2013 Feb 05 - CC PACKET REVREVISED AGENDA
0
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
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In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REVISED: ITEMS 11 & 12 ADDED TO THE CONSENT AGENDA
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, February 5, 2013 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Assistant Pastor, Mike Sternad, Calvary Chapel
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a) Presentation — Kevin Pulsipher, Army Reservist and El Segundo Resident,
Commemorative flag certificate to the Fire and Police Departments.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 ormore to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
A. PROCEDURAL MOTIONS
Consideration of a motion
Agenda b� title only.
Recommendation — Approval.
to read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
1. Warrant Numbers 2591002 to 2591167 on Register No. 8 in the total amount
of $845,084.79 and Wire Transfers from 1/4/2013 through 1/17/2013 in the
total amount of $2,821,428.72.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
2
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
2. Special Meeting Minutes of January 8, 2013 and Regular City Council
Meeting Minutes of January 15, 2013.
Recommendation — Approval.
3. Consideration and possible action to waive the bidding process per El
Segundo Municipal Code §1 -7 -10, as there is only one company that can
meet the product specifications, and authorize the purchase and
installation of a replacement MagneGrip vehicle exhaust extraction system
from Air Cleaning Technology (ACT) to be installed at Fire Station 1.
(Fiscal Impact: $45,384.85)
Recommendation — 1) Authorize the purchase and installation of a replacement
MagneGrip vehicle exhaust extraction system from Air Cleaning Technology
(ACT); 2) Alternatively, discuss and take other action related to this item.
4. Consideration and possible action to appropriate additional funding for
Sanitary Sewer System Rehabilitation project. Project No. PW 11 -09.
Fiscal Impact: $500,000.00)
Recommendation — 1) Authorize the City Manager to approve fund appropriation
in the amount of $500,000.00 from the Sewer Enterprise Fund for this project); 2)
Alternatively, discuss and take other action related to this item.
5. Consideration and possible action to adopt a resolution, retroactively
authorizing emergency repair of the City Hall air conditioning system.
(Fiscal Impact: $2,509.00)
Recommendation — 1) Adopt the draft Resolution authorizing the City Manager to
execute an amendment with Johnson Controls, in a form approved by the City
Attorney, for work performed in September, 2012 for the emergency repair of the
City Hall air conditioning system; 2) Alternatively, discuss and take other action
related to this item.
6. Consideration and possible action regarding approval of two amendments
for Aerotek, Inc for temporary staffing services in the Public Works
Department.
(Fiscal Impact: $53,108.00)
Recommendation — 1) Authorize the City Manager to execute two contract
amendments, in forms approved by the City Attorney, with Aerotek, Inc. for
temporary staffing services in the Public Works Department; 2) Alternatively,
discuss and take other action related to this item.
7. Consideration and possible action regarding adopting Ordinance No. 1476
to amend El Segundo Municipal Code Chapter 4 -10 and Section 15 -1 -6
concerning regulation of massage establishments and massage
technicians within the City of El Segundo. Applicant: City of El Segundo.
(Fiscal Impact: None)
Recommendation — 1) Waive second reading and adopt Ordinance No. 1476); 2)
Alternatively, discuss and take other action related to this item.
8. Consideration and possible action regarding authorizing the recording of
the Notice of Completion and authorizing the City Manager to accept
completion of work for 34 homes related to the City's Residential Sound
Insulation Program's Group 42 (Project No. RSI 12 -01).
(Fiscal Impact: Final Contract Amount $1,336,244.67)
Recommendation — 1) Authorize the City Clerk to file the City's Planning and
Building Safety Director's Notice of Completion in the County Recorder's Office;
2) Authorize the City Manager, or designee, to close out Project No. RSI 12 -01;
3) Alternatively, discuss and take other action related to this item.
9. Consideration and possible action regarding 1) delegating authority to the
City Manager or his designee to approve banner requests to be hung over
Sepulveda Blvd. under the City's Caltrans Banner Permit and 2)
establishing a fee for processing these permit requests.
(Fiscal Impact: Potential Revenue)
Recommendation — 1) Delegate authority to the City Manager to approve banner
requests over Sepulveda Blvd. under the City's Caltrans Banner Permit Program;
2) Direct staff to establish a processing fee for Sepulveda Blvd. banner
applications; 3) Alternatively, discuss and take other action related to this item.
10. Consideration and possible action to appropriate additional contingency
funding from the Sewer Enterprise Fund for anticipated change orders
regarding the Sanitary Sewer System Rehabilitation project. Project No.
PW 11 -09.
(Fiscal Impact: 100,000.00)
Recommendation — 1) Authorize an additional $100,000.00 in contingency funds
from the Sewer Enterprise Fund to cover anticipated change orders in the
Sanitary Sewer Rehabilitation Project and authorize the City Manager to execute
an amendment in a form approved by the City Attorney, for additional work
should it become necessary; 2) Alternatively, discuss and take other action
related to this item.
V
11. Consideration and possible action regarding awarding contract to
Karabuild Development, Inc. for construction of 25 homes related to Project
No. RSI 12 -11 (Group 47 of the City's Residential Sound Insulation
Program).
(Estimated construction costs and retention $895,012)
Recommendation — 1) Waive minor irregularities in the bid from Karabuild
Development, Inc.; 2) Delete Home 47.14 (535 East Walnut Avenue, Unit A) from
the scope of work; 3) Award contract to Karabuild Development, Inc. for project
RSI 12 -11 (Group 47); 4) Authorize the City Manager to execute a contract in a
form approved by the City Attorney; and /or 5) Alternatively, discuss and take
other action related to this item.
12. Consideration and possible action regarding awarding contract to
Karabuild Development, Inc. for construction of 25 homes related to Project
No. RSI 12 -12 (Group 48 of the City's Residential Sound Insulation
Program).
(Estimated construction costs and retention $1,039,259)
Recommendation — 1) Waive minor irregularities in the bid from Karabuild
Development, Inc.; 2) Award contract to Karabuild Development, Inc. for project
RSI 12 -12 (Group 48); 3) Authorize the City Manager to execute a contract in a
form approved by the City Attorney; and /or 4) Alternatively, discuss and take
other action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
5
Council Member Fisher -
Mayor Pro Tern Fuentes -
Mayor Jacobson -
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS -
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator, andlor conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: I - 31- t7
TIME: I /0 pp--
NAME: dYxa"
n
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: February 5, 2013
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding contract to Karabuild Development, Inc. for
construction of 25 homes related to Project No. RSI 12 -11 (Group 47 of the City's Residential
Sound Insulation Program).
(Estimated construction costs and retention $895,012)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Karabuild Development, Inc.;
2. Delete Home 47.14 (535 East Walnut Avenue, Unit A) from the scope of work;
3. Award contract to Karabuild Development, Inc. for project RSI 12 -11 (Group 47);
4. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Karabuild Development, Inc.
3. Revised Bidder's Proposal and Statement (with second signature)
4. Letter from Karabuild Development, Inc. dated January 29, 2013
5. Email from the property owner of Home 47.14 (535 East Walnut Avenue, Unit A)
6. Email from Big West Construction Corporation
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Mann r
REVIEWED BY: Sam Lee, Director of Plannin a K Building Y4.
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On November 20th, 2012 the City Clerk's office opened bids for Project RSI 12 -11 (Group 47 of the
City's Residential Sound Insulation (RSI) Program). Four bids were submitted, and the results are as
follows:
Karabuild Development, Inc. $ 852,397.00
Big West Construction Corporation $ 930,000.00
AZ Home $1,048,100.00
Harry H. Joh Construction $1,099,000.00
With the exception of some minor irregularities, the bid submitted by Karabuild Development, Inc.
( "Karabuild ") appears responsive. Staff met with the representatives for Karabuild and asked them to
formally address the City's findings, and it has.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. Sufficient evidence of signature authority was required;
2. Evidence of Responsibility was not provided for the mechanical subcontractor was missing;
3. The Submittal of a Sample Warranty Package indicates that, although a warranty is intended to
be provided, it would not be provided by the various subcontractors, not the General Contractor;
4. Submittals for secondary storm doors did not include some technical information.
City staff was notified by the owner of Home 47.14 (53 5 East Walnut Avenue, Unit A) that unexpected
repairs are necessary and extensive. After discussing the issue with the property owner, City staff has
concluded that the timing of the repairs and the schedule for the Group 47 project would be impractical
for the Residential Sound Insulation Program work at the home to be performed as part of the Group 47
project. As such, staff is recommending that the home be removed from the project and the bid price for
the work ($38,750) be deducted from the contract price prior to award of the project.
Additionally, City staff received a protest to Karabuild's bid based on three findings by another of the
bidders. After careful review, staff recommends that those three items, listed below, also be identified
as minor irregularities and waived by the City Council:
5. Owner Upgrades were not priced individually — although not priced individually, the upgrades
were actually priced. Karabuild has since provided individual pricing that equals the lump sum
subtotals listed on the Bidder's Proposal and Statement. The bid error does not give Karabuild a
competitive advantage in the bidding since the lump price included owner upgrades and such
amounts were unchanged after clarification with Karabuild;
6. Bid Bond is stated as a percentage not in dollars — although it does not state a dollar amount, the
amount can be ascertained and conforms with the bid instructions which simply state that the
bid amount must be 10% of the total contract price;
7. Neither a manufacturer, nor a supplier, was listed for the storm door specified for Home 47.17 —
A submittal was provided as part of the product submittals, and a price for the product was
included in the Schedule of Values submitted by Karabuild. This oversight was correct and is
minor — it does not change the price and does not give Karabuild a competitive advantage.
Staff spent some time in its due diligence to resolve issues with Karabuild. These efforts delayed
bringing this matter to the City Council (the published Preliminary Construction Schedule indicated an
anticipated City Council of January 15, 2013). Karabuild has, in addition to the necessary corrections
identified above, agreed to expedite the signing of the contract and securing required bonds and
insurance and submit those items by the close of business on February 6ffi, to allow for Karabuild to
"catch up" to the original dates of the Preliminary Construction Schedule and avoid further delays.
The amount requested for the contract is $895,012 which represents the amount of Karabuild
Development, Inc.'s bid of $852,397, less $38,750 for the work bid at Home 47.14 (535 East Walnut
Avenue), and an additional 10% contingency amount.
Construction is scheduled to start May 6di, 2013.
City Council is reminded that eighty percent (80 %) of the costs associated with the Residential Sound
Insulation Program are covered by the federal grant funding from the Federal Aviation Administration
(FAA). This remains a funding source until those funds identified in the Grant Implementation Plan to
the City of Los Angeles are exhausted. Remaining expenses, except for elective "Owner Upgrades"
selected by property owners, are paid for by funding received as part of the settlement agreement with
Los Angeles World Airports (LAWA).
CITY OF EL SEGUNDO
BID /RFP LOG
BID NO. #RS112 -11 p
City of El Segundo — P" bile`We*e 0"a#~4
Residential Sound Insulation Group 47
Date of BID Opening: Tuesday, November 20, 2012
Time of BID Opening: 11 A.M.
Place of BID Opening: Cl Clerk's Office
Staff Present: City Clerk's Office
COMPANY NAME/ADDRESS
Total BID Amount
1. Harry H JOH Construction,
Inc.
8205 Somerset Blvd
j� L- fR% C) C) .
Paramount CA 90723 -3518
2. Big West Construction
15331 Normandie
Irvine, CA 92604
app oe
3. Karabild Development
17337 Ventura Blvd. #215
Encino. CA 91316
U J
4. Unk
tip
5.
6.
7.
8,
9.
10.
Staff Present: City Clerk's Office
City of El Segundo
Residential Sound Insulation Program
- - RSI 12 -11 (Group 47)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -11
"Residential Sound insulation Program -Group 47"
at the followin lum sum orice,
RSI
staff
Bid
Property
ID
Property Address
Description
Estimate
Amount
Sub -Total
RSI
$37,984
$ 39 y63
Improvements
47.01
933 Loma Vista Street
$,� qt 463
Owner
plo
Upgrade
$150
$
Door A
47.02
665 West Walnut Avenue
Rmlrovements
$43,125
$ 3iSpy
47.03
924 Main Street, Unit 1
RSI
$37'800
$1, j* el
$ 0# al xv.i
47.04
924 Main Street, Unit 2
RmIrovements
$35,200
$ AAnY7
$ 28, oy7
47.05
924 Main Street, Unit 3
Rmlrovements
$37'800
$� 047
$ Xd Oq7
47.06
924 Main Street, Unit 4
Rm
$37,800
$ .U$trO
$i4 480
Improvements
47.07
924 Main Street, Unit 5
Rm Irovements
$37'800
$Z 8i P4v6
S �JW6
—ng Form Appendix B -01 Last Modified: November 15, 2012
.'s Proposal and Statement
City of El Segundo
Residential Sound Insulation Program
RSI 12 -11 (Group 47)
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RSI
$55,200
$ 7o !/,1
Improvements
J
Owner
Upgrade
$100
$
(Window sill
damage)
47.08
200 West Walnut Avenue
q
Upgrade
$200
$
(tinted glass at
D
4 windows)%41
Owner
Upgrade
$19500
$
(Windows 20,
21 & 22
RSI
$32,400
$
Improvements
Owner
Upgrade
$100
$
47.09
539 East Walnut Ave, Unit B
(Damage at
Door B)
O
Owner
Upgrade
$100
(Damage at
Door C
RSI
$59,892
$46 yq
Improvements
47.10
625 West Oak Avenue
S k 19,
P��
$300
$ b00
(Window sill
dame e
RSI
$36,450
S 3g S si(
47.1 I
801 McCarthy Court
$ 1 hS
47.14
535 East Walnut Ave, Unit A
RSI
$32'400
$ � ISO
S I$D
47. I S
1106 East Acacia Avenue
RSI
mprovements
$34,128
$ .Z J510
$ 2j BS6
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation
RS1 12 -11 (Group 47)
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RSI
Improvements
$50,370
$ 38 ?by
Owner
Upgrade (Sill
$150
$ AS' O
damage at
Door C
47.16
417 West Oak Avenue
$ 3 ql %Q! f
Owner
Upgrade
$550
$ +K b
(Window
ids
Owner
Upgrade
$150
$ 2 S O
Door B
RSI
Improvements
$57,294
$ ;q r7�'
I
Owner
Upgrade
$2,000
$
Doors C &D
$ 3 Y
47.17
815 Virginia Street
Owner
Upgrade
$2,000
S#
Doors E&1=
Owner
Upgrade
$150
$
Door H
47.18
860 Main Street, Unit I
RSI
mprovements
$21'004
$ 2 6o
rZbr970
47.19
860 Main Street, Unit 2
Improvements
$27,750
$ 2 YI J44
$ ,2 Yj Zd Y
47.20
860 Main Street, Unit 3
Rmprovements
$27,750
$ 2 7 610
$ �7s 0'10
47.21
860 Main Street, Unit 4
Improvements
$27,750
$Z9,761
$ jell 61
47.22
860 Main Street, Unit 5
RS1
Improvements
$27,750
$� i
47.23
860 Main Street, Unit 6
Improvements
$27,750
$ 14 0% o
$ ZYi 041 6
47.24
860 Main Street, Unit 7
Rmprovements
$27'750
$ 74t p6 l
$14,461
RSI
Improvements
$62 � 100
$ y �( 7 q
47.25
640 Hillcrest Street
rQ
.,
$ if 7s ��
Owner
W
Upgrade
$300
$
Window sills
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation Program
RSI 12 -11 (Group 47)
47.26
739 West Mariposa Avenue
Rmprovements
U5,097
SS*%I S'
s Sj ?ems'
Total Bid (Contract Sum)
44Q49"4 142&L
t
(words)
$ ? 00
(f)gu
In case of discrepancy between the words and R ores, the words must prevail.
Contractor Representative: November 20, 2012
5igimture Due
Title: CEO
Name of Firm:
Address:
Ara Karajer'ian
Name (prirmd or typed)
17337 Ventura Blvd., #215
Encino, CA 91316
Telephone Number:
818 -817 -9300
Contractor's State License Number:
• IT
License Expiration Date:
A ri130 2014
Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B-0 I Last Modified: November 15, 2012
Bidder's Proposal and Statement November 20, 2012 '►..
City of El Segundo
Residential Sound Insulation
RSI 12 -11 (Group 47)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -11
"Residential Sound Insulation Program —Group 47"
at the following lump sum price:
RSI
Staff
Bid
Property
ID
Property Address
Description
Estimate
Amount
Sub -Total
RSI
$37,984
$ 39,463
I rovements
47.01
933 Loma Vista Street
$39,963
Owner
Upgrade
$150
$ 500
Door A)
47.02
665 West Walnut Avenue
RSI
Improvements
$43;125
$ 33,504
$33,504
47.03
924 Main Street, Unit 1
RSI
$31;890,
$ 32,815
$ 32,815
Improvements
47.04
924 Main Street, Unit 2
RSI
$35,200
$28,047
$28,047
Improvements
47.05
924 Main Street, Unit 3
RSI
$37,800
$28,097
$28,097
IMprovements
47.06
924 Main Street, Unit 4
RSI im rovements
$37,80.0
$28,$80
$ 28,880
47.07
924 Main Street, Unit 5
RSI
$37,800'.,
$ 28,846
$ 28,846
Im rovements
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation Pro
RSI 12 -11 (Group 47)
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RSI
$55,200
$70,427
Im rovements
Owner
Upgrade
$1'00
$ 125
(Window sill
damage)
Owner
47.08
200 West Walnut Avenue
$72,337
Upgrade
$240
$ 300
(tinted glass at
4 windows)
Owner
Upgrade
$I,500
$1,485
(Windows 20,
21 & 22
RSI
$32,4170
$ 37,298
I rovements
Owner
Upgrade
$100
$ 300
47.09
539 East Walnut Ave, Unit B
(Damage at
$ 37,898
Door B)
Owner
Upgrade
$'100
$ 300
(Damage at
Door C
RSI
$59,892
$46,314
Improvements
47.10
625 West Oak Avenue
$46,914
Owner
Upgrade
$300
$600
(Window sill
dama e
RSI
$36,460
$ 39,754
$ 39,754
47.11
801 McCarthy Court
Improvements
(<° ) y�
h" !w•j 4. ys F.. i" ;
It e I
7'4�: t ^ ...y
l'Y,g
F -}.... 1
s {
y t it' a�+1i.4
- A�1'+6x.kR,•
HalM ♦ •%`Ian+• {i' l
°lR ft Y
.,+ a.. l-
*, .
47.14
535 East Walnut Ave, Unit A
Improvements
$32,400
$ 38,750
$ 38,750
47.15
1106 East Acacia Avenue
RSI
$34,128
$28,856
$ 28,856
Improvements
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation
RSI 12 -11 (Group 47)
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RS1
Improvements
$50,370
$38,764
Owner
Upgrade (Sill
$1S0
$250
damage at
Door C)
47.16
417 West Oak Avenue
$ 39,704
Omer
Upgrade
$550
$440
(Window
rids
Owner
Upgrade
$150
$250
Door B
RSI
Improvements
$57,294
$34,175
Owner
Upgrade
$2;000
$1,800
(Doors C &D)
47.17
815 Virginia Street
$ 38,475
Owner
Upgrade
$2,000
$ 1,800
Doors E &F )
Owner
Upgrade
$150
$700
Door H)
47.18
860 Main Street, Unit I
Improvements
$21,000
$26,970
$26,970
47.19
860 Main Street, Unit 2
Rmprovements
$27,750
$ 24,204
$ 24,204
47.20
860 Main Street, Unit 3
Rmprovements
$27,750
$27,070
$ 27,070
47.21
860 Main Street, Unit 4
Improvements
$21,750
$28,761
$ 28,761
47.22
860 Main Street, Unit 5
RSI
Improvements
$27,750
$28,161
$ 28,161
47.23
860 Main Street, Unit 6
Rmprovements
$27,760
$24,046
$ 24,046
47.24
860 Main Street Unit 7
'
RSI
Improvements
$27,750
'
$ 28,061
$ 28,061
RSI
$62,100
$46,979
Improvements
47.25
640 Hillerest Street
$47,579
Owner
Upgrade
$300
$ 600
Window sills)
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation Program
RSI 12 -11 (Group 47)
47.26
739 West Mariposa Avenue
Rmprovements
$65x047
$ 54,705 $ 54,705
Total Bid (Contract Sum)
Eight Hundred Fifty Two Thousand Three Hundred Ninety Seven Dollars Only
(words)
$ 852,397.00
(figures)
In case of discrepancy between the words aEg figures, the words must prevail.
Contractor Representative:
Title:
Name of Firm:
Address:
Ara Karajerjian Ii
Name (printed or
CEO, CFO
Karabuild Development, Inc.
17337 Ventura BIvd., #215
November 20, 2012
Date
Contractor's State License Number:
B 837099
License Expiration Date:
Encino, CA 91316 April 30, 2014
Telephone Number: 818 -817 -9300
Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Mod
Bidder's Proposal and Statement November 20, 2012 �
15, 2412
Contractor Lic. #837099
•
KarabulId Development, Inc.
Developers since 1958
January 29, 2013
Mr. James S. O'Neill
Program Manager
City of El Segundo
Residential Sound Insulation Program
333 Main Street, Unit A
El Segundo, CA 90245
310 -524 -2352
Re: City of El Segundo RSI 12 -11 Group 47 & RSI 12 -12 Group 48
Per the meeting held on January 24, 2013 we were informed that the city council action for group 47
and for group 48 will tentatively be pushed back to February 5, 2013. Karabuild in order to help the
city maintain its original construction schedule with the homeowners will help expedite and make a
genuine effort to have the signed contract bond and insurances turned in within one day of receipt of
the contract from city on February 6, 2013.
Karabuild is committed to be a partner in the efforts of having these projects be a successful and
positive experience for the homeowners and stakeholders.
Thank you,
Ara Karajeriian
7)��,\c
Karabuild# Development, Inc.
. 17337 Ventura Blvd., Suite #215, Encino, CA 91316 Tel: (818) 817 -9300; Fax: (8IS) 817 -9333 .
January 23, 2013
City of El Segundo Residential Sound Insulation Program
c/o Gregory McQueen Construction Coordinator
333 Main Street
El Segundo, CA 90245
To whom it may concern:
I am writing this letter to inform you of an unexpected repair that needs to be made to my
property located at 535 East Walnut Avenue Unit A in El Segundo. As your records will show I
am on tract to receive the upgraded sound proofing as of March 2013. Per our Residential Sound
Insulation Program agreement no work is to be done to my unit within a four week window prior
to our scheduled start date. Though I have long awaited this improvement I am forced to notify
you of an unexpected repair that must be made. This repair affects my unit as well as the
adjoining unit located at 535 East Walnut Avenue Unit B. This repair is extensive and will
require a minimum of three working weeks to complete. This timeline pushes too closely to my
scheduled start date with you. Unfortunately I have discussed this matter in your office and been
informed that I will be moved down on the list. The reschedule looks as though it will take place
in 2014. This letter confirms my understanding and cooperation on this matter. Please keep me
informed as to any an all updates in regards to my property and my position on the Residential
Sound Insulation Program benefits.
Sincerely,
Wendela Biggerstaff
From: "bigwestconstAwl.com" <bigwestconst(a,aol.com>
To: "O'Neill, James" <JONeillAelsegundo.org >, "Gray, Tom" <tgray(a
,else gundo.org>
Subject: Bid Protest Group 47
Mr. O'Neill, Attached is backup data for three (3) areas that I believe would render the Bid from
Karabuild non - responsive.
1. Form B -01, Owner Upgrades are not priced independently but are lumped so that it would be
impossible to inform the homeowner of the cost for each upgrade. Section 00- 21 -00, Paragraph
3.07C states that Upgrades should be priced and that not doing so is grounds for rejection as non-
responsive.
2. Bid Bond is stated as a percentage not in dollars. I have been previously required to have the
Bid Bond expressed in dollars because when expressed as a percentage the City has no way
of knowing what the true value of the Bid Bond is. The form says dollars and has a dollar sign
not a percent sign on the sum line.
The percentage should be stated in dollars.
3. House 47 -17. Door A on the Door Schedule indicates a Secondary Hinged S -1 door. Karabuild
did not name a Manufacturer or Supplier for this door.
If you have any questiosn regarding this letter, please contact me.
Tom Carr
Vice President
Big West Construction Corporation
949 - 795 -2219
EL SEGUNDO CITY COUNCIL MEETING DATE: February 5, 2013
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding contract to Karabuild Development, Inc. for
construction at 25 homes related to Project No. RSI 12 -12 (Group 48 of the City's Residential
Sound Insulation Program)
(Estimated construction costs and retention $1,039,259)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Karabuild Development, Inc.;
2. Award contract to Karabuild Development, Inc. for project RSI 12 -12 (Group 48);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Karabuild Development, Inc.
3. Revised Bidder's Proposal and Statement (with second signature)
4. Letter from Karabuild Development, Inc. dated January 29, 2013
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manama
REVIEWED BY: Sam Lee, Director of Plannin Safety
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND & DISCUSSION:
On November 20th, 2012 the City Clerk's office opened bids for Project RSI 12 -12 (Group 48 of the
City's Residential Sound Insulation (RSI) Program). Three bids were submitted, and the results are as
follows:
Karabuild Development, Inc. $ 944,781.00
Big West Construction Corporation $1,120,000.00
AZ Home $1,129,200.00
With the exception of some minor irregularities, the bid submitted by Karabuild Development, Inc.
( "Karabuild ") appears responsive. Staff met with the representatives for Karabuild and asked them to
formally address the City's findings, and it has.
12
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. Sufficient evidence of signature authority was required;
2. Evidence of Responsibility was not provided for the mechanical subcontractor was missing;
3. The Submittal of a Sample Warranty Package indicates that, although a warranty is intended to
be provided, it would be provided by the various subcontractors, not the General Contractor;
4. Submittals for secondary storm doors did not include some technical information.
Staff spent some time in its due diligence to resolve issues with Karabuild. These efforts delayed
bringing this matter to the City Council (the published Preliminary Construction Schedule indicated an
anticipated City Council of January 15, 2013.) Karabuild has, in addition to the necessary corrections
identified above, agreed to expedite the signing of the contract and securing required bonds and
insurance and submit those items by the close of business on February 6h, to allow for Karabuild to
"catch up" to the original dates of the Preliminary Construction Schedule and avoid further delays.
The amount requested for the contract is $1,039,259 which represents the amount of Karabuild
Development, Inc.'s bid of $944,781 and an additional 10% for contingencies.
Construction is scheduled to start May 6t', 2013.
City Council is reminded that eighty percent (80 %) of the costs associated with the Residential Sound
Insulation Program are covered by the federal grant funding from the Federal Aviation Administration
(FAA). This remains a funding source until those funds identified in the Grant Implementation Plan to
the City of Los Angeles are exhausted. Remaining expenses, except for elective "Owner Upgrades"
selected by property owners, are paid for by funding received as part of the settlement agreement with
Los Angeles World Airports (LAWA).
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 12 -12
City of Ell Segundo
Residential Sound Insulation Group 48
Date of BID Opening: Tuesday, November 20, 2012
Time of 810 Opening: 11 A.M.
Place of BID Ooeninu: Citv Clerk's Office
COMPANY NAME, (ADDRESS
Total BID Amount
1. Big West Construction
15331 Normandie
Irvine, CA 92604
pp
r 2 o 00o.
+ I
2. Karabild Development
17337 Ventura Blvd. #215
Encino. CA 91316
no
! q r -78 .
3.Unk
oa.°�
5.
S.
7.
8.
9.
10.
Staff Present: City Clerk's Office
OVA—,, City Clerk's Office
�./r VA , RSI, Representative
FORMSMMMO I_ot31
"ity of El Segundo
- :sidential Sound Insulation
RSI 12 -12 (Group 48)
dle Mayor and City Council
.tty of El Segundo
350 Main St.
El Sege,, CA 90245
I declare, under penalty of perjury, tW T have carefu8y
Work must be perperformed, examined, become familiar witty, and
understand all of the requirements of the Contract Documents and conditions under which the
including the City of F" Segundv's current Municipal Code, and am
. informed as to au conditions and matters which can in any way affect the Work or its sixl nd ll
agree to the foowing;: cost,
To perform aH Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -12
"Residential $mnnR
Bidding Form
Bidder's Proposal and Statement Appendix ]3_01 Last Modified: November 15, 2012
City of El Segundo
40 Residential Sound Insulation Pro
RSI 12 -12 (Group 48)
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RSI
rovesnents
Owner
Upgrade"
60O
(removing
$
48.06 218 East Sycamore Avenue
wood sills at 6
windows
4 �
:
$ '7
Owner
Upgrade
(removing
4�
interior casing
at 6 windows
RSI
Improvements
$ 3p ff9
48.07 905 McCarthy Court
$,�'lj' g
Owner
Upgrade
$ Sd O
rA
48.08 1002 East Imperial Ave, Unit 1
RSI
I
$ 0
ovements
48.09 1002 East Imperial Ave, Unit 2
RSI
$ �, (2
$ wo
eve nt$
j
48.10 1002 East Imperial Ave, Unit 3
RSI
$.
ovements
48.11 1002 East Imperial Ave, Unit 4
$
$ �J ri 1 ri
nvemettts
c
48.12 1002 East imperial Ave, Un—if'S-
RSI
$ Ito
$
h1woveaftts.
48.13 1002 East Imperial Ave, Unit 6
RSI ovemcnts
$ � 5,15 O
$ j, lO O
48.14 1006 East Imperial Ave, Unit I
RSI
Im1wovements
$
. f
48.15 1006 East Imperial Ave, Unit 2
Rmprovements
$ (10
$ 2-01 110
48.16 1006 East Imperial Ave, Unit 3
Impmvanatts
$ 3d ��C
$ 3V� 360
48.17 1006 East Imperial Ave, Unit 4
Improvements
$ �+ ��
$ 30, T r 0
48.18 1006 East Imperial Ave, Unit 5
RSI
Improvements
$ p
t
$ ! l d
1
48.19 1006 East Imperial Ave, Unit 6
�rovements
$ g 0
48.20 821 Loma Vista Street
WSI
$ 317
jr
$ f y `�!` 31 f
48.21 I29 West Oak Avenue
Improvements
$ Ye, 7b q
$ T V, 31
,N2x .,
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation
RSI 12 -12 (Group 48)
%-.0 ,
Contractor Representative: November 20 2012
Signature Date
Ara Karajeriian
. Name (printed or gpcd)
Title: CEO
Name of Firm: Karabuild Development, Inc.
Address: 17337 Ventura Blvd., #215
Encino, CA 91316
Contractor's State License Number:
B 837099
License Expiration Date:
A_pri130, 2014
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RSI
X34,914
-2;
$ '�j
48.22
124 West Sycamore Avenue
$ � Qgr
Owner
- T
Upgrade
$1.5U
$
Door A)
48.23
717 Loma Vista Stroct
SI
Improvements
Sl`1'y361'°
$ O7r I
$ 5b,d O ?/
RSI
- - --
$4.1.4-00
$1470W-
Improvemeents
48.24
206 West Oak Avenue
$ 47 S 2
O
Upgrade
$150,
$ r�`7
i
Door A
RSI
$,40,506
Improvements
Owner
Upgrade
2'
$A
�I
48.25
322 East Maple Avenue
(Windows 20,
$ `r
21122 8c 23 )
Owner
Upgrade
$�4g'€?il4
$ s O
Door A
Total Bid (Contract Sum)
h6W44j 444AO
—
i#h l°1
(words)
$ (� & O
(figures)
In case of disffepancy discrepancy between the words and figures, the words must revail.
%-.0 ,
Contractor Representative: November 20 2012
Signature Date
Ara Karajeriian
. Name (printed or gpcd)
Title: CEO
Name of Firm: Karabuild Development, Inc.
Address: 17337 Ventura Blvd., #215
Encino, CA 91316
Contractor's State License Number:
B 837099
License Expiration Date:
A_pri130, 2014
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation
RSI 12 -12 (Group 48)
Telephone Number: _'6;�ti 91) k-A - 5 2-o�00
Type of Entity: ❑ Sole Proprietorship ❑ Partnership El Corporation* [] Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement November I ,20, 2012
City of El Segundo
Residential Sound Insulation Program
RSI 12 -12 (Group 48)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 12 -12
"Residential Sound Insulation Program —Group 48"
at the following lump sum rice:
RSI
Staff
Bid
Property
ID
Property Address
Description
Estimate
Amount
Sub -Total
48.01
821 Pepper Street
$41,400
$43,340
$43,340
rnSlrovements
48.02
613 West Palm Avenue
RSI
$172,645
$44,001
$44,001
Improvements
RSI
$431962
$48,781
Improvements
Owner
Upgrade
$1,000
$300
Door J)
Owner
Upgrade
$4,000
$300
48.03
659 West Maple Avenue
Door K)
$49,981
Owner
Upgrade
$1,000
$ 300
(Door L)
Owner
Upgrade
$1,300:
$300
(Windows 23,
24 & 25)
48.04
711 West Oak Avenue
RSI
Improvements
$55,579
$38,772
$38,772
R
RSI
$45,763
$36,551
rovements
48.05
822 Pepper Street
$37,051
Owner
Upgrade
$150
$500
Door
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation Program
RSI 12 -12 (Group 48)
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RSI
Improvements
$49,128
$ 42,635
Owner
Upgrade
(removing
$600
$600
48.06
218 East Sycamore Avenue
wood sills at 6
$43835
windows)
'
Owner
Upgrade
(removing
$600
$ 600
interior casing
at 6 windows
RSI
Improvements
$43,642
$32,498
48.07
905 McCarthy Court
$ 32,998
Owner
Upgrade
$150
$ 500
Door A
48.08
1002 East Imperial Ave, Unit 1
RSI
$22,200
$32,810
$ 32,810
Improvements
48.09
1002 East Imperial Ave, Unit 2
RSI
Improvements
$22,200
$26,210
$ 26,210
48.10
1002 East Imperial Ave, Unit 3
$22,200
$ 29,560
$ 29,560
Im
Improvements
48.11
1002 East Imperial Ave, Unit 4
Rmlrovements
$23,700
$30,710
$ 31,110
48.12
1002 East Imperial Ave, Unit 5
RSI
$23,700
$26,110
$ 26,110
Improvements
48.13
1002 East Imperial Ave, Unit 6
Rmlrovements
$23,700
$28,560
$ 28,560
48.I4
1006 East Imperial Ave, Unit 1
RSI Im rovements
$22,200
$32,610
$ 32,610
48.15
1006 East Imperial Ave, Unit 2
RSI
Improvements
$22,200
$26,910
$ 26,910
48.16
1006 East Imperial Ave, Unit 3
Rmprovements
$2%206-
$ 30,360
$ 30,360
48.17
1006 East Imperial Ave, Unit 4
RSI
Improvements
$23,700
$30,410
$ 30,410
48.18
1006 East Imperial Ave, Unit 5
Improvements
$23,700
$ 26,110
$ 26,110
48.19
1006 East Imperial Ave, Unit 6
Rmprovements
$23'700
$28'960
$ 28'960
48.20
821 Loma Vista Street
RSI
Improvements
$107,398
$67,317
$ 67,317
48.21
129 West Oak Avenue
RSI
Improvements
$43,200
$48,364
$ 48,364
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation Program
RSI 12 -12 (Group 48)
Contractor Representative: ° — _ _ ovember 20 2012
gnarure Date
Ara Karajeriian Kevork Karaierjian
Name (printed or typed)
Title: CEO, CFO
Name of Firm: Karabuiid Development, Inc.
Address: 17337 Ventura Blvd., #215
Encino, CA 91316
Contractor's State License Number:
B837099
License Expiration Date:
April 30, 2014
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
RSI
Improvements
$34,914
$38,585
48.22
124 West Sycamore Avenue
$39,085
Owner
Upgrade
$150
$ 500
(Door A)
48.23
717 Loma Vista Street
RSl
Improvements
$101,361.
$58,071
$ 58,071
RSI
$41,400
$47,032
Improvements
48.24
206 West Oak Avenue
$47,532
Owner
Upgrade
$150
$500
Door A)
RSI
$40;500
$43,714
Improvements
Owner
48.25
322 East Maple Avenue
Upgrade
(Windows 20,
$2,000
$500
$44,714
21, 22 & 23)
Owner
Upgrade
$4,000
$ 500
Door A
Total Bid (Contract Sum)
Nine Hundred Forty Four Thousand Seven Hundred Eighty One Dollars Only
(words)
$ 944,781.00
(figures)
In case of discrepancy between the words d figures, the words must Rrevail.
Contractor Representative: ° — _ _ ovember 20 2012
gnarure Date
Ara Karajeriian Kevork Karaierjian
Name (printed or typed)
Title: CEO, CFO
Name of Firm: Karabuiid Development, Inc.
Address: 17337 Ventura Blvd., #215
Encino, CA 91316
Contractor's State License Number:
B837099
License Expiration Date:
April 30, 2014
Bidding Form Appendix B -01 Last Modified: November 15, 2012
Bidder's Proposal and Statement
City of El Segundo
MMMUM Residential Sound Insulation Program
maim Nqw
RSI 12 -12 (Group 48)
Telephone Number: 818- 817 -9300
Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modifi : 1 vember 15, tl12
Bidder's Proposal and Statement
November 20, 2012
Contractor Lie. #837099
•
Karabuild Development, Inc.
Developers since 1958
January 29, 2013
Mr. James S. O'Neill
Program Manager
City of El Segundo
Residential Sound Insulation Program
333 Main Street, Unit A
El Segundo, CA 90245
310 -524 -2352
Re: City of El Segundo RS1 12 -11 Group 47 & RS1 12 -12 Group 48
Per the meeting held on January 24, 2013 we were informed that the city council action for group 47
and for group 48 will tentatively be pushed back to February 5, 2013. Karabuild in order to help the
city maintain its original construction schedule with the homeowners will help expedite and make a
genuine effort to have the signed contract bond and insurances turned in within one day of receipt of
the contract from city on February 6, 2013.
Karabuild is committed to be a partner in the efforts of having these projects be a successful and
positive experience for the homeowners and stakeholders.
Thank you,
Ara Karajerjian
4�� \�c
Karabuild Development, Inc.
. 17337 Ventura Blvd., Suite #215, Encino, CA 91316 Tel: (818) 817 -9300; Fax: (818) 817 -9333 .