2013 Apr 16 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, April 16, 2013 - 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et se q.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter,
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
AA
K
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, April 16, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a) Commendation — El Segundo AYSO Region 92 Boys U12 All Stars State
Champions
b) Proclamation — May 5, 2013 — May 11, 2013 as "Municipal Clerk's Week"
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identity themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 2591931 - 2592111 on register No. 13 in the total amount
of $1,500,301.03 and Wire Transfers from 3/14/13 through 3/28/13 in the
total amount of $1,219,500.76.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
E
2. Special City Council Meeting Minutes of March 28, 2013, Special City
Council Meeting Minutes of April 2, 2013 and Regular City Council Meeting
Minutes of April 2, 2013.
Recommendation — Approval.
3. Consideration and possible action to award a standard Public Works
Contract to Integral Electric Engineering, Inc. for the Installation of
Submeters on the City's Main Electrical Meter. Project No. PW 13 -02
(Fiscal Impact: $15,000.00
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract in a form approved by the City Attorney with Integral Electric
Engineering, Inc. in the amount of $11,900.00; 2) Alternatively, discuss and take
other action related to this item.
4. Consider the City's position on proposed amendments to the League of
California Cities Bylaws and provide direction to staff.
JFiscal Impact: None)
Recommendation — 1) Authorize the City Manager to complete the ballot
submitted by the League of California Cities to approve the proposed by -law
amendments; 2) Alternatively, discuss and take other action related to this item.
5. Consideration and possible action to adopt a Resolution of Intention to
schedule a hearing to vacate an existing sewer easement and transfer
ownership and maintenance of existing sewer facilities within the City of El
Segundo to Boeing Co.
Fiscal Impact: None
Recommendation — 1) Adopt attached Resolution of Intention; 2) Alternatively,
discuss and take other action related to this item.
6. Consideration and possible action regarding awarding contract to Big West
Construction Corporation for construction at 25 homes related to Project
No. RSI 13 -02 (Group 49 of the City's Residential Sound Insulation
Program).
(Fiscal Impact: Estimated construction costs and retention $_954,800.00)
Recommendation — 1) Waive minor irregularities in the bid from Big West
Construction Corporation; 2) Award contract to Big West Construction
Corporation for project RSI 13 -02 (Group 49); 3) Authorize the City Manager to
execute a contract in a form approved by the City Attorney; 4) Alternatively,
discuss and take other action related to this item.
5
7. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for Pump Stations Maintenance and On -Call Repair
Services. Project No. PW 13 -12.
(Fiscal Impact: $90,000.00 annually for five years)
Recommendation — 1) Adopt the Plans and Specifications; 2) Alternatively,
discuss and take other action related to this item.
8. Consideration and possible action regarding an amendment to the current
lease agreement between the City of El Segundo and AT &T Wireless to
allow the installation of a new cabinet mounted to an H -frame and
equipment for the operation of wireless communications within the city
facility located at 400 Lomita St. (the Water Division)
(Fiscal Impact: None)
Recommendation — 1) Authorize the City Manager to execute the amendment in
a form approved by the City Attorney to the current lease agreement between the
City and AT &T Wireless; 2) Alternatively, discuss and take other action related to
this item.
9. Consideration and possible action to 1) award a 5 -year Public Works
Contract to Excelsior Elevator for elevator maintenance and on -call repair
services for the City's elevators and dumb waiter for $8,520.00; 2) authorize
the City Manager to approve change orders for additional repair work, on
an as- needed basis, for an annual amount not to exceed $15,380.00 during
the 5 -year contract period. Project No. PW 13 -03
(Fiscal Impact: $23,900.00 annually; $119,500.00 over 5 years)
Recommendation — 1) Authorize the City Manager to execute a 5 -year Public
Works Contract, in a form approved by the City Attorney, to Excelsior Elevator for
$42,600.00 for elevator maintenance, and on -call repair services for the City of El
Segundo's five elevators and one dumb waiter; 2) Authorize the City Manager to
approve change orders for additional repair work on an as- needed basis for an
annual amount not to exceed $15,380.00 during the 5 -year contract period; 3)
Alternatively, discuss and take other action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
0
6
H. REPORTS - CITY ATTORNEY
10. Consideration and possible action regarding changes being recommended
by the Independent Cities Risk Management Association ( "ICRMA ")
regarding the management of claims and litigation that is within the scope
of ICRMA's jurisdiciton.
(Fiscal Impact: Unknown)
I. REPORTS - CITY CLERK
J. REPORTS - CITY TREASURER
K. REPORTS - CITY COUNCIL MEMBERS
Council Member Fellhauer -
Council Member Atkinson -
Council Member Fisher -
Mayor Pro Tern Fuentes -
Mayor Jacobson -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS -
CLOSED SESSION
7
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, gt sue.) for the purposes of conferring with the City's Real Property
Negotiator; andlor conferring with the City Attorney on potential andlor existing litigation; andlor
discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
1013 9 a 11
DATE;
TIME
DAME.
IrViaru,�._
COMMENDATION
EL SEGUNDO AYSO REGION 92 BOYS U12 ALL STARS
STATE CHAMPIONS
rocCarnatiun
Citp of (ft *egunbo, Carifornia
WHEREAS, The Office of the Municipal Clerk, a time honored and vital park of local government
exists throughout the world; and
WHEREAS, The Office of the Municipal Clerk is the oldest among public servants; and
WHEREAS, The Office of the Municipal Clerk provides the professional link between the citizens,
local governing bodies and agencies of government at other levels; and
WHEREAS, Municipal Clerks have pledged to be ever mindful of their neutrality and impartiality,
rendering equal service to all;
WHEREAS, The Municipal Clerk serves as the information center on functions of local government
and community.
WHEREAS, Municipal Clerk continually strive to improve the administration of the affairs of the
Office of the Municipal Clerk through participation in education programs, seminars,
workshops and the annual meeting of their state, province, county and international
professional organizations;
WHEREAS, It is most appropriate that we recognize the accomplishments of the Office of the
Municipal Clerk.
NOW, THERF —FORE, the Mayor and Members of the City Council do hereby proclaimMay 5, through
May 11, 2013 as "Municipal Clerks Week" in El Segundo and further extend appreciation to our
Municipal clerk Tracy Weaver and to all Municipal Clerks for the vital service they perform and their
exemplary dedication to the communities they represent.
Mayor Cadjacodson
Mayor Pro 7em Suzanne Fuentes Counci(Memd er Bill Fisher
CouncifMember Dave Atkinson Cound(Memder Marie
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11
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
3/14/13 THROUGH 3/28/13
Date
Payee
Amount
Description
3/14/2013
Employment Development
3,677.31
State Taxes
3/1412013
Employment Development
48,428.30
State Taxes
3/14/2013
IRS
229,492.30
Federal Taxes
3/14/2013
Nationwide NRS EFT
1,837.50
EFT 401a payment
3/14/2013
Nationwide NRS EFT
76,311.07
EFT 457 payment
3/15/2013
Manufacturers & Traders
617.31
IRA payment Vantagepoint
3115/2013
Manufacturers & Traders
5,432.66
401 payment Vantagepoint
3/15/2013
Manufacturers & Traders
22,135.95
457 payment Vantagepoint
3/15/2013
South Bay Credit Union
15,420.38
Payroll credit union deduction pmt
3/15/2013
US Bank - Trust Acct
6,666.47
PARS payment
3/20/2013
Cal Pers
98,973.09
EFT Retirement Misc
3/20/2013
Cal Pers
227,687.58
EFT Retirement Safety
3/20/2013
Cal Pers
419.28
EFT Retirement Misc Adi
3/21/2013
Health Comp
3,569.87
Weekly claims
3/21/2013
Lane Donovan Golf Ptr
19,837.11
Payroll Transfer
3/22/2013
Unum
274.20
LTD
3/27/2013
Health Comp
1,543.58
Weekly claims
3/28/2013
Pitney Bowes
1,000.00
Library Postage
3/28/2013
Employment Development
3,612.89
State Taxes
3/28/2013
Employment Development
43,352.67
State Taxes
3/28/2013
IRS
214,034.62
Federal Taxes
3114 - 3/28/13
Workers Comp Activity
195,176.62
SCRMA checks issued
1,219, 500.76
DATE OF RATIFICATION: 04/16/13
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
Lt
Deputy City Treasurer Date
Director of Finance
City Manager Date
1,219,500.76
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo,
12
P :\City TreasurerlWire Transfers\2013 \1st Qtr 2013 \Wire Transfers 3 -28 -13
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
THURSDAY, MARCH 28, 2013 — 4:30 PM
CALL TO ORDER — Mayor Jacobson at 4:30 p.m.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): - 2 - matters.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matter
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matter
13
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT at 6:55 PM
Tracy Weaver, City Clerk
14
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, APRIL 2, 2013 — 5:00 PM
CALL TO ORDER — Mayor Jacobson at 5:00 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
City of Los Angeles vs. Pacific Bell Telephone Company, et al. LASC Case No,
BC414272
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): - 0 - matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) — 0 - matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matter
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 1
15
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matter
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT at 6:55 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO.2
16
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, April 2, 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 5:00 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Jacobson announced that Council would be meeting in closed session pursuant
of the items listed on the agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 1
17
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 2
18
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, April 2, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 7:06 PM
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a) Proclamation read by Council Member Fellhauer for "Sexual Assault Awareness
Month"
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Dr. Tony Mendez — Presented several questions to the Council on various subjects.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 3
19
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open the Public Hearing and receive public
testimony concerning adopting a Resolution approving the fee increases for Golf
Course and Driving Range at The Lakes at El Segundo as recommended by the
Golf Course Subcommittee and Recreation and Parks Commission and authorize
the City Manager to execute an amendment to Agreement No. 3399, in a from
approved by the City Attorney, between the City and Lane Donovan Golf
Partners to reduce management fees by 12 %.
(Fiscal Impact: Estimated Annual Revenue Increase of $125,000.00 to Golf
Course Enterprise Fund; Annual Cost Savings of $12,000.00)
Mayor Jacobson stated this was the time and place for a public hearing, receive
testimony; and 1) receive a presentation by Lane Donovan Golf Partners that identifies
efficiencies and new sources of revenues for The Lakes at El Segundo; 2) Adopt
Resolution No. 4814 approving the proposed fee increases for The Lakes at El
Segundo; and 3) authorize the City Manager to execute an amendment to Agreement
No. 3399 to reduce annual management fees by $12,000.00 in a form approved by the
City Attorney.
Clerk Weaver stated that proper noticing was done and the Clerk's office had received
one written communication and Council was copied.
Bob Cummings, Park and Recreation Director, introduced Lane Donovan Golf Partners.
Mike Donovan and Danny Lane of Lane Donovan Golf Partners gave a presentation on
The Lakes at El Segundo.
Mayor Jacobson opened Hearing to the Public.
Mike Dunkel, resident of Redondo Beach, spoke in favor of maintaining The Lakes at El
Segundo and in opposition of Top Golf.
Michael Clebanoff, resident of Redondo Beach, spoke in favor of maintaining The Lakes
at El Segundo, presented an online petition and comments from patrons of The Lakes
to Council.
Craig Kessler, Director of Governmental Matter of Affairs for the Southern California
Golf Association, spoke in favor of the Lane Donovan proposal.
Tom Courtney, Manhattan Beach resident and El Segundo Business owner, spoke in
favor of the Lane Donovan proposal and in opposition of Top Golf,
Brandon Cohen, South Bay resident, spoke on behalf of The Lakes at El Segundo as a
safe environment.
John Gutt, El Segundo resident, spoke in favor of the Lane Donovan proposal.
MOTION by Council Member Fisher, SECONDED by Mayor Pro Tern Fuentes, to close
the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 4
20
Mark Hensley, City Attorney, read by title only.
RESOLUTION NO. 4814
A RESOLUTION INCREASING GOLF FEES FOR THE LAKES AT EL SEGUNDO
GOLF COURSE.
MOTION by Council Member Fellhauer, SECONDED by Council Member Fisher to
adopt the Resolution No. 4814 MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Fellhauer, Council Member Fisher to authorize the City
Manager to execute an amendment to Agreement No. 3399. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Approved Warrant Numbers 2591729 to 2591930 on Register No. 12 in the total
amount of $1,372,161.33 and Wire Transfers from 2/28/13 through 3/14/13i n the
total amount of $2,708,129.50. Authorized Staff to release. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and /or adjustments; and wire transfers.
3. Approved Regular City Council Meeting Minutes of March 19, 2013.
4. Adopted Resolution No. 4815 approving Plans and Specifications for the Park
Vista Senior Housing and City Hall Roof Repairs. Project No. PW 13 -05.
(Fiscal Impact: To Be Determined)
5. Awarded a standard Public Works Contract No. 4408 in a form approved by the
City Attorney with Federal Technology Solutions, Inc. for citywide fiber optic
installation in the amount of $251,625.02 and immediately issue Change Order
#1 to reduce the contract by $27,788.94 for a project total of $223,836.08.
Project No. PW 13 -04
(Fiscal Impact: $223,836.08)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 5
21
6. Adopted Resolution No. 4816 approving Plans and Specifications for the Maple
Ave. Street Improvements Project. Project No. PW12 -09
(Fiscal Impact: $2,500,000.00 grant reimbursement)
7. PULLED FOR DISCUSSION BY MAYOR JACOBSON
8. Adopted Resolution No. 4817 approving Plans and Specifications for the
installation of soccer field netting at Campus El Segundo Athletic Field. Project
No. PW 13 -06
(Fiscal Impact: $10,000.00)
9. PULLED FOR DISCUSSION BY MAYOR JACOBSON
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve Consent Agenda items 1, 2, 3, 4, 5, 6, and 8. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED AGENDA ITEMS
7. Consideration and possible action to accept as complete the Replacement of
Sanitary Sewer Mains at various locations within the Smoky Hollow Specific Plan
area and Maple Ave., between Lairport St. and Nash St. within the City of El
Segundo. Project No. PW 11 -09
(Fiscal Impact: $1,216,370.00)
Mayor Jacobson expressed his concerns with the contractor for this project.
MOTION by Mayor Jacobson, SECONDED by Council Member Atkinson to accept the
work as complete and authorize the City Clerk to file a Notice of Completion in the
County Recorder's Office. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
9. Consideration and possible action regarding the second reading and adoption of
Ordinance No. 1478 to amend El Segundo Municipal Code ( "ESMC ") Title 8
( "Vehicles and Traffic), Chapter 5, to exempt Council approved carsharing
programs from specified parking time limits and approve a Resolution and
agreement, subject to approval by the City Attorney's office, that provides for
61car2go" to operate a carsharing program in the City and receive parking permits
pursuant to the proposed amendment to ESMC Title 8 if adopted by the Council.
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 6
22
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson for
the second reading by title only, adoption of Ordinance No. 1478 amending El Segundo
Municipal Code ( "ESMC ") Title 8 ( "Vehicles and Traffic "), Chapter 5 to exempt Council
approved carsharing programs from specified parking time limits and approve
Resolution No. 4818 approving car2go to be eligible for parking permits, and authorize
the City Manager to execute Agreement No. 4409 with car2go. MOTION PASSED BY
THE FOLLOWING VOTE: AYES: FUENTES, FISHER, ATKINSON, FELLHAUER;
NOS: JACOBSON. 4/1
F. NEW BUSINESS
10. Consideration and possible action to approve implementation of provisions called
for in the new Storm Water National Pollutant Discharge Elimination System
( NPDES) Permit issued by the CA Regional Water Quality Control Board.
(Fiscal Impact: To Be Determined)
Stephanie Katsouleas, Public Works Director, gave a presentation.
Council Discussion.
MOTION by Council Member Fisher, SECONDED by Council Member Fellhauer, to
approve staffs recommendations for implementing the provisions called for in the new
Storm Water NPDES permit. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
G. REPORTS — CITY MANAGER — Commented on the Top Golf comments. Mr.
Carpenter wanted the public to know that city employees as well as a Council
Member have visited the Top Golf facility in Wood Dale, IL and he stated that the
City does understand the numbers and operations of this facility.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Spoke regarding an email commending the El
Segundo Police Department.
Council Member Atkinson — Thanked the public for coming to the meeting and
expressing their concerns. Commented on the email commending the El
Segundo Police Department.
Council Member Fisher — None
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 7
23
Mayor Pro Tern Fuentes — Commented on the Mayor's Good Friday breakfast
and thanked all the supporters. Fuentes attended the Run for Education event.
Stated that along with Council Member Fellhauer, they would be attending the
Women's Club 90th Anniversary event and presenting a Proclamation to the Club.
11. Consideration and possible action to adopt a Resolution supporting passage of
SB 135, the creation of a statewide earthquake early warning system in
California.
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fisher to adopt
Resolution No. 4819. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mayor Jacobson — Thanked everyone for attending the Good Friday Breakfast
and thanked all for attending the Run for Education.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS — None
ADJOURNMENT at 8:52 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
APRIL 2, 2013
PAGE NO. 8
24
EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a standard Public Works Contract to Integral
Electric Engineering, Inc. for the Installation of Submeters on the City's Main Electrical
Meter. Project No. PW 13 -02 (Fiscal Impact: $15,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract in a form
approved by the City Attorney with Integral Electric Engineering, Inc. in the amount
of $11,900.00
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $15,000
Additional Appropriation: N/A
Account Number(s): 301 - 400 - 8203 -8910 (Capital Improvement Fund: SCE Grant)
ORIGINATED BY: Arianne Bola, Civil Engineering Associate AB
REVIEWED BY: Stephanie Katsouleas, Public W ks Directore
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On February 19, 2013, City Council adopted plans and specifications for installing three sub -
meters on the City Hall Complex main meter and authorized staff to advertise the project for
receipt of construction bids. This project is part of the City's $485,000 grant awarded by
Southern California Edison in 2011 to implement energy efficiency initiatives in El Segundo.
One component of the grant is to track the energy consumption of our larger municipal buildings
using energy management software. Because the City Hall Complex buildings (Fire, Police, City
Hall) are all connected to the same meter (but have very different uses and needs), using the
software to implement better energy controls would prove difficult without separating their
energy consumption data. Sub - metering is the simplest method to allow us separately to track
and analyze electricity consumption for the Police Department, Fire Department and City Hall
buildings.
On March 26, 2013, the City Clerk received and opened only one bid, submitted by Integral
Electric Engineering, Inc. for $11,900. However, the bid was disqualified because the bidder
neglected to include Addendum 1 in its bid submittal. Because no qualified bids were received,
the City is free to hire a contractor without further complying with Public Contracting Code
§20164 (i.e., the project does not need to be re- bid). Therefore staff recommends that City
Council go ahead with an award a standard Public Works contract to Integral Electric
Engineering, Inc. (the disqualified bidder) in the amount of $11,900 and authorize an additional
$3,100 for unforeseen conditions. Staff has checked its references and license status, and
received favorable reviews for various and similar types of electrical work.
This project is 100% reimbursable from the Southern California Edison energy efficiency grant
and does not require any general funds for implementation.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: April 16, 2013
AGENDA HEADING: Consent Agenda
Consider the City's position on proposed amendments to the League of California Cities
Bylaws and provide direction to staff. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to complete the ballot submitted by the League of
California Cities to approve the proposed by -law amendments; and
2. Take such additional related, action that may be desirable.
ATTACHED SUPPORTING DOCUMENTS:
1. Letter from Chris McKenzie, Executive Director of the League of California Cities
2. Proposed Changes to the League of California Cities Resolution
3. Copy of Proposed Ballot
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Mickie Tagle, Senior Executive Assistant
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Background: The League of California Cities Board of Directors is submitting two proposed
bylaws amendments to its memberships. The proposed bylaw amendments would provide as
follows:
1. Resolutions submitted to the League for presentation to the General Assembly must be
concurred by at least five or more cities or by city officials from at least five or more
cities.
2. The League Board may take a position on a statewide ballot measure by a 2 /3rd vote of
those Directors present. Currently, the Board may take positions with a simple majority
vote.
Discussion: The City may choose to participate in this bylaw election by submitting a ballot,
which is attached. If the Council chooses to participate, a motion and vote should be taken on a
yes or no position for each of the proposed amendments. If a ballot is submitted to the League,
the deadline for submittal is April 19, 2013.
0
26
1400KSHREFr
SACK I,ILNro, Cft 95814
PH: (916) 655 -8200
rx: (9!61 0S8-8240
March 5, 2013
To: League Membership
From: Chris McKenzie, Executive Director
Re: Proposed Amendments to League Bylaws
LEAGUE
OF CALIFORNIA
C I TJ L S,,,�
At its February meeting, the League's Board of Directors approved submitting two amendments
to the League's Bylaws to the membership. The proposed amendments would amend the Bylaws
to provide that:
1. Resolutions submitted to the League for presentation to the General Assembly must be
concurred in by at least five or more cities or by city officials from at least five or more
cities.
2. The League Board may take a position on a statewide ballot measure by a 2/3 rd vote of
those Directors present. Currently, the Board may take positions with a simple majority
vote.
The Board's purpose in submitting the first proposed amendment is to encourage members to
seek concurrence of other cities and city officials that the subject of a proposed resolution is a
substantial one and of broad interest and importance to cities. The Board's purpose in submitting
the second proposed amendment is to ensure that when the Board considers a position on
possibly controversial statewide ballot measures, the Board's ultimate decision represents a
broad consensus of the Directors.
The language of the proposed amendments is provided in the attached Resolution. To be
approved, the Bylaws require each amendment must receive a 2 /3rd vote of those members
voting. To consult the League's Bylaws: go to www.cacities.or.g. The link is at the bottom of the
page.
As provided in the League's Bylaws, the Board of Directors is submitting these amendments to
the membership for approval by mail ballot. Please return the enclosed ballot, signed by an
authorized city official, by April 19, 2013.
Ballots may be submitted by email to: ballots@cacities.org.
By mail to:
League of California Cities
Attn: Ballots
1400 K Street, 4t'' Floor
Sacramento, CA 95814
Or by fax to: (916) 658 -8240
Thank you for your attention to this important matter concerning the League's governance. If
you have questions, please direct them to Patrick Whitnell, General Counsel at
pwhitnell@ca.cities.org.
27
PROPOSED RESOLUTION RELATING TO LEAGUE BYLAWS AMENDMENTS
WHEREAS, the League of California Cities is a nonprofit mutual benefit corporation under
California. law and, as such, is governed by corporate bylaws; and
WHEREAS, the League's Board of Directors periodically reviews the League's bylaws for issues
of clarity, practicality, compliance with current laws, and responsiveness to membership interests; and
WHEREAS, the League Board of Directors at its February 7 -8, 2013 meeting approved
submitting the following amendments to the League's bylaws to the League's membership by mailed
ballot:
1. Article VI, section 2 of the League's bylaws is amended to read as follows:
"Resolutions may originate from city officials, city Councils, regional. divisions, functional
departments, policy committees, or the League Board or by being included in a- petition signed by
designated voting delegates of ten percent of the number of Member Cities, Exept for petitioned
resolutions all other resolutions must- a submitted to the League, with documentation h t at least five or
more cities or city officials from at feast five or more citig& have concurred in the resoluti n "
2. � A new Article VII, section 16 is added to the League's bylaws to read as follows:
"Section 16: Positions on Statewide Ballot Measures.
Ul
Now, therefore, be it
RESOLVED, that the League Board of Directors at its April 24 --25, 2013 meeting in Sacramento,
California, after a canvass of mailed ballots, has determined that the above amendments to the League bylaws
have been approver] by a 2i3`d vote of those Member Cities voting. These amendments shall take effect 60
days after the approval of this resolution.
W
Ballot on Bylaws Amendments
City of
Does your city vote to approve the amendment. of article VI, section 2 of
the League's bylaws relating to submission of resolutions to the
League's General Assembly as set forth in the Proposed Resolution and
incorporated by reference in this ballot?
u Yes
L3 No
Does your city vote to approve the addition of article VII, section 16 to the
League's bylaws relating to the League Board vote threshold for taking
positions on statewide ballot measures as set forth in the Proposed
Resolution and incorporated by reference in this ballot?
u Yes
u No
Ballot returned by:
City Official Name
City Official Title
Please return this ballot by April 19, 2013 to:
League of California Cities
Attn: Ballots
1400 K Street, 4t" Floor
Sacramento, CA 95814
or by email to: ballots @cacities.org
or by fax to: (916) 658 -8240
Thanks in advance for your participation in this important decision.
29
EL SEGUNDO CITY COUNCIL
MEETING DATE: April 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution of Intention to schedule a hearing
to vacate an existing sewer easement and transfer ownership and maintenance of existing
sewer facilities within the City of El Segundo to Boeing Co. (Fiscal Impact: $0)
RECOMMENDED COUNCIL ACTION:
Adopt attached Resolution of Intention
2. Alternatively, discuss and take other possible action related to this item
ATTACHED SUPPORTING DOCUMENTS:
Resolution of Intention
FISCAL IMPACT: None.
Amount Requested: $0
Additional Appropriation: No
Account Number(s): N/A
ORIGINATED BY: Floriza Rivera, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager)j
BACKGROUND AND DISCUSSION:
On March 12, 2013, the Boeing Company requested that the City abandon an existing easement
located on two private properties between Imperial Highway and Walnut Avenue, and Selby St.
and Sepulveda Blvd. Boeing recently became the new owner of 1916 East Imperial Highway
and already owned the adjacent property in which the easements are also located. The easement
was originally necessary to provide a sanitary sewer connection to 1916 E. Imperial Hwy. on
Selby St., where the city has existing facilities. However, with Boeing becoming owner of both
properties and planning for additional development over the existing sewer line, the easement is
no longer required or necessary.
The basic procedure for vacating an easement is as follows:
• Council adopts a Resolution of Intent to schedule a public hearing, which must occur at
least 15 days after adoption of the resolution
• The abandonment is posted and advertised in the paper for two editions
• Utility agencies are notified of their opportunity to retain an easement
• The Planning Commission reviews the proposed abandonment for conformance with the
General Plan
30
• The Resolution approving the abandonment is adopted by City Council, with appropriate
easement language reserved and /or conditions applied if necessary.
An unidentified amount of future savings would occur as a result of the City no longer having to
maintain one manhole and the sewer main currently on private property. Staff supports this
action and recommends that City Council adopt the attached Resolution of Intent in order to
schedule a public hearing for vacating the easement.
31
RESOLUTION NO.
A RESOLUTION DECLARING THE CITY COUNCIL'S INTENT TO
VACATE AN EXISTING SEWER EASEMENT AND TRANSFER
OWNERSHIP AND MAINTENANCE OF EXISTING SEWER
FACILITIES WITHIN THE CITY OF EL SEGUNDO.
The City Council of the City of El Segundo resolves as follows:
SECTION 1: The City Council finds and declares that on May 21, 2013, or as soon
thereafter as is practicable, it intends to hold a public hearing to consider abandoning
an existing sewer easement and transferring ownership and maintenance
responsibility as set forth in attached Exhibit "A," which is attached and incorporated
by reference.
SECTION 2: A public hearing is scheduled for May 21, 2013 at 7:00 p.m. in the City
Council Chambers located at 350 Main Street, El Segundo, CA 90245. The City
Council directs that the City Manager, or designee, provide notice as required by
Streets and Highways Code §§ 8322 and 8323.
SECTION 3: This Resolution will become effective immediately upon adoption and
will remain effective unless repealed or superseded.
SECTION 4: The City Clerk will certify to the passage and adoption of this
Resolution; will enter the same in the book of original Resolutions of said City; and
will make a minute of the passage and adoption thereof in the record of proceedings
of the City Council of said City, in the minutes of the meeting at which the same is
passed and adopted.
PASSED, AND ADOPTED, this day of 2013.
ATTEST:
Tracy Weaver, City Clerk
Approved as to form:
Mark D. Hensley, City Attorney
Karl H. Berger, City Attorney
Carl Jacobson, Mayor
32
EL SEGUNDO CITY COUNCIL
MEETING DATE: April 16, -2013
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding contract to Big West Construction
Corporation for construction at 25 homes related to Project No. RSI 13 -02 (Group 49 of the City's
Residential Sound Insulation Program)
(Estimated construction costs and retention $954,800)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Big West Construction Corporation;
2. Award contract to Big West Construction Corporation for project RSI 13 -02 (Group 49);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Big West Construction Corporation
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0049 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning uilding Safe.
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On February 26th, 2013 the City Clerk's office opened bids for Project RSI 13 -02 (Group 49 of the
City's Residential Sound Insulation (RSI) Program). Four (4) bids were submitted, and the results are
as follows:
Big West Construction Corporation $ 868,000.00
Harry H. Joh Construction, Inc. $ 880,000.00
AZ Home $ 895,570.00
Karabuild Development, Inc. $ 896,700.00
The bid submitted by Big West Construction Corporation appears responsive.
The amount requested for the contract is $954,800 which represents the amount of Big West
Construction Corporation's bid of $868,000 and an additional 10% for contingencies.
Construction is scheduled to start August 5th, 2013 and complete by October 1St, 2013, with
Contractor Site Evaluations scheduled for May 13th —17th.
33
City Council is reminded that eighty percent (80 %) of the costs associated with the Residential Sound
Insulation Program are covered by the federal grant funding from the Federal Aviation Administration
(FAA). This remains a funding source until those funds identified in the Grant Implementation Plan to
the City of Las Angeles are exhausted. Remaining expenses, except for elective "Owner Upgrades"
selected by property owners, are paid for by funding received as part of the settlement agreement with
Los Angeles World Airports (LAWA).
34
CITY OF EL SEGUNDO
BID/RFP LOG
BID NO. #RSI 13 -q9`�
City of El Segundo
Residential Sound Insulation Group 49
Date of BID Opening: Tuesday, February 26, 2013
Time of BID Opening: 11 A.M.
Place of BID Opening: City Clerk's Office
. ;.-COMPANY NAMFJADDRESS
Total BID Amount
1.Big West Construction Corp
15331 Normandie
�g nd0
Irvine, CA 92604
j
2.AZ Home Inc.
70
14942 Delano St.
5
Van Nuys, CA 91411
3.Harry H. Joh Constr. Inc.
8205 Somerset Blvd.
0 0
0 Q 0
Paramount, CA 90723 -3518]
,
4.Karabuiid Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
0.0
9 D
1-70
5.
6.
7.
8.
9.
10.
Staff Present:
FORMSOMOPENL
City Clerk's Office
City Clerk's Office
RSI, Representative
35
City of El Segundo
Residential Sound Insulation Program
4
y .
RSI 13 -02 (Group 49)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 13-02
"Residential Sound Insulation Program —Group 49"
at the following lump sum price:
RSI
Staff
Bid
Property
ID
Property Address
Description
Estimate
Amount
Sub -Total
49.01
128 West Maple Avenue
RSlrovements
$48,300
F,
$ y J, 5 4 q
$ 41► 5 q Li
49.02
128 '/2 West Maple Avenue
RSIrov
$11,000
$ g� q 1 q
$
RSIrovements
$51,164
$ �j (o,iii Q
49.03
1100 East Acacia Avenue
$ 3 b, VI L4
Replace
Damaged
$200
$
Window Sills
49.04
320 East Walnut Avenue
RSI
$27,773 $27,773
$ S y
$ 3 5,10 Ll
A'z�
RSI
$57,960
$51 6 01
Improvem
$ Si ,1314
Replace
t
Damaged
$200
$ I.-L9
49.05
222 East Walnut Avenue
Window Sills
Upgrade
(Door 13)
$300
3 O O
G
Upgrade
(Electrical
$2500
2- U U
Z �'Z D O
Panel)
RSI
$42,987
$ 3 2-1,21H
.
49.06
1124 East Acacia Avenue
Imrovements
$ 2-, y QJ
Replace
Damaged
$200
$ 1 Z
Window Sins
49.07
742 Virginia Street
$27,634
$ �j��y ��
$
Improvements
Bidding Form Appendix B- 0,1 Last Modified: November 15, 2012
Bidder's Proposal and Statement
36
City of E1 Segundo
Residential Sound Insulation Program
RSI 13 -02 (Group 49)
Bidding Form Appendix B -01 Last Modified_ November 15, 2012
Bidder's Proposal and Statement --Tz-
37
Upgrade
(Door C)
$300
$ 3 O t7
49.08
826 Sheldon Street
Improvements
$67,465
$ M (G 0
$ 316 � �k D
49.09
213 West Oak Avenue
RSI
Improvements
$60,580
$ 5 4, S 9 (a
$ 5 9; S 9 b
49.10
519 East Sycamore Avenue
Improvements
$27'221
$ 4 01 'YL9
$ L4 0 ,,22$
49.11
648 West Maple Avenue
Improvements ovements
$68'948
$ �j j J Qj 11
$ (o j r 9111
49.12
654 West Maple Avenue
RSI
Lm rovements
$58,590
c.( Ili
$ (, 3 �
$ l,�'1j i.(1
49.13
770 W. Imperial Ave, Unit 16
RSI
$23,500 $23,500
$14184(o
$ 'Zy / Li (�
RSI
Improvements
$18,506
$ Q 3(;
$ pp
Dp 30.3
49.14
842 Penn Street
Upgrade
(Door B )
$200
b
2
RSI Improvements
$18,506
$ 1352.6
$2-7., S 16
49.15
844 Penn Street
Upgrade
(Door B)
$200
2-00
Improvements
p
$25,477
$ 30, S2-
$ 3 01 1$ 2
49.16
846 Penn Street
Upgrade
(Door B)
$200
ZOO
2,00
RSI
Improvements
$18,506
$ Zq '"�
$ 29
49.17
848 Penn Street
Upgrade
(Door B)
$200
20 G
'ZO O
Improvements
$18,506
$ 2. (0�5
$ Z fo 5 2(0
49.18
850 Penn Street
Upgrade
Upgrade
(Door B)
$200
2 f7
b
RSI
Improvements
$25,477
$ 2 S
>�/
$ 3 �°� S 2-2-
49.19
852 Penn Street
Upgrade
(Door B)
$200
20 O
2 O O
49.20
723 West Palm Avenue
Improvements
$32,148
$-j '7 Z %
$ 37, '-] -7
49.21
425 East Maple Avenue
Improvements
$31,928
$ 3; s (S
$ 33j S 15
Bidding Form Appendix B -01 Last Modified_ November 15, 2012
Bidder's Proposal and Statement --Tz-
37
City of El Segundo
Residential Sound Insulation Program
RSI 13 -02 (Group 49)
49.22
915 Eucalyptus Drive
Improvements
$42,297
$ � 2 �u LJ (
$ -j21 `f k-( 1
B5 W.tS i
Cto, -5'T L 0 L.?4 v
RSI
Improvements
$103,500
$ HIj 5$2
$141.5916
Upgrade
(Door L)
$2,850
Upgrade
$2,850
49.23
724 Loma Vista Street
Upgrade
(Door Q)
$200
2 Q 0
Q100
Upgrade
(Window 5)
$200
`LOO
2 0 0
Total Bid (Contract Sum)
�-
(words)
(fides)
In case of Lis ancy between the words and figms, the words must p revail.
Contractor Representative: `� - __�L_
signature
—
Name (printed or typed)
'L - 'z i�_ - 201"
Date
Title:
V t c e
��,e5 } t7� ti
Contractor's State License Number:
Name of Firm:
B5 W.tS i
Cto, -5'T L 0 L.?4 v
9 110 W
D x, 042..4 tivN
Address: i S 31 f 0 r`+4ND I C
2�:MvS_p , C.i _ g2-Coq
Telephone Number: q 4 `I— ` q S -2'Z ( q
License Expiration Date:
V3( - --ZC)1 Lf
Type of Entity: ❑ Sole Proprietorship ❑ Partnership [9 Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
W.
WEST
CORPORATE RnmmoN
Big West Construction Corporgtion
Februiwy 112012
A Meeting of the Hoard of Directors was held on Febraary 1, 2012 whereby a resoju6on
was adopted ruining Margaret .i. Garr, President and `Thomas R. Carz, Vice President.
Both patties are authorized to execute contracts on behalf of Big West Constuction
Corporation.
Stock has been redistributed as follows:
Margaret J. Carr 51%
Thomas R. Carr 49%
t. ,
Tlwmss R Carr, Vice President
15331 Noeno3ft &vb4 CA 92604 - 949 7952219 -.ft 949 451-ISM - Ca Ise 98120!5 39
EL SEGUNDO CITY COUNCIL
MEETING DATE: April 16 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for Pump Stations Maintenance and On -Call Repair Services. Project No.
PW13 -12. (Fiscal Impact: $90,000 annually for five years)
RECOMMENDED COUNCIL ACTION:
1. Adopt the Plans and Specifications
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $90,000 annually for five (5) years
Additional Appropriation: NIA,
Account Number(s): 502- 400 - 4301 -6206 (Sewer Enterprise Fund)
ORIGINATED BY: Lifan Xu, Principal Engineer /,X--
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
The maintenance contract for the City's sewer and storm water pump stations recently expired
and a new maintenance and emergency repair contract is needed. The Wastewater Division's
efforts are supported by vendor services for 1) annual pump station maintenance to ensure
smooth operations of the City's twelve (12) sewer and storm water pump stations and 2) to be
able to quickly respond to unexpected and emergency repairs.
The plans and specifications for the project are now completed and ready for City Council
adoption. The project scope includes the following activities during the next five years:
• Provide semi - annual monitoring and maintenance.
• Be available for on -call emergency servicing.
• Provide as- needed repairs for pump station equipment, including emergency repairs and
replacements of major pump components.
• Update individual Standard Operation Procedure and Emergency Operation Procedure
for each of the twelve (12) Pump Stations.
Equipment to be maintained and repaired includes but is not limited to motors, pumps, sump
pumps, wet wells, dry pits and control panels at 12 pump station locations. 7
40
Staff estimates that the annual necessary budget is $90,000, of which approximately $20,000
would be for annual maintenance and the remaining $70,000 would be for emergency repairs and
equipment. Unspent emergency funds would be rolled over to supplement the next year's
budget (i.e., the emergency fund would grow). At the end the five (5) year contract, all
emergency funds not expended would be returned to the Sewer Enterprise Fund. The Sewer
Enterprise Fund has adequate funding for this project.
Staff recommends that City Council adopt the attached resolution approving the Plans and
Specifications for the pump station maintenance and emergency repair, and authorize staff to
advertise the project for receipt of construction bids.
41
RESOLUTION NO. _
A RESOLUTION APPROVING THE PLANS AND SPECIFICATIONS
FOR PUMP STATIONS MAINTENANCE AND ON -CALL REPAIR
SERVICES, PROJECT NO. PW13 -12. PURSUANT TO GOVERNMENT
CODE SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared plans and specifications for Pump Stations
Maintenance and On -call Repair Services, Project NO. PW13 -12 (the
"Project "). These plans and specifications are complete. Construction of
the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account "). The Project Payment Account is the sole
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
Page 1 of 2 42
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of , 2a
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
In
Carl Jacobson, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2 43
EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding an amendment to the current lease agreement
between the City of El Segundo and AT &T Wireless to allow the installation of a new
cabinet mounted to an H -frame and equipment for the operation of wireless
communications within the city facility located at 400 Lomita St. (the Water Division)
(Fiscal Impact: $None)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute the amendment in a form approved by the
City Attorney to the current lease agreement between the City and AT &T Wireless;
or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Mark Hensley, City Attorney
dj-
APPROVED BY: Greg Carpenter, City ManagerAV
BACKGROUND AND DISCUSSION:
On July 22, 2002, City Council approved a lease agreement with AT &T Wireless to allow
construction and installation of various equipment at the Water Plant located at 400 Lomita
Street for wireless communications. The lease agreement has generated $1400 per month to the
City as well as provided improved cellular reception in return for AT &T's access to the property.
On March 3, 2004, City Council approved an amendment with AT &T to increase the ground
equipment lease area by an additional 24' square concrete pad for an additional instrument panel
for wireless operations. The lease rate was not amended at that time.
AT &T is now requesting that the lease be amended again to allow additional panel equipment to
be installed within its current leased area and concrete footprint. Staff recommends that City
Council approve a second amendment with AT &T to allow the installation of additional wireless
communications equipment for improved cellular reception at the current lease rate (because the
ground area footprint is not changing). a
44
EL SEGUNDO CITY COUNCIL MEETING DATE: April 16, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to 1) award a 5 -year Public Works Contract to Excelsior
Elevator for elevator maintenance and on -call repair services for the City's elevators and
dumb waiter for $8,520; and 2) authorize the City Manager to approve change orders for
additional repair work, on an as- needed basis, for an annual amount not to exceed $15,380
during the 5 -year contract period. Project No. PW 13 -03 (Fiscal Impact: $23,900 annually;
$119,500 over five years)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a 5 -year Public Works Contract, in a form
approved by the City Attorney, to Excelsior Elevator for $42,600 for elevator
maintenance, and on -call repair services for the City of El Segundo's five elevators
and one dumb waiter.
2. Authorize the City Manager to approve change orders for additional repair work on
an as- needed basis for an annual amount not to exceed $15,380.00 during the 5 -year
contract period
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $119,500 over 5 years ($23,900 annually)
Amount Budgeted: $23,900.00 annually
Additional Appropriation: No
Account Number(s): 001 - 400 - 2601 -6206 (Government Buildings: Contract Services)
ORIGINATED BY: Floriza Rivera, Principal Engineer 14
REVIEWED BY: Stephanie Kat 411Q", Public Works Director
APPROVED BY: Greg Carpentyt&y Manager
BACKGROUND AND DISCUSSION:
The City of El Segundo operates five elevators and one dumb waiter at various city facilities.
The previous maintenance contract with Amtech Elevator Service expired last October and was
not renewed. Instead staff prepared and released new bid specifications that expanded the scope
of work to include on -call repair services as needed. Historically, the City's elevator contracts
covered only routine maintenance activities, while repairs were addressed on an emergency
basis. It became apparent after several recent mechanical failures that elevator companies are
reluctant, and even refuse to make repairs to elevators that they do not also routinely service,
a
45
citing liability and risk as the primary reasons for declining work. For this reason, staff took
measures to include "repair" in its bid specifications and simplify the entire repair process when
the need arises. Creating the proper bidding documents, plans and specifications for this broader
scope took longer than expected, but was completed and released for bid on January 15, 2013.
Bids were due on January 31, 2013. Four vendors responded with the following rates for annual
maintenance:
On February 19, 2013, Council awarded the contract to the apparent lowest bidder, 5 -Star
Elevator. However, during the contract approval process, 5 -Star Elevator declined to enter into a
contract with the City on the basis of bond renewal issues. Staff then contacted references for
the second - lowest bidder, Excelsior Elevator, and confirmed that it performed similar work
successfully for the Cities of Burbank, Corona, and Long Beach.
Staff therefore recommends that City Council award a 5 -year maintenance agreement for
$42,600 to Excelsior Elevator as the lowest responsible bidder for the services requested. Staff
also recommends that the City Manager be authorized to approve contract change orders
annually for up to $15,380 over the five -year term for emergency repairs as the need arises. The
annual adopted budget identifies $23,900 for elevator services, of which $8,520 will cover
maintenance and $15,380 will cover repairs on an as- needed basis.
46
Cornpany
5 -Star Elevator
Annual i id
$7,752
Five-Year Total Bid
$38,760
Excelsior Elevator
$8,520
$42,600
Amtech Elevator Services
$8,760
$43,800
Inclinator Company of California
$10,800
$54,000
On February 19, 2013, Council awarded the contract to the apparent lowest bidder, 5 -Star
Elevator. However, during the contract approval process, 5 -Star Elevator declined to enter into a
contract with the City on the basis of bond renewal issues. Staff then contacted references for
the second - lowest bidder, Excelsior Elevator, and confirmed that it performed similar work
successfully for the Cities of Burbank, Corona, and Long Beach.
Staff therefore recommends that City Council award a 5 -year maintenance agreement for
$42,600 to Excelsior Elevator as the lowest responsible bidder for the services requested. Staff
also recommends that the City Manager be authorized to approve contract change orders
annually for up to $15,380 over the five -year term for emergency repairs as the need arises. The
annual adopted budget identifies $23,900 for elevator services, of which $8,520 will cover
maintenance and $15,380 will cover repairs on an as- needed basis.
46
ITEM # 10
REPORTS - CITY ATTORNEY
TO BE DELIVERED UNDER SEPARATE COVER
IV*]
47
M-
il. -
PRESENTATION RELATED TO
2013 -04 -16 CC AGENDA PACKET
REPORTS - CITY ATTORNEY - ITEM #10
b- I- riiituMv
`
1-b .
e
EITEGUNDO
FY11 BENCHMARKING I Fal12012
- t7s based �
valu t�§#i.claims as
:4
a.
Peer Group
Payroll, Incurred and Number of Claims
Payroll (000)
Other ICRMA Members 2010/11
-' 35,000
30,000
r�
25,000
440,790 140,3581 20,000
15,000
10,000
5,000
0
Total Incurred (000)
Other ICRMA Members 2006/07- 2010/11
Peer Group
27,860 Avg
i
E D A C B
Peer Group
8,000
7,000
6,000
16,063 1 51000
69,455 4 4,000 Avg
3,000
2,000 --
693
1,000
0
E C B D A
Other ICRMA Members
4,032
Number of Claims
2006/07- 2010/11
Peer Group
450
400
350
Av
300
250
190
200
150
100
50
0
8
E
D
A C
LIABILITY
W00)
300
250
200
150
100
50
0
Incurred Losses
SIR vs Pooled & Paid vs Reserve
SIR and Pooled Incurred
2006/07 2007/08 2008/09
NOTE - No claims exceeded the City's $400K retention.
$ (000)
300
250
200
150
100
50
J
Paid and Reserve
2006/07 2007/08
247
2009/10 2010/11
Resv 247
Paid
81
57
2008/09 2009/10 2010/11
LIABILITY
Severity
Average Cost per Claim ($)
W CITY PEER GROUP - ICRMA AVG
2006/07
60,000 60,000
40,000 40,000
20,000 20,000
5,84
r 1,759
0 ! :I 0 -
B D E C A
2008/09
60,000
40,000
20,000 -
1,8 2
0
E D C B A
2010/11
2007/08
LIABILITY
60,000
40,000
20,000
0
8,8 4
C D A B E
C E D B A
2009/10
60,000
40,000
20,000
0 L -- - - - -
C D E B A
ALL YRS
60,000
40,000
`92LII
0
C
E
D
B
A
6
4
2
0
Frequency
Number of Claims per $11M in Payroll
CITY ■ PEERGROUP ICRMAAVG
2006/07
6
4
2007/08
LIABILITY
E B C D A
2008/09
6
4
2 1.5
0 IVA- -
B E D C A
2010/11
6
2.
4
E B C D A
2008/09
6
4
2 1.5
0 IVA- -
B E D C A
2010/11
6
4
2
1.0
0.
B
D
E
A
C
6
4
2
0
6
4
2
B D E C A
2009/10
1.1
E D C A
ALL YRS
1.
0 1],,- -
B E D C A
12
9
6
3
0
12
9
6
3
0
12
9
6
3
Loss Rate
Incurred Losses per $100 in Payroll
CITY PEER GROUP ICRMA AVG
2006/07
0.9
B E D C A
2008/09
0.3
E D B C A
2010/11
0
B D C E A
12
9
6
3
0
12
9
6
3
0
12
9
6
3
0
LIABILITY
2007/08
03
C E B D A
2009/10
0.
B E D C A
ALL YRS
E C B D A
Experience Modification
Member
2011/12
2012/13
Inglewood
1.820
1.640 �
Hermosa Beach
1.680
1.590 40
Lynwood
1.680
1.560
South Gate
1.580
1.470 y
Upland
1.070
1.110 +
Alhambra
0.950
1.110 +F
Baldwin Park
1.100
1.090
Huntington Park
1.100
1.080
Azusa
1.060
1.030 �+
Culver City
1.040
1.020 41
Downey
1.000
1.000
Fullerton
1.000
1.000
Colton
0.790
0.960 q+
Monrovia
0.860
0.900 +
Hawthorne
0.820
0.870 +9t+
San Fernando
0.810
0.840 T
Glendora
0.740
0.770 T
Manhattan Beach
0.730
0.770 +r
Redondo Beach
0.740
0.760 T
El Segundo
0.720
0.750 q+ 0.750
Monterey Park
0.810
0.740 +`'
El Monte
0.760
0.690 40
LIABILITY
INCURRED PER $100 OF PAYROLL
All Claims — 2001/02 through 2011/12
4.5
3.21
3.0
2.01
1.5
I
4
nn ._
ICRMA
D C A
1.29
1
B