2013 Apr 02 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 5242305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, April 2, 2013 - 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -3- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
2. Willmore vs. City of El Segundo, et al., LASC Case No. 8C485025
3. City of El Segundo vs. State Board of Equalization, SFSC Case No. CPR -09-
509231, 509232 and 509234
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
F)
E
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general • description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, April 2, 2013 - 7:00 P.M. .
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a) Proclamation — April is "Sexual Assault Awareness Month"
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to open the Public Hearing and receive
public testimony concerning adopting a Resolution approving the fee
increases for the Golf Course and Driving Range at The Lakes at El
Segundo as recommended by the Golf Course Subcommittee and
Recreation and Parks Commission and authorize the City Manager to
execute an amendment to Agreement No. 3399, in a from approved by the
City Attorney, between the City and Lane Donovan Golf Partners to reduce
management fees by 12 %.
(Fiscal Impact: Estimated Annual Revenue Increase of $125,000.00 to Golf
Course Enterprise Fund; Annual Cost Savings of $12,000.00)
Recommendation — 1) Receive presentation by Lane Donovan Golf Partners that
identifies efficiencies and new sources of revenues for The Lakes at El Segundo;
2) Open the public hearing and consider testimonial and documentary evidence;
3) Adopt a Resolution approving the proposed fee increases for The Lakes at El
Segundo; 4) Authorize the City Manager to execute an amendment to Agreement
No. 3399 to reduce annual management fees by $12,000.00 in a form approved
by the City Attorney; 5) Alternatively, discuss and take other action related to this
item.)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
M
4
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2. Warrant Numbers 2591729 to 2591930 on Register No. 12 in the total
amount of $1,372,161.33 and Wire Transfers from 2128/13 through 3/14/13 in
the total amount of $2,708,129.50.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
3. Regular City Council Meeting Minutes of March 19, 2013.
Recommendation — Approval.
4. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for the Park Vista Senior Housing and City Hall Roof
Repairs. Project No. PW 13 -05.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Adopt the plans and specifications; 2) Alternatively,
discuss and take other action related to this item.)
5. Consideration and possible action to award a standard Public Works
Contract to Federal Technology Solutions, Inc. for citywide fiber optic
installation. Project No. PW 13 -04
(Fiscal Impact: $223,836.08)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Contract in a form approved by the City Attorney with Federal Technology
Solutions, Inc. in the amount of $251,625.02 and immediately issue Change
Order #1 to reduce the contract by $27,788.94 for a project total of $223,836.08;
2) Alternatively, discuss and take other action related to this item.)
6. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for the Maple Ave. Street Improvements Project. Project
No. PW 12 -09
(Fiscal Impact: $2,500,000.00 grant reimbursement)
Recommendation — 1) Adopt attached Resolution approving Plans and
Specification for the Maple Ave. Street Improvements Project; 2) Alternatively,
discuss and take other action related to this item.)
5
5
7. Consideration and possible action to accept as complete the Replacement
of Sanitary Sewer Mains at various locations within the Smoky Hollow
Specific Plan area and Maple Ave., between Lairport St. and Nash St. within
the City of El Segundo. Project No. PW 11 -09
(Fiscal Impact: $1,216,370.00)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other action related to this item.)
8. Consideration and possible action to adopt a Resolution approving Plans
and Specifications for the installation of soccer field netting at Campus El
Segundo Athletic Field. Project No. PW 13 -06
Fiscal Impact: $10,000.00)
Recommendation — 1) Adopt the plans and specifications; 2) Alternatively,
discuss and take other action related to this item.)
9. Consideration and possible action regarding the second reading and
adoption of Ordinance 1478 to amend El Segundo Municipal Code
( "ESMC ") Title 8 ( "Vehicles and Traffic ").' Chapter 5, to exempt Council
approved carsharing programs from specified parking time limits and
approve a resolution and agreement, subject to approval by the City
Attorney's office, that provides for "car2go" to operate a carsharing
program in the City and receive parking permits pursuant to the proposed
amendment to ESMC Title 8 if adopted by the Council.
(Fiscal Impact: None)
Recommendation — 1) Second reading by title only and adoption of Ordinance
No. 1478 amending El Segundo Municipal Code ( "ESMC ") Title 8 ( "Vehicles and
Traffic "), Chapter 5, to exempt Council approved carsharing programs from
specified parking time limits; 2) approve a resolution and agreement, subject to
approval by the City Attorney's office, that provides for "car2go" to operate a
carsharing program in the City and receive parking permits pursuant to the
proposed amendment to ESMC Title 8; 3) Alternatively, discuss and take other
action related to this item.
F. NEW BUSINESS
10. Consideration and possible action to approve implementation of provisions
called for in new Storm Water National Pollutant Discharge Elimination
System ( NPDES) Permit issued by the CA Regional Water Quality Control
Board.
(Fiscal Impact: To Be Determined)
Recommendation — 1) Discuss and approve staff's recommendations to
implement provisions called for in the new Storm Water NPDES permit; 2)
Alternatively, discuss and take other action related to this item.)
C
C
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Fisher —
Mayor Pro Tern Fuentes —
11. Consideration and possible action to adopt a Resolution supporting
passage of SB 135, the creation of a statewide earthquake early warning
system in California.
(Fiscal Impact: None)
Recommendation — 1) Adopt the attached resolution; 2) Alternatively, discuss
and take other action related to this item.)
Mayor Jacobson —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
VA
7
The City Council may move into a closed session pursuant to applicable law. including the Brown Act
(Government Code Section §54960, et sue) for the purposes of conferring with the City's Real Property
Negotiator, andlor conferring with the City Attorney on potential andlor existing litigation; and /or
discussing matters covered tinder Government Code Section §54957 (Personnel); andlor conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 43. Z 7 • 13
TIME:
NAME:
8
(tCitp of C aegunbn, California
rortamatt"On
WHEREAS, the United States Government has declared April as "Sexual Assault Awareness Month"
and Peace Over Violence has declared April 24, 2013 as "Denim Day' in Los Angeles
County; and
WHEREAS, both events are intended to draw attention to the fact that rape and sexual assault remains
a serious issue in our society; and
WHEREAS, harmful attitudes about rape and sexual assault allow these crimes to persist and allow
victim /survivors to be re- victimized; and
WHEREAS, "Sexual Assault Awareness Month" and "Denim Day" were also instituted to call attention
to misconceptions and misinformation about rape and sexual assault, and the problem
that many in society remain disturbingly uninformed with respect to issues of assault and
forcible rape; and
WHEREAS, every two minutes, someone in America is sexually assaulted, approximately 1 -in -6
women are raped during their lifetime and youths under 18 account for about 44% of all
reported; and
WHEREAS, with proper education on the matter, there is compelling evidence that we can be
successful in reducing incidents of this alarming and psychologically damaging crime; and
WHEREAS, the members of the City Council strongly support the efforts of Peace Over Violence to
educate persons in our community about the true impact of rape and sexual assault in
Southern California.
NOW, 'THEREFORE, the Mayor and Members of the City Council of the City of El Segundo, California,
hereby proclaim the month of April 2013, as "SEXUAL ASSAULT AWARENESS MONTH," and designates
April 24, 2013 as "DENIM DAY" and urges everyone to wear jeans on April 24, 2013 to help
communicate the message that there is "no excuse and never an invitation to rape."
10
.v
EL SEGUNDO CITY COUNCIL MEETING DATE: April 02, 2013
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business (Public Hearing)
AGENDA DESCRIPTION:
Consideration and possible action to open the Public Hearing and receive testimony
concerning adopting a Resolution approving fee increases for Golf Course and Driving
Range at The Lakes at El Segundo as recommended by the Golf Course Subcommittee
and Recreation and Parks Commission and authorize the City Manager to execute an
amendment to Agreement No. 3399, in a form approved by the City Attorney, between
the City and Lane Donovan Golf Partners to reduce management fees by 12 %.
(Fiscal Impact: Estimated Annual Revenue Increase of $125,000 to Golf Course
Enterprise Fund; Annual Cost Savings of $12,000)
RECOMMENDED COUNCIL ACTION:
1) Receive presentation by Lane Donovan Golf Partners that identifies efficiencies and
new sources of revenues for The Lakes at El Segundo;
2) Open the public hearing and consider testimonial and documentary evidence;
3) Adopt a Resolution approving the proposed fee increases for The Lakes at El
Segundo;
4) Authorize the City Manager to execute an amendment to Agreement No. 3399 to
reduce annual management fees by $12,000 in a form approved by the City Attorney;
and /or
5) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Lane Donovan Golf Partners' presentation;
2) Resolution including Exhibit A, Current and Proposed Green and Driving Range Fees;
3) Local Green Fees Comparison;
4) Local Driving Range Fees Comparison; and
5) Second Amendment to Management Agreement No. 3399.
FISCAL IMPACT: Estimated Annual Revenue Increase of $125,000 to Golf Course Enterprise
Fund and Annual Cost Savings of $12,000
Amount Budgeted: $N /A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Bob Cummings, Director of Recreation and Parks
REVIEWED BY: Bob Cummings, Director of Re ation and Parks
APPROVED BY: Greg Carpenter, City Manager'
BACKGROUND AND DISCUSSION:
1
10
In February 2013, Lane Donovan Golf Partners received approvals from the Golf Course
Subcommittee and the Recreation and Parks Commission to increase green fees and driving
range fees. The proposal is estimated to increase The Lakes revenues by $125,000 per year that
will help off -set some of the increased operating expenses such as fertilizer, water, food, health
care and gasoline. The proposal also does not require any capital improvements.
Lane Donovan Golf Partners surveyed local golf courses and driving ranges to demonstrate that
the new fees will still remain fair, reasonable and comparable to surrounding area. Consideration
was also given to minimize the impact on El Segundo residents. For the weekday and weekend
green fees, the proposed fees will increase by $1 for residents and $2 for non - residents. The
proposed fees for the range ball prices will increase by $2. The complete list of current and
proposed fees and local fee comparisons are attached to the Resolution.
In addition to increasing revenues, Lane Donovan Golf Partners' proposal includes reduction of
its annual management fee by 12% or $12,000. The estimated additional revenues and cost
savings will be utilized to pay down the long -term debt that the City paid off in June 2012.
As recommended by the Golf Course Subcommittee and the Recreation and Parks Commission,
staff is asking City Council to approve the proposed fee increases and authorize the City
Manager to amend Agreement No. 3399 to reduce Lane Donovan's fee by 12% or $12,000.
11
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RESOLUTION NO.
A RESOLUTION INCREASING GOLF FEES FOR THE
LAKES AT EL SEGUNDO GOLF COURSE.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for services under various provisions
of California law including, without limitation, Business & Professions Code
§ 16000; Education Code § 18926; Government Code §§ 36936.1, 43000,
54344, 65104, 65456, 65874, 65909.5, 65943, 66013, 66014, 66451.2; and
Health & Safety Code §§ 510, 17951, 17980.1, 19852.
B. The City owns a golf course known as "The Lakes at El Segundo" which is
managed and operated by a private company. Green fees and other,
similar, fees associated with playing golf, may be established at commercial
rates (Plaza v. City of San Mateo (1954) 123 Cal.App.2d 103).
C. Pursuant to Government Code § 66016, the City made data available
regarding the cost, or estimated cost, of providing services for various fees
ten (10) days before the public hearing held on April 02, 2013.
D. On April 02, 2013, the City Council heard public testimony and considered
evidence in a public hearing held and noticed in accordance with
Government Code § 66016.
E. At the recommendation of the City's Departments and the City Manager,
the City Council believes that it is in the public interest to establish the
recommended fees to recover the costs of public services.
SECTION 2: Calculation of Golf Fees.
A. Criteria used to calculate golf fees should include, without limitation:
1. Comparisons to golf fees charged by comparable public agencies
and private entities in Los Angeles County and, in particular, the
South Bay;
2. Projected maintenance and operational costs for facilities owned or
controlled by the City;
Page 1 of 3
25
3. Estimated future capital improvement costs for City golf facilities;
and
4. Estimated market conditions for Los Angeles County and, in
particular, the South Bay.
B. Based upon the calculations set forth above, the golf fees that must be
paid to the City are set forth in Exhibit "A," and incorporated by reference.
C. The City Manager may promulgate rules and procedures needed to
implement this Resolution.
SECTION 3: This Resolution is exempt from review under the California Environmental
Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations
(Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies,
structures, restructures, and approves rates and charges for meeting operating
expenses; purchasing supplies, equipment, and materials; meeting financial
requirements; and obtaining funds for capital projects needed to maintain service within
existing service areas. This Resolution, therefore, is categorically exempt from further
CEQA review under Cal. Code Regs. tit. 14, § 15273.
SECTION 4: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a minute
of the passage and adoption thereof in the record of proceedings of the City Council of
said City, in the minutes of the meeting at which the same is passed and adopted.
PASSED AND ADOPTED this 2nd day of April, 2013.
Carl Jacobson, Mayor
Page 2 of 3
26
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole
number of members of the City Council of the City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor
of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council
held on the 2nd day of April, 2013, and the same was so passed and adopted by the following roll
call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
Page 3 of 3
27
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31
SECOND AMENDMENT TO
AGREEMENT NO. 3399 BETWEEN
THE CITY OF EL SEGUNDO AND
LANE DONOVAN GOLF PARTNERS, LLC.
THIS SECOND AMENDMENT ( "Amendment") is made and entered into this 2nd day of April
2013, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ( "CITY "), and LANE DONOVAN GOLF PARTNERS, LLC,
a California Limited Liability Company ( "OPERATOR ") .
1. Pursuant to Section 12.8 of Agreement No. 3399, dated October 22, 2004 (the "Agreement "),
Section 8.1 of the Agreement is amended to read as follows:
"Fixed Monthly Fee to Operator. During the term of this Agreement, CITY will pay
OPERATOR, on a monthly basis, a fixed amount of $8,000 per month. The monthly
payment for the month of the Commencement Date and the month of the expiration or
termination of this Agreement will be made pro rata based upon the number days in the
month."
2. This Amendment may be executed in any number or counterparts, each of which will be an
original, but all of which together constitute one instrument executed on the same date.
3. Except as modified by this Amendment, all other terms and conditions of Agreement No. 3399
will remain the same.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Taxpayer ID No.
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
LE
Karl H. Berger, Assistant City Attorney
Page 1of1
32
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CITE( OF EL. SEGUND O
PAYMENTS BY WIRE TRANSFER
2/23/13 THROUGH 3/14113
Date
Payee
Amount
Description
2/28/2013
Nationwide NRS EFT
1,837.50
EFT 401 a payment
2/28/2013
Nationwide NRS EFT
43,301.03
EFT 457 payment
3/1/2013
Manufacturers & Traders
617.31
IRA payment Vantagepoint
3/1/2013
Manufacturers & Traders
5,422.41
401 payment Vantagepoint
3/'1/2013
Manufacturers & Traders
22,644.92
457 payment Vantagepoint
3/1/2013
South Day Credit Union
15,420.38
Payroll credit union deduction pmt
3/1/2013
US Dank - Trust Acct
6,658.88
PARS payment
3/6/2013
Cal Pers
98,618.29
EFT Retirement Misc
3/6/2013
Cal Pers
239,812.49
EFT Retirement Safety
3/6/2013
Cal Pers
422.61
EFT Retirement Misc Adj
3/6/2013
Health Comp
1,041.74
Weekly claims
3/6/2013
Lane Donovan Golf Ptr
20,327.12
Payroll Transfer
3/8/2013
Cal Pers
460,187.72
EFT Health
3/11/2013
West Basin
1,651,094.04
H20 payment
3/13/2013
Health Comp
5,504.46
Weekly claims
3/14/2013
State of CA EFT
3,971.54
EFT Child support payment
3/14/2013
Nationwide NRS EFT
1,837.50
EFT 401 a payment
3/14/2013
Nationwide NRS EFT
76,311.07
EFT 457 payment
2/28 - 3/14/13
Workers Comp Activity
53,098.49
SCRiVIA checks issued
2,708,129.50
DATE OF RATIFICATION: 04/02/13
TOTAL PAYMENTS BY WIRE:
Certified as to the accuracy of the wire transfers by:
City easurer Date \ r
// .; 4
City Manager
/ C711 -3 _
Date
�)'l3•13
Date
2,708,129.50
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
34
P:\CityTreasurer\WireTransfers\2013\lstQtr2Ol3\Wire Transfers 3 -14 -13
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, March 19, 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 5:02 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Jacobson announced that Council would be meeting in closed session pursuant
of the items listed on the agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH
PAGE E NO. O. 1 1
35
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Council recessed at 6:50 p.m.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2!013
PAGE NO.2
36
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, March 19, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 7:03 PM
INVOCATION — Eric Jay, Pastor, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Fuentes
PRESENTATIONS
Council Member Fellhauer presented a Commendation to Officer Ken Cheng, Police
Officer of the Year 2012
Mayor Jacobson presented a Commendation to Engineer Dan Engler, Firefighter of the
Year 2012
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
None
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2013
PAGE NO. 3
37
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fisher to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
Approved Warrant Numbers 2591564 - 2591727 on Register No. 11 in the total
amount of $715,906.74 and Wire Transfers from 2/14/13 through 2/28/13 in the
total amount of $811,036.09. Authorized staff to release. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and /or adjustments; and wire transfers.
2. Approved Regular City Council Meeting Minutes of March 5, 2013.
3. Waived the formal bidding process pursuant to the El Segundo City Code
Section 1 -7 -10 and authorized the Fire Department to piggy -back on a City of
San Jose Fire Department RFB 11 -12 -40 for the purchase of a replacement
aerial ladder truck manufactured by Pierce Manufacturing, Inc.
(Fiscal Impact: $1,218,619.00)
4. Authorized the City Manager to execute a standard Public Works Professional
Services Agreement No. 4403 in a form approved by the City Attorney with Tetra
Tech, Inc. in the amount of $97,937.00 to complete the New Potable Water
Reservoir Feasibility Study. Project No. PW 13 -09
(Fiscal Impact: $100,000.00)
5. Authorized staff to waive the bidding process per El Segundo Municipal Code §
1 -7 -10, authorized the City Manager to execute a five year Agreement No. 4404,
including maintenance, with a one dollar buyout in a form approved by the City
Attorney to replace multi- function equipment by piggybacking pricing on the
Association of Educational Purchasing Agencies' (AEPA) contract number
AEPA009.D with Kyocera Mita America dba Kyocera Document Solutions, Inc
(Fiscal Impact: None)
0
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2013
PAGE NO. 4
38
6. Approved the purchase of sixty -two (62) new tasers using equipment
replacement funds and pursuant to El Segundo Municipal Code § 1 -7 -10, waived
the bidding process and authorized the City Manager, or designee, to execute an
Agreement in a form approved by the City Attorney with Pro Force Law
Enforcement. TASER International is the sole source manufacturer of this
product. These tasers are identified in the Equipment Replacement Fund and
were scheduled to be replaced in September 2012.
(Fiscal Impact: $70,448.68)
7. Received and filed this report without objecting to the issuance of an Alcoholic
Beverage Control (ABC) License for on -site sale of beer and wine for off -site
consumption at a new convenience store (7- Eleven, Inc.) at 2161 East El
Segundo Boulevard. Applicant: Nichole Smith
(Fiscal Impact: N /A)
MOTION by Council Member Fellhauer, SECONDED by Council Member Fisher to
approve Consent Agenda items 1, 2, 3, 4, 5, 6, and 7. MOTION PASED BY
UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Thanked the Council for recognizing the Police
Officer and Firefighter of the Year for 2012
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Stated that Arbor Day was a success and thanked the
supporters and sponsors of the event.
Council Member Atkinson — Wished his son Matthew a Happy Birthday.
Council Member Fisher — None
Mayor Pro Tern Fuentes — Attended Coffee with a Cop and thanked the Police Officers
Association and Rock and Brew. Reminded everyone about the Run for Education on
Saturday, March 23, 2013. The El Segundo Concert Band will host a "Carbo Load"
dinner on the High School Quad the night before the Run.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2013
PAGE NO. 5
39
Mayor Jacobson — Will drive the Pace Car from the Automobile Driving Museum for the
Run for Education on Saturday, March 23, 2013.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
None
MEMORIALS — Rick Crowell
ADJOURNMENT at 7:23 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 19, 2013
PAGE NO. 6
40
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for Park Vista Senior Housing and City Hall Roof Repairs. Project No.
PW 13 -05 (Fiscal Impact: To Be Determined)
RECOMMENDED COUNCIL ACTION:
1. Adopt attached resolution approving Plans and Specifications for the Park Vista and
City Hall roof repairs.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: To Be Determined
Amount Budgeted: $300,000 for Park Vista (Enterprise Fund), $0 for City Hall
Additional Appropriation: Yes, Amount To Be Determined for City Hall Roof
Account Number(s): Park Vista Enterprise Fund (to be assigned)
Capital Improvement Fund (to be assigned)
r
ORIGINATED BY: 'Floriza Rivera, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public orks Director v
APPROVED BY: Greg Carpenter, City Manager�''
BACKGROUND AND DISCUSSION:
Park Vista
The Senior Citizen Housing Corporation Board is a non - profit corporation that actively oversees
the management, operation, maintenance, and finances of a low- income housing facility for
seniors, known as the Park Vista Senior Housing facility or "Park Vista," located at 615 East
Holly Avenue. The building was originally constructed in the mid 1980s had has not had a roof
replacement since its original construction. The typical life of a roof depends on the materials
used, maintenance and outside conditions (trees, weather, etc.). Several cost estimates, which
identified varying degrees of repair, were presented to the Board on February 27, 2013. After
the Board discussed the range of recommended repair /replacement options and bid solicitation
process for the Park Vista roofing project, it decided to move forward with bidding to replace the
entire roof in lieu of spending funds for temporary fixes. Staff committed to obtain bids for a
complete roof repair and bring the low bid results back to the Board for approval or denial prior
to being presented to City Council. Funding for this project comes from the Park Vista
Enterprise Fund and must be approved by the Senior Citizen Housing Corporation Board prior to
City Council's actions to award the construction project.
41
City Hall
Maintenance work on the City Hall roof last occurred in February, 2010, and primarily consisted
of removing debris from the roof and roof drains as well as sealing open ductwork. To date, six
of the eight sections of the roof are in need of immediate replacement. One of these sections of
the roof (on the northeast side of the building) has significantly leaked rainwater into the
building twice within this fiscal year. To prevent further damage to the roof and property inside
the building, staff recommends that these six sections be replaced. The two sections that will not
be replaced include the western sections over the Council Chambers area. These areas were
addressed more recently and do not show signs that warrant replacement.
Please note that staff will be discussing this and other building maintenance needs at the
upcoming Strategic Planning session in April, highlighting the need to carry out unscheduled
and/or unfunded but necessary facility repairs. In the interim, staff will be requesting a transfer
from General Fund Reserves to cover the cost of the City Hall roof replacement once the bids are
received and the actual cost known.
Staff recommends that the City Hall and Park Vista roofing projects be bid at the same time for
both timing and cost reasons. Economies of scale may be achieved by bidding these two major
roof projects at once and specifying the same materials and construction methods for both.
However, award of the bids for these roof projects will be considered separately because funding
for the Park Vista roof does not come from the General Fund and will need the prior approval of
the Park Vista Board. Additionally, by initiating the projects now, the work can be completed
this summer, before the onset of the next rainy season. Staff estimates the cost of the Park Vista
roofing project to be as much as $300,000 and City Hall to be as much as $250,000.00. Staff
will also explore removing and replacing trees that negatively impact the roofs and surrounding
areas of Park Vista and City Hall when bids are received, and will bring this option to City
Council for consideration at the time of project award. The ball park estimate to remove and
replace the offensive trees is approximately $4,000 for Park Vista and $11,000 for City Hall.
Staff recommends that City Council adopt the plans and specifications and the attached
resolution, and authorize the project for receipt of construction bids.
42
RESOLUTION NO. _
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
PARK VISTA SENIOR HOUSING AND CITY HALL ROOF REPAIRS.
PURSUANT TO GOVERNMENT CODE SECTION 830.6 AND
ESTABLISHING A PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans repairing or replacing
the Park Vista Senior Housing roof and the City Hall roof (the "Project ").
These plans are complete. Bidding for construction of the Project may
begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account ") following receipt of construction bids. The
Project Payment Account will be the sole source of funds available for the Contract
Sum, as defined in the Contract Document administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2 43
PASSED AND ADOPTED this day of , 20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Carl Jacobson, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2 44
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: April 2, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action to award a standard Public Works Contract to Federal
Technology Solutions, Inc. for citywide fiber optic installation, project no. PW 13 -04
(Fiscal Impact: $223,836.08)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Contract in a form
approved by the City Attorney with Federal Technology Solutions, Inc. in the amount
of $251,625.02 and immediately issue Change Order #1 to reduce the contract by
$27,788.94 for a project total of $223,836.08
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Change Order #1
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $225,000
Additional Appropriation: No $0
Account Number(s): 601 - 400 - 8201 -8497 (Capital Improvements — I -Net Fiber
Optics Capital Project)
ORIGINATED BY: Larry Klingaman, Information Systems Manager
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager A,
BACKGROUND AND DISCUSSION:
On October 16, 2012, the City Council adopted plans and specifications not to exceed $225,000
to install fiber optic network cable to the city facilities west of Sepulveda Boulevard (Project
Number PW 12 -08) and authorized staff to advertise for receipt of construction bids. The project
was renumbered to Project Number PW 13 -04 and was initially advertised on January 24, 2013.
This project includes installation of an air -blown fiber network through existing conduit
pathways. These pathways were recently completed and validated with Project Number PW 11-
13.
When this project is complete, most city buildings West of Sepulveda Boulevard will be
connected with Fiber Optic cable. This will allow the City to complete the VoIP Telephone
rollout and implement Virtual Desktop Infrastructure (VDI) at remote buildings. This portion of
the overall plan will result in recurring annual savings to the City of $105,000.
45
After this project is complete the next phase is to extend the City owned fiber optic network
across Sepulveda into a data center on the eastern side of the City. When the next and final phase
is complete the city will have access to ultra -high speed Internet connectivity. This connection
lays the foundation for Dark Fiber, Increased Website Speeds and Downtown Wireless among
other future projects.
On February 26, 2013, the City Clerk received and opened two (2) bids as follows:
1. Federal Technology Solutions, Inc. $251,625.02
2. Minako America Corporation $513,062.00
The lowest responsible bidder is Federal Technology Solutions, Inc. Staff checked the
contractor's references and license status, and received favorable reviews for similar work.
Because the lowest bid exceeded the $225,000 threshold, staff identified $27,788.94 of
reductions that would bring the contract within budget while not having a significant impact on
the project effectiveness. Federal Technology Solutions, Inc. is agreeable to these changes.
Staff recommends that City Council award a standard public works contract to Federal
Technology Solutions, Inc. in the amount of $251,625.00 and immediately issue Change Order
#1 to Project Number PW 13 -04 in the amount of $27,788.94 reducing the approved project total
to $223,836.08.
46
Change Order
City of El Segundo, Public Works Department
Permit No.: N/A Plan No.(S): Project Number: Change Order No.: I
PW 13 -04 J
Contractor Name: Federal Technology Solutions, Inc. Project Manager Name: Trey C. Beahm
Contractor Address: Project Manager Phone: 949- 830 -8858 x14
16 Hughes Suite C106
ltvine Ca. 92618
Contractor Phone: 949 -830 -8858
Contract No.: File Reference: _ Inspector Name: Larry Klingaman
TBD N/A Phone: 310- 524 -2392 _
Contract Description: Installation of Fiber Optic Network cable to the city facilities West of Sepulveda Blvd.
® Change order request Approved for the following reasons:
Project was only budgeted $225,000 and bid came in above, These changes will scale back the project to tit
within the budgeted amount while creating the least impact.
❑ You Are Hereby Authorized And Instructed to Make The Following Change(S). Add the
Following items of Work:
See Attachment A for description of changes.
Method of Payment (May Be Combination): -
Z Contract Unit Prices ❑ Contractor's Quote (see attached) 0 Time & Materials (Estimated)*
REVISED CONTRACT COSTS: � REVISED CONTRACT TIMELINE:
Original Contract Cost:
$251,625.02
Previous Changes:
$0
Deletions to Bid
Items Per this CO:
$ <27,788.94>
New Contract Cost:
$223,836.08
Above Original Contract Cost: N /A%
CITY OF EL SEGUNDO
Approved By:
Original Start Date: TBD
Original Working Days: 60
Previous Work Days Changes: -
Current CO Work Days Change: -
New Total Working Days: 60
New Completion Date: TBD
Date:
Greg Carpenter, City Manager
Note: This Change Order is Effective on the date signed by the City Representative. Notify the Project Engineer immediately
if there is any disagreement. The C12WDLdcr costs indicated on this form represent the complete cost to perform the noted
work. No other incidental or rel. costs are clue or will be claimed by the contractor for this item of work without the express
written approval from the City
Received: r---' 1 ►
Trey C. Be*m - VP of Operations /CFO
Federal Technology Solutions, Inc.
CA V1
Item Description
10 Terminate 12 Strands SingleMode
11 Terminate 12 Strands MultiMode
6 Install 12 Strand SM
7 Install 24 Strand SM
8 Install 24 Strand MM
20 SM Blue 12Port
21 Aqua 12 Port
Item Fiber Terminations Scaleback
10 Terminate 12 Strands SingleMode
11 Terminate 12 Strands MultiMode
Item No Multimode Between Buildings
11 Terminate 12 Strands MultiMode
8 Install 24 Strand MM
Change Order 1
Overview
Bid Qty Adjustment Final
44
-10
36
-12
10474
302
14907
-2224
1203
-353
38
-4
18
6
Detail
Item Cut SM Terminations in Half Clubhouse to Cable
10 Terminate 12 Strands SingleMode
Item Cut CableStudio to Clubhouse Strands to 12
7 Install 24 Strand SM
6 Install 12 Strand SM
Item Cut City Hall to Library East
10 Terminate 12 Strands SingleMode
6 Install 12 Strand SM
Item Tpatch Termination Adjustment
20 SM Blue 12Port
21 Aqua 12 Port
Adjustment
-6
-4
Adjustment
-8
-353
Adjustment
-2
Adjustment
-2224
2224
Adjustment
_2
-1922
Adjustment
_4
6
Price Extended
$ 826.31 $ (4,957.86)
$ 834.58 $ (3,338.32)
$ (8,296.18)
$ 834.58 $ (6,676.64)
$ 9.66 $ (3,409.98)
$ (10,086.62)
$ 826.31 $ (1,652.62)
$ (1,652.62)
$ 2,98 $ (6,627.52)
$ 1.81 $ 4,025.44
$ (2,602.08)
$ 826.31 $ (1,652.62)
$ 1.81 $ (3,478.82)
$ (5,131.44)
$ 95.00 $ (380.00)
$ 60.00 $ 360.00
$ (20.00)
48
Price
Extended
34
$ 826.31
$
(8,263.10)
24
$ 83458
$
(10,014.96)
10776
$ 1.81
$
546.62
12683
$ 2.98
$
(6,627.52)
850
$ 9.66
$
(3,409.98)
34
$ 95.00
$
(380.00)
24
$ 60.00
$
360.00
$
(27,788.94)
Price Extended
$ 826.31 $ (4,957.86)
$ 834.58 $ (3,338.32)
$ (8,296.18)
$ 834.58 $ (6,676.64)
$ 9.66 $ (3,409.98)
$ (10,086.62)
$ 826.31 $ (1,652.62)
$ (1,652.62)
$ 2,98 $ (6,627.52)
$ 1.81 $ 4,025.44
$ (2,602.08)
$ 826.31 $ (1,652.62)
$ 1.81 $ (3,478.82)
$ (5,131.44)
$ 95.00 $ (380.00)
$ 60.00 $ 360.00
$ (20.00)
48
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: April 2
AGENDA HEADING: Consent Agenda
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for the Maple Ave. Street Improvements Project Project No. PW 12 -09
(Fiscal Impact: $2,500,000.00 grant reimbursement)
RECOMMENDED COUNCIL ACTION:
1. Adopt attached Resolution approving Plans and Specifications for the Maple Ave.
Street Improvements Project.
2. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $2,500,000.00
Additional Appropriation: N/A
Account Number(s): 110- 400 - 8203 -8627 (Measure R Reimbursement Grant)
ORIGINATED BY: Lifan Xu, Principal Civil Engineer I a
REVIEWED BY: Stephanie Katsouleas, Public Works Dir+ecto
APPROVED BY: Greg Carpenter, City Manager„
BACKGROUND AND DISCUSSION:
In October 4, 2011, the City of El Segundo received a $2.5 million reimbursement grant award
and entered a Funding Agreement with the Metropolitan Transportation Authority to make
arterial improvements to Maple Ave., between Sepulveda Blvd. and Nash St. The grant
reimburses the City 100% of the cost associated with the Maple Ave. Improvement Project. The
proposed improvements consist of
• Improving storm water and runoff drainage near the intersection of Nash St. and Maple
Ave. by connecting a new storm drain to the existing network at Nash St. and Mariposa
Ave.
• Improving the roadway surface for a better traveling experience.
• Creating center travel medians for safer left turns in and out of adjacent businesses.
• Providing aesthetic enhancements (center landscaping) with colorful, drought - tolerant
plants.
• Improve crosswalks (consolidating, surfacing puck lighting, center island refuge) and
sidewalks, meeting ADA requirements.
• Maintaining one lane for travel and one lane for parking (current conditions)
M
49
On March 20, 2012, City Council awarded a contract to APA Engineering, Inc to prepare
conceptual plans for the street improvements and, after approval (August 21, 2012), prepare
construction plans and specification for bidding. Those plans are now complete and are ready
for adoption. Please note that targeted community outreach was part of the design process
carried out last summer, and included a public workshop to present the draft plar7Sand receive
public input. Wherever possible, the comments and feedback provided by affected parcel
owners/businesses were incorporated in the final plan presented to and adopted by City Council
on August 21, 2012.
Staff recommends that City Council adopt the attached resolution and plans and specifications
for Maple Ave. street improvements and authorize staff to advertise the project for receipt of
construction bids. Staff estimates the following estimated timeline to complete the project
April, 2013
May 21, 2013
June /July, 2013
September /October, 2013
Advertise the Project
Project Award by City Council
Start Construction
Complete Construction
50
RESOLUTION NO. _
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
CONSTRUCTION OF MAPLE AVENUE STREET IMPROVEMENTS
PURSUANT TO GOVERNMENT CODE § 830.6 AND ESTABLISHING A
PROJECT PAYMENT ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City retained APA Engineering, Inc. ( "Consultant ") as the engineer to
design and prepare the plans for Maple Ave. Street Improvements
( "Project ");
B. The Consultant informed the City Engineer that these plans are complete
and that construction of the Project may begin;
C. The City Engineer reviewed the completed design and plans for the
Project and agrees with the Consultant that the plans are complete and
the Project may be constructed;
D. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity; Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account "). The Project Payment Account is the sole
Page 1 of 2 51
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of April, 2013.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
i
Carl Jacobson, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2 52
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the Replacement of Sanitary
Sewer Mains at various locations within the Smoky Hollow Specific Plan area and Maple
Ave., between Lairport St. and Nash St., within the City of El Segundo. Project No.: PW
11 -09 (Fiscal Impact: $1,216,370.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Within Adopted Budget
Amount Requested: $1,216,370.00
Additional Appropriation: No
Account Number(s): 502- 400 - 8204 -8647 (Sewer Fund: Sewer C
ORIGINATED BY: Nick Petrevski, Engineering Technician
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager"
BACKGROUND AND DISCUSSION:
On June 20, 2012 the City entered into a Public Works contract with MNR Construction, Inc. in
the amount of $970,757.00 for the replacement of sanitary sewer mains at various locations
throughout the Smokey Hollow area as well as Maple Ave., between Lairport St. and Nash St., in
the City of El Segundo. The City Council also approved an additional $245,613.00 to cover
construction- related contingencies.
The project included the replacement of 3,253 lineal feet of deteriorated vitrified clay sewer pipe
and rehabilitation of an additional 1,542 lineal feet of sanitary sewer lines using a trenchless
lining system. Construction began on November 28, 2012 and was completed on February 15,
2013. Increases in the final quantities installed, discovery and excavation of unknown and
unmarked utility service laterals, the protection of concrete encasements and other miscellaneous
contract adjustments resulted in a need to use $81,469.08 in contingency monies above the
original contract award. The final contract amount based on the actual work performed is
7
53
$1,052,226.08.
The remaining unspent contingency amount of $164,143.92 will be returned to
the sewer fund for future projects. The project expenditures are as follows:
$970,575.00
Contract Award
$245,613.00
Contin enc Funds
$1,216,188.00
Total Project Budget
$970,575.00
Contract Budget Spent
81469.08
Contingency Sent
$1,052,044.08
Total Funds Spent
$164,143.92
Unspent Contingency (returned to Sewer Fund)
A final inspection has been performed and it was determined that the project was completed per
the plans and specifications. Staff recommends the City Council accept as complete, the work
performed by MNR Construction, Inc. and authorize the City Clerk to file a notice of completion
with the County Recorder's Office.
54
Recording Requested by
And When Recorded Mail to:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Sanitary Sewer System Rehabilitation
Project No.: PW 11 -09
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the City
Engineer on February 19, 2013. The work done was: Sanitary Sewer System
Rehabilitation
6. On April 2, 2013, the City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: MNR Construction, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows:
Maple Ave. & Various Locations throughout the Smokey Hollow area
9. The street of said property is: Maple Ave. & Various Locations throughout the Smokey
Hollow Area
Dated:
Stephanie Katsouleas
Public Works Director
I, the undersigned, say: I am the City Engineer of the City of El Segundo, the declarant of the
foregoing Notice of Completion; I have read said Notice of Completion and know the contents
thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on 2013 at El Segundo, California
Stephanie Katsouleas 55
Public Works Director
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt a Resolution approving Plans and
Specifications for the installation of soccer field netting at Campus El Segundo Athletic
Field. Project No. PW 13 -06 (Fiscal Impact: $10,000.00)
RECOMMENDED COUNCIL ACTION:
1. Adopt the plans and specifications
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $10,000.00
Additional Appropriation: N/A
Account Number(s): 001 - 400 -5102 -6206 (Parks Contract Services)
ORIGINATED BY: Floriza Rivera, Principal Engineer
REVIEWED BY: Stephanie Katsouleas, Public Wjorks Director
APPROVED BY: Greg Carpenter, City Manager ,
BACKGROUND AND DISCUSSION:
The Campus El Segundo Athletic Fields at 2201 Mariposa Avenue were constructed in 2007 as
multi- purpose synthetic fields that would allow playability year round without the need for
renovation.
The fields were designed with protective netting on the north and south sides of the complex.
These nets ensure that balls kicked and thrown at the goals will not enter the streets surrounding
the facility. As the fields became more popular and new programs were added, teams and patrons
began playing soccer from side to side (east to west) to accommodate the new programs and user
groups, which include the Adult 7v7 Co -Ed Soccer League. East -West oriented games use goals
that are placed adjacent to Nash Street, which is a major transportation corridor. To mitigate the
safety concerns for the drivers and players resulting from balls accidentally kicked on to Nash
Street staff is requesting that City Council approve installation of protective netting on the west
side of the facility with a similar configuration to the north and south fences. Based on fees
collected from the user groups, staff estimates the payback period is approximately two years for
the new nets.
Staff recommends that City Council adopt the attached resolutions, plans and specifications and
authorize the project for receipt of constructions bids for installation of additional protective
netting at Campus El Segundo.
56
RESOLUTION NO.
A RESOLUTION APPROVING THE DESIGN AND PLANS FOR THE
INSTALLATION OF SOCCER FIELD NETTING AT CAMPUS EL
SEGUNDO ATHLETIC FIELD. PURSUANT TO GOVERNMENT CODE
SECTION 830.6 AND ESTABLISHING A PROJECT PAYMENT
ACCOUNT.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City Engineer prepared specifications and plans installing soccer field
netting at Campus El Segundo Athletic Field (the "Project "). These plans
are complete. Construction of the Project may begin;
B. The City Council wishes to obtain the immunities set forth in Government
Code § 830.6 with regard to the plans and construction of the Project.
SECTION 2: Design Immunity, Authorization.
A. The design and plans for the Project are determined to be consistent with
the City's standards and are approved.
B. The design approval set forth in this Resolution occurred before actual
work on the Project construction commenced.
C. The approval granted by this Resolution conforms with the City's General
Plan.
D. The City Engineer, or designee, is authorized to act on the City's behalf in
approving any alterations or modifications of the design and plans
approved by this Resolution.
E. The approval and authorization granted by this Resolution is intended to
avail the City of the immunities set forth in Government Code § 830.6.
SECTION 3: Project Payment Account. For purposes of the Contract Documents
administering the Project, the City Council directs the City Manager, or designee, to
establish a fund containing sufficient monies from the current fiscal year budget to pay
for the Project ( "Project Payment Account "). The Project Payment Account is the sole
source of funds available for the Contract Sum, as defined in the Contract Document
administering the Project.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 5: This Resolution will become effective immediately upon adoption.
Page 1 of 2 57
PASSED AND ADOPTED this day of 20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Carl Jacobson, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2 58
EL SEGUNDO CITY COUNCIL
MEETING DATE: April 2, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to amend El Segundo Municipal Code ( "ESMC) Title
8 ( "Vehicles and Traffic), Chapter 5, to exempt Council approved carsharing programs
from specified parking time limits and approve a resolution and agreement that provides
for "car2go" to operate a carsharing program in the City and receive parking permits
pursuant to the proposed amendment to ESMC Title 8 if adopted by the Council. (Fiscal
Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Second reading and adoption of an Ordinance amending ESMC Title 8 to exempt
City Council approved carsharing programs from specified parking time limits set
forth in Title 8;
2) Adopt a Resolution approving car2go to be eligible for parking permits pursuant
to the proposed amendment to ESMC Title 8 if adopted by the City Council;
3) Authorize the City Manager to execute an agreement with car2go in a form
approved by the City Attorney; and,
4) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
March 5, 2013 Staff Report
April 1, 2013 Email from SBCCOG Executive Director
Ordinance
Resolution
FISCAL IMPACT: None
ORIGINATED BY: Mark D. Hensley, City Amr —ney % =J
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
At the March 5, 2013, Council Meeting, the Council introduced the Ordinance and scheduled the
potential second reading and adoption of the Ordinance and the adoption of the Resolution to the
April 2 2013 Council Meeting. The Council asked that staff update the Council regarding the
status of the other cities in the South Bay Cities Council of Governments ( SBCCOG) with regard
to the steps they have taken to participate in the program. Attached is an email from SBCCOG's
Executive Director which provides the update requested by the Council.
A]
Shilling, Mona
Subject: FW: car2go @ El SEgundo Council April 2
From: Jacki Bacharach [mailto:jackibach @ cox.net]
Sent: Monday, April 01, 2013 7:55 AM
To: Carpenter, Greg
Subject: RE: car2go @ El SEgundo Council April 2
APPROVED
Gardena
Lomita
READY FOR SECOND READING AND ADOPTION
Hawthorne - 1 st reading done - recommendation - ordinance adoption - no date set
Hermosa Beach - April 23 - adoption is next step
El Segundo - April 2 - 1 st reading done - adoption is next step
READY FOR COUNCIL CONSIDERATION FOR APPROVAL
Lawndale - May 6
Manhattan Beach - April 16
Redondo Beach - April 16
Torrance - Council Transportation Committee unanimously approved. To Council April 9
EL SEGUNDO CITY COUNCIL MEETING DATE: March 5, 2013
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to amend El Segundo Municipal Code (`SSMC ") Title
8 ( "Vehicles and Traffic "), Chapter 5, to exempt Council approved carsharing programs
from specified parking time limits and approve a resolution and agreement, subject to
approval by the City Attorney's Office, that provides for "car2go" to operate a carsharing
program in the City and receive parking permits pursuant to the proposed amendment to
ESMC Title 8 if adopted by the Council. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1) Introduce an Ordinance amending ESMC Title 8 to exempt City Council approved
carsharing programs from specified parking time limits set forth in Title 8;
2) Adopt a Resolution approving car2go to be eligible for parking permits pursuant to
the proposed amendment to ESMC Title 8 if adopted by the City Council;
3) Authorize the City Manager to execute an agreement with car2go in a form approved
by the City Attorney; and,
4) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Ordinance
Resolution
FISCAL IMPACT: None
ORIGINATED BY: Mark D. Hensley, City Attorney
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The South Bay Cities Council of Governments (SBCCOG) requests the Council to facilitate car
sharing services and participate in the "car2go" car sharing program proposed for nine South Bay
cities by entering into an agreement with car2go and adopting an ordinance that exempts vehicles
that are part of a carsharing program from certain time parking restrictions. The car2go car
sharing program is a non - exclusive program that would not preclude the Council from allowing
other services in the future.
The South Bay Cities Council of Governments (SBCCOG) made a presentation to the City
Council on this program on November 6, 2012 and has been studying travel patterns in the South
Bay for the last five years as part of its programs to address mobility options and land use
efficiency, greenhouse gas emissions and air pollution, economics, and the livability of the South
Bay. The SBCCOG's principal finding was that most trips, other than the commute trip, are less
1
11
than five miles. The Local Use Vehicle pilot demonstration program funded by the South Coast
AQMD has verified that a high proportion of trips are purely local.
The South Bay lacks a transit system that can serve short trips. As a result, South Bay residents
face high costs of gasoline and car ownership to support these multiple short trips. The
SBCCOG has been soliciting car sharing programs over the last several years and identified
car2go as a potential option. The car2go program operated by car2go N.A., LLC, currently
operating in six American cities (San Diego, Portland, Austin, Miami, Washington, D.C. and
Seattle) and nine cities in Europe and Canada, sees the potential to roll out their car sharing
service in the South Bay to provide a new mobility option for short trips.
Car sharing services are defined in California Vehicle Code Section 22507.1 which authorizes
jurisdictions to adopt an ordinance or resolution establishing the criteria for a public or private
company or organization to participate in a car sharing program, and may limit the types of
motor vehicles that may be included in the program and may contain provisions that are
reasonable and necessary to ensure the effectiveness of the program.
Car2go Program:
Car2go is a car sharing service that is ' a completely personal, flexible mobility option first
introduced in Austin, Texas in 2009.1 It is unique among car sharing programs because it offers
point -to -point service where the car can be picked up or left anywhere in the defined operating
area. The proposed operating area initially includes nine cities: El Segundo, Gardena,
Hawthorne, Hermosa Beach, Lawndale, Lomita, Manhattan Beach, Redondo Beach and
Torrance. Members can also use the program in any of the other car2go cities in the United
States. In order to make this system work in the South Bay, there is a need for all of the initial
nine cities to approve the program's non - exclusive operation in their city and a permit providing
the ability for these cars to be parked in metered or restricted parking spaces with specified
exemptions.
The car2go company is therefore requesting a permit to allow their vehicles to park without time
limit restrictions. Each car2go vehicle would be issued a separate permit in the form of a South
Bay sticker to be prominently displayed in each vehicle. Street sweeping, colored curb time and
parking prohibition restrictions, and other City and state law parking restrictions would still
apply to the parking of car2go vehicles.
The service provides a complete personal mobility option without the need for a security deposit
or the usual fixed and variable costs associated with car ownership. The company will register
and insure all of the vehicles and pay all applicable taxes, fees and licenses. As stated in the
sample permit, car2go will furnish regular reports to the City on the usage of the vehicles and be
subject to audit. Interested persons register online with a one -time membership fee of $35.
Drivers must be licensed, have a good driving record, and be over 18 years of age. The user pays
for the car by the minute — currently 38 cents per minute. For the hour, it's approximately $15.00.
Whenever a car is needed, a member can use one of the 300 to 350 distinctive blue and white
smart- for -two ( "smartfortwo") vehicles that will be located throughout the participating South
Bay cities.
'The service operates non - exclusively. Portland, Oregon, for example, has three car sharing
operations in the same area.
12
According to car2go the cars will be modern vehicles and clearly marked as part of the program.
Vehicles will be maintained so they will always be clean, fueled and ready to go, spontaneously
or with a reservation.
The vehicle can be driven anywhere — within or outside of the operating area. When the member
is finished with the vehicle, it must be parked within the operating area in any authorized legal
parking place. The vehicle need not be returned to its original pick -up location.
The smartfortwo vehicles themselves are fuel- efficient non hybrid or electric vehicles on the
road today. Additionally, the car2go concept improves the area's overall vehicle utilization ratio
since a privately -owned vehicle is generally used only 1 to 2 hours a day and sits idle for the
majority of the day, sometimes occupying valuable parking space, while a shared car2go vehicle
has been shown to provide, on average, over 4 hours of use per day. The ultra- compact car2go
cars also have a lower impact on city infrastructure with low weights and ability to park in
subcompact parking spaces when available.
Providing "on- demand" fuel efficient transportation options for individuals, car2go also
compliments the South Bay's public transportation by closing the gaps commonly associated
with public transit commuting, and it is a practical and affordable alternative to the rising costs
and issues associated with vehicle ownership. The car2go car sharing model can also be
expected to substantially reduce vehicle emissions and the number of cars on the road.
Program Issues:
City councils of the nine South Bay cities have all received presentations from car2go and while
there were questions, the councils are generally supportive and have scheduled consideration of
final approval. There was an understanding of the need for common standards and requirements
throughout the South Bay area to make this program work.
The SBCCOG also held a telephone conference with interested staff from South Bay cities and
City of San Diego staff regarding their car2go program which has operated over the past 2.5
years, encompassing a 32 square mile area including a preferential residential parking district
with 8,000 members. Some of the issues addressed included the following.
• As proposed car2go vehicles must comply with loading, disabled, stopping, street sweeping,
and similarly restricted zone requirements. They could otherwise park in time restricted
zones, in residential preferential parking districts.
• Since car2go customers can leave the vehicles in any legal parking space when they are done
using them, there is a concern that these vehicles may occupy valuable parking spaces for
extended lengths of time. Car2go indicates the typical pattern is movement of vehicles in the
morning from residential to commercial areas and back. The program operator states that
other cities have initially had these concerns but find those fears do not materialize. Car2go
likewise does not want vehicles sitting unused and monitors vehicle movement using GPS.
Where vehicles are not being used or there are specific problem areas identified, car2go will
come and move the vehicle.
• Car2go indicates that during the initial months of the program, car2go will guarantee
movement of vehicles within 72 hours, with a reduced time frame after the initial
membership drive. In some places the program has been set up to allow the Police to move
13
vehicles if problems occur. San Diego staff indicates car2go has been very responsive in
remedying any problems.
• Car2go has not determined where its South Bay office will be located. Mobile fleet
management is in the field at all times. Car2go strives for a 4 -5 block density so that
members do not need to travel more than this distance for a car.
• Security of vehicles is addressed by car2go. Members are screened to ensure they have valid
driving license and good driving records. A pin number is required to access the vehicle.
Due to GPS, car2go knows who is driving the vehicle at any time. There is a 24/7 call
center. If a vehicle is involved in a crime, car2go will cooperate with law enforcement to
provide information on to whom the vehicle was checked out to.
The attached ordinance specifies that a carsharing program must have a fleet of at least 300
vehicles in its program and enter into a contract with the City and be approved by the City
Council by resolution to qualify for the parking permit. The City Manager shall be responsible
for implementation for the permit process.
14
ORDINANCE NO. 1478
AN ORDINANCE ADDING ANEW ARTICLE F TO CHAPTER 8 -5 OF
THE EL SEGUNDO MUNICIPAL CODE TO REGULATE CAR
SHARING PROGRAMS.
The Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares as follows:
A. Carsharing, as defined by this Ordinance, is shown to mitigate
environmental and transportation issues commonly affecting urban
communities including, without limitation, traffic congestion.
B. It is in the public interest for the City to encourage participation in
carsharing programs because such programs offer economic,
environmental, and community benefits to City residents, employers, and
visitors.
C. Carsharing helps reduce greenhouse gas emissions and sustainability;
provides City residents, employers, and visitors with affordable
transportation options; and is compatible with the City's existing
infrastructure.
D. Carsharing serves to reduce residents' reliance on individually owned
automobiles, thereby reducing pressure on already scarce on- street
parking spaces and offers a supplement to the limited public
transportation options available to City residents.
E. Vehicle Code § 22507.1 authorizes cities to issue permits to facilitate
carsharing programs.
F. Based on the foregoing findings, the purpose of this Ordinance is to allow
the City to issue permits to allow for the parking of carsharing vehicles in
legal parking spaces notwithstanding specified restrictions in order to
facilitate and encourage the use of carsharing as an alternative method of
transportation.
SECTION 2: A new Article F is added to El Segundo Municipal Code ( "ESMC ") Chapter 8-
5 to read as follows:
"ARTICLE F
CARSHARING PERMITS
8 -5F -1
Purpose.
8 -5F -2
Definitions.
8 -5F -3
Administration.
8 -5F -4
Carsharing Parking Permits.
8 -517-5
Application of regulations.
8 -5F -6
Parking Permits — Application.
8 -5F -7
Fees.
8 -5F -8
Issuance.
8 -5F -9
Duration.
8 -5F -10
Permit denial.
8 -5F -11
Permit Form.
8 -517-12
Display.
8 -5F -13
Notice.
8 -5F -1 Purpose.
This article is adopted pursuant to the city's police powers and California
Vehicle Code § 22507. 1, and any successor statute or regulation, in order to
regulate parking of vehicles participating in a carsharing program within the
city's jurisdiction. The regulations enacted by this chapter are intended to
protect public health and safety by, among other things, facilitating the
public's use of shared vehicles and reducing the impact of greenhouse gases
and traffic congestion.
8 -5F -2 Definitions.
Unless the contrary is stated or clearly appears from the context, the
following definitions govern the construction of the words and phrases used
in this article:
A. "Carshare Business" means a public or private entity owning at least 300
motor vehicles operating a carsharing program.
B. " Carsharing Program" means a service operated by a carshare business
that rents carshare vehicles at a hourly or daily rental rate. Vehicles must
be allowed to be dropped off and picked up at a minimum of twenty -five
different locations in the City. The twenty -five locations must be on
separate parcels of property or be comprised of at least twenty -five public
parking spaces.
2
C. "Carshare Vehicle" means a vehicle participating in a carsharing program
and registered with a carshare business.
8 -5F -3 Administration.
A. The police chief, or designee, is authorized to issue carsharing parking
permits and permits pursuant to this article.
B. The city manager is authorized to promulgate administrative policies and
procedures required to implement the regulations set forth in this chapter.
8- 5F- 4Carsharing Parking Permits.
A. Carshare vehicles with a valid permit issued pursuant to this article may
be parked in all valid parking areas within the city notwithstanding time
restrictions for such areas established by this Code or other applicable
law including, without limitation, Section 8 -5 -6 or Resolution No. 4162,
adopted May 16, 2000, as amended.
B. Nothing in this section authorizes carshare vehicles to park in areas where
standing or parking is prohibited for some or certain times as identified by
this Code or other applicable law including, without limitation, Section 8 -5-
3 or Resolution No. 4162, adopted May 16, 2000, as amended.
8 -5F -5 Application of regulations.
The permissions for standing or parking carshare vehicles in this article do
not relieve any person from the duty to observe other and more restrictive
provisions of the California Vehicle Code or this code prohibiting or limiting
the standing or parking of vehicles in specified places or at specified times.
8 =51F-6 Parking Permits — Application.
Every person desiring a carsharing parking permit must file an application
with the Police Chief, or designee, containing the following:
A. The name, address and phone number of the carshare business;
B. The license number, make and model of designated carshare vehicles;
C. Additional information the police chief, or designee, may reasonably
require;
D. The applicant must sign an application under penalty of perjury.
3
8 -5F -7 Fees.
Unless otherwise provided by city council resolution, applications for a
carsharing permits may be submitted without charge.
8 -517-8 Issuance.
A. The police chief will issue a permit if:
The application was complete in accordance with this article;
2. There are no grounds for denying the permit; and
3. The applicant accepts the permit in writing.
B. Use of any permit issued pursuant to this article will conform to the
general permit conditions of this article.
8 -5F -9 Duration.
Carsharing parking permits are valid for a period of twelve (12) months, and
may be renewed, if the applicant continues to meet the qualifications
therefor.
8 -5F -10 Permit denial.
A permit must be denied if the police chief finds that:
A. An applicant is not qualified to obtain a permit pursuant to this article; or
B. Information submitted by the applicant is materially false.
8 -5F -11 Permit Form.
Permits issued pursuant to this article will be in a form prescribed by the
police chief and will include the license plate number of the carsharing to
which it relates, and the date of issuance and the day of expiration.
8 -5F -12 Display.
All permits will be placed at the lower driver's side of the windshield of the
carshare vehicle to which it relates so that it is clearly visible from the exterior
of the carshare vehicle.
2
8 -5F -13 Notice.
If required by law, signs giving reasonable notice of the provisions of this
section will be erected within the city as required by the California Vehicle
Code."
SECTION 3: The City Council determines that this Ordinance is exempt from review under
the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ")
and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) because the only
potential physical effect on the environment that could foreseeably result from its
implementation is a reduction in environmental impacts associated with vehicle traffic
including, without limitation, traffic congestion and greenhouse gas emissions. Such a
reduction in the use or operation of an existing City street is categorically exempt from
further CEQA review under Cal. Code Regs. tit 14, § 15301. This Ordinance, therefore, is
an action that does not have the potential to cause significant effects on the environment.
SECTION 4: Repeal or amendment of any provision of the ESMC will not affect any
penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of
penalties for any violation occurring before this Ordinance's effective date. Any such
repealed part will remain in full force and effect for sustaining action or prosecuting
violations occurring before the effective date of this Ordinance.
SECTION 5: If any part of this Ordinance or its application is deemed invalid by a court of
competent jurisdiction, the City Council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end, the provisions of
this Ordinance are severable.
SECTION 6: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original ordinances;
make a note of the passage and adoption in the records of this meeting; and, within fifteen
(15; days after the passage and adoption of this Ordinamp. cause it to be published or
posted in accordance with California law.
SECTION 7: This Ordinance will become effective thirty days following its passage and
adoption.
5
PASSED AND ADOPTED this day of , 2013.
Tracy Weaver, City Clerk
APPROVED A, T .O M..
MARK D. HE,f itjAtjprney
Karl H. Berger, ;A$sistant City Attorney
Carl Jacobson, Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) ss.
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, do hereby certify that the
foregoing Ordinance No. was regularly introduced and placed upon its first reading at
a regular meeting of the City Council on the day of , 2013. That thereafter,
said Ordinance was duly passed and adopted at a regular meeting of the City Council on
the day of , 2013, by the following vote, to wit:
AYES: COUNCILMEMBERS:
NOES COUNCILMEMBERS:
ABSENT: COUNCILMEMBERS:
ABSTAIN: COUNCILMEMBERS:
II
CITY CLERK
RESOLUTION NO.
A RESOLUTION AUTHORIZING CAR2GO AS A CARSHARING BUSINESS
OPERATING A CARSHARING PROGRAM PURSUANT TO ORDINANCE NO.
The City Council of the City of El Segundo does hereby resolve as follows:
SECTION 1: The City Council finds as follows:
A. The South Bay Cities Council of Governments (SBCCOG) Board of Directors
approved the South Bay Sustainable Strategy (SBSS) in September, 2010;
B. The SBSS calls for the need to identify and implement mobility alternatives to
address congestion reduction and lifestyle enhancement goals and car sharing is
one of several initiatives in the SBSS;
C. A car sharing service can reduce the need for second or third vehicles per
household and the South Bay is relatively transit poor, with more than 260,000
secondary vehicles in South Bay households often making parking difficult to
find and adding to personal expense;
D. Car2go is prepared to invest in excess of $4 million to bring its car sharing service
to nine of the South Bay cities and no other car sharing service to date has
proposed making the necessary investment;
E. Car2go has identified an initial operating area in the Cities of El Segundo,
Gardena, Hawthorne, Hermosa Beach, Lawndale, Lomita, Manhattan Beach,
Redondo Beach, Torrance and has expressed an interest in expanding the
operating area to other cities in the South Bay in the future;
F. Car2go made a presentation to the SBCCCOG Board on September 27, 2012 at
which it was stated that car2go is prepared to begin operations by the middle of
2013, but all nine cities in the identified operating area would need to approve a
permit process to exempt certain parking restrictions;
G. Vehicle Code § 22507.1 authorizes cities to issue permits to facilitate carsharing
programs;
H. Car2go made a presentation to the City Council of the City of El Segundo on
November 6, 2012 demonstrating the program and its advantages;
I. Car2go will have an initial vehicle fleet of 300 vehicles, have a minimum of 25
drop off and pick up locations in the City, rent vehicles by the minute and enter
into an agreement with the City of El Segundo in a form approved by the City
Attorney;
22
The City Council introduced Ordinance No. on , 2013. If adopted,
Ordinance No. will become effective on or about , 2013. To ensure that
Car2go can operate within the City until the effective date of Ordinance No. ,
the City Council believes it is in the public interest to adopt this Resolution.
SECTION 2: Carsharing Program. This Resolution is authorized pursuant to Vehicle Code §
22507.1. The regulations set forth in Ordinance No. are adopted by reference as if fully
set forth. This Resolution, along with its terms and conditions, constitutes a "permit" for
purposes of Ordinance No. _ when it becomes effective.
SECTION 3: Permit Conditions. To ensure that the City's actions are fiscally neutral and that
the public health, welfare, and safety are otherwise protected, the authorizations extended to
Car2go by this Resolution are subject to the following:
A. Car2go must enter into an agreement, in a form approved by the City Attorney, to
compensate the City for lost parking revenue and sales tax based upon the
location of where carsharing vehicles are rented;
B. Car2go must enter into a hold harmless agreement, in a form approved by the City
Attorney, to protect the City from liability;
C. Car2go must provide evidence of insurance sufficient to protect the City's
interests; and
D. Car2go must provide such additional information that may be reasonably
requested by the Police Chief, or designee, in accordance with Ordinance No.
and the carsharing program.
SECTION 4: This Resolution will become effective immediately upon adoption and will
remain effective unless superseded or repealed.
PASSED AND ADOPTED this day of , 2004.
Carl Jacobson, Mayor
23
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Karl H. Berger,
Assistant City Attorney
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF )
I, , City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor of said
City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held
on the day of March 2013, and the same was so passed and adopted by the following
vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
City Clerk.
24
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2013
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to approve implementation of provisions called for in
the new Storm Water National Pollutant Discharge Elimination System (NPDES) Permit
issued by the CA Regional Water Quality Control Board (Fiscal Impact: To Be
Determined)
RECOMMENDED COUNCIL ACTION:
1. Discuss and approve staff's recommendations to implement provisions called for in
the new Storm Water NPDES permit;
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Snapshot - New Permit Highlights
2. Sub - watershed Map of El Segundo's Storm Water Flows
3. Key Actions Called for in the Permit, Affected Departments and Resources Needed
FISCAL IMPACT: Undetermined
Amount Budgeted: $0
Additional Appropriation: Yes; undetermined
Account Number(s): Various, To be Determined
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public Works Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 1990, the California Regional Water Quality Control Board (Regional Board) adopted Order
No. 90 -079, which set in motion requirements for municipalities located in Los Angeles County
to comply with provisions of the Clean Water Act for contaminated discharges (commonly
called storm water and urban runoff discharges) in Municipally Separate Storm Sewer Systems
(MS4).' This action was followed in 1992 by a provision requiring all Phase I cities,2 those with
regional populations greater than 100,000, to begin implementing best available technologies to
reduce or eliminate contaminated discharges. The Regional Board ado led new storm water
permits in 1996 and 2001, and approved four amendments between 2006 and 2010 to the 2001
permit.
1 The authority to regulate storm water and urban runoff falls under the National Pollutant Discharge Elimination
System (NPDES) program, which is administered by the California Regional Water Quality Control Board
2 El Segundo is considered a Phase I city because it is part of Los Angeles County, which has a continuous, regional
population greater than 100,000.
The 2006 amendment was set -aside by the Court due to procedural_ deficiencies, but reincorporated into the new
2012 Permit. 10
On November 8, 2012, the Regional Board adopted a new storm water permit, Order No. R4-
2012 -0175, which includes and expands upon the provisions called for in earlier permits. See
Attachment 1 for new NPDES Permit Highlights.
El Segundo belongs to two separate watersheds, which include Santa Monica Bay and
Dominguez Channel (see Attachment 2 Map). The Santa Monica Bay watershed is further
broken into two jurisdictional areas, which include:
• North of El Segundo Blvd. Untreated flows are discharged to the Grand Ave. storm
drain and Imperial Ave. storm drain, which also receives flows from the City of Los
Angeles. This area is part of Jurisdictional Group Two (2) and Three (3) [or J2/3].
• South of El Segundo Blvd. Untreated flows are discharged at the 28th Street outfall in
Manhattan Beach, which also receives flows from the City of Manhattan Beach. This
area is part of Jurisdictional Groups Five (5) and Six (6) [or J 5/6]
Previous storm water permits focused on implementation of pollution control measures,4 while
the new permit focuses on whether Permittees are actually achieving adopted water quality
standards (referred to as total maximum daily loads, or TMDLs) for receiving waters. The
primary TMDLs (for pollutants) that El Segundo must control are:
• Bacteria, trash, DDT and PCBs discharged to Santa Monica Bay
• Metals (copper, zinc and lead), PCBs and petroleum byproducts (PAHs) discharged to
Dominguez Channel.
Permittees are required to comply with the permit's Monitoring and Reporting Program elements
and can choose three different approaches to achieve compliance. These options include: 1)
implementing and monitoring baseline control measures, 2) developing and implementing a
customized and approved Watershed Management Program (WMP) or 3) developing and
implementing an Enhanced Watershed Management Program (EWMP). The customized WMP
or EWMP provides Permittees greater flexibility to implement control measures on a larger,
watershed scale. It also provides Permittees additional time to establish those coordinated efforts
with other jurisdictions (see table below).
Implementation
Description
Deadline
Options
comply
Option 1
Implement baseline
By June 28, 2013
This option requires that individual cities
Minimum Control
comply with strict numeric limits for water
Measures (MCM).
quality, shown by comprehensive
monitoring of outfall locations. MCM is
further described below.
Option 2
Participate in a
By June 28, 2014
Permittees must file a Notice of Intent to
Watershed Management
participate in a WMP by June 28, 2013.
Program (WMP)
WMP is further described below.
Option 3
Participate in an
By June 28, 2014
Permittees must file a Notice of Intent to
Enhanced Watershed
participate in a EWMP by June 28, 2013.
Management Program
EWMP is further described below
(EWMP)
4Pollution control measures include any device or program intended to reduce or eliminate sources of storm water
pollution. Examples of pollution control measures include retention basins, berms and swales, oil/water separators at
parking lot entrances, trash capture devices, education and outreach, dry weather diversions to the sewer system,
street sweeping, storm drain stenciling, etc.
61
Minimum Control Measures
Under this option, Permittees must implement a baseline set of storm water actions and
demonstrate compliance with water quality standards through monitoring data collected from the
Permittees' outfalls. MCMs are not typically coordinated with other jurisdictions, but rather are
implemented individually by each permittee. The baseline requirements include best
management practices (BMPs) considered necessary to reduce pollutants in storm water to the
maximum extent practicable. The MCM baseline categories include:
1. Public Information and Participation Program
2. Industrial /Commercial Facilities Program
3. Development Construction Program
4. Planning and Land Development Program
5. Public Agency Activities Program
6. Illicit Connections /Illicit Discharge (IC/ID) Program
For additional summary information on these six (6) categories, please see attachment 3, pages
2 -4. Comprehensive information, including the timeline for implementation, can be found in the
2012 Storm Water NPDES Permit, Attachment F, pages 47 -83, (not part of this document)
Watershed Management Program
The Watershed Management Programs option provides a "framework for Permittees to
implement the requirements of this Order in an integrated and collaborative fashion to address
water quality priorities on a watershed scale...." [Order R4- 2012 - 0175]. The approach is
believed by the US Environmental Protection Agency (US EPA) to be more cost - effective and
successful in achieving water quality objectives than the Minimum Control Measures approach.
Permittees can still retain successful elements of their individual jurisdictional BMPs and simply
identify these individual roles and responsibilities in their WMP Plans. While WMP Plans are
customizable on both the jurisdictional and watershed levels, the permit still specifies the
framework that each WMP must include. Permittees must also continue to implement Minimum
Control Measures required in the previous permit until the new WMP is approved by the
Regional Board. Permittees who participate in the development of a WMP must submit a draft
plan by December 28, 2013, but will be granted an additional six (6) months to comply if
specific early actions are implemented by June 28, 2013, including drafting a Low Impact
Development Ordinance and a green streets strategy for transportation corridors. These
conditions must be met in greater than 50% of the land area covered in the WMP.
Enhanced Watershed Management Program
Under the Enhanced Watershed Management Program (EWMP), Permittees can evaluate
opportunities for collaboration on large, multi- benefit projects which retain, through infiltration
or capture and reuse, the 85th percentile of a 24 -hour storm event and all non -storm water runoff.
Alternatively, Permittees can demonstrate via reasonable assurance analysis (e.g., targeted
monitoring) that the water quality objectives (pollutant load limits) of the receiving waters are
being met. The difference between the WMP and EWMP is in the type(s) and scale of regional
control measures implemented. Conceptually, under EWMP, Permittees can investigate and plan
for storm water diversion to either a storm water treatment plant or detention/retention basin,
which is then captured and either infiltrated or reused (much like recycled water) such that the
5 The complete 2012 Storm Water NPDES Permit, with attachments, can be found on line at:
httpl/ www. waterboards .ca.gov /losany-eles/water is_ sues/ pmgr_ ams/ sLortnwater /municil)ai /index.shttnl.
62
contaminated discharge never reaches Santa Monica Bay or Dominguez Channel. El Segundo's
Pump Station 18 retention basin is a good example of a qualifying EWMP project because 100%
of the storm water captured is infiltrated rather than discharged to Dominguez Channel. Like the
WMP requirements, under the EWMP Permittees must continue to implement minimum control
measures required in the previous permit until the EWMP is approved by the Regional Board.
The same WMP deadlines and conditions for a timeline extension apply to the EWMP.
Approaches to Compliance with the Storm Water Permit
Over the last several months, staff has been participating in regional meetings with the County of
Los Angeles, City of Los Angeles and City of Santa Monica (J2/3 cities); and cities of
Manhattan Beach, Hermosa Beach, Redondo Beach and Palos Verdes Peninsula cities (J5/6
cities) to evaluate whether El Segundo should participate in the Enhanced Watershed
Management Program approach for Santa Monica Bay.
Staff has also met with Dominguez Channel Permittees, who remain undecided on which option
to pursue as a group. Some of the larger cities are leaning toward the EWMP option, while some
of the smaller cities are leaning toward implementing individual MCMs. Cost is a major factor
in the decision - making process. El Segundo is still investigating which option is most cost -
effective. In the meantime, certain MCMs are still required.
Based on the resources available within the City of El Segundo, the breadth of requirements
called for in the permit, and the risk of noncompliance with water quality objectives, staff
recommends that City Council support staff's recommendations as follows:
1. For Santa Monica Bay Discharges
a. Participate in the J2/3 WMP along with the County of Los Angeles and Cities of
Santa Monica and Los Angeles for discharges originating north of El Segundo
Blvd. In the interim, continue to implement MCMs identified in the previous
permit.
b. For discharges originating south of El Segundo Blvd., do not participate in the
J5/6 WMP. Instead implement minimum control measures identified in the
current permit.
2. For Dominguez Channel Discharges, consider participating in the development of an
EMWP with other jurisdictions if that option materializes regionally. In the interim
implement MCMs called for in the new permit.
Each phase of these implementation options will require additional resources and funding. As
those costs and resources are better defined, staff will bring requests for approval back to City
Council. At a minimum, it will require funding for additional inspection services, staff training
and tracking, consultant fees for EWMP planning, and increased monitoring of outfalls.
Cost of Compliance
Complying with the requirements of the new permit (as well as the provisions of the previous
permit) will require significant additional staff and financial resources for program
implementation, some of which are estimated in the Attachment 3. Please note that some costs
are unknown at this time and will depend on the agreed -upon regional efforts identified in the
EWMP option that will be developed in the coming year. El Segundo, as well as other cities that
choose to participate in an Enhanced Watershed Management Program approach will
undoubtedly need outside expertise and leveraging of regional resources to comply with the new
storm water permit requirements. Additional funds will also be needed for the enhanced
63
monitoring effort that will be required, regardless of which option is chosen. Lastly, the
Regional Board retains the authority to require additional measures if monitoring results show
that the measures implemented are not the achieving water quality objectives identified in the
permit.
Finally, staff will explore other sources of funding available, which could include state and local
grant programs. It is unknown at this time what grants El Segundo would qualify for, but with
proper resources, El Segundo could find and apply for qualifying storm water implementation
grants.
64
Attachment 1
New NPDES Permit Highlights
The Permit Allows Essential and Conditionally Exempt Discharges:
• Essential discharges are allowed under certain conditions, such as emergency fire
fighting activities, natural flows including streams, uncontaminated groundwater
infiltration, rising groundwater.
• Conditionally exempt non -storm water discharges include fire training - related
discharges, small drinking water discharges, landscape irrigation, de- chlorinated
swimming pool water, non - commercial car washes by residents and non - profits,
street/sidewalk wash water.
The New Permit Requires and/or Incorporates:
• Enhanced monitoring efforts and specific records management/record keeping
(see below).
• Progressive action/implementation to comply with Water Quality Objectives
(TMDLs).
• New TMDLs with specific numeric discharge limits:
o Santa Monica Bay: Dry weather and wet weather effluent limits for
bacteria; effluent limits for trash, DDT and PCBs. The trash limit is "0"
by 2020 (see below).
o Dominguez Channel: Effluent limits for metals (copper, lead, zinc) legacy
pesticides, and poly nuclear aromatic hydrocarbons.
• New "area" thresholds for development and re- development activities; storm
water requirements apply to sites greater than one acre and/or development
projects of 10,000 ft2 or greater (down from the previous 100,000 ft2 threshold).
• Mandates for additional staff training for development impacts to storm water.
• Increased site inspection and monitoring during active construction for all sites,
including those less than one acre.
• Annual Report requirements. Submittals must include a statement from legal
council with specific language identified in the permit (certification) and an
annual fiscal analysis of expenditures for permit compliance for past year and
upcoming year.
• Any documents submitted to the Regional Board must be made available to the
public for at least 30 days for comment.
The New Permit Allows For:
• Integrated approaches to monitoring water quality
• Integrated (regional) approaches to control contaminated runoff
• Permittees to choose a permit implementation option:
o Minimum control measures
o Watershed management program
o Enhanced watershed management program
65
Reporting and Monitoring Program
• Allows flexibility to allow Permittees to develop an integrated /regional
monitoring program on a watershed/sub- watershed basis to address requirements
and leverage resources
• Requires dry and wet - weather monitoring for a list of 140 pollutants (dry weather
monitoring minimum 2x per year; minimum wet weather monitoring 3x per year)
• Must perform receiving water monitoring at mass emissions stations (pre-
determined locations)
• Must monitor at storm water outfalls (minimum 3x per year during wet - weather)
• Must monitor non -storm water outfalls to identify those with frequent, non -storm
water flows
• TMDLs have more frequent monitoring requirements
• Must identify sources of non -storm water discharges and pollutants
• Track and document effectiveness of BMPs installed for new and redevelopment
projects
• Must maintain comprehensive monitoring records and file monitoring reports
annually (format specified in Permit) that include monitoring results, storm water
and non -storm water control measures, effectiveness in controlling pollutants,
rainfall data, compliance summary
• The Santa Monica Bay trash TMDL requires installation of full capture devices in
all 350 catch basins by 2020. However, if the City adopts three (3) ordinances in
2013, then the permit provides and additional three (3) years to comply with the
zero trash discharge (until 2023). The proposed ordinances would ban plastic
bags, smoking and polystyrene. The permit also calls for interim reductions in the
amount of trash reaching Santa Monica Bay starting in 2016, with a 20%
reduction over the baseline that year, and 20% additional reduction each of the
next four years such that the amount of trash reaching Santa Monica Bay in 2020
is zero (0).
• The Dominguez Channel TMDLs much achieve full compliance by 2032, with
interim limits set during the current permit period.
Penalties for Non - Compliance:
Violations of the permit are subject to fines and penalties as follows:
1. Civil penalties of up to $5,000.00, $10,000 or $25,000 per day of violation, or up
to $10 or $25 per gallon per day or some combination thereof.
2. Mandatory penalties of $3,000 for
a. Each serious violation (i.e., exceedance of limits by +20% for group 11
pollutants, or +40% for group I pollutants or failure to submit a discharge
monitoring report within 30 days of the deadline to submit)
b. Violation of waste discharge requirement effluent limit in any period of
six consecutives months (not applicable to first three violations).
3. Trash Limits (group I pollutant). One violation per year is allowed for storms that
exceed .025" rainfall. Addition violations are counted only when rainfall exceeds
a 0.25" storm event during the same storm year.
66
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71
EL SEGUNDO CITY COUNCIL MEETING DATE: April 2, 2013
AGENDA ITEM STATEMENT AGENDA HEADING: Mayor Pro Tem Suzanne Fuentes
AGENDA DESCRIPTION:
Consideration and possible action adopt a resolution supporting passage of SB 135, the creation of a
statewide earthquake early warning system in California. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached resolution;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s):
PREPARED BY: Mishia Jennings, Executive Assistant
REVIEWED BY: Suzanne Fuentes, Mayor Pro Te n
APPROVED BY: Greg Carpenter, City Manager 'l
BACKGROUND & DISCUSSION:
Ninety percent of the world's earthquakes and over eighty percent of the world's largest earthquakes
occur along the Circum- Pacific Belt, also known as the Pacific Ring of Fire. The Pacific Ring of Fire
includes the very active San Andreas Fault zone here in California. The San Andreas is the "master"
fault of an intricate fault network that cuts through rocks of the California coastal region. The entire
San Andreas Fault system is more than 800 miles long and extends to depths of at least ten miles within
the earth.
Predictions from the Uniform California Earthquake Rupture Forecast released in 2008 states there is a
99.7% likelihood of a magnitude 6.7 earthquake and a 94% change of a 7.0 magnitude earthquake in
California within the next 30 years. In January, 2013, the California Institute of Technology and the
Japan Agency of Marine -Earth Science and Technology published a study concluding for the first time
that a statewide California earthquake involving both the Los Angeles and San Francisco metropolitan
areas may be possible.
While earthquakes cannot be predicted or prevented, using advance science and technology we can
detect seismic activity to provide an advance warning, save lives and help mitigate damage. The object
of earthquake early warning is to rapidly detect the initiation of an earthquake, estimate the level of
ground shaking to be expected and issue a warning before significant ground shaking begins. This can
be done by detecting the first energy to radiate from an earthquake, the P -wave energy, which rarely
causes damage. Using P -wave information, we can first estimate the location and the magnitude of the
earthquake. We can then use this to estimate the anticipated ground shaking across the region to be
1 172
affected. The method can provide warning before the S -wave, which brings the strong shaking that
usually causes most of the damage arrives.
California currently has the California Integrated Seismic Network (CISN), which is a demonstration
earthquake early warning system. A fully developed system would process data from the array of
sensors through the state. The system would effectively detect the strength and the progression of
earthquakes, alert the public within seconds and provide up to 60 seconds advance warning before
potentially damaging ground shaking is felt.
SB 135 would require the development of a comprehensive statewide earthquake early warning system
in California.
73
RESOLUTION
A RESOLUTION SUPPORTING SENATE BILL 135 THE CREATION OF
A STATEWIDE EARTHQUAKE EARLY WARNING SYSTEM IN
CALIFORNIA.
WHEREAS, according to the United States Geological Survey, California is one of the
most seismically active states, second only to Alaska; and
WHEREAS, California has experienced dozens of disastrous earthquakes that have
caused fatalities, serious injuries, and significant economic loss; and
WHEREAS, ninety percent of the world's earthquakes and over eighty percent of the
world's largest earthquakes occur along the Circum- Pacific Belt, also know as the
Pacific Ring of Fire. The Pacific Ring of Fire includes the very active San Andreas Fault
Zone in California; and
WHEREAS, the Uniform California Earthquake Rupture Forecast (UCERF) released in
2008 predicted a 99.7 percent likelihood of a magnitude 6.7 or larger earthquake in
California in the next 30 years; and
WHEREAS, a 2013 study published by the Caltech and the Japan Agency for Marine -
Earth Science and Technology discovered that a statewide California earthquake
involving both the Los Angeles and San Francisco metropolitan areas may be possible;
and
WHEREAS, Japan, Taiwan, Mexico, Turkey, Romania, Italy, and China either have or
are working on earthquake early warning systems that are capable of saving lives and
helping to mitigate loss; and
WHEREAS, California Emergency Management Agency, Caltech, California Geological
Survey, University of California at Berkeley, United States Geological Survey, and
others have been conducting earthquake early warning research and development in
California and together they operate the California Integrated Seismic Network, whish
has a demonstration earthquake early warning capability; and
WHEREAS, by building upon the California Integrated Seismic Network and processing
data from an array of sensors throughout the state, a fully developed earthquake early
warning system would effectively detect the strength and progression of earthquakes
and alert the public within seconds, up to 60 seconds, before potentially damaging
ground shaking is felt; and
WHEREAS, the City of El Segundo must do all it can to better prepare for future
earthquakes and that an earthquake early warning system should disseminate
earthquake information in support of public safety, emergency response, and loss
mitigation.
Page 1 of 2 74
BE IT FURTHER RESOLVED, with the concurrence of the Mayor, that by the adoption
of this Resolution, the City of El Segundo hereby SUPPORTS Senate Bill 135 (Padilla)
that would create an earthquake early warning system in California.
PASSED AND ADOPTED this day of , 20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Carl Jacobson, Mayor
Karl H. Berger, Assistant City Attorney
Page 2 of 2 75