2014 Dec 16 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 16, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Penuelas vs. City of El Segundo, LASC Case No. BC55698
3. Hooper vs. City of El Segundo, LASC Case No. BC 540995
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
2
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 16, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
PRESENTATIONS
a) Commendation — Presented to Linda Messia; RSVP of the Year (Retired Senior
Volunteer Program).
b) Commendation — Thanking all sponsors, supporters and volunteers for their
contributions to the El Segundo Community Christmas Dinner to be held on
December 25, 2014.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 ormore to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Request by resident John D. Gutt:
I would ask the Council's consideration and possible action to direct the Golf
Course Sub - Committee to begin that "public deliberation" and work with Staff
on developing the structure, elements and terms of an RFP capable of
delivering to the city the best overall offer for superior recreational use of The
Lakes at El Segundo that is consistent with Council and community expectations
regarding both financial performance and the services provided to our
community.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to
Agenda by title only.
Recommendation — Approval,
read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to: 1) adopt a resolution to vacate an
existing 150 -foot wide public street easement at 815 and 821 Hornet Way.
Applicant: Northrop Grumman c/o DCA Engineering.
(Fiscal Impact: None).
Recommendation — 1) Open the public hearing and take testimony; 2) After
considering the evidence from the public hearing, adopt the proposed Resolution
vacating an existing 150 -foot wide public street easement at 815 and 821 Hornet
Way; 3) Alternatively, discuss and take other possible action related to this item.
C. UNFINISHED BUSINESS
2. Consideration and possible action to consider implementing lane width,
loading and handicap access striping changes to the 100 and 200 blocks of
Richmond St.
(Fiscal Impact: $0)
Recommendation — 1) Consider whether to implement striping changes to the
lane widths, loading zones and handicap access stalls in the 100 and 200 blocks
of Richmond St.; 2) Alternatively, discuss and take other action related to this
item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
3. Warrant Numbers 3003732 through 3003930 on Register No. 5 in the total
amount of $1,663,126.39 and Wire Transfers from 11/17/2014 through
11/30/2014 in the total amount of $901,686.15.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Regular City Council Meeting Minutes of December 2, 2014.
Recommendation — Approval.
C1
5. Consideration and possible action to upgrade the existing Library's
Circulation and Online Catalog System, Millennium, to the current version
of Sierra. In addition, include the expanded features for integrated E- books,
Mobile Apps and access to other new technologies with a subscription to
Encore. Both upgrades are from Innovative Interfaces, Inc.
(Fiscal Impact: $56,000)
Recommendation — 1) Authorize the City Manager to enter into an agreement in
a form approved by the City Attorney; 2) Alternatively, discuss and take other
possible action related to this item.
6. Consideration and possible action to adopt Ordinance No. 1499
Environmental Assessment No. EA -1075 (determination of consistency
with previously adopted Program /Project Final Environmental Impact
Report); Development Agreement No. DA 14 -02 (Sixth Amendment to
Development Agreement No. DA 03 -01) for the Plaza El Segundo
Development site to allow up to two Health Clubs and Fitness Centers
provided that no such use exceed 8,500 square feet and the combined
square footage of both does not exceed 11,502 square feet of total floor
area; and Zone Text Amendment No. ZTA 14 -02 to increase the area of
General Office uses permitted in the Commercial Center (C -4) Zone to
30,072 gross square feet.
(Fiscal Impact: None)
Recommendation — 1) Waive second reading and adopt Ordinance No. 1499 for
Environmental Assessment No. EA -1075, Development Agreement No. DA 14-
02, and Zone Text Amendment No. ZTA 14 -02; and /or 2) Alternatively, discuss
and take other possible action related to this item.
7. Consideration and possible action to receive and file this report regarding
emergency work to repair dwelling units at the Park Vista Senior Housing
Facility due to water intrusion without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A-4.
Fiscal Impact: $50,000.00)
Recommendation — 1) Receive and file this report regarding emergency work to
repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other action related to this item.
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8. Consideration and possible action to receive and file this report regarding
cleaning and repairing drywall and carpet as well as restoring furniture in
the north portion of City Hall without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A-4.
Fiscal Impact: $37,000.00
Recommendation — 1) Receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of
City Hall without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other action related to this item.
9. Consideration and possible action to receive and file this report regarding
the emergency repair to remove debris in the attic space of City Hall
without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and
1-7A -4.
(Fiscal Impact: $82,354.00)
Recommendation — 1) Receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding
in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and
take other action related to this item.
10. Consideration and possible action to authorize the City Manager to execute
an amendment to License Agreement #4240 in a form approved by the City
Attorney with The La Mirada Armada to continue to operate the El Segundo
Armada Youth Swim Team at the Urho Saari Swim Stadium through
December 31, 2016, at a rental rate of $1,825.00 per month.
(Fiscal Impact: $21,900 in Recreation Reservation Revenues annually)
Recommendation — 1) Authorize the City Manager to execute an amendment to
License Agreement #4240 with The La Mirada Armada in a form approved by the
City Attorney; 2) Alternatively, discuss and take other action related to this item.
11. Consideration and possible action regarding Adoption of the Resolutions
updating the employer's contribution under the Public Employees' Medical
and Hospital Care Act for the El Segundo Fire Fighters' Association, the El
Segundo Police Officers' Association and the El Segundo Police Support
Services Employees' Association.
(Fiscal Impact: None — included in adopted budget)
.T`
Recommendation — 1) Adopt the resolutions; 2) Alternatively, discuss and take
other action related to this item.
12. Consideration and possible action regarding 1) Approval of an Interim Side
Letter between the City of El Segundo and the Police Managers'
Association (PMA), and 2) Approval of a Resolution providing for changes
to Chapter 1A2 of the El Segundo Administrative Code by adjusting base
salary schedules, repealing obsolete sections, and modifying other benefit
provisions for Management - Confidential and Executive classifications.
Fiscal Impact: N /A_
Recommendation — 1) Approve Interim Side Letter; 2) Adopt the resolution; 3)
Approve the attached base salary schedules; 4) Alternatively, discuss and take
other action related to this item.
13. Consideration and possible action to select Landrum and Brown as the
principal firm for acoustical testing and supplemental design services (RFQ
14 -07) and authorize staff to negotiate a contract price for those services
for the 2014/2015 fiscal year.
(Fiscal Impact: None at this time)
Recommendation — 1) Select Landrum and Brown as the principal firm for
acoustical testing and supplemental design services in response to RFQ 14 -07;
2) Authorize staff to negotiate a contract price for those services for the
2014/2015 fiscal year; 3) Alternatively, discuss and take other action related to
this item.
14. Consideration and possible action regarding authorizing staff to advertise
a new Notice Inviting Sealed Bids for the project related to Project No. RSI
14 -29 (Group 62 of the City's Residential Sound Insulation Program).
Fiscal Impact: None at this time
Recommendation — 1) Authorize City staff advertise a new Notice Inviting Sealed
Bids for the project; 2) Alternatively, discuss and take other action related to this
item.
15. Consideration and possible to authorize the City Manager, or designee, to
record the Notice of Completion accepting completion of work for twenty -
five (25) homes related to Project RSI 14 -02 (the City's Residential Sound
Insulation Program's Group 52).
Fiscal Impact: Final Contract Amount $1,019,211.87
Recommendation 1) Authorize the City Clerk to file the City Manager's, or
designee's, Notice of Completion in the County Recorder's Office; 2) Authorize
the City Manager, or designee, to close out Project No. RSI 14 -02; 3)
Alternatively, discuss and take other action related to this item.
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F. NEW BUSINESS
16. Consideration and possible action to 1) authorize the City Manager to
reclassify a vacant Network Assistant position into an Information Systems
Specialist; and 2) authorize the City Manager to reclassify two part -time
Information Systems Specialist positions into a full -time Information
Systems Specialist position; and 3) approve the creation of a new
Information Systems Developer position and authorize the City Manager to
initiate recruitment to fill this new position once job specifications have
been finalized and approved by City Council.
Fiscal Impact: $183,750.00
Recommendation — 1) Authorize the City Manager to reclassify a vacant Network
Assistant position into an Information Systems Specialist. (Fiscal Impact:
$33,750.00); 2) Authorize the City Manager to reclassify two part -time
Information Systems Specialist positions into a full -time Information Systems
Specialist position. (Fiscal Impact: $35,000.00) 3) Authorize the City Manager to
create a new position of Information Systems Developer and return with
specifications. (Fiscal Impact: $115,000.00); 4) Alternatively, discuss and take
other action related to this item.
17. Consideration and possible action regarding acceptance of the terms and
conditions from a grant award by Chevron U.S.A., Inc. in the amount of
$175,000 to assist in Economic and Business Development within the City
of El Segundo over the next two fiscal years.
(Fiscal Impact: $175,000 Revenue for the Chevron USA, Inc. Grant Account
for FY 2014 -2015 and 2015 -16
Recommendation — 1) Authorize the City Manager to execute the Grant
Agreement with Chevron U.S.A., Inc.; 2) Appropriate grant funding for FY 2014-
15 and 2015 -16 in the Economic Development Grant Fund Account; 3)
Alternatively, discuss and take other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
10
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan -
Mayor Pro Tern Jacobson —
Mayor Fuentes —
18. Consideration and possible action regarding the annual request of Mr. S.
Claus for variances from the Municipal Code.
(Fiscal Impact: None
Recommendation — Approve the request by Mr. S. Claus for a waiver of the
permits required for doing business within the City of El Segundo as follows: 1)
The use of air rights and waiver of the Santa Monica Radial 160 R procedure;
2) Grant a free business license for a non - profit organization; 3) Waiver of the
Noise Ordinance to permit the sound of bells; 4) Waiver of the Trespass
Ordinance including dealing with trespassing animals; 5) Waiver of the ordinance
on Animal Regulations; 6) Alternatively, discuss and take other action related to
this item.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
11
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property
Negotiator, • and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: Iz •:�•i�
TIME: { q J WYY%
NAME: ou U)tX ,( o
12
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ommenbatton
civ of Qfi oepnbo, "ibmia
WHEREAS, The goal ofthe El Segundo Police Department's Retired Senior Volunteer Program
( "RSVP ") is to supplement and assist both the Field Operations and the
Administrative Services Bureau in their efforts to better serve the citizens ofthe City
of El Segundo; and
WHEREAS, RSVP members are the "eyes and the ears" of the Police Department and, as
representatives of the City and the Police Department, must maintain an image at all
times that parallels the professionalism of the El Segundo Police Department; and
WHEREAS, Linda Messia has been an El Segundo Police Department RSVP since November 8,
2005 working not only the required four hours per week, but contributing additional
hours for special events such as DUI Checkpoints, City Elections, Neighborhood
Watch in the Park, the Homecoming Parade, 4th of July in the Park, Winter Harvest,
Plaza El Segundo's Open House, and the Halloween Frolic. In addition, she has
assisted the El Segundo Police Department's Records Division and Crime Prevention
Unit, and developed RSVP recruitment flyers; and
WHEREAS, Linda Messia never fails to come to work with an eagerness to help with any request,
and makes invaluable contributions to the RSVP Program and to our community
with enthusiasm and support; and
WHEREAS, Linda Messia has been selected by the City of El Segundo as the recipient of the El
Segundo Police Department's RSVP of the Year award in recognition of the 132
plus volunteer hours he has given to the El Segundo Police Department's Retired
Senior Volunteer Program.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, on this 16th day of December, 2014, hereby commend Linda Messia for her
invaluable contributions to the Retired Senior Volunteer Program, and invite all citi
recognizing him as the El Segundo Police Department's RSVP of the Year.
Auqmu- NAAW
Mayor Suzanne Fuentes
Wayor Pro Tem Car laco6son Cound[Wem6er Dave At6nson
Counci(Mem6er Marie FeMiiauer Cound(Wem6er 9KichaefOugan
ommenbatt"On Citp of el &egunbo, California
WHEREAS, The El Segundo Community Christmas Dinner was conceived by El Segundo resident Bill
Coffman in 1983; Bill solicited the help of local businesses, residents and organizations to
fund, cook and serve a traditional Christmas dinner that brought people together to share
the holiday spirit; and
WHEREAS, The El Segundo Community Christmas Dinner has become a hometown tradition that has
served the community for over 30 years. The last 26 Christmas dinners have been served
at the Joslyn Center; and
WHEREAS, The Annual Christmas Dinner will be provided this season with the generous donations of
food and preparation by KJ's Diner and Restaurant, other food donations from the
Doubletree Hotel, floral arrangements provided by Natural Simplicity, and the time and
effort of many individual volunteers along with the support of the Recreation and Parks
Department Outreach Office; and
WHEREAS, The El Segundo Community Christmas Dinner will be held at
12:00 p.m. on December 25`h at the Recreation and Parks
Department's Joslyn Center, for the benefit of all those in the
community who wish to participate in fellowship and share in
some Christmas cheer.
NOW, THEREFORE, on this 16th day of December, 2014, the Mayor and
Members of the City Council -of the City of El Segundo, California, do hereby
commend and thank all sponsors, supporters and volunteers, for their unselfish
community service in keeping this hometown holiday tradition alive in El
Segundo.
Ty p
4
W L N"
MKayor Susanne Fuentes
Wayor Pro gem Cad jaco6son Counci(Wem6er DaveAt6nson
Counci[MKem6er Mai* FeMiauer Council MKem6er MKickaefougan
AGENDA ITEM
Request by Resident John D. Gutt
BACKGROUND
The City Council issued an RFP for a 3" party expert opinion which has been deemed necessary to clarify
financial questions surrounding the validity of the City's decision to award a 50 -year lease for the
construction and operation of a TopGolf entertainment center at The Lakes @ El Segundo. This RFP is in
response to a question that arose upon the City's admission of mistakes made in analyzing the financial
data which the Council relied upon in issuing its March 18, 2014 vote to award a 50 -year lease to
TopGolf. Simply put, the Council wants and needs to know what a 3rd party comparative financial
analysis will show. Was the assumption that a TopGolf Facility would be financially superior to the
current, normative golf operation accurate, negligible or completely inaccurate?
More importantly, should an answer be supplied to the above referenced question, will that answer in
itself be enough to make a final and fully informed decision as to whether the city should proceed
forward with Centercal /TopGolf without a greater look into the non - financial aspects of this decision?
While this financial analysis may resolve questions and concerns that have been raised by at least three,
and arguably four, of El Segundo's City Council Members, many of these same Council Members have
stated from the Council dais on multiple occasions that only a competitive process can answer all
questions to their and to the community's satisfaction. That means an RFP needs to be structured to
invite proposals from any and all entities prepared to construct and operate some sort of recreational
facility consistent with the terms of Chevron's grant deed of the property to the City. This could mean
Centercal /TopGolf, traditional golf management companies, or other entities /enterprises that none of
us has imagined should all be considered. That is what competitive processes are designed to reveal — in
this case the best offers as well as superior recreational uses in conformance with community
expectations and desires.
All agree that time is of the essence. RFPs cannot be written in the flash of the moment when the
Council discovers that its expert 3rd party financial analysis did not resolve all questions. RFPs take some
time and a measure of public deliberation.
REQUEST
Therefore, I would ask the Council's consideration and possible action to direct the Golf Course Sub -
Committee to begin that "public deliberation" and work with Staff on developing the structure,
elements and terms of an RFP capable of delivering to the city the best overall offer for superior
recreational use of The Lakes @ El Segundo that is consistent with Council and community expectations
regarding both financial performance and the services provided to our community.
CONCLUSION
If Council takes the above requested action and the V party financial analysis proves inconclusive, the
preliminary work for an RFP will have been completed in parallel and valuable time will have been
saved. If the 3 d party financial analysis proves conclusive and Council is able to move forward without
benefit of the kind of RFP suggested here, nothing will have been lost, save the time of the Golf Course
Sub - Committee and a small contingent of support staff.
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Special Order of Business — Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action to: 1) adopt a resolution vacating an existing 150 -foot wide
public street easement at 815 and 821 Hornet Way. Applicant: Northrop Grumman c/o DCA
Engineering (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Open the public hearing and take testimony;
2. After considering the evidence from the public hearing, adopt the proposed Resolution
vacating an existing 150 -foot wide public street easement at 815 and 821 Hornet Way; and /or
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Resolution to Vacate a 150 -foot wide City Public Street Easement with Attachments
(Easement Map Exhibit and Legal Description)
2. Resolution of Intention to Vacate a 150 -foot wide City Public Street Easement with
Attachments (Easement Map Exhibit and Legal Description)
3. Planning Commission Staff Report Regarding General Plan Consistency dated
December 11, 2014
4. Planning Commission Resolution No. 2753 Regarding General Plan Consistency
5. DCA Letter to Northrop Grumman Systems Corporation dated March 4, 2014
6. Excerpts of DCA Street Dedication and Street Vacation Report
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Planning and Building Safety Director
APPROVED BY: Greg Carpenter, City Manager-)
BACKGROUND AND DISCUSSION:
I. Background
DCA Civil Engineering Group ( "DCA ") was hired on behalf of Northrop Grumman Systems
Corporation ( "Northrop "), to complete a civil engineering technical review of Northrop's 82 -acre
property and to prepare a report summarizing Northrop's ownership including street dedication
and street vacation information. Northrop's request is for the City to consider vacating a 150-
it
foot wide east -west public street easement that runs east -west through Northrop's Campus
generally along the southern property line of 815 and 821 Hornet Way by Council action (see
Exhibits 4 and 5).
In compliance with the requirements of the Streets and Highways Code § 8300, et seq., the
Council adopted a resolution of intent to vacate the existing 150 -foot wide public street easement
at the meeting on November 4, 2014 (see Exhibit 2) and notice of the intent to vacate the
easement was provided. Further, utility companies were notified of their opportunity to retain an
easement and this hearing is being held at least 15 days after the Resolution of Intent was
adopted to comply with the requirements of the State and Highways Code. Finally, the Planning
Commission will consider whether the proposed easement vacation is consistent with the
General Plan at its December 11, 2014 meeting (see Exhibits 3 and 4).
II. Analysis
Public Street Vacation
A 150 -foot wide portion of a 1940 City of El Segundo public street easement crosses through the
Northrop Campus in an east -west direction between Hornet Way and Douglas Street affecting
property addressed as 815 and 821 Hornet Way. The original easement, dated December 11,
1940, provides that if the easement area is not used for public street purposes, the easement
reverts back to the property owner. This area has never been improved, maintained or used as a
public street by the City. For decades, this area has always been improved with buildings and
structures, as well as paved parking areas and vehicular and pedestrian circulation corridors, all
of which has always been actively used in Northrop's Campus operations, including up to the
present day. DCA believes that the easement in favor of the City is no longer in effect, however,
Northrop is requesting that the City formally vacate the easement area to create a public record
and to clarify the boundaries of the Northrop -owned property. DCA has prepared a legal
description and Exhibit Map for this area that is attached to the proposed resolution (see Exhibit
1).
DCA has contacted all utility companies and public agencies to determine if utility company or
public agency -owned public service infrastructure is located within the subject easement areas to
ensure that any existing public utility infrastructure located within the subject easement areas are
protected with an existing utility easement or require an easement if one does not already exist.
DCA determined after its inquiry and responses from various utility companies and public
agencies that there would be no affect on existing utility infrastructure and that no new utility
easements are needed.
General Plan Consistency and Planning Commission Action
Before vacating a street, highway or public service easement, the legislative body of a local
agency must consider the agency's general plan (S &H Code § 8313(a)). State law also provides
that the street vacation must be submitted to the planning agency to ensure the vacation conforms
to the general plan (Gov't Code § 65402). On December 11, 2014 the Planning Commission will
consider adopting Resolution No. 2753 regarding making General Plan consistency findings for
the proposed vacation. Planning Staff will report on the Commission's action at the December
16, 2014 Council meeting.
III. Conclusion
Planning staff recommends that the Council adopt the proposed resolution vacating the existing
150 -foot wide public street easement at 815 and 821 Hornet Way.
PAPlanning & Building Safety \0 Planning - Old\Kim \Northrop Grumman\Northrop Grumman Easements CC sr..12.16.2014.doc
WHEN RECORDED PLEASE RETURN TO:
CITY CLERK
City of El Segundo
350 Main Street
El Segundo, California 90245
No Fee Gov't Code § 27383; S &H Code § 8325
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL VACATING A PUBLIC
STREET EASEMENT AT 815 AND 821 HORNET WAY WITHIN THE
CITY OF EL SEGUNDO.
The City Council of the City of El Segundo resolves as follows:
SECTION 1: The City Council finds and declares that:
A. Northrup Grumman Systems Corporation ( "Northrup Grumman ") is the
owner of certain property in the City of El Segundo addressed today as
815 and 821 Hornet Way;
B. Northrup Grumman has requested the City consider vacating a 150 -foot
wide easement that runs east -west generally along the southern property
line of 815 and 821 Hornet Way, as described in the legal description
attached as Exhibit "A" and the map attached as Exhibit "B" ( "Public Street
Easement ");
C. On November 4, 2014, the City Council adopted a resolution of intention
declaring the Council's intent to vacate the Public Street Easement and
scheduling a public hearing to consider the same;
D. Public notice of the hearing was provided as required by Streets and
Highways Code §§ 8322 and 8323;
E. On December 11, 2014, the Planning Commission adopted Resolution
No. 2753 finding the proposed vacation consistent with the General Plan;
F. On December 16, 2014, the City Council held a public hearing and
considered the proposed vacation of the Public Street Easement in
compliance with Streets and Highways Code §§ 8300, et seq. and the
information provided by the Planning Commission, City Staff, public
testimony, and representatives of Northrop Grumman; and
-1-
G. This Resolution and its findings are made based upon the entire record
including the testimony and evidence presented to the City Council at its
December 16, 2014 public hearing, including, without limitation, the staff
report submitted by the Planning and Building Safety Department.
SECTION 2: Pursuant to Streets and Highways Code § 8312, the City of El Segundo
orders the vacation of the Public Street Easement, as described in attached Exhibits "A"
and "B," which are incorporated by this referenced, and made part of this resolution.
SECTION 3: The City Clerk, or designee, is directed to record this Resolution pursuant
to Streets & Highways Code § 8324 within ten (10) days of its adoption.
SECTION 4: From and after the date this Resolution is recorded, the Public Street
Easement vacated by this Resolution will no longer constitute a public street easement.
SECTION 5: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
SECTION 6: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a
minute of the passage and adoption thereof in the record of proceedings of the City
Council of said City, in the minutes of the meeting at which the same is passed and
adopted.
[SIGNATURES ON FOLLOWING PAGE]
-2-
PASSED AND ADOPTED this day of , 2014.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Resolution No. was duly introduced by said City Council at a regular meeting held
on the day of 2014, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2014, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger, Assistant City Attorney
-3-
EXHIBIT A
LEGAL DESCRIPTION TO ACCOMPANY PARTIAL STREET VACATION OF "MIED OF
EASEMENT" RECORDED IN BOOK 18080 PAGES 278 TO 280 INCLUSIVE -0.9.
THAT PORTION OF THAT CERTAIN LAND IN THE CITY OF EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, LYING WITHIN THE NORTHEAST QUARTER OF SECTION 7,
TOWNSHIP 3 SOUTH, RANGE 14 WEST, SBB &M, AS SAID SECTION IS SHOWN ON MAP
RECORDED IN BOOK 70, PAGE 97, MISCELLANEOUS RECORDS OF SAID COUNTY, GRANTED TO
THE CITY OF EL SEGUNDO FOR "PUBLIC STREET AND HIGHWAY PURPOSES" DESCRIBED IN
THE "DEED OF EASEMENT" RECORDED IN BOOK 18080, PAGES 278 TO 280 INCLUSIVE, OF
OFFICIAL RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, SAID
PORTION OF SAID CERTAIN LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON THE SOUTHERLY LINE OF SAID CERTAIN LAND, LYING 60.00
FEET WESTERLY OF THE MOST SOUTHEASTERLY CORNER OF SAID CERTAIN LAND;
THENCE, WESTERLY ALONG SAID SOUTHERLY LINE, 1075.60 FEET TO A POINT LYING
150.00 FEET EASTERLY FROM THE MOST SOUTHWESTERLY CORNER OF SAID CERTAIN
LAND; THENCE NORTHERLY, PARALLEL WITH THE WEST LINE OF SAID CERTAIN LAND
150.00 FEET, TO A LINE PARALLEL WITH AND DISTANT 150.00 FEET NORTHERLY,
MEASURED AT RIGHT ANGLES, FROM SAID SOUTHERLY LINE; THENCE EASTERLY,
ALONG LAST SAID PARALLEL LINE, 1075.60 FEET, TO A LINE PARALLEL WITH AND
DISTANT WESTERLY 60.00 FEET, MEASURED AT RIGHT ANGLES, FROM THE EASTERLY
LINE OF SAID CERTAIN LAND; THENCE SOUTHERLY, ALONG LAST SAID PARALLEL LINE,
150.00 FEET TO THE POINT OF BEGINNING.
AS SHOWN ON "EXHIBIT B " ATTACHED HERETO AND MADE A PART HEREOF.
LAND AREA = ±161,340 S.F., 3.70 ACRES
PREPARED UNDER MY DIRECT SUPERVISION
V4111
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14- 151 - 1853.000- 1222.03
RESOLUTION NO. 4891
A RESOLUTION DECLARING THE CITY COUNCIL'S INTENT TO
VACATE A PUBLIC STREET EASEMENT AT 815 AND 821 HORNET
WAY WITHIN THE CITY OF EL SEGUNDO.
The City Council of the City of El Segundo resolves as follows:
SECTION 1: The City Council finds and declares that on December 2, 2014, or as soon
thereafter as is practicable, it intends to hold a public hearing to consider abandoning a
public street easement as set forth in attached Exhibit "A," which is attached and
incorporated by reference, pursuant to Streets and Highways Code §§ 8300, et seq.
SECTION 2: A public hearing is scheduled for December 2, 2014, at 7:00 p.m. in the
City Council Chambers located at 350 Main Street, El Segundo, CA 90245. The City
Council directs the City Manager, or designee, to provide notice as required by Streets
and Highways Code §§ 8322 and 8323.
SECTION 3: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
SECTION 4: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a
minute of the passage and adoption thereof in the record of proceedings of the City
Council of said City, in the minutes of the meeting at which the same is passed and
adopted.
PASSED AND ADOPTED this 4th day of November, 2014.
1\4 . r �1
SLanhd Fuentes, Mayor
ATTEST:
Tracy We fiver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By.
L (�� -b Au ►!� 4C lt�(, ��
Karl H. Berger, A& t nt City Attorney
EXHIBIT A
LEGAL DESCRIPTION TO ACCOMPANY PARTIAL STREET VACATION OF "DEED OF
EASEMENT " RECORDED IN BOOK 18080 PAGES 278 TO 280 INCLUSIVE Q.R.
THAT PORTION OF THAT CERTAIN LAND IN THE CITY OF EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, LYING WITHIN THE NORTHEAST QUARTER OF SECTION 7,
TOWNSHIP 3 SOUTH, RANGE 14 WEST, SBB &M, AS SAID SECTION IS SHOWN ON MAP
RECORDED IN BOOK 70, PAGE 97, MISCELLANEOUS RECORDS OF SAID COUNTY, GRANTED TO
THE CITY OF EL SEGUNDO FOR "PUBLIC STREET AND HIGHWAY PURPOSES" DESCRIBED IN
THE "DEED OF EASEMENT" RECORDED IN BOOK 18080, PAGES 278 TO 280 INCLUSIVE, OF
OFFICIAL RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, SAID
PORTION OF SAID CERTAIN LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON THE SOUTHERLY LINE OF SAID CERTAIN LAND, LYING 60.00
FEET WESTERLY OF THE MOST SOUTHEASTERLY CORNER OF SAID CERTAIN LAND;
THENCE, WESTERLY ALONG SAID SOUTHERLY LINE, 1075.60 FEET TO A POINT LYING
150.00 FEET EASTERLY FROM THE MOST SOUTHWESTERLY CORNER OF SAID CERTAIN
LAND; THENCE NORTHERLY, PARALLEL WITH THE WEST LINE OF SAID CERTAIN LAND
150.00 FEET, TO A LINE PARALLEL WITH AND DISTANT 150.00 FEET NORTHERLY,
MEASURED AT RIGHT ANGLES, FROM SAID SOUTHERLY LINE; THENCE EASTERLY,
ALONG LAST SAID PARALLEL LINE, 1075.60 FEET, TO A LINE PARALLEL WITH AND
DISTANT WESTERLY 60.00 FEET, MEASURED AT RIGHT ANGLES, FROM THE EASTERLY
LINE OF SAID CERTAIN LAND; THENCE SOUTHERLY, ALONG LAST SAID PARALLEL LINE,
150.00 FEET TO THE POINT OF BEGINNING.
AS SHOWN ON "EXHIBIT B" ATTACHED HERETO AND MADE A PART HEREOF.
LAND AREA =.±161,340 S.F., 3.70 ACRES
PREPARED UNDER MY DIRECT SUPERVISION
1� / /Z /I
CHRISTOPHER W. VASSALLO DATE
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BY:
'JOB NO.:
CSC
14 -151- 1853.000- 1222.03
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING:
December 11, 2014
SUBJECT /REQUEST: Determination of Consistency of the Proposed
Vacation of A 150 -Foot Wide Easement That Runs
East -West Generally along the Southern Property
Line of 815 and 821 Hornet Way with the City of El
Segundo General Plan
PROPERTY INVOLVED: 815 -821 Hornet Way
APPLICANT: Northrop Grumman Systems Corporation c/o DCA
Civil Engineering Group
Introduction
DCA Civil Engineering Group ( "DCA "), was hired on behalf of Northrop Grumman
Systems Corporation ( "Northrop "), to complete a civil engineering technical review
of Northrop's 82 -acre property and to prepare a report summarizing Northrop's
ownership including street dedication and street vacation information. As a result of
the conclusion reached in DCA's analysis, Northrop is requesting that the City
consider vacating a 150 -foot wide east -west public street easement through
Northrop's Campus by Council action. A public hearing is being scheduled for the
City Council to consider this matter at their December 16, 2014 meeting. In order to
consider this request, the Planning Commission must consider and determine if the
requested street vacation is consistent with the City's General Plan, similar to its
annual review of the CIP.
Recommendation
Planning staff recommends that the Planning Commission review the facts and
findings as contained within this report, and adopt Resolution No. 2753 determining
that the proposed vacation of the 150 -foot wide easement that runs east -west
generally along the southern property line of 815 and 821 Hornet Way is consistent
with the City of El Segundo General Plan.
Background
A 150 -foot wide portion of a 1940 City of El Segundo public street easement
crosses through the Northrop Campus in an east -west direction between Hornet
Way and Douglas Street affecting property addressed as 815 and 821 Hornet Way.
The original easement, dated December 11, 1940, provides that if the easement
area is not used for public street purposes, the easement reverts back to the
property owner. This area has never been improved, maintained or used as a
public street by the City. For decades, this area has always been improved with
buildings and structures, as well as paved parking areas and vehicular and
pedestrian circulation corridors, all of which has always been actively used in
Northrop's Campus operations, including up to the present day. DCA believes that
the easement in favor of the City is no longer in effect, however, Northrop is
requesting that the City formally vacate the easement area to create a public record
and to clarify the boundaries of the Northrop -owned property. DCA has prepared a
legal description and Exhibit Map for this area that are attached to the proposed
resolution.
DCA has contacted all utility companies and public agencies to determine if utility
company or public agency -owned public service infrastructure is located within the
subject easement areas to ensure that any existing public utility infrastructure located
within the subject easement areas are protected with an existing utility easement or
require an easement if one does not already exist. DCA determined after its inquiry
and responses from various utility companies and public agencies that there would
be no effect on existing utility infrastructure and that no new utility easements are
needed.
On November 4, 2014, the City Council adopted a resolution of intention to vacate
the easement and scheduled a public hearing to consider the vacation. The public
hearing is scheduled for the December 16, 2014 City Council meeting. At that time,
City Council will have the option to approve or deny the proposed vacation.
IV. Analysis
General Plan Consistency
Before vacating a street, highway or public service easement, the legislative body of
a local agency must consider the agency's general plan (S &H Code § 8313(a)).
State law also provides that the street vacation must be submitted to the planning
agency to ensure the vacation conforms to the general plan (Gov't Code § 65402).
The planning agency in the City of El Segundo is the Planning Commission.
The proposed vacation of a 150 -foot wide easement that runs east -west generally
along the southern property line of 815 and 821 Hornet Way is not included as a
planned future street in the City's Circulation Element Master Plan of Streets Exhibit
C -10 (see attached Exhibit D) and therefore does not create a conflict with the
planned future street network in the City. As stated earlier, although the original
easement went into effect on December 11, 1940, this area has never been
2
improved, maintained or used as a public street by the City. For decades, this area
has always been improved with buildings and structures, as well as paved parking
areas and vehicular and pedestrian circulation corridors, all of which has always
been actively used in Northrop's Campus operations, including up to the present
day. Therefore the property has been used consistently for commercial and
industrial land uses for the past 74 years and not as a public street. The property is
located in the Urban Mixed Use North (MU -N) Zone.
Planning Staff believes that the proposed vacation of the 150 -foot wide easement is
consistent with the General Plan as follows:
1. Vacation of the easement allows the existing commercial /industrial buildings,
structures, paved parking areas, and vehicular and pedestrian circulation
corridors to be located on private property where private development is
intended to occur rather than in existing or future public rights -of -way.
2. Vacation of the easement allows for the retention of the existing industrial use
consistent with Land Use Objective LU5 -4 to "Preserve and maintain a balanced
and diversified industrial base" and with Land Use Objective LU5 -6 to
"Encourage a mix of office and light industrial uses in industrial areas."
3. Vacation of the easement will not conflict with Circulation Element Objective C1-
1 which states "Provide a roadway system that accommodates the City's existing
and projected land use and circulation needs" in that the City's existing and
projected land use and circulation needs identified in the adopted General Plan
do not require construction of a roadway link in the location of the existing
easement which if constructed would connect Maple Avenue from its terminus at
Douglas Street to Hornet Way.
4. Vacation of the easement will not conflict with Circulation Element Policy C1 -1.3
which states "Provide adequate roadway capacity on all Master Plan roadways"
in that the proposed vacation will not eliminate an existing street or planned
future street on the Master Plan of Streets that is needed to accommodate
General Plan maximum buildout of land uses and square footage consistent with
the adopted General Plan.
5. Vacation of the easement will not conflict with Circulation Element Policy C1 -1.4
which states "Construct missing roadway links to complete the roadway system
designated in the Circulation Element when needed to improve traffic operating
conditions and to serve development" in that the existing easement is not one of
the missing roadway links designated in the Circulation Element.
V. Conclusion
Planning staff recommends that the Planning Commission review the facts and
findings as contained within this report, and adopt Resolution No. 2753 determining
that the proposed vacation is consistent with the City of El Segundo General Plan.
3
VI. Exhibits
A. Draft Resolution No. 2753
B. Exhibit A (Legal Description)
C. Exhibit B (Map of Street Easement Proposed for Vacation)
D. Circulation Element Master Plan of Streets Exhibit C -10
Prepared by: Kimberly Christensen, AICP, Planning Manager
Kimberly Chr s en , ICP, Planning Manager
Department a I nning Building Safety
=Sam ee Director
g and Building Safety Department
PAPlanning & Building Safetyl0 Planning- Old%KimlNorthrop Grumman%Planning Commission Packet 12.11.1411Northrop
Grumman.Street Easement Vacation.815 -821 Hornet Way. PC staff report.doc
RESOLUTION NO. 2753
A RESOLUTION OF THE PLANNING COMMISSION FINDING THAT
THE PROPOSED VACATION OF A 150 -FOOT WIDE PUBLIC STREET
EASEMENT THAT RUNS EAST -WEST GENERALLY ALONG THE
SOUTHERN PROPERTY LINE OF 815 AND 821 HORNET WAY
CONFORMS TO THE EL SEGUNDO GENERAL PLAN.
The Planning Commission of the City of El Segundo does resolve as follows:
SECTION 1: The Planning Commission finds and declares that:
A. Northrup Grumman Systems Corporation ( "Northrup Grumman ") is the
owner of certain property in the City of El Segundo addressed today as
815 and 821 Hornet Way;
B. Northrup Grumman has requested the City consider vacating a 150 -foot
wide easement that runs east -west generally along the southern property
line of 815 and 821 Hornet Way;
C. On November 4, 2014, the City Council adopted a resolution of intention
declaring the Council's intent to vacate the public street easement and
scheduling a public hearing to consider the same;
D. Street and Highways Code § 8313(b) and Government Code § 65402
requires that the Planning Commission, as the planning agency of the City
of El Segundo, review and determine whether the proposed vacation is
consistent with the El Segundo General Plan;
E. On December 11, 2014, the Planning Commission considered the
proposed vacation of the public street easement;
F. This Resolution and its findings are based upon the entire record including
information available at the December 11, 2014 Planning Commission
meeting.
SECTION 2: Approval. The Planning Commission finds that the proposed vacation of a
150 -foot wide easement that runs east -west generally along the southern property line
of 815 and 821 Hornet Way, including the legal description attached as Exhibit "A" and
including the map attached as Exhibit "B" and incorporated by this reference, conforms
to the El Segundo General Plan.
SECTION 3: The Commission Secretary is directed to mail a copy of this Resolution to
any person requesting a copy.
SECTION 4: This Resolution may be appealed within ten (10) calendar days after its
- 1 -
adoption.. All appeals must be in writing and filed with the City Clerk within this time
period. Failure to file a timely written appeal will constitute a waiver of any right of
appeal.
SECTION 5: Except as provided in Section 4, this Resolution is the Planning
Commission's final decision and will become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 11th day of December 2014.
ATTEST:
Sam Lee, Secretary
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
David Wagner, Chairman
City of El Segundo Planning Commission
David King, Assistant City Attorney
Wagner -
Baldino -
Newman -
Nicol -
Nisley -
PAPlanning & Building Safety \0 Planning - Old\Kim \Northrop Grumman\Planning Commission Packet 12,11.14\ \Northrop Grumman.Street
Easement Vacation. 8 15 -821 Hornet Way. PC Reso.doc
-2-
EXHIBIT A
LEGAL. DESCRIPTION TO ACCOMPANY PARTIAL STREET VACATION OF "DEED OF
EASEMENT" RECORDED IN BOOK 18080 PAGES 278 TO 280 INCLUSIVE O.R.
THAT PORTION OF THAT CERTAIN LAND IN THE CITY OF EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, LYING WITHIN THE NORTHEAST QUARTER OF SECTION 7,
TOWNSHIP 3 SOUTH, RANGE 14 WEST, SBB &M, AS SAID SECTION IS SHOWN ON MAP
RECORDED IN BOOK 70, PAGE 97, MISCELLANEOUS RECORDS OF SAID COUNTY, GRANTED TO
THE CITY OF EL SEGUNDO FOR "PUBLIC STREET AND HIGHWAY PURPOSES" DESCRIBED IN
THE "DEED OF EASEMENT" RECORDED IN BOOK 18080, PAGES 278 TO 280 INCLUSIVE, OF
OFFICIAL RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY, SAID
PORTION OF SAID CERTAIN LAND BEING MORE PARTICULARLY DESCRIBED AS FOLLOWS:
BEGINNING AT A POINT ON THE SOUTHERLY LINE OF SAID CERTAIN LAND, LYING 60.00
FEET WESTERLY OF THE MOST SOUTHEASTERLY CORNER OF SAID CERTAIN LAND;
THENCE, WESTERLY ALONG SAID SOUTHERLY LINE, 1075.60 FEET TO A POINT LYING
150.00 FEET EASTERLY FROM THE MOST SOUTHWESTERLY CORNER OF SAID CERTAIN
LAND; THENCE NORTHERLY, PARALLEL WITH THE WEST LINE OF SAID CERTAIN LAND
150.00 FEET, TO A LINE PARALLEL WITH AND DISTANT 150.00 FEET NORTHERLY,
MEASURED AT RIGHT ANGLES, FROM SAID SOUTHERLY LINE; THENCE EASTERLY,
ALONG LAST SAID PARALLEL LINE, 1075.60 FEET, TO A LINE PARALLEL WITH AND
DISTANT WESTERLY 60.00 FEET, MEASURED AT RIGHT ANGLES, FROM THE EASTERLY
LINE OF SAID CERTAIN LAND; THENCE SOUTHERLY, ALONG LAST SAID PARALLEL LINE,
150.00 FEET TO THE POINT OF BEGINNING.
AS SHOWN ON "EXHIBIT B" ATTACHED HERETO AND MADE A PART HEREOF.
LAND AREA = ±161,340 S.F., 3.70 ACRES
PREPARED UNDER MY DIRECT SUPERVISION
,///z
CHRISTOPHER W. VASSALLO DATE
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EXHIBIT MAP TO ACCOMPANY "EXHIBIT A" LEGAL DESCRIPTION FOR PARTIAL
STREET VACATION OF "DEED OF EASEMENT", BOOK 18080/278 -280. O.R.
SCALE. DATE:
NTS 06112/14
BY.- JOB NO.:
CSC 14 -151- 1853.000- 1222.03
DENGINEERING I ,Y CIVIL
VIl
4 March 2014
Monica Harley
Manager, Sector Real Estate
One Space Park Drive, M /S: S /K02610
Redondo Beach, California 90278
Re: Northrop Grumman Systems Corporation Owned Land, City of El Segundo
Dear Monica,
DCA Civil Engineering Group (.DCA.) has completed its Civil Engineering Technical
Advisory Review of the Northrop Grumman Systems Corporation (WNGSC•) owned 82 acre parcel of
land located in the City of El Segundo (.CityES-). The NGSC ownership boundary is shown on
Exhibit Map in TAB 1 in DCA+s attached .Street Dedication and Vacation Report..
DCA has discovered historical errors in the chain of Title affecting a 100 foot wide portion of
Douglas Street. For reasons explained below, the public street easement over this portion of Douglas
Street expired in 2009. DCA has also discovered certain easements affecting the remaining NGSC
property that DCA believes have expired or have been vacated but never properly recorded. DCA
recommends that NGSC clear up Title to its property and request corrections to the public street
dedication.
Below is DCA,&s analysis and recommendation. A detailed explanation is provided in DCA+s
attached aStreet Dedication and Vacation Report• along with pertinent maps and documents.
Douglas Street Dedication:
A 100 -foot wide strip of land, located within the NGSC owned site, has been used and
improved for many years (and continuing today) as the public street known as "Douglas Street ". The
original public street easement over this area was granted by the United States Government to the
CityES in 1959 and expired in 2009. The United States Air Force granted a new public street
easement to the CityES over this same area in 2009. However, this 100 -foot wide strip of land had
previously been conveyed by the Unites States Government to a private party (Rockwell International)
www dcacivileng.com _
17625 Crenshaw Blvd ■ Suite 300 ■ Torrance ■ CA 90504 -3465 ■ Tel: (310) 327 -0018 ■ Fax: (310) 327 -0175
GRG`NPEERING
DCA
in 1974. In effect, the 2009 USAF easement grant attempted to convey an easement over property it
no longer owned.
DCA Recommendation:
In order to restore that portion of Douglas Street back to public street right -of -way, DCA
recommends that NGSC have prepared the appropriate documents and exhibits for highway
dedication and requests the City for acceptance of the Offer of Dedication by Resolution. The
location of this area and DCA•s proposed dedication document, with legal description and
Exhibit Map, are located in TAB 2 in DCA+s attached aStreet Dedication and Vacation Report..
Public Street Vacation No. 1:
A 150 foot wide portion of a 1940 CES public street easement crosses through the NGSC
Campus in an east -west direction. The terms of the original easement, dated December 11, 1940,
provides that if the easement area is not used for public street purposes, the easement reverts back to
the property owner. This area has never been improved, maintained or used as a public street. Instead,
for decades, this area has always been improved with buildings and structures, as well as paved
parking areas and vehicular and pedestrian circulation corridors, all of which has always been actively
used in NGSC Campus operations, including up to the present day. For those reasons DCA believes
the aforementioned CES easement is no longer in effect.
DCA Recommendation:
In order to create a public record and clarify the boundaries of the NGSC owned property,
DCA recommends that NGSC requests the City to formally vacate the area in question by
Resolution. DCA4s proposed legal description and Exhibit Map for this area are in DCA•s
attached aStreet Dedication and Vacation Report..
Public Street Vacation No.2:
In 1940, via CES Ordinance No. 237, the City vacated the 90 foot wide and 60 foot wide
portions of two CES public street easements (dating from 1939 and 1934, respectively) through the
NGSC Campus in a east -west direction. DCA believes that while the Ordinance was enacted, it has
never been recorded.
www.dcacivileng.com
17625 Crenshaw Blvd ■ Suite 300 ■ Torrance ■ CA 90504 -3465 ■ Tel: (310) 327 -0018 ■ Fax: (310) 327 -0175
DCACIVIL
GROUP ERING
DCA Recommendation:
In order to create a public record of this prior CES approved Vacation, DCA recommends that
NGSC requests the City to record the aforementioned Ordinance. A copy of CES Ordinance
No. 237 is in the attached Report.
Please call or email if there are any questions or if additional information is needed.
Very Truly Yours,
DCA CIVIL ENGINEERING GROUP
Karl M. Riemer
kriemerAdcacivileng.com
Attachment: DCA*s .Street Dedication and Vacation Report.
_
www.dcacivileng.com
7625 Crenshaw Blvd ■ Suite 300 ■ Torrance ■ CA 90504 -3465 ■ Tel: (310) 327 -0016 ■ Fax: (310) 327 -0175
UUAENGINEERING
Street Dedication and Street Vacation Report
Civil Engineering Technical Advisory Review
Regarding Northrop Grumman Systems Corporation
El Segundo Campus
Prepared for:
Northrop Grumman Systems Corporation
Space Park Drive, M /S: S /K02610
Redondo Beach, CA 90278
Prepared by:
DCA Civil Engineering Group
17625 Crenshaw Blvd., Ste 300
Torrance, CA 90504
Tel. 310- 327 -0018
Fax. 310- 327 -0175
March 4, 2014
Street Dedication and Street Vacation Report
CONTENTS
1 PURPOSE ................................................................................................................. ..............................2
2 FINDINGS AND RECOMMENDATIONS ........................................................... ..............................2
A EXPIRED DOUGLAS STREET EASEMENT ............................................... ..............................2
B PREVIOUS CITY VACATED STREET EASEMENTS ................................ ..............................3
C CITY PUBLIC STREET EASEMENT THAT DCA BELIEVES HAS TERMINATED .........3
3 AFFECT ON PUBLIC UTILITY INFRASTRUCTURE ...................................... ..............................4
TAB1 ................................................................................................. ............................... DCA Exhibit Map
TAB 2 ..................
............................... ............................DCA Proposed Douglas Street Public St Easement
TAB 3 ..... ............................... Expired City Douglas St Easement (Doc #3186, Book D438 Page 867 O.R.)
TAB 4 ..................... ....... ......................... U.S.A. Grant of Douglas St Easement (Inst. # 20090619863 O.R.)
TAB 5 ........... ............................... "150 Foot Wide" City Public St Easement (Book 18080 Page 278 O.R.)
TAB 6 ..............DCA
Proposed Legal Description/Exhibit Map for Partial Vacation of Public St Easement
TAB 7 ..............
............................... "90 Foot Wide" City Public St Easement (Book 16756 Page 115 O.R.)
TAB 8 ..............
............................... "60 foot Wide" City Public St Easement (Book 12672 Page 114, O.R.)
TAB 9 ................................
............................... ...........................1940 City Street Vacation Ordinance #237
TAB 10 ..............................
.........................U.S.A. Deed to Rockwell International Corp. (Inst.# 308, O.R.)
TAB 11.... . .......................Rockwell
International Corp. Deed to Northrop Corp. (Inst.# 78- 1414356, O.R.)
TAB 12 ............... ............................... Utility Facilities Documentation: L.A. County Dept of Public Works
TAB 13 ............................ ........................Utility Facilities Documentation: L.A. County Sanitation District
TAB 14 .......................L.A. County Sewer Easements (Book 18028 Page 79; Book 28561 Page 168, O.R.)
TAB 15 .......................................
............................... Utility Facilities Documentation: Time Warner Cable
TAB 16 ... ...............................
......................Utilities Facilities Documentation: Southern California Edison
TAB 17 ....................................
............................... ......................Utilities Facilities Documentation: AT &T
TAB 18 .............
............................... Utilities Facilities Documentation: Southern California Gas Company
1
Street Dedication and Street Vacation Report
1 PURPOSE
At the request of Northrop Grumman Systems Corporation ( "NCSC "), DCA Civil Engineering
conducted an investigation regarding City of EL Segundo ( "City ") public street easements located
within NCGS's approximate 82 acre El Segundo property ownership, as shown on DCA's Exhibit
Map in TAB 1 herein. This report summarizes the results of DCA's investigation into this matter,
as well as DCA's recommendations to clarify Title issues resulting therefrom.
2 FINDINGS AND RECOMMENDATIONS
A) EXPIRED DOUGLAS PUBLIC STREET EASEMENT
A portion of a 100 foot wide strip of land 'unproved and used for many years (and continuing
today) as "Douglas Street" is located within the NGSC ownership. This area is shown as Item F
on DCA's attached Exhibit Map in TAB 1.
However, the City public street easement over this area expired in 2009 per the deed that created
the easement. That deed was recorded April 20, 1959 as Instrument No. 3186, Book D438, Page
867, Official Records of Los Angeles County a copy of which is in TAB 3 (see area highlighted
in this document for the expiration clause).
Background: The Douglas Street easement not only expired in 2009 over the aforementioned
portion of the NGSC owned property, but also over property owned by the U.S.A. (Los Angles
Air Force Base) abutting and located south of the NGC property. Accordingly, in a deed
recorded on April 28, 2009 as Instrument No. 20090619863, Official Records (copy attached in
TAB 4), the U.S.A. renewed the expired City Douglas Street public street easement by granting
same to the City for a period of 25 years.
However, the legal description for the public street easement in the U.S.A. grant included not
only that portion located on the U.S.A. owned property but also, inadvertently, that portion
Iocated on the NGSC owned property. To better under this, the ownership history of the portion
of the 2009 U.S.A. Douglas Street dedication grant that is located on NGSC property ( "PIQ ") is
relevant, and is as follows:
Via deed, Instrument No. 308, recorded March 21, 1974, Official Records of Los Angeles
County (copy in TAB 10), the U.S.A. granted the PIQ to Rockwell International
Corporation.
Via deed, Instrument No. 78- 1414356, Official Records of Los Angeles County (copy in
TAB 11), Rockwell International Corporation granted the PIQ to Northrop Corporation
along with the remainder of the current NGCS 82 acre ownership. This is the current
vesting deed for that ownership.
Obviously, the U.S.A. could not grant an easement over property (the PIQ) in 2009 that it had
previously deeded to Rockwell International Corporation in 1974 (and afterwards, in 1978,
Rockwell deeded that property to Northrop).
2
Street Dedication and Street Vacation Report
DCA RECOMMENDATION
Request that the City accept a Public Street Easement from NGSC over the expired
portion of "Douglas Street" described above. DCA's proposed legal description and
exhibit map for this easement, along with the City "Irrevocable Offer to Dedicate" form,
is in TAB 2.
B1 PREVIOUS CITY VACATED PUBLIC STREET EASEMENTS
There are portions of two City public street easements that cross over the NGSC ownership in a
east -west direction as follows:
A 90 -foot wide public street easement recorded July 10, 1939 in Book 16756, Page 115,
Official Records of Los Angeles County (copy in TAB 7). The portion of this easement
that crosses over the NGSC ewnrrftip is depicted as the cross - hatched portion of Item A
on DCA's Exhibit Map in TAB 1. *A_US�D G�►MPUS
An abutting 60 -foot wide public street easement recorded in 1934 in Book 12672 Page
114, Official Records of Los Angeles County (copy in TAB 8). The portion of this
easement that crosses over the NGSC ownership is depicted as the cross - hatched portion
of Item B on DCA's Exhibit Map in TAB 1.
On October 24, 1940, via City Ordinance No. 237 (copy in TAB 9), the City vacated the
aforementioned cross - hatched portions of these two public street easements. However, per First
American Title Company, this Ordinance was never recorded and recommends that such
recording be done in order to create a public record of the Vacation.
DCA RECOMMENDATION
Request that the City record the aforementioned City Ordinance.
Q CITY PUBLIC STREET EASEMENT THAT DCA BELIEVES HAS TERMINATED
A City public street easement, created by deed recorded January 7, 1941 in Book 18080 Page
278, Official Records of Los Angeles County (copy in TAB 5) is depicted as Item C on DCA's
Exhibit Map in TAB 1. A 150 -foot wide portion of this easement crosses over the NGSC
—UST _-ow*eFship in a east -west direction and is depicted as the cross - hatched portion of Item C on
Get tf ?v$ DCA's Exhibit Map.
This cross - hatched area has never been improved, maintained or used as a public street. Instead,
for decades, this area has always been improved with buildings and structures, as well as paved
parking areas and vehicular and pedestrian circulation corridors, all of which have always been
actively used in NGSC Campus operations, including up to the present day.
This is relevant because the aforementioned 1941 deed (Book 18080 Page 278, O.R.) includes a
clause that states that the public street easement grant is effective only "for so long as said
easement shall be used as a public street or highway" (see highlighted portion of easement in
TAB 5).
Street Dedication and Street Vacation Report
Because of the above, it is DCA's belief that the public street easement over the cross - hatched
portion of Item C on DCA's Exhibit Map has terminated in accordance with the terms of the
easement deed. The remainder of this easement (that part of Item C not cross - hatched on DCA's
Exhibit Map) is improved as public streets (Douglas Street and Hornet Way) and therefore
remains in place as a public street easement.
DCA RECOMMENDATION
As noted, it is DCA's opinion that the portion of the City easement described above has
terminated automatically. However, in order to create a public record for same, DCA
recommends that the City be requested to approve and record a Resolution vacating this
area. DCA's proposed legal description and accompanying Exhibit Map for this vacation
area is in TAB 6.
3 AFFECT ON EXISTING PUBLIC UTILITY INFRASTRUCTURE
In order to insure that any existing public utility infrastructure located within the cross - hatched
areas of Items A, B and C on DCA's Exhibit Map in TAB 1 are protected with a utility easement,
if not already existing, DCA contacted Utility Companies and Public Agencies to determine the
following:
If Utility Company or Public Agency -owned public service infrastructure is located in
said areas and,
If so, whether the Utility Company or Public Agency requires that NGSC grant an
easement to said Company or Agency over the land where such infrastructure exists, if an
easement does not already exist.
As noted below, the results of DCA's inquiries into this matter revealed that there would be no
affect on existing utility infrastructure within any of the areas discussed in this report, and, that
new utility easements are not needed.
DCA's contact with all Utility Companies and Public Agencies requesting this information was
via Certified Return- Receipt Mail. Backup documentation regarding that noted below is found in
the TAB referenced below for each item (i.e. copies of the Certified Return- Receipt Mail, Utility
Company/Public Agency responses, existing easements, etc.):
10—
A) Los Angeles County Department of Public Works (documentation in TAB "):
Agency Response: No objection
See October 16, 2012 dated LACDPW letter in TAB 10
Agency Contact: Thu Truong
Right of Way, Engineering Section
Survey/Mapping & Property Management Division
L.A. County Department of Public Works
900 South Freemont Avenue
Alhambra, CA 91803
(626) 458 -5100
Street Dedication and Street Vacation Report
B) Los Angeles County Sanitation District (documentation in TAB):
Agency Response (paraphrased): The Sanitation District owns and operates two sewers in
the area. Both sewers cross through the project area. There are existing easements for
these sewers:
10 foot wide sewer easement recorded 1940, Book 18028, Page 79, Official
Records.
10 foot wide sewer easement recorded 1948, Book 28561, Page 168, Official
Records.
t3
See December 3, 2013 dated L.A. County Sanitation District email and map in TAB I-t.
Agency Contact: Ronnie Burtner
L.A. County Sanitation District
Property Management Section
Facilities Planning Development
1955 Workman Mill Road
Whittier, CA 90601
(562) 908 -4288 x 2766
rburtner @lacsd.org
DCA Note: a copy of both above - referenced easement documents are in TAB Band are
plotted on DCA's Exhibit Map in TAB 1 as follows:
Item G is the 10 foot wide sewer easement recorded 1940, Book 18028, Page 79
and is located within the cross hatched portion of ITEM' # qpd B on DCA's
Exhibit Map
Item H is the 10 foot wide sewer easement recorded 1948, Book 28561, Page 168
and is located within the cross hatched area of ITEM C on DCA's Exhibit Map.
The other easements noted in the Sanitation District email (Easements recorded in Book
15014, Page 128, Book 15633, Page 365 and Book 29470, Page 369, all Official
Records) are not located within the NGC Campus.
C) Time Warner Cable (documentation in TAB A:
Time Warner Response (paraphrased): There are existing Time Warner aerial and
underground facilities within the project limits. Map showing location is provided.
16
See October 7, 2013 dated letter from Time Warner Cable in TAB
Time Warner Contact: Cary Hanson
Time Warner Cable
Construction Manager — Zone 7
I529 Valley Drive
Hermosa Beach, CA 90254
5
Street Dedication and Street Vacation Report
(424)- 212 -6961
cary.hanson @twcable.com
DCA Note: The Time Warner map attached to the October 7, 2013 Time Warner letter in
i TAB kS shows the "project" as including not only a part of the NGC Campus but also
Douglas Street and Hornet Way. The Time Warner map shows the Time Warner
facilities within this area by a blue line. However, that blue line is not located within the
NGC Campus and therefore an easement is not required.
D) Southern California Edison (documentation in TAB 0)
SC Edison Response (paraphrased): There are facilities in the area but the structures are
customer owned (DCA Note: NGC owned) and an easement is not needed.
See September 12, 2013 email from SC Edison in TAB 14.
SC Edison Contact: David Kanowsky
Southern California Edison
Service Planner
South Bay Local Planning
(310) 783 -9338 Office
(310) 339 -5520 Cell
_david.kanowsky�a sce.com
17
E) AT &T (documentation in TAB 1,6).
AT &T Response (paraphrased): Our records do not indicate any AT &T facilities that
would be adversely affected by your proposed vacation.
1'1
See November 12, 2013 dated AT &T email in TABUS'.
AT &T Contact: Raymond Dove
AT &T
rd19180,att.com
F) Southern California Gas Company (documentation in TAB 16)
SC Gas Company Response (paraphrased): The only pipe in the area is a 1.25" high line
coming off Hornet Way which probably services Building A. (DCA Note: "Building A'
is located within the NGC Campus and used as part of NGC operations, thus an easement
is not required).
See September 20, 2013 dated Southern California Gas Company email in TAB 16.
SC Gas Company Contact: Zakee Singleton
Pipeline Planning Assistant
So Cal Gas - Pacific Region
Compton Headquarters
701 N. Bullis Road
Compton, CA 90224
511
Street Dedication and Street Vacation Report
(310) 687 -2018
ZSingleton @semprautilities.com
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to consider implementing lane width, loading and
handicap access striping changes to the 100 and 200 blocks of Richmond St. (Fiscal
Impact: $0)
RECOMMENDED COUNCIL ACTION:
1. Consider whether to implement striping changes to the lane widths, loading zones and
handicap access stalls in the 100 and 200 blocks of Richmond St.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Within Existing Resources
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On September 3, 2013, City Council directed staff to use Downtown Parking In -lieu funds to hire a
consultant to develop conceptual designs for Richmond St. and Standard St. that could increase
the number of available parking stalls between El Segundo Blvd. and Holly Ave. (the 100 -300
blocks). After concept designs were drafted, the City hosted a joint Community Workshop and
Planning Commission meeting on February 27, 2014 to present four alternative parking designs
for Richmond St., each of which considered the total right -of -way width available, traffic flow,
required travel lane width for emergency vehicles, sidewalk widths, and the total number of
parking stalls that could be achieved. The design alternatives were then presented to City
Council on March 18, 2014, along with several comments that had been received by the public
during the design review workshop.
Following the presentation, City Council directed staff to proceed with implementing a
temporary striping plan in conjunction with the upcoming slurry project as an interim "pilot
project," which included providing angled parking on the west side of the street and removal of
parallel parking on the east side of the street. The final design is anticipated to include
narrowing the sidewalks by 2' on each side (from 10' to 8') and widening the street to allow
parallel parking to return to the east side of the street and angled parking to remain on the west
side of the street. This proposed configuration is expected to provide approximately 45 -50 more
spaces that the original configuration. Lessons learned from the pilot project as well as
comments and suggestions received through a series of public meetings to be held in early 2015
will be incorporated into the finalize construction design submitted for council approval in mid
2015.
On October 22, 2014 the temporary striping plan was installed, resulting in an additional 19
spaces over the original 92 parallel parking spaces available in the 100, 200 and 300 blocks of
Richmond St. Shortly thereafter, the City received several complaints about the angled parking,
in particular regarding the north end of the 300 block of Richmond St. Following public
comment at the November 0h and 18th Council meetings, staff was directed to restore the 300
block to its original parallel parking configuration. That effort was subsequently completed on
December 6th. Council also directed staff to return with alternative striping plans for the 100 and
200 blocks of Richmond St. to address complaints about the narrow width of the stalls, the
location of handicap parking stalls and the loss /relocation of loading zones. Staff findings and
recommendations are as follows:
Findings
Handicap Parking Access and Loading Zones
The new handicap parking stall located at the southwest corner of Richmond St. and Franklin St.
has been modified. The adjacent pavement has been painted blue and a "no parking" marking
was added to the pavement to discourage motorcycles or other small vehicles from parking on
the right side of the vehicle stall.
The loading zone formerly located in front of the Old Town Music Hall is now a traffic lane
under the temporary striping configuration. However, to accommodate the Music Hall patrons
while minimizing the loss of parking stalls, staff recommends that a loading zone be installed on
the south side of Franklin St., just west of Richmond St. (s /w corner). This location is
approximately 145 ft from the entrance to the Music Hall; it has approximately 72ft of curb
length, which is more than enough length to accommodate a typical 45ft tour bus. Additionally,
it is adjacent to a flat, well maintained sidewalk and corner ADA ramp. The loading zone
currently located across Franklin St. (adjacent to the private property parking lot) would be
removed to allow for additional street parking. The net loss in parking spaces would be one to
two. Staff does not recommend removing stalls directly across from the theater for a loading
zone because we have safety concerns about having a large stream of pedestrians crossing at an
undesignated location, especially after dark. Additionally, placing a loading zone there would
eliminate a minimum of 10 parking stalls due to the space needed to accommodate 45ft tour bus
maneuvers. Please note that staff has not conducted a formal assessment of the ability for a large
tour bus to navigate its way to the loading zone, and will bring this issue to council again if the
proposed location does not prove effective.
Comparable Parking Stall Widths Within the City
The City has several angled parking locations throughout the downtown and recreational areas of
El Segundo. The widths of these angled stalls vary significantly between locations and even
within the same location. The measurements show that, when compared to the width of
Richmond St. stalls, other stalls are as much as 8" smaller to 13" larger. See the table below.
Distribution of Parking Stall Widths
It is worth noting that the pazticular angle of a
parking stall can have a significant impact on car
door access as well as the number of spaces that
can fit within a given distance. As shown in the
adjacent photo, although the library has narrow
stalls, the sharp 42° angle allows the driver's
door to be opened without much obstruction, and
the rear door is completely unobstructed.
Conversely, the Richmond St. stall angle is
closer to 60 °, which has more impact on driver
access for the same stall width. However, there
is a 20 % reduction in the number of spaces that
can be installed when using a 400 angle vs. 60"
angle (e.g., four stalls instead of five for the same
curb length in the Library vs. Richmond St. example).
Uorary Narking Stalls, 30° angle.
Lastly, there is some parking length loss due to the placement of the curb stops. The curb stops,
which serve to prevent potential car/bumper damage that could be caused by uplifted
curbs /sidewalks, were placed 27" from the curb face. This effectively shortens the available
stall length by 3'. However, by bringing in the curb stops in an additional 15," we can recover
18" of parking stall length for vehicles. When the new curbs are installed, we will recover the
full 27" plus an additional 6" of curb overhang, making the stalls closer in length to those found
in other areas of the city.
On December 10, 2014 the City hosted a meeting with downtown El Segundo businesses.
Among other things, the Richmond St. parking pilot project was discussed. The feedback
received was generally positive regarding angled parking, although concerns were again raised
about the lack of a loading zone for the Old Town Music Hall, as well as the "too narrow" stall
width in the 200 block. Several businesses stated that they liked the new configuration, as did
their customers who can now find parking.
Recommendations
Based on the information provided above, the feedback received by businesses, and Council's
overall goal of increasing the number of available parking stalls in the downtown area, staff
recommends the following changes be implemented on Richmond St.
100 Block of Richmond
• No changes to the width of the parking stalls. They are within the acceptable range when
compared to angled parking stalls in other city locations
• Relocate the curb stops closer to the curb, thereby increasing the available length of the
parking stall for users by approximately 18 ". This will reduce the number of cars
extending beyond the painted stall markings and provide more lane width for thru
travelers
200 Block
• Modify the width of the parking stalls to provide a minimum width of 8'6" to 8'8 ", or
more where feasible. This width is within the range of other angled parking stalls
throughout the downtown area and will minimize the number of stalls lost to one
(anticipated). The current gain of three stalls will be reduced to two in the 200 block.
• Relocate the curb stops closer to the curb, thereby increasing the available depth of
parking for users by approximately 15 ". This will reduce the number of cars extending
beyond the painted stall markings and provide more lane width for thru travelers.
Loading Zone and ADA Stalls
• Install a loading zone on the south side of Franklin St, just west of Richmond St.
Remove the nearby loading zone on the north side of Franklin St. and make it available
for street parking instead.
• Leave the handicap stall locations as is. Currently there is one located at the southwest
corner of Richmond/Franklin, and one located mid -block of the 200 block of Richmond.
Both are next to sidewalk ramps and provide adequate sidewalk access for disabled use.
Richmond St. Design Subcommittee
• Designate two staff members to serve on a Richmond St. Parking Design Subcommittee.
Staff anticipates having a series of public outreach and workshops to receive community
input on the final parking stall design for the 100 and 200 blocks of Richmond St. and as
a first step plans to form a temporary committee comprised of City Councilmembers,
staff, business representatives and residents who can provide input and oversight of the
design process.
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/17/14 THROUGH 11/30/14
Date
Payee
Amount
Descri tion
11/21/2014
Health Comp
3,950.14
Weekly claims
11/21/2014
Manufacturers & Traders
23,104.34
457 payment Vantagepoint
11/21/2014
Manufacturers & Traders
477.31
IRA payment Vantagepoint
11/21/2014
Manufacturers & Traders
5,278.82
401 payment Vantagepoint
11/21/2014
US Bank - Trust Acct
7,398.73
PARS payment
11/21/2014
South Bay Credit Union
13,980.38
Payroll credit union deduction pmt
11/21/2014
Nationwide NRS EFT
92,896.66
EFT 457 payment
11/21/2014
Nationwide NRS EFT
2,009.73
EFT 401a payment
11/21/2014
State of CA EFT
1,229.14
EFT Child support payment
11/24/2014
IRS
245,285.89
Federal 941 Deposit
11/24/2014
Employment Development
3,287.62
State SDI payment
11/24/2014
Employment Development
58,075.91
State PIT Withholding
11/24/2014
Unum
202.20
Long Term Care Premium
11/25/2014
Cal Pers
105,285.31
EFT Retirement Misc
11/25/2014
Cal Pers
280,729.06
EFT Retirement Safety
11/25/2014
Cal Pers
2,906.76
EFT Retirement Safety - Police
11/25/2014
Cal Pers
7,741.72
EFT Retirement Misc
11/26/2014
Lane Donovan Golf Ptr
23,388.73
Payroll Transfer
11/28/2014
Health Comp
2,745.23
Weekly claims
11/15/14- 11/21/14
Workers Comp Activity
13,342.10
SCRMA checks issued
11/22/14- 11/30/14
Workers Comp Activity
8,370.37
SCRMA checks issued
901, 686.15
DATE OF RATIFICATION: 12/1/14
TOTAL PAYMENTS BY WIRE:
901,686.15
Certified as to the accuracy of the wire transfers by:
r r"
Dep ty Treasurer II Dat
Direc ' Finance Date
A, 0- e 1, �e�� 1.2 ¢-14
City Ma er Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -14 to 9 -30 -15 12/1/2014 1/1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 2, 2014, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:01 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 1
al
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Council recessed at 6:55 PM.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 2, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:04 PM
INVOCATION — Rev. Dina Ferguson, St. Michael Episcopal Church
PLEDGE OF ALLEGIANCE — Council Member Dugan
PRESENTATIONS
a) Proclamation read by Council Member Dugan and presented to Kevin Mortesen
proclaiming the 1200 Block of East Acacia Avenue as Candy Cane Lane from
December 13 — 23, 2014.
b) Proclamation read by Mayor Fuentes and presented to Chamber Director Marsha
Hanson proclaiming Sunday, December 14, 2014, as the 51 st Annual El
Segundo Holiday Parade.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
John Torres, representing Old Town Music Hall, spoke regarding removal of the loading
zone in front of Old Town Music Hall on Richmond Street and requested it be reinstated.
Angie Hogue spoke on the new parking design on Richmond Street and requested that
it be returned to the prior configuration.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 3
Dr. Hogue spoke against the redesign of parking on Richmond Street.
Auther Verg spoke against the redesign of parking on Richmond Street.
James Maul, Old Town Music Hall volunteer, spoke against the redesign of parking on
Richmond Street.
Bill Field, Old Town Music Hall, spoke against the current configuration of parking on
Richmond Street.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action (Public Hearing) regarding the introduction
and first reading of an Ordinance approving: Environmental Assessment No. EA-
1075 (determination of consistency with previously adopted Program /Project
Final Environmental Impact Report); Development Agreement No. DA 14 -02
(Sixth Amendment to Development Agreement No. DA 03 -01) for the Plaza El
Segundo Development site to allow up to two Health Clubs and Fitness Centers
provided that no such use exceed 8,500 square feet and the combined square
footage of both does not exceed in total 11,502 square feet of floor area; and
Zone Text Amendment No. ZTA 14 -02 to increase the area of General Office
uses permitted in the Commercial Center (C -4) Zone to 30,072 gross square
feet. Applicant: Federal Realty Investment Trust — c/o Jeff Chambers.
(Fiscal Impact: None)
Mayor Fuentes stated this was the time and place for a Public Hearing regarding the
introduction and first reading of an Ordinance approving: Environmental Assessment
No. EA -1075 (determination of consistency with previously adopted Program /Project
Final Environmental Impact Report); Development Agreement No. DA 14 -02 (Sixth
Amendment to Development Agreement No. DA 03 -01) for the Plaza El Segundo
Development site to allow up to two Health Clubs and Fitness Centers provided that no
such use exceed 8,500 square feet and the combined square footage of both does not
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 4
exceed in total 11,502 square feet of floor area; and Zone Text Amendment No. ZTA
14 -02 to increase the area of General Office uses permitted in the Commercial Center
(C -4) Zone to 30,072 gross square feet. Applicant: Federal Realty Investment Trust —
c/o Jeff Chambers.
Deputy City Clerk Domann stated that proper notice had been given in a timely manner
and that no written communication has been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Sam Lee, Planning and Building Safety Director, gave a presentation and answered
Council questions.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
Mark Hensley, City Attorney, read by title only:
ORDINANCE NO. 1499
AN ORDINANCE APPROVING ZONE TEXT AMENDMENT NO. ZTA 14 -02 TO
INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF GENERAL OFFICE USES IN
THE COMMERCIAL CENTER (C -4) ZONE; AND APPROVING DEVELOPMENT
AGREEMENT NO. DA 14 -02 (SIXTH AMMENDMENT TO DEVELOPMENT
AGREEMENT NO. 03 -01) TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE
OF HEALTH CLUBS AND FITNESS CENTER USES IN THE PLAZA EL SEGUNDO
DEVELOPMENT PROJECT.
Council Member Fellhauer introduced the Ordinance. Second reading and adoption
scheduled for December 16, 2014.
C. UNFINISHED BUSINESS
2. Consideration and possible action regarding Adoption of an Urgency Ordinance
to approve an Amendment to the Contract between the Board of Administration
of the California Public Employees' Retirement System (CaIPERS) and the El
Segundo City Council to cease contributions under Government Code Section
20516(a) (3% Employee Cost Sharing of Additional Benefits) applicable to El
Segundo Firefighters' Association members per 2011 -14 MOU agreement.
(Fiscal Impact: $174,388 for Fiscal Year 2014/15)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 5
Lisa Jenkins, Human Resources Manager, gave presentation and answered Council
questions.
Council Discussion
Mark Hensley City Attorney read by title only:
ORDINANCE NO. 1500
AN URGENCY ORDINANCE ADOPTED IN ACCORDANCE WITH GOVERNMENT
CODE 36937(b) APPROVING AN AMENDMENT TO AN AGREEMENT WITH THE
CALIFORNIA PUBLIC EMPLOYEES RETIREMENT SYSTEM
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
adopt Urgency Ordinance No. 1500 which re- adopts original Urgency Ordinance No.
1498. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3003488 through 3003731 on Register No. 4 in the
total amount of $1,882,119.03 and Wire Transfers from 11/03/2014 through
11/16/2014 in the total amount of $3,280,336.10. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Approve Regular City Council Meeting Minutes of November 18, 2014.
5. Receive and file report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code
( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $82,354.00)
6. Receive and file this report regarding cleaning and repairing drywall and carpet
as well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC') §§ 1 -7 -12 and 1 -7A -4.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 6
(Fiscal Impact: $37,000.00)
7. Adopt Resolution No. 4898 approving the Revised El Segundo Sewer System
Management Plan (SSMP).
(Fiscal Impact: None)
8. Reject all bids and authorize staff to advertise a new Notice Inviting Sealed
Bids for the project related to Project No. RSI 14 -24 (Group 66 of the City's
Residential Sound Insulation Program).
(Fiscal Impact: Estimated Construction costs; none at this time)
9. Waive minor irregularities in the bid from Big West Construction Corporation,
award Contract No. 4720 to Big West Construction Corporation for project RSI
14 -25 (Group 67 of the City's Residential Sound Insulation Program) and
authorize the City Manager to execute the contract in a form approved by the
City Attorney.
(Fiscal Impact: Not to exceed $988,383.00)
10. Waive minor irregularities in the bid from Big West Construction Corporation,
award Contract No. 4721 to Big West Construction Corporation for project RSI
14 -26 (Group 68 of the City's Residential Sound Insulation Program) and
authorize the City Manager to execute a contract in a form approved by the City
Attorney.
(Fiscal Impact: Not to exceed $496,100.00)
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve Consent Agenda items 3, 4, 5, 6 7, 8, 9, and 10. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
G. REPORTS — CITY MANAGER — Introduced Meredith Petit, Recreation and
Parks Director, who gave an update on the Plunge water usage.
H. REPORTS — CITY ATTORNEY - NONE
I. REPORTS — CITY CLERK
11. Consideration and possible action regarding Council consensus to cancel the
January 6, 2015 City Council Meeting.
(Fiscal Impact: None)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 7
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
cancel the January 6, 2015 City Council Meeting. MOTION PASSED BY UNANIMOUS
VOICE VOTE. 5/0
J. REPORTS — CITY TREASURER
12. Presentation of new Investment Portfolio Report.
(Fiscal Impact: None)
Crista Binder, City Treasurer, and Dino Marsocci, Deputy City Treasurer II gave a
presentation.
Council consensus to receive and file Investment Portfolio Report.
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — NONE
Council Member Atkinson — Spoke on the Tree Lighting in the Plaza at City Hall on
Thursday December 4th.
Council Member Dugan - NONE
Mayor Pro Tern Jacobson — NONE
Mayor Fuentes — Spoke on upcoming Holiday events.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed. - NONE
MEMORIALS — Bernard "Bernie" Bangasser former El Segundo Police Officer.
ADJOURNMENT at 8:11 PM
Cathy Domann, Deputy City Clerk II
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 8
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action to upgrade the existing Library's Circulation and Online
Catalog System, Millennium, to the current version of Sierra. In addition, include the expanded
features for integrated E- books, Mobile Apps and access to other new technologies with a
subscription to Encore. Both upgrades are from Innovative Interfaces, Inc.
(Fiscal Impact: $56,000)
RECOMMENDED COUNCIL ACTION:
1) Authorize the City Manager to enter into an agreement in a form approved by the City
Attorney; 2) Alternatively, discuss and take other possible action related to this item.
FISCAL IMPACT:
Amount Budgeted: $56,000
Account Number(s): 601 - 400 - 6101 -8108 (Equipment Replacement)
ORIGINATED BY: Debra Brighton, Director of Library Services
OA
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
The El Segundo Public Library began using an integrated online library system for cataloging
materials, check out and accessing books in the early 1990's. There was one major upgrade and
migration to an Internet based system, Millennium, in the late 1990's. However, the existing
Millennium system does not support the latest technologies for searching eBooks or patron
enhanced performance for mobile apps and other open access features. The functionality for staff
is also limited and outdated. With all the technology advances in the past 15 years, it is time to
upgrade the system again to meet the changing needs of library users.
The Sierra system and the Encore subscription are designed to work together to meet the
changing needs of libraries and their users, while also providing all the benefits of proven, stable
business logic and integrated resource management on which thousands of libraries rely.
Because of the advances in Internet search engines and online ordering systems, library patrons
also expect modern functionalities with catalog searches, which would be gained with these
upgrades. Combining EBook access along with other integrated resources, such as online
encyclopedias, dictionaries, suggested titles and other research tools would all be available in
one search, whether on a mobile phone, laptop, tablet or home computer. Locally, the public
libraries in Long Beach, Pasadena, Glendale, and Thousand Oaks already use these systems, as
well as Loyola Marymount and Biola Universities. 5
The Sierra migration is typically a 4 -8 week process with no interruptions to library system
services or workflow except on the switch over day which can take 6 -8 hours. A read -only Sierra
client preview will be made available for staff to test the application launch on workstations. The
migration process includes the following services delivered by Innovative staff:
• Support of their Sierra Success Team including a "single point of contact" to
guide library staff through the migration
• Tutorial resources and documentation
• Technical assistance with setup of Sierra servers
• Conversion of existing Millennium data to Sierra data format
• Sierra Preview
• Sierra Conversion
The City's Information Systems' Division will assist with the migration process from
Millennium to Sierra, plus manage the Encore subscription service after the first year at an
annual cost of $14,000. City staff will utilize the existing virtual server system instead of
purchasing or leasing additional servers. That will be a total savings of $60,000 for both the
Sierra system and Encore package. City staff will also work with Innovative Interfaces, Inc.'s
technical staff to troubleshoot and resolve any issues with the ongoing maintenance of the
upgraded system.
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to adopt Ordinance No. 1499 Environmental Assessment No.
EA -1075 (determination of consistency with previously adopted Program/Project Final
Environmental Impact Report); Development Agreement No. DA 14 -02 (Sixth Amendment to
Development Agreement No. DA 03 -01) for the Plaza El Segundo Development site to allow up
to two Health Clubs and Fitness Centers provided that no such use exceed 8,500 square feet and
the combined square footage of both does not exceed 11,502 square feet of total floor area; and
Zone Text Amendment No. ZTA 14 -02 to increase the area of General Office uses permitted in
the Commercial Center (C -4) Zone to 30,072 gross square feet. (Fiscal Impact: None).
RECOMMENDED COUNCIL ACTION:
1. Waive second reading and adopt Ordinance No. 1499 for Environmental Assessment No. EA-
1075, Development Agreement No. DA 14 -02, and Zone Text Amendment No. ZTA 14 -02;
and /or
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance No. 1499
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
a
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Director of Planning and Building Safety L
APPROVED BY: Greg Carpenter, City Manager..&
I. Background and Discussion
On December 2, 2014, the City Council introduced an Ordinance to approve Environmental
Assessment No. EA -1075, Development Agreement No. DA 14 -02, and Zone Text Amendment
No. ZTA 14 -02. The Ordinance was read into the record and is presented for a second reading
and adoption. If adopted without change, Ordinance No. 1499 will become effective in 30 days.
PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1051- 1075\EA- 1075 \City Council 12162014\EA 1075 -
CC Staff Report 2ndreading.doc
X
ORDINANCE NO. 1499
AN ORDINANCE APPROVING ZONE TEXT AMENDMENT NO. ZTA 14-
02 TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF
GENERAL OFFICE USES IN THE COMMERCIAL CENTER (C -4) ZONE;
AND APPROVING DEVELOPMENT AGREEMENT NO. DA 14 -02
(SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT NO. 03 -01)
TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF HEALTH
CLUBS AND FITNESS CENTER USES IN THE PLAZA EL SEGUNDO
DEVELOPMENT PROJECT.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares that:
A. On March 15, 2005, the City Council approved a development known as
Plaza El Segundo. Approvals for that development were subsequently
amended to allow for different types of uses including, among others,
Health Clubs and Fitness Center (2007); Health /Skin Care and automobile
sale uses (2008); fast food restaurants, banks, dance /music studios
(2009); and medical and dental offices (2010);
B. On September 17, 2013, the City Council approved an Environmental
Assessment (EA -993), a Zone Text Amendment (ZTA 12 -04), and a
Development Agreement (DA 12 -03), to add 4.988 acres to the
approximately 8.1 -acre property at the northeast corner of Sepulveda
Boulevard and Rosecrans Avenue (Phase 1 B Project Site); to increase the
size of the previously approved shopping center by 49,613 square feet; a
Zone Text Amendment to add permitted uses and signs to the
Commercial Center (C -4) Zone that are permitted in the approved
Development Agreement; a Zone Text Amendment to increase the
permitted size of general office uses in the Commercial Center (C -4) Zone
(ESMC § 15- 5G -2(B)) from 5,000 to 28,735 gross square feet (including
the existing general office area in Phase 1A); a modification to
Development Agreement § 4.1.3 to allow fast food restaurants within 90
feet of Sepulveda Boulevard and Rosecrans Avenue; a modification to
Development Agreement § 4.2.2 to remove the size limitations for retailers
in the "Smaller Tenant Standards" for the Phase 1 B Project;
C. On July 23, 2014, the applicant filed an application for an Environmental
Assessment No. EA -1075, a Zone Text Amendment No. ZTA 14 -02 to
increase the area of General Office uses permitted in the Commercial
Center (C -4) Zone from 28,735 gross square feet to 30,072 gross square
feet, and a Development Agreement (DA No. 14 -02) to increase the area
of Health Clubs and Fitness Center uses to 11,502 square feet of total
floor area provided that no such use exceeds 8,500 square feet;
-1
D. The application from PES Partners, LLC and Street Retail, Inc. was
reviewed by the City's Planning and Building Safety Department for, in
part, consistency with the General Plan and conformity with the El
Segundo Municipal Code ( "ESMC ");
E. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
F, The Planning Commission held a public hearing regarding the application
on October 23, 2014. Thereafter, the Planning Commission adopted
Resolution No. 2758, recommending that the City Council approve Zone
Text Amendment No. ZTA 14 -02 and amend Development Agreement No.
DA 03 -01;
G. On December 2, 2014, the Council held a public hearing and considered
the information provided by the Planning Commission, City Staff, public
testimony, and representatives of the applicant PES Partners, LLC and
Street Retail, Inc.; and
H. This Ordinance and its findings are made based upon the testimony and
evidence presented to the Council at its December 2, 2014, public hearing
including, without limitation, the staff report submitted by the Planning and
Building Safety Department.
SECTION 2: Environmental Assessment. Because of the findings set forth in Planning
Commission Resolution No. 2758, adopted October 23, 2014, and the facts set forth in
the administrative record including, without limitation, the staff report presented to the
City Council, the proposed amendments (Sixth Amendment to Development Agreement
No. DA 03 -01 and Zone Text Amendment No. ZTA 14 -02) are consistent with the
Program /Project Environmental Impact Report that analyzed the environmental impacts
of this development project, including the Development Agreement to permit
development of the shopping center. That report, entitled Sepulveda /Rosecrans Site
Rezoning and Plaza El Segundo Development Final Environmental Impact Report
(State Clearinghouse No. 2003121037), was certified by the City Council on March 15,
2005 and the Statement of Overriding Considerations adopted as Section V of City
Council Resolution No. 4415 on March 1, 2005. None of the elements set forth in
Public Resources Code § 21166 or CEQA Guidelines §§ 15162 and 15168 exist.
Accordingly, no subsequent or supplemental Environmental Impact Report, Mitigated
Negative Declaration or Addendum is required to be prepared before adopting the draft
Ordinance approving the proposed amendment.
SECTION 3: Zone Text Amendment. ESMC § 15- 4G -2(F) is amended to read as
follows:
-2-
"General offices not to exceed thirty thousand, seventy -two (30,072) gross square feet."
SECTION 4: Amendments to the Development Agreement. Development Agreement
No. 03 -01 is amended as set forth in attached Exhibit 'A" which is incorporated into this
Ordinance by reference.
SECTION 5: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end; the provisions
of this Ordinance are severable.
SECTION 6: This Ordinance will remain effective until superseded by a subsequent
ordinance.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 8: This Ordinance will become effective on the thirty -first (31st) day following
its passage and adoption.
!911
PASSED, APPROVED AND ADOPTED this _ day of December,
2014.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. 1499 was duly introduced by said City Council at a regular meeting held
on the 2 "d day of December 2014, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of December 2014, and the same
was so passed and adopted by the following vote:
AYES:
NOES;
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
P: \Planning & Building Safety \0 Planning - Old \PROJECTS (Plan ning) \1051 - 1075 \EA - 1075 \City Council
12162014 \EA 1075 - CC Ordinance.doc
-4-
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 18, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding emergency
work to repair dwelling units at the Park Vista Senior Housing Facility due to water
intrusion without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $50,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding emergency work to repair dwelling units at the
Park Vista Senior Housing Facility due to water intrusion without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Work4:
REVIEWED BY: Gregg Kovasevich, Assistant City Attorney
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On November 18, 2014 City Council approved a contract to complete emergency work to repair
three dwelling units at the Park Vista Senior Housing Facility due to water intrusion caused by
improperly sloped decks. Contract and insurance documents are in the process of being finalized
and designs for the repair are expected to commence shortly. As planned, construction designs
will consist of several options including drain modifications, slope realignment and adjustments
to the height of the sliding glass doors facing the decks for three be completed, each of which
will help address the water intrusion problems caused when it rains. Bidding and award of the
construction portion of the project will commence as soon as the designs are finalized and
approved, which is expected to be in January.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to address the water intrusion issues at Park Vista Senior Housing Facility.
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of City
Hall without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal
Impact: $37,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; and /;or.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $37,000
Additional Appropriation: No.
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair
& Maintenance Acct.)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On August 5, 2014 City Council approved an emergency contract with A & V Contractors, Inc.
(A V) to clean and repair drywall and carpet as well as restore furniture in the north portion of
City Hall (Human Resources, City Clerk's office, server room). As you may recall, damage to
these areas was due to an improperly sealed drain and corresponding rain event which occurred
during the City Hall roofing project. A &V began work on October 8, 2014. Demolition is
complete. Drywall construction is complete except for electrical socket covers. Carpet is being
installed and should be completed by the end of the week.
Public Contracts Code § 22050(c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff also
recommends that City Council receive and file this report on the status of the emergency repair
to clean and repair drywall and carpet and restore furniture in the north portion of City Hall.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 16, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§
1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $82,354.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works;'
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On May 6, 2014 City Council approved a contract to complete the attic cleaning emergency
repair with Empire Building. Contract and insurance documents were finalized on June 9t" and
they will work only on Friday through Sunday until the project is complete. Work began on July
18 and is complete. Two change orders have been processed. Punch list items are being
addressed by the contractor.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean the attic space in City Hall.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 16, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to authorize the City Manager to execute an
amendment to License Agreement #4240 in a form approved by the City Attorney with
The La Mirada Armada to continue to operate the El Segundo Armada Youth Swim
Team at the Urho Saari Swim Stadium through December 31, 2016, at a rental rate of
$1,825.00 per month. (Fiscal Impact: $21,900 in Recreation Reservation Revenues
annually)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute an amendment to License Agreement #4240
with The La Mirada Armada in a form approved by the City Attorney.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. License Agreement #4240
2. Draft Amendment to License Agreement 44240
FISCAL IMPACT: $21,900 in Recreation Reservation Revenues per year
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 001 - 300 - 0000 -3879 (Reservation Fees)
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks ;
REVIEWED BY: Meredith Petit, Director of Rec cation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In February 2012, the very successful competitive swim program The La Mirada Armada created
a satellite youth swim team in El Segundo offering a variety of swim groups for varying ages and
skill levels. The program replaced the El Segundo Sea Turtles program to provide the
community with a more consistent coaching program and greater opportunity for competitive
experience.
The City entered into a 3 -year License Agreement with the Armada to rent the Urho Saari Swim
Stadium at $1,250.00 per month ($15,000 annually and based upon $25 /hour) for exclusive use
of the pool for two hours per day, six days a week. Since its inception, the program has more
than doubled in size and currently holds 88 kids on its roster, with nearly 70% El Segundo
resident youth. The program is operated by Executive Director Richard Shipherd, while the El
10
Segundo High School Swim Coach, Matt Cervantes, is the current head coach for the El
Segundo Armada Team.
The Recreation and Parks Department and the participants of the program are very pleased with
the quality of the program and the continued growth over the past three years. The partnership
has proven to be a successful addition in the community. To continue the program, staff has met
with Mr. Shipherd and has agreed upon an increased rental rate for the facility for the next two
years. The proposed monthly rental rate is $1,825.00 per month ($21,900 annually and based
upon $35/hour for the full pool and $20 /hour for partial pool). Additionally, the proposed term
for the agreement amendment is two years, allowing for a sufficient commitment from the
Armada and also anticipating that a new agreement will need to be negotiated prior to the new
aquatics facility opening in 2017.
LICENSE AGREEMENT BETWEEN THE
CITY OF EL SEGUNDO AND
LA 1MIIRADA ARMADA
THIS LICENSE is made and executed this 15th day of February, 2012, between the
CITY OF EL SEGSUNDO, a municipal corporation ( "CITY "), and The La Mirada Armada, a
California nonprofit corporation ( "LICENSEE ").
1. LICENSE, DESCRIPTION OF PROPERTY. CITY licenses LICENSEE to use, on the
terms and conditions in this License, real property located at The Urho Saari Swim Stadium, 219
W. Mariposa Ave., El Segundo, CA ( "Property "). CITY's action is not, and should not be
construed to be, a conveyance of a property interest or a lease; it is a Iicense to use property only.
2. USE OF PROPERTY.
A. LICENSEE may temporarily use the Property for the purposes of operated a
competitive youth swim team program.
B. CITY may change, amend, or terminate LICENSEE's use of Property at any time,
and in its sole discretion, verbally or in writing.
3. TERM. Except as provided in Section 4, the term of this license will begin on March 1,
2+12 and end on December 31, 2014. Upon mutual written agreement between the parties, this
License may be renewed for additional time.
4. TERMINATION.
A, As stated above, CITY may terminate this License at any time with or without
cause, upon written or verbal notification. Termination will be effective upon
notification, unless CITY specifies otherwise.
B. LICENSEE may terminate this License at any time in writing at least five (5) days
before the effective termination date.
C. By executing this document, LICENSEE waives any and all claims for damages
that might otherwise arise from CITY's termination under this Section.
D. Upon termination, LICENSEE will remove all personal property and
improvements from Property within two (2) days. Property will be left in a clean
and orderly fashion.
5. COMPENSATION. In exchange for the use of the facilities at Property, LICENSEE agrees
to pay CITY a sum of $1250 dollars per month ($25/hour x 50hours) for the term of this License,
Page 1 of 6
6. CONDEMNATION. If all or part of Property is acquired by eminent domain or purchase in
lieu thereof, LICENSEE acknowledges that it will have no claim to any compensation awarded
for the taking of Property or any portion thereof or for loss of or damage to LICENSEE's
improvements.
7. RELOCATION BENEFITS. LICENSEE acknowledges that it has been informed that
CITY is a public entity and that Property was previously acquired by CITY for a public purpose.
LICENSEE further acknowledges that any rights acquired under this License arose after the Mate
of acquisition of Property and that said rights are subject to termination when Property is needed
by CITY. LICENSEE hereby acknowledges that at the time of said termination of this License
by CITY, it will not be a "displaced person" entitled to any of the relocation assistance or
benefits offered to displaced persons under State or Federal law.
8. ALTERATIONS. LICENSEE will not crake, or cause to be made, any alterations to
Property, or any part thereof, without CITY's prior written consent,
9. HAZARDOUS/TOXIC WASTE. CITY has not, nor, to CITY's knowledge, has any third
party used, generated, stored or disposed of, or permitted the use, generation, storage or disposal
of, any Hazardous Material (as defined below) on, under, about or within Property in violation of
any law or regulation. LICENSEE agrees that it will not case, generate, store or dispose of any
Hazardous Material (ass defined below) on, under, about or within )Property in violation of any
law or regulation. LICENSEE agrees to defend and indemnify CITY, to the extent stated in
Section 12, against any and all losses, liabilities, claims or costs arising from any breach of any
warranty or agreement contained in this Section. As used in this Section, "Hazardous Material"
means any substance, chemical or waste that is identified as hazardous, taxis or dangerous in any
applicable federal, state or local lazy or regulation (including petroleum and asbestos).
10. SIGNS. LICENSEE will not place any sign upon Property without CITY's prior written
consent. LICENSEE will pay for all costs of any approved signage and comply with all
applicable sign_ codes and ordinances.
1 l . ASSIGNMENT. LICENSEE, will not be permitted to assign this License or any interest
therein.
12. INDEMNIFICATION.
A. LICENSEE will hold CITY harmless and free from any and all liability
arising out of this License, or its performance, except for such loss or damage
arising from CITY's style negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be against it, by suit or otherwise,
whether the same be groundless or not, arising out of this License, or its
performance, pursuant to this License, LICENSEE will defend CITY (at
CITY's request and with counsel satisfactory to CITY) and will indemnify it
for any judgment rendered against it or any sums paid out in settlement or
otherwise.
Page 2 of 6
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and certified volunteers,
C. LICENSEE expressly agrees that this release, waiver, and indemnity agreement is
intended to he as broad and inclusive as is permitted by the law of the State of
California and that if any portion is held invalid, it is agreed that the balance will,
notwithstanding, continue in full legal force and effect.
D. It is expressly understood and agreed that the foregoing provisions will survive
termination of this License.
E. The requirements as to the types and limits of insurance coverage to be
maintained by LICENSEE as required by Section 13 below, and any approval of
said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by LICENSEE pursuant
to this License, including but not limited to the provisions concerning
indemnification.
13. INSURANCE.
A. Before commencing performance under this License, and at all other times this
License is effective, LICENSEE will procure and maintain the following types of
insurance with coverage limits complying, at a minimum, with the limits set forth
below:
Type of Insurance
Commercial general liability:
Business automobile liability:
Workers compensation
Limits (combined single)
$2,000,000
$1,000,000
Statutory limits
B. Commercial general liability insurance will meet or exceed the requirements of
the most current ISO Forms. The amount of insurance set forth above will be a
combined single limit per occurrence for bodily injury, personal injury, and
property damage for the policy coverage. Liability policies must be endorsed to
name CITY, its officials, and employees as "additional insureds" under said
insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by CITY will be excess thereto.
Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable except upon thirty (30) days prior written notice to CITY except
for nonpayment of premiums which may be cancelable upon ten (10) day notice.
C. LICENSEE will furnish to CITY duly authenticated Certificates of Insurance and
Endorsements evidencing maintenance of the insurance required under this
Page 3 of 6
License and such other evidence of insurance or copies of policies as may be
reasonably rewired by CITY from time to time. Insurance must be placed with
insurers with a current A.M. Best Company Dating equivalent to at least a Rating
of ` :Vll." Certificate(s) must reflect that the insurer will provide thirty (30) day
notice of any cancellation of coverage. CONTRACTOR will require its insurer to
modify such certificates to delete any exculpatory wording stating that failure of
the insurer to mail written notice of cancellation imposes no obligation, and to
delete the word "endeavor" with regard to any notice provisions.
I). Should LICENSEE, for any reason, fail to obtain and maintain the insurance
required by this License, CITY fray obtain such coverage at LICENSEE's
expense and charge the cost of such insurance to LICENSEE under this License
or terminate pursuant to Section 4,
14. COMPLIANCE WITH LAW. LICENSEE will, at its sole cost and expense, comply with
all of the requirements of all federal, state, and local authorities now in force, or which may
hereafter be in force, pertaining to Property and will faithfully observe in the use of Property all
applicable laves. The judgment of any court of competent jurisdiction. or the admission of
LICENSEE in any action or proceeding against LICENSEE, whether CITY be a party thereto or
not, that LICENSEE has violated any such ordinance or statute in the use of Property will be
conclusive of that fact as between CII'Y and LICENSEE_
15. BREACH OF AGREEMENT. The violation of any of the provisions of this License will
constitute a breach of this License by LICENSEE, and in such event said License will
automatically cease and terminate.
16. WAIVER OF BREACH. Any express or implied waiver of a breach of any term of this
License will not constitute a waiver of any further breach of the same or other term of this
License.
17. ENTRY BY CITY AND PUBLIC. This License does not convey any property interest to
LICENSEE. Except for areas restricted because of safety concerns, CITY and the general public
will have unrestricted access upon Property for all lawful acts.
18. INSOLVENCY; RECEIVER. Either the appointment of a receiver to take possession of all
or substantially all of the assets of LICENSEE, or a general assignment by the LICENSEE for
the benefit of creditors, or any action taken or offered by LICENSEE under any insolvency or
bankruptcy action, will constitute a breach of this License by LICENSEE, and in such event said
License will automatically cease and terminate.
19. NOTICES. Except as otherwise expressly provided by law, all notices or other
communications required or permitted by this License or by law to be served on or given to
either party to this License by the other party will be in writing and will be deemed served when
personally delivered to the party to whom they are directed, or in lieu of the personal service.
Page 4 of 6
upon deposit in the United States Mail, certified or registered mail, return receipt requested,
postage prepaid, addressed to LICENSEE at:
La Mirada Armada.
c/o Splash Aquatic Center
13806 La Mirada Blvd,
La Mirada, CA 90638
or to CITY at:
Department of Recreation & Parks
350 Main Street
El Segundo, CA 90245
Either party may change its address for the purpose of this Section by giving written
notice of the change to the ether party.
20. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that agreements
ancillary to this License and related documents to be entered into in connection with this License
will be considered signed when the signature of a party is delivered by facsimile transmission.
Such facsimile signature will be treated in all respects as having the same effect as an original
signature.
21. GOVERNING LAW. This License has been made in and will be construed in accordance
with the laws of the State of California and exclusive venue for any action involving this License
will be in Los Angeles County.
22. PARTIAL INVALIDITY. Should any provision of this License be held by a court of
competent jurisdiction to be either invalid or unenforceable, the remaining provisions of this
License will remain in effect, unimpaired by the holding.
23. ENTIRE AGREEMENT. This instrument and its Attachments constitute the sole
agreement between CITY and LICENSEE respecting Property, the use of Property by
LICENSEE, and the specified License term, and correctly sets forth the obligations of CITY and
LICENSEE. Any agreement or representations respecting Property or its licensing by CITY to
LICENSEE not expressly set forth in this instrument are void.
24. CONSTRUCTION. The language of each part of this License will be construed simply and
according to its fair meaning, and this License will never be construed either for or against either
pay
25. AUTHORITY/MODIFICATION. The Parties represent and warrant that all necessary
action has been taken by the Parties to authorize the undersigned to execute this License and to
engage in the actions described herein. This License may be modified by written agreement.
CITY's city manager, or designee, may execute any such amendment on behalf of CITY.
Page 5 of 6
4 Z 4 0 • v?� cis j
26. COUNTERPARTS, This License may be executed in any number or counterparts, each of
which will be an original, but all of which together will constitute one instrument executed on
the same date.
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY .-11-- E; f7.EGUN -
Greg .pen r
Interir City geir
ATTEST:
Ci y MaKespA,
Ci y Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By: - -
Karl H. BeeAssistant City Attome
Richard Shipherd,
Executive Director, La Mirada Armada
Taxpayer ID No. 95- 4758094
i U-� 1 VV\ , (fl<,1 C c -\ -"
J
Page 6 of 6
Exhibit A
Scope of Services
LICENSEE agrees to Provide the following services at CITY's Urho Saari Plunge:
I. Certified and Trained Coaching for all levels and abilities of swimmer;
2. During the first year, LICENSEE will include at least two coaches;
3. Maintain a coach to swimmer ratio of not more than 30:1 in the following
seasons.
CITY agrees that LICENSEE may utilize the following workout schedule:
Spring 2012 Only (March - May)
• Monday/Wednesday 6:30 -8 :30 pin
•
Tuesday/Thursday/Friday 6:00- 7:00pm (April 16-May. 25)
• TuesdayfThursday)Friday 5:00 7:00 pm
• Saturday 6 :00 -8:0J am
Year -Round (beginning May 29, 2012)
•
MO,nday - Thursday 6 -8 prn
• Friday 5 -7pm
Saturday 6;00 -8-.00 am
FIRST AMENDMENT TO
AGREEMENT NO. 4240 BETWEEN
THE CITY OF EL SEGUNDO AND
LA MIRADA ARMADA
THIS FIRST AMENDMENT ( "Amendment ") is made and entered into this 17th day of December,
2014, by and between the CITY OF EL SEGUNDO, a general law city and municipal corporation
existing under the laws of California ( "CITY "), and LA MIRADA ARMADA, a non - profit
organization ( "LICENSEE ").
1. Pursuant to Section 3 of Agreement No. 4240 ( "Agreement "), Section 3 of the
Agreement is amended to read as follows:
"Except as provided in Section 4, the term of this license will begin on January 1, 2015
and end on December 31, 2016. Upon mutual written agreement between the parties,
this License may be renewed for additional time."
2. Pursuant to Section 5 of Agreement No. 4240 (" Agreement"), Section 5 of the
Agreement is amended to read as follows:
"In exchange for the use of the facilities at Property, LICENSEE agrees to pay CITY a
sum of $1,825 per month. For any additional hours, LICENSEE agrees to pay $35 per
hour for a full pool and $20 per hour for a partial pool for the term of this License."
This Amendment may be executed in any number or counterparts, each of which will be
an original, but all of which together constitutes one instrument executed on the same
date.
4. Except as modified by this Amendment, all other terms and conditions of Agreement
No. 4240 remain the same.
[SIGNATURES ON NEXT PAGE]
IN WITNESS WHEREOF the parties hereto have executed this contract the day and year
first hereinabove written.
CITY OF EL SEGUNDO
Greg Carpenter,
City Manager
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
By:
Karl H. Berger, Assistant City Attorney
Taxpayer ID No.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 16, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding Adoption of the Resolutions updating the
employer's contribution under the Public Employees' Medical and Hospital Care Act for
the El Segundo Fire Fighters' Association, the El Segundo Police Officers' Association
and the El Segundo Police Support Services Employees' Association. (Fiscal Impact:
None — Included in adopted budget)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached resolutions;
2. Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
1. Proposed Resolutions
FISCAL IMPACT: None - Included in Adopted Budget
Amount Budgeted: $5,055,100.00
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Julie DeZiel, Human Resources Analyst
REVIEWED BY: Martha Dijks ^irector of Hum i Resources
APPROVED BY: Greg Carpenter, City Manager./
AND DISCUSSION:
The City files with the Public Employees' Retirement System (PERS) the annual Resolutions
reflecting changes in the City's contribution for employees and annuitants under the Public
Employees Medical and Hospital Care Act (PEMCHA).
Pursuant to existing language in the Memoranda of Understanding for Firefighters' Association
(FFA), Police Officers' Association (POA), and Police Support Services Employees' Association
(PSSEA), changes in the monthly contribution amounts will be implemented as follows:
Employee Group 2014 Contribution 2015 Contribution
Firefighters' Association $1,263.84 /month $1,334.91 /month
Police Officers' Association $1,263.84 /month $1,334.91 /month
Police Support Services $1,096.36 /month $1,115.67 /month
Employees' Association
The City's maximum contribution for the retirees in all of these groups is the same as for active,
represented employees.
The budgeted amounts for Fiscal Year 2014 — 2015 are $2,494,800.00 for retiree health and
$2,560,300.00 for active employees and the incremental cost increase was included in the
adopted FY 2014 -2015 budget.
RESOLUTION NO.
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO FIREFIGHTERS' ASSOCIATION.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. Government Code § 22892(a) provides that a local agency contracting under the Public Employees'
Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not
less than the amount required under Section 22892 (b)(1) of the Act, and
B. The City of El Segundo, hereinafter referred to as Public Agency is local agency contracting under the
Act for participation by members of the El Segundo Firefighters' Association.
SECTION 2: The Employer's contribution for each employee or annuitant shall be the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits
plan up to a maximum of $1,334.91 per month, plus administrative fees and Contingency Reserve Fund
Assessments.
SECTION 3: The City of El Segundo has fully complied with any and all applicable provisions of
Government Code Section 7507 in electing the benefits set forth above.
SECTION 4: The City Clerk is directed to certify the Passage and Adoption of this Resolution; enter
same in the Book of Original Resolutions; and make a Minute of its adoption in the City's records and in
the Minutes of the meeting when it was adopted.
SECTION 5: Under Government Code § 22892, this Resolution will become effective February 1, 2015
and will remain effective unless repealed or superseded.
PASSED, APPROVED AND ADOPTED this 16th day of December, 2014.
Suzanne Fuentes
Mayor
1.
CERTIFICATION
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number
of members of the City Council of said City is five; that the foregoing Resolution No. was duly
passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City
Clerk all at a regular meeting of said Council held on the 16'h day of December, 2014, and the same was so
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 16th day of
December, 2014.
2.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
C
Karl H. Berger
Assistant City Attorney
RESOLUTION NO.
A RESOLUTION FIXING THE EMPLOYER'S
CONTRIBUTION UNDER THE PUBLIC EMPLOYEES'
MEDICAL AND HOSPITAL CARE ACT FOR THE
EL SEGUNDO POLICE OFFICERS' ASSOCIATION.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. Government Code § 22892(a) provides that a local agency contracting under the Public Employees'
Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not
less than the amount required under Section 22892 (b)(1) of the Act, and
B. The City of El Segundo, hereinafter referred to as Public Agency is local agency contracting under the
Act for participation by members of the El Segundo Police Officers' Association.
SECTION 2: The Employer's contribution for each employee or annuitant shall be the amount necessary to
pay the full cost of his/her enrollment, including the enrollment of his /her family members, in a health benefits
plan up to a maximum of $1,334.91 per month, plus administrative fees and Contingency Reserve Fund
Assessments.
SECTION 3: The City of El Segundo has fully complied with any and all applicable provisions of
Government Code Section 7507 in electing the benefits set forth above.
SECTION 4: The City Clerk is directed to certify the Passage and Adoption of this Resolution; enter
same in the Book of Original Resolutions; and make a Minute of its adoption in the City's records and in
the Minutes of the meeting when it was adopted.
SECTION 5: Under Government Code § 22892, this Resolution will become effective February 1, 2015
and will remain effective unless repealed or superseded.
PASSED, APPROVED AND ADOPTED this 16th day of December, 2014.
Suzanne Fuentes
Mayor
1.
CERTIFICATION
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
I, Tracy Weaver, City Cleric of the City of El Segundo, California, do hereby certify that the whole number
of members of the City Council of said City is five; that the foregoing Resolution No. was duly
passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City
Clerk all at a regular meeting of said Council held on the 16th day of December, 2014, and the same was so
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 16"' day of
December, 2014.
2.
Tracy Weaver, City Clerk
of the City of El Segundo,
California
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
LN
Karl H. Berger
Assistant City Attorney
RESOLUTION NO.
A RESOLUTION FIXING THE EMPLOYER'S CONTRIBUTION
UNDER THE PUBLIC EMPLOYEES' MEDICAL AND HOSPITAL
CARE ACT FOR THE EL SEGUNDO POLICE SUPPORT SERVICES EMPLOYEES' ASSOCIATION.
The City Council of the City of El Segundo does resolve as follows:
SECTION 1: The City Council finds as follows:
A. Government Code § 22892(a) provides that a local agency contracting under the Public Employees'
Medical and Hospital Care Act shall fix the amount of the employer's contribution at an amount not
less than the amount required under Section 22892 (b)(1) of the Act, and
B. The City of El Segundo, hereinafter referred to as Public Agency is local agency contracting under the
Act for participation by members of the El Segundo Police Support Services Employees' Association.
SECTION 2: The Employer's contribution for each employee or annuitant shall be the amount necessary to
pay the full cost of his /her enrollment, including the enrollment of his /her family members, in a health benefits
plan up to a maximum of $1,115.67 per month, plus administrative fees and Contingency Reserve Fund
Assessments.
SECTION 3: The City of El Segundo has fully complied with any and all applicable provisions of
Government Code Section 7507 in electing the benefits set forth above.
SECTION 4: The City Clerk is directed to certify the Passage and Adoption of this Resolution; enter
same in the Book of Original Resolutions; and make a Minute of its adoption in the City's records and in
the Minutes of the meeting when it was adopted.
SECTION 5: Under Government Code § 22892, this Resolution will become effective February 1, 2015
and will remain effective unless repealed or superseded.
PASSED, APPROVED AND ADOPTED this 16t" day of December, 2014.
Suzanne Fuentes
Mayor
11
CERTIFICATION
STATE OF CALIFORNIA
COUNTY OF LOS ANGELES
CITY OF EL SEGUNDO
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole number
of members of the City Council of said City is five; that the foregoing Resolution No. was duly
passed and adopted by said City Council, approved and signed by the Mayor, and attested to by the City
Clerk all at a regular meeting of said Council held on the 16th day of December, 2014, and the same was so
passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this 16th day of
December, 2014.
91
Tracy Weaver, City Clerk
of the City of El Segundo,
California
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
an
Karl H. Berger
Assistant City Attorney
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Consent
AGENDA DESCRIPTION:
Consideration and possible action regarding 1) Approval of an Interim Side Letter between the City
of El Segundo and the Police Managers' Association (PMA), and 2) Approval of a Resolution
providing for changes to Chapter 1A2 of the El Segundo Administrative Code by adjusting base
salary schedules, repealing obsolete sections, and modifying other benefit provisions for
Management- Confidential and Executive classifications. (Fiscal Impact: N /A)
RECOMMENDED COUNCIL ACTION:
1. Approve Interim Side Letter
2. Adopt the attached Resolution
3. Approve the attached base salary schedules
3. Alternatively, discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
1. Side Letter
2. Resolution
3. Base Salary Schedules for Executive, Management /Confidential, and PMA classifications
FISCAL IMPACT: N/A
Amount Budgeted: $
Additional Appropriation: $
Account Number(s):
ORIGINATED BY: Martha �slra, Director of Human Resources
REVIEWED BY:
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City of El Segundo has had a longstanding practice of providing "Additional Pay" to members
of the Executive, Management /Confidential, Police Managers' Association (PMA) and Supervisory
and Professional Employees (SPEA) groups. Additional Pay is a monthly cash amount (currently
$1140.39 for SPEA and $1200 for the other groups) that can be used for 1) payment of health
insurance premiums 2) payment into a deferred compensation plan or 3) taken as salary.
Additional Pay is reported to PERS as part of the employee's pay rate and reported as the monthly
medical contribution required under the Public Employees' Medical and Hospital Care Act
(PEMHCA). Since the Additional Pay is reported to PERS, the retirement contribution paid by the
City and the employees is calculated on the base salary plus the Additional Pay amount.
PERS has informed the City that Additional Pay can no longer be reported as both a pay rate and a
medical contribution. In order to satisfy PERS' requirements, the City must adjust base salaries to
include the Additional Pay amount and assign a separate dollar amount as a medical contribution.
Salary Schedules
PERS is requiring the City to modify the base salary schedules to include the Additional Pay
amount so the pay rate reported to PERS is accurately reflected in the base salary schedules.
Although Council approved in September 1999, via Resolution 4130, to pay the employee PERS
contribution on the Additional Pay amount, Government Code Section 20636 and CCR 570.5
require agencies to show employee pay rates on publicly available pay schedules, duly approved
and adopted by the governing body, for each position title, and not reference another document in
lieu of disclosing the pay rate on a pay schedule. Modifying the base salary schedules to include
Additional Pay will bring the City into compliance with PERS statutory and regulatory
requirements.
Medical Contribution
Additionally, the City must provide a separate dollar amount to employees as a monthly medical
contribution for payment of health premiums. Under PERS regulations, the City must contribute a
minimum dollar amount, known as the "PEMHCA minimum ". The minimum for calendar year
2014 is $119.00 per month and increases nominally each year based on the Consumer Price Index.
It is important to note that in accordance with PERS' equal contribution rule, the medical
contribution level established for active employees in a particular employee group also applies to
retirees tied to the same employee group.
Solution
The City is resolving this issue by deducting the $119.00 minimum required medical contribution
from the $1200 or $1140.39 and adding the balance of $1081 or $1021.39 to each individual step
within the current base salary schedules for each affected classification. It is important to point
out that this does not constitute a pay raise for the incumbents. In fact, employees who opt out of
the medical benefit and receive the entire $1200 or $1140.39 as salary will now see a reduction in
pay and "PERSable" salary of $119 since the latter amount will be used exclusively toward the
payment of medical premiums and cannot be taken as salary. Establishing the medical contribution
at the PEMHCA minimum will lessen the City's long -term OPEB liability and contribute toward
significant long -term savings for the City.
City and bargaining unit representatives from PMA met and conferred pursuant to Sections 3500 et.
seq. of the California Government Code for purposes of obtaining an agreement to this change in
salary and benefits. Attached is the executed Interim Side Letter between the City and this unit for
your approval. Negotiations with SPEA on this subject are in progress. Once concluded, staff will
bring this item back to Council for appropriate action in order to implement changes to their salary
and benefits.
Also attached is a Resolution amending Administrative Code Section IA2 which governs salaries
and benefits for the unrepresented Executive and Management /Confidential classifications. Staff
recommends adopting the attached Resolution in order to implement these changes.
Retirees
Setting the medical contribution at the PEMHCA minimum impacts retirees because the City will
need to file a Resolution with PERS stating the City's monthly medical contribution will be
-2-
$119.00, not the current $1200. In order to keep them whole and maintain their current benefit,
City staff will contract with HealthComp to set up Health Reimbursement Accounts (HRA) for
each individual retiree. The individual Health Reimbursement Account will be a supplement to the
minimum medical contribution and will be in an amount sufficient to continue coverage up to
$1200 a month. The supplemental amount will vary per individual based on their medical plan
enrollment. Additionally, staff recommends that current employees in these groups be eligible for
this HRA upon retirement from the City based on their current expectation of receiving a retiree
medical benefit of up to $1200 per month. Through the meet and confer process, this benefit will
eventually be tiered, meaning that new hires will only be eligible to receive the established
minimum medical contribution per month upon retirement from the City; a Health Care
Reimbursement Account will not be provided to them.
Staff will submit a separate staff report in the very near future seeking approval to set up these
retiree reimbursement accounts through HealthComp and present Resolutions to be filed with
PERS amending the monthly medical contribution amount for the PMA, Executive, and
Management /Confidential employee groups.
-3-
INTERIM SIDE LETTER OF
AGREEMENT BETWEEN THE
CITY OF EL SEGUNDO ( "CITY ") AND
THE EL SEGUNDO POLICE MANAGEMENT
ASSOCIATION ( "PMA ")
The City has been notified by GaIPERS that the City's current practice of crediting "ADD
Pay" for 1) purposes of calculating retirement and 2) purposes of providing retiree
medical benefits is improper. It is the intent of the City and PMA that the City Council
will adopt this "Interim Side Letter" and post publicly the revised Salary Schedule set
forth below. In order to comply with CalPERS rules and regulations, the parties agree to
the following:
1. The amount of $1081 will be added to the monthly base salaries of Police
Captain and Police Lieutenant as follows:
Proposed Base Salaries
Glass Step A Step B Step C Step D Step B
Police Captain $1375113 $14,385.27 $15,050.48 $15,748.95 $16,482,35
Police Lieutenant $11,766.36W _ $12,300.63 $12,861.61 ~� i $13.450.64 s14,o69.12
2. The City will contribute the PEMHCA minimum on behalf of each active
employee.
3. The City will continue to contribute up to $1200 per month for health insurance to
current retirees who retired from PMA prior to this Interim Side Letter.
4. Current PMA members who retire shall be eligible for a monthly health
contribution of up to $1200. The monthly health contribution will consist of the
statutorily required PEMHCA minimum contribution supplemented by a
healthcare reimbursement account. The amount of the healthcare reimbursement
supplement shall be sufficient to cover the health insurance premium cost for the
employee and eligible dependent(s) for the selected PERS health plan, but in no
event shall the total amount of the monthly contribution ( PEMHCA minimum +
healthcare reimbursement account) exceed $1200 per month.
5. The City and PMA will continue to meet and confer on the following issues:
a. The base salary and City paid health insurance premiums for employees
of the City who are promoted into the PMA.
6. The City and the PMA recognize that this "Interim Side Letter" is subject to
continuing meet and confer for a successor MOU to the MOU which expired
September 30, 2014.
7. The City and PMA recognize that this "Interim Side Letter" in no manner
prejudices the recent grievance filed by PMA concerning the application of Article
20, Section 20.02 of the MOU,
8. The City and PMA recognize that the additional $1081.00 added to the base
salary schedule will be taken into account/reflected in future salary surveys
conducted by the City.
For Police Managers Association (PMA):
Raymond
r
. .
Lieutentant
For City of El Segundo:
, City Manager
Steve Fllarsky; Labor
Counsel I
DOM Date
ns
RESOLUTION NO.
A RESOLUTION PROVIDING FOR CHANGES TO CHAPTER IA2
(MANAGEMENT- CONFIDENTIAL SERIES) OF THE EL SEGUNDO
ADMINISTRATIVE CODE.
The City Council of the City of El Segundo does resolve as follows:
Section l: Section 1A2.010, Basic Salary Schedule. Effective the pay period beginning
December 27, 2014, the following respective salary schedules are hereby allocated and assigned to
the respective Management /Confidential classifications:
See Attachment for Executives and Management Confidential Salary
Schedules
Section 2: Section IA2.030, Explanation of Salary Schedule Quartile System
Repeal this Section
Section 3: Section 1A2.040, Schedule of Classes by Series.
Repeal this Section
Section 4: Section 1A2.105, Flexible Benefit Plan
Repeal this Section
Section 5: Section IA2.106, Insurance Benefits — Employee Dental /Optical /Long Term
Disability (Non -Job Related).
Add as follows:
(D) Monthly Medical Contribution. The City will contribute the monthly
minimum contribution allowed under the Public Employees Medical and Hospital Care Act
(PEMHCA) on behalf of each active employee in the Executive and Management /Confidential
series.
Section 6: Section 1A2.108, Insurance Benefits — Ser-viee Retiree Medical — City
Contribution.
Amend as follows:
Employees regulated by this Chapter, as of the effective date of this Provision, who
retire from the City of El Segundo shall be eligible for a monthly health contribution of up to
$1,200. The monthly health contribution will consist of the statutorily required PEMHCA
minimum contribution supplemented by a City contribution to a healthcare reimbursement account.
The amount of the healthcare reimbursement supplement shall be no more than the amount
necessary to cover the health insurance premium cost for the employee and eligible dependent(s)
for the selected PERS health plan, but in no event shall the total amount of the monthly
contribution (PEMHCA minimum + health care reimbursement account) exceed $1,200 per month.
Section 7: Section IA2.109, Insurance Benefits — Disability Retiree Participation in City's
Group Medical Insurance Plan After Ten Years' City Service
Repeal this Section
Section 8: Section 1A2.125, Payment of Employee Contribution to PERS on Flexible Pay
Benefit.
Repeal this Section
Section 9: The City Clerk is directed to certify the adoption of this Resolution; record this
Resolution in the book of the City's original resolutions, and make a minute of this adoption of the
Resolution in the City Council's records and the minutes of this meeting.
Section 10: This Resolution will become effective immediately upon adoption and will remain
effective unless repealed or superseded.
PASSED AND ADOPTED this day of ,201
Suzanne Fuentes
Mayor
- 2 -
CERTIFICATION
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that the whole
number of members of the City Council of said City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the Mayor,
and attested to by the City Clerk, all at a regular meeting of said Council held on the day of
, 201—and the same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
NOT PARTICIPATING:
WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of
.201 .
- 3 -
Tracy Weaver, City Clerk
of the City of El Segundo,
California
(SEAL)
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
IA
Karl H. Berger
Assistant City Attorney
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;
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to select Landrum and Brown as the principal firm for
acoustical testing and supplemental design services (RFQ 14 -07) and authorize staff to negotiate
a contract price for those services for the 2014/2015 fiscal year.
(Fiscal Impact: None at this time)
RECOMMENDED COUNCIL ACTION:
Select Landrum and Brown as the principal firm for acoustical testing and supplemental
design services in response to RFQ 14 -07;
2. Authorize staff to negotiate a contract price for those services for the 2014/2015 fiscal year;
and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
RFQ Log for RFQ 14 -07
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $100,000
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0000 -6214
ORIGINATED BY: James S. O'Neill, Program Manage
REVIEWED BY: Sam Lee, Director of Planning an iilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting February 13, 2013 the City Council authorized a Request for Qualifications (RFQ)
for acoustical testing and supplemental design services. On July 8, 2014, Staff received
Statements of Qualifications from four firms, as identified below:
Landrum & Brown
Acentech
BridgeNet International
CSDA Design Group
Staff carefully reviewed the Statements of Qualifications / Proposals, and interviewed the firm
whose background and experience appeared to best respond to the RFQ and fits the needs of the
City's Residential Sound Insulation (RSI) Program. 13
On December 3, 2014, staff conducted an extensive interview with Landrum & Brown's
(L &B's) Managing Director of their Environmental Division.
Based on L &B's Statement of Qualifications and interview, coupled with staff s knowledge of
L &B's reputation and their past work on the City's RSI Program as a sub consultant, staff
recommends that L &B be selected as the principal firm for acoustical testing and supplemental
design services (RFQ 14 -07) and authorize staff to negotiate a contract price for those services
for the 2014/2015 fiscal year.
City Council is reminded that, unlike construction services where a contractor is selected based
on the lowest responsive bid, consultants are required to be selected based on qualifications and
pricing negotiated with the most qualified firm, as determined by the City.
If Landrum and Brown is selected at the December 16, 2014 meeting, staff would begin
negotiations as soon as possible in the hopes of recommending a contract (including pricing) at
the next regularly scheduled City Council meeting on January 20 ", 2015.
CITY OF EL SEGUNDO
RFQ LOG
BID NO. #RFQ 14 -07
City of El Segundo — RSI
Request for Qualifications for Acoustical Testing and Supplemental Design Services
Date of BID Opening: Tuesday, July 8, 2014
Time of BID Opening: 11:00 AM
Place of BID Opening: City Clerk's Office
COMPANY NAME/ADDRESS
1) BridgeNet
20201 SW Birch Street
Suite 250
Newport Beach, CA 92660
2) AcenTech (Local Office)
601 South Figueroa St.,
Suite 4050
Los Angeles, CA 90017
3) CSDA Design Group
4061 Glencoe Avenue
Suite B
Marina del Rey, CA 90292
4) Landrum & Brown, Incorporated
11279 Cornell Park Drive
Cincinnati, OH 45242
Staff Presen
Assigned in City Clerk's Office for tracking purposes only.
City Clerk's Office
City Clerk's Office
Residential Sound Insulation
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding authorizing staff to advertise a new Notice Inviting
Sealed Bids for the project related to Project No. RSI 14 -29 (Group 62 of the City's Residential
Sound Insulation Program)
(Estimated construction costs: None at this time)
RECOMMENDED COUNCIL ACTION:
1. Authorize City staff advertise a new Notice Inviting Sealed Bids for the project; and /or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0062 -8962 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager 0
REVIEWED BY: Sam Lee, Director of Planning a uilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On October 6th, 2014 the City Clerk's office opened bids for Project RSI 14 -19 (Group 62 of the City's
Residential Sound Insulation (RSI) Program). Four (4) bids were submitted, and the results were as
follows:
Harry H. Joh Construction $ 573,576.00
Patriot Contracting & Engineering $ 622,000.00
Karabuild Development, Inc. $ 627,591.00
Big West Construction Corporation, Inc. $ 674,916.00
On October 21, 2014 all bids were rejected, with reasons outlined in that staff report.
Staff advertised for new bids (RSI 14 -29) on October 30, 2014 with new bids originally due on
December 2"d. After contractor requests to visit a few of the homes (all condominium units within a
single building), a "job walk" (of visit to the building) was conducted and the bid deadline was extended
to Thursday, December 41n
Unfortunately, no bids were received in response to the new request for proposals. While staff
continues to reach out to potential bidders, including the four contractors that originally bid, the lack of
bids is likely attributed to concerns of potential bidders over significant settling of the building. This
issue was discussed at considerable length during the pre -bid meeting, and looked at by contractors and
subcontractors during the job walk. 14
Staff would anticipate publishing a structural report on file with the City with bidding documents that
document that further settling of the building is not anticipated, in hopes of alleviating potential bidders
concerns and receiving responsive bids.
In the event that bids are not received in the City's third attempt to solicit qualified bids, staff would
anticipate requesting authorization from the Federal Aviation Administration (FAA) and Los Angeles
World Airports (LAWA) to waive the bidding requirements and negotiate acceptable pricing with one
of the original bidders. That option is not recommended at this time due to limited time to have the
project complete (construction must be complete by September 30, 2015 to be eligible for current
funding) and staff is unsure if such authorization would be granted by both funding agencies. Therefore
rebidding the project is likely the best chance of having the project completed prior to the September
30"' deadline.
Staff is recommending that the project be re -bid for the reasons including but not limited to those
stated above. Re- bidding the project is anticipated to delay the project by approximately another
two months, with construction anticipated to be June 15 — August 7, 2015.
CITY OF EL SEGUNDO
BID /RFP LOG
BID NO. #RSI 14 -29
City of El Segundo
Residential Sound Insulation Group 62 (Re -Bid)
Date of BID Opening: Thursday, December 4, 2014 i
Time of BID Opening: 11:00 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAME/ADDRESS
Total BID Amount '
1.
2.
i `I
,t
3.
4.
5.
6.
7.
NO
-
8.
9.
V
Staff Present: j > °' City Clerk's Office
YAJAI,. City Clerk's Office
RSI, Representative
FORMSOMOPENLOG1
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager, or designee, to record the
Notice of Completion accepting completion of work for twenty -five (25) homes related to
Project RSI 14 -02 (the City's Residential Sound Insulation Program's Group 52).
(Final Contract Amount: $1,019,211.87)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Clerk to file the City Manager's, or designee's, Notice of Completion in
the County Recorder's Office;
2. Authorize the City Manager, or designee, to close out Project No. RSI 14 -02; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
List of homes included in Group 52
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $1,034,363.40
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0052 -8960
ORIGINATED BY: James S. O'Neill, Program MaJailding
REVIEWED BY: Sam Lee, Director of Planning Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The RSI Program offers modifications to owners of qualifying residential property in the City of
El Segundo that reduce interior sound levels of noise generated by air traffic from neighboring
Los Angeles International Airport (LAX).
At its meeting May 20, 2014 the City Council awarded a construction contract to Big West
Construction Corporation for the construction of twenty -five (25) homes, commonly referred to
as Group 52 of the RSI Program.
The work has now been completed and the final contract amount is $1,019,211.87.
is
Exhibit A
RSI Number
Project Address
52.01
910 Eucalyptus Drive
52.02
625 Maryland Street
52.03
415 Hillcrest Street
52.04
637 California Street
52.05
1213 East Oak Avenue
52.06
313 East Oak Avenue
52.07
315 East Oak Avenue
52.08
613 Arena Street
52.09
910 East Mariposa Avenue
52.10
630 West Mariposa Avenue
52.11
633 Sierra Street
52.12
940 Virginia Street
52.13
1226 East Sycamore Avenue
52.14
425 West Maple Avenue
52.15
434 West Maple Avenue
52.16
770 West Imperial Avenue, Unit 86
52.17
736 Eucalyptus Drive
52.18
736 1/2 Eucalyptus Drive
52.19
747 Sierra Street
52.20
303 West Maple Avenue
52.21
913 Lomita Street _
52.22
849 Maryland Street
52.23
622 Sheldon Street
52.24
624 Sheldon Street
52.25
626 Sheldon Street
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Residential Sound Insulation Program — Group 52
Project No.: RSI 14 -02
Notice is given pursuant to California Civil Code §§ 3093, et seq. that:
1. The undersigned is an officer of the owner of interest of the property described below.
2. The project owner's name is: City of El Segundo
3. The full addresses of the project are: attached as Exhibit A and incorporated by reference
4. A work of improvement on the property hereinafter described was field reviewed by City representatives
on: see attached Exhibit A
5. The work done was: Residential Sound Insulation Program Improvements
6. On December 16, 2014, City Council of the City of El Segundo accepted the work of this contract as being
complete and directed the recording of this Notice of Completion in the Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Spec Construction Co., Inc.
8. The property on which said work of improvement was completed is in the City of El Segundo, County of
Los Angeles, State of California, and is described as follows: Private Residence(s) listed in Exhibit A
9. The street address of said properties are: set forth in Exhibit A
Dated:
Sam Lee
Planning and Building Safety Director
VERIFICATION
I, the undersigned, say: I am the Director of Planning and Building Safety of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on . at El Segundo, California
Sam Lee
Planning and Building Safety Director
Notice of Completion
EL SEGUNDO CITY COUNCIL
MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING New Business
AGENDA DESCRIPTION:
Consideration and possible action to 1) authorize the City Manager to reclassify a vacant
Network Assistant position into an Information Systems Specialist; and 2) authorize the
City Manager to reclassify two part-time Information Systems Specialist positions into a
full -time Information Systems Specialist position; and 3) approve the creation of a new
Information Systems Developer position and authorize the City Manager to initiate
recruitment to fill this new position once job specifications have been finalized and
approved by City Council. (Fiscal Impact: $183,750.00)
RECOMMENDED COUNCIL ACTION:
(1) Authorize the City Manager to reclassify a vacant Network Assistant position into an
Information Systems Specialist. (Fiscal Impact: $33,750.00)
(2) Authorize the City Manager to reclassify two part-time Information Systems
Specialist positions into a full -time Information Systems Specialist position. (Fiscal
Impact: $35,000.00)
(3) Authorize the City Manager to create a new position of Information Systems
Developer and return with specifications. (Fiscal Impact: $115,000.00)
(4) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: Budget Adjustment Required
Amount Budgeted: $186,250.00
Additional Appropriation: Yes - $183,750.00
Account Number(s): ISD 001 - 400 - 2505 -4xxx $112,607.00
RSI 116 - 400 - 0000 -4xxx $ 7,841.00
Sewer 502- 400 - 0000 -4xxx $ 31,651.00
Water 501- 400 - 7102 -4xxx $ 31,651.00
ORIGINATED BY: Larry Klingaman, Information Systems Manage
w x 0" Alf �-
REVIEWED BY: Mitch Tavera, Chief of Police�k ''rte
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Currently, the City has approximately 320 desktops, 60 Enterprise Applications, 70 network
devices, 280 Voice Over Internet Protocol (VOIP) Phones, 35 Wireless Access Points, 25
Library Internet Terminals, 20 Emergency Operations Center Machines and 8 Host Servers with
68 Virtual Servers and 275 virtual desktops. Information Systems is budgeted for 6 FTE
positions to support the citywide infrastructure.
U ff4b
Current Staffing:
IT Manager
Part Time f dart Time- . - . .
Information Systems Inforratian•Systems Information Systems
Specialist SPecjajist; Specialist
{Vacant)' •:
— Network Assistant
Network Assistani
G IS Analyst
As recently as 2008, Information Systems was staffed with two Information Systems Specialists,
a Project Specialist, and two Network Assistants. Below is a glimpse at staffing changes since
then during times of declining revenues:
2009 - Project Specialist position cut
2010 - Manager retires - Management of Division moved to Police Department.
2012 - Current Manager promoted from a technical position (position left unfilled)
2013 - Information Systems Specialist resigns
2014 - Network Assistant resigns — Part Time Information Specialist leaves.
Through this period of change, Staff attempted to use both part time and contract labor. First,
staff attempted to use contract labor to solve the issues. We learned quickly that as we would get
a resource integrated into our environment, the contractor would move on to another
engagement. This continual turnover allowed us to accomplish some projects, but all of the
intimate knowledge of those projects left the City as each contractor moved on.
Staff then attempted to solve the problem by utilizing part time labor. Finding the appropriate
technically skilled staff has not always been a successful venture. More importantly, we have lost
part time personnel after investing valuable time training them on our systems and processes as
they move on to full time positions elsewhere.
Workload, combined with current staffing, has caused several organizational issues in each City
department ranging from project delays to system downtime. Here are just a few examples:
2
City Clerk: Inability to implement document workflow
Library: School Library connection issues
Planning and Building Safety: Delays in implementing Document Management System
Police Department: Disparate Video System
Finance: Inability to address Eden speed issues and implement requisition workflow.
In addition to the issues specific to each department, the core citywide systems are also behind in
maintenance. It takes one Information Systems Specialist and one Network Assistant just to
maintain our existing systems and software in the City. The phone system has not been updated
in 4 years, most networking hardware has not been updated in 5 years and our web server is 10
years old. Collectively, this leads to an environment where security is compromised and often
causes additional repair work for existing staff.
Staff conducted research by benchmarking the staffing against other similar organizations across
three key metrics. The first metric used for comparison is the staffing ratio of technical
employees to overall City staff.
El Segundo has 1 Technical Employee for every 65FTE 1:65 - Manhattan Beach has a ratio of 1:44
%0
60
so
40
30
20
10
O
Current City FTE to Technology Staff
City
mew 6
El Segundo Manhattan Redondo
Beach Beach
Culver City Santa Monica Beverly Hills
For purposes of benchmarking El Segundo is not included in the average.
At a ratio of 65:1, El Segundo is considerably above the multi -city average of 48:1,
The second area that staff benchmarked is funding. For basis of comparison, we compared El
Segundo to a pool of cities based upon the percentage of Technical Salaries as a ratio to the
General Fund Budget.
El Segundo spends .7% of the General Fund Budget on Technical Staff salaries - Manhattan Beach spends 1.2%
Percentage of Technology Salaries to General Fund
18%
1.6%
City Average
1.2% -
L0%
0.8%
0.6%
0.4%
0.2%
0.0% -
El Segundo Manhattan Beach Redondo Beach Culver City Santa Monica Beverly Hills
For purposes of benchmarking El Segundo is not included in the average.
Information Systems not only supports General Fund departments but also supports the
Enterprise Funds. To perform a complete analysis, staff also compared El Segundo to the pool of
cities in relation to the Total Operating Budgets.
El Segundo spends .3% of the Total Operating Budget on Technical Staff salaries - Manhattan Beach spends .66 %.
Percentage of Technology Salaries to Total Operating Budget
1.0%
0.9%
0.8% City Average
0.7%
0.6%
0.S%
0.4%
0.3%
0.2%
0.1%
0.0% L-
EI Segundo Manhattan Beach Redondo Beach Culver City Santa Monica Beverly Hills
For purposes of benchmarking El Segundo is not included in the average
Lastly, staff researched outsourcing some or all Information Systems. To obtain a true cost
comparison staff would need to issue an RFP and evaluate responses. In an effort to approximate
11
the cost, staff contacted similar municipalities that had outsourced some or all of their operations.
The common thread to the organizations contacted was the retention of the management function
as an in -house resource. So for comparison the Information Systems Manager remains an
employee in the comparison, and all budgeted positions were filled with contract costs.
Outsourcing results in a 26% increase based on current budgeted staffing levels.
Staff vs. Outsourcing Comparison
$1,200,000
$1,000,000
$800,000
$600,000
$400,000
$200,000
S
staff Contractors
For purposes of benchmarking El Segundo Staff cost is shown as Total Compensation.
The benchmarking results made it clear that the understaffing of the division was the leading
cause of the delays and organizational challenges. To maintain our current infrastructure and
promote the effective use of technology in the City, the Information Systems Division needs to
be expanded and restructured.
With the recent resignation of the Network Assistant and the part-time Information Systems
Specialist, staff took the opportunity to reevaluate the personnel composition needs of the
division. Staff found that over the years the needs of the division had changed. Most new
projects require the technical skills of an Information Systems Specialist.
To effectively support the City and follow industry wide best practices, staff determined that the
Information Systems Division should be re- organized around five core areas; Administration,
Enterprise Applications, Geographic Information Systems, Infrastructure Services and Support &
Training.
Administration - The Information Systems Manager is responsible for budgeting,
technology initiatives, vendor contracts and overall program direction.
• Enterprise Applications - One Information Systems Specialist will support the catalog
of custom and off the shelf applications along with the supporting databases and
connectors. One Information Systems Developer will support citywide needs for
Website, Intranet, data integration and custom report writing.
5
• Geographic Information Systems -One GIS Analyst will support the city wide spatial
data and mapping needs with the part time Administrative Intern providing support.
• Infrastructure Services - One Information Systems Specialist will support the network,
systems and servers.
• Support & Training -One Information Systems Specialist and one Network Assistant
will support the service desk and training component.
Coinciding with staffs desire to reorganize Information Systems, City Council recently directed
staff to redesign the website and allocated one -time funds of $150,000 towards this project
during strategic planning. As a result, staff consulted with Paolucci Communication Arts, the
marketing and design firm that recently created a new website for the City and Economic
Development. Early in the discussions, it became apparent the City would need an expert to
interface with every department on a continual basis designing, updating, maintaining and
programming the new website features which was in -line with our desire to reorganize. Staff
obtained a quote from Paolucci for website maintenance
Hourly Rates
$ 100
S90
S80
S70
$ 60
Sso
S40
$30
520
$10
S_
Developer Contract
Staff determined the rate for the contract labor was considerably greater than staff time. The
proposed new Information Systems Developer position will be responsible for the following
areas.
• City Website (elsegundo.org & elsegundobusiness.com)
• Smartphone and Tablet Apps
• Intranet for Staff
• Integrating enterprise applications
• Custom reporting.
Placing these duties in a dedicated staff position will allow for a consistent look and feel across
the entire organization. This new position will create additional efficiencies by allowing staff
from other departments to return to their primary duties.
Co
Staff then benchmarked our proposed reorganization of Information Systems against the similar
City of Manhattan Beach to validate our results. Below is a comparison organizational chart.
Recommended El Segundo IS Staffing:
r
Information Systems
Specialist
information Systems
Developer
Information Systems
Specialist
City of Manhattan Beach:
I
Network Administrator
Information Systems
specialist
Information Systems
Specialist
I t Manager
Information Systems
Specialist
Network ASSIStant
IT Manager
i
j I
G I S Analyst
Network Administrator GISAnalyst
Information Systems
Specialist f GISTethn'r[ian
Although it is proposed to reorganize the Information Systems Staff to have individual primary
duties, our goal will be to cross -train each employee to support all functions of Information
Systems. The costs associated with adjusting and increasing staffing to meet current demand is
estimated to be approximately $183,750 annually.
7
To assist in offsetting this proposed expense to the General Fund, it is recommended that
Enterprise Funds (RSI, Sewer and Water) be charged. GIS services including updates to water
and sewer lines, replacement or addition of lines, and management of the associated enterprise
database have been provided for years, yet never allocated as expenses. These charges would
reimburse the General Fund for technical services which include staff time, GIS software and
GIS Equipment.
Fund
Staff Time GIS ANALYST GIS SOFTWARE
GIS EQUIPMENT
GIS TOTAL
$134,500
$16,150
$6,150
RSI
5% $6,725
$808
$308
$7,841
Sewer
15% $20,175
$2,423
$923
$23,521
Water
15% $20,175
$2,423
923
$23,521
$47,075
$5,654
$2,154
$54,883
FUND
Staff Time IS Manager
IS Specialist
Network Assistant
Tech Total
$180,750
$129,500
$96,250
Sewer
2% $3,615
$2,590
$1,925
$8,130
Water
2 % $3,615
$2,590
$1,925
$8,130
$7,230
$5,180
$3,850
$16,260
Recommendation
Staff recommends that Council authorize the City Manager to reclassify a vacant Network
Assistant position into an Information Systems Specialist and authorize the City Manager to
reclassify two part-time Information Systems Specialist positions into a full -time Information
Systems Specialist position.
Additionally, Staff recommends that Council authorize the City Manager to create a new
Information Systems Developer position, and return with specifications for approval after the
first quarter financial results are in for City Council approval and authorization to fund. These
changes would result in an annual increase to the General Fund of $112,607 and an increase to
the enterprise funds (RSI, Sewer & Water) of $71,143.00.
EL SEGUNDO CITY COUNCIL MEETING DATE: December 16, 2014
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding acceptance of the terms and conditions from a grant
award by Chevron U.S.A., Inc in the amount of $175,000 to assist in Economic and Business
Development within the City of El Segundo over the next two fiscal years. (Fiscal Impact:
$175,000 Revenue for the Chevron USA, Inc. Grant Account for FY 2014 -2015 and 2015 -16)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute the Grant Agreement with Chevron U.S.A., Inc.;
2. Appropriate grant funding for FY 2014 -15 and 2015 -16 in the Economic Development Grant
Fund Account; and /or,
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Grant Agreement Between Chevron U.S.A. Inc and City of El Segundo, Effective
Date November 1, 2014
FISCAL IMPACT: $175,000 Revenue for the Chevron USA, Inc. Grant Fund
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 125- 300 - 2401 -3619
ORIGINATED BY: Sam Lee, Director of Planning and Building Safet
REVIEWED BY: Deborah Cullen, Director of Fi ance I�
APPROVED BY: Greg Carpenter, City Manager r'
BACKGROUND AND DISCUSSION:
Earlier this year, staff applied for a grant with the Chevron Corporate Social Investment Program
which makes available financial resources for community investment within the communities
they maintain operations in the form of competitive grants. This is the second year in a role in
which El Segundo has been awarded. Back in January of this year, council accepted the 2013
grant for $200,000. This grant is for the 2014 application and is for $175,000.
Staff authored an application and timely submitted all required documentation. All grant
applications were collected and reviewed by Chevron's main corporate headquarters. Successful
grant applications were packaged into grant agreements and returned to local offices to so
successful applicants could be notified by December. The City of El Segundo applied for and
was successfully granted a multiyear grant in the amount of $175,000 for Economic and
Business Development activities within El Segundo. Specifically, the grant funding would
provide financial resources for staff to carry out a number of activities previously identified as
17
Budgetary Goals along with tasks outlined in the 2014 Economic Development Strategy. These
goals and tasks include a strong emphasis in business expansion, retention and attraction through
various methods of marketing and outreach. Notably, site selection assistance, acting as an
ombudsman (championing a specific project through the entitlement/permitting process),
citywide and project specific marketing. Additionally, grant funding will support update and
maintenance to the www.elsegundobusiness.com website along with the roll out of an enhanced
marketing strategy to tell El Segundo's story to businesses and developers throughout South bay,
Westside and beyond.
The Chevron USA, Inc. Grant expenditure account codes and estimated total expenditures over
FY 2014 -15 and 2015 -16 include:
Advertising: 125- 400 - 3619 -6201 - $50,000
Contractual Services: 125- 400 - 3619 -6206 - $125,000
Upon execution by both parties of the Chevron USA, Inc. Grant Agreement, a one -time
$175,000 payment will be made to the City of El Segundo tendered either by check or wire
transfer within 30 days.
CHARITABLE GRANT AGREEMENT
BETWEEN
CHEVRON U.S.A. INC.
AND
CITY OF EL SEGUNDO
Effective Date
November 1, 2014
CHARITABLE GRANT AGREEMENT
TABLE OF CONTENTS
SECTION
PAGE
AGREEMENT............................................................................................................... ............................... 1
1.
DEFINITIONS AND EXHIBITS ..................................................................... ............................... 1
2.
THE GRANT AND USE OF GRANT FUNDS ............................................... ............................... 2
3.
FINANCIAL MATTERS ................................................................................. ............................... 3
4.
EFFECTIVENESS AND TERMINATION ..................................................... ............................... 3
5.
ADDITIONAL OBLIGATIONS ...................................................................... ............................... 3
6.
RECIPIENT PROGRAM UPDATE REPORTS AND OVERSIGHT SITE VISITS ..................... 5
7.
TAXES.......... ................................................... .......................... . . . .. ................. ............................... 5
8.
INTELLECTUAL PROPERTY AND TRADEMARK ................................... ............................... 7
9.
INDEMNIFICATION ....................................................................................... ............................... 8
10.
INSURANCE .................................................................................................... ............................... 8
11.
GOVERNING LAW AND RESOLUTION OF DISPUTES ........................... ............................... 8
12.
GENERAL PROVISIONS ............................................................................... ............................... 9
13.
OTHER REGULATIONS ................................................................................ .............................10
EXHIBIT A - PROGRAM DESCRIPTION ............................................................... ............................... 12
CHARITABLE GRANT AGREEMENT
This CHARITABLE GRANT AGREEMENT (the "Agreement "), dated as of November 1, 2014 (the
"Effective Date "), by and between Chevron U.S.A. Inc., a Pennsylvania corporation with its principal
offices at 6001 Bollinger Canyon Road, San Ramon, CA 94583 ( "Chevron ") and the City of El Segundo,
a California municipal corporation, with offices at 350 Main Street, El Segundo, CA 90245
( "Recipient ").
RECITALS
A. Recipient is a non - profit, public charity incorporated under the laws of California.
B. Chevron has decided to support Recipient's Program.
AGREEMENT
In consideration of the mutual covenants and undertakings of the Parties set out under this Agreement the
Parties agree as follows:
1. DEFINITIONS AND EXHIBITS
1.1 Definitions. As used in this Agreement, these words or expressions have the following
meanings:
"Agreement" has the meaning given in the introductory paragraph.
"Affiliate" means any legal entity which controls, is controlled by or is under common
control with, another legal entity. An entity is deemed to "control" another if it owns
directly or indirectly at least fifty percent of the shares or interests entitled to vote.
"Chevron" has the meaning given in the introductory paragraph.
"Chevron Group" means Chevron, Chevron's Affiliates and the directors, officers and
employees of all of them.
"Chevron Licensed Marks" has the meaning given in Section 8.
"Confidential Information" has the meaning given in Section 12.7.
"Effective Date" means the date defined as "Effective Date" in the introductory
paragraph.
"Government Official" means any officer or employee of any government (including
federal, state, local and national governments), Public International Organization, or
political party (including any department, agency, company or other instrumentality of
any government or, Public International Organization) or any candidate for political
office
"Grant Funds" has the meaning given in Section 2.1.
City of El Segundo Grant Agreement 2015
"Marks" has the meaning given in Section 8.
"Party" means Chevron or Recipient and "Parties" mean both of them.
"Personal Data" means any information that can be used directly or indirectly, alone or
in combination with other information, to identify an individual.
"Program" means Recipient's Economic and Business Development Program as further
described in Exhibit A — Program Description.
"Program Reports" has the meaning given in Section 6.1.
"Public International Organization" means an international organization formed by
states, governments, or other public international organizations, whatever the form of
organization and scope of competence.
"Recipient" has the meaning given in the introductory paragraph.
"Recipient Group" means Recipient, Recipient's shareholders, Recipient's Affiliates,
subcontractors, and directors, officers, employees and other personnel of all of them, and
any person acting on behalf of any of them in connection with this Agreement.
"Recipient Licensed Marks" has the meaning giving in Section 8
"Term" has the meaning given in Section 4.1.
1.2 Exhibits.
(A) The Exhibit A — Program Description that is attached to the body of this
Agreement is an integral part of this Agreement and is incorporated by reference
into this Agreement.
(B) If a conflict exists between the body of this Agreement and the Exhibit A —
Program Description, the body prevails to the extent of the conflict.
2. THE GRANT AND USE OF GRANT FUNDS
2.1 Grant Funds. Chevron will provide a grant to Recipient of one hundred seventy five
thousand dollars ($175,000.00)(US) subject to this Agreement (the "Grant Funds ") for
the Program.
2.2 Additional Funds, Goods or Services. Any additional funds or goods or services by
Chevron must be approved by Chevron in advance and in writing.
2.3 Use of Grant Funds. Recipient agrees to use the Grant Funds exclusively for the
Program in accordance with this Agreement and any applicable law.
City of El Segundo Grant Agreement 2015
3. FINANCIAL MATTERS
3.1 Payment. Chevron will pay the Grant Funds to Recipient by any of the means
indicated in Section 3.2 within thirty days of the execution of this Agreement.
3.2 Payment Information. Chevron will make the Grant Funds payment to Recipient by
check or wire transfer.
3.3 Award. In acknowledgement of Chevron's donation of the Grant Funds Chevron will
be provided with the recognition as further described in Exhibit A — Program
Description.
4. EFFECTIVENESS AND TERMINATION
4.1 Term. Unless terminated as provided in Section 4.2, this Agreement is effective from
the Effective Date until the completion of the Program or expenditure of all Grant
Funds, whichever first occurs, unless terminated earlier as provided in this Agreement
( "Term ").]
4.2 Early Termination. Chevron may terminate this Agreement and discontinue funding
under this Agreement with immediate effect in the following events:
(A) At any time, by giving notice to the Recipient if the Recipient does not comply
with all the terms and conditions under this Agreement.
(B) In accordance with Section 5.4.
(C) In accordance with Section 7.5.
5. ADDITIONAL OBLIGATIONS
5.1 Warranty. Recipient represents and warrants for itself and on behalf of Recipient
Group that no event has occurred prior to the Effective Date which, had it occurred
after the Effective Date, would constitute a violation of Section 5.2 or Section 5.3.
5.2 Conflicts of Interest. No member of Recipient Group may engage in any of the
following activities:
(A) Give to or receive from any director, employee or agent of Chevron or its
Affiliate in connection with this Agreement, any gift, entertainment or other
benefit of significant cost or value, or any commission, fee or rebate.
(B) Enter into any business arrangement with any director, employee or agent of
Chevron or its Affiliate (other than as a representative of Chevron or its Affiliate)
without Chevron's prior written consent
5.3 Improper Influence. No member of Recipient Group may offer or make any payment,
or offer or give anything of value to any Government Official, any immediate family
member of a Government Official or any political party to influence any act or decision
by any Government Official, government, government instrumentality, party, or public
City of El Segundo Grant Agreement 2015
organization, or to gain any other advantage for Chevron Group, Recipient Group or
any of them arising out of this Agreement. In addition, no member of Recipient Group
may offer or make any payment or offer or give anything of value to any person if the
member knows or has reason to believe that any portion of the payment or thing of
value will be given directly, indirectly or through a third party to any Government
Official, any immediate family member of any Government Official or any political
party.
5.4 Reporting Violations, Reimbursement and Termination. Recipient shall
immediately notify Chevron of any violation of Section 5.2 or Section 5.3, or breach of
the warranty set out in Section 5.1. In addition to any other remedies to which Chevron
may be legally entitled and notwithstanding termination of this Agreement, Recipient
shall reimburse or issue a credit to Chevron equal to any benefit that was realized or
paid in violation of these Sections.] Chevron has the right to terminate this Agreement
at any time pursuant to Section 4.2 for any violation of Section 5.2 or Section 5.3, or
breach of warranty set out in Section 5.1.
5.5 Records Retention and Right to Audit. Recipient shall maintain and retain, and
ensure that other members of Recipient Group maintain and retain, true and correct
records in connection with all matters related to this Agreement until at least twenty -
four months from the end of the calendar year in which this Agreement is terminated.
Chevron (or its representative) may inspect all records at any time within the stated
retention period to determine Recipient's compliance with the terms of this Agreement.
For the records pertaining to taxes or Recipient's tax- exempt status, Recipient and
Recipient Group shall maintain and Chevron may inspect such records for so long as
the longest applicable statute of limitations remains open.
5.6 Data Privacy. Recipient will process all Personal Data it processes on behalf of
Chevron in accordance with all applicable laws and Chevron's reasonable requests with
respect to protecting Personal Data, including but not limited to: restricting employee
and agent /subcontractor access to Personal Data, following Chevron's instructions in
connection with processing Personal Data, not disclosing Personal Data to any third
party without Chevron's written permission, applying appropriate security measures to
protect Personal Data, and deleting any Personal Data in its possession or control at the
expiry or termination of this Agreement unless otherwise agreed between the Parties. In
the event of any unauthorized, unlawful, and /or unintended processing, access,
disclosure, exposure, alteration, loss, or destruction of Personal Data, Recipient will
immediately notify Chevron and cooperate with Chevron's reasonable requests to
investigate and remediate such incident and provide appropriate response and redress.
"Personal Data" means any information that can be used directly or indirectly, alone or
in combination with other information, to identify an individual..
5.7 Testimonials and Stories. If any testimonials or stories related to the Program are
provided to Chevron, the Recipient is responsible for complying with applicable law
and its own policies with respect to giving notice and obtaining consent from
individuals who provide testimonials or stories before providing them to Chevron. The
notice to the individuals must include that the testimonials provided will be transferred
to other countries, including the United States, and may be used by Chevron or any of
its Affiliates for commercial or any other purposes without any royalty or other
City of El Segundo Grant Agreement 2015
compensation of any kind to the Recipient or the individuals who provided the
testimonials or stories.
6. RECIPIENT PROGRAM UPDATE REPORTS AND OVERSIGHT SITE VISITS
6.1 Program Reports. Recipient shall provide Chevron with detailed written report
regarding the status of the Program (the "Program Reports ") in December, 2015.
6.2 Oversight Visits. Recipient shall make commercially reasonable efforts to
accommodate any person identified by Chevron to conduct a site visit of the Program.
7. TAXES
7.1 Recipient represents that it is a political subdivision of the State of California and is a
tax - exempt entity. Recipient represents that any contribution to the City of El Segundo
will be considered a charitable contribution, as defined by IRS code section 170(c)(1).
7.2 Recipient agrees not to expend any Grant Funds in such a way as to constitute an
attempt to influence legislation under section 501(h) or a taxable expenditure described
in IRC section 4945, that is any of the following:
(A) To carry on propaganda or otherwise attempt to influence legislation.
(B) To influence the outcome of any specific public election or to carry on, directly
or indirectly, any voter registration drive.
(C) For any grant to an individual which does not comply with the requirements of
IRC section 4945(d)(3) or (4).
(D) For any purpose other than one specified in IRC section 170(c)(2)(B), i.e., a
religious, charitable, scientific, literary or educational purpose.
7.3 Recipient is in full compliance with Executive Order 13224 and the Uniting and
Strengthening America by Providing Appropriate Tools Required to Intercept and
Obstruct Terrorism Act of 2001 (Public Law 107 -56; also known as the USA Patriot
Act). Recipient shall not disburse Grant Funds to any person or organization who, at
the time of signing this Agreement or at the time of payment of any grant, is listed on
any of the following: the United States Treasury — Office of Foreign Assets Control
List (also known as Specially Designated Nationals List or SDN List); the Secretary of
State Terrorist Exclusion List; the United Nations Security Council Committee's "1267
List"; and the European Union List published by the Council of the European Union
(collectively, the "Terrorist Watch Lists "). Recipient shall also not disburse Grant
Funds to any organization with officers or key employees on one of the Terrorist Watch
Lists. Recipient shall assist Chevron in obtaining such documents as, in the good faith
judgment of Chevron, are necessary or appropriate to assure Chevron that the
contribution is not directly or indirectly supporting terrorist groups or individuals.
7.4 Recipient shall provide Chevron with immediate written notification of all the
following:
City of El Segundo Grant Agreement 2015
(A) Any changes in its tax - exempt status described in Section 7.1 above (whether or
not appealed).
(B) Inability to expend the Grant Funds for the Program.
(C) Any payment (inadvertent or otherwise) to an organization or individual listed on
a Terrorist Watch List.
(D) Any payment (inadvertent or otherwise) to an organization with an officer or key
employee listed on a Terrorist Watch List.
(E) Any expenditure from the Grant Funds made for any purpose other than the
Program.
7.5 Chevron may, after notice to Recipient of its intent to do so, cancel its participation in
the Program for which the Grant Funds are granted, in the event Chevron, in its sole
judgment, finds any of the following:
(A) Recipient has failed to make substantial progress in the completion of the
Program.
(B) Recipient has failed to comply with the terms of this Agreement.
(C) Any such cancellation is necessary to comply with the requirements of law.
(D) Recipient's tax- exempt status described in Section 7.1 is changed in any way..
7.6 Recipient makes no representation or warranty with respect to the tax treatment of any
payment by Chevron to Recipient whether under this Agreement or otherwise.
7.7 Upon receipt of the Grant Funds, Recipient shall provide Chevron with written
confirmation of. the total amount of the gift, the total value, if any, of services or
property that Chevron or any related company received or will receive from Recipient.
7.8 Recipient is responsible for all liabilities or claims for taxes (including income, capital,
sales or use, value added, goods and services, excise, property, personnel, among other
taxes) that any taxing authority claiming jurisdiction over this Agreement may assess or
levy against Recipient relating to this grant or this Agreement. Recipient shall comply
with all applicable tax requirements, file all registrations and reports, and take all
actions necessary to make its tax payments. Chevron is responsible for all liabilities of
claims for taxes that any taxing authority claiming jurisdiction over this Agreement
may assess or levy against Chevron. Chevron will, as appropriate, report, withhold and
pay to the taxing authorities, any taxes levied or assessed on account of this grant or
this Agreement. Chevron will provide Recipient with tax receipts (or other proof of
payment if receipts are not available) for any withheld taxes, but will not reimburse
Recipient for these withheld taxes.
City of El Segundo Grant Agreement 2015
8. INTELLECTUAL PROPERTY AND TRADEMARK
8.1 Chevron Trademarks. Chevron hereby grants to the Recipient a limited non-
exclusive license to use the Chevron trademarks and the corresponding logos as
instructed in writing by Chevron (the "Chevron Licensed Marks ") during the Term in
connection with the Program, subject to the following conditions:
(A) Recipient recognizes the exclusive rights of Chevron and Affiliates of Chevron in
the Chevron Licensed Marks and shall not contest, directly or indirectly, or in
any way impair such exclusive ownership of the Chevron Licensed Marks or aid
or encourage others to do so, both during the Term and afterwards.
(B) Recipient further recognizes that all use of the Chevron Licensed Marks by
Recipient must at all times inure to the benefit of Chevron and/or its Affiliates,
and that Recipient acquires no right, title or interest in or to the Chevron
Licensed Marks except as expressly and temporarily provided in this Section 8.1.
(C) Recipient shall obtain Chevron's prior written approval before using the Chevron
Licensed Marks. Recipient's uses of the Chevron Licensed Marks must conform
to Chevron's style and usage guides. Chevron may reasonably withhold approval
or require cessation as to any uses by Recipient that do not conform to such
guidelines; Chevron will provide a copy of such guidelines to Recipient and will
provide additional information to Recipient regarding the implementation of said
guidelines.
(D) Recipient shall make no use of the Chevron Licensed Marks except as
specifically approved in writing by Chevron. Recipient shall immediately
withdraw any uses that Chevron deems improper. In the event Recipient seeks
the consent or approval of Chevron for promotional materials, Chevron shall use
reasonable efforts to respond promptly. Recipient shall not sublicense or
otherwise transfer the use of the Chevron Licensed Marks to any person or entity.
(E) Upon termination of this Agreement, Recipient shall promptly deliver to Chevron
or destroy all material bearing the Chevron Licensed Marks. Notwithstanding the
foregoing, Recipient is not required to deliver or destroy any materials bearing
Chevron Licensed Marks in any of the following events:
(1) Chevron is listed as a sponsor along with other sponsors provided that
the materials are not displayed, shown or in any other way used in a
public venue or distributed to anyone other than an employee or
volunteer of Recipient.
(2) Chevron agrees in writing to allow Recipient to retain such materials for
use in subsequent years.
8.2 Recipient Trademarks. Recipient hereby grants to Chevron and its Affiliates a limited
non - exclusive license to use the Recipient trademarks and the corresponding logos as
instructed in writing by Recipient (the "Recipient Licensed Marks ") during the Term
in connection with the Program, subject to the following conditions:
City of El Segundo Grant Agreement 2015
(A) Chevron recognizes the exclusive rights of Recipient and /or and the subsidiaries
and Affiliates of Recipient in the Recipient Licensed Marks and shall not contest,
directly or indirectly, or in any way impair such exclusive ownership of the
Recipient Licensed Marks.
(B) Chevron further recognizes that all use of the Recipient Licensed Marks by
Chevron will at all times inure to the benefit of Recipient and/or its Recipient
Affiliates, and that Chevron and its Affiliates acquire no right, title or interest in
or to the Recipient Licensed Marks except as expressly and temporarily provided
in Section 8.2 and Section 8.3.
(C) Chevron shall immediately withdraw any uses that Recipient demonstrates to
Chevron to be improper. In the event Chevron seeks the consent or approval of
Recipient for promotional materials, Recipient shall use reasonable efforts to
respond promptly. Other than to a Chevron Affiliate, Chevron shall not
sublicense or otherwise transfer the use of the Recipient Licensed Marks to any
person or entity.
(D) Except as provided in Section 8.3, upon termination of this Agreement, Chevron
shall cease use of the Recipient Licensed Marks.
8.3 Chevron's Right. Chevron and its Affiliates are permitted and retain a right after the
Term to refer to Recipient and /or use Recipient trademarks and corresponding logos to
identify Recipient as the beneficiary and recipient of the Grant Funds.
9. INDEMNIFICATION
9.1 Recipient agrees to indemnify, defend and hold harmless Chevron Group, its
successors and assigns from and against any and all third party claims, damages,
liabilities, costs and expenses, including reasonable legal fees and expenses arising
out of or related to Recipient's performance of and obligations and
representations under this Agreement.
10. INSURANCE
10.1 Without in any way limiting Recipient's indemnification obligations under this
Agreement Recipient shall maintain, at all times during the Term, the insurance
required by applicable law.
11. GOVERNING LAW AND RESOLUTION OF DISPUTES
11.1 Governing Law. This Agreement and the subjects contain in it are governed by and
interpreted under the laws of the State of California, without regard to its choice of law
rules.
11.2 Resolution of Disputes. If any dispute arises out of or in relation to this Agreement
and if the dispute cannot be resolved by direct negotiations, either Party may initiate
mediation by giving notice to the other. If the Parties fail to resolve the dispute within
sixty days from notice of mediation, either Party may initiate binding arbitration in
accordance with this Section 11.2. The place of arbitration must be El Segundo,
City of El Segundo Grant Agreement 2015
California. One arbitrator (or three arbitrators if the monetary value of the Dispute is
more than US$5,000,000 or its currency equivalent) must conduct the arbitral
proceedings, in English, in accordance with United Nations Commission on
International Trade Law ( "UNCITRAL ") Arbitration Rules. The American Arbitration
Association is the appointing authority (in the case of disputes involving all U.S.
parties). The International Centre for Dispute Resolution is the appointing authority (in
the case of disputes involving a non -U.S. parry). The arbitration award is final and
binding and must be issued within three months from completion of the hearing, or as
soon as possible thereafter. The arbitrator(s) is not empowered to award punitive
damages. Regardless of which Party prevails, all arbitration fees and costs must be paid
equally and each Parry shall bear its own attorneys' fees and costs in connection with
such arbitration. This Section 11.2 must not be interpreted to prevent a Party from
seeking injunctive relief and /or from seeking to enforce any award rendered by the
arbitrator(s) in such arbitration from the United States District Court Northern District
of California or the Superior Court for the county of Contra Costa, California. This
arbitration provision is enforceable under the Federal Arbitration Act, 9 U.S.C. §1, et
seq. Any disputes relating to or in connection with the enforceability of this arbitration
provision must be brought only in the United States District Court Northern District of
California or the Superior Court for the county of Contra Costa, California, and each
Party consents to the exclusive jurisdiction of the United States District Court Northern
District of California or the Superior Court for the county of Contra Costa, California
for that purpose. If for any reason such a proceeding cannot be brought in federal court,
the proceeding may be brought in California State court
12. GENERAL PROVISIONS
12.1 Proper Authority. Each of the Parties and their officers represent and warrant that
they are authorized to enter into this Agreement and execute the same without further
authority.
12.2 Prior Agreements. This Agreement comprises the complete and exclusive agreement
between the Parties regarding the subject matter of this Agreement and, except as
provided in this Section 12.2, supersedes all oral and written communications,
negotiations, representations or agreements in relation to that subject matter made or
entered into before the Effective Date.
12.3 Amendment. No amendment to this Agreement is effective unless made in writing and
signed by duly authorized representatives of all the Parties.
12.4 Waiver. Any failure of either Party to pursue remedies for breach of this Agreement
does not constitute a wavier by such compliant Party of any breach of this Agreement
by the non - compliant Party, or raise any defense against claims against the non-
compliant Party, for breach of this Agreement. The waiver or failure to require the
performance of any agreement or obligation contained in this Agreement, or failure to
pursue remedies for breach of this Agreement, does not waive a later breach of that
agreement or obligation.
12.5 Notices. All notices required or permitted under this Agreement must be in writing and
delivered by mail (postage prepaid) or by hand delivery to the address of the receiving
Party set out in the signature page to this Agreement. Notices sent by email are
City of El Segundo Grant Agreement 2015
ineffective. Notices are effective when received by the recipient during the recipient's
regular business hours. Notices which do not comply with the requirements of this
Agreement are ineffective, and do not impart actual or any other kind of notice.
12.6 Assignment. Neither Party may assign its rights or obligations under this Agreement
without the prior written consent of the other Party except that Chevron may assign this
Agreement to its Affiliates.
12.7 Confidentiality. Recipient shall treat all information arising out of or provided to
Recipient under this Agreement ( "Chevron Confidential Information ") as valuable,
proprietary and confidential and shall not disclose, and shall ensure that all members of
Recipient Group do not disclose, any such Chevron Confidential Information to any
other person without the prior written consent of Chevron.
12.8 Relationship of Parties. Each Party is independent and no partnership, joint venture or
agency relationship will be deemed to be formed under this Agreement. Neither Party
shall have the right, power or authority to in any way bind the other to any contract or
other obligation.
12.9 Third Party Rights. No person who is not a Party to this Agreement has any rights
under this Agreement or may enforce any provision in this Agreement.
12.10 Severability. Each provision of this Agreement is severable and any determination of
invalidity does not affect those portions of this Agreement that are valid.
12.11 Survival. All provisions in this Agreement containing representations, warranties,
releases, defense obligations and indemnities, and all provisions relating to tax, audit,
confidentiality, conflict of interest, improper influence, intellectual property and
trademarks, insurance, disclaimer of certain remedies, limitations of liability,
ownership or use or return of Confidential Information, retention and inspection of
records, dispute resolution and governing law, and all causes of action which arose
prior to completion or termination, survive indefinitely until, by their respective terms,
they are no longer operative or are otherwise limited by an applicable statute of
limitations.
12.12 Public Announcements. Recipient shall not issue any public announcement or
statement concerning this Agreement without obtaining Chevron's prior written
consent. Chevron may disclose that it has donated the Grant Funds to Recipient for the
Program without any consent from Recipient.
12.13 Counterparts. This Agreement may be executed in multiple counterparts, all of which
together will be considered one and the same agreement.
13. OTHER REGULATIONS
13.1 The Parties to this Agreement acknowledge that one or both of the Parties is organized
in the United States and subject to the laws of the United States, including economic
sanctions and trade restrictions imposed by the United States government. Therefore,
Recipient represents and warrants to Chevron that no member of Recipient Group is a
person or entity who is the subject of, or is owned or controlled by any country,
City of El Segundo Grant Agreement 2015
10
institution, organization, entity, or person that is the target of, economic sanctions and
trade restrictions imposed by the United States government.
The remainder of the page intentionally left blank.
IMPORTANT NOTICE: THIS AGREEMENT CONTAINS PROVISIONS REGARDING
INDEMNITIES AND WARRANTIES THAT EXPRESS THE AGREEMENT OF THE PARTIES
CONCERNING CLAIMS ARISING OUT OF THIS AGREEMENT.
The Parties have executed this Agreement as evidenced by the following signatures of authorized
representatives of the Parties:
CHEVRON:
CHEVRON U.S.A. INC.
Signature:
Name: Linda D. Padon
Title: Attorney in Fact
ADDRESS FOR NOTICES:
Chevron U.S.A. Inc.
6001 Bollinger Canyon Road
San Ramon, CA 94583
Attention: Linda D. Padon, General Manager,
Public Policy & Corporate
Responsibility
City of El Segundo Grant Agreement 2015
RECIPIENT:
CITY OF EL SEGUNDO
Signature:
Name: Greg Carpenter
Title: City Manager
Approved as to form:
Mark D. Hensley, City Attorney
am
ADDRESS FOR NOTICES:
City of El Segundo
350 Main Street
El Segundo, CA 90245
Attention: Greg Carpenter, City Manager
11
EXHIBIT A - PROGRAM DESCRIPTION
City of El Segundo Grant Agreement 2015
12
Social Wyestment partuership application
Chevron
Wo
Please complete and rettu-n this application form. You do not need to provide a 5npnificant level of detail: as a
guide, two to three pages is ideal. When we receive your fortlL we will evaluate your application and respond to
let you know the outcome. We may contact you in the niteriun for further information if ive need it,
please complete all questions and provide the documentation requested to allow us to hilly evaluate your request
for ltuiding_ incomplete information may delay our ability to respond to you in a timely way.
7Enilail e of Or abixatiou: City of El Se undo Name of Primary Contact: Gre Car enter
inst Address: 350 Nlain Street E1 Se undo CA 90245
e Niumber: 310 -524 -2501 Website Add ress: ii ww.elsetrundo.ora, i,.rci-%v.elseaiwdobustness.coni
Address: gearpentepPelsemindo.ora
Name and Type of Opportunity (Prosrarn, Project or Event): Cite of El Segundo Economic and
Business Development Program
Opportunity Description: A program by the City of E1 Segundo to retain and expanding the existing
business base while also expanding E1 Segundo's business dh,ersity to new industry segments (i.e.
creative office) while reducing unemployment and bhightiu conditions within our coltllt unit7'.
Organization's Mission Statement: The Cite of El Segundo is committed to the attraction, expansion
and retention of our business base through a pro- business climate which includes collaborative
problem - solving for business success while balancing the needs of our residents and maintaining a
utility of life that is second to none,
Amount of Funding Requested from Chevron: 5175,000
Total Pro 'am/Projecu`Event cost: 5595.000 (0tv, Chevron) over 2 year period
Other Sources of Ftutdinq (knoit'ri and anticipated): City General Fund
Project Tuning and Anticipated Length of Cotri itnnent: 2 years with Chevron funding
Have you applied for, or received, firndinig from Chevron previously? Yes — 2013, award made Januau•y
2014 ($200,000)
Issue focus area
Which of the following best describes your projects focus area? (Check 6te appropylate box):
❑ STEM Education
❑ Career, - Vocational Training
® Sniall Business Support
The project idea
What are the project's objectives? How will these objectives be achieved?
The overarching function of the Economic and Business Development Program are to promote
sustainable growth in each of the business sectors of El Segundo including: commercial sector east
of Sepulveda Avenue, Smoky Hollow District and the Downtown Corridor. This primary- objective
is accomplished by a series of objectives that focus on: Business Retention, Business Expansion and
City of El Segundo Grant Agreement 2015
13
Chevron
Business Attraction.
Fundamentally the three primal objects are based upon a series of sub - objectives that include, site
selection assistance, acting as an ombudsman (championing a specific project through the
entitlement permitting process), citywide and project specific marketing (business attraction,
existing business promoting marketing, development of a public facility corporate branding
program), business outreach to determine if a rapid response and identification of specific resources
is required for expansion or retention, and other long term projects that would add value to a
specific sector (i.e. the Smoky Hollow review by the Urban Land Institute to determine how to the
City can best position itself for market forces penetrating the district), Recently, the City launched a
public relations campaign to `tell the story' of El Segundo's pro -business climate and exceptional
quality of fife. Currently, El Segundo is challenged by many business decision makers that have no
perception or misguided perceptions of El Segundo and where it is located and how it compares to
other communities in the Los Angeles area and more specifically Rest Los Angeles and the South
Bay. The EDAC believe this public relations campaign will provide the advantage needed to draw
the attention of desirable businesses to replace previously occupied space by defense related
contractors and companies. This infusion of businesses would also create further diversification of
El Segundo's business base and be less susceptible to substantial reductions in jobs from anv one
particular industry, To date, the public relations firm has begun working closely with stakeholders
to promote local business successes within El Segundo, Additionally, the firm has begun the launch
of a large scale business attraction marketing campaign. This campaign includes the redesign and
modernization of the City's existing dedicated business attraction website
Qviv%%.elsigltudobllsiltess. ylni. In addition, a number of marketing collateral materials have been
developed for networking and trade events as well as a banner program along Sepulveda Blvd,
Rosecrans Ave and Imperial Hwy. the focus of these materials is to capture the attention of
individuals driving through El Segundo and attendees at various trade and networking events.
Promotion of sustainable growth in El Segundo is critical in light of the complexion of the
community business base. El Segundo has traditionally been dominated by the defense industry; the
same industry that has and continues to decline due to shrinking Federal budgets. The year -over-
year loss of jobs has caused El Segundo and the South Bay a tremendous hardship for
municipalities and residents. First, due to the constant reduction in the defense industry, residents
of the South Bay and specifically El Segundo has fell victim to lay offs. From a municipal
perspective, job losses and an ever shrinking industrial complex has had a direct correlation to
revenue losses. These losses have caused further loss of services to residents and reduced city
services. «- tthout a concerted effort to address the lost jobs, further deterioration of City services
and infrastructure is sure to result.
Community Impact
Who will benefit from the project and hove many beneficiaries will you reach'? How will yom project
improve quality of life for imderserved eonuuunities?
The City of El Segundo and its residents would be the primary beneficiaries by rebuilding a once
stout business base that was powered by the residents of El Segundo and the South Bay. Residents
of the South Bay will benefit by increased opportunity at re -employment. By specifically targeting
private reinvestment in the form of increasing the business base, El Segundo and the South Bay can
lower unemployment and underemployment rates. The underlying effect will stabilize and
ultimately increase quality of life and property values; further staying off poverty and increases in
City of El Segundo Grant Agreement 2015
14
Chevron
underseryed communities within the South Bad'.
The impact of this Program will directly impact the over 500 small businesses within El Segundo.
The Program gill also reduce overall commercial t acaucy throughout El Segundo's commercial
corridors; increasing employment opportunities for residents and reducing City revenue shortfalls
through increased business license tax revenues.
Chevron involvement
«neat opporhulities. if oily, exist for increased Chevron involvement') (Eg general or skilled volunteerism
opportunities. speakers. or other creative wad's to engage Chevron's people and resources,}
The Citv of El Segundo Economic and Business Development Program would appreciate the
opportnutt' to leverage Chevron presence and prominence in a number of ways. These requests
would be made over the two year funding period and may include: usage of corporate facilities far
events (i.e. business development seminars, meetings). participation in business development forums
by facility staff, video clips, photos and any other non - confidential media for incorporation into
marketing materials, co- funding additional parking andlor signage for the Smoky Hollow district
directly adjacent (north side) of C'hevron's El Segundo Refinery.
Public awareness
How will Chevron be identified with your organization? Do you plan to involve any other partners or
stakeholders in this project? If so, please describe who and in what capacity.
The City of E1 Segundo Economic and Business Development Program can include C'hevron's logo
as a "Corporate Partner" on future marketing brochures, banners and other visual medium
including onlineivirtual presence and social media campaigns. Other opportunities may include
placement of logo/branding on public facilities and light standard banners Tong and through the
Downtown Corridor. For specific business development ' ;outreach events. Chevron logo; brand would
be included as a major sponsor including opportunities o provide for speaking about Chevron,
economic development and the community.
The organization
Tell us about your organization_ What knowledge, experience or capacity does it have that gives it
confidence it can successfully implement the proposed project?
The City's leadership establishes policy and makes decisions that guide the community. The
direction and consistent' of these policies and decisions sends a message to the business community
about the Cit's openness to development and business growth. While some communities have a
reputation of being dhisive and unfocused, El Segundo has a track- record of maintaining and
developing business- fuiendlh' city policies. The advisory both- that makes recommendations to the
Cit' Council is the Economic Development Advisory Council which is comprised of 11 members
that represent various aspects of the community. These members collectively boast in excess of 300
rears of experience in business fundamentals, finance, real estate development, strategic planning,
consensus building and leadership. Strategic planning is a primary component of this Body in the
field of economic and business development. The dad- -to -day duties outlined in the Strategic Plan are
carried out by a full time, seasoned economic developer. In addition, the economic developer
City of El Segundo Grant Agreement 2015
15
Chevron
monitors and provides the ]RDA(:' with n'ontine reports on the progress of identified metrics of the
Plan, a compliment of strategic resources within the community are also available to assist
with Specific resources on unique projects which May include the South Bay Workforce Investment
Board, Small Business Development Center, Los Angeles Economic Development Corporation and a
number of others are available for more specific assistance.
Measuring results
What are the intended results of the project and what plans do vnii have for project mlonitoring anal
evaluation?
The long term goals of the project would directly correlate with the organizations mission
statement: retain and expand El Segundo's business base through business diversification, utilizing
a pro- business climate and partnering with a public relations firm to 'get the word out' out El
Segundo,
Program stiff will conduct at least 30 visits per year to local businesses. The primary objective of
these visits is to identify struggling businesses and provide resources needed to successfully retain
(and in some cases expand) the business awhile remaining a part of the existing business base.
The City has a goal of `one hundred at one hunched' — to bring 100 new businesses to the City by its
centennial in 2017. Inn this effort, staff will target industry trade shows and networking events with
the intent of increasing retail - oriented businesses in the downtown, Sepulveda and RoSecrans
corridors. Additionally, staff will utilize resources to help reduce vacancy rates throughout the City
by attracting, retaining and expanding creative office uses and manufacturing firms. The reduction
of vacancy antes will have an immediate effect of increasing job creation and tax revenue for the
0tv. Also, the business -to- business firms will provide job creation for the community's skilled
workforce.
Virtual presence maintenance, updates and greater presence campaign, Under this activit}, tine
existing website will be updated and maintained on a more frequent
basis (providing up to date information for those seeking information about El Segundo's business
climate). Further virtual communication will span through n social media campaign (i.e. Twitter,
Face Book).
City Marketing /Brandtug will continue and expand to identified and specific industries on a
regional, national and global level. Marketing format may include ally /all of the following: ad
placements (paper and virtual publications), press releases, attendance at trade shows and
networking events, seek targeted awards from notable organizations for high level, low cost
exposure (i.e. Most Business FrieudlY City Award).
Implement findings and recommendations as approved by the El Segundo City Council from the
Urban Land Institute's Technical Assistance Panel results for the Smoky Hollow district.
Please also complete the separate 'target metrics' form and submit along with your application.
Sources of funding
List current sources of unrestricted aid restricted fiuuding (e.g., from corporations_ foundations,
government, individuals, etc.) for the organization and for the project proposed. Is the project sustainable
beyond the period of Chevron funding' , If so, how, will sustainability be achieved`!
S90,000 annually for one full time staff person from City of El Segundo
$120,000 annual budget to fund marketing efforts including the retention of a public relations firm
that will also modernize the 11-ww.else_undobusiness.com tiwebsite and undertake a social media
City of El Segundo Grant Agreement 2015
16
chewan
campaign and fund various trade show and networking events for the purposes of business
attraction.
Project/Program is considered sustainable after period of Chevron funding. The requested funding
from Chevron will cover one -time and start up costs (i.e. website updateidevelopment, establishment
of a branding campaign, etc.) Chevron's contribution will provide for higher visibility of marketing
and allow limited staffing resources to focus more on maintenance and updates of virtual presence.
Additionally, Chevron's contribution will also be applied to strategic.iong range planning that
includes specific and attainable goals and measurable outcomes to ensure staff efforts continue to
address key goals and concepts.
END OF EXHIBIT A
City of El Segundo Grant Agreement 2015
17
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 16, 2014
AGENDA HEADING: Mayor Suzanne Fuentes
Consideration and possible action regarding the annual request of Mr. S. Claus for variances
from the Municipal Code.
RECOMMENDED COUNCIL ACTION:
Approve request by Mr. S. Claus for a waiver of the permits required for doing business within
the City of El Segundo as follows:
1. The use of air rights and waiver of the Santa Monica Radial 160 R procedure;
2. Grant a free business license for a non -profit organization;
3. Waiver of the Noise Ordinance to permit the sound of bells;
4. Waiver of the Trespass Ordinance including dealing with trespassing animals;
5. Waiver of the ordinance on Animal Regulations.
FISCAL IMPACT: None
Additional Appropriation: N/A
Account Number(s):
REVIEWED BY: Mayor Suzanne Fuentes Wg--
APPROVED BY: Greg Carpenter, City Manager) �L
BACKGROUND AND DISCUSSION:
Were Mr. S. Claus required to take the time to obtain all of the necessary permits, there would be
many unhappy boys and girls in El Segundo. In order to expedite the timely delivery of presents,
Council should waive the fees and permits required.
ixi_]