2013 Mar 19 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, March 19, 2013 - 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et s{c.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
1. City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
2
2
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, March 19, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Eric Jay, Pastor, St. John's Lutheran Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Fuentes
PRESENTATIONS
a) Commendation — Officer Ken Cheng, Police Officer of the Year
b) Commendation — Engineer Dan Engler, Firefighter of the Year
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only. _
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 2591564 - 2591727 on Register No. 11 in the total amount
of $715,906.74 and Wire Transfers from 2/14/13 through 2/28/13 in the total
amount of $811,036.09.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
n
4
2. Regular City Council Meeting Minutes of March 5, 2013.
Recommendation — Approval.
3. Consideration and possible action to waive the formal bidding process
pursuant to the El Segundo City Code Section 1 -7 -10 and authorize the Fire
Department to piggy -back on a City of San Jose Fire Department RFB 11-
12-40 for the purchase of a replacement aerial ladder truck manufactured
by Pierce Manufacturing, Inc.
(Fiscal Impact: $1,218,619.00)
Recommendation — 1) Pursuant to El Segundo City Code Section 1 -7 -10, waive
the formal bidding process and authorize the Fire Department to piggy -back on a
City of San Jose Fire Department RFB 11 -12 -40 for the purchase of a
replacement aerial ladder truck from Pierce Manufacturing, Inc; 2) Alternatively,
discuss and take other action related to this item.)
4. Consideration and possible action to award a Professional Services
Agreement to Tetra Tech, Inc. to complete the New Potable Water Reservoir
Feasibility Study. Project No. PW 13 -09
(Fiscal Impact: $100,000.00)
Recommendation — 1) Authorize the City Manager to execute a standard Public
Works Professional Services Agreement in a form as approved by the City
Attorney with Tetra Tech, Inc. in the amount of $97,937.00; 2) Alternatively,
discuss and take other action related to this item.)
5. Consideration and possible action authorizing staff to waive the bidding
process per El Segundo Municipal Code § 1 -7 -10 and authorize the City
Manager to enter into a five year equipment lease, including maintenance,
with a one dollar buyout from Kyocera Mita America dba Kyocera
Document Solutions, Inc. providing new /unused multi - functional devices
which will scan, copy, email, print and fax documents.
(Fiscal Impact: None)
Recommendation — 1) Authorize staff to waive the bidding process per El
Segundo Municipal Code § 1 -7 -10, authorize the City Manager to execute a five
year agreement with a one dollar buyout in a form approved by the City Attorney
to replace multi- function equipment by piggybacking pricing on the Association of
Educational Purchasing Agencies' (AEPA) contract number AEPA009.D with
Kyocera Mita America dba Kyocera Document Solutions, Inc.; 2) Alternatively,
discuss and take other action related to this item.
5
5
6. Consideration and possible action regarding authorization for the Police
Department to purchase sixty -two (62) TASER International Model X26P
tasers from Pro Force Law Enforcement in an amount not to exceed
$70,448.68. TASER International is the sole source manufacturer of this
product. These tasers are identified in the Equipment Replacement Fund
and were scheduled to be replaced in September 2012.
Fiscal Impact: $70,448.68)
Recommendation — 1) Approve the purchase of sixty -two (62) new tasers using
equipment replacement funds; 2) Pursuant to El Segundo Municipal Code § 1 -7-
10, waive the bidding process and authorize the City Manager, or designee, to
execute an agreement in a form approved by the City Attorney with Pro Force
Law Enforcement; 3) Alternatively, discuss and take other action related to this
item.)
7. Consideration and possible action regarding a request for a new Alcoholic
Beverage Control (ABC) License to allow the on -site sale of beer and wine
for off -site consumption (Type 20 State of California Alcoholic Beverage
Control License) at a new convenience store (7- Eleven, Inc.) at 2161 East El
Segundo Boulevard. Applicant: Nichole Smith
Fiscal Impact: N /A) _
Recommendation — 1) Receive and file this report without objecting to the
issuance of an alcohol license for on -site sale of beer and wine for off -site
consumption at a new convenience store at 2161 East El Segundo Boulevard; 2)
Alternatively, discuss and take other action related to this item.)
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer -
2
Council Member Atkinson -
Council Member Fisher -
Mayor Pro Tern Fuentes -
Mayor Jacobson -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 3-13-/3
TIME: q O-YY\
NAME: 0 dYY1Al^
7
Lee enbattyan Citp of Cr begnnbo, California
WHEREAS, OfficerKen Chengwas hired to the El Segundo Police Department in 2003. After working in
patrol for several years, transferred into the Traffic Division as a motor officer; and
WHEREAS, Officer Chengis a "Reconstruction 2" Accident Investigator, the highest level of certification
available from the State of California. In this position, Officer Chong has established a
reputation as an excellent investigator and his skills are recognized by other departments
throughout the South Bay; and over the past year, Officer Cheng has conducted three
fatality related accidents investigations for our city, as well as the City of Hermosa Beach
and the City of Hawthorne, as well as a serious officer involved collision for the City of
Manhattan Beach; and
WHEREAS, Officer Chang also created a POST approved Slow Driving Class designated for all
department personnel and he was certified as a course instructor. This includes a
comprehensive presentation with several pertinent case studies involving the necessity of
both safe driving and use of seatbelts. Officer Chong scouted the city and found a location
for the Slow Driving Course, he contacted the property owner and obtained permission to
use the lot. Officer Chong knows that traffic accidents are one of the leading causes of officer
deaths and injuries and the course he developed will help save lives; and
WHEREAS, Officer Cheng has taken responsibility for maintaining most of the Traffic Division's
equipment including maintain, calibration inspections of all laser speed guns. Officer Chong
has also been responsible for maintaining and being proficient with the Total Station
collision device. This complex device is utilized to create factual diagrams for accidents and
other schematics such as vehicle crush/damage depictions. The training and intelligence
necessary to operate such equipment is substantial and Officer Chong excels in its operation.
His dedication to outstanding equipment maintenance extends to his police motorcycle
which he keeps in pristine condition and is yet another example of his professionalism and
pride in his career; and
WHEREAS, When the department was undertaking the purchase of a new motorcycle fleet, Officer
Cheng,reviewed all of the motorcycle's repair receipts and analyzed the year by year and
lifetime repair cost for each motorcycle and the entire fleet. The data obtained from this
analysis was instrumental in the department's decision on what brand of motorcycle would
replace the current fleet.
NOW, THEREFORE, on this 19th day of March, 2013, the Mayor and Members of the City Council of the City of
El Segundo, California, hereby commend Ken Chong, Officer ofthe year, for his strong work ethic, exceptional
accident investigation abilities and constant desire to improve not only his performance but that of the entire
El Segundo Police Department.
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Mayor Car(Jacobson
Mayor Pro Zem Suzanne Fuentes Council 9Vember Biff Fishier
Council Afember Dave Atfbinson Council Wember Marie Feffhauer
0
enbattanQCitp of el begunbo, California
WHREAS, Engineer Dan Engler was hired to the El Segundo Fire
Department in 2006 and promoted to Fire Engineer; and
WMREAS, EngineerEnglerpossesses many positive qualities that make him
a valuable member the department. He is a competent and
dedicated public servant;
WHEREAS, Engineer Engler has routinely been active in Department's
operations above and beyond his routine duties as a Fire
Engineer while also finding the time to serve as a pert -time
instructor of Firefighter trainees at the E1 Comino Fire Academy;
and
AREAS, More recently, EngineerEnglerhas been integral in the research
and specification development for the proposed new ladder truck.
Dan is also known for his professionalism; work ethic and
communication skills.
NOW, THEREFORE, on this 19' day of March, 2013, the Mayor and Members
of the City Council of the City of El Segundo, California, hereby commend
Engineer Dan Engler, Fire£ghter of the Year, for his many positive
contributions to the El Segundo Fire Department.
Ce�^C Y Qrt+
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Wayor Cadjacobson
WayorTro Tem Suzanne Fuentes Counci(WemberBiffFisher
Council JYMember (Dave,&kinson Counci[Wember Marie Felfhauer
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10
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
2/14/13 THROUGH 2/28/13
Date
Payee
Amount
Description
2/14/2013
Nationwide NRS EFT
2,150.72
EFT 401a payment
2/14/2013
Nationwide NRS EFT
43,586.40
EFT 457 payment
2/15/2013
Manufacturers & Traders
617.31
IRA payment Vantagepoint
2/15/2013
Manufacturers & Traders
5,119.44
401 payment Vantagepoint
2/15/2013
Manufacturers & Traders
33,128.89
457 payment Vantagepoint
2/15/2013
South Bay Credit Union
15,270.38
Payroll credit union deduction pmt
2/15/2013
US Bank - Trust Acct
6,805.70
PARS payment
2/19/2013
Health Comp
4,651.86
Weekly claims
2/20/2013
Cal Pers
99,380.04
EFT Retirement Misc
2/20/2013
Cal Pers '
231,326.49
EFT Retirement Safety
2/20/2013
Cal Pers
386.09
EFT Retirement Adjustment
2/20/2013
Lane Donovan Golf Ptr -
22,974.56
Payroll Transfer
2/22/2013
Unum -
274.20
LTD
2/27/2013
Health Comp -
3,515.56
Weekly claims
2/28/2013
Employment Development
3,598.21
State Taxes
2/28/2013
Employment Development
45,952.78
State Taxes
2/28/2013
IRS
223,619.88
Federal Taxes
2/28/2013
State of CA EFT
3,971.54
EFT Child support payment
2/14- 2/28/13
Workers Comp Activity
64.706.04
SCRMA checks issued
811,036.09
DATE OF RATIFICATION: 03/19/13
TOTAL PAYMENTS BY WIRE:
811,036.09
Certified as to the accuracy of the wire transfers by:
City Treasurer Date
311115
Date
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
11
P:\CityTreasurer\Wire Transfers\2013 \1st Qtr2013 \Wire Transfers 2 -28 -13
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, March 5, 2013 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 5:00 PM
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Jacobson announced that Council would be meeting in closed session pursuant
of the items listed on the agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(a) -1- matter
City of El Segundo vs. City of Los Angeles, et. al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(b): -0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2013
PAGE NO. 1
12
Initiation of litigation pursuant to Government Code §54956.9(c): -2- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:50 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2013
PAGE NO. 2
13
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, March 5, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Jacobson at 7:02 PM
INVOCATION — Scott Lambert, Associate Minister, Hilltop Church of Christ
PLEDGE OF ALLEGIANCE — Council Member Fisher
PRESENTATIONS
a) Proclamation presented by Council Member Marie Fellhauer regarding Earth
Hour; Saturday, March 23, 2013 from 8:30 PM — 9:30 PM.
b) Proclamation presented by Council Member Dave Atkinson regarding Arbor Day;
Saturday, March 9, 2013. Samantha Cano, Youth Director of Tree Musketeers
received the Proclamation.
ROLL CALL
Mayor Jacobson -
Present
Mayor Pro Tern Fuentes -
Present
Council Member Fisher -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Walter Rosenkranz from cars2go spoke on behalf the company. Thanked the council
for considering the proposal from cars2go.
Wally Siembab, Special Projects Manager for the SBCCOG spoke on behalf of cars2go.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2013
PAGE NO. 3
14
MOTION by Council Member Fellhauer, SECONDED by Council Member Fisher to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
Consideration and possible action to amend El Segundo Municipal Code
( "ESMC ") Title 8 ( "Vehicles and Traffic "), Chapter 5, to exempt Council approved
carsharing programs from specified parking time limits and approve a resolution
and agreement, subject to approval by the City Attorney's office, that provides for
14car2go" to operate a carsharing program in the City and receive parking permits
pursuant to the proposed amendment to ESMC Title 8 if adopted by the Council.
(Fiscal Impact: None)
Mark Hensley, City Attorney, gave a report.
Council discussion.
Walter Rosenkranz from cars2go answered Council's questions.
Wally Siembab of the SBCOG answered Council's questions.
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1478
AN ORDINANCE ADDING A NEW ARTICLE F TO CHAPTER8 -5 OF THE EL
SEGUNDO MUNICIPAL CODE TO REGULATE CAR SHARING PROGRAMS.
Mayor Pro Tern Fuentes introduced Ordinance. No. 1478.
Bring back to Council for second reading on April 2, 2013.
Resolution and Ordinance will be brought back to the April 2, 2013 Council Meeting.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2013
PAGE NO. 4
15
2. Approved Warrant Numbers 2591342 to 2591563 on Register No. 10 in the total
amount of $1,160,161.59 and Wire Transfers from 1/31/13 through 2/14/13 in the
total amount of $3,103,741.57. Authorized staff to release. Ratified Payroll and
Employee Benefit checks; checks released early due to contracts or agreement;
emergency disbursements and /or adjustments; and wire transfers.
3. Approved Regular City Council Meeting Minutes of February 19, 2013.
4. Second reading by title only and adopted Ordinance No. 1477 regarding
Employment Exclusions from Civil Service and authorized Staff to initiate
recruitment efforts for the Residential Sound Insulation Design Coordinator.
(Fiscal Impact: N /A)
5. Authorized the First Amendment to Agreement No. 4347 to modify insurance
requirements from $10,000,000.00 to $5,000,000.00 in a form approved by the
City Attorney with El Segundo Unified School District of Los Angeles County
(Fiscal Impact: None)
6. Authorized the City Clerk to file the City's Planning and Building Safety Director's
Notice of Completion in the County Recorder's Office and authorized the City
Manager, or designee, to close out Project No. RSI 12 -03 (the City's Residential
Sound Insulation Program's Group 44)
(Fiscal Impact: Final Contract Amount: $1,491,640.87)
7. Authorized the City Manager to execute standard Public Works Contract No.
4397 in a form approved by the City Attorney with O'Duffy Bros., Inc, in the
amount of $94,935.00 for the construction of Mariposa Avenue Storm Drain
System Project.
(Fiscal Impact: $120,000.00)
8. PULLED FOR DISCUSSION BY MAYOR JACOBSON
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Fellhauer to
approve Consent Agenda items 1, 2, 3, 4, 5, 6, and 7. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
PULLED ITEM
8. Consideration and possible action to 1) approve donation of materials and labor
from Henry Doby to improve and enhance the grounds and fixtures at Camp
Eucalyptus for his Boy Scout Eagle Project; 2) adopt a resolution to approve the
plans for the project; 3) authorize the City Manger to execute a contract with
Henry Doby's parent or guardian in a form approved by the City Attorney.
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2013
PAGE NO. 5
16
MOTION by Mayor Jacobson, SECONDED by Mayor Pro Tern Fuentes to accept
donation of materials and labor from Henry Doby, adopt Resolution No. 4812 approving
plans to enhance the grounds and fixtures at Camp Eucalyptus for this Boy Scout Eagle
Project and authorize the City Manager to execute Contract No. 4398 with Henry Doby's
parent or guardian in a form approved by the City Attorney. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
NEW BUSINESS
9. Consideration and possible action to adopt a resolution establishing insurance
requirements for City contracts and delegating authority for insurance
determination to the City Manager, or designee.
(Fiscal Impact: None)
Deborah Cullen, Finance Director, gave a report.
MOTION by Mayor Pro Tern Fuentes, SECONDED by Council Member Atkinson to
adopt Resolution No. 4813 establishing insurance requirements for City contracts and
delegating authority for insurance determinations to the City Manager, or designee.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
REPORTS — CITY MANAGER — Thanked the Finance department and the City
Attorney for their work on the insurance Matirx.
REPORTS — CITY ATTORNEY - NONE
REPORTS — CITY CLERK - NONE
REPORTS — CITY TREASURER - NONE
REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —Arbor Day is Saturday, March 9, 2013.
Council Member Atkinson — Attended ribbon cutting for Life Style Cafe on Main Street.
Council Member Fisher — Attended the Downtown meeting and encouraged the
members to let the Council know what is needed for the downtown businesses.
Mayor Pro Tern Fuentes — Attended the SBCCOG and attended Opening Day for Little
League. Mentioned the Challenger team is part of Little League.
Mayor Jacobson — NONE
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2013
PAGE NO. 6
17
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed. NONE
MEMORIALS — NONE
Returned to Close Session at 7:59 PM.
ADJOURNMENT at 8:40 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
MARCH 5, 2013
PAGE NO. 7
18
EL SEGUNDO CITY COUNCIL MEETING DATE: March 19, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
Consideration and possible action to waive the formal bidding process pursuant to the El
Segundo City Code Section 1 -7 -10 and authorize the Fire Department to piggy -back on a City of
San Jose Fire Department RF13 11 -12 -40 for the purchase of a replacement aerial ladder truck
manufactured by Pierce Manufacturing Inc. (Fiscal Impact: $1,218,619)
RECOMMENDED COUNCIL ACTION:
1) Pursuant to El Segundo City Code Section 1 -7 -10, waive the formal bidding process and
authorize the Fire Department to piggy -back on a City of San Jose Fire Department RFB
11 -12 -40 for the purchase of a replacement aerial ladder truck from Pierce Manufacturing
Inc;
2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1) Proposal from Pierce Manufacturing Inc.
2) 100% Pre - Payment Option
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,218,619
Additional Appropriation: No
Account Number(s): 601 - 400 - 3202 -8105
Unit 3332 - $640,665
Unit 3348 - $244,739
Unit 3347 - $333,215
ORIGINATED BY: Kevin S. Smith, Fire Chief 0
REVIEWED BY: Kevin S. Smith, Fire Chief
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The El Segundo Fire Department currently possesses one aerial ladder truck. The existing truck
is 19 years old and has been extremely unreliable over the last six (6) years or more.
Additionally, the City has spent in excess of $200,000 on repairs and maintenance on the truck
during this same period. Traditionally the targeted life expectancy for heavy fire apparatus has
been 20 years. Staff recommends that the existing truck be replaced. The proposed replacement
of the ladder truck was discussed as part of the Strategic Planning process last year. As a result
of this discussion the City Council directed staff to move forward with the development of
specifications for a new ladder truck. Staff recommends that the City purchase a 105' heavy
duty tiller type aerial ladder truck from Pierce Manufacturing Inc. Pierce is the leading
manufacturer of custom fire apparatus in the nation. The El Segundo Fire Department has
purchased Pierce fire apparatus exclusively since 1985. Pierce has been the manufacturer of
choice of the Fire Department and the Equipment Maintenance Division due to the quality of
their fire apparatus as well as providing for consistency for vehicle operation, maintenance, and
319
repair. Pierce Manufacturing Inc. offers two (2) payment options to the City which include a
100% pre - payment option or a full payment at time of delivery option. Staff recommends the
100% pre - payment option as it would result in a cost savings of $43,075.71 from the total
purchase price. The manufacturer has indicated that construction of the proposed ladder truck
will take approximately 10 months.
20
PROPOSAL FOR FURNISHING FIRE APPARATUS
,January 8, 2013
El Segundo, City of ��►►
314 Main St.
El Segundo CA 90245 PERFORM. LIKE NO OTHER7
The undersigned is prepared to manufacture for you, upon an order being placed by you, for final
acceptance by Pierce Manfacturing, Inc., at its corporate office in Appleton, Wisconsin, the
apparatus and equipment herein named and for the following prices:
PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION:
Payment options are available and are included under separate cover. One of these options
may save your department a significant amount of money!
Said apparatus and equipment are to be built and shipped in accordance with the specifications
hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis,
materials, or other causes beyond our control not preventing, within about 240 -270
CALENDAR DAYS after receipt of this order and the acceptance thereof at our office in Appleton,
Wisconsin, and to be delivered to you at El Se ]undo CA
The specifications herein contained shall form a part of the final contract and are subject to
changes desired by the purchaser, provided such alterations are interlined prior to the acceptance
by the company of the order to purchase, and provided such alterations do not materially affect
the cost of the construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules
and regulations in effect at the time of bid, and with all National t=ire Protection Association (NFPA)
guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by
customer specifications. Any increased costs incurred by the 'First party because of future changes
in or additions to said DOT or NFPA standards will be passed along to the customer as an addition
to the price set forth above. Unless accepted within 30 clays from date, the right is reserved 'to
withdraw this proposition.
Respectfully Submitted,
P a.rce anu acturing Inc.
r evin Newell
Sales Representative
21
Each
Extension
One ( 1 ) Pierce 105' Heavy Duty Tiller mounted
on a Arrow XT Custom chassis for a
delivered cost of
$
1,114,655.03
$
1,114,655.03
Performance Bond
$
3,343.97
$
3,343.97
APPARATUS COST
$
1,117,999.00
$
1,117,999.00
Sales Tax @ 9.000%
$
100,619.91
$
100,619.91
TOTAL PURCHASE PRICE
$
1,218,618.90
$
1,218,618.90
PLEASE NOTE THE FOLLOWING ABOUT THIS QUOTATION:
Payment options are available and are included under separate cover. One of these options
may save your department a significant amount of money!
Said apparatus and equipment are to be built and shipped in accordance with the specifications
hereto attached, delays due to strikes, war or international conflict, failures to obtain chassis,
materials, or other causes beyond our control not preventing, within about 240 -270
CALENDAR DAYS after receipt of this order and the acceptance thereof at our office in Appleton,
Wisconsin, and to be delivered to you at El Se ]undo CA
The specifications herein contained shall form a part of the final contract and are subject to
changes desired by the purchaser, provided such alterations are interlined prior to the acceptance
by the company of the order to purchase, and provided such alterations do not materially affect
the cost of the construction of the apparatus.
The proposal for fire apparatus conforms with all Federal Department of Transportation (DOT) rules
and regulations in effect at the time of bid, and with all National t=ire Protection Association (NFPA)
guidelines for Automotive Fire Apparatus as published at time of bid, except as modified by
customer specifications. Any increased costs incurred by the 'First party because of future changes
in or additions to said DOT or NFPA standards will be passed along to the customer as an addition
to the price set forth above. Unless accepted within 30 clays from date, the right is reserved 'to
withdraw this proposition.
Respectfully Submitted,
P a.rce anu acturing Inc.
r evin Newell
Sales Representative
21
El Segundo, City of
100% Pre - Payment Option
January 8, 2013
If a 100% pre - payment were made at contract signing, the following discount would
be applied to the final invoice:
Pierce 105' Heavy Duty Tiller mounted on a
Arrow XT Custom chassis for a delivered cost of
1 100% PRE- PAYMENT DISCOUNT SHOWN ABOVE IS AVAILABLE IN TWO WAYS: 1
a) If your department makes a 10+0% cash pre - payment at contract signing.
Discount for the 100% pre- payment option includes discounts for the chassis,
interest, aerial (if applicable), and flooring charges.
Any item added after this option is elected will come at additional cost and will
be added to the final invoice.
22
$
1,114,655.03
EACH
Performance Bond
$
3,343.97
EACH
100% Prepayment Discount
$
(39,519.00)
EACH
APPARATUS COST
$
1,078,480.00
EACH
State_ Sales_ Tax @ 9.000%
$
97,063.20
EACH
TOTAL PURCHASE PRICE
$
1,175,543.19
EACH
Less 100% pre - payment at Contract Signing
$
1,175,543.19
EACH
BALANCE DUE AT DELIVERY
$0.00
EACH
1 100% PRE- PAYMENT DISCOUNT SHOWN ABOVE IS AVAILABLE IN TWO WAYS: 1
a) If your department makes a 10+0% cash pre - payment at contract signing.
Discount for the 100% pre- payment option includes discounts for the chassis,
interest, aerial (if applicable), and flooring charges.
Any item added after this option is elected will come at additional cost and will
be added to the final invoice.
22
EL SEGUNDO CITY COUNCIL MEETING DATE: March 19, 2013
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a Professional Services Agreement to Tetra
Tech, Inc. to complete the New Potable Water Reservoir Feasibility Study. Project No.
PW 13 -09 (Fiscal Impact: $100,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a standard Public Works Professional Services
Agreement in a form as approved by the City Attorney with Tetra Tech, Inc. in the
amount of $97,937.00
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Additional Appropriation Needed
Amount Budgeted: $0
Additional Appropriation: Yes $100,000.00
Account Number(s): 501- 400 - 7102 -6206 (Water Enterprise Fund: Consultant
Services)
ORIGINATED BY: Floriza Rivera, Principal Engineer"
REVIEWED BY: Stephanie Katsouleas, Public Works Direct
APPROVED BY: Greg Carpenter, City Manager, p
BACKGROUND AND DISCUSSION:
The City's Water Department provides potable water to approximately 5,000 customers who
collectively use approximately 8.6 million gallons of water per day. Combined, the City's two
existing reservoirs and one elevated tank store just over 9 million gallons. Therefore, the City
effectively has a potable water storage capacity equal to one day's use, which is well below the
recommended capacity of 1.5 to 2.0 times daily demand. For emergency planning purposes,
staff considered investigation of possible additional storage a high priority and recommended to
Capital Improvement Program Advisory Committee ( CIPAC) that a preliminary investigation
begin on where additional water storage could be located within the City. Based on CIPAC
rating criteria, the project scored well and was approved by the committee. On September 7,
2010, CIPAC recommended to City Council an allocation of $100,000 from the Water Enterprise
Fund to identify up to three locations where a new potable water reservoir could be constructed,
along with an assessment of the benefits and constraints of each proposed location.
0
23
This study represents the first step toward determining whether and where additional potable
water storage capacity could be located to more adequately prepare for an emergency or natural
disaster. Recommendations for siting for a new reservoir will heavily depend on its results and
recommendations.
On January 7, 2013, staff released a Request for Proposal for the New Potable Water Reservoir
Feasibility Study, and on January 31, 2013 received four proposals from qualified firms. Key
staff members reviewed each of the four proposals and evaluated them in terms of project scope
and understanding, proposed methodology to carry out the scope, and overall cost. Two
consultant firms were invited to make oral presentations to staff regarding their proposals and
answer questions from staff. Tetra Tech, Inc. has shown the most comprehensive understanding
of the City's needs and the project scope, and has recently and successfully completed very
similar studies for other municipalities. Staff recommends that City Council award $97,937 to
Tetra Tech, Inc. to complete the scope of work. and approve an allocation of $2,063.00 for
contingencies. Staff also recommends that City Council appropriate $100,000 from the Water
Enterprise Fund for these project expenses.
24
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 19, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action authorizing staff to waive the bidding process per El Segundo Municipal
Code § 1 -7 -10 and authorize the City Manager to enter into a five year equipment lease, including
maintenance, with a one dollar buyout from Kyocera Mita America dba Kyocera Document Solutions, Inc.
providing new /unused multi - functional devices which will scan, copy, email, print and fax documents.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Authorize staff to waive the bidding process per El Segundo Municipal Code § 1 -7 -10,
authorize the City Manager to execute a five year agreement with a one dollar buyout in a form
approved by the City Attorney to replace multi - function equipment by piggybacking pricing on
the Association of Educational Purchasing Agencies' (AEPA) contract number AEPA009.D
with Kyocera Mita America dba. Kyocera Document Solutions, Inc..
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Vendor Cost Comparison
Breakdown by Department
FISCAL IMPACT: None, Estimated Savings - $32,000 Annually
Amount Budgeted: $120,000
Additional Appropriation: N/A
Account Number(s): Citywide existing departmental budgets (General Fund,
Residential Sound Insulation, Water and Wastewater Funds for
copiers, printers, print charges, and operating supplies.)
PREPARED BY: Larry Klingaman, Information stems Managed
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City ManagerEr
BACKGROUND & DISCUSSION:
During the City Council Meeting on December 18, 2007, Council at that time approved a five -year lease
with Xerox for multi - function devices. In June of 2012, Xerox offered staff a renewal of the existing lease
equipment for essentially the same price that was negotiated five years earlier. In an effort to find the most
cost effective and reliable solution for the city, staff explored other vendors for multi - function devices.
Staff met with Xerox, Kyocera, and Ricoh in July of 2012. Each company was provided a tour of all
existing leased Xerox brand multi - function devices throughout the City. Based on the tour, each company
was asked to provide a five -year Fair Market Value lease proposal with like for like equipment,
accessories, maintenance, and constunables with the exception of paper and staples.
`i"0i
25
Staff reviewed each of the proposals and determined the following items that set Kyocera Mita, America
apart from their two competitors:
• Lowest total cost of ownership — Monthly charge and Click charge.
• Drum warm -up time — Saves energy and quicker 15t print (Ceramic drum).
• Standardization of consumables across product line — One set of toners.
• Environmentally friendly — Used consumables can be placed in standard recycle bins.
• Efficient supplies management — Kyocera devices forecast consumables usage and will pre -
order for staff.
With price being a primary consideration, staff analyzed the submittals of each vendor and determined
Kyocera had the lowest total cost of ownership. Staff compared equipment lease charges and calculated
future click usage amounts based upon actual usage from the prior fiscal year. In fiscal year 11/12 the
city spent $86,000 for equipment and $25,000 for service and consumables totaling $111,000.
Equipment
Usage
Total
Yearly Total
Kyocera $3,881.37
$2,467.63
$6,349.00
$ 76,188.00
Ricoh $4,611.53
$2,622.33
$7,233.86
$ 86,806.32
Xerox $4,284.07
$4,073.78
$8,357.85
$100,294.20
Staff contacted similar agencies with existing Kyocera deployments to obtain feedback on devices and
the level of customer service provided. After receiving consensus of positive feedback, staff moved
forward with Kyocera and invited their representatives to sit with each department stakeholder for our
configuration meetings. During these meetings, Kyocera worked with staff and determined the best fit
for our current and future needs for each Department. The result of these meetings is summarized
below.
Equipment Usage Total Yearly Total
Kyocera $4,154.00 $2,467.63 $6,621.63 $77,459.56
Kyocera proposed a five -year lease for like or better equipment with a savings of $32,000 per year. In
addition to the savings, staff negotiated a one dollar buy -out option on the lease that was not offered on
the prior lease. This gives staff the option in five years to either keep the equipment at a cost of one
dollar per machine, or dispose at surplus for current market value. Staff recommends that Council
authorize the City Manager to execute a five year agreement with the one dollar buyout option in a form
approved by the City Attorney.
26
$ 3,881.37 Rent
BW Clicks 0.007 97,809 $ 684.66
Color Clicks 0.0455 39,186 $ 1,782.96
$ 2,467.63 Usage
$ 6,349.00 Total
Kyocera
Model
Charge
Quantity
Price
FS -3640
$
46.74
3
$
140.22
3550ci
$
165.57
10
$
1,655.70
4550ci
$
190.67
6
$
1,144.02
6550ci
$
313.81
3
$
941.43
$ 3,881.37 Rent
BW Clicks 0.007 97,809 $ 684.66
Color Clicks 0.0455 39,186 $ 1,782.96
$ 2,467.63 Usage
$ 6,349.00 Total
$ 4,611.53 Rent
BW Clicks 0.0075 97,809 $ 733.57
Color Clicks 0.0482 39,186 $ 1,888.77
$ 2,622.33 Usage
$ 7,233.86 Total
Ricoh
Model
Charge
Quantity
Price
SP- 5210SF
$
49.54
3
$
148.62
MPC -3002
$
171.59
10
$
1,715.90
MPC -4502
$
274.97
6
$
1,649.82
MPC -6501
$
365.73
3
$
1,097.19
$ 4,611.53 Rent
BW Clicks 0.0075 97,809 $ 733.57
Color Clicks 0.0482 39,186 $ 1,888.77
$ 2,622.33 Usage
$ 7,233.86 Total
$ 4,284.07 Rent
BW Clicks 0.01 97,809 $ 978.09
Color Clicks 0.079 39,186 $ 3,095.69
$ 4,073.78 Usage
$ 8,357.85 Total
Kyocera
$ 6,349.00
Ricoh
$ 7,233.86
Xerox
$ 8,357.85
27
Xerox
Model
Charge
Quantity
Price
W4150
$
82.61
3
$
247.83
W7525P
$
197.47
10
$
1,974.70
W7545P
$
226.59
6
$
1,359.54
W7556P
$
234.00
3
$
702.00
$ 4,284.07 Rent
BW Clicks 0.01 97,809 $ 978.09
Color Clicks 0.079 39,186 $ 3,095.69
$ 4,073.78 Usage
$ 8,357.85 Total
Kyocera
$ 6,349.00
Ricoh
$ 7,233.86
Xerox
$ 8,357.85
27
1 I_ 11t •
1 m
f e ��; �tRl. 3rlieisa .}i+� +f�il�''a�ta�.3: {+13'
� i�.t' Lr:i..
City Manager
2,460
6550
$
259
$
3,108
$ 15,540
Citv Manager Total
$ 9,840
Jail
S
259
S
3.108
S 15.540
Finance
Accounting Services
4550
$
202
$
2,424
$ 12,120
Finance
Administration
4550
$
202
$
2,424
$ 12,120
Finance
Business License
3550
$
183
$
2,196
$ 10,980
Finance
HR
3550
$
169
$
2,028
$ 10,140
Finance
Reception
3550
$
169
$
2,028
$ 10,140
Finance Total
d9 AAR
R 2dQ 2d0
S
925
S
11.100
S 55.500
Fire
Station 1
4550
$
205
$
2,460
$ 12,300
Fire
Station 2
3640
$
44
$
528
$ 2,640
Fire Total
S
249
S
2.988
S 14.940
Information Systems
4550
$
202
$
2,424
$ 12,120
Information Svstems Total
S
202
S
2.424
S 12.120
Library
3550
$
190
$
2,280
$ 11,400
Library
3550
$
190
$
2,280
$ 11.400
Library Total
$
380
S
4.560
S 22.800
Parks & Rec
Checkout
4550
$
205
$
2,460
$ 12,300
Parks & Rec
Clubhouse
4550
$
205
$
2,460
$ 12,300
Parks & Rec
Joslyn
4550
$
205
$
2,460
$ 12,300
Parks & Rec Total
S
615
S
7.380
S 36.900
PBS
Planning
6550
$
271
$
3,252
$ 16,260
PBS
Planning
3640
$
48
$
576
$ 2,880
PBS
RSI
3550
$
169
$
2,028
$ 10,140
PBS Total
S
488
S
5.856
$ 29.280
Pol Ice
Police
Police
Police
PollcA Total
Public Works
Public Works
Public Works Total
Eauipment Total
8W Clicks
Color Clicks
Usaae Total
Grand Total
Enuinment
Usaae
Total
Total Savinas
Dispatch
4550
$
205
$
2,460
$ 12,300
Investigations
3550
$
164
$
1,968
$ 9,840
Jail
3640
$
44
$
528
$ 2,640
Records
7550
$
310
$
3,720
$ 18,600
S
723
S
8.676
$ 43.380
Facilities
3550
$
149
$
1,788
S 8,940
Water
3550
$
164
$
1,968
$ 9,840
S
313
S
3.756
S 18.780
A
d 15d
A
d9 AAR
R 2dQ 2d0
0.007 97,809
$
684.66
$
8,215.96
$ 41,079.78
0.0455 39,186
$
1,782.96
$
21,395.56
$ 106,977.78
111,12
'21 _R3
A
7Q d5Q_51 3Q7 2Q7 M-
7 161 fQ
$
85- g64 -95
9 195 40
s
i5.5 n4.81
$
9,239.09
$
111,469.06
$
2.667.46
$
32.009.55 $ 160.047.74
28
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 19, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding authorization for the Police Department to
purchase sixty -two (62) TASER International Model X26P tasers from Pro Force Law
Enforcement in an amount not to exceed $70,448.68. TASER International is the sole
source manufacturer of this product. These tasers are identified in the Equipment
Replacement Fund and were scheduled to be replaced in September 2012.
(Fiscal Impact: $70,448.68)
RECOMMENDED COUNCIL ACTION:
1. Approve the purchase of sixty -two (62) new tasers using equipment replacement
,funds.
2. Pursuant to El Segundo Municipal Code § 1 -7 -10, waive the bidding process and
authorize the City Manager, or designee, to execute an agreement in a form approved
by the City Attorney with Pro Force Law Enforcement.
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Pro Force Law Enforcement quote
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $67,663.00
Additional Appropriation: $2,785.68 (Equipment Replacement)
Account Number(s): 601 - 400 - 3101 -8104 (Equipment Replacement)
ORIGINATED BY: Bob Turnbull, Captain 03GI
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
On September 19, 2006, the City Council approved the 2006/2007 budget which included a
Capital Outlay Request to purchase 60 TASER International Model X26 Electronic Control
Devices. Since the purchase and deployment of the X26 tasers in the field as a force option,
violent encounters with combative suspects have been greatly reduced. However, these tasers
have reached their service life due to daily wear and tear and are in need of replacement.
There have been significant advances in technology with the new generation X26P taser. This
new device possesses all digital architecture with a Silicon Controlled Rectifier (SCR) that
adjusts and measures the electrical output twenty -times per second during each deployment. The
L
29
X26P has extended battery life capable of 300 more firings than the original X26. The X26P
provides an audible alert after the taser has been fired and active beyond 3 seconds. The device
also has an automatic shut off after 5 seconds if the taser trigger has accidentally been held
longer than 5 seconds.
The X26P has an advanced Universal Smart Platform with downloadable Trilogy logs, which
include an Event, Engineering and Pulse logs. The Event log records every user action such as
safety activation, trigger event duration with times, dates and battery life. The Engineering logs
provide output data, self -test and calibration data forensics. The Pulse log provides a pulse by
pulse record of charge output report that can be maintained for training and court purposes.
Other features include lightweight high impact polymer construction, compact size, water
resistant, internet updatable software, mounted flashlight and ambidextrous safety switch. The
X26P utilizes existing cartridges already owned by the department and its comparable design to
the older platform reduces training and holster costs.
The justification to utilize Pro Force Law Enforcement as a sole source vendor is based on the
fact Pro Force Law Enforcement is the singular authorized distributor of the taser Model X26P
within California. Further, Pro Force Law Enforcement is offering a trade -in credit of $9,300.00
for returning sixty -two (62) used tasers ($150.00 each).
Staff recommends the City Council waive the bidding requirements and authorize a purchase
from Pro Force Law Enforcement in an amount not to exceed $70,448.68 for the purchase of
sixty -two (62) TASER International Model X26P tasers and holsters.
The new tasers should be placed into the City's equipment replacement program with a five -year
replacement span.
30
Corporate: 3009 N. Highway 89. Prescott, AZ 86301
Store: 655 Berry Street. Suite H Brea, CA 92821
Tel: (800) 367 -5855 Fax: (928) 445 -3468
Date: March 11, 2013
Dept: El Segundo Police Department (El Segundo, CA)
Attn: Captain Bob Turnbull
Email: rturnbull@elsegundo.org
o rORCC
LAW ENFORCEMENT
ITEM #
QTY PRODUCT DESCRIPTION
EXTENDED
62 Taser X26P — Class II, Yellow Handle @ $848.40 ea
PRICE
r 11003
$52,600.80
Taser X26P — Automatic Shut -Down Power Magazine
22011
62
@ $61.95 ea
$3,840.90
11501
12
Taser X26P — Blackhawk Holster, Right Handed @ $49.95 ea
$599.40
11504
5
Taser X26P — Blackhawk Holster, Left Handed @ $49.95 ea
$249.75
Taser X26P -4 year Extended Warranty @ $269.99 ea
11004
62
$16,739.38
(not Taxed)
Taser X26P Dataport Download Kits @ $159.95 ea
22013
2
$319.90
ECD- TRADE-
X2
SEE ORDERING INSTRUCTIONS BELOW
SHIPPING /HANDLING
Plus Applicable CA Sales Tax @ 9.00%
62 Trade In Credit for Upgrading to X26P @ $150.00 ea
(expires 3131113)
Total:
$195.95
$5,202.60
- $9,300.00
- -_I $70,448.68
We sincerely appreciate your law enforcement business and look forward to serving you in the future!
Respectfully,
ProForce Law Enforcement
Kari Martin
Law Enforcement Specialist
IMPORTANT:
This quotation is based on department purchase order, payment by check, and stated quantities.
Ordering instructions: Please fax a copy of the department purchase order to (928) 445 -3468
Standard terms are Net 30 days. If department policy does not allow for partial shipments and payments, separate purchase orders will
be necessary.
31
Standard manufacturer's warranty applies to all department purchases unless otherwise specifically noted.
This quote is valid for 45 days from date of issue, and is subject to manufacturer's availability and price change. Please call (800) 367 -5855
if this bid is still pending at expiration of quote. Trade In Credit Offer Expires 3/31/13
Please Note: 20% restocking charge on stocked items, all special order sales are final. Please call us for a return authorization number.
32
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: March 19, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding a request for a new Alcoholic Beverage Control
(ABC) License to allow the on -site sale of beer and wine for off -site consumption (Type 20 State
of California Alcoholic Beverage Control License) at a new convenience store (7- Eleven, Inc.) at
2161 East El Segundo Boulevard. Applicant: Nichole Smith (Fiscal Impact: N /A)
RECOMMENDED COUNCIL ACTION:
1. Receive and file this report without objecting to the issuance of an alcohol license for on -site
sale of beer and wine for off -site consumption at a new convenience store at 2161 East El
Segundo Boulevard; and /or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Crime and Arrest Statistics by Reporting Districts (RD)
2. Police Reporting Districts Map
3. Planning Commission Staff Report, dated February 14, 2013
4. Revised Administrative Use Permit Letter, dated February 4, 2013
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Planning and Buildin afety Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
I. Background
In 1995, the City Council directed staff to bring all future ABC licenses to it for review. For
alcohol sales at retail establishments, California regulations require a 30 -day review and
comment period after notifying local police and planning departments. The grounds of a protest,
if any, should relate to public health, safety or welfare concerns. Based upon previous Council
direction, staff is providing background information regarding this application.
II. Analysis
According to the most recent Crime and Arrest statistics report prepared by the Police 7
33
Department, the proposed convenience store is located in Reporting District (RD) 312. Based on
the July — December 2012 reported data prepared by the Police Department, the district had a
total of 2 Part I crimes (criminal homicide, forcible rape, robbery, aggravated assault, burglary,
larceny -theft, motor vehicle theft and arson) and no felony and misdemeanor arrests. The
Reporting District is not considered a high crime area and the Police Department and the
Planning and Building Safety Department do not object to ABC issuing a Type 20 alcohol
license for the convenience store.
The license request would allow the sale of beer and wine in conjunction with the operations of a
convenience store. A request for a new license is required since no previous alcohol license
existed at the proposed location. The proposed convenience store is currently under construction
and is approximately 2,800 square feet in area. Approximately 30 square feet of refrigeration and
open shelving space is proposed for alcohol sales. The proposed hours of operation for 7- Eleven,
Inc. are 24 hours a day and the sale of alcohol will be from 6 AM to 1 AM daily. The project site
is located in the Urban Mixed -Use North (MU -N) Zone and requires the approval of an AUP to
sell alcohol in accordance with ESMC § 15- 5E -4(B).
There are currently two existing 7- Eleven stores licensed for the sale of beer and wine for off -site
consumption within the City of El Segundo. In 2011, the 7- Eleven store located at 603 North
Sepulveda Boulevard was approved to sell beer and wine from 6 AM to 12 AM daily. The store
operates 24 hours a day. The 7- Eleven store located at 100 West Imperial Avenue has no
restriction to the hours for the sale of beer and wine and has been operating 24 hours a day since
1988.
Currently six (6) active ABC licenses exist within the boundary of census Tract No. 9800.13
where 2161 East El Segundo Boulevard is located. These include: New York Foods, Leonard's
Liquor, Ralph's Grocery Store, Whole Foods Market, Cost Plus World Market, and Hyatt
Summerfield Suites (Hotel). The California Department of Alcoholic Beverage Control (ABC)
limits the number of license outlets authorized in one census tract based on the population count
within the boundary of the census tract. Currently, one (1) Off -sale beer and wine outlet is
allowed for every 2,500 residents. Census Tract No. 9800.13 contains a population of only 59
persons. Therefore, the Department of Alcoholic Beverage Control would not allow the issuance
of a license pursuant to this rule. Issuing this license for off -site consumption of alcohol within
this specific census tract would be the seventh license and is considered an over concentration in
license outlets by the Department of ABC. However, the California Department of ABC allows
additional off -sale beer and wine licenses that exceed the limit for a specific census tract through
the transfer of an alcohol license between census tracts, from one city to another city within the
same county, or between counties located in California. Additionally, ABC allows license outlets
if the location is not high in crime and if the local governing body demonstrates that it would
serve a "public convenience or necessity" for the proposed license location and make findings to
that effect. Allowing alcohol sales at 2161 East El Segundo Boulevard would serve a "public
convenience or necessity" as there are a limited number of convenience stores within the City.
The convenience store would serve the City's 17,000 residents, as well as a day time work force
population of nearly 70,000 people. The business operation will not create a law enforcement
problem in consideration of the conditions of approval under which the convenience store must
operate and the business is not in a high crime area.
34
On February 4, 2013, the Director of Planning and Building Safety approved an Administrative
Use Permit application (EA -996, AUP 12 -04) for 2161 East El Segundo Boulevard. The
Director's decision was forwarded to the Commission on February 14, 2013. On February 14,
2013, the Planning Commission chose to Receive and File the Administrative Use Permit for the
alcohol license with conditions of approval. A revised decision letter was issued by the Director
of Planning and Building Safety to add the public convenience and necessity findings.
ABC license review requires mandatory findings that are regulated by the Department of
Alcoholic Beverage Control. The City's AUP process is separate. The Department of Alcoholic
Beverage Control (ABC) is responsible for running a complete background check on all alcohol
license applicants, as well as conducting site inspections, before issuing any type of alcohol
license.
III. Conclusion
Planning staff recommends that the Council receive and file this report without objecting to a
new Type 20 ABC license for the off -site consumption of beer and wine and approve the
issuance of a public convenience and necessity letter for the convenience store at 2161 East El
Segundo Boulevard, or alternatively discuss and take another action related to this item.
PAPlanning & Building Safety \0 Planning - Old \PROJECTS (Planning) \976- 1000\EA- 996\EA- 996.CC sr.doc
35
EL SEGUNDO POLICE DEPARTMENT
RECORDED PERIOD: JULY - DECEMBER, 2012
PART I CRIMES AND ARRESTS BY REPORTING DISTRICT RD
REPORTING
DISTRICT
PART I CRIMES
FELONY /MISD
ARRESTS
TOTAL
AVERAGE BY RD
PERCENTAGE +L-
01
6
24
+166%
102
17
6
23
+156%
103
9
1
10
+11%
104
15
61
21
+133%
105
8
1
9
-011/0
1/0t�6
0!
-^56%
107
^�4
2 2
C
9
y4
31.
_ _ - +244%
108
109
4
2
6
-33% -
-78%
2
0
0
2
110
2
2
-78%
111
3
1
4
-56%
1
10
4
14
+56%
113
13—
5 -
18
+100%
114
0
0 _
0
0%
115
3
1
4
-56%
116
0
0
0
0%
201
4
0
4
-56%
202
2
1
3
-67%
203
2
0
2
-78%
204 -
0
0 -
0
0 %
205
10
_
2
- 12.
+33'%
206
8
3
1.1
+22%
07
208
7
3
2
13
9
+44%
0%
3
15
+67%
210
6
3
_ 9
0%
1 _
11
2
13
+44%
212
9
1
10
+11%
213
0
0
0
0%
214
0
0
0
Ora
301
2
0
2
-78%
302
7
1
8
-11%
303
1
1
2
-78%
304
0
0
0
0%
305
2
0 _
2
-78%
306
5
1
6
-33%
307
8
4
12
-33%
30T—
13
5
18
+100%
309
2
0
2
-78%
310
1
0
1
-89%
31
2
7
-22%
12
2
0
2
-78%
313
0
0
0
0%
314
1
0
1
-819%
315
3
1
4
-56%
1
7
2
9
0%
317
3
1
4
-56%
22
_ 55.
+511'16
319
.8
28
320
6
2
8
-11%
321
0
0
0
0%
322
1
0
1
-89%
323
2
7
-22%
TOTALS
333
114
452
Number of Reporting Districts = 53
Average # of Part I Crimes per Reporting District = 6
Average # of Felony /Misdemeanor Part I Crime Arrests per Reporting District = 2
Average # of Crimes and Arrests per Reporting District = 9
(Results from 07/01/2012 through 12/31/2012)
High Crime Area per B&P Code Section 23958.4 = >-20%
RECORDS/El PAGE 1 2/21/2013 36
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CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PLANNING COMMISSION:
MEETING:
SUBJECT:
REQUEST:
APPLICATION(S)/
ADDRESS(ES):
I. INTRODUCTION
February 14, 2013
Director of Planning and Building Safety Decisions
for Administrative Use Permits
Receive and File Director of Planning and Building
Safety Decision(s).
1) Environmental Assessment No. EA -996, and
Administrative Use Permit No. AUP 12 -04,
2161 East El Segundo Boulevard
The Director of Planning and Building Safety issued the following decision:
A) Approved - Environmental Assessment No. EA -996 and Administrative
Use Permit No. AUP 12 -04
Administrative Use Permit by the Director of Planning and Building
Safety regarding a Type 20 Alcoholic Beverage Control (ABC) License
for a new convenience store currently under construction.
Address: 2161 East El Segundo Boulevard
Applicant: Nichole Smith
Property Owner: JMH Realty, LLC
The proposed project is to allow the on -site sale of beer and wine for off -site
consumption at a new convenience store (7 -11). The proposed convenience
store is currently under construction and is approximately 2,800 square feet
in area. Approximately 30 square feet of refrigeration and open shelving
space is proposed for alcohol sales. The proposed hours of operation for the
7 -11 convenience store are 24 hours a day with the sale of alcohol from 6
AM to 1 AM daily. The project site is located on the northwest corner
intersection of Nash Street and El Segundo Boulevard in the Urban Mixed -
Use North (MU -N) Zone.
39
11. RECOMMENDATION
Receive and File.
III. EXHIBITS
A. EA -996 and AUP No. 12 -04 Director Decision Letter dated February 4, 2012 for
the property at 2161 East El Segundo Boulevard.
B. Plans
i
Kir`nberly Christensen, AICP, Planning Manager
Department of PI n3 ing & Building Safety
Sam Lee, Pi rectoC
Depart fit of Planning & Building Safety
P:IPlanning & Building Saletyl4 Planning • OJ&PLAN- GOWRECENE AND FILE STAFF HEPORTSi20131Receipt and Fife Staff Report
02.14.2013.Administrative Use Permiis.doe
2
40
Planning & Building Safety Department
350 Main Street, El Segundo, California 90245 -3813 41
Phone (310) 524 -2380 FAX(310)322-4165
February 4, 2013
Elected Officials:
Nlchole Smith
Carl Jacobson,
Mayor
1308 Sartori Avenue, Suite 109
Suzanne or ProTem
Torrance, CA 90501
Bill Fisher,
Council Member
Dave Atkinson,
Council Member
RE: Environmental Assessment No. EA -996 and Administrative Use
Marie Fellh er,
Permit (AUP) No. 12 -04 (REVISED)
Council l Member
Tracy Weaver,
On -site sale and off -site consumption of beer and wine (Type 20 State
City Clerk
of California Alcoholic Beverage Control License) at a new
convenience store
Appointed Officials.
Address: 2161 East El Segundo Boulevard
Greg Carpenter,
City Manager
Mark D. Hensley,
City Attorney
Crlstay
Dear Ms. Smith:
Trer
City Treasurer
This letter is to inform you that, in accordance with El Segundo Municipal
Department Directors:
Code ( "ESMC ") Chapter 15 -22, the Planning Division reviewed your
Deborah Cullen,
application for the above - referenced project and the Director of Planning
and Building Safety APPROVED Environmental Assessment No. EA -996
Kevin/Smith /HurrranResources
Fire Chief
and Administrative Use Permit No. 12 -04 for the sale of beer and wine for
Debra Brighton,
Library Services
off -site consumption at a new convenience store at 2161 East El Segundo
Sam Lee,
Plannng and
Boulevard. An AUP may be issued for this location and purpose pursuant
Mitch Tevera,
to ESMC § 15- 5E -4(B). The following are the findings and facts in support
Police Chief
Stephanie Katsouleas,
of each finding for this decision:
Public Works
Robert Cummings,
Recreation & Parks
FINDINGS AND FACTS IN SUPPORT OF FINDINGS:
Environmental Assessment No. 996
www.elsegundo.org
Finding 1
• The proposed project is categorically exempt from the requirements
of the California Environmental Quality Act ( "CEQA ") pursuant to 14
California Code of Regulations § 15303 as a Class 3 categorical
exemption (New Construction or Conversion of Small Structures).
350 Main Street, El Segundo, California 90245 -3813 41
Phone (310) 524 -2380 FAX(310)322-4165
Facts in Support of Finding 1
1. The applicant is requesting an alcohol license for the on -site sale and off -site
consumption of beer and wine at a new convenience store. The proposed
convenience market is currently under construction and is approximately 2,800
square feet in area. A combined total of approximately 30 square feet of
refrigeration and open shelving space is proposed for alcohol sales. The project
results in a minor alteration in the operation of a new building involving minor
interior improvements. The property is in an urbanized and developed area
where it has adequate access and all public services and facilities are available.
Therefore, the project is not anticipated to have any significant impacts with
regard to traffic, noise, air quality or water quality.
Administrative Use Permit 12 -04
Finding 1
• There is compatibility of the particular use on the particular site in relationship to
other existing and potential uses within the general area in which the use is
proposed to be located.
Facts in Support of Finding 1
1. The applicant proposes to provide on -site sale of beer and wine for off -site
consumption at a new convenience store. The 2,800 square -foot building is
located in the Urban Mixed -Use North (MU -N) Zone at 2161 East El Segundo
Boulevard. The tenant improvements to the building will follow after construction
is completed to include new refrigeration equipment and the display of alcohol is
proposed in approximately 30 square feet of floor area. The proposed retail use
and sale of alcohol is consistent with the purpose of the MUN zoning district and
adjacent uses. The conditions of approval for the project are intended to limit
impacts on surrounding uses and the exterior finish of the new building will be
architecturally compatible with the renovation of the existing second building (the
City's former fire station) located at the site.
2. The hours of alcohol sales are limited to Monday through Sunday from 6:00 a.m.
to 1:00 a.m. The convenience store may operate 24 hours a day and seven days
a week.
3. Adequate on -site parking is provided at the project site with nine spaces required
for the convenience store. A total of 58 spaces are required and provided for all
of the development at the project site.
4. The convenience store is compatible with, and is intended to support the
surrounding land uses which include: commercial office uses to the north; a
surface parking for the Metro Green Line rail station, and a scientific research
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and experimental development laboratory (Raytheon Campus) to the south;
office uses to the east; and a hotel (Residence Inn) to the west.
5. The General Plan land use designation for the site is Urban Mixed -Use North and
the zoning for the site is Urban Mixed -Use North (MU -N). Retail stores are
permitted uses in accordance with ESMC Chapter 15 -5E and on -site sale of
alcohol for off -site consumption requires the approval of an Administrative Use
Permit (AUP) in accordance with ESMC § 15- 5E -4(B).
Finding 2
• The proposed use is consistent and compatible with the purpose of the Zone in
which the site is located.
Facts in Support of Finding 2
1. The General Plan Land Use designation of the site is Urban Mixed -Use North.
Retail, office, hotels, and scientific research and experimental development
laboratories are permitted uses in this land use designation.
2. The zoning for the site is Urban Mixed -Use North (MU -N) Zone. Retail uses are
permitted uses in this zoning district in accordance with ESMC. The proposed
use, on -site sale of beer and wine for off -site consumption at a new retail
establishment, requires an Administrative Use Permit (AUP) in accordance with
ESMC § 15- 5E -4(B).
3. The purpose of the Urban Mixed -Use North (MU -N) Zone is for the development
of commercial establishments which serve a mixture of compatible commercial
office, research and development, retail and hotel uses. The proposed alcohol
license for a new retail establishment is consistent with the zone in that retail
uses are permitted uses in the Urban Mixed -Use North (MU -N) Zone.
4. The convenience store is a permitted use. The convenience store does not have
an ABC license. The current (Type 20 ABC) license request is for the on -site sale
of beer and wine for off -site consumption, which is subject to an Administrative
Use Permit for a convenience store.
5. The minimum number of required parking spaces for the proposed convenience
store is six (9) spaces. A total of 58 off - street parking spaces are required and
provided for all of the development at the project site.
6. The proposed use is consistent with Land Use Element Goal LU4 in that it
provides a stable tax base for the City through development of new commercial
uses, primarily within a mixed -use environment, without adversely affecting the
viability of Downtown.
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7. The proposed use is consistent with Land Use Element Objective LU4 -1 in that it
promotes retail facilities in proximity to major employment centers.
8. The surrounding land uses include: commercial office, surface parking for the
Metro Green Line rail station, hotel and scientific research and experimental
development laboratory uses. The proposed sale of alcohol at a new
convenience store will be compatible with the surrounding land uses.
Finding 3
• The proposed location and use and the conditions under which the use would be
operated or maintained will not be detrimental to the public health, safety, or
welfare, or materially injurious to properties or improvements in the vicinity.
Facts in Support of Finding 3
1. The new convenience store will serve the surrounding commercial office, the
Metro rail users, hotel, and scientific research and development community. The
convenience store will provide additional service with the sale of beer and wine
for off -site consumption. The convenience store currently does not have an
Alcoholic Beverage Control License. A sufficient number of parking spaces will
be provided on -site in compliance with ESMC Chapter 15 -15.
2. The surrounding land uses include: commercial office, surface parking for the
Metro Green Line rail station, and scientific research and development laboratory
uses. These uses are compatible with the purpose and intent of the proposed
use.
3. The hours of alcohol sales are limited to Monday through Sunday from 6:00 a.m.
to 1:00 a.m. The convenience store may operate 24 hours a day and seven days
a week. Limiting the hours of operation for the sale of alcoholic beverages at the
convenience store would ensure the protection of the public health, safety and
welfare of adjacent residents to the west of the property.
4. Allowing alcohol sales at 2161 East EI .Segundo Boulevard would serve a "public
convenience or necessity" as there are a limited number of convenience stores
within the City. The convenience store would serve the City's 17,000 residents,
as well as a day time work force population of nearly 70,000 people. The
business operation will not create a law enforcement problem in consideration of
the conditions of approval under which the convenience store must operate.
Finding 4
• Potential impacts that could be generated by the proposed use, such as noise,
smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized
and mitigated.
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Facts in Support of Finding 4
1. The sale of alcohol will not create any new impacts that would not be normally
associated with the operation of a convenience store. Any additional parking
demand associated with the sale of alcohol will be accommodated with the nine
(9) off - street parking spaces available on the site. Additionally, the subject site is
accessible to pedestrians from the surrounding area.
2. The parking lot will be paved with concrete and asphalt and is not expected to
generate dust or smoke. The proposed use will not increase noise, fumes,
vibration, odors, traffic or hazards.
3. The proposed hours of operation for alcohol sales and the location of the
convenience store will help to minimize impacts on surrounding uses. The hours
of alcohol sales are limited to Monday through Sunday from 6:00 a.m. to 1:00
a.m. The convenience store may operate 24 hours a day and seven days a
week.
4. In addition to complying with the City of El Segundo and the State of California
Department of Alcoholic Beverage Control regulations, the convenience store is
subject to County Health Department regulations that address and monitor
impacts of fumes and odors.
Findinq 5
• The State Department of Alcoholic Beverage Control has issued or will issue a
license to sell alcohol to the applicant.
Facts in Support of Finding 5
1, The applicant must obtain a license from the State of California Department of
Alcoholic Beverage Control (Type No. 20).
2. As noted above, alcohol sales at 2161 East El Segundo Boulevard serves a
"public convenience or necessity."
PLANNING AND BUILDING SAFETY DEPARTMENT DIRECTOR ACTION
Based on these findings and facts in support of these findings, the Planning and
Building Safety Department Director APPROVES the proposed project, subject to the
following conditions:
1, The hours of alcohol sales are limited to Monday through Sunday from 6:00 a.m.
to 1:00 a.m. The convenience store may operate 24 hours a day and seven days
a week. Any change to the hours of operation or the hours that alcohol may be
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sold is subject to review and approval by the Director of Planning and Building
Safety or designee.
2. The alcohol available for sale within the convenience store is limited to 30 square
feet of interior floor area.
3. A total of nine (9) surface parking spaces must be maintained for the
convenience store at the site.
4. In addition to complying with the requirements of the City of El Segundo and the
State of California Department of Alcoholic Beverage Control the convenience
store is subject to County Health Department regulations for the storage of food
and beverages.
5. Any subsequent modification to the project as approved, including the floor plan
and areas where alcohol will be sold, and /or the conditions of approval must be
referred to the Director of Planning or designee and Building Safety for approval
and a determination regarding the need for Planning Commission review of the
proposed modification.
6. The applicant must obtain and maintain all licenses required by the Alcoholic
Beverage Control Act (Business & Professions Code §§ 23300, et seq.). The
applicant must obtain and maintain a Type 20 license.
7. The Planning and Building Safety Department and the Police Department must
be notified of any change of ownership of the approved use in writing within 10
days of the completion of the change of ownership. A change in project
ownership may be cause to schedule a hearing before the Planning Commission
regarding the status of the administrative use permit.
8. The applicant must comply with all regulations of the Alcoholic Beverage Control
Act and the regulations promulgated by the Alcoholic Beverage Control Board
including, without limitation, the regulations set forth in 4 Cal. Code of Regs. §§
55, et seq.
9. The applicant must post a sign in a clear and conspicuous location listing a
phone number at which a responsible party may be contacted during all open
hours of the establishment to address any concerns of the community regarding
noise, trash bin debris, debris in the convenience store, or debris in the parking
lot. Said contact's name and phone number must also be available through the
convenience store staff at all times.
10. There cannot be any exterior advertising of any kind or type, including advertising
directed to the exterior from within, promoting or indicating the availability of
alcoholic beverages. Interior displays of alcoholic beverages which are clearly
visible to the exterior must constitute a violation of this condition.
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11. The licensee and employees selling alcoholic beverages to patrons must
complete a training program offered by the California Department of Alcoholic
Beverage Control (ABC) on alcohol responsibility and the law. The training must
be offered to new employees on a quarterly basis.
12. Any and all employees hired to sell alcoholic beverages must provide evidence
that they have either:
a. Completed training from the State of California Department of Alcoholic
Beverage Control (ABC), Long Beach /Lakewood District Office administered
Licensee Education on Alcohol and Drugs (LEAD) Program; or,
b. Completed an approved equivalent (LEAD) training program administered
by the ABC, Long Beach /Lakewood District Office to ensure proper
distribution of alcoholic beverages safely, responsibly and to adults of legal
age. Any future employee designated to sell alcoholic beverages on behalf
of the licensee or applicant must obtain a certificate proving completion of
the (LEAD) training; and
c. The licensee or applicant must confirm with the Planning and Building
Safety Director, or designee, within fifteen (15) days of the Director's
decision as to the approval of the application, or by final project approval,
that a date certain has been scheduled with the local ABC Office to
complete the LEAD training program.
d. Within thirty (30) days of taking said course, the employees, or responsible
employer must deliver each required certificate showing completion to the
Police Department.
13. The licensee must have readily identifiable personnel to monitor and control the
behavior of customers inside the building premises. Staff must monitor activity
outside in the parking lot and any adjacent property under the establishment's
control to ensure the areas are generally free of people and are cleared of
patrons and their vehicles.
14. The city may, in its discretion, take action to review this AUP, including without
limitation, adding conditions or revoking the permit, to enforce applicable
regulations of the ESMC or this AUP.
15. The applicant must provide a safe within the convenience store that is anchored
to the concrete and must be noted on the plans to the satisfaction of the Police
Chief, or designee.
16. The applicant must install security cameras for monitoring and recording activity,
which include, without limitation: cash handling /counting areas, the manager's
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office, the safe, all access doors, and any other areas deemed necessary by the
Police Department. Monitoring and recording equipment must be stored in a
secure area (e.g., manager's office).
17. Before a building permit is issued, a schematic plan of the camera system must
be submitted and approved by the Police Chief, or designee. The camera
specification notes must be included on the schematic plan.
18. Before a building permit is issued, the minimum camera requirements must be
listed on the building plans with the camera specifications and include the
following:
a. All security surveillance cameras must be installed to record video in color.
b. Security cameras, especially those viewing customers as they enter the
business or stand at cash registers, must capture the individual from the
waist to the top of the head, straight on.
C. Security surveillance cameras must be positioned low enough so that
caps /hats or other disguises (typically used when committing a crime) will
not obstruct the view of the individual's face. This will provide the best
possible picture for the identification of the individual during the
investigation process.
d. The maximum mounting height is 8 feet.
e. The recording equipment must capture video digitally and must record a
minimum of (21) days for each security surveillance camera. Security
surveillance camera recordings must be made available to law
enforcement agencies for investigation purposes upon request.
f. A schematic plan of the proposed camera locations must be submitted
and approved by the Police Chief, or designee.
g. The "Camera Specification Notes" must be included on the schematic
plan page.
h. A security surveillance camera plan must provide the following minimum
items: (1) One camera facing each point of sale station (2); one camera
facing the safe (it may be possible to cover the safe and the point of sale
station closest to it); and (3) one camera at the main entry door capturing
customers as they exit.
19. The building cannot be occupied by more persons than allowed by the California
Building Code, as adopted by the ESMC.
20. The building must comply with California Building and Fire Code requirements,
as adopted by the ESMC.
21. The Applicant agrees to indemnify and hold the City harmless from and against
any claim, action, damages, costs (including, without limitation, attorney's fees),
injuries, or liability, arising from the City's approval of Environmental Assessment
No. 996 and Administrative Use Permit No. 12 -04. Should the City be named in
8 48
any suit, or should any claim be brought against it by suit or otherwise, whether
the same be groundless or not, arising out of the City approval of EA -996 or AUP
No. 12 -04, the Applicant agrees to defend the City (at the City's request and with
counsel satisfactory to the City) and will indemnify the City for any judgment
rendered against it or any sums paid out in settlement or otherwise. For purposes
of this section "the City" includes the City of El Segundo's elected officials,
appointed officials, officers, and employees.
PLANNING COMMISSION
Please be advised that this does not conclude the review process. This determination
will be transmitted to the Planning Commission at its February 14, 2013 meeting with
the recommendation that the Planning Commission Receive and File the determination.
The City Council will determine whether or not to protest the proposed (Type 20) ABC
License at its meeting _on March 19, 2013. If you have any questions regarding this
project, please contact project planner Maria Baldenegro at (310) 524 -2341.
Sincerely,
Samirector
Depermient of Planning and Building Safety
PAPlanning & Building Safety\0 Planning - Old \PROP: \Planning & Building Safety \0 Planning - Old \PROJECTS (Planning) \976 - 1000 \EA - 996 \EA- 996.AUP LTR. Revised doe
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