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2014 Nov 18 - CC PACKETThe City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
• I-IWAII EWAII ' tI :h Mi
5:00 P.M. SESSION
14731WOMOINKA0
� � Y
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; andlor conferring with the City
Attorney on potential andlor existing litigation; andlor discussing matters covered under
Government Code Section §54957 (Personnel); andlor conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(4) (3): -11- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Govt. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
10
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -S-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
3
r
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
1 -
7:00 P.M. SESSION
+ 01
INVOCATION — Scott Lambert, Minister, Hilltop Community Church of Christ
PLEDGE OF ALLEGIANCE — Council Member Atkinson
0
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a). Presentation - Wreaths Across America Day — Saturday, December 13, 2014
b). Presentation - Residential Sound Insulation (RSI) update and discuss changes to
the eligibility requirements.
c). Acknowledgement — Presented to Bill Goodglick and Brian Polkinghorne for their
years of service with the City's Economic Development Advisory Committee
(EDAC).
Is I I
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
T-1VIffe- ;p','
T-.1-IT:T
C. UNFINISHED BUSINESS
1. Consideration and possible action to consider implementing striping
changes on the 100, 200 and 300 block of Richmond Street from angled
parking to parallel parking.
(Fiscal Impact: Undetermined)
Recommendation — 1) Consider whether to implement striping changes on the
100, 200, and 300 block of Richmond Street from angled parking to parallel
parking; 2) Alternatively, discuss and take other possible action related to this
item.
2. Consideration and possible action to 1) Cancel the prior December 10, 2014
public hearing and re-notice and set a new public hearing date regarding
the Proposition 218 protest procedures for potential increases to the City's
water and sewer rates for FY 2014/15-2018/19 and 2) Provide direction on
whether to allow protest ballots already received to be counted at the re-
noticed public hearing date.
(Fiscal Impact: 25,000)
Recommendation — 1) Cancel and re-notice the public hearing for the Proposition
218 protest ballot procedures for proposed water and sewer rate increases; 2) If
feasible to count previously received ballots, request Provide direction to staff
regarding whether to allow protest ballots already received to be counted at the
re-noticed public hearing date; 3) Alternatively, discuss and take other possible
action related to this item.
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 3003293 through 3003487 on Register No. 3 in the total
amount of $946,841.74 and Wire Transfers from 10/20/2014 through
11102/2014 in the total amount of $899,331.18.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
n.
4. Regular City Council Meeting Minutes of November 4, 2014 and Special City
Council Meeting Minutes of November 4, 2014.
Recommendation — Approval.
5. Consideration and possible action to receive and file this report regarding
the emergency repair to remove debris in the attic space of City Hall
without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ("ESMC")§ 1-7-12 and I-
70-4.
(Fiscal Impact: $82,354.00)
Recommendation — 1) Receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding
in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ("ESMC")§ 1-7-12 and 1-7A-4; 2) Alternatively, discuss and take
other possible action related to this item.
6. Consideration and possible action to receive and file this report regarding
cleaning and repairing drywall and carpet as well as restoring furniture in
the north portion of City Hall without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ("ESMC") §§ 1-7-12 and 1-7A-4.
(Fiscal Impact: $37,000.00)
Recommendation — 1) Receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of
City Hall without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ("ESMC") §§ 1-7-12 and I-
7A-4; 2) Alternatively, discuss and take other possible action related to this item.
7. Consideration and possible action to accept as complete the Center St.
and Pine Ave. Water Main Improvement, Project No. PW 14-02.
(Fiscal Impact: $544,535.37)
Recommendation — 1) Accept the work for project No. PW14-02 as complete; 2)
Authorize the City Clerk to file Notice of Completion in the County Recorder's
office; 3) Alternatively, discuss and take other possible action related to this item.
8. Consideration and possible action to approve Vesting Tract No. 72169, a
subdivision of 115 East Walnut Avenue for condominium purposes.
(Fiscal Impact: None)
Recommendation — 1) Approve and accept Final Tract Map No. 72169; 2)
Authorize the appropriate City Official(s) to sign and record said Map; 3)
Alternatively, discuss and take other possible action related to this item.
7
9. Consideration and possible action to waive the bidding process per El
Segundo Municipal Code §1-7-11 by utilizing previously established
government contracting rates, and authorize the purchase of one (1) Sewer
Equipment Company of America High Pressure Sewer Jetting Truck Using
National Joint Powers Alliance contracting rates.
(Fiscal Impact: $238,400.00)
Recommendation - 1) Pursuant to El Segundo Municipal Code §1 -7 -11, waive
the bidding process and purchase one (1) Sewer Equipment Company of
America High Pressure Sewer Jetting Truck for cleaning of sewer mainlines; 2)
Authorize the City Manager to execute an agreement, in a form approved by the
City Attorney, with Plumbers Depot to purchase one (1) Sewer Equipment
Company of America High Pressure Sewer Jetting Truck for cleaning of sewer
mainlines with Sewer Enterprise funds using National Joint Powers Alliance
contract rates; 3) Alternatively, discuss and take other possible action related to
this item.
10. Consideration and possible action to 1) approve the creation of two new at-
will Senior Engineer positions in the Engineering Division of Public Works
and authorize the City Manager to initiate recruitments to fill these two new
positions once job specifications have been finalized and approved by City
Council and 2) authorize the City Manager to recruit for the budgeted
Public Works Inspector position.
(Fiscal Impact: $260,000-$315,000.00 in funding for two new engineers,
DOE.)
Recommendation - 1) Approve the creation of a new at-will Senior Engineering
position in the Engineering Division of Public Works; 2) Approve the recruitment
u spec --two-S-Y--��ineedng-posftns-------
once job specifications have been finalized and approved by City Council; 3)
Alternatively, discuss and take other possible action related to this item.
11. Consideration and possible action regarding 1) Adoption of Resolutions for
reducing the amount that employees pay towards the Employee Paid
Member Contributions towards their California Public Employees
Retirement System (CaIPERS) pension (reduces the amounts paid by
employees who are members of the Police Managers' Association, Police
Officers' Association, City Employees' Association, and Police Support
Services Employees' Association).
(Fiscal Impact: $525,242 for Fiscal Year 2014-15.)
Recommendation - 1) Approve the resolutions; 2) Alternatively, discuss and take
other possible action related to this item.
M
12. Consideration and possible action regarding awarding a contract to
Karabuild Development, Inc. for construction at nineteen (19) homes
related to Project No. RSI 14-20 (Group 63 of the City's Residential Sound
Insulation Program)
(Fiscal Impact: Estimated construction costs not to exceed $574,405.00)
Recommendation — 1) Waive minor irregularities in the bid from Karabuild
Development, Inc.; 2) Award a contract to Karabuild Development, Inc. for project
RSI 14-20 (Group 63); 3) Authorize the City Manager to execute a contract in a
form approved by the City Attorney; 4) Alternatively, discuss and take other
possible action related to this item.
13. Consideration and possible action regarding awarding a contract to
Karabuild Development, Inc. for construction at eighteen (18) homes
related to Project No. RSI 14-21 (Group 64 of the City's Residential Sound
Insulation Program)
(Fiscal Impact: Estimated construction costs not to exceed $726,864.00)
Recommendation — 1) Allow Patriot Contracting & Engineering to withdraw their
bid; 2) Waive minor irregularities in the bid from Karabuild Development, Inc.; 3)
Award a contract to Karabuild Development, Inc. for project RSI 14-21 (Group
64); 4) Authorize the City Manager to execute a contract in a form approved by
the City Attorney; 5) Alternatively, discuss and take other possible action related
to this item.
14. Consideration and possible action regarding awarding a contract to SPEC
Construction Co., Inc. for construction at twenty-four (24) homes related to
Project No. RSI 14-23 (Group 65 of the City's Residential Sound Insulation
Program)
(Fiscal Impact: Estimated construction costs not to exceed $828,685.00)
Recommendation — 1) Reject the bid from Patriot Contracting & Engineering as
non-responsive; 2) Waive minor irregularities in the bid from SPEC Construction
Co., Inc.; 3) Award a contract to SPEC Construction Co., Inc. for project RSI 14-
23 (Group 65); 4) Authorize the City Manager to execute a contract in a form
approved by the City Attorney; 5) Alternatively, discuss and take other possible
action related to this item.
0 6
1
15. Consideration and possible action authorizing the City Manager to execute
a Professional Services Agreement with RBF Consulting, a Michael Baker
International Company, to provide environmental review services
(NEPA/CEQA) and engineering design review for the Park Place Extension
and Railroad Grade Separation Project affecting property located between
the intersection of Park Place and Nash Street and Park Place and Allied
Way.
(Fiscal Impact: Up to $321,424 will be paid for through Reimbursement
Grants)
Recommendation — 1) Approve up to $321,424.00 in funding; 2) Authorize the
City Manager to execute a Professional Services Agreement for environmental
review services (NEPA/CEQA) and engineering design review, in a form
approved by the City Attorney, for $271,424; 3) Alternatively, discuss and take
other possible action related to this item.
F. NEW BUSINESS
16. Consideration and possible action to adopt a resolution pursuant to Public
Contracts Code § 20168 finding that an emergency existed within the City;
ratifying the actions of the City Manager; and authorizing the City Manager
to execute contracts, in forms approved by the City Attorney, for all
services needed for repairing dwelling units at the Senior Citizens Housing
Facility ("Park Vista") located at 615 East Holly Avenue. The Resolution
confirms that because of the emergency, bidding is not required in
accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ("ESMC") § 1-7-12 and 1-7A-4. The Resolution
also finds the project exempt from review under the California
Environmental Quality Act as an emergency repair.
(Fiscal Impact: Design and Management Services not to exceed $50,000,
repair amount to be determined)
Recommendation — 1) Adopt a Resolution finding that an emergency exists and
waive bidding requirements pursuant to Public Contracts Code §§ 20168 and
22050 and ESMC §§ 1-7-12 and 1-7A-4; (2) Authorize the City Manager to
execute a professional service agreement with Phoenix Engineering for design
and project for the repair of dwelling units at Park Vista. The City Manager is also
authorized to execute such additional contracts that are needed to complete the
emergency repairs; 3) Find that the project is exempt from review under the
California Environmental Quality Act (Public Resources Code § 21000, et seq.
("CEQA")) pursuant to 14 California Code of Regulations § 15269(a); and 4)
Alternatively, discuss and take other possible action related to this item.
11%
I N
I. REPORTS — CITY CLERK
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Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan —
17. Consideration and possible action to discuss the impact of filming in the
downtown area. Specifically, to address possible issues that might impact
businesses during the 2014 holiday season and to address potential
permanent changes to the City's film ordinance to ensure businesses are
included in the decision process pertaining to filming within the City limits.
(Fiscal Impact: N/A)
Recommendation — 1) Consideration and possible action to direct the City
Manager to review and approve film permits associated with the downtown area
during the month of December; 2) Direct staff to meet with the business
community to understand the impact of filming on their businesses and to
possibly revise the City's film ordinance to ensure businesses have an
opportunity to assess the impact of film permits that might affect their business;
3) Alternatively, discuss and take other possible action related to this item.
Mayor Pro Tern Jacobson —
11
Mayor Fuentes —
18. Consideration and possible action to nominate, select and approve the
travel of a former Council Member to travel to Guaymas in February of
2015.
(Fiscal Impact: $1,000.00)
Recommendation — 1) Authorize the City Manager to approve the travel costs for
a former Council member to travel to Guaymas; 2) Alternatively, discuss and take
other possible action related to this item.
19. Consideration and possible action to waive Encroachment Permit fees and
security deposit requirements for Eagle Scout candidate Chad Pordes to
enable him to complete his landscaping project on East Acacia Avenue in
El Segundo.
(Fiscal Impact: $220 Uncollected Revenue)
Recommendation — 1) Waive the fees associated with obtaining an
Encroachment Permit; 2) Alternatively, discuss and take other possible action
related to this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
11TI PCh
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, • and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
12
m Ml
DATE: il-1-5-tq
TIME: 5 p rv\
NAME:
13
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to consider implementing striping changes on the 100,
200 and 300 block of Richmond Street from angled parking to parallel parking. (Fiscal
Impact: Undetermined)
RECOMMENDED COUNCIL ACTION:
Consider whether to implement striping changes on the 100, 200 and 300 block of
Richmond Street from angled parking to parallel parking.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Map
Community Workshop Flier
Letter to Businesses Regarding Striping
FISCAL IMPACT: Undetermined
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Stephanie Katsouleas. Director of Public Wor
REVIEWED BY: Stephanie Katsouleas, Public Wortks Director
APPROVED BY: Greg Carpenter, City Managers /'
BACKGROUND AND DISCUSSION:
At its September 3, 2013 meeting, City Council directed staff to use Downtown Parking In -lieu
funds to hire a consultant to develop conceptual designs for Richmond St. and Standard St. that
would increase the number of available parking stalls between El Segundo Blvd. and Holly Ave.
(the 100 -400 blocks). This action was in response to downtown businesses concerns that there
was not enough parking to accommodate the growing demand of customers. KOA Corporation
was subsequently retained to complete to develop concepts for consideration for those streets and
began work later that fall.
On February 27, 2014, the City hosted a joint Community Workshop and Planning Commission
meeting to review four draft alternative designs for Richmond St. and three for Standard St., each
of which considered existing right -of -way widths available, traffic flow, required lane widths for
emergency vehicles, sidewalk widths for pedestrians, and the number if increased parking stalls
that could be achieved. Outreach for the meeting included: 1) fliers advertising the meeting,
which were distributed to each of the affected businesses on Richmond (see attached), 2)
advertising the meeting in the El Segundo Herald and 3) posting the announcement and draft
designs on the City's website. The design alternatives were then presented to City Council on
March 18, 2014, along with several comments that had been received by the public. The
alternatives presented included:
® Alternative l: Conversion of both streets to one -way, with Richmond St. directed
northbound and Standard St. directed southbound.
® Alternative 2: Maintain two -way traffic, with angled parking on the west side and parallel
parking on the east side of the street. Reduce sidewalk widths. [Later modified to
Alternative 2(a).]
® Alternative 3: Maintain two -way traffic, with 90 °on the west side, and parallel parking
on the east side of the street. Reduce sidewalk widths.
Alternative 4: Maintain two -way traffic, with angled parking on the west side and no
parking on the east side of the street. Maintain current sidewalk widths.
Following the presentation, City Council directed staff to proceed with implementing Alternative
4 in conjunction with the upcoming slurry project as an interim "pilot project" until funds could
be secured to proceed with additional lane widening and parking enhancements as proposed in
Alternative 2(a). Although Alternative 4 gains the least number of spaces of all alternatives
proposed, it was the most cost - effective interim option to achieve immediate results and could be
implemented relatively easily and quickly by capitalizing on the scheduled slurry seal project.
On September 24, 2014, prior to the implementing the new striping plan, staff distributed notices
to affected businesses regarding the parking enhancements that would soon occur with the slurry
project (see attached notice). We received minimal feedback following its distribution.
On Wednesday, October 22"d, the new striping plan was installed, resulting in an additional 19
spaces over the original 92 parallel parking spaces available in the 100, 200 and 300 blocks of
Richmond St. It is worth noting that the Alternative 4 plans projected a gain of 34 spaces.
However, due to an error in the original count of available parking spaces in the 300 block of
Richmond St., along with field modifications that were made to ensure safe traffic flow, establish
conservative intersection setbacks and accommodate delivery trucks, the final count was 15
spaces less than anticipated. Still, the pilot project has been successful in providing the
community the opportunity to experience angled parking on this street and provide real feedback
about what works and what doesn't prior to drafting final designs and implementing the
construction project. The ultimate configuration, which includes widening most of Richmond St.
between El Segundo Blvd. and Holly St. by four feet and restoring parallel parking on the east
side, is anticipated to yield between 45 -50 spaces, depending on final parking lane widths,
intersection setbacks, etc. (see alternative 2(a) map attached).
Since installation, staff and City Council have received a number of complaints from affected
residents who live in the northern 300 block of Richmond, as well as from parents whose
children attend the daycare center at St. Anthony's Church, citing concerns over the safety of
their children. They have collectively requested that City Council immediately return the
parallel parking configuration on both sides of Richmond St. north of the 99¢ Store, or
alternatively consider returning the entire 300 block of Richmond back to parallel parking.
Other members of the community have voiced their opinion that all of Richmond St. be returned
to parallel parking on both sides of the street due to the difficulties with parking if heading
northbound. Staff has not received any direct complaints from businesses regarding angled
parking.
The following table highlights the current and future parking space projections for
implementation of Alternative 2(a):
If City Council desires to return parallel parking to all of the 300 block of Richmond, then there
will be 41 available parking spaces, as was the original configuration. If only the northern end is
returned to parallel parking, staff estimates that there will be 39 -41 parking spaces available,
which will depend on the final alignment of travel lanes to ensure safe traffic flow at the
transition point between parallel and angled parking. We have yet to determine what angled
spaces will need to be removed to ensure safe lane alignment, but expect that there will be some
impact to other angled parking spots beyond the parallel parking zone.
With the understanding that this temporary striping plan is a pilot project and to receive
community feedback, staff seeks direction from City Council on whether to leave the striping as
is for the next 15 -18 months until Alternative 2A is fully implemented, or whether to proceed
with immediate modifications to Richmond St.. If making modifications now, direct staff on
which modifications should be implemented — to reinstall parallel parking for the entire 300
block of Richmond St, or only that portion north of the 99¢ Store.
NOTICE OF COMMUNITY WORKSHOP
TO DISCUSS PARKING IMPROVEMENTS ALONG RICHMOND STREET AND
STANDARD STREET BETWEEN EL SEGUNDO BOULEVARD AND HOLLY STREET
Date: February 27, 2014
Time: 5:30 p.m.
Place: City Council Chambers
350 Main Street
El Segundo, CA 90245
NOTICE IS HEREBY GIVEN that the EL SEGUNDO PLANNING COMMISSION will hold a Community
Workshop at the time and place indicated above regarding the following project:
Discussion of Parking Improvements Along Richmond Street and Standard Street Between El Segundo
Boulevard and Holly Street (In The Downtown Specific Plan and Smoky Hollow Specific Plan Areas)
PROJECT DESCRIPTION AND OVERVIEW
The proposed project is to evaluate and enhance available parking in the downtown and Smoky Hollow areas of
El Segundo. On June 18, 2013, City Council directed staff to proceed with using Downtown Parking In -Lieu
funds to hire a consultant to develop conceptual designs for Richmond Street and Standard Street. The project
includes an evaluation to: 1) maximize the total number of on -site street parking spots between El Segundo
Blvd. and Holly Avenue, while considering the total right -of -way width available, sidewalk requirements and
existing off - street access points; 2) identify the pros and cons of the proposed configurations and how many ad-
ditional spaces the proposed designs(s) would achieve over the current number available; 3) identify the physical
constraints for each design, and provide options for how those constraints could be resolved; 4) suggest other
creative ideas or additional considerations that would enhance the downtown "feel or ambiance" while still
achieving additional parking; and 5) estimate the probable cost of construction for each proposed configuration.
The Community Workshop will include a presentation of the conceptual designs for Richmond Street and Stan-
dard Street and provide an opportunity for the public to provide comments regarding those conceptual designs.
The public is encouraged to attend and participate in this community workshop on the parking improvements
along Richmond Street and Standard Street between El Segundo Boulevard and Holly Street in the Downtown
Specific Plan and Smoky Hollow Specific Plan areas respectively.
The related files for the above mentioned projects are available for public review, Monday through Thursday,
between 7:00 a.m. and 6:00 p.m. in the Public Works Department located at 350 Main Street, El Segundo, or on
our homepage at www.elsepundo.org. Please note that City Hall is closed on Fridays. Any person may pro-
vide comment at the community workshop at the time and place indicated above. Please contact Stephanie
Katsouleas, Public Works Director, in the Public Works Department at (310) 524 -2356 for further information.
COMMENTS
Written comments may be 1) submitted to Stephanie Katsouleas, Public Works Department, City of El Segundo,
350 Main Street, El Segundo, CA 90245, 2) submitted at the community workshop or 3) be sent by Fax to:
(310) 640 -0489. All written comments must be received by February 27, 2014 to be available at the community
workshop.
Please be advised that if you challenge the proposed actions in Court, you may be limited to raising only those
issues you or someone else raised at the community workshop described in this notice, or in written correspon-
dence delivered at or before the community workshop.
CITY OF EL SEGUNDN0
=
Dear Property/Business Ommer,
As you have surely experienced, daytime and evening parking in down-
town El Segundo has become more difficult over the past several years, a
sure sign that businesses in our small town are attracting more visitors.
To help address the parking shortage and come up with viable solutions,
the City mfB Segundo has launched an investigative effortfocusedonvgh'
ousstreetdesignsthatxvou|dincneasetbenunnberofparhingstaUsavai|-
ab|eindoxvntovvnBSegundoonRichnnondSt.endStandard3t.,be1xveen
B Segundo Blvd. and Holly St. Four alternatives have been drafted, which
include concepts such as one-way streets with angled parking, two-way
streets with angled parking, 90-degree parking and narrower sidewalks to
accommodate additional parking.
We invite and strongly encourage you tm attend o Community Workshop
un this issue, tobe held at6X}Op.rn, Thursday, February 27,2U14inthe
Council Chambers uf City Hall. Plans showing the four design alternatives
can bg found on the home page of our maebskeatxvxxxv.e|segundo.org.
We look forward to your participation and input! If you have any ques-
tions abou1thisp 'ect please call Public Works Director Stephanie
Katsouleas at 310-524-2356 or email skatsouleas@eIsegundo.org.
September 24, 2014
ill t -' 11 4
Public Works Department
Richmond
Coming 1i
Subject: Council Approves Striping Modifications on Richmond St. to Increase
Parking Availability Between El Segundo Blvd. and Holly St.
Dear Residents or Business Owners,
On March 18, 2014 City Council was presented with four Richmond Street design concepts that
would enhance the availability of parking on Richmond Street, between El Segundo Boulevard
and Holly Street. Following the presentation, City Council directed staff to implement two
design options, one concurrent with the fall slurry project (currently under way), and another at
a future date when additional funding would be allocated to complete a larger project (including
sidewalk, curb and gutter restoration work).
As part of implementing the first design option, Richmond St. will undergo a striping
reconfiguration in October. The striping change will occur after the slurry seal resurfacing has
been completed and the slurry seal has hardened enough to be striped. It will include installing
angled parking and curb stops on the west side of Richmond St and eliminating parallel parking
on the east side of the street. Two -way traffic will be maintained. This striping modification
will result in the addition of 34 additional parking spaces over three blocks. In early 2016, the
second design option is planned for implementation. This option includes narrowing the
sidewalks from 10ft to 8 ft, maintaining two -way traffic and angled parking on the west side,
and restoring parallel parking on the east side. A additional 22 spaces will be created once this
option is implemented, for a total gain of 56 spaces. Please note that the second phase will be a
significant construction project due to the removal of the ficus trees and complete
reconstruction of the streets and sidewalks. We will keep you posted as we progress with that
project late next year.
In the mean time, this letter serves to inform you about the striping changes that will occur so
that you can also inform your customers and employees prior to the change. .
What are the main differences between the old striping and the new striping?
The new striping has several components to it:
• Changes will occur on Richmond Street between El Segundo Blvd. and Holly Ave. only
• Two -way traffic will use the east side of the street
• Parallel parking on the west side of the street will be replaced with diagonal parking
• Parking on the east side of the street will be eliminated
Concrete parking bumpers (curb stops) will be installed on the street in the diagonal
parking stalls
Why is the striping being chanted?
The striping is being changed to add 34 more parking spaces to the street at the direction of City
Council, which is in response to concerns among business owners that there is not currently
enough public parking to meet the demand.
How can you help?
• Please inform your customers and vendors of the coming changes to the street striping, and
that it will occur in October after the street slurry seal has cured.
• Feel free to contact Ms. Arianne Bola at (310) 524 -2364 for any general questions you may
have.
Thank you for your cooperation.
You are welcome to come to the City Hall Public Works Counter to see a plan of the striping
changes or log on to www.elsegundo.org to download the PDF document showing the new
striping detail.
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to 1) Cancel the prior December 10, 2014 public
hearing and re- notice and set a new public hearing date regarding the Proposition 218
protest procedures for potential increases to the City's water and sewer rates for FY
2014/15- 2018/19 and 2) Provide direction on whether to allow protest ballots already
received to be counted at the re- noticed public hearing date. (Fiscal Impact: $25,000.00)
RECOMMENDED COUNCIL ACTION:
1. Cancel and re- notice the public hearing for the Proposition 218 protest ballot
procedures for proposed water and sewer rate increases;
2. If feasible to count previously received ballots, request City Council to provide
direction to staff regarding whether to allow protest ballots already received to be
counted at the re- noticed public hearing date; or
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Cover Letter to Residents
2. Draft Notice to Parcel Owners of a Proposed Rate Increase and Notice of a Public
Hearing set for January 20, 2015 at 7:00 p.m.
FISCAL IMPACT: Budget Adjustment Previously Approved
Amount Budgeted: $60,000.00
Additional Appropriation: N/A
Account Number(s): 501- 400 - 7102 -6214
501 -400 -7102 -6253
502- 400 - 4301 -6214
502- 400 - 4301 -6253
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
Tracy Weaver, City Clerk v
REVIEWED BY: Tracy Weaver City Clerk
� Y
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On September 16, 2014 City Council set a Public Hearing date for November 18, 2014 and
authorized staff to commence with Proposition 218 (Prop 218) protest ballot procedures for
proposed water and sewer rate increases. Shortly thereafter, staff learned that the vender the City
uses for preparing Prop 218 documents could not meet the City's anticipated mailing date in
order to conduct a hearing on November 18, 2014. Staff returned to City Council on October 7,
2014 and proposed that a new hearing date be set in December to allow for the legally required
45 day period between the mailing of ballots and conducting a public hearing. A new hearing
date was then set for December 10, 2014 and ballots were subsequently mailed to parcel owners
and water and sewer account holders on October 24, 2014.
Shortly after ballots were mailed out, staff discovered that one of the dates listed on the ballot
materials referenced December 10, 2015 instead of December 10, 2014 as the date the protest
ballots were due and would be counted and fee increases considered. Given this discrepancy and
to avoid any potential confusion regarding the hearing date, staff was advised to re -issue Prop
218 ballots to all property owners and water and sewer customers and establish a new public
hearing date to count protest ballots. That action has triggered the following events:
1. A new public hearing is proposed to be held on January 20, 2015 for the consideration of
the proposed water and sewer fee increases. All properly completed protest ballots
received (except duplicate protests for individual parcels) before the close of the public
hearing will be counted.
2. New public hearing notices and ballot materials referencing the new hearing date will be
mailed to all parcel owners and city water and sewer billing customers. If the property
owner and water and billing customer are the same person then the person will receive
one water and one sewer protest ballot. If the property owner and customer are not the
same person(s) then both individuals will receive one water and one sewer protest ballot.
Again, only one protest ballot will be counted per parcel for each service (water and
sewer).
3. If feasible to count protest ballots previously received in the City Clerk's Office, Staff
requests City Council to decide whether to allow those previously submitted ballots to be
counted in -lieu of requiring everyone to resubmit the protest ballot. Staff is investigating
the coordination effort that will be required to accurately count new and previously
submitted ballots after considering bar coding and database compatibility. We will report
on this further at the City Council meeting.
A cover letter will be included in ballot materials to explain: a) the reason for re- noticing the
public hearing date, b) whether those persons that already submitted protest ballots will have
their ballots counted, and c) explain why some parcels may receive more than one protest ballot
for water and sewer rates based upon the fact that sometimes the property owner and customer
are not the same person.
The original allocated budget for mailing out ballot materials was $60,000.00, although the
actual cost was approximately $28,000.00. Therefore, funds are still available to conduct the
second mailing and an additional allocation is not needed.
-�
Z,3r 17
Prop 218 Ballot Protest for
Water and Sewer Rates
Dater December 3, 2014
Subject: Cancellation /Re- issuance of Proposition 218 Public Hearing
And
Protest Ballot Procedures for Proposed Water and Wastewater (Sewer) Rates
Dear Property Owners and Water & Sewer Billing Customers,
On October 24, 2014 the City of El Segundo mailed each property owner and water & sewer billing customer a
Proposition 218 Protest Ballot package for proposed water and sewer rate increases that were to be
considered at a public hearing before the City Council on December 10, 2014. Shortly thereafter, staff noticed
that one date in the "Notice of Public Hearing" referenced the year 2015 instead of 2014. For purposes of
resolving any ambiguity caused by this date discrepancy, the City Council decided to reissue protest ballots to
all eligible property owners and water & sewer billing customers. This decision affects you.
What You Need to Know
1. A new Proposition 218 hearing date has been set for January 20, 2015, to consider protest ballots
received regarding the potential increase in water and sewer rates. If you have not returned your
ballot to City Hall before the close of business (6pm) on January 20, 2015, to the City Clerk's Office,
350 Main Street, you may hand deliver your protest ballot(s) to the City Clerk before the close of the
public hearing, which will be conducted in the Council Chambers at City Hall, 350 Main Street,
starting at 7:00 p.m. on January 20, 2015.
2. Your previously submitted ballot(s) will be counted. If you have already submitted a properly
completed protest ballot(s) to the City for the previous scheduled December 10, 2014 public hearing,
these ballots will be counted as part of the January 20, 2015, re- noticed Proposition 218 public hearing.
3. The City Clerk's Office has received numerous inquiries regarding who is eligible to receive and file
protest ballots for the proposed water and sewer rate increases. Pursuant to Proposition 218 and state
law, property owners and water & sewer billing customers are eligible to receive and file protest
ballots. However, only one protest ballot is counted per parcel of land. For example, if the water &
sewer billing customer (the person who is paying the bill) is a different person than the owner of the
property, both the customer and the owner will receive and are eligible to file protest ballots. If both
were to file protest ballots for the same parcel, only one protest would be counted.
wily I
Of" M9064
Prop 218 Ballot Protest for
Water and Sewer Rates
Date: December 3, 2014
Subject: Cancellation /Re- issuance of Proposition 218 Public Hearing
And
Protest Ballot Procedures for Proposed Water and Wastewater (Sewer) Rates
Dear Property Owners and Water & Sewer Billing Customers,
On October 24, 2014 the City of El Segundo mailed each property owner and water & sewer billing customer a
Proposition 218 Protest Ballot package for proposed water and sewer rate increases that were to be
considered at a public hearing before the City Council on December 10, 2014. Shortly thereafter, staff noticed
that one date in the "Notice of Public Hearing" referenced the year 2015 instead of 2014. For purposes of
resolving any ambiguity caused -by -this date discrepancy, -the City Council decided -to reissue - protest - ballots to
all eligible property owners and water & sewer billing customers. This decision affects you.
What You Need to Know
1. A new Proposition 218 hearing date has been set for January 20, 2015, to consider protest ballots
received regarding the potential increase in water and sewer rates. If you have not returned your
ballot to City Hall before the close of business (6pm) on January 20, 2015, to the City Clerk's Office,
350 Main Street, you may hand deliver your protest ballot(s) to the City Clerk before the close of the
public hearing, which will be conducted in the Council Chambers at City Hall, 350 Main Street,
starting at 7:00 p.m. on January 20, 2015.
2. Your previously submitted ballot(s) will not be counted. If you have already submitted a protest
ballot to the City for the previous scheduled December 10, 2014 public hearing, you will need to
resubmit the new ballot you receive.
3. The City Clerk's Office has received numerous inquiries regarding who is eligible to receive and file
protest ballots for the proposed water and sewer rate increases. Pursuant to Proposition 218 and state
law, property owners and water & sewer billing customers are eligible to receive and file protest
ballots. However, only one protest ballot is counted per parcel of land. For example, if the water &
sewer billing customer (the person who is paying the bill) is a different person than the owner of the
property, both the customer and the owner will receive and are eligible to file protest ballots. If both
were to file protest ballots for the same parcel, only one protest would be counted.
II I II I I ICI i II I I I I II I I I III
OWNER OF RECORD:
<<Water Customer>>
<<Situs Number » «Situs Street>>
<<Situs_City>> <<Situs__State>> <<Situs_Zip>>
Please make sure that you re -fold and insert this sheet so that your name and the property
address show through the upper left window of the Return Envelope.
<<Water Customer>>
<<Mailing Address>>
«City» «State» «Zip»
Water Rate Study
CITY OF EL SEGUNDO
350 Main Street
El Segundo, California 90245
Tel: 310- 524 -2305
WATER RATE INCREASE PROTEST BALLOT
CITY OF EL SEGUNDO
A recently completed water rate study proposed a multi -year rate schedule to adjust monthly water rates in an effort
to offset the City's cost of providing these services. The FY 2014 -2015 increase is proposed to be implemented
on March 1, 2015. FY 2015 -2016, FY 2016 -2017, FY 2017 -2018, FY 2018 -2019, rate increases are proposed for
implementation on the first of July and January of each subsequent year due to how annual rate increases are
passed through from the Metropolitan Water District and West Basin Municipal Water District. Complete copies of
the water study, entitled "City of El Segundo Water Rate Study 2014" dated September 2014 are available at City
of El Segundo City Hall, 350 Main Street in the City Clerk's office.
Please mark the box and fill out your ballot in ink. Do not use pencil.
Provided is a WATER RATE INCREASE PROTEST BALLOT. If you wish to protest implementation of the multi -year
water rate increases, you should 1) check the box on the ballot indicating that you protest the proposed service
charge increases and if you own the property and/or if you are the water customer, 2) print and sign your name on
the lines provided, 3) fold the ballot the same way it was folded and insert into the return envelope for the WATER
SERVICE FEE INCREASE PROTEST with the barcode showing thru the window, 4) deliver the signed form to the City
Clerk before the close of the public hearing on January 20, 2015 by one of the following methods: U.S. mail addressed
to City Clerk/Water Service Fee, City of El Segundo, 350 Main Street, El Segundo, CA 90245 or hand deliver to the City
Clerk's office at the same address.
Please see the "IMPORTANT NOTICE TO PARCEL OWNERS" on the back of this ballot.
Assessor's Parcel Number: <<APN>>
Owner Name: <<Owner Name>>
Site Address for this Parcel: <<Situs Address>>
❑ I rp otest the proposed water service charge increases for FY 2014 -2015 through 2018 -2019.
❑ I own the property at the above address.
❑ I am a water customer at the above address.
I hereby declare under penalty of perjury that I am the record owner, or the authorized representative of
the record owner for the parcel defined above.
Printed Name
Signature
Date
December 3, 2014
IMPORTANT NOTICE TO PARCEL OWNERS
REGARDING PROPOSED INCREASES IN WATER RATE CHARGES AND
WASTEWATER RATES AND
NOTICE OF PUBLIC HEARING ON JANUARY 20, 2015
Dear City of El Segundo Property Owner/Water Customer:
TAKE NOTICE that on JANUARY 20, 2015, AT 7:00 P.M., the City Council will conduct a Public Hearing at the
City Council Chambers, 350 Main Street, El Segundo, California to consider proposed water service rate increases
associated with providing water services and wastewater collection service rate increases to property located in
the City of El Segundo. Increases are proposed to pay for increases in the City's costs to acquire water from other
agencies, to provide potable water services to properties located within the City, to provide for treatment and
discharge of wastewater generated by those properties, and to meet the regulatory obligations imposed by the
State of California Department of Public Health (DPH) and the U.S. Environmental Protection Agency (EPA).
Water Rate Study
A recently completed water rate study proposed a multi -year rate schedule to adjust monthly water rates in
an effort to offset the City's cost of providing these services. The FY 2014 -2015 increase is proposed to be
implemented on March 1, 2015. FY 2015 -2016, FY 2016- -2017, FY 2017 -2018, FY 2018 -2019, rate increases
are proposed for implementation on the first of July and January of each subsequent year due to how annual
rate increases are passed through from the Metropolitan Water District and West Basin Municipal Water
District. Complete copies of the water study, entitled "City of El Segundo Water Rate Study 2014" dated
September 2014 are available at City of El Segundo City Hall, 350 Main Street in the City Clerk's office.
Sewer Rate Study
A recently completed sewer rate study proposed a multi -year rate schedule to adjust monthly wastewater
rates in an effort to offset the City's cost of providing wastewater collection and treatment services. The FY
2014 -2015 increase is proposed ta. be implemented on March 1, 2015. FY 2015 -2016, FY 2016 -2017, FY
2017 -2018, FY 2018 -2019, rate increases are proposed for implementation on the first of January of each
subsequent year. Complete copies of the sewer study, entitled "City of El Segundo Sewer Rate Study 2014"
dated September 2014 are available at City of El Segundo City Hall, 350 Main Street in the City Clerk's office.
The proposed new rates are provided on the enclosed "Schedule of Proposed Service Charge Increases for
Potable Water" and "Schedule of Proposed Service Charge Increases for Wastewater Collection." Review these to
determine how your specific parcel would be affected. Customers are encouraged to review water and wastewater
use history found on prior utility bills. Charges are based upon a combination of meter size and actual usage. If you
have any questions on the proposed increase please call (310) 524 -2368 for assistance. Any adjustment shown, if
enacted, will take effect no earlier than March 2015.
IMPORTANT INFORMATION: If you oppose an increase to your monthly water service charges or wastewater
service charges and wish to protest these actions, you must do so in writing before the close of the public hearing
on January 20, 2015. If you do not oppose the proposed increases, no response is necessary. A majority protest
exists if, at the end of the Public Hearing, there are valid written protests submitted by owners of a majority
of the properties subject to the fee increases. A majority protest will result in the fee increase not being
imposed. Note that no more than one protest per parcel will be counted. If you want more information,
please contact the City's Water Division Engineer at (310) 524 -2368.
W
W
a
Ir
w
OWNER OF RECORD:
<<Property_Owner>>
<<Situs Number » «Situs Street>>
<<Situs_City>> <<Situs_State>> <<Situs_Zip>>
Please make sure that you re -fold and insert this sheet so that your name and the property
address show through the upper left window of the Return Envelope.
<<Property_Owner>>
<<Mailing Address>>
«City» «State» «Zip»
Sewer Rate Study
CITY OF EL SEGUNDO
350 Main Street
El Segundo, California 90245
Tel: 310- 524 -2305
SEWER RATE INCREASE PROTEST BALLOT
CITY OF EL SEGUNDO
A recently completed sewer rate study proposed a multi -year rate schedule to adjust monthly wastewater rates
in an effort to offset the City's cost of providing wastewater collection and treatment services. The FY 2014-
2015 increase is proposed to be implemented on March 1, 2015. FY 2015 -2016, FY 2016 -2017, FY 2017 -2018,
FY 2018 -2019, rate increases are proposed for implementation on the first of January of each subsequent year.
Complete copies of the sewer study, entitled "City of El Segundo Sewer Rate Study 2014" dated September 2014
are available at City of El Segundo City Hall, 350 Main Street in the City Clerk's office.
Please mark the box and fill out your ballot in ink. Do not use pencil.
Provided is a SEWER RATE INCREASE PROTEST BALLOT. If you wish to protest implementation of the multi -year
sewer rate increases, you should 1) check the box on the ballot indicating that you protest the proposed service
charge increases and if you own the property and /or if you are the water customer, 2) print and sign your name on
the lines provided, 3) fold the ballot the same way it was folded and insert into the return envelope for the SEWER
SERVICE FEE INCREASE PROTEST with the barcode showing thru the window, 4) deliver the signed form to the City
Clerk before the close of the public hearing on January 20, 2015 by one of the following methods: U.S. mail addressed
to City Clerk/Sewer Service Fee, City of El Segundo, 350 Main Street, El Segundo, CA 90245 or hand deliver to the City
Clerk's office at the same address.
Please see the "IMPORTANT NOTICE TO PARCEL OWNERS" on the back of this ballot.
Assessor's Parcel Number: <<APN>>
Owner Name: <<Owner Name>>
Site Address for this Parcel: <<Situs Address>>
❑ I rp otest the proposed sewer service charge increases for FY 2014 -2015 through 2018 -2019.
❑ I own the property at the above address.
❑ I am a water customer at the above address.
I hereby declare under penalty of perjury that I am the record owner, or the authorized representative of
the record owner for the parcel defined above.
Printed Name Signature Date
December 3, 2014
IMPORTANT NOTICE TO PARCEL OWNERS
REGARDING PROPOSED INCREASES IN WATER RATE CHARGES AND
WASTEWATER RATES AND
NOTICE OF PUBLIC HEARING ON JANUARY 20, 2015
Dear City of El Segundo Property Owner/Water Customer:
TAKE NOTICE that on JANUARY 20, 2015, AT 7:00 P.M., the City Council will conduct a Public Hearing at the
City Council Chambers, 350 Main Street, El Segundo, California to consider proposed water service rate increases
associated with providing water services and wastewater collection service rate increases to property located in
the City of El Segundo. Increases are proposed to pay for increases in the City's costs to acquire water from other
agencies, to provide potable water services to properties located within the City, to provide for treatment and
discharge of wastewater generated by those properties, and to meet the regulatory obligations imposed by the
State of California Department of Public Health (DPH) and the U.S. Environmental Protection Agency (EPA).
Water Rate Study
A recently completed water rate study proposed a multi -year rate schedule to adjust monthly water rates in
an effort to offset the City's cost of providing these services. The FY 2014 -2015 increase is proposed to be
implemented on March 1, 2015. FY 2015 -2016, FY 2016 -2017, FY 2017 -2018, FY 2018 -2019, rate increases
are proposed for implementation on the first of July and January of each subsequent year due to how annual
rate increases are passed through from the Metropolitan Water District and West Basin Municipal Water
District. Complete copies of the water study, entitled "City of El Segundo Water Rate Study 2014" dated
September 2014 are available at City of El Segundo City Hall, 350 Main Street in the City Clerk's office.
Sewer Rate Study
A recently completed sewer rate study proposed a multi -year rate schedule to adjust monthly wastewater
rates in an effort to offset the City's cost of providing wastewater collection and treatment services. The FY
2014 -2015 increase is proposed to be implemented on March 1, 2015. FY 2015 -2016, FY 2016 -2017, FY
2017 -2018, FY 2018 -2019, rate increases are proposed for implementation on the first of January of each
subsequent year. Complete copies of the sewer study, entitled "City of El Segundo Sewer Rate Study 2014"
dated September 2014 are available at City of El Segundo City Hall, 350 Main Street in the City Clerk's office.
The proposed new rates are provided on the enclosed "Schedule of Proposed Service Charge Increases for
Potable Water" and "Schedule of Proposed Service Charge Increases for Wastewater Collection." Review these to
determine how your specific parcel would be affected. Customers are encouraged to review water and wastewater
use history found on prior utility bills. Charges are based upon a combination of meter size and actual usage. If you
have any questions on the proposed increase please call (310) 524 -2368 for assistance. Any adjustment shown, if
enacted, will take effect no earlier than March 2015.
IMPORTANT INFORMATION: If you oppose an increase to your monthly water service charges or wastewater
service charges and wish to protest these actions, you must do so in writing before the close of the public hearing
on January 20, 2015. If you do not oppose the proposed increases, no response is necessary. A majority protest
exists if, at the end of the Public Hearing, there are valid written protests submitted by owners of a majority
of the properties subject to the fee increases. A majority protest will result in the fee increase not being
imposed. Note that no more than one protest per parcel will be counted. If you want more information,
please contact the City's Water Division Engineer at (310) 524 -2368.
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
10/20114 THROUGH 11/2/14
Date
Payee
Amount
Description
10/24/2014
Health Comp
5,358.72
Weekly claims
10/24/2014
Manufacturers & Traders
22,531.44
457 payment Vantagepoint
10/24/2014
Manufacturers & Traders
477.31
IRA payment Vantagepoint
10/24/2014
Manufacturers & Traders
5,270.93
401 payment Vantagepoint
10/24/2014
US Bank - Trust Acct
7,430.80
PARS payment
10/24/2014
South Bay Credit Union
13,980.38
Payroll credit union deduction pmt
10/24/2014
Nationwide NRS EFT
73,993.75
EFT 457 payment
10/24/2014
Nationwide NRS EFT
1,979.73
EFT 401a payment
10/24/2014
State of CA EFT
2,378.14
EFT Child support payment
10/27/2014
IRS
249,764.38
Federal 941 Deposit
10/27/2014
Employment Development
3,747.17
State SDI payment
10/27/2014
Employment Development
53,977.47
State PIT Withholding
10/29/2014
Cal Pers
106,741.64
EFT Retirement Misc
10/29/2014
Cal Pers
280,839.13
EFT Retirement Safety
10/29/2014
Cal Pers
2,906.76
EFT Retirement Safety - Police
10/29/2014
Cal Pers
7,282.42
EFT Retirement Misc
10/30/2014
Lane Donovan Golf Ptr
20,352.73
Payroll Transfer
10/31/2014
Health Comp
3,748.29
Weekly claims
10/18/14 - 10/24/14
Workers Comp Activity
19,348.84
SCRMA checks issued
10/25/14 - 10/31/14
Workers Comp Activity
17,221.15
SCRMA checks issued
899, 331.18
DATE OF RATIFICATION:
11/3/14
TOTAL PAYMENTS BY WIRE:
899,331.18
Certified as to the accuracy of the wire transfers by:
Deputy City Treasurer II Date
Director o Finap-
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Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -14 to 9 -30 -15 11/3/2014 1/1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 4, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Chris Michaels, resident, commented on the email he sent to the Council concerning
the re-stripping on recent Richmond Street.
Erin Ferrier, resident, commented on the recent re-stripping of Richmond Street.
Council commented on the Public Communication.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and/or conferring with the City
Attorney on potential and/or existing litigation; and/or discussing matters covered under
Government Code Section §54957 (Personnel); and/or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
C-41
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -1- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:55 PM
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 4, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Brendon Cash, Pastor, Oceanside Christian Fellowship
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Jacobson
a. Proclamation read by Mayor Fuentes and presented to Fire Chief Kevin Smith
proclaiming November 17, 2014 — December 18, 2014 as the Spark of Love Toy
Drive.
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Loretta Frye, resident, commented on the Water and Sewer Protest process and
ballots. Ms. Frye is not in favor of the recent re-stripping on Richmond Street.
Dina Ferguson, St. Michael's Episcopal Church and Pre-School, not in favor of the
recent re-stripping of Richmond Street.
Chris Terrin, resident, not in favor of the recent re-stripping of Richmond Street.
Victoria Steven, resident, not in favor of the recent re-stripping on Richmond Street.
Angela Nevel, resident, not in favor of the recent re-stripping on Richmond Street.
John Eldon, resident, not in favor of the recent re-stripping on Richmond Street.
Antonio Mendez, resident, mentioned an article he read relating to Top Golf,
commented on a flyer he received via Mike Robbins pertaining to the Water and Sewer
Protest and commented on the Park's closing of 10:00 PM.
Keia Gonzalez, resident, commented on the traffic on Grand Ave. and commented on
the new fees for reservations at the Recreation and Park.
Lou Merez, Manhattan Beach resident, commented on item #C2.
John Gutt, resident, commented on item #C2.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council answered questions from Public Communications.
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open a public hearing and receive public
testimony concerning adopting a resolution amending the Zone A preferential
parking area and include the permit fee in accordance with the El Segundo
Municipal Code ("ESMC"). Zone A will be amended to include the west curb line
of Washington Street (from Maple Avenue to Walnut Avenue), both curb lines of
Walnut Avenue (from Washington Street to Center Street), both curb lines of
Sycamore Avenue between Washington Street and California Street (excluding
the south curb line directly adjacent to the public park), and both curb lines of
California Street between Acacia Avenue and Maple Avenue (Excluding the east
curb line directly adjacent to the public park).
(Fiscal Impact: $2,000.00)
Mayor Fuentes stated this was the time and place for a Public Hearing regarding
adopting a resolution amending the Zone A preferential parking area and include the
permit fee in accordance with the El Segundo Municipal Code ("ESMC"). Zone A will be
amended to include the west curb line of Washington Street (from Maple Avenue to
Walnut Avenue), both curb lines of Walnut Avenue (from Washington Street to Center
Street), both curb lines of Sycamore Avenue between Washington Street and California
Street (excluding the south curb line directly adjacent to the public park), and both curb
lines of California Street between Acacia Avenue and Maple Avenue (excluding the east
curb line directly adjacent to the public park).
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Mitch Tavera, Police Chief, gave a presentation and answered Council questions.
'In
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Dugan to
close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Karl Berger, Assistant City Attorney, stated for the record; Section 5 (pertaining to
permit fees) shall be $0.00. No fees to be charged to the residents.
Karl Berger, Assistant City Attorney, read by title only:
11=041IL11111191,41 10 LOX5
2 2 2
2
A
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
adopt Resolution No. 4890 amending Resolution No. 4876. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
2. Discussion and possible action regarding the distribution of the Request for
Proposals for a Financial Analysis and Comparison of The Lakes at El
Segundo Golf Course and the TopGolf Development Proposal.
(Fiscal Impact: Not to exceed $10,000 from donated funds)
Meredith Petit, Director of Recreation and Parks, gave a presentation.
Council Discussion
MOTION by Council Member Atkinson, SECONDED by Mayor Pro Tern Jacobson to
distribute the Request for Proposal for a Financial Analysis and Comparison of The
Lakes at El Segundo Golf Course and the TopGolf Development Proposal.
MOTION PASSED BY A VOICE VOTE. 3/2 Yes: Atkinson, Fellhauer, Jacobson No:
Dugan, Fuentes
3. Consideration and possible action to 1) receive and file this report regarding the
Capital Improvement Program (CIP) goals and objectives for FY 2014/15 and
summary of resources needs to accomplish those goals and objectives and 2)
consider whether to allocate additional staffing resources in Public Works to
accelerate the proposed schedule for CIP and improve plan check services.
(Fiscal Impact: Undetermined)
Stephanie Katsouleas, Public Works Director, gave a presentation.
N
Council Discussion
Council consensus to receive and file the report regarding the Capital Improvement
Program Goals and Objectives for FY 2014/15. Council directed staff to identify staffing
options and the resources needed to accomplish accelerating the Capital Improvement
Projects and bring back the findings to a future City Council Meeting.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
4. Approve Warrant Numbers 3003069 through 3003292 on Register No. 2 in the
total amount of $826,888.71 and Wire Transfers from 10/05/2014 through
10/19/2014 in the total amount of $3,417,015.94. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and/or adjustments; and
wire transfers.
5. Approve Special City Council Meeting Minutes of October 20, 2014 and Regular
City Council Meeting Minutes of October 21, 2014.
6. Approve a request for a new Alcoholic Beverage Control (ABC) License to
allow the on-site sale and consumption of beer, wine and distilled spirits (Type 47
State of California Alcoholic Beverage Control License) at a hotel bar (Aloft
Hotel) at a location currently addressed as 525 North Sepulveda Boulevard.
Applicant: Rubicon B Hacienda LLC.
(Fiscal Impact: N/A)
7. Adopt Resolution No. 4891 regarding the intent to vacate an existing public street
easement at 815 and 821 Hornet Way and adopt Resolution No. 4892 to affirm
the adoption of Ordinance No. 237 regarding vacation of a 90-foot wide public
street easement and a 60-foot wide public street easement at 815, 821 and 827
Hornet Way. Applicant: Northrop Grumman c/o DCA Engineering
(Fiscal Impact: None)
8. Receive and file the report regarding the emergency repair to remove debris in
the attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ("ESMC")
§§ 1-7-12 and 1-7A-4.
(Fiscal Impact: $82,354.00)
501
9. Receive and file the report regarding the emergency repair to remove debris in
the attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ("ESMC")
§§ 1-7-12 and 1-7A-4.
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve Consent Agenda items 4, 5, 6 7, 8, and 9. ***Mayor Fuentes excused herself
from voting on item #7, due to the fact that Ms. Fuentes is employed by Northrop
Grumman. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
10. Discussion and possible action regarding the request from Space-X to reserve
areas of Recreation Park for the purposes of a special event, including
barbequing for a period of up to 24 hours, and in violation of the El Segundo
Municipal Code pertaining Title 10, Chapter 1 for Park Rules and Regulations
("ESMC § 10-1-4).
(Fiscal Impact: None)
Meredith Petit, Director of Recreation and Parks, gave a presentation.
Council Discussion
Karl Berger, Assistant City Attorney, answered questions by Council and advised the
City execute a license agreement with Space-X if the Council approves the item.
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve the request from Space-X to reserve areas of Recreation Park for the purposes
of a special event, including barbequing for a period of up to 24 hours, and in violation
of the El Segundo Municipal Code pertaining Title 10, Chapter 1 for Park Rules and
Regulations ("ESMC § 10-1-4). MOTION PASSED BY A VOICE VOTE. 4/1 Yes:
Atkinson, Dugan, Fellhauer, Jacobson No: Fuentes
11. Consideration and possible action regarding 1) Introduction of an Ordinance; 2)
Adoption of a Resolution of Intention to approve an Amendment to the Contract
between the Board of Administration of the California Public Employees'
Retirement System (CalPERS) and the El Segundo City Council to cease
contributions under Government Code Section 20516(a) (3% Employee Cost
Sharing of Additional Benefits) applicable to El Segundo Firefighters' Association
members per 2011-14 MOU agreement and 3) Approval for Staff to administer
the required Employee Election.
(Fiscal Impact: $174,338 for Fiscal Year 2014/15)
Martha Dykstra, Human Resource Director, explained the item.
Council Discussion
7
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
adopt Urgency Ordinance No. 1498, adopt Resolution No. 4893, and direct Staff to
administer the Employee Election. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0
REPORTS — CITY MANAGER- Thanked the employees for a safe and enjoyable
Halloween.
REPORTS — CITY ATTORNEY- None
REPORTS — CITY CLERK - None
REPORTS — CITY TREASURER - None
REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Mentioned November 11, 2014 is Veteran's Day and
suggested take time to thank a Veteran for their service to our Country
Council Member Atkinson — Attended the Sketchers Pier to Pier Walk last weekend.
Council Member Dugan — None
Mayor Pro Tern Jacobson — None
Mayor Fuentes — Mentioned Veteran's Day as well, thanked the City Manager and
Chevron for taking care of a storm drain emergency at Grand Beach over the weekend,
attended the Real Estate Broker's event, attended the 75th Anniversary of Northrop
Aviation and attended a presentation with Congress woman Maxine Water's at the Los
Angeles Airport concerning Ebola protocol.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Loretta Frye, resident, commented on the Water and Sewer Protest ballots and
commented on the Richmond Street re- stripping.
MEMORIALS — None
N.
ADJOURNMENT at 9:21 PM
Tracy Weaver, City Clerk
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 4 2014, 5:00 P.M.
CALL TO ORDER — Mayor Fuentes at 5:00 PM
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Dugan -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250.
Chris Michaels, resident, commented on the email he sent to the Council concerning the re-
stripping on recent Richmond Street.
Erin Ferrier, resident, commented on the recent re-stripping of Richmond Street.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items
listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Section 354960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation;
and/or discussing matters covered under Government Code Section 354957 (Personnel); and/or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — ANITICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code 354956.9(d) (2) and (3):
-1- matter.
ADJOURNMENT at 6:55 PM
Tracy Weaver, City Clerk
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§
1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $82,354.00
Additional Appropriation: No
Account Number(s): 405- 400 -0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Cleaning of the interstitial space within City Hall, which was limited to Friday — Sunday, is now
complete. Punch list items are being addressed by the contractor. Staff expects to close out the
contract this month.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean the attic space in City Hall.
O
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of City
Hall without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal
Impact: $37,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1-7-12 and 1 -7A -4; and/;or.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $37,000
Additional Appropriation: No.
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair
& Maintenance Acct.)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager*
BACKGROUND AND DISCUSSION:
A &V Contractors, Inc. began work on October 8, 2014 to clean and repair drywall and carpet as
well as restore furniture in the north portion of City Hall (Human Resources, City Clerk's office,
server room). As you may recall, damage to these areas was due to an improperly sealed drain
and corresponding rain event which occurred during the City Hall roofing project. Demolition of
all areas and subsequent repairs in the women's restroom are complete. Construction continues
in the other areas, including drywall patching, painting and carpet installation.
Public Contracts Code § 22050(c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff also
recommends that City Council receive and file this report on the status of the emergency repair
to clean and repair drywall and carpet and restore furniture in the north portion of City Hall.
EL SEGUNDO CITY COUNCIL
MEETING DATE: Novemer 18, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the Center St. and Pine Ave.
Water Main Improvement, Project No. PW 14 -02. (Fiscal Impact: $544,535.37)
RECOMMENDED COUNCIL ACTION:
1. Accept the work for Project No. PW 14 -02 as complete.
2. Authorize the City Clerk to file Notice of Completion in the County Recorder's
office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $600,000
Additional Appropriation: N/A
Account Number(s): 501- 400 -7103 -8207 (Water Enterprise Fund)
ORIGINATED BY: Lifan Xu, Principal Civil Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager_,
BACKGROUND AND DISCUSSION:
The City's water transmission and distribution system dates back to the 1920s. Staff regularly
evaluates the conditions of the pipes to develop and prioritize a replacement schedule for more
than 65 miles of active water mains. The water mains under Center St., from Mariposa Ave. to
Pine Ave., and under Pine Ave., from Center St. to Lomita St., were installed in 1930. They have
exceeded their useful life and are now in need of replacement.
On April 1, 2014, City Council adopted the plans and specifications for Center St. and Pine Ave.
Water Main Improvements (Project No. PW14 -02) and authorized staff to advertise the project
for receipt of construction bids.
On June 3, 2014, the City Council awarded a standard public works contract to the lowest
responsible bidder, Stephen Doreck Equipment Rentals, Inc. for $413,372.50 and approved an
additional $82,674.50 for construction- related contingencies. City Council also awarded a
professional services agreement to AKM Consulting Engineers to provide construction
inspection for the Project in the amount of $59,350.00 with an additional $10,000 for
contingencies.
v
Construction began on July 14, 2014 and was successfully completed by Stephen Doreck
Equipment Rentals, Inc. on October 15, 2014. Additional leaking water mains and valves were
discovered during construction and subsequently repaired with construction contingency.
Staff recommends that City Council accept the work performed by Stephen Doreck Equipment
Rentals, Inc. as complete and authorize the City Clerk to file a Notice of Completion with the
County Recorder's office.
Accounting Summary:
$413,372.50 Stephen Doreck Equipment Rentals, Inc. Contract Amount
+$82,027.71 Change Order and Construction Contingency Utilized
$495,400.21 Stephen Doreck Equipment Rentals, Inc. Construction Total
+$48,463.16 AKM Construction Inspection Funds Utilized
+$672.00 Advertising for Bids in Newspaper
$544,535.37 Total Fiscal Impact
$600,000.00 Amount Budgeted for the project
- $544,535.37 Total Fiscal Impact
$55,464.63 Unspent Budgeted Amount Returned to the Water Fund
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
360 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Center St. and Pine Ave. Water Main Improvement
Project No. :PVV14-O2 Contract No. 4G15
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned ksanoffioerofthmnvvnmroftheintenaatatatedbelowinthepropedy
hereinafter described.
2. The full name of the owner is: City ofBSegundo
3. The full address of the owner is: City Hall, 35O Main Street, B Segundo, CA, SO245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on October 15` 2014. The work done was: Water Main Improvement.
S. On November 17, 2014, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
The name of the Contractor for such work of improvement was: Stephen Doreck Equipment
Rentals, Inc.
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: Center
St. from Mariposa Ave. to Pine Ave. and Pine Ave. from Center St. to Lomita St.
8. The street address of said property is: Center St. and Pine Ave. inB Segundo, CA 90245
Stephanie Katsoleas
Public Works Director
VERIFICATION
[ the undersigned, soy /am the Director of Public Works/City Engineer of the City B Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
| declare under penalty of perjury the foregoing ia true and correct.
Executed on , 2014 at El Segundo, California. 90245
Stephanie Katsouleas
Public Works Director
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to approve Vesting Tract No. 72169, a subdivision of
115 East Walnut Avenue for condominium purposes. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve and accept Final Tract Map No. 72169
2. Authorize the appropriate City Official(s) to sign and record said Map; and/or
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: None
Amount Budgeted: $0
Additional Appropriation: None
Account Number(s): Not applicable
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Planning and Buildin� Safety Director
APPROVED BY: Greg Carpenter, City Manager,,.
BACKGROUND AND DISCUSSION:
The applicant, Karsten Pointe 115 Walnut ES, LLC, and the property owners, Peyer Family
Trust, are requesting approval of Vesting Tract Map. No. 72169. The applicant and owners seek
to create two new lots from one existing lot (115 East Walnut Avenue) and to construct six new
buildings with two condominium residential units in each building for a total of 12 condominium
units. On May 23, 2013, the Planning Commission held a public hearing on the proposed
subdivision and - subsequently approved Vesting Tentative Map No. 72169 and Resolution No.
2734 approving Environmental Assessment No. EA-1014.
The Final Tract Map subdivides 23,357 square feet into 12 condominium units. The Final Tract
Map conforms to the Tentative Map and has been reviewed and approved by the Los Angeles
County Department of Public Works. City staff has determined that Final Tract Map No. 72169
is in substantial conformance with the General Plan and applicable zoning and building
ordinances.
The Final Tract Map is now ready for approval by the City Council. If the City Council finds the
Final Tract Map to be in substantial compliance with the previously approved Tentative Map,
a
then the City Council must approve the Final Tract Map (Gov. Code §§ 66457, 66474.1). If
approved, the map will be recorded in the Los Angeles County Registrar- Recorder's Office.
PA\Planning & Building Safety \0 Planning - Old \PROJECTS (Planning) \1001- 1025\EA -1014 \City Council \EA 1014 - Final Tract
Map CC Staff Report.doc
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the bidding process per El Segundo Municipal
Code §1 -7 -11 by utilizing previously established government contracting rates, and
authorize the purchase of one (1) Sewer Equipment Company of America High Pressure
Sewer Jetting Truck Using National Joint Powers Alliance contracting rates. (Fiscal
Impact: $238,400.00)
RECOMMENDED COUNCIL ACTION:
1. Pursuant to El Segundo Municipal Code §1 -7 -11, waive the bidding process and
purchase one (1) Sewer Equipment Company of America High Pressure Sewer
Jetting Truck for cleaning of sewer mainlines.
2. Authorize the City Manager to execute an agreement, in a form approved by the City
Attorney, with Plumbers Depot to purchase one (1) Sewer Equipment Company of
America High Pressure Sewer Jetting Truck for cleaning of sewer mainlines with
Sewer Enterprise funds using National Joint Powers Alliance contract rates.
3. Alternately discuss, and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
National Joint Powers Alliance Contract # 022014 -SCA
Specifications for Sewer Equipment Company of America 800- HPR -ECO Truck
FISCAL IMPACT: Included in Adopted Budget
Amount ]Budgeted: $275,000.00
Additional Appropriation: No
Account Number(s): 502- 400 - 4301 -8105 Sewer Operations Equipment Replacement
ORIGINATED BY: Gil Busick, Wastewater Supervisor
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
To effectively clean and maintain the City of El Segundo sewer mainlines requires a high
pressure sewer jetting truck. The truck that staff currently uses for cleaning mainlines is a
combination high pressure sewer jetting truck/vacuum truck. Because of the weight and space
used for its vacuum capabilities, the truck has relatively small water carrying capacity and
requires frequent fill -ups during routine cleaning operations. Although the vacuum capability is
extremely useful and necessary for a variety of tasks, it is typically used 5% of the time while the
high pressure jetting is used 95% of the time. The new sewer jetting truck, with its large capacity
water tank, will result in more efficient sewer mainline cleaning with less time needed for refills.
The new truck is also smaller and more maneuverable than the combination truck.
r
Lastly, the new jetting truck will enable staff to be better prepared for dealing with sewer system
overflows and spills because staff will have the ability to simultaneously contain a spill with the
vacuum truck while breaking the blockage with the jetting truck. This ability will undoubtedly
improve our response and mitigation time, and help reduce or even eliminate flows from
reaching the storm drain system. Purchase of the new sewer jetting truck was included in the
2014-15 annual budget and is now ready for purchase.
Therefore, staff recommends that City Council waive the bidding process per El Segundo
Municipal Code §1 -7 -11 and authorize the purchase of one (1) Sewer Equipment Company of
America High Pressure Sewer Jetting Truck Using National Joint Powers Alliance contracting
rates.
National Joint Powers A111'anceo (herein NJPA)
REQUEST FOR, RROPOSAL (herelin RFP)
f'or the prcicurement of
MIMI 141MMIL In''11,121M
RFP Opening
February 21, 2014
8:00 Central Tim,*
At the offices of the
National Joint Powers Alliance@
20212 1h Street Northeast, Staples, NIN 56479
RFP #,022014
The National Joint Powers Alliance@ (NJPA), on behalf of NJPA and its current and potential Member agencies to
include all Government, Higher Education, K12 Education, Non-Profit, and all other Public Agencies located nationally in
all fifty states and potentially internationally, issues this Request For Proposal (RFP) to result in a national contract
solution for the procurement of SEWER VACUUM, HYDRO-EXCAVATION, AND/OR STREET SWEEPER
EQUIPMENT WITH RELATED ACCESSORIES AND SUPPLIES. Details of this RFP are available beginning January
9, 2014 and continuing until February 13, 2014. Details may be obtained by letter of request to Maureen Knight, NJPA,
202 12th Street Northeast, P.O. Box 219, Staples, MN 56479, or by e-mail at RFP@njpacoop.org. Proposals will be
received until February 20, 2014 at 4:30 p.m. Central Time at the above address and opened February 21, 2014 at 8:00
A.M. Central Time.
RFP Timeline
January 9, 2014 Publication ll'RFPin the print and wifine,41hureaptylis Star Tribune,
in the print version qj'the Salt Lakes `rtw within the stare ill
the print and vidine taI'Commerce n4rhin the _Vtate qj'
theYJR-1 webshe, and on the website q '015hiflers. comt
1'rfadeef
February 6, 2014 Pre-Proposal Conj�renee (webcast — evulerkfict, call - Conllec!hnf filfa
10:00 A.M. Central Time slit to U11 inquirers two bnsinea vs daYs vriot- to the ei}enf)
February 13, 2014 Deadfinefin- R17P requests and qntstious
February 20, 2014
4:30 P.M. Central Time
February 21, 2014 public Opellint" qf Proposals
8:00 A.M. Central Time
Direct questions regarding this RFP to:
Maureen Kiiiglitatiiiciiii-et,it.4-itight(i_i,,,iilpcicool).oi- oi-(218)895-4114
FORM D
Formal C
i'fo be completed Only by Proposer)
In compliance with dle Rcqurm � runom'nuoal -(lFP) - k- n -SEWER VACOUi. HYDRO-E%C4AV
A:DON^ ANDOR
�$,
STREETSYCEp88S0UIPk2N7VunRGL6lEDACCGS8UD|GSANDSU9PL|CQ".Uovndes� om
|�� have eum»/mmtms Ry9uud- being famUiurw!thuUo[ the ingmchonu`wnnsand conditions, gcnum| specifications.
c«pecmh m m ' technical specifications, xcrvmouxpuo utiosmum uoy spcu` m\ �nn�6ohomhypnmy.0diY«»mmi/»»d
s, conditions cfthis
-vices hnhU\ Jil-loor*ithuUtenn
agree to furnish the deUtied set
RIT, any applicable amendments of this RFP, and aII Proposer's Response documentation. Proposer Further understands
they accept (lie Full responsibility as the sole solirce. of responsibility of the proposed response herein and Ihat tile
perforoll,inCe Of Wly SLII',�-COntrllctori� employed by the Propo�er in 17111fillillent of this proposal is tile sole responsibility of
the Proposer.
^
Company Name: ^ � �o' _
Cumpun?Addreaz � � /'/
^' �'`~ '
_________..... _ ..... ___
\�d
Smm� Zip-
City:
________�__
_���___
e�
'.
CvnoutPcmoo*
AtitborizcdSignamr Vnmom
typed)
(N.-tine printed or
0
Form E
Contract Acceptance and Award
(To he Completed only UypQPA)
��PA �
Your proposal is hereby accepted an([ awarded. As an awarded Proposer, you are now bound to provide the detined
product/equipment and services contained in your proposal offering according to all terms, conditions,and pricing set forth
in this RFP, any amendments to this RF 11, your Response, and ally exceptions iccepted or rcj1ccted by NJPA on Form C.
//e en,/n/ start date m the Contract will be 20 14 and continue 6vknnyears
'mm the board award nnu: This contract has the consideration ora�um year mnrnx\wpUonut the discretion ofN]PA.
National Joint Powers AU}u
NJPA Authorized signature:
NIJ9kEm(Ztifim Director -- —
��ophm���ed)
Awarded this
_\-T_duyv 10 NJPA Contract NumbelG�����-J[/\
NJPA Authorized signature:
NJPA oar Member (Name, printed or typed)
Escuxcd(hls_|�loyof— 20
NJPA Contract Numhu/,� 00y0IJ-�CA`
Proposer hereby accepts contract award imJudinA:||acccpmdcsccphmuoodNJP&clarifioubmm identified oil F0RNIL
VendorName
Vendor Authorized signature.--
(Narne printed or typed)
Executed this lay of luivte�
-�C�
44
m
■
Im
IN
■
EM
t,
F.=
600- HPR7VECO Hydrostatic/Aux Engine
Rear, Extendable Yes
1,000 -3,000 Galion
600- HPRECO Hydrostatic/Aux Engine
Rear, Extendable Yes
1,000 -3,000 Galion
600 -HF Hydrostatic/Aux Engine
Front Yes
1,000.3,000 Gallon
600-H Hydrostatic/Aux Engine
Rear, Fixed No
1,000.3,000 Gallon
600 -A or APR Aux Engine
Rear„ Fixed (A) or Extendable (APR) Yes
1,000 -3,000 Gallon
yq sib £ v
Environmental Enclosure
Warranty"
Environmental Friendly
One piece welded steel shroud
12 month / 2,000 hour warranty on body
Hydraulic Fluid -This
One piece aluminum shroud
hydraulic fluid is non -toxic
Aluminum roll up door
Safety Hose Reel
and inherently biodegrad-
80,000 BTU Heater in shroud
Variable speed hydraulic drive
able and therefore non
Industrial swivel bearing
threatening to the ecosys-
Electrical System
Welded construction
tem in the event of a fluid
NEMA 4 rated controls enclosure
Controls rotate with reel
Loomed wiring
Water level sight gauge on both sides of
leak.
Sealed connections and junction boxes
tanks
Unit specific wiring diagram
10' Leader hose
33% Reduction in Engine
ICC Lighting System
Operating Speed -This
Convenience features
means lower fuel costs
Water / Jet System
Curbside ladder
and a safer & quieter
Exclusive duraprolene tank
Optional root cutter maintenance box
environment for operators
UV Stable
2 1/2 "fill system located at street side of truck
and neighborhood
Weldable and Repairable
Water Level sight gauge on both sides of
residents while cleaning
Dual tank system for flexibility
tank
Duraprolene baffles inside tank for reduced
2 High efficiency nozzles
sewers.
water movement
Complete accessory package
Removable top for inspection and cleaning
l4 "Thick Duraprolene
Customizable tank sizes
Design
Water rank Walls - Creates
7 year warrantey standard
Tubular steel frames
a more durable and robust
Pumps with volumes from 40 -100 GPM
Components pre painted
water tank which will last
"Vari- Flow" water delivery system for flow
Modular sub - assemblies
the lifetime of the fetter.
variable flow
Powder coated shrouds (.hit, ow
Integral hydraulic pump drive
Custom colors available
Reduced Environmental
Wash down system
Impact Production
Winterization blow out system
Process.
i
;PWP1,-)np
Watertight Controls are Duaprolene WaterTank
contained in a weatherproof The U.V. stabilized Duraprolene material will never rust
NEMA 4 control box. or corrode, Is flexible in nature and will not crack.
The unique tank design eliminates any tank sloshing
or distortion.
The Duraprolene tank is repairable - it Is manufactured
from the "Ground Up" at our state of the an facility.
For more accessories visit
www.sewershoAcom
"AN Specifications are subject to change without notice. "Please consult Sewer Equipment Co. of America or your local dealer for specific warranty details.
Rev2 (3-2014)x.+2014 Sewer Equipment Co; of America. All images and logo ate property pf sewer Equipment Co. of America.
,.w `.... _. ". .. a
. =.>p�"". ., .. a ... _
800•HPR•ECO, PAGE I of 3
800-HPR-ECO
$9,851.00
1 $0.00
WARDED
_,4jpAA
cbN(RACT ie
Mounted High Pressure Sewer Cleaner
1
,Truck
UPGRADE SYSTEM TO 55 GPM AT 3,000 PSI WATER PUMP (REQUIRES UPGRADE TO
3000 PSI SEWER HOSE)
Engloolft-ma:
dole Roof & 11-0so:
Accessories;
FE Meyers 65.gpm @!2000 psi
Rear Mounted,-Safety Hose Reel
10' Leader Hose
Hydrostatic Drive via World Trans
Rotating & Telescoping with
BB Hose Guide
Lighted NEMA 4 control panel
700'x 1" Hose capacity
Tri-Star (chisel point) nozzle
Hour Meter & Tachometer
WAqr Tank & Fill;
DD (high flow) nozzle
Air Purge Valve
1500 gal. I black Duraprolene'rM Tank
Finned Nozzle extension
Recirculation System
2.61' Fill-Systern
Nozzle Rack
Painted Steel Shroud
3:r Lick:
25' Fill Hose
with 3 rollup doors
Mounting to approved chassis
Washdown gun w/ 25` ext. hose
80,000 BTU compartment heater
Mud flaps, Bumper, Hitch receiver
Upstream Pulley Guide
$2,570.00,
LED D.O.T. approved fighting
Paper Operator/Owner Manual
IBASE UNIT AS OUTLINED ABOVE
$0.00
$99,670.00
1
$9946-10.00
FOR ALL NON STANDARD OPTIONS PLEASE CONTACT FACTORY FOR PRICING
STANDARD OPTIONS:
REAR COMPARTMENT OPTIONS: LIST PRICE QTY TOTAL
UPGRADE SYSTEM TO 80 GPM AT 2,000 PSI WATER PUMP
$9,851.00
1 $0.00
UPGRADE SYSTEM TO 75 GPM AT 2,500 PSI WATER PUMP
$10,837.00
1
$10,837.00
UPGRADE SYSTEM TO 55 GPM AT 3,000 PSI WATER PUMP (REQUIRES UPGRADE TO
3000 PSI SEWER HOSE)
$9,951.00
$0.00
UPGRADE TO SINGLE PISTON 65 GPM @ 2500 PSI WATER PUMP
$18,368.00
$0.00
UPGRADE TO SINGLE PISTON 80 GPM @ 2500 PSI WATER PUMP
$25,371.00
$0.00
ACCUMULATOR FOR SINGLE PISTON PUMP
$2,694.00
$0.00
UPGRADE TO ENVIRONMETAL FRIENDLY HYDRAULIC FLUID
$478.00
$0.00
HYDRAULICALLY POWERED ROTATING HOSE REEL
$5,244.00
$0.00
AUTOMATIC LEVEL WIND WITH HYDRAULIC UPIDOWN ACTION
$5,820.00
1
$5,820.00
DIGITAL "SMART COUNTER" FOOTAGE METER
$2,570.00
1
$2,570.00,
FOOTAGE METER (MOUNTED ON JET HOSE REEL)
$652.00
$0.00
FOOTAGE METER (MOUNTED ON MANUAL LEVEL WIND * not available w/ ALW)
$690.00
$0.00
DRAIN VALVES FOR WATER PUMP 'RECOMMENDED FOR COLD CLIMATES*
$139.00
$0.00
HYDRAULIC PRESSURE GAUGE
$271.00
$0.00
HYDRAULIC MANIFOLD REEL CONTROL (STANDARD wl MASTER PENDANT OPTION)
$900.00
$0.00
HYDRAULIC TOOL CIRCUIT (RATED AT 9.5 GPM, SYSTEM ENGAGED VIA MANUAL
DIVERTER VALVE AND SUPPLIED W/ PARKER 60 SERIES CONNECTORS)
$681.00
$0.00
UPGRADE TO 1000' CAPACITY HOSE REEL IN LIEU OF STANDARD CAPACITY
$2,279.00
$0.00
TESTING FEE (FOR UNITS ORDERED WITHOUT HOSE)
$393.00
$0.00
SEWER HOSE (I- I.D., 2500 P.S.I. OPERATING PRESSURE) PER FT
$3.89
600
$2,334.00
SEWER HOSE (I- I.D., 3000 P.S.I. OPERATING PRESSURE) PER FT
$4.67
$0.00
SEWER HOSE (3/4' I.D., 2500 P.S.I. OPERATING PRESSURE) PER FT
$3.64
$0.00
SEWER HOSE (3/4- I.D., 3000 P.S.I. OPERATING PRESSURE) PER FT
$3.83
$0.00
SEWER HOSE (5/8- I.D., 4000 P.S.I. OPERATING PRESSURE) PER FT
$3.60
$0.00
SEWER HOSE (112- I.D., 4000 P.S.I. OPERATING PRESSURE) PER FT
$3.44
$0.00
25'x 3/4' LEADER HOSE (IN LIEU OF STANDARD 10')
$188.00
$0.00
25'x 1" LEADER HOSE (IN LIEU OF STANDARD 10')
$304.00
$0.00
LATERAL LINE CLEANING KIT (ISO- X %' HOSE WITH NOZZLE MOUNTED ON A ROLLING
CART; INCLUDES ADDITON OF 1200 PSI AUXILIARY CLEANING CIRCUIT ON JET UNIT)
Note: Underbody Storage Capacity will be reduced with this option.
$3,525.00
$0.00
MINI-MISSILE NOZZLE
$383.00
$0.00
PATRIOT 11 ROOT CUTTER KIT (RING & ADJ ROLLER SKIDS, 4- TO 151- SAWS
$2,310.00
$0.00
501 WASHDOWN SYSTEM WITH RETRACTABLE REEL
$1,153.00
$0.00
UPGRADE TO ALUMINUM SHROUD
$10,077.00
1
$10,077.00
DEDUCT TO REMOVE COMPARTMENT HEATER
($999m)
$0.00
DUAL HOSE REELS (SECOND REEL CAPACITY AS FOLLOWS: 400' x 314" ID; 700'x 518" ID.,
OR 900' x 1/2" ID) *SEE ABOVE SECTION TO ORDER HOSE NEEDED, 1 $7,117.00 $0.00 1 1
AUTOMATIC LEVEL WIND W/ HYDRAULIC UPIDOWN ACTION ON BOTH (2) REELS 1 $10,077.00 1 1 $0.001
FREIGHTANDIOR APPLICABLE TAXES NOT INCLUDED EFFECTIVEAS OFOIIO1114
800- HPR.ECO, PAGE 2 of 3
DIGITAL "SMART COUNTER" FOR DUAL REEL UNITS $3,668.001 1 $0.00
TANK & Pit 1 OPTIONS!
DECREASE WATER TANK TO 1,000 GALLONS
$1,235.00
$0.00
$0.00
INCREASE TO 1800 GALLON DURAPROLENE- (BLACK) WATER TANK
$5150.00
1
$5,150.00
INCREASE TO 2500 GALLON DURAPROLENE- (BLACK) WATER TANK, INCLUDES
INSULATION OF EXTERIOR TANK CROSS -OVER PIPING
$16,480.00
$2,850.00
$0.00
INCREASE TO 3000 GALLON DURAPROLENE- (BLACK) WATER TANK, INCLUDES
INSULATION OF EXTERIOR TANK CROSS -OVER PIPING
$19,055.00
$0.00
$0.00
UPGRADE 10' X 6" LOW PROFILE 1500 GALLON WATER TANK
$1.6,500.00
1
$0.00
FILL HOSE STORAGE RACK
$183.00
1
$0.00
TANK ACCESS LADDER
$750.00
1
$0.00
UPGRADE DURAPROLENE WATER TANK FROM STANDARD 7 YEAR WARRANTY TO 10
YEAR WARRANTY ON 1500 GALLON UNIT (MUST BE PURCHASED AT TIME OF SALE)
GALL FACTORY FOR INCREASED PRICE FOR WARRANTY ON LARGER TANKS
$2,350.00
1
$2,350.00,
f t! C�cT.•i iii Io1fiT:Ti Itii7.1:�
ENGINE/WATER PUMP COMPARTMENT LIGHT
$182.00
$0.00
$0.00
LED FLOOD LIGHT (FACTORY STANDARD
$390.00
` 1
$390.00
Strbe Light Package 10 Strobe
$470.00
$2,850.00
$0.00
LED STROBE LIGHT (FACTORY STANDARD)
$455,00
$0.00
$0.00
LED ARROW STICK (FACTORY STANDARD )
$925.00
1
$925.00
LED ARROW BOARD FACTORY STANDARD)
$1,100.00
1
$1 100.00
HANDHELD WIRELESS 12v/1Iov RECHARGABLE LED SPOTLIGHT WITH STORAGE
BRACKET
1 $290.00
1
$290,00
•, E-7oTWIll
BASIC PENDANT CONTROL WITH 35' CORD, (WITH HOSE REEL F -N -R CONTROL AND
$1,186.00
$0.00
KILL SWITCH) INCLUDES MANIFOLD HYDRAULICS
$2,114.00
$0.00
_
STANDARD PENDANT CONTROL WITH 35' CORD, (WITH HOSE REEL F-N-R CONTROL,
$919.00
$0.00
THROTTLE UP /DOWN, KILL SWITCH) INCLUDES MANIFOLD HYDRAULICS
$2,850.00
$0.00
MASTER PENDANT CONTROL WITH 35' CORD, (WITH HOSE REEL F-N -R CONTROL,
$587.00
$0.00
VARIABLE SPEED CONTROL, THROTTLE UP/DOWN, WATER ON /OFF, AND KILL
$4,503.00
$0.00
SWITCH) INCLUDES MANIFOLD HYDRAULICS
$3,470.00
$0.00
WIRELE9$ REMOTE CONTROL PENDANT (WITH HOSE REEL F -N•R CONTROL,
$1,265.00
$0.00
THROTTLE UP /DOWN, WATER OFF /ON, KILL SWITCH) INCLUDES MANIFOLD
1
2 $532.00
HYDRAULICS
$6,274,00
1 $6,274.00
STANDARD WHITE PAINT
ALL OTHER COLORS (EXCEPT METALLIC PAINT) 1 $595.00 [ 1 $0.001
TRIMIC Mnt.1NTING AND TnnL STnRAt3E OPTIONS--
AIR PURGE SYSTEM (POWERED BY CHASSIS)
$1,186.00
$0.00
DEDUCT FOR HYDROSTATIC FRONT CRANKSHAFT DIRECT DRIVE
$955.00
$0.00
REAR GAUGE CLUSTER (VOLTS, WATER TEMP, OIL PRESSURE): OPTION REQUIRES
CHASSIS TO BE PROVIDED WITH EITHER AN SAE J1939 INTERFACE (MULTIPLEX
SYSTEMS) OR ENGINE ACCESS FOR ANALOG GAUGE SENDERS
$919.00
$0.00
SPRAY BAR (FRONT FRAME MOUNTED)
$1,111.00
$0.00
FIXED OVERHEAD CANOPY (TO MATCH SHROUD)
$587.00
$0.00
STEEL SKIRTING AND STEEL TOOLBOXES (5)
$4,503.00
$0.00
STEEL SKIRTING AND ALUMINUM TOOLBOXES (6)
$4,881.00
1 $4,881.00
SKIRTING ONLY (NO TOOLBOXES)
$1,265.00
$0.00
LONG HANDLED TOOL STORAGE (TWO (2 ) 4" TUBES )
$266.00
2 $532.00
ROLL -OUT ROOT CUTTER MAINTENANCE BOX
$2,097.00
$0.00
ROLL -OUT ROOT CUTTER MAINTENANCE BOX W/ ELECTRIC PUMP
$3,269.00
$0.00
REAR BACK UP CAMERA SYSTEM W/ 7" COLOR MONITOR MOUNTED IN CAB
$960.00
1 $560.00
HITCH - REESE STYLE (10,000 LBS MAXIMUM LOAD) WITH CAB MOUNTED BRAKE
CONTROLLER & 7 PIN RECEPTICAL
$659.00
$0.00
COMBINATION HEAVY DUTY BALL HITCH (20,000 LBS MAXIMUM LOAD) WITH CAB
MOUNTED BRAKE CONTROLLER & 7 PIN RECEPTICAL
$937.00
$0.00
SIX (6) 18" D.O.T. SAFETY CONES AND HOLDER
$325.00
$0,00
FREIGHT AND /OR APPLICABLE TAXES NOT INCLUDED EFFECTIVE AS OF 01101114
800•HPR -ECO, PAGE 3 of 3
ADDITIONAL PAPER OPERATOR'S MANUAL
$69.00
LESS 3% NJPA DISCOUNT:
$0.00
CD -ROM OPERATOR'S MANUAL
$49.00
FACTORY SUPPLIED CHASSIS:
$0.00
ONSITE FACTORY TRAINING (1 DAY)
$1,450.00
ESTIMATED TOTAL:
$0.00
ONSITE FACTORY TRAINING (ADDITIONAL DAY)
$1,080.00
$0.00
LIST PRICE OF SELECTED OPTIONS:
$ 154,180.00
LESS 3% NJPA DISCOUNT:
$ 4,824.80
NET PRICE OF UNIT:
$ 149536.20
FACTORY SUPPLIED CHASSIS:
$ 88,875.00
ESTIMATED FREIGHT'
$ 4,500.00
ESTIMATED TOTAL:
$ 2 4
FREIGHT ANDIOR APPLICABLE TAXES NOT INCLUDED EFFECTIVE AS OF OIIO1114
I Name / Address I
City of El Segundo
Finance AIP
150 Illinois Street
El Segundo, CA 90245
Date
Estimate #
10/14/2014
12651
I Ship To I
City of El Segundo
Wastewater
150 Illinois Street
El Segundo, CA 90245
Rep Serial #
P.D
Item Description Qty Price Total
800-HPR 800-HPR Truck Mounted letter 1 222,710.20 222,710.207
see Attached NJPA Contract
DISCT9o' Discount Applied % Additional Discount per Plumbers -4,000.00 -4,000.00
depot Inc
Six 18" D.O.T Safety Cones and Holder
50ft washdown Systemw/ Retractable Reel
Installed 10 Comer Strobe
Signature and Na...
Fax #
(310)355-1711
Sales Tax (9.0%)
I MO.
$218,710.20
$19,683.92
$238,394.12
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 815-835-5566
S P E C I F I C A T 1 0 N P R 0 P-0
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800-559-8890
Weight Weight
Data Code Description Front Rear Retail Price
PRL-07M
M2 PAL-07M (EFF:09/18/2013)
STD
Data Version
7"
DRL-015
SPECPRO21 DATA RELEASE VER 015
N/C
Vehicle Configuration"
001-172
M2 106 CONVENTIONAL CHASSIS
5,765 3,515 $94,408.00
004.215
2015 MODEL YEAR SPECIFIED
STD
002-004
SET BACK AXLE -TRUCK
STD
019-002
STRAIGHT TRUCK PROVISION
STD
003-001
LH PRIMARY STEERING LOCATION
STD
General Service
AA1-0D2
TRUCK CONFIGURATION
STD
AA6001
DOMICILED, USA 50 STATES (INCLUDING
WC
CALIFORNIA AND CARE OPT-IN STATES)
A85-010
UTILITY /REPAIR/MAINTENANCE SERVICE
N/C
A84-IGM
GOVERNMENT BUSINESS SEGMENT
N/C
AA4-002
LIQUID BULK COMMODITY
N/C
AA5 -002
TERRAIN/DUTY: 100% (ALL) OF THE TIME, IN
STD
TRANSIT, IS SPENT ON PAVED ROADS
ABI-008
MAXIMUM 8% EXPECTED GRADE
STD
A135.001
SMOOTH CONCRETE OR ASPHALT PAVEMENT -
STD
MOST SEVERE IN-TRANSIT (BETWEEN SITES)
ROAD SURFACE
995-091
MEDIUM TRUCK WARRANTY
sm
A66-99D
EXPECTED FRONT AXLES) LOAD: 12000.0 lbs
A68-990
EXPECTED REAR DRIVE AXLE(S) LOAD:
21000.0 lbs
A63-99D
EXPECTED GROSS VEHICLE WEIGHT CAPACITY
: 33000.0 lbs
Application Version 8.5,208 01/2212014 9:92 AM
Data Version PRL-07M.01 5
2015Jetter Quote Page 1 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 816-835-5566
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, It. 60074
Phone: 800-559-8890
Weight Weight
Front Rear Retail Price
AA3.003
TANK BODY
N/C
AF7-99D
EXPECTED BODY /PAYLOAD CG HEIGHT ABOVE
FRAME *XX' INCHES : 32.0 In
Engine
101-2NT
CUM ISB 6.7-260 260 HP @ 2300 RPM, 2600 GOV,
$3,211,00
660 LB/FT @ 1600 RPM
Electronic Parameters',
79A-075
75 MPH ROAD SPEED LIMIT
STD
79B-000
CRUISE CONTROL SPEED LIMIT SAME AS ROAD
N/C
SPEED LIMIT
79K-013
PTO MODE ENGINE RPM LIMIT -1600 RPM
N/C
79M-001
PTO MODE BRAKE OVERRIDE - SERVICE
N/C
BRAKE ONLY ENABLED
79P-002
PTO RPM WITH CRUISE SET SWITCH - 700 RPM
N/C
790-003
PTO RPM WITH CRUISE RESUME SWITCH - 800
N/C
RPM
79S-008
PTO MODE CANCEL VEHICLE SPEED - 25 MPH
NIC
79U-008
PTO GOVERNOR RAMP RATE - 300 RPM PER
N/C
SECOND
80G-002
PTO MINIMUM RPM - 700
N/C
80J-001
REGEN INHIBIT SPEED THRESHOLD - 0 MPH
N/C
gn§lne, Eouipment
99C-013
2013 ONBOARD DIAGNOSTICS/2010
STD
EPA/CARBIGHG14
99D -011
2008 GARB EMISSION CERTIFICATION - CLEAN
$106,00
IDLE (INCLUDES 6X4 INCH LABEL ON LOWER
FORWARD CORNER OF DRIVER DOOR)
13E-001
STANDARD OIL PAN
STD
105-001
ENGINE MOUNTED OIL CHECK AND FILL
STD
133-004
ONE PIECE VALVE COVER
STD
014-099
SIDE OF HOOD AIR INTAKE WITH FIREWALL
STD
MOUNTED DONALDSON AIR CLEANER
124-1 D7
DR 12V 160 AMP 28-SI QUADRAMOUNT PAD
STD
ALTERNATOR WITH REMOTE BATTERY VOLT
SENSE
292-ID8
(2) ALLIANCE MODEL 1131, GROUP 31, 12 VOLT
STD
MAINTENANCE FREE 1850 CCA THREADED
STUD BATTERIES
290-017
BATTERY BOX FRAME MOUNTED
STD
281-001
STANDARD BATTERY JUMPERS
STD
Application Version 8.5.208 01/22/2014 9:22 AM
Data Version PAL- 07M.015
2015JOtter Quote Page 2 of 14
Prepared for.
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 81021
Phone: 815-835-5588
Prepared: by-
Dan Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 80074
Phone: 800-559.8890
Data Code
Description
Weight Weight
Front Rear
Retell Price
282 -001
SINGLE BATTERY SOX FRAME MOUNTED LH
STO
SIDE UNDER CAB
291-017
WIRE GROUND RETURN FOR BATTERY CABLES
STD
WITH ADDITIONAL FRAME GROUND RETURN
289.001
NON - POLISHED BATTERY BOX COVER
STD
295 -029
POSITIVE AND NEGATIVE POSTS FOR
2
$111.00
JUMPSTART LOCATED ON FRAME NEXT TO
STARTER
107-032
CUMMINS TURBOCHARGED 18.7 CFM AIR
STD
COMPRESSOR WITH INTERNAL SAFETY VALVE
108 -002
STANDARD AIR COMPRESSOR GOVERNOR
STD
131 -013
AIR COMPRESSOR DISCHARGE LINE
STD
152 -041
ELECTRONIC ENGINE INTEGRAL SHUTDOWN
STD
PROTECTION SYSTEM
018 -iC2
RH OUTBOARD UNDER STEP MOUNTED
30 25
$874.00
HORIZONTAL AFTERTREATMENT SYSTEM
ASSEMBLY WITH RH B- PILLAR MOUNTED
VERTICAL TAILPIPE
28F-002
ENGINE AFTERTREATMENT DEVICE,
STD
AUTOMATIC OVER THE ROAD REGENERATION
AND DASH MOUNTED REGENERATION
REQUEST SWITCH
239 -038
11 FOOT 06 INCH (138 INCH +01 -5 INCH)
N/C
EXHAUST SYSTEM HEIGHT
237 -1CR
RH CURVED VERTICAL TAILPIPE B- PILLAR
N/C
MOUNTED ROUTED FROM STEP
23U -001
6 GALLON DIESEL EXHAUST FLUID TANK
STD
34N -003
100 PERCENT DIESEL EXHAUST FLUID FILL
$23,00
43X -002
LH MEDIUM DUTY STANDARD DIESEL EXHAUST
STD
FLUID TANK LOCATION
23Y -001
STANDARD DIESEL EXHAUST FLUID PUMP
STD
MOUNTING
43Y -001
STANDARD DIESEL EXHAUST FLUID TANK CAP
STD
242 -011
ALUMINUM! AFTERTREATMENT
N/C
DEVICE/MUFFLER(rAILPIPE SHIELD (S)
273-035
HORTON HT850 FRONTAL AIR ON /OFF ENGINE
STD
FAN CLUTCH
276 -002
AUTOMATIC FAN CONTROL WITH DASH
$18.00
SWITCH AND INDICATOR LIGHT, NON ENGINE
MOUNTED
110.003
CUMMINS SPIN ON FUEL FILTER
STD
118-001
FULL FLOW OIL FILTER
STD
288 -078
950 SQUARE INCH ALUMINUM RADIATOR
STD
103 -004
ANTIFREEZE TO -34F, MOAT EXTENDED LIFE
STD
COOLANT
Application Version 8.5.208
Data Version PRL- 07M.015
2015Jetter Quote
01/22/2014 9..22 AM
Page 3 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 81021
Phone: 815. 835-5566
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800.559 -8890
Application Version 8.5.208
Data Version PRL- 07M.015
201 Walter Quote
0112212014 9:22 AM
Page 4 of 14
Weight Weight
Data Code
Description
Front Rear
Retail Price
171.007
GATES BLUE STRIPE COOLANT HOSES OR
STD
EQUIVALENT
172 -001
CONSTANT TENSION HOSE CLAMPS FOR
STD
COOLANT HOSES
270-016
RADIATOR DRAIN VALVE
STD
173.009
SHUT OFF VALVES ON ENGINE FOR
N/C
CUSTOMER TO SUPPLY COOLANT TO THERE
HEATER IN BODY
168 -002
LOWER RADIATOR GUARD
STD
138 -010
PHILLIPS -TEMRO 750 WATT /115 VOLT BLOCK
4
$97.00
HEATER
140 -053
BLACK PLASTIC ENGINE HEATER RECEPTACLE
N/C
MOUNTED UNDER LH DOOR
134-001
ALUMINUM FLYWHEEL HOUSING
STD
132-004
ELECTRIC GRID AIR INTAKE WARMER
STD
155 -058
DELCO 12V 38MT HD STARTER WITH
10
$39.00
INTEGRATED MAGNETIC SWITCH
Transmission,
342 -582
ALLISON 3000 RDS AUTOMATIC TRANSMISSION
200 60
$6,632.00
WITH PTO PROVISION
Tr nsmiss]16n f t'i t11 ent
343-339
ALLISON VOCATIONAL PACKAGE 223
N/C
AVAILABLE ON 3000/4000 PRODUCT FAMILIES
WITH VOCATIONAL MODELS RDS, HS, MH AND
TRV
8413-012
ALLISON VOCATIONAL RATING FOR ON/OFF
N/C
HIGHWAY APPLICATIONS AVAILABLE WITH ALL
PRODUCT FAMILIES
84C -023
PRIMARY MODE GEARS, LOWEST GEAR 1,
N/C
START GEAR 1, HIGHEST GEAR 6, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY
84D -022
SECONDARY MODE GEARS, LOWEST GEAR 1,
N/C
START GEAR 1, HIGHEST GEAR 5, AVAILABLE
FOR 3000/4000 PRODUCT FAMILIES ONLY
353 -022
VEHICLE INTERFACE WIRING WITH BODY
$69.00
BUILDER CONNECTOR MOUNTED BACK OF CAB
34C -001
ELECTRONIC TRANSMISSION CUSTOMER
$60.00
ACCESS CONNECTOR FIREWALL MOUNTED
362 -1YO
(2) CUSTOMER INSTALLED CHELSEA 277
N/C
SERIES PTO's
363.011
PTO MOUNTING, LH AND RH SIDES OF MAIN
N1C
TRANSMISSION
341.018
MAGNETIC PLUGS, ENGINE DRAIN,
STD
TRANSMISSION DRAIN, AXLE(S) FILL AND
DRAIN
Application Version 8.5.208
Data Version PRL- 07M.015
201 Walter Quote
0112212014 9:22 AM
Page 4 of 14
Prepared for:
Shawn Sondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 815-835-5566
Prepared by.
Don Cooper
NORTHWEST TRUCKS, INC,
2120 RAND ROAD
PALATINE, IL 6074
Phone: 800-559-8890
Application Version 8.5.208 0112212014 9:22 AM
Data Version PRL-07M.015
2015Jeftet Quote Page 5 of 14
Weight Weight
Data Code
Description
Front Roar
Retail Price
345-003
PUSH BUTTON ELECTRONIC SHIFT CONTROL,
N/C
DASH MOUNTED
97G-004
TRANSMISSION PROGNOSTICS - ENABLED 2013
N/C
370-015
WATER TO OIL TRANSMISSION COOLER, IN
STD
RADIATOR END TANK
346-003
TRANSMISSION OIL CHECK AND FILL WITH
N/C
ELECTRONIC OIL LEVEL CHECK
35T-001
SYNTHETIC TRANSMISSION FLUID (TES-295
STD
COMPLIANT)
Front Axle and Equipment,
400-IA6
DETROIT DA- F- 12.0.312,000# FF1 71.5 KPI/3.74
STD
DROP SINGLE FRONT AXLE
402-020
MERITOR 15X4 Q+ CAM FRONT BRAKES
STD
403-002
NON•ASBESTOS FRONT BRAKE LINING
STD
419-023
CONMET CAST IRON FRONT BRAKE DRUMS
STD
427-001
FRONT BRAKE DUST SHIELDS
5
$50.00
409-021
SKF SCOTSEAL PLUS XL FRONT OIL SEALS
STD
408-001
VENTED FRONT HUB CAPS WITH WINDOW,
STD
CENTER AND SIDE PLUGS - OIL
416-022
STANDARD SPINDLE NUTS FOR ALL AXLES
STD
405-002
MERITOR AUTOMATIC FRONT SLACK
STD
ADJUSTERS
536-050
TRW THP-60 POWER STEERING
STD
539-003
POWER STEERING PUMP
STD
534-015
2 QUART SEE THROUGH POWER STEERING
STD
RESERVOIR
40T-002
SYNTHETIC 75W-90 FRONT AXLE LUKE
$8.00
Front Suspension
620-1 FO
12,000# DUAL TAPERLEAF FRONT SUSPENSION
42
$57.00
619-005
MAINTENANCE FREE RUBBER BUSHINGS -
STD
FRONT SUSPENSION
410-001
FRONT SHOCK ABSORBERS
STD
Rear Axle and Equipment,
420-I08
DETROIT DA-RS-21.0-4 21,000# R•SERIES
STD
SINGLE REAR AXLE
421-614
6.14 REAR AXLE RATIO
N/C
424-001
IRON REAR AXLE CARRIER WITH STANDARD
STD
AXLE HOUSING
386-079
MXL 16T MERITOR EXTENDED LUKE MAIN
-10 -10
($330.00)
DRIVELINE WITH HALF ROUND YOKES
Application Version 8.5.208 0112212014 9:22 AM
Data Version PRL-07M.015
2015Jeftet Quote Page 5 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 815-835-5566
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 SAND ROAD
PALATINE, IL 60074
Phone: 804559-8890
Application Version 8.5.208 01/22/2014 9*22 AM
Data Version PRL-07M.01 5
2015Jetter Quote Page 6 of 14
Weight Weight
Data Code
Description
Front Rear
Retail Price
423-020
MERITOR 16.5X7 Q+ CAST SPIDER CAM REAR
STD
BRAKES, DOUBLE ANCHOR, FABRICATED
SHOES
433-002
NON-ASBESTOS REAR BRAKE LINING
STD
434-011
BRAKE CAMS AND CHAMBERS ON FORWARD
N/C
SIDE OF DRIVE AXLE(S)
451-023
CONMET CAST IRON REAR BRAKE DRUMS
STD
425-002
REAR BRAKE DUST SHIELDS
5
$58.00
440.021
SKF SCOTSEAL PLUS XL REAR OIL SEALS
STD
426-074
HALDEX GOLDSEAL LONGSTROKE 1-DRIVE
STD
AXLE SPRING PARKING CHAMBERS
428-002
MERITOR AUTOMATIC REAR SLACK
STD
ADJUSTERS
41T-002
SYNTHETIC 75W-90 REAR AXLE LUKE
$62.00
Rear Suspqn1t1dn1
622-1 MG
21,000# 52 INCH VARIABLE RATE MULTI-LEAF
100
($1,639.00)
SPRING REAR SUSPENSION WITH LEAF
SPRING HELPER
621-001
SPRING SUSPENSION - NO AXLE SPACERS
NIC
431-001
STANDARD U-BOLT PAD
STD
Brake System
018-002
AIR BRAKE PACKAGE
STD
494100
WABCO 4S/4M ASS WITHOUT TRACTION
STD
CONTROL
871-001
REINFORCED NYLON, FABRIC BRAID AND WIRE
STD
BRAID CHASSIS AIR LINES
904001
FIBER BRAID PARKING BRAKE HOSE
STD
412-001
STANDARD BRAKE SYSTEM VALVES
STD
46D-002
STANDARD AIR SYSTEM PRESSURE
STD
PROTECTION SYSTEM
413-002
STD U.S. FRONT BRAKE VALVE
STD
432-003
RELAY VALVE WITH 5-8 PSI CRACK PRESSURE,
STD
NO REAR PROPORTIONING VALVE
480-047
BW AD-IS (DRM) BRAKE LINE AIR DRYER WITH
$176.00
SHIELD, HEATER AND INTEGRAL RESERVOIR
479-014
AIR DRYER RESERVOIR MOUNTED
N/C
460.058
STEEL AIR TANKS MOUNTED AFT INSIDE
$41,00
AND/OR BELOW FRAME JUST FORWARD OF
REAR SUSPENSION
607-1AA
CLEAR FRAME BOTH RAILS (A) FROM
$63.00
TRANSMISSION PTO OPENING TO MINIMUM 30
INCHES BACK OF CAB (INSIDE/BELOW) AND (B)
FROM BACK OF CAB TO REAR SUSPENSION
(OUTBOARD)
Application Version 8.5.208 01/22/2014 9*22 AM
Data Version PRL-07M.01 5
2015Jetter Quote Page 6 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 816-835-5566
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC,
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800-5698890
Application Version 8.5.208 01/2212014 9 :22 AM
Data Version PRL-07M,015
201 Wetter Quote Page 7 of 14
Weight Weight
Data Code
Description
Front Rear
Retail Price
477-004
PULL CABLES ON ALL AIR RESERVOIR(S)
$3.00
Trailer Connectictris
296-025
PRIMARY CONNECTOR/RECEPTACLE WIRED
$128.00
FOR COMBINATION STOP/TURN, CENTER PIN
POWERED THROUGH IGNITION
297-001
SAE J560 7-WAY PRIMARY TRAILER CABLE
5 5
$891,00
RECEPTACLE MOUNTED END OF FRAME
335.004
UPGRADED CHASSIS MULTIPLEXING UNIT
STD
32A-002
UPGRADED BULKHEAD MULTIPLEXING UNIT
STD
Wheelbase,& Frame
545-412
4125MM (162 INCH) WHEELBASE
N/C
546-100
11/32X3-1/2X10-3116 INCH STEEL FRAME
-60 100
$129.00
(8.73MMX258.8MM/0.344XI0.19 INCH) 120KS)
652-138
11 OOMM (43 INCH) REAR FRAME OVERHANG
N/C
55W-004
FRAME OVERHANG RANGE: 41 INCH TO 50
10 -40
N/C
INCH
AC8-99D
CALC'D BACK OF CAB TO REAR SUSP C/L (CA) :
96.45 in
AE8-99D
CALCULATED EFFECTIVE BACK OF CAB TO
REAR SUSPENSION CIL (CA) : 93.45 In
AE4-99D
CALCID FRAME LENGTH - OVERALL: 234.39
AM6-99D
CALCID SPACE AVAILABLE FOR DECKPLATE:
96.45 in
FSS-OLH
FRAME SPACE LH SIDE: 44.06 in
N/C
FSS-OAH
FRAME SPACE RH SIDE: 76.96 In
N/C
553-001
SQUARE END OF FRAME
STD
587-003
REAR TOW HOOKS
10
$51.00
550-001
FRONT CLOSING CROSSMEMBER
STD
559-001
STANDARD WEIGHT ENGINE CROSSMEMBER
STD
562-001
STANDARD MIDSHIP #1 CROSSMEMBER(S)
STD
572-001
STANDARD REARMOST CROSSMEMBER
STD
565.001
STANDARD SUSPENSION CROSSMEMBER
STD
Chassis Equipment,
556-1AP
THREE-PIECE 14 INCH PAINTED STEEL
30
$95.00
BUMPER WITH COLLAPSIBLE ENDS
574-001
BUMPER MOUNTING FOR SINGLE LICENSE
STD
PLATE
642-998
NO BUMPER/FENDER MOUNTED SIGHT RODS
STD
586-024
FENDER AND FRONT OF HOOD MOUNTED
STD
FRONT MUDFLAPS
551-007
GRADE 8 THREADED HEX HEADED FRAME
STD
FASTENERS
Application Version 8.5.208 01/2212014 9 :22 AM
Data Version PRL-07M,015
201 Wetter Quote Page 7 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 815-835-5566
Weight
Data Code Description Front
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800-559-8890
Weight
Rear Retail Price
204-215
50 GALLON/189 LITER SHORT RECTANGULAR
20 $188.00
ALUMINUM FUEL TANK - LH
218-005
RECTANGULAR FUEL TANK(S)
STD
215-005
PLAIN ALUMINUM /PAINTED STEEL
STD
FUEL/HYDRAULIC TANKS) WITH PAINTED
BANDS
212-007
FUEL TANK(S) FORWARD
STD
664-001
PLAIN STEP FINISH
STD
205-001
FUEL TANK CAP(S)
STD
122.084
ALLIANCE FUEL FILTER/WATER SEPARATOR
STD
WITH PRIMER PUMP
216-020
EQUIFLO INBOARD FUEL SYSTEM
STD
20E-004
AUXILIARY FUEL SUPPLY AND RETURN PORTS
$9100
LOCATED ON LH FUEL TANK
202-016
HIGH TEMPERATURE REINFORCED NYLON
STD
FUEL LINE
Tires
093-1V4
CONTINENTAL HSR2 11 R22.5 14 PLY RADIAL
16 ($90.00)
FRONT TIRES
094-1V4
CONTINENTAL HSR2 11822.514 PLY RADIAL
32 ($180.00)
REAR TIRES
Hubs
418-045
CONMET PRE-SET BEARING IRON FRONT HUBS
STD
450-045
CONMET PRE-SET BEARING IRON REAR HUBS
STD
Wheels'
502-524
MAXION WHEELS 90541 22.5X8.2510 -HUB PILOT
6 N/C
6.20 INSET 2-HAND STEEL DISC FRONT
WHEELS
505-624
MAXION WHEELS 90541 22.5X8.2510 -HUB PILOT
12 N/C
2-HAND STEEL DISC REAR WHEELS
496-011
FRONT WHEEL MOUNTING NUTS
sm
497-011
REAR WHEEL MOUNTING NUTS
STD
CablExte'ribr
829-071
106 INCH BBC FLAT ROOF ALUMINUM
STD
CONVENTIONAL CAB
650-009
RUBBER CAB MOUNTS
STD
648-002
NONREMOVABLE 8LIGSCREEN MOUNTED
$4640
BEHIND GRILLE
678-001
LH AND RH GRAB HANDLES
$57.00
646-023
HOOD MOUNTED CHROMED PLASTIC GRILLE
$99.00
Application Version 8.5,208
01/22/2014 9:22 AM
Data Version PRL-07M.016
2015Jefter Quote
Page 8 of 14
Prepared for:
Sharon Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 815 -835 -5566
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone- 800 - 559 -8690
Application Version 8.5,208 0112212014 9:22 AM
Data Version PRL- 07M.015
201 Walter Quote Page 9 of 14
Weight Weight
Data Code
Description Front Rear
Retail Price
65X -003
CHROME HOOD MOUNTED AIR INTAKE GRILLE
$51.00
644 -004
FIBERGLASS HOOD
STD
690 -002
TUNNEL/FIREWALL LINER
$30.00
727 -1AH
SINGLE 14 INCH ROUND POLISHED AIR HORN 4
$136.00
ROOF MOUNTED
726-002
DUAL ELECTRIC HORNS
$10.00
728 -001
SINGLE HORN SHIELD
N1C
657 -001
DOOR LOCKS AND IGNITION SWITCH KEYED
STD
THE SAME
575 -001
REAR LICENSE PLATE MOUNT END OF FRAME
STD
312 -038
INTEGRAL HEADLIGHTJMARKER ASSEMBLY
N1C
WITH CHROME BEZEL
302.047
LED AERODYNAMIC MARKER LIGHTS
540.00
311 -001
DAYTIME RUNNING LIGHTS
$21.00
294 -017
INTEGRAL STOPITAILIBACKUP LIGHTS WITH 7
$20.00
FEET ADDITIONAL WIRE AT CHASSIS END OF
FRAME
300 -015
STANDARD FRONT TURN SIGNAL LAMPS
STD
744 -1 BH
DUAL WEST COAST MOLDED -IN COLOR
STD
MIRRORS
797 -001
DOOR MOUNTED MIRRORS
STD
796 -001
102 INCH EQUIPMENT WIDTH
STD
743 -IAP
LH AND RH 8 INCH MOLDED -IN COLOR CONVEX
$51.00
MIRRORS MOUNTED UNDER PRIMARY
MIRRORS
729 -001
STANDARD SIDE /REAR REFLECTORS
STD
677 -016
DUAL LEVEL CAB ENTRY STEPS ON BOTH
N/C
SIDES
275.063
OPTION PARAMETER TO INITIATE REGEN
N1C
ALERT WITH HORN AND FLASHERS WITH
OUTPUT FOR BODY INTERFACE TO TURN ON
SECONDARY ALARM. DATA CODE 275 -063 &
275 -070
766 - 043
63X14 INCH TINTED REAR WINDOW
STD
661 -004
TINTED DOOR GLASS LH AND RH WITH TINTED
$157.00
OPERATING WING WINDOWS
654 -003
MANUAL DOOR WINDOW REGULATORS
STD
663 -013
TINTED WINDSHIELD
STD
659 -019
2 GALLON WINDSHIELD WASHER RESERVOIR
STD
WITHOUT FLUID LEVEL INDICATOR, FRAME
MOUNTED
707 -f AK
OPAL GRAY VINYL INTERIOR
N1C
Application Version 8.5,208 0112212014 9:22 AM
Data Version PRL- 07M.015
201 Walter Quote Page 9 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, 1L 61021
Phone: 815-835-5566
Prepared by.
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800. 559 -8890
Data Code
Description
Weight Weight
Front Rear
Retail Price
706 -026
MOLDED PLASTIC DOOR PANEL WITHOUT
$25.00
VINYL INSERT WITH ALUMINUM KICKPLATE
LOWER DOOR
708 -026
MOLDED PLASTIC DOOR PANEL WITHOUT
$25.00
VINYL INSERT WITH ALUMINUM KICKPLATE
LOWER DOOR
772 -006
BLACK MATS WITH SINGLE INSULATION
STD
785 -001
DASH MOUNTED ASH TRAYS AND LIGHTER
$12.00
691.008
FORWARD ROOF MOUNTED CONSOLE WITH
STD
UPPER STORAGE COMPARTMENTS WITHOUT
NETTING
694.010
IN DASH STORAGE BIN
STD
742 -007
(2) CUP HOLDERS LH AND RH DASH
STD
680 -006
GRAY /CHARCOAL FLAT DASH
STD
700 -002
HEATER, DEFROSTER AND AIR CONDITIONER
70
$934.00
701 -008
STANDARD HVAC DUCTING WITH SNOW
$25.00
SHIELD FOR FRESH AIR INTAKE
703 -005
MAIN HVAC CONTROLS WITH RECIRCULATION
N(C
SWITCH
170 -045
STANDARD HEATER PLUMBING WITH BALL
$41.00
SHUTOFF VALVES AT SUPPLY LINES ONLY
130 -033
DENSO HEAVY DUTY AIR CONDITIONER
N1C
COMPRESSOR
702 -002
BINARY CONTROL, R-1 34A
NfC
739 -033
STANDARD INSULATION
STD
285 -013
SOLID -STATE CIRCUIT PROTECTION AND
STD
FUSES
280.007
12V NEGATIVE GROUND ELECTRICAL SYSTEM
STD
324 -014
DOME LIGHT WITH 3 -WAY SWITCH ACTIVATED
STO
BY LH AND RH DOORS
655.001
CAB DOOR LATCHES WITH MANUAL DOOR
STD
LOCKS
756 -1J3
BASIC HIGH BACK AIR SUSPENSION DRIVER
30
$221.00
SEAT WITH MECHANICAL LUMBAR AND
INTEGRATED CUSHION EXTENSION
760 -235
2 MAN TOOL BOX MID BACK NON SUSPENSION
30
$187.00
PASSENGER SEAT
759 -007
DUAL DRIVER SEAT ARMRESTS, NO
4
$69.00
PASSENGER SEAT ARMRESTS
711 -004
LH AND RH INTEGRAL DOOR PANEL ARMRESTS
STD
758 -014
BLACK CORDURA PLUS CLOTH DRIVER SEAT
$2.00
COVER
761 -014
BLACK CORDURA PLUS CLOTH PASSENGER
$2.00
SEAT COVER
Application Version 8.5.208
Data Version PRL- 07M.015
2015Jetter Quote
01122/2014 9:22 AM
Page 10 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 816-835-5566
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800-559-8890
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2015Jetter Ouote Page 11 of 14
Weight Weight
Data Code
Description Front Rear
Retail Price
763-006
3 POINT DRIVER AND PASSENGER AND 2 POINT
N/C
CENTER FRONT SEAT BELT RETRACTORS
532-001
FIXED STEEPING COLUMN
STD
640.015
4-SPOKE 18 INCH (450MM) STEERING WHEEL
STD
765-002
DRIVER AND PASSENGER INTERIOR SUN
STD
VISORS
instruments A Contr1ols',
732.004
GRAY DRIVER INSTRUMENT PANEL
STD
734-004
GRAY CENTER INSTRUMENT PANEL
STD
87L-003
ENGINE REMOTE INTERFACE WITH PARK
$35.00
BRAKE AND NEUTRAL INTERLOCKS
870-001
BLACK GAUGE BEZELS
STD
486-001
LOW AIR PRESSURE LIGHT AND BUZZER
STD
840-002
2 INCH PRIMARY AND SECONDARY AIR
STD
PRESSURE GAUGES
198.026
INTAKE MOUNTED AIR RESTRICTION
STD
INDICATOR WITHOUT GRADUATIONS
721-001
97 DB BACKUP ALARM 3
$60.00
149-013
ELECTRONIC CRUISE CONTROL WITH
STD
SWITCHES IN LH SWITCH PANEL
156-007
KEY OPERATED IGNITION SWITCH AND
STD
INTEGRAL START POSITION; 4 POSITION
OFF/RUN/START/ACCESSORY
811-011
ODOMETERfrRIP/HOUR/DIAGNOSTICIVOLTAGE
STD
DISPLAY: 1X7 CHARACTER, 26 WARNING
LAMPS, DATA LINKED, ICU3
160-025
DIAGNOSTIC INTERFACE CONNECTOR, 9 PIN,
STD
SAE J1939, LOCATED BELOW DASH
844-001
2 INCH ELECTRIC FUEL GAUGE
STD
148-071
ENGINE REMOTE INTERFACE WITH
$285.00
INCREMENT/DECREMENT
163-004
ENGINE REMOTE INTERFACE CONNECTOR IN
$78.00
ENGINE COMPARTMENT
856-001
ELECTRICAL ENGINE COOLANT TEMPERATURE
STD
GAUGE
864-001
2 INCH TRANSMISSION OIL TEMPERATURE
$11.00
GAUGE
830-017
ENGINE AND TRIP HOUR METERS INTEGRAL
STD
WITHIN DRIVER DISPLAY
372-051
CUSTOMER FURNISHED AND INSTALLED PTO
N/C
CONTROLS
852-002
ELECTRIC ENGINE OIL PRESSURE GAUGE
STD
746-1A2
AM/FM/WB RADIO WITH FRONT AUXILIARY 10
$320.00
INPUT
Application Version 8.5.208 01/22/2014 9:22 AM
Data Version PRL-07M.01 5
2015Jetter Ouote Page 11 of 14
Prepared for:
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 815.835 -5566
Prepared by:
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800 - 559.8890
986-020 BLACK, HIGH SOLIDS POLYURETHANE CHASSIS STD
PAINT
962-962 MARION WHEELS W POWDER WHITE (N0006EA) N/C
FRONT WHEELS /RIMS
966-962 MARION WHEELS W POWDER WHITE (N0006EA) N/C
REAR WHEELS/RIMS
964 -6Z7 BUMPER PAINT: FP24812 ARGENT SILVER STD
DUPONT FLEX
Certification 1-Complizinee,
996-001 U.S. FMVSS CERTIFICATION, EXCEPT SALES STD
CABS AND GLIDER KITS
s �
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Data Version PRL- 07M.015
2015Jetter Quote Page 12 of 14
Weight Weight
Data Code
Description
Front Rear Retail Price
747 -001
DASH MOUNTED RADIO
N/C
750 -002
(2) RADIO SPEAKERS IN CAB
N/C
753 -001
AM /FM ANTENNA MOUNTED ON FORWARD LH
2 N/C
ROOF
810.027
ELECTRONIC MPH SPEEDOMETER WITH
STD
SECONDARY KPH SCALE, WITHOUT
ODOMETER
817 -001
STANDARD VEHICLE SPEED SENSOR
STD
812.001
ELECTRONIC 3000 RPM TACHOMETER
STD
162 -011
IDLE LIMITER, ELECTRONIC ENGINE
STD
836 -015
DIGITAL VOLTAGE DISPLAY INTEGRAL WITH
STD
DRIVER DISPLAY
660.008
SINGLE ELECTRIC WINDSHIELD WIPER MOTOR
STD
WITH DELAY
304.001
MARKER LIGHT SWITCH INTEGRAL WITH
STD
HEADLIGHT SWI'T'CH
882-009
ONE VALVE PARKING BRAKE SYSTEM WITH
STD
WARNING INDICATOR
299.013
SELF CANCELING TURN SIGNAL SWITCH WITH
STD
DIMMER, WASHER/WIPER AND HAZARD IN
HANDLE
986-020 BLACK, HIGH SOLIDS POLYURETHANE CHASSIS STD
PAINT
962-962 MARION WHEELS W POWDER WHITE (N0006EA) N/C
FRONT WHEELS /RIMS
966-962 MARION WHEELS W POWDER WHITE (N0006EA) N/C
REAR WHEELS/RIMS
964 -6Z7 BUMPER PAINT: FP24812 ARGENT SILVER STD
DUPONT FLEX
Certification 1-Complizinee,
996-001 U.S. FMVSS CERTIFICATION, EXCEPT SALES STD
CABS AND GLIDER KITS
s �
Application Version 8.5.208 01/22/2014 9:22 AM
Data Version PRL- 07M.015
2015Jetter Quote Page 12 of 14
Prepared for,
Shawn Bondele
Sewer Equipment Company of America
1590 Dutch Road
Dixon, IL 61021
Phone: 815-835-5566
Prepared by.
Don Cooper
NORTHWEST TRUCKS, INC.
2120 RAND ROAD
PALATINE, IL 60074
Phone: 800-559-8890
AdJuSted List Price
Adjusted List Price $108,552.00
Weight Summary
Weight Weight Total
Factory Weight+
Total Weight
Front
6225 lbs
6225 lbs
PMT-013 2013 OBD12010 EPA/CARB/GHG14 ESCALATOR
STANDARD DELIVERY CHARGE
Rear
3817 lbs
3817 lbs
III! iiiiiiiiiiiii J1J�j1j1m!111!J11i111!J 11
Weight
10042 lbs
10042 lbs
$875.00
$1,950.00
Extended Warranty
WAG-052 TOWING EXTENDED/ROADSIDE SERVICE WARRANTY, 1 $200.00
YEAR/UNLIMITED MILES/KM, $550 CAP
Total Extended Warranty (Local Currency)
(+) Weights shown are estimates only.
If weight Is critical, contact Customer Application Engineering.
$200.00
(—) Prices shown do not include taxes, fees, etc... 'Not Equipment Selling Price" is located on the Quotation Details Proposal Report.
Application Version 8.5.208
Data Version PRL-07M.01 5
2015Jetter Quote
01/22/2014 9:22 AM
Page 13 of 14
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to 1) approve the creation of two new at -will Senior
Engineer positions in the Engineering Division of Public Works and authorize the City
Manager to initiate recruitments to fill these two new positions once job specifications
have been finalized and approved by City Council and 2) authorize the City Manager to
recruit for the budgeted Public Works Inspector position. (Fiscal Impact: $260,000-
$315,000.00 in funding for two new engineers, DOE.)
RECOMMENDED COUNCIL ACTION:
1. Approve the creation of a new at -will Senior Engineering position in the Engineering
Division of Public Works.
2. Approve the recruitment for one budgeted Public Works Inspector and two Senior
Engineering positions once job specifications have been finalized and approved by
City Council.
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Public Works Organization Chart
FISCAL IMPACT: Potential
Amount Budgeted: $85,868 for a Public Works Inspector
Additional Appropriation: NIA Reallocation of Resources from CIP
Account Number(s): Varies
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
This past summer, City Council took action at its Strategic Planning Sessions to providing
approximately $3.2 million in funding for a list of priority capital infrastructure program (CIP)
projects as well as for software upgrades needed for key city functions performed by Finance and
Information Services (IS). The CIP projects approved, combined with those previously approved
and funded primarily with grants, represent 39 projects.
On November 4, Public Works staff presented to City Council the anticipated timeline to
complete these projects. The timeline was developed by correlating the work effort needed to
complete each project with the overall availability of each engineer for those projects. It showed
that, given our current level of resources, it would take at least three years to complete the
projects (i.e., best case scenario) assuming no new emergency or unplanned projects are added to
the list. Staff also presented an alternative timeline, showing that the projects could be
completed more quickly with additional resources utilizing a combination of consultants and new
employees, along with a realignment of staff responsibilities within Engineering. City Council
directed staff to return with proposed new positions and salary ranges for consideration in hiring
at -will engineers. We therefore propose the following staff modifications /augmentations:
Create Two (2) New Senior Civil Engineer Positions
Engineering proposes to add two new "at- will" engineering positions in order to adequately meet
the existing and expected increased workload for capital projects and plan check services.
• One engineer would be dedicated to capital projects as well as other department plans and
studies typically required for grant compliance. With 39 capital projects either underway
or in the queue, this position will supplement existing resources to help achieve an
accelerated schedule for CIP implementation as well as help our ability to respond more
quickly to emergencies and other unplanned capital projects.
• One engineer would be specifically dedicated to private development and pubic right -of-
way plan check activities. By bifurcating this task from capital project and construction
oversight activities, we will be able to provide a higher level of customer service to
applicants ushered through the plan check process, including achieving quicker turn
around times as well as offering over - the - counter and appointment plan checks services.
Creation of this position also has the added benefit of freeing up the Division's other
engineers, allowing them to allocate more of their time to the CIP program.
Making these two positions "at- will" will provide El Segundo the flexibility to eliminate the
positions should there be a decrease in funding to the CIP and a corresponding need to reduce
staff services that cannot be achieved through attrition. However, in order to establish an at -will
position, several steps will need to be taken, which include:
• Establishing a new class specification and corresponding salary range. We propose to
develop a new Senior Civil Engineer position with a salary range similar to but slightly
higher than our Senior Engineer Associate classification. The key difference between
these positions will be the requirement to hold Professional Engineer (PE) license
certification issued by the state of California. The PE certification is typically associated
with a higher level of skill in reading and interpreting plans, as well as the ability to
"stamp" or certify plans for construction. For reference, the current monthly salary range
for a Senior Engineer Associate is $6601 - $8023, with a corresponding annual, fully
loaded cost of $127,500 - $150,500.
• Revising the El Segundo Municipal Code to incorporate the new at -will class spec into
the approved list of classifications. This will require a Public Hearing and second
meeting for adoption of the Ordinance.
Staff anticipates preparing the necessary class specifications and salary range for Council
consideration during the second City Council meeting in December. Once approved, we are
requesting your approval for Human Resources to initiate the recruitment process understanding
that the positions cannot be filled until the Ordinance amending the Municipal Code has become
effective thirty one (3 1) days following its passage and adoption. Our goal is to have the
vacancies filled by the beginning of April 2015.
Restore One (1) Public Works Inspector Position
Over the last decade, El Segundo has filled its Public Works Inspector only once, which was in
2008. Immediately following the employee's departure in 2009, all city vacancies were frozen in
anticipation of a looming budget shortfall. This position has yet to be restored.
A Public Works Inspector should be the City's most trusted steward of the public right -of -way,
ensuring that work performed by others meets the installation and restoration standards set by the
City and that they adhere to the industry's standard best management practices for construction.
This person acts as the eyes and ears of the City to ensure right -of -way work is performed under
the proper permits or authorization. The position also helps enforce storm water mandates,
ensures proper signage is posted for safety of construction projects and assists engineering staff
in overseeing and inspecting capital projects. Restoring this position will have multiple benefits,
which include:
• Ensuring construction standards are met for public right -of -way work when being
performed by others
• Ensuring construction activities are properly permitted and inspected
• Providing additional inspection support services to the Engineering Division for CIP
projects
• Enforcing storm water mandates as required by the Regional Water Quality Control
Board
• Ensuring the safety of the general public by inspecting proper placement of construction
and traffic signage
• Ensuring proper storage of construction materials for right -of -way work
• Assisting with outreach and acting as an ambassador to address residential concerns
and /or complaints.
The current salary range for a Public Works Inspector is $3892 - $4730, with a corresponding
annual, fully loaded cost of earmarked in the budget for $85,868.00
Attached is an organization chart showing the current level of resources available in Public
Works along with the new positions proposed herein. The two new engineering positions can be
funded by reallocating funds earmarked for the Richmond St. rehabilitation project because the
majority of those funds will not be spent until the next fiscal year when construction is expected
to commence (following development of construction documents). The Public Works Inspector
position is already in this year's budget.
Staff recommends that City Council:
1. Authorize the creation of two new at -will Senior Civil Engineering positions, with the
class specification and proposed salary range to be developed and brought back to City
Council for approval in December.
2. Restore and authorize recruitment for one Public Works Inspector (existing
classification).
3. Discuss and provide additional direction to staff as necessary.
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: November 18, 2014
AGENDA HEADING: Consent
Consideration and possible action regarding 1) Adoption of Resolutions for reducing the amount that
employees pay towards the Employee Paid Member Contributions towards their California Public
Employees Retirement System (CaIPERS) pension (reduces the amounts paid by employees who are
members of the Police Managers' Association, Police Officers' Association, City Employees'
Association, and Police Support Services Employees' Association). Fiscal Impact: $525,242 for
Fiscal Year 2014 -15.
RECOMMENDED COUNCIL ACTION:
1. Approve the attached resolutions.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution for Paying and Reporting the Value of Employer Paid Member Contributions
for Police Managers' Association (PMA) and Police Officers' Association (POA)
2. Resolution for Paying and Reporting the Value of Employer Paid Member Contributions
for City Employees' Association (CEA)
3. Resolution for Paying and Reporting the Value of Employer Paid Member Contributions
for Police Support Services Employees' Association (PSSEA)
FISCAL IMPACT: 1) Estimated savings for Fiscal Year 2014 -15 of $525,242.
Amount Budgeted: NIA
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Lisa Jenkins, Senior Human Resources Analyst
REVIEWED BY: Martha Dijkstra, Director of Human Resources-
APPROVED BY: Greg Carpenter, City Manager„'
BACKGROUND AND DISCUSSION:
The City contracts with the California Public Employees' Retirement System (CaIPERS) in order to
provide retirement benefits. For "Classic" CaIPERS Members (those who were in the system prior to
the Pension Reform Act of 2013), the contributions for retirement are broken up into the "Employer
Contribution" and the "Employee Contribution." The Employer Contribution is different for
Miscellaneous Employees and Safety Employees and fluctuates from year to year based upon an
annual actuarial evaluation. The Employee Contribution remains static at 7% for Miscellaneous
Members and 9% for Local Safety Members. If an employee bargaining unit negotiates with the
employer to pay (and report) any portion of this employee contribution, this is called Employer -Paid
Member Contribution ( "EPMC ").
In accordance with Memoranda of Understanding (MOU's) negotiated in 2011, employees in PMA,
POA, PSSEA, and CEA paid 3% towards their employee contribution during the course of the
MOU's. Once these agreements were reached, resolutions specifying that the City was paying (and
reporting) 4% of the employee contribution for miscellaneous employees (CEA and PSSEA) and 6%
for Police employees (POA and PMA). Because the 3% contribution expired at the end of the
MOU's (September 30, 2014), the City reverts to paying the full EPMC contribution, as specified in
the preceding contract. The EPMC refers to the designation of the Employer paying the Member's
Contribution on behalf of the employee. While the City is currently in negotiations with the
applicable bargaining units, CalPERS requires that the City have approved resolutions on file which
designate the accurate reported EPMC payment for each group or class of employment. Because the
City is currently paying (and reporting) the full employee contribution based upon the expired
contract, resolutions are being presented to the Council for approval to memorialize the current
payment.
Should further changes to the EPMC be negotiated with applicable bargaining units (or changed by
Council resolution for unrepresented employees), resolutions adjusting the EPMC will be presented
to Council for approval and subsequent submission to Ca1PERS.
RESOLUTION F; PAYING r, REPORTING THE VALUE OF
EMPLOYER PAID MEMBER CONTRIBUTION FOR POLICE
OFFICERS' ASSOCIATION D POLICE
ASSOCIATION
Be it resolved by the Council of the City of El Segundo as follows:
WHEREAS, the City Council of the City of El Segundo has the authority to implement
Government Code Section 20636(c)(4) pursuant to Section 20691;
WHEREAS, the City Council of the City of El Segundo has a written labor policy or
agreement which specifically provides for the normal member contributions to be paid by the
employer, and reported as additional compensation;
WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption
by the City Council of the City of El Segundo of a Resolution to commence paying and
reporting the value of said Employer Paid Member Contributions (EPMC); pursuant to CCR
title 2 section 571(a)(1).
WHEREAS, the City Council of the City of El Segundo has identified the following
conditions for the purpose of its election to pay EPMC:
This benefit shall apply to all "Classic" employees of the Police Officers' Association
and Police Managers' Association.
This benefit shall consist of Employer paying 9% of the normal member
contributions as EPMC, and reporting the same percent (value) of the compensation
earnable (excluding Government Code Section 20636(c)(4)) as additional
compensation.
® The effective date of this Resolution shall be November 29, 2014.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the City of El Segundo
elects to pay EPMC, as set forth above.
Section 2: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a minute of
the adoption of the Resolution in the City Council's records and the minutes of this meeting.
PASSED AND ADOPTED this 18th day of November , 2014.
Suzanne Fuentes,
Mayor
CITY EMPLOYEES'ASSOCIATION
Be it resolved by the Council of the City of El Segundo as follows:
WHEREAS, the City Council of the City of El Segundo has the authority to implement
Government Code Section 20636(c)(4) pursuant to Section 20691;
WHEREAS, the City Council of the City of El Segundo has a written labor policy or
agreement which specifically provides for the normal member contributions to be paid by the
employer, and reported as additional compensation;
WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption
by the City Council of the City of El Segundo of a Resolution to commence paying and
reporting the value of said Employer Paid Member Contributions (EPMC); pursuant to CCR
title 2 section 571(a)(1).
WHEREAS, the City Council of the City of El Segundo has identified the following
conditions for the purpose of its election to pay EPMC:
This benefit shall apply to all "Classic" employees of the City Employees'
Association.
o This benefit shall consist of Employer paying 7% of the normal member
contributions as EPMC, and reporting the same percent (value) of the compensation
earnable (excluding Government Code Section 20636(c)(4)) as additional
compensation.
The effective date of this Resolution shall be November 29, 2014.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the City of El Segundo
elects to pay EPMC, as set forth above.
Section 2: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a minute of
the adoption of the Resolution in the City Council's records and the minutes of this meeting.
PASSED AND ADOPTED this 18th day of November , 2014.
Suzanne Fuentes,
Mayor
l , ► �, . ►
Be it resolved by the Council of the City of El Segundo as follows:
WHEREAS, the City Council of the City of El Segundo has the authority to implement
Government Code Section 20636(c)(4) pursuant to Section 20691;
WHEREAS, the City Council of the City of El Segundo has a written labor policy or
agreement which specifically provides for the normal member contributions to be paid by the
employer, and reported as additional compensation;
WHEREAS, one of the steps in the procedures to implement Section 20691 is the adoption
by the City Council of the City of El Segundo of a Resolution to commence paying and
reporting the value of said Employer Paid Member Contributions (EPMC); pursuant to CCR
title 2 section 571(a)(1).
WHEREAS, the City Council of the City of El Segundo has identified the following
conditions for the purpose of its election to pay EPMC:
This benefit shall apply to all "Classic" employees of the Police Support Services
Employees' Association (Police Assistant UII, Police Services Officer UII)
This benefit shall consist of Employer paying 7% of the normal member
contributions as EPMC, and reporting the same percent (value) of the compensation
earnable (excluding Government Code Section 20636(c)(4)) as additional
compensation.
O The effective date of this Resolution shall be November 29, 2014.
NOW, THEREFORE, BE IT RESOLVED that the governing body of the City of El Segundo
elects to pay EPMC, as set forth above.
Section 2: The City Clerk is directed to certify the adoption of this Resolution;
record this Resolution in the book of the City's original resolutions; and make a minute of
the adoption of the Resolution in the City Council's records and the minutes of this meeting.
PASSED AND ADOPTED this 18th day of November , 2014.
Suzanne Fuentes,
Mayor
MEETING DATE: November 18, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding a contract to Karabuild Development, Inc. for
construction at nineteen (19) homes related to Project No. RSI 14 -20 (Group 63 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $574,405)
i I i i - i►
1. Waive minor irregularities in the bid from Karabuild Development, Inc.;
2. Award a contract to Karabuild Development, Inc. for project RSI 14 -20 (Group 63);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Karabuild Development, Inc.
FISCAL, IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 -0063 -8961 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning'. d/Building Safety
APPROVED BY: Greg Carpenter, City Manage'
On October 14'x', 2014 the City Clerk's office opened bids for Project RSI 14 -20 (Group 63 of the City's
Residential Sound Insulation (RSI) Program). Three (3) bids were submitted, and the results are as
follows:
Karabuild Development, Inc. $ 522,186.00
Patriot Contracting & Engineering $ 584,000.00
Harry H. Joh Construction $ 610,000.00
The staff estimate for the project was calculated to be $468,341.50.
The bid submitted by Karabuild Development, Inc. appears to be responsive with the exception of some
minor irregularities.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Spec Construction Co., Inc. does not specify a dollar amount in
words or figures, but rather lists "NOT TO EXCEED ONE MILLION AND NO /100THS" and
"N. T. E. 1,000,000.00"
2. Whether or not Vartan Mnayan (the business identified to perform "Electrical" work) is certified
as a DBE (Disadvantaged Business Enterprise) Contractor, was not identified on the
"Designation of Subcontractors" form
The bond error and status of Vartan Mnayan can be easily remedied without giving Karabuild
Development, Inc. an economic advantage, and therefore staff recommends that the City Council waive
these minor irregularities.
The amount requested for the contract is $574,405 which represents the amount of the bid submitted by
Karabuild Development, Inc. ($522,186.00) and an additional 10% for contingencies.
Construction is scheduled to start on March 2nd, 2015 and complete by April 14`h, 2015.
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14-20
City of El Segundo
Residential Sound Insulation Group 63
Date of BID Opening: Tuesday, October 14, 2014
Time of BID Opening: 11:00 A.M.
1U RX-1 KAZI
COMPANY NAMEIADDRIESS
Total BID Amount
1.HJ Harry H. Joh Construction
7303 Somerset Blvd.
14-
Paramount, CA 90723
2. Karabuild Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
gag.,
3.Patriot Contracting &
Engineering
22601 La Palma Avenue, Suite
if C) o 0
100
Yorba Linda, CA 92887
5
10
0
10
10.
Staff Present:
0
City Clerk's Office
City Clerk's Office
I
City of El Segundo
Residential Sound Insulation Program
RSI 14 -20 (Group 63)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -20
"Residential Sound Insulation Program —
Group
63"
at the following
lum sum )rice:
RSI
ID
Pro erty Address
Bid Price
63.01
417 Valley Street
$
�r
63.02
617 Loma Vista Street
$
106
63.03
613 Virginia Street
$
Ll de YR 7
63.04
536 Virginia Street
$
R/7
63.05
540 Virginia Street
$
_ q 106
63.06
720 East Mariposa Street
$
j q
63.07
1616 East Sycamore Avenue., # 1
$
02© % 4-'
1616 East Sycamore Avenue., # 2
$
Ole 069 q
63.08
1616 East Sycamore Avenue., # 3
$
n 4
63.09
1616 East Sycamore Avenue., # 4
$ 12 p© g
63.10
63.11
1616 East Sycamore Avenue., # 5
$
63.12
1616 East Sycamore Avenue., # 6
$�
63.13
1616 East Sycamore Avenue., # 7
$
'el
63.14
1.616 East Sycamore Avenue., # 8
$
63.15
1616 East Sycamore Avenue., # 9
$�
OQ�
63.16
1616 East Sycamore Avenue., # 10
$�
Bidding Form
Appendix B -01
Last i lod' August 14, 2014
Bidder's Proposal and Statement,
September 30, 2014
City of El Segundo
Residential Sound Insulation Pro
RSI 14-20 (Group 63)
63.17
1616 East Sycamore Avenue., # 11
$Qjr
63.18
1616 East Sycamore Avenue., # 12
$ ce/ t2
J1
63.19
1616 East Sycamore Avenue., # 14
$ -7,7
09
Total Bid (Contract Sum)
V (words) t,
s7
't mP6 ou
I (figures)
In case of discrepancy between the words and figures, the words must prevail
Contractor Representative:
Name (printed or typed)
Title: CFO
Name of Firm: Karabuild Development, Inc.
Address: 17337 Ventura Blvd., #215
Encino, CA 91316
Telephone Number: 818-817-9300
i
September 30, 2014
Date
Contractor's State License Number:
License Expiration Date:
April 30, 2016
Type of Entity: ❑ Sole Proprietorship ❑ Partnership [ Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B-01 L t Modified- t 14, 2014
September 30, 2014
Bidder's Proposal and Statement IV _C/L � � =
MEETING DATE: November 18, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding a contract to Karabuild Development, Inc. for
construction at eighteen (18) homes related to Project No. RSI 14 -21 (Group 64 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $726,864)
• � 1 1 1, ., �
1. Allow Patriot Contracting & Engineering to withdraw their bid;
2. Waive minor irregularities in the bid from Karabuild Development, Inc.;
3. Award a contract to Karabuild Development, Inc. for project RSI 14 -21 (Group 64);
4. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Email from Patriot Contracting & Engineering dated October 16, 2014
3. Bidder's Proposal and Statements submitted by Karabuild Development, Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: NIA
Account Number(s): 116 -400- 0064 -8961 (RSI Program Construction)
On October 14`h, 2014 the City Clerk's office opened bids for Project RSI 14-21 (Group 64 of the City's
Residential Sound Insulation (RSI) Program). Three (3) bids were submitted, and the results are as
follows:
Patriot Contracting & Engineering $ 623,000.00
Karabuild Development, Inc. $ 660,785.00
Harry H. Joh Construction $ 702,000.00
The staff estimate for the project was calculated to be $584,895.75.
In the attached email, dated October 16, 2014, Patriot Construction & Engineering ( "Patriot ") requested
to withdraw their bid pursuant to Public Contract Code §5101 et seq. due to an error in their bid
discovered after the bid opening. Staff recommends the City Council consent to the withdrawal of
Patriot's bid.
The bid submitted by Karabuild Development, Inc. appears to be responsive with the exception of some
minor irregularities.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Spec Construction Co., Inc. does not specify a dollar amount in
words or figures, but rather lists "NOT TO EXCEED ONE MILLION AND NO /100THS" and
"N.T.E. 1,000,000.00"
The bond error can be easily remedied without giving Karabuild Development, Inc. an economic
advantage, and therefore staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $726,864 which represents the amount of the bid submitted by
Karabuild Development, Inc. ($660,785.00) and an additional 10% for contingencies.
Construction is scheduled to start on March 2 "d, 2015 and complete by April 13th, 2015.
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14-21
City of El Segundo
Residential Sound Insulation Group 64
Date of BID Opening: Tuesday, October 14, 2014
Time of BID Opening: 11:30 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAME/ADDRESS
Total BID Amount
1.HJ Harry H. Joh Construction
7303 Somerset Blvd.
Paramount, CA 90723
2. Patriot Contracting &
Engineering
2260 La Palma Avenue, Suite 100
Yorba Linda, CA 92887
0 coo L,
0 b o
3.Karabuild Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
6 t
4.
5.
6.
7.
8.
9,
10.
Staff Pre
FORMS0
City Clerk's Office
City Clerk's Office
RSI, Representative
O'Neill, James
From: Rich Wolfinger <rich @patriotinc.us>
Sent: Thursday, October 16, 2014 4:04 PM
To: O'Neill, James
Cc: Dick Wolfinger, Kenneth .Coate @HubInternational.com
Subject: El Segundo Group 64
Dear Mr. O'Neill
It is with great regret that I must withdraw our bid for the El Segundo Group 64 project. On October 14th while
reviewing our bid breakdown I discovered an adding error in our bid calculation. The error occurred in our Door
Installation line item. The amount was 25,000 for this item of work, but I added 2,500 to the total amount of the bid.
Patriot made an error in the amount of 22,500 that we cannot overcome.
Patriot must withdraw it's bid for this project, I wish the city of El Segundo good luck with this project.
Sincerely, Richard G. Wolfinger
City of El Segundo
Residential Sound Insulation Program
RSI 14-21 (Group 64)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14-21
"Residential Sound Insulation Program — Group 64"
at the following lumn sum price;
RSI
ID
64.01
Proper!X Address
975 Loma Vista Street
Bid Price
$
64.02
604 West Imperial Avenue
$
64.03
608 West Imperial Avenue
$
64.04
900 Loma Vista Street
$
64.05
642 West Walnut Avenue
I
64.06
644 West Walnut Avenue
$
64.07
660 West Oak Avenue
$
64.08
215 West Oak Avenue
$
64.09
120 West Sycamore Avenue
$
64.10
126 West Maple Avenue
$ A�
64.11
209 East Acacia Avenue
$
64.12
945 Eucalyptus Drive
$
64.13
934 Cypress Street
$
64.14
841 Penn Street
$
64.15
843 Penn Street
64.16
904 McCarthy Court
$
2g L)
N
,
2& (�9 K
5D A)—� Y— K
32
3c) Z,3
-kk
Bidding Form Appendix B-0 cast Modific -A—ug-ust 14, 2014
Bidder's Proposal and Statement September 30, 2014
City of El Segundo
Residential Sound Insulation Program
N RSI 14-21 (Group 64)
64.17
805 McCarthy Court
64.18
826 Bun aloes Drive
$
Totqjjjli Contract Sum)
i
t9 k1k
(words)
8A t IIJ
$
(figures) 40%,:50 rN
In case of discrepancy between the words and figures, the worl n
0,
Contractor Representative: Sc to der 3
U—'-' signature I Date
..Kevork Karajeriian
Name {printed or ty d)
Title: CFO k-�o 0 Contractor's State License Number:
Name of Firm: Ka abttildeyelo12i ent, T B 837092
Address: 17337 Ventura Blvd., #215 License Expiration Date:
Encino, CA 91316 April 30, 2014
Telephone Number: 818-817-9300
Type of Entity: ❑ Sole Proprietorship ❑ Partnership KI Corporation* ❑ Other
* If Corporation, evidence of authority to sign Must be attached
14
So
Bidding Form Appendix B -01 Last o j fied: August 14, 2014
Bidder's Proposal and Statement tember 30, 2014
�[: l G k
MEETING DATE: November 18, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding a contract to SPEC Construction Co., Inc. for
construction at twenty -four (24) homes related to Project No. RSI 14 -23 (Group 65 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $828,685)
1. Reject the bid from Patriot Contracting & Engineering as non- responsive;
2. Naive minor irregularities in the bid from SPEC Construction Co., Inc.;
3. Award a contract to SPEC Construction Co., Inc. for project RSI 14 -23 (Group 65);
4. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and/or
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by SPEC Construction Co., Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 -400- 0065 -8961 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Mana;_ui r I V
REVIEWED BY: Sam Lee, Director of Planning ld ing Safety
APPROVED BY: Greg Carpenter, City Manager
On October 28t1i, 2014 the City Clerk's office opened bids for Project RSI 14 -23 (Group 65 of the City's
Residential Sound Insulation (RSI) Program). Three (3) bids were submitted, and the results are as
follows:
Patriot Contracting & Engineering $ 722,000.00
SPEC Construction Co., Inc. $ 753,350.00
Karabuild Development, Inc. $ 806,618.00
The staff estimate for the project was calculated to be $667,810.75.
The bid submitted by Patriot Contracting & Engineering appears to be non- responsive for at least the
following reasons:
1. Patriot failed to provide the majority of submittals required; and
2. Patriot failed to meet the submittal requirements for submittals that were provided.
City staff is recommending the City Council reject Patriot's bid due to the bid being nonresponsive.
The discrepancies listed above are not responsive to the bidding instructions and affect City staff's
ability to compare Patriot's bid to the other bids received.
It is important to note that City staff holds pre -bid meetings for each project to meet with prospective
bidders and allow for opportunities to discuss requirements of the Contract Documents that might
initially be unclear to prospective bidders, as well as encourages anyone to ask for clarification of any
potentially unclear requirements by means of a pre -bid Request for Information/Interpretation (RFI).
City staff discussed submittal requirements with a representative from Patriot Contracting &
Engineering at considerable length during a pre -bid meeting.
The bid submitted by Spec Construction Co., Inc. appears to be responsive with the exception of some
minor irregularities.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Spec Construction Co., Inc. does not specify a dollar amount in
words or figures, but rather lists "Ten. Percent of the Total Amount Bid " and "10% of the Bid"
The bond error can be easily remedied without giving Spec Construction Co., Inc. an economic
advantage, and therefore staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $828,685 which represents the amount of the bid submitted by
Spec Construction Co., Inc. ($753,350.00) and an additional 10% for contingencies.
Construction is scheduled to start on April 27`h, 2015 and complete by June 4th, 2015, with Contractor
Site Evaluations scheduled for January 5th — 9th, 2015.
CITY OF EL SEGUNDO
BID/RFP LOG
BID NO. #RSI 14-23
City of El Segundo
Residential Sound Insulation Group 65
Date of BID Opening: Tuesday, October 28, 2014
Time of BID Opening: 11:00 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAME/ADDRESS
Total BID Amount
1.SPEC Construction Co., Inc.
1870 S. Carlos Ave.
Ontario, CA 91761
S, 00
75 3 5 0 —
2. Karabuild Development
17337 Ventura Blvd., #215
Encino, CA 91316
—
3.Patriot Contracting &
Engineering
22601 La Palma Avenue, Suite
729,00000
100
Yorba Linda, CA 92887
4.
5.
6.
7.
8.
9.
10.
Staff Pre
FORMS0
City Clerk's Office
City Clerk's Office
RSI, Representative
City of El Segundo
Residential Sound Insulation Pi
RSI 14 -23 (Group 65)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -23
"Residential Sound Insulation Program — Group 65"
at the following lump sum rice:
RSI
III Pro a Address Bid Price
65.01 723 West Pine Avenue $ 31,650.00
65.02
529 Richmond Street
$ 36,000.00
65.03
135 West Palm Avenue, Unit 1
$ 58,950.00
65.04
135 West Palm Avenue, Unit 2
$ 30,150.00
65.05
135 West Palm Avenue, Unit 3
$ 30,150.00
65.06
135 West Palm Avenue, Unit 4
$ 31,350.00
65.07
540 Sheldon Street
$ 35,100.00
65.08
510 East Mariposa Avenue
$ 32,300.00
65.09
527 East Mariposa Avenue, Unit 1
$ 27,800.00
65.10
527 East Mariposa Avenue, Unit 2
$ 27,600.00
65.1.1
610 East Mariposa Avenue
$ 46,100.00
65.12
71.9 Center Street
$ 34,500.00
65.13
728 Indiana Court, Unit 1
$ 26,450.00
65.14
728 Indiana Court, Unit 2
$ 26,150.00
65.15
728 Indiana Court, Unit 3
$ 27,800.00
65.16
728 Indiana Court, Unit 4
$ 28,500.00
Bidding Form Appendix B -01 Last Modified: August 14, 2014
Bidder's Proposal and Statement
City of El Segundo
Residential Sound Insulation
RSI 14-23 (Group 65)
65-17
727 Indiana Court, Unit 1
$26,350.00
65.18
727 Indiana Court, Unit 2
$26,750.00
65-19
727 Indiana Court, Unit 3
$29,950.00
65.20
727 Indiana Court, Unit 4
$28,600.00
65-21
726 Indiana Court, Unit 1
$26,700.00
65.22
726 Indiana Court, Unit 2
$26,800.00
65.23
726 Indiana Court, Unit 3
$29,050.00
65.24
726 Indiana Court, Unit 4
$28,600.00
Total Bid (Contract Sum)
Seven-Hundred & 'Fift y-Three Thousand, Three-Hundred & Fifty
(words)
$ 753,3�50,00
(figures)
In case of discrepancy between the words and figures, the words must prevail
Contractor Representative:
lasen DeLaFosse
Name (printed or typed)
Title: Vice President
Name of Firm: Spec Construction Co., Inc.
Address: 1870 S. Carlos Ave.
Ontario, CA 91761
Telephone Number: 909-947-4601
10/27/2014
Date
Contractor's State License Number:
419626
License Expiration Date:
08/31/2014
Type of Entity: ❑ Sole Proprietorship ❑ Partnership [91 Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified: August 14, 2014
Bidder's Proposal and Statement
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action authorizing the City Manager to execute a Professional
Services Agreement with RBF Consulting, a Michael Baker International Company, to provide
environmental review services (NEPA/CEQA) and engineering design review for the Park Place
Extension and Railroad Grade Separation Project affecting property located between the
intersection of Park Place and Nash Street and Park Place and Allied Way. (Fiscal Impact: up to
$321,424 will be paid for through Reimbursement Grants).
RECOMMENDED COUNCIL ACTION:
1. Approve up to $321,424 in funding;
2. Authorize the City Manager to execute a Professional Services Agreement for environmental
review services (NEPA/CEQA) and engineering design review, in a form approved by the
City Attorney, for $271,424; and/or;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. RBF Consulting Proposal for Preparation of an Environmental Assessment and
Environmental Impact Report (NEPA/CEQA Review) for the Park Place Extension
and Railroad Grade Separation Project.
FISCAL IMPACT: $605,000 receipt of grant funding available
Amount Requested: $321,424 ($271,424 +$50,000 Contingency Funds)
Additional Appropriation: N/A
Account Number(s): 301 - 400 - 8203 -6679
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Stephanie Katsouleas, Director of Public Work
Sam Lee, Director of Planning a Building Safety
APPROVED BY: Greg Carpenter, City Manager-
BACKGROUND AND DISCUSSION:
In 2008, El Segundo secured a federal earmark of $750,000 to initiate design concepts
and evaluate the possible extension of Park Place between Nash Street and Sepulveda
Boulevard. On March 20, 2013 the Federal Highway Administration (FHWA) approved
the encumbrance and the California Department of Transportation (Caltrans) issued a
Notice to Proceed (E -76) for preliminary design work for extending Park Place. Total
available funds for the project include the earmark ($750,000 less Caltrans' $15,000
administration fee) plus the 20% match requirement ($150,000), totaling $885,000
m
($900,000 - $15,000 administrative fee) and $350,000 in Measure R funds. The match
funds are being provided by Federal Realty Investment Trust (Street Retail, Inc.) through
a separate reimbursement agreement with the City.
Subsequently, the City retained the services of NCM Engineering Corporation for
preliminary roadway and railroad design work for the Park Place Extension Project
(approved by City Council at the June 18, 2013 meeting) in an amount not to exceed
$629,780.26, leaving approximately $605,219.74 remaining for the environmental review
(NEPA/CEQA) and final design review processes. NCM Engineering Corporation
completed the preliminary roadway and railroad design work and prepared a report in
July 2014 that evaluated 6 project design alternatives, including a No Build Alternative
which was presented to the City Council on October 21st. This report, along with the
subsequent environmental review process, will serve as the basis for selection of a locally
preferred alternative.
In preparation for the next phase, Staff prepared and issued an RFP for environmental
review services (NEPA/CEQA) and engineering design review for the Park Place
Extension and Railroad Grade Separation Project on July 7, 2014. Ten firms were
notified. Bids were due by August 11, 2014 and five firms submitted proposals. All five
firms were interviewed on October 1 -2, 2014, which included RBF Consulting, LSA
Associates, Inc., Terry A. Hayes Associates Inc., MIG, Inc. and GPA Consulting. Staff
selected RBF Consulting as the most responsive and the most qualified firm. Following
the interview process, Staff proceeded with minor refinement of the scope of work and
budget with the selected firm.
If the proposed request for environmental consulting services is approved by City
Council, Planning staff will be coordinating the CEQA/NEPA process with the selected
firm, which is anticipated to take approximately 15 -18 months to complete upon
execution of the contract.
Recommendation
The Planning and Building Safety and Public Works Departments requests the City
Council: 1) authorize the City Manager to execute a Professional Services Agreement
with RBF Consulting, a Michael Baker International Company, in a form approved by
the City Attorney, for a total of $271,424 for environmental consulting services
(NEPA/CEQA) and engineering design review for the Park Place Extension and Railroad
Grade Separation Project, and 2) authorize an additional $50,000 in contingency funds
for any necessary revisions to the preliminary roadway and railroad design or other tasks
that may result from the environmental analysis.
P: \Planning & Building Safety \0 Planning - Old \PROJECTS (Planning) \Consultant Plug Serviees\Environmental
Consultants \RBF \Park Place Extension Project \CC Report Award Contract Park Place Extension EA -EIR
Project.2014.11.18
PROPOSAL
]FOR CONSULTING SERVICES.
1�21EPAMEQA Review and
Design Review for the
Prepared for:
Submitted by:
I S
J
August 11, 2014
TABLE OF CONTENTS
I. Understanding of the Project and Approach ..................................................... ............................... 1
1.1
Introduction ............................................................................................ ..............................1
1.2
Statement of RBF's Commitment to the City of El Segundo ................. ..............................1
1.3
Understanding of the Project ................................................................ ...............................
1
11. Scope of Work .................................................................................................. ...............................
4
1.0
Project Scoping .................................................................................... ...............................
4
1.1 Project Kick -Off and Project Characteristics ........................... ...............................
4
1.2 Research and Investigation ...................................................... ..............................4
1.3 Initial Study and Notice of Preparation .................................... ...............................
5
1.4 Scoping Meeting ...................................................................... ...............................
5
2.0
Preparation of Administrative Draft EA/EIR ......................................... ...............................
5
2.1 Executive Summary ................................................................ ...............................
5
2.2 Proposed Project ..................................................................... ...............................
5
2.3 Affected Environment, Environmental Consequences,
and Avoidance, Minimization, and/or Mitigation Measures ..... ...............................
5
2.4 California Environmental Quality Act Evaluation ................... ...............................
14
2.5 Alternatives to the Proposed Action ........................................ .............................14
2.6 Comments and Coordination .................................................. .............................15
2.7 Mitigation Monitoring and Reporting Program ......................... .............................15
2.8 List of Preparers ...................................................................... .............................15
3.0
Draft EA/ EIR ......................................................................................... .............................15
3.1 Preliminary Draft EA/ EIR ......................................................... .............................15
3.2 Draft EA/ EIR .......................................................................... ...............................
15
3.2 Draft EA/EIR Public Review .................................................. ...............................
15
4.0
Final Draft EA/ EIR .............................................................................. ...............................
15
4.1 Comments and Responses to Comments .............................. .............................15
4.2 Final EA/ EIR ............................................................................ .............................16
4.3 Public Notices and FONSI ...................................................... .............................16
4.4 Findings and Statement of Overriding Considerations ............ .............................16
5.0
Project Coordination and Meetings .................................................... ...............................
17
5.1 Coordination ............................................................................ .............................17
5.2 Meetings .................................................................................. .............................17
6.0
Deliverables .......................................................................................... .............................17
PreliminaryCEQA Schedule ............................................................................. .............................19
IV. Qualifications ..................................................................................................... .............................20
1.0 Summary .............................................................................................. .............................20
2.0 Project Team Organizational Chart .................................................... ............................... 21
3.0 Project and Team Experience Matrix ................................................. ............................... 22
4.0 Representative Projects ..................................................................... ............................... 23
5.0 Project Team Resumes ..................................................................... ............................... 30
V. References ........................................................................................................ .............................41
VI. Liability Insurance .............................................................................................. .............................42
VII. Statement of Financial Conditions .................................................................. ............................... 43
VIII. Budget ............................................................................................................ .............................45
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
f ° .� l.. •
RBF Consulting has submitted this Proposal to prepare NEPA /CEQA Review and Design Review documentation to
assess potential environmental impacts for the Park Place Extension and Railroad Grade Separation Project inthe City of
El Segundo. Each of the environmental issues will be approached thoroughly in order to fully assess all potential
impacts, establish thresholds of significance, and identify mitigation measures. For this work program, RBF will provide
services from our Corporate Headquarters in Irvine. Our familiarity with environmental and land use issues for roadway
extension projects involving rail, utility, and pipeline issues, coupled with our extensive environmental review experience
in the City of El Segundo, are key assets that we offer in order to complete the environmental clearance for the Project.
The following affirms RBF's commitment to the City of El Segundo and the proposed work program:
1. The proposed services to be provided by the RBF Consulting team involve the preparation of NEPA /CEQA
environmental compliance documentation and Design Review for the Park Place Extension and Railroad Grade
Separation Project in El Segundo, California.
2. RBF Consulting is focused on a comprehensive and complete review process. The RBF team will provide
services, pursuant to the goals set forth by the City, and as detailed in Section II of this proposal.
3. RBF Consulting will thoroughly address each environmental issue area and will recommend the appropriate
NEPA /CEQA clearance for the Project. RBF Consulting holds as the top priority, the integrity of documentation
and processing, focusing on legal defensibility and full compliance with NEPA /CEQA.
4. All aspects of RBF Consulting's proposal, including costs, have been determined independently, without
consultation with any other prospective Consultant or competitors for the purpose of restricting competition.
5. All declarations in RBF Consulting's proposal and attachments are true and constitute a warranty, the falsity of
which shall entitle the City to pursue any remedy by law.
6. This August 11, 2014 proposal by RBF Consulting is binding, if the proposal is selected and a contract is
awarded.
7. The RBF Consulting team agrees to provide the City of El Segundo with any other information that is
determined to be necessary for an accurate determination of the Consultant's ability to perform services as
proposed.
8. If RBF Consulting is selected for this and all other assignments with the City, RBF Consulting will comply with all
applicable rules, laws, and regulations.
9. RBF has a dedicated team whom maintains the in -house Library/Filing Management System. All Project - related
files are categorized and independently filed to preserve the integrity of the Administrative Record.
Documentation of all Project transactions is kept in a central file readily accessible to Project team members.
Any public records act or Administrative Record requests are coordinated with the Lead Agency, and
implemented per applicable laws and regulations.
This understanding of the Project is based on the Request for Proposal (City of El Segundo, July 7, 2014), and the Park
Place Extension Preliminary Study Report (NCM Engineering Corporation, April 22, 2014) along with attachments. It is
RBF's understanding that the City of El Segundo (City) is seeking to retain a consultant to prepare the required
JN 140835 • 1 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
NEPA /CEQA Review and Design Reviewforthe Park Place Extension and Railroad Grade Separation Project (Project).
It is anticipated that Caltrans will be lead for NEPA and the City of El Segundo will be lead for CEQA. It is also
anticipated that the environmental document will be a joint EA /EIR.
PROJECT CHARACTERISTICS
The Project study area is located in El Segundo's southeast quadrant and is generally bounded by El Segundo Boulevard
on the north, Rosecrans Avenue on the south, South Douglas Street on the east, and Sepulveda on the west. The
Project study limits extend easterly along Park Place from its intersection with Sepulveda Boulevard at the Plaza El
Segundo entrance to approximately 250 feet west of existing Allied Way to Park Place's intersection with Nash Street,
and from the South Douglas Street/Utah Avenue intersection southwesterly along the UPRR and BNSF Railway to the
Sepulveda Boulevard /Rosecrans Avenue intersection. The Project area was originally used by Allied Signal and
Honeywell and is relatively flat. In addition to the active UPRR and BNSF railroad lines, both of which serve the Chevron
refinery, the study area includes approximately three buried crude oil pipelines, utilities and spur tracks.
The proposed Project involves extending Park Place between Allied Way and Nash Street, and grade separating the
extension from the Union Pacific Railroad (UPRR) and Burlington Northern Santa Fe (BNSF) Railway tracks. The Project
also potentially involves: relocating /consolidating the UPRR and BNSF rail lines and yards into a single rail corridor, in
order to facilitate a single grade separation location at the Park Place extension; and relocating the buried crude oil
pipelines located adjacent to /within the railroad rights -of -ways.
The PSR identified six Alternatives (No Build, 1A,1 B,1 C, 2A, and 2B) that will serve as the basis for selection of a locally
preferred alternative(s) that will be further developed to support environmental evaluation and documentation. The
Alternatives are grouped according to relocation of either the BNSF Railway or the UPRR facilities. Alternatives 1A,1 B
and 1C involve various roadway and underpass configurations for Park Place with the BNSF Railway relocated to the
west alongside the
existing UPRR facilities, while Alternatives 2A and 26 involve roadway and underpass configurations with the UPRR
facilities relocated to the east alongside the existing BNSF corridor. All build alternatives involve railroad underpass
grade separation configurations with Park Place crossing underneath the railroads. The railroad bridge width would
accommodate two tracks to provide access for the BNSF and UPRR lead tracks between the Chevron Refinery and
railroad storage yards and lines further to the northeast.
The Preliminary Study Report Alternative Comparison Matrix presents a rough comparative analysis of the alternatives.
As shown, two of the Alternatives (Alternatives 1A and 1C) ranked the highest. According to the Preliminary Study
Report, the Project Alternatives identified in the Preliminary Study Report will serve as the basis for selection of a locally
preferred alternative(s) that will be further developed for evaluation during the Project Approval and Environmental
Documentation phase. Accordingly, the Scope presented below assumes that the EA /EIR will address two Build
Alternatives, in addition to the No Build Alternative.
PURPOSE OF THE PROJECT
The purpose of the Park Place Extension and Railroad Grade Separation Project is to provide an alternate route to the
Rosecrans Corridor and improve access to /from 1 -105 (Douglas Street and Nash Street on and off ramps, respectively).
Specifically, the Project would connect existing segments of Park Place between Allied Way and Nash Street to provide:
a continuous roadway from Douglas Street to Sepulveda Boulevard; traffic relief to Rosecrans Avenue; and direct access
from Sepulveda Boulevard to Douglas Street, and thereby to 1 -105. The proposed extension is a critical project, as
identified in the City's 2005 Traffic Impact Fee Study Update.
APPROACH TO ENVIRONMENTAL ANALYSISITIERING
When previous environmental documents have already analyzed a particular impact, NEPA and CEQA allow subsequent
environmental analysis and documents to tier from the earlier analysis rather than duplicating work. Under NEPA,
JN 140835 • 2 d August 11, 2014
The impacts from the infrastructure improvements/modifications associated with the Park Place Extension and Railroad
Grade Separation Project were considered at a programmatic level in the Environmental Impact Report for the
SepulvedavRosecrans Site Rezoning and Plaza El Segundo Development (Plaza El Segundo EIR) (Christopher A.
Joseph & Associates, October 2004). According to Plaza EJ Segundo EIR Section 11, Project Description (page 11-10), in
order to accommodate the anticipated development, several existing utilities would need to be relocated and other
infrastructure improvements, including roadways, would need to be constructed. Plaza El Segundo EIR Section 11
specifically notes the following:
Specific infrastructure requirements that may be included as part of the proposed Sepulveda/Rosecrans Site
Rezoning would include:
Existing Park Place would be extended westerly through the SepulvedalRosecrans Rezoning Site to
connect to Sepulveda Boulevard and a new north-south roadway would be constructed to connect the new
Park Place extension to Hughes Way via Allied Way, which presently terminates at the northem edge of the
SepulvedalRosecrans Rezoning Site (Figure 11-4). The Park Place extension would be grade separated
from the relocated BNSF railroad line (see next bullet). These roadways are identified as part of the City's
roadway network in the City's Circulation Element Update.
The BNSF railroad line would be moved to a new alignment just south of and parallel to the Union Pacific
Railroad (UPRR) line (Figure 11-5). The pipelines within the BNSF railroad ROW would either be
abandoned or realigned when the railroad ROW is relocated to the north.
® Portions of an existing 42-inch reclaimed water line may be relocated.
A number of pipelines within the railroad right-of-ways (ROM maybe abandoned or relocated vertically to
accommodate roadway improvements.
It is anticipated that the CEQA document will be an EIR and the NEPA document will be an EA. Although NEPA and
CEQA allow similar tiering processes, they do not allow tiering of a NEPA document (such as the proposed EA) to a
previous CEQA document (such as the Plaza El Segundo EIR), nor visa versa. Therefore, the proposed environmental
documentation will tier from the Plaza El Segundo EIR only where allowed and appropriate. Because the first-tier EIR
(Plaza El Segundo EIR) has been certified,' RBF proposes to examine the environmental effects of the Park Place
Extension and Railroad Grade Separation Project (or later project) using a tiered EIR (Public Resources Code §
21094(a)). The proposed second-tier EIR (such as the proposed EIR) would be limited to significant environmental
effects that were: 1) not examined in the Plaza El Segundo EIR, or 2) previously examined and that are susceptible to
substantial reduction or avoidance through project revisions, mitigation measures, or other means (Public Resources
Code § 21068.5 and CEQA Guidelines § 15152(d)).
The initiation of the environmental review will involve a detailed scoping process including a review of issues, constraints,
and Project opportunities. RBF, working closely and in collaboration with City staff, will embark on an agency
consultation process, which will include a public scoping session, in order to provide an opportunity to obtain a better
understanding of key environmental concerns of interested agencies and the community, as well as informing the public
as to the purpose of the NEPA/CEQA review and determination process.
1 This EIR was certified on March 1, 2005 (City Council Resolution 4415).
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Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
The environmental analysis will thoroughly discuss the existing conditions for each environmental issue area and
evaluate the short- and long -term environmental impacts associated with Project construction and operation (both
individual and cumulative). The degree of significance for each potential impact will be determined and feasible
mitigation measures will be recommended to reduce the significance of impacts will be recommended. Areas of
unavoidable significant adverse impacts even after mitigation will be identified. The environmental documentation will
assist in identifying constraints, modifications, and improvements, which may be incorporated into the planning process.
RBF will serve as an extension of City staff to ensure that the entire NEPA/CEQA process is conducted in a
comprehensive manner, which will include consideration of recent NEPA/CEQA legislation and reviewing agency
requirements. The RBF Project management team led by Mr. Glenn Lajoie and Ms. Rita Garcia will provide regular and
consistent communications and updates to City staff on the progression of the work program and status of the analysis.
The RBF Team will be viewed as an integral component in the Project review and will participate in meetings with the City
staff, and public hearings, as required by the City.
RBF will prepare the joint NEPA /CEQA documentation and associated work products in accordance with the City of El
Segundo Environmental Guidelines, NEPA, CEQA, and Caltrans' Standard Environmental Reference (SER)
Environmental Document Annotated Outline (AO)2 for an EA /EIR. RBF has extensive experience in processing
environmental documentation for Caltrans Local Assistance projects throughout California, many of which occurred within
Caltrans District 7's jurisdiction. It is anticipated that the environmental document will be a joint EA /EIR leading to a
Notice of Determination /Finding of No Significant Impact (NOD /FONSI). The Scope presented below assumes that the
EA /EIR will address two Build Alternatives, in addition to the No Build Alternative. The following Scope of Work has been
prepared based upon information received by RBF Consulting. The cost estimate, which is itemized according to task
and issue, is included in Section IX of this proposal.
flK_1J0FU_1_7F4;i_JFX ..
The environmental work program will be initiated with a kick -off meeting with the City /Caltrans staff to discuss the Project
in greater detail. This initial meeting is vital to the success of the CEQA /NEPA process and will be a key milestone, in
order to confirm the analysis' parameters, the details of the proposed construction buildout conditions, scheduling, and
overall communications. Prior to the kick -off, RBF will distribute a kick -off meeting agenda and detailed memorandum,
which will identify information needs. Based upon the detailed Project information obtained at the Project kick -off
meeting, RBF will draft a preliminary Project Description for review and approval by City staff. Two Build Alternatives, in
addition to the No Build Alternative, will be described.
RBF will obtain and review available referenced data for the Project area, including policy documentation from the City
staff, County of Los Angeles, State and Federal agencies, the Southern California Association of Governments, and all
other agencies which may be affected by the Project. This information, along with environmental data and information
available from City staff and other nearby jurisdictions, will become part of the EIR's foundation and will be reviewed and
incorporated into the analysis, as deemed appropriate. This task includes a visit to the Project area, which will include a
detailed photographic recording of on- and off -site conditions.
2 Caltrans' AOs were developed for the preparation of environmental documents addressing both NEPA and CEQA requirements. The
use of the joint NEPA/CEQA AOs is required for any project receiving FHWA federal -aid funds, such as the Project.
JN 140835 * 4 * August 11, 2014
0� .;
Proposal for the NEPAICEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
The Initial Study will include detailed explanations of all checklist determinations and discussions of potential
environmental impacts. The Initial Study will be structured in the same format as CEQA Guidelines Appendix G. The
Initial Study will: include a description of the Project and its location, including supporting exhibits; briefly explain the
reasons for determining which Project impacts would not be significant or potentially significant and provide evidence to
support each conclusion; and identify which Project impacts would be significant or potentially significant, in orderto focus
the EA /EIR environmental analysis. RBF will respond to one complete set of comments from the City and one from
Caltrans on the Draft Initial Study then finalize the document for distribution.
RBF will prepare the Notice of Preparation (NOP) for the EA /EIR, which will be distributed along with the Initial Study to a
City - approved Distribution List. This task includes certified mailing to a maximum of 50 NOP /Initial Study to affected
agencies and interested parties. Comments received in response to the NOP will be evaluated during preparation of the
environmental documentation.
1.4 SC PI G MEETING
A public scoping meeting, which can also involve Federal, State, or other local agencies, will be scheduled during the
NOP public review period, in order for that the community can gain an understanding of the proposed Project and provide
comments on environmental concerns. The Scoping Meeting will orient the community on the CEQA /NEP review
processes and will be presented in a manner that would enable the community to gain a greater understanding of the
proposal, intent of CEQA /NEPA, and the key issue areas to be addressed in the environmental documentation. RBF will
provide a PowerPoint presentation, handouts, and presentation -size graphics to supplement the discussion, as needed.
Following the presentation, the meeting will be devoted to public participation, questions, and comments. Written
comment forms will be provided for this purpose, and these comments, along with oral comments, will become a part of
the administrative record. This task is included in Section 5.2 below.
2.1 EXECUTIVE SUMMARY
The Executive Summary will include a brief summary of the proposed actions and their consequences. This summary
section will also identify each significant effect with proposed mitigation measures that would reduce or avoid that effect,
and the Project alternatives. The areas of controversy and issues to be resolved will also be included in this section. The
Environmental Summary will be presented in a columnar format.
This Section will include an Introduction, Purpose and Need for the Project, and a Project Description. The Introduction
will cite the CEQA /NEPA provisions and the City of El Segundo CEQA Implementation procedures for which the
proposed Project is subject. The Purpose and Need for the Project discussion will identify the purpose of the study and
statutory authority, as well document scoping procedures, summary of the EA /EIR format, listing of responsible and
trustee agencies, and documentation incorporated by reference. The Project Description will detail the Project's location,
environmental setting, background and history, characteristics, discretionary actions, goals and objectives, construction
program and phasing, and permits and approvals needed. Two Project Alternatives, in addition to the No Build
Alternative, will be described. Exhibits to support the discussion will also be included.
..
RBF will evaluate the necessary information with respect to the affected environment. The significance threshold criteria
for each environmental issue area will be described, providing the basis for conclusions of significance. Primary sources
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Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
to be used in identifying the criteria include the CEQA Guidelines, Federal, State, and local or other standards applicable
to an impact category.
The potential environmental consequences of Project implementation (individual and cumulative, and short- and long-
term) will be analyzed, and measures to avoid, minimize, and /or mitigate such effects will be recommended.
Environmental issues raised during the scoping process and any other relevant and valid informative sources will also be
evaluated. The analyses will be based upon all available data, results from additional research, and an assessment of
available technical data. These analyses will be performed by qualified RBF Environmental Analysts, NEPA /CEQA
experts, Planners, and Engineers.
The following environmental scope considers the Preliminary Environmental Investigation, Park Place Extension (LSA
Association, Inc., October 18, 2013), which used the Preliminary Environmental Study (PES) Checklist (Caltrans'
Standard Environmental Reference (SER)) to determine preliminary environmental topics for environmental investigation.
The topics addressed in the Preliminary Investigation reflect the topics in the PES Form that were preliminarily
determined to potentially have effects from the Project.
2.3.11 Special Studies
A. Air Quality Assessment
The Project is located in Los Angeles County, within the South Coast Air Basin (SCAB), and is under the jurisdiction of
the South Coast Air Quality Management District (SCAQMD). This SCAB portion is designated as nonattainment for
ozone (State and federal standards) and for particulate matter 10 microns or less in diameter (PM10) (State and federal
standards). Carbon monoxide (CO) and PM2.5 is now in attainment/maintenance status in the Project area for federal
standards and attainment status for State standards. An air quality analysis is required along with a conformity
determination and, potentially, a hot spot analysis.
The air quality analysis will be conducted by RBF's in -house technical team. RBF's air quality specialists have an
extensive background in preparing, modeling, and conducting analyses pursuant to air quality district requirements and
the CEQA Guidelines. The Scope of work is as follows:
Air Quality Assessment and CEQA/NEPA Section
The analysis will be prepared in accordance with the latest following protocols /guidelines: Caltrans Standard
Environmental Reference; U.S. Environmental Protection Agency's March 2006 Final Rule and Transportation Conformity
Guidance for Quantitative Hot -spot Analyses in PM2.5 and PM10 Nonattainment and Maintenance Areas (December
2010); Federal Highway Administration's Interim Guidance on Air Toxic Analysis in NEPA Documents (December2012);
and Transportation Project -Level Carbon Monoxide Protocol. The particulate matter analysis will require coordination
with the regional Transportation Conformity Working Group (TCWG) to determine Project level conformity for particulate
matter. The Air Quality Report will also analyze and discuss the presence /absence of naturally occurring asbestos and
construction- related emissions.
The Greenhouse Gas Emissions Analysis will be based on the Caltrans Climate Action Program and will require
coordination with District Headquarters staff on the final methodology.
The analysis will address "existing," "existing plus project," "opening year," "opening year plus project," "forecast," and
"forecast plus project" conditions. The analysis will also document whether the Project is included in the latest Regional
Transportation Plan (RTP) and Federal Transportation Improvement Program (FTIP) for preliminary
engineering /environmental documentation. Mitigation measures will be defined for any construction and /or operational
impacts that are identified.
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Proposal for the NEPAICEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
0. Biological Resources (Natural Environment Study - Minimal Impacts)
Previous biological studies and a biological resources investigation of the site determined federally listed species are
absent from the site. However, the Project has the potential, directly or indirectly, to affect migratory birds or their nests
or eggs. Additionally, previous investigations indicated the presence of Mulefat scrub in the Project area, which is on the
National Wetland Plants List and could be an indicator of wetlands within the Project area. It does not appear that the
site supports waters of the U.S. or waters of the State. Because the original biological report was prepared in 2003/2004
and is over one year old, it is no longer considered valid. An updated biological survey and report will need to be
conducted to ensure that the site conditions have not changed and to update the potential for sensitive plant and wildlife
species to occur on the Project site.
A Natural Environment Study - Minimal Impacts (NES -MI) will be prepared in accordance with guidance set forth in the
Caltrans SER Volume 3, Section 2 -5 for addressing potential impacts to biological resources occurring within the
Biological Study Area, including the effect on migratory birds. Specifically, the scope proposed below is for: 1) conducting
a habitat assessment of the site; and 2) preparing a NES -MI. For qualification of a NES -MI, certain criteria apply:
Of limited scope and impact;
Minor A or B projects that do not require consideration of both context and intensity;
a) Context. The significance of an action must be analyzed in different circumstances, such as society as a
whole (human, national), the affected region, the affected interests, and the locality. An impact's level of
significance varies with the setting (context) of the proposed action. Both short -term and long -term effects
are relevant.
b) Intensity. The intensity of an impact refers to the severity of impact. The following should be considered in
evaluating intensity:
Not ordinarily intended for projects involving listed species.
May be used in conjunction with cumulative project impacts where the biological issues are limited to
those covered in the NES -Ml.
RBF will prepare an NES -MI that will document all biological resources and the pertinent requirements. The NES -MI will
also address impacts to biological species, noxious weed management, and invasive species, and identify construction
BMPs to limit the potential for the introduction or spread of invasive plant species. The NES -MI will include a description
of the field methods used and the results of the biological evaluation of the Project area. The report will include a list of
plant and wildlife species present within the Project area, a general description of the plant communities occurring in the
area, and the presence or absence of any federally or State listed species or sensitive plant communities. The proposed
scope includes preparation of a draft NES -MI report to be reviewed by both the City of El Segundo and Caltrans. RBF will
prepare and distribute up to five copies of the NES -MI review and will respond to one complete set of comments and
update the NES -MI report.
If the Project scope is expanded to a full NES (i.e., jurisdictional waters not observed on aerials will be impacted or
sensitive biological resources are found onsite during a filed survey), a revised scope and fee will be submitted to the City
of El Segundo.
Natural Environmental Study — Minimal Impacts (NES -MI)
Literature Review
RBF will review all biological reports previously prepared for the Project and other vicinity data for the general area to
determine which sensitive biological resources are likely to occur onsite or within adjacent areas. RBF will also utilize the
California Natural Diversity Database (CNDDB) and California Native Plant Society (CLAPS) Electronic Inventory of Rare
and Endangered Vascular Plants of California to conduct record searches of sensitive biological resources known to
occur in the region and general site vicinity. Additional information sources will be consulted including the California
Department of Fish and Wildlife (CDFW), United States Fish and Wildlife Service (USFWS), historic /current aerial
JN 140835 • 7 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
photographs, and topographic maps as appropriate, to define the habitat requirements for sensitive species potentially
occurring onsite. This will allow RBF to focus its field visit on those sensitive biological resources present or likely to be
present onsite.
In accordance with Caltrans guidelines, RBF will submit a letter to the USFWS requesting a list of threatened and
endangered species known from the Project vicinity. The results of the records search will be summarized in a table and
included in the NES -MI. The biological study area will be determined through coordination with a Caltrans Biologist.
Habitat Assessment
Following the literature review, the site will be surveyed to document baseline conditions of the project site and to verify
its ability to support any listed species or sensitive plant community. The fieldwork will be conducted by a qualified RBF
biologist in order to document the presence /absence of sensitive biological resources, or to determine the potential for
occurrence of such resources that may not be detectable when the literature review is conducted. Particular attention will
be given to undeveloped areas that have a higher potential to provide suitable habitat for sensitive plant and wildlife
species. The location of any sensitive biological resources if present on -site (i.e., plants, plant communities, drainage
features, wildlife) will be mapped. RBF will also search for suitable avian nesting opportunities potentially occurring on or
within 500 feet of the project site. Notes will be taken on all plant and wildlife species observed on -site during the survey.
This survey will provide an understanding of the overall project setting and biological resources occurring in the area. This
data will be used to devise an appropriate clearance /conservation strategy for developing the project site.
IDES -Ml Report
A NES -MI will be prepared with the results from the habitat assessment that will document all plant and wildlife species
and plant communities occurring on the Project site, the site's potential to support any federally or State listed species,
and whether the site supports potential jurisdictional features. The report will include a detailed map of the plant
communities occurring onsite and their respective acreages. The report will include a brief analysis of anticipated impacts
to biological resources and suggestions for further studies that may be needed prior to development, and will recommend
mitigation measures, if necessary. The report will be sufficient to allow Caltrans to make the appropriate impact/mitigation
determinations under the NEPA and CEQA.
Cultural +. Property
Report/Historical
Plaza El Segundo EIR Section IV.N, Cultural Resources, concluded there are no archaeological resources in the rezoning
area (inclusive of the Project site). However, one historic resource (Resource 19- 186856) was identified on the H.
Kramer portion of the SepulvedalRosecrans Rezoning Site, which includes the Project site. This resource was identified
as the old foundry foundations. Plaza El Segundo EIR Section IV.N concluded that future development on the H. Kramer
portion of the Sepulveda /Rosecrans Rezoning Site could significantly impact this resource and further evaluation was
necessary, as specified in the following Mitigation Measure:
N -2 Further analysis of Cultural Resource 19- 186856 is required, that meets the requirements of CEQA
Guidelines Section 15064.5(a)(2), to determine potential eligibility for the California or National Register of
Historic Places prior to any construction activities occurring on the H. Kramer portion of the
Sepulveda /Rosecrans Rezoning Site. If further analysis identifies that the resource is eligible, then the
recommendations identified in that analysis shall be followed.
Thus, in compliance with Plaza El Segundo EIR Mitigation Measure N -2, RBF has retained Cogstone Resources
Management to prepare a Historic Property Survey Report/Archaeological Survey Report/Historical Resources Evaluation
Report (HPSR /ASR /HRER) in accordance with Caltrans requirements. Sherri Gust, Registered Professional
Archaeologist and Professional Paleontologist, will serve as Task Manager. She may be assisted by Nancy Sikes or
Molly Valasik, also all RPAs. Pamela Daly will be the architectural historian. All Cogstone personnel meet the Secretary
of Interior Standards for archaeology and historic preservation, and meet Caltrans qualifications standards. All work will
JN 140835 9 8 • August 11, 2014
a
Proposal for the NEPA/CEQA Review and Design Review
°R for the Park Place Extension and Railroad Grade Separation Project
be completed in compliance with National Historic Preservation Act (NHPA) Section 106 and Caltrans Standard
Environmental Reference (SER) Handbook. Cogstone will complete the following tasks in support of the Project:
• Coordinate preparation of Area of Potential Effects (APE) maps for archaeological and architectural resources
with RBF and Caltrans;
• Cultural resources record search to determine existence of previously recorded resources;
• Record search for sacred lands from the Native American Heritage Commission;
• Fallow up contact with all Native Americans the Commission recommends;
• Consultation with local historic preservation groups;
• Record search for paleontological resources;
• Complete pedestrian surveys of the APE for archaeological, architectural, and paleontological resources;
• Prepare log of Native American /historical societies contact results;
• Prepare Archaeological Survey Report (ASR), Historical Resources Evaluation Report (HRER), and Historic
Property Survey Report (HPSR);
• Prepare Paleontological Technical Report (CEQA level document)
This scope assumes one round of comments from the City and one round of comments from Caltrans on the technical
reports. In the APE for this approximately 0.5 mile length Project, there are NBSF and UPRR Rail Road lines and spur
tracks that would require recordation and evaluation by our experienced architectural historian.
D. Hazards and Hazardous Materials (Phase 1 Initial Site Assessment)
Current and historic land uses in the Project area have generated hazardous waste. A Remedial Action Plan for Soil
(Honeywell, Inc., October 2004) was prepared and submitted to the Los Angeles Regional Water Quality Control Board
(RWQCB). The Plan indicated that some of the highest concentrations of Volatile Organic Compounds (VOCs) were
located in the Project site's railroad area. An Initial Site Assessment for Hazardous Wastes will be required, and
recommendations for remediation are anticipated.
RBF has retained Geo- Environmental, Inc. (GEI) to perform an Initial Site Assessment (ISA) or Environmental Site
Assessment (ESA) investigation at the Project site. The purpose of the investigation is to identify recognized
environmental conditions (REC) at the site, as defined by American Society for Testing and Materials (ASTM) Standard
E1527 -13. The Phase I ISA/ESA investigation will be conducted in general accordance with CALTRANS and ASTM
El 527-E Standards for Environmental Site Assessments.
Review of Local Geology and Hydrogeology Using Available Data
• GEI will review readily available, published local geology maps and literature to evaluate the geologic setting
and types of geologic formations beneath the site. These materials will be used to determine ideal contaminant
migration patterns, if needed.
• GEI will review readily available published local and regional hydrogeology maps and literature for depths to
groundwater, general quality of groundwater, direction of groundwater flow, and waterbearing formations
(aquifers).
Review of Historical Conditions and Uses of the Site and the Immediate Vicinity
• GEI will review selected historical aerial photographs for general site use information.
• GEI will review existing geotechnical and environmental reports for mention of hazardous materials onsite.
• GEI will review selected government documents for record of potential hazardous materials /waste contamination
at the site and in the immediate vicinity of the site.
• GEI will contact appropriate local, county, and state agencies that may have information regarding the
occurrence of hazardous materials /waste in the area of the site.
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Proposal for the NEPA/CEQA Review and Design Review
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• GEI will review title documents (if provided by the City) for names of previous owners of the site, for mention of
hazardous materials at the site, and for any liens recorded.
• GEI will interview selected present and /or past owners, lessees, and employees (if they are available and
cooperative) for additional information about past and present site usage.
Onsite Observational Reconnaissance
GEI will perform an onsite observational reconnaissance with assistance from onsite personnel, if any, for visual
indications on the ground surface of hazardous materials or hazardous waste contamination. This includes
observations of drum storage and chemical use areas, discolored ground surfaces, wells, underground storage
tanks, sumps, electrical transformers, areas of solid waste disposal, and potential contamination from
immediately adjacent properties. Land use of immediately adjacent properties will be identified.
® GEI will take photographs of representative site conditions.
Phase I ISA/ESA Report Preparation
® GEI will prepare a report summarizing our findings, conclusions, and recommendations for the subject site. If
the presence of hazardous materials is suspected or identified at the site, subsurface sampling and analyses
may be recommended.
E. Land Use and Planning (Relocation I ct ndu )
All Project Alternatives would require relocation of UPRR/BNSF Railway railroad tracks. Also, the two Build Alternatives
would require acquisition of railroad right -of -way and a portion of the commercial property (parking lot) located north of
the Arc Light Cinemas parking structure. According to the Preliminary Study Report and Preliminary Environmental Study
(PES) Form, a Relocation Impact Memorandum (RIM) must be prepared.3 RBF will prepare a RIM consistent with
Caltrans requirements. The RIM will evaluate the Project's impact on businesses (no residences, farms, or and nonprofit
organizations are known in the area). The RIM will include an estimate of the number, type, and size of the businesses to
be displaced and the approximate number of employees that may be affected. An estimate of the availability of
replacement business sites will be provided. This analysis will consider any special relocation advisory services that may
be necessary.
As previously noted, Plaza El Segundo EIR Section II anticipated that several existing utilities would need to be relocated
and other infrastructure improvements would need to be constructed, in order to accommodate the anticipated
development. The Project was identified among the anticipated improvements. This section will analyze the proposed
actions for consistency with any applicable City of El Segundo land use plan, policy, or regulation, including the El
Segundo General Plan and Zoning Code. The consistency review will focus on General Plan policies and Zoning Code
standards, which were adopted for the purpose of avoiding /mitigating an environmental effect. Specifically, El Segundo
General Plan Circulation Element Goals include providing efficient and safe access for emergency vehicles. The Project
will be evaluated for consistency with this and all relevant General Plan Goals and Policies. This Task also includes
preparation of a Memorandum regarding design review recommendations for the Specific Plan document, which will not
be a part of environmental document.
The Project will provide improved local circulation and access to planned future development projects in the
Sepulveda /Rosecrans Rezoning area. Therefore, the analysis will evaluate the Project's merits with particular attention
given to land use compatibility between the Project and these future developments and the expanded transportation
network that will be developed with them. Consideration will be given to environmental factors that influence land use
compatibility, including, air quality, noise, and traffic.
3 This is pending verification, since the Preliminary Study Report and Preliminary Environmental Study (PES) Form also state that 30
properties are impacted, Since ten or more properties are involved, a Relocation Impact Statement (RIS) is required under the Caltrans SER.
JN 140835 • 10 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
F. Noise
The Project's bViNalte0GUV8Sw0VNCVOGbUdGOeNOJadw8y8OdiOdUdgaVertic@|c0DnpVOeDtiOU}gfoODVf8grad8
separation. Therefore, the proposed Project wiUlfodS[a/fuDdiOgiSGTvpe|p j8Ct. A Noise Study R8 port /NSRi will b8
required. RBF will conduct 8 noise analysis in accordance with Ca|b8DSSERVolume 1 Chapter 12and CE(]AGOd
NEPA guidelines. RBF will adhere to the guidance provided in the C8|traOs' Traffic Noise Analysis PR)toC0| and
Technical Noise Supplement. Prior b} preparing the NSR, RBF will initiate a teleconference call with C8k[8DS for review
and concurrence with the short- and long-term measurement locations. The NSR will be prepared consistent with the
Ca|h8OS Noise Analysis Protocol hD address traffic noise impacts DO noise-sensitive !aOdU8GSk}C8tedwiUliD8l8StUdy
area. Short-term /15-0iDUt8\ noise measurements will betaken 8tUpb} two (J) locations t0 document the existing noise
environment, as well 8SUJ calibrate the traffic noise model. The Federal Highway Administration (FHVVA) Traffic Noise
Model /TNM@ version 2.5 will he used t0 evaluate traffic noise levels associated with the Existing, Future NO Build, and
Future Build conditions. The Traffic NSR will also consider impacts to frequent outdoor uses, as defined by FHWA, and
recommend mitigation aSappropriate. Recommendations will bS made for any required noise abatement measures,
including sound walls. The Project wiUg8D8O3tGC0OSt[UCUOOOOisg8OdcOOstrVctiOReqUip08Oi0OUld[eSUltiOt80pO[8ry
O[ periodic increases iD ambient noise levels. Pile-driving may bg necessary. The NSR will also address the full range 0f
construction noise potential. This scope excludes the preparation Vfa Noise Abatement Decision Report (NADF).4
0. Traffic and Circulation
RBF will prepare a traffic impact analysis (TIA) for the proposed Park Place Extension Project iDthgCit«VfE(88gUDdV.
The TIA will assess forecast traffic conditions associated with the proposed Project OOUl8stUdy8[g8cin:V|@UVOuvate0.
|f necessary, mitigation measures for identified Project-generated traffioimpadDwiUb8[eCO008Od8diDeCS0vdaD0BwiMh
applicable agency pHdhr0aO08 chb)h8 and thresholds Of SigOiUC8nC9. RBF has extensive knowledge of the
roadway/intersection circulation system iD the vicinity Vf the Project Sit8b8S8dOOVVrdet8i|ed0U|U -jurisdictional (City 0f
B Segundo, C8|bGDs.et%.)T)A for the Raytheon Project (VCatedO0dhHdyOfth8P 'ect site area. However, since this
Scope 0f Work has not been reviewed by City OfB Segundo staff, itis subject tO change along with the fee aSSOda03d
with the Scope OfWork.
Study Conditions
The T}A will evaluate the following scenarios:
• Existing Conditions;
• Forecast Existing Plus Conditions;
• Forecast Project {}p8OiDgYpa[VWUl0UtProject Conditions; aOd
• Forecast Project Opening Year With P j9[dCUOditiUDS.
The City anticipates beginning construction Of the Park Place Extension Project iD2018;theo3h)[e'Ul8p[eSiSSOeaABOD
year will be identified based on discussions with City staff as the year the roadway extension would be expected to be
complete. NV long-range year analysis iS assumed, since the proposed Project iSCOnSistHntwdhth8Qb/OfBG8gVDd0
General Plan Circulation Element.
4lhe Project is not expected to require aNADR.since no sensitive receptors have been identified in the study
area, thus, the Project design does not include sound walls.
J0140835 0 11 0 August 11,2814
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
The proposed Project will redistribute trips in the study Project site vicinity by providing additional roadway capacity and
linkage between the existing Park Place terminus east of Sepulveda Boulevard (SR -1) and the existing Park Place
terminus west of Nash Street, with Allied Way realigned to intersect with the Park Place Extension. Therefore, as part of
the analysis, RBF proposes to count the following 21 study intersections during the a.m. peak period (7:00 a.m. to 9:00
a.m.) and the p.m. peak period (4:00 p.m. to 6:00 p.m.) on a typical weekday:
1. Sepulveda Blvd. (SR -I) /El Segundo Blvd.;
2. Sepulveda Blvd. (SR -1) /Hughes Way;
3. Sepulveda Blvd. (SR -1) /Park Place;
4. Sepulveda Blvd. (SR -1) /Rosecrans Avenue;
5. Plaza El Segundo /Park Place;
6. Village Drive /Rosecrans Avenue;
7. Continental Blvd./El Segundo Blvd.;
8. Allied Way /Hughes Way;
9. Nash Street/El Segundo Blvd.;
10. Nash Street/Park Place;
11. Nash Street/Rosecrans Avenue;
12. Apollo Street/Park Place;
13. Apollo Street/Rosecrans Avenue;
14. Douglas Street/El Segundo Blvd.;
15. Douglas Street/Transit Center;
16. Douglas Street/Park Place;
17. Douglas Street/Rosecrans Avenue;
18, Aviation Blvd./El Segundo Blvd.;
19. Aviation Blvd. /Utah Avenue;
20. Aviation Blvd. /Alaska Avenue; and
21. Aviation Blvd. /Rosecrans Avenue.
This Scope of Work does not assume vehicle classification traffic count data collection, however vehicle classification
counts can be accommodated for a fee in addition to the fee associated with this Scope of Work.
The study area will consist of the existing 21 intersections identified above, plus the proposed future Allied Way /Park
Place intersection, which will be analyzed as both a standard intersection and as a roundabout.
Since some study intersections are not under jurisdiction of the City of El Segundo, the traffic analysis will utilize
applicable agency performance criteria and thresholds of significance, as appropriate. Due to the overlap of jurisdictions,
some study intersections may be analyzed and subject to multiple jurisdiction traffic impact review. Study intersections
within the Caltrans' jurisdiction will be analyzed based on the Caltrans Guide for the Preparation of Traffic Impact Studies
(State of California Department of Transportation, December 2002).
Site Visit/Existing Systems Documentation
RBF will visit the study area to document existing conditions including intersection control, traffic signal phasing, roadway
cross - section, speed limits, parking restrictions, intersection approach lanes, etc. The TIA will include graphics
documenting the existing intersection roadway geometry and will utilize existing geometric conditions to establish a
baseline for current operations.
Proposed Project Trip Distribution & Assignment
The TIA will provide a forecast redistribution of trips assuming implementation of the proposed project, taking into account
the proposed modified roadway circulation system. Manual trip distribution and assignment will be reviewed and
approved by agency staff prior to utilization in the analysis.
Forecast Near -Term Project Opening Year Traffic Volumes
Forecast near -term year traffic volumes will be based on either specific cumulative projects traffic data supplied by City
staff, and /or by applying an annual traffic growth rate provided by the agency staff to adjust existing traffic volumes to th e
JN 140835 ® 12 • August 11, 2014
IVY-
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
designated future horizon year. Forecast near -term year conditions will assume planned, programmed, and funded
circulation improvements identified by agency staff, anticipated for completion by the project opening year. The study will
identify the number of daily and peak hour trips forecast to be generated by approved /pending projects, using trip
generation rates contained in Trip Generation (Institute of Transportation Engineers, 9th Edition, 2012) or other source as
directed by agency staff. RBF will manually derive cumulative projects trip generation and assignment data, which will be
reviewed and approved by applicable agency staff for use in the analysis.
Level of Service
The analysis will assess the forecast traffic impacts of the proposed project during the a.m. peak hour and p.m. peak hour
at the 22 study intersections for the analysis scenarios identified above. The analysis will document operation of the
study intersections using the Intersection Capacity Utilization (ICU) analysis methodology for signalized study
intersections under City and /or Congestion Management agency jurisdiction and the Highway Capacity Manual (HCM)
analysis methodology for unsignalized study intersections under City jurisdiction as well as signalized State Highway
study intersections under Caltrans jurisdiction. Intersection level of service analysis will be prepared using the TraffixTm
software. If the analysis indicates the proposed project will significantly impact the study intersections based on
applicable agency thresholds of significance, mitigation measures will be recommended in accordance with established
agency performance criteria. The analysis will document forecast operating conditions after implementation of
recommended mitigation measures. Since a project alternative considers the proposed Allied Way /Park Place
intersection as a roundabout in lieu of a standard signalized intersection, the SIDRA analysis software will be utilized to
evaluate the proposed Allied Way /Park Place roundabout.
Traffic Signal Warrant Analysis
The analysis will include a traffic signal warrant analysis in accordance with the Manual For Uniform Traffic Control
Devices (MUTCD) analysis methodology for average daily traffic (ADT) volumes at the following unsignalized study
intersections for the analysis scenarios identified above: 1) Nash Street/Park Place; 2) Apollo Street/Park Place; and 3)
Douglas Street/Park Place. As part of MUTCD ADT traffic signal warrant analysis, RBF will collect ADT volumes over a
24 -hour period on a typical weekday on the approach legs of the unsignalized intersections.
State Highway Intersection Analysis
The Caltrans traffic studies guide requires review of substantial individual projects, which might on their own impact the
State Highway transportation system. The State Highway intersection analysis will be prepared based on the Caltrans
Guide for the Preparation of Traffic Impact Studies (State of California Department of Transportation, December 2002),
assuming the State Highway analysis study area will consist of the following four (4) State Highway intersections in the
study area: 1) Sepulveda Boulevard (SR -1) /EI Segundo Boulevard; 2) Sepulveda Boulevard (SR -1) /Hughes Way; 3)
Sepulveda Boulevard (SR -1) /Park Place; and 4) Sepulveda Boulevard (SR- 1) /Rosecrans Avenue. The State Highway
study intersections will be analyzed as discussed in the Level of Service section above. This Scope of Work assumes no
freeway mainline or freeway ramp analysis is required.
The analysis will assess the Project's forecast traffic impacts at the State Highway study intersections for the peak hours
and analysis scenarios identified above in the study scenarios section. The analysis will document operation of the study
intersections for the analysis scenarios to identify potential project - related traffic impacts using the Highway Capacity
Manual (HCM) 2000 analysis methodology.
If the State Highway intersection analysis shows the proposed project will significantly impact a State Highway facility
based on Caltrans thresholds of significance, mitigation measures will be recommended in accordance with Caltrans
performance criteria. The analysis will also document forecast operating conditions after application of any
recommended mitigation measures.
JN 140835 9 13 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
Congestion Management Program Analysis
The analysis will analyze potential project impacts as applicable as required by the Los Angeles County Congestion
Management Program (CMP) assuming the State Highway analysis study area will consist of the following two (2) State
Highway intersections in the study area: 1) Sepulveda Boulevard (SR -I) /El Segundo Boulevard; and 2) Sepulveda
Boulevard (SR- 1) /Rosecrans Avenue. If the CMP analysis shows the proposed project will significantly impact a CMP
study facility based on applicable CMP agency thresholds of significance, mitigation measures will be recommended in
accordance with applicable agency performance criteria.
Conference Calls /Meetings
This Scope assumes up to 20 hours of conference calls /meetings, as identified by City staff.
2.3.2 Topical Environmental ntall issue Areas
RBF will prepare the Screencheck Draft EA /EIR consistent Caltrans requirements. This task assumes that the following
topical sections will be included within the EA/EIR, incorporating the results of the studies described above. Impacts will
be analyzed on both a project -level and cumulative basis, as required by Caltrans. Short -term construction and long -term
operational impacts will be evaluated.
Human Environment. Land Use; Growth; Farmlands/Timberlands; Community Impacts; Utilities /Emergency
Services; Traffic and Transportation /Pedestrian and Bicycle Facilities, Visual /Aesthetics; and Cultural
Resources.
® Physical Environment. Hydrology and Floodplain; Water Quality and Storm Water Runoff;
Geology /Soils /Seismic/Topography; Paleontology; Hazardous Waste /Materials; Air Quality; Noise and Vibration;
and Energy.
® Biological Environment: Natural Communities; Wetlands and Other Waters; Plant Species; Animal Species;
Threatened and Endangered Species; Invasive Species;
2.3.3 Cumulative impacts
In accordance with NEPA/CEQA, the EA/EIR will include a section providing a detailed listing of cumulative projects and actions under
consideration for the analysis. The likelihood of occurrence and level of severity will be studied. The purpose of the section is to
present a listing and description of projects, past, present and anticipated in the reasonably foreseeable future, even if those projects
are outside of El Segundo's jurisdiction. The potential for impact and levels of significance are contingent upon the radius or area of
interaction with the Project. RBF will base this analysis on a Cumulative Projects List to be provided by the City. The cumulative
analysis for each topical area will be incorporated throughout the topical environmental issue areas.
This section will discuss the environmental evaluation's approach to determining significance under CEQA and the significance of
Project impacts, including those that were determined to be: less than significant; significant; significant and unavoidable; significant
irreversible. The mitigation measures for significant impacts under CEQA will be outlined. This Section will also identify the
Organizations and Persons Consulted and will include a Bibliography. The Project's growth- inducing impacts and impacts on climate
change will be included in the topical environmental issue areas.
The Scope presented above will include an analysis two Build Alternatives, in addition to the No Build Alternative.
Pursuant to CEQA Guidelines § 15126.6, RBF will provide an analysis of a "reasonable range" of alternatives, comparing
environmental impacts of each alternative in each impact area to the Project. For each alternative, RBF will provide a
qualitative analysis. An impact matrix that will compare the varying levels of impact of each alternative being analyzed
will be included.
JN 140835 a 14 ® August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
If comments are received on the Draft EA/EIR during the public availability period and /or at the public hearing, the Final
EA /EIR will be modified to reflect all substantive comments and responses to comments; refer to Final EA /EIR Section
below.
This Section will serve to document the coordination that occurred throughout the environmental review process. It will
discuss the following: the early and continuing coordination with the general public and public agencies; the scoping
process; the consultation and coordination with public agencies; and public participation.
To comply with the Public Resources Code § 21081.6 (AB 32180), RBF will prepare a Mitigation Monitoring and
Reporting Program (MMRP) to be defined through working with City staff to identify appropriate monitoring
steps /procedures and in order to provide a basis for monitoring such measures during and upon Project implementation.
The MMRP Checklist will serve as the foundation of the Project's MMRP. The Checklist outlines the mitigation measure
number as outlined in the EA /EIR, the Mitigation Measure /Condition of Approval, the Monitoring Milestone (what
agency /department is responsible for verifying implementation of the measure), Method of Verification (documentation,
field checks, etc.), and a verification section for the initials of the verifying individual, date of verification, and pertinent
remarks.
RBF will respond to a second review of the Preliminary Draft EA /EIR, including one complete set of comments from the
City and one from Caltrans. If desired, RBF will provide the revised document with all changes highlighted to assist in the
review of the Draft Public Review EA /EIR, prior to release.
RBF will prepare the EA /EIR for the required 45 -day public review period. RBF will consult with the City and Caltrans to
establish the public review period, public notification, and agency filing requirements, and to develop a Distribution List.
The necessary Notices (Notice of Intent (NOI) and Notice of Completion (NOC)) will be prepared, as outlined in Section
4.3 below. The NOI, Distribution List, EA /EIR, and NOC will be filed at the State Clearinghouse. The NOI will also be
filed at the County Clerk. RBF will distribute copies of the NOI and EA /EIR, based on the Distribution List.\
4.0 FINAL EXEIR
If comments are received on the Draft EA /EIR during the public availability period and /or at the public hearing, RBF will
respond to all substantive comments and will modify the EA /EIR to reflect all substantive comments. RBF will prepare
thorough, reasoned, and sensitive responses to substantive comments. The Draft Responses to Comments will be
JN 140835 • 15 0 August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
6
prepared for review by the City. RBF will respond to one complete set of comments from the City and one from Caltrans
on the Draft Responses to Comments, and will finalize this section for inclusion in the Administrative Final EA /EIR.
It is noted that it is unknown at this time the extent of public and agency comments that will result from the review
process. RBF has budgeted conservatively, given the Project's complexity. Should the level of comments and responses
exceed our estimate, RBF will submit additional funding requests to the City, in order to complete the responses.
The Final EA/EIR will consist of the revised Draft EA /EIR text, as necessary, and the "Comments to Responses" Section.
The Draft EA /EIR will be revised in accordance with the responses to public comments on the EA /EIR. To facilitate City
review, RBF will format the Final EA /EIR with shaded text for any new or modified text, and "strike out" any text which has
been deleted from the Final EA /EIR. The Final EA /EIR will be submitted to Caltrans for approval and Finding of No
Significant Impact (FONSI). RBF will also prepare and file the Notice of Determination within five (5) days of EA /EIR
approval. This Scope of Work excludes the required fees for the California Department of Fish and Wildlife (CDFW).
RBF will prepare, submit, and mail all NEPA/CEQA notices required for the Project. Public notices are anticipated to
include:
• Notice of Preparation: As stated above within Task 1.5, RBF will prepare the NOP for the Project to initiate the
30 -day NOP public review period. RBF will distribute the NOP to appropriate agencies, parties, and individuals
(including the State Clearinghouse). RBF will also post the NOP at the County Clerk.
• Notice of Availabilit y: RBF will prepare a Notice of Availability (NOA) to be distributed at the onset of the
Project's 45 -day public review period. The NOA will include required Project information, such as a brief Project
description, the start/end dates of the public review period, locations where the EIR is available for review, and
contact information for City staff.
• Notice of Completion: RBF will prepare a Notice of Completion (NOC) for submittal to the State Clearinghouse
at the onset of both the 30 -day NOP public review period and the 45 -day Draft EIR public review period. The
NOC will follow the format recommended by the State Clearinghouse.
• Notice of Determination: As stated above within Task 4.2, RBF will prepare a Notice of Determination (NOD), to
be filed with the County Clerk and sent to the State Clearinghouse within five days of EIR certification. This
Scope of Work excludes payment of any CDFW filing fees, if applicable.
® Finding of No Significant Impact: RBF will prepare a Finding of No Significant Impact (FONSI) for review,
approval, and signature by Caltrans. A notice of availability of the FONSI will be sent to the affected units of
federal, state and local government. RBF will also provide a copy of the environmental document to the
Headquarters NEPA Assignment Office.
This scope assumes that the City would be responsible for any radius mailing, newspaper notices, and filing fees required
for the Project.
RBF will provide administrative assistance to facilitate the CEQA process including the preparation of the Notice of
Determination, Statement of Overriding Considerations, and Findings for City use in the Project review process. RBF will
prepare the Findings in accordance with CEQA Guidelines §§ 15091 and 15093 and in a form specified by the City. RBF
will submit the Draft Findings for City review and will respond to one complete set of City comments.
JN 140835 0 16 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
Mr. Glenn Lajoie, AICP, and Ms. Rita Garcia, will be responsible for management and supervision of the EIR Project
Team as well as consultation with City staff. Mr. Lajoie and Ms. Garcia will undertake consultation and coordination of the
Project and review the EIR for compliance with NEPA /CEQA requirements and guidelines and City procedures. RBF will
coordinate with state and local agencies regarding this environmental document. Ms. Garcia will coordinate with all
technical staff, consultants, support staff, and word processing toward the timely completion of the EA /EIR. This Task
assumes bi- monthly progress conference calls with the City /Caltrans (12 total). It is RBF's goal to serve as an extension
of City staff throughout the duration of the Project. As is stated in Understanding of the Project, RBF will be available to
meet with City staff to discuss particular Project parameters, as required by the City.
5.2 MEETINGS
Mr. Lajoie, and /or Ms. Garcia, will attend all staff meetings and will represent the Project Team at public hearings and
make presentations as necessary. RBF anticipates several meetings with City staff, including a "kick -off meeting" (refer
to Task 1.1), progress meetings, public meetings, and hearings. Mr. Lajoie and Ms. Garcia along with other key Project
Team personnel, including the Design Review staff, will also be available to attend meetings with affected jurisdictions,
agencies, and organizations, as needed to identify issues, assess impacts, and define mitigation. At public hearings,
RBF will present an overview of the environmental review process, a summary of the environmental issue areas to be
studied, areas of controversy, and EIR conclusions, and will be available to answer questions. Any sub - consultants used
as part of the environmental consultant team would also be available for attendance. Should the City determine that
additional meetings beyond the meetings outlined below are necessary, services will be provided under a separate Scope
of Work on a time and materials basis. The estimated cost for additional meetings is approximately $800 per person.
• One (1) kickoff meeting with City staff (Refer to Task 1.1) to coordinate the Project;
• One (1) meeting to monitor the environmental document's progress, resolve issues, review comments on
Administrative documents, and receive any necessary direction from the City.
• Two (2) meetings with City staff regarding proposed recommendations;
• One (1) scoping meeting.
• One (1) public hearing with presentations, as necessary, before the Planning Commission;
• Two (2) public hearings with presentations, as necessary, before the City Council.
A breakdown of all products /deliverables is provided below. The listed deliverables assume a standard number of
deliverables for a project of this type and can be adjusted, as directed by City. RBF can also provide a cost per document
and billing on a time and materials basis, as requested by the City.
* * �#
Initial Study (IS) /Notice of Preparation (NOP)
50 printed copies NOP;
• 20 printed copies of IS;
• 30 CDs;
Administrative Draft EA /EIR
• Five (5) printed copies;
• One (1) electronic copy in Microsoft Word;
• One (1) electronic copy in PDF;
• One (1) camera -ready copy;
• One (1) electronic copy in Microsoft Word;
• One (1) electronic copy in PDF;
2nd Administrative Draft EA /EIR
• Five (5) printed copies;
• One (1) electronic copy in Microsoft Word;
• One (1) electronic copy in PDF;
JN 140835 • 17 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
Draft EA/E1R
• 30 printed copies;
• 2 printed copies of Appendices;
• 60 CDs;
• One (1) camera -ready copy;
• One (1) electronic copy in Microsoft Word;
• One (1) electronic copy in PDF;
Administrative Comments and Responses
• Five (5) printed copies;
• One (1) electronic copy in Microsoft Word;
• One (1) electronic copy in PDF;
Final EAIEIR
• 15 printed copies;
• 15 CDs;
Executive Summary
• One (1) electronic copy in Microsoft Word;
• One (1) printed copy;
• 20 CDs;
• One (1) camera -ready copy;
• One (1) electronic copy in PDF included in
Draft ENEIR CDs.
• One (1) camera -ready copy;
• One (1) electronic copy in Microsoft Word;
• One (1) electronic copy in PDF;
Design Review Recommendations
• 1 printed copy;
• One (1) electronic copy in Microsoft Word; and
• One (1) electronic copy in PDF.
All documents, notices, labels and maps included in the Scope of Services section will be provided on CD in Microsoft
Word 2010 format, unless otherwise agreed to by City staff, and sent via e-mail or uploaded as required by the City.
Regular electronic updates of the documents shall be provided to City staff as drafts are revised and finalized.
JN 140835 • 18 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
There maybe additional opportunities to streamline the overall schedule and reduce the schedule by another one to two
months (based upon further discussions with City staff). A date-specific schedule will be provided at the Project kickoff.
EA/EIR Kickoff Month 1
Project Description is Drafted/Approved
Month I
Initial Study/Notice of Preparation
Month 1
30-Day NOP Public Review
Month 2
EA/EIR Scoping Meeting
Month 2
Administrative Draft EA/EIR preparation
Months 2 - 8
Review of Administrative Draft EA/EIR
Month 8
Preliminary Draft EA/EIR preparation by RBF
Month 9
Review of Preliminary Draft EA/EIR
Month 9
Complete, Publish, and Circulate Draft EA/EIR
Month 9
45-Day Public Review Period
Months 9 -10
Hearing during the Draft EA/EIR Review to receive Comments
Month 10
RBF prepares Responses to Comments
Month 10
Review of Responses to Comments
Month 10 -11
RBF prepares Administrative Final EA/EIR
Months 11
Review of Administrative Final EA/EIR
Month 11
Complete, Publish, and Circulate Final EA/EIR
Month 11
Certification Hearing
TBD
* The schedule considers on-going coordination and meetings with the Project team through the duration of the Project.
JIN 140835 • 19 ® August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
IV. QUALIFICATIONS
Sire: approximately 540 employees
Established: 1944 1.0 SUMMARY
Incorporated: State of California, FIRM OVERVIEW
NOvLrnber 1961
Locations:
Camarillo, CA
°
Carlsbad, CA
a El Segundo, CA
° Las Vegas, NN
° Los Angeles, CA
° Oakland, CA
0 Ontario, CA
° Palm Desert, CA
° Phoenix, Az
0 Sacramento, CA
0 San Diego, CA
° San Jose, CA
0 Temecula, CA
° Tucson, AZ
0 Walnut Creek, CA
Services Provided:
Planning:
0 Land Planning
Q Transportation Planning
a Environmental Services
0 Watershed Management
# urban Planning and Design
0 GTS
a Visual Analysis and Design
Rgiii n:
B Civil Engineering
° Transportation Engineering
° Water Resource Engineering
Structural Engineering
° Traffic Engineering
0 Electrical Engineering
0 Landscape Architecture
O Stormwater Management
Construction:
° Field Surveying
Mapping / Kight of Wa}�
0 Construction Staking
A Construction Managernent
° Construction Inspection
RBF Consulting, a Company of Michael Baker International (RBF), is one of the
largest engineering, design and construction management firms in the Nation.
From RBF's beginning in 1944 in southern California, the company has grown to
a full service consulting firm with project experience in 13 countries, 27 states
and with over 700 local agencies. RBF has a team of 540 professionals with 16
offices in the Western United States. RBF has experience, organizational
resources, and management capabilities to provide a complete range of services
for planning, urban design, transportation planning, land use and policy
planning, landscape architecture, and environmental services.
RBF Consulting is a multi - disciplinary planning and engineering firm with offices
in Orange, Los Angeles, Riverside, San Bernardino, Ventura, San Diego, Contra
Costa, Marin, Santa Clara, and Sacramento counties. With over 68 years of
public and private sector experience, RBF is respected and recognized in the
profession of consulting planning, environmental, and engineering services
throughout the state of California. RBF has in -house expertise in disciplines
including Environmental Analysis, Planning, GIS Services, Surveying, Aerial
Photogrammetry, Mapping, Real Estate Assessments, Transportation/Traffic
Engineering, Civil Engineering (including Grading, Public Works,
Water/Wastewater, Hydrology), Mechanical /Electrical /Energy Services,
Computer Aided Design and Drafting (CADD), and Media Services. Over 75
professionals are dedicated to Environmental, Planning, Urban Design, and
Landscape Architecture services company -wide.
is e •
RBF possesses the full range of disciplines necessary to provide turn -key
planning, design and implementation of a wide range of projects. We combine
our expertise in development projects and urban planning, transportation, and
air quality management, to develop and assess project designs that minimize
impacts to the natural environment and community.
JN 140835 0 20 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
L
!i ].V�e"Ooj:
Rita Garcia
Alan Ashimine
Glenn Lajoie, AICP
Air Quality/GHG/Noise
Hazardous Materials
Eddie Torres, I NCE
Roberto C. Flores
Geo-Environmental, Inc.
Biology
Tom McGill, PhD
Land Use/Community Impacts
Starla Barker, AICP
Cultural Resources
Sherri Gust, RPA Traffic
Cogstone Resource Management Bob Matson
JN 140835 • 21 ® August 11, 2014
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Proposal for the NEPAICEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
The following pages provide a small sample of representative projects throughout Southern California. Additional
examples and references may be provided, as requested.
JN 140835 • 23 ® August 11, 2014
Proposal for the NEPAICEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
RBF assisted the City of Long Beach with preparation of California
Environmental Quality Act (CEQA) and National Environmental Policy Act
(NEPA) clearance documentation for the Alamitos Park project. The project
included roadway improvements at and surrounding the intersection of Martin
Luther King Jr. (MLK) Avenue and 7th Street, within the southwestern portion
of the City. The project proposed to vacate a portion of MLK Avenue and
convert it into a public park use. The project utilized Highway Safety
Improvement Program (HSIP) funds through the Federal Highway
Administration, and thus required NEPA documentation through the Caltrans
District 7 Division of Local Assistance.
RBF prepared an extensive range of environmental technical documentation in
accordance with the Caltrans Standard Environmental Reference (SER). This
technical analysis pertained to air quality, noise, traffic, hazardous materials, and
cultural resources, and required close consultation with Caltrans staff to complete
the CEQA/NEPA documentation on an expedited schedule.
Highlights:
kv Federally Funded _ Caltrans
NEPA Documentation
Conversion of Existing
Roadway to Public Park Use
Extensive Network of
Roadway Circulation
Enhancements
* Detailed Air Quality,
Greenhouse Gases, and
Noise Modeling
Traffic Analysis Addressing
Caltrans and Local Facilities
* Extensive Consultation with
Caltrans District 7
Environmental Staff
JN 140835 • 24 d August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
El Camino Real Bridge and Road Widening
RBF is currently assisting the City of San Diego with preparation of an
Environmental Assessment (EA) under NEPA and for the El Camino Real
Bridge Widening Project. Due to the City's use of federal funding for the
project, the EA is being processed through the Caltrans Division of Local
Assistance.
The project is required to correct seismic and operational deficiencies
associated with the existing El Camino Real Bridge. The City proposes to
reconstruct and widen the 340 -foot long bridge over the San Dieguito River.
Project build alternatives include four vehicle travel lanes with pedestrian,
bicycle, and equestrian improvements. Utility relocations and improvements to
bridge approaches would also be included.
The EA and supporting technical studies include preparation of a detailed
biological analysis to determine potential impacts to federally listed species. In
addition, the project will require extensive coordination with multiple state and
federal regulatory agencies. Other primary issues to be analyzed within the EA
and supporting technical studies include aesthetics, noise, wetlands, and
hydrology / water quality.
JN 140835 9 25 9 August 11, 2014
to
;,
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
El Segundo South Campus Specific Plan
RBF prepared the EIR for the El Segundo South Campus Specific Plan Project
located at the Raytheon Company's Space and Airborne Systems Facility at
2000 -2100 East El Segundo Boulevard. The El Segundo South Campus
Specific Plan Project proposes to establish a maximum allowable development
within the Specific Plan area boundaries of 4,231,547 gross square feet, or an
additional 2,142,457 gross square feet over existing conditions. Proposed uses
within the Specific Plan include office, warehousing, light industrial, and
commercial (retail/restaurant) uses. In addition to the Specific Plan, the
proposed Project entitlements include a General Plan Amendment, Zone
Change, Zone Map Amendment, Zone Text Amendment, a Vesting Tentative
Map, and a Development Agreement. The Specific Plan also proposed
extensive utility improvements, and vehicular and non- vehicular circulation
improvements to El Segundo Boulevard, Nash Street and Continental
Boulevard.
Highlights:
Roadway Extensions
Extensive Traffic /Circulation
Analysis
Review of Noise, Air
Quality, and Land Use
Consistency
Reference;
City of El Segundo
350 Main Street
El Segundo, CA 90245
Ms. Kimberly Christensen, AICP,
310/524 -2340
Office i Indusinai Mixed USP
Open Space f Recreational
JN 140835 a 26 a August 11, 2014
Commercial r` Oiiice hfiiz?d Use
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
John Wayne Airport (SNA) / State Route 55
Access Ramps
Airside
Perimeter Road Realignment
RBF provided professional engineering services to realign approximately 1,300
feet of perimeter access road at John Wayne Airport. This work included
pavement section analysis and retaining wall design to accommodate the
existing water pressure reducing station, geometric and vertical profile analysis,
signing and pavement markings, electrical design, access gates, specifications,
and cost estimates.
Landside
Interstate 405 / State Route 55 Access Ramps
RBF provided professional engineering services for this project which added
local access ramps into the John Wayne Airport from branch connectors on the
Interstate 405 /State Route 55 Freeway Interchange. Complete PS &E were
prepared to Caltrans Standards and Specifications. Caltrans review and
approvals were obtained from Caltrans District 7. Project work included
geometric layout and profile design of the new access ramps, on and off site
highway drainage systems, and signing and striping. Services provided
included: Concept Plan Development; Preliminary Plan Preparation;
Alternative Interchange Analysis; Technical Report Preparation; Geometric
Approval Plans; and Final PS &E. Complete PS &E was also prepared for the
realignment of the east/west perimeter /fire access road and taxiway connector.
This work also included the construction of an extinguishable message sign for
emergency access as well as utility relocations.
County of Orange
300 North dower Street
Santa Ana, CA 92702
JN 140835 e 27 a August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
Sand Canyon Avenue Grade Separation at the
Metrolink/BNSF Railroad
RBF provided design services for Sand Canyon Avenue / Undercrossing at
Southern California Regional Rail Authority ( SCRRA) / Orange County
Transportation Authority (OCTA) / Metrolink Grade Separation in Irvine,
California. RBF was responsible for roadway layout, structures design, pump
station design, railroad permitting and coordination, railroad shoofly design,
drainage design, utility relocation coordination, survey / right -of -way engineering,
community outreach, landscape / irrigation, identification of funding and
geotechnical engineering services.
Key issues included:
• Value analysis of project report and rail bridge structure design elements
• Complex construction staging for maintenance of operations including:
rail, trucks, cars, bicycle, and pedestrian traffic
• Coordination with multiple utility agencies for major transmission and
distribution facility relocations including: oil- transmission lines, high
pressure gas, electric transmission lines, fiber -optic facilities, domestic
water transmission, and multiple distribution facilities
• Construction of a new 84 -ich Stormwater drainage facility and stormwater
pump station
• Stormwater treatment facility
• Landscaped medians and parkways including "Heritage " oak tree
preservation
• Maintain two (2) operating railroad mainlines using temporary Shoo-
fly (detour)
• Temporary property encroachments and protection of "Old Town'
Irvine property
• Relocations of SCRRA Maintenance of Way (MOW) site
• Traffic signal design, interconnect, queue cutter signal design, and
street Iighting
• Careful roadway / rail alignment study and design to maximize
highway speeds, and rail track adjustments to maintain appropriate
structure clearances
• Caltrans encroachment permit for work within their right -of -way
Irvine, CA
Highlights:
* Railroad Coordination
n Railroad Bridge Design
n Multi -Track Shoo -Fly Design
u Stage Construction
Caitrans and AREMA
Standards and
Specifications
Alignment Alternatives
Analysis
n Multi- Agency and Utility
Coordination
u Stormwater Pump Station
Design
Reference:
City of Irvine
One Civic Center Plaza
Irvine, CA 92623
Mr. Steven 011o, 949/724 -7562
solo @ci. irvine.ca. us
JN 140835 • 28 • August 11, 2014
1 V.
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
RBF prepared the Environmental Impact Report for a 3,000 -acre expansion of
the Southern. California Logistics Airport (SCLA) Specific Plan to
accommodate proposed Intermodal and multimodal rail facilities adjacent to the
former George Air Force Base in the City of Victorville. Rail facilities would
be complemented by nearly 20 million square feet of general industrial
development. Issues analyzed within the EIR included air quality, noise,
biological resources, cultural resources, aesthetics, and traffic, among others.
RBF also assisted in the preparation of the Environmental Assessment for the
project, necessitated by the City's pursuit of Federal funding. RBF coordinated
extensive Section 7 and Section 106 consultations with Federal agencies and
local Native American tribes, in addition to processing the document through
the Federal Railroad Administration (FRA).
y i
Highlights:
• 3,200 -Acre Specific Plan
Amendment for Intermodal
and Multimodal Rail Facilities
• CEQA and NEPA Compliance
• Sensitive Species Analysis:
Desert Tortoise, Mojave
Ground Squirrel, and
Burrowing Owl
• Native American Tribal
Consultation
Stirling Airports International, LLC
27422 Portola Parkway
Suite 300
Foothill Ranch, CA 92610
Mr. Jim Houlihan
949/588 -2233
JN 140835 • 29 ® August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
The following are brief background descriptions for the key professionals who would be responsible for preparing the
ENEIR. The percentage of hours of each staff member and individual tasks are included in the Fee Summary.
JN 140835 ® 30 • August 11, 2014
Proposal for the NEP/VCEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
GLENN LAJ0|ExAICP| PRINCIPAL INCHARGE
Registration/Certification:
1994, American Institute of Certified
Planners, 087288
Years Experience: 27
Education:
8,4. 1985 Skxdios, California State Univomdy,
Long Beach
M.P.A., 1992. Public Policy and Administration, California State
University, Long Beach
Professional Affiliations:
Full Member, American Planning Association
Full Member, Association of Environmental Professionals
Member, Orange County American Planning Association Board of
Directors, 1992-1997
President, Orange County American Planning Association, 1A84'
1996
Leutunar, California State Unixemity, Long Beach
KAc Uajoie's primary responsibilities include oversight of daily openaUonu, management of projects, atafi
mentoring and instruction, scheduling, and business development. With many years of practical experience,
Mr. Lajnie is a recognized leader in CEQA and NEPA studies (E|R'o. BS's. Negative Deo|aodions,
Environmental Assessments), as well as other policy planning documents, including General Plans, Area
Plans, Specific Plans, and due diligence studies. Projects have ranged from private entitlement applications
related to residential and commercial projects as well asa variety of vvahar, woebewakar, highway, and
redevelopment projects throughout California. Project responsibilities include analysis, technical review and
management of environmental and policy planning documentation for compliance with NEP/VCEQA,
implementation of public participation programs, and assistance to various public and private sector clients in
meeting the requirements of local, State, and Federal agencies.
Rmb»vemt Experience:
• 231-265 North Beverly Drive (William Morris Agency) Project BR
• Automobiler Club o[ Southern California BR
• Beverly Hills Gardens and Montage Hotel Mixed Use Project BR
• Boeing Specific Plan Program BR
• Buena Park General Plan Update/Program BR
• Cypress Business Park Environmental Review
• Downtown and Central Long Beach Redevelopment Plans Master E|R
• B Segundo Media Center
• Fair. Isaac Office Park BR
• Glendora Route 88 Specific P|an/E|R
• Hotel Del Coronado Master Plan E|R
• Lincoln Avenue Specific Plan MNO
• Long Point Resort E|R
• Marymount College Facilities Expansion E|R
• North Downtown Lancaster Neighborhood Revitalization Transit Village Plan EIR/EA
• North Village Mammoth Specific Plan Program BR
• Oasis Road Specific Plan Master BR
• Old Town Yucca Valley Specific Plan Program BR
• Pacific Trade Center E|R
• Palmdale Transit Village Specific Plan Program E|R
• Shoreline Gateway BR
• Temple Palms Business Park BR
JN 140835 * 31 * August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
Years Experience: 25 Education:
| B�� 1988 Urban and Regional Planning, California State
Polytechnic University, Pomona
Professional Affiliations:
American Planning Association
Association of Environmental Professionals
Ms. Garcia is involved in the preparation, daily monitoring, and coordination of environmental documents,
ensuring their timely completion reflective of the highest standard of professional care. With over 25 years in
the environmental field, Ms. Garcia has extensive experience with projects invu|vingoenndivep!onningand
environmental issues including land use and relevant p|anning, aesthetics/visual character, and
traffic/circulation. She has had significant experience with environmental analyses of a very broad range of
projects, including small/large, development/redevelopment, and residential/non-residential (i.e., commercial,
industria|, haoi|ib/inotitutiona|, and infrastructure). These projects were located in varied settings, including
inland and coastal, and rural and urbanized communities, many involving substantial controversy and public
participation. Her background is foundational to providing environmental, land use, and project management
services that produce successful results for her clients. Her experience in environmental analysis ranges
from Initial Gtudies/Negetiva Declarations and Environmental Assessments for omaU'uoa\a urban inh||
residential/commercial projects to environmental impact reports (EIRs) for large-scale, mixed-use projects on
vacant properties. More specifically, her experience as Project Manager for El Segundo Project includes the
El Segundo South Campus Specific Plan EIR, which addressed the Nash Street and Continental Boulevard
extensions proposed just north of the Park Place Extension Project ooaa, and multiple |8/KANDs (Queen
Esther Square Shopping Center Project, Equinix Data Center, T5 Data Center, and Hampton Inn. K8a.
Garcia also served as Senior Environmental Analyst on the Chevron Central Reliability Center and Central
Tool Room/|@E Shops BR, Nosh Street Data Center |S/MND. and Aloft Hotel. These projects required
detailed traffic/circulation, noise, land use consistency, and traffic/circulation analyses for short- and long-
term conditions. These projects involved critical land use compatibility and relevant planning issues, and in
depth analyses of consistency with city policies and code standards.
Additional Relevant Experience:
• Arbor Gardens Senior Citizens Housing Project EA
• Beverly Hills Gardens and Montage Hotel Mixed Use Project BR
• Bloomington Phase | Housing Project EA
" C/aotridge Senior Housing E|R
�
Dana Point Harbor Revitalization BR
=
Department of Water and Power Specific Plan Amendment E|R
"
University of California East Campus Infrastructure Improvements Phase 2 IS/MND
=
General Plan Update/Program EIRs (Artesia, Buena Park, Fullerton, Garden Grove, Murrieta, Villa Park)
"
Inspiration Neighborhood Center EA
°
Holiday Houo Project |S/MND
�
Hotel del Coronado Master Plan Program BR
• Housing Element Update IS/MNDs (Anaheim, Fullerton, Los Alamitos, Orange, Placentia, Stanton)
• Jamboree Housing Project EA
• John Wayne Airport Fuel Farm Feasibility Study
• John Wayne Airport Perimeter Road Rehabilitation Project |38NND
• Long Point Resort BR
• Monterey Downs, Monterey Horse Park, and Central Coast Veterans Cemetery SP EIR
•SCLA Rail Service Project NEPA/CEQA
JN 140835 * 32 * August 11, 2014
Proposal for the NEPA/CEQA Review and Design Reniexv
for the Park Place Extension and Railroad Grade Separation Project
ALAN ASH|A8|0EI PROJECT COORDINATOR
Years Experience: 15
Education:
B��.2UO0 EnvmnmenbyAnalyoisandDaxign.Universityof
California, Irvine
Professional Affiliations:
Board of Directors, Orange County Association of Environmental
Professionals (OCAEP), 2009 and 2010
Legislative Committee, OCAEP, 2008
MomberAmehoonP|onningAoaooation(AJzA)
Member, Association of Environmental Professionals (AEP)
As a Project Manager and Senior Environmental Analyst at RBF, Alan Ashimine prepares environmental
studies for public and private sector clients under the California Environmental Quality Act (CEUA) and
National Environmental Policy Act (NEPA). Mr. Aahimine has extensive practical experience inmanaging
Environmental Impact Reports, Mitigated Negative Declarations, and joint CEC)/VNEAA documents for a
diverse range of projects including infrastructure, land development, redave|opment/bnzwnfieid, and
institutional uses. Using his broad background and understanding of environmental constraints, Mr.
Ashimine provides defensible CEQA/NEPA compliance review and environmental documentation.
Mr.Ashimbne is currently serving as project coordinator for the Coast Community College District's Maritime
Training Center Project, which is also located along West Coast Highway and requires analysis of a similar
range ofissues. In addition, he has worked on a range of projects located along the coast and is familiar
with issues typically encountered with coastal development.
Relevant Experience:
• Alamitos Park CECA/NEPAClearance
• Pacific Trade Center BR
• Biono Business Park Project BR
• Orange Coast College Maritime Training Center {G8NND
" California Senior Plaza (S/MNO
• Capistrano Bluffs Sewer Pipeline |S8MND
• Poseidon Seawater Desalination BR
• West Basin Municipal Water District Temporary Ocean Water Desalination Demonstration Project E|R
• River's End Staging Area and San Gabriel River Bikeway Enhancement Plan
• Universal Health Services Mixed-Use Facility E|R
• Huntington Beach Gun Range BR
• San Diego County Water Authority Seawater Desalination Project BR
• Coastal Water Project Proponent's Environmental Assessment
• Southeast Coastal Redevelopment Plan Program E|R
• Cajon Wash Improvements Plan |G8NND
• Camp Pendleton Desalination Feasibility Study
• Carbon Canyon Dam Sewer Pipeline E|R
• Linda Vista Reservoir Complex Environmental Analysis
• Pnadn Reservoir Environmental Analysis
• Sycamore Creek Channel Improvements |S/MND
• Victor Valley Wastewater Reclamation Authority Treatment Plant |S/MND
• Walnut Canyon Reservoir CEOA and Regulatory Permitting
• Yucaipa Master Plan of Drainage Update |G/MNO
JN 140835 a 33 * August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
STARLA BARKER, AICP I SENIOR ENVIRONMENTAL ANALYST
Registration: Education:
2009, American Institute of Certified i Masters, 2004, Urban and Regional Planning, California State
Planners, 58834482 Polytechnic University, Pomona
B.A., 1996, Business Economics, University of California, Riverside
Years Experience: 12 Professional Affiliations:
2009, American Institute of Certified Planners, 58834482
Member, American Planning Association (APA)
Ms. Barker received her master's degree in urban and regional planning from California State Polytechnic
University, Pomona, specializing in community development and environmental planning. At RBF, Ms.
Barker's primary responsibilities are the preparation and management of environmental documents (Initial
Studies, Negative Declarations, Environmental Impact Reports, and Environmental Assessments), as well as
other policy planning documents, including General Plans and Specific Plans. Project responsibilities
typically include research, analysis, and writing of policy planning and environmental documents for
compliance with CEQA / NEPA, as well as technical review and management of General Plan and CEQA /
NEPA work programs and participation in public outreach programs.
Ms. Barker has managed a wide range of projects with particular emphasis in urban infill, downtown, and
redevelopment projects. Utilizing her experience in community planning, Ms. Barker is also regularly
involved in land use and policy planning and frequently prepares environmental documents for citywide policy
planning and redevelopment projects. Ms. Barker is also involved in several needs assessment studies,
which use GIS mapping to analyze and evaluate neighborhood and /or city needs and to develop strategies
for redevelopment and revitalization within those areas.
Relevant Experience:
• Buena Park General Plan Update and EIR (Buena Park, CA)
• Department of Water and Power Specific Plan Amendment EIR (Seal Beach, CA)
• Downtown Lancaster Specific Plan EIR (Lancaster, CA)
• Duarte General Plan Update EIR (Duarte, CA)
• Expansion Area Amendment to the Redevelopment Plans for the Merged Project Area Program EIR (Palmdale, CA)
• Fullerton Plan 2030 General Plan Update EIR (Fullerton, CA)
• Garden Grove General Plan Update and EIR (Garden Grove, CA)
• Historic Upland Downtown Specific Plan EIR (Upland, CA)
• Lancaster General Plan Update and EIR (Lancaster, CA)
• Murrieta General Plan Update and EIR (Murrieta, CA)
• North Downtown Lancaster Neighborhood Revitalization/Transit Village EIR /EA (Lancaster, CA)
• Northeast Gateway Corridors EIR (Lancaster, CA)
• Palmdale Expansion Area Amendment to the Redevelopment Plans for the Merged Project Area EIR (Palmdale, CA)
• Palmdale Transit Village Specific Plan EIR (Palmdale, CA)
• Perris Historic Downtown Specific Plan EIR (Perris, CA)
• Plan Amendment No. 13 to Existing Project Area No. 1 Program EIR (South Gate, CA)
• Proposed Plan Amendment to Existing Project Area No.1 Program EIR (South Gate, CA)
• San Bernardino Merged Area B Merger and Amendments Project EIR (San Bernardino, CA)
• South Gate General Plan Update EIR (South Gate, CA)
• Stanton General Plan Update and EIR (Stanton, CA)
• Glendora General Plan Update and EIR (Glendora, CA)
JN 140835 • 34 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
EDWARD TORRES,INCE I TECHNICAL STUDIES
2003, Institute of Noise Control Engineers
2009 Registered Environmental Assessor,
Years Experience: 15
Education:
8��.2U0O Environmental Analysis and Design, University of
California, B Segundo
U.b,2OOO. Mechanical Engineering, University cf California, B
Segundo
Nl.8..20O5. Mechanical Engineering, University nfSouthern
California
Professional Affiliations:
American Planning Association
Air & Waste Management Association
Acoustical Society of America
Institute of Noise Control Engineering
American Institute of Physics
Mr. Torres serves am the Director of Technical Studies, with g specialty in Acoustics, Air Quality, Climate
Change, and Visual Impact Assessments. Mr. Torres leads RBF'o efforts bobead the forefront ofGlobal
Climate Change studies. Mr. Torres has pnaponad numerous analyses that are consistent with climate
change legislation such as Assembly Bill 32, Senate Bill 97, Executive Order S-3-05, and Senate Bill 375. In
addition to analyzing climate change impacts, Mr. Torres has led the development of numerous greenhouse
goo inventory models which calculate greenhouse gas emissions from such sources as vehicular traffic,
stationary sources, electricity coneumpdon, water conaumption, wastewater treatment, and construction
processes.
Mr. Torres has also been selected by the California Energy Commission (CEC) to co-lead a set of technical
working groups todevelop energy and GHG assessment protocols for single buildings, land use and
infrastructure projects. The program was developed through a Public Interest Energy Research (PIER)
grant to facilitating a aeries of technical working groups that bring together diverse sets of subject matter
experts, emphasizing individuals with combinations of "front line" experience and vision for the implications
for public policy, regulation, and market transformation. The following is a representative sample of projects
for which Mr. Torres has prepared environmental and technical analyses.
Relevant Experience:
• Beverly Hills Gardens and Montage Hotel Mixed Use Project BR
• Buena Park General Plan Update/Program BR
• Dana Point Harbor Revitalization BR
• Fullerton Climate Action Plan
• Historic Downtown Upland Specific Plan Program BR
• Hotel del Coronado Specific Plan Program E|R
• Mammoth Clearwater Specific Plan E|R
• Munieba Climate Action Plan
• Palmdale Transit Village Specific Plan Program E|R
• Plan Amendment No. 13ho Existing Project Area No. 1 Program BR. South Gate
• Rio Bravo Ranch Specific Plan Program E|R
• Saco Ranch Commercial Center BR
• San Bernardino East Project AreaoMergomendP|anAmendmentoBR
• Seal Beach City Wide Sewer Master Plan Project |S8NND
• South Pasadena Downtown Revitalization Project
• Temple Palms Business Park BR
• Tyler Mall Redevelopment Project
JN 140835 * 35 * August 11, 2014
Gy+ Y'* :.
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
THOMAS WGILL, PH.D. ( BIOLOGICAL RESOURCES
Years Experience: 31
Honors /Awards:
Lifetime Achievement Award, 2004 Inland
Empire Leaders of Distinction
Outstanding Individual Achievement
Award, 2003 AEP State of California
Outstanding Individual Achievement
Award, 2003 AEP Inland Empire
Chapter
Education:
Ph.D., Genetics, University of California, Santa Barbara 1978
M.A., Ecology, University of California, Santa Barbara 1978
B.A., Biology, Harvard University Cambridge Massachusetts, 1971
Professional Affiliations:
Association of Environmental Professionals
Business Development Association of the Inland Empire
California State Bar Association
Death Valley Natural History Association, Past Chairman
Dr. McGill has more than 30 years of experience in preparing all types of biological reports, including
resource management plans, habitat conservation plans (HCP), multi- species habitat conservation plans
(MSHCP), sensitive species surveys, and biological assessments under Section 7 of the federal endangered
species act. He provides the unique combination of being and environmental consultant as well as an
attorney having passed the California State Bar in 1990. Dr. McGill has directed numerous habitat
conservation planning, land use planning, and environmental efforts throughout the Inland Empire, including
the cities of Chino, Ontario, Rancho Cucamonga, Fontana, Rialto, San Bernardino, Highland, Redlands,
Riverside, San Jacinto, and Hemet. Dr. McGill is also one of the authors of the multiple award - winning first
ever Tribal Multi- Species Habitat Conservation Plan prepared for the Agua Caliente Band of Cahuilla Indians
which established the benchmark for all future similar documents for Sovereign Nations. Prior to his entry
into the private industry, Dr. McGill worked for the U.S. Department of the Navy as head of environmental
management in the Mojave Desert at China Lake.
Relevant Experience:
• Alabama Street Bridge (County of San Bernardino, CA)
• City of Chino Annexation, General Plan Amendment and EIR
• DARPA Grand Challenge (San Bernardino County, CA)
• Desert Conservation Program Multi- Species Habitat Conservation Plan (HCP)
• Habitat Conservation Plan (HCP) for Nursery Products (Barstow, CA)
• Hawes Radio Relay Station (San Bernardino County, CA)
• MSHCP Consistency Analyses for the Western Riverside County and Coachella Valley Association of Governments
• North Fontana Habitat Conservation Plan (Fontana, CA)
• On -Call Environmental / Biological Consulting (Los Angeles, CA)
• Panattoni Development Species Relocation Plan (Chino, CA)
• Prado Basin Biological Studies and Section 7 Consultation
• San Bernardino Merged Area B Merger and Amendments Project EIR (San Bernardino, CA)
• Santa Ana River Trail Biological Assessment
• Sares Regis Relocation Plan for the Burrowing Owl (Chino, CA)
• Silver State North Solar Project (Primm, NV)
• The Preserve Development (Chino, CA)
• Walton Development San Bernardino Kangaroo Rat Habitat Conservation Plan (Redlands, CA)
JN 140835 a 36 a August 11, 2014
Years Experience: 25
Education:
8.S.. 1A84 Engineering Technology, California State Polytechnic
University, Pomona
Certificate, 1S88. Land Use and Development Planning, University of
California, E|Segundo
Professional Affiliations:
Member, Institute of Transportation Engineers
Mr. Matson has many years of diverse traffic and transportation experience in preparing a wide range of
traffic studies and transportation planning analyses. He is responsible for managing traffic and transportation
studies for planning, environmental and engineering projects. His experience encompasses serving osthe
Manager ofTransportation for the B Segundo Company for major land use p|anning, entitlements for
generating traffic impact analyses for Ca|tnanu on on on uoU basis. K8c Matson and his staff generate n
variety of traffic/transportation studies to analyze and document projects at various stages of development,
such as conceptual p|anninQ, preliminary engineering, agency general plan/zoning mndificmdons,
environmental dooumenbaUon, project/infrastructure phaeing, site p|onm, tract mapa, final engineering,
construction traffic management plans, and parking studies. Mr. Matson received his B.S. in Engineering
from California State Polytechnic University. Pomona and Social Ecology Development and Land Use
Planning Certification from the University of California, B Qegundo, along with numerous inaUtuba of
Transportation Studies certifications.
Relevant Experience:
• Beverly Hills Gardens and Montage Hotel Mixed Use Project BR
• Buena Vista Casino Project Traffic Analysis Support hu Agency Staff
• Casino Morongo Roundabout Traffic Visual Simulations
" Downtown Laguna Beach Traffic Circulation and Parking Management Analysis
• Downtown Lancaster Specific Plan Traffic Impact Analysis
• Downtown and Central Long Beach Redevelopment Plans Master EIR
• Downtown Sierra Madre Specific Plan and Program BR Project Traffic and Parking Impact Analysis
• Hotel Del Coronado Master Plan BR
• Long Point Resort BR
• Los Alamitos Medical Center Traffic Impact Analysis
• Marblehead Coastal BR
• Marymount College Facilities Expansion BR
• North Downtown Lancaster Neighborhood Revitalization I Transit Village Plan EIR/EA
" Oasis Road Specific Plan Master BR
• Old Town Yucca Valley Specific Plan Program BR
• Pacific Trade Center BR
• Perris Downtown Specific Plan Traffic and Parking Analysis
= Plymouth Casino Project Traffic Analysis Support to Agency Staff
• San Fernando Downtown Parking Lots Project Traffic and Parking Impact Analysis
• Seal Beach Townhomo» Project MND
• South Pasadena Downtown Revitalization Project Traffic and Parking Impact Analysis
" Temple Palms Business Park Traffic Impact Analysis
• Torrance Citywide Comprehensive Traffic Study
JN 140835 9 37 e August 11, 2014
i '•
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
ROBERTO C. FLORES
We W1 # " � -01 - 11101 WIND I I
Caltrans Certified Mr. Flores has over ten years of experience in Civil Engineering especially in the area
DBE Firm of Geotechnical Engineering. Mr. Flores has experience in construction materials
laboratory testing, field observation and inspection, and environmental services. He
is proficient using engineering software programs such as Gint (Geotechnical INTegrator), GSTABL7, PDI, GRLWEAP, DRIVEN,
STEDWin, LPILE, LIQUEFY2, AutoCAD, and Corel Draw. Mr. Flores is proficient using software such as EQFAULT, EQSEARCH, and
FRISKSP to perform probabilistic seismic analysis. Mr. Flores has experience preparing site plans and drawings for construction projects,
performing geologic studies, preparing geotechnical engineering reports providing recommendations for the construction and design of
projects related to roadways, parking lot structures, utility lines (sewer lines, storm drains, and water mains), pump stations, channels,
slope stabilizations, residential and commercial building structures. He also has experience in litigation projects interacting with Lawyers
and preparing reports. Mr. Flores is very experienced in providing field and laboratory testing of construction materials such as soils,
asphalt concrete, Portland Cement Concrete (PCC) following the American Society of Testing and Materials (ASTM) Test Procedures and
California Department of Transportation (Caltrans) Test Methods. In addition, he has experience reviewing contractor technical submittals,
preparing construction schedules, monitoring and evaluating construction activities, coordinating and reviewing work plans.
EDUCATION
M.S., 2008, Civil Engineering (Geotechnical), University of California, Los Angeles (UCLA)
B.S., 1999, Civil Engineering, Instituto Tecnologico de Estudios Superiores de Monterrey (ITESM), Campus Monterrey, Mexico
AFFILIATIONS/ REGISTRATIONS
American Society of Civil Engineers (ASCE) — Chapter UCLA
Registered Civil Engineer, Mexico
CERTIFICATES
Nuclear Gauge Operator Training, No. 14205
Radiation Safety Officer (RSO) in the State of California
Cone Penetration Testing by Gregg In -Situ Drilling & Testing, Inc.
EXPERIENCE
Geo- Environmental, Inc.: Senior Project Engineer, 2002 —Continuing.
Mr. Flores is responsible for developing project schedules, man -hour and budget estimates. He assists during engineering analysis and
makes decisions during the preparation of geotechnical engineering reports and proposals. Mr. Flores supervises all in- progress projects,
conducts and evaluates geotechnical tests in field and laboratory and prepares plans, design drawings, project studies, and laboratory
reports. He is responsible for field inspection, field materials testing, laboratory testing, engineering analysis, and report preparation. He
has participated in numerous engineering projects for several cities throughout southern California and overseas therefore, is very
familiar with local engineering and construction requirements:
Retention Basins Dams and Reservoirs: Geotechnical investigations (Geologic and Seismic Evaluation) in the City of
Palmdale, Geotechnical Investigation (Slope Stabilization) at Entradero Basin in the City of Torrance.
Roadways, Highways, and Airports: Geotechnical Investigation Reports and Construction Observation and Materials Testing
Services in the Cities of Burbank, Brea, Chino, Corona, Compton, Fontana, Hawthorne, Inglewood, Lawndale, El Segundo, La
Quinta, La Habra, La Habra Heights, La Canada Flintridge, Long Beach, Los Angeles, Palmdale, Palm Springs, Lancaster,
Rancho Palos Verdes, Rialto, Riverside, Ontario, San Bernardino (Omnitrans San Bernardino Express Bus Rapid Transit
Project), San Dimas, Torrance, Pomona, Yorba Linda, and Baja California, Mexico.
JN 140835 • 38 a August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
• Parks and Parking Lots: Geotechnical investigations and materials testing in the Cities of Corona, Torrance, Riverside, Moreno
Valley, Bell, Santa Monica (Parking Structures 1 and 6), and San Marcos.
• Environmental Site Assessments IESAI (Phases I and II and Aerially Deposited Lead (ADL) Investigations): Phase I ESA for
the proposed Alameda Corridor East (ACE) Fullerton Road Grade Separation and the City of Industry Betterment (Fullerton
Road Widening) Projects, Phase I and Phase II of projects located in the Cities of Anaheim, Burbank, Carson, Corona,
Compton, Monterey Park, and San Bernardino. ADL Investigation in the City of El Segundo, California.
• Bridge Design /Interchange Improvements: Geotechnical investigation for the proposed 1 -5/ Sand Canyon Avenue
interchange improvements in the City of Irvine under the supervision of Caltrans. Inspection and materials testing during
the 1 -15/ El Cerrito Road interchange improvements in the City of Corona. Geotechnical investigation for the proposed
rehabilitation of Hinkley Road Bridge over the Mojave River in Hinkley (An Unincorporated Community of the County of San
Bernardino).
• Ground Improvement (Compaction Grouting/ Caissons/ Geo. rq ids): Materials testing (soil, mortar, grout and PCC), monitoring,
and inspections in the Cities of Sunset Beach and Yorba Linda.
• Landslide/ Slope Stabilization Proiects recommending Gabions Drapery Systems Block Walls Lavers of Geotextile Fabric and
Geogrids and Retaining Walls (reinforced concrete and "shotcrete ") including Soil Nailing and Tieback Systems: Geotechnical
investigations and field inspections in the Cities of Irvine, Corona, Costa Mesa, Highland, La Canada Flintridge, La Quinta, La
Jolla, Capistrano Beach, and Torrance.
JN 140835 . 39 • August 11, 2014
Proposal for the NEP&/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
SHERRIGKST
Proicet Manager and Principal Investigato
EDUCATION
1994 M.0` Anatomy, University of Southern California, Los Angeles
1979 8.3, Anthropology (Phyoicd), University o[Catiromia,Davis
SUMMARY QUALIFICATIONS
Gust isoRegistered Professional Archaeologis is accepted as a principal investigator for prehistoric and
historical archaeology hythe Cdikm|m Historic Resources Information System (chriu.org). She has more than 30
years oy experience hn California. She isu Member n[ the Society for UistndxsiArchaeology, the Society for
California Archaeology and others. Gust holds a California statewide 8L8i cultural permit. She has special
expertise in the identification and analysis vy human and animal bone.
SELECTED PROJECTS
Metropole Vaults Replacement Project, Southern California EdisouAvalomCamDna Island. Managed
monitoring, recovery ofmultiple prehistoric burials with artifacts, negotiation with Most Likely Descendent
regarding analysis permitted, processing o[ all materials and report. Helped arrange reburial ceremony attended
by Gabriclino/Tongva elders. Project Manager and Principal Archaeologist. 20f 3-14
Purple Line Extension (Westsid Subway) Final 8IS/EIWand Mitigation Plans, Los Angeles County Metropolitan
Transportation Authority, Los Angeles. The project involves construction of seven stations from the existing
Purple Line at Wilshire/Western Avenue along Wilshire Boulevard m the Veterans Administration Hospital in
Westwood for 9 miles. The Federal Transit Authority (FTA) is the lead agency for the project. Cogstone prepared
the supplemental Archaeology and Architectural History Reports for the FEIS/EIR, Subsequently prepared the
Cultural Dcyomeo Mitigation and Monitoring Plan for the entire project. Sub u` Parsons B6ocbndm[[Task
88mam�z 2Ol�-2O>3
Exposition Light Rail Phase %. Exposition Transit Authority, Culver City to Santa Monica. Prepared
Paleontological Assessment io support ny2O<. Subsequently prepared Cultural and Paleontological Dcsommen
Management Plans, Santa Monica Air Line Railroad Data R�covcry Plan and Paleontological Resources
Management Plan for 7 linear miles of new rail facilities including stations. Supervised monitoring and data
recovery programs. Principal Archaeologist and Paleontologist and Project Manager. 2012'prrouot
Northside Plan Update, Los Angeles World Airports, Los Angeles. Prepared Paleontological Assessment in
support nfSl8. Principal Paleontologist. 2U)2.
San Juan Capistrano Town Center Master Plan Update, City of San Juan Capistrano. Managed
archaeological record searches, research, and survey plus Native American consultation for 3| acre town center.
Prepared report including evaluation of resources, updated/new site records and impact assessment. Principal
Archaeologist and Project Manager. 2011
Scattergood Olympic Line, LADWP, Los Angeles County. Prepared Archaeological and Paleontological
Assessment in support of EIR for new I I mile underground electrical transmission line. Principal
Archaeologist and Paleontologist and Project Manager. 2009.
First Street Trunk Line, LADWP, Los Angeles. Prepared Paleontological Assessment i000pportofElDkv2.8
miles of new water line. Subsequently, directed monitoring during construction and provided monitoring
compliance report. Project Manager and Principal Investigator. 2006
Emotstdm Gold Line Extension, Motro/FTA, Los Angeles. Prepared Paleontological and Cultural Resources
Management Plan for six mile extension into East Los Angeles and Alhambra. Subsequently provided
monitoring uaod prepared monitoring compliance report. Principal Archaeologist and Paleontologist and Project
Manager. 2006.
JN 140835 e 40 9 August 11, 2014
"Vy'
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
V. REFERENCES
RBF Client references are provided below. Additional references are available upon request.
Ms. Kimberly Christensen, AICP
Planning Manager
CITY OF EL SEGUNDO
350 Main Street
El Segundo, California 90245
310,524.2300
Mr. Robert C. Gresens, P.E.
District Engineer
CAMBRIA COMMUNITY SERVICES DISTRICT
1316 Tamson Drive, Suite 201
Cambria, California 93428
805.927.6119
Mr. Ara Mihranian
Principal Planner
CITY OF RANCHO PALOS VERDES
30940 Hawthorne Boulevard
Rancho Palos Verdes, California 90275
310.377.0360
Ms. Jennifer Le
Senior Planner/Environmental Coordinator
CITY OF ORANGE
300 East Chapman Avenue
Orange, California 92866
714.744.7238
JN 140835 ® 41 ® August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
RBF has general liability insurance in the amount of $4,000,000. RBF's Professional Liability (Errors and Omissions)
amounts to $3,000,000. RBF also carries automobile liability, excess liability, work's compensation and employer's
liability. Further information and/or certificates of insurance will be provided by RBF, as requested by the Client.
JN 140835 • 42 ® August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
This proposal shall be valid for a period of 90 days. Progress billings will be forwarded based on payment criteria
established by the City. These billings will include the fees earned for the billing period. The City shall make every
reasonable effort to review invoices within fifteen (15) working days from the date of receipt of the invoices and notify
Consultant in writing of any particular item that is alleged to be incorrect.
The fees proposed herein shall apply until July 1, 2015. Due to annual increases in costs associated with inflation, staff
wage increases and increases in direct costs, Consultant will increase those portions of the contract fee for which work
must still be completed after July 1, 2015, by fifteen percent (15 %).
Deviations or modifications from the Scope of Work will result in potential re- evaluation of the associated fees. Items not
specifically stated in the proposal will be considered an additional work item.
All work will be performed at a "Not to Exceed" contract price, which will become the fixed price upon completion of
negotiations with the City staff authorized to negotiate and agreement. The total budget includes all miscellaneous costs
for travel /mileage, reproduction, telephone, postal, delivery, reference materials, and incidental expenses.
The budget provides a breakdown of our estimated cost of performing the services described in this Scope of Services.
The RBF Scope of Services and associated costs are based on several key assumptions, including the following:
1. The City will develop the mailing list for distribution of the EA /EIR and notices. The City will be responsible for
newspaper cost of publication of notices, which will be billed directly to the City, thus, are not included in the
proposed budget.
2. Photocopy costs included in the proposal are for the specified number of copies of deliverables and reasonable
incidental and in -team photocopying. If additional copies of deliverables are needed, they can be provided with
an amendment to the proposed budget.
3. Review cycles for preliminary documents are presented in the Scope of Work. Additional review cycles or
additional versions of administrative drafts are assumed to not be needed.
4. The proposed work addresses CEQA /NEPA requirements of the proposed action. Work related to Section 404
compliance or other permitting processes is not included (although these can be added, as needed, with a
contract amendment). Work concludes acceptance by the City of the final deliverable.
5. The budget is based on completion of work within an agreed upon schedule. If substantial delay occurs, an
amendment of the budget would be warranted to accommodate additional project management time and other
costs. Substantial delay is normally defined as 90 days or more.
6. Costs are included for the number of meetings specified in the Scope of Work. If additional meetings are
needed, they can be included with an amendment of the budget.
7. The extent of public comment on a Draft EIR is not predictable. The proposed budget includes a reasonable,
preliminary estimate time to respond to comments. RBF will consult with the City after the valuation of the
comments to determine if the preliminarily estimated budget is sufficient. An excessive amount of comments is
generally considered to be more than thirty (30) commenting agencies /individuals and /or over 150 comments
that require answers other than "Comment is noted."
8. Costs have been allocated to tasks to determine the total budget. RBF may reallocate costs among tasks, as
needed, as long as the total budget is not exceeded.
9. Once the proposed Project Description, baseline, and alternatives are approved by the City for analysis in the
Draft EIR, it is assumed they will not change thereafter. If changes requiring revisions to analysis or rewriting of
EIR information occur, an amendment of the budget would be warranted.
JN 140835 ® 43 • August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
10. RBF is agreeable to execute the City Professional Services Agreement and is able to provide proof of insurance
and required endorsements as noted in the agreement.
11. The CEQA/NEPA statutes or guidelines may change during the course of this ENEIR. If amendments require
redoing work already performed or substantially increasing effort, a contract amendment may be warranted.
JN 140835 e 44 a August 11, 2014
Proposal for the NEPA/CEQA Review and Design Review
for the Park Place Extension and Railroad Grade Separation Project
TASK
GL
250
RG
200
AA
150
SS
I 150
ET
2031
8M
230
TM
2251
EAIEN
126
GA
95
Total
Hours
I Sub
Consultant
Total
Cost
1.0 PROJECT SCOPING
I
01
$0
1.1 Pr*dKick-Off and P Charactedstics
2
4
12
4
221
$3,480
1,2 Research and Ines' atbn
2
8
10
$1,600
1,3 Initial Study, and Notice of preparation
6
12
12
6
36
$5,082
1,4 Scoping Meeting
—
2
2
$190
2.0 PREPARATION OF ADMINISTRATIVE DRAFT EAIEIR
0
$01
2.1 Executive Summary
2
24E
6
10
$1.456
2.2 proposed project
8
12
I
4
24
$3,780
2.3 Affected EnvironmenVEnvitonmental Consequences
0
$0
2,3.1 Special Studies
1 01
$0
A, Air Oualfty Assessment
1
4
161
46
671
$10,094
B. Biological Resources
1
31
1
28
2
341
$7,340
C. Cultural Resources
1
3
1
41
$19,495
$20,345
D. Hazards and Hazardous Materials
1
8
91
$11,750
$13,6001
E. Land Use and Planning
1
30
40
20
4
95
$15150
G. Noise
1
4
16
56
77
$11,354
H. Traffic and Circulation
2
20
70
170
4
2661
$42.400
2.3,2 Topical Environmental Issue Areas
12
20
32
16
80
V0,952
2,3.3 Cumulative Impacts
1
2
4
-
1
8
$1,345
2.4 California Environmental Quality Act Evaluation
2
8
20
30
$4,120
25 Alternatives to the PLoposed Action
1
8
4
24
1
37
$6,050
2.6 Comments and Coordination
2
8
4
24
1
32
70
$10,332
2.7 Mitigation Monitoring and Reporting Program
2
4
10
16
$2,2601
2.8 List of Preparers
1
2
3
$402
3.0 DRAFT EAIEIR
0
so
3.1 Preliminary Draft EASR
4
30
50
56--
114
$18.280
3.2 Draft EAIEIR
2
20
30
20
72
$11,520
3.3 Draft ENEIR Public Review
8
15
15
38
$5,740
4.0 FINAL EAIEIR
1 01
so
4.1 Comments and Responses to Comments
8
24
30
621
$8,980
4.2 Final EAIEIR
2
4
12
10
281
$4,3601
4,3 Public Notices and FONSI
3
14
17
$2,3641
4.4 Findings and Statement of Overriding Considerations
4
16
20
$3,200
5.0 PROJECT COORDINATION AND MEETINGS
0
$0
5.1 Coordination
100
20
120
$23,000
5.2 Meetings
32
24
16
i6
88
$15,648
6.0 DSUVERABLES
0
$7,000
TOTAL HOURS
22
337
94
3021
481
70
28
526
431
1,4691
'Percent of Total Labor (Hours)
1.9%
SUBTOTAL LABOR COSTS
1 $5,500
$67,400
$12,6001
$45,300
1 $9,7441
$8,820
$6.300
$66,1501
$4,0851
1
$264,424
TOTAL COSTS
1 $271,4241
GL = Glenn Lajoie
RG = Rita Garcia
AA = Alan Ashimine
SB = Starta Barker
ET = Eddie Torres
BM = Bob Matson
TM = Tom McGill
EA = Environmental Analyst)Engmeer
GA = Graphic Artist
JN 140835 e 45 ® August 11, 2014
EL SEGUNDO CITY COUNCIL
MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to adopt a resolution pursuant to Public Contracts Code
§ 20168 finding that an emergency existed within the City; ratifying the actions of the
City Manager; and authorizing the City Manager to execute contracts, in forms approved
by the City Attorney, for all services needed for repairing dwelling units at the Senior
Citizens Housing Facility ( "Park Vista ") located at 615 East Holly Avenue. The
Resolution confirms that because of the emergency, bidding is not required in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code
( "ESMC ") § 1 -7 -12 and 1 -7A -4. The Resolution also finds the project exempt from
review under the California Environmental Quality Act as an emergency repair. (Fiscal
Impact: Design and Management Services not to exceed $50,000, repair amount to be
determined)
(1) Adopt a Resolution finding that an emergency exists and waive bidding
requirements pursuant to Public Contracts Code §§ 20168 and 22050 and ESMC §§
1 -7 -12 and 1 -7A -4;
(2) Authorize the City Manager to execute a professional service agreement with
Phoenix Engineering for design and project for the repair of dwelling units at Park
Vista. The City Manager is also authorized to execute such additional contracts that
are needed to complete the emergency repairs;
(3) Find that the project is exempt from review under the California Environmental
Quality Act (Public Resources Code § 21000, et seq. ( "CEQA ")) pursuant to 14
California Code of Regulations § 15269(a); and
(4) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
Declaration of Emergency
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $0
Additional Appropriation: NIA
Account Number(s): General Fund and Park Vista funds
ORIGINATED BY:
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City was informed by the management of Park Vista Senior Apartments regarding an
emergency situation involving water infiltration into three dwelling units. For several years,
during heavy rains, these three units have suffered water infiltration from water seeping through
and above the threshold of the sliding glass doors. At the beginning of each September, Park
Vista places sand bags in the balconies of these three units ready for speedy response to lessen
damage.
Ordinarily, the City would rotate projects for Park Vista into its regular maintenance schedule for
City facilities. Based upon that schedule, these units would be maintained sometime in 2015.
However, on October 9, 2014, the National Oceanic and Atmospheric Administration ( "NOAA ")
released an alert (the "NOAA Alert") that the weather pattern known as "El Nino" is "favored to
begin in the next 1 -2 months and last into the Northern Hemisphere spring 2015." Historically,
El Nina events have resulted in extreme rain and flooding within Southern California. A copy of
the NOAA Alert is attached to the City Manager's administrative declaration of emergency.
Past rain events caused significant damage in these units from water infiltration. Moreover, the
water encouraged mold growth which required remediation. While the 2013 rainy season was the
driest in more than a century, the NOAA Alert demonstrates that the 2014 rainy season will
probably result in heavy rains. It is therefore apparent that immediate action is needed to solve
the problem.
Initial evaluation of the work suggests that the scope of work for Park Vista could involve
reconstructing balconies outside of the Park Vista dwelling units so that water moves toward
deck drains, and/or installing additional drains, and/or raising the sliding glass doors (headers
and thresholds) to prevent water intrusion. There does not appear to be a single, simple action
that will address the problem and staff recommends that the situation be evaluated and a detailed
plan of action be developed to provide a long -term solution. Phoenix Engineering has been
contacted and it is qualified and available to develop specifications for the project and provide
management services over the project.
Ordinarily, the Public Contracts Code ( "PCC ") requires formal bidding for all public works
projects. PCC § 20168, however, allows the City Council to adopt a resolution by four -fifths
vote "declaring that the public interest and necessity demand the immediate expenditure of
public money to safeguard life, health or property." Pursuant to this section and PCC § 22050,
the City Council may by -pass bidding requirements ordinarily required under the PCC. An
"emergency" is defined as "a sudden, unexpected occurrence that poses a clear and imminent
danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health,
property, or essential public services."
Here, there is an imminent danger to public health and safety for several reasons including,
without limitation: (1) the threat of additional property damage to Park Vista; and (2) the health
effects to senior citizens residing at Park Vista resulting from potential mold infestation.
Staff recommends that City Council adopt the attached resolution declaring the repair of Park
Vista dwelling units an emergency; ratifying the City Manager's actions to authorize its repair;
and authorizing the City Manager to execute various agreements in a form approved by the City
Attorney.
The Senior Housing Board met on November 11, 2014 to discuss the overall situation including
the use of Park Vista funds for the design and repair. The Board expressed concerns about the
overall cost of the project.
The Park Vista building is a City -owned facility and the City is ultimately legally responsible for
its maintenance and repair. At this point, staff believes that it is critical to begin the repair
process and the City should fund the first phase of the project involving the design and cost
evaluation of the repairs. Once plans and cost estimates are developed, staff and the Senior
Housing Board will be in a better position to discuss funding the long -term repair.
RESOLUTION NO.
1. • ♦ • f 1 l
i i �.
• . 1 1 , ' •
• 0
1 A A A i a
i
The City Council does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. Pursuant to Public Contracts Code ( "PCC ") § 20168, the City Council may,
upon a four -fifths vote, declare that public interest and necessity demand
the immediate expenditure of public money to safeguard life, health, or
property because of an emergency.
B. In accordance with PCC §§ 20168 and 22050, the City Council may repair
or replace a public facility, take any directly related and immediate action
required by that emergency, and procure the necessary equipment,
services, and supplies for those purposes, without giving notice for bids to
let contracts.
C. Dwelling units located at the Senior Citizens Housing Facility ( "Park Vista ")
located at 615 East Holly Avenue have suffered historic damage as a
result of water infiltration from heavy rains. On October 9, 2014, the
National Oceanic and Atmospheric Administration ( "NOAA ") released an
alert (the "NOAA Alert") that the weather pattern known as "El Nino" is
"favored to begin in the next 1 -2 months and last into the Northern
Hemisphere spring 2015." Historically, El Nino events have resulted in
extreme rain and flooding within Southern California. A copy of the NOAA
Alert is attached to the City Manager's administrative declaration of
emergency which is attached as Exhibit "A," and incorporated by
reference.
D. Based upon the NOAA Alert, the City Council finds that the property and
residents at Park Vista will be threatened by heavy rains within the next
two to three months. Consequently, there is an imminent threat to public
health and safety that requires immediate action.
E. In compliance with applicable law, and to protect public, health, safety and
welfare, the City Manager took immediate emergency action to repair
structural defects to the Park Vista facility in accordance with El Segundo
Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A-4 and has reported his
Resolution No.
Page 1 of 3
actions to the City Council.
F. The threat of heavy rains, as demonstrated by the NOAA Alert, constitutes
a sudden, unexpected occurrence that posed a clear and imminent danger
to the City property, its citizens, and employees. This threat required
immediate action to prevent or mitigate the loss or impairment of essential
public services.
G. Under such emergency conditions, the City Council finds that the delay
resulting from public bidding would have imperiled essential public
services.
H. The project is exempt from review under the California Environmental
Quality Act of 1970, as amended, Public Resources Code section 21000
et seq. ("CEQA") pursuant to Section 15269, subdivision (a) of the CEQA
Guidelines because the fallen debris-related emergency repair to this
public facility is necessary to maintain service essential to the public,
health and welfare.
SECTION 2: In light of the emergency described above, the City Council ratifies the
actions of the City Manager to take all steps necessary to protect public health, safety
and welfare including, without limitation, awarding contracts in accordance with PCC §
22050 and SSMC §§ 1-7A-4 and and 1-7A-4.
SECTION 3: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED AND ADOPTED this _ day of November, 2014.
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
EM
Karl H. Berger, Assistant City Attorney
Suzanne Fuentes, Mayor
Resolution No.
Page 2 of 3
CERTIFICATION
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES SS
CITY OF EL SEGUNDO
1, Tracy Weaver, City Clerk of the City of El Segundo, California, DO HEREBY
CERTIFY that the whole number of members of the City Council of the said City is five;
that the foregoing resolution, being RESOLUTION NO. was duly passed and
adopted by the said City Council, approved and signed by the Mayor of said City, and
attested by the City Clerk of said City, all at a regular meeting of the said Council held
on the day of 2014, and the same was so passed and
adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTENTION:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
.2014.
Tracy Weaver, City Clerk
Of the City of El Segundo,
California
(SEAL)
Resolution No.
Page 3 of 3
The City Manager finds:
City Manager's Office
In accordance with the terms and conditions of the Operations Agreement entered into
between the City of El Segundo and the El Segundo Senior Citizens Housing
Corporation ("Corporation") on May 6, 1986 (the "Agreement"),' the Corporation's
representative informed the City Manager's office that conditions of extreme peril exist
to the safety of persons and property utilizing the Senior Citizens Housing Facility ("Park
Vista") located at 615 East Holly Avenue. The Agreement makes it clear that the City is
responsible protecting persons and property at the Park Vista.
Specifically, on October 9, 2014, the National Oceanic and Atmospheric Administration
("NOAA") released an alert (the "NOAA Alert") that the weather pattern known as "El
Niho" is "favored to begin in the next 1-2 months and last into the Northern Hemisphere
spring 2015." Historically, El Niho events have resulted in extreme rain and flooding
within Southern California. A copy of that alert is attached to this Declaration and
incorporated by reference.
Information from the Corporation shows that three units (Nos. 219, 220 and 221) at the
Park Vista have experienced water infiltration as a result of extreme rainfall. Previous
rain events led to the Corporation utilizing emergency measures to divert water. Despite
such efforts, however, water damage occurred including, without limitation, immediate
damage to carpeting and mold infestations. The NOAA Alert demonstrates that there is
an imminent threat to public health and safety that requires the City to undertake an
immediate response.
Consequently, pursuant to § 1-7A-4 of the El Segundo Muni Code, a local
emergency is proclaimed to exisVPark W11-
jista on N9,vemt 2014.
o",
A
City wager
Date/Time
Approved by Resolution No. 3383, adopted May 6, 1986.
issued by
CLIMATE PREDICTION CENTER/NCEP /NWS
and the International Research Institute for Climate and Society
9 October 2014
ENSO Alert System Status: El Nifto Watch
Synopsis: El Nino is favored to begin in the next 1 -2 months and last into the Northern Hemisphere
spring 2015.
During September 2014, above - average sea surface temperatures (SST) continued across much of
the equatorial Pacific (Fig. 1). The weekly Nino indices were relatively unchanged from the beginning of
the month, with values ranging from +0.3 °C (Nino -3.4) to +I.1 °C (Nino -1 +2) at the end of the month
(Fig. 2). The change in subsurface heat content anomalies (averaged between 180 ° - 100 °W) was also
minimal (Fig. 3) due to the persistence of above - average temperatures at depth across the central and
eastern Pacific (Fig. 4). Equatorial low -level winds were largely near average for the month, though brief
periods of westerly wind anomalies continue to arise. Upper -level winds were also close to average for
the month. The Southern Oscillation Index has remained negative, and rainfall was near average around
the Date Line, with a mix of positive and negative anomalies over Indonesia and Papua New Guinea (Fig.
5). The lack of coherent atmospheric and oceanic features indicates the continuation of ENSO - neutral.
Most models predict El Nino to develop during October - December 2014 and to continue into
early 2015 (Fig. 6). The consensus of forecasters indicates a 2 -in -3 chance of El Nino during the
November 2014 - January 2015 season. This El Nino will likely remain weak (3 -month values of the
Nino -3.4 index between 0.5 °C and 0.9 °C) throughout its duration. In summary, El Nino is favored to
begin in the next 1 -2 months and last into the Northern Hemisphere spring 2015 (click CPC /IRl
consensus forecast for the chance of each outcome).
This discussion is a consolidated effort of the National Oceanic and Atmospheric Administration
(NOAH), NOAA's National Weather Service, and their funded institutions. Oceanic and atmospheric
conditions are updated weekly on the Climate Prediction Center web site (El Nino/La Nina Current
Conditions and Expert Discussions). Forecasts are also updated monthly in the Forecast Forum of CPC's
Climate Diagnostics Bulletin. Additional perspectives and analysis are also available in an ENSO blog.
The next ENSO Diagnostics Discussion is scheduled for 6 November 2014. To receive an e-mail
notification when the monthly ENSO Diagnostic Discussions are released, please send an e-mail message
to: nceplist.enso- update@,noaa.hov.
Climate Prediction Center
National Centers for Environmental Prediction
NOAA/National Weather Service
College Park, MD 20740
JVP
20
ON
Ec
105
205
300
1
ig
Figure 1. Average sea surface temperature (SST) anomalies ( °C) for the week centered on 1 October
2014. Anomalies are computed with respect to the 1981 -2010 base period weekly means.
SST Anomolies
0,8 I
-0.2
-0. 4
tWN DEC JAN FES MAR APR MAY JUN JUL AUO aEP a
0181 2013 201
Q.6 INO 3.4
0,4 -
0.2- M hl
_0i2
-0.s
1-2
NINO
0,
Sdt.F
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yP W
— "j4gq716
NOV
DEC JAN FES MAR APR MAY JUN JUL AUG SEP
2013
2014
2
INO
1 +
0.
NOV
DEC JA! FES MAR APR MAY JUN JUL AUG SEP C
2013
2014
Figure 2. Time series of area- averaged sea surface temperature (SST) anomalies ( °C) in the Nino regions
[Nino -1 +2 (0 ° -10 °S, 90 °W- 80 °W), Nino 3 (5 °N -5 °S, 150 °W- 90 °W), Nina -3.4 (5 °N -5 °S, 170 °W -
120 °W), Nino -4 (5 °N -5 °S , 150 °W - 160 °E]. SST anomalies are departures from the 1981 -2010 base
period weekly means.
Figure 3. Area- averaged upper -ocean heat content anomaly ( °C) in the equatorial Pacific (5 °N -5 °S, 180° -
100 °W). The heat content anomaly is computed as the departure from the 1981 -2010 base period
pentad means.
Figure 4. Depth - longitude section of equatorial Pacific upper -ocean (0 -300m) temperature anomalies ( °C)
centered on the pentad of 30 September 2014. The anomalies are averaged between 5 °N -5 °S.
Anomalies are departures from the 1981 -2010 base period pentad means.
OLR Anomalies
#5 SEP 2014 to 30 SEP 2014
:: 'L
2.E
2.0
1,5
1.0
0.5
0.0
TI:
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0 -0.
z
z
1.0
-1.5
-2.0
-2.5
Mid-Sep 2014 Plume of Model ENSO Predictions
Dynamical Model:
ig NCEP CFSv^r.
m JIVIA
SCRIPPS
LDEO
AUS.,PQAI,4A
ECMWF
U1000
KMA SNU
ESSIC ICIVI
COL ACCSIV13
CS-IRI-MM
GFDL CIA2.1
+ CIVIC CANSIP
+ GFDL C14.5
Statistical Model:
CPC, IVIRKOV
CDC LIM
CPC CA
CPC CCA
CSU CLIPR
U✓C NNET
FSUREGR
UCLA-TCD
LIN&CWC
JJA Aug ASO SON OND NDJ DJF JFM FMA MAM AMJ MJJ
2014 2015
Figure 6. Forecasts of sea surface temperature (SST) anomalies for the Nifio 3.4 region (5'N-5'S, 120'W-
170'W). Figure updated 16 September 2014.
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Council Member Dugan
Consideration and possible action to discuss the impact of filming in the downtown area. Specifically,
to address possible issues that might impact businesses during the 2014 holiday season and to address
potential permanent changes to the City's film ordinance to ensure businesses are included in the
decision process pertaining to filming within the City limits. (Fiscal Impact: N /A)
1. Consideration and possible action to direct the City Manager to review and approve film permits
associated with the downtown area during the month of December;
2. Direct staff to meet with the business community to understand the impact of filming on their
businesses and to possibly revise the City's film ordinance to ensure businesses have an
opportunity to assess the impact of film permits that might affect their business;
3. Alternatively, discuss and take other action related to this item.
N/A
FISCAL IMPACT: $ N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Deborah Cullen, Director of Fi ance
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Mike Dugan, Council Member
1 1.1.1101 ._ :e 9 1 )ZIM 13 0016mull \
During the 2013 holiday season the City experienced increased filming activity in the downtown
area; specifically on Main Street, Grand Avenue and Richmond Street. Businesses were affected by
the reduction of available parking and limited sidewalk access to their locations. Based on the
issues and complaints from last holiday season staff would like to consider each film permit request
individually during the month of December to alleviate the potential impact to businesses in the
downtown area.
Based on the current Municipal Code businesses have the ability to "opt out" against filming in their
proximity zone. However, over 10% of the businesses or residents within the 275 feet proximity
zone must also "opt out" to stop the film activity. The code currently does not require permission
from each business to allow film parking. This approach may not be adequately addressing the
impact of filming on individual businesses.
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: Mayor Susanne Fuentes
AGENDA DESCRIPTION:
Consideration and possible action to nominate, select and approve the travel of a former
Council member to travel to Guaymas in February of 2015. (Fiscal Impact: $1,000.00)
RECOMMENDED COUNCIL ACTION:
Authorize the City Manager to approve the travel costs for a former Council member
to travel to Guyamas;
2. Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
none
FISCAL IMPACT: $1,000 -
Amount Budgeted: $1,000.00
Additional Appropriation: $n/a
Account Number(s): 001- 400 - 2901 -6403
ORIGINATED BY: Deborah Cullen, Director of Fina ce F '
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Suzanne Fuentes, Mayor
BACKGROUND AND DISCUSSION:
A sister city, county or state relationship is a broad- based, officially approved, long -term
partnership between two communities, counties or states in two countries. Sister city partnerships
have the potential to carry out the widest possible diversity of activities of any international
program, including every type of municipal, business, professional, educational and cultural
exchange or project. Sister city programs are also unique in that they inherently involve the three
main sectors in a community: local government, businesses, and a wide variety of citizen
volunteers.
For years, the City of El Segundo has maintained a Sister -City relationship with the City of
Guaymas, Mexico. Former City of El Segundo Mayors have made countless visits to Guaymas to
participate in cultural exchange and information sharing.
In the FY 2014 -2015 Adopted Budget, $1,000.00 was appropriated for the Sister City Program.
In accordance with the City's Administrative Policy, all Council members were polled to
determine if any current Council Member was interested in traveling to Guaymas in 2015 and
based on that polling none were interested. Therefore, Council may nominate, select and
approve the travel of a former Council Member to Guaymas with reimbursement of this travel by
the City.
W
EL SEGUNDO CITY COUNCIL MEETING DATE: November 18, 2014
AGENDA STATEMENT AGENDA HEADING: City Council Reports
� 11XV13 N MW af WA us] 0M
Consideration and possible action to waive Encroachment Permit fees and security deposit
requirements for Eagle Scout candidate Chad Pordes to enable him to complete his landscaping
project on East Acacia Avenue in El Segundo. (Fiscal Impact: $220 Uncollected Revenue)
1. Waive the fees associated with obtaining an Encroachment Permit;
2. Alternatively, discuss and take other action related to these items.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: $220 Uncollected Revenue
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 001- 300 -0000 -3407 (Street Permits)
ORIGINATED BY: Suzanne Fuentes, Mayor
REVIEWED BY: Meredith Petit, Director of Rec r ion and Parks
APPROVED BY: Greg Carpenter, City Manager
M:3CNX"lTl111 ►117 -,1►1Q 3Cfeli�t`�y[Gig
Chad Pordes, a resident Boy Scout and Eagle Scout candidate has been working on a landscaping project at
the end of East Acacia Avenue to complete his Eagle Scout project. The property that Chad is improving is
owned by the adjacent Boeing Corporation. The irrigation and planting has been approved by the City's
Parks Superintendent and the candidate has been working closely with City staff to complete the project. The
plant material will be drought - tolerant and there will be improvements made to the existing chain -link fence.
The purpose of an Eagle Scout project is to lead youth and adult volunteers to raise funds, design, and
purchase materials, and improve the aesthetics of the City Street and adjacent residential properties. The
candidate has arranged for the long -term maintenance of the planted area to be taken care of by the residents
of East Acacia Avenue.
Although the project is already underway, the final step is the planting portion. The candidate is requesting a
minor street closure for the unloading and staging of the planting component. The applicant has requested a
fee waiver for the issuance of an Encroachment Permit to allow the completion of the project and to assist in
making the project affordable for the Eagle Scout since the project is funded entirely through fundraisers and
donations. The total fees from established in the Public Works Department are as follows:
Permit Issuance Fee:
$30.00
USA Fee:
$50.00
$140.00
$500.00
Total
$720.00
Inspection Fee:
Refundable Security Deposit:
