programs.
Promotes use of facilities and membership /participation in programs to the public;
prepares media and ble rp ess releases, programs, +iyi+ies
publications (e.g. recreation brochure, newsletters_ etc.) and other promotional materials
(e.g. signage, banners, flyers, etc.); represents and promotes the - assigned program
through participation on committees, boards and community groups.
Maintains statistical, attendance and program activity records, and prepares written and
oral reports on assigned program; may assist with program budget for assigned
area(s).-
Provides and_promotes excellent customer service to internal and external custom
ensures adherence to department policies and rocedures b staff and atrons
52
PSPE Page 1 of 3 Revised 10/99; 09/08; 07113 Rev.iwd '08
Recreation Coordinator
Assists with hiring; Hires, trains, schedules, assigns, reviews and evaluates work of
part-time staff and volunteers; initiates corrective action; counsels
employees.
Knowledge, Skills and Other Characteristics:
Knowledge of a variety of recreation and re programs.
Knowledge of basic principles of supervision, including training and motivating people.
Knowledge of special certifications or licenses that may h° required in some assigned
programs c''Gh +ransn9Fta+49n er ag„a +i°G_
Knowledge of policies and procedures related to recreation programs and facilities.
Knowledge of community outreach strategies.
Knowledae of aeneral office software and recreation registration software
Skill in marketing recreation programs.
Skill in using computer software
Skill in communicating with community patrons.
Skill in researching Re w, updating,, ent and developing eew recreation programs.
Skill in preparing clear, concise and comprehensive reports.
Skill in presenting ideas and concepts orally and in writing.
Skill in maintaining accurate records.
Skill in utilizing public relations techniques in order to respondigg to inquiries and
complaints.
Skill in establishing and maintaining effective working relationships with supervisors,
subordinates, other departm ent staff, eth er City employees and officials, and members
of the public.
Working Conditions:
Regularly required to lift and /or carry up to 50 pounds.
Based on assignment, may be exposed to smells of pool chemicals.
Exposure to environmental conditions presented at City pools and related facilities and
locations.
osure to various weather conditions
facilities and /or areas
Licensing /Certification Requirements:
sent at indoor and outdoor recreation
A valid California Driver's License.
Raved n nt a Glass R Driver's I iGense may be renUH-edi
Based on assignment_, current certification in First Aid, CPR, Lifesaving, and Water
Safety Instruction may be required.
53
gSPC- Page 2 of 3 Revised 10/99; 09/08: 07/13 Revised '08
Recreation Coordinator
Minimum Qualifications:
A Bachelor's Degree in Recreation /Leisure Management, Physical Education, Public
Administration or a related field, and two (2) years of experience in the implementation
of recreation activities and programs, or an equivalent combination of education and
experience. Experiencg_Lupervising recreation staff is desirable,
PSPC Page 3 of 3 Revised 0 /99; 09108; 07/13 d0 54
City of El Segundo, CA
RECREATION SUPERVISOR
Job Description
Job Code: 810
Definition: Under general supervision, develops, coordinates, promotes and
administers comprehensive community recreation ,Aafr programs and services,
community center activities, ,a weekly farmers market shuttle and Dial _a _RirJc,
tFaRspertati„n and and special events as assigned. Supervises full -time and part -time
recreation staff.
Essential Functions: Essential functions, as defined under the Americans with
Disabilities Act, may include the following duties and responsibilities, knowledge, skills
and other characteristics. This list of duties and responsibilities is ILLUSTRATIVE
ONLY, and is not a comprehensive listing of all functions and tasks performed by
positions in this class.
Characteristic Duties and Responsibilities:
Plans, develops, organizes, and supervises comprehensive year - -round and seasonal
i ,
recreation programs, services, special events, and staff, inn'rain, multi -use community
facilities in one or more of the following tunes of areas: cultural arts, community
programs and classes teen center, senior programs and services transportation
aquatics, athletic fields and facilities, sports, camps, special events, etc. with emphasis
1w erkiRg with older adults and ni +1,'o transportation nrograrn and drivers.
Coordinates scheduling of part -time employees, shuttle driver -s and volunteers;
schedules recreation facility programs and events;
aAdministers all aspects of ° °n+�s recreational instructor recruitmentL -a444-class
schedule and registration process, and related cash handling /payment procedures
T 1'JM I:Lir Tai +1Ay-'W.1 :Te M5.7,_ l.r lW- .11:1a.1.r 7r [�7�P1 S T Tit.7M1hdM1 liTirrTtliiliil�liliiT =aIa1I
0
sSupervises the operation of assigned recreation facility(ies); +ho n„mm „ni +„ non +o r'
fac-ili maintains inventories of program supplies and equipment; plans and
coordinates maintenance and repair of vehicles onhedulinn and the eperatien,
rna6n+ananne and repair 1w erk of and recreational facilities.
Participates in the development and administration of the annual budget including
55
Revised 10/99-,07/1310/99
Recreation Supervisor
fiaa-kestimating revenue and expenditure projections, developincs program budgets,
monitorin s budget expenditures and authorizinlces purchasing; monitories and
evaluatin ee program costs and recommendiD s continuation or cancellation of
programs.
Supervises, prepares and reviews merlin+ and cable rp ess releases, publications (e.g.
recreation brochure, newsletters, etc.) and other promotional materials (e.a, signa
banners, flyers, etc.) fer-to promote recreation programs, special events, and activities;
p blinntieno of monthly newsletter and quarterly hrnrhi ire inform �tin�
�7'TfiTIT u , .a.. v. , ..v. ,a...� „vv. ar.v aay. and ai an.... ay.. J v. v.. . ...... .... inform v....a +a...
Maintains records, conducts research and writes comprehensive reports; prepares and
presents written and oral reports to the Ceninr Housing-Rea-rd—,the Recreation and
Parks Commissions; Tom: ReFGesgenEies -and other groups and --or city departments,
Participates on, serves as a liaison to, and represents the department at various
committees, task forces, and boards.
Provides and promotes excellent customer service to internal and external customers:
ensures adherence to department policies and procedures by staff and patrons
Hires, trains, schedules, assigns, reviews and evaluates work of assigned full and part
time staff -, contract employees and community volunteers; initiates corrective and /or
disciplinary action and responds to grievances following established personnel policies
and procedures and --in consultation with the Recreation Superintendent, Directors of
Recreation and Parks and /or Human Resources representatives.
Knowledge, Skills and Other_ Characteristics:
Knowledge of a wide variety of recreation programs.
Knowledge of practices and principles of supervision.
Knowledge of principles of budgeting.
Knowledge of policies and procedures related to recreation programs and facilities.
Knowledge of and ability to conduct public and community general pi meetings,
preparing agendas and approving Minutes.
Knowledge of general office software and recreation registration software
Skill in working with a wide variety of populations elder adults.
Skill in using computer and class registration software
Skill in working with volunteers and volunteer 9boards
Skill in marketing recreation programs.
Skill in supervising, training, evaluating and motivating employees.
Skill in conducting research and preparing clear, concise and comprehensive reports.
Skill in presenting ideas and concepts orally and in writing.
Skill in maintaining accurate records.
Skill in budgeting.
Skill in utilizing public relations techniques in order to responding to inquiries and
complaints.
56
r Page 2 of 3 10,199 Revised 10/99; 07/13
Recreation Supervisor
Skill in establishing and maintaining effective working relationships with supervisors,
subordinates, other rdepaFtMnn+ staff, other City employees and officials, and members
of-and the public.
Ability to trouble -shoot and problem solve
Ability to see the "big picture" and communicate goals effectively
Working Conditions:
Regularly required to lift and /or carry up to 50 pounds.
Based on assignment. may be exposed to smells_of_pool chemicals.
Exposure to environmental conditions present at City pools and related facilities and
locations.
Exposure to various weather conditions present at indoor and outdoor recreation
facilities and areas
Licensing /Certification Requirements:
A valid California driver's license.
Based on assignment, current certification in First Aid, CPR, Lifesaving, and /or Water
Safety Instruction may be required.
Minimum Qualifications:
A Bachelor's degree in Recreation /tLeisure Management, Physical Education, Public
Administration Gereotelegy, or a related field and three (3) years of experience in the
implementation of recreation activities and programs including, werkinn with Genier
Gitizenn and knewledge of senior nregrams and Ree do 0) year of full -time and
supervisory experience, or an equivalent combination of education and experience.
57
PSPC- Page 3 of 3 -t- 9,9-1 Revised 10/99; 07/13
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding adopting a resolution in support of a grant
application submitted by the City of Santa Monica, as the lead agency, to the California
Coastal Commission to research trends and impacts of sea level rise in Southern
California (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached resolution supporting a grant application to research trends and
impacts of sea level rise in Southern California
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Stephanie Katsouleas, Public Works Directo
REVIEWED BY: Stephanie Katsouleas, Public Wo ks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On April 22, 2013, the California Coastal Commission, California Ocean Protection Council and
Coastal Conservancy announced the availability of grant funds to the plan for, address and
protect the future impacts of sea level rise on coastal communities. Applications are due July 15,
2013.
The City of Santa Monica, as the lead agency, is applying for regional funds to "provide
scientific information acquisition where the regional scale is more appropriate and where gains
can be made in economies of scale, and 2) provide opportunities to build capacity in the region
through training and information sharing in areas including climate science and sea level rise
projections, adaptation strategies and options, modeling and tools, vulnerability assessments and
methods, and others." In short, the application seeks to:
• Compile and analyze existing reports addressing current and past sea levels and storm
events in the Los Angeles region;
• Study coastal erosion and shoreline changes over time;
• Estimate /project what sea level elevations might be in 2050 and 2100; and 10
M.
• Make recommendations for planning and action based on the assumption that sea levels
will rise and have negative regional consequences in the coming decades.
In securing regional support, the proposal will more competitive and allow the Los Angeles
regional to request more funds than the grant's $250,000 cap. For this reason, Santa Monica is
asking that coastal cities support the application by adopting the attached resolution. There is no
financial cost to El Segundo, although staff will be asked to participate in a few meetings and
peer review the report's finding at a future date.
This project is exciting because it will provide El Segundo (and other jurisdictions) abetter sense
of the potential impact of future, higher sea levels elevations. It will also help us understand and
plan for long -term modifications that may be necessary, in particular by assessing the
vulnerabilities of our roadways, sewers, storm drains, water lines and recreational amenities.
The partner agencies that have been invited to and/or already signed on include the majority of
Los Angeles County coastal communities.
List of Partners (as of June 27, 2013)
City of Santa Monica (Lead applicant)
City of Hermosa Beach
City of Malibu
City of Torrance (tentative)
City of El Segundo (tentative)
City of Manhattan Beach (tentative)
City of Redondo Beach (tentative)
Los Angeles County Dept. of Beaches & Harbors (tentative)
City of Los Angeles Department of Water & Power
LAX (tentative)
Port of Long Beach (tentative)
City of Long Beach (tentative)
Please note that agencies identified as "tentative" have conceptually committed to support the
project and are in the process of taking similar resolutions for adoption to their City Councils.
59
RESOLUTION NO. _
A RESOLUTION AUTHORIZING THE CITY MANAGER, OR DESIGNEE,
TO PARTICIPATE IN A REGIONAL GRANT APPLICATION FOR A
LOCAL COASTAL PROGRAM SEA LEVEL RISE ADAPTATION
GRANT.
The City Council of the city of El Segundo does resolve as follows:
The City Council finds and declares as follows: The City of El Segundo is committed to
conserving and protecting its coastal resources from future impacts from seal -level rise
and related climate change impacts such as extreme weather events. Sea level rise in
Southern California is expected to match global projections over the next century, with
an increase of five to nine inches between 2000 and 2050, and fifteen to thirty inches
between 2000 and 2100. Such changes in sea level will likely affect West Coast storms
more powerfully because sea level rise will exacerbate impacts from wave run -up and
storm surge, causing more erosion and more extensive and frequent flooding.
SECTION 1: The City Manager, or designee, is authorized to participate in a $330,000
regrional grant application to the California Coastal Commission, the California Ocean
Protection Council and the Coastal Conservancy, with the City of Santa Monica as the
lead agency, to perform a regional assessment and mapping of the Los Angeles County
coastline, and to provide training and outreach on climate science, sea level rise,
vulnerability assessments and methods, adaptation strategies, and modeling and tools.
SECTION 2: The City Manager, or designee, is authorized to execute any required
documents to receive the grant for the purposes identified herein.
SECTION 3: The City Manager, or designee, is authorized to accept and spend the
grant monies identified in this Resolution for the purposes set forth herein.
SECTION 4: There is no match requirement for this grant. Therefore, the City Council
does not need to amend or supplement the City's Budget for fiscal year 2013/14 to
appropriate the monies to pay for the retention plan proposed by the City in support of
its grant application. The City Manager, or designee, is authorized to implement the
purpose of this section.
M
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of , 2{13.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Karl H. Berger,
Assistant City Attorney
Bill Fisher, Mayor
61
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 16, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action to award a five -year Public Works Maintenance
Contract to Flo- Systems, Inc. for Pump Stations Maintenance and On -Call Repair
Services. Project No. PW13 -12 (Fiscal Impact: 90,000.00 annually for five years)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to execute a five -year Public Works Maintenance
Contract in a form approved by the City Attorney to Flo- Systems, Inc. for an annual
amount of $90,000 for five years.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT:
Amount Budgeted: $90,000 annually for five (5) years
Additional Appropriation: No
Account Number(s): 502- 400 - 4301 -6206 (Sewer Enterprises Fund: Contract Services)
ORIGINATED BY: Lifan Xu, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public rlcs Directoft'1
APPROVED BY: Greg Carpenter, City Manager°
BACKGROUND AND DISCUSSION:
The Wastewater Division has twelve (12) sewer and storm water pump stations, which require
routine maintenance and servicing to ensure smooth operations. Each year the city secures
vendor services for this routine maintenance as well as for unexpected and emergency repairs.
The maintenance contract for the City's sewer and storm water pump stations recently expired,
prompting Public Works to prepare and release a new bid package. On April 16, 2013, the City
Council adopted plans and specifications for Project No.PW13 -12, Pump Stations Maintenance
and On -call Repair Service project and authorized staff to advertise for receipt of construction
bids.
On May 28, 2013, bids were due to the City. Surprisingly, the City Clerk received no responsive
bids for the project. Some prospective contractors didn't have the required license or experience
for the project. Flo- Systems, Inc. who has historically provided quality lift station maintenance
services, couldn't bid on the project at the time because the company was in the middle of an
ownership transition. That transition has since been completed. 1 1
62
In accordance with Public Contract Code, staff can negotiate a contract with a contractor for the
project in the event no bid is received through a formal bidding process. Staff negotiated with
Flo- Systems, Inc. for a Public Works Maintenance Contract that will continue to serve the City's
needs. Flo - Systems, Inc., had satisfactorily provided pump stations maintenance and repair
services for the City and similar public agencies for the past twenty years and its license is in
good standing. Staff recommends that City Council award a five -year Public Works
Maintenance Contract to Flo - Systems, Inc., in the annual amount of $90,000 for Pump Stations
Maintenance and On -Call Repair Services.
2 63
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorizing the recording of the Notice of
Completion and authorizing the City Manager to accept completion of work for 30 homes related
to the City's Residential Sound Insulation Program's Group 45 (Project No. RSI 12 -04).
(Final Contract Amount: $1,402,808.90, less liquidated damages)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of
Completion in the County Recorder's Office;
2. Authorize the City Manager, or designee, to close out Project No. RSI 12 -04; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
List of homes included in Group 45
Planning and Building Safety Director's Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amounts Budgeted: $1,522,222.90
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0000 -8960
ORIGINATED BY: James S. O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning ,J6
lding Safety
APPROVED BY: Greg Carpenter, City N 4anager,
BACKGROUND AND DISCUSSION:
This project is part of the City's Residential Sound Insulation (RSI) Program financed by federal
grants from the Federal Aviation Administration (FAA) and the settlement agreement with Los
Angeles World Airports (LAWA).
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting on May 15, 2012 the City Council awarded a construction contract to Karabuild
Development, Inc. ( Karabuild) for construction for 30 homes, commonly referred to as Group 45
of the RSI Program.
The work has now been completed and the final contract amount is $1,402,808.90, less
liquidated damages.
4
Exhibit A
RSI Number
Project Address
45.01
770 West Imperial Avenue, Unit 88
45.02
840 Loma Vista Street
45.03
821 Concord Place
45.04
220 West Sycamore Avenue
45.05
304 West Maple Avenue
45.06
505 West Maple Avenue
45.07
535 West Maple Avenue
45.08
No Home
45.09
No Home
45.10
1018 East Acacia Avenue
45.11
720 West Oak Avenue
45.12
620 West Oak Avenue
45.13
.713 Loma Vista Street
45.14
432 West Oak Avenue
45.15
682 West Palm Avenue
45.16
686 West Palm Avenue
45.17
208 East Maple Avenue
45.18
No Horne
45.19
No Home
45.20
406 East Walnut Avenue
45.21
526 East Walnut Avenue
45.22
832 Penn Street
45.23
849 McCarthy Court
45.24
864 Lomita Street
45.25
904 Lomita Street
45.26
1021 East Acacia Avenue
45.27
726 West Maple Avenue
45.28
1109 East Walnut Avenue
45.29
865 Maryland Street
45.30
811 Main Street, Unit 1
45.31
811 Main Street, Unit 2
45.32
811 Main Street, Unit 3
45.33
811 Main Street, Unit 4
45.34
811 Main Street, Unit 5
65
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Residential Sound Insulation Program — Group 45
Project No.: RSI 12 -04
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of interest stated below in the property hereinafter described.
2. The project owner's name is: City of El Segundo
3. The full addresses of the project are: attached as Exhibit A and incorporated by reference
4. A work of improvement on the property hereinafter described was field reviewed by City representatives
on: see attached Exhibit A
5. The work done was: Residential Sound Insulation Program Improvements
6. On July 16, 2013, City Council of the City of El Segundo accepted the work of this contract as being
complete and directed the recording of this Notice of Completion in the Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Karabuild Development, Inc.
8. The property on which said work of improvement was completed is in the City of El Segundo, County of
Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A
9. The street address of said properties are: set forth in Exhibit A
Dated:
Sam Lee
Planning and Building Safety Director
VERIFICATION
I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on at El Segundo, California
Sam Lee
Planning and Building Safety Director
Notice of Completion
..
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the purchase and installation of bicycle racks throughout
the Downtown corridor. (Fiscal Impact: Not to exceed $9,723 from TDA Article 3 Fund)
RECOMMENDED COUNCIL ACTION:
1. Receive and file this report; and /or,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: Not to exceed $9,723 from TDA Article 3 Fund
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 118- 400 - 0000 -5209 (Non- Capitalized Purchases)
PREPARED BY: Meredith Petit, Recreation Superintendent
REVIEWED BY: Bob Cummings, Director of Recr ation and Parks Et
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The need for secure bicycle parking is evident in the Downtown corridor of El Segundo. Many local
business owners and visitors have witnessed bicycles that have been locked to city benches, trees, light
posts, and various forms of private property. In an effort to offer downtown customers safe and secure
bicycle parking, the Departments of Public Works, Planning and Building Safety, and Recreation and
Parks have collaborated to identify the benefits of providing public bike racks, plot feasible locations,
and secure funding for the project.
Transportation Development Act (TDA) Article 3 funds are administered by Metro and are used by
cities within Los Angeles County for the planning and construction of bicycle and pedestrian facilities.
The funds are allocated annually on a per capita basis and administered much like a grant in that an
application is completed, approved, and funds are allocated with a specific purpose. Local agencies
may either draw down these funds or place them on reserve. Metro has authorized the City of El
Segundo to drawdown a total of $9,723 from our 2009 reserves to fund the bicycle rack project.
Staff respectfully requests the City Council to "Receive and File" this report, allowing staff to move
forward with the proposed project.
13
67
EL SEGUNDO CITY COUNCIL MEETING DATE: July 16, 2013
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding the history of property tax for the City of El
Segundo (Fiscal Impact: none)
RECOMMENDED COUNCIL ACTION:
1. Receive and file the history of property tax for the City of El Segundo.
2. Alternatively discuss and tape other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Los Angeles County Representative General Levy Share Estimate.
2. Breakdown of Each $1 Paid in Property Tax.
3. Property Tax Breakdown Example.
FISCAL IMPACT- None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): None
ORIGINATED BY: Steve Tones, Business Services Manager 5T
REVIEWED BY: Deborah Cullen, Director of Finance/Human Resources •
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Prior to Proposition 13, each local jurisdiction authorized to levy a property tax set its oven tax
rate. Under this system, each local jurisdiction made a determination every year as to the amount
of revenue necessary to finance the desired level of services. Local residents could influence the
level of both services and taxes in their community through their voting decisions. The product
of this system was a set of local government services that generally reflected the individual
preferences of each community in the state.
In FY 1977 -78, the property tax rate established by City Council was 15 cents per $100 of
assessed valuation. The City Council determined this rate based on additional revenue needed
for its City services. The tax rate had been reduced by 82 percent from 1974 through 1978 by
the City Council.
On June 6th, 1.973; nearly two - thirds of California's voters passed Proposition 13, reducing
property tax rates on homes and businesses by about 57 %. It was declared constitutional by the
United States Supreme Court and is found in Article 13A of the Constitution of the State of
California,
im!
M.:
Prior to Proposition 13, the property tax rate throughout California averaged a little less than 3%
of market value. Additionally, there were no limits on increases for the tax rate or on individual
ad valorem (taxes based on the assessed value of property) charges.
During the seventies, the real estate market experienced dramatic growth and everybody
witnessed the rapid escalation in the value of homes. Because assessors were required to keep
assessed values current, property taxes were skyrocketing at a substantial rate. However,
increases in the assessed value were not made annually, resulting in a major tax jolt for
homeowners every few years.
Under Proposition 13 tax reform, property tax value was rolled back and frozen at the 1976
assessed value level. Property tax increases on any given property were limited to no more than
2% per year as long as the property was not sold. Once sold, the property was reassessed at I%
of the sale price, and the 2% yearly cap became applicable to future years. This allowed
property owners to finally be able to estimate the amount of future property taxes, and determine
the maximum amount taxes could increase as long as he or she owned the property.
The primary changes of Proposition 13 are explained below:
1. One Percent Rate Cap. Proposition 13 capped, with limited exceptions, ad valorem
property tax rates at one percent of full cash value at the time of acquisition. Prior to
Proposition 13, local jurisdictions independently established their tax rates and the total
property tax rate was the composite of the individual rates, with few limitations.
2. Assessment Rollback. Proposition 13 rolled back property values for tax purposes to
their 1976 level.
3. Responsibility for Allocating Property Tax Transferred to State. Proposition 13 gave
state lawmakers responsibility for allocating property tax revenues among local
jurisdictions. Prior to Proposition 13, jurisdictions established their tax rates
independently and property tax revenues depended solely on the rate levied and the
assessed value of the land within the agency's boundaries.
4. Reassessment Upon Change of Ownership. Proposition 13 replaced the practice of
annually reassessing property at market value with a system based on cost at acquisition.
Prior to Proposition 13, if homes in a neighborhood sold for higher prices, neighboring
properties might have been reassessed for tax purposes only when it changes ownership.
As long as the property is not sold, future increases in assessed value are limited to an
annual inflation factor of no more than 2 %.
In order to decrease the burden on cities that received no or a low share of property taxes, AB
1197 (Tax Equity Allocation) was passed in 1989/90. AB 1197 phased in a shift of property tax
revenue to no and low property tax cities from counties at one cent a year over a time to a
maximum of 7 cents. In 1992/93 the City's share went from 5 cents up to a little more than 6
cents. An additional 1 cent was phased in 1993/94 which is the same year the county adjusted
the shares to account for ERAF (Educational Revenue Augmentation Fund). The final number
for the City of El Segundo ends up at 6.33 cents.
.•
Unlike local communities in other states, California residents and local officials have virtually no
control over the distribution of property tax revenue to local governments. Instead, all major
decisions regarding property tax allocation are controlled by the state. Accordingly, if residents
desire an enhanced level of a particular service, there is no local forum or mechanism to allow
property taxes to be reallocated among local governments to finance this improvement.
Local officials have no power to raise or lower their property tax share on an annual basis to
reflect the changing needs of their communities. The only option would be to request the
Legislature to enact a new law — approved by two - thirds of the members of both houses —
requiring the change in the property tax distribution. As a result, if residents wish to increase or
maintain overall services, they would need to finance this improvement by raising funds through
a different mechanism such as an assessment or special tax.
70
HdL-� LOS ANGELES COUNTY - 2012'13
REPRESENTATIVE GENERAL LEVY SHARE ESTIMATE
Estimate of Average City Representative Share of the General Levy
City
Other
City
Other
City
Rate"
Rates'
Total
City
Rate*
Rates'
Tool
Los Angeles
€1.2629
02629
--
Hawthorne
00948
00948
South Pasadena
0.2400
0.2400
La Mirada
0.0671
0.0276
0.0947
San Marino
0.2364
0.2364
Rosemead
0.0668
0.0271
00939
Pomona
0.2335
0.2335
'Temple City
0.0666
0..0279
0.0937
Sierra Madre
02191
0.2191
Norwalk
0.0663
00263
0.0925
Long Beach
0.2166
0.2165
Duarte
0.0689
0.0233
00922
Pasadena
0.2109
0.2109
Bell Gardens
0.0920
0.0920
Hermosa Beach
02030
0.2030
Pico Rivera
0.0667
0,0225
0.0892
Burbank
0.1847
0.1847
Westlake Village
0.0639
0.0240
0.0879
La Verne
0.1896
0.1816
Cerritos
0.0580
0.0193
0.0873
West Hollywood
0.1639
0.0148
0,1787
Industry
0.0794
0,0794
Monrovia
0.1744
01744
Huntington Park
0.0735
0.0735
Beverly Hills
0.1742
0.1742
Vernon
00728
0.0728
Avalon
0.1665
0.1665
Whittier
0.0797
0.0717
Redondo Beach
0.1654
01664
Malibu
0.0704
Q0704
Alhambra
0.1443
0.0199
0.1643
Commerce
0:0679
0.0679
Monterey Park
0.1578
0.1578
Signal Hill
0.0678
0.0678
Covina
0.1541
0.9541
Carson
0.0674
0.0674
Azusa
0.1492
0.1492
Paramount
00672
0.0672
Manhattan Beach
0.1462
0.9462
La Canada Flintridge
0.0671
0.0571
San Fernando
0,1456
0.1456
Rolling Hills Estates
0.0689
0.0669
Inglewood
0.1409
0.1409
South El Monte
0.0667
0.0667
Downey
0.1397
0.1397
Bellflower
0.0656
0,0666
Santa Monica
0.1393
0,1393
Artesia
0.0565
0:0665
West Covina
0.1351
0.0031
0.1382
Palmdale
0,0663
0.0663
Glendale
0.1357
0,1357
Lawndele
0:0662
0.0862
Calabasas
0.0417
0.0820
0.1237
Lancaster
0.0661
0.0851
Santa Clarlta
00573
0.0654
0,1228
Cudahy
0.0659
00659
'Torrance
0,1220
0,1220
La Puente
0,0658
0.0658
Baldwin Park
0.0952
0.0254
0,1206
Rolling Hills
0.0649
00649
Claremont
0.1142
0:1142
Rancho Palos Verdes
0.0637
0.0637
Palos Verdes Estates
0.1130
0.1130
El Segundo
0.0632
0.0532
Lynwood
0.1130
01130
Santa Fe Springs
0,0625
0,0628
Gardena
0.1116
0.1116
South Gate
0,0615
0.0615
Maywood
0.1081
01081
Bradbury
0.0614
0.0614
San Gabriel
0,1064
01054
Hidden Hills
0.0
00588
Culver City
0.1043
0.11143
Agoura Hills
4.0585
0.0585
Lomita
0.0666
0.0361
0.1026
Lahewod
0.0584
0.0584
Irwlndele
0.1009
0.1009
Hawaiian Gardens
0.0560
0,0860
Compton
0A004
Q. 1004
Sell
0.0.537
0.0537
l.a Habra Heights
0:1004
0:1004
Walnut
0.4524
0.4520
San (? Truss
0.0058
0:03 5
0.09-0
purr d Bar
0.0.319
0.05 - 19
Montebello
0,0986
0.0888
� t
0,1059
0.
El Monte
0,0884
9,4984
�._
�._
Glendora
o:o8s2
0,0982
Arcadia
0.0980
Q. 9980
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