2013 Jun 18 - CC PACKET REVREVISED AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
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agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the . Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
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and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
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participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
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meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, June 18, 2013 - 7:00 P.M.
AGENDA REVISED TO ADD ITEM 20A
AND
ITEM 14 FINAL CONTRACT AMOUNT CORRECTED TO READ $1,402,808.90
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Brandon Cash, Pastor, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a. Proclamation —July is RELAY FOR LIFE month.
b. Presentation — Tree Musketeers
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. The Golf Course Advisory Group will present findings of research related
to options for improvement of the financial and physical condition of the
Lakes at El Segundo Golf Course.
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2. Consideration and possible action to announce the appointments to the
Economic Development Advisory Council.
(Fiscal Impact: None)
Recommendation — 1.) Announce the appointees to the Economic Development
Advisory Council; 2) Alternatively, discuss and take other action related to this
item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 2592920 to 2593080 on register No. 17 in the total amount
of $736,237.65 and Wire Transfers from 5/24/13 through 6/6113 in the total
amount of $1,153,518.96.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Special City Council Meeting Minutes of June 4, 2013 and Regular City
Council Meetina Minutes of June 4. 2013.
Recommendation — Approval.
5. Consideration and possible action to authorize the City Manager to sign an
amendment to an agreement, reviewed by the City Attorney, with the
Regents of the University of California for the UCLA Center for Prehospital
Care to continue and provide services including continuing education;
quality improvement; emergency medical technician training; and
automatic external defibrillator programs to the El Segundo Fire and Police
Departments.
(Fiscal Impact: $7,000.00 for Fire and Police Departments Combined Over
Three (3) Years)
Recommendation — 1) Authorize the City Manager to sign an amendment to an
agreement, reviewed by the City Attorney, with the Regents of the University of
California for the UCLA Center for Prehospital Care to continue and provide
services including continuing education; quality improvement; emergency
medical technician training; and automatic external defibrillator programs to the
El Segundo Fire and Police Departments.; 2) Alternatively, discuss and take
other possible action related to this item.
6. Consideration and possible action regarding approval of a blanket
purchase order for FY 2012 -2013 in excess of $25,000.00 and possible
action to waive the formal bidding process and authorize the continued
purchase of advertising services as described below with the Los Angeles
Business Journal, not to exceed $35,000.00.
(Fiscal Impact: $35,000.00 General Fund)
Recommendation — 1) Authorize the Planning and Building Safety Department,
Economic Development Division to waive the bidding process per El Segundo
Municipal Code § 1 -7 -10 and authorize the Purchasing Agent to issue a blanket
purchase order to Los Angeles Business Journal for advertising services for the
FY 2012 -2013 not to exceed $35,000.00; 2) Alternatively, discuss and take other
possible action related to this item.
7. Consideration and possible action regarding approval to purchase new
office furniture for the Investigative Division work space from G/M
Business Interiors based on U.S. Communities Government Purchasing
Alliance Contract #4400003403. Developer fee funds would be used to
purchase the furniture.
(Fiscal Impact: $32,420.60)
Recommendation — 1) Pursuant to El Segundo Municipal Code § 1 -7 -10 waive
the bidding process and authorize City Manager to execute an agreement, in a
form approved by the City Attorney, to purchase office furniture for the Police
Department Investigative Division work space from G/M Business Interiors
utilizing Developer Fee funds; 2) Alternatively, discuss and take other possible
action related to this item.
8. Consideration and possible action to waive the bidding requirements and
authorize the Police Department to purchase sixteen fully equipped
Renegade Breach Level 111A tactical vest packages. These vests are
identified in the Equipment Replacement Fund and were scheduled to be
replaced in September 2012.
(Fiscal Impact: $44,500.00)
Recommendation — 1) Pursuant to El Segundo Municipal Code § 1 -7 -11, waive
the bidding process and purchase sixteen (16) renegade Breach Level IIIA
tactical vest packages from FSOC (First Spear of California) LLC using
equipment replacement and Bulletproof Vest Partnership (BVP) grant funds; 2)
Authorize the City Manager to execute an agreement, in a form approved the
City Attorney, to purchase sixteen (16) Renegade Breach Level IIIA tactical vest
packages from F.S.O.C. LLC using equipment replacement and (BVP) grant
funds; 3) Alternatively, discuss and take other possible action related to this item.
9. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for Construction of ADA Ramps (CDBG Project).
Project No.: PW 13 -14.
(Fiscal Impact: $45,000.00 anticipated grant funding)
Recommendation — 1) Adopt attached resolution approving Plans and
Specifications for the Construction of ADA Ramps (CDBG Project); 2)
Alternatively, discuss and take other possible action related to this item.
10. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for on -call services contracts for plumbing, electrical
and general carpentry. Project No.: PW 13 -16.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt attached resolution approving Plans and
Specifications for the on -call services contracts; 2) Alternatively, discuss and take
other possible action related to this item.
11. Consideration and possible action authorizing the City Manager to execute
a Professional Services agreement with NCM Engineering Corp. for
preliminary roadway and railroad design work for the Park Place Extension
Project.
(Fiscal Impact: $0, Reimbursement Grant up to $735,000.00 and Property
Owner Deposit of 20 %, up to $150,000.00; no impact to the General Fund)_
Recommendation — 1); Authorize the City Manager to execute a Professional
Services Agreement with NCM Engineering Corp. in a form approved by the City
Attorney in the amount of $629,780.26; 2) Alternatively, discuss and take other
possible action related to this item.
12. Consideration and possible action to amend a standard Public Works
Contract with Stephen Doreck Equipment Rentals, Inc., and to appropriate
additional contingency funding for change orders regarding the Pressure
Reducing Station Waterline Improvements at 2161 El Segundo Blvd.
project, 2) accept the work as complete, and 3) authorize the City Clerk to
file a Notice of Completion with the County Recorder's Office. Project No.:
PW 13 -01.
Fiscal Impact: $22,378.89
Recommendation — 1) Authorize the City Manager to execute an amendment
with Stephen Doreck Equipment Rentals, Inc. in a form approved by the City
Attorney for $25,708.89; 2) Authorize an additional $22,378.89 incontinency
funds from the Economic Uncertainty Fund to cover change orders for the
Pressure Reducing Station Waterline Improvements at 2161 El Segundo Blvd.
Project; 3) Accept the project as complete; 4) Authorize the City Clerk to file a
Notice of Completion with County Recorder's Office; 5) Alternatively, discuss and
take other possible action related to this item.
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13. Consideration and possible action to amend a standard Public Works
Contract with O'Duffy Bros., Inc. and to appropriate additional contingency
funds for change orders regarding the Mariposa Avenue Strom Drain
System. Project No.: PW 12 -06
(Fiscal Impact: $15,227.21)
Recommendation — 1) Authorize the City Manager to execute an amendment
with O'Duffy Bros., Inc. in a form as approved by the City Attorney for
$40,292.21; 2) Authorize an additional $15,227.21 in contingency funds from the
Measure R, Mariposa Storm Drain Fund to cover change orders for the Mariposa
Avenue Storm Drain System Improvements Project; 2) Alternatively, discuss and
take other possible action related to this item.
14. Consideration and possible action regarding authorizing the recording of
the Notice of Completion and authorizing the City Manager to accept
completion of work for 30 homes related to the City's Residential Sound
Insulation Program's Group 45 (Project No. RSI 12 -04.
(Fiscal Impact: $1,402,808.90, less liquidated damages)
Recommendation — 1) Authorize the City Clerk to file the City's Planning and
Building Safety Director's Notice of Completion in the County Recorder's Office;
2) Authorize the City Manager, or designee, to close out Project No. RSI 12 -04;
3) Alternatively, discuss and take other possible action related to this item.
15. Consideration and possible action regarding authorizing the recording of
the Notice of Completion and authorizing the City Manager to accept
completion of work for 30 homes related to the City's Residential Sound
Insulation Program's Group 46 (Project No. RSI 12 -09.
(Fiscal Impact: $955,506.16, less liquidated damages)
Recommendation — 1) Authorize the City Clerk to file the City's Planning and
Building Safety Director's Notice of Completion in the County Recorder's Office;
2) Authorize the City Manager, or designee, to close out Project No. RSI 12 -09;
3) Alternatively, discuss and take other possible action related to this item.
16. Consideration and possible action regarding an amendment to the "Pre -
Approved Public Facility Site List" to accommodate Major and /or Minor
Wireless Communication Facilities. Addresses: Various; Applicant: City of
El Segundo; Property Owners; City of El Segundo, West Basin Municipal
Water District and Los Angeles County.
(Fiscal Impact: Potential Revenue Source for City)
Recommendation — 1) Discussion; 2) Adopt a Resolution amending Resolution
No. 4105, adopted January 5, 1999, affecting the "Pre- Approved Public Facility
Site List" to accommodate Major and /or Minor Wireless Communication
Facilities; 3) Alternatively, discuss and take other possible action related to this
item.
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17. Consideration and possible action regarding the approval of an
amendment to an existing Professional Services Agreement with Wildan to
increase the amount of the agreement by $75,000.00 for planning
consulting services.
(Fiscal Impact: $75,000.00)
Recommendation — 1) Authorize the City Manager to execute an amendment to
an existing Professional Services Agreement to increase the funding by
$75,000.00 approved as to form by the City Attorney; 2) Alternatively, discuss
and take other possible action related to this item.
18. Consideration and possible action to appoint Natalie Ssensalo and re-
appoint Elyse Beardsley to the South Bay Workforce Investment Board
(SBWIB) (Fiscal Impact: None)
Recommendation — 1) Ratify the El Segundo Chamber of Commerce nomination
and appointment of Natalie Ssensalo to seat #10 and re- nomination and
appointment to Elyse Beardsley to seat #18 of the SBWIB; 2) Request the City
Clerk to forward a certified copy of Council's action to the SBWIB; 3)
Alternatively, discuss and take other possible action related to this item.
19. Consideration and possible action regarding awarding a contract to Big
West Construction Corporation for constructing 26 homes related to
Project No. RSI 13 -04 (Group 50 of the City's Residential Sound Insulation
Program)
(Fiscal Impact: $961,978.00)
Recommendation — 1) Reject the bid and bid protest from AZ Home, Inc.; 2)
Reject the bid from Harry H. Joh Construction; 3) Waive minor irregularities in the
bid from Big West Construction Corporation; 4) Award contract to Big West
Construction Corporation for project RSI 13 -04 (Group 50); 5) Authorize the City
Manager to execute a contract in a form approved by the City Attorney; 3)
alternatively, discuss and take other possible action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
W
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer -
Council Member Atkinson —
20. Consideration and possible action to direct staff to have an analysis
prepared of the feasibility and cost of providing diagonal parking on
Richmond and Standard Streets in the Downtown and improvements to the
public parking lot at Main Street and Grand Avenue and report results back
to City Council. (Fiscal Impact: Not to exceed $60,000.00 — Downtown
Parking in Lieu Account)
Recommendation — 1) Direct staff to have an analysis prepared of the feasibility
and cost of providing diagonal parking on Richmond and Standard Streets in the
Downtown and improvements to the public parking lot at Main Street and Grand
Avenue and report results back to City Council, 2) Alternatively, discuss and take
other possible action related to this item.
Council Member Fuentes —
20A. Consideration and possible action to adopt a resolution opposing the
Metro recommended funding plan for the Crenshaw /LAX Transit Project
and support Director Knabe's and O'Conner's motion. (Fiscal Impact:
None)
Recommendation — 1) Adopt the proposed Resolution; 2) Alternatively, discuss
and take other possible action related to this item.
Mayor Pro Tern Jacobson —
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Mayor Fisher —
21. Consideration and possible action to (1) to appoint Mayor Bill Fisher and
Councilmember Dave Atkinson to the to the Economic Development
Advisory Council (EDAC) to provide a direct conduit to the entire City
Council on economic development issues including funding
recommendations and a long range economic development strategic plan
and (2) receive and file the revisions of Council Assignments. (Fiscal
Impact: None)
Recommendation — 1) Approve the appointments of Mayor Bill Fisher and
Councilmember Dave Atkinson to the Economic Development Advisory Council;
2) Received and file the revisions of Council Assignments; 3) Alternatively,
discuss and take other possible action related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 6 -1 3 _� 3
TIME#35 PM
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EL SEGUNDO CITY COUNCIL MEETING DATE: June 18, 2013
AGENDA ITEM STATEMENT AGENDA HEADING: Councilmember Suzanne Fuentes
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution opposing the Metro recommended funding
plan for the Crenshaw /LAX Transit Project and support the Director Knabe's and O'Connor's
motion. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
PREPARED BY: Mishia Jennings, Executive Assistanil
REVIEWED BY: Suzanne Fuentes, Mayor Pro T
APPROVED BY: Greg Carpenter, City Manage>
BACKGROUND & DISCUSSION:
The Crenshaw /LAX Transit Corridor is proposed as a north/south lightrail corridor that serves the cities
of Los Angeles, Inglewood, Hawthorne and El Segundo as well as portions of unincorporated Los
Angeles County. The proposed alignment extends 8.5 miles from the intersection of Crenshaw and
Exposition Boulevards to a connection with the Metro Green line at the Aviation/LAX Station. The
project provides for connections with the Los Angeles International Airport (LAX) as well as links to the
Metro Green Line, the Exposition Line and countywide bus network.
The solicitation process has been completed by Metro staff. The recommended price proposal is within
Life -of- Project budget but the current project allocated budget does not have the normal project
contingences for this large scale project. A request is being made to the Metro Board to replenish $160
million to establish adequate contingency levels.
Following the Metro policy of obtaining funds from the impacted region, the Metro staff is
recommending that the source of additional funds proposed to award the base work comes from the
South Bay sub - region's Ramps and Interchanges project; the South Bay's Green Line Extension to LAX
project; existing unobligated Call for Project grants in the Central Area sub - region; and the Central Area
sub - region's Wilshire Bus Rapid Transit project. This recommended action will directly affect the South
Bay's $906 million Measure R Highway program by reducing the amount available for highway projects,
setting a precedent for altering the intended use of the funds, and obligating future funding.
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Star is working with the other cities of the South Bay Cities Council of Government and Metro
Directors Knabe and O'Connor to oppose the current Metro staff proposal and provide an alternative
motion. Staff recommends approving the attached resolution for presentation at the June 27, 2013 Metro
Board meeting.
RESOLUTION
A RESOLUTION OPPOSING THE METRO RECOMMENDED FUNDING
PLAN FOR CRENSHAW /LAX TRANSIT PROJECT CORRIDOR.
WHEREAS, the Los Angeles County Metropolitan Transportation (Metro) is considering
the award of a design and construction contract for the Crenshaw /LAX Transit Corridor
Project at its June 27, 2013 Board of Directors Meeting; and
WHEREAS, the Metro Staff recommends increasing the life of project budget by $160
million more than the project's April 2013 Metro Board - adopted life of project budget,
and
WHEREAS, the Metro Measure R Unified Cost Management Process and Policy states
that project funding shortfalls can be funded by reallocating funds from other projects
within the sub - region(s) served by a project, and
WHEREAS, the Metro Board will also consider a Measure R Project funding
acceleration policy at its June 27, 2013 meeting that will require Metro to issue bonds
and take out loans guaranteed by Measure R, Proposition A and Proposition C, and
WHEREAS, the Crenshaw /LAX Transit Corridor Project contract award
recommendation for the June 27, 2013 meeting includes the use of $47.1 million of
Proposition C 25% funds currently allocated to the South Bay Highway Program and
$47.48 million of Measure R funding from the LAX -Metro Airport Connector transit
project, as part of the $160 million to be reallocated from the South Bay and Central
areas to be served by the Crenshaw /LAX Transit Corridor Project, and
WHEREAS, the application of the April 2011 Metro Board- adopted Cost Management
Process and Policy in this instance jeopardizes the very integrity for which the flawed
policy was designed to protect and sacrifices regional equity by: 1) allowing project
shortfalls to be made up utilizing funding committed to out -year sub - regional projects
and programs, and 2) allowing funding commitments to be rescinded at the whim of the
Metro Board without consultation or concurrence by the affected subregion(s), and
WHEREAS, the proposed acceleration policy would reduce the subregions' access to
Measure R funds and require these funds to be spent before 2023, thereby dramatically
increasing the probability that second and third decade Measure R projects promised to
the voters in Measure R, the November 2008 L. A. County Y2- percent sales tax increase
for transportation improvements, will not be built;
NOW, THEREFORE, BE IT RESOLVED, by adoption of this resolution, the City of El
Segundo hereby:
• OPPOSES METRO Staff recommendations for items #10 and # 52 on the June
27, 2013 METRO Board Agenda items
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• OPPOSES the use of South Bay Highway Program funds and LAX- Crenshaw
Connector funds as part of the contract award recommendation for the Crenshaw
- LAX project and
• SUPPORTS other approaches such as the proposed Knabe /O'Connor Motion
that would fund the South Bay portion of $160 million shortfall;
• SUPPORTS the O'Connor / Knabe Motion (Item No. 11) on the Metro Acceleration
Policy to protect highway funding from reallocation to transit prior to 2019; and
• SUPPORTS a collaborative process to re -visit the flawed Metro Measure R
Unified Cost Management Process and Policy with sufficient time for stakeholder
input.
BE IT FURTHER RESOLVED, with the concurrence of the Mayor, that by the adoption
of this Resolution, the City of El Segundo hereby OPPOSES the Metro recommended
funding plan for the Crenshaw /LAX Transit Project Corridor and support the Director
Knabe and O'Connor motion.
PASSED AND ADOPTED this day of 20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
M
Bill Fisher, Mayor
Karl H. Berger, Assistant City Attorney
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