2013 Jun 18 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 5242305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, June 18, 2013 - 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (1) -5- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
3. Willmore vs. City of El Segundo, et al., LASC Case No. BC485025
4. Garton vs. City of El Segundo, et al., LASC Case No. YC066586
5. Jackson vs. City of El Segundo, et al., LASC Case No. YC67977
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matter
1. Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, June 18. 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Brandon Cash, Pastor, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
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PRESENTATIONS
a. Proclamation —July is RELAY FOR LIFE month.
b. Presentation — Tree Musketeers
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. The Golf Course Advisory Group will present findings of research related
to options for improvement of the financial and physical condition of the
Lakes at El Segundo Golf Course.
2. Consideration and possible action to announce the appointments to the
Economic Development Advisory Council.
(Fiscal Impact: None)
Recommendation — 1.) Announce the appointees to the Economic Development
Advisory Council; 2) Alternatively, discuss and take other action related to this
item.
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E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 2592920 to 2593080 on register No. 17 in the total amount
of $736,237.65 and Wire Transfers from 5/24113 through 616/13 in the total
amount of $1,153,518.96.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Special City Council Meeting Minutes of June 4, 2013 and Regular City
Council Meeting Minutes of June 4, 2013.
Recommendation — Approval.
5. Consideration and possible action to authorize the City Manager to sign an
amendment to an agreement, reviewed by the City Attorney, with the
Regents of the University of California for the UCLA Center for Prehospital
Care to continue and provide services including continuing education;
quality improvement; emergency medical technician training; and
automatic external defibrillator programs to the El Segundo Fire and Police
Departments.
(Fiscal Impact: $7,000.00 for Fire and Police Departments Combined Over
Three (3) Years)__
Recommendation — 1) Authorize the City Manager to sign an amendment to an
agreement, reviewed by the City Attorney, with the Regents of the University of
California for the UCLA Center for Pre-hospital Care to continue and provide
services including continuing education; quality improvement; emergency
medical technician training; and automatic external defibrillator programs to the
El Segundo Fire and Police Departments.; 2) Alternatively, discuss and take
other possible action related to this item.
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6. Consideration and possible action regarding approval of a blanket
purchase order for FY 2012 -2013 in excess of $25,000.00 and possible
action to waive the formal bidding process and authorize the continued
purchase of advertising services as described below with the Los Angeles
Business Journal, not to exceed $35,000.00.
Fiscal Impact: $35,000.00 General Fund) _
Recommendation — 1) Authorize the Planning and Building Safety Department,
Economic Development Division to waive the bidding process per El Segundo
Municipal Code § 1 -7 -10 and authorize the Purchasing Agent to issue a blanket
purchase order to Los Angeles Business Journal for advertising services for the
FY 2012 -2013 not to exceed $35,000.00; 2) Alternatively, discuss and take other
possible action related to this item.
7. Consideration and possible action regarding approval to purchase new
office furniture for the Investigative Division work space from G/M
Business Interiors based on U.S. Communities Government Purchasing
Alliance Contract #4400003403. Developer fee funds would be used to
purchase the furniture.
(Fiscal Impact: $32,420.60)
Recommendation — 1) Pursuant to El Segundo Municipal Code § 1 -7 -10 waive
the bidding process and authorize City Manager to execute an agreement, in a
form approved by the City Attorney, to purchase office furniture for the Police
Department Investigative Division work space from G/M Business Interiors
utilizing Developer Fee funds; 2) Alternatively, discuss and take other possible
action related to this item.
8. Consideration and possible action to waive the bidding requirements and
authorize the Police Department to purchase sixteen fully equipped
Renegade Breach Level 111A tactical vest packages. These vests are
identified in the Equipment Replacement Fund and were scheduled to be
replaced in September 2012.
(Fiscal Impact: $44,500.00) _
Recommendation — 1) Pursuant to El Segundo Municipal Code § 1 -7 -11, waive
the bidding process and purchase sixteen (16) renegade Breach Level IIIA
tactical vest packages from FSOC (First Spear of California) LLC using
equipment replacement and Bulletproof Vest Partnership (BVP) grant funds; 2)
Authorize the City Manager to execute an agreement, in a form approved the
City Attorney, to purchase sixteen (16) Renegade Breach Level IIIA tactical vest
packages from F.S.O.C. LLC using equipment replacement and (BVP) grant
funds; 3) Alternatively, discuss and take other possible action related to this item.
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9. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for Construction of ADA Ramps (CDBG Project).
Project No.: PW 13 -14.
(Fiscal Impact: $45,000.00 anticipated grant funding)__
Recommendation — 1) Adopt attached resolution approving Plans and
Specifications for the Construction of ADA Ramps (CDBG Project); 2)
Alternatively, discuss and take other possible action related to this item.
10. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for on -call services contracts for plumbing, electrical
and general carpentry. Project No.: PW 13 -16.
Fiscal Impact: To Be Determined) _
Recommendation — 1) Adopt attached resolution approving Plans and
Specifications for the on -call services contracts; 2) Alternatively, discuss and take
other possible action related to this item.
11. Consideration and possible action authorizing the City Manager to execute
a Professional Services agreement with NCM Engineering Corp. for
preliminary roadway and railroad design work for the Park Place Extension
Project.
(Fiscal Impact: $0, Reimbursement Grant up to $735,000.00 and Property
Owner Deposit of 20 %, up to $150,000.00; no impact to the General Fund)
Recommendation — 1); Authorize the City Manager to execute a Professional
Services Agreement with NCM Engineering Corp. in a form approved by the City
Attorney in the amount of $629,780.26; 2) Alternatively, discuss and take other
possible action related to this item.
12. Consideration and possible action to amend a standard Public Works
Contract with Stephen Doreck Equipment Rentals, Inc., and to appropriate
additional contingency funding for change orders regarding the Pressure
Reducing Station Waterline Improvements at 2161 El Segundo Blvd.
project, 2) accept the work as complete, and 3) authorize the City Clerk to
file a Notice of Completion with the County Recorder's Office. Project No.:
PW 13 -01.
(Fiscal Impact: $22,378.89) _ ___
Recommendation — 1) Authorize the City Manager to execute an amendment
with Stephen Doreck Equipment Rentals, Inc. in a form approved by the City
Attorney for $25,708.89; 2) Authorize an additional $22,378.89 incontinency
funds from the Economic Uncertainty Fund to cover change orders for the
Pressure Reducing Station Waterline Improvements at 2161 El Segundo Blvd.
Project; 3) Accept the project as complete; 4) Authorize the City Clerk to file a
Notice of Completion with County Recorder's Office; 5) Alternatively, discuss and
take other possible action related to this item.
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13. Consideration and possible action to amend a standard Public Works
Contract with O'Duffy Bros., Inc. and to appropriate additional contingency
funds for change orders regarding the Mariposa Avenue Strom Drain
System. Project No.: PW 12 -06
(Fiscal Impact: $15,227.21)
Recommendation — 1) Authorize the City Manager to execute an amendment
with O'Duffy Bros., Inc. in a form as approved by the City Attorney for
$40,292.21; 2) Authorize an additional $15,227.21 in contingency funds from the
Measure R, Mariposa Storm Drain Fund to cover change orders for the Mariposa
Avenue Storm Drain System Improvements Project; 2) Alternatively, discuss and
take other possible action related to this item.
14. Consideration and possible action regarding authorizing the recording of
the Notice of Completion and authorizing the City Manager to accept
completion of work for 30 homes related to the City's Residential Sound
Insulation Program's Group 45 (Project No. RSI 12 -04.
Fiscal Impact: $1,403,808.90, less liquidated damages)
Recommendation — 1) Authorize the City Clerk to file the City's Planning and
Building Safety Director's Notice of Completion in the County Recorder's Office;
2) Authorize the City Manager, or designee, to close out Project No. RSI 12 -04;
3) Alternatively, discuss and take other possible action related to this item.
15. Consideration and possible action regarding authorizing the recording of
the Notice of Completion and authorizing the City Manager to accept
completion of work for 30 homes related to the City's Residential Sound
Insulation Program's Group 46 (Project No. RSI 12 -09.
(Fiscal Impact: $955,506.16, less_ liquidated damages)
Recommendation — 1) Authorize the City Clerk to file the City's Planning and
Building Safety Director's Notice of Completion in the County Recorder's Office;
2) Authorize the City Manager, or designee, to close out Project No. RSI 12 -09;
3) Alternatively, discuss and take other possible action related to this item.
16. Consideration and possible action regarding an amendment to the "Pre -
Approved Public Facility Site List" to accommodate Major and /or Minor
Wireless Communication Facilities. Addresses: Various; Applicant: City of
El Segundo; Property Owners; City of El Segundo, West Basin Municipal
Water District and Los Angeles County.
(Fiscal Impact: Potential Revenue Source for City)
Recommendation — 1) Discussion; 2) Adopt a Resolution amending Resolution
No. 4105, adopted January 5, 1999, affecting the "Pre- Approved Public Facility
Site List" to accommodate Major and /or Minor Wireless Communication
Facilities; 3) Alternatively, discuss and take other possible action related to this
item.
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17. Consideration and possible action regarding the approval of an
amendment to an existing Professional Services Agreement with Wildan to
increase the amount of the agreement by $75,000.00 for planning
consulting services.
(Fiscal Impact: $75,000.00)
Recommendation — 1) Authorize the City Manager to execute an amendment to
an existing Professional Services Agreement to increase the funding by
$75,000.00 approved as to form by the City Attorney; 2) Alternatively, discuss
and take other possible action related to this item.
18. Consideration and possible action to appoint Natalie Ssensalo and re-
appoint Elyse Beardsley to the South Bay Workforce Investment Board
(SBWIB) (Fiscal Impact: None)
Recommendation — 1) Ratify the El Segundo Chamber of Commerce nomination
and appointment of Natalie Ssensalo to seat #10 and re- nomination and
appointment to Elyse Beardsley to seat #18 of the SBWIB; 2) Request the City
Clerk to forward a certified copy of Council's action to the SBWIB; 3)
Alternatively, discuss and take other possible action related to this item.
19. Consideration and possible action regarding awarding a contract to Big
West Construction Corporation for constructing 26 homes related to
Project No. RSI 13 -04 (Group 50 of the City's Residential Sound Insulation
Program)
(Fiscal Impact: $961,978.00) _
Recommendation — 1) Reject the bid and bid protest from AZ Home, Inc.; 2)
Reject the bid from Harry H. Joh Construction; 3) Waive minor irregularities in the
bid from Big West Construction Corporation; 4) Award contract to Big West
Construction Corporation for project RSI 13 -04 (Group 50); 5) Authorize the City
Manager to execute a contract in a form approved by the City Attorney; 3)
alternatively, discuss and take other possible action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
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K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer -
Council Member Atkinson —
20. Consideration and possible action to direct staff to have an analysis
prepared of the feasibility and cost of providing diagonal parking on
Richmond and Standard Streets in the Downtown and improvements to the
public parking lot at Main Street and Grand Avenue and report results back
to City Council. (Fiscal Impact: Not to exceed $60,000.00 — Downtown
Parking in Lieu Account)
Recommendation — 1) Direct staff to have an analysis prepared of the feasibility
and cost of providing diagonal parking on Richmond and Standard Streets in the
Downtown and improvements to the public parking lot at Main Street and Grand
Avenue and report results back to City Council. 2) Alternatively, discuss and take
other possible action related to this item.
Council Member Fuentes —
Mayor Pro Tern Jacobson —
Mayor Fisher —
21. Consideration and possible action to (1) to appoint Mayor Bill Fisher and
Councilmember Dave Atkinson to the to the Economic Development
Advisory Council (EDAC) to provide a direct conduit to the entire City
Council on economic development issues including funding
recommendations and a long range economic development strategic plan
and (2) receive and file the revisions of Council Assignments. (Fiscal
Impact: None)
Recommendation — 1) Approve the appointments of Mayor Bill Fisher and
Councilmember Dave Atkinson to the Economic Development Advisory Council;
2) Received and file the revisions of Council Assignments; 3) Alternatively,
discuss and take other possible action related to this item.
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PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and/or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: to l/ 2• 13
TIME: +". '0
NAME: 'w..J��
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WHEREAS, Cancer is a group of diseases characterized by uncontrolled growth and spread of
abnormal cells which, if not controlled, can result in premature death; and cancer is
predicted to strike one out every three Americans sometime in our lifetime; and
WHEREAS, more than 50,000 people will die of cancer in California in 2013 - about 135 people
each day; and
WHEREAS, The American Cancer Society is the nation's largest and most respected voluntary
health organization since 1913 and has funded research which has contributed to
every known method for detecting cancer and techniques for treating cancer; and
WHEREAS,
the efforts of the American Cancer Society have directly contributed to achievements in
treatment and prevention of cancer. In the last 30 years the five year survival rate for all
cancers has increased from 50% to 68 %, the five year survival rate for breast cancer has
increased from 75% to over 90 %. Through educational efforts cancer incidence rates
have also declined. Between 1999 and 2006 the incidence rate for breast cancer declined
by 2% per year. There is now a vaccine to prevent the virus associated with cervical
cancer and the Food and Drug Administration recently approved a vaccine to fight
advanced prostate cancer; and
WHEREAS,
The American Cancer Society is a voluntary community -based coalition of local citizens
dedicated to eliminating cancer as a major health problem through financial support and
education awareness; and
WHEREAS,
the RELAY FOR LIFE of El Segundo event financially benefits The American Cancer
Society's research and support programs, and educationally benefits our local citizens;
and
WHEREAS,
the RELAY FOR LIFE of El Segundo is a community event that allows all participants an
opportunity to network with businesses, associates, family, and friends, with the same
goal of making a difference in the battle against cancer; and
WHEREAS,
in recognition of the El Segundo RELAY FOR LIFE event, American Cancer Society
volunteers will "Paint Our Town Purple" with ribbons from July 1, 2013 to July 12, 2013.
NOW, THEREFORE, on this 18th day of June, 2013, the Mayor and Members of the City Council of the
City of El Segundo, California, hereby proclaim the month of July RELAY FOR LIFE month. We further
urge all citizens to recognize and participate in this anti cancer campaign being held in our commundyto
show support to those individuals living with cancer, and honor those individuals that have lost their lives
to the dreaded disease of cancer.
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9dayor Miff Firf
WayorFro hem Carfj"o6son CouncilWem6erSuzanne Fuentes
CouncilWem6er Dave AtlVnson Counci(Wem6e>rWarie Fefauer 13
PRESENTATION
TREE MUSKETEERS
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REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. The Golf Course Advisory Group will present findings of research related
to options for improvement of the financial and physical condition of the
Lakes at El Segundo Golf Course.
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_ GCAG Presentation
City Council Meeting
June 18, 2013
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Objective...
i May 14, 2013, the El Segundo City Council appointed the
Course Advisory Group (GCAG)
• The approved objective was to "... research options for
improvement of the financial and physical condition of the
Lakes Golf Course and develop recommendations for City
Council Consideration."
The GCAG was directed to report back to Council on June 18,
2013
The GCAG was tasked to answer the following three questions:
1. Are there established private golf course operators that are
- interested in leasing the facility in its current (or improved
form) that would be willing to do so without capital cost and
undue risk to the City?
2. What level of revenue could the City expect to generate from
such a lease arrangement?
3. What level of capital investment would a private golf course
operator be willing to make towards a leased facility?
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GCA'G Members
Gene Krekorian - a principal of Pro Forma Advisors
Jorge Badel - Los Angeles County Golf Director
~ _ Craig Kessler - Director of Governmental Affairs for SCGA
.�--� Dave Atkinson - City Council Member
Bill Bue - Former Mayor, member of Golf Course Subcommittee
Bob Cummings - Director, Recreation and Parks
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Method
Seven professional golf course management companies were -
interviewed in a teleconference format
• JC Resorts
• O & J Golf Management
• Billy Casper Golf
• American Golf
• Lane Donovan Golf Partners
• Tom Frost Golf
• Touchstone Golf
• Each company was provided with the following information
prior to the interview:
• A five year financial history report (excluding City fees)
• A description of The Lakes facility
• Current price and fee schedule
• A fee increase process and history report
• The Lakes at El Segundo Golf Course Manual
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f Method Cont'd
_ Each Company was provided with the following minimum lease terms:
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Term:
20 years
"Mitial Capital Improvements:
$500,000
Rent to be the greater of annual minimum rent or the sum of percentage of gross
revenue rents.
Annual Minimum Rent:
$300,000
Percentage Rent:
Green Fees
25%
Driving Range
25%
Merchandise
5%
Food & Beverage
8%
Lessons /Miscellaneous
5%
CIP Contribution:
5% of greens /range
Expenses
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Survey Questions
1.
Are you familiar with the Lakes at El Segundo?
2.
Do you operate similar facilities?
3.
If yes, do you own, lease or manage?
4.
Given the current and potential performance of The Lakes are
the "minimum" lease terms reasonable in the current market?
5.
If yes, can the rental percentages be significantly enhanced?
6.
If not, which terms should be modified?
,,,,r ` 7.
Are there opportunities to generate more revenue and net
income?
- 8.
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Are there any constraints which, if removed, would improve the
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marketability of The Lakes under a lease agreement?
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Su7rv-ev Resnonse Summary
1. Are you familiar with The Lakes?
• All company representatives were familiar with The
Lakes
2. Do you operate similar facilities?
• The company representatives were collectively responsible
for about 250 golf courses; many are similar
3. Do you lease or manage?
• Most company representatives had experience with both
lease and management agreements
4. Are minimum terms reasonable?
• Yes
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Survey Response Summary Cont'd
5. Can rental percentages be enhanced?
Maybe —
• Not right away if a big capital investment is expected up
front
• Not if fees are limited by politics
• Not realistic that Lakes would do much better than a
couple percentage points over minimum terms presented
6. Which terms should be modified?
• Capital investment would have to be negotiated
• Consider construction in -kind contribution instead of cash
contribution
• Consider some capital up front and more whenlif option to
extend is agreed upon
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Survey Response Summary Cont'd
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7. Are there opportunities to generate more revenue and income?
Probably
• Get rid of limited flight balls
• Full liquor license
• Enhance Food and Beverage to increase revenue
• Minimize Food and beverage to reduce expenses
• Drive banquet business up
• Golf cart rentals
• Shift risk from City to operator through a lease
• Operator needs ability to adjust rates on the fly
• Automate driving range
• Reconsider discounts
• Renovate clubhouse
Note: companies were not aware of fee increase and cost
reduction effective May 1, 2013 (estimated $184,000)
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rvey Response Summary C
- Are there. constraints wh*ji, if removed would improve the
_ marketability of The Lakes under a lease agreement?
Operator needs to be able to freely adjust fees and
discounts as market dictates
Other Comments
• Consider impact of possessory tax related with lease
(1.5 %)
• Large capital investment requirement may reduce the
number of bidders
• Being too aggressive on Cap /fees may result in insufficient
bidders
• Setting the minimum lease terms too high will reduce the
number of bidders
• City should not necessarily expect more money under a
lease agreement as risk is shifted from City to Lessee
• 5% CapEx is a good thing
• Food & Beverage is not typically a substantial revenue
driver at Golf Course
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onclusions and Recommendation
Air there established private golf course operators that are
interested in leasing the facility in its current (or improved
form) that would be willing to do so without capital cost and
undue risk to the City?
. Yes
2. What Level of revenue could the City expect to generate from
such a lease arrangement?
• Reasonable expectation $300,000 - $5009000
----3. What level of capital investment would a private golf course
_ operator be willing to make towards a leased facility?
City could command as much as $500,000 depending on the
- terms of lease
Recommendation
• Receive and file the information provided in the report for
future consideration.
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HE, ADING: Committees, Commissions and Boards
AGENDA DESCRIPTION:
Consideration and possible action to announce the appointments to the Economic
Development Advisory Council. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Announce the appointees to the Economic Development Advisory Council, if any;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $ None
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Mishia Jennings, Executive Assistan€ A,;�
REVIEVVED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Committee /Commission and Board # of Openings Appointees)
Economic Development Advisory Council 3
Term Expires)
No Term Expiration
No Term Expiration
No Term Expiration
16
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17
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
5/24/13 THROUGH 6/6/13
DATE
PAYEE
AMOUNT
DESCRIPTION
5/23/2013
State of CA EFT
$4,236.00
EFT Child support payment
5/24/2013
Nationwide NRS EFT
$1,837.50
EFT 401a payment
5/24/2013
Nationwide NRS EFT
$40,115.49
EFT 401 a payment
5/24/2013
Manufactures & Traders
$617.31
401 Vantagepoint
5/24/2013
Manufactures & Traders
$5,784.08
401 Vantagepoint
5/24/2013
Manufactures & Traders
$23,688.18
401 Vantagepoint
5/24/2013
US Bank - Trust Acct
$6,675.05
PARS Payment
5/24/2013
South Bay Credit Union
$14,570.38
Payroll credit union deduction pmt
5/28/2013
Unum
$274.20
LTD
5/29/2013
Cal Pers
$460,144.54
Health
5/30/2013
Cal Pers
$98,616.99
EFT Retirement Misc
5/30/2013
Cal Pers
$228,440.38
EFT Retirement Safety
5/30/2013
Cal Pers
$1,107.13
EFT Retirement Misc Adj
5/30/2013
Cal Pers
$847.98
EFT Retirement Misc Adj
5/30/2013
Cal Pers
$871.97
EFT Retirement Misc Adj
6/5/2013
Health Comp
$627.55
Weekly Claims
6/6/2013
IRS
$217,702.96
Federal Taxes
6/6/2013
Employment Development
$43,641.76
State Taxes
6/6/2013
Employment Development
$3,719.51
State Taxes
$1,153,518.96
DATE OF RATIFICATION:
06/18/13
TOTAL PAYMENTS BY WIRE:
$1,153,518.96
Certified as to the accuracy of the wire transfers by:
City li'Easurer
Director of Finance
Date
City Manager f Date
18
P: \City Treasurer \Wire Transfer \2013 \2nd Qtr 2013 \Wire Transfers 6 -6 -13
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 4, 2013 — 4:00 PM
CALL TO ORDER — Mayor Fisher at 4:05 PM
ROLL CALL
Mayor Fisher -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Fuentes -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on behalf
of their employer, must so identify themselves prior to addressing the City Council.
Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL MATTERS: -1- MATTER
1. Interview candidates and potential appointments to the Recreation and Parks
Commission. (Note: the interviews will commence at approximately 4:00 PM and
take place in the West Conference Room in City Hall).
Council consensus to appoint Debbie Bundy and David Lubs to the Recreation and Parks
Commission to a full term to expire 5/30/2017.
ADJOURNMENT — at 4:55 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING 4
June 4, 2013
PAGE NO. 1
19
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, June 4, 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fisher at 5:08 PM
ROLL CALL
Mayor Fisher - Present
Mayor Pro Tern Jacobson - Present
Council Member Fuentes - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Fisher announced that Council would be meeting in closed session pursuant of
the items listed on the agenda.
SPECIAL ORDER OF BUSINESS-
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (1) -4- matter
1. City of El Segundo vs. City of Los Angeles, et al., LASC Case No. BS094279
2, City of Los Angeles vs. Pacific Bell Telephone Company, et al., LASC Case No.
BC414272
3. Willmore vs. City of El Segundo, et al., LASC Case No. BC485025
4. Garton vs. City of El Segundo, et al., LASC Case No. YC066586
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 1
20
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-2- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matter
Performance Evaluation
Title: City Attorney
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 2
21
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, June 4, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fisher at 7:08 PM
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a) Presentation by Sindee Pickens, Youth Services Manager, Announced the
Summer Reading Program will begin June 16, 2013 at the El Segundo Library.
b) Presentation by Mayor Fisher to Chevron El Segundo representative Lily Craig,
recognizing the Chevron El Segundo Refinery for their sponsorships of the 2013
Summer Concerts in the Park Series and Fourth of July Community Celebration
Event.
C) Proclamation read by Mayor Fisher, presented to Steve Odabashian,
Environmental Community Relations Manager at NRG Energy, recognizing June
8, 2013 as Beauty and the Beach Day in El Segundo.
ROLL CALL
Mayor Fisher - Present
Mayor Pro Tern Jacobson - Present
Council Member Fuentes - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Loretta Frye, resident, spoke concerning the changing of mayor that took place on May
21, 2013.
Tad Langlois, resident, spoke concerning the closing of the Plunge.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 3
22
Tony Mendez, resident, spoke concerning dogs at the Farmer's Market. Mr. Mendez
also made a commented that he would like a banner displayed across PCH advertising
the City of El Segundo.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fuentes to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open a Public Hearing and receive public
testimony concerning adopting a resolution approving the vacation of an existing
sewer easement currently located at 1916 East Imperial Highway within the City
of El Segundo.
(Fiscal Impact: $0)
Mayor Fisher stated this was the time and place for a public hearing, receive testimony
and adopt a Resolution approving the vacation of a sewer easement on real property
owned by the Boeing Company.
Clerk Weaver stated that proper notice had been given in a timely manner and that no
written communication has been received in the City Clerk's Office.
Greg Carpenter, City Manager, gave a presentation.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fuentes to
close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mark Hensley, City Attorney, read by title only.
RESOLUTION NO. 4822
A RESOLUTION ADOPTED BY THE COUNCIL FOR THE CITY OF EL SEGUNDO
VACATING SEWER EASEMENTS WITHIN PORTIONS OF PARCEL NO. 5, IN THE
CITY OF EL SEGUNDO, COUNTY OF LOS ANGELES, STATE OF CALIFORNIA, AS
SHOWN ON RECORD OF SURVEY MAP OF A PORTION OF THE NORTH HALF OF
SECTION 7, TOWNSHIP 3 SOUTH, RANGE 14 WEST, IN THE RANCHO ASUSAL
REDONDO.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 4
23
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
adopt the Resolution No. 4822 approving the vacation of a sewer easement on real
property owned by the Boeing Company. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
2. Consideration and possible action to announce the appointments to the
Recreation and Parks Commission.
Mayor Fisher announce the appointment of both Debbie Bundy and David Lubs to the
Recreation and Parks Commission for a full 4 year term to expire in 2017.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approved Warrant Numbers 2592671 to 2592919 on Register No. 16 in the total
amount of $1,418,921.66 and Wire Transfers from 5/9/13 through 5/23/13 in the
total amount of $2,083,434.56. Authorized Staff to release. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and /or adjustments; and wire transfers.
4. Approved Special City Council Minutes of May 14, 2013, Special City Council
Meeting Minutes of May 21, 2013 and Regular City Council Meeting Minutes of
May 21, 2013.
5. Accepted a donation from Chevron El Segundo Refinery in the amount of
$25,000.00 to help subsidize City special events such as Fourth of July
Community Celebration and Concerts in the Park.
(Fiscal Impact: $25,000.00 Revenue for the Special Events Trust)
6. Approved a two -year renewal of the cost sharing Agreement No. 4166 in a form
approved by the City Attorney with Beach Cities Transit (BCT) for operation of
Transit Line 109 for FY 13/14 and FY 14/15, in conjunction with the cities of
Hermosa Beach, Redondo Beach and Manhattan Beach and authorized the
Mayor to execute Transit Service Operation Agreement in a form approved by
the City Attorney.
(Fiscal Impact: $23,646.00 for FY 13/14 and up to $29,558.00 for FY 14/15
Proposition C funds)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 5
24
7. ITEM POSTPONED UNTIL THE JUNE 18, 2013 MEETING.
8. Authorized the City Manager to sign and enter into Agreement No. 4433,
reviewed by the City Attorney, with the County of Los Angeles to enable
controlled substances to be supplied by the County Emergency Medical Services
Agency to the El Segundo Fire Department paramedic provider program.
(Fiscal Impact: Estimated construction costs and retention $25,000.00)
9. Read by title only and adopted Ordinance Number 1479 amending Chapter 1 -2
of the El Segundo Municipal Code regarding procedures for issuing infraction
citations and ready by title only and adopted Ordinance Number 1480 amending
Sections 1 -2A -1, 1 -2A -2, 1 -2A -3, 1 -2A -9 and 1 -2A -10 of the El Segundo
Municipal Code regarding administrative citations.
(Fiscal Impact: None)
10. Adopted Resolution 4823 approving Plans and Specifications for Park Vista
Senior Housing Roof Repairs. Project No.: PW 13 -20
(Fiscal Impact: To Be Determined)
11. PULLED FOR DISCUSSION BY COUNCIL MEMBER ATKINSON
MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to
approve Consent Agenda items 3, 4, 5, 6, 8, 9, and 10. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED AGENDA ITEMS:
11. Consideration and possible action regarding a change to the Self- Insured
Retention (SIR) limits from $400,000.00 to $750,000.00 in the General Liability
Program with Independent Cities Risk Management Authority (ICRMA) beginning
for the policy period 7/1/13.
(Fiscal Impact: None)
Mark Hensley, City Attorney, gave a brief report concerning the agenda item.
Council discussion.
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
change the Self- Insured Retention (SIR) limits from $400,000.00 to $1,000,000.00 in the
General Liability Program with ICRMA. MOTION DID NOT PASS BY VOICE VOTE.
NOS: FUENTES, FISHER AND JACOBSON. AYES: ATKINSON AND FELLHAUER.
2/3
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 6
25
MOTION by Mayor Fisher, SECONDED by Mayor Pro Tern Jacobson to change the
Self- Insured Retention (SIR) limits from $400,000.00 to $750,000.00 in the General
Liability Program with ICRMA. MOTION PASSED BY VOICE VOTE. AYES: FUENTES,
FELLHAUER, FISHER AND JACOBSON. NOS: ATKINSON. 4/1
MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Atkinson to
explore new options for the Self- Insured Retention (SIR) limits within the General
Liability Program with ICRMA. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked the Library Staff for all their hard work
with the Author's Fair.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK
12. Consideration and possible action regarding Council consensus to cancel the
July 2, 2013 City Council Meeting.
MOTION by Council Member Fuentes, SECONDED by Council Member Fellhauer to
approve the cancellation of the July 2, 2013 City Council Meeting. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Reminded everyone to attend the Beauty and The
Beach clean -up event on Saturday, June 8, 2013. CPR Saturday was great. Ms.
Fellhauer enjoyed the Author's Fair held on Sunday, June 2, 2013. Attended the
Ribbon Cutting for El Segundo Photo Web Design and Tech Help on Sunday,
June 2, 2013.
Council Member Atkinson — Reminded everyone of the Ribbon Cutting for the
Grand Opening of the El Segundo Veterinarian Hospital on Grand. Ceremony
begins at noon on Saturday, June 8, 2013.
Council Member Fuentes - Attended Super CPR Saturday. Thanked the Carver
family for their time with the event. Mentioned that over 300 Certifications were
awarded on Saturday. Reminded everyone to attend the El Segundo Veterinarian
Hospital Grand Opening on Saturday, June 8, 2013.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 7
26
Mayor Pro Tern Jacobson — None
Mayor Fisher — Attended the South Bay Chamber of Commerce Medal of Valor
awards, attended the Air Force banquet for Space and Missile Systems
honorees, attended the 2nd Annual Wellness Community Day and thanked those
involved in the event, met with the Mayor of Guaymas during the week, along
with Mayor Pro Tern Jacobson and Council Member Fellhauer and one last item,
Mr. Fisher attended the Rotary Community Service Awards.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Loretta Frye, resident, spoke concerning the removal of Carl Jacobson as Mayor.
Tom Carr, Big West Construction, responded to AZ Homes letter (concerning Consent
Agenda item number 7 that was pulled).
MEMORIALS — None
Moved into Closed Session at 8:16 PM
ADJOURNMENT at 9:40 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 4, 2013
PAGE NO. 8
27
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 18, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action to authorize the City Manager to sign an amendment to
an agreement, reviewed by the City Attorney, with the Regents of the University of
California for the UCLA Center for Prehospital Care to continue to provide services
including continuing education; quality improvement; emergency medical technician
training; and automatic external defibrillator programs to the El Segundo Fire and Police
Departments. (Fiscal Impact: $7,000 for Fire and Police Departments Combined Over
Three (3) Years)
RECOMMENDED COUNCIL ACTION:
I. Authorize the City Manager to sign an amendment to an agreement, reviewed by the
City Attorney, with the Regents of the University of California for the UCLA Center
for Prehospital Care to continue to provide services including continuing education;
quality improvement; emergency medical technician training; and automatic external
defibrillator programs to the El Segundo Fire and Police Departments;
2. Alternatively, discuss and take other actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Third Amendment to Services Agreement
FISCAL IMPACT: $7,000
Amount Budgeted: $32,550 per year for Fire and $5,700 per year for Police
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kevin S. Smith, Fire Chief
REVIEWED BY: Kevin S. 'Smith, Fire Chief J
APPROVED BY: Greg Carpenter, City Managed
BACKGROUND AND DISCUSSION:
The City of El Segundo Fire Department (ESFD) has been a provider of paramedic treatment and
transportation services within Los Angeles County since 1974. In 2004, the Fire Department
entered into an agreement for the UCLA Center for Prehospital Care to provide services
including continuing education; quality improvement; emergency medical technician training;
and automatic external defibrillator programs to the El Segundo Fire and Police Departments.
UCLA and the City have agreed to extend the agreement on three (3) year intervals. It is now
time to address the Third Amendment to the Services Agreement. The only change included in
this amendment to the agreement is an increase in the amount that the City will pay UCLA for
the agreed upon services over the next three (3) years. UCLA has proposed an increase of 3%
per year to address increased costs associated with salary and benefits for their employees to
�9
W
provide services to the Fire and Police Departments. These proposed cost increases will be
incorporated into the upcoming Fire and Police Department budgets over the next three (3) years.
Staff recommends that the agreement be extended for an additional three (3) years.
29
THIRD AMENDMENT TO SERVICES AGREEMENT
This Third Amendment ( "Third Amendment ") is made and entered into by and between
The Regents of the University of California, on behalf of the UCLA Center for
Prehospital Care ( "UCLA ") and the City of El Segundo ( "City ") on behalf of the El
Segundo Fire Department ( "Department "), amending that certain Services Agreement
entered into by the parties on September 7, 2004 (the "Agreement ").
WHEREAS, UCLA and City desire to amend the Agreement to provide for certain
changes in their obligations thereunder and to enter into this Third Amendment in order
to document those mutually agreed upon changes.
AMENDMENT
NOW, THERFORE, in consideration of the mutual covenants and promises set forth
herein, and for other good and valuable consideration, the receipt and sufficiency of
which are hereby acknowledged, the parties hereto agree as follows:
I. The parties hereby amend Article 4 of the Agreement to extend the term for three
(3) years through June 30, 2016.
II. Exhibit C, as referred to in Article 6, Section 6.1 of the Agreement, is amended
to reflect the new fee scheduled below:
A. Fire Department CE Programs, QI Services, EMT -D and City AED
Programs: $34,552.29 per year ($2,879.36 per month)
B. Police Department AED Education and Services: $6,045.97 per year
($503.83 per month)
III. All other terms and conditions of the Agreement shall remain unchanged, and
except as expressly modified by this Third Amendment, the Agreement shall remain in
full force and effect.
IV. This Third Amendment may be executed by the parties in any number of separate
counterparts and all of said counterparts taken together shall be deemed to constitute one
and the same instrument.
30
IN WITNESS WHEROF, UCLA and City have executed this Third Amendment,
effective as July 1, 2013,
UCLA Center for Prehospital Care
"UCLA"
Name:
J. Thomas Rosenthal, M.D.
Title: Vice Provost, UCLA Medical Center
Date:
City of El Segundo
"City"
Name:
Title:
Date:
31 .
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval of a blanket purchase order for FY 2012-
2013 in excess of $25,000 and possible action to waive the formal bidding process and authorize
the continued purchase of advertising services as described below with the Los Angeles Business
Journal, not to exceed $35,000 (Fiscal Impact: $35,000 General Fund)
RECOMMENDED COUNCIL ACTION:
Authorize the Planning Building Safety Department, Economic Development Division to
waive the bidding process per El Segundo Municipal Code §1 -7 -10 and authorize the
Purchasing Agent to issue a blanket purchase order to Los Angeles Business Journal for
advertising services for the FY 2012 -2013 not to exceed $35,000;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Advertising Examples
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $24,000
Additional Appropriation: No
Account Number(s): 001 - 400 -2401 -6206
Account Name: Contractual Services
ORIGINATED BY: Ted Shove, Economic Development Analyst ,J
REVIEWED BY: Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter, City Manager(
BACKGROUND AND DISCUSSION:
In November 2012, representatives from the Los Angeles Business Journal (LABJ) approached
staff about securing substantially discounted pricing on ad placement for more frequent
patronage on a trial basis. Since that time, an increase in ad placement including advertorials has
occurred with a year -to -date placement of 6 ads including one guest article and one advertorial
(examples attached). The increase in ad placement has created greater awareness to the business
community of the greater Los Angeles community by `telling the El Segundo story'.
This request to issue a blanket purchase order would not result in an additional appropriation as
sufficient funds remain available within the Economic Development Division budget. The
additional funding of $11,000 to fulfill this request would be allocated from Contractual Services
(001- 400 -2401- 6206).
r
32
) ? a J.p�c'Ati on _ . El SA.gendo: lo'
�. cen%tra yr 1peated cAxwdy wq* of
the I_ A International -sv '1k tin
LA C( k n ty's South Bay
Dcrno 4p -i es; -. on: 16,6.5-i
Wor-kfgr•cc Pcrptrlatiorr: 70,000+
Median Musebolcl Income $105,598
1O(71rf.ation: 46. i{�,il NIC11C.'101- dCgT'E' -C
os• higher- • MOC14111 Agc::)2
Incentives -> Site. Selection
Assistance •, Market. DaUl RCS oil r'ees
Expedited au:cl. Dedicated Staffing
liar Permitting and Entitlement
"i,o,r &.0 U'r
Online Permitting
Ce: me a wlja.(, El Sesgutido Eras to Offer•►:
Plow contwt
Ted S cove at (3.10) 524-2359
or via email at econdevCelsegundv.org
33
NanoH2O Secures Water Board
City Claims Successful Retention
El Segundo, CA — NanoH2O,
a small clean -tech manufac-
turing company, has suc-
essfully secured a storm water discharge
iermitfrom the Regional Water Quality Con -
rol Board to aid the Company in sustaining
is California -based operations. The terms
if the arrangement enable the Company
o offset drastically escalating operational
costs stemming from its manufacturing
eater discharge. El Segundo "s Economic
)evetopment Department worked closely
+vith Nanol•120's management team to de-
telop a feasible and sustainable solution.
'The City was great to work With, They
;acne in and rapidly assessed problems and
dentified potential solutions and resources
drat could assist us with the challenge at
tand," commented Freidoon Rastegar, Oi-
--ector of Engineering for Nana1120.
Due to the nature of its manufacturing and
quality assurance (QA) processes, Nano -
H20 discharges relatively large quantities
of water on a daily basis. The discharged
water is a byproduct of the Company's
high pressure water test procedures used
to validate the performance of its commer-
cial product: reverse osmosis membranes
for desalination. Interestingly enough, the
Company's water discharge actually con-
tains fewer impurities than the source wa-
ter they purchase from the local water dis-
VILL Flowever, the challenge was rooted in
the city's sanitary sewer system, managed
by the Los Angeles County Sanitation Dis-
trict, which charges its customers accord-
ing to volume regardless of water quality.
A solution had to be obtained that would
allow NanoH2O to discharge its filtered
water without being charged a standard
Permit
Eff ort
rate by the Sanitation District," said Ted
Shove, Economic Development Manager
for the City of El Segundo. "We encouraged
NanoH2O to explore the possibility of apply-
ing for a storm water discharge permit from
the Regional Water Quality Control Board.
This would actually make better use of
NanoH2O`s filtered water discharge by re-
plenishing local groundwater resources."
On May 2nd, after a thirteen -month -long pro -
cess, NanoH2O successfully secured a storm
water discharge permit approved unani-
mously by the Regional Water Quality Control
Board, based on an extensive review by the
U.S. Environmental Protection Agency,
"City staff worked closely with our en-
gineers to formulate a plan for long term
growth and stability," said Jeff Green, Chief
Executive Officer of NanoH2O. "This plan in-
cluded out- of-the -box thinking by securing a
permit from an outside agency. Without this
permit, NanoH20 could not have sustained
its existing operations in California."
This new agreement will allow the continu-
ance of NanoH2O as a successful global
yet locally-based clean -tech firm, serving
as a conduit to new capital and providing
"now money" to the community and region
through increased spending. power by the
Company and its employees.
For more iiformindon, please contact
Ted Shove at (310) 5242359 or via
email at tshove@elsegundo.org
#XWT r ,
Nenia =H2O A
NIP
34
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding approval to purchase new office furniture for
the Investigative Division work space from G/M Business Interiors based on U.S.
Communities Government Purchasing Alliance Contract #4400003403. Developer fee
funds would be used to purchase the furniture. (Fiscal Impact: $32,420.60).
RECOMMENDED COUNCIL ACTION:
Pursuant to El Segundo Municipal Code §1 -7 -10 waive the bidding process and
authorize City Manager to execute an agreement, in a form approved by the City
Attorney, to purchase office furniture for the Police Department Investigative
Division work space from G/M Business Interiors utilizing Developer Fee funds.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
ATTACHMENT A: U.S. Communities /Herman Miller, Inc. Contract # 4400003403
ATTACHMENT B: G/M Business Interiors Quote #82780
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $32,420.60
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 3101 -8104
ORIGINATED BY: Jaime Bermudez, Lieutenant
REVIEWED BY: Mitch Tavera, Chief of Police 5
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The office furniture in the Investigative Division work space is in need of replacement due to age
and deterioration. Due to the lack of existing filing and storage space at each work station,
detectives are forced to maintain case files on their desktop, compromising security and
organization. New office furniture includes needed additional storage space at each individual
work station, as well as secured fixtures for long -term storage of prior court case files. The
purchase quote also includes several fixtures capable of securing larger items other than
document files.
The new furniture will accommodate greater case management organization while providing
more ergonomic features at each work station, such as tackable tiles, built -in document trays and
organizers and integrated desktop power outlets. The added features along with the elimination
of the high divider walls between each work station will facilitate improved communication and
35
customer service. Additionally, the updated floor plan will reduce the number of power and data
poles required to only one.
The proposed vendor, G/M Business Interiors provided a quote featuring furniture manufactured
by Herman Miller. Herman Miller manufactures high - quality, industrial furniture recognized for
quality standards and durability. It is proposed the purchase quote be approved with G/M
Business Interiors based on U.S. Communities Government Purchasing Alliance Contract
#4400003403 awarded to Herman Miller, Inc.
36
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PRoDu(,rS &SOI,UTTO.NS COP1"1RAC'r DOCITIMENI TS
*ATTACHMENT A*
Herman Miller Contract
I-Ionw ',- L- ferniun Willcr > Herman :�lilferConY ;act
Office Furniture
Lead Agency:
Fairfax County, Virginia
4 year initial term, January 1, 2013 to December 31, 2016
Option to renew for (4) additional (1) year periods
Postings
Number of suppliers who responded to RFP: 16
Posting Information:
U.S. Communities: Current Solicitations
Canadian MERX Public Tenders
Onvia Demand Star
Fairfax County
Association of Oregon Counties
State of Hawaii and Oregon
Date Posted:
June 12, 2012 to J u ly 19, 2012
June 12, 2012 to J u ly 19, 2012
June 12, 2012 to J u ly 19, 2012
June 12, 2012 to July 19, 2012
June 12, 2012 to July 19, 2012
June '12, 2012 to J u ly 19, 2012
U.S. COMMUNITIES i NATIONAL COOPERATIVE PURCHASING PROGRAM
SI -IOP REGISTEER LOCI
Contract Documents:
Contract? 400003403
2000000330 Addenda
-entractPr;cing
RFP Documents:
RetllieSt for Proposal
200000:330 Acldenda
RFP Posting DOCLJment
Getting Started
Why Use U.S. Communities
Discounts on Brands
Over 55,000 agencies trust U.S.
a Pro Pram Overview
• WJhat Makes Us Different
• Product; & Suppliers
• Who LJses IJ.S. Cominr.inities?
• How it Woi ks
• V2e bin ars & Events
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• FAQ-,
• Supplier Co ;trnir.rncnts
• Solicitations
• State St atUtes
CONTACT US BECOME A SUPPLIER
ABOUT US LEGAL
PRIVACY MICPA
U. S. Con]
nuinitiesI All Rights Resercerl.
37
OFFS{ County of Fairfax, Virginia
To protect and enrich the quality of life for the people, neighborhoods and diverse communities of Fairfax County
iz4x
L�RGlS3�Q'
OCT 10 2012
Herman Miller, Inc.
855 East Main Ave
P.O. Box 302
Zeeland, MI 49464
Attention: Dave Gillman, Contract Manager
Reference: RFP2000000330 — Office Furniture and Related Services and Solutions
Dear Mr. Gillman:
ACCEPTANCE AGREEMENT
Contract Number: 4400003403
This acceptance agreement signifies a contract award to Herman Miller, Inc. in it's entirety for
Office Furniture and Related Services and Solutions. The period of the contract is from January 1,
2013, through December 31, 2016, with four (4), one (1) year renewal options.
The contract award shall be in accordance with the following:
1) This Acceptance Agreement;
2) The signed Memorandum of Negotiations
Please note that this is not an order to proceed. A Purchase Order, which constitutes your
notice to proceed, will be issued by the County. Please provide your Insurance Certificate
according to Special Provisions paragraph 14 within ten (10) days of receipt of this letter.
Contract award documents may be viewed on the Department of Purchasing and Supply
Management website at www.fairfaxcounty.gov /cregister.
& V44 Tmu�-
Cathy A. M e, CPPO
Director /County Purchasing Agent
Department of Purchasing and Supply Management
12000 Government Center Parkway, Suite 427
Fairfax, VA 22035
Website: www.fairfaxcountLgov /dpsm
Phone: 703- 324 -3201, TTY: 1- 800 - 828 -1140, Fax: 703- 324 -3228 38
o�NY ° County of Fairfax, Virginia
To protect and enrich the quality of life for the people, neighborhoods and diverse communities of Fairfax County
1742
I? I
MEMORANDUM OF NEGOTIATION
RFP2000000330
The County of Fairfax (hereinafter called the County) and Herman Miller, Inc. (hereinafter called the
Contractor) hereby agree to the following in the execution of Contract 4400003403. The final contract
contains the following items:
a. Fairfax County's RFP2000000330
b. All Addenda
C. Herman Miller, Inc. Technical and Business proposal as amended by this Memorandum of
Negotiations
d. Response to clarifications dated August 7, and 8, 2012
e. The Memorandum of Negotiations
The following and are to be Included in the contract:
1. This contract will begin on January 1, 2013 and terminate on December 31, 2016. Fairfax County
reserves the right to renew the contract for four (4) years, one (1) year at a time by mutual
agreement.
2. Revised Cost Proposal Attachment A — Price Sheet — submitted via e-mail on August 9, 2012.
3. Discounts will remain firm for the duration of the contract. Discounts will be taken from the price
books dated September 4, 2012 until new price books are released.
All other prices, terms, and conditions remain the same.
John Yilrer In, Vice President of Operations Date
& North erica Strategy Development
Herman Inc.
0� — I
2m�4A-ILI-_ - lD I Z
Cathy A. Muse, P O Date
Director /County urchasing Agent
✓�;,�
. U
Department of Purchasing and Supply Management
12000 Government Center Parkway, Suite 427
Fairfax, VA 22035
Website: www.fairfaxcounty.goy /dpsm
Phone: 703 - 324 -3201, TTY: 1- 800 - 828 -1140, Fag: 703 - 324 -3228
39
R.
DETECTIVE WORK STATIONS
*ATTACHMENT B*
5/2/2013
Quotation
82780
EL SEGUNDO POLICE DEPARTMENT 1348 EL SEGUNDO POLICE DEPARTMENT
348 MAIN STREET MAIN STRREET
I
EL SEGUNDO _ CA 90245 IEL SEGUNDO CA 9024E
LT. JAIME BERMUDEZ Phone: (310)524 -2200 LT. JAIME BERMUDEZ Phone: (310)52
Fax: (310)640 -8648 Fax: (310)64
I acknowledge that I have inspected color samples, fabrics and finishes specified for the products included in this order. I am satisfied
that the products as specified are suitable for my intended purpose. I am aware that this is a custom order and is non - returnable.
* Quotation is valid for 60 days'
Siq.ature
Print.Name
Systems 6 Desk Units 1 Tables 0 Files 23 Chairs
Pate_
• -2200
1 -8648
0 Storage 0 Ancillary 0
QUOTE FOR: HERMAN MILLER CANVAS WORK STATIONS AND PRIVATE OFFICE
FOR: EL SEGUNDO POLICE DEPARTMENT - DETECTIVE WORK STATIONS
LEAD -TIME: 5 -6 WEEKS
SCOPE OF WORK:
1) G/M TO RECEIVE AND INSPECT ALL PRODUCT PER APPROVED DRAWING AND BILL OF MATERIALS
2) G/M TO DELIVER AND INSTALL (6) HERMAN MILLER TX T CANVAS WORK STATIONS, (1) CANVAS PRIVATE
OFFICE AND (1) FILE AND SUPPORT AREA.
3) PLEASE CONTACT LT. JAIME BERMUDEZ @ 310 - 524 -2200 BEFORE DELIVERY.
Account Executive: Ryan Turnbull (rturnbull(a)-pmbi.net) Project PAS: Chera Garcia
AMA: Katie Lira (klira(aD_gmbi.net) Page: 1 of 3
UUU -656 -8583 800 -585 -5583 Fax: 951 -684 -0837
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
http :itwww.gmbi. net
40
LOT 1 DETECTIVE WORK AREA
waat9,y
(01) LOT OF HERMAN MILLER CANVAS SYSTEMS PRODUCT
REQUIRED TO BUILD COMMON FILE AND PRINTER AREA.
INCLUDES A 60" WALL MOUNTED SECTION WITH (2) FLIPPER
DOOR OVERHEADS CABINETS, TACK BOARD AND RAIL TILE,
(1) 30 "W LOW STORAGE CABINET AND (1) 30 "W 2- DRAWER
LATERAL FILE. ALSO INCLUDES (2) 30 "W 5- DRAWER AND (1)
36 "W X 5- DRAWER LATERAL FILES. ALL WITH LOCKS.:
WhomhatlWhere "
LOT 1 DETECTIVE WORKSTATIONS
(06) EA HERMAN MILLER 7' X 7' CANVAS WORK STATIONS WITH
46 "H FRAMES PLUS 11 "H CLEAR GLASS STACK -ON WINDOWS
(EXTERIOR PANELS ALONG SOUTH AISLE TO NOT INCLUDE
THE STACK ON WINDOWS). EACH STATION INCLUDES (1) 30 "W
2 -DRW LATERAL FILE, (1) 54 "W LOW STORAGE BOOKCASE
WITH DOORS, (1) PENCIL DRAWER, TACKABLE TILES, (1) RAIL
TILE WITH PLASTIC PAPER MANAGEMENT (2 PAPER TRAYS
AND 1 DIAGONAL TRAY PER STATION). SINGLE POWER POLE
ENTRY FOR POWER AND DATA.
WholWhat/Where
LOT 1 OFFICE -SGT. JANET ZIMMER
(01) EA HERMAN MILLER 7' X T CANVAS FREESTANDING
L- SHAPED PRIVATE OFFICE. INCLUDES (2) WALL MOUNTED
TACK BOARDS AND HINGED DOOR OVERHEADS SPANNING 1
WILED TASK LIGHTING. 30" DEEP LAMINATE SURFACE
INCLUDES AN EXTENDED CORNER WITH RADIUS ON USER
SIDE AND 12" ACRYLIC MODESTY PANEL. (1) FILE /FILE
PEDESTAL AND (1) MOBILE BOX/FILE PEDESTAL WITH
List List Ext
10,717.00 10,717.00
Non -Tax Install Taxable Install
.00 .00
List �'-
54,266.00 54,266.00
Non -Tax Install Taxable Install
.00 .00
List List Ext
9,651.60 9,651.60
Non -Tax Install Taxable Install
.00 .00
Sell Sell Ext
4,541.97 4,541.97
Freight Design Fee
.00 .00
Sell "
18,318.56 18,3118.56
Freight Design Fee
.00 .00
Sell Sell Ext
3,150.44 3,150.44
Freight Design Fee
.00 .00
Account Executive: Ryan Turnbull (rtumbull(aD.gmbi.net) Project PAS: Chera Garcia
AMA: Katie Lira (klira(aDgmbi.net) Page: 2 of 3
500- 686 -5583 800 - 686 -6583 Fax: 951 - 684 -0837
Gifu) Business interiors
1099 W. La Cadena Drive, Riverside CA, 92501
http: / /www.gmbi.net
41
WhofWhat/Where
LOT 0 Z G/M Services
G/M Furniture Planning Services, if applicable, include field
measurements, drawing AutoCAD building shells, developing
typical workstation and private office standards, space planning
typicals into the floorplan, developing furniture color schemes,
order specifications and receiving client approvals for all
drawings and color schemes for order entry.
G/M Project Management services include drawing checks, order
scheduling & routing, electrical consulting with contractors, field
checks, construction progress monitoring and installation
coordination.
GIM Installation Services include receiving and inspecting of
each product, damage adjudication with vendors, transporting
product if applicable, staging of products, delivery, installation of
all furniture, level clean and polishing of all items, vacuum floors
and recycling of all waste products associated with the
installation.
GIM Punchlist Services include formulation of the project
punchlist, ordering and receiving of punchlist products, and
delivery and installation to finalize the punchlist and project.
G/M Warranty Services Department is provided to offer our
clients no charge warranty service work for all furniture under
valid warranty. GIM maintains electronic copies of our Client's
invoices for warranty enforcement. For service requests, our
warranty department may be contacted at warrantv9?gmbi.net
7'elr
List List Ext
.00 .00 .00 .00
Non -Tax install Taxable Install
335.67 3,021.08
Freight Design Fee
.00 440.00
F,-rocj urJG 'r1fsC $26,010.97
Systems Installation (Taxable) $3,021.08
Freight (Taxable) $0.00
Delivery and Install (Non- Taxable) $335,67
Ij Project App. Spec. (Non - Taxable) $440.00
Sales Tax (9.000 %)
Net 30 Days Terms with Purchase Order 100%
$29,032.05
$775.67
$2,612.88
$32,420.60
$32,420.60
Account Executive: Ryan Turnbull (rfumbull(cD_gmbi.net) Project PAS: Chera Garcia
AMA: Katie Lira (klira(aD.gmbi.net) Page: 3 of 3
800- 686 -6583 800 - 686 -6583 Fax: 951 -684 -0837
G/M Business Interiors
1099 W. La Cadena Drive, Riverside CA, 92501
http: / /www.gmbi.net
42
EL SEGUNDO CITY COUNCIL
MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the bidding requirements and authorize the
Police Department to purchase sixteen fully equipped Renegade Breach Level I I IA
tactical vest packages. These vests are identified in the Equipment Replacement Fund and
were scheduled to be replaced in September 2012. (Fiscal Impact: $44,500.00)
RECOMMENDED COUNCIL ACTION:
1. Pursuant to El Segundo Municipal Code §1 -7 -11, waive the bidding process and
purchase sixteen (16) Renegade Breach Level IIIA tactical vest packages from FSOC
(First Spear of California) LLC using equipment replacement and Department of
Justice (Federal) Bulletproof Vest Partnership (BVP) grant funds.
2. Authorize the City Manager to execute an agreement, in a form approved by the City
Attorney, to purchase sixteen (16) Renegade Breach Level IIIA tactical vest packages
from F.S.O.C. LLC using equipment replacement and (BVP) grant funds.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
F.S.0.C. LLC quote for sixteen (16) vest packages
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $24,709.60; 601- 400 -3101 -8104 (Equipment Replacement)
Additional Appropriation: $19,782.76
Account Number(s): 125- 300 - 3101 -3788 (Bullet -Proof Vest Grant Revenue)
125- 400 -3788 -8104 (BulIe -Proof Vest Grant Equipment)
ORIGINATED BY: Scott Doukakis, Lieutenant�11
REVIEWED BY: Mitch Tavera, Chief of Police G�_
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Currently, El Segundo Police Officers assigned to the Special Weapons and Tactics (SWAT)
team along with our K -9 officers use ballistic vests that were purchased in 2007. Since
manufactures only warranty their ballistic vests for five years, these vests have now exceeded
their life expectancy.
In fiscal year 2006/2007, these vests were placed into the equipment replacement fund. There is
currently $29,600 allocated to the replacement of these vests, which were due for replacement in
fiscal year 2011/2012. The total cost for sixteen (16) vests and accessories is $44,492.36.
43
Through the Bulletproof Vest Partnership (BVP) grant program, the City of El Segundo is
scheduled to be reimbursed $19,782.76 from the total cost. The expiration date to utilize
$14,000 of the BVP grant funds is August 31, 2013.
Staff researched the current trends and advancements in tactical vests and found that Renegade
Armor developed & patented a state of the art emergency release "Tubes" system. This system
allows for the quick closure of the tactical vest and an even quicker ability to doff the vest.
Renegade Armor has also patented a new fabric technology called the "6/12" system. This fabric
delivers a complete modular system that is both lightweight and strong. The incorporation of
this technology lightens the overall weight of the carrier while still keeping in tact the design and
coverage of the standard breach carrier. Based on our research along with testing of the
Renegade Breach Level IIIA vest package, it was determined that the Renegade Breach Level
IIIA tactical vests are unique to our needs.
As you are aware, the ESMC generally requires purchases exceeding $25,000 be competitively
bid. Staff estimates that a formal bid for these tactical vests will take at least 30 days to
complete. This does not take into account the time needed for Renegade Armor to receive the
order and manufacture the tactical vests. If the City does not receive delivery of the vests by
August 31St, it will lose the $14,000 in BVP grant money.
While staff does not believe there is sufficient time to obtain formal bids within the time period
allowed by the BVP grant program, Staff nevertheless sought three quotes from vendors who sell
the Renegade Breach Level IIIA vests. The following quotes are as follows:
1) First Spear of California - $44,492.36
2) Adamson Police Products - $50,384.16
3) Renegade Armor - $51,791.35
Staff does not believe that a formal bid will significantly alter these prices. To ensure that the
City is reimbursed a portion of the cost, therefore, and because there does not appear to be a
distinct advantage in submitting this matter to a formal bid, Staff recommends that the City
Council waive the competitive bidding requirements and purchasing sixteen (16) Renegade
Breach Level IIIA vest packages from First Spear of California.
44
F.S.O.0 LLC QUOTE
803 Eucalyptus Dr
El Segundo, CA 90245
Phone: (310) 616 -6184
Fax: (310) 640 -6899
DATE:
QUOTE #
Customer ID
Valid Until:
4/15/2013
1
ESPD
5/31/2013
Prepared by: Dave Passarell
Lt. Scott Doukakis
El Segundo Police Department
348 Main Street
El Segundo, CA 90245
(310) 524 -2200
16 Renegade Breach level IIIA tactical vest packages with 6/12 ft tubes
$1,520.00
24,320.00
Package includes: Biceps, Throat, Collar and Groin
Tax rate
F 9.000%
16 Radio Pouches
$42.00
672.00
16 M4 Double Magazine Pouches
$39.00
624.00
16 Cuff Cases
$20.00
320.00
16 Pistol Mag Pouches
$30.00
480.00
16 Flashbang Pouches
$28.00
448.00
16 Medical Pouches
$55.00
880.00
32 Polyethylene 10 x 12 level III Plates
$405.00
12,960.00
Subtotal
$ 40,704.00
Taxable
$ 40,704.00
Tax rate
F 9.000%
Tax due
$ 3,663.36
Other
F $125.00
TOTAL Due $ 44,492.36
If you have any questions about this price quote, please contact
Dave Passarell (310) 616 -6184
Thank You For Your Business! 45
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 18, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for Construction of ADA Ramps (CDBG Project). Project No. PW 13 -14
(Fiscal Impact: $45,000 anticipated grant funding)
RECOMMENDED COUNCIL ACTION:
1. Adopt attached resolution approving Plans and Specifications for the Construction of
ADA Ramps (CDBG Project).
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: $45,000 in anticipated grant funding
Amount Budgeted: $45,000.00
Additional Appropriation: No
Account Number(s): 111- 400 - 2781 -8499
ORIGINATED BY: Floriza Rivera, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City of El Segundo qualifies each year for Community Development Block Grant (CDBG)
funding (a federal program). Among other things, CDBG funding is available for Americans
with Disabilities Act (ADA) improvements. Specific, comprehensive requirements must be
followed throughout all phases of the project. As with many federally funded projects, the City
will pay for all construction costs and receive reimbursement once the applicable project
documents have been approved by CDBG administrators. Funding for this year's project is
approximately $45,000 and will be used toward installing and /or upgrading ADA ramps at eight
intersections within the City.
Staff recommends that City Council adopt the plans and specifications for the installation of
ADA ramps, approve the attached resolution, and authorize the project for receipt of construction
bids.
;C
46
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
CONSTRUCTION OF ADA RAMPS (CDBG PROJECT) PURSUANT TO
GOVERNMENT CODE SECTION 830.6 AND ESTABLISHING A
PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans requesting
Construction of ADA Ramps (CDBG Project) (the "Project "). These plans
are complete. Bidding for construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account ") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2 47
PASSED AND ADOPTED this day of 120
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attomey
Bill Fisher, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2 48
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for on -call services contracts for plumbing, electrical and general
carpentry. Project No. PW 13 -16 (Fiscal Impact: To Be Determined)
RECOMMENDED COUNCIL ACTION:
1. Adopt attached resolution approving Plans and Specifications for the on -call services
contracts.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: To Be Determined
Amount Budgeted: $60,000 ($20,000 each construction specialty)
Additional Appropriation: No
Account Number(s): 001 - 400 - 2601 -6201 (Government Buildings: Contractual
Services)
ORIGINATED BY: Floriza Rivera, Principal Enginee
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Occasionally, building maintenance needs involving one of three trades, carpentry, electrical
work, and plumbing, are beyond the expertise of our personnel and require the use of outside
vendors for repair /replacement. In such cases, staff must procure the services of an appropriate
contractor carry out unscheduled and /or unfunded but necessary facility repairs. However,
repairs that are necessary but do not meet the threshold of an emergency can take several months
to complete due to public bidding and council approval requirements. To facilitate and reduce
the amount of response /down time for these repairs, staff is taking steps to have on -call services
secured. We plan to retain at least two companies from each trade as qualified contractors to be
utilized when specific work is needed. Awarding to two companies for each trade will have the
added benefit of maintaining competition as well ensuring rapid response of one company is
booked. The lowest bid from those contractors shall determine which contractor shall be given
the work assuming availability is not an issue.
Because under this approach the vendors will already have active contracts and insurance
requirements on file, it will allow minor repairs and maintenance for the City buildings to occur
much more quickly, reducing repair times from months to just days or weeks. Staff therefore
1
recommends that City Council adopt the plans and specifications and the attached resolution, and
authorize the project for receipt of construction bids.
50
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR ON-
CALL SERVICES FOR GENERAL CARPENTRY, ELECTRICAL, AND
PLUMBING. PURSUANT TO GOVERNMENT CODE SECTION 830.6
AND ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans requesting On -Call
Services for General Carpentry, Electrical, and Plumbing Services (the
"Project "). These plans are complete. Bidding for construction of the
Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account ") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2 51
PASSED AND ADOPTED this day of , 20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Bill Fisher, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2 52
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action authorizing the City Manager to execute a Professional
Services Agreement with NCM Engineering Corp. for preliminary roadway and railroad design
work for the Park Place Extension Project. (Fiscal Impact: $0, Reimbursement Grant up to
$735,000 and Property Owner Deposit of 20 %, up to $150,000; no impact to the General Fund)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a Professional Services Agreement with NCM
Engineering Corp. in a form approved by the City Attorney in the amount of $629,780.26;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
NCM Engineering Corp Scope of Work
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $0 [Reimbursement from Grant and Property Owner
Deposit]
Additional Appropriation: No
Account Number(s): 301 - 400 - 8203 -6679
ORIGINATED BY: Ted Shove, Economic Development Analyst
REVIEWED BY: Stephanie Katsouleas, Public Works Directo3�
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 2008, El Segundo secured a federal earmark of $750,000 to initiate design concepts and
evaluate the possible extension of Park Place between Nash Street and Sepulveda Blvd. On
March 20, 2013 the Federal Highway Administration (FHWA) approved the encumbrance and
the California Department of Transportation (CalTrans) issued a Notice to Proceed (E -76) for
preliminary design work for extending Park Place. Total available funds for the project include
the earmark ($750,000 less Caltrans' $15,000 administration fee) plus the 20% match
requirement ($150,000), for a total of $935,000. The match funds are being provided by Federal
Realty Investment Trust (Street Retail, Inc.) through a separate reimbursement agreement with
the City.
Staff released a Request for Proposals (RFP) for the preliminary roadway and railroad design
work for the Park Place Extension Project and subsequently received 5 proposals on April 16tH,
2013. Following staff review of the submittals, the top three proposers were invited for oral
53
interviews. After careful consideration, staff has selected NCM Engineering Corp. as the most
qualified to carry out design services.
The scope of work will include:
1. Evaluating three preliminary design alternatives (one above grade crossing and two
below grade crossings;
2. Compiling data on the feasibility of each design alternative based on, among other things,
on the railroads' willingness to relocation (railroad alignment studies), topographical site
limitations, geotechnical considerations, structural feasibility, utility relocation, right -of-
way considerations, environmental considerations and cost.
3. Progressing through conceptual design and probably cost estimates for the one preferred
alternative. The conceptual design will include:
a. Initial site assessment
b. Roadway plans
c. Traffic and signal lighting plans
d. Rail plans
e. Grading plans
f. Drainage plans
g. Utility relocation plans
h. Structural plans
i. Right of way requirements
The estimated time to complete the work is 7 months, or near the end of January 2014. Staff
recommends that City Council award a Professional Services Agreement to NCM Engineering
Corp. for $629,780.26 for this project.
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Park Place Extension Project NW
Engineering & Design Services
SCOPE OF SERVICES
The following work plan discussion outlines our
approach for project delivery with work steps for each
major task that must be undertaken to meet the City's
goals.
1.0 Project Management
William Nascimento, will serve as the Project Manager
of the NCM team to assist as an extension of City staff to
deliver this important project. His mission will be to meet
and exceed the City's expectations for responsiveness,
schedule, quality and efficiency. William will
communicate with the City on a regular basis to keep the
team up to speed with the delivery schedule and changing
project needs. Along with monitoring and assuring
performance of the NCM team, key elements of
managing the project will be: maintaining and monitoring
the schedule, tracking the budget; staffing forecasts; and
progress reporting.
The success of NCM's management plan for this project
begins with the personal commitment of our project
manager to produce a complete and high - quality project
on time and within budget. He will be the single point of
contact with the City for the duration of the project.
To support the project manager in this endeavor, NCM
has assembled a team of experts who have been selected
based on their skills and understanding of railroad grade
separation projects, railroad design and associated civil
NCM's management plan emphasizes the
following:
✓ A single point of contact for project
directives and deliverables
✓ Clearly stated project goals and
objectives
✓ A well- defined communications system
✓ Project delivery on schedule and within
budget
✓ Peer review and total quality management
on all assignments
infrastructure elements. These professionals will perform
and coordinate the work to ensure the successful delivery
of assigned tasks.
Our tools to manage the preliminary and conceptual
design tasks include the following:
✓ A proven project controls system
✓ A project - specific quality control plan
✓ Quality control reviews performed by
experienced personnel
✓ An effective project communications system
Project Controls System
Our project controls system is based on a preliminary
work breakdown structure (WBS) that NCM will
prepare. The WBS will be used to prepare the final
schedule and staffing requirements. After receiving the
City's concurrence on the appropriateness and scope of
the WBS, we will prepare a staffing plan for the overall
project effort. This will become the work plan.
The work plan is the yardstick by which progress will be
monitored and reported to the City with monthly progress
reports. It will be the basis of the project control system
and the tool used by the NCM project manager to oversee
and lead all project activities. The plan will be updated as
new information becomes available. In NCM's
experience, maintaining a detailed but flexible work plan
is a proactive approach to successfully accomplishing the
project.
Project - Specific Quality Control Plan
The first step in any quality control plan is assigning a
strong project manager and lead engineers to work
together to provide quality engineering services. After
receiving notice to proceed, NCM will produce a project -
specific quality control plan for review. Key components
of the plan include report and plan preparation guidelines
and checklists for each major discipline necessary to
complete this project. In addition to incorporation of the
appropriate checklists, there are four other key
components that NCM will incorporate into the plan, as
described below.
1. Engineering Discipline Review: Prior to formal
submittals, the design and all reports are
reviewed by the discipline managers.
2. Coordination Review: The project manager and
discipline lead engineers review design and
reports for coordination, accuracy, compliance
with the project design criteria and standards,
and definition of work.
3. Constructability Review: Following review by
the lead engineers, our QA /QC team coordinates
a constructability review to verify criteria
55
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Park Place Extension Project NM
Engineering & Design Services
compliance, evaluate the plans and resolve
potential constructability issues.
4. Quality Assurance /Quality Control Review:
Our QA /QC team conducts reviews of the work
in progress. These are independent reviews led
by the QA /QC team, with the involvement and
management review of our project manager.
Project Communications
Communications are the keystone of all successful
projects. NCM's project manager is dedicated to ensuring
effective communication through proactive project
coordination and design issue resolution, working with
the City and coordinating with stakeholders. We
recognize that a consultant is retained for two primary
reasons: to provide technical expertise, and to get the job
done with minimal supervision. Our project manager will
establish clear lines of communication with the City and
other stakeholders, employing the strategies and tools
depicted below. Our communications plan includes the
following key elements.
✓ Implementing efficient electronic
communications (email, FTP site)
✓ Attending and chairing team meetings
✓ Attending and chairing impromptu meetings to
resolve pressing project issues
✓ Maintaining the schedule
✓ Reporting progress on a monthly basis
Meetings & Project Development Team (PDT)
Our Project Manager will work with the City to identify
the makeup of the Project Development Team; to
schedule a Kick -off Meeting within one week of notice to
proceed from the City and to facilitate seven (7) PDT
meetings over the duration of the project. For efficiency,
it is anticipated that meetings will be set up to discuss
specific project components and /or issues and various
NCM team members will attend the meetings on an as
needed basis, depending on planned meeting topics. All
key team members will be asked to attend the kick -off
meeting, and they will be notified well in advance of the
time and location of all subsequent project team
meetings. To meet the City's planned project timeline,
the NCM team will be flexible with regard to meeting
venue and recommends utilizing web -based meeting
software to conduct last - minute meetings that may arise
over the course of the project. This will allow a meeting
to be called on a moment's notice and held on the same
day without jeopardizing the ability of the attendees to
see and understand the meeting content. Minutes will be
submitted to the City for review within one week after
each meeting and will be distributed to the PDT after
City approval.
Task 1.0 Deliverables:
✓ Project Quality Control Plan
✓ Project Work Plan
✓ Project Schedule (updated monthly)
✓ Meeting Minutes
✓ Monthly Progress Reports and Invoices
PHASE 1: DESIGN ALTERNATIVES & COST
ESTIMATE PHASE
1.1 Compile & Review Existing
Documents /Info + Site Visit
The NCM team will compile and review all existing
documents, reports, studies, proposed and "as- built"
plans, mapping and other information associated with
existing facilities and utilities that could have an effect on
planned improvements associated with the Park Place
Extension project. We anticipate that relevant
information obtained from the City, utility companies,
the railroads and other involved agencies and
stakeholders may include the following:
✓ Survey and topography data (As noted in the
project RFP, the City will provide ALTA
mapping and topographic surveys)
✓ Right of Way data and utility as -built plans
✓ Existing and Future Traffic Data
✓ Previous hydrologic studies for the project area
✓ Environmental data/issues, etc, from the
Sepulveda /Rosecrans Site Rezoning and Plaza El
Segundo Development EIR
✓ City Planning Documents
✓ UPRR, BNSF and MTA track plans
✓ City standard plan sheet border
In reviewing the available data, some of the key project
issues and elements the NCM team will consider with
respect to the project area include:
✓ Completeness and applicability of the City
ALTA mapping and topographic surveys — this
is a key factor as it is the first task on the
critical path
✓ Utility locations and points of connection
adjacent to the planned grade separation,
particularly the three known crude oil pipelines
✓ Layout of existing and planned developments
and associated constraints and opportunities for
layout of the proposed project to provide access
points
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Park Place Extension Project NM
Engineering & Design Services -
✓ Construction phasing of the project, including
layout and construction of the new bridge and
retaining wall structures and temporary railroad
shoofly
✓ Construction staging techniques that can be used
to avoid impacts to railroad operations
✓ Layout of railroad spur relocation that maintains
adequate clearance to the MTA structure
columns, meets BNSF and UPRR standards and
minimizes impacts on existing and planned
development, and sensitive habitat
✓ Protection of any sensitive species or habitat
After available documents have been reviewed, the NCM
project manager will facilitate a PDT meeting to discuss
the key issues, challenges and constraints identified. This
meeting will take place in the field to allow project team
members to review the site and compare information
obtained from studies and reports with actual site
conditions and to identify and /or confirm physical
constraints and potential issues that could impact design
layout or construction.
Task 1.1 Deliverables:
✓ Existing Document Study and Site Review
Summary Memorandum/Minutes
1.1A (OPTIONAL TA.SK)Topographic Survey
& Base Mapping
The NCM team understands the City has topographic
survey and ALTA Survey information available for the
team to use for base mapping. While reviewing this
information as part of task 1.1, we may identify
additional project survey and mapping needs. To provide
a basis for survey and mapping needs, an outline has
been developed with the items below to illustrate
surveying and mapping tasks that would be conducted if
no information were available to the team. The NCM
team will modify this complete scope to pare it back to
needed items after review of the information provided by
the City.
Aerial Topographic Survey
The NCM team will provide a color orthorectified aerial
image and aerial survey which will cover the project
limits and will be utilized in the development, planning
and design of the proposed project. A sub - consultant
will prepare the aerial topographic survey, with one foot
topographic mapping, planimetry, DTM, and the color
orthorectified aerial imagery. We will set ground control
in accordance with aerial flight plan and will provide
coordinates and elevations on ground control for aerial
orientation, aerial topographic map, aerial photo, DTM,
and control point information for the design team's use.
Topographic Survey
Utilizing the aerial topography and DTM prepared in the
Aerial Topographic Survey, we will initiate supplemental
field surveying. The initial project is conceptual design
and cost estimating, not final design. The limits and
extents of the supplemental surveying will be consistent
with the project needs identifying only key items such as
tie -in locations at both Nash and Park, utility locations
including depths of gravity lines, existing rail alignments
and other property features. The NCM team will
assemble field survey points (coordinates and elevation
data), an updated DTM to include supplemental field
topographic survey information, field notes, and an
updated project base mapping for the design team's use
in preparing the conceptual layouts and cost estimates.
Right -of -Way and Field Control Survey
The NCM team will review recorded control maps,
available ALTA Surveys, right -of -way maps, records of
survey, corner records, and other official maps of records
obtained during data research and collection. Using
record information, we will add record right -of -way lines
and property lines located within the project limits in
accordance with record maps, record deeds, and
documents. Due to the conceptual nature of this project,
only record information will be used to establish
properties. Resolution of right-of-way and properties in
addition to gathering title reports will not be gathered.
These tasks will be performed in subsequent stages of the
project.
Task 1.IA Deliverables:
✓ Color Orthorectified Aerial Image
✓ Project Base Map with Right of Way (from
record of survey) and Topographic Mapping,
and DTM with 1 -ft Contour Intervals in hard
copy and electronic format
1.2 Preliminary Geotechnical Report
We will review available, previously published and
unpublished geotechnical, geological, and
hydrogeological data for the project vicinity. Our review
will focus on seismicity, ground rupture including
Alquist - Priolo zones, ground motion, liquefaction
potential, subsurface soil conditions, and groundwater
levels that may have potential impact on the proposed
project alternatives. We will also perform a site
reconnaissance.
The data reviewed will be compiled and summarized in
tables and figures and included in a report. The report
will summarize the regional geologic /seismic setting,
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Engineering & Design Services
regional physiography of the area and the topography of
the site, the geologic materials within the site,
groundwater conditions, potential
geological /geotechnical impacts and how they can be
avoided, and relative merits of the alternatives.
Task 1.2 Deliverables:
✓ Preliminary Geotechnical Report — Draft and
Final
1.3 Alternatives Analysis
The NCM team has based its level of effort on
development of three (3) alternatives:
1. Underpass configuration with Park Place passing
below the railroad (no relocation of tracks)
2. Underpass alternative with BNSF relocated
alongside UPRR (or vice versa, depending on RR
willingness to relocate)
3. Overhead configuration with Park Place passing
over the railroad
Based on a preliminary site investigation, Alternatives 1
and /or 2 appear to be the superior options based on
existing grades and required access points adjacent to the
grade separation that would be adversely impacted by
construction of an overhead crossing. Impacts from
construction of an overhead alternative would include
visual, access, right of way, etc. as outlined in the Project
Understanding section of our proposal. We propose,
however, to develop an overhead alternative as part of
Phase 1 work for completeness to justify the City's
selection of a locally preferred alternative. The following
studies will be performed and results will be documented
in individual memorandums for use in assembling an
Alternatives Analysis Report as described in Task 1.6.
1.,3.1 Alignment Analysis
The NCM team will develop and refine alignments for
the proposed alternatives. Some key project features and
constraints that will be analyzed with respect to
alignments will include:
✓ Required improvements at tie -ins and right of
way takes to minimize construction cost
✓ Tie -in at S. Nash Street to minimize impacts to
the Arc Light Beach Cities Cinemas parking
located behind the theater
✓ Access points along Park Place, such as Plaza El
Segundo and other businesses on the west
approach to the grade separation to ensure that
access is maintained
✓ Horizontal and vertical curves to obtain adequate
design speed and sight distance for a safe
corridor
13.2 Grade Separation Crossing Study
The grade separation crossing study will use the refined
alignments developed as part of Task 1.3.1 to analyze the
degree to which each meets the City's project goals and
satisfies roadway and railroad standards. Some of the key
features that will be studied include:
✓ Corridor design speed
✓ Safety with respect to site distances and
pedestrian and bicycle access
✓ Constructability and potential for impact to
railroad operations
✓ Impacts to access points on the grade separation
approaches
✓ Limitations on access points between the
railroad and S. Nash Street for future
developments
✓ Limitations on future railroad expansion
1.3.3 Railroad Alignment /Shoofly Studies
It is our understanding that the project proposes to
minimize cost by relocating both railroad facilities to a
single corridor that can be crossed by one grade
separation. An option to relocate the BNSF rail yard to
new right of way adjacent to the UPRR, or UPRR
adjacent to BNSF will be evaluated based on each
railroad's willingness to relocate. The NCM team will
analyze various options for the relocated alignment as
well as options for tying in at the conform points. A
determination of each railroad's track storage
requirements will be investigated and a preliminary
layout will be drafted.
Because rail services needs to continue uninterrupted
during construction, shoofly tracks will be studied for the
UPRR or BNSF track that would be impacted. We will
study construction staging alternatives that avoid impacts
to railroad operations and minimize project cost.
1.3.4 Preliminary Drainage Assessment
The NCM Team will review the available drainage
reports for the properties adjacent to the project to
understand constraints relating to connection points for
the project drainage system. This will help our team
understand the existing drainage patterns and how they
will be impacted by the studied alternatives. The
constraints for the project drainage systems will need to
conform to the information in the EIR for the
Sepulveda/Rosecrans Site Rezoning and Plaza El
Segundo Development (EIR). 58
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Park Place Extension Project
Engineering & Design Services
Currently the drainage within the project limits drains to
three low -lying areas where runoff is stored for
percolation and evaporation. The proposed grade
separation will likely run through these low -lying areas
and will modify the existing drainage patterns. The
roadway footprint will reduce the area available for
percolation.
Each alternative generated will be analyzed for impacts
to the existing drainage pattern connection points for
downstream conveyance. During this analysis,
consideration of future development on either side of the
new roadway will be incorporated. These considerations
include on -site retainage, detainage, and logical points of
connection to the new storm drain system in the new
roadway. There are many possible options for drainage
including:
✓ Option 1: Construct drainage facilities as
proposed in Appendix H of the EIR. This would
include pump stations sized to pump detained
flows associated with the full project build -out to
the existing off -site drainage system. It is
possible that installation of portions of the pump
station could be delayed because interim flows
are reduced due to the existing high percentage
of pervious surface area. The pump station
structure and wet well would be sized for
ultimate conditions, but the installed pump and
pump controls would be limited to the number
necessary for flows associated with the proposed
roadway.
✓ Option 2: Isolate the roadway from undisturbed
portions of the site. The undisturbed portions of
the site can continue to be utilized for
stormwater retention and percolation. The
portions of the roadway that can be gravity
drained to stormwater retention and percolation
areas will continue to do so whereas the lower
roadway areas will drain to a new pump station
located at the grade separation. Flows to the low
point of the grade separation would be pumped
to the on -site retention and percolation areas.
The concept requires installation of berms to
separate the low -lying roadway from the
retention and percolation areas. This option
would be temporary until the ultimate storm
drain system in constructed per Appendix H of
the EIR.
As future development occurs, percolation potential will
be reduced and flows must be directed toward the
ultimate drainage facilities. In the drainage analysis, the
properties adjacent to the roadway will be evaluated for
on -site detention and cost impacts to the project storm
drain system. The roadway system will provide logical
points of connection for future developments along the
roadway.
Stormwater treatment will be assessed with regard to the
two preferred treatment options that include percolation
to groundwater and landscaped based treatment.
Task 1.3.4 Deliverables:
✓ Draft Drainage / Stormwater Report
1.3.5 Preliminary Utility Relocation Analysis
Existing utility locations will be plotted and referenced
against each alternative in order to identify potential
conflicts. A Utility Matrix will be prepared showing the
status of each facility within the project limits. The
matrix will also contain information as to how each
facility is affected by the various alternatives.
Task 1.3.5 Deliverables:
✓ Preliminary Utility Base Map
✓ Preliminary Utility Conflict Exhibits — Three
Alternatives
1.3.6 Preliminary Right of Way Requirements
Improvements will be overlaid on existing parcel
mapping to identify right of way and easement needs. We
will prepare a preliminary Right -of -Way Requirements
matrix identifying potentially affected owners of parcels
for the various alternatives generated. The map and
associated matrix will show where both temporary and
permanent acquisition activities would be necessary. The
preparation of the plats exhibits and legal descriptions
will be performed in future phases of design and are not
part of this scope.
Task 1.3.6 Deliverables:
✓ Preliminary Right of Way Requirements
Exhibits — Two Alternatives
1.3.7 Preliminary Environmental Study (PISS)
This task includes preparation of the Draft PES form for
a suite of alternatives. The PES form will be based on
information gathered during site visits, data from records
searches, information from the environmental constraints
analysis, and information from technical memorandums
and studies prepared for the grade separation project. The
PES will assist in scoping the level of environmental
documentation needed for the project and will broadly
assess all alternatives being evaluated in Phase 1 of the
contract. The PES will be prepared per the requirements
of Chapter 6 of the Caltrans Local Assistance Procedures
Manual (LAPM) and the Caltrans Standard 59
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Engineering & Design Services
Environmental Reference (SER) web site. The completed
PES form will include both the PES Checklist (Parts A
and B) and responses to the checklist questions to support
the conclusions in the PES.
Task 1.3.7 Deliverables:
✓ Draft PES Form
1.3.8 Hazardous Materials Assessment
The intent of the preliminary hazardous waste
environmental assessment is to identify hazards that may
impact construction of the proposed project and influence
the selection of the preferred alternative. A screening -
level environmental initial site assessment (ISA) will be
performed. We will conduct a review of available
existing local -, state -, and federal- maintained databases
of hazardous materials sites and underground storage
tank records to check for historical evidence of
contamination. Readily available historical aerial
photographs will be reviewed to help identify prior land
uses, and a brief field windshield survey will be
performed to help assess current conditions. This
assessment is not intended to characterize all possible
contamination within the project right -of -way (ROW)
and does not include preparation of the Phase I ISA
report in accordance with ASTM standard E1527. The
results of the preliminary assessment will be summarized
in a memorandum and /or Caltrans -style ISA checklist
and will include a listing of priority properties that
present the greatest apparent current or historical risk.
Task 1.3.8 Deliverables:
✓ Draft HAZMAT Initial Site Assessment Report
1.4 Preliminary Railroad Coordination
Coordination with the Union Pacific Railroad (UPRR)
and BNSF Railway Company (BNSF) is an important
component to the success of this project. Although the
NCM team will incorporate California Public Utilities
Commission (CPUC) requirements into the preliminary
design, coordination with the CPUC will not begin until
the project is in the final design stage. The CPUC
Application for an Order to Construct cannot be
submitted until after an environmental document has
been certified and the project design is at a stage where
the project is well defined — typically 65% design
complete. Our team will utilize Larry Long of Wilson
and Company to lead our railroad coordination and
design efforts. Larry has extensive experience in this
role and will utilize his experience and contacts with the
railroads to keep the project moving forward. The key
items to coordinate with the railroads during the
preliminary roadway and railroad design portion of the
project will be:
✓ Existing Rail Operations and impacts to Rail
Operations during construction
✓ Potential impacts to Rail served customers
✓ Temporary and permanent horizontal and
vertical clearances proposed from the existing
tracks
✓ Bridge overhead clearance
✓ Changes in drainage
✓ Protection or potential relocation of utilities
within railroad right of way under railroad
license agreements
✓ Fundamental construction sequencing
✓ Maintenance Access
✓ Obtaining pertinent information from the
railroad to develop design documents
✓ Project schedule
Task 1.4 Deliverables:
✓ Meeting Minutes
1.5 Cost Estimates
The NCM team will prepare a planning level project cost
estimate for three study alternatives. The cost estimates
will include all facets to fully deliver the project, such as,
administration, design development and engineering,
right of way, utility relocation, track relocation and
temporary shoofly construction, environmental
mitigation, construction engineering and administration
and construction. Construction costs will be based on unit
prices consistent with projects in the Los Angeles area of
similar size and type recently completed. All costs will
be escalated to the appropriate year of anticipated
completion for the component in question and
construction will be escalated to the year consistent with
construction half completed.
Task 1.5 Deliverables:
✓ Cost Estimates for 2 Alternatives
1.6 Alternatives Analysis Report
A report will be developed to document the Phase 1
studies. The report will describe the alternatives studied
and will contain a summary of the preliminary design
development and analysis performed, a comparative
cost/benefit analysis summary for the three alternatives
with respect to functionality and cost and an engineering
recommendation for the alternative that best meets the
project goals and requirements.
Task 1.6 Deliverables:
✓ Alternatives Analysis Report
48
Park Place Extension Project
Engineering & Design Services
PHASE 2; PREFERRED ALTERNATIVE
CONCEPTUAL DESIGN PHASE
After completion of Phase 1 and approval of the locally
preferred alternative by the City, the NCM team will
begin work to refine the locally preferred alternative and
develop conceptual design. This phase is anticipated to
include drainage and stormwater studies, continued
railroad coordination, development of conceptual plans
for roadway, drainage, structure and railroad elements,
documentation of potential environmental impacts and
updated project delivery costs.
2.1 Updated Drainage /Stormwater Report
During Phase 2, the Drainage /Stormwater Report will be
updated to reflect comments made by the City and others
on the Draft report and refinements in the locally
preferred alternative.
Task 2.1 Deliverables:
✓ Final Drainage /Stormwater Report
2.2 Railroad Coordination
The NCM team will perform ongoing railroad
coordination to keep the UPRR and BNSF up to date
with regard to project scope and schedule and to ensure
that conceptual design for the locally preferred
alternative meets their requirements. It is anticipated that
one meeting will be held with each of the railroads to
present the refined locally preferred alternative
conceptual design and to solicit input on their preferences
and requirements.
Task 2.2 Deliverables:
✓ Meeting Minutes
2.3 Preferred Alternative Development
The NCM team will refine the geometrics and design
elements for the locally preferred alternative and will
develop conceptual design plans for the following project
elements.
2.3.1 Roadway Plans
Roadway plans will be prepared at a scale of 1 " =50'
showing the roadway layout and profile and will include
striping to define lanes, shoulders, etc. If additional detail
is necessary to define the conceptual design, conceptual
construction details will be prepared at a scale of 1 " =20'.
2,3,2 Traffic Signals & Lighting Playas
Conceptual traffic signal and street lighting plans will be
prepared based on two new signalized intersections (Park
Place /Allied Way and Park Place /S. Nash St), a signal
modification (Park Place/Plaza El Segundo entrance) and
street lighting at the proposed underpass and along the
Park Place Extension. Conceptual signal and street
lighting plans will be prepared at scales of 1 " =20' and
1 " =40' respectively. The signal plans will show basic
signal layouts, modifications to existing loop detectors,
and basic equipment and phasing information. Street
lighting plans will show lighting layouts and basic
information on lighting standards to be used.
2.3.3 Rail Plans
Rail plans will be developed to show the conceptual
design for relocation of the BNSF tracks and yard and
will be produced at a scale of 1 " =50'. The plans will
show layout and profile and will be developed in
accordance with UPRR, BNSF and AREMA standards
and guidelines. In addition, a construction sequencing
plan will be developed for rail elements and will be
coordinated and consistent with the construction staging
plan developed for construction of the underpass grade
separation preferred alternative discussed below in task
2.3.7.
2.3.4 Grading Plans
Preliminary grading plans will be developed at a scale of
1 " =50' and will show contour intervals along with spot
elevations if necessary.
2.3.5 Preliminary Drainage Plans
Drainage plans will be produced at a scale of 1 " =50' and
will show basic layout information, including stormdrain
inlet locations, tie -in points to existing systems and
proposed locations for pump station and retention/
detention facilities.
2.3.6 Utility Relocation Plans
Utility location/relocation plans will be prepared at a
scale of 1 " =50' and will show locations of existing
facilities, conflicts with the proposed locally preferred
alternative and proposed relocation corridors. All utilities
will be identified with preliminary disposition.
2.3.7 Structure Plans
Preliminary bridge engineering will include conceptual
design and layout of a bridge type approved by the
UPRR and BNSF. This scope of work and our fee
assume that the railroads will agree to a combined bridge
to carry the tracks for both railroads. The bridge will be
laid out in conformance with clearance requirements
outlined in the BNSF Railway — Union Pacific Railroad
Guidelines for Railroad Grade Separation Projects, the
most recent AREMA Manual and CPUC guidelines.
NCM will prepare a preliminary bridge General Plan
(GP), Foundation Plan (FP) and conceptual construction
61
R61
Park Place Extension Project
Engineering & Design Services
staging plan as part of this study. The GP will show
sufficient detail for the railroads to verify that their
standards for layout and clearances are satisfied. The GP
will show a bridge Plan, Elevation and Typical Section.
Details will show controlling bridge dimensions, such as
length, span lengths, deck width, track and shoofly
locations and maintenance walkway type and
configuration. In addition, superstructure and
substructure types will be clearly identified and retaining
walls will be shown with proposed types identified. All
known utilities will also be identified on the Typical
Section.
The FP will show the layout of proposed bridge
foundations, retaining walls and shoofly track, in addition
to all known utilities.
The conceptual construction staging plan will outline the
main steps in constructing the underpass structures to
demonstrate that no impacts will be made to railroad
operations. Location of the proposed shoofly and shoring
needs will be identified.
2.3.8 Updated Right of Way Requirements
Right of Way requirements mapping will be updated to
reflect any refinements made to the locally preferred
alternative during Phase 2.
2.3.9 Initial Site Assessment
The draft initial site assessment completed during Phase
1 will be updated to reflect comments made by the City
and other reviewers and any refinements made to the
locally preferred alternative during Phase 2.
Task 2.3 Deliverables:
✓ Conceptual Design Plans
✓ Updated Right of Way Requirements
✓ Final HAZMAT Initial Site Assessment
2.4 Preliminary Environmental Impact Review
We will prepare a Draft final PES based on comments
from the City and Caltrans and any revisions necessary
due to refinements of the locally preferred alternative
during Phase 2. The Draft Final PES will be submitted to
the City and Caltrans for review. Following City and
Caltrans review, we will revise the PES per comments
received and submit the PES to Caltrans for signature and
approval. The approved PES will be distributed to the
City and Caltrans.
Task 24 Deliverables:
✓ Draft Final and Final PES
2.5 Cost Estimates
The NCM Team will update and finalize the cost
estimate prepared in Phase 1 for the locally preferred
alternative. Unit prices and quantities will be updated, as
necessary, to reflect conditions at the time of preparation.
The final cost estimate will include:
✓ Roadway construction cost estimate
✓ Signals and lighting costs
✓ Drainage facilities: inlets /piping, pump station
and detention/retention excavation
✓ Railroad cost: track and yard relocation and
shoofly
✓ Structures, including railroad bridge, retaining
walls and construction shoring
✓ Utility relocation and Right of Way acquisition
costs
✓ Environmental mitigation costs
2.6 Conceptual Design Report
A conceptual design report will be prepared to document
the conceptual design studies carried out for Phase 2 of
the project to provide a basis of design for the
environmental document phase. The report will outline
the following elements:
✓ Project background, scope and purpose and need
✓ Estimated project cost
✓ Summary sections for environmental
documentation requirements and permitting,
hazardous materials, and right of way needs,
including utility relocations
✓ Bicycle and pedestrian safety and requirements
✓ Project schedule for environmental
documentation, final design and construction
✓ Attachments — PES form, HAZMAT Initial Site
Assessment, Preliminary Geotechnical Report,
project vicinity and location maps, conceptual
design plans, right of way requirements, and
project cost estimate
62
0
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 18, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action to 1) amend a standard Public Works Contract with
Stephen Doreck Equipment Rentals, Inc., and to appropriate additional contingency
funding for change orders regarding the Pressure Reducing Station Waterline
Improvements at 2161 El Segundo Blvd. project, 2) accept the work as complete, and 3)
authorize the City Clerk to file a Notice of Completion with the County Recorder's
Office. Project No. PW 13 -01 (Fiscal Impact $22,378.89)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute an amendment with Stephen Doreck
Equipment Rentals, Inc. in a form as approved by the City Attorney for $25,708.89.
2. Authorize an additional $22,378.89 in contingency funds from the Economic
Uncertainty Fund to cover change orders for the Pressure Reducing Station Waterline
Improvements at 2161 El Segundo Blvd. Project.
3. Accept the project as complete;
4. Authorize the City Clerk to file a Notice of Completion with County Recorder's
Office; or
5. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: $22,378.89 Budget Adjustment Required
Amount Budgeted: $38,000.00
Additional Appropriation: Yes $22,378.89
Account Number(s): 401 - 400 - 0000 -8228 (Economic Uncertainty Fund)
ORIGINATED BY: Lifan Xu, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public (Works Director
APPROVED BY: Greg Carpenter, City Manager7%--
BACKGROUND AND DISCUSSION:
On March 16, 2010, the El Segundo City Council declared old Fire Station 2, Located at 2161 E.
El Segundo Blvd., as Surplus property and authorized its sale. As part of the purchase agreement
conditions, the City constructed a new, smaller building within the easement area where the
existing telemetry equipment was relocated. That project was completed earlier this year and
construction costs were fully paid for from the proceeds of the sale of the property.
12
63
During construction planning for the new development project at this site, the new property
owner, Brian Sweeney, discovered that an abandoned (but charged) waterline exists outside the
easement area which is still connected to the City's active water infrastructure. The waterline,
which extends beyond the pressure reducing station, was originally installed to operate a turbine
but abandoned more than a decade ago. It is no longer needed for the City's water operations
purposes. In the interest of an expeditious resolution, Mr. Sweeney and the City agreed to
equally share the cost of removing the 24 -inch steel water pipeline and capping it at the last
pressure reducing station valve. The City's portion would be covered by the proceeds from the
sale of Fire Station 2, which is currently undesignated and held in the Economic Uncertainty
Fund. Mr. Sweeney deposited $10,000 toward the project and agreed to reimburse the City for
50% of the total cost of the construction project once completed.
On February 19, 2013, the City Council awarded a $33,950 contract to Stephen Doreck
Equipment Rentals, Inc. for Pressure Reducing Station Waterline Improvement at 2161 E. El
Segundo Blvd. project. City Council also authorized $4,050 in contingency funds for the project,
for a total of $38,000.00.
The project started on April 16 and was recently completed. However, the contractor
encountered unforeseen conditions during construction. These include:
• Water pipe to be capped was encased entirely in extra strength concrete, more than 2 ft
thick. Additional machinery had to be brought in to break up the concrete encasement
while providing extra caution to prevent damage to the active water pipe.
• Unmarked electric conduit was in direct conflict with a portion of pipe to be removed.
The electrical conduit had to be temporarily removed and later restored.
• Undocumented ABS pipeline used to drain sump pump discharge from the water vault at
the pressure reducing station extended outside the easement area, draining across the
property to Nash. The sump pump discharge had to be rerouted to a curb drain within
city easement area, draining to El Segundo Blvd.
The total change orders come to an additional $25,708.89. A final inspection has been
performed and it was determined that the project was completed per the plans and specifications
with the additional field changes noted. Staff therefore recommends that: 1) City Council
authorize an additional $22,378.89 in contingency funds transferred from Fund Balance to the
Economic Uncertainty Fund to cover the change orders identified above for the Pressure
Reducing Station Waterline Improvements at 2161 E. El Segundo Blvd. project; 2) accept the
work as complete, and 3) authorize the City Clerk to file a Notice of Completion with the County
Recorder's Office. Once accepted, the City will invoice Mr. Sweeney for remaining balance of
$20,189.44, which represents 50% of the total project cost less $10,000 already deposited (see
accounting summary below). Those funds will be re- deposited into the Economic Uncertainty
Fund.
64
Accounting Summary:
$33,950.00 Contract Award
+$4,050.00 Contingency (includes $720.00 Bidding and Advertising costs)
$38,000 Total Original Award
$25,708.89 Total Change Orders
- $3,330.00 Contingency (less bidding and advertising costs of $720.00)
$22,378.89 Additional Appropriation Needed for Change Orders
$38,000.00
Original Budget
+$22,378.89
Additional Appropriation Requested
$60,378.89
Total Project Cost
$60,378.89
Total Project Cost
- $30,189.45
Less 50% Shared Agreement
- $10,000.00
Property Owner Deposit (1 -23 -2013
$20,189.44
Now Due From Property
Continue Page 2 65
Recording Requested by
And When Recorded Mail to:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Pressure Reducing Station Waterline Improvements at 2161 El Segundo Blvd.
Project No.: PW13 -01
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on June 11, 2013. The work done was: Pressure Reducing Station Waterline
Improvements at 2161 El Segundo Blvd.
6. On June 18, 2013, the City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Stephen Doreck Equipment
Rentals, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows:
2161 El Segundo Blvd.
9. The street of said property is: 2161 El Segundo Blvd.
CITY OF EL SEGUNDO
Dated: 2013
Stephanie Katsouleas,
Public Works Director
I, the undersigned, say: I am the City Engineer of the City of El Segundo, the declarant of the
foregoing Notice of Completion; I have read said Notice of Completion and know the contents
thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2013, at El Segundo, California
Stephanie Katsouleas 66
Public Works Director
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to amend a standard Public Works Contract with
O'Duffy Bros., Inc. and to appropriate additional contingency funds for change orders
regarding the Mariposa Avenue Storm Drain System. Project No. PW 12 -06 (Fiscal
Impact: $15,227.21)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute an amendment with O'Duffy Bros., Inc. in a form
as approved by the City Attorney for $40,292.21
2. Authorize an additional $15,227.21 in contingency funds from the Measure R, Mariposa
Storm Drain Fund to cover change orders for the Mariposa Avenue Storm Drain System
Improvements Project.
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: To Be Determined
Amount Budgeted: $120,000
Additional Appropriation: Yes, $15,227.21
Account Number(s): 110- 400 - 8203 -8374 (Measure R, Mariposa Storm Drain)
ORIGINATED BY: Arianne Bola, Associate Engineer Ab
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On January 15, 2013, the City Council adopted plans and specifications for constructing a Storm
Drain System along Mariposa Avenue from Maryland Street to Center Street and authorized staff
to advertise for receipt of construction bids. During bidding process, it was determined that
installation of additional catch basins on Bungalow Drive and Maryland Street are necessary.
On March 5, 2013, the City Council awarded the standard Public Works Contract to O'Duffy
Bros., Inc. for the construction of two catch basins, one storm drain manhole and 573 linear feet
of 18" storm drain pipes for $94,935.00 and a contingency of $25,065 in contingencies. At the
pre - construction meeting, staff discussed the possibility of installing three additional catch
basins, one storm drain manhole and approximately 35 linear feet of 18" storm drain pipe at the
unit bid rate.
13
67
In addition to the proposed additional infrastructure, unforeseen conditions in the field have
required construction plan modifications, which included additional excavation and modification
of the storm drain pipe elevations due to pipeline crossing conflicts with AT &T, water and gas
lines.
The original budget contingency of $25,065 has now been exhausted. Additional contingency
funds are needed in the amount of $15,227.21 to cover increased construction costs as described
above. Staff is requesting that City Council approve this request and authorize the transfer of
$15,227.21 in additional funds from the Measure R local return allocation. There is no impact to
the general fund for this additional work.
Accounting Summary:
$94,935.00 Contract Award
+$25,065.00 Contingency
$120,000.00 Total Original Budget
$40,292.21 Total Change Orders
- $25,065.00 Contingency
$15,227.21 Additional Appropriation Needed for Change Orders
$120,000.00 Total Original Budget
+$15,227.21 Additional Appropriation Requested
$135,227.21 Total New Project Cost
C�3
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorizing the recording of the Notice of
Completion and authorizing the City Manager to accept completion of work for 30 homes related
to the City's Residential Sound Insulation Program's Group 45 (Project No. RSI 12 -04).
(Final Contract Amount: $1,402,808.90, less liquidated damages)
RECOMMENDED COUNCIL ACTION:
Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of
Completion in the County Recorder's Office;
2. Authorize the City Manager, or designee, to closeout Project No. RSI 12 -04; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
List of homes included in Group 45
Planning and Building Safety Director's Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amounts Budgeted: $1,522,222.90
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -8960
ORIGINATED BY: James S. O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning an B ilding Safety
APPROVED BY: Greg Carpenter, City Manager_
BACKGROUND AND DISCUSSION:
This project is part of the City's Residential Sound Insulation (RSI) Program financed by federal
grants from the Federal Aviation Administration (FAA) and the settlement agreement with Los
Angeles World Airports (LAWA).
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting on May 15, 2012 the City Council awarded a construction contract to Karabuild
Development, Inc. ( Karabuild) for construction for 30 homes, commonly referred to as Group 45
of the RSI Program.
The work has now been completed and the final contract amount is $1,402,808.90, less
liquidated damages.
69
Exhibit A
RSI Number
Project Address
45.01
770 West Imperial Avenue, Unit 88
45.02
840 Loma Vista Street
45.03
821 Concord Place
45.04
220 West Sycamore Avenue
45.05
304 West Ma le Avenue
45.06
505 West Maple Avenue
45.07
535 West Maple Avenue
45.08
No Home
45.09
No Home
45.10
1018 East Acacia Avenue
45.11
720 West Oak Avenue
45.12
620 West Oak Avenue
45.13
713 Loma Vista Street
45.14
432 West Oak Avenue
45.15
682 West Palm Avenue
45.16
686 West Palm Avenue
45.17
208 East Maple Avenue
45.18
No Home
45.19
No Home
45.20
406 East Walnut Avenue
45.21
526 East Walnut Avenue
45.22
832 Penn Street
45.23
849 McCarthy Court
45.24
864 Lomita Street
45.25
904 Lomita Street
45.26
1021 East Acacia Avenue
45.27
726 West Maple Avenue
45.28
1109 East Walnut Avenue
45.29
865 Maryland Street
45.30
811 Main Street, Unit 1
45.31
811 Main Street, Unit 2
45.32
811 Main Street, Unit 3
45.33
1811 Main Street, Unit 4
45.34
1811 Main Street, Unit 5
70
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Residential Sound Insulation Program — Group 45
Project No.: RSI 12 -04
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of interest stated below in the property hereinafter described.
2. The project owner's name is: City of El Segundo
3. The full addresses of the project are: attached as Exhibit A and incorporated by reference
4. The nature of the interest of the owner is:
5. A work of improvement on the property hereinafter described was field reviewed by City representatives
on: see attached Exhibit A
6. The work done was: Residential Sound Insulation Program Improvements
7. On June 18, 2013, City Council of the City of El Segundo accepted the work of this contract as being
complete and directed the recording of this Notice of Completion in the Office of the County Recorder.
8. The name of the Contractor for such work of improvement was: Karabuild Development, Inc.
9. The property on which said work of improvement was completed is in the City of El Segundo, County of
Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A
10. The street address of said properties are: set forth in Exhibit A
Dated:
Sam Lee
Planning and Building Safety Director
VERIFICATION
I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on at El Segundo, California.
Sam Lee
Planning and Building Safety Director
Notice of Completion
71
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorizing the recording of the Notice of
Completion and authorizing the City Manager to accept completion of work for 30 homes related
to the City's Residential Sound Insulation Program's Group 46 (Project No. RSI 12 -09).
(Final Contract Amount: $955,506.16, less liquidated damages)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City's Planning and Building Safety Director's Notice of
Completion in the County Recorder's Office;
2. Authorize the City Manager, or designee, to close out Project No. RSI 12 -09; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
List of homes included in Group 46
Planning and Building Safety Director's Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amounts Budgeted: $1,051,600.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -8960
ORIGINATED BY: James S. O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning ai ilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
This project is part of the City's Residential Sound Insulation (RSI) Program financed by federal
grants from the Federal Aviation Administration (FAA) and the settlement agreement with Los
Angeles World Airports (LAWA).
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting on October 16, 2012 the City Council awarded a construction contract to
Karabuild Development, Inc. ( Karabuild) for construction for 30 homes, commonly referred to
as Group 46 of the RSI Program.
The work has now been completed and the final contract amount is $955,506.16, less liquidated
damages.
72
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Residential Sound Insulation Program — Group 46
Project No.: RSI 12 -09
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of interest stated below in the property hereinafter described.
2. The project owner's name is: City of El Segundo
3. The full addresses of the project are: attached as Exhibit A and incorporated by reference
4. The nature of the interest of the owner is:
5. A work of improvement on the property hereinafter described was field reviewed by City representatives
on: see attached Exhibit A
6. The work done was: Residential Sound Insulation Program Improvements
7. On June 18, 2013, City Council of the City of El Segundo accepted the work of this contract as being
complete and directed the recording of this Notice of Completion in the Office of the County Recorder.
8. The name of the Contractor for such work of improvement was: Karabuild Development, Inc.
9. The property on which said work of improvement was completed is in the City of El Segundo, County of
Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A
10. The street address of said properties are: set forth in Exhibit A
Dated:
Sam Lee
Planning and Building Safety Director
VERIFICATION
I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on at El Segundo, California
Sam Lee
Planning and Building Safety Director
Notice of Completion
73
Exhibit A
RSI Number
Project Address
46.01
121 West Oak Avenue
46.02
654 West Palm Avenue
46.03
730 West Sycamore Avenue
46.04
1030 East Imperial Avenue, Unit A
46.05
1030 East Imperial Avenue, Unit B
46.06
1030 East Imperial Avenue, Unit C
46.07
1030 East Imperial Avenue, Unit D
46.08
1030 East Imperial Avenue, Unit E
46.09
1030 East Imperial Avenue, Unit F
46.10
1034 East Imperial Avenue, Unit A
46.11
1034 East Imperial Avenue, Unit B
46.12
1034 East Imperial Avenue, Unit C
46.13
1034 East Imperial Avenue, Unit D
46.14
1034 East Imperial Avenue, Unit E
46.15
1034 East Imperial Avenue, Unit F
46.16
312 East Maple Avenue
46.17
222 East Acacia Avenue
46.18
850 Main Street, Unit A
46.19
850 Main Street, Unit B
46.20
850 Main Street, Unit C
46.21
850 Main Street, Unit D
46.22
850 Main Street, Unit E
46.23
850 Main Street, Unit F
46.24
850 Main Street, Unit G
46.25
850 Main Street, Unit H
46.26
850 Main Street, Unit I
46.27
850 Main Street, Unit J
46.28
850 Main Street, Unit K
46.29
850 Main Street, Unit L
46.30
850 Main Street, Unit M
74
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding an amendment to the "Pre- Approved Public Facility
Site List" to accommodate Major and /or Minor Wireless Communication Facilities. Addresses:
Various (see Table 1 below); Applicant: City of El Segundo; Property Owners: City of El
Segundo, West Basin Municipal Water District and Los Angeles County. (Fiscal Impact:
Potential Revenue Source for City).
RECOMMENDED COUNCIL ACTION:
1. Discussion;
2. Adopt a Resolution amending Resolution No. 4105, adopted January 5, 1999, affecting the
"Pre- Approved Public Facility Site List" to accommodate Major and /or Minor Wireless
Communication Facilities; and /or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft City Council Resolution.
2. Adopted City Council Resolution No. 4105.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager VV
REVIEWED BY: Sam Lee, Director of Planning d Building Safety
APPROVED BY: Greg Carpenter, City Manager I'
BACKGROUND AND DISCUSSION:
On January 5, 1999, the City Council certified a Mitigated Negative Declaration of
Environmental Impacts and adopted Resolution No. 4105 which identified a "Pre- Approved
Public Facility Site List." This Facility Site List can accommodate Wireless Communication
Facilities (WCF) as defined in the El Segundo Municipal Code (`SSMC ") at six (6) "Pre -
Approved" Public Facility Sites.
ESMC § 15- 19 -8(A) commits the City to "pre- approve" public facility sites by resolution which
which may accommodate Major WCF with approval of an administrative Wireless
Communication Facility Permit (WCFP). The location, property owner, type(s) of allowable
wireless facility and proposed maximum height, are listed in Table 1 below, for each of the six
(6) public facility sites that were pre - approved in Resolution No. 4105:
W0;8�q
75
Table 1
Site
Location
Property Owner
Type(s) of
Maximum Height of
Allowable
Facility
Facilities
A
City Water Tower (400
City of El
utility-
Shall not exceed top of
Lomita St.)
Segundo
mounted
water tower.
B
Communication Tower at
City of El
utility-
Shall not exceed height
Fire Station #1; future
Segundo
mounted
of utility.
911
Communication Facility
at Police Station (348
Main St.)
D
City Maintenance Yard
City of El
roof - mounted,
48 feet
(150 Illinois St.)
Segundo
utility -
mounted,
wall- mounted
F
Fire Station #2 (2161 E.
City of El
roof - mounted,
175 feet
El Segundo Blvd.)
Segundo
utility -
mounted,
wall - mounted
G
West Basin Water
West Basin
ground-
142 feet
Reclamation Plant (1935
Municipal Water
mounted,
Hughes Way)
District
utility -
mounted, roof -
mounted,
wall- mounted
H
LA County Flood Pump
Los Angeles
roof- mounted,
34 feet
Station (223 Center St.)
County
wall- mounted,
utility -
mounted
aource: t;ny of hi 6egunao
Since adopting Resolution No. 4105, the City Council sold the Fire Station #2 property at 2161
East El Segundo Boulevard and the Public Works Department requested an amendment to the
types of allowable facilities for the City Water Tower site at 400 Lomita Street. This would
provide more flexibility to the City to allow facilities on -site while maintaining the ability to
meet the City's operational and access needs of the City Water Tower. The Public Works
Department requests that the types of allowable facilities be modified to add ground- mounted,
roof - mounted and wall - mounted facilities typically allowed for the other Public Facility Sites.
Facilities at the City Water Tower would still require Council approval of the design, type and
maximum height. The Public Works and Planning and Building Safety Departments recommend
eliminating the pre- approved site at 2161 East El Segundo Boulevard because the site is no
longer owned by the City. Applications for Wireless Communications Facilities at other sites
would follow the procedures in ESMC Chapter 15 -19 to obtain approval of WCF's.
76
The location, property owner, type(s) of allowable wireless facility and proposed maximum
height, are listed in Table 2 below, for the five (5) public facility sites as revised with added
information shown in bold:
Table 2
Site Location
Property Owner
Type(s) of
Maximum Height of
Allowable
Facility
Facilities
A City Water Tower (400
City of El
utility-
Cannot exceed top of
Lomita St.)
Segundo
mounted,
water tower.
ground -
mounted,
roof -
mounted,
wall mounted
B Communication Tower at
City of El
utility-
Cannot exceed height
Fire Station #1; future
Segundo
mounted
of utility.
911
Communication Facility
at Police Station (348
Main St.)
D City Maintenance Yard
City of El
roof - mounted,
48 feet
(150 Illinois St.)
Segundo
utility -
mounted,
wall- mounted
G West Basin Water
West Basin
ground-
142 feet
Reclamation Plant (1935
Municipal Water
mounted,
Hughes Way)
District
utility -
mounted, roof -
mounted,
wall - mounted
H LA County Flood Pump
Los Angeles
roof - mounted,
34 feet
Station (223 Center St.)
County
wall- mounted,
utility-
'
mounted
ovuruG: k,iLy vi r_i 3egunuo
Environmental Review
The proposed amendments to the "Pre- Approved Public Facility Site List' are exempt from
review under the California Environmental Quality Act (California Public Resources Code §§
21000, et seq.; "CEQA ") and the regulations promulgated thereunder (14 California Code of
Regulations §§ 15000, et seq.; the "CEQA Guidelines ") because it consists only of a minor
revision to the list of pre- approved public facility sites to delete one site. The only potential
environmental impact is a change to the type of wireless communication facilities allowed on an
already pre- approved site that would not exceed the maximum permitted height. This does not
77
have the potential to cause significant effects on the environment. Any project proposed
pursuant for a particular site is subject to CEQA review, Consequently, this Resolution is
categorically exempt from additional environmental review in accordance with CE-QA
Guidelines § 15305 as a minor alteration in land use limitation which does not result in any
changes in land use or density.
Recommendation
The Planning and Building Safety Department requests that the Council approve the proposed
revised "Pre- Approved Public Facility Site List" for Wireless Communication Facilities (WCFs).
PAPlanning & Building Safcty%o Planning. oldlPRojECTS {Planning} 11001- 10251EA- 10231.1sA- 1023.CC Relwrt,6.1$.11doo
78
RESOLUTION NO.
A RESOLUTION AMENDING RESOLUTION NO. 4105
REGARDING PRE - APPROVED PUBLIC FACILITY SITES FOR
WIRELESS COMMUNICATION FACILITIES.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares that:
A. On June 10, 2013, the City of El Segundo, filed an application for an
Environmental Assessment (No. EA -1023) seeking to amend Resolution No. 4105
which identified six (6) public facility sites approved for wireless communication
facilities. The proposed amendment would eliminate one site no longer owned by
the City and make minor adjustments to limitations on wireless facilities located at
400 Lomita Street;
B. It is in the public interest for the City Council to make the amendments proposed
by the Planning and Building Safety Department.
SECTION 2: Table 1 in Section 2 of Resolution No. 4105, adopted on January 5, 1999, is
amended to read as follows:
Table 1
Site
Rank
Location
Property Owner
Type(s) of Allowable
Facility
Allowable Maximum
Height
A
3
City Water tower (400 Lomita Street)
City of El Segundo
Utility- mounted, ground-
Cannot exceed top of
mounted, roof - mounted
water tower
wall mounted
B
5
Communication Tower at Fire Station
City of El Segundo
Utility- mounted
Cannot exceed height
#1; future 911 Communication Facility
of utility
at Police Station (348 Main Street)
D
2
City Maintenance Yard (150 Illinois
City of El Segundo
Roof - mounted, utility-
48 feet
Street)
mounted, wall- mounted
G
1
West Basin Water Reclamation Plant
West Basin
Ground - mounted, utility-
142 feet
(1935 Hughes Way)
Municipal Water
mounted, roof - mounted,
District
wall- mounted
H
4
LA County Flood Pump Station (223
Los Angeles County
Roof- mounted, wall-
34 feet
Center Street)
mounted, utility- mounted
SECTION 3: Other than as modified by this Resolution all parts of Resolution No. 4105 remain in
full force and effect. Any amendment of Resolution No. 4105 will not affect any penalty,
forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any
79
violation occurring before this Resolution's effective date. Any such amended part will remain in
full force and effect for sustaining action or prosecuting violations occurring before the effective
date of this Resolution.
SECTION 4: Environmental Assessment. This Resolution amends the City's "Pre- Approved
Public Facility Site List" and is exempt from additional review under the California Environmental
Quality Act (California Public Resources Code §§ 21000, et seq; "CEQA ") and the regulations
promulgated thereunder (14 California Code of Regulations §§ 15000, et seq; the "CEQA
Guidelines ") because it consists only of a minor revision to the list of pre- approved public facility
sites to delete one site. The only potential environmental impact is a change to the type of
wireless communication facilities allowed on an already pre- approved site that would not exceed
the maximum permitted height. This does not have the potential to cause significant effects on
the environment. Any project proposed pursuant for a particular site is subject to CEQA review.
Consequently, this Resolution is categorically exempt from additional environmental review in
accordance with CEQA Guidelines § 15305 as a minor alteration in land use limitation which
does not result in any changes in land use or density.
2
EMI
This Resolution is the City Council's final decision and will become effective immediately upon
adoption.
PASSED, APPROVED AND ADOPTED this day of
Bill Fisher, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
2013.
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor,
and attested to by the City Clerk, all at a regular meeting of said Council held on the day of
2013, and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
3
H.* "
RESOLUl ION NO. 4105
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL
SEGUNDO, CALIFORNIA, APPROVING ENVIRONMENTAL
ASSESSMENT NO. EA -403A, ADOPTING A MITIGATED NEGATIVE
DECLARATION OF ENVIRONMENTAL IMPACTS AND APPROVING
SIX (6) "PRE- APPROVED" PUBLIC FACILITY SITES WHICH CAN
ACCOMMODATE WIRELESS COMMUNICATION FACILITIES.
PETITIONED BY: CITY OF EL SEGUNDO.
WHEREAS, the City of El Segundo is requesting "pre - approval' for eight (8) public facility sites
which can accommodate Major and /or Minor wireless communication facilities located at: 400 Lomita
Street (Site A), 348 Main Street (Site B), 640 Main Street (Site C), 150 Illinois Street (Site D), 615
Richmond Street (Site E), 2161 East El Segundo Boulevard (Site F), 1935 Hughes Way (Site G) and 223
Center Street (Site H), in the Public Facility (P -F) Zone (except for Site F, which is located in the Urban
Mixed Use - North (MU -N) Zone); and
WHEREAS, an Environmental Assessment (No. EA -403A), including an Initial Study and Mitigated
Negative Declaration of Environmental Impacts for the proposed project, has been prepared and
circulated to all interested parties, staff, and affected public agencies for review and comment in the time
and manner prescribed by law; and
WHEREAS, the Planning Commission and City Council have reviewed the application and
supporting evidence with the authority and criteria contained in the California Environmental Quality Act
(CEQA), State CEQA Guidelines and the City of El Segundo Guidelines for the Implementation of the
California Environmental Quality Act (Resolution 3805); and
WHEREAS, at the duly scheduled and public noticed meetings of the Planning Commission of the
City of El Segundo on October 22, 1998 and November 12, 1998, duly advertised public hearings were
held on this matter in the Council Chamber of the City Hall, 350 Main Street; and
WHEREAS, on November 12, 1998, the Planning Commission of the City of El Segundo adopted
Resolution No. 2431, recommending approval of Environmental Assessment EA -403A to the City Council
to "pre - approve" eight (8) public facility sites which can accommodate wireless communication facilities;
and
WHEREAS, at the duly scheduled and public noticed meetings of the City Council of the City of El
Segundo on December 1, 1998 and January 5, 1999, duly advertised public hearings were held on this
matter in the Council Chamber of the City Hall, 350 Main Street; and
WHEREAS, at said public hearings, opportunity was given to all persons present to speak for or
against the findings of Environmental Assessment No. EA -403A; and
WHEREAS, at said hearings the following facts were established:
Section 20.62.140 of the El Segundo Municipal Code (ESMC) commits the City to "pre- approve"
a list of public facility sites which can accommodate Major Wireless Communication Facilities
(WCF) with approval of a Wireless Communication Facility Permit (WCFP). This project is to
comply with that requirement.
RESOLUTION NO. 4105
APPROVING EA -403A
6 PRE - APPROVED WIRELESS
COMMUNICATION FACILITIES
PAGE NO. 1
=A- �C�A-
s2
2. The project was initially proposed for the "pre- approval" of eight (8) public facility sites which can
accommodate Major and/or Minor WCF, however, at the duly noticed City Council public hearing
on January 5, 1999, the Council eliminated two (2) sites from the list [Site C: Campanile at El
Segundo High School (640 Main Street); and, Site E: Richmond Field Light. Standards (615
Richmond Street)] and, the remaining six (6) sites were ranked in order of priority. The ranking,
location, property owner, type of allowable facility and allowable maximum height of each facility
are listed in Table 1 below.
Table 1
site
Rank
Location
Property Owner
Type(s) of Allowable
Allowable Maximum
Facility
Height
A
4
City Water tower (400 Lomita Street)
City of El Segundo
Utility- mounted
Shall not exceed top of
water tower
B
6
Communication Tower at Fire Station
City of El Segundo
Utility- mounted
Shall not exceed
#1; future 911 Communication Facility
height of utility
at Police Station (348 Main Street)
D
3
City Maintenance Yard (150 Illinois
City of El Segundo
roof - mounted, utility-
48 feet
Street)
mounted, wall- mounted
F
2
Fire Station #2 (2161 E. El Segundo
City of El Segundo
roof- mounted, utility-
175 Feel
Blvd.)
mounted, wall - mounted
G
1
West Basin Water Reclamation Plant
West Basin
ground- mounted, utility-
142 feet
(1935 Hughes Way)
Municipal Water
mounted, roof - mounted,
District
wall- mounted
H
5
LA County Flood Pump Station (223
Los Angeles County
roof- mounted, wall -
34 feet
Center Street)
mounted, utility -
mounted
oQuivu. uny of ei �sgunuo
3. A Major facility is defined as a wireless communication facility that is either ground- mounted (such
as a monopole) or roof - mounted (i.e., situated on the roof of a building) but which exceeds the
height of the Zone in which it is located in. A Minor facility is defined as a wireless communication
facility which is wall- mounted (i.e., attached to a building's facade), utility- mounted (i.e., attached
to an existing utility, such as a light pole) or roof - mounted (but which does not exceed the height
of the Zone in which it is located in).
4. A Major or Minor wireless communication facility proposed on a "pre- approved" site requires
approval of a WCFP, which is an administrative action, not a discretionary action.
5. Sites A, B. D, G and H are located in the Public Facilities (PF) Zone and have a General Plan land
use designation of Public Facilities. Site F is located in the Urban Mixed -Use North (MU -N) Zone
and has a General Plan land use designation of Urban Mixed -Use North.
6. The Pre - Approved Site List can be amended from time to time, by Resolution, as permitted by
Section 20.62.140 (A)(1) of the ESMC.
RESOLUTION N0.4105
APPROVING EA -403A
6 PRE - APPROVED WIRELESS
COMMUNICATION FACILITIES
PAGE NO.2
ETC]
7. Comments about the pi utect were received from the Public Work, Department, two (2) property
owners and the West Basin Municipal Water District (WBMWD). If applicable, the comments were
included as conditions of approval in this Resolution.
8. The six (6) proposed Pre - Approved Sites are available for lease if the property owner(s) deem
appropriate.
9. The proposed project is subject to the CEQA. In accordance with State guidelines and local
requirements, an Initial Study and Mitigated Negative Declaration was prepared and circulated for
interdepartmental review, and was available for public review and comment. No significant
adverse impacts were identified which could not be mitigated to an insignificant level with
conditions, including impacts to land use and planning, geologic problems, water,
transportation /circulation, noise and aesthetics.
10. At the meeting of November 12, 1998, the Planning Commission considered staff's proposal to
allow an additional 15 feet of vertical height on Sites 8 and H, if it was technically necessary.
However, the Commission determined that if necessary, any requests to exceed the maximum
height on Sites B or H be presented to the Commission at a later date as a separate application
for review and consideration instead. Likewise, any requests to exceed the allowable maximum
height on any of the other pre- approved sites shall be presented to the Planning Commission for
review and approval /denial.
11. At the December 1, 1998 meeting of the City Council, the Council directed Staff to rank the eight
(8) sites according to its potential impact to the community, with the sites having the least impact
to the community ranked first and the sites with the potential of having the greatest impact to the
community ranked last. Staffs preliminary ranking is as follows: 1) G. 2) F, 3) D, 4) A. 5) E, 6) H.
7) B and 8) C.
12. At the January 5, 1999 meeting of the City Council, the Council eliminated Site C [Campanile at
El Segundo High School (640 Main Street)] and Site E [Richmond Field light Standards (615
Richmond Street)] from the pre - approved list and ranked the remaining six (6) sites in the following
order of priority: 1) G, 2) F, 3) D, 4) A, 5) H and 6) B.
NOW, THEREFORE, BE IT RESOLVED that after considering the above facts and study of proposed
Environmental Assessment No. EA -403A, the City Council finds as follows:
ENVIRONMENTAL ASSESSMENT
1. The Initial Study was made available to all local and affected agencies and for public review and
comment in the time and manner prescribed by law. The Initial Study concluded that the proposed
project will not have a significant adverse effect on the environment, and a Mitigated Negative
Declaration of Environmental Impact will be prepared pursuant to the CEQA; and,
2. That when considering the whole record, there is no evidence that the project will have the
potential for an adverse effect on wildlife resources or the habitat on which the wildlife depends,
because the project is in a built -out urban environment; and,
RESOLUTION NO. 4105
APPROVING EA -403A
6 PRE - APPROVED WIRELESS
COMMUNICATION FACILITIES
PAGE NO.3
That the City Council authorizes _.,id directs the Director of Planning ana -jilding Safety to file with the
appropriate agencies a Certificate of Fee Exemption and De Minimus finding pursuant to California
Assembly Bill (AB) No. 3158 and the California Code of Regulations. Within ten (10) days after
receiving City Council approval, the City of Segundo shall file the required certificate with the
County of Los Angeles, along with the required Notice of Determination. As approved for in AB
No. 3158, the statutory requirements of CEQA will not be met and no vesting shall occur until this
condition is met and the required notices and fees are filed with the County.
GENERAL PLAN AND ZONING CONSISTENCY
1. The General Plan land use designation for Sites A, B, D, G and H is Public Facilities and Urban
Mixed -Use North for Site F. The General Plan goals, objectives and policies which relate to this
project are from the Land Use, Economic Development, Open Space and Recreation, and
Conservation Elements. With regards to the Land Use Element, the following policies support this
project: Policy LU1 -5.6, which requires that all development proposals comply with the City's
Zoning Ordinance and the CEQA; Policy LU1 -5.8, which supports the use of innovative land
development and design techniques; and, Policy LU7 -2.5, which encourages the design of public
facilities and utilities to be compatible with surrounding uses. With regards to the Economic
Development Element, the following goals, objectives and policies apply: Goals ED1 and ED2,
Objectives ED1 -1, ED1 -2 and ED2 -1, Policies E01 -1.1, ED1 -2.1, ED1 -2.2, ED1 -2.3 and ED2 -1.3,
which support the creation and maintenance of a diverse and strong economic base Which
benefits the City, its residents as well as its business community. With regards to the Open Space
and Recreation Element, the following policies apply: Policy OS1 -1.9, which supports alternative
funding mechanisms for recreational facility maintenance; and Policy OS1 -5.3, which supports the
continued protection of the El Segundo Blue Butterfly. Lastly, the following goals and policies of
the Conservation Element apply: Goal CN -5 and Policies CN5 -1 and CN5 -2, which supports the
protection of the urban landscape such that negative aesthetic impacts are minimized and that the
character of existing neighborhoods and civic landscapes are maintained.
2. That Section 20.62.140 of the ESMC requires the City to "pre- approve," by Resolution, a list of
public facility sites which can accommodate Major wireless facilities, and which would require only
administrative review and approval of a WC;FP, rather than discretionary review and approval.
NOW, THEREFORE, BE IT RESOLVED that the City Council hereby approves Environmental
Assessment No. EA -403A, the pre - approval of six (6) public facility sites for Wireless Communication
Facilities and a Mitigated Negative Declaration, subject to the following conditions:
1. Prior to issuance of building permits, the applicant shall receive administrative approval of a
Wireless Communication Facility Permit (WCFP) from the Director of Planning and Building Safety
for any wireless facility proposed on Sites A, B, D, F, G and H.
2. Prior to issuance of building permits, the applicant shall sign a lease agreement with the property
owner and provide a copy of the signed lease agreement to the Director of Planning and Safety.
If the wireless facility is to be located on City - owned property, the lease agreement shall contain
provisions which refer to the cost for leasing the Pre - Approved Site, an understanding by the
applicant that the applicant is responsible for paying the City Attorney's costs for preparing the
lease agreement documents, access to the Site (including emergency access),
relocation /restoration provisions, and other previsions as deemed appropriate by the City Attorney.
RESOLUTION NO. 4105
APPROVING EA -403A
6 PRE - APPROVED WIRELESS
COMMUNICATION FACILITIES
PAGE NO.4
W
3. Access to Sites A (City �.dter Tower) and D (City Maintenance Y,-. J) is limited to 7:00 AM - 3:00
PM on weekdays. There will be no regular access during weekends and City holidays.
Emergency access will be subject to reimbursement for costs incurred by the City.
4. All leases of public property for Pre - Approved Sites A, B, D. F, G and H are non - exclusive. The
lessee (operator of the wireless facility) shall make the supporting structure of the facility available
to any other applicant wishing to collocate to the extent it is technically feasible.
5. Prior to issuance of building permits for a wireless facility located on City -owned property, the
applicant shall provide liability insurance to the satisfaction of the City Attorney.
6. Prior to issuance of building permits, the applicant shall submit plans which show compliance with
the following design requirements:
A) The maximum height of any wireless communication facility to be located on Pre - Approved
Sites A, B, D, F, G and H shall not exceed the maximum height allowed, as shown in Table
1, Page 2, of this Resolution.
B) A wall- mounted wireless communication facility shall be comprised of non - reflective
material(s) and painted or camouflaged to blend with surrounding materials and colors.
Any and all screening used in connection with a wall- mounted facility shall be compatible
with the architecture, color, texture and materials of the building or other structure to which
it is mounted.
C) A utility- mounted facility shall not protrude or extend horizontally more than 24 inches from
the existing utility pole or structure; and, it shall be painted to match the color of the
existing utility structure in which it would be located on.
D) A roof - mounted facility that extends above the existing parapet of the building on which it
is mounted shall be screened by a material and in a manner that is compatible with the
existing design and architecture of the building. The screen shall also be painted to match
the color of the building. Furthermore, any guy wires, supporting structures and accessory
equipment shall be located and designed so as to minimize the visual impact as viewed
from surrounding properties and public rights -of -way.
E) A ground- mounted facility shall be located in close proximity to existing above - ground
utilities, such as electrical tower or utility poles (not scheduled for removal or
undergrounding in the next twenty -four months), light poles, trees of comparable height,
water tanks and other areas where the facility will not detract from the image or
appearance of the City. f=urthermore, it shall not be located in any required setback,
required parking area, vehicle maneuvering area, vehiclelpedestrian circulation area or
area of landscaping such that it interferes with, or in any way impairs the utility or intended
function of such area. And, the facility shall be screened from access by the general public
with a fence or a type of design approved by the Director of Planning and Building Safety
and the property owner. It shall also be covered with a clear anti - graffiti material of a type
approved by the Director of Planning and Building Safety. The City may grant a waiver of
this requirement if the applicant demonstrates to the satisfaction of the City that there is
adequate security around the facility to prevent graffiti.
RESOLUTION NO. 4105
APPROVING EA -403A
6 PRE - APPROVED WIRELESS
COMMUNICATION FACILITIES
PAGE NO. 5
T Prior to issuance of builw. ig permits for Site G [West Basin Munk,,val Water District ( WBMWD)],
the applicant shall provide the Director of Planning and Building Safety with written authorization
from WBMWD (property owner) that it has approved the building plans for the proposed wireless
facility. The applicant shall contact Paul Schoenberger, Chief of Engineering and Operations) for
the WBMWD (or another representative as authorized by WBMWD) at 17140 South Avalon
Boulevard, Suite 210, Carson, CA 90746 -1218, (310) 660 -6218.
8. Prior to the issuance of a permit, the applicant shall submit to the Departments of Planning and
Building Safety and Public Works a complete Construction Plan for review and approval. The
Plan shall include, but not be limited to construction hours, construction trailer locations,
construction and staging areas, construction crew parking, parking /access plan (including truck
haul routes), construction methods and schedules. The plan shall limit construction hours to 7:00
a.m. to 6:00 p.m. Monday through Saturday, and prohibit construction an Sundays and Holidays.
During construction, trash shall be removed from the Project Site on a daily basis. At the end of
each construction day, all open trenches shall be completely closed or covered, or secured in
accordance with Cal OSHA standards. All gates and access points to the construction area must
be locked and /or fully secured at the end of construction each day. The applicant shall provide
a twenty -four (24) hour, every day contact person /liaison to receive and respond to complaints
during construction.
9. During all phases of construction, the applicant shall comply with the City's Storm Water and
Urban Run -Off Pollution Prevention Control Ordinance (No. 1235).
10. During all phases of construction the applicant shall comply with Chapter 9.06, Noise and Vibration
Regulations of the SSMC.
11. The applicant shall indemnify, defend, protect, and hold harmless the City, its elected and
appointed officials, officers, agents and employees from and against any and all claims, actions,
causes of action, proceedings or suits which challenge or attack the validity of the City's approval
of Environmental Assessment EA -403A.
12. The pre- approved sites shall be utilized in the following order: 1) G, 2) F, 3) D, 4) A, 5) H and 6)
B. The sites which would have the least impact to the community are ranked first and the sites
with the potential of having the greatest impact to the community are ranked last. If an applicant
proposes utilizing a higher ranked site instead of utilizing the lowest ranked site, then he /she must
justify, to the satisfaction of the Director of Planning and Building Safety or the Planning
Commission, why it is technically necessary, through written documentation.
RESOLUTION NO. 4105
APPROVING EA -403A
6 PRE - APPROVED WIRELESS
COMMUNICATION FACILITIES
PAGE NO.6
87
BE IT FURTHER RESOLVED that according to the El Segundo Municipal Code, the decision of
the City Council as set forth in this Resolution shall become final and effective ten (10) calendar days after
the date of the City Council action, unless an appeal in writing is filed with the City Council.
PASSED, APPROVED AND ADOPTED this 5th day of January 1999..
Mike Gordon, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO 1
I, Cindy Mortesen, City Clerk of the City of El Segundo, California, do hereby certify that the whole number
of members of the City Council of said City is five; that the foregoing Resolution No. 4105 was duly
passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City
Clerk, all at a regular meeting of said Council held on the 5th day of January, 1999, and the same was
so passed and adopted by the following vote:
AYES: Gordon, Jacobs, McDowell, Gaines, Wernick
NOES: None
ABSENT: None
ABSTAIN: None
Cindy Mort n, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City A orney
p:\projects\400-425\ea-403A\ccres-3
RESOLUTION NO. 4105
APPROVING EA403A
6 PRE - APPROVED WIRELESS
COMMUNICATION FACILITIES
PAGE NO. 7
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89
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of an amendment to an existing
Professional Services Agreement with Willdan to increase the amount of the agreement
by $75,000 for planning consulting services. (Fiscal Impact: $75,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute an amendment to an existing Professional
Services Agreement to increase the funding by $75,000 approved as to form by the
City Attorney; and /or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: $75,000
Amount Budgeted: $30,000 (001- 400 - 2402 - 6214); $45,000 (001- 400 -2403-
6214)
Additional Appropriation: N/A
Account Number(s): 001 - 400 -2402 -6214 (Planning Division: Professional and
Technical); 001 - 400 - 2403 -6214 (Building Division:
Professional and Technical) transferred to 001- 400 -2402-
6214
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager'0 `
REVIEWED BY: Sam Lee, Director of Planning and Building Safe
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City has retained Willdan for the past few years to provide professional consulting staff at
the Senior Planner level. Most of the City's projects costs are fully reimbursed by developers.
The Council approved $100,000 in the budget for FY 2012/2013. Due to the variability of the
need for additional professional consulting services, the Planning Division appropriated only
$70,000 on September 18, 2012 of the $100,000 budgeted for the Planning Division. At this
time it is necessary to appropriate the remaining $30,000 in the Planning Division budget and to
transfer an additional $45,000 from the Building Safety professional services budget for a total
of $75,000 to be added to the existing budget of $70,000 for a new total of $145,000. This
request is to address a need based upon the Planning Division's workload with several large
scale, complex development projects being processed concurrently and in conjunction with the
17
90
need to supplement staff levels because one of the City's Principal Planners that works on large -
scale, complex development projects is out of the office on parental leave for 9 weeks during the
summer months. There will be approximately one month of salary savings for the Principal
Planner that will offset any costs not reimbursed by developer fees. The Planning Division
believes that the use of consultant services will ensure the efficient and timely processing of the
major development projects. Large -scale development projects that will be managed by the
consultant will include the Mattel Specific Plan Project and the 888 North Sepulveda Specific
Plan Project (Hotel and Remote Airport Park and Ride Facility). The Chevron Central
Reliability Center Project was recently completed in April by the consultant staff. Other major
development projects currently being processed include the Raytheon South Campus Master
Plan, In -N -Out Burger Restaurant /Queen Esther Square Shopping Center project, the Plaza El
Segundo /The Point Project. Additional projects are anticipated to be submitted before
completion of the current fiscal year.
The Fiscal Year 2012/13 budget included $330,000 for consulting services for the Building
Division. The Building Division has encumbered $275,000 to date for three consulting services
with $55,000 remaining unencumbered. The remaining funds were not encumbered at the
beginning of the fiscal year to allow flexibility to use the funds to supplement Building and
Planning consulting services contracts based upon Department needs resulting from development
activity. The Planning Division is requesting that the remaining $30,000 of the unencumbered
Planning Division Professional and Technical Account funds be allocated to planning consulting
services with Willdan to assist the Planning Division in managing its workload. Ten thousand
dollars would remain to be allocated for Fiscal Year 2012/2013 for Building or Planning
Division professional consulting services as needed.
Recommendation
The Planning and Building Safety Department requests that the Council authorize the City
Manager to execute a Professional Services Agreement amendment with Willdan, in a form
approved by the City Attorney, for an additional sum of $75,000, for a total not to exceed
$145,000, for developer reimbursed planning consulting services.
PAPlanning & Building Safety\Planning -Old \Consultant Plug Services \Willdan Engineering Services (Contract Planning) 2012 -
13\Willdan. Planning Consultant Services.CC Report.6.18.13.doc
91
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 18, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action to appoint Natalie Ssensalo and re- appoint Elyse Beardsley to the
South Bay Workforce Investment Board ( SBWIB) . (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Ratify the El Segundo Chamber of Commerce nomination and appointment of Natalie
Ssensalo to seat #10 and re- nomination and appointment to Elyse Beardsley to seat #18 of
the SBWIB;
2. Request the City Clerk to forward a certified copy of Council's action to the SBWIB;
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Letters of request from the El Segundo Chamber of Commerce, dated April 2, and May 14, 2013
and a letter of request from SBWIB dated May 20, 2013
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
PREPARED BY: Mishia Jennings, Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The South Bay Workforce Investment Board ( SBWIB) provides guidance for programs administered
under the Federal Workforce Investment Act, under a Joint Powers Agreement (JPA), for the eight cities
of El Segundo, Gardena, Hawthorne, Hermosa Beach, Inglewood, Lawndale, Manhattan Beach and
Redondo Beach. The JPA is the instrument that allows the cities to pool and utilize available federal
funds. Pursuant to the amended JPA dated May 16, 2002, Section 3, Sub -Part 3 of Section 4 of
Agreement No. 83 -100 requires that each ofthe SBWIB member cities shall appoint at least two private -
sector employees, to serve on the SBWIB as representative of their respective cities' private- sector
businesses. The process specified by the JPA requires that nominees originate from a business group.
Historically, the chambers of the member cities are the business group. The chambers nominate a
business representative to the SBWIB, which nomination is then ratified by the respective city council.
iNQ
92
El Segundo
TheCHAM3ER
TIN, ilnicc /iw Bmsine,i.,
April 2, 2013
The Honorable Mayor Carl Jacobson
& Members of the City Council
350 Main Street
El Segundo, CA 90245
Dear Mayor Jacobson and Council:
On behalf of the Board of Directors of the El Segundo Chamber of Commerce, please accept the
[nomination or re- nomination] of the following individual to be [appointed or re- appointed] to
serve on the South Bay Workforce Investment Board for the 4 -year term of office commencing
July 1, 2013, as a representative of the El Segundo business private sector:
Seat 18: Ms. Elyse Beardsley, Owner of Industrial Lock and Security, Inc., to serve an
additional 4 -year term of office from July 1, 2013, to June 30, 2017.
Thank you for your acceptance.
Marsha Hansen
CEO/Executive Director
427 Main Street • El Segundo, CA 90245 •310.322.1220 o Fax 310.322.6880
Email: info@elsegundochamber.org
El Segundo
TheCHAM3ER
The Voice for Buoiuc.w
May 14, 2013
The Honorable Mayor Carl Jacobson
& Members of the City Council
350 Main Street
El Segundo, CA 90245
Dear Mayor Jacobson and Council:
On behalf of the Board of Directors of the El Segundo Chamber of Commerce,
please accept the nomination of the following individual to be appointed to serve
on the South Bay Workforce Investment Board for the 4 -year term of office that
commenced on July 1, 2012, as a representative of the El Segundo business
private sector:
Seat 10: Ms. Natalie Ssensalo, New Toy Project Management Engineer,
Mattel Inc., to serve a 4 -year term of office from July 1, 2012, to June 30,
2016.
Thank you for your acceptance.
Sin
rsha Hansen
Executive Director
427 Main Street a El Segundo, CA 90245. 310.322.1220 • Fax 310.322.6880
Email: info @elsegundochamber.org
M E M B E R S
WAYNE SPENCER May 20, 2013
CHAIRPERSON
ALAN CALDWELL
ANGELA GIBSON
ANTHONYLAWSON
BARBARA ROBERTS-HUBBARD
BILLY C. CAMPBELL
BOB HELFANT
BRENDA BRENT
BRIAN RABER
CAMERON SMITH
CAROLYN ANDERSON
CHARLES HARKEY
DEBRA BAKER
DENISE DI PASOUALE
DOBARD
DOLLY SINGH
DOUG HERBST
ELYSE BEARDSLEY
GARY COOK
GLENN MITCHELL
HAMID POURNAMDARI
IVAN MASON
DR JACK DANIELS, III
JACKIE HONORE
JAMES CASTRO
JANE TEMPLIN
JANICE WEBB
JESSE HOOD
JESUS FERNANDEZ
JEFFREY JENNISON
JEFFREY ZWERLING
JOSE FERNANDEZ
DR. LANCE WILLIAMS
LINDA BRADLEY
MANUEL C. SERRANO
MARTY JONES
MICHAEL JACKSON
MICHELLE OLSON
MIKE MORALES
DR MILDRED GARCIA
PATRCCA BENNETT
PATRICA DONALDSON
RAY CORDOVA
REBECCA MENDIBLES
ROLAND TALTON
RUSTY ROTEN
RUTHI DAVIS
SAMUEL BINGHAM
DR. SANDRA G. HORWIT
SHAD REZAI
SUSIE YELLOWHORSE -JET
DR. THOMAS M. FALLO
TOD SWORD
TOM BEEDON
VAN NGUYEN
WANZA TOLLIVER
YVETTE JOHNSON
YVONNE MALLORY
Mr. Greg Carpenter, City Manager
City of El Segundo
350 Main Street,
El Segundo, CA 90245
Dear Mr. Carpenter:
BAY WORKFORCE
CItY Managers Office
MAY 2 2 2013
RECEIVED
Currently, there are two El Segundo business private sector vacancies on
the South Bay Workforce Investment Board (SBWIB), which need to be
filled. The term of office for Seat 18 will take effect on July 1, 2013, and
will expire on June 30, 2017 and the term of office for seat 10 will take
effect immediately and will expire on June 30, 2016.
On April 2, 2013, the El Segundo Chamber of Commerce re- nominated
Ms. Elyse Beardsley and on May 14, 2013, nominated Ms. Natalie
Ssensalo, to fill the El Segundo Business Private Sector Seats. We are
requesting that the Mayor and City Council please initiate the process to re-
appoint Ms. Beardsley and appoint Ms. Ssensalo at the City of El
Segundo's next regularly scheduled City Council Meeting or at your
earliest convenience.
Your cooperation in this matter is greatly appreciated. If you have any
questions or require assistance, please contact me, or my assistant,
Whittney Cole, at (310) 970 -7700. Thank you!
JAN VOGEL
EXECUTIVE DIRECTOR
Attachments
Hawthorne • Hermosa Beach • Gardena • Inglewood • Lawndale • Redondo Beach • Manhattan Beach • Carson • El Segundo
11539 Hawthorne Boulevard, 5th Floor, Suite #500, Hawthorne, CA 90250 / w. 310.970.7700 / f. 310.970.7711
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: June 18, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding a contract to Big West Construction
Corporation for constructing 26 homes related to Project No. RSI 13 -04 (Group 50 of the City's
Residential Sound Insulation Program)
(Estimated construction costs and retention $961,978)
RECOMMENDED COUNCIL ACTION:
1. Reject the bid and bid protest from AZ Home, Inc.;
2. Reject the bid from Harry H. Joh Construction;
3. Waive minor irregularities in the bid from Big West Construction Corporation;
4. Award contract to Big West Construction Corporation for project RSI 13 -04 (Group 50);
5. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and
6. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bidder's Proposal and Statement (from AZ Home's bid) and bid protest dated June 4, 2013
2. Appendix B -08 (Designation of Manufacturers and Suppliers) (from AZ Home's bid)
3. Appendix B -12 (Designation of Subcontractors) (from AZ Home's bid)
4. Proposal from Burbank Fireplace and BBQ, Inc. (from AZ Home's bid)
5. Proposal from Specialty Door Company (from AZ Home's bid)
6. Bidder's Proposal and Statement (from Harry H. Joh Construction's bid)
7. Minutes of Special Meeting of the Board of Directors of Harry H. Joh Construction, Inc.
(from Harry H. Joh Construction's bid)
8. Bidder's Bond (from Harry H. Joh Construction's bid)
9. Power of Attorney for International Fidelity Insurance Company (from Harry H. Joh
Construction's bid)
10. Appendix B -03 (Non- Collusion Affidavit) (from Harry H. Joh Construction's bid)
11. Appendix B -08 (Designation of Manufacturers and Suppliers) (from Harry H. Joh
Construction's bid)
12. Appendix B -10 (Bidder's Assurance of Compliance with Title 49 CFR Part 26 relating to
Disadvantaged Business Enterprise Participation) (from Harry H. Joh Construction's bid)
13. Appendix B -12 (Designation of Subcontractors) (from Harry H. Joh Construction's bid)
14. Bidder's Proposal and Statement (from Big West Construction Corporation's bid)
15. Appendix B -08 (Designation of Manufacturers and Suppliers) (from Big West Construction
Corporation's bid)
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0050 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning uilding Safety
APPROVED BY: Greg Carpenter, City Manager
19
94
BACKGROUND & DISCUSSION:
On April 16, 2013 the City Clerk's office opened bids for Project RSI 13 -04 (Group 50 of the City's
Residential Sound Insulation (RSI) Program). Four (4) bids were submitted, and the results are as
follows:
AZ Home, Inc. $ 729,500.00
Harry H. Joh Construction, Inc. $ 738,000.00
Big West Construction Corporation $ 874,525.00
Karabuild Development, Inc. $ 899,701.00
The bid submitted by AZ Home is non - responsive for the following reasons:
1. AZ Home is not licensed to perform roofing work and no subcontractor was identified to
perform roofing work (a C39 specialty license is required);
2. AZ Home did not identify Burbank Fireplace & BBQ, Inc. on its Designation of Subcontractors
form (Appendix B -12) despite a quote from that company for $5,978 that includes $1,400 for
installation (the $5,978 amount was included on the Designation of Materials & Suppliers form
(Appendix B -08).
Additionally, staff found the following irregularities:
3. AZ Home did not exemplify that its representative read, become familiar with and understand
all of the requirements of the Contract Documents and conditions under which the work will be
performed by placing a signature and date next to the page number of the Bidder's Proposal and
Statement;
4. The price of $10,000 is listed for the six (6) ventilators to be installed and a price of $10,000 is
listed for the 18 furnaces to be installed. Those amounts do not appear to reflect the quantities
of equipment and /or the fact that typically prices of furnaces are higher than prices for
ventilators;
5. The proposal from Specialty Door Company, Inc. references specification sections that do not
exist in the City's specifications (it appears to reference a numbering system that is no longer
used in the City's specifications and /or a numbering system that may be used by other RSI
programs);
6. A price for the installation of wood doors by Allied Builders in the proposal from Specialty
Door. There is no documentation of a price or proposal directly from Allied Builders;
7. No certification was provided (e.g., Appendix B -11, "Suspension and Debarment Requirements
for all contracts over $25,000 ") for Allied Builders, despite the value of its contract is identified
as $29,800 on the Designation of Subcontractors form (Appendix B -12);
8. A price of $15,130 was identified for H.K. Electrical in the Designation of Subcontractors form
(Appendix B -12), and the price sheet included with the Bid does not accurately reflect the scope
of work. No price was listed for the electrical panel upgrade at home 50.03 under "Owner
Upgrades," and a price of $1,400 was listed under "Owner Upgrades" for home 50.05 and no
electrical owner upgrade is specified as part of the scope of work for that home. Additionally, a
price of $2,000 is listed under "Knob Tube" (presumably for the replacement of knob & tube
wiring) for home 50.07 that is not part of the scope of work for that home;
The bid submitted by Harry H. Joh Construction, Inc. is non - responsive for the following reasons:
1. The bid did not include all required documentation for listed subcontractors including, without
limitation:
95
a. References for MD Insulation (Bids must include references for subcontractors whose
contract value is in excess of $10,000 and the contract value listed for MD Insulation is
$16,050 on the Designation of Subcontractors form);
b. No certification was provided (e.g., Appendix B -11, "Suspension and Debarment
Requirements for all contracts over $25,000 ") for Hot Tech Contractor, Inc., despite the
value of its contract is identified as $71,000 on the Designation of Subcontractors form
(Appendix B -12)
Additionally, staff found the following minor irregularities:
2. Harry H. Joh Construction did not exemplify that its representatives read, become familiar with
and understand all of the requirements of the Contract Documents and conditions under which
the work will be performed by placing a signature and date next to the page number of the
Bidder's Proposal and Statement;
3. The Bidder's Bond provided identifies "International Fidelity Insurance Company" as a
"corporation incorporated under the laws of the State of California." However, a search with the
California Secretary of State (and as reflected in the attached Power of Attorney) shows that the
surety is a New Jersey corporation;
4. The Bidder's Bond also appears to be provided by a Surety that is not listed in the latest
published State of California, Department of Insurance list of "Insurers Admitted to Transact
Surety Insurance in This State ";
5. A Jurat notarization is not attached to the "Non- Collusion Affidavit" ( Appendic B -03) as
required;
6. Two different manufacturers are listed for Latching and Locking Hardware. Therefore it is not
clear which manufacturer's hardware is intended to be provided;
7. The "Bidder's Assurance of Compliance with Title 49 CFR Part 26 relating to Disadvantaged
Business Enterprise Participation" is not properly completed. It appears that the total bid of
$738,000, minus the value of the three (3) subcontracts whose contracts are identified as not
certified as a DBE (Hot Tech, Rapid Duct Testing and Castlerock Environmental) was used to
calculate a DBE percentage. That methodology results in including materials, overhead, profit
and other items as "work," and misrepresents the percentage of "work" being performed by
certified DBE contractors; and
8. The manufacturer of thermostats identified (Venstar) on the Designation of Manufacturer and
Suppliers form is different that the manufacturer of furnaces (York), despite the requirement that
thermostats "be manufactured by the manufacturer of the furnace to which it is connected (if
thermostats meeting the other requirements are available from the furnace manufacturer)," and
York does manufacturer thermostats meeting the other requirements.
The bid submitted by Big West Construction Corporation appears to be responsive, with two minor
irregularities.
1. Milgard was identified as the manufacturer of Aluminum Windows and "N /A" marked as the
manufacturer and supplier of Vinyl Windows, despite only Vinyl Windows specified for the
project and Milgard only manufacturing vinyl windows for Residential Sound Insulation (RSI)
programs. Big West Construction has stated that such listing was a clerical error, and is aware
that aluminum windows are not specified for the project, and no longer offered under the City's
RSI Program. Furthermore, staff will be revising the form for future projects to eliminate the
aluminum window category, as "N /A" would be the proper notation in that category for all
foreseeable RSI projects.
2. As was also the case with the bid from AZ Home, as well as the bid from Karabuild, a price of
96
$10,000 is listed for the six (6) ventilators to be installed and a price of $10,000 is listed for the
18 furnaces to be installed. Those amounts do not appear to reflect the quantities of equipment
and /or the fact that typically prices of furnaces are higher than prices for ventilators. This issue
seems to correlate with the fact that AZ Home, Big West Construction and Karabuild
Development, Inc. all have listed True Air Mechanical as the mechanical subcontractor.
The bid submitted by Karabuild Development, Inc. was not thoroughly reviewed as a lower responsive
bid appears to have been submitted.
A bid protest was received from AZ Home, Inc. on Tuesday, June 4, 2013 questioning two items in the
bid from Big West Construction:
1. Handwritten alteration of the Designation of Manufacturers and Suppliers form (Appendix B-
08). AZ Home alleges that handwritten changes cannot be made to federal forms;
2. Price listed for the subcontractor, Allied Builders, for installation of wood doors. AZ Homes
alleges that only one price is provided by Allied Builders to general contractors and that Big
West Construction misrepresented that price; and
As to Item No. 1, the Designation of Manufacturer and Suppliers form is set forth on a City form, not a
federal form. There is no prohibition on providing additional information, whether written by hand or
otherwise. Moreover, the alteration made by on the form provided by Big West Construction provides
more information that what is required by the form, not less. In an abundance of caution, staff
recommends that the City waive any minor irregularity that might be associated with this form.
For Item No. 2, City staff contacted Allied Builders and found no evidence to support the claim that
Allied Builders would not perform the work for less than the $29,800 quoted in the bid from AZ Home,
Inc. Moreover, the bid submitted by Big West Construction Corporation includes a declaration
submitted under penalty of perjury that it will perform all work in strict conformity with the
requirements of the Contract Documents. The City assumes, therefore, that the information is correct.
Additionally, Big West's owner addressed this item during public communications at the end of the
June 4' 2013 City Council meeting and in subsequent email correspondence addressed to the City. Based
upon this information, there is no apparent error in the price provided by Big West Construction.
Consequently, the bid appears to be responsive.
As the City Council is aware, this item was continued from the June 4th meeting, in part, because the
City needed to obtain the concurrence of the FAA as to the recommended award (since the
recommendation is not to the apparent lowest bidder). Since that time, the City contacted the FAA's
representative who informed the City that the FAA concurs with staff's recommendation to award the
contract to Big West Construction.
Based upon the above, staff recommends that AZ Homes Inc.'s bid protest be rejected; that the City
Council waive all minor irregularities as to Big West's bid; and that the Council award the contract to
Big West Construction.
The amount requested for the contract is $961,978 which represents the amount of Big West
Construction Corporation's bid of $874,525 and an additional 10% for contingencies.
Construction is scheduled to start September 23rd, 2013 and complete by November 20th, 2013, with
Contractor Site Evaluations scheduled for July 1s'— 8th
97
City Council is reminded that, except for elective "Owner Upgrades" paid for byproperty owners, costs
associated with the Residential Sound Insulation Program are covered by the grant funding from the
Federal Aviation Administration (FAA) and /or a department of the City of Los Angeles commonly
referred to as Los Angeles World Airports (LAWA). Grant funding from the City of Los Angeles is
provided as part of a settlement agreement with the City of Los Angeles and other jurisdictions.
Program expenditures for homes in the areas highlighted in shades of green on the City's RSI Program
map are funded by grants from the FAA and LAWA at a rate of 80% and 20% respectively, while
expenditures for homes in the areas highlighted in shades of yellow are funded 100% by remaining
grant funds provided by LAWA.
The twenty -six homes included in the Group 50 project are all in the "Green -2" area on the RSI
Program map, and therefore (with the exception of "Owner Upgrades ") 80% of expenditures are funded
by the a grant from the FAA and 20% of expenditures funded by a grant from LAWA.
M
City of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 13-04
"Residential Sound Insulation Program —Group 50"
at the following lump sum cr-ice:
RSI
Stan
Bid
Property
ID
PropeM Address
Description
Estimate
Amount
Sub -Total
50.01
643 West Maple Avenue
RSI
$47,131
$ �f, 6W .00
$ �f,AGa•�
Improvements
RSI
$59;2.5
$ jfel, /60. oa
Improvements
Owner
Upgrade
50.02
633 West Maple Avenue
$ Gam• (.A4' aO
$Soo
$ 5'00•00
(Window
##21A)
RSI
$27,410
$ 3/,#M -66
L[nyrovements
Owner
Upgrade (Sill
$150
200. o a
Dame e)
n UOw ade
50.03
604 West Maple Avenue
$ 33,40.bO
$x;sao
!, 700.00
(Elwtrical
Panel)
Owner
Upgrade
$300
$ 3oo•ao
(Door B)
50.04
735 Loma Vista Street
RSIrovements
$33'725
$28 /300.00
$ Z,9., g
RSI
$43,315.
$ oD
IMpTovements
50.05
716 Loma Vista Street
$ q3,40-60
Owner
Upgrade (Sill
$300
$ &66.60
Dams e)
Bidding Form Appendix B -01 Last Modified: April 8, 2013
Bidder's Proposal and Statement 99
City of El Segundo
Residential Sound insulation Program
RSI 13 -04 (Group 50)
Bidding Form Appendix B -01
Bidder's Proposal and Statement
Last Modified: April 8, 20
RSI
$37.015
$3 9,600.40
Improvements
50.06
853 Loma Vista Street
$ 3 j, JOO o0
Owner
Upgrade
$500
$ X5-0.0
(Window 10)
50.07
117 West Sycamore Avenue
RSIrovements
$22,120
$ 21, y0.du
$211W-00
50.08
119 West Sycamore Avenue
RSI
$231370
$ :210,200-46
$ 2/of 260.00
Improvements
RSI
$40,995
$ ,V/, 804•60
!Mprovements
Owe
Upgrade
50.09
847 Pepper Street
$ W, io• do
$200
$ 300.00
(Damage at
Door Q
50.10
864 Maryland Street
RSIrovements
$53,070
$,55 W.oa
d• o0
$SSI3d
RSI
$33,535
3�i /es.00
$3V
Owner
Upgrade
$400
$ Sdd.do
50.11
936 Sheldon Street
$ 3�
Window 8)
/lo�Qo
Owner
Upgrade
.$400
$S
� a0 , oe
(Window 14)
RSI
$26,175
$ 22 00
Improvements
„500.
50.12
818 Main Street #101
$ 22,0866-60
Owner
Upgrade
$200
$ 306.60
(Door A)
RSI
$26,075
$ 24Sao• M
roventents
50.13
818 Main Street #201
$ Z 2, 8ad.00
Owner
Upgrade
$200
$ 300.06
(Door A)
RSI
$24,875
$ /8,4w-”
$ /8�7D0•oo
Improvements
Owner
50.14
818 Main Street #301
Upgrade
$200
$ 300.00
(Door B)
50.15
818 Main Street #202
Improvements
$25,540
$ 24j266-60
do
$ 26,26040
50.16
818 Main Street #302
Improvements
$25,540
$ 20,260.00
$ 20.,Z60-00
Bidding Form Appendix B -01
Bidder's Proposal and Statement
Last Modified: April 8, 20
City of El Segundo
Residential Sound Insulation Program
RSI 13-04 (Group 50)
50.17
818 Main Street #103
Improvements
$25,540
$ Zb,Zno• 00
$ �o,ZbD.cn
RSI
Improvements
$25,540
$ 20, 200.00
$ 20, 2d0.b a
50.18
818 Main Street #203
Owner
Upgrade
$200
$ .366.(30
$ 30D . bQ
(Door B)
RSI
Improvements
$25,540
$ Z6,266.60
$ 2o,260.00
50.19
818 Main Street #303
Owner
Upgrade
$200
$ 360.00
$ 366-66
(Door B)
50.20
1120 East Imperial Ave. Unit A
�rovements
$21,930
$ /JJGo ao
$ f5;S00•40
50.21
1120 East Imperial Ave. Unit B
RSI
Improvements
$19,290
$
$ /4 660.60
50.22
1120 East Imperial Ave. Unit C
Rmprovements
$21,660
$26 ,006A0
$ 2o,oad • a o
50.23
1120 East Imperial Ave. Unit
Rmproveanents
$22'465
$ 7-0,S66.60
$ 20�,SOp.bD
50.24
1120 East Imperial Ave. Unit E
RSI Improvements
$14,290
$17,26-do
$ / 7 Sbd • 40
50.25
1120 East Imperial Ave. Unit F
RSI
Improvements
$21,660
$ 19200.00
$ /?, Zda .60
50.26
535 East Walnut Ave. Unit A
RSI Improvement s
$32,385
$ 2�,2b0.00
$ 24�i 2DD.do
Total Bid (Contract Sum)
Lue, t� d P, l+loga — I airs
(words)
$ 729sao•a�
(figures)
In case of discre anc between the words and figures, the words must vaiL
Contractor Representative: e116
Signature Da
Name (printed or typeM
Bidding Form Appendix B -01 Last Modified: April 8, 2013
Bidder's Proposal and Statement 101
City of El Segundo
Residential Sound Insulation Program
RSI 13-04 (Group 50)
Title: tires ��eK
Name of Firm: AZ 1A*v4e -,i kc '
Address: /'I % y Z =61"D
g' '
!KtN AIM fit. eA . 91W/
Telephone Number: `r l 8- 722 - 7171
Contractor's State License Number:
,K,wf 7U-'l
license Expiration Date:
/a, %3143
Type of Entity: ❑ Sole Proprietorship ❑ Partnership corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Mi '
Bidding Form Appendix B-01 Last Modified: April 8, 2013
Bidder's Proposal and Statement 102
Lee, Sam
From: O'Neill, James
Sent: Tuesday, June 04, 2013 6:15 PM
To: Lee, Sam
Cc: Weaver, Tracy (City Clerk); Domann, Cathy; Shilling, Mona
Subject: FW: RSI 13 -04 Group 50 PROTEST
Received from AZ Home....
- James
- - - -- Original Message---- -
From: Thomas Azaian [mailto:thomas @azhomeinc.com]
Sent: Tuesday, June 04, 2013 6:07 PM
To: O'Neill, James
Subject: RSI 13 -04 Group 50 PROTEST
Upon reviewing Big West Construction Corps bid documents for group 50, the following was
found:
1) Designation of manufacturers and suppliers page Big West scratched the word primary and
hand wrote secondary S -1 storm door for section 08 -32 -00 while this section pertains only
for primary sliding glass doors, more over no scratching or corrections (tapping into) are
allowed on federal documents.
2) designation of sub - contractors page, big west has listed allied builders group for door
installation for a price of $23,000.00, after speaking with Cyrus the owner of allied
builders group, he stated that he has quoted all the general contractors including big
west corp $29,800.00 and he was very much surprised and did not accept the fact that big
west had listed him for $23,000.00, and the only reason big west corp has listed allied
builders for $23,000.00 seem to be that he couldn't provide appendix B -11 "suspension and
debarment requirements" as it was noted on line item 7 from AZ homes irregularities.
3) more over AZ home would like all the suppliers and sub - contractors quotations send to
big west corp with the dates before the bid due date
Thanks
Thomas Azaian
AZ Home Inc.
1 103
City of El Segundo
Residential Sound Insulation
RSI 13 -04 (Group 50)
Designation of Manufacturers and Suppliers
Bidding Form Appendix B -08 Last Modified: January 30, 2012
Designation of Manufacturers and Suppliers
104
Manufacturer
Supplier (if Applicable)
Contract
Value
Section 0814 00
Primary Hinged
$
Entry Doors
Section 08 32 00
Primary Sliding
Glass Doors
Section 08 5100
Aluminum
$ 4//.4 ,
Windows
Section 08 53 00
Vinyl Windows
dears
M►� DeDyJ
$ 1340,, 221 • ad
ei r� eluiiws
r .
Section 08 7100
Latching and
Locking
s tkAuAcA i,A
Hardware
t°
5 •► O•
�l riMAr 1r3
Section 10 32 00
Chimney
Dampers
$ S;�7B•OD
n/
Section 10 32 00
Fireplace Glass
/
$ N!R •
Doors
I1% 14 •
NIA -
Section 22 2100
Condensate
Pumps
$
Section 23 09 00
X,
Thermostats
$
Section 23 34 00
Ventilators
$
Section 23 54 00
>
Furnaces
$
Bidding Form Appendix B -08 Last Modified: January 30, 2012
Designation of Manufacturers and Suppliers
104
City- of El Segundo
.F Residential Sound Iasulallon l'ruge-am
RSI 13-44 (Group 50)
Designation of Manufacturers and Suppliers
Bidding Form Appendix "S fast Modified: hmuwy 30, 2012
Designation of Manufactumors and Suppliers
105
Mmufaclnrer
Supplier (if Applicable)
Contract
Value
Section M 14 00
Primary Binged
Entry Doon
Section 08 32 00
Primary SlIdIng
$
Glass Doors
.Section 08 5 t 00
Aluminum
s
WI adarrs
Section 08 53 M
Vh&yI Windows
S
Section 08 I1
Latching and
lacking
S
Hardware
- -_ --
Section IU3200
Da
D
Damp ski
S
Section 10 32 00
FbrepiaearGlass
$
Doors
sm itm 22 2100
Condensate
Pumps
L,r7lGE
_ ;]�
f74o
s 00,«;_
��S'ff
Sadism 23 04 00
7lbaw"ats
�,, n
L --
S c
Section 23 34 00
Veotilaton
-
—
5 /01 tSCx--,
Section 23 54 �0..�
Fbrsaee.e
LL - S+Gt� ... _._._m-
10 ,,Cw
Bidding Form Appendix "S fast Modified: hmuwy 30, 2012
Designation of Manufactumors and Suppliers
105
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107
I � U.
p O O Firefilacr A li1Sf��,
Burbank Fireplace & BBQ. Inc.
833 N. Hollywood way Unit A
Burbank, CA 91505
Phone (818) 843 -1555
Fax (818) 843 -155I
Estimate
Date Estimate #
41812013 994 j
www3urbankfireplace, com
Name / Address
AZ Home Inc.
14416 Friar Street
Van Nuys CA 91401
P 818 - 782.7171- F 818- 782 -7107
Item
qty
Description
Rate
Total
Top Dam,
14
Top 'Seating Damper
300.00
4,200.00'1
Fire. Chim. Clean...
14
Fireplace & Chimney Cleaning and installation oftop dampers.
100.00
1,400.00
Job - El Segundo -50
I
0
i
f
i
I
Subtotal $5,600.00
Sales Tax (9.0 %) $378.00
Total $5,97$.00 f
Signature
0MO :
I. 'FN
April 9, 2013
Inc.
Project: El Segundo RSP, Residential Sound Insulation, Bid Group 50
Owner: City of El Segundo
Scope: Wood Doors, (section 08100), Wood Frames (section 06200), Finish Hardware
(section 08713) of the RSP Project.
The purpose of the following is to clarify our scope and allow a fair comparison of bids.
WOOD DOORS;, (�y Vancouver Door), WOOD JAMBS,
,FINISH HARDWARE & SECONDARY SLIDIN G
GLASS DOORS (b-y Mon
l) ALL PRODUCT SUBMITTALS & DOCUMENTS ARE TO CONFORM TO DIVISION
#1 REQUDWMENTSAND SECTIONS 08100 & 08713.
2) IMPORTANT NOTE: Please make sure that other door quotes are based on STC-40 at
9.2lbs1Sq.Ft. The 7.7 lbslSq. Fi STC-40 door is not warranted for exterior use. A deduct
can be provided if we can use ST'C -40 @ 7.71bsl3q. Ft doors.
3) Where indicated on plans, our quote includes hardware for existing doors.
4) All doors to be factory sized, beveled & prepped for butts, lockset & deadbolt
5) Our bid includes Dqug Fir jambs for painted and solid Oak for stained doors, for wall
thickness up to 5 -1/4".
6) Our quote includes the Kerfed and rigid weatherstripping.
7) Lacks and deadbolts are to be keyed alike for individual residences.
Supply: $101'80&'000
*Installation: $29,800.00
* (Wood Doors only, no Sec. SGD installation) under separate contract between GC and AMW Builders
Net Add: Provide 21 each, Mon -Ray Secondary Sliding Glass doors:$34,800.00
We have worked on majority of the El Segundo RSP projects and are looking forward to
performing on these challenging Noise Insulation Projects. Should you have any questions,
please call me at the office or cell phone: 415- 971 -9071
Sincerely;
SPECIALTY DOOR COMPANY, INC.
Michael R Ghezavat, AHClCSI
VP
Cain "` IIW 1/CiY�y�'T.y� v
O
�flrll ii1�tA1�'�
109
City of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 13 -04
"Residential Sound Insulation Program —Group 50"
at the following lump sum price:
RSI
Staff
Bid
Property
ID
Property Address
Description
Estimate
Amount
Sub -Total
50.01
643 West Maple Avenue
SI
Rm rovements
$47;131, - -
$ 43, a30
$ 9-3, 830
RSI
$59,245
$ 55, o00
Improvements
50.02
633 West Maple Avenue
Owner
Upgrade
$ 5 $ 2po
- $5 0
$ .460
.Se cu r; fy Man; -6a J %5
(Window
s sup
#21A)
RSI
Improvernents
Owner
Upgrade (Sill
$ISO.
-
9.p
Dama e)
Upgrade
50.03
604 West Maple Avenue
$ 2r7, 200
$1,500
1 r 3 a o
(Electrical
Panel)
-
Owner
Upgrade
$300
$ x-90
(Door B)
50.04
735 Loma Vista Street
Rmprovements
$33,725,
$ 34 36o
$ 34, 36o
RSI
r
3?IS;:"
$ 4012$0
Improvements
50.05
716 Loma Vista Street
Owner
Upgrade (Sill
$30
$ 2&j
Damage)
Bidding Form Appendix B -01 Last Modified: March 28, 2013
Bidder's Proposal and Statement
110
City_ of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
Bidding Form Appendix B -01 Last Modified: March 28, 2013
Bidder's Proposal and Statement
111
RSI
Improvements
$37, [1`1 5
42p
50.06 853 Loma Vista Street
$ 3 4, S So
Owner
Upgrade
$5.00
$ 460
(Window 10)
50.07 117 West Sycamore Avenue
RSI
rovements
$22,120
$ 20, 5-r7 o
$ 20, S n a
50.08 119 West Sycamore Avenue
ImpIrovements
$231370
$ 24, 7 3 D
$2-1,13o
RSI
Ln rovements
Owner
50.09 847 Pepper Street
$2{1(}
$
(Damage at
Door C)
50.10 864 Maryland Street
RSI
Improvements
$53,070 . '
$ Ar g� 35z)
$ 4.I, 3$ D
RSI
Im rovements
.$33,535. :.
$ 33.000
Owner
50.11 936 Sheldon Street
Upgrade
$40' .
�? b
$ 33,
(Window 8)
_
Owner
Upgrade
$400
$ 3 9 o
(Window 14)
RSI
$Zi'i�l�S
$ 3 yo
Im rovements
x
,
Owner
50.12 818 Main Street #101
Upgrade
$210
$ 1930
(Door A)
RSI
Im rovements
50.13 818 Main Street #201
$ 2j+ 420
Owner
Upgrade
(Door A)
RSI
Improvements
23, ooa
$
50.14 818 Main Street #301
Owner
Upgrade
'. .. ;';
$ i $D
(Door B)
50.15 818 Main Street #202
RSI
Improvements
; �..: , . , , �
2 3, 7 .Sn
$ 13, rJ 5
50.16 818 Main Street #302
RSI
Improvements
r
$25;540
$
$ 23 r7 510
Bidding Form Appendix B -01 Last Modified: March 28, 2013
Bidder's Proposal and Statement
111
City of El Segundo
Residential Sound Insulation Program
RSI 13-04 (Group 50)
50.17
818 Main Street #103
RSI
Improvements
$25 "540
$ 2-3i r7 0 D
$ a3 r 7 D o
Improvements
$:5.540
$
$ :2 3� o 0
50.18
818 Main Street #203
Owner
Upgrade
$2Q,0. ..
$ 1190
$ 1 %0
(Door B)
RSI
$25,540..:
$ a3
3.00
$ 13, fob
50.19
818 Main Street #303
Owner
Upgrade
$200
180
(Door B)
50.20
1120 Fast Impcxial Ave. Unit 1
�rovements
V 1;830 '!
$ -61
$ 20t 300
50.21
1120 East Imperial Ave. Unit 2
Improvements
$ 1 1), q 30
$ 1'1 q � o
50.22
1120 East Imperial Ave. Unit 3
RSI Improvements
$2.1,660
$ 2-01 !4a
$ 2.o, t µa
.50.23
1120 East Imperial Ave. Unit 4
RSI
Improvements
b22,465 `
$ 2o, $5b
$ 20, SSG
50.24
1120 East Imperial Ave. Unit 5rovements
RSI
$1 X7'290
$ 1 � , 430
$
50.25
1120 East Imperial Ave. Unit 6
RSI
Improvements
;r
i,6f0
$ 2 0, 0570
$ 20, 0"
50.26
535 East Walnut Ave. Unit A
RSI
$32,385
$ 30, DOD
$ 3D, 000
Total Bid (Contract San)
5evem HL4"dam `i k r{j CF, 9h+ TtoL4sA d ay1c. MO/1 -50 Ddi0.rs
(words)
$ 2 8, O C 4, 4o
In case of discrepancy between the words and figures. the words must prevail.
Contractor Representative:
s;�ture
H a, rf-y so k
Norm (FiWW or qVeQ
9'-13
Date
Bidding Form Appendix B -01 Last Modified.- March 28, 2013
Bidder's Proposal and Statement
112
City of El Segundo
Residential Sound Insulation Program
'^ RSI 13 -04 (Group 50)
Title: CWARRi J64! Contractor's State License Number:
Name of Firm: 14 b,3 � � 5
Address: License Expiration Date:
bo / I
Telephone Number: 51e2 — �,S 0 - 33 T;
Type of Entity: ❑ Sole Proprietorship ❑ Partnership lt� Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified March 28, 2013
Bidder's Proposal and Statement
113
Minutes of Special Meeting of the Board of Directors of
Harry H. Job Construction Inc.
A California Corporation
November 3, 2010
At 3:0.0 P.M.
A special meeting of the Board of Directors of Harry H. Joh, Inc. a California Corporation; was held
on November 3, 2010 at 3:00 P.M. at 8205 Somerset Blvd., Paramount, CA 90723.
The said meeting was held at the call of Harry Joh' of the Board of Directors
and President of corporation.
The following directors, being all of the member-of Directors.
Harry 14. Joh;
Chairmaniand President
Young Salo
Director and Secretary
Hyun S. Joh,
Director and Treasurer
The following resolution was adopted at the meting.
Harry H. Joh is fully authorized to execute the bid & contract of any upcoming project for the
corporation:
There being no further business to come before the meeting, upon motion duly made,
seconded and unanimously carried, the meeting adjourned.
Dated:
Signed:
November 3; 2010
Young Salo, Secretary
Harry. H. Joh, President
114
City of El Segundo
Residential Sound Insulation
RSI 13-04 (Group 50)
Bidder's Bond
(Not necessary when cashier's check accompanies Bidder's Proposal and Statement)
Harry H. Soh Construction Inc. , as principal ( "Principal ") and
International Fidelity Insurance Com an . a corporation incorporated under
the laws of the State of California and licensed by the State of
California to execute bonds and undertakings as sole surety, as surety ( "Surety'l, our heirs,
executors, administrators, successors, and assigns, are jointly and severally bound to the City of
El Segundo, a general law city and municipal corporation existing under the laws of California,
( "City"), in the sum of
Seventy Three Thousand
Eight Hundred and No /100 dollars ($ 73.800.00 ),
to be paid and forfeited to said City, its successors and assigns, if the Bid of the undersigned
Principal with respect to RSI 13-04, Residential Sound insulation Program — Group 50,
( "Project"), as specifically set forth in the Contract Documents, is accepted and the proposed
Contract is awarded to said Principal, and said Principal fails or refuses to execute the
Residential Sound Insulation Program Contract governing the Project in accordance with such
[aid as accepted and the Contract Documents.
SIGNED AND SEALED this 8th day of APRIL , 2013
Principal's President
PHI W V'1rGA, ATTORNEY—IN—FACT
Principal's Secretary
Surety's Secretary
Note: ALL signatures must be acknowledged by a notary public.
Principal's Mailing Address
Surety's Mailing Address
8205 Somerset Blvd.
534 E. Baciillo Street
Paramount
Covina
CA
CA
90723
91723
Bidding Form
Bidder's Bond
Appendix B -02 Last Modified: January 30, 2012
115
Tel (973:) 62-1 -7200 POWER OF ATTORNEY
INTERNATIONAL FIDELITY INSURANCE COMPANY
ALLEGHENY CASUALTY COMPANY
ONE NBIVARK CENTER, 20TH FLOOR NEWARK, NEW JERSEY 07102 -5207
KNO\N ALL MEN BY THESE PRESENTS: That INTERNATIONAL FIDELITY INSURANCE COMPANY , a corpor, lion and e..%i,Irrt�1 uruie
the laays of Ilia Stala of Nav,, Jersey, and ALLEGHENY CASUALTY COMPANY a coiporalion organized and aeisling uniar the 1,1WS Of 1110 SI: ta. Of
Pannnysylvania, having their pnnipal office in the City of Newark, New Jersey, do hareby constitute and appoint
i KEVIN E. VEGA, BRITTON CHRISTIANSEN, MYRNA SMITH, PHILIP E. VEGA
Covina, CA,
their true and lawful 3ttorney(s)- ln•fact to execute, seal and deliver for and on its behalf as suroty, any and all bonds slid undertakings, contracts of incfenillity
and other writings obllgaloiy in the nature thereof• which are or may be allowed, required or permiiled by law, statute, rule, rec�ulation, contract or utherwise,
and ilia execution of such inslrunrenl(s in pursuance of these presents, shall boa as btndlnru upon the said INTERNATIONAL FIDELITY INSURANCE
COMPANY and ALLEGHENY CASUALTY COMPANY, as fully and amply, io all intents and purposes. as if Ilse Same had been duly exomulee4 and
acknowledged by their regularly elected officers at their principal offices.
This Power of Allorney is executed, and may be revoked, pursuant to and by aulhorfty of the By -Laws of INTERNATIONAL FIDELITY INSURANCE
COMPANY and ALLEGHENY CASUALTY COMPANY and Is granted under and by authority of Ilse following resolution adopled by the Board of Direclors
of INTERNATIONAL FIDELITY INSURANCE COMPANY at a meeting duly held on the 20th clay of July, 20'10 and by the Board of Directors of ALLEGHENY
CASUALTY COMPANY at a meeling duly held on ilia 151h day of August, 2000:
"RESOLVED, [list (t) the President, Vice President, or Secretary of the Corporation shall have Ilia power to appoint, and to revoke Ilie 2lppointintols W.
Allorneys•in -Fact or agents with power and aulitatily as defined or linliled in their respective powers of attorney, aald to execute an behalf of the Cotporation
and affix the Corporation's seal thereto, bonds, undertakings, recognizanes. contracls of indemnity and other written ohliga4ienS irh the 15;11t1re i11Groof or
related thereto; and (2) any such Officers of the Corporation may appoint and revoke Ilia ap ointments of joint- confrof custodians, a cols for ticceplaiice of
flrocess, aruf Atiorneys•In -fact wilh outhorily to execute waivers and consents on behalf of Il%a Cor.poralion: and 13) lite signature of any ~itch Officer of the;
Corporation and the Corporation's seal nt3y be affixed by facsimile to any power of aliorn0 or ceririicaatron giveli sir the execution of any bond, undertaking.
recorl Ili? wite, contract of indemnify or olher wl`illen obligation Ili ilia mature thereof or related thereto. such s gnalure and Stmh, when st) ttsetl wllf:theif
herolofore orhe true=r, huing herobp adopled by the Cor iorEltion as the original signature or such officer and the odflinal seal of Ihr; Crlrpr,lratfclri• to h+e vatirl
and 1]iritliai.1 upon 1110 t; nrlioralinn willi the same force and offset as though manuaalty affixed.,
IN WITNESS WHEREOF, INTERNATiONAL FIDELITY INSURANCE COMPANY and ALLEGHENY CASUALTY COMPANY have each executed 7 t
allestod Iliese presents on this '121h day of March, 2012.
tvlIl� +5; O'f'S`U�rY �n STATE OF NEW JERSE=Y
1< a,�Pat� -��` s, County of Essex
SEAL
1936 4
1904 ry
ROBERT W. MINSTER
Executive Vice PrrsidenllCh[rd C)kit1,4'aflll0 01fir..rr
(Iniviiialional Ftrlrlily II18LIr0nCr (n(rrpryrhy)
and President (Alleciliony Casuafly Company)
On this 12th day of March 2012, before me came the individual who executed The. preceding instrument, to nee persomilly known, and, bofny by r11r duly
sworn, said he is the 1110rein described and authorized officer of INTERNATIONAL FIDELITY INSURANCE COMPANY and ALI..I:GI•IENY CASUALTY
COMPANY: Ihal the seals affixed to said instrument arc: the Corporate Seals of said Companies; Thal the swirl Corporate Seals and his ;-.itpralun9 wrirra
duly :.aflixo-d by order of the Boards of Directors of said Companies.
IN TESTIMONY WHEREOF, I have hrrruntfa sel my ._�ffir.rd rrry (:)ifirial :�aal,
at the City of Newark, New .lersey the clay anti year finalabove yrril[en.
y .,�8L+�'= y •`_ A NOTARY PUBLIC OF NEW JERSEY
'- My Commission Expire, Mar, 27, 20'1 +I
Or.
CERTIFICATION
`' +/• +n.r.t'`" CERTIFICATION
I, Iho undersigned officer of TIN'i- ERNATIONAL FIDELITY INSURANCE COMPANY and ALLEGFIENY CASUALTY COMPANY do Imrraiy rcrlily I1 i71 I havo
corritmired Ihr forr• going ropy of the Power of Attorney and affidavit, and the ropy of Ihr: Seclinns of tale By -Laws of said Cornpanirs ;jF, sel Inrill in salt
Pr)wr -,•r of Attorney, with the originals on fife in the home office of said companies, and that the s -me are correal Imnscripls th.mof, and of Mr.- whole
of IPir sarirJ orir�inals, and Ilr�l Ilir said Power of Allorney has riot fir en revoked and is now in full force and effecl.
111 TESTIMONY WHEREOF, I have, hereunto set my hand [his 13TH day of APRIL, 2013
116
MARIA BRANC,O, Acsislanl S creViry
City of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
Non- Collusion Affidavit
The undersigned, being first duly sworn, deposes and says that he or she is authorized to
represent the party ( "Bidder ") making the foregoing Bid; that the Bidder has not directly or
indirectly entered into any agreement, participated in any collusion, or otherwise taken any action
in restraint of free competitive bidding in connection with such contract; that the Bid is genuine
and not collusion or sham; that the Bidder has not directly or indirectly induced or solicited any
other Bidder to put a false or sham Bid, or that anyone must refrain from bidding; that the Bidder
has not in any manner, directly or indirectly, sought by agreement, communication, or conference
with anyone to fix the bid price of the Bidder or any other Bidder, or to fix any overhead, profit,
or cost element of the bid price or of that of any other Bidder, or to secure any advantage against
the public body awarding the Contract of anyone interested in the proposed Contract; that all
statements contained are true; and, further, that the Bidder has not, directly or indirectly,
submitted its bid price or any breakdown thereof, or the contents thereof, or divulged information
or data relative thereto, or paid, and will not pay, any fee to any corporation, partnership,
company association, organization, bid depository, or to any member or agent thereof to
effectuate a collusive or sham Bid.
I declare under penalty of perjury in accordance with the laws of California that the foregoing is
true and correct.
Name of Firm:
Address:
Telephone Number:
Contractor Representative:
Title:
S i gnature:
'`� `•NI - E B L
* Must be subscribed and sworn before a Notary Public and Jurat notarization must be attached
Bidding Form Appendix B -03 Last Modified: January 30, 2012
Non - Collusion Affidavit
117
�r 111NA C\!
City of El Segundo
Residential Sound insulation Program
RSI 13-04 (Group 50)
Designation of Manufacturers and Suppliers
Bidding Form Appendix B -08 Last Modified: January 30, 2012
Designation of Manufacturers and Suppliers
118
Manufacturer
Supplier (if Applicable)
Contract
Value _
Section 08 14 00
Primary Hnged
k/ANCcuVEC`
cc la L. -T \ 1
-7
$
Entry Doors
bLc: (Z
d r?
1 SI � 0c-
COM 4r�
Section 08 32.00
Primary Sliding
Glass Doors
1Jt�N `tea yL'
.��T
C'
Section 08 5100
Aluminum
$
Windows
'
Section 08 53 00
Vinyl Windows
M } LC —� r2:\--)
Ih,'�tN S
Section 08 7100
I-etching and
I
Locking
n
Ooc—,(�
$Z(c CC-'\
/
Hardware
SC A LNC:
Section 10 32 00
Chimney
Dampers
C-)
Section 10 32 00
Fireplace Glass
Doors
Section 22 2100
Condensate
C: 0
A (1Z C o DmI , �
Pumps
Section 23 09 00
Thermostats
_
S
Section 23 34 00
Ventilators
4ME(z1C.Aty
4 Lt
-FOR -0 ! 2C
S
Section 23 54 00
Furnaces
YO I \
tJ S C-C, T1C,K
Bidding Form Appendix B -08 Last Modified: January 30, 2012
Designation of Manufacturers and Suppliers
118
City of EI Segundo
sf Residential Sound Insulation Program
RS1 13-04 (Group 50)
Bidder's Assurance of Compliance with Title 49 CFR Part 26
relating to Disadvantaged Business Enterprise Participation
The Bidder hereby gives assurance pursuant to the requirements of Title 49 CFR part 26 that
Bidder has made a reasonable effort to meet goals for Disadvantaged Business Enterprise
participation specified for the Contract for which this proposal is submitted and that the Bidder,
if the contract is awarded to Bidder, will have a DBE participation of
000 percent & 8/6) of the amount of this Bid.
Bidder further gives assurance that Bidder will submit the documentation required by said
regulations and the Contract Documents, including the Listing of Disadvantaged Business
Enterprises with which the Bidder will subcontract if the Contract is awarded and if Bidder is
unable to meet the contract'goals for DBE participation, of the steps Bidder has taken to obtain
DBE participation.
Name of Firm: WA Ri U. :I o to . COL SRI C Il ONJ
Address: CT -t L �cLioTj -r V l 2-3
x.--33
Telephone Number: �5 L-2 — 1c;3 ,
Contractor Representative:
Title: Rpm D 1-3~
Signature:
Dated this day of l2 1 L , 2013.
Bidding Form Appendix B -10 Last Modified: January 30, 2012
Assurance of DBE Participation
119
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121
• City of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
To the Mayor and City Council
City of El Segundo
350 Main St.
EI Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 13.04
"Residential Sound Insulation Program - -Group 50"
at the fallowing, lump sum price:
RSI
Staff
Bid
Property
ID
LTp2M Address
Description
Estimate
Amount
Sub -Total
50.01
643 West Maple Avenue
RS
$47`131
$sla 8
$ Sla,805'
rovements
RS roveu�ents
$59,245
$ i 1 io 1 q
,
50.02
633 West Maple Avenue
$ 9 8 T2-9
Owner
Upgrade
$500
$ S S0
(Window
#21A)
RSI
$27,410
Irnprovmnents
Owner
Upgrade (Sill
$150
Dame e)
50.03
604 West Maple Avenue
$ 3 4 o 9 4
Upgrade
$1,500
; .� p p
(Electrical
Panel)
Owner
Upgrade
$300
$ 200
Door B)
50.04
735 Loma Vista Street
RSI
$33,725
$'3'Z, W 2-1
$ 3 ?,,92- l
bmproven=ts
Irovements
$43'315
$ 4 E (aq o
Im
�
50.05
716 Loma Vista Street
$ Ll y, 065'
Owner
Upgrade (Sill
$300
$
Dania e)
Bidding Form radix 701 Last Modified: April 8, 2013
Bidder's Proposal and Statement \—,L—
t /15/2 D 13
122
City of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
Bidding Form A T-tl Last Modified; April 8, 2013
Bidder's Proposal and Statement 123
t.1 /Iql? -01 3
RSI
$37,015
$ 3 �, o Z3
rovements
50.06 853 Loma Vista Street
$ 38� S l 3
owner
Upgrade
$500
$ 51;0
(Window 10)
50.07 117 West Sycamore Avenue
Imlrovements
$22,120
$'2(0;909
$ 26,CjOq
50.08 119 West Sycamore Avenue
RS roveanents
$23,370
$'Z (aj 01 q
$ 1(01 a 191
RSI
$40-995
Improvements
50.09 847 Pepper Street
Owner
$ S 3
$
$ .Z O
(Damage at
Door Q
50.10 864 Maryland Street
RS
$53,07'0
$ 9.7 y 27
$ 7, 42r1
Improvements
$33,535
$ 300, ci
Improvements
Owner
50.11 936 Sheldon Street
Upgrade
$400
$ (o O
$
(Window 8)
Owner
Upgrade
$400
$ 9 5 o
(Window 14)
RS
$26,175
$ 2(,) 7-76
rovements
50.12 818 Main Street #101
Owner
Upgrade
$200
$ 2.00
(Door A)
RSI
$26,(175
$ ZC- '2-74,
rovements
50.13 818 Main Street 41201
$ (o H �(�•
Owner
Upgrade
$200
$ ' —00
(Door A)
RSI
$24,825
$ 25,1,7
Improvements
50.14 818 Main Street #301
Owner
Upgrade
$200
$ 2 o o
—
(Door B)
50.15 818 Main Street #202
RSI
$25,540
$ 2S� 1
$ 2� 3 U
Improvements
50.16 818 Main Street #302
$25,540
$ Z 5� O ,
$ 2- 6j 30 1
Improvements
Bidding Form A T-tl Last Modified; April 8, 2013
Bidder's Proposal and Statement 123
t.1 /Iql? -01 3
• City of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
50.17
818 Main Street #103
RSI
Improvements
$25t540
$ 25 t �p
$.Z ' 3o `
RSI
$25,544
$ 25, -id
$ 2�, j S0 E
Improvements
50.18
818 Main Street #203
per
bivobt
Upgrade
$200
$ 2-00
(Door B)
RSI
Improvements
$25,540
$ S1Q a l
$ -Z l O
4 4.4-4J4
50.19
818 Main Street #303
OWE
Upgrade
$200
$ -2-00
4- —
(Door B)
50.20
1120 East Imperial Ave. Unit A
�rovexnertts
$21;$30
$ 2-51 L4 l
$ �5 4 t
50.21
1120 East Imperial Ave. Unit B
�provernents
$19,290
$ 'Z 1, E{ 11
$ l t j Lk ( I
50.22
1120 East Imperial Ave. Unit C
IRmpIrovements
$2160
$ 2, �{ ! W y 1
$ 2' LI , l{ W
50.23
1120 East Imperial Ave. Unit D
SI
IImprovements
$22,465
$ Z S, 7 {
$ --2..S, `Z f I
50.24
1120 East Imperial Ave. Unit E
IRmprovements
$19,290
$ Zi I y7 I
$ Z ( jLn 1
50.25
1120 East Imperial Ave. Unit F
�rovements
$21,660
$ 2.4r t-4 41
$ 2-q, `4 y j
50.26
535 East Walnut Ave. Unit A
RSI
Improvements
$32,385
$ -35', l '1 q
$ 3 S'j f 1
Total Bid (Contract Sum)
v T , F`IV E w � - 'R+--e
(words)
z
(fides)
In case of Wwre anc between the words and fi ores, the words must prevail.
Contractor Representative:
signature
TDtj CA 1R
Name (printed or typed)
H -1 S,— 01
Due
Bidding Form A ndix B -01 Last Modified: April 8, 2013
Bidder's Proposal and Statement
Gvy
124
City of El Segundo
Residential Sound Insulation Program
RSI 13 -04 (Group 50)
Title: Vice k" I new'�
Name of Firm: Ap-
Address: 5 3 3 l N o R M A-Nb k E
T-M W E , CA— 9-1-coO �{
Telephone Number: q 44 - q S - 221 Q
Contractor's State License Number:
License Expiration Date:
Type of Entity: ❑ Sole Proprietorship ❑ Partnership `Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified: April 8. 2013
Bidder's Proposal and Statement --T
/, ;yj 2 1 3
125
45cv
City of El Segundo
Residential Sound Insulation
RSI 13-04 (Group 50)
Designation of Manufacturers and Suppliers
Bidding Form Appendix B -08 Last Modified: Jamiary 30, 2012
Designation of Manufacturers and Suppliers
126
Manufacturer
Supplier (if Applicable)
Contract
Value
Section 08 14 00
Hinged
'
E g1L ,5
G t O R E
$ 65 O O H
EPrimary
Doors
y
J/
Section 08 32 00
��s�
NO N RAY
(ORE
$ �°�/ 8 (07-)
Section 08 5100
Aluminum
K►12ARD
�t4CO�9tj
s 133,0ys
Windows
E)(-I -01Z if) X15
Section OS 53 00
Vinyl Windows
N ,a
i J / d
$ OIA
Section 08 7100
Latching and
Locking
Hardware
G F d ?,E
$ 2O, 000
Section 10 32 00
Section
Chimney
en
R M R
M
$ 1/900
aam P
Section 10 32 00
Fireplace Glass
Doors
N/ A
ti %Ar
$ NI A
Section 22 2100
Condensate
$
Pumps
Section 23 09 00
Thermostats
$
Section 23 34 00
Ventilators
$
Section 23 54 00
Furnaces
$
Bidding Form Appendix B -08 Last Modified: Jamiary 30, 2012
Designation of Manufacturers and Suppliers
126
City of El Segundo
ResidanW Stud Insulation I'vog am
RSI 13-04 (Group 30)
Designation of Manufacturers and Suppliers
IWM[a Ufactar Supplier (if Applicable) CUntract
_ i . I i Volpe
Sedim 08 14 00
Prlm.ry Iilaged I S
1?ntit Doors
Section 08 32 00 — — - -�-
Prhnary Sliding j
Glws Days � � - -�
Scctinn 08 51 ll0
Aluminum
Wladosrs C $
.%Dion 48 53 00 f
Vlayl Windows g
Sc-- —178 71
Latching And
Hard w $
: =Uoa 10 3Z 00
Chimney S
Dampen
Sw6m lei 3x00
Donn
tiecsie,n 73; 21 00 �..— _
Condensate 4,7rZ S '00, oar
Pumps G''�
Section 23 09 00 '
Theraiostats i " cv
Section 23 34 00 �-
Vendistats ! Is
Section 23 54 00
Fhenaees ��� J Lam' Gtr � 5 JO�t:�
k jj If
Bidding Form Appendix B4lg LAW Modified: Jaguar► 30.2012
Designation of Manufacturers and Suppliers
127
EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA ITEM STATEMENT AGENDA HEADING: Council Member Atkinson
AGENDA DESCRIPTION:
Consideration and possible action to direct staff to have an analysis prepared of the feasibility and
cost of providing diagonal parking on Richmond and Standard Streets in the Downtown and
improvements to the public parking lot at Main Street and Grand Avenue and report results back to
City Council. (Fiscal Impact: Not to exceed $60,000 — Downtown Parking In -lieu Account)
RECOMMENDED COUNCIL ACTION:
1. Direct staff to have an analysis prepared of the feasibility and cost of providing diagonal
parking on Richmond and Standard Streets in the Downtown and improvements to the
public parking lot at Main Street and Grand Avenue and report results back to City Council.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: $ Not to exceed $60,000 from Downtown Parking in lieu fees
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 001 - 200 - 8141 -8840
PREPARED BY: Greg Carpenter�y Manager
REVIEWED BY: Dave Atkinson, Council Member
APPROVED BY:
BACKGROUND & DISCUSSION:
In order to support the growth of the Downtown Business District it is important to continue to look at
ways to improve the overall parking situation. Additionally, the condition of the curb and sidewalks
along Richmond Street continues to deteriorate due to root damage caused by Ficus trees and substantial
repairs (replacement of curbs, sidewalks and trees) are necessary. Finally, there are frequent parking
conflicts along Standard Street due to inadequate parking at City Hall (in the northern section) and
between employees and customers of Smoky Hollow and Downtown area businesses (in the southern
section).
A possible solution to a number of these problems is the addition of angled parking spaces on
Richmond and Standard Streets. In addition to the on- street parking, plans and cost estimates should be
prepared for the improvement of the City -owned parking lot at the northeast corner of Main Street and
Grand Avenue.
20
128
I am requesting that the City Council direct staff to prepare:
1) An analysis of the feasibility of angled parking configurations for these streets,
2) An estimate of the number of spaces that could be added,
3) Concept drawings for the streets and parking lot
4) Construction cost estimates for the streets and parking lot.
To the extent that professional services are necessary (in the form of traffic engineering, civil
engineering or others) to develop this preliminary analysis, I would recommend that funds from the
Downtown Parking in Lieu account be used to the extent they are allowed to be used for this purpose.
129
EL SEGUNDO CITY COUNCIL, MEETING DATE: June 18, 2013
AGENDA STATEMENT AGENDA HEADING: Mayor Bill Fisher
AGENDA DESCRIPTION:
Consideration and possible action (1) to appoint Mayor Bill Fisher and Councilmember Dave
Atkinson to the to the Economic Development Advisory Council (EDAC) to provide a direct
conduit to the entire City Council on economic development issues including funding
recommendations and a long range economic development strategic plan and (2) receive and file
the revisions of Council Assignments. (Fiscal Impact: None)
RECOMMENDED COUNCH, ACTION:
1. Approve the appointments of Mayor Bill Fisher and Councilmember Dave Atkinson to the
Economic Development Advisory Council;
2. Received and file the revisions of Council Assignments;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. City Council Committee Assignments
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Mishia Jennings, Executive AssistanC��r ,,(-
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The Economic Development Advisory Council (EDAC) was reestablished June 5th, 2012 after a
lengthy adjournment. The EDAC was originally formed to provide technical guidance to the City
from the private sector on issues relating to business development including the retention of the
existing workforce. The EDAC has historically lacked representation from the City Council.
Staff recommends that the City Council appoint Bill Fisher and Dave Atkinson. Both members
have extensive experience in operations including marketing, finance and strategic planning for
small businesses. Additionally, Councilmember appointment would provide a direct conduit to
the City Council on emerging trends affecting the City's business base.
21
130
CITY COUNCIL COMMITTEE ASSIGNMENTS
June 18, 2013 - April 15, 2014
AGENCY / COMMITTEE
DELEGATE
ALTERNATE
City Selection Committee
Bill Fisher
By Proxy
Hyperion Citizens Forum
Dave Atkinson
Carl Jacobson
Independent Cities Association
Marie Fellhauer
Bill Fisher
Independent Cities Risk Management Authority *
Bill Fisher
Staff
League of California Cities
Marie Fellhauer
Suzanne Fuentes
Los Angeles County Sanitation District 5 & SBC
Bill Fisher
Carl Jacobson
Municipal Area Express (MAX) Ends July 2013
Carl Jacobson
Suzanne Fuentes
Reach Out Against Drugs (ROAD)
Suzanne Fuentes
Bill Fisher
Senior Citizen Housing Corporation Board (Park Vista)
Suzanne Fuentes
Carl Jacobson
South Bay Cities Council of Governments (COG)
Suzanne Fuentes
Bill Fisher
Carl Jacobson
Dave Atkinson
Marie Fellhauer
South Bay Youth Project
Bill Fisher
Marie Fellhauer
Southern California Association of Government
Bill Fisher
Suzanne Fuentes
West Basin Water Association
Dave Atkinson
Bill Fisher
Blue Ribbon Bicycle Advisory Board
Marie Fellhauer
Bill Fisher
Investment Advisory Committee
Dave Atkinson
Carl Jacobson
* Resolution must be changed for Council delegate to vote.
--
--
STANDING COMMITTEES
DELEGATE
DELEGATE
City/ School Affairs Subcommittee
Carl Jacobson
Suzanne Fuentes
Disaster Council **
Carl Jacobson
Bill Fisher
Golf Course Subcommittee
Bill Fisher
Carl Jacobson
Technology Subcommittee
Bill Fisher
Carl Jacobson
Investment Advisory Committee
Dave Atkinson
Carl Jacobson
Economic Development Advisory Council
Bill Fisher
Dave Atkinson
** Meeting to be held with special Council meeting
OTHER APPOINTMENTS WITH DIFFERENT OR NO TERMS
DELEGATE
Los Angeles County West Vector Control District
Carl Jacobson
June 2017
LAX Area Advisory Committee
Dick Croxell
John Dragone
Carl Jacobson
No Term
LAX Roundtable
Carl Jacobson
No Term
Printed: 6/13/2013 3:29 PM 061813 Council Committee Asssignments -Amended 2 Page: 1 of 1