The URL can be used to link to this page

2014 Mar 04 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 4, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et §.t g.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and /or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3) -3- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Springfield vs. City of El Segundo, et.al. LASC Case No. YC067789 3. Flickinger vs. City of El Segundo, WCAB No. ADJ8627969 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -6- matters Agency Designated Representative: City Manager Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; and the City Employees Association 0 E CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MARCH 4, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Rob McKenna, Pastor, The Bridge PLEDGE OF ALLEGIANCE — Council Member Fellhauer CI n PRESENTATIONS a) Proclamation — Arbor Day ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 1. Consideration and possible action to adopt the proposed fee modifications presented by the Recreation and Parks Fee Analysis Task Force. (Fiscal Impact: Estimated Increased Revenues of $200,000.00 to $250,000.00 Annually) Recommendation — 1) Approve the proposed fee schedule for programs and services provided through the Department of Recreation and Parks; 2) Adopt Resolution accepting the new fee schedule; 3) Alternatively, discuss and take other action related to this item. C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E 6i E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Warrant Numbers 2596576 - 2596841 on Register No. 10 in the total amount of $702,532.30 and Wire Transfers from 02/01/2014 through 02/14/2014 in the total amount of $2,850,703.68) Recommendation — Approve Warrant Demand Registers and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Regular City Council Meeting Minutes of February 18, 2014. Recommendation — Approval. 4. Consideration and possible action to authorize the renewal of an agreement with the El Camino College to continue an In- Service Firefighter Training Program within the Fire Department through June 30, 2014 and further agree to four (4) additional optional one year renewal periods. (Fiscal Impact: Reimbursement of approximately $18,000.00) Recommendation — 1) Authorize the City Manager to execute the agreement that renews the In- Service Firefighter Training Program in the El Segundo Fire Department through June 30, 2014 and further agree to four (4) additional optional one year renewal periods; 2) Alternatively, discuss and take other possible action related to this item. 5. Consideration and possible action regarding a request for a new Alcoholic Beverage Control (ABC) License to allow the on -site sale of beer and wine for on -site consumption (Type 41 State of California Alcoholic Beverage Control License) at a new restaurant (Toppings Custom Fired Pizza) at 2161 East El Segundo Boulevard. Applicant: Kim S. Kano (Fiscal Impact: N /A) Recommendation — 1) Receive and file the report without objecting to the issuance of an alcoholic license for on -site sale of beer and wine for on -site consumption at a new restaurant at 2161 East El Segundo Boulevard; 2) Alternatively, discuss and take other action related to this item. F. NEW BUSINESS 3 C: G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Council Member Atkinson — Council Member Fuentes — Mayor Pro Tern Jacobson — Mayor Fisher — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — 7 7 CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; andlor conferring with the City Attorney on potential and/or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); andlor conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: ! 14— TIME: DAME: 0 rortamatt'on City of el Oegunbo, California Arbor Day was founded by J. Sterling Morton and first celebrated in the United States in 1872 as a special day for the planting of trees. In the State of California, Arbor Day has been observed since 1911 to enhance appreciation and knowledge of the State's natural wonders; and El Segundo Arbor Day celebrations have been presented annually since 1988 by local youth of TREE MUSKETEERS, and as a result of our City's commitment to its community forest, El Segundo has been named a Tree City USA since 2008; and Arbor Day is a time to recognize the value of our community's trees that clean the air, reduce noise, absorb smells, produce life sustaining oxygen, prevent erosion, help conserve energy and water, increase property values, enhance the economic vitality of business areas, beautify our community, and wherever trees are planted, they are a source of joy and spiritual renewal that bring people together as neighbors; and TREE MUSKETEERS in partnership with the City of El Segundo, its conscientious business citizens, service clubs and residents tall or small will plant trees in Millenium Row on Grand Avenue on March 8, 2014 at 9:30 AM in observance of California Arbor Day; and This Arbor Day project further signifies the City of El Segundo's commitment to the environment and the fight against global warming. REFORE, the Mayor and members of the City Council of the City of El Segundo, n with communities across the State of California in proclaiming March 8, 2014 as 'arbor Day and invite all citizens to participate with TREE MUSKETEERS or to otherwise s and the young people of our community for the important roles they play in improving z quality of life. Mayor (Biff Fisher JKayor(Pro Z'em CadYaco6son CouncdWemberSuzanne Fuentes Counci(Wem6er Dave -Atkinson Counci(WemberWarie Feffhau9 er EL SEGUNDO CITY COUNCIL MEETING DATE: March 4, 2014 AGENDA ITEM STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action to adopt the proposed fee modifications presented by the Recreation and Parks Fee Analysis Task Force. (Fiscal Impact: Estimated Increased Revenues of $200,000 to $250,000 Annually) RECOMMENDED COUNCIL ACTION: (1) Approve the proposed fee schedule for programs and services provided through the Department of Recreation and Parks. (2) Adopt Resolution accepting the new fee schedule. (3) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: (1) Resolution including Exhibit A, Schedule of Proposed Fees FISCAL IMPACT: Estimated Increased Revenues of $200,000 to $250,000 Annually Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Dave Atkinson, City Council Member REVIEWED BY: Bob Cummings, Director of Re r ation and Parks at APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: At the September 18, 2012 City Council meeting, Council Member Dave Atkinson expressed interest in exploring ways to increase revenues to recover costs associated with programs and services offered through the Department of Recreation and Parks. Council Member Atkinson noted that many City services were being offered for little or no charge and the existing fee schedule had not been reviewed in several years. Given the City's projected future deficit, the City Council agreed that the fee schedule should be reviewed, and supported the creation of the Recreation and Parks Fee Analysis Task Force. The Task Force includes Council Members Dave Atkinson and Marie Fellhauer and Recreation and Parks Commissioners Bob Motta and Debbie Bundy. Various non - voting City staff from the Finance and Recreation and Parks Departments supported the Task Force by providing data and other information to aid discussion. City staff included Recreation Superintendent Meredith Petit, Recreation Supervisors Jesse Bobbett and Alison Fiorini, Senior Administrative Analyst Vina Ramos, Administrative Specialist Jackie Day, and Senior Management Analyst Jody Scott. Over the course of twelve months and sixteen public meetings, the task force analyzed costs associated with providing programs and services such as athletic field and facility maintenance, processing permits, implementing special events, and administering recreation activities. While the cost of providing services continues to increase, cost recovery becomes critical to sustaining the quality, value, and delivery of services, facilities, and programs. With cost recovery as the goal, the Task Force compiled a list of proposed fee modifications that are intended to be reasonable and equitable WE for both the customer and the City. The proposed fees are based upon the theory that those who benefit from parks and recreation services pay for such services. The programs and services that offer a large benefit to the broad population of the community would continue to be subsidized by the general fund at a higher proportion than a program or service that offers a more exclusive benefit to a smaller portion of the population. Direct costs associated with the operations of facilities and the programs held therein include, but are not limited to, personnel (salaries and benefits), supplies and equipment, utilities, general maintenance, and advertising. Indirect costs include administration, oversight from the department's managers, and support services from other City departments. The targeted cost recovery level of a particular activity or by a particular user group is variable to recover all or a portion of both direct and indirect costs. For instance, Non - Resident groups and individuals are subject to a higher fee than El Segundo Resident groups to assess a portion of the costs to users who may not support the City's tax base and subsequently the general services operating budget. The projected revenue for any given facility or program does not exceed the projected costs. Additionally, the Task Force used the benchmarking technique to compare proposed facility and activity fees to those of nearby cities such as Manhattan Beach, Culver City, Torrance, and Santa Monica. It should be noted that the proposed fees were considered to be comparable while remaining even lower than the average in some instances. The Recreation and Parks Fee Analysis Task Force presented their recommendations to the City Council at the regularly scheduled meeting on December 3, 2013, in which the City Council consensus was to proceed to the Public Hearing to consider the recommendations. 11 RESOLUTION NO. A RESOLUTION ADOPTING NEW FEES PURSUANT TO ESMC § 9 -8 -6 FOR THE EL SEGUNDO PARKS AND RECREATION DEPARTMENT TO RECOVER COSTS INCURRED FROM PROVIDING VARIOUS PUBLIC SERVICES. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. The City Council may establish fees for services under various provisions of California law including, without limitation, Business & Professions Code § 16000; Education Code § 18926; Government Code §§ 36936.1, 43000, 54344, 65104, 65456, 65874, 65909.5, 65943, 66013, 66014, 66451.2; and Health & Safety Code §§ 510, 17951, 17980.1, 19852. B. In addition, the City Council may establish fees pursuant to El Segundo Municipal Code § 9 -8 -6 including, without limitation, the Basic Rate for using park property and facilities. C. Pursuant to Government Code § 66016, the City made data available regarding the cost, or estimated cost, of providing services for various fees ten (10) days before the public hearing held on March 4, 2014. D. On March 4, 2014, the City Council heard public testimony and considered evidence in a public hearing held and noticed in accordance with Government Code § 66016. E. At the recommendation of the City's Departments and the City Manager, the City Council believes that it is in the public interest to establish the recommended fees to recover the costs of public services. SECTION 2: The Fees attached as Exhibit 'A" and incorporated into this Resolution as if fully set forth, are approved and adopted. Those rates identified for using park facilities constitute the "Basic Rate" for purposes of ESMC § 9 -8 -9 and may be adjusted in accordance with ESMC §§ 9 -8 -1, et seq. SECTION 3: This Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures, Page 1 of 3 12 restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Resolution, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. tit. 14, § 15273. SECTION 4: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED AND ADOPTED this 4th day of March, 2014. Bill Fisher, Mayor Page 2 of 3 13 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 4th day of March, 2014, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger Assistant City Attorney Page 3of3 14 Q � m � IS W U) N N LL v m w 0 CL 0 a �•' II C o ao v o N O N rNT(p00 o a c pO rn Co 00 CO CO w , O (D O II C eac,;aor ri Zcza�c�i�v r7 � N O S U C oz z 11 N � �.�0 O N Od'� y U) U) 0 O 0 0� :03 2 C O M � N II O_ p Z C •U) 0 0 0 0 �� i�DaNLO -Op2 N y b u,un> CL Q1 DELL fOb4 a) C,4 N ' O (0 � -O C) Q .r cn O � �� 5) d- o v m y � co a)ma=v-� E � o Nwol°ow Q LO CY) �C (n N 0- NW OEAW Nd p 0 � 2 C = to 7 •- a a- C6 Nao o =rJ� cc LLJ � � w E J � oo c F.- W � U N d'+J ff0 0 . —Ld N0020N v�0"oca0%oriao a) n 0� 6E> a co6%Co z wm oa � Q M M M M M O O r z V' O z Z LL a N N N N 0OW N f0 CO J � W D ~ Z LL i=7 Qom, O O O O O �O Ott W Z U) O J Z W N N � E �Upp �Vpp cc CL CL LL E cc m N Q V V N f0 N m ca a L ' MG a o �E�pp a a a V 0 C U U V V V Q 2 �C N a 15 C X O ip +: Z ov�rnin V N CO LSD V r CO r r. r (ID 0 W N C �- C : �NNI�r CO II Q 00 N O O IR �Ln O C CO C1 U o Z o (n N N II 69 Efl 64 Efl d9 ` W N 0 N O CL jn o 2 N > () o'c�Z��Q C7 C a �Q C 0 +� 0'3 �' U N LO U) O C Q. O O U `' U� J a� J N O M N CU Q �,�,a O 00 C �a�o QU II Fp- c�U�W I o�� -0 o IH o .� - � 0 LO o�, Ifn Q. Um�xEr-- C-4 Q = otS N W II o LO r- QN O N 00 6�R U) _0 a) v L- M °- X u 7av° cl� E C 7 II O N N N N M z W N oa wQ I- r � r- N z0 O z Z LL Q LU IX N J 0 W 0 ~ LL Z W a N N N N 'O N Z O J W Z V 7 O 0 v N d a_ 9 C v � U °' ° m a x a a O y N c C eYp N �•' II C o ao v o N O N rNT(p00 o a c pO rn Co 00 CO CO w , O (D O II C eac,;aor ri Zcza�c�i�v r7 � N O S U C oz z 11 N � �.�0 O N Od'� y U) U) 0 O 0 0� :03 2 C O M � N II O_ p Z C •U) 0 0 0 0 �� i�DaNLO -Op2 N y b u,un> CL Q1 DELL fOb4 a) C,4 N ' O (0 � -O C) Q .r cn O � �� 5) d- o v m y � co a)ma=v-� E � o Nwol°ow Q LO CY) �C (n N 0- NW OEAW Nd p 0 � 2 C = to 7 •- a a- C6 Nao o =rJ� cc LLJ � � w E J � oo c F.- W � U N d'+J ff0 0 . —Ld N0020N v�0"oca0%oriao a) n 0� 6E> a co6%Co z wm oa � Q M M M M M O O r z V' O z Z LL a N N N N 0OW N f0 CO J � W D ~ Z LL i=7 Qom, O O O O O �O Ott W Z U) O J Z W N N � E �Upp �Vpp cc CL CL LL E cc m N Q V V N f0 N m ca a L ' MG a o �E�pp a a a V 0 C U U V V V Q 2 �C N a 15 a 0'3 N N N a U� J a� J �,�,a �a�o c�U�W I IH C U U V V V Q 2 �C N a 15 15 Q a) :3 -0 m L X W N LL U a) to O n O a` cj L d ri. O U Z LL � ro G7 � rte.+ to N C1 Q N O CO i U d o'J a) C N = O O' tk Q, cn to +J +? -• N O +� CT' O dU�u�t- �' — a �O (0 j C) c s Q a) CL M O C) II O N II T v N II a) O N U o _ U L b U Z N W U O (0 Z E °' N W O (0 �a C m p d O D: N C 0 z .. 0 IL li N N LLl O a c o 0 z N LLI t J M ! ` d LL cn t a �+ Q n a 75 En CL o O C O � � � o= 61),-o o CD 00 � Lo a; -p c r-- O N cu C CD Et? a N � E � a) II rn x o � o 2 U-) .Ltaw(A NN 0 ip W .0 � � c C N O cn � o O M N LO E II (fl —_ O LO 11 T LLB �69� NO XN cu cn � o ° U n o � o U M U N o s a T c cfl rno c � E�J�ZI�- � O 7 0 'D lf} 00 `) N = d to II .N LO C nO N U) � O O > LL -O N + C-4 Z � O N x c U c � to T ti N N N� O WwWU F Z W N 2 I W � � f07 d� Z O O Z O F Z LL O W a N M OOi O O) O W LL E 0 0 O F � p LL c Z O a cu D a ° r o v v v w ° rn z o E W Z O F- N N O L 7 U � m Q n` J_ L O E Q W v E Z m � W E x � o � f0 c E a N � � O Q c CD W U U N � LM � � N L) rn r,�'oo0 0 0 M O O O O O O O O O ti II i� ( (D C CO O O M M co II 3 �n r r I I� r rS o o0 a II 7� N N M �� > N O LL > co II U v c a) a o W L • -O W O n Q .N co C- U `C m a0 N — 7 a) M �O CO ` O Q O 4 O N C O U ti O t U c� co >1 a) a) °' I I rn r O N a) `- O N a) CO CL 4) CL O nOa� W C 7 W O T O ` N O o ca N N M Z 0 N� qr Eco a) r- ETT NLO a) a) wNN wc�W nw�� F Z W cn G a co m O O O O O O O O L LO Z O O z O F Z LL WO C c°o c co m m m m Cl w W LL Z LL O W as M M M M M M c ccn � � Nz J O W Z V o L � � Q� t c U o o 0 a a) J n W_ LL m v 32 o o, LL LL L LL N N m O O L a� y 2 O O y y Q Q U LC y E Q i U d o'J a) C N = O O' tk Q, cn to +J +? -• N O +� CT' O dU�u�t- �' — a �O (0 j C) c s Q a) CL M O C) II O N II T v N II a) O N U o _ U L b U Z N W U O (0 Z E °' N W O (0 �a C m p d O D: N C 0 z .. 0 IL li N N LLl O a c o 0 z N LLI t J M ! ` d LL cn t a �+ Q n a 75 En CL o O C O � � � o= 61),-o o CD 00 � Lo a; -p c r-- O N cu C CD Et? a N � E � a) II rn x o � o 2 U-) .Ltaw(A NN 0 ip W .0 � � c C N O cn � o O M N LO E II (fl —_ O LO 11 T LLB �69� NO XN cu cn � o ° U n o � o U M U N o s a T c cfl rno c � E�J�ZI�- � O 7 0 'D lf} 00 `) N = d to II .N LO C nO N U) � O O > LL -O N + C-4 Z � O N x c U c � to T ti N N N� O WwWU F Z W N 2 I W � � f07 d� Z O O Z O F Z LL O W a N M OOi O O) O W LL E 0 0 O F � p LL c Z O a cu D a ° r o v v v w ° rn z o E W Z O F- N N O L 7 U � m Q n` J_ L O E Q W v E Z m � W E x � o � f0 c E a N � � O Q c CD W U U N � LM � � N L) ! ` d LL cn t a �+ Q n a 75 En CL o O C O � � � o= 61),-o o CD 00 � Lo a; -p c r-- O N cu C CD Et? a N � E � a) II rn x o � o 2 U-) .Ltaw(A NN 0 ip W .0 � � c C N O cn � o O M N LO E II (fl —_ O LO 11 T LLB �69� NO XN cu cn � o ° U n o � o U M U N o s a T c cfl rno c � E�J�ZI�- � O 7 0 'D lf} 00 `) N = d to II .N LO C nO N U) � O O > LL -O N + C-4 Z � O N x c U c � to T ti N N N� O WwWU F Z W N 2 I W � � f07 d� Z O O Z O F Z LL O W a N M OOi O O) O W LL E 0 0 O F � p LL c Z O a cu D a ° r o v v v w ° rn z o E W Z O F- N N O L 7 U � m Q n` J_ L O E Q W v E Z m � W E x � o � f0 c E a N � � O Q c CD W U U N � LM � � N L) Q N Co N L X � w a� LL .D N to O O_ O a d f0 7 f0 ` N N LO E CNou) II LO T- °- o -O ER O ` Lp II D C_ 7 � C J N O J N +L, :/) U O L N O N O O c 0 u�U•�•N O U a c y coo U V7 fA N a v v -° 7 7 7 7 d J J J J r N M 't 7 7 7 7 M M U) C/) T T T T 7 L L L L m m a`> a`> CL n. a n M � E CO COO EA 69 69 FA H NNd L.I. 0 0 CL as c N L. o N � Q m LL ° a Cl. o Cf v °� a n y C 7 CA M � C1 � t t00 r L O x L M I I N LO 7 N N 7 L�0 rn Q LO N 7 O L O O O C cc. L LL L m d d C 17 I I 00000 U) to O LA O O ` O N O CO CO If) fp N = : U ii �rCpN M c0 cD f0 .��0 o c I c C) a C LO N QJ N C) a- ; 0_ °o rn Q� O N N C m LY LO =1 O 7 N m c CJ N U c cn U U LL N i i3 CNN C: QC CD E =3 O II (0 V C'4 C C N O N y J J LD > a a O L- c�j 1H Q 1 (� y (A N 7 od CO a�.U��wO 7 D O C C co O -0 O C c CD O y O O C U w U o M U W o C f0 O F- r U L > M CO N `0 D �O Q ` O M 2' LO N (U O a N E X60 0 rn LU ii z W N IL U) p 0 M M M w Z (7 O Z Z LL � w a O N o Cl O N W IX C7 O J W LL c~ Z 0 W wa O o O 0 O 0 N Z O J W Z 0 m IL N a m O O :° CL c � o a° 0 ° a 0 0 Z y C 0_ � m m O � O C o fA O a O m f� O 2 Q cn P d f0 7 f0 ` N N LO E CNou) II LO T- °- o -O ER O ` Lp II D C_ 7 � C J N O J N +L, :/) U O L N O N O O c 0 u�U•�•N O U a c y coo U V7 fA N a v v -° 7 7 7 7 d J J J J r N M 't 7 7 7 7 M M U) C/) T T T T 7 L L L L m m a`> a`> CL n. a n M � E CO COO EA 69 69 FA H NNd L.I. 0 0 CL as c N L. o N � Q m LL ° a Cl. o Cf v °� a n y C 7 CA M � C1 � t t00 r L O x L M I I N LO 7 N N 7 L�0 rn Q LO N 7 O L O O O C cc. L LL L m d d C 17 w, O O N N U c cn U U LL N i i3 V 3 y y J J 1H Q 1 a�.U��wO o Cf v °� a n y C 7 CA M � C1 � t t00 r L O x L M I I N LO 7 N N 7 L�0 rn Q LO N 7 O L O O O C cc. L LL L m d d C 17 L O x L M I I N LO 7 N N 7 L�0 rn Q LO N 7 O L O O O C cc. L LL L m d d C 17 Q v H � a m N Z U W N N LL a N O O Q O a IL � O 66 O X O � 4-- O eh o � - c 11 (n N W c a v0 � N y rn Lo N co W II Ll N a a > N C 3 U CO = m a) ,� to CD � O j �_ 0 CL O N W O U v U o o 0 3m2 c6 CV o E LO Q 06 n a Q W N E��°o :. 3 > to rn� wi.Lw� z W N oa W 3 `r IX Z Z V' O Z G H Z LL 3 w O O o O o O O (L O Cl O O O o W a, U) O J LL W O H Z 0 wa � LOO LOO °O °O LO N Z J O W Z O I- 4) IL a + a N, LO CL Lr) N N N + O 7 6 7 OL 7 N O O O a 6 09 0) C L 2 a Y Y rn O m a a ` d C c C m m c o o Il 2 a m c o '^ z � = V N O y y t� O C m W v 3 li z a- l-' (ON'r 'co D V 'N nch �N O ZZ .-., N'� M r r M_ H �� d9 r.+ N O N � N L U Z a a cu O i O _ ca L +� Q U1 O Ln LO m pd U d oZi cu d ozS "C Z v E p v C1 'Q a.H aU�w m C � O QJ ,> N N U V N 0 0 w m U 3 C O U L •Q m +L L O c O O_ c N O U Q N C) — E O (0 a N ,N o r c av d � C O Z 0 a `o °n LL N W 0 IL O N Z N W d CD t O d v O y c cc a o a) � U U n a O- •C � N tn�d O O N Q N crj � � (n O � N N to � II N � co ++ 3 U p O E 00 r Q > �OLOH�9 O N C U co Z a) cu - c O `~ N � N n O U to � O U Ef? U •fA Q C C � (D J2 0 U n c Q cu LLc O N a _N 7 a d L U N N N O N L U co _N O to (0 a C N O Cn a N N U (Cp U 0 d d d V C O V .n E� .r N to 2 N N to N N O a � N a Q N � � O C ,U Q) CL N N C t `� O > � Q Q C) N c oi � io v ca rn rnQ > D > � m Q N -(-- d a� m m m c c w � a) m C C C C N co E U- C N � o o � 8 •a = a O Cl. Q v EC (D Q. .a a � CL w a � U V _O N � m (n IL CD o n I D V 'N nch �N O ZZ .-., N'� M r r M_ H �� d9 r.+ N O N � N L U Z a a cu O i O _ ca L +� Q U1 O Ln LO m pd U d oZi cu d ozS "C Z v E p v C1 'Q a.H aU�w m C � O QJ ,> N N U V N 0 0 w m U 3 C O U L •Q m +L L O c O O_ c N O U Q N C) — E O (0 a N ,N o r c av d � C O Z 0 a `o °n LL N W 0 IL O N Z N W d CD t O d v O y c cc a o a) � U U n a O- •C � N tn�d O O N Q N crj � � (n O � N N to � II N � co ++ 3 U p O E 00 r Q > �OLOH�9 O N C U co Z a) cu - c O `~ N � N n O U to � O U Ef? U •fA Q C C � (D J2 0 U n c Q cu LLc O N a _N 7 a d L U N N N O N L U co _N O to (0 a C N O Cn a N N U (Cp U 0 d d d V C O V .n E� .r N to 2 N N to N N O a � N a Q N � � O C ,U Q) CL N N C t `� O > � Q Q C) N c oi � io v ca rn rnQ > D > � m Q N -(-- d a� m m m c c w � a) m C C C C N co E U- C N � o o � 8 •a = a O Cl. Q v EC (D Q. .a a � CL w a � U V _O N � m (n IL a o a) � U U n a O- •C � N tn�d O O N Q N crj � � (n O � N N to � II N � co ++ 3 U p O E 00 r Q > �OLOH�9 O N C U co Z a) cu - c O `~ N � N n O U to � O U Ef? U •fA Q C C � (D J2 0 U n c Q cu LLc O N a _N 7 a d L U N N N O N L U co _N O to (0 a C N O Cn a N N U (Cp U 0 d d d V C O V .n E� .r N to 2 N N to N N O a � N a Q N � � O C ,U Q) CL N N C t `� O > � Q Q C) N c oi � io v ca rn rnQ > D > � m Q N -(-- d a� m m m c c w � a) m C C C C N co E U- C N � o o � 8 •a = a O Cl. Q v EC (D Q. .a a � CL w a � U V _O N � m (n IL Q � m� U) W 0 (D LL "O (D to O C. O IL y H O U ' 0 o00000 Olf) LO O (fl 0 , 1 s� 0 ONO V r� r EFi 0 0) Efi 0 o CO Efi O 1- M L 00 EH D 0 LS] W 0 lf7 O IIA O ��0� C � � c m O c v c cg CU p. 7 Q N N (n a) a) '�tEfi -++ Z A N U CL CD a) Cl) W C a�} W [J LL fu cn O M N O a,C N 3 O _ g � a LL a LL r O ac) E a v ++ y v a � N — CL Cl 0 U (� N cn 0 0 O c Cc 0 d .E (/? a) a) C co aLY �o ac�ww- 0 V CO N C C U (D E O 0 N a) 4- O f0 E o t 0 M a) O n m T a Q L Ee M a7 O y _o (D 0 C E - Z3 IH U aUDww� 7 c O L, M w 0 + O O O O Z' `� aa) �> L6 Of C O L N U) d 0 `C) N d� o r) 0 ` � � O U a) - L r c) \O .. a�� 0 - II II ` U co CY, vj Co N 3 "" 7C. 064 II m � 3 O M � — C N a) Lo co cc N 0 m acw u) a) 00 069.7069 00 (L> ) IT a) a m cu Co M LL E U C a) O N a w (O Q 0 E N CL II 0 O (n0 N 3w- � 3 a) W� 4?_ > 0 N O 0 7 i�E� 0 (n (p LL W N c 0 c CL Q U) U � O O O O O O O 40 w O IO 00 N 0 0 D 0 LS] W 0 lf7 O IIA O ��0� N � � c c O c v c cg CU p. 7 Q N N (n a) a) '�tEfi -++ Z A N U CL CD Cl) W a�} W LL fu cn c c N N O a,C N O _ g � a a3 3 a a LL ' o a y v N C N _O L C ,m C C N` 3 Q N 0 E cm ° tm 0 0 c Cc tL EJ to +O' 3 t C C — .E J O io co z �o ac�ww- 0 V ` C (0 N •C �_ ar- a M O L) a N 6~9 N O _0 0 Vl 0 -0 `0 N 0 a) N > . N a) 4- O f0 E o t 0 M a) O n m O L CL M a7 O y _o (D 0 C E o U 7 c O �- } c c (v a) Q U � ��oN� O O O O O O 40 w O IO 00 N 0 0 D 0 LS] 0 O 0 lf7 O IIA ��0� v, c c c (o E rn I� co v c cg CU p. 7 Q N N (n a) a) '�tEfi -++ U C_ x -0 a)++` a) 0 -0 N 0) 0 II C N 0 E Lo C a N 0 a�} fu cn N 0 c c N N O a,C N O _ _ V a N C 0 N(D (0 a) O a3 3 3 LL ' y v En L O (D C O E +L C �_ L C ,m C C N` 3 Q N 0 E cm ° tm 0 tL EJ to +O' 3 t C C — J .d 0_ (a 3 0 V N a) (p o0 �o ac�ww- ` C (0 N •C �_ ar- a M O L) a N 6~9 _0 0 Vl 0 -0 `0 N 0 a) N > . N a) 4- O f0 E o t 0 M a) O n m M a7 O y _o (D 0 C E 3 d 0 V LL N� O a) 0 c c (v a) Q O(w� a(tenopacicac) 05 0 0 � -0 Z > a) I- 0) Y d 3 C N co .V— .�QCN-•CO 3 U L Q C N CD (Cp N �p Q.0 a� 3 C m o C O Z L 7 N EA 7 Q 0 c � c N_ E E O IL a m a Y� C 5 CL E O V 0 � w v O > > 'C Q C U � ��oN� O O O O O O U a�} N 0 c c N N O _ _ V a a3 3 3 LL ' y v va �_ tL EJ J �o ac�ww- I.L O Z t rr 7 O N 7 � Q 0 'c m C � w c CL N Of O IL A O a C 7 0 T� w � a •� (Ea � U Q N H :3 m 1 w� m LL v N O a 0 (L C) U O w U) M 'N 6c� LO L O >;" +J `) CO � N T (U U +. IT -0 cu N N � L cU Q" N V M C w 7 ++ N c 4)0.0ocU�oc� T m m a m N v 0 a m 3 m 0 N 0 a) — CU = -7 >+ N 0 a .0 c o N E U _m T D�+a) U 7 --Lo cL c a w 0 O CD o 69 a) rn �' N a) o II U) N •,UC— 7 0 C N 0 N 0 EA O > a) W E COL cU L N N N II 0 a) cu '3 �' a .a) ca °o C) cU O N 3 N a) Q O M m ac) - 75 CCi E v'i � � - a o+ v a 0 cu 3 `� O N O.. N M m 0 U aiLo N chow aN0tm -0E>,�cfl O O O 7 cU V 'n N ^3 O � C Co T V a) Co p) N V "2 a) X M 0 E Cj N O m 2 69 a) U a a X J(D a CU 6c. cu a) of )) w o C cu cu m m m a) m a) U U V Q a) CL cx a) a LO o LO LO T 6 CL d V m cu C N E O o y.r 32 V af°i C m` 4) " c a a 10 CD cb r N t r o O N 0) cs m a CD II0 m O � L V! d .- 'o N v v o v 0 Ci Q O `� () ` 0 m 7 O 7 0. U a) � L � N U '3 cn vcn N � o cn c co O 0 a O X L � 3 m � »� rn a) =0 o r- CL c o � a) a) 0 2) c O cn v U a) � 2 L L C 2 N 7 N Q CD L cc 0 IIV E vI C y +O m + U V a) CL N L. � z �+ 3 Q a1 CL V N N co � o � o C O N Z � E�U 't 6c� LO U M =3 �o66. II 00 06 c N InYaa0rn CN m0 N O N T m m a m C L c m T 'L CO p� IC) CO co UJ T a Q% co �aa -rn 00 = N C �oma0ov L 69U n �m C C) ++ .� N cYA a) :.00 400. � U a) 0) 0 � � 0c .0 o m CL c M 0 rn O Q ` - CV a c 0 a ~ -2 O � C Co T V Q Q C:) O p II a 6c. 613� 64 U)� C :a O m f. d CL d V m U. m N E o d C 32 0 af°i N m` c a a LL f C G ai a CD II0 C� L O � L V! CL N v v o v 0 N Q ` 0 m 7 O 7 0. WE Figure 1: Estimated Annual Athletic Field Operating Costs Direct Indirect Total Park Maintenance Personnel Costs (includes Salaries and Benefits ) S 287,400 $ 48,150 $ 335.550 Park Maintenance Superintendent $ 66.000 Recreation Supervisor approx 60% of job duties Annual Salary/Benefits = $160,425; Park Maintenance approx 50% = $80,213; Athletic Fields approx 60% of Park Maintenance $ 69.700 $ 48,150 Park Ambassadors approx 50% of job duties $ 23,800 Equipment 8r Supplies :Park Maintenance Supervisor $ $ 5.000 soccer goals. etc. (1/2 for CES. 112 for turf fields) Annual Salary/Benefits = $132.300: Athletic Fields approx 60% S 79.400 Park Maintenance Workers TOTAL RocreatIon Operations 3 71,000 4 FT Staff Salaries/Benefits = $343.300: Athletic Fields approx 60% $ 164,500 $ 206.000 I $ 707,550 $ 152,150 $ 859,700 Recreation Leader IV Power Wash / Field Turf Sweeping 2 hours per week x $19.36 $ 2,000 Contract Services $ 54,450 $ $ 54,450 Tru Green Landscaping Rec Park total $19,344 x 60% $ 11.600 ICES $ 3.120 Richmond Field $ 2.600 Field Turf Replenish s nlhetic turf at CES $ 15.000 A -1 Fencing Budget $12.000 per year in Park Maintenance x 60% $ 7.200 Rite Inc - Fieid Striping at CES $ 7.000 Miscellaneous / Emergency (Budget $13,200/yr in Park Maintenance x 60% $ 7.930 Utilities $ 114,000 $ $ 114,000 Gas not included (negligible) $ - t=lectricity is 60% of Parks budgeted amount ($84,000 x 50%) $ 48,000 Water is 60% of Parks budgeted amount ($110,000 x 60 %) $ 66,000 u+ ment & Supplies Inctudes small io ©Is, chalk. brick crust, hardware. etc (50% of budgeted $62.200) $ 37,300 Repair & Maintenance $ 6,000 Estimated at 60% of Park Maintenance Budget of $10,000 Custodial Services $ 7,400 [Bell Building Maintenance (Public Works Budget) 75% of Rec Park $5940 Bell Building Maintenance - CES $1440 Misc. Uniforms, Laundry. Training) $ - $ 6,900 $ 6,900 60% of Parks Budget Equipment Re lacement Fund $ 130,000 Annual contribution to ERF to replace CES synthetic turf (currently not active) Telephone & Com uters $ 3,600 $ 3.600 Estimated at 60% of Park Maintenance Budget of Telepones $4,800 $ 2.880 Estimated at 60% of Park Maintenance Budget of Computers $1,200 $ 720 TOTAL Park Maintenance I $ 636,550 $ 58,650 $ 695,200 f?ecreoat /on onerattons Personnel Casts $ 66.000 $ 93.500 $ 159.500 Recreation Leader durinp all operating hours (4785 hrs x $13.73) $ 66.000 Recreation Supervisor approx 60% of job duties $ 69.700 Park Ambassadors approx 50% of job duties $ 23,800 Equipment 8r Supplies $ 5.000 $ $ 5.000 soccer goals. etc. (1/2 for CES. 112 for turf fields) TOTAL RocreatIon Operations 3 71,000 $ 93,500 $ 164,500 GRAND TOTAL I $ 707,550 $ 152,150 $ 859,700 21 Figure 2A: Estimated Annual Park Maintenance Operating Costs (Non - Athletic Fields) Direct Indirect Total Park Maintenance Personnel Costs includes Salaries and Benefits $ 190,240 $ 32.085 $ 222,325 Park Maintenance Superintendent $ 23 233 Annual Salary/Benefits = $160,425; Park Maintenance approx 50% _ $80,213; Non - Athletic Field Maintenance approx 40% of Park Maintenance Park Maintenance Su ervisor $ 32,085 TOTAL Recreation Operations $ - S 34,283 $ 34,283 GRAND TOTAL $ 301,983 $ 71,068 I.A,nnual Salary /Benefits = $132.300; Non - Athletic Fields approx 40% $ 52,920 Park Maintenance Workers 4 FT Staff Salaries/Benefits = $343.300; Non - Athletic Fields approx 40% $ 137,320 Contract Services $ 17,818 $ - $ 17,818 Tru Green Landscaping Rec Park total $19,344 x 40% $ 7,738 A -1 FencIn Budget $12.000 per year in Park Maintenance x 40% $ 4,800 Miscellaneous 1 Emergency ,Bud et $13.200/yr in Park Maintenance x 40% $ 5.280 Utilities 1 $ 76,000 $ $ 76.000 Gas not included (negligible) $ Electricity is 40% of Parks budgeted amount ($80,000 x 40 %) $ 32,000 Water is 40% of Parks budgeted amount ($110,000 x 40 %) $ 44,000 Equipment & Supplies Includes small tools, hard%vare, fertilzer. etc. (201in of budgeted 562200) $ 12,440 Repair & Maintenance $ 4,000 Estimated at 40% of Park Maintenance Budget of $10.000 Custodial Services $ 1.4$5 Bell Building Maintenance (Public Works Budget) 25% of Rec Park $5940 Misc. (Uniforms. Laundry. Training) $ - $ 2,300 $ 2,300 20% of Parks Budget Telephone & Com utters $ 2,400 $ 2,400 Estimated at 40% of Park Maintenance Budget of Telepones $4,800 $ 1.920 Estimated at 40% of Park Maintenance Budget of Computers $1,200 $ 480 TOTAL Park Maintenance $ 301,983 $ 36,785 $ 320,843 Recreation Operations Personnel Costs $ - $ 34283 $ 34,283 Recreation Supervisor approx 20% of job duties $ 23 233 Park Ambassadors ($15.13 x 2hrs/day x 365 days) s 11.050 TOTAL Recreation Operations $ - S 34,283 $ 34,283 GRAND TOTAL $ 301,983 $ 71,068 $ 355,126 22 Figure 2B: Estimated Annual Operating Costs Park Maintenance (Non - Athletic Fields) $ 355,126 Neighborhood Reservable Parks (34.1 %) $ 121,098 Picnic Area Parks (11.4 %) $ 40,484 Sports Courts Estimated (9.4 %) $ 33,382 Other Non - Reservable Areas (45.1 %) $ 160,162 Estimated Annual Operating Costs for each area are estimated by allocating the Park Maintenance Annual Operating Budget by acreage of maintenance area. Neighborhood Reservable Parks Area by Acreage Recreation Park (10% of Park) 2.04 Library Park 3.4 Independence Park 0.7 Constitution Park 1.1 Washington Park 4.4 Freedom Park 3.2 TOTAL 14.84 Sports Courts by Area Recreation Park (20% of Park) 4.08 Picnic Parks by Area Recreation Park (10% of Park) 2.04 Hilltop Park 1.2 Acacia Park 0.5 Sycamore Park 0.8 Kansas Park 0.4 TOTAL 4.94 Other Non - Reservable Parks by Area Candy Cane Park 0.1 Holly Valley Park 0.2 Dog Park 1.9 Clutters Park 0.1 Camp Eucalyptus 0.3 Civic Center 4.5 Imperial Parkway "Memo Row" 7.7 Imperial Parkway (between Dog Park & Main Street) 4.8 TOTAL 19.6 Total Park Maintenance Area by Acreage 43.46 23 v T m co D Z II T m z 0 m m 0 a 3 ID m LO m m N 0 �i 0 ,T O O m m O z. 3 m c N � J O to (D C J � m CL on c ID Om N O d � 0 o N J (D 3 ID m C N K iD v 0 3 d m N C V d d 0 < O O O O O 0 m 2 m m n n O O m m m m O zO z =' a r O z m m m m n z O m m n O fA OD C >, z �o OT T O r D 050 oN0 D Z nD D m O J f/1 c J m o CD X ID O N N d m m CD 0 O 3 5 m m f0 N O s NW N 10 a) rn N O fn m M O r m 0 >> D Z D m r O m o = D m O N N m I v v 0 m OC Or 1 0 Tv m D O 3 D D! 2 A W m D§ z o O a (D Q .ZI £ t0 C 'c m 3 i - N m N m D J 0 J N m c m m a N= J n J O� N z D p p o d m CD N A f n 0 a im W N d � 3 < z O < T o z c z 3 m fD O _ o c Z o D z N �i y V 0 0 3 O21 Ql 5-3 O 2 O m T Ul W A m V Q m v y t o ° �_ d W IJ (n In O (n O W W O w c0 V z{ ® Pr 0 O 3 m y 3 3 v 0 J 0 0 49 mJ, G1 c m a Om V p J m J.. N C: iy O m r 1f may' i Z O m N m 0 a 3 ID m LO m m N 0 �i 0 ,T O O m m O z. 3 m c N � J O to (D C J � m CL on c ID Om N O d � 0 o N J (D 3 ID m C N K iD v 0 3 d m N C V d d 0 < O O O O O 0 m 2 m m n n O O m m m m O zO z =' a r O z m m m m n z O m m n O fA OD C >, z �o OT T O r D 050 oN0 D Z nD D m O J f/1 c J m o CD X ID O N N d m m CD 0 O 3 5 m m f0 N O s NW N 10 a) rn N O fn m M O r m 0 >> D Z D m r O m o = D m O N N m I v v 0 m OC Or 1 0 Tv m D O 3 D D! 2 A W m D§ z fD/1 N Z Z p F r �1 A m r D v O O R D O y Z m D v 3-1 o m A p pp Omm -1�O m.ZI1�� W D (/1 mmmNZZD -C_I W CKmCC .TIC p .> ADpTy47 (]D Z(7ZOr m y co r A m m V O W ;Cu m r 3 O z Zp W 1 c ` § <; W> >U) ,rT, Z< .11 A m T p m C OZzzrmADmz OCmm 1D-1 w O>wmMvmrccmiXXT <p MCCWTDmccT��m -W{ m m n o 0 o a m r m A .COI 0 m m Z z ,�Cj m C m O� N z D p p m C C z m O W z z 0 # -loom m m m z. Z 'n z °-0 o o h °z o m z� 00 z K O o z z z D AO m A < c in m < z O < T o z c z 3 m p m p I m o c Z o a ca 0 m w A A A m O cn 1 m 0 24 A W O) A A V W ID s A N Ut OI W W N T V w. N O O N N O( O D W N V W O, O (n A m O) D) O OI A A W 0 0 (� O N A V O) O21 Ql O O O .M V 01 O m W W V O O1 T Ul W A m V OD V W IJ (n In O (n O W W O w c0 V z{ N O 49 Om iy O r mN N < 0 Wo TO p Z z D O m O T D v .Z1 O D r a ca 0 m w A A A m O cn 1 m 0 24 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 02/01/14 THROUGH 02/14/14 Date 2/4/2014 2/4/2014 2/4/2014 2/4/2014 2/4/2014 2/6/2014 2/6/2014 2/7/2014 2/10/2014 2/13/2014 2/13/2014 2/13/2014 2/14/2014 2/14/2014 2/14/2014 2/14/2014 2/14/2014 2/14/2014 02/01/14-02/07/14 02/08/14- 02/14/14 Payee Cal Pers Cal Pers Cal Pers Cal Pers Pitney Bowes Lane Donovan Golf Ptr Health Comp Cal Pers West Basin IRS Employment Development Employment Development Manufacturers & Traders Manufacturers & Traders Manufacturers & Traders US Bank - Trust Acct South Bay Credit Union State of CA EFT Workers Comp Activity Workers Comp Activity DATE OF RATIFICATION: 02/18/14 TOTAL PAYMENTS BY WIRE: Amount 1 16,207.77 249,148.03 1,398.39 5,713.65 10,040.00 21,000.00 3,232.31 442,837.53 1,609,258.70 239, 764.58 49,956.60 3,733.02 23,145.80 467.31 5,809.23 7,930.93 14,570.38 3,885.00 32,806.55 9,797.90 2,850,703.68 Certified as to the accuracy of the wire transfers by: i Deputy City Treasurer II Date Director of City Manager 'I8 1(/ Date z Date Description EFT Retirement Misc (Chase) EFT Retirement Safety (Chase) EFT Retirement Safety (Chase) EFT Retirement Misc (Chase) Postage for meter Payroll Transfer Weekly claims EFT Health Payment H2O payment Federal 941 Deposit State PIT Withholding State SDI payment 457 payment Vantagepoint IRA payment Vantagepoint 401 payment Vantagepoint PARS payment Payroll credit union deduction pmt EFT Child support payment SCRMA checks issued SCRMA checks issued 2,860,703.68 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -13 to 9 -30 -14 2/18?A14 1/1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 18, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fisher at 5:00 PM ROLL CALL Mayor Fisher - Mayor Pro Tern Jacobson - Council Member Fuentes - Council Member Atkinson - Council Member Fellhauer - Present Present Present Via Teleconferencing — 5:02 p.m. Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: Appoint City Manager as labor negotiator for the following organized employee bargaining groups (unions): Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; and the City Employees Association. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fuentes to appoint the City Manager as labor negotiator for the following organized employee bargaining groups (unions): Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; and the City Employees Association. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 Council Member Atkinson was absent during the vote. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: MINUTES OF THE REGULAR CITY COUNCIL MEETING February 18, 2014 PAGE NO. 1 26 CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3) -2- matter City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 Springfield vs. City of El Segundo, et.al. LASC Case No. YC067789 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957) —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-6- matters Agency Designated Representative: City Manager Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; and the City Employees Association CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Meeting adjourned at 6:30 PM 14 MINUTES OF THE REGULAR CITY COUNCIL MEETING February 18, 2014 PAGE NO. 2 27 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, FEBRUARY 18, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fisher at 7:05 PM INVOCATION — Mark Stepp, Assoc. Pastor, Oceanside Christian Fellowship Church PLEDGE OF ALLEGIANCE — Council Member Fuentes PRESENTATIONS a) Mayor Fisher introduced LA City Councilman Bonin. Mr. Bonin gave a brief overview of his goals and thanked El Segundo for being a good neighbor. b) Presentation by Ed Little of the West Basin Municipal Water District spoke concerning our current drought situation. c) Proclamation read by Mayor Fisher and presented to Julie Stolnack and Peter Gianusso of the Little League Board for the El Segundo Little League's 60th Anniversary. Mayor Fisher proclaimed February 22, 2014 as Little League Day. d) Commendation read by Council Member Fellhauer and presented to Retired Sheriff Lee Baca. ROLL CALL Mayor Fisher - Present Mayor Pro Tem Jacobson - Present Council Member Fuentes - Present Council Member Atkinson - Via Teleconferencing Council Member Fellhauer - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Tara Church, Chair of the Board for Tree Musketeer's, spoke on behalf of the Tree Musketeers. Janice Cruikshank, resident, thanked the Council for their thoughtful dialogue concerning Measure A. 3 MINUTES OF THE REGULAR CITY COUNCIL MEETING February 18, 2014 PAGE NO. 3 WR CITY COUNCIL COMMENTS — (Related to Public Communications) None A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fuentes to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARD 1. Consideration and possible action authorizing the City Manager to execute a Professional Services Agreement with Paolucci Communication Arts for performing city related public relations and community branding /advertising services to enhance the city visibility to commerce opportunities for a three year period with a total contract amount of $450,000. (Fiscal Impact: $450,000 including $100,000 FY 13 -14, $200,000 FY 14 -15 and $150,000 FY 15 -16; Funding Source: $200,000.00- Chevron Grant, $15,000.00 - Continental Development Contribution, $235,000.00 - General Fund) Presentation by Brian Polkinghorne, Drew Boyles, and Al Keahi of the Economic Development Advisory Committee. Council discussion and comments. Daniel Martin, Paolucci Communication Arts, answered Council's questions. Mark Hensley, City Attorney, stated the actual agreement and contract have not been finalized at this time. MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer authorizing the City Manager to execute a Professional Services Agreement No. 4548 with Paolucci Communication Arts for performing city related public relations and community branding /advertising services to enhance the city visibility to commerce opportunities for a three year period with a total contract amount of $450,000. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 4 MINUTES OF THE REGULAR CITY COUNCIL MEETING February 18, 2014 PAGE NO. 4 WE E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 2596252 — 2596575 on Register No. 9 in the total amount of $1,001,692.92 and Wire Transfers from 01/03/14 through 01/31/14 in the total amount of $3,966,399.78. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Approved Regular City Council Meeting Minutes of February 4, 2014. 4. Approved Resolution No. 4866 authorizing the establishment of an agreement with the State of California Department of Justice and the Federal Bureau of Investigation to provide pre - employment background checks for City employee candidates. (Fiscal Impact: estimated $2,200.00 annually) 5. Approved a contract Amendment No. 4269F for Aerotek, Inc. for additional temporary staffing services in the Public Works Department. (Fiscal Impact: $100,000.00) 6. PULLED BY MARK HENSLEY, CITY ATTORNEY MOTION by Council Member Fellhauer, SECONDED by Council Member to approve Consent Agenda items 2, 3, 4, and 5. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS G. REPORTS — CITY MANAGER - None H. REPORTS — CITY ATTORNEY - None I. REPORTS — CITY CLERK — Gave a few updates concerning the upcoming election on April 8, 2014. J. REPORTS — CITY TREASURER - None K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — stated she is having major surgery tomorrow, but hopes to make the next meeting. MINUTES OF THE REGULAR CITY COUNCIL MEETING February 18, 2014 PAGE NO. 5 IK Council Member Atkinson — None Council Member Fuentes — Attended the Boy Scouts Blue and Gold Event. Reminded all to attend the Comedy Show at the High School to support the Band. Mayor Pro Tern Jacobson — None Mayor Fisher — Attended the Los Angeles Plant Inspection Station's opening. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. None MEMORIALS — None ADJOURNMENT at 8:05 PM Tracy Weaver, City Clerk C1 MINUTES OF THE REGULAR CITY COUNCIL MEETING February 18, 2014 PAGE NO. 6 31 EL SEGUNDO CITY COUNCIL MEETING DATE: March 4, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize the renewal of an agreement with the El Camino College to continue an In- Service Firefighter Training Program within the Fire Department through June 30, 2014 and further agree to four (4) additional optional one year renewal periods. (Fiscal Impact: Reimbursement of approximately $18,000) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute the agreement that renews the In- Service Firefighter Training Program in the El Segundo Fire Department through June 30, 2014 and further agree to four (4) additional optional one year renewal periods; 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Agreement for an In- Service Firefighter Training Program with City of El Segundo FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $15,000 Additional Appropriation: N/A Account Number(s): 001 - 300 - 0000 -3841 ORIGINATED BY: Kevin S. Smith, Fire Chief REVIEWED BY: Kevin S. Smith, Fire Chief APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The El Segundo Fire Department initially entered into an agreement to participate in an In- Service Firefighter Training Program with the El Camino College in 2000 and renewed the agreement in 2008. This program enables Firefighters to receive unit credits from El Camino College for completing in- service fire training courses. Additionally, the City is entitled to a portion of State funding received by El Camino College for Firefighter students enrolled in courses of instruction. The El Camino College reimburses the City at a rate of two dollars and fifty cents per student contact hour. Reimbursements to the City average approximately $18,000 per year. The El Camino College is requiring that all participating agencies in the In- Service Training Program renew their agreements through June 30, 2014. Additionally, this agreement allows for four (4) additional one year renewal periods that will be considered automatic unless alteration or termination is requested by either party. Staff recommends that the City Manager be authorized to execute the agreement that renews the In- Service Firefighter Training Program through June 30, 2014 and further agree to four (4) additional optional one year renewal periods. 4 32 Purchasing & Contracts: copies to: Contract #: AGREEMENT FOR AN IN- SERVICE FIREFIGHTER TRAINING PROGRAM WITH CITY OF EL SEGUNDO THIS AGREEMENT is made and entered into this 1st day of January 2014; by and between CITY OF EL SEGUNDO (hereafter "City ") and EL CAMINO COMMUNITY COLLEGE DISTRICT (hereafter "District ") RECITALS: WHEREAS, the City desires to provide in- service firefighter training to firefighters through the District's Fire and Emergency Technology Division; and WHEREAS, the City's training program meets all requirements of the law of the State of California, California Education Code (CEC), Title 5 Code of California Regulations (CCR T5), and other applicable requirements, regulations, and statutes; and WHEREAS, the District intends to claim full -time equivalent students (FTES) and receive State apportionment for the courses provided through this agreement, the City's activities under this agreement are subject to these requirements and monitoring as may be directed; and WHEREAS, on September 14, 2012, the California Community Colleges Chancellor's Office (CCCCO) provided revised Guidelines for Instructional Service Agreements (2012)1, these "ISA Guidelines" are herein adopted, applied, and noted with reference to the applicable ISA Guideline; and 1 Guidelines for Instructional Service Agreements. (September 14, 2012). Memo_ for _ISA_Guidelines_09042012.pdf. Letter from Barry A. Russell, Ph.D.,Vice Chancellor, Academic Affairs Division and Frederick E. Harris, Assistant Vice Chancellor, Finance and Facilities Planning Division. Retrieved from 33 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO WHEREAS, the District desires to furnish unit credits to any person who has been admitted to the college, has met applicable prerequisites, and has completed the in- service fire training courses to the satisfaction of instructors [ISA Guideline 5.a.]; and WHEREAS, the City will be providing much of the training and coordination in the program, the City may be entitled to a portion of State funding received by the District for students enrolled in the District courses of instruction, provided and contingent upon both the District and the City meeting all regulations and requirements pertaining to, and maintaining eligibility for, and the District having received, State funding for such courses as provided in accordance with this agreement. NOW, THEREFORE the parties hereto agree as follows: 1. TERM: The term of this Agreement shall commence on January 1. 2014 and continue until June 30, 2014 with four (4) optional one -year renewal periods [ISA Guideline 2.c.]. Optional one -year renewals will be considered automatic unless alteration or termination is requested by either party. DESCRIPTION OF SERVICES AND RESPONSIBILITIES: District and City agree to provide services as described herein below. The responsibilities of the parties follow [ISA Guidelines 2.a.]: A. Responsibilities of District: (1) The District shall determine whether or not the herein proposed vocational training program is justified [ISA Guidelines 1.] [CEC §78015]. (2) Secure and maintain a written agreement/ contract with the City which stipulates the responsibilities of each party [ISA Guideline 2]. http: / /extranet.cccco.edu /Portals/ 1 /CFFP/ Fiscal_ Services /Attndc_Acctg /ISA /Memo_for_ISA_Guidelines_ 09042012.pdf. 34 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO (3) Conduct, through the City's approved in- service firefighter training, courses under its Fire and Emergency Technology program. a. Although these programs may be operated on -site by the City, the District is responsible for the educational program and /or content of the courses [ISA Guidelines 2.a.]. L Instruction to be claimed for apportionment under the agreement /contract, is under the immediate supervision and control of an employee of the District (T5, § 58058) who has met the minimum qualifications for instruction in Fire Technology in a California community college2,3. ii. District shall provide that minimum qualifications for instructors providing instruction under this agreement are consistent with requirements for other District instructors similarly situated/ assigned. [ISA Guideline 4.] iii. Where the instructor is not a paid employee of the District, the District shall maintain an additional agreement /contract with each instructor requiring FTES to be reported by the instructor and state that the District has the primary right to control and direct the instructional activities of the instructor. [ISA Guidelines 3.a.] 2 Mini=num Qualifications L aacul JStaf4. (n.d.). California Community Colleges Chancellor's Office. Extranet -- California Community Colleges Chancellor's Office > Divisions > Academic Affairs > Instructional Programs and Services Unit > Minimum Qualifications. Retrieved January 27, 2013, from http: / /extranet. cccco. edu /Divisions /AcademicAffairs / InstructionalPrograms andS ervicesUnit /M inimumQ ualifications.aspx. 3 Miniin im tialiti aticins foi- Fa ul anti Aciininistratr:i-s in C (ilifnrnia C minuni C 11 ,eti. (January 2012). MinimumQualificationsHandbook2012 _2014.pdf. Retrieved from http: // extranet. cccco. edu / Portals/ 1/ AA/ MinQuals/ MinimumQualificationsHandbook2012 _2014.pdf. 35 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO b. Direct, provide procedures, terms and conditions, and make determinations relating to: [ISA Guidelines 2.b.] L Enrollment periods ii. Student enrollment fees, iii. Number of class hours sufficient to meet stated performance objectives, iv. Withdrawal of students prior to completion of a course or program. C. Ensure compliance with all appropriate Title V and Education Code requirements to ensure these courses are completely eligible for State apportionment. L The District shall certify that it does not receive full compensation for the direct education costs of the course(s) from any public or private agency, individual or group. [ISA Guideline 11.] ii. Obtain certification from the City verifying that the instructional activity to be conducted will not be funded by other sources. [ISA Guideline 12.] iii. If courses will be located outside the boundaries of the District, the District comply with T5 ( §55300 et seq.) concerning approval by adjoining high school or community college districts and use of non - district facilities. [ISA Guideline 13.] d. Provide a coordinator and /or appoint designated City staff as District instructors [ISA Guidelines 3.1, who: L Are under the immediate supervision and control of an employee of the District. 4 36 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO ii. Have met the minimum qualifications for instruction in the discipline of the course in a California community college3,4. iii. Provide supervision and control necessary for the protection of the health and safety of students. iv. May not have any other assigned duty during the instructional activity. As a general rule, faculty must be physically present in the classroom or lab or within line -of -sight of the students. V. Will complete and provide daily attendance rosters (primary attendance accounting documents) which are properly signed and dated attesting to the truth and accuracy of the students in attendance at each course meeting. (4) Demonstrate direction and control through such actions as providing instructor: orientations, manuals, course outlines, curriculum materials, testing and grading procedures, and any other materials and services it would provide to its hourly on- campus instructors. [ISA Guidelines 3.b.] (5) Give appropriate units of credit for successful completion of each course of instruction. (6) Perform other support services as required or appropriate to adequately manage and control its course offerings. 5 37 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO a. In accordance with open enrollment policies (T5, §51006, §55005), The District shall publish in the college catalog, schedule of classes, and any addenda to the schedule of classes: open enrollment policy, grade or credit options, transferability, and course description within the time frames provided. [ISA Guideline 5.b.] b. Degree and certificate programs must have been approved by the State Chancellor's Office and courses that make up the programs must be part of the approved programs, or the District must have received delegated authority to separately approve those courses locally. [ISA Guideline 6.] C. The District shall specify through attachment or addendum to this agreement, all courses conducted under this agreement [cooperative arrangement] and provide corresponding outlines of record with documentation, that each has been approved by the District's Curriculum Committee, is consistent with T5 course standards, and has been approved by the District's Board of Trustees. [ISA Guidelines 7.] B. Responsibilities of City: (1) Furnish facilities and instructional services at the City for the conduct of in- service firefighter training courses in accordance with District, CCR T5, CEC, and applicable rules and regulations. WP FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO a. Instructional activities must be conducted at facilities, which are clearly identified as being open to the general public. Notwithstanding that students may be required to meet course or program prerequisites, enrollment in the course(s) under this agreement must be open to any person who has been admitted to the college and has met any applicable prerequisites. [ISA Guidelines 5.a.] (2) Provide qualified instructors, each who: a. Have provided documents to the District certifying that they meet minimum qualifications as previously defined. b. Where the instructor is not a paid employee of the District, the instructor has received, signed, and submitted to the District, a written agreement with the District attesting to their understanding that the District has primary right to control and direct instructional activities of the instructor, that they have attended a District sponsored instructor orientation, received a training manual, and agree to District time tables and reporting requirements. [ISA Guidelines 3.a.] Attend District sponsored instructor orientations as required to remain knowledgeable and current on instructor's requirements, manuals, course outlines, curriculum materials, testing and grading procedures, reporting timetables, and other policies, materials, and services similar to those provided to other District hourly on- campus instructors. [ISA Guidelines 3.b.] WE FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO (3) Supervise and evaluate students, lecturers, equipment, materials, day -to -day management support, and all related overhead necessary to conduct the program consistent with District. [ISA Guidelines 2.b.1 -4.] (4) City shall be responsible for grading students and for taking appropriate action regarding academic performance, in accordance with both District and City policies. [ISA Guidelines 2.b.4.]. a. City shall maintain daily attendance records which include daily student contact hours qualified under this Agreement, and student performance records in accordance with District requirements and will submit such records with regard to form and applicable time - schedules as required by the District. 1. Each primary attendance accounting document shall be properly signed and dated by the instructor attesting to the truth and accuracy of the students in attendance at each course meeting. b. City shall submit records both physically and /or electronically to the District in accordance with District time - schedules and requirements. 2. The City shall provide written notice within three (3) days regarding any student who withdrawals, drops from, or ceases to attend any course prior to the course completion date. [ISA Guideline 2.b.5.] 3. As audits significantly impact State apportionment, the City shall provide unfettered access to attendance, grade, student records as required for audit and accreditation purposes. [ISA Guideline 9.] M. E FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO 4. City will observe District open enrollment policies, lead times, and time - schedules as specified by District. [ISA Guideline 5.b.] C. Automation efforts are underway, City will cooperate with these efforts and provide and enter data electronically as technology becomes available. (5) Cooperate with District to ensure that all instructional personnel, equipment, and materials used in this program conform to all requirements governing instructional programs for firefighters. (6) Provide certification to the District that the educational activity covered under agreement will not be fully funded by other sources. [ISA Guidelines 12] C. Responsibilities of both District and Citv: (1) Permanent records of student attendance, grades, and achievement will be maintained by the City and the District. Records maintained by the City will be open for review at all times by District and community college officials and auditors. Copies of permanent records shall be submitted to the District, on a schedule developed by the District. [ISA Guidelines 9.] (2) Instruction provided under this agreement shall be provided in such a manner that courses delivered remain consistent with the District - approved outline of record for that course. Faculty /instructors covered under this agreement and students are held to a comparable level of rigor to all courses offered at the District. [ISA Guideline 8.] (3) It is agreed that both the District and the City will ensure that ancillary and support services are provided for students (e.g., counseling, guidance, placement assistance, assessment tutoring, etc.). 9 41 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO [ISA Guideline 10.] 3. ADMINISTRATION: The City Manager, or authorized designee shall have the authority to administer this Agreement on behalf of the City. The District shall designate, in writing, a person who shall have the authority to administer this Agreement on behalf of District. 4. PAYMENT FOR SERVICES: District shall reimburse the City for services and materials to be supplied hereunder at a rate of two dollars and fifty cents per student contact hour provided and contingent upon both the District and the City meeting all regulations and requirements pertaining to, and maintaining eligibility for, and the District having received, State funding for such courses as provided in accordance with this agreement. A. City will supply appropriate invoices at the end of each semester for all student contact hours qualified under this Agreement. (1) Each invoice will include the City Manager's signature and date attesting to the truth and accuracy of both the invoice and the supporting primary attendance accounting documents upon which the invoice is based. (2) Invoices shall be mailed to District address contained in Section 15 herein. B. Payments made under this agreement are based upon an assumption that State funding (apportionment) will be received. These payments are subject to reversal and collection pending subsequent verification and determination made by the California Community Colleges and other appropriate state agencies. (1) District shall make (advance) payment within (30) days following timely submission of grades, attendance records for registered students, and delivery of invoices from City. These payments are 10 W FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO contingent upon the District having received State allocation funds for the services rendered under this agreement. C. Students may be charged by the City directly for the cost of textbooks and materials which students retain in their possession. 5. RECORDS AND AUDITS: A. Educational Records: The City and District shall maintain accurate and complete records which shall include a record of educational services provided in sufficient detail to permit an evaluation of services in accordance with Education Code provisions. Such records shall be open to the respective inspection and audit by authorized professional staff of the District, City, and other State Agencies where such inspection and audit does not conflict with the Pupil Record Act of the Education Code. B. Financial Records: District and City shall maintain accurate and complete financial records of its activities and operations as they relate to services provided under this Agreement. All such records shall include supporting documentation and other information sufficient to fully and accurately reflect District's and City's provision of services hereunder. All such records shall be retained by District and the City for a minimum period of five (S) years following the expiration or termination of this Agreement. All such records shall be open to inspection and audit at reasonable times by an authorized representative of District. Any audit of District records conducted by City staff shall include an exit conference with District, if requested by District. 6. REPORTS: The District shall make written reports as required by the Coordinator, concerning the City's activities as they affect the contract duties and purposes contained herein. In no event, however, may Coordinator require such reports unless it has provided District with at least thirty (30) days prior written notification thereof. The City shall provide District with a written explanation of the 11 43 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO procedures for reporting the required information. 7. INDEMNIFICATION: The District agrees to indemnify, defend, and hold harmless the City, elected officials, appointed officers, employees, and agents of the City from and against any and all liability, expense, including without limitation, defense costs and legal fees, arising from or connected with any claims for damages or workers' compensation benefits resulting from the District's operations or its services provided under this Agreement, including without limitation, bodily injury, death, personal injury, or property damage to any property, including physical damage to or loss of the District's property or any property in the care, custody or control of the District. The City indemnifies, defends, and holds harmless the District, its elected officials, appointed officers, and employees, from and against any and all liability, expense, including defense costs and reasonable legal fees, and claims for damages of any nature whatsoever, including without limitation, bodily injury, death, personal injury, or property damage, arising from or connected with the City's willful acts or active negligence, or hereunder. 8. CONFIDENTIALITY: Both parties shall maintain the confidentiality of all student academic and other student personal and private records. Both parties agree not to release such data to any third party without the prior written consent of the student or unless disclosure is otherwise authorized by law. Each party shall maintain the confidentiality of its records in accordance with all applicable Federal, State, and local laws, ordinances, regulations, and directives relating to confidentiality. Both parties shall inform all of its officers, employees, and agents providing services hereunder of the confidentiality of such records. Both parties agree to defend and save harmless the other party, its officers, agents, and employees against any and all liability and demands arising out of any disclosure of such reports and information by the other party, its officers, agents, and employees. 9. NON- DISCRIMINATION: It is the policy of the El Camino Community College District 12 .. FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO Public Safety Program and the participating affiliate to provide fair and equitable treatment of all individuals participating in the program without regard to ethnicity, religion, sexual identity, national origin, ancestry, age, or physical handicap. We are committed to providing a work and learning environment free of intimidation, harassment and unlawful discrimination. We share in the responsibility of providing a harassment -free employment and educational environment in complying with both federal and state mandates and guidelines regarding non - discrimination and sexual harassment. 10. DELEGATION AND ASSIGNMENT: Neither party shall delegate its duties or assign its rights hereunder, or both, either in whole or in part, without the prior written consent of the other party. Any such delegation or assignment attempted without such consent shall be null and void. 11. ALTERATION OF TERMS: The body of this Agreement fully expresses all understandings of the parties concerning all matters covered and shall constitute the total Agreement. No addition to, or alteration of, the term of this Agreement, whether by written or verbal understanding of the parties, their officers, agents, or employees, shall be valid and effective unless made in the form of a written amendment to this Agreement and formally approved and executed by the parties in the same manner as this contract form. 12. LICENSES. PERMITS. CERTIFICATES. AND ACCREDITATION: Both parties shall obtain and maintain in effect during the term of this Agreement, all licenses, permits, certificates, and accreditation required by law applicable to its performance of this Agreement, and shall ensure that all their officers, employees, and agents who perform services hereunder obtain and maintain in effect during the term of this Agreement, all licenses, permits, certificates, and accreditations required by law which are applicable to their performance hereunder. 13. SEVERABILITY: If any provisions of this Agreement are or become contrary to State 13 45 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO law or regulations of other agencies or decisions of courts of competent jurisdictions, District and City, agree to renegotiate these portions without affecting the balance or intent of this Agreement. 14. AUTHORIZATION WARRANTY: The District hereby represents and warrants that the person executing this Agreement for the District is an authorized agent who has actual authority to bind the District to each and every term, condition, and obligation set forth in this Agreement and that all requirements of the District have been fulfilled to provide such actual authority. 15. DISTRICT'S OFFICES: The District's business offices are located at El Camino Community College District; Purchasing and Business Services Office; 16007 Crenshaw Boulevard; Torrance, California 90506. The District shall notify in writing those City representatives listed in the Paragraph 17 herein below of any change in its business address at least ten (10) days prior to the effective date thereof. 16. CITY OFFICES: The City business offices are located at City of El Segundo; 350 Main Street; El Segundo, CA 90245. The City shall notify in writing those District representatives listed in paragraph 17 of any change in its business address at least ten (10) days prior to the effective date thereof. 17. NOTICES: Any and all notices required, permitted, or desired to be given hereunder by one party to the other shall be in writing and shall be delivered to the other party personally or by United States mail, certified or registered, postage prepaid, return receipt requested, at the following addresses and to the attention of the persons named. The Coordinator shall have the authority to issue all notices which are required, permitted, or desired by City hereunder. Addresses and persons to be notified may be changed by either party by giving at least ten (10) days prior written notice to the other party. 14 ., FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO 18. TERMINATION: This Agreement may be terminated at any time by the District within the sole and exclusive discretion of the District upon written notice to the City. This agreement may be terminated by the Department within the sole and exclusive discretion of the City upon thirty (30) days prior written notice to the District. Such notice of termination shall not affect students currently enrolled in the program [ISA Guideline 2.c.]. To District: El Camino Community College District Industry and Technology Division Office 16007 Crenshaw Boulevard Torrance, California 90506 Attention: Dr. Stephanie Rodriguez, Dean of Industry and Technology. To City: City of El Segundo Greg Carpenter, City Manager 350 Main Street ElSegundo,CA 90245 IN WITNESS WHEREOF, the Greg Carpenter, City Manager of the City of El Segundo, and the Director of Purchasing and Business Services of the District, have caused this Agreement to be subscribed in its behalf by its duly authorized officers, the day, month, and year first above written. 19. RELATIONSHIP: The relationship of the City and the District is that of independent contractor. Neither Party will be considered the agent or employee of the other. Neither will exercise control or direction over the other while performing their respective obligations under this Agreement. Neither party intends to create a partnership or joint venture by entering into this Agreement. 15 47 FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO 20. ACCEPTANCE OF FACSIMILE SIGNATURES: The Parties agree that agreements ancillary to this Agreement and related documents to be entered into in connection with this Agreement will be considered signed when the signature of a party is delivered by facsimile transmission. Such facsimile signature will be treated in all respects as having the same effect as an original signature. 21. GOVERNING LAW: This Agreement has been made in and will be construed in accordance with the laws of the State of California and exclusive venue for any action involving this Agreement will be in Los Angeles County. 22. AUTHORITY /MODIFICATION: The Parties represent and warrant that all necessary action has been taken by the Parties to authorize the undersigned to execute this Agreement and to engage in the actions described herein. This Agreement may be modified by written agreement. The City Manager may execute any such amendment on behalf of the City. 16 .; FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO 23. COUNTERPARTS: This Agreement may be executed in any number or counterparts, each of which will be an original, but all of which together will constitute one instrument executed on the same date. EL CAMINO COMMUNITY CITY OF EL SEGUNDO COLLEGE DISTRICT By By Rocky Bonura, Greg Carpenter Director of Business Services City Manager Date _ Date By By — Date Date By — Date 17 .. FIRE FIGHTER INSERVICE PROGRAM AGREEMENT WITH CITY OF EL SEGUNDO Additional Information About Instructional Services Agreeme a Calif -ni 't 11 e o r for InStRICtional Service Agreerliell l:s Ibf wcaer, Coll�� 12istric's and Public Agencies. (February 10, 2009). Policies and Procedures for Implementing Instructional Service Agreements. Educational Support Services. E- 109.pdf. Retrieved from http: / /www.laccd.edu /admin_regs /documents /E- 109.pdf Apptudix C• Accounting and Legal Advisories and Opinions [Instructional 5e.rvice Agrees elitsl (July 13, 2012). California Community Colleges Budget and Accounting Manual 2012. Budget_ and_ Accounting _Manual_2012_Edition.pd£ Retrieved from http://extranet.cccco.edu/Portals/l/CFFP/Fiscal - Services /Standards /BAM /bam2 012 ed /CompleteBAM /Bud get_and_Accounting_Manual_2 012_Edition.pdf California l s: Con tracted Distrjrt Aud it-R it-Ra n gLi I FQr Fiscal Year 2010-1 1. (May 27, 2011). test revised_final_CDAM 2010- 11_pdf.pdf. Retrieved from http: / /extranet.cccco.edu /Portals/ 1/ CFFP / Fiscal _Services /Accountability/CDAM /2010_11 /test_revised_fina 1_CDAM %202010- 11_pdf.pdf Califor wa Community Colleges: The Chancellor's Office Sh Sul I Exercise Gn ater velsight of the Use of Instructional Service Agreements for Training or Services. (January 2000). California State Auditor Bureau of State Audits. 96040.pdf. Retrieved from http: / /www.bsa.ca.gov /pdfs /reports /96040.pdf Contracted District Audit Manual for the Audit of Fiscal Year 20.1112. (May 2012). 2011 - 12_CDAM_Updated_2Ju12012.pdf. California Community Colleges Chancellor's Office. Retrieved from http: / /extranet.cccco.edu /Portals /1 /CFFP /Fiscal_ Services / Accountability/CDAM/2011- 12/2011- 12_CDAM_Updated_2 Ju12012.pdf. ontracted District Audit Manual Updates for 2011 -12. (June 8, 2012). Memorandum entitled Contracted District Audit Manual for 2011 -12 by Frederick E. Harris, Assistant Vice Chancellor College Finance and Facilities Planning. FS12- 03_2011- 12_CDAM_Updates.pdf. Retrieved from http: / /extranet.cccco.edu /Portals /1 /CFFP /Fiscal_Services/ Memos /FS12- 03_2011- 12_CDAM_Updates.pdf i o CQmmunity College District t wards Findings and ue n 1 Costs for ine 30 2011,423 - ADI ortjnn__nient inr ln4tr uctional Service Agreements /Contracts. (December 30, 2011). El Camino Community College District Annual Financial Report. Page 75. Audit_June_30_2011_ECCD.pdE Retrieved from http: / /www.elcamino.edu /administration / board / agendas/ 2008 /Audit_june_30_2011_ECCD.pdf ipidelir3es for Instructional Service Agreements. (September 14, 2012). Memo_ for _ISA_Guidelines_09042012.pdf. Letter from Barry A. Russell, Ph.D.,Vice Chancellor, Academic Affairs Division and Frederick E. Harris, Assistant Vice Chancellor, Finance and Facilities Planning Division. Retrieved from http: / /extranet.cccco.edu/ Portals /1 /CFFP/ Fiscal_ Services/ Attndc_ Acctg/ ISA /Memo_for_ISA_Guidelines_090 42012.pdf Minirtlum QualiFieations (FacultyJStafi 1. (n.d.). California Community Colleges Chancellor's Office. Extranet -- California Community Colleges Chancellor's Office > Divisions > Academic Affairs > Instructional Programs and Services Unit > Minimum Qualifications. Retrieved January 27, 2013, from http: / /extranet.cccco.edu/ Divisions/ AcademicAffairs/ InstructionalProgramsandServicesUnit /MinimumQuali fications.aspx. Mir7ianum t izalifirations Far Faculty and Adnti i- 5trators in California Conimunity Colleges. (January 2012). MinimumQualificationsHandbook2012 _2014.pdf. Retrieved from http: / /extranet.cccco.edu/ Portals/ 1/ AA/ MinQuals/ MinimumQualificationsHandbook2012 _2014.pdf. Programs to Wateh: Firefighter academies help rescue state's econo y. (n.d.). California Community College Chancellor's Office. Fire Technology. Retrieved January 27, 2013, from http: // californiacommunitycolleges. cccco. edu/ ProgramstoWatch/ MoreProgramstoWatch /FireTechnology.as px. IR WE EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: March 4, 2014 AGENDA HEADING: Consent Agenda Consideration and possible action regarding a request for a new Alcoholic Beverage Control (ABC) License to allow the on -site sale of beer and wine for on -site consumption (Type 41 State of California Alcoholic Beverage Control License) at a new restaurant (Toppings Custom Fired Pizza) at 2161 East El Segundo Boulevard. Applicant: Kim S. Kano (Fiscal Impact: N /A) RECOMMENDED COUNCIL ACTION: 1. Receive and file this report without objecting to the issuance of an alcohol license for on -site sale of beer and wine for on -site consumption at a new restaurant at 2161 East El Segundo Boulevard; and/or 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Crime and Arrest Statistics by Reporting Districts (RD) 2. Police Reporting Districts Map 3. Planning Commission Staff Report, dated February 13, 2014 4. Administrative Use Permit Letter, dated February 6, 2014 FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager REVIEWED BY: Sam Lee, Planning and Building, Safety Director T APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: I. Background In 1995, the City Council directed staff to bring all future ABC licenses to it for review. For alcohol sales at retail establishments, California regulations require a 30 -day review and comment period after notifying local police and planning departments. The grounds of a protest, if any, should relate to public health, safety or welfare concerns. Based upon previous Council direction, staff is providing background information regarding this application. II. Analysis According to the most recent Crime and Arrest statistics report prepared by the Police 5 51 Department, the proposed restaurant is located in Reporting District (RD) 312. Based on the January — December 2013 reported data prepared by the Police Department, the district had a total of (5) Part I crimes (criminal homicide, forcible rape, robbery, aggravated assault, burglary, larceny -theft, motor vehicle theft and arson) and (1) felony and misdemeanor arrest. The Reporting District is not considered a high crime area and the Police Department and the Planning and Building Safety Department do not object to ABC issuing a Type 41 alcohol license for the restaurant. The license request would allow the sale of beer and wine for on -site consumption in conjunction with the operations of the restaurant that includes an outdoor dining area. A request for a new license is required since no previous alcohol license existed at the proposed location. The proposed restaurant is currently under construction and is approximately 1,272 square feet in area with a 164 square -foot outdoor dining area. The applicant's proposed hours for alcohol sales will be the same as the hours the restaurant is open. The proposed hours of operation for the restaurant (Toppings Custom Fired Pizza) will be from 6 a.m. to 1 a.m. daily. The project site is located in the Urban Mixed -Use North (MU -N) Zone and requires the approval of an AUP to sell alcohol in accordance with ESMC § 15- 5E -4(B). On February 6, 2014, the Director of Planning and Building Safety approved an Administrative Use Permit application (EA -1052, AUP 13 -10) for 2161 East El Segundo Boulevard. The Director's decision was forwarded to the Commission on February 13, 2014. On February 13, 2014, the Planning Commission chose to Receive and File the Administrative Use Permit for the alcohol license with conditions of approval. ABC license review requires mandatory findings that are regulated by the Department of Alcoholic Beverage Control. The City's AUP process is separate. The Department of Alcoholic Beverage Control (ABC) is responsible for running a complete background check on all alcohol license applicants, as well as conducting site inspections, before issuing any type of alcohol license. III. Conclusion Planning staff recommends that the Council receive and file this report without objecting to a new Type 41 ABC license for the on -site sale and on -site consumption of beer and wine for a restaurant at 2161 East El Segundo Boulevard, or alternatively discuss and take another action related to this item. PA\Planning & Building Safety\0 Planning - 01WROJECTS (Planning) \1051- 1076\EA- 1052\EA- 1052.CC sr.doc 52 EL SEGUNDO POLICE DEPARTMENT REPORTED PERIOD: JANUARY - DECEMBER, 2013 PART I CRIMES AND ARRESTS BY REPORTING DISTRICT RD REPORTING DISTRICT PART I CRIMES I FELONY /MISD ARRESTS TOTAL AVERAGE BY RD PERCENTAGE +/- 1 1 33 9 42 +200% 102 15 6 21 +50% 103 9 3 j 12 -14% 104 42 _ 10 52 +271% 105 9 3 12 -14% 106 2 0 2 -86% 107 39 4 43 +207% 108 9 4 13 -7% 109 5 0 5 -64% 110 3 1 4 -71% 111 4 1 5 -64% 112 18 5 23 +64% 113 10 3 13 -7% 114 0 0 0 0% 115 11 2 13 -7% 116 1 0 1 -93% 201 14 2 16 +14% 202 8 3 11 -21% 203 10 1 11 -21% 204 1 0 1 -93% 205 20 7 27 +93% 206 9 2 11 -21% 207 21 6 27 +93% 208 18 3 21 +50% 209 20 3 _ 23 +64% 210 26 9 35 +150% 211 18 6 24 +71% 212 9 2 11 -21% 213 5 0 5 -64% 214 0 0 0 0% 301 2 0 2 -86% 302 2 0 2 -86% 303 6 1 7 -50% 304 4 1 5 -64% 305 3 0 3 -79% 306 3 1 4 -71% 307 9 2 11 -21% ----3-U8— 38 11 49 +250% 309 3 0 3 -79% 310 8 1 9 -36% 311 2 0 2 -86% 12 1 6 -57% 13 1 0 1 -93% 314 1 0 1 -93% 315 2 1 3 -79% 316 6 1 7 -50% 317 1 0 1 -93% 3:18 42 13 55 +293% 319 39 10 49 +250% 326 7 2 9 -36% 321 0 0 0 0% 322 4 0 4 -71% 323 4 1 5 _ -64% TOTALS 581 141 722 Number of Reporting Districts = 53 Average # of Part I Crimes per Reporting District = 11 Average # of Felony/ Misdemeanor Part I Crime Arrests per Reporting District = 3 Average # of Crimes and Arrests per Reporting District = 14 (Results from 01/01/2013 through 12/31/2013 H� �r me Area er >� ;P C� Sect on 239584 = >20% RECORDS/El PAGE 1 1/2014 EL SEGUNDO POLICE DEPARTMENT CRIME STATISTICAL REPORT BY REPORTING DISTRICT RECORDS/El Page 2 1/14/2014 54 EL SEGUNDO POLICE y DEPARTMENT w CRIME STATISTICAL REPORT ..- �.IPL•ftlbL r.. •; :. 04 pr ALL F70A .•,• '101 At ACw 1102 103 201 _'1.D? wnLrlu'tt �I spit— LOCATION: svcRUarr� NYOAV 104 O++u ors+ PAw 105 p. x' 106 siraupAE 1 # 4 _ x on K ,`* _ P7 s0a \ _ 1.- 1 I x' s°TI 303 Cn�rOFELSEGUNDO - REPORTED PERIOD: � tir,elPOSn m r- F{ iI 30B 306 __L -- Lzoci, 01101120134213112013 W 1vs W PINE 8® PING .. � 107 HOU.Y 11D s a 208 209 * z10 1w BDeD 3 '.: :i10 CATEGORY: " �+ _. 111 _ ..- �° a. �. asrauu __ ._ TH UCR PART I CRIMES a4W 9 — r 814 &ARRESTS 112 113 r! jf � FR HKLIN 211 I 212 3l1 312 s1s a 1s --II E49E�IAHPQ 213.213 HIGH CRIME AREAS -•` 322 an 1' $ 317 a' a HIGH CRIME AREA REPORTING DISTRICT 115 s� a 1 321 , ALASKA m LESS THAN 20% 318 "4 + CRIME AREA •`. ��. j 319 AG5E�..A?�$ _. - N 0.� p \` Le end g 'l E s CITY LIMIT (+ ii CITY OF ELrr.EGUNDO ,s RECORDS/El Page 2 1/14/2014 54 EL SEGUNDO POLICE DEPARTMENT CRIME STATISTICAL REPORT — SELECTED LOCATION LOCATION: 2161 E EL SEGUNDO BLVD., EL SEGUNDO REPORTED PERIOD: 01/01/2013-12/31/2013 — N i� s� EL SEGUNDO POLICE W E 1 E DEPARTMENT s sou jl,o; 11 131260753 2161 E EL SEGUNDO BLVD CRIME STATISTICAL II - -- REPORT _ai l °�' Me f3PAND AVS GiRAta] �i��/ 2 LOCATION: ' + t SECURE CHECK 2161 EEL SEGUNDO BL a,s 07/23/2013 2 d REPORTED PERIOD: s,, l j did ®idk @i3- 12d3i12QiS gf CATEGORY SECCHK 3K9 VCR PART 1 & M CRIMES 2161 E EL SEGUNDO BL 1 12/16/2013 2 SECCHK - - ��di �.�1 "a. 79i� .f"i 5. "•Y7�n.�'i SECURE CHECK zrs L �I 1 12/17/2013 1 NO CRIME REPORTED 8,C ALARM SECURE 2161 E EL SEGUNDO BL 9T2 323 12/24/2013 � ! Legend 'SECURE CHECK 2161 E EL SEGUNDO BL O CITY OMIT SAIT CITY OF EL SEDU Rica'. 0 SELECTED LOCATION RMS DATA SOURCE: NO CRIME No. Case No Location Type Offense Description Date NO CRIME REPORTED CAD /DISPATCH DATA SOURCE: NO CRIME Call No Report No Received Date Priority Call Type Unit ID Description F Location 131260753 05/06/2013 2 'SECCHK 31-6M ;SECURE CHECK 2161 E EL SEGUNDO BL 131640031 06/13/2013 2 'SECCHK 31-5M SECURE CHECK 2161 E EL SEGUNDO BL 132040021 07/23/2013 2 SECCHK 3K9 SECURE CHECK .2161 E EL SEGUNDO BL 133150626 11/11/2013 2 SECCHK 3K9 SECURE CHECK 2161 E EL SEGUNDO BL 133500730 12/16/2013 2 SECCHK 31-1S SECURE CHECK 2161 E EL SEGUNDO BL 133510779 1 12/17/2013 1 211 S 3K9 ALARM SECURE 2161 E EL SEGUNDO BL 133580455 1 12/24/2013 2 SECCHK 31-3S 'SECURE CHECK 2161 E EL SEGUNDO BL RECORDS/El Page 1 of 1 1/22/2014 55 CITY OF EL SEGUNDO PLANNING COMMISSION STAFF REPORT PLANNING COMMISSION: MEETING: February 13, 2014 SUBJECT: Administrative Use Permits by the Director of Planning and Building Safety REQUEST: Receive and File Director of Planning and Building Safety Decision. APPLICATION(S)/ ADDRESS(ES): 1) Environmental Assessment No. EA -1052 and Administrative Use Permit No. AUP 13 -10 I. INTRODUCTION The Director of Planning and Building Safety issued the following decision: 1) Approved - Environmental Assessment No. EA -1052 and Administrative Use Permit No. AUP 13 -10 Administrative Use Permit by the Director of Planning and Building Safety regarding a Type 41 Alcoholic Beverage Control (ABC) License for a new restaurant and outdoor dining area. Address: 2161 East El Segundo Boulevard Applicant: Kim S. Kano Property Owner: JMH Realty, LLC The proposed project is to allow the sale of beer and wine for on -site consumption (Type 41 Alcoholic Beverage Control license) at a new restaurant (Toppings Custom Fired Pizza) that includes an outdoor dining area in the Urban Mixed -Use North (MU -N) Zone. The proposed restaurant is approximately 1,272 square feet in area with an outdoor dining area that is approximately 164 square feet. The proposed outdoor dining area of the restaurant is 164 square feet with twelve (12) seats and the proposed indoor dining area is 760 square feet with 48 seats. The proposed hours of operation for the restaurant are 6:00 a.m. to 1:00 a.m. daily and the sale of alcohol is proposed from 6:00 a.m. to 1:00 a.m. 56 daily. The applicant also proposes background music for the restaurant during the hours of operation. II. RECOMMENDATION Receive and File. III. EXHIBITS A. Environmental Assessment No. EA -1052 and Administrative Use Permit No. AUP 13 -10 Decision Letter dated February 6, 2014 Kimberly Christwsen, AICP, Planning Manager Departtpent wf lan ing & Building Safety Director it of Planning & Building Safety PAPlanning & Building Safetyl0 Planning - 0IMPLAN- COMIRECEIVE AND FILE STAFF REPORTS12014t2014 Receive and File Staff Report 0213 2014.doc 2 57 Planning & Building Safety Department February 6, 2014 Elected Officials: Kim S. Kano B/l/Fisher, 1909 Ruhland Avenue Mayor Car /Jacobson, Redondo Beach CA 90278 Mayor Pro Tom , Suzanne Fuentes, Council Member Dave Atkinson, RE: Environmental Assessment No. EA -1052 and Administrative Use Council Member MadeFellhauer, Permit No. AUP 13 -10 Council Member Tracy Weave, Sale and consumption of beer and wine (Type 41 State of California Clark City Binde, Crlst Alcoholic Beverage Control License) at a new restaurant (Toppings City Treasurer Custom Fired Pizza) with an outdoor dining area. Appointed officials: Address: 2161 East El Segundo Boulevard Greg Carpenter, Cily Manager Mark D. Hensley, Dear Mrs. Kano: City Attorney This letter is to inform you that, in accordance with El Segundo Municipal Department Directors: Code ( "ESMC ") Chapter 15 -22, the Planning Division reviewed your Deborah Cullen, application for the above - referenced project and the Director of Planning Finance Kevin Smith, and Building Safety PPROVED Environmental Assessment No. EA -1052 g Y Fire Chief Martha Dijkstra, and Administrative Use Permit No. AUP 13 -10 for the sale of beer and Human Resources Debra Brighton, wine for on -site consumption at a new restaurant (Toppings Custom Fired Library Services Sam Lee, Pizza) at 2161 East El Segundo Boulevard. An Administrative Use Permit B/uildingSafety may be issued for this location and purpose pursuant to ESMC § 15-5E- Mitch Tavera, 4(C). The following are the findings and facts in support of each finding for Stephanie Katsouleas, Public Works this decision: Robert Cummings, Recreation & Parks FINDINGS AND FACTS IN SUPPORT OF FINDINGS: Environmental Assessment No. 1052 www.elsegundo.org Finding 1 The proposed project is categorically exempt from the requirements of the California Environmental Quality Act ( "CEQA ") pursuant to 14 California Code of Regulations § 15301 as a Class 1 categorical exemption (Existing Facilities) and pursuant to 14 California Code 58 350 Main Street, El Segundo, California 90245 -3813 Phone (310) 524 -2380 FAX (310) 322 -7137 of Regulations § 15303 as a Class 3 categorical exemption (New Construction or Conversion of Small Structures). Facts in Support of Finding 1 The applicant is requesting the City allow the on -site sale and consumption of beer and wine (Type 41 ABC License) at a new restaurant with an outdoor dining area. The applicant is currently making interior tenant improvements to an existing building and is constructing a new outdoor dining area for the restaurant. The proposed restaurant is approximately 1,272 square feet in area and the outdoor dining area is 164 square feet. The proposed hours of operation for the restaurant and hours of alcohol service is 6:00 a.m. to 1:00 a.m. daily. The proposed alcohol service for a new restaurant, results in a minor alteration in the operation of an existing building involving minor tenant improvements and an addition of a 164 square -foot outdoor dining area. The property is in an urbanized and developed area where it has adequate access. The site is currently developed with two buildings and a surface parking lot. There are adequate utilities and public services to serve the project. Therefore, the project is not anticipated to have any significant impacts with regard to traffic, noise, air quality or water quality. Administrative Use Permit No. AUP 13 -10 Finding 1 There is compatibility of the particular use on the particular site in relationship to other existing and potential uses within the general area in which the use is proposed to be located. Facts in Support of Finding 1 The applicant proposes on -site sale of beer and wine for on -site consumption at a new 1,272 square -foot restaurant with 48 indoor seats and a 164 square -foot outdoor dining area with 12 seats. 2. The site contains two buildings with two restaurants, an ATM machine, a 7 -11 convenience store, and a total of 58 surface parking spaces. Adequate on -site parking is provided at the site with seventeen (17) spaces required for the new restaurant and no additional parking spaces are required for the outdoor dining area. A total of 58 spaces are required and provided for the existing development at the site. 3. The General Plan land use designation for the site is Urban Mixed -Use North, The Urban Mixed -Use North land use designation permits a mixture of office, research and development, retail, and hotel uses. 2 59 4. The surrounding land uses include: commercial office uses to the north; a surface parking lot for the Metro Green Line rail station, and a scientific research and experimental development laboratory (Raytheon Campus) to the south; office uses to the east; and a hotel (Residence Inn) to the west. The proposed restaurant is consistent with the land use designation of the site. The restaurant is similar and compatible with the surrounding uses. The proposed restaurant is intended to support the surrounding land uses. 5. The site is located in the Urban Mixed -Use North (MUN) Zone. Restaurants are permitted uses in this zoning district in accordance with ESMC § 15- 5E -2(H). The on -site sale and consumption of beer and wine at a restaurant requires the approval of an Administrative Use Permit (AUP) in accordance with ESMC §§ 15- 5E-4(C) and 15- 22 -5(B). 6. The purpose of the Urban Mixed -Use North (MUN) Zone is to provide a mixture of compatible commercial, office, research and development, retail and hotel uses in a single building, or multiple buildings containing different uses within each building. Businesses located within this zoning district are encouraged to provide street level uses which allow for, and facilitate, pedestrian activity for area workers and visitors. The proposed restaurant will encourage pedestrian activity in the area and provide a new location for dining that includes alcohol service for the workers in the area. 7. The applicant must obtain a California Department of Alcoholic Beverage Control (ABC) License for on -site sale and consumption of beer and wine (Type 41) for the restaurant (Toppings Custom Fired Pizza). 8. On February 13, 2014, the El Segundo Planning Commission is scheduled to Receive and File the Administrative Use Permit request. Finding 2 • The proposed use is consistent and compatible with the purpose of the Zone in which the site is located. Facts in Support of Finding 2 1. The General Plan Land Use designation of the site is Urban Mixed -Use North. Retail, office, hotels, and scientific research and experimental development laboratories are permitted uses in this land use designation. 2. The zoning designation of the site is Urban Mixed -Use North (MU -N). Restaurant uses are permitted uses in this zoning district in accordance with ESMC § 15 -5E- 2(H). The on -site sale of beer and wine for on -site consumption at -a new restaurant with a new outdoor dining area, requires an Administrative Use Permit (AUP) in accordance with ESMC §§ 15- 5E -4(C) and 15- 22 -5(B). 3 60 3. The purpose of the Urban Mixed -Use North (MU -N) Zone is for the development of commercial establishments which serve a mixture of compatible commercial office, research and development, retail and hotel uses. The proposed alcohol service for a new restaurant is consistent with the zone, in that it serves the neighboring businesses and is a permitted use in the Urban Mixed -Use North (MU -N) Zone, subject to obtaining an Administrative Use Permit (AUP). 4. The interior tenant improvements and outdoor dining area for the proposed new restaurant are currently under construction. The new restaurant does not have an ABC license. The proposed (Type 41 ABC) license request to allow the on -site sale of beer and wine for on -site consumption is subject to an Administrative Use Permit. 5. The minimum number of parking spaces required for the proposed restaurant is seventeen (17) spaces. A total of 58 off - street parking spaces are required and provided for the existing development at the site. 6. The proposed use is consistent with Land Use Element Goal LU4 in that it provides a stable tax base for the City through development of new commercial uses, primarily within a mixed -use environment, without adversely affecting the viability of Downtown. 7. The proposed use is consistent with Land Use Element Objective LU4 -4 in that it promotes areas where development has the flexibility to mix uses, in an effort to provide synergistic relationships which have the potential to maximize economic benefit, reduce traffic impacts, and encourage pedestrian environments. 8. The surrounding land uses include: commercial office, parking for the Metro Green Line rail station, hotel, and scientific research and experimental development laboratory uses. The proposed sale of alcohol at a new restaurant will be compatible with the surrounding land uses. Finding 3 The proposed location and use and the conditions under which the use would be operated or maintained will not be detrimental to the public health, safety, or welfare, or materially injurious to properties or improvements in the vicinity. Facts in Support of Finding 3 The restaurant is located in the Mixed Use North (MUN) Zone. This zoning district allows on -site sale and on -site consumption of alcohol at restaurants subject to an administrative use permit. 4 61 2. A new restaurant will serve the surrounding commercial office employees, the Metro rail users, the hotel customers, and the scientific research and development community. The proposed project will allow the sale and consumption of alcohol at a new restaurant. A sufficient number of parking spaces will be provided on -site in compliance with ESMC Chapter 15 -15 for a restaurant. 3. The proposed hours of operation and alcohol service for the new restaurant are 6:00 a.m. to 1:00 a.m. daily. The proposed hours of operation of the new restaurant and hours of alcohol service will not be detrimental to the public health, safety and welfare of surrounding uses. The restaurant is located in a commercial district in the City and is surrounded by non - residential uses. Therefore, the proposed hours of operation will not create a law enforcement problem in consideration of the conditions of approval under which the restaurant must operate. Finding 4 • Potential impacts that could be generated by the proposed use, such as noise, smoke, dust, fumes, vibration, odors, traffic, and hazards have been recognized and mitigated. Facts in Support of Finding 4 1. The sale of alcohol will not create any new impacts that would not be normally associated with the operation of a restaurant with indoor and outdoor dining areas. Any additional parking demand associated with the sale and consumption of alcohol will be accommodated with the seventeen (17) off- street parking spaces available at the site. Additionally, the subject site is accessible to pedestrians from the surrounding area. 2. The proposed hours of operation for alcohol sales and the location of the restaurant will help minimize impacts to surrounding uses in the vicinity of the site. 3. The proposed hours of operation for dining and alcohol service for the new restaurant are 6:00 a.m. to 1:00 a.m. daily. The outdoor dining area will be open the same hours as the restaurant. Food service will be available in the indoor and outdoor dining area during the hours of operation for the restaurant. The proposed hours of operation will not increase noise, fumes, vibration, odors, traffic or hazards that would be normally associated with a restaurant. 4. In addition to complying with the City of El Segundo and the State of California Department of Alcoholic Beverage Control regulations, the restaurant is subject to County Health Department regulations that address and monitor impacts of cooking fumes, food odors and food hazards. 5 62 Finding 5 • ABC issued or will issue a license to sell alcohol to the applicant. Facts in Support of Finding 5 1. The applicant must obtain a license from ABC (Type No. 41). PLANNING AND BUILDING SAFETY DEPARTMENT DIRECTOR ACTION Based on these findings and facts in support of these findings, the Planning and Building Safety Department Director APPROVES the proposed project, subject to the following conditions: 1. The hours of operation for the restaurant and outdoor dining area are limited to 6:00 a.m. to 1:00 a.m. daily. The hours of alcohol sales for on -site consumption are the same as the restaurant and outdoor dining area. 2. Alcohol service will occur in the 760 square -foot indoor dining area of the 1,272 square -foot restaurant and the 164 square -foot outdoor dining area. The seating for the restaurant is limited to 48 indoor seats and 12 seats in the outdoor dining area. 3. A total of seventeen (17) surface parking spaces must be maintained for the restaurant at the site. 4. ' The restaurant operations must comply with ESMC §§ 7 -2 -1, et seq. regulating noise and vibration. 5. If complaints are received regarding excessive noise, parking availability, lighting, building access, and the like associated with the restaurant, and patio, the city may, in its discretion, take action to review the Administrative Use Permit, including without limitation, adding conditions or revoking the permit. 6. The outdoor seating areas for dining must comply with ESMC § 15 -2 -16. 7. In addition to complying with the requirements of the City of El Segundo and the California Department of Alcoholic Beverage Control the restaurant is subject to County Health Department regulations for the storage of food and beverages. 8. Any subsequent modification to the project as approved, including the floor plan and areas where alcohol will be sold, and /or the conditions of approval must be referred to the Director of Planning and Building Safety or designee for approval 6 63 and a determination regarding the need for Planning Commission review of the proposed modification. 9. The applicant must obtain and maintain all licenses required by the Alcoholic Beverage Control Act (Business & Professions Code §§ 23300, et seq.). The applicant must obtain and maintain a Type 41 license. 10. The Planning and Building Safety Department and the Police Department must be notified of any change of ownership of the approved use in writing within 10 days of the completion of the change of ownership. A change in project ownership may be cause to schedule a hearing before the Planning Commission regarding the status of the Administrative Use Permit. 11. The applicant must comply with all regulations of the Alcoholic Beverage Control Act and the regulations promulgated by the Alcoholic Beverage Control Board including, without limitation, the regulations set forth in 4 Cal. Code of Regs. §§ 55, et seq. 12. The applicant must post a sign in a clear and conspicuous location listing a phone number at which a responsible party may be contacted during all open hours of the establishment to address any concerns of the community regarding noise, trash bin debris, debris in the convenience store, or debris in the parking lot. Said contact's name and phone number must also be available through the restaurant staff at all times. 13. There cannot be any exterior advertising of any kind or type, including advertising directed to the exterior from within, promoting or indicating the availability of alcoholic beverages. Interior displays of alcoholic beverages which are clearly visible to the exterior must constitute a violation of this condition. 14. The licensee and employees selling alcoholic beverages to patrons must complete a training program offered by the California Department of Alcoholic Beverage Control (ABC) on alcohol responsibility and the law. The training must be offered to new employees on a quarterly basis. 15. Any and all employees hired to sell alcoholic beverages must provide evidence that they have either: a. Completed training from the State of California Department of Alcoholic Beverage Control (ABC), Long Beach /Lakewood District Office administered Licensee Education on Alcohol and Drugs (LEAD) Program; or, b. Completed an approved equivalent (LEAD) training program administered by the ABC, Long Beach /Lakewood District Office to ensure proper distribution of alcoholic beverages safely, responsibly and to adults of legal age. Any future employee designated to sell alcoholic beverages on behalf 7 64 of the licensee or applicant must obtain a certificate proving completion of the (LEAD) training; and c. The licensee or applicant must confirm with the Planning and Building Safety Director, or designee, within fifteen (15) days of the Director's decision as to the approval of the application, or by final project approval, that a date certain has been scheduled with the local ABC Office to complete the LEAD training program. d. Within thirty (30) days of taking said course, the employees, or responsible employer must deliver each required certificate showing completion to the Police Department. 16. The licensee must have readily identifiable personnel to monitor and control the behavior of customers inside the building premises. Staff must monitor activity outside in the parking lot and any adjacent property under the establishment's control to ensure the areas are generally free of people and are cleared of patrons and their vehicles. 17. The City may, in its discretion, take action to review this Administrative Use Permit, including without limitation, adding conditions or revoking the permit, to enforce applicable regulations of the ESMC or this Administrative Use Permit. 18. The applicant must provide a safe within the restaurant that is anchored to the concrete and must be noted on the plans to the satisfaction of the Police Chief, or designee. 19. The applicant must install security cameras for monitoring and recording activity, which include, without limitation: cash handling /counting areas, the manager's office, the safe, all access doors, and any other areas deemed necessary by the Police Department. Monitoring and recording equipment must be stored in a secure area (e.g., manager's office). 20. Before a building permit is issued, a schematic plan of the camera system must be submitted and approved by the Police Chief, or designee. The camera specification notes must be included on the schematic plan. 21. Before a building permit is issued, the minimum camera requirements must be listed on the building plans with the camera specifications and include the following: a. All security surveillance cameras must be installed to record video in color. b. Security cameras, especially those viewing customers as they enter the business or stand at cash registers, must capture the individual from the waist to the top of the head, straight on. 8 65 C. Security surveillance cameras must be positioned low enough so that caps /hats or other disguises (typically used when committing a crime) will not obstruct the view of the individual's face. This will provide the best possible picture for the identification of the individual during the investigation process. d. The maximum mounting height is 8 feet. e. The recording equipment must capture video digitally and must record a minimum of (21) days for each security surveillance camera. Security surveillance camera recordings must be made available to law enforcement agencies for investigation purposes upon request. f. A schematic plan of the proposed camera locations must be submitted and approved by the Police Chief, or designee. g. The "Camera Specification Notes" must be included on the schematic plan page. h. A security surveillance camera plan must provide the following minimum items: (1) One camera facing each point of sale station (2); one camera facing the safe (it may be possible to cover the safe and the point of sale station closest to it); and (3) one camera at the main entry door capturing customers as they exit. 22. The building and any outdoor seating area cannot be occupied by more persons than allowed by the California Building Code, as adopted by the ESMC. 23. The building and any outdoor seating area must comply with the applicable requirements of the California Building and Fire Code, as adopted by the ESMC. 24. The Applicant agrees to indemnify and hold the City harmless from and against any claim, action, damages, costs (including, without limitation, attorney's fees), injuries, or liability, arising from the City's approval of Environmental Assessment No. EA -1052 and Administrative Use Permit No. AUP 13 -10. Should the City be named in any suit, or should any claim be brought against it by suit or otherwise, whether the same be groundless or not, arising out of the City approval of EA- 1052 or AUP No. 13 -10, the Applicant agrees to defend the City (at the City's request and with counsel satisfactory to the City) and will indemnify the City for any judgment rendered against it or any sums paid out in settlement or otherwise. For purposes of this section "the City" includes the City of El Segundo's elected officials, appointed officials, officers, and employees. 9 66 PLANNING COMMISSION Please be advised that this does not conclude the review process. This determination will be transmitted to the Planning Commission at its February 13, 2014 meeting with the recommendation that the Planning Commission Receive and File the determination. The City Council will determine whether or not to protest the proposed (Type 41) ABC License at its meeting on March 4, 2014. Should you have any questions regarding this permit, please contact project planner Maria Baldenegro at (310) 524 -2341. Sincerely Sam Lee, irector 'Depar4mt5int of Planning and Building Safety By signing this document, Kim S. Kano and Brian A. Sweeney certify that they read, understood, and agree to the Project Conditions listed in this document. Kim S. Kano Toppings Custom Fired Pizza Brian A. Sweeney, Property Owner JMH Realty, LLC {If Corporation or similar entity, needs two officer signatures or evidence that one signature binds the company) PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning)\ 1051 - 1076 \EA- 1052\EA- 1052.AUP.LTR.doc 10 67