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2014 Dec 02 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECMBER 2, 2014, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
2
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
C
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, DECEMBER 2, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Rev. Dina Ferguson, St. Michael Episcopal Church
PLEDGE OF ALLEGIANCE — Mike Dugan
PRESENTATIONS
a) Proclamation — 1200 Block of East Acacia Avenue as Candy Cane Lane from
December 13 — 23, 2014.
b) Proclamation — Sunday, December 14, 2014, as the 51St Annual El Segundo
Holiday Parade.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
5
1. Consideration and possible action (Public Hearing) regarding the
introduction and first reading of an Ordinance approving: Environmental
Assessment No. EA -1075 (determination of consistency with previously
adopted Program /Project Final Environmental Impact Report);
Development Agreement No. DA 14 -02 (Sixth Amendment to Development
Agreement No. DA 03 -01) for the Plaza El Segundo Development site to
allow up to two Health Clubs and Fitness Centers provided that no such
use exceed 8,500 square feet and the combined square footage of both
does not exceed in total 11,502 square feet of floor area; and Zone Text
Amendment No. ZTA 14 -02 to increase the area of General Office uses
permitted in the Commercial Center (C-4) Zone to 30,072 gross square feet.
Applicant: Federal Realty Investment Trust — c/o Jeff Chambers.
Fiscal Impact: None)
Recommendation — 1) Open the Public Hearing; 2) Discussion; 3) Introduce and
waive first reading of an Ordinance approving Environmental Assessment No.
EA -1075, Development Agreement No. DA 14 -02, and Zone Text Amendment
No. ZTA 14 -02; 4) Schedule second reading and adoption of the Ordinance on
December 16, 2014; 5) Alternatively, discuss and take other possible action
related to this item.
C. UNFINISHED BUSINESS
2. Consideration and possible action regarding Adoption of an Urgency
Ordinance to approve an Amendment to the Contract between the Board of
Administration of the California Public Employees' Retirement System
(CaIPERS) and the El Segundo City Council to cease contributions under
Government Code Section 20516(a) (3% Employee Cost Sharing of
Additional Benefits) applicable to El Segundo Firefighters' Association
members per 2011 -14 MOU agreement.
(Fiscal Impact: $174,388 for Fiscal Year 2014/15) _
Recommendation — 1) Re -adopt Urgency Ordinance; 2) Alternatively, discuss
and take other possible action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a can for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
2
3. Warrant Numbers 3003488 through 3003731 on Register No. 4 in the total
amount of $1,882,119.03 and Wire Transfers from 11/03/2014 through
11/16/2014 in the total amount of $3,280,336.10.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
4. Reaular Citv Council Meetina Minutes of November 18. 2014.
Recommendation — Approval.
5. Consideration and possible action to receive and file this report regarding
the emergency repair to remove debris in the attic space of City Hall
without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and
1 -7A-4.
(Fiscal Impact: $82,354.00)
Recommendation — 1) Receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding
in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC') §§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and
take other possible action related to this item.
6. Consideration and possible action to receive and file this report regarding
cleaning and repairing drywall and carpet as well as restoring furniture in
the north portion of City Hall without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A-4.
(Fiscal Impact: $37,000.00)
Recommendation — 1) Receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of
City Hall without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC') §§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other possible action related to this item.
7. Consideration and possible action to adopt a resolution approving the
Revised El Segundo Sewer System Management Plan (SSMP).
(Fiscal Impact: None)
Recommendation — 1) Adopt the resolution approving the Revised El Segundo
Sewer System Management (SSMP); 2) Alternatively, discuss and take other
possible action related to this item.
7
8. Consideration and possible action regarding rejecting all bids and
authorizing staff to advertise a new Notice Inviting Sealed Bids for the
project related to Project No. RSI 14 -24 (Group 66 of the City's Residential
Sound Insulation Program).
(Fiscal Impact: Estimated Construction costs: none at this time)
Recommendation — 1) Reject all bids; 2) Authorize City staff to advertise a new
Notice Inviting Sealed Bids for the project; 3) Alternatively, discuss and take
other possible action related to this item.
9. Consideration and possible action regarding awarding a contract to Big
West Construction Corporation for construction at twenty -three (23) homes
related to Project No. RSI 14 -25 (Group 67 of the City's Residential Sound
Insulation Program).
(Fiscal Impact: Not to exceed $988,383.00)
Recommendation — 1) Waive minor irregularities in the bid from Big West
Construction Corporation; 2) Award a contract to Big West Construction
Corporation for project RSI 14 -25 (Group 67); 3) Authorize the City Manager to
execute a contract in a form approved by the City Attorney; 4) Alternatively,
discuss and take other possible action related to this item.
10. Consideration and possible action regarding awarding a contract to Big
West Construction Corporation for construction at twenty -one (21) homes
related to Project No. RSI 14 -26 (Group 68 of the City's Residential Sound
Insulation Program).
(Fiscal Impact: Not to exceed $496,100.00)
Recommendation — 1) Waive minor irregularities in the bid from Big West
Construction Corporation; 2) Award a contract to Big West Construction
Corporation for project RSI 14 -26 (Group 68); 3) Authorize the City Manager to
execute a contract in a form approved by the City Attorney; 4) Alternatively,
discuss and take other possible action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
11. Consideration and possible action regarding Council consensus to cancel
the January 6, 2015 City Council Meeting.
(Fiscal Impact: None)
Recommendation — 1) Approve the cancellation of the January 6, 2015 City
Council Meeting; 2) Alternatively, discuss and take other possible action related
to this item.
J. REPORTS — CITY TREASURER
12. Presentation of new Investment Portfolio
kcal Impact: None
Recommendation — 1) Receive and file; 2)
possible action related to this item.
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan -
Mayor Pro Tern Jacobson —
Mayor Fuentes —
Report
Alternatively, discuss and take other
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
0
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seg.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:.
DATE: 114 vo ' +
TIME:
NAME:
10
rortamatt"On
Citp of Cl Oegunbo, California
WHEREAS, Great and wonderful events are many times the inspiration of one person, like Ken Bailey,
whose simple idea, that a decorated tree be placed at the end of the cul -de -sac on the 1200
Block of East Acacia in celebration of a neighborhood Christmas 1949, is over 60 years later
an annual holiday tradition in El Segundo, worthy of national media coverage, and known as
Candy Cane Lane; and
WHEREAS, Candy Cane Lane features Santa Claus arriving on top of a horn - blowing El Segundo fire
truck to light the beautifully decorated homes on Candy Cane Lane as he makes his way
into his sleigh in a Christmas Village situated at the end of the cul -de -sac, from which he
sends good cheer each year for 10 nights this year to thousands of boys and girls, residents
and tourists; and
WHEREAS, Homes, yards and magnolia trees are brightly decorated. The El Segundo Community Band
plays and property owners dress up their homes for all the oohs and aahs and the tradition
of Candy Cane Lane. A few good merry men of Candy Cane Lane, like Tom Lindsey,
have given their merry Ho, Ho, Ho's, year after year, in the Santa suit donated by Chevron.
A big thanks to Spring Cleaners for generously making sure Santa's suit is sparkling for the
season and South Bay Vital Signs for creating a joyful entrance sign. The RSVPs and El
Segundo High School volunteers make sure the crowds maneuver down the Lane in a safe
and orderly fashion; and
WHEREAS, Least we forget, we herein list the names of the folks that are synonymous with Candy
Cane Lane, . Eyre's, Gabel's, Mortesen's, Odle's, McEwan's, Warwick's, Moore's, TurnbuTs,
Parikh's, de Lambertye's, Steinberg's, Wood's, Mitchell's, Mrazik's, Hudspeth's, Hart's,
Doukakis', Brunnenkant's, Phillips', Stosser's and Szeto's, Leach's, Kehl's, Wong's,
Schlendering's, Lubjois and Stroes.
NOW, THEREFORE, on this 2nd day of December, 2014, the Mayor and Members of the City Council
of the City of El Segundo, California, proclaim the 1200 Block of Acacia Avenue as CANDY CANE
LANEfrom December 13, 2014 at 7:00 p.m., through December 23, 2013, and invite the young and young
at heart to experience the wonders of this El Segundo holiday tradition. dCIW%XI
rortamatt"On
Cite of (9f Oegunbo, California
WHEREAS, The El Segundo Chamber of Commerce has given El Segundo the Annual Holiday
Parade for the past 51 years, a tradition which both celebrates El Segundo and
calls forth the Holiday Season; and
WHEREAS, The parade, to be held Sunday, December 14, 2014 from 1:00 p.m. to 3:00 p.m.,
with a theme of Holiday Beach Bash, will assemble on the corner of Imperial
Avenue and Main, and continue down Main Street, disbanding at El Segundo
Boulevard; and
WHEREAS, The parade will start with the Grand Marshall, end with the traditional Grand
Finale - the Chevron Fire Truck, bringing Santa Claus through downtown El
Segundo, and in between, the crowds will be treated to a few surprises; and
WHEREAS, The community is invited to other holiday festivities on Thursday, December 41h,
beginning at 3:00 p.m. with Santa's Village at City Hall Plaza, the Farmer's Market
and Holiday Craft Fair on Main Street, and the Annual Tree Lighting Celebration in
the Plaza from 4:00 p.m. to 5:30 p.m., followed by the Chamber of Commerce
Holiday Mixer held at Citizens Business Bank.
NOW, THEREFORE, the Mayor and Members of the City Council of the City of El Segundo,
California, do hereby proclaim Sunday, December 14, 2014, as the 51st Annual El Segundo
Holiday Parade, and invite the community to all the traditional El Segundo holiday events and
wish the Chamber of Commerce many more years of marching down Main Street.
Mayor Susanne Tuentes
Mayor Pro gem Cadjaco6son Cound(Mem6er (Dave At6nson
Cound[Mem6er Marie FeMiauer Council Member Michae[ Dugan
EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2014
AGENDA STATEMENT AGENDA HEADING: Special Order of Business - Public Hearing
AGENDA DESCRIPTION:
Consideration and possible action (Public Hearing) regarding the introduction and first reading
of an Ordinance approving: Environmental Assessment No. EA -1075 (determination of
consistency with previously adopted Program/Project Final Environmental Impact Report);
Development Agreement No. DA 14 -02 (Sixth Amendment to Development Agreement No. DA
03 -01) for the Plaza El Segundo Development site to allow up to two Health Clubs and Fitness
Centers provided that no such use exceed 8,500 square feet and the combined square footage of
both does not exceed in total 11,502 square feet of floor area; and Zone Text Amendment No.
ZTA 14 -02 to increase the area of General Office uses permitted in the Commercial Center (C -4)
Zone to 30,072 gross square feet.
Applicant: Federal Realty Investment Trust - c/o Jeff Chambers. (Fiscal Impact: None).
RECOMMENDED COUNCIL ACTION:
1. Open Public Hearing;
2. Discussion;
3. Introduce and waive first reading of an Ordinance approving Environmental
Assessment No. EA -1075, Development Agreement No. DA 14 -02, and Zone Text
Amendment No. ZTA 14 -02;
4. Schedule second reading and adoption of the Ordinance on December 16, 2014;
and /or
5. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Draft Ordinance
2. Draft Ordinance (strike- out /underline version)
3. Draft Development Agreement Amendment
4. Planning Commission Staff Report Dated October 23, 2014 and Attachments
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager
REVIEWED BY: Sam Lee, Planning and Building Safety Director
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
1
I. Introduction
The proposed project consists of: a) an amendment to the existing Development
Agreement No. DA 03 -01 for the Plaza El Segundo Development Site to allow up to two
Health Clubs and Fitness Centers provided that no such use exceed 8,500 square feet and
the combined square footage of both does not exceed in total 11,502 square feet of floor
area; and b) a Zone Text Amendment to increase the area of General Office uses
permitted in the Commercial Center (C -4) Zone to 30,072 gross square feet.
II. Background
The Plaza El Segundo Development site is approximately 51.7 acres and generally
located at the northeast corner of Sepulveda Boulevard and Rosecrans Avenue within the
Commercial Center (C -4) Zone. The development consists of 378,829 square feet of net
floor area that is already constructed (Phase IA) and approximately 109,575 net square
feet that has been approved and is in construction (Phase 1 B). The existing and permitted
uses at the shopping center consist of large retail stores, specialty retail, a grocery store,
restaurants, a spa and a fitness center.
The project is subject to the development standards in the C -4 Zone (ESMC Chapter 15-
5G), conditions of approval, mitigation measures, and the requirements adopted in
Development Agreement No. DA 03 -01.
On July 23, 2014, Federal Realty Investment Trust (the developer) requested an
amendment to the Development Agreement and a Zone Text Amendment to make
changes to the C -4 Zone to accommodate the needs of two proposed tenants in the
Phase 113 portion of the center. The first proposed tenant is Soul Cycle, a 3,500
square -foot indoor cycling fitness facility. The second proposed tenant is the corporate
office for the property owner Federal Realty Investment Trust (Federal Realty), which
will be relocating to the project site.
III. Analysis
Development Agreement Amendment
The applicant is requesting an amendment to Section 4.1.6 of the existing Development
Agreement for the Project Site (DA No. 03 -01), which allows up to two health clubs or
fitness centers provided that no such singular use exceeds 6,500 square feet and the
combined square footage of both uses does not exceed 10,000 square feet. The proposed
amendment would increase the limit on individual uses to 8,500 square feet and the limit
on the combined square footage to 11,502 square feet (See Exhibit 3).
Zone Text Amendment
The applicant is requesting an amendment to El Segundo Municipal Code ( "ESMC ")
Section 15- 5G -2(F) to increase the maximum area of General Office uses permitted in the
Commercial Center (C -4) Zone from 28,735 gross square feet to 30,072 gross square feet.
The attached October 23, 2014 Planning Commission staff report includes a detailed
discussion of the General Plan and Zoning Consistency, Environmental Review, and
application findings. Staff believes that the proposed amendments would help improve
2
the City's tax and employment base without having significant environmental impacts.
As discussed in the attached Planning Commission report, the proposed amendments will
not generate more traffic than the previously approved project. It is anticipated that the
addition of Soul Cycle will foster greater business activity at the other businesses at The
Point. Further, Staff believes the additional corporate presence of the property owner's
offices on -site will provide an opportunity for better management and oversight of the
property.
IV. Planning Commission Action
On October 23, 2014, the Planning Commission held a public hearing on the proposed
amendments.
The Planning Commission received public testimony from the applicant and the general
public at the hearing. After receiving testimony and documentary information, the
Commission adopted Resolution No. 2758, recommending City Council approve
Environmental Assessment No. EA -1075, Development Agreement No. DA 14 -02, and
Zone Text Amendment No. ZTA 14 -02.
V. Recommendation
Staff recommends that the City Council introduce and waive first reading of a draft
Ordinance approving Environmental Assessment No. EA -1075, Development Agreement
No. DA 14 -02, and Zone Text Amendment No. ZTA 14 -02. Second reading and adoption
of the Ordinance would occur on December 16, 2014.
P:\Planning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1051 - 1075 \EA -1075 \City Council 12022014\EA
1075 -CC staff report.doc
3
ORDINANCE NO.
AN ORDINANCE APPROVING ZONE TEXT AMENDMENT NO. ZTA 14-
02 TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF
GENERAL OFFICE USES IN THE COMMERCIAL CENTER (C -4) ZONE;
AND APPROVING DEVELOPMENT AGREEMENT NO. DA 14 -02
(SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT NO. 03 -01)
TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF HEALTH
CLUBS AND FITNESS CENTER USES IN THE PLAZA EL SEGUNDO
DEVELOPMENT PROJECT.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares that:
A. On March 15, 2005, the City Council approved a development known as
Plaza El Segundo. Approvals for that development were subsequently
amended to allow for different types of uses including, among others,
Health Clubs and Fitness Center (2007); Health /Skin Care and automobile
sale uses (2008); fast food restaurants, banks, dance /music studios
(2009); and medical and dental offices (2010);
B. On September 17, 2013, the City Council approved an Environmental
Assessment (EA -993), a Zone Text Amendment (ZTA 12 -04), and a
Development Agreement (DA 12 -03), to add 4.988 acres to the
approximately 8.1 -acre property at the northeast corner of Sepulveda
Boulevard and Rosecrans Avenue (Phase 1 B Project Site); to increase the
size of the previously approved shopping center by 49,613 square feet; a
Zone Text Amendment to add permitted uses and signs to the
Commercial Center (C -4) Zone that are permitted in the approved
Development Agreement; a Zone Text Amendment to increase the
permitted size of general office uses in the Commercial Center (C -4) Zone
(ESMC § 15- 5G -2(B)) from 5,000 to 28,735 gross square feet (including
the existing general office area in Phase 1A); a modification to
Development Agreement § 4.1.3 to allow fast food restaurants within 90
feet of Sepulveda Boulevard and Rosecrans Avenue; a modification to
Development Agreement § 4.2.2 to remove the size limitations for retailers
in the "Smaller Tenant Standards" for the Phase 1 B Project;
C. On July 23, 2014, the applicant filed an application for an Environmental
Assessment No. EA -1075, a Zone Text Amendment No. ZTA 14 -02 to
increase the area of General Office uses permitted in the Commercial
Center (C -4) Zone from 28,735 gross square feet to 30,072 gross square
feet , and a Development Agreement (DA No. 14 -02) to increase the area
of Health Clubs and Fitness Center uses to 11,502 square feet of total
floor area provided that no such use exceeds 8,500 square feet;
-1-
D. The application from PES Partners, LLC and Street Retail, Inc. was
reviewed by the City's Planning and Building Safety Department for, in
part, consistency with the General Plan and conformity with the El
Segundo Municipal Code ( "ESMC ");
E. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
F. The Planning Commission held a public hearing regarding the application
on October 23, 2014. Thereafter, the Planning Commission adopted
Resolution No. 2758, recommending that the City Council approve Zone
Text Amendment No. ZTA 14 -02 and amend Development Agreement No.
DA 03 -01;
G. On , 2014, the Council held a public hearing and
considered the information provided by the Planning Commission, City
Staff, public testimony, and representatives of the applicant PES Partners,
LLC and Street Retail, Inc.; and
H. This Ordinance and its findings are made based upon the testimony and
evidence presented to the Council at its , 2014, public
hearing including, without limitation, the staff report submitted by the
Planning and Building Safety Department.
SECTION 2: Environmental Assessment. Because of the findings set forth in Planning
Commission Resolution No. 2758, adopted October 23, 2014, and the facts set forth in
the administrative record including, without limitation, the staff report presented to the
City Council, the proposed amendments (Sixth Amendment to Development Agreement
No. DA 03 -01 and Zone Text Amendment No. ZTA 14 -02) are consistent with the
Program /Project Environmental Impact Report that analyzed the environmental impacts
of this development project, including the Development Agreement to permit
development of the shopping center. That report, entitled Sepulveda /Rosecrans Site
Rezoning and Plaza El Segundo Development Final Environmental Impact Report
(State Clearinghouse No. 2003121037), was certified by the City Council on March 15,
2005 and the Statement of Overriding Considerations adopted as Section V of City
Council Resolution No. 4415 on March 1, 2005. None of the elements set forth in
Public Resources Code § 21166 or CEQA Guidelines §§ 15162 and 15168 exist.
Accordingly, no subsequent or supplemental Environmental Impact Report, Mitigated
Negative Declaration or Addendum is required to be prepared before adopting the draft
Ordinance approving the proposed amendment.
SECTION 3: Zone Text Amendment. ESMC § 15- 4G -2(F) is amended to read as
follows:
-2-
"General offices not to exceed thirty thousand, seventy -two (30,072) gross square feet."
SECTION 4: Amendments to the Development Agreement. Development Agreement
No. 03 -01 is amended as set forth in attached Exhibit 'A" which is incorporated into this
Ordinance by reference.
SECTION 5: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end; the provisions
of this Ordinance are severable.
SECTION 6: This Ordinance will remain effective until superseded by a subsequent
ordinance.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 8: This Ordinance will become effective on the thirty -first (31st) day following
its passage and adoption.
-3-
PASSED, APPROVED AND ADOPTED this _ day of
2014.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of 2014, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2014, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
PAPlanning & Building Safety \0 Planning - Old \PROJECTS (Plan ning) \1051 - 1075 \EA - 1075 \City Council
12022014 \EA 1075 - CC Ordinance CLEAN.doc
-4-
ORDINANCE NO.
AN ORDINANCE APPROVING ZONE TEXT AMENDMENT NO. ZTA 14-
02 TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF
GENERAL OFFICE USES IN THE COMMERCIAL CENTER (C -4) ZONE;
AND APPROVING DEVELOPMENT AGREEMENT NO. DA 14 -02
(SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT NO. 03 -01)
TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF HEALTH
CLUBS AND FITNESS CENTER USES IN THE PLAZA EL SEGUNDO
DEVELOPMENT PROJECT.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares that:
A. On March 15, 2005, the City Council approved a development known as
Plaza El Segundo. Approvals for that development were subsequently
amended to allow for different types of uses including, among others,
Health Clubs and Fitness Center (2007); Health /Skin Care and automobile
sale uses (2008); fast food restaurants, banks, dance /music studios
(2009); and medical and dental offices (2010);
B. On September 17, 2013, the City Council approved an Environmental
Assessment (EA -993), a Zone Text Amendment (ZTA 12 -04), and a
Development Agreement (DA 12 -03), to add 4.988 acres to the
approximately 8.1 -acre property at the northeast corner of Sepulveda
Boulevard and Rosecrans Avenue (Phase 1 B Project Site); to increase the
size of the previously approved shopping center by 49,613 square feet; a
Zone Text Amendment to add permitted uses and signs to the
Commercial Center (C -4) Zone that are permitted in the approved
Development Agreement; a Zone Text Amendment to increase the
permitted size of general office uses in the Commercial Center (C -4) Zone
(ESMC § 15- 5G -2(B)) from 5,000 to 28,735 gross square feet (including
the existing general office area in Phase 1A); a modification to
Development Agreement § 4.1.3 to allow fast food restaurants within 90
feet of Sepulveda Boulevard and Rosecrans Avenue; a modification to
Development Agreement § 4.2.2 to remove the size limitations for retailers
in the "Smaller Tenant Standards" for the Phase 1 B Project;
C. On July 23, 2014, the applicant filed an application for an Environmental
Assessment No. EA -1075, a Zone Text Amendment No. ZTA 14 -02 to
increase the area of General Office uses permitted in the Commercial
Center (C -4) Zone from 28,735 gross square feet to 30,072 gross square
feet, and a Development Agreement (DA No. 14 -02) to increase the area
of Health Clubs and Fitness Center uses to 11,502 square feet of total
floor area provided that no such use exceeds 8,500 square feet;
-1-
D. The application from PES Partners, LLC and Street Retail, Inc. was
reviewed by the City's Planning and Building Safety Department for, in
part, consistency with the General Plan and conformity with the El
Segundo Municipal Code ( "ESMC ");
E. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
F. The Planning Commission held a public hearing regarding the application
on October 23, 2014. Thereafter, the Planning Commission adopted
Resolution No. 2758, recommending that the City Council approve Zone
Text Amendment No. ZTA 14 -02 and amend Development Agreement No.
DA 03 -01;
G. On , 2014, the Council held a public hearing and
considered the information provided by the Planning Commission, City
Staff, public testimony, and representatives of the applicant PES Partners,
LLC and Street Retail, Inc.; and
H. This Ordinance and its findings are made based upon the testimony and
evidence presented to the Council at its , 2014, public
hearing including, without limitation, the staff report submitted by the
Planning and Building Safety Department.
SECTION 2: Environmental Assessment. Because of the findings set forth in Planning
Commission Resolution No. 2758, adopted October 23, 2014, and the facts set forth in
the administrative record including, without limitation, the staff report presented to the
City Council, the proposed amendments (Sixth Amendment to Development Agreement
No. DA 03 -01 and Zone Text Amendment No. ZTA 14 -02) are consistent with the
Program /Project Environmental Impact Report that analyzed the environmental impacts
of this development project, including the Development Agreement to permit
development of the shopping center. That report, entitled Sepulveda /Rosecrans Site
Rezoning and Plaza El Segundo Development Final Environmental Impact Report
(State Clearinghouse No. 2003121037), was certified by the City Council on March 15,
2005 and the Statement of Overriding Considerations adopted as Section V of City
Council Resolution No. 4415 on March 1, 2005. None of the elements set forth in
Public Resources Code § 21166 or CEQA Guidelines §§ 15162 and 15168 exist.
Accordingly, no subsequent or supplemental Environmental Impact Report, Mitigated
Negative Declaration or Addendum is required to be prepared before adopting the draft
Ordinance approving the proposed amendment.
SECTION 3: Zone Text Amendment. ESMC § 15- 4G -2(F) is amended to read as
follows:
-2-
"General offices not to exceed twenty eight thousand, seven " Fed thirty five (28,735)
thirty thousand, seventy -two (30,072) gross square feet."
SECTION 4: Amendments to the Development Agreement. Development Agreement
No. 03 -01 is amended as set forth in attached Exhibit 'A" which is incorporated into this
Ordinance by reference.
SECTION 5: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end; the provisions
of this Ordinance are severable.
SECTION 6: This Ordinance will remain effective until superseded by a subsequent
ordinance.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 8: This Ordinance will become effective on the thirty -first (31st) day following
its passage and adoption.
-3-
PASSED, APPROVED AND ADOPTED this _ day of ,
2014.
Suzanne Fuentes, Mayor
ATTEST
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No. was duly introduced by said City Council at a regular meeting held
on the day of 2014, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2014, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
PAPlanning & Building Safety \0 Planning - Old \PROJECTS (Planning) \1051 - 1075 \EA - 1075 \City Council
12022014 \EA 1075 - CC Ordinance STRIKE- OUT.doc
-4-
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF EL SEGUNDO
350 Main Street
El Segundo, California 90245
EXEMPT FROM RECORDER'S FEES
Pursuant to Government Code § 6103
SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT
BY AND AMONG
CITY OF EL SEGUNDO,
PES PARTNERS, LLC
AND
STREET RETAIL, INC.
(AREA A)
THIS AGREEMENT MUST BE RECORDED WITHIN TEN DAYS OF EXECUTION BY ALL
PARTIES PURSUANT TO GOVERNMENT CODE §65868.5
7/2/13
SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT
This Sixth Amendment to Development Agreement ( "Sixth Amendment ") is made and
entered into by and among the CITY OF EL SEGUNDO, a general law city and municipal
corporation ( "City "); PES PARTNERS, LLC, a Delaware limited liability company ( "PESP ");
and STREET RETAIL, INC., a Maryland corporation ( "Street "), as of this day of
' 2014. Street and PESP are collectively referred to as "Developer." City and
Developer are individually referred to as "Party" and collectively as "Parties." In consideration
of the mutual covenants and agreements contained in this Sixth Amendment, and in light of
Developer's application which was considered by City concurrently with this Sixth Amendment,
City and Developer agree as follows:
1. Recitals
1.1 Unless otherwise specified the term "Development Agreement" refers to
the Development Agreement entered into between the Parties, or their predecessors in interest,
on March 16, 2005, its amendments, and related Operating Memoranda.
1.2 On December 30, 2011, Rosecrans- Sepulveda Partners, 2, LLC ( "RSP2 "),
executed an Assignment and Assumption Agreement ( "Street Assignment ") whereby RSP2
conveyed to Street, in accordance with the provisions of Section 3 of the Development
Agreement, RSP2's right, title and interest in and to the Development Agreement and the Project
Approvals with respect to the Property covered by the Development Agreement.
1.3 The Development Agreement continues to cover the Property described in
Exhibit "A" attached hereto. The total gross acreage of the property (i.e., Phase IA and Phase
1B combined) is 51.70 gross /46.60 net (after street dedication) acres.
1.4 Section 15 of the Development Agreement provides for amendment of the
Development Agreement upon mutual consent of the parties and in accordance with the
procedures established by applicable law. This Sixth Amendment was adopted in conformance
with Government Code §§ 65865, et seq.
1.5 Section 4.1.6 of the Development Agreement currently limits health clubs
or fitness centers to two (2) such establishments and no more than 10,000 total square feet
devoted to such establishments. Developer desires to bring in a high -end fitness use that will
help attract the desired clientele to The Point (Phase 1 B) which will also benefit Plaza El
Segundo and The Edge (collectively Phase IA) as this clientele will establish patterns of coming
to the retail center for shopping and dining as well.
1.6 On October 23, 2014, the Planning Commission held a duly noticed public
hearing on this Sixth Amendment to the Development Agreement along with Developer's other
applications.
1.7 On 2014, the City Council held a duly noticed public
hearing on this Sixth Amendment and Developer's other applications. At the conclusion of the
public hearing the City Council introduced Ordinance No. _ approving this Sixth
7/2/13
Amendment to the Development Agreement as well as a zone text amendment to El Segundo
Municipal Code § 15 -5G -2. On , 2014, the City Council adopted Ordinance No.
. Ordinance No. became effective on 2015.
1.8 The City Council has determined that none of the elements set forth in
Public Resources Code Section 21166 or Sections 15162 and 15168 of the State CEQA
Guidelines exists and therefore has determined, in accordance with Public Resources Code
Section 21166 and Sections 15162 and 15168(c)(2) of the CEQA Guidelines, that no subsequent
or supplemental Environmental Impact Report, Mitigated Negative Declaration or Addendum is
required to be prepared prior to adopting the Ordinance approving this Sixth Amendment.
2. Amendment to Section 4.1.6 of the Development Agreement. Section 4.1.6 of the
Development Agreement is amended to read as follows:
"4.1.6. Health Clubs and Fitness Centers. No health club or fitness center
shall be permitted except as follows: up to two (2) health clubs or fitness centers
shall be permitted, provided that no such singular use exceeds 8,500 square feet
and the combined square footage of both uses does not exceed 11,502 total square
feet of floor area."
3. Remainder of Development Agreement to Rem_ ainin Full Force and Effect.
Except as set forth in this Sixth Amendment, all terms and conditions of the Development
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, Developer and City have executed this Sixth Amendment on
the date first above written.
CITY:
CITY OF EL SEGUNDO, a municipal corporation
B y:
Name: Suzanne Fuentes
Title: Mayor
ATTEST
By:
Name:
Tracy Weaver
Title:
City Clerk
APPROVED AS TO FORM:
By:
Name:
Mark Hensley
Title:
City Attorney
7/2/13 -2-
PESP
PES PARTNERS, LLC, a Delaware limited liability
company
By: Street Retail, Inc., a Maryland corporation
Its: Manager
Jeffrey S. Berkes, Vice - President
Western Region
qTR F,F.T
STREET RETAIL, INC., a Maryland corporation
By:
Jeffrey S. Berkes, Vice - President,
Western Region
7/2/13 -3-
State of California )
County of )
On
, before me,
(here insert name and title of the officer)
Notary Public,
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his /her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Si
(seal)
State of California )
County of )
On before me, , Notary Public,
(here insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(seal)
7/2/13
State of California
County of
,M1
, before me,
Notary Public,
(here insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature _
State of California
County of
,o f
. before me,
(seal)
Notary Public,
(here insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his /her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(seal)
7/2/13 -2-
State of California )
County of )
On before me,
Notary Public,
(here insert name and title of the officer)
personally appeared
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his /her /their authorized capacity(ies), and that by his /her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(seal)
P: \Planning & Building Safety \0 Planning - Old \PROJECTS (Planning) \1051- 1075 \EA - 1075 \City
Council 12022014 \6th DA Amendment.docx
7/2/13 -3-
CITY OF EL SEGUNDO
PLANNING COMMISSION STAFF REPORT
PUBLIC HEARING: October 23, 2014
SUBJECT: Environmental Assessment No. EA -1075, Development
Agreement No. DA 14 -02 (Sixth Amendment to
Development Agreement No. 03 -01 for EA -631), and
Zone Text Amendment No. ZTA 14 -02
APPLICANT: Jeff Chambers — Federal Realty Investment Trust
PROPERTY OWNER: PES Partners, LLC and Street Retail, Inc.
REQUEST: Amend existing Development Agreement No. 03 -01 for
the Plaza El Segundo and The Point Project Site to
allow up to two Health Clubs and Fitness Centers
provided that no such use exceed 8,500 square feet
and the combined square footage of both does not
exceed in total 11,502 square feet of floor area; and b) a
Zone Text Amendment to increase the area of General
Office uses permitted in the Commercial Center (C -4)
Zone to 30,072 gross square feet.
PROPERTY INVOLVED: 710 -860 South Sepulveda Boulevard; 700 -740 Allied
Way; 2003 -2015 East Park Place
Introduction & Background Discussion
The Plaza El Segundo Development site is approximately 51.7 acres and generally
located at the northeast corner of Sepulveda Boulevard and Rosecrans Avenue within
the Commercial Center (C -4) Zone. The development consists of 378,829 square feet
of net floor area that is already constructed (Phase 1A) and approximately 119,613
square feet that has been approved and is in construction (Phase 1B). The existing
and permitted uses at the shopping center consist of large retail stores, specialty retail,
a grocery store, restaurants, a spa and a fitness center.
The project is subject to the development standards in the C -4 Zone (ESMC Chapter
15 -5G), conditions of approval, mitigation measures, and the requirements adopted in
Development Agreement No. DA 03 -01.
On July 23, 2014, Federal Realty Investment Trust (the developer) requested an 1
amendment to the Development Agreement and a Zone Text Amendment to make
changes to the C -4 Zone to accommodate the needs of two proposed tenants in the
Phase 1 B portion of the center. The first proposed tenant is Soul Cycle, a 3,500
square -foot indoor cycling fitness facility. The second proposed tenant is the
corporate office for the property owner Federal Realty Investment Trust (Federal
Realty), which will be relocating to the project site. The proposed amendments include
the following:
A An amendment to the existing Development Agreement No. DA 03 -01 for the
combined Plaza El Segundo and The Point Project Site to allow up to two Health
Clubs and Fitness Centers provided that no such single use exceed 8,500 square
feet and the combined square footage of both uses does not exceed 11,502 square
feet of total floor area; and
B. An amendment to the permitted uses in the C -4 Zone to increase the allowed area
for General Office uses from 28,735 gross square feet to 30,072 gross square feet.
The specific language of the amendment is incorporated in the attached draft
ordinance.
Recommendation
Planning staff recommends that the Planning Commission review the facts as
contained within this report, conduct a public hearing, and adopt Resolution No. 2758
(Exhibit 1) recommending that the City Council approve Development Agreement
amendment No. DA 14 -02 (Sixth Amendment to Development Agreement No. DA 03-
01) and Zone Text Amendment No. ZTA 14 -02.
Traffic Analysis and Trip Generation
The applicant submitted a memorandum prepared by a traffic engineer at Fehr and
Peers, which previously provided a traffic analysis for the Plaza El Segundo Phase 1 B
project and EIR Addendum. The memorandum concludes that the proposed
amendment would not result in a new significant impact or require additional mitigation
measures. Any increase in traffic generated by the project would not exceed the
maximum number of vehicle trips allowed by the Final Environmental Impact Report
( "FEIR "; discussed below) and project approvals. Assuming the Development
Agreement is amended, Phase 1A and Phase 1 B are together estimated to generate
approximately 16,005 weekday daily trips, of which 544 are estimated to occur during
the AM peak hour and 1,475 are estimated to occur during the PM peak hour.
Approximately 1,948 trips are estimated to occur during a Saturday midday peak hour.
The respective number of trips allowed by the FEIR and project approvals is 16,645
weekday daily trips, 779 AM peak hour trips, 1,477 PM peak . hour trips, and 2,205
Saturday midday peak hour trips. The memorandum conclusions were confirmed by
Kimley -Horn and Associates, Inc., a traffic engineering consultant hired by the City to
provide an independent third -party review.
2
IV. Zoning and General Plan Consistency
Consistencv with the El Seaundo Municiaal Code
Pursuant to ESMC Title 15, Chapter 26 (Amendments), in order to recommend City
Council approval of the proposed amendments, the Planning Commission must find
that the amendments are necessary to carry out the general purpose of ESMC Title
15. The purpose of this Title (ESMC § 15 -1 -1) is to serve the public health, safety, and
general welfare and to provide economic and social advantages resulting from an
orderly planned use of land resources. Planning staff believes that the Planning
Commission can make the findings in order to recommend City Council approval of the
proposed amendment. The findings are discussed in the proposed resolution.
Consistency with the Ell Segundo General Plan
ESMC § 15 -1 -1 (Purpose, Title) states that Title 15 is the primary tool for
implementation of the goals, objectives, and policies of the El Segundo General Plan.
Accordingly, the Planning Commission must find that the proposed Zone Text
Amendment and Development Agreement are consistent with those goals, objectives,
and policies. Planning staff believes that the Planning Commission can make the
findings in order to recommend City Council approval of the proposed amendments.
The findings are discussed in the proposed resolution.
V. Environmental Review
The proposed amendment to the Development Agreement is consistent with the
Program /Project Environmental Impact Report, entitled Sepulveda /Rosecrans Site
Rezoning and Plaza El Segundo Development Final Environmental Impact Report
(State Clearinghouse No. 2003121037), which the City prepared as the Lead Agency.
The FEIR analyzed the environmental impacts of the development project, including
the Development Agreement to permit development of the shopping center. The FEIR
was certified by the City Council on March 15, 2005 and the Statement of Overriding
Considerations was adopted as Section V of City Council Resolution No. 4415. None
of the elements set forth in Public Resources Code § 21166 or CEQA Guidelines §
15162 and 15168(c)(2) exists since the proposed changes in uses would not result in
a new significant impact to the environment or require new mitigation measures.
Accordingly, it is recommended that the Planning Commission, and subsequently the
City Council, find that no subsequent or supplemental Environmental Impact Report,
Mitigated Negative Declaration or Addendum is required to be prepared before
adopting the draft Ordinance approving the proposed amendment.
VI. Conclusion
Staff recommends that the Planning Commission adopt Resolution No. 2758
recommending that the City Council approve Development Agreement Amendment
No. DA 14 -02 (Sixth Amendment to Development Agreement No. 03 -01) and Zone
Text Amendment No. ZTA 14 -02.
Exhibits
Draft Planning Commission Resolution No. 2758
2. Draft Ordinance
3. Sixth Amendment to Development Agreement No. DA 03 -01
4. Traffic Analysis Memorandum by Fehr and Peers dated October 14, 2014.
5. Peer Review Memorandum by Kimley -Horn and Associates_ , Inc. dated October
9, 2014.
Prepared by: Paul Samaras, Principal Planner
IV-
r
Kimberly Christensen; AICP, Planning Manager
Planning and Building Safety Department
Plan— and Building Safety Department
PAPlanning & Building Safety\0 Planning - Old \PROJECTS ( Planning) \1051- 1075 \EA - 1075 \Planning Commission 10232014\EA 1075 - PC report
10162014.doc
RESOLUTION NO. 2758
A RESOLUTION RECOMMENDING THAT THE CITY COUNCIL
APPROVE A ZONE TEXT AMENDMENT TO INCREASE THE
PERMISSIBLE SQUARE FOOTAGE OF GENERAL OFFICE USES IN
THE COMMERCIAL CENTER (C-4) ZONE AND APPROVE A SIXTH
AMENDMENT TO DEVELOPMENT AGREEMENT NO. 03 -01 TO
INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF HEALTH
CLUBS AND FITNESS CENTER USES IN THE PLAZA EL SEGUNDO
DEVELOPMENT PROJECT.
The Planning Commission of the City of El Segundo does resolve as follows:
SECTION 1: The Planning Commission finds and declares that:
A. On March 15, 2005, the City Council approved a development known as
Plaza El Segundo. Approvals for that development were subsequently
amended to allow for different types of uses including, among others,
Health Clubs and Fitness Center (2007); Health /Skin Care and automobile
sale uses (2008); fast food restaurants, banks, dance /music studios
(2009); and medical and dental offices (2010);
B. On September 17, 2013, the City Council approved an Environmental
Assessment (EA -993), a Zone Text Amendment (ZTA 12 -04), and a
Development Agreement (DA 12 -03) (5th Amendment to Development
Agreement No. 03 -01), to add 4.988 acres to the approximately 8.1 -acre
property at the northeast corner of Sepulveda Boulevard and Rosecrans
Avenue (Phase 1 B Project Site); to increase the size of the previously
approved shopping center by 49,613 square feet; a Zone Text
Amendment to add permitted uses and signs to the Commercial Center
(C -4) Zone that are permitted in the approved Development Agreement; a
Zone Text Amendment to increase the permitted size of general office
uses in the Commercial Center (C -4) Zone (ESMC § 15- 5G -2(B)) from
5,000 to 28,735 gross square feet (including the existing general office
area in Phase 1A); a modification to Development Agreement § 4.1.3 to
allow fast food restaurants within 90 feet of Sepulveda Boulevard and
Rosecrans Avenue; a modification to Development Agreement § 4.2.2 to
remove the size limitations for retailers in the "Smaller Tenant Standards"
for the Phase 1 B Project;
C. On July 23, 2014, the applicant filed an application for an Environmental
Assessment (EA No. 1075), a Zone Text Amendment (ZTA No. 14 -02) to
increase the area of General Office uses permitted in the Commercial
Center (C -4) Zone from 28,735 gross square feet to 30,072 gross square
feet, and a Development Agreement (DA No. 14 -02) to increase the area
-1- f -�� .
EXHIBIT 1 U L
of Health Clubs and Fitness Center uses to 11,502 square feet of total
floor area, provided that no such use exceeds 8,500 square feet;
D. The application from PES Partners, LLC and Street Retail, Inc. was
reviewed by the City's Planning and Building Safety Department for, in
part, consistency with the General Plan and conformity with the El
Segundo Municipal Code ( "ESMC ");
E. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
F. The Planning and Building Safety Department completed its review and
scheduled a public hearing regarding the application before the Planning
Commission for October 23, 2014;
G. On October 23, 2014, the Commission opened the public hearing to
receive public testimony and other evidence regarding the application
including, without limitation, information provided to the Commission by
City Staff, public testimony, and representatives of the applicant; and
H. This Resolution and its findings are made based upon the testimony and
evidence presented to the Commission at its October 23, 2014, public
hearing including, without limitation, the staff report submitted by the
Planning and Building Safety Department.
SECTION 2: Factual Findings and Conclusions. The Commission finds that the
following facts exist:
A. The proposed zone text amendment would allow up to a maximum of
30,072 gross square feet of General Office uses in the C -4 Zone.
B. The proposed development agreement amendment would allow up to two
Health Clubs and Fitness Centers with a combined maximum of 11,502
square feet of floor area, provided that no such singular use exceeds
8,500 square feet.
SECTION 3: Environmental Assessment. Because of the facts set forth above, the
proposed amendments are consistent with the Program /Project Environmental Impact
Report that analyzed the environmental impacts of this development project, including
the Development Agreement to permit development of the shopping center. That
report, entitled Sepulveda /Rosecrans Site Rezoning and Plaza El Segundo
Development Final Environmental Impact Report (State Clearinghouse No.
-2-
2003121037), was certified by the City Council on March 15, 2005 and the Statement of
Overriding Considerations adopted as Section IV of City Council Resolution No. 4415.
None of the elements set forth in Public Resources Code § 21166 or CEQA Guidelines
§§ 15162 and 15168 exist. Accordingly, no subsequent or supplemental Environmental
Impact Report, Mitigated Negative Declaration or Addendum is required to be prepared
before adopting the draft Ordinance approving the proposed amendment.
SECTION 4: General Plan. The proposed project conforms with the City's General
Plan as follows:
A. The General Plan contains relevant Goals, Objectives, and Policies in the
Land Use Element. The goal stated in Goal LU4 is to "provide a stable tax
base for the City through development of new commercial uses, primarily
within a mixed -use environment, without adversely affecting the viability of
Downtown." The proposed commercial uses would add to the stable tax
base for the City by diversifying the mix of uses in the Plaza El Segundo
shopping center without adversely affecting the Downtown.
B. The goal of Objective LU4 -1 is to "promote the development of high quality
retail facilities in proximity to major employment centers." The Plaza El
Segundo Development project is located in close proximity to major
employment centers and the proposed commercial uses would help
maintain it as a quality retail center and help create more employment
opportunities in the City.
C. The goal of Objective LU4 -4 is to "provide areas where development has
the flexibility to mix uses, in an effort to provide synergistic relationships
which have the potential to maximize economic benefit, reduce impacts,
and encourage pedestrian environments." The proposed commercial
uses within the Plaza El Segundo Development project would help to
provide synergistic relationships with the other retail businesses in the
shopping center which would have the potential to maximize economic
benefits, reduce traffic impacts because of reduced number of vehicle trips
by consumers to multiple commercial uses within the shopping center, and
to encourage greater pedestrian activities within the shopping center.
D. The General Plan contains a number of relevant Goals, Objectives, and
Policies in the Economic Development Element. Goal ED1 aims "to create
in El Segundo a strong, healthy economic community in which all diverse
stakeholders may benefit." The proposed uses at the Plaza El Segundo
Development project would strengthen the shopping center, which is a
major employer and tax contributor in the City of El Segundo. As a result,
the proposed uses would improve the employment base and have a
positive fiscal impact on the City of El Segundo.
V L �`
E. Objective ED1 -1 is to build "support and cooperation among the City of El
Segundo and its businesses and residential communities for the mutual
benefits derived from the maintenance and expansion of El Segundo's
economic base." Allowing the proposed uses at the Plaza El Segundo
Development project is consistent with that objective in that it
demonstrates the support and cooperation between the City of El
Segundo and one of its major business centers.
F. According to Policy ED1 -1.2, long -run efforts for economic development
should focus on "diversification of El Segundo's economic base in order to
meet quality of life goals." The project would add to the diversification of
the economic base in the City. Therefore, the uses permitted by this
amendment will meet quality of life goals by benefiting the residential and
business communities with more diverse retail uses not currently available
in the City.
G. Policies ED1 -2.1 and ED1 -2.2, both seek to promote land uses, which
improve the City's retail and commercial tax base. The stated purpose of
the Commercial Center Land Use Designation is to provide for retail and
other commercial services which provide a fiscal benefit to the City.
H. Goal ED2 aims "to provide a supportive and economically profitable
environment as the foundation of a strong local business community."
Allowing the proposed uses at the Plaza El Segundo Development project
would be consistent with this goal.
Objective ED2 -1 is "to strengthen the partnerships between local
government, the residential community, and El Segundo's business
community." Allowing the proposed uses would be consistent with this
objective, in that it would help strengthen the partnership between the City
of El Segundo and a major business center in the City.
SECTION 5: Zone Text Amendment Findings. The draft ordinance set forth in attached
Exhibit "B," and incorporated by reference, would (in part) amend the development
standards in the C -4 Zone relating to permitted uses (the "Ordinance "). In accordance
with ESMC § 15 -26-4 and based on the findings set forth in this Resolution, the
Ordinance is consistent with the goals, policies, and objectives of the General Plan as
follows:
A. It is consistent with the purpose of the ESMC, which is to serve the public
health, safety, and general welfare and to provide the economic and social
advantages resulting from an orderly planned use of land resources.
B. It is necessary to facilitate the development process and ensure the orderly
development of the project.
-4-
SECTION 6: Development Agreement Findings. The project approved as part of the
Sixth Amendment to the Development Agreement would be as generally described in
this Resolution relating to Section' 4.1.6 of the existing Development Agreement.
Pursuant to City Council Resolution No. 3268, adopted June 26, 1984, the Planning
Commission finds that:
A. The project is compatible with the uses authorized in, and the regulations
prescribed for, the land use district in which the real property is located.
These uses and development standards are similar and compatible with
the other commercially zoned districts in the City. The proposed
amendment to allow additional area for Health Club and Fitness Center
uses would be similar to and compatible with other uses permitted in the
C -4 Zone. The proposed uses would be subject to the existing
development standards in the C -4 Zone and adequate parking will be
provided in compliance with the requirements of ESMC Chapter 15 -15.
B. The project is in conformity with the public convenience, general welfare
and good land use practice. The proposed "uses would be located within
existing buildings and approved buildings in Phase 1 and Phase 1B in
compliance with the existing development standards in the C -4 Zone. The
C -4 Zone has a lower floor area ratio (0.275 :1) than other commercial
zones throughout the City. The uses would be compatible with other retail
uses permitted in the C -4 Zone and continue diversification of the
southeast quadrant of the City by providing a broad range of commercial
uses consistent with the General Plan.
C. The project will not be detrimental to the health, safety and general
welfare. The proposed project will not create any negative environmental
impacts in that it involves uses that are a minor alteration in land use
limitations which do not result in any changes in land use or density and
will not significantly increase traffic impacts. The uses will be contained
within an existing shopping center without increasing the square footage
or floor area ratio within the center. Adequate parking will be provided for
the use in compliance with the requirements of ESMC Chapter 15 -15.
D. The project will not adversely affect the orderly development of property or
the preservation of property values. The proposed C -4 development
standards and development agreement will ensure that the project will be
developed in an orderly fashion.
SECTION 7: Recommendation. The Planning Commission recommends that the City
Council adopt the draft ordinance, attached as Exhibit "A," approving:
A. The proposed zone text amendment to allow up to a maximum of 30,072
gross square feet of General Office uses in the C -4 Zone; and
-5-
B. The proposed development agreement amendment to allow up to two
Health Clubs and Fitness Centers with a combined maximum of 11,502
square feet of floor area, provided that no such singular use exceeds
8,500 square feet.
SECTION 8: This Resolution will remain effective until superseded by a subsequent
resolution.
SECTION 9: The Commission Secretary is directed to mail a copy of this Resolution to
PES Partners, LLC, Street Retail, Inc., and to any other person requesting a copy.
SECTION 10: This Resolution may be appealed within ten (10) calendar days after its
adoption. All appeals must be in writing and filed with the City Clerk within this time
period. Failure to file a timely written appeal will constitute a waiver of any right of
appeal.
SECTION 11. Except as provided in Section 10, this Resolution is the Planning
Commission's final decision and will become effective immediately upon adoption.
PASSED, APPROVED AND ADOPTED this 23rd day of October 2014.
David Wagner, Chairperson
City of El Segundo Planning Commission
FAJ§g�� V
Sam Lee, Secretary
Wagner -
Baldino -
Newman -
Nicol -
Nisley -
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
By:
Karl H. Berger, Assistant City Attorney
PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1051 - 1075 \EA - 1075 \Planning Commission 10232014\EA
1075 - PC reso 10162014.doc
sm
ORDINANCE NO.
AN ORDINANCE APPROVING ZONE TEXT AMENDMENT NO. ZTA 14-
02 TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF
GENERAL OFFICE USES IN THE COMMERCIAL CENTER (C-4) ZONE;
AND APPROVING DEVELOPMENT AGREEMENT NO. DA 14 -02
(SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT NO. 03 -01)
TO INCREASE THE PERMISSIBLE SQUARE FOOTAGE OF HEALTH
CLUBS AND FITNESS CENTER USES IN THE PLAZA EL SEGUNDO
DEVELOPMENT PROJECT.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and declares that:
A. On March 15, 2005, the City Council approved a development known as
Plaza El Segundo. Approvals for that development were subsequently
amended to allow for different types of uses including, among others,
Health Clubs and Fitness Center (2007); Health /Skin Care and automobile
sale uses (2008); fast food restaurants, banks, dance /music studios
(2009); and medical and dental offices (2010);
B. On September 17, 2013, the City Council approved an Environmental
Assessment (EA -993), a Zone Text Amendment (ZTA 12 -04), and a
Development Agreement (DA 12 -03), to add 4.988 acres to the
approximately 8.1 -acre property at the northeast corner of Sepulveda
Boulevard and Rosecrans Avenue (Phase 1 B Project Site); to increase the
size of the previously approved shopping center by 49,613 square feet; a
Zone Text Amendment to add permitted uses and signs to the
Commercial Center (C -4) Zone that are permitted in the approved
Development Agreement; a Zone Text Amendment to increase the
permitted size of general office uses in the Commercial Center (C -4) Zone
(ESMC § 15- 5G -2(B)) from 5,000 to 28,735 gross square feet (including
the existing general office area in Phase 1A); a modification to
Development Agreement § 4.1.3 to allow fast food restaurants within 90
feet of Sepulveda Boulevard and Rosecrans Avenue; a modification to
Development Agreement § 4.2.2 to remove the size limitations for retailers
in the "Smaller Tenant Standards" for the Phase 1 B Project;
C. On July 23, 2014, the applicant filed an application for an Environmental
Assessment No. EA -1075, a Zone Text Amendment No. ZTA 14 -02 to
increase the area of General Office uses permitted in the Commercial
Center (C -4) Zone from 28,735 gross square feet to 30,072 gross square
feet, and a Development Agreement (DA No. 14 -02) to increase the area
of Health Clubs and Fitness Center uses to 11,502 square feet of total
floor area provided that no such use exceeds 8,500 square feet;
-�- EXHIBIT 2�
D. The application from PES Partners, LLC and Street Retail, Inc. was
reviewed by the City's Planning and Building Safety Department for, in
part, consistency with the General Plan and conformity with the El
Segundo Municipal Code ( "ESMC ");
E. In addition, the City reviewed the project's environmental impacts under
the California Environmental Quality Act (Public Resources Code §§
21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal.
Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the
City's Environmental Guidelines (City Council Resolution No. 3805,
adopted March 16, 1993);
F. The Planning Commission held a public hearing regarding the application
on October 23, 2014. Thereafter, the Planning Commission adopted
Resolution No. 2758, recommending that the City Council approve Zone
Text Amendment No. ZTA 14 -02 and amend Development Agreement No.
DA 03 -01;
G. On , 2014, the Council held a public hearing and
considered the information provided by the Planning Commission, City
Staff, public testimony, and representatives of the applicant PES Partners,
LLC and Street Retail, Inc.; and
H. This Ordinance and its findings are made based upon the testimony and
evidence presented to the Council at its November 18, 20014, public
hearing including, without limitation, the staff report submitted by the
Planning and Building Safety Department.
SECTION 2: Environmental Assessment. Because of the findings set forth in Planning
Commission Resolution No. 2758, adopted October 23, 2014, and the facts set forth in
the administrative record including, without limitation, the staff report presented to the
City Council, the proposed amendments (Sixth Amendment to Development Agreement
No. DA 03 -01 and Zone Text Amendment No. ZTA 14 -02) are consistent with the
Program /Project Environmental Impact Report that analyzed the environmental impacts
of this development project, including the Development Agreement to permit
development of the shopping center. That report, entitled Sepulveda /Rosecrans Site
Rezoning and Plaza El Segundo Development Final Environmental Impact Report
(State Clearinghouse No. 2003121037), was certified by the City Council on March 15,
2005 and the Statement of Overriding Considerations adopted as Section V of City
Council Resolution No. 4415 on March 1, 2005. None of the elements set forth in
Public Resources Code § 21166 or CEQA Guidelines §§ 15162 and 15168 exist.
Accordingly, no subsequent or supplemental Environmental Impact Report, Mitigated
Negative Declaration or Addendum is required to be prepared before adopting the draft
Ordinance approving the proposed amendment.
SECTION 3: Zone Text Amendment. ESMC § 15- 4G -2(F) is amended to read as
follows:
_2_
"General offices not to exceed fi -weRty eight thousand, seven hundFed thirty -five (28
thirty thousand, seventy -two (30,072) gross square feet."
SECTION 4: Amendments to the Development Agreement. Development Agreement
No. 03 -01 is amended as set forth in attached Exhibit 'A" which is incorporated into this
Ordinance by reference.
SECTION 5: If any part of this Ordinance or its application is deemed invalid by a court
of competent jurisdiction, the city council intends that such invalidity will not affect the
effectiveness of the remaining provisions or applications and, to this end; the provisions
of this Ordinance are severable.
SECTION 6: This Ordinance will remain effective until superseded by a subsequent
ordinance.
SECTION 7: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 8: This Ordinance will become effective on the thirty -first (31st) day following
its passage and adoption.
-3-
PASSED, APPROVED AND ADOPTED this day of ,
2014.
Suzanne Fuentes, Mayor
ATTEST:
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, do hereby certify that
the whole number of members of the City Council of said City is five; that the foregoing
Ordinance No, was duly introduced by said City Council at a regular meeting held
on the day of 2014, and was duly passed and adopted by said City
Council, approved and signed by the Mayor, and attested to by the City Clerk, all at a
regular meeting of said Council held on the day of 2014, and the
same was so passed and adopted by the following vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
PAPlanning & Building Safety \0 Planning - Old\PROJECTS (Planning) \1051 - 1075 \EA - 1075 \Planning Commission
10232014 \EA 1075 - CC Ordinance 10162014.doc
IQ
RECORDING REQUESTED BY
AND WHEN RECORDED MAIL TO:
CITY CLERK
CITY OF EL SEGUNDO
350 Main Street
El Segundo, California 90245
EXEMPT FROM RECORDER'S FEES
Pursuant to Government Code § 6103
SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT
BY AND AMONG
CITY OF EL SEGUNDO,
PES PARTNERS, LLC
AND
STREET RETAIL, INC.
(AREA A)
THIS AGREEMENT MUST BE RECORDED WITHIN TEN DAYS OF EXECUTION BY ALL
PARTIES PURSUANT TO GOVERNMENT CODE §65868.5
7/2/13 EXHIBIT 3
SIXTH AMENDMENT TO DEVELOPMENT AGREEMENT
This Sixth Amendment to Development Agreement ("Sixth Amendment") is made and
entered into by and among the CITY OF EL SEGUNDO, a general law city and municipal
corporation ( "City "); PES PARTNERS, LLC, a Delaware limited liability company ( "PESP ");
and STREET RETAIL, INC., a Maryland corporation ( "Street "), as of this day of
2014. Street and PESP are collectively referred to as "Developer." City and
Developer are individually referred to as "Party" and collectively as "Parties." In consideration
of the mutual covenants and agreements contained in this Sixth Amendment, and in light of
Developer's application which was considered by City concurrently with this Sixth Amendment,
City and Developer agree as follows:
1. Recitals
1.1 Unless otherwise specified the term "Development Agreement" refers to
the Development Agreement entered into between the Parties, or their predecessors in interest,
on March 16, 2005, its amendments, and related Operating Memoranda.
1.2 On December 30, 2011, Rosecrans- Sepulveda Partners, 2, LLC ( "RSP2 "),
executed an Assignment and Assumption Agreement ( "Street Assignment ") whereby RSP2
conveyed to Street, in accordance with the provisions of Section 3 of the Development
Agreement, RSP2's right, title and interest in and to the Development Agreement and the Project
Approvals with respect to the Property covered by the Development Agreement.
1.3 The Development Agreement continues to cover the Property described in
Exhibit "A" attached hereto. The total gross acreage of the property (i.e., Phase lA and Phase
1B combined) is 51.70 gross /46.60 net (after street dedication) acres.
1.4 Section 15 of the Development Agreement provides for amendment of the
Development Agreement upon mutual consent of the parties and in accordance with the
procedures established by applicable law. This Sixth Amendment was adopted in conformance
with Government Code §§ 65865, et seq.
1.5 Section 4.1.6 of the Development Agreement currently limits health clubs
or fitness centers to two (2) such establishments and no more than 10,000 total square feet
devoted to such establishments. Developer desires to bring in a high -end fitness use that will
help attract the desired clientele to The Point (Phase 1B) which will also benefit Plaza El
Segundo and The Edge (collectively Phase 1A) as this clientele will establish patterns of coming
to the retail center for shopping and dining as well.
1.6 On October 23, 2014, the Planning Commission held a duly noticed public
hearing on this Sixth Amendment to the Development Agreement along with Developer's other
applications.
1.7 On November 18, 2014, the City Council held a duly noticed public
hearing on this Sixth Amendment and Developer's other applications. At the conclusion of the
public hearing the City Council introduced Ordinance No. approving this Sixth
?/2/II
Amendment to the Development Agreement as well as a zone text amendment to El Segundo
Municipal Code § 15 -5G -2. On December 2, 2014, the City Council adopted Ordinance No.
. Ordinance No. became effective on , 2015.
1.8 The City Council has determined that none of the elements set forth in
Public Resources Code Section 21166 or Sections 15162 and 15168 of the State CEQA
Guidelines exists and therefore has determined, in accordance with Public Resources Code
Section 21166 and Sections 15162 and 15168(c)(2) of the CEQA Guidelines, that no subsequent
or supplemental Environmental Impact Report, Mitigated Negative Declaration or Addendum is
required to be prepared prior to adopting the Ordinance approving this Sixth Amendment.
2. Amendment to Section 4.1.6 of the Development Agreement. Section 4.1.6 of the
Development Agreement is amended to read as follows:
"4.1.6. Health Clubs and Fitness Centers. No health club or fitness center
shall be permitted except as follows: up to two (2) health clubs or fitness centers
shall be permitted, provided that no such singular use exceeds 8,500 square feet
and the combined square footage of both uses does not exceed 11,502 total square
feet of floor area."
3. Remainder of Development Agreement to Remain in Full Force and Effect.
Except as set forth in this Sixth Amendment, all terms and conditions of the Development
Agreement shall remain in full force and effect.
IN WITNESS WHEREOF, Developer and City have executed this Sixth Amendment on
the date first above written.
ATTEST
By:
Name: Tracy Weaver
Title: City Clerk
APPROVED AS TO FORM:
BY:
Name:
Title:
Mark Hensley
City Attorney
CITY:
CITY OF EL SEGUNDO, a municipal corporation
By:`
Name:
Title:
7/2/13 -2-
Suzanne Fuentes
Mayor
PESP
PES PARTNERS, LLC, a Delaware limited liability
company
By: Street Retail, Inc., a Maryland corporation
Its: Manager
By:
Jeffrey S. Berkes, Vice - President
Western Region
STREET
STREET RETAIL, INC., a Maryland corporation
By:
Jeffrey S. Berkes, Vice - President,
Western Region
7/2/13 -3 -u ry;
EXHIBIT A
THE PLAZA EL SEGUNDO PROPERTY
LEGAL DESCRIPTION
LOTS 1 THROUGH 17 OF VESTING TRACT NO. 61630, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, AS PER MAP FILED IN BOOK 1370, PAGES 41 THROUGH 51, OF MAPS,
IN THE OFFICE OF THE COUNTY REGISTRAR - RECORDER /COUNTY CLERK OF SAID COUNTY.
THIS DESCRIPTION WAS PREPARED BY ME, OR UNDER MY DIRECTION, IN CONFORMANCE WITH THE
PROFESSIONAL LAND SURVEYOR'S ACT.
J. MARTY SMITH, PLS 8070
DATE PREPARED: 05/06/2014
EXHIBIT A — LEGAL DESCRIPTION
THE PLAZA EL SEGUNDO PROPERTY
CITY OF EL SEGUNDO, CALIFORNIA
dDIRC Engineering, Inc.
Clvll Eeglneerlog /Land Surveylrr91tind Plamiing
Page 1 of 1
£ N 4411 hw,1b. No
Irh Ilk 6ftk 1180E
iaS -EESE
�r
EXHIBIT A
THE POINT PROPERTY
LEGAL DESCRIPTION
PARCEL 1 OF THE CERTIFICATE OF COMPLIANCE, IN THE CITY OF EL SEGUNDO, COUNTY OF LOS
ANGELES, STATE OF CALIFORNIA, RECORDED JULY 29, 2013, AS INSTRUMENT NO. 20131105767 OF
OFFICIAL RECORDS, IN THE OFFICE OF THE COUNTY RECORDER OF SAID COUNTY.
THIS DESCRIPTION WAS PREPARED BY ME, OR UNDER MY DIRECTION, IN CONFORMANCE WITH THE
PROFESSIONAL LAND SURVEYOR'S ACT.
J. MARTY SMITH, PLS 8070
DATE PREPARED: 05/06/2014
EXHIBIT A — LEGAL DESCRIPTION
THE POINT PROPERTY
CITY OF EL SEGUNDO, CALIFORNIA
1101WC Englneering, Inc.
Clvll Englneering /Land Surveying /lend Planning
Page 1 of 1
168 i ON 41ko Rai, SIL 210
6aalai Ilk Baia 848H
(114) 885 -6860
State of California )
County of )
On , before me, , Notary Public,
(here insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
State of California )
County of )
On , before me,
(here insert name and title of the officer)
(seal)
Notary Public,
personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature.
(seal)
7/2/13
State of California )
County of )
On , before me, , Notary Public,
(here insert name and title of the officer)
personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(seal)
State of California )
County of )
On , before me, , Notary Public,
(here insert name and title of the officer)
personally appeared ,
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signature
(seal)
7/2/13 -2-
State of California
County of
On , before me, , Notary Public,
(here insert name and title of the officer)
personally appeared
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is /are
subscribed to the within instrument, and acknowledged to me that he /she /they executed the same
in his/her /their authorized capacity(ies), and that by his/her /their signature(s) on the instrument the
person(s), or the entity upon behalf of which the person(s) acted, executed the instrument.
I certify under PENALTY OF PERJURY under the laws of the State of California that the
foregoing paragraph is true and correct.
WITNESS my hand and official seal.
Signattire
(seal)
7/2/13 -3-
FEHR�'PEERS
TECHNICAL ADDENDUM
Date: October 14, 2014
To: Kim Christensen, City of El Segundo
CC: Jeffrey Chambers, Federal Realty
From: Anjum Bawa, AICP and Tamar Fuhrer, AICP
Subject. Point Development - Trip Generation Addendum
SM12- 2532.00
This addendum to the Trip Generation Assessment memorandum for the Point at Plaza El
Segundo (Fehr & Peers, July 23, 2013) and subsequent Trip Generation Addendum (Fehr & Peers,
March 6, 2014) evaluates the effect of replacing previously proposed retail space with fitness
center space at the proposed Point development and replacing a small area of retail spaces with
office space in the existing Plaza El Segundo development. First, we provide a brief review of
proposed uses and estimated trip generation as presented in the July 2013 technical
memorandum and updated in the March 2014 addendum. We then show the change in peak
hour trips resulting from the proposed changes and followed by a comparison of total peak hour
trips generated by Phase 1 (including Phases 1A and 113) to the City approved EIR trip cap of 779
morning peak hour trips, 1,477 PM peak hour trips, and 2,205 Saturday midday peak hour trips.
PREVIOUS TRIP GENERATION
The EIR evaluated and the City approved a combined site trip allowance of 16,645 daily trips,
including 779 AM and 1,477 PM peak hour trips, and 2,205 Saturday midday peak hour trips.
Phase 1A of the project has been in operation and consists of the following land uses:
• 242,865 square foot shopping center
• 6,000 square foot specialty retail (dance studio)
• 66,811 square foot supermarket (Whole Foods)
• 42,735 square foot electronic superstore (Best Buy)
• 14,743 square foot quality restaurant
• 2,184 square foot specialty retail (day spa)
• 1,265 square foot office
• 2,226 square foot medical /dental office (Miracle Smiles)
The proposed Phase 1B development will include:
• 71,493 square foot GLA Shopping Center
600 Wilshire Boulevard, Suite 1050, Los Angeles, CA 90017 (213) 261 -3056
www.fehrandpeers.com
EXMIRITA
Ms. Kim Christensen
October 14, 2014
Page 2
• 25,627 square foot GFA Quality Restaurant, 12,000 square feet of which would include
breakfast service and open on the mornings.
• 27,338 square foot GFA Office
Tables 1A and 1B show the trip generation presented in the March 2014 deliverable. As shown in
these tables, the proposed Phase 1 development was estimated to generate a total of 16,041
weekday daily trips, out of which 543 occur during weekday morning peak hour, 1,476 trips
during the weekday evening peak hour, and 1,955 trips on a Saturday mid -day peak hour. When
compared to City approved EIR trip cap, Phase 1 net trip generation was determined to remain
under the approved trip cap.
PROPOSED CHANGES
The project proposes to make the following changes:
• Phase 1A (Plaza El Segundo)
Replace 1,400 square feet of the existing M.Fredric space (pad B -402) with office space, to
house the corporate management office. The corporate management office will be converting
existing retail space to office space. Table 2A displays the addition of 1,400 square feet of
office space and the removal of 1,400 square feet of retail space from Phase 1A of Plaza El
Segundo.
• Phase 1B (The Point)
Replace 3,500 square feet of retail space in the proposed Point development with fitness
center space, to provide for a Soul Cycle fitness studio. This change, in addition to the existing
8,000 square feet occupied by Yoga Works in the Plaza El Segundo development, will result in
the project exceeding its previously permitted cap of 10,000 square feet that can be included
as part of shopping center space and need not be treated separately as a fitness center for
trip generation purposes. For the purpose of estimating trip generation, only the space in
excess of the permitted cap, 1,500 square feet, was analyzed separately as fitness center and
the remaining 2,000 square feet was analyzed as part of 69,993 square feet of retail use.
Assumptions
The trip generation assumptions and rates for each land use affected from the proposed changes
are as follows:
Shopping Center — ITE's Trip Generation Manua(, 9n, Edition (2012) provides trip
generation equations for the "Shopping Center" land use category (ITE 820). The trip
rates and pass -by trip reductions used for this land use are consistent with the Shopping
Center trip generation rates used in the certified EIR and in the subsequent traffic
analyses. The following equations were used:
NC
Ms. Kim Christensen
October 14, 2014
Page 3
• Weekday daily: In(T) = 0.65 In(x) + 5.83
• Weekday AM peak hour: In(T) = 0.61 In(x) + 2.24 (62% ente(ng, 38% exiting)
• Weekday PM peak hour In(T) = 0.67 In(x) + 3.31 (48% entering, 52% exiting)
• Saturday midday: In(T) = 0.65 In(x) + 3.78 (52% entering, 48% exiting)
■ Where: T = trip ends, x = building area in 1,000 square feet GLA
• No internal capture trip credit was applied to the trip generation estimates since
this use would typically be the prime generator of the trip.
• A 25% pass -by trip credit was applied to the land use for PM, Saturday, and Daily
trips, which was considered reasonable for a land use like this located at the
intersection of two major regional thoroughfares. The pass -by trip credit
accounts for patrons who may already be on the regional streets interacting with
the site in numerous ways, such as stopping by to make a purchase on their way
home from work. The pass -by trip credit is consistent with the credit applied in
the certified EIR.
• Office — Trip Generation Manual, 9th Edition provides trip generation rates for the
"General Office Building" land use category (ITE 710). The following rates were used:
• Weekday daily: 11.03 per 1,000 sf GFA
• Weekday AM peak hour. 1.56 per 1,000 sf GFA (88% entering, 12% exiting)
• Weekday PM peak hour 1.49 per 1,000 sf GFA (17% entering, 83% exiting)
• Saturday mid -day: 0.43 per 1,000 sf GFA (54% entering, 46% exiting)
o An internal capture trip credit of 20% was applied to this land use for the PM
peak hour and daily trips to account for trips made by office patron to other uses
within the site.
Fitness Center — Trip Generation Manual, 9�h Edition provides trip generation rates for the
"Health /Fitness Club" land use category (ITE 492). The following rates were used:
• Weekday daily: 32.93 per 1,000 sf GFA
• Weekday AM peak hour. 1.41 per 1,000 sf GFA (42% entering, 58% exiting)
• Weekday PM peak hour 3.53 per 1,000 sf GFA (57% entering, 43% exiting)
• Saturday mid -day: 2.78 per 1,000 sf GFA (45% entering, 55% exiting)
• A 20% internal capture trip credit was applied to account for the trips internalized
from other uses within the site.
• A 10% pass -by credit was applied to account for trips attracted from traffic
passing the site on Sepulveda Boulevard and Rosecrans Avenue.
Trip Generation Results
Using the assumptions and methodology described above, the proposed changes to the existing
Plaza El Segundo and proposed The Point development would result in a total of 16,005 weekday
daily trips, of which 544 would occur during the AM peak hour and 1,475 would occur during the
Ms. Kim Christensen
October 14, 2014
Page 4
PM peak hour. 1,948 trips are expected to occur during the Saturday mid -day peak hour. Table
2A shows the trip generation estimates for Plaza El Segundo (Phase 1A) and Table 2B shows the
trip generation estimates for The Point development (Phase 113) with the land use modifications
applied.
As shown in this table, the daily, PM and Saturday weekend trip generation would be slightly
lower than the previous trip generation calculations. The AM peak hour would generate one
additional trip, but would still remain 235 trips under the AM peak hour trip cap.
SUMMARY AND CONCLUSIONS
The project proposes to replace 1,400 square feet of existing retail at Plaza El Segundo with office
space, and to replace 3,500 square feet of proposed retail at The Point with a fitness center (Soul
Cycle). These land use changes would result in a decrease in trip generation during the weekday
Daily, PM, and Saturday mid -day peak hour scenarios. However, the aforementioned changes in
the Phase 1 development are estimated to generate one additional trip during the weekday AM
peak hour. Even with this additional project trip, the total Phase 1 trips will remain well below the
approved trip cap for this time period. Therefore, no additional analysis is necessary.
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Kimley >>> Horn
October 9, 2014
Ms. Kimberly Christensen
Planning Manager
Planning and Building Safety Department
City of El Segundo
350 Main Street
El Segundo, CA 90245
Subject: Review of Point Development— Trip Generation Addendum,
dated June 30, 2014)
Dear Ms. Christensen:
Kimley -Horn has reviewed the Technical Addendum titled Point Development— Trip
Generation Addendum (Fehr & Peers, June 30, 2014). Our observations and
comments on the assumptions, analysis, and conclusions are provided below.
Project Purpose
The purpose of the June 30, 2014 Technical Addendum was to evaluate the effect
of two minor proposed land use changes for Phase 1A and 18 of the Plaza El
Segundo project, and to demonstrate that the Phase 1 trip generation would
remain below the trip cap approved for the Plaza El Segundo Phase 1 project, as
discussed below. -
Project Background
Plaza El Segundo was evaluated as part of the Sepulveda /Rosecrans Site Rezoning
and Plaza El Segundo Development in 2005. The Plaza El Segundo portion of the
project is referred to as Phase 1. The northern portion of the Plaza El Segundo
development that has already been constructed is known as Phase 1A. The Point
constitutes Phase 1B of the approved Plaza El Segundo development, and is
currently under construction.
Phase 1 was approved with a project trip generation "Trip Cap" as follows:
Daily - 16,645 trips
Weekday AM Peak Hour — 779 trips
Weekday PM Peak Hour —1,477 trips
Saturday Midday Peak Hour -2,205 trips
kimley- horn:com 765 The City Drive, Suite 200, Orange, CA 92868
EXHIBIT 5 °.°
Ms. Kimberly Christensen, October 9, 2014, Page 2
For any change in land use, it must be demonstrated that the trip generation for
the final mix and quantities of land use will remain under the approved trip cap for
each of the peak hours, and on a daily basis, as well.
Proposed Land Use Changes
The following changes to the project are proposed:
Phase 1A— replace 1,400 square feet of retail space with office space, to house the
corporate management office. This change from retail to office will result in minor
reductions in trip generation for Phase 1A:
- Daily -32 fewer trips
- Weekday AM Peak Hour —no change
Weekday PM Peak Hour -2 fewer trips
Saturday Midday Peak Hour— 5 fewer trips
Phase 16 — replace 3,500 square feet of retail space with fitness center space. This
change will result in an increase in total allowed fitness center space, with a total of
11,500 square feet of fitness center, compared to the maximum of 10,000 square
feet allowed to be included as part of the shopping center trip generation (and not
required to be treated separately for trip generation purposes). This will result in
minor changes in trip generation for Phase 113:
- Daily — 3 fewer trips
- Weekday AM Peak Hour —1 additional trip
- Weekday PM Peak Hour —no change
- Saturday Midday Peak Hour —1 fewer trip
With pass -by, internal capture, and transit credits taken into account for all uses,
the net combined change in trips for Phase 1A and Phase 1B are as follows:
Daily — 31 fewer trips
Weekday AM Peak Hour -1 additional trip
Weekday PM Peak Hour —no change
- Saturday Midday Peak Hour — 6 fewer trips
When combined, with these. two minor changes in uses, the resulting trip
generation for Phase 1A and 1B would continue to be under the trip cap, as
follows:
- Daily— 635 trips under the 16,645 trip cap
- Weekday AM Peak Hour— 235 trips under the 779 trip cap
- Weekday PM Peak Hour -1 trip under the 1,477 trip cap
- Saturday Midday Peak Hour -256 trips under the 2,205 trip cap
� r�
Ms. Kimberly Christensen, October 9, 2014, Page 3
Fitness Center Assumptions and Methodology
The assumptions and methodology used to arrive at the conclusions regarding the
fitness center were reviewed for appropriateness and consistency with the project
approvals.
The Sepulveda /Rosecrans Site Rezoning and Plaza El Segundo Development EIR and
conditions of approval specify the use of ITE land use category 493 (LU 493) —
Health Club to calculate the trip generation for a Fitness Center. The EIR
contemplated a 50,000- square -foot fitness center. Note that ITE LU 493 is actually
called an "Athletic Club" in the Trip Generation Manual.
The June 30, 2014 Trip Generation Addendum used ITE LU 492 — Health /Fitness
Club to estimate the trips for the proposed 3,500 - square -foot Fitness Center in The
Point.
The land use descriptions provided in the Trip Generation Manual for these two
land use categories (see attached) suggest that the small fitness center proposed
for The Point is more closely related to LU 492 Health /Fitness Club than LU 493
Athletic Club. LU 493 — Athletic Club is described as "... facilities that offer
comprehensive athletic facilities," while LU 492 — Health /Fitness Club is described
as "... facilities that primarily focus on individual fitness or training." We are in
agreement with the use of LU 492 — Health /Fitness Club for this analysis.
The following minor correction to the June 30, 2014 Technical Addendum should
be made:
In Table 2B, the internal capture and pass -by adjustments for the Fitness
Center should be switched — to 20% internal capture and 10% pass -by, to be
consistent with the approved traffic study and conditions of approval.
With this revision, the overall findings of the June 30, 2014 Technical Addendum
will not change, and the conclusion that the project trip generation for Plaza El
Segundo (Phase 1A and 1B) would remain under the approved Trip Caps will still be
valid.
Please contact me if you have any questions, or if you need additional information.
Sincerely,
KIMLEY -HORN AND ASSOCIATES, INC.
>AA"�LQ_ `—t�
Serine Ciandella
Senior Vice President
Attachment
ATTACIHIVIENT A
ITE LAND USE DESCRIPTIONS
- LU 492 - HEALTH/FITNESS CLUB
- LU 493 - ATHLETIC CLUB
Land Use: 492
Health /Fitness Club
Description
Health/fitness clubs are privately owned facilities that primarily focus on individual fitness or
training. Typically they provide exercise classes, weightlifting, fitness and gymnastics equipment;
spas; locker rooms; and small restaurants or snack bars. This land use may also Include
ancillary facilities, such as swimming pools, whirlpools, saunas, tennis, racquetball and handball
courts and limited retail. These facilities are membership clubs that may allow access to the
general public for a fee. Racquet/tennis club (Land Use 491), athletic club (Land Use 493) and
recreational community center (Land Use 495) are related land uses.
Additional Data
The sites were surveyed in 1977 in California and in 1966 and 1997 in Pennsylvania.
Source Numbers
113, 253, 571
Trip Generation, 7th Edition 866 Institute of Transportation Engineers
Land Use: 493
Athletic Club
Description
Athletic clubs are privately owned facilities that offer comprehensive athletic facilities. These
clubs typically have one or more of the following: tennis, racquetball, squash, handball, basketball
and volleyball courts; swiniming pools; whirlpools; saunas; spas; and exercise and weight rooms.
They often off or diverse, competitive team sport activities and social facilities. These facilities are
membership clubs that may allow access to the general public for a fee. Fiacquetftennis club
(Land Use 491), health /fitness clubs (Land Use 492) and recreational community center (Land
Use 495) are related uses.
Additional Data
The sites were surveyed In 1978, 1985 and 2002 in California and Pennsylvanla.
Source Numbers
113, 422, 571
T* Generation, 7th Edition 872 Institute of Transportation Engineers
EL SEGUNDO CITY COUNCIL MEETING DATE: December 02, 2014
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action regarding Adoption of an Urgency Ordinance to approve
an Amendment to the Contract between the Board of Administration of the California Public
Employees' Retirement System ( Ca1PERS) and the El Segundo City Council to cease
contributions under Government Code Section 20516(a) (3% Employee Cost Sharing of
Additional Benefits) applicable to El Segundo Firefighters' Association members per 2011-
14 MOU agreement. Fiscal Impact: $174,388 for Fiscal Year 2014/15.
lolll [Q 1 1 K�Ii►[yI1J.� �7 .
1. Re -adopt Urgency Ordinance
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Ordinance
2. Ca1PERS Exhibit — Amendment to Contract
FISCAL IMPACT: $174,388 for Fiscal Year 2014/15
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Lisa Jenkins, Senior Human Resources Analyst
REVIEWED BY: Martha Dijkstra, Director of Human Resource
j%h
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
At its meeting on November 4, 2014, the City Council initiated the Contract Amendment process
between the City and the California Public Employees Retirement System (CaIPERS or PERS) to
cease the three percent (3 %) cost - sharing arrangement by members of the Firefighters' Association
(FFA) in accordance with the terms of its now - expired 2011 -14 Memorandum of Understanding.
CaIPERS originally informed staff that the Contract Amendment could be delayed pending
resolution of negotiations for a successor Memorandum of Understanding. However PERS now
confirmed that the contract must be amended to be consistent with the terms of the expired FFA
contract. Ca1PERS recommended moving forward with an urgency ordinance to expedite this
amendment.
Although Council adopted an Urgency Ordinance on November 4th, Government Code § 7507
requires that a minimum of twenty (20) calendar days pass between the Resolution of Intention and
the adoption of the Ordinance to enter into the Contract Amendment. In accordance with this statute,
it is recommended that Council re -adopt the Urgency Ordinance in order to comply with all
applicable PERS law.
ORDINANCE NO.
AN URGENCY ORDINANCE ADOPTED IN ACCORDANCE WITH
GOVERNMENT CODE § 36937(B) APPROVING AN AMENDMENT TO
AN AGREEMENT WITH THE CALIFORNIA PUBLIC EMPLOYEES
RETIREMENT SYSTEM.
The City Council of the City of El Segundo does ordain as follows:
SECTION 1: The City Council finds and determines it is in the public interest to
adopt this ordinance on an urgency basis for the purpose of preserving the public
welfare.
SECTION 2: The Amendment attached as Exhibit "A," and incorporated by
reference, is approved. The City Manager, or designee, is authorized to execute the
Amendment and all ancillary documents required to implement the Amendment.
SECTION 3: If any part of this Ordinance or its application is deemed invalid by a
court of competent jurisdiction, the city council intends that such invalidity will not affect
the effectiveness of the remaining provisions or applications and, to this end, the
provisions of this Ordinance are severable.
SECTION 4: The City Clerk is directed to certify the passage and adoption of this
Ordinance; cause it to be entered into the City of El Segundo's book of original
ordinances; make a note of the passage and adoption in the records of this meeting;
and, within fifteen (15) days after the passage and adoption of this Ordinance, cause it
to be published or posted in accordance with California law.
SECTION 5: This Ordinance will become effective immediately upon adoption
pursuant to Government Code § 36937(b) for the immediate preservation of the public
peace, health, safety, and welfare. Accordingly, this Ordinance is adopted by a four -
fifths vote.
PASSED AND ADOPTED this 2nd day of December, 2014.
Suzanne Fuentes, Mayor
Gd�l
.
EXHIBIT A
California
Public Employees' Retirement System
AMNDMNT TO CONTRACT
Between the
Board of Administration
California Public Employeessf Retirement System
and the
City Council
City of El Segundo
The Board of Administration, California Public Employees' Retirement System,
hereinafter referred to as Board, and the governing body of the above public agency,
hereinafter referred to as Public Agency, having entered into a contract effective
October 1, 1943, and witnessed August 25, 1943, and as amended effective November
1, 1947, August 1, 1949, July 1, 1950, November 1, 1955, September 1, 1958, March 9,
1959, November 7, 1964, October 19, 1968, December 11, 1971, July 20, 1974, July
19, 1975, January 3, 1976, July 16, 1977, June 3, 1978, February 6, 1982, April 3,
1982, January 1, 1992, June 27, 1992, May 15, 1993, January 8, 1994, January _ 19,
1996, April 4, 1997, October 13, 1997, October 7, 2000, December 18, 2000, May 19,
2001, July 2, 2004, April 12, 2008, May 9, 2009, October 3, 2009, October 23, 2010,
October 6, 2012 and December 30, 2012 which provides for participation of Public
Agency in said System, Board and Public Agency hereby agree as follows:
A. Paragraphs 1 through 16 are hereby stricken from said contract as executed
effective December 30, 2012, and hereby replaced by the following paragraphs
numbered 1 through 16 inclusive:
All words and terms used herein which are defused in the Public
Employees' Retirement Law shall have the meaning as defined therein
unless otherwise specifically provided. "Normal retirement age" shall
mean age 55 for local miscellaneous members entering membership in
the miscellaneous classification on or prior to December 30, 2012, age 60
for local miscellaneous members entering membership for the first time in
the miscellaneous classification after December 30, 2012, age 50 for local
police members entering membership in the police classification on or
prior to October 6, 2012, age 55 for local fire members and for those local
police members entering membership for the first time in the police
classification after October 6, 2012.
2. Public Agency shall participate in the Public Employees' Retirement
System from and after October 1, 1943 making its employees as
hereinafter provided, members of said System subject to all provisions of
rile Public Employees' Retirement L-CI except siicii as apply on on
election of a contracting agency and are not provided for herein and to all
amendments to said Law hereafter enacted except those, which by
express provisions thereof, apply only on the election of a contracting
agency.
3. Public Agency agrees to indemnify, defend and hold harmless the
California Public Employees' Retirement System (Ca1PERS) and its
trustees, agents and employees, the CalPERS Board of Administration,
and the California Public Employees' Retirement Fund from any claims,
demands, actions, losses, liabilities, damages, judgments, expenses and
costs, including but not limited to interest, penalties and attorneys fees
that may arise as a result of any of the following.
(a) Public Agency's election to provide retirement benefits,
provisions or formulas under this Contract that are different than
the retirement benefits, provisions or formulas provided under
the Public Agency's prior non- CalPER.S retirement program.
(b) Any dispute, disagreement, claim, or proceeding (including
without limitation arbitration, administrative hearing, or litigation)
between Public Agency and its employees (or their
representatives) which relates to Public Agency's election to
amend this Contract to provide retirement benefits, provisions or
formulas that are different than such employees' existing
retirement benefits, provisions or formulas
(c) Public Agency's agreement with a third party other than
CaiPERS to provide retirement benefits, provisions, or formulas
that are different than the retirement benefits, provisions or
formulas provided under this Contract and provided for under
the California Public Employees' Retirement Law.
4. Employees of Public Agency in the following classes shall become
members of said Retirement System except such in each such class as
are excluded by law or this agreement:
a. Local Fire Fighters (herein referred to as local safety members);
b. Local Police Officers (herein referred to as local safety members);
C. Employees other than local safety members (herein referred to as
local miscellaneous members).
5. In addition to the classes of employees excluded from membership by
said Retirement Law, the following classes of employees shall not become
members of said Retirement System:
NO ADDITiONAL EXCLUSION
6. Prior to January 1, 1975, those members who were hired by Public
Agency on a temporary and/or seasonal basis not to exceed 6 months
were excluded from PERS membership by contract. Government Code
Section 20336 superseded this contract provision by providing that any
such temporary and/or seasonal employees are excluded from PERS
membership subsequent to January 1, 1975. Legislation repealed and
replaced said Section with Government Code Section 20305 effective July
1, 1994.
7. The percentage of final compensation to be provided for each year of
credited prior and current service as a local miscellaneous member
entering membership in the miscellaneous classification on or prior to
December 30, 2012 shall be determined in accordance with Section
21354 of said Retirement Law subject to the reduction provided therein for
service on and after July 1, 1956, the effective date of Social Security
coverage, for members whose service has been included in Federal
Social Security f2% at anP 55 Fiill and Mnriifharil_
8. The percentage of final compensation to be provided for each year of
credited current service as a local miscellaneous member entering
membership for the first time in the miscellaneous classification after
December 30, 2012 shall be determined in accordance with Section
21353 of said Retirement Law subject to the reduction provided therein for
Federal Social Security (2% at age 60 Modified).
9. The percentage of final compensation to be provided for each year of
credited prior and current service as a local fire member shall be
determined in accordance with Section 21363.1 of said Retirement Law
(3% at age 55 Full).
eii 1"he pYrfl= newSge €i; 3! ?iwepei;Satiui3 ;cs u.- priilti%e3t for each yecf SFr
pi icJi iii ii.i 'visilviii v`vi Vicv a..v a 'vG' roi'vv member iiivi' :Lai
membership in the police classification on or prior to October 6, 2012 shall
be determined in accordance with Section 21362.2 of said Retirement Law
(3% at age 5v Fu11I'I.
11. The percentage of final compensation to be provided for each year of
credited current service as a local police member entering membership for
the first time in the police classification after October 6, 2012 shall be
determined in accordance with Section 21363.1 of said Retirement Law
(3% at age 55 Full).
12. Public Agency elected and elects to be subject to the following optional
provisions:
a. Sections 21624 and 21626 (Post - Retirement Survivor Allowance)
for local safety members only.
b. Section 21571 (Basic Level of 1959 Survivor Benefits) for local
miscellaneous members only.
C. Section 21222.1 (One -Time 5% increase - 1970). Legislation
repealed said Section effective January 1, 1980.
d. Section 21222.2 (One -Time 5% Increase - 1971). Legislation
repeated said Section effective January 1. 1984.
e. Section 21024 (Military Service Credit as Public Service).
f. Section 20042 (Cane -Year Final Compensation).
g. Section 21574 (Fourth Level of 1959 Survivor Benefits) for local
safety members only.
h. Section 21548 (Pre - Retirement Option 2W Death Benefit).
i. Section 20903 (Two Years Additional Service Credit).
j. Section 20516 (Employees Sharing Cost of Additional Benefits):
Section 21353.1 (3% @ 55 Full and Modified formula) for local fire
members from and after October 6, 2012 and until the effective
date of this amendment to contract.
The employee cost sharing contributions are 3 %. The maximum
employee cost sharing contribution is the normal cost plus the
increase in the accrued liability dun to the benefit improvement
amortized over 20 years. In no event shall the employee cost
sharing contribution attributable to the unfunded liability remain in
effect beyond May 19, 2021, Thereafter, in any given contribution
year, the maximum employee cost sharing contribution cannot
exceed 2.591 % of payroll_
k. Section 20475 (Different Level of Benefits). Section 21363.1 (3%
@ 55 Full formula) is applicable to local police members entering
membership for the first time in the police classification after
October 6, 2012.
Section 21353 (2% c@ 60 Modified formula) is applicable to local
miscellaneous members entering membership for the first time in
the miscellaneous classification after December 30, 2012.
Section 20516 (Employees Sharing Cost of Additional Benefits):
From the effective date of this amendment to contract, 3% for
classic local fire members in the Supervisory and Professional
Employees Association, and the Unre-presented Fire Management
Group.
13. Public Ardency shall contribute to said Retirement System the contributions
determined by actuarial valuations of prior and future service liability with
respect to local miscellaneous members and local safety members of said
Retirement System.
14. Public Agency shall also contribute to said Retirement System as follows:
a. Contributions required per coverer) member on account of the 1959
Ciiruivnr Rancfitc nrmArrllnr„r ii;nellcr Cny#irn '71y7A -F —;A M-114--4
Law. (Subject to annual change.) In addition, all assets and
liabilities of Public Agency and its employees shall be pooled in a
single account, based on term insurance rates, for survivors of all
local safety members.
b. A reasonable amount, as fixed by the Board, payable in one
installment within 60 days of date of contract to cover the costs of
administering said System as it affects the employees of Public
Agency, not including the costs of special valuations or of the
periodic investigation and valuations required by law.
C. A reasonable amount. as fixed by the Board, payable in one
installment as the occasions arise, to cover the costs of special
valuations on account of employees of Public Agency, and costs of
the periodic investigation and valuations required by law.
15, Contnbutions re- 14 uired of Public Agency and Itis empl=oyees shall be
QuKizct to adjustment h�, Board on account of amendments to the P� �hiir
Employees' Retirement Law, and on account of the experience under the
Retirement System as determined by the periodic investigation and
vu lia�tat.on re, -,U r=.4 Fsv J cold P= irement Law.
16. Contributions required of Public Agency and its employees shall be paid
by Public Agency to the Retirement System within fifteen days after the
end of the period to which said contributions refer or as may be prescribed
by Board regulation. If more or less than the correct amount of
contributions is paid for any period, proper adjustment shall be made in
connection with subsequent remittances. Adjustments on account of
errors in contributions required of any employee may be made by direct
payments between the employee and the Board.
B. This amendment shall be effective on the day of
BOARD OF ADMINISTRATION CITY COUNCIL
PUBLIC EMPLOYEES' RETIREMENT SYSTEM CITY OF EL SEGUNDO
BY
RENEE OSTRANDER, ACTING CHIEF
CUSTOMER ACCOUNT SERVICES DIVISION
PUBLIC EMPLOYEES' RETIREMENT SYSTEM
AMENDMENT CalPERS ID #2857082558
PERS- CON -70ZA
BY
PRESIDING OFFICER
Witness Date
Attest:
Clerk
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CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
11/3/14 THROUGH 11/16/14
Date
Payee
Amount
Description
11/3/2014
Unum
225.30
Long Term Care Premium
11/6/2014
Cal Pers
437,204.35
EFT Health Payment
11/6/2014
Pitney Bowes
1,000.00
Postage for Library
11/7/2014
Manufacturers & Traders
22,320.45
457 payment Vantagepoint
1117/2014
Manufacturers & Traders
477.31
ROTH IRA payment Vantagepoint
1117/2014
Manufacturers & Traders
5,270.93
401 payment Vantagepoint
11/7/2014
US Bank - Trust Acct
7,398.73
PARS payment
11/7/2014
South Bay Credit Union
13,980.38
Payroll credit union deduction pmt
11/7/2014
Nationwide NRS EFT
53,195.37
EFT 457 payment
11/7/2014
Nationwide NRS EFT
2,009.73
EFT 401a payment
11/7/2014
State of CA EFT
1,229.14
EFT Child support payment
11/7/2014
Health Comp
3,514.86
Weekly claims
11/10/2014
West Basin
1,962,586.44
H2O payment
11/10/2014
IRS
255,865.93
Federal 941 Deposit
11/10/2014
Employment Development
3,667.05
State SDI payment
11/10/2014
Employment Development
56,818.96
State PIT Withholding
11/12/2014
Cal Pers
106,230.17
EFT Retirement Misc
11/12/2014
Cal Pers
280,702.47
EFT Retirement Safety
11/12/2014
Cal Pers
2,906.76
EFT Retirement Safety - Police
11/12/2014
Cal Pers
7,796.64
EFT Retirement Misc
11/13/2014
Lane Donovan Golf Ptr
19,656.14
Payroll Transfer
11/14/2014
Health Comp
1,524.63
Weekly claims
11/1/14- 11/7/14
Workers Comp Activity
16,263.20
SCRMA checks issued
11/8/14- 11/14/14
Workers Comp Activity
18,491.16
SCRMA checks issued
3,280,336.10
DATE OF RATIFICATION: 11/17/14
TOTAL PAYMENTS BY WIRE:
3,280,336.10
Certified as to the accuracy of the wire transfers by:
urer I
-,- F-0 (z-
Director inancei
City
U ;`� 114 -
Date
-r'
Date
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -14 to 9 -30 -15 11/17/2014 1/1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 18, 2014, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et seq.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 1
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:55 PM
2 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, NOVEMBER 18, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a). Presentation by Lt. Mike Noce proclaiming Wreaths Across America Day to be
held on Saturday, December 13, 2014.
b). Mayor Fuentes and Drew Boyles presented commendations to Bill Goodglick and
Brian Polkinghorne for their years of service with the City's Economic
Development Advisory Committee (EDAC).
c). Presentation by Sam Lee, Planning and Building Safety Director, on the
Residential Sound Insulation (RSI) update and discussion on changes to the
eligibility requirements.
Item #K19 Moved to Presentations
19. Consideration and possible action to waive Encroachment Permit fees and
security deposit requirements for Eagle Scout candidate Chad Pordes to enable
him to complete his landscaping project on East Acacia Avenue in El Segundo.
(Fiscal Impact: $220 Uncollected Revenue)
Chad Pordes, Eagle Scout Candidate, gave a brief presentation.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
waive the fees associated with obtaining an Encroachment Permit. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Jacobson - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 3
Council Member Dugan - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Loretta Frye, resident, questioned the new Parking situation on Richmond Street. Ms.
Frye also commented on the Water and Sewer ballot re- issue. (Items #C1 and C2)
Mary Ann Beorklind, resident, not in favor of the new parking situation on Richmond
Street. (Item #C1)
Arthur VBerge, resident, not in favor of the new parking situation on Richmond Street.
(Item #C1)
John Retoris, musician at Old Town Music Hall, not in favor of the new parking
situation on Richmond Street. (Item #C1)
Bill Fields, owner of the Old Town Music Hall, not in favor of the new parking situation
on Richmond Street. (Item #C1)
Jim Latta, resident and member of the Senior Housing Board, commented on item
#F16.
Janice Cruikshank, resident, not in favor of the new parking situation on Richmond
Street. (Item #C1)
Liz Garnholz, resident, commented on item #C1 and item #C2.
Dina Ferguson, Pastor at St. Michael's, commented on the new parking situation on
Richmond Street. (Item #C1)
Jeff Brown, resident and business owner, favors the new parking situation on
Richmond Street. (Item #C1)
Susan Siryan, Manhattan Beach resident, not in favor of the new parking situation on
Richmond Street. (Item #C1)
Katherine Hatzikian, resident and business owner, commented on item #J17.
Lawrence Martin, resident and business owner, commented on item #C1.
Anita Mistral, resident, not in favor of the new parking situation on Richmond Street.
(Item #C1)
Pat Gerber, resident, not in favor of the new parking situation on Richmond Street.
(Item #C1)
Sal Rivas, resident, not in favor of the new parking situation on Richmond Street. (Item
#C1)
Amber Terins, resident, not in favor of the new parking situation on Richmond Street.
(Item #C1)
CITY COUNCIL COMMENTS — (Related to Public Communications)
Questions to be answered as presented on the Agenda.
4 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 4
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda
by title only.
MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
1. Consideration and possible action to consider implementing striping changes on
the 100, 200 and 300 block of Richmond Street from angled parking to parallel
parking.
(Fiscal Impact: Undetermined)
Stephanie Katsouleas, Public Works Director, gave a presentation and answered
Council questions.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
return the 300 block of Richmond back to the original configuration with parallel parking,
widen the parking spaces and revisit possible angle changes on the 100 and 200
blocks, and revisit possible loading zones on the 100 block. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
Recess at 9:00 PM
Reconvened at 9:10 PM
2. Consideration and possible action to 1) cancel the prior December 10, 2014
public hearing and re- notice and set a new public hearing date regarding the
Proposition 218 protest procedures for potential increases to the City's water and
sewer rates for FY 2014/15- 2018/19 and 2) Provide direction on whether to allow
protest ballots already received to be counted at the re- noticed public hearing
date.
(Fiscal Impact: $25,000)
Greg Carpenter, City Manager, gave a brief presentation.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 5
Tracy Weaver, City Clerk and Mona Shilling, Deputy City Clerk, answered Council
questions.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
cancel and re- notice the public hearing for the Proposition 218 protest ballot for
proposed water and sewer rate increases and not allow previous protest ballots
received to count for the new protest. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3003293 through 3003487 on Register No. 3 in the
total amount of $946,841.74 and Wire Transfers from 10/20/2014 through
11/02/2014 in the total amount of $899,331.18. Authorized staff to release.
Ratified Payroll and employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and wire
transfers.
4. Approve Regular City Council Meeting Minutes of November 4, 2014 and Special
City Council Meeting Minutes of November 4, 2014.
5. Receive and file this report regarding the emergency repair to remove debris in
the attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code
( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $82,354.00)
6. Receive and file this report regarding cleaning and repairing drywall and carpet
as well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $37,000.00)
7. Accept as complete the Center St. and Pine Ave. Water Main Improvement,
Project No. PW 14 -02 and authorize the City Clerk to file Notice of Completion in
the County Recorder's office.
(Fiscal Impact: $544,535.37)
6 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 6
8. Approve Vesting Tract No. 72169, a subdivision of 115 East Walnut Avenue for
condominium purposes and authorize the appropriate City Official(s) to sign and
record said Map.
(Fiscal Impact: None)
9. PULLED BY COUNCIL MEMBER DUGAN
10. Approve the creation of two new at -will Senior Engineer positions in the
Engineering Division of Public Works and authorize the City Manager to initiate
recruitments to fill these two new positions once job specifications have been
finalized and approved by City Council and authorize the City Manager to recruit
for the budgeted Public Works Inspector position.
(Fiscal Impact: $260,000- $315,000.00 in funding for two new engineers, DOE.)
11. Adopt Resolutions 4894, 4895 and 4896 reducing the amount that employee's
pay towards the Employee Paid Member Contributions towards their California
Public Employees Retirement System (CaIPERS) pension (reduces the amounts
paid by employees who are members of the Police Managers' Association,
Police Officers' Association, City Employees' Association, and Police
Support Services Employees' Association).
(Fiscal Impact: $525,242 for Fiscal Year 2014 -15.)
12. Waive minor irregularities in the bid from Karabuild Development, Inc. and
authorize the City Manager to execute Contract No. 4713 in a form approved by
the City Attorney to Karabuild Development, Inc. for construction at nineteen (19)
homes related to Project No. RSI 14 -20 (Group 63 of the City's Residential
Sound Insulation Program).
(Fiscal Impact: Estimated construction costs not to exceed $574,405.00)
13. Allow Patriot Contracting & Engineering to withdraw their bid, waive minor
irregularities in the bid from Karabuild Development, Inc. and authorize the City
Manager to execute Contract No. 4714 in a form approved by the City Attorney to
Karabuild Development, Inc. for construction at eighteen (18) homes related
to Project No. RSI 14 -21 (Group 64 of the City's Residential Sound Insulation
Program).
(Fiscal Impact: Estimated construction costs not to exceed $726,864.00)
14. Reject the bid from Patriot Contracting & Engineering as non - responsive, waive
minor irregularities in the bid from SPEC Construction Co., Inc. and authorize the
City Manager to execute Contract No. 4715 in a form approved by the City
Attorney to SPEC Construction Co., Inc. for construction at twenty -four (24)
% MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 7
homes related to Project No. RSI 14 -23 (Group 65 of the City's Residential
Sound Insulation Program).
(Fiscal Impact: Estimated construction costs not to exceed $828,685.00)
15. Approve up to $321,424.00 in funding, authorize the City Manager to execute
Professional Services Agreement No. 4716 with RBF Consulting, a Michael
Baker International Company, to provide environmental review services
(NEPA/CEQA) and engineering design review for the Park Place Extension and
Railroad Grade Separation Project affecting property located between the
intersection of Park Place and Nash Street and Park Place and Allied Way.
(Fiscal Impact: Up to $321,424 will be paid for through Reimbursement Grants)
MOTION by Council Member Fellhauer, SECONDED by Council Member Jacobson to
approve Consent Agenda items 3, 4, 5, 6, 7, 8, 10, 11, 12, 13, 14, and 15. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0
PULLED ITEMS:
9. Consideration and possible action to waive the bidding process per El Segundo
Municipal Code §1 -7 -11 by utilizing previously established government
contracting rates, and authorize the purchase one (1) Sewer Equipment
Company of America High Pressure Sewer Jetting Truck using National Joint
Powers Alliance contract rates.
(Fiscal Impact: $238,400.00)
Council Discussion
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
waive the bidding process and authorize the City Manager to execute Agreement No.
4717, in a form approved by the City Attorney, with Plumbers Depot to purchase one (1)
Sewer Equipment Company of America High Pressure Sewer Jetting Truck for cleaning
of sewer mainlines with Sewer Enterprise funds using National Joint Powers Alliance
contract rates. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
F. NEW BUSINESS
16. Consideration and possible action to adopt a resolution pursuant to Public
Contracts Code § 20168 finding that an emergency existed within the City;
ratifying the actions of the City Manager; and authorizing the City Manager to
execute contracts, in forms approved by the City Attorney, for all services needed
for repairing dwelling units at the Senior Citizens Housing Facility ( "Park Vista ")
located at 615 East Holly Avenue. The Resolution confirms that because of the
emergency, bidding is not required in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ") § 1 -7 -12 and 1 -7A-
8 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 8
4. The Resolution also finds the project exempt from review under the California
Environmental Quality Act as an emergency repair.
(Fiscal Impact: Design and Management Services not to exceed $50,000, repair
amount to be determined)
Greg Carpenter, City Manager, reviewed the item.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
adopt Resolution No. 4897. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
G. REPORTS — CITY MANAGER - None
H. REPORTS — CITY ATTORNEY - None
I. REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — None
Council Member Atkinson — None
Council Member Dugan —
17. Consideration and possible action to discuss the impact of filming in the
downtown area. Specifically, to address possible issues that might impact
businesses during the 2014 holiday season and to address potential permanent
changes to the City's film ordinance to ensure businesses are included in the
decision process pertaining to filming within the City limits.
(Fiscal Impact: N /A)
Council Discussion
Council discussed having staff and the City Manager review each film permit on a one
on one basis and during this process be mindful of the downtown businesses during the
Holiday season.
MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer
directed the City Manager to review and approve film permits associated with the
downtown area during the month of December and direct staff to meet with the business
community to understand the impact of filming on their businesses and to possibly
revise the City's film ordinance to ensure businesses have an opportunity to assess the
9 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 9
impact of film permits that might affect their business. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
Mayor Pro Tern Jacobson — None
Mayor Fuentes —
18. Consideration and possible action to nominate, select and approve the travel of a
former Council Member to travel to Guaymas in February of 2015.
(Fiscal Impact: $1,000.00)
Council Discussion
MOTION by Mayor Fuentes, SECONDED by Council Member Atkinson to authorize the
City Manager to approve the travel costs for a former Council member to travel to
Guaymas. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Mayor Fuentes wished everyone a Happy Thanksgiving and especially those who will
be working and reminded the residents of the Annual Tree Lighting on Dec. 4, 2014.
19. Moved to Presentations
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Loretta Frye, resident, thanked Council Member Fellhauer for her vote this evening on
item #C1, commented on the amount of bars and restaurant within the downtown area
and commented on #C1.
Liz Garnholz, resident, commented on water bill billing cycles and meter readings and
commented the plunge's water usage.
MEMORIALS — None
ADJOURNMENT at 10:17 PM
Tracy Weaver, City Clerk
10 MINUTES OF THE REGULAR CITY COUNCIL MEETING
DECEMBER 2, 2014
PAGE NO. 10
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 2, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§
1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $82,354.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Wor&-*-
REVIEWED BY: Stephanie Katsouleas, DirectorA Public Works
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
Cleaning of the interstitial space within City Hall, which was limited to Friday — Sunday, is now
complete. Punch list items are being addressed by the contractor who is still scheduling return
date(s).
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean the attic space in City Hall.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 2, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of City
Hall without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal
Impact: $37,000.00)
I -1i DECO05 u ► K11Wry I .TQW6NA
(1) Receive and file this report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; and/;or.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $37,000
Additional Appropriation: No.
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair
& Maintenance Acct.)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Work a W
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
A &V Contractors, Inc. began work on October 8, 2014 to clean and repair drywall and carpet as
well as restore furniture in the north portion of City Hall (Human Resources, City Clerk's office,
server room). As you may recall, damage to these areas was due to an improperly sealed drain
and corresponding rain event which occurred during the City Hall roofing project. Demolition of
all areas, repairs in the women's restroom, drywall installation and painting in the HR areas are
complete. Additional carpet supplies have been ordered. Carpet installation, hallway cove base
installation, repairs in the City Clerk's office will continue upon carpet supply delivery.
Public Contracts Code § 22050(c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff also
recommends that City Council receive and file this report on the status of the emergency repair
to clean and repair drywall and carpet and restore furniture in the north portion of City Hall.
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: December 2, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to adopt a resolution approving the Revised El
Segundo Sewer System Management Plan (SSMP) (Fiscal Impact: None.)
RECOMMENDED COUNCIL ACTION:
Adopt the resolution approving the Revised El Segundo Sewer System Management
Plan (SSMP).
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
(1) Resolution.
(2) Revised Sewer System Management Plan.
FISCAL IMPACT: Additional Appropriation Needed
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Lifan Xu, Principal Civil Engineer
REVIEWED BY: Stephanie Katsouleas, Public Works Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The State Water Resources Control Board (SWRCB) adopted Order No. 2006 - 0003 -DWQ, titled
"Statewide General Wastewater Discharge Requirements (WDR) for Sanitary Sewer Systems,"
on May 2, 2006. The order requires each city /agency to create and implement its own Sanitary
Sewer Management Plan (SSMP), a document which describes the activities the city uses to
manage its sanitary sewer collection system effectively. The overall goal of the SSMP is to
provide a plan and schedule to properly manage, operate, and maintain all parts of the sanitary
sewer system. This will help reduce and prevent sanitary sewer overflows (SSO), as well as
mitigate any SSOs that do occur. In addition to outlining the goals and objectives of the SSMP,
the document also addresses:
• The organizational structure responsible for implementing SSMP within in the City
• Legal authority
• The City's operations and maintenance program
• Design and performance provisions
• Overflow emergency response plan
• The Fats, Oil and Grease (FOG) program
• System evaluation and capacity and assurance plan
• Monitoring, measurement and program modifications
• Program audits
• Communication program
The City completed its SSMP in December, 2009 in accordance with the 2006 Order. In
addition, 2006 Order also requires a mandatory update of the SSMP every five years after
adoption of the initial SSMP, which must be re- certified by the City Council. The City retained
the services of Environmental Engineering & Contracting Inc. in May, 2014 to update the SSMP.
Staff reviewed the draft report and is satisfied with its contents. The attached update is now
complete and has been and ready for certification. Staff is satisfied with the report and
recommends adoption of the revised SSMP.
RESOLUTION NO. _
A RESOLUTION ADOPTING THE REVISED CITY OF EL SEGUNDO'S
SEWER SYSTEM MANAGEMENT PLAN AS RECOMMENTED BY THE
STATE WATER RESOURCES CONTROL BOARD.
The City Council of the City of El Segundo does resolve as follows;
SECTION 1: The City Council finds and declares as follows:
A. On May 2, 2006, the State Water Resources Control Board adopted Order
No. 2006 - 0003 -DWQ, which constitutes the new waste Discharge
Requirements (WDR) mandating that cities develop and implement a
Sewer System Management Plan (SSMP);
B. While the City Council adopted the SSMP pursuant to the Board Order on
December 1, 2009, the SSMP must be updated every five years to include
any significant program changes
C. This Resolution is intended to certify the updated SSMP; and
D. The revised SSMP, attached as Exhibit "A," incorporated by reference,
constitutes the City of El Segundo's SSMP.
SECTION 2: Pursuant to Board Order No.2006 -003 DWQ, the City Council adopts the
revised Plan.
SECTION 3: The City Clerk is directed to certify the adoption of this Resolution.
SECTION 4: This Resolution will become effective immediately upon adoption and
remain effective unless superseded by a subsequent resolution.
PASSED AND ADOPTED this day of , 2014.
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
MARK D. HENSLEY, City Attorney
Suzanne Fuentes, Mayor
Karl H. Berger, Assistant City Attorney
- 1 -
CITY OF EL SEGUNDO
SEWER SYSTEM MANAGEMENT PLAN
- December 2014
Prepared for:
City of El Segundo, Department of Public Works
350 Main Street
El Segundo, California 90245
Prepared by:
U-jEC
ENVIRONMENTAL
One City Boulevard West, Suite 1800
Orange, California 92868
EEC Project No: W -2677
Sewer System Management Plan
TABLE OF CONTENTS
December 2014
INTRODUCTION.......... ...................................................................................... ............................... 1
1.0 GOALS ..................................................... -- .... . ............................................................ 2
2.0 ORGANIZATION ... ............................................................................................ I........... 3
3.0 LEGAL AUTHORITY ........................................................................ ............................... 5
4.0 OPERATION AND MAINTENANCE PROGRAM ... ........................... ............................... 7
5.0 DESIGN AND PERFORMANCE PROVISIONS ................................ ............................... 11
6.0 OVERFLOW EMERGENCY RESPONSE PLAN ................................ ............................... 12
7.0 FOG CONTROL PROGRAM .......................................................... ............................... 14
8.0 SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN .......... ............................... 17
9.0 MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS ......................... 19
10.0 SSMP PROGRAM AUDITS ............................................................ ............................... 21
11.0 COMMUNICATION PROGRAM ................................................... ............................... 22
Appendices
Appendix A
Appendix B
Appendix C
Appendix D
Appendix E
Appendix F
Appendix G
Appendix H
Appendix I
Appendix J
SSMP History
Organizational Chart
Sanitary Sewer Overflow Emergency Response Plan
Sewer Overflow Report Form
Municipal Code Title 12
Resolution 3448
Fats, Oils, and Grease Control Program Manual
Atlas Sample
Operation and Maintenance Manual
System Evaluation and Capacity Assurance Plan
Ordinance 1329
SSMP Revisions
Effective Date
Original
August 2009
Revision 1
May 2012
Revision 2
December 2014
W -2677 City of El Segundo
Sewer System Management Plan
INTRODUCTION
December 2014
The City of El Segundo's Water /Sewer Division is responsible for maintaining the citywide water
and sewer system. The City is responsible for maintaining 56 miles of sewer main and 9 sewage
lift stations. The majority of the City's sewer mains range from 8 to 12 inches in diameter, with
several as large as 21 inches in diameter, the majority of which is proactively cleaned on an
annual basis. In addition, the City provides customer service, identifies illegal connections to the
sewer system, and addresses sewer blockages within its service area.
The elements and provisions established in the City's Sewer System Management Plan (SSMP)
are based on the requirements established in the State Water Resources Control Board's Order
No. 2006 - 0003 -DWQ. All federal and State agencies, municipalities, counties, districts, and
other public entities that own and operate sanitary sewer systems with the total sewer footage
exceeding 1 mile in length that collect and /or convey untreated or partially treated wastewater
to a publicly owned treatment facility in the State of California, are required to comply with the
terms established in Order No. 2006 - 0003 -DWQ.
The purpose of Order No. 2006- 0003 -DWQ is to prevent sanitary sewer overflows (SSOs) by
establishing a statewide monitoring and reporting program and requiring each sewer agency to
create and implement their own SSMP. The order requires that each agency appoint a legally
responsible official (LRO) to establish a monitoring and reporting organization to monitor and
report all SSOs. In accordance with the order, SSOs must be certified by the LRO using the
California Integrated Water Quality System (CIWQS) within the specified timeframe. The City's
SSMP and sewer maintenance and management program comply with the established order
and also provide the necessary measures to reduce and prevent SSOs, and to mitigate the
effects of the SSOs that do occur.
The City has established and implemented the necessary programs to maintain all aspects of its
sewer system in good working order and to reduce the number and severity of SSOs in its
service area. The City monitors the effectiveness of these programs throughout the year and
makes the necessary modifications to correct any deficiencies. The City has established
sufficient sewer designs, regularly evaluates the condition and capacity of its sewer system, and
has implemented an effective FOG Control Program.
Additionally, the City has identified problematic sewer mains, which are cleaned more
frequently (accelerated maintenance locations) than other segments of the sewer. In addition
to proactive and preventive maintenance practices, the City also identifies areas of the sewer
system in need of repair and /or replacement and prioritizes corrective measures for these area
based on asset risk and resource factors. City staff members who support the operation and
maintenance of the sewer system have undergone training to perform such activities and
continue to develop their skills by participating in external and internal training opportunities.
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Sewer System Management Plan
1.0 GOALS
December 2014
The goal of the SSMP is to provide a plan and schedule to properly manage, operate, and
maintain all parts of the sanitary sewer system. This will help reduce and prevent sanitary
sewer overflows (SSO), as well as mitigate any SSOs that do occur.
The City of El Segundo recognizes the importance of protecting ocean -water quality by
preventing sewer spills and has supplemented its existing sewer system maintenance practices
with the State Water Resources Control Board (SWRCB) Order No. 2006 - 0003 -DWQ entitled
"Statewide General Waste Discharge Requirements (WDR) for Sanitary Sewer Systems,"
adopted May 2, 2006. The goal of this SSMP is to provide a plan and schedule to properly
manage, operate, and maintain all elements of the City's sanitary sewer collection system in
order to reduce and prevent SSOs, as well as mitigate any SSOs that do occur.
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Sewer System Management Plan
2.0 ORGANIZATION
The SSMP must identify:
December 2014
(a) The name of the responsible or authorized representative as described in Section J of
the WDR
Section J. - REPORT DECLARATION
1. 1. All applications, reports, or information shall be signed and certified as
follows:
L All reports required by this Order and other information required by the
State or Regional Water Board shall be signed and certified by a person
designated, for a municipality, state, federal or other public agency, as
either a principal executive officer or ranking elected official, or by a
duly authorized representative of that person, as described in
paragraph (ii) of this provision. (For purposes of electronic reporting, an
electronic signature and accompanying certification, which is in
compliance with the Online SSO database procedures, meet this
certification requirement.)
H. An individual is a duly authorized representative only if:
a. The authorization is made in writing by a person described in
paragraph (i) of this provision; and
b. The authorization specifies either an individual or a position
having responsibility for the overall operation of the regulated
facility or activity.
The authorized representatives for the City of El Segundo are as follow:
Lifan Xu
Gil Busick
Stephanie Katsouleas
Principal Civil Engineer
Wastewater Supervisor
Public Works Director
(310) 524 -2368
(310) 524 -2754
(310) 524 -2356
(b) The names and telephone numbers for management, administrative, and
maintenance positions responsible for implementing specific measures in the SSMP
program, including lines of authority by organization chart or similar document with a
narrative explanation.
The City of El Segundo has created an organizational chart showing the lines of authority
of the administrative and field staff for the Wastewater Division. The chart can be found
in Appendix A, Organizational Chart.
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December 2014
(c) The chain of communications for reporting SSOs, from receipt of a complaint or other
information, including the person responsible for reporting SSOs to the State and
Regional Water Board and other agencies if applicable (such as County Health Officer,
County Environmental Health Agency, and /or State Office of Emergency Services
[OES]).
To establish and document the response to SSOs, including definition of the chain of
communications and reporting requirements, the City has developed and utilizes a
Sewer Overflow Emergency Response Plan. The plan can be found in Appendix B,
Sanitary Sewer Overflow Emergency Response Plan.
The Wastewater Supervisor is responsible for overseeing the SSO reporting process. The
Wastewater Supervisor is also responsible for immediately notifying other agencies,
including the Los Angeles Regional Water Quality Control Board, Los Angeles County
Department of Health Services, and the State Office of Emergency Services (OES), if
applicable.
Each SSO incident is documented on a Sewer Overflow Report form, which can be found
in Appendix C, Sewer Overflow Report Form, and reported according to Los Angeles
County policy. Once the Sewer Overflow Report form is completed, it is submitted to the
Wastewater Supervisor for review and further actions (if warranted). The Wastewater
Supervisor is responsible for submitting all written and /or web -based reports required
by other agencies, including entry and certification through the CIWQS online spill
reporting database. The Wastewater Supervisor also maintains all sewer overflow
incident documentation.
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Sewer System Management Plan
3.0 LEGAL AUTHORITY
December 2014
Each Enrollee must demonstrate, through collection system use ordinances, service
agreements, or other legally binding procedures, that it possesses the necessary legal
authority to:
(a) Prevent illicit discharges into its sanitary sewer system (examples may include 1 /1,
stormwater, chemical dumping, unauthorized debris and cut roots, etc.).
The City of El Segundo enforces established City regulations prohibiting the discharge of
stormwater to the sewer system through the City's Municipal Code, including Resolution
3448. The City's Municipal Code, Title 12, can be found in Appendix D, Municipal Code
Title 12, and Resolution 3448 can be found in Appendix E, Resolution 3448.
The City's Municipal Code also contains provisions that prohibit the discharge of
chemicals, unauthorized debris, pollutants, and any solid or viscous substances that
could cause obstructions to flow in the sewer collection system.
(b) Require that sewers and connections be properly designed and constructed.
The City of El Segundo has adopted the 2012 Standard Specifications for Public Works
Construction ("Green book"), and the latest California Plumbing Code standards and
specifications for construction of sanitary sewers. Following these standards and
specifications ensure sewer lines and connections are properly designed and
constructed.
(c) Ensure access for maintenance, inspection, or repairs for portions of the lateral owned
or maintained by the Public Agency.
Sewer laterals that drain each privately owned parcel or property are owned and
maintained by the property owners. Current City Code, Title 12 of the Municipal Code
(Appendix D), makes provisions requiring access to all facilities located within the public
right -of -way.
(d) Limit fats, oils, and grease and other debris that may cause blockages.
The City of El Segundo understands the negative impacts to sewer collection system
operations caused by the release of fats, oils, and grease (FOG) into the system. In 1999
the City assumed control and responsibility of a FOG Control Program from Los Angeles
County. The FOG Control Program has been developed, implemented and updated to
reduce the amount of FOG discharge to the sanitary sewer system. A copy of the FOG
Control Program Manual can be found in Appendix F, Fats, Oils, and Grease Control
Program Manual, The City's Municipal Code (Appendix D) establishes the legal authority
required to implement a FOG Control Program.
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December 2014
The City is considering implementation of additional FOG control rules and regulations
applicable to food service establishments (FSE). The rules and regulations may address,
in greater detail than the City Code, such items as the following:
• General Waste Discharge Prohibitions
• Kitchen Best Management Practices (BMP) Requirements
• Grease Interceptor Operation and Maintenance Requirements
• Grease Trap Operation and Maintenance Requirements
• Notification Requirements
• Record - Keeping Requirements
• Drawing Submittal Requirements
• Monitoring Facilities Requirements
• Monitoring and Reporting of Conditions Requirements
The intent of these additional rules and regulations will be to further reduce FOG
discharge from FSEs.
(e) Enforce any violation of its sewer ordinances.
The City of El Segundo has the legal authority to enforce the rules and regulations
established in the sewer ordinances under Administrative Citation provisions of the
Municipal Code (Appendix D). The Fire Department Environmental Safety Manager has
citation authority to enforce sewer ordinance provisions.
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Sewer System Management Plan
4.0 OPERATION AND MAINTENANCE PROGRAM
December 2014
The SSMP must include those elements listed below that are appropriate and applicable to
the Enrollee's system:
(a) Maintain an up -to -date map of the sanitary sewer system, showing all gravity line
segments and manholes, pumping facilities, pressure pipes and valves, and applicable
stormwater conveyance facilities.
The City El Segundo has a sewer atlas that shows the location of sewer facilities,
including mains, manholes, and pumping stations. The atlas is generated from the City's
geographic information systems (GIS) that is managed and maintained by the City's
Information Systems Division and is used by the Wastewater division to assist line
maintenance and cleaning. An example of the GIS atlas can be found in Appendix G,
Atlas Sample. The City's GIS is updated as changes are made to the sewer system. The
Wastewater Supervisor and the Information Systems Division are in close
communication to make sure all of the sewer maps and related databases are updated.
If Wastewater Maintenance crews identify a discrepancy with the GIS maps and actual
sewer asset data while performing sewer maintenance activities, the Wastewater
Maintenance crews highlight the discrepancy on the field tablet computers, and the
Information Systems Division ensures the discrepancy is corrected in the GIS.
The City's sewer GIS has locations of sewer mains, county trunk lines, manholes,
drainage areas, and pump stations. The asset data associated with sewer mains include
diameter, length, material, slope, upstream and downstream manholes, installation
year, flow direction, and pipeline assessment code. Asset data associated with sewer
manholes include invert elevation, rim elevation, install date, and associated as -built
plan. Pressure or force mains are also identified in the GIS.
The Information Systems Division is in the process of developing a web -based
application that will allow authorized users to access the City's GIS over the Internet.
This web -based application will have many tools, such as hyperlinked sewer asset
features, that will open associated as -built plans when they are selected.
City sewer maintenance staff members recognize the link between a sewer spill and the
potential contamination of a storm drain system. The City educates its staff to
understand the storm drain network and to capture a spill before it enters the storm
drain system. To assist the City in keeping the State's waterways free of sanitary sewer
runoff, stormwater conveyance facilities have been included in the City's GIS. The
relationship between the sewer and the stormwater systems is easily recognized when
the two systems are mapped.
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December 2014
(b) Describe routine preventative operation and maintenance activities to be
accomplished by staff and contractors; including a system for scheduling regular
maintenance and cleaning of the sanitary sewer system; with more frequent cleaning
and maintenance targeted at known problem areas. The Preventative Maintenance
Program should have a system to document scheduled and completed activities, such
as work orders.
The City has developed and utilizes a Sewer System Operation and Maintenance
Program to specify operation and routine preventative maintenance activities. The
operation and maintenance manual detailing these activities is included as Appendix H,
Operation and Maintenance Manual.
The City has historically cleaned the majority of its smaller diameter sewer segments, 12
inches or less in diameter, once a year and continues to do so today. However, the City
does collect field observations and data during routine maintenance activities, which
factor into maintenance frequencies. Utilization and analysis of field data will allow the
City to optimize maintenance activities throughout the sewer system. This process will
result in more sections of gravity pipelines being cleaned less frequently than the
traditional 12 -month cycle. Areas needing more frequent cleaning, known as
accelerated maintenance locations, are cleaned on semiannual or more frequent basis.
The Operation and Maintenance Manual lists the current accelerated line maintenance
locations in the City.
City assets include one Vaccon combination sewer cleaning truck and one Harben
hydro -jet trailer that are used primarily for sewer main cleaning. The City is adding an
additional hydro -jet truck to support sewer cleaning staff and limit sewer cleaning
down -time.
In addition to the crews maintaining the gravity sewer system, the City's staff supports
maintenance of the nine sewer lift stations and the force mains are cleaned as needed.
A total of five wastewater maintenance workers are cross - trained to assist with the
maintenance of these lift systems. Maintenance activities include weekly inspections of
each lift station along with periodic equipment servicing consistent with equipment
manufacturer's recommendations and industry standards /best practices. Outside
contractors are also utilized as needed for preventive maintenance and repairs of lift
stations.
(c) Develop a rehabilitation and replacement program to identify and prioritize system
deficiencies and implement short -term and long -term rehabilitation actions to address
each deficiency. The program should include regular visual and video camera
inspections of manholes and sewer pipes, and a system for ranking the condition of
sewer pipes and scheduling rehabilitation. Rehabilitation and replacement should
focus on sewer pipes that are at risk of collapse or are prone to more frequent
blockages due to pipe defects. Finally, the rehabilitation and replacement program
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should include a capital improvement plan that addresses proper management and
protection of infrastructure assets. The plan shall include a time schedule for
implementing short- and long -term actions plus a schedule for generating funds
necessary for the capital improvement plan.
Closed - circuit television (CCTV) inspection of the entire collection system was conducted
by the City in 2011. Significant defects identified were repaired or included in the Capital
Improvement Plan (CIP) for repairs /replacement prioritization. The current CIP can be
found in Appendix I, System Evaluation and Capacity Assurance Plan (SECAP), which is
updated in December, 2014.
During routine system maintenance and /or emergency response activities, City staff
members identify problem areas and, where warranted, conduct CCTV inspections in
those areas. Significant defects are identified, reviewed, and prioritized for
repairs /replacement based on pipe condition and flow deficiencies, pursuant to the
SECAP. Replacement equipment operations are included in the CIP and funding is
generated through the Enterprise Fund and sewer -use fees. The CIP also includes costs
associated with planning design, construction, and construction inspection.
(d) Provide training on a regular basis for staff in sanitary sewer system operations and
maintenance, and require contractors to be appropriately trained.
City sewer maintenance staff members are trained in -house on procedures used to
properly clean and maintain the sewer collection system, as well as to respond to spill
emergencies. The City has one combination hydro - jet /vacuum truck to enable City
workers to efficiently respond directly to sewer system overflows. Available staff and
sufficient resources have helped to improve the response to spills and ensure that spills
are contained and cleaned up in the shortest time possible.
Wastewater staff members are trained to operate and maintain all City pumping
facilities and related equipment. Currently, City staff members regularly participate in
documented technical training and on- the -job training programs. In addition, staff
members are required to obtain a minimum Grade 1 California Water Environment
Association certification. This certification must be maintained through on -going CWEA
approved contact hour opportunities. Staff members are also encouraged to attend
relevant vendor demonstrations. The City has also established required safety training
courses that are provided by the City's Human Resources Department through a safety
consultant. Examples of topics covered by the courses include blood borne pathogens,
hearing conservation, respiratory protection, hazardous materials first response, traffic
safety, material safety data sheets (MSDS), confined space, and driving safety.
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December 2014
(e) Provide equipment and replacement part inventories, including identification of
critical replacement parts.
The City has identified locations throughout its service area that are critical to
maintaining uninterrupted service. These locations have been included in an extensive
bypass procedure plan developed by the City. With the bypass procedures and
necessary equipment, each of these locations could be bypassed in case of emergency
or equipment failure to maintain service integrity. A copy of the bypass procedure plans
can be found in the Operation and Maintenance Manual in Appendix H.
The City has taken measures to identify which spare parts are critical for maintaining
uninterrupted service and stores these parts at a central location. The City also
maintains spare parts that are necessary for maintenance vehicles and equipment. For
parts that are not maintained in the spare parts inventory, the City also has
arrangements with readily available suppliers if spare parts are needed that are not in-
house. As a precaution and a means to ensure uninterrupted service, the City also has
back -up power generation for lift stations.
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5.0 DESIGN AND PERFORMANCE PROVISIONS
December 2014
(a) Design and construction standards and specifications for the installation of new
sanitary sewer systems, pump stations and other appurtenances, and for the
rehabilitation and repair of existing sanitary sewer systems.
The City of El Segundo has adopted the 2012 Standard Specifications for Public Works
Construction ("Green book"), and the latest California Plumbing Code standards and
specifications for construction of sanitary sewers. The Greenbook specifications for
pipeline rehabilitation are used as the standard for City projects. Following these
standards and specifications ensure sewer lines and connections are properly designed
and constructed. Additionally, the City has standardized its use of equipment in the
pumping stations for ease of maintenance and replacement.
(b) Procedures and standards for inspecting and testing the installation of new sewers,
pumps and other appurtenances, and for rehabilitation and repair projects.
The City has developed standard plans and specifications for the construction of new
sewer infrastructure. Inspection and testing of new construction is accomplished by
trained City Public Works Agency construction inspectors. These inspectors ensure that
all sewer projects are completed in accordance with the City's standards.
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6.0 OVERFLOW EMERGENCY RESPONSE PLAN
December 2014
Each Enrollee shall develop and implement an overflow emergency response plan that
identifies measures to protect public health and the environment. At a minimum, this plan
must include the following:
(a) Proper notification procedures so that the primary responders and regulatory
agencies are informed of all SSOs in a timely manner.
The City of El Segundo has developed, implemented, and maintains a Sanitary Sewer
Overflow Emergency Response Plan ( SSOERP). The SSOERP is included in Appendix B.
This plan has clear notification procedures to ensure that all appropriate agencies are
notified in the event of an SSO. Included in the response plan is a Sanitary Sewer
Overflow Report Form (Appendix C) which contains a list all agencies, and their phone
numbers, that are to be contacted for each spill event.
(b) A program to ensure an appropriate response to all overflows.
Appropriate SSO response procedures are designated in the SSOERP. The plan clearly
lists the actions to be performed to alleviate discharges by Public Works staff in the
following order:
1. Control, contain, and /or minimize the discharge.
2. Identify and notify the responsible party.
3. Collect information, estimate discharge volumes and capture photo
documentation.
4. Begin cleanup of the discharge.
5. Inform the Wastewater Supervisor, who shall provide phone notification to all
applicable Federal, State, regional, and local agencies.
6. Inform the Engineering Department for an assessment and recommended
course of action if the problem cannot be corrected through normal
maintenance efforts.
(c) Procedures to ensure prompt notification to appropriate regulatory agencies and
other potentially affected entities (e.g. health agencies, Regional Water Boards, water
suppliers, etc.) of all SSOs that potentially affect public health or reach the waters of
the State in accordance with this MRP/ All SSOs shall be reported in accordance with
this MRP, the California Water Code, other State Law, and other applicable Regional
Water Board WDRs or NPDES permit requirements. The SSMP should identify the
officials who will receive immediate notification.
In accordance with the revised Monitoring and Reporting Program (MRP) order #WQ-
2013- 0058 -EXEC, the City's SSOERP outlines the procedures that ensure prompt
notification of appropriate regulatory agencies and other potentially affected entities of
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December 2014
all SSOs that may affect public health or reach the waters of the State. In addition,
agencies to be notified include the Los Angeles County Department of Health Services,
and the California State Office of Emergency Services (OES), if necessary. These
procedures also identify the officials who will receive immediate notification.
(d) Procedures to ensure that appropriate staff and contractor personnel are aware of
and follow the Emergency Response Plan and are appropriately trained.
All emergency response activities are coordinated by trained City personnel. Contractor
personnel are aware of the SSOERP and the need to coordinate all response activities
with City staff. The City conducts internal training sessions to ensure staff members'
familiarity with SSOERP procedures and preparation for an SSO event, from initial
notification to SSO report documentation, including any necessary emergency activities,
such as traffic control.
(e) Procedures to address emergency operations, such as traffic and crowd control and
other necessary response activities.
The SSOERP (Appendix B) includes SSO control, containment, and clean -up procedures
to address emergency operations, such as traffic and crowd control and other necessary
response activities. City staff members are trained in the placement of traffic control
and can respond to all but the most extreme emergencies. If a spill necessitates
extensive traffic and /or crowd control, the City's Police Department is contacted.
Officers are trained in traffic and crowd control during emergency situations.
(f) A program to ensure that all reasonable steps are taken to contain and prevent the
discharge of untreated and partially treated wastewater to waters of the United
States and to minimize or correct any adverse impact on the environment resulting
from the SSOs, including such accelerated or additional monitoring as may be
necessary to determine the nature and impact of the discharge.
The SSOERP includes SSO control, containment, and clean -up procedures to ensure that
all reasonable steps are taken to contain and prevent the discharge of untreated and
partially treated wastewater to waters of the United States.
The City relies on the Los Angeles County Department of Health Services to monitor
water quality and posting beach closures. All spills are reported immediately to the Los
Angeles County Department of Health Services office. The City also has procedures for
conducting water quality sampling and preparing a SSO technical report for any
Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters.
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7.0 FOG CONTROL PROGRAM
December 2014
Each Enrollee shall evaluate its service area to determine whether a FOG control program is
needed. If an Enrollee determines that a FOG program is not needed, the Enrollee must
provide justification for why it is not needed. If FOG is found to be a problem, the Enrollee
must prepare and implement a FOG source control program to reduce the amount of these
substances discharged to the sanitary sewer system. This plan shall include the following as
appropriate:
(a) An implementation plan and schedule for a public education outreach program that
promotes proper disposal of FOG.
The City provides FOG disposal education and outreach to FSEs during FOG program
inspections. During the FOG program inspections, City inspectors also provide
educational material, such as the FOG best management practice poster developed
jointly by Los Angeles County, the California Restaurant Association, and Sanitation
Districts of Los Angeles County, to FSEs. Additionally, the City has made available
educational pamphlets at each of its offices.
Currently, the City has not implemented a Residential Outreach and Education Program.
Historically, there have been few FOG related problems in the residential areas of the
City and there are no FOG - related accelerated line maintenance locations in residential
areas. The City continues to evaluate the benefits of providing residential education and
outreach materials.
Should residential FOG become problematic, the City will re- evaluate its residential
education and outreach efforts.
(b) A plan and schedule for the disposal of FOG generated within the sanitary sewer
system service area. This may include a list of acceptable disposal facilities and /or
additional facilities needed to adequately dispose of FOG generated within a sanitary
sewer system service area.
Proper disposal of waste grease collected from either grease traps /interceptors or
through kitchen practices is essential to a successful FOG Control Program. To ensure
that FSEs properly dispose of their waste FOG, during FOG inspections, City inspectors
provide FSEs with information about FOG disposal and a list of approved FOG haulers.
All FOG waste collected within the City's service area is currently disposed of at private
processing plants located in Los Angeles County,
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(c) The legal authority to prohibit discharges to the system and identify measures to
prevent SSOs and blockages caused by FOG.
The City of El Segundo currently enforces City regulations in its Municipal Code
(Appendix D) prohibiting the discharge of chemicals, unauthorized debris, pollutants,
and any solid or viscous substances that could cause obstructions to flow in the sewer
collection system to the sewer system through the City's Municipal Code, Resolution.
(d) Requirements to install grease removal devices (such as traps or interceptors), design
standards for the removal devices, maintenance requirements, kitchen best
management practices (BMP) requirements, record keeping and reporting
requirements.
General pretreatment requirements are specified in Section 3 of the Resolution 3448
(Appendix E) as follows:
Restaurants classified as industrial dischargers shall provide, install, and operate
a gravity grease interceptor of 750 gallons capacity, or of a size capable of
providing a minimum 30 minute flow dentition time at peak flow rate, whichever
is larger, and at a location prior to connection with public sewer.
Additionally, the current edition of the California Plumbing Code has been adopted by
the City and includes other gravity grease interceptor design criteria. Proposed FSE
plumbing plans are delivered to the FOG Program Manager from the City's Plumbing
Plan Check Department to evaluate specific pretreatment requirements. The FOG
Program Manager is also notified of new FSEs from the City's Business Services Division,
and frequently reviews Los Angeles County Department of Health Services lists.
(e) Authority to inspect grease producing facilities, enforcement authorities, and whether
the Enrollee has sufficient staff to inspect and enforce the FOG ordinance.
For proper FOG program management, the City conducts FSE inspections and provides
FOG education. Sections 12 -2 -6, 12 -6 -1 of the Code and Section 6.28.200 of Ordinance
1329 afford the legal authority to conduct inspections and administer penalties. A copy
of Ordinance 1329 can be found in Appendix J, Ordinance 1329. In managing and
enforcing provisions of the Municipal Code, the Public Works Director, and such officers
as the Director may designate, shall at any reasonable hour enter upon any premises,
subject to approval of the occupant. Inspection of every facility involved with the
discharge of wastewater to the City sewer system may be made by the Public Works
Director.
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(f) An identification of sanitary sewer system sections subject to FOG blockages and
establishment of a cleaning maintenance schedule for each section.
Accelerated line maintenance locations or specific reaches of sewer pipe that have a
history of problems or pose higher than normal risk of an SSO are cleaned more
frequently than once a year. Accelerated line maintenance locations are typically
identified by maintenance staff during normal maintenance of the collection system.
The cleaning frequency for accelerated line maintenance locations ranges from once
every 2 months to once every 6 months depending on the severity of the problem and
the cleaning effectiveness. A list of the current accelerated line maintenance areas is
provided in the Operation and Maintenance Manual in Appendix H.
(g) Development and implementation of source control measures for all sources of FOG
discharged to the sanitary sewer system for each section identified in (f) above.
The sewer line characterization process consists of collecting all known (or perceived)
factors associated with each accelerated line maintenance location from the sewer
maintenance staff to identify critical information. Factors related to pipe conditions and
potential sources are identified and documented. When it is determined that an FSE is a
potential source of FOG in an accelerated line maintenance location, that information is
forwarded from the Wastewater Supervisor to the FOG Program Manager. The FOG
Program Manager will, in turn, inspect and educate the source FSE(s) on proper grease
control device maintenance and proper implementation of kitchen best management
practices.
Potential solutions may also include evaluation of structural issues that impact
accelerated line maintenance locations. The accelerated line maintenance location is
evaluated to determine if repair may minimize grease accumulation and potentially
resolve the accelerated line maintenance locations.
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8.0 SYSTEM EVALUATION AND CAPACITY ASSURANCE PLAN
The Enrollee shall prepare and implement a Capital Improvement Plan (CIP) that will provide
hydraulic capacity of key sanitary sewer system elements for dry weather peak flow
conditions, as well as the appropriate design storm or wet weather event. At a minimum, the
plan must include:
(a) Evaluation: Actions needed to evaluate those portions of the sanitary sewer system
that are experiencing or contributing to an SSO discharge caused by hydraulic
deficiency. The evaluation must provide estimates of peak flows (including flows from
SSOs that escape from the system) associated with conditions similar to those causing
overflow events, estimates of the capacity of key system components, hydraulic
deficiencies (including components of the system with limiting capacity) and the major
sources that contribute to the peak flows associated with overflow events;
In 2010 and 2011, the City had all segments of gravity sewer pipelines (total length of
over 50 miles) inspected using CCTV camera equipment. These inspections included
development of individual reports for each reach of the sewer system. The CCTV
operator documented observations of the condition of sewer lines and rated the
severity of defects within the sewer line based on the rating system established by the
National Association of Sewer Service Companies. The ratings were used to prioritize
repairs to be included in the City's CIP. Ratings of 4 and 5 have the most severe defects
and are prioritized over locations with lower severity ratings.
The City updated its SECAP to reflect the new gravity -fed and forced mains constructed
over the past 12 years. The SECAP incorporates hydraulic analysis based on land -use
data and water consumption data.
(b) Design Criteria: Where design criteria do not exist or are deficient, undertake the
evaluation identified in (a) above to establish appropriate design criteria; and
The City of El Segundo utilizes the 2012 Greenbook and has adopted the latest California
Plumbing Code standards for construction of sanitary sewers. These standards and
specifications ensure sewer lines and connections are properly designed and
constructed.
(c) Capacity enhancement measures: The steps needed to establish a short- and long-
term CIP to address identified hydraulic deficiencies, including prioritization,
alternatives analysis, and schedules. The CIP may include increases in pipe size, 1/1
reduction programs, increases and redundancy in pumping capacity, and storage
facilities. The CIP shall include an implementation schedule and shall identify sources
of funding.
W -2677 City of El Segundo 17 EEC
Sewer System Management Plan
December 2014
The CIP included in the 2014 SECAP addresses all capacity deficiencies and structural
issues identified through capacity analysis and CCTV inspection activities. The SECAP
includes cost estimates, alternatives analysis, and project priorities. The City's Sewer
Enterprise Funds document describes how the City proposes to continue to pay for the
CIP, noting fund balances, funding sources, and fund uses.
(d) Schedule: The Enrollee shall develop a schedule of completion dates for all portions of
the capital improvement program developed in (a) -(c) above. This schedule shall be
reviewed and updated consistent with the SSMP review and update requirements as
described in Section D. 14.
The CIP included in the 2014 SECAP provided the City with a long -range planning tool for
implementing its sewer infrastructure improvements in an orderly manner, and
provides a basis for financing these improvements. To accomplish this goal, the program
was phased based upon implementation cost of facilities, the quantity of work the City
can reasonably administer each year, and the funds available for the projects. The
updated SECAP includes a schedule for repair of segments not included in the previous
Sewer Master Plan and any new segments identified through the 2011 CCTV inspections
and regular sewer line cleaning.
W -2677 City of El Segundo 18 EEC
Sewer System Management Plan
9.0 MONITORING, MEASUREMENT, AND PROGRAM MODIFICATIONS
The Enrollee shall:
December 2014
(a) Maintain relevant information that can be used to establish and prioritize appropriate
SSMP activities.
The City has created and uses data sets, such as ALM cleaning observations, CCTV
inspection results, and SSO response findings, to monitor SSMP related activities.
Enhancements to the data collection and analysis activities are in progress and include a
digital map -based system for field use. When complete, this system will be used by
engineering and maintenance staff to facilitate operation and maintenance activities for
the sewer collection system. This system will also enhance analysis and prioritization of
SSMP activities.
(b) Monitor implementation and, where appropriate, measure effectiveness of each
SSMP element.
The Wastewater Supervisor, The Environmental Safety Manager, The FOG Control
Program Manager, and the Principal Engineer work together to implement all of the
SSMP activities.
SSMP activity meetings to assess the effectiveness of individual elements are held as
needed.
(c) Assess the success of the preventative maintenance program.
The City uses in -house crews to clean sewer collection pipelines once per year. The
maintenance program has proven to be effective in maintaining a low incidence of SSOs
and minimizing the size and impact of the SSOs. The Wastewater Supervisor is in charge
of the routine preventive maintenance program. Line cleaning methods and schedules
are continually modified as needed based upon field conditions. The Wastewater
Supervisor works closely with the Principal Engineer to use available technology
enhancements to assess the success and improve the effectiveness of the maintenance
program.
(d) Update program elements, as appropriate, based on monitoring or performance
evaluation.
The SSMP and its elements will be updated in accordance with the results of the
monitoring described in Section 10. Revisions to the FOG program and SSOERP have
been made in the past, and additional program revisions will be made as required.
W -2677 City of El Segundo 19 EEC
Sewer System Management Plan
December 2014
(e) Identify and illustrate SSO trends, including frequency, location, and volume.
The City has records of all SSOs dating back to January 2007. Using this data, SSO trends
are assessed and program adjustments are implemented as required. Examples of SSO
trends tracked by the City include the following:
Number and locations of SSOs over the past 12 months, distinguishing between dry -
weather overflows and wet - weather overflows
Volume distribution of SSOs (e.g., number of SSOs < 100 gallons; 100 -999 gallons;
1,000 -9,999 gallons; > 10,000 gallons)
• Cause of SSO and required corrective action to prevent future SSOs
W -2677 City of El Segundo 20 EEC
Sewer System Management Plan
10.0 SSMP PROGRAM AUDITS
December 2014
As part of the SSMP, the Enrollee shall conduct periodic internal audits, appropriate to the
size of the system and the number of SSOs. At a minimum, these audits must occur every two
years and a report must be prepared and kept on file. These audits shall focus on evaluating
the effectiveness of the SSMP and the Enrollee's compliance with the SSMP requirements
identified in this subsection (D.13), including identification of any deficiencies in the SSMP
and steps to correct them.
The City conducts internal audits once every 2 years, with the last being completed in 2014,
that evaluate its SSMP and its compliance with the requirements of Order No. 2006 - 0003 -DWQ.
A report of the audit results is prepared after each audit and is available upon request.
The internal audits include, but are not limited to, the following
• A review of this SSMP document to ensure compliance with the regulations
established in the State Water Resources Control Board's Order No. 2006 - 0003 -DWQ
• A review of any supporting documents listed in this SSMP
• SSMP implementation efforts over the past 2 years
• A description of additions and improvements made to the sanitary sewer collections
system during the past 2 years
• A description of additions and improvements planned for the upcoming 2 years
• A list of deficiencies, if identified, and a plan to correct the identified deficiencies
The SSMP will be updated and revised as necessary to address any deficiencies identified in the
audit process.
W -2677 City of El Segundo 21 EEC
Sewer System Management Plan
11.0 COMMUNICATION PROGRAM
December 2014
The Enrollee shall communicate on a regular basis with the public on the development,
implementation, and performance of its SSMP. The communication system shall provide the
public the opportunity to provide input to the Enrollee as the program is developed and
implemented.
The Enrollee shall also create a plan of communication with systems that are tributary and /or
satellite to the Enrollee's sanitary sewer system.
The City currently utilizes its website to convey information on key elements of the SSMP to the
public. The public is encouraged to participate in public hearings / City Council meetings and to
provide comments /input on current and future SSMP development issues. The SSMP has also
been uploaded to the State's CiWQS website.
W -2677 City of El Segundo 22
APPENDIX A
ORGANIZATION CHART
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APPENDIX B
SANITARY SEWER OVERFLOW EMERGENCY
RESPONSE PLAN
CITY OF EL SEGUNDO
SANITARY SEWER OVERFLOW
EMERGENCY RESPONSE PLAN
December 2014
Prepared for:
City of El Segundo, Department of Public Works
350 Main Street
El Segundo, California 90245
Prepared by:
UV -TC
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One City Boulevard West, Suite 1800
Orange, California 92868
EEC Project No: W -2677
REVISION 2.0 (12/2014)
TABLE OF CONTENTS
i`rEM PAGE
Acronyms and Definitions
General Information ........
Notification /Mobilize to Site ................................................................ ...............................
4
7
Containthe Spill ............................................................................................... ............................... 9
Stop the Spill /Relieve the Blockage ............................................................... ............................... 11
CleanUp the Spill ........................................................................................... ............................... 12
Reportthe Spill .............................................................................................. ............................... 13
APPENDICES
Appendix A — SSO Emergency Response Plan Flow Diagram
Appendix B — Sanitary Sewer Overflow Field Form
Appendix C —Volume Estimation Examples
Appendix D — Storm Drain System Map
REVISION 2.0 (12/2014)
ACRONYMS AND DEFINITIONS
MAR ON YM,
CIWQS — California Integrated Water Quality System
GPM — Gallons Per Minute
GAL - Gallons
LACDHS — Los Angeles County Department of Health Services
LRO — Legally Responsible Officer
OES —Office of Emergency Services
RWQCB — Regional Water Quality Control Board
SSO — Sanitary Sewer Overflow
Flow Rate — The amount of fluid that flows in a given time. For the purpose of this manual, flow
rate is expressed in gallons per minute (GPM)
Legally Responsible Official (LRO) — Is a person who is legally responsible to represent the
sewer agency and the information being presented to the State.
Public Right -of -Way — Is a path for public access either meaning a sidewalk or street and is not
restricted by private land ownership.
Sanitary Sewer System — Any system of pipes, pump stations, sewer lines, or other
conveyances, upstream of a wastewater treatment plant headworks used to collect and convey
wastewater to the publicly owned treatment facility. Temporary storage and conveyance
facilities (such as vaults, temporary piping, construction trenches, wet wells, impoundments,
tanks, etc.) are considered to be part of the sanitary sewer system, and discharges into these
temporary storage facilities are not considered to be SSOs.
Sanitary Sewer Overflow (SSO) — Is a condition whereby untreated sewage is discharged into
the environment prior to reaching sewage treatment facilities.
Storm Drain — Is a drain or drain system that is designed to drain excess rain and ground water
from paved streets, parking lots, sidewalks, and roofs.
Untreated or Partially Treated Wastewater — Any volume of waste discharged from the
sanitary sewer system upstream of the wastewater treatment plant headworks.
Waters of the State — Is any creek, river, channel, lake, or ocean.
REVISION 2.0 (12;2014) 3
GENERAL INFORMATI ®N
OBJECTIVE
The objectives of this Sewer System Overflow (SSO) Emergency Response procedure are to
protect public health, the environment, and public and private property. These objectives are
accomplished by notifying, containing, stopping, cleaning up, and reporting the SSO.
POLICY
City employees are required to report all identified SSOs and to take the appropriate action to
secure the SSO area, relieve the cause of the SSO, and ensure that the affected area is cleaned
as soon as possible to minimize health hazards to the public and protect the environment. The
City's goal is to respond to SSOs as soon as possible following notification. The City will follow
reporting procedures in regards to sewer spills as set forth by the Los Angeles RWQCB and the
California State Water Resources Control Board pursuant to the revised Monitoring and
Reporting Program (MRP) order #WQ- 2013 -0058 -EXEC.
AUTHORITY
• Health & Safety Code Sections 5410 -5416
• CA Water Code Section 13271
• Fish & Game Code Sections 5650 -5656
• State Water Resources Control Board Order No. 2006 - 0003 -DWQ
ENERAL PROCEDURES
When responding to a sewage spill or sewer back -up, the following general procedures should
be followed in order. Additionally, refer to Appendix A, Sanitary Sewer Overflow Emergency
Response Plan Flow Diagram, which also outlines the procedures to follow:
1st: MOBILIZE TO SITE
2nd: CONTAIN THE SPILL
3rd: STOP THE SPILL/ RELIEVE THE BLOCKAGE
4th: CLEAN UP THE SPILL
5th: REPORT THE SPILL TO APPROPRIATE AUTHORITIES
REVISION 2.0 (12/2014) 4
,SANI TAR Y SEWER 0LSERTI0WTx;rPLS
Any incident in which sewage is discharged onto the surface is considered a sewage spill. There
are four types of SSO's; Category 1, Category 2, Category 3 and Private.
Category 1:
• A spill of any volume that reaches a drainage channel and /or waters of the State such as
a river, creek, or ocean.
• A spill of any volume that enters a storm drain pipe that is not fully recovered and
returned to the sanitary sewer system or disposed properly.
Category 2:
• A spill that is 1,000 gallons or greater:
• That does not reach a drainage channel and /or waters of the State such as a
river, creek, or ocean.
• That enters a storm drainpipe but is fully recovered and returned to the sanitary
sewer system.
Category 3:
• Less than 1,000 gallons.
• That does not reach a drainage channel and /or waters of the State.
• That enters a storm drainpipe but is fully recovered and returned to the sanitary
sewer system.
Private Spills:
• Discharges of untreated or partially treated wastewater resulting from blockages or
other problems within a privately owned sewer lateral connection to the enrollee's
sanitary sewer system or from other private sewer assets.
REVISION 2.0 (12%2014) 5
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NOTIFICATION /MOBILIZE TO SITE
An SSO may be detected by residents, City employees, or by others. The City Wastewater
Supervisor is responsible for receiving phone calls from the public of possible SSOs from the
wastewater collection system. The call receiver shall obtain all relevant information available
regarding the overflow including:
• Time and date call was received;
• Specific location and description of facility;
• Description of problem;
• Time the overflow was noticed by the caller;
• Callers name and phone number;
• Observations by the caller (e.g. odor, duration, amount);
• Other relevant information that will enable the responding investigator and crews, if
required, to quickly locate, assess and stop the overflow; and
• Any information that is requested on the "Sanitary Sewer Overflow Report Form"
(attached) that may help in responding to the overflow.
If the wastewater supervisor cannot be reached, dispatch will contact the designated primary
on -call employee via phone or pager, who shall immediately respond and evaluate the scene,
contact the Wastewater Supervisor and inform him of the sewer spill event. The primary on -call
employee shall then call the rest of the on -call crew as needed and they shall report directly to
the City Yard. They shall retrieve a Vaccon truck, the Harben hydro -jet trailer if needed, and a
City truck with appropriate sewer spill response equipment, and mobilize to the sewer spill
location.
The intent is to reduce the response time required to move the necessary equipment and
manpower to the sewer spill location and to minimize the SSO spill time. The Wastewater
Supervisor will also respond to the spill site and take over the SSO response operation. The
table below indicates the staff available to respond to SSOs or back -ups.
Name
Gil Busick
Ron Campbell
Anthony Hernandez
Fernando Diaz
Willie Garcia
Christopher Zachery
Sewer Crew Pager
Title
Wastewater Supervisor
Wastewater Lead Worker
Wastewater Maintenance Worker II
Wastewater Maintenance Worker II
Wastewater Maintenance Worker I
Wastewater Maintenance Worker I
Phone No.
(310) 524 -2754
Cell (310) 877 -0676
(310) 877 -0675
(310) 343 -2605
(310) 877 -0731
(310) 524 -2801
(323) 714 -6447
(310) 523 -7648
REVISION 2.0 (121/2014) 7
SEWER SYTEM OVERFLOW EQUIPMENT:
r
t
Vaccon Truck
Additional equipment:
a,
ti. litS
• Sandbags or loose sand
• Storm drain socks or mats and pig barrier dams
• Additional PPE (gloves, eye protection, hand sanitizer)
• Misc. equipment (shovels, sledge hammer, manhole lift, etc.)
• Traffic control — equipment and devices
• Bypass pumps if needed
• Bypass hosing
REVISION 2.0 (12/2014) 8
Upon arriving at the spill location, the on -call duty wastewater employee shall call the
Wastewater Supervisor a second time and report the spill status. He shall then;
• Take immediate action to contain the spill to prevent sewage from entering storm
drains, channels or other critical infrastructure.
• Establish perimeters and control zones with cones, barricades, vehicles or terrain.
Maintain a "KEEP OUT ZONE" at all times.
• Collect representative photos of the spill location and flow rates.
• Notify the appropriate authorities.
Small spills can often be contained with sand berms. The additional personnel called out to
assist the on -call duty wastewater employee with the spill, shall make sure to have shovels and
sand available.
Medium spills may be contained with large sand berms, in strategic locations. Medium size
spills may also require vacuuming and hauling the sewage or pumping the sewage to a sewer
manhole for disposal, to prevent sewage from flowing over dikes. Use plastic sheeting to block
storm drain inlets and other critical locations.
Large spills (spills more than a few gallons per minute that are likely to reach a storm drain
inlet) in the public right of way may require various actions for containment, as follows:
• Build large sand berms to contain sewage.
• Block storm drains at inlets or at manholes at critical line intersection locations. Refer to
Appendix D, Storm Drain System Map.
• Block sewage flow in channels with berms.
• Call additional agency support for vacuum trucks to remove sewage off -site and for
disposal. (At the discretion of the Wastewater Supervisor).
• Use a sewer pump and hoses to pump to a sewer manhole.
• Contain the sewage in a low area.
• Estimate the rate of overflow.
For private spills, which occur on private property, make all efforts to contain the spill on the
private property. Block the spillage before it enters the public right of way where possible. If it
isn't practical to contain it on private property, contain the spill in the public right -of -way,
before it enters a storm drain.
REVISION 2.0 (12 %2014) 9
SSO VOLUME ESTIMATION
All reasonable efforts should be made to accurately calculate the spill rates and total volumes
of an SSO. When determining the SSO spill rate and volume, the following steps should be
followed at a minimum:
1. Determine the start time of the SSO. This can be determined by interviewing the person
reporting the SSO to the City, or witnesses on -site.
a. If necessary, City staff should go to residents' homes or local businesses to
interview as many people as possible to determine the spill start time.
2. Document the SSO stop time. This is time the blockage is relieved in the sewer line and
the sewage is no longer spilling from the SSO origination point.
3. Estimate the SSO flow rate (in gallons per minute) using the available methods provided
in Appendix C. If the spill has stopped prior to arriving on scene, the SSO flow rate may
need to be estimated based on eye witness accounts of spill start and stop times, or
final calculations of total SSO volume.
4. Using the approved methods in Appendix C, estimate the total volume of the SSO.
5. Take representative photographs of the entire spill location including spill origination
point and the point the SSO enters the storm drain system or waters of the State (if
applicable). If possible take photographs of the SSO origination point that is
representative of the SSO spill rate.
6. Document any assumptions made to determine the SSO spill rate and total volumes
including Appendix C methods chosen. If the SSO start time could not be determined,
document the method used to estimate the start time. Do not the time the SSO was
reported as the start time unless the SSO was reported within minutes of spilling.
REVISION 2.0 (12%2011) 10
STOP THE SPILL / RELIEVE THE BLOCKAGE
For spills originating in city owned sewer mains (public spills), clear the line blockage using the
City Vaccon truck or Harben hydro -jet truck. In the event of an unusual situation, call the
Wastewater Supervisor for support.
If the sewage spill originates on private property (private spills), contact the responsible person
(usually a property manager or owner) and direct them to immediately contract a plumbing
service provider to correct the problem and perform the cleanup work. Take all reasonable
actions to prevent the sewage from entering the public right of way or storm drain, such as
sand containment berms, until the plumbing contractor resolves the problem.
Determine the name and contact number of the responsible party for the private
property (owner, property manager, etc.).
If the spill originates on private property, call the Los Angeles County Department of Health
Services (310) 519 -6060 or (213) 974 -1234. If the property owner is uncooperative, contact the
City of El Segundo building division inspector Jamie Taylor at (310) 524 -2350; their hours of
operation are 8:00 a.m. to 5:00 p.m. from Monday thru Thursday. The City of El Segundo
Wastewater division cannot shut off the water to the property unless directed to do so by _a
supervisor.
Other agencies may also need to be contacted, depending on the conditions present. Ask the
on -call Supervisor /Crew Leader for direction. Contact information for the agencies available to
respond is included in the table below.
Agency
Phone Number
Los Angeles County Sanitation District
(562) 699 -7411
.. _
(310) 545 -5621 x 380
_.....— -
City of Manhattan Beach
After hours
(310) 545 -5621 x 221
Wastewater Supervisor, Justin Gervais
(310- 802 -5000
(310)345 -2442 (cell)
City of Hawthorne
(310) 970 -7955
After hours
(310) 970 -7052
Wastewater Supervisor, Rich Carver
(213)216 -2356 (cell)
City of Redondo Beach Engineering Department
(310) 318 -0661
Frank Contreras
(310)806 -8851 (cell)
REVISION 2.0 (12/2014) 1 ]
CLEAN UP THE SPILL
All spills must be cleaned up. The following steps should be followed when cleaning up a spill
area.
1. Assign staff to begin cleanup
NOTE: If SSO was caused by a failure in a private service line, clean up impacted public
areas only & document staff time, equipment used & expenses incurred.
2. Remove all signs of SSO related pollution
(e.g., toilet paper, solids, grease, etc.)
3. Flush area — Unless raining
a. Setup berm /other means to contain all chlorinated flush water so it can be
returned to sewer
b. Don't use disinfectants as they may enter the storm drain system and not be
fully recovered or they may enter a water body. The Wastewater Supervisor will
direct any special requirements for spill cleanup, such as disinfection. Do not
apply disinfectant until directed to do so by the Wastewater Supervisor.
All water used to disinfect shall be vacuumed and disposed of into the sewer and
or hauled off to an appropriate waste facility.
4. Clean the storm drain system if needed
a. Plug and isolate the affected areas of the storm drain system. Refer to the Storm
Drain System Map (Appendix D) to identify the area of the storm drain system to
be isolated.
b. Using either the Harben Hydro -jet trailer or the Vaccon Truck, clean the isolated
area of the storm drain system and collect the sewage /cleaning water with the
Vaccon truck and return the sewage /cleaning water to the sewer system.
5. Photograph the area when cleanup operations are complete
Photographs should be taken during each stage of the SSO response to sufficiently
document the SSO. When taking photographs of the SSO, capture a reference point —a
building, tree, or other permanent object —in the photograph to indicate the relative
size and location of the subject of the photograph (i.e., manhole or SSO). Do not get too
close to objects and ensure the photograph is clear and not blurry. When taking
photographs of the same object from different angles, ensure that the photograph is
being taken from the same distance as the previous photographs.
REVISION 2.0 (121/2014) 12
REPORT THE SPILL
It is the Wastewater Supervisor's responsibility to document and report the SSO to all
appropriate agencies.
After the spill is contained, all sewage spills, regardless of size, must be reported as soon as
possible by phone to the Los Angeles County Department of Health Services. Call the County
Department of Health directly at (310) 519 -6060 or (213) 974 -1234. Let the Los Angeles County
Department of Health Services know that you are making an official spill notification.
Written reports of all public sewer spills must be prepared under the California Integrated
Water Quality System (CIWQS) system and by a City authorized user. The Sanitary Sewer
Overflow (CIWQS Reporting Form) is provided in Appendix B. All CIWQS reporting must be done
via the online reporting system (CIWQS) website. For the on -call duty employee it is very
important to write down all relevant information such as dates, times, names of persons
contacted, estimated flow rate and volume of sewage spilled, methods used to determine spill
flow rate and volume estimates, names of people responding, etc. The on -call duty employee is
also required to provide photographs of the SSO, complete the attached SSO Field Form (see
Appendix B) and turn it in to the Wastewater Supervisor. The Wastewater Supervisor shall
review and complete the form entirely.
A mandatory debriefing meeting for the SSO will be held no later than 72 hours after the SSO
has occurred. This meeting will be held between Engineering, the Wastewater Supervisor, and
at least one crew member attending the SSO activities.
Category 1 spills include:
• A spill of any volume that reaches a drainage channel and /or waters of the State such as
a river, creek, ocean, or
• A spill of any volume that enters a storm drain pipe that was not fully recovered and
returned to the sanitary sewer system.
Reporting
Reporting for all Category 1 spills shall be made by the most senior on -call employee at the
scene and shall be handled as follows:
1. If the Category 1 SSO is greater than 1,000 gallons, contact the California Office of
Emergency Services (Cal OES) at 1 -(800) 852 -7550 WITHIN 2 HOURS after becoming
aware of the spill and wait on the phone for a control number. Cal OES will make a
report and fax it to the Regional Water Quality Control Board (RWQCB). Cal OES will
REVISION 2.0 ([2/2014) 13
provide a Control Number, be sure to record this number for spill reporting
purposes. if the spill is very large or hazardous, Cal OES will contact RWQCB and
County Department of Health personnel.
2. If the Category 1 SSO is less than 1,000 gallons, call the Los Angeles County
Department of Health Services directly at (310) 519 -6060 or (213) 974 -1234.
3. If it is estimated that 50,000 gallons or more of an SSO has reached water of the
State, within 48 hours coordinate sampling for the appropriate constituents such as
ammonia and appropriate bacterial indicators (i.e., fecal coliform, enterococcus, and
e- coli).
4. Submit a draft report to the CIWQS Online SSO Database within 3 business days of
becoming aware of the SSO and certify the SSO report in CIWQS within 15 calendar
days of SSO end date. httpI ciwgs.waterboards , ca.gov
5. Category 1 sewer spill certification will be performed by the City's Legally
Responsible Officer (LRO).
Category 2 spills are:
• 1,000 gallons or greater which:
o Does not reach a drainage channel and /or waters of the State such as a river, creek,
ocean, or
o Enters a storm drainpipe but is fully recovered and returned to the sanitary sewer
system.
Reporting
Reporting for all Category 2 spills shall be made by the most senior on -call employee at the
scene, but notifications to the Los Angeles County Department of Health Services can be made
by any on -call employee:
1. Call the Los Angeles County Department of Health Services directly at (310) 519-
6060 or (213) 974 -1234.
2. Submit a draft report to the CIWQS Online SSO Database within 3 business days of
becoming aware of the SSO and certify the SSO report in CIWQS within 15 calendar
days of SSO end date. http: / /ciwgs.waterboards.ca.gov
3. Category 2 sewer spill certification will be performed by the City's Legally
Responsible Officer (LRO).
REVISION 2.0 (12/2014) 14
CATEGORY 3 SPILL REPORTING:
Category 3 spills are:
• Less than 1,000 gallons which:
• Does not reach a drainage channel and /or waters of the State such as a river, creek,
ocean, or
• Enters a storm drainpipe but is fully recovered and returned to the sanitary sewer
system.
Reporting
Reporting for all Category 3 spills shall be made by the most senior on -call employee at the
scene, but notifications to the Los Angeles County Department of Health Services can be made
by any on -call employee:
1. Call the Los Angeles County Department of Health Services directly at (310) 519-
6060 or (213) 974 -1234.
2. Category 3 spills must be reported and certified through the California Integrated
Water Quality System (CIWQS) within 30 days after the end of the calendar month in
which the SSO occurred. http: / /ciwgs.waterboards.ca.gov
3. Category 3 sewer spill certification will be performed by the City's Legally
Responsible Officer (LRO).
Private spills are:
• Any spills originating from private property.
Reporting
Reporting for all private spills shall be made by the Wastewater Supervisor and or Wastewater
Lead Worker during business hours, and the on -call Wastewater Employee after hours, and
shall be handled as follows:
• Call the Los Angeles County Department of Health Services. During working hours directly
at (310) 519 -6060 or (213) 974 -1234 as described above within 2 hours after containing the
spill.
REVISION 2.0 (12/2014) 15
SSO TECHNICAL REPORT:
The City shall submit a SSO Technical Report within 45 calendar days after the end of any
Category 1 SSO in which 50,000 gallons or greater are spilled to surface waters. This report shall
include at a minimum:
1. Causes and Circumstances of the SSO:
a. Complete and detailed explanation of how and when the SSO was discovered.
b. Diagram showing the SSO failure point, appearance point(s), and final
destination(s).
c. Detailed description of the methodology employed and available data used to
calculate the volume of the SSO and, if applicable, the SSO volume recovered.
d. Detailed description of the cause(s) of the SSO.
e. Copies of original field crew records used to document the SSO.
f. Historical maintenance records for the failure location.
2. City's Response to SSO:
a. Chronological narrative description of all actions taken by the City to terminate
the spill.
b. Explanation of how the SSMP Overflow Emergency Response plan was
implemented to respond to and mitigate the SSO.
c. Final corrective action(s) completed and /or planned to be completed, including a
schedule for actions not yet completed.
3. Water Quality Monitoring:
a. Conduct water quality sampling within 48 hours after initial SSO notification for
Category 1 SSOs in which 50,000 gallons or greater are spilled to surface waters.
Water quality sampling shall include:
L Analysis for the appropriate constituents such as ammonia and
appropriate bacterial indicators (i.e., fecal coliform, enterococcus, and e-
coli).
ii. Description of all water quality sampling activities conducted including
analytical results and evaluation of the results.
iii. Detailed location map illustrating all water quality sampling points.
"NO SPILL'S CERTIFICATIOAP
Certify that no SSOs occurred within 30 calendar days of the end of the month or, if reporting
quarterly, the quarter in which no SSOs occurred.
REVISION 2.0 (12/2014) 16
Sanitary Sewer Overflow Emergency Response Plan
Flow Diagram
REVISI ©N 2.0 (12/2014)
City of El Segundo SSO Emergency Response Plan
Flow Diagram
DISPATCH ON CALL 1,
- -- -- — DISPATCH
RECEIVES CALL RESPONDER IS THE Na
I, Start - REGARDING NOTIFIES ON CALL. DISPATCHES SSOBACKUP
- -- - SSO /BACKUP RESPONDER CREW PUBLIC ?'
Yes
�, ROCKAGEHE I DOCUMENTAND CLEANUP USING I RESSSUES FOR
CONTAIN SSO BLOCKAGE OR PHOTOGRAPH BEST METHODS PRIVATE SEWER
CAUSE OF SSO THE SCENE
1, Public SSO is an SSO that originates from the public
CAT
SSO
CATEGORY
sewer system.
1,2 OR 3?
—
DETERMINE SPILL VOLUME
2. Water quality sampling is required when 50,000
gallons or more of an SSO reaches waters of the
State,
USING APPROVED METHODS
(REFER TO APPENDIX C OF
THE SSOERP)
3. The online SSO database is the California Integrated
Water Quality System (CIWQS)
DEPARTMENT AND CAL
RESPONDERTO
4_ Corrective actions could include:
• Conducting mmediate CCTV
g
• Adding the segment to the AML list
CATEGORY SE
CATEGORY OF SSO
• Conducting repairs of the defect causing the SSO
FOR SSO MORE THAN
FORM
NOTIFY WASTEWATER I I NOTIFY WASTEWATER UVO / WATER QUALITY SUPERVISOR/
PRINCIPAL F PRINCIPAL ENGINEER
ENGINEER
SSO AR DE REPORT WITHIN ONLINE
IT 8 HR SSO DATABASE 3 YS N CATION
SUBMIT FINAL
REPORTAND
CERTIFY WITH IN 15
DAYS
COMPLETE THE POST SEWER
SPILL INVESTIGATION FORM
AND
EVALUATE ONGOING
CORRECTIVE ACTIONS"
SUBMIT FINAL
REPORTAND
CERTIFY WITH IN 15
DAYS
COMPLETE THE POST SEWER
SPILL INVESTIGATION FORM
AND
EVALUATE ONGOING
CORRECTIVE ACTIONS'
CAT 3
ASSIST
RESIDENT AS
NEEDED TO
CONTROLSSO
EVALUATE POTENTIAL
ENFORCEMENT
ACTIONS TO PREVENT
A FUTURE SSO
COMPLETE
INTERNAL
REPORTS AS
NEEDED
COMPLETE THE SSO
SPILL REPORTING
FIELD FORM
NOTIFY WASTEWAT
SUPERVISOR!
PRINCIPAL CIVIL
ENGINEER
REPORT IN ONLINE
SSO DATABASE WITH
IN 30 DAYS AND
CERTIFY ALL REPORTS
COMPLETE THE POST SEWER
SPILL INVESTIGATION FORM
AND
EVALUATE ONGOING
CORRECTIVE ACTIONS'
CAT
SSO
CATEGORY
1,2 OR 3?
CAT 2
NOTIFY HEALTH
COMPLETE THE SSO
DEPARTMENT AND CAL
COMPLETE THE SSO
SPILL REPORTING
DES WITHIN 2 HOURS
SPILL REPORTING FIELD
FIELD FORM
FOR SSO MORE THAN
FORM
1,000 GALLON
NOTIFY WASTEWATER I I NOTIFY WASTEWATER UVO / WATER QUALITY SUPERVISOR/
PRINCIPAL F PRINCIPAL ENGINEER
ENGINEER
SSO AR DE REPORT WITHIN ONLINE
IT 8 HR SSO DATABASE 3 YS N CATION
SUBMIT FINAL
REPORTAND
CERTIFY WITH IN 15
DAYS
COMPLETE THE POST SEWER
SPILL INVESTIGATION FORM
AND
EVALUATE ONGOING
CORRECTIVE ACTIONS"
SUBMIT FINAL
REPORTAND
CERTIFY WITH IN 15
DAYS
COMPLETE THE POST SEWER
SPILL INVESTIGATION FORM
AND
EVALUATE ONGOING
CORRECTIVE ACTIONS'
CAT 3
ASSIST
RESIDENT AS
NEEDED TO
CONTROLSSO
EVALUATE POTENTIAL
ENFORCEMENT
ACTIONS TO PREVENT
A FUTURE SSO
COMPLETE
INTERNAL
REPORTS AS
NEEDED
COMPLETE THE SSO
SPILL REPORTING
FIELD FORM
NOTIFY WASTEWAT
SUPERVISOR!
PRINCIPAL CIVIL
ENGINEER
REPORT IN ONLINE
SSO DATABASE WITH
IN 30 DAYS AND
CERTIFY ALL REPORTS
COMPLETE THE POST SEWER
SPILL INVESTIGATION FORM
AND
EVALUATE ONGOING
CORRECTIVE ACTIONS'
Appendix B
Sanitary Sewer Overflow
Field Form
REVISION 2.0 (12;2014)
SSO SPILL REPORTING FIELD FORM
NOTE: ALL On -Call personnel that are required to respond to sewer spills shall read and
understand the complete Sewage Spill Procedures contained in the SSOERP. When responding to a
sewage spill, the following general procedures should be followed in order:
1. CONTAIN THE SPILL
2. STOP THE SPILL
3. CALL AND REPORT TO APPROPIATE AUTHORITIES
4. CLEAN UP THE SPILL
5. FIELD REPORTS — ON CALL RESPONDER SHALL VERIFY AND FILL ALL DATA
FOR THE SSO.
BASIC SPILL INFORMATION:
1.) DATE: / /
2.) SPILL LOCATION:
Address / Street Intersection
3.) TIME SSO STARTED (If known):
4) TIME CITY WAS NOTIFIED:
5.) OPERATOR ARRIVAL TIME:
6.) PRIVATE PROPERTY (Y OR N):
7.) SPILL END TIME:
8.) ES'T'IMATED SPILL FLOW RATE:
(Number of pick holes where water is coming out
out of the MH inches)
9.) ESTIMATED SPILL VOLUME LOST:
10.) ESTIMATED SPILL VOLUME RECOVERED:
11.) TOTAL SPILL (VOLUME) (FLOW RATE X MIN):
12.) SPILL REASON /CAUSE:
REVISION 2.0 (12/2014)
(gpm)
Spill Point (MH#. CO. etc.)
Height of water spout
(GAL.)
(GAL.)
(GAL.)
SPILL REPORTING
TYPE OF SPILL:
NOTIFICATION LIST
PERSON
CONTACTED
TIME
DATE
INITIALS
Agency
Normal Hours
After Hours
LACDHS
(Health Care
(310) 519 -6060
(213) 974 -1234
Agency)
Cal OES Control Number (if Category 1 and greater than 1,000 gal):
Cal OES
(Category
(800) 852 -7550
(800) 852 -7550
1 only)
THE FOLLOWING IS TO BE COMPLETED BY THE ON -CALL Responder
SPILL CERTIFICATION
Did the sewer spill enter a storm drainpipe and not fully recovered (Y or N)
❑ Was the sewer spill fully recovered and returned to the sanitary sewer system or disposed of
properly (Y or N)
❑ Did Sewer Spill enter a drainage channel and /or surface water (Y or N)
(EX: Creek, River, or Ocean)
❑ Was Cal OES Contacted (for Category i and greater than 1,000 gallons) (Y or N)
❑ Cal OES Control Number (entered above)
NAME OF ON -CALL SUPERVISOR
SIGNED: DATE:
(On -Call Responder) (MM /DD /YY)
REVISION 2.0 (12/2014)
POST — SEWER SPILL INVESTIGATION (Complete by Wastewater Supervisor)
DATE:
SSO Cause (Findings):
Spill Date:
Existing Sewer Video (Y /N):
Investigation Work Plan:
Corrective Measures (Check Box):
LOCATION:
0 Pipe Replacement (Spot) M.H. Rehabilitation
A Monitoring (Smart Cover) Other (Specify)
El Root Control (Foam)
0 Pipe Lining
_l Closed Circuit Television (CCTV)
NAME OF WASTEWATER SUPERVISOR
SIGNED:
(WASTEWATER SUPERVISOR)
REVISION 2.0 (121/2014)
DATE: /
(MM /DD /YY)
Appendix C
Volume Estimation Examples
REVISION 2.0 (12/2014)
Measured Volute
The volume of most small spills that have been contained can be estimated using this method.
The shape, dimensions, and the depth of the contained wastewater are needed. The shape and
dimensions are used to calculate the area of the spills and the depth is used to calculate the
volume.
Common Shcrpes and Dimensions
RECTANGLE CIRCLE TRIANGLE
WI
I
U DIAMETER
11
LENGTH
H
E
I �
G
H \
T
BASF;
1. Sketch the shape of the contained wastewater.
2. Measure or pace off the dimensions.
3. Measure the depth at several locations and select an average.
4. Convert the dimensions, including depth, to feet.
5. Calculate the area:
Rectangle: Area = length (feet) x width (feet)
Circle: Area = diameter (feet) x diameter (feet) x 3.14 divided by 4
Triangle: Area = base (feet) x height (feet) x 0.5
6. Multiply the area (square feet) times the depth (in feet) to obtain the volume in cubic
feet.
7. Multiply the volume in cubic feet by 7.5 to convert to gallons
Not all SSOs will conform to a specific shape. When this occurs, break up the area of the SSO
into various shapes or segments, then calculate the amount of wastewater spilled in each
segment, adding them together to arrive at the total spill volume.
Example:
- ,a�
Basic spill area divided
into 4 geometric
sections.
I �
Determine the area of each of the geometric sections adding them all together
to determine the total area of the spill.
�pth of the
ocations.
For wet stains on concrete use a depth of 0.0026'or 1/32 ".
For wet stains on asphalt use 0.0013'or 1/64 ".
Inch to Feet
Conversion:
Inches
to Feet
1/8"
— 0.01'
1/4"
= 0.02'
1/2"
= 0.04'
5/8"
= 0.05'
3/4"
= 0.06'
7/8"
= 0.07'
1"
= 0.08'
2"
= 0.17'
3"
= 0.25'
4"
= 0.33'
5"
= 0.42'
6"
= 0.50'
7"
= 0.58'
8"
= 0.67'
9"
— 0.75'
Open Channel Flow
This method can be used to measure SSOs that are flowing in open channels such as ditches,
curb and gutter, etc. and still achieve reasonable estimations. Two things need to be
determined to utilize this method of spill estimation, the cross sectional area of the channel
and the velocity of the flow in the channel:
1. Determine the cross sectional dimensions of the channel (width and depth of flow) to
determine the area of the flow.
2. Determine the velocity of the flow in the channel. To determine the velocity, drop a small
floating object (ping pong ball, leaf, small piece of wood, etc.) into the flow and time how
long it takes the object to travel a measured distance. This should be done several times
and averaged to determine the flow velocity.
The velocity of the flow times the area of the channel times the duration of the SSO will result
in the approximate volume of the SSO.
Curb
Sa�vap� � Q�u'ttsr
� 1
Area = length (feet) x width (feet)
Flow (gal /min) = Velocity (ft /sec) x Area (ft) x 449
Total Volume = (Area) X (Flow) X (SSO Duration)
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
Attachment D - Sample Templates for SSO Volume Estimation
TABLE 'A'
K, WT• 0 �
Height of
spout above
M/H rim
14_1R..incb -e5
S S O FLOW
Q
Min. Sewer
size in which
these flows
in gp
i:'R.iV1cm
1/4
1
0 001
1/2
3
0.004
3/4
6
0 008
1
9
0.013
1 1/4
12
0.018
1 1/2
16
0.024
1 3/4
21
0.030
2
25
0.037
2 1/4
31
0.045
21/2
38
0.054
2314
45
0.065
3
54
0.077
31/4
64
0.092
3 1/2
75
0.107
3314
87
0.125
4
100
0.145
41/4
115
0.166
41/2
131
0.189
43/4
148
0.214
6"
5
166
0.240
51/4
185
0.266
5 1/2
204
0 294
53/4
224
0.322
6"
6
244
0.352
6 1/4
265
0.382
8"
6 1/2
286
0.412
63/4
308
0.444
7
331
0.476
71/4
354
0.509
71/2
377
0.543
73/4
401
0.578
8"
8
426
0.613
8 1/4
451
0.649
8 1/2
476
0.686
83/4
502
0.723
9
529
0.761
Height of
spout above
M/H rim
H in inrhes
S SO FLOW
Min Sewer
size in which
these flows
1n�dGQ'
1/4
1
0.002
1/2
4
0.006
3/4
8
0 012
1
13
0.019
1 114
18
0.026
1 112
24
0.035
1 3/4
31
0.044
2
37
0.054
21/4
45
0.065
21/2
55
0.079
23/4
66
0.095
3
78
0.113
31/4
93
0.134
3 1/2
109
0.157
33/4
127
0.183
4
147
0 211
4 114
169
0.243
41/2
192
0.276
43/4
217
0.312
6"
5
243
0.350
51/4
270
0 389
5112
299
0.430
53/4
327
0.471
6
357
0.514
61/4
387
0.558
8"
6 112
419
0.603
63/4
451
0.649
7
483
0.696
71/4
517
0.744
71/2
551
0.794
73/4
587
0.845
10"
8
622
0.896
81/4
659
0.949
8 1/2
697
1.003
83/4
734
1.057
9
773
1.113
Disclaimer:
This sanitary sewer overflow table was developed by Ed Euyen, Civil Engineer, P.E. No. 33955,
California, for County Sanitation District 1. This table is provided as an example. Other Agencies
may want to develop their own estimating tables.
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
The formula used to develop Table A measures the maximum height of the water
coming out of the maintenance hole above the rim. The formula was taken from
hydraulics and its application by A.H. Gibson (Constable & Co. Limited).
Example Overflow Estimation
The maintenance hole cover is unseated and slightly elevated on a 24" casting.
The maximum height of the discharge above the rim is 5 '/4 inches. According to
Table A, these conditions would yield an SSO of 185 gallons per minute.
FLOW OUT OF M/H WITH COVER IN PLACE
Height to be measured - --
—i,
a �
4L7�- �
This sanitary sewer overflow drawing was developed by Debbie Myers, Principal
Engineering Technician, for Ed Euyen, Civil Engineer, P.E. No. 33955, California,
of County Sanitation District 1.
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
'
Water
Height above
M/H frame
H in inrhac
A
S S 0 FLOW
Q
Min. Sewer
size in which
these flows
On Qpm
in MGt
1/8
28
0.04
1/4
62
0.09
3/8
111
0.16
6"
1/2
160
0.23
5/8
215
0.31
6"
3/4
354
0.51
8"
7/8
569
0.82
10"
1
799
115
12"
1 1 /8
1,035
1.49
1 1/4
1,340
1.93
15"
13/8
1,660
2.39
11/2
1,986
2.86
18"
15/8
2,396
3.45
18"
13/4
2,799
4.03
17/8
3,132
4.51
21"
2
3,444
4.96
21"
21/8
3,750
5.4
24"
21/4
3,986
5.74
23/8
4,215
6.07
21/2
4,437
6.39
2 5/8
4,569
6.58
24"
23/4
4,687
6.75
30"
27/8
4,799
6.91
3
4,910
7.07
Disclaimer:
3S_" FRAME
Water
Height above
M/H frame
H in inrhac
S S O FLOW
Q
Min. Sewer
size in which
these flows
in qpm
in nnrn
1/8
49
0.07
1/4
111
0,16
3/8
187
0.27
6"
1/2
271
0.39
5/8
361
0.52
8"
3/4
458
0.66
7/8
556
0.8
10"
1
660
0.95
12"
1 1/8
1,035
1.49
1 1/4
1.486
214
15"
13/8
1,951
2.81
11/2
2;424
3.49
18"
15/8
2,903
4.18
13/4
3,382
4.87
17/8
3,917
5.64
21"
2
4,458
6.42
21/8
5,000
72
24"
21/4
5,556
8
23/8
6,118
8.81
21/2
6, 764
9.74
25/8
7,403
10.66
23/4
7,972
11.48
30"
27/8
8,521
12.27
3
9,062
13.05
31/8
9,604
13.83
3114
10,139
14.6
33/8
10,625
15.3
36"
31/2
11, 097
15.98
35/8
11,569
16.66
33/4
12,035
17.33
37/8
12,486
17.98
4
12,861
1852
41/8
13, 076
18.83
41/4
13,285
19.13
43/8
13,486
19.42
This sanitary sewer overflow table was developed by Ed Euyen, Civil Engineer,
P.E. No. 33955, California, for County Sanitation District 1. This table is provided
as an example. Other Agencies may want to develop their own estimating
tables.
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
The formula used to develop Table B for estimating SSO's out of maintenance
holes without covers is based on discharge over curved weir -- bell mouth
spillways for 2" to 12" diameter pipes. The formula was taken from hydraulics
and its application by A.H. Gibson (Constable & Co. Limited).
Example Overflow Estimation:
The maintenance hole cover is off and the flow coming out of a 36" frame
maintenance hole at one inch (1 ") height will be approximately 660 gallons per
minute.
FLOW OUT OF M/H WITH COVER REMOVED (TABLE "B ")
Height to be measured
This sanitary sewer overflow drawing was developed by Debbie Myers, Principal
Engineering Technician, for Ed Euyen, Civil Engineer, P.E. No. 33955, California,
of County Sanitation District 1.
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
TABLE 'C'
Height of
spout above
M/H cover
H in inrhpc
SSO
FLOW
Q
in qI31m
1/8
1.0
1/4
1.4
3/8
1.7
1/2
1.9
5/8
2.2
3/4
2.4
7/8
2.6
1
2.7
1 1/8
Z9
1 1/4
3.1
1 3/8
3.2
1 1/2
3.4
1 5/8
3.5
1 3/4
3.6
1 718
3.7
2
3.9
2 1/8
4.0
2 114
4.1
23/8
4.2
2 1/2
4.3
25/8
4.4
23/4
4.5
27/8
4.6
3
4.7
3 1/8
4.8
3 1/4
4.9
33/8
5.0
31/2
51
35/8
52
3314
5.3
3718
5.4
4
5.5
41/8
5 -6
41/4
5.6
43/8
5.7
41/2
5 -8
45/8
5.9
4 314
6.0
47/8
6.0
5
6.1
Height of
spout above
M/H cover
H in inrhpc
SSO
FLOW
Q
51/8
6.2
51/4
6.3
5 3/8
6.3
5 1/2
6.4
5 518
6.5
53/4
6.6
5 718
6.6
6
6.7
6 1/8
6.8
61/4
6 -8
63/8
6.9
6 1/2
7.0
7.0
65/8
63/4
7.1
67/8
7.2
7
72
71/8
7.3
7114
7.4
73/8
7.4
7112
7.5
75/8
7.6
73/4
7.6
77/8
7.7
8
7.7
81/8
7.8
8 1/4
7.9
83/8
7.9
8 1/2
8.0
85/8
8.0
83/4
8.1
87/8
8.1
9
8.2
9 1/8
8.3
91/4
8.3
9 3/8
8.4
9 1/2
8.4
95/8
8.5
93/4
8.5
97/8
8.6
10
8.7
Unrestrained
M/H cover will
start to lift
Note: This chart is based on a 7/8 inch diameter pick hole
Disclaimer: This sanitary sewer overflow table was developed by Ed Euyen, Civil
Engineer, P.E. No. 33955, California, for County Sanitation District 1. This table
is provided as an example. Other Agencies may want to develop their own
estimating tables.
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
The formula used to develop Table C is Q =CcVA, where Q is equal to the
quantity of the flow in gallons per minute, Cc is equal to the coefficient of
contraction (.63), V is equal to the velocity of the overflow, and A is equal to the
area of the pick hole.2 If all units are in feet, the quantity will be calculated in
cubic feet per second, which when multiplied by 448.8 will give the answer in
gallons per minute. (One cubic foot per second is equal to 448.8 gallons per
minute, hence this conversion method).
Example Overflow Estimation:
The maintenance hole cover is in place and the height of water coming out of the
pick hole seven - eighths of an inch in diameter (7/8 ") is 3 inches (3"). This will
produce an SSO flow of approximately 4.7 gallons per minute.
FLOW OUT OF VENT OR PICK HOLE (TABLE "C"
Height to be measured
This sanitary sewer overflow drawing was developed by Debbie Myers, Principal
Engineering Technician, for Ed Euyen, Civil Engineer, P.E. No. 33955, California,
of County Sanitation District 1.
2 Velocity for the purposes of this formula is calculated by using the formula h = v squared / 2G, where h is
equal to the height of the overflow, v is equal to velocity, and G is equal to the acceleration of gravity.
Collection System Collaborative Benchmarking Group
Best Practices for Sanitary Sewer Overflow (SSO) Prevention and
Response Plan
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Appendix D
Storm Drain System Map
REVISION 2.0 (12/2014)
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APPENDIX C
SEWER OVERFLOW REPORT FORM
SSO SPILL REPORTING FIELD FORM
NOTE: ALL On -Call personnel that are required to respond to sewer spills shall read and
understand the complete Sewage Spill Procedures contained in the SSOERP. When responding to a
sewage spill, the following general procedures should be followed in order:
1. CONTAIN THE SPILL
2. STOP THE SPILL
3. CALL AND REPORT TO APPROPIATE AUTHORITIES
4. CLEAN UP THE SPILL
5. FIELD REPORTS — ON CALL RESPONDER SHALL VERIFY AND FILL ALL DATA
FOR THE SSO.
BASIC SPILL INFORMATION:
1.)
DATE: / /
2.)
SPILL LOCATION:
Address/ Street I ntersection
Spill Point (MH #, M etc.)
3,)
TIME SSO STARTED (If known):
4)
TIME CITY WAS NOTIFIED:
5.)
OPERATOR ARRIVAL TIME:
6.)
PRIVATE PROPERTY (Y OR N):
7.)
SPILT. END TIME:
8.)
ESTIMATED SPILL FLOW RATE: (gpm)
(Number of pick holes where water is coming out
Height of water spout
out of the MH inches)
9.)
ESTIMATED SPILL VOLUME LOST:
(GAI..)
10.)
ESTIMATED SPILL VOLUME RECOVERED:
(GAL.)
11.)
TOTAL SPILL (VOLUME) (FLOW RATE X MIN):
(GAL.)
12.)
SPILL REASON /CAUSE:
REVISION 2.0 (12/2014)
SPILL REPORTING
TYPE OF SPILL:
NOTIFICATION LIST
PERSON
CONTACTED
TIME
DATE
INITIALS
Agency
I Normal Hours
I After Hours
LACDHS
(Health Care
(310) 519 -6060
(213) 974 -1234
Agency)
Cal OES Control Number (if Category 1 and greater than 1,000 gal):
Cal OES
(Category
(800) 852 -7550
(800) 852 -7550
1 only)
THE FOLLOWING IS TO BE COMPLETED BY THE ON -CALL Responder
SPILL CERTIFICATION
Did the sewer spill enter a storm drainpipe and not fully recovered (Y or N)
U Was the sewer spill fully recovered and returned to the sanitary sewer system or disposed of
properly (Y or N)
U Did Sewer Spill enter a drainage channel and /or surface water (Y or N)
(EX: Creek, River, or Ocean)
Was Cal OES Contacted (for Category 1 and greater than 1,000 gallons) (Y or N)
11 Cal OES Control Number (entered above)
NAME OF ON -CALL SUPERVISOR
SIGNED: DATE: / /
(On -Call Responder) (MM /DD /YY)
REVISION 2.0 (12/2014)
4
ptG
POST — SEWER SPILL INVESTIGATION (Complete by Wastewater Supervisor)
DATE: LOCATION:
SSO Cause (Findings):
Spill Date:
Existing Sewer Video (Y /N):
Investigation Work Plan:_
Corrective Measures (Check Box):
Pipe Replacement (Spot)
D Monitoring (Smart Cover)
Root Control (Foam)
Pipe Lining
Closed Circuit Television (CCTV)
NAME OF WASTEWATER SUPERVISOR
SIGNED:
(WASTEWATER SUPERVISOR)
REVISION 2.0 (12/2014)
M.H. Rehabilitation
Other (Specify)
DATE: / /
(MM /DD /YY)
APPENDIX D
MUNICIPAL CODE TITLE 12
Refer to City of El Segundo Municipal Code 'title 12,
APPENDIX E
RESOLUTION 3448
Refer to City of El Segundo Resolution No. 3448.
APPENDIX F
FATS, OILS, AND GREASE CONTROL PROGRAM
MANUAL
CITY OF EL SEGUNDO
FATS, OILS, AND GREASE (FOG)
CONTROL PROGRAM MANUAL
December 2014
Prepared For:
The City of El Segundo
Department of Public Works
350 Main Street, El Segundo,
California 90245
Prepared By:
' ENVIRANMENTAL
ENGINEERING i CONTRACTING. INC.
501 Parkcenter Drive
Santa Ana, California 92705
EEC Project No: W -2008
(This page was intentionally left blank.)
Table of Contents
Section1 .............................................................................................. ............................... 1
Introduction........................................................................................ ............................... 1
Section2 .............................................................................................. ............................... 3
FOGControl Program Background and Overview ....................... ............................... 3
2.1 Service Area ................................................................................... ............................... 3
2.2 Sanitary Sewer Overflows ............................................................ ............................... 3
2.3 Historical FOG Control Activities ............................................... ............................... 3
2.4 Overview of FOG Control Program ............................................ ............................... 3
Section3 ...........................................................................................,.. ............................... 4
Sewer Line Maintenance ................................................................... ............................... 4
3.1 Overview of Sewage Collection System ....................................... ............................... 4
3.2 Routine Sewer Line Cleaning ...................................................... ............................... 4
3.3 Accelerated Line Maintenance Identification, Prioritization and Cleaning...,....... 4
3.4 Sewer Line Characterization and Source Identification ........... ............................... 5
3.5 Accelerated Line Maintenance Data Management .................... ............................... 5
Section4 .............................................................................................. ............................... 6
FSEFOG Control Program .............................................................. ............................... 6
4.1
Legal Authority ............................................................................. ...............................
6
4.1.1
Authority to Inspect and Enforce ...............................................•......._.............. ...............................
6
4.2
Food Service Establishments ( FSEs) ........................................... ...............................
6
4.3
Wastewater Discharge Requirements ......................................... ...............................
7
4.3. I
EFFLUENT LIMITATIONS & DISCHARGE, REQUIREMEN TS ................. ...............................
7
4.3.2
KITCHEN BEST MANAGEMENT ................................................................. ...............................
7
4.3.3
PRETREATMENT REQUIREMENTS ............................................................ ...............................
7
4.3.4
NOTIFICATION, RECORD - KEEPING, & REPORTING REQUIREMENTS .............................
8
4.4
Gravity Grease Interceptors ........................................................ ...............................
8
4.4.1
OPERATION ..........................»........................,...............,................................ ...............................
8
4.4.2
SIZING 9
4.4.3
IVI.AINTENANCE & INSPECTIONS....,, ......................................................... ...............................
9
4.5
Waste Hauler Requirements ........................................................ ...............................
9
4.6
FSE Education ............................................................................. ...............................
10
4.7
FSE Inspections ........................................................................... ...............................
10
4.8
Enforcement ................................................................................ ...............................
11
4.8.1
CORRECTIVE ACTION REQUIREMENTS ................................................... .............................11
4.8.2
ADMINISTRATIVE HEARINGS & APPEALS .............. ...................... ..... ... ____ .......... .........
.1 1
4.9
FSE FOG Program and Data Management ............................. ...............................
13
Section5 ......................................................................................,....,.. ............................... 12
Residential Education and Outreach .......................................,...... ............................... 12
City of El Segundo
FOG Control Program Manual
December 2014
L
,{fi.
Table of Contents
Figures
Figure 4 -2 Typical Conceptual Grease Interceptor Design — Side View. ........... 4 -6
Attachments
Attachment A — Municipal Code
Attachment B — List of accelerated line maintenance locations
Attachment C — List of Food Service Establishments
Attachment D — FSE inspection forms
City of El Segundo
FOG Control Program Manual
December 2014
R
Section 1
Introduction
The City of El Segundo's (City) Fats, Oils, and Grease (FOG) Control Program
has been developed to reduce the amount of FOG discharge to the sanitary
sewer system. The reduction of FOG discharge will also minimize the potential
for FOG - related sanitary sewer overflows (SSOs). In May of 2006 the State
Water Resources Control Board of California (SWRCB) issued Statewide
General Waste Discharge Requirements (GWDR 2006 - 0003). One of the
requirements of the GWDR is for collection system agencies to prepare a Sewer
System Management Plan (SSMP) including a FOG Control Program.
The FOG Control Program's goal is to reduce the amount of FOG discharge to
the sanitary sewer system and reduce or eliminate FOG- related SSOs. These
SSOs are usually attributable to the accumulation of cooking grease discharged
from Food Service Establishments (FSEs)', multi - family housing, and single
family homes in sewer pipes that create FOG obstructions in sanitary sewer
collection systems. These FOG obstructions, located in the property owner's
sewer lateral or the public sanitary sewerage system, can lead to SSOs, which
can cause untreated sewage to flow onto streets and travel to storm drains,
creeks, and other surface waters. Untreated sewage on private property or in the
street is a nuisance and poses an obvious human health risk. If this sewage
reaches the ocean, it often results in habitat degradation, beach closures, and
the associated potential human health risks.
To achieve the goal of reducing the amount of FOG discharged to the sanitary
sewer system (and thus reducing FOG - related SSOs), the WDR has identified
key requirements for a FOG Control Program. The plan requirements are as
follows..
Key Requirement FOG Manual
Section
Public education outreach for proper disposal of FOG
Section 5
Provisions for disposal of FOG
Section 4.5
Legal authority to prohibit discharges to the system and identify measures to
prevent SSOs and blockages
Section 4.1
Requirements for installation of grease removal devices and provisions for design
Sections 4.3.3
standards, Maintenance, BMR record keeping and reporting requirements
and 4.4
A uthority to inspect and enforce
Section 4.1.1
Provisions for identification of sanitary sewer system sections subject to FOG
blockages (i.e, accelerated line maintenance locations 2), and establishment of a
Section 3.3
cleaning maintenance schedule for each section
Source control measures for sewer line accelerated maintenance locations
Section 3.4
1 Food Service Establishments (FSEs) are those establishments primarily engaged in preparing or serving
food to the public such as restaurants, hotels, commercial kitchens, bakeries, caterers, schools, prisons,
correctional facilities, and care institutions
2 Known problem areas in the sanitary sewer system that require more frequent cleaning and maintenance.
City of El Segundo I
FOG Control Program Manual
December 2014 (9
Introduction
These requirements are the key issues that were addressed in the development
of the City's FOG Control Program. The City's Municipal Code (Code), a copy of
which can be found in Appendix A, provides the legal authority and outlines the
provisions required by the 2006 WDR.
The City is considering implementation of FOG control regulations applicable to
FSEs. These Rules and Regulations may address, in greater detail than the City
Code, such items as:
• General Waste Discharge Prohibitions
• Kitchen Best Management Practices (BMP) Requirements
• Grease Interceptor Operation and Maintenance Requirements
• Grease Trap Operation and Maintenance Requirements
• Notification Requirements
• Record - Keeping Requirements
• Drawing Submittal Requirements
• Monitoring Facilities Requirements
• Monitoring and Reporting of Conditions Requirements
The intent of these rules and regulations will be to reduce FOG discharge from
FSEs. Section 12 -2 -2 of the Code states that the Public Works Director may
prescribe rules and regulations that are reasonably necessary for the lawful and
efficient operation of the City sewer system.
City of El Segundo
FOG Control Program Manual
December 2014 (a
Section 2
FOG Control Program Background and Overview
2.1 Service Area
The City provides water and sewer service to a population of approximately
16,500 through 56 miles of sanitary sewer lines, 9 lift stations, and 1 siphon. The
City's service area includes approximately 3,494.4 acres (5.46 square miles).
The service area stretches from LAX on the north to Manhattan Beach on the
south and from Aviation Blvd on the east to the Pacific Ocean on the west.
2.2 Sanitary Sewer Overflows
The City has adopted a Sewer Overflow Emergency Response Plan (SSO ERP)
to ensure that any reported spill is responded to immediately to protect the public
health and safety, and to protect the beneficial uses of the waters of the United
States. The SSO ERP identifies the response procedures, the notification and
reporting requirements, and the follow -up requirements. SSOs from 2007 to the
present can be found in the California Environmental Protection Agency State
Water Resources Control Board's California Integrated Water Quality System
Project (CIWQS) database. This database can be accessed at:
https:Hciwgs. waterboards. ca.g ov/ ciwgs/ readOnly /PublicReportSSOServlet ?repor
tAction= criteria &reoortld =sso overview.
Since implementation of online reporting of SSOs utilizing the CIWQS database,
one Category-1 SSO occurred (root related) and one private SSO (grease
related) occurred in the City.
2.3 Historical FOG Control Activities
The City assumed control and responsibility of the FOG Control Program from
Los Angeles County in 1999.
2.4 Overview of FOG Control Program
The FOG Control Program is based on existing FOG control data, FOG control
program elements from similar sewering agencies, and the requirements of the
2006 WDR. The key elements of the program are: 1) sewer line maintenance
activities associated with FOG - related accelerated maintenance locations, 2) the
Code, and 3) an inspection process to minimize the discharge of FOG from
existing and new FSEs.
City of El Segundo _i
FOG Control Program Manual
December 2014 0
Section 3
Sewer Line Maintenance
3.1 Overview of Sewage Collection System
The City's sewage collection system consists of a network of sewer pipe
segments and manholes which conveys sewage generated within the City's
service area to trunk sewers for treatment at Hyperion Wastewater Treatment
Plant, in Los Angeles, the Los Angeles County Sanitation District No. 5
Treatment Plant, and /or the District's Carson Treatment Plant. The system
consists of approximately 56 miles of collection system mainline piping ranging in
size from 8 inches to 24 inches.
3.2 Routine Sewer Line Cleaning
A Vacon truck is primarily used to clean the sewer mains. A 12 -month schedule
for cleaning of small diameter sewers (12 -inch and smaller) has historically been
the centerpiece of the City's sewer maintenance program. Sewer lines larger
than 12 inch and smaller than 24 inch diameters are generally cleaned once
every two years. Cleaning methods include hydraulically washing (hydrojetting)
the sewer lines. The City owns one Vacon truck that is manned full time by City
staff to implement this program. Sewer lines 24 inches or larger are not on a
routine cleaning schedule.
The City staff also performs planned maintenance tasks, such as lift station
maintenance, at scheduled intervals. These maintenance intervals are
established based on experience and available information to minimize risk of
blockages, or equipment failure, which could possibly lead to an SSO.
3.3 Accelerated Line Maintenance Identification, Prioritization and
Cleaning
Accelerated line maintenance locations or specific reaches of sewer pipe that
have a history of problems or pose higher than normal risk of an SSO are
cleaned more frequently than described in section 3.2. Accelerated line
maintenance locations are typically identified by maintenance staff during normal
maintenance of the collection system. The cleaning frequency for accelerated
line maintenance locations ranges from once every two months to once every six
months depending on the severity of the problem and the cleaning effectiveness.
Many issues in the sanitary sewer system can contribute to accelerated line
maintenance locations, each with varying degrees of severity. Management of
this information for each accelerated line maintenance location is necessary to
identify effective solutions and to prioritize resources. Sewer line
characterization is the process of classification and prioritization of accelerated
line maintenance locations in the City's sanitary sewer system. It is important to
City of El Segundo 4
FOG Control Program Manual +
December 2014
Sewer Line Maintenance
note that while there are other reasons and causes for accelerated line
maintenance locations, the focus of the FOG Control Program is the FOG - related
locations.
3.4 Sewer Line Characterization and Source Identification
The sewer line characterization process consists of collecting all known (or
perceived) factors associated with each accelerated line maintenance location
from the sewer maintenance staff to identify critical information. Factors related
to pipe conditions and potential sources are identified and documented. When it
is determined that an FSE is a potential source of FOG in an accelerated line
maintenance location, that information is forwarded from the Wastewater
Supervisor to the FOG Program Manager. The FOG Program Manager will, in
turn, inspect and educate the source FSE.
The potential solutions may also include evaluation of structural issues thal
impact accelerated line maintenance locations. The accelerated line
maintenance location is evaluated to determine if repair may minimize grease
accumulation and potentially resolve the accelerated line maintenance locations.
3.5 Accelerated Line Maintenance Data Management
Accelerated sewer line maintenance cleaning and data management are the
responsibility of the Wastewater Supervisor.
Accelerated line maintenance locations are placed on an "Accelerated Line
Maintenance" list and entered into Microsoft Outlook for tracking and
notifications. A copy of the accelerated line maintenance location list can be
found in Appendix B. Cleaning is performed at pre- determined intervals
depending on field observations and historical data. Accelerated line
maintenance locations include a siphon and line segments that have a history of
blockage or diminished flow due to issues such as grease and roots.
City of El Segundo 5
FOG Control Program Manual
December 2014
C:.a Y....e..
M {pQ
Section 4
FSE FOG Control Program
4.1 Legal Authority
All dischargers to the sanitary sewer system, including FSEs, are required to
meet general rules and regulations set forth in Public Sewer Facilities
Regulations, Title 12 of the City Municipal Code. Key elements of these
regulations include:
• General prohibition of liquid wastes that cause damage to structures,
create nuisances such as odors, menace to public health, or impose
unreasonable collection, treatment or disposal costs on the City.
Pursuant to Title 12, Chapter 4, FSEs with greater than 150 seats must meet
Rules and Regulations for Sewage and Industrial Waste (Resolution 3448) that
establish appropriate FOG discharge requirements and limitations to prevent
blockages of sewer lines resulting from discharges of FOG. Key elements of the
Rules and Regulations applicable to FSEs are:
• Installation, operation and maintenance of an approved type and
adequately sized grease control device; and
• Notification, record keeping and reports.
Additionally, as an element of City Ordinance 1329, Standard Urban Storm Water
Mitigation Plan Implementation, all FSEs are required to implement Best
Management Practices (BMPs) which include installation of a grease trap
(hydromechanicai grease interceptors) where cleaning of equipment is preformed
indoors.
4.1.1 Authority to Inspect and Enforce
For proper FOG Program management, the City must conduct FSE inspections
and levy enforcement if necessary. Sections 12 -2 -6, 12 -6 -1 of the Code, and
6.28.200 of Ordinance 1329 afford the legal authority to conduct inspections and
administer penalties. In administrating and enforcing provisions of the Code, the
Public Works Director and such officers as the Director may designate, shall at
any reasonable hour enter upon any premises, subject to approval of the
occupant. Inspection of every facility involved with the discharge of wastewater
to the City sewer system may be made by the Public Works Director.
Inspections may be conducted to determine whether an FSE complies with the
City Code.
4.2 Food Service Establishments (FSEs)
An FSE is generally categorized as commercial use and includes facilities such
as restaurants, hotels, and hospitals. These facilities must adhere to general
City of El Segundo 6
FOG Control Program Manual
December 2014
«°
�6
FSE FOG Control Program
discharge requirements of the Code. When the seating capacity of such a facility
exceeds 150, the FSE is classified as a Class 1 industrial discharger and must
also adhere to industrial waste regulations. The City will reevaluate the current
150 seat standard to determine if the FOG program would be better served by
lowering this threshold.
The FSEs identified within the City range from sandwich shops to full service
restaurants. A list of FSEs in the City's service area can be found in Appendix C
and an up to date list of FSEs can be obtained from the FOG Source Control
Program Manager.
4.3 Wastewater Discharge Requirements
The Public Sewer Facilities Regulations, Title 12 of the City Municipal Code,
prohibits FSEs from discharging liquid wastes that cause damage to structures,
create nuisances such as odors, menace to public health, or impose
unreasonable collections, treatment or disposal costs on the City.
4.3.1 EFFLUENT LIMITATIONS & DISCHARGE REQUIREMENTS
Effluent limitations and discharge requirements are specified in the Code and
include prohibitions. All dischargers shall meet the effluent limits set forth in
Section 2, Discharge Limitations, of Resolution No. 3448. In addition to these
discharge limitations, the following apply:
1. The temperature of waste discharged shall not exceed 140:., F, per Section 2
of Resolution No. 3448.
2. Any waste containing substances that may precipitate, solidify, or become
viscous at temperatures between 50.`5 F and 100:? F is prohibited, per Section
2 of Resolution No. 3448.
4.3.2 KITCHEN BEST MANAGEMENT
Upon implementation of City FOG Program Rules and Regulations Kitchen Best
Management Practices (BMPs) will be specified and may include collection,
storage and disposal for waste cooking oil; disposal of waste into trash rather
than sinks or floor drains; employee training; signage; and availability of spill kits.
4.3.3 PRETREATMENT REQUIREMENTS
General pretreatment requirements are specified in Section 3 of the Resolution
3448 as follows:
Restaurants classified as industrial discharges shall provide, install, and operate
a clarifier of 750 gallons capacity, or of a size capable of providing a minimum 30
minute flow dentition time at peak flow rate, whichever is larger, and at a location
prior to connection with public sewer.
City of El Segundo 7
FOG Control Program Manual
December 2014
R
FSE FOG Control Program
Additionally, the current edition of the California Plumbing Code (2007) has been
adopted by the City and includes other GGI design criteria. Proposed FSE
plumbing plans are delivered to the FOG Program Manager from the City's
Plumbing Plan Check Department to evaluate specific pretreatment
requirements. The FOG Program Manager is also notified of new FSEs from the
City's Business Services Division.
4.3.4 NOTIFICATION, RECORD- KEEPING, & REPORTING
REQUIREMENTS
The Municipal Code contains specific notification, recordkeeping and reporting
requirements.
4.4 Gravity Grease Interceptors
4.4.1 OPERATION
Gravity grease interceptors (referred to as clarifiers in the Code) are underground
or in- ground grease collection devices that separate FOG (or grease), solids, and
water based on the principle of Stoke's Law. Stoke's Law describes the rising or
settling of a particle in a fluid (water in this case). Under non- turbulent conditions
in a GGI given enough time, particles that are lighter than water (grease) will rise
to the surface and particles that are heavier than water (solids) will settle to the
bottom. A typical conceptual GGI design is illustrated in Figure 4 -2.
The proper plumbing and placement of baffles will provide the non - turbulent
conditions. The proper dimensions and volume of the GGI will provide sufficient
retention time to allow the particles to fully rise or settle before they pass - through
to the outlet of the GGI. Over time, the grease and solids layers thicken and will
eventually fill the first chamber if they are not removed. If the grease and solids
are not removed regularly, the GGI no longer functions as intended, and grease
will be carried into the sewer system. Emulsified or partially emulsified particles
will rise or settle slower, which is why soaps and other emulsifiers may cause
some grease or solids to pass- through a GGI and collect downstream of the GGI.
City of El Segundo t5
FOG Control Program Manual
December 2014
FSE FOG Control Proaram
Inlet
Recommended
Manhole
,.: •s:.
Manholes . »:..
_�,I �`'Y t�����^. }Tl�•1 �4'��lf �7P'..1 /�� ���� yt�' %. ?Y�;,' "•5': 1�� !i' .. . . �f'�'
f '
Fats, Oil, and Sample Box
Grease
I'
i
Solids
Outlet
Figure 4 -2 Typical Conceptual Gravity Grease Interceptor Design — Side View
Since a GGI is not self - cleaning or free of maintenance, it is critical that a GGI be
suitably designed with manholes in the right locations to facilitate maintenance
and that it be cleaned and pumped at a frequency that maintains its designed
removal efficiency.
4.4.2 SIZING
The City's Building Division reviews and approves the sizing and installation of
GGIs with input from the FOG Source Control Program Manager as a part of the
building permit process. The FOG Source Control Program Manager adheres to
a minimum 30 minute flow detention time requirement for GGI sizing, which is
consistent with the current plumbing code for sizing requirements.
Section 4 of Resolution 3448 includes details with respect to pretreatment facility
maintenance and inspections. The requirements include:
1. The pretreatment facility shall be maintained in good working order and
operate as efficiently as possible in accordance with manufacturer's
specifications
4.5 Waste Hauler Requirements
Proper disposal of waste grease collected either from grease traps and
interceptors or through kitchen practices is essential to a successful FOG control
program. To ensure that FSEs properly dispose of their waste FOG and that
haulers and disposal /recycling sites are properly operated, the hauler
documentation should be completed and provided to the FSE prior to departing
the FSE. The FSE is required to maintain copies of the hauling documentation.
The recommended information on the hauler's record includes:
City of El Segundo 9
FOG Control Program Manual
December 2014
9
FSE FOG Control Proaram
• Name of hauling company,
• Name and signature of operator performing the pumpout,
• Documentation of full pumpout with volume of water and FOG removed
(e.g., 1500 gallons),
• Documentation of the level of floating FOG and Settable Solids (to
determine if volume exceeds 25% capacity of the grease removal
equipment),
• Documentation if repairs to the grease interceptor are required, and
• Identification of the facility where the hauler is planning to dispose of the
waste.
Haulers may dispose of waste collected within the City's service area at several
private processing plants in Los Angeles County. The private plants include:
• Baker Commodities Inc. 4020 Bandini Blvd. Vernon, Ca 90058. P: (323)
268 -2801, F: (323) 268 -5166
• Darling International. 2626 E. 25th St Los Angeles, CA 90058. R (323)
583 -6311, F: (323) 583 -8613
• Southwest Processors, Inc. / Southwest Treatment Systems, Inc. 4120
Bandini Boulevard Vernon, California 90058. P: (800) 900 -3366, F: (323)
780 -3170
4.6 FSE Education
The City provides FSE FOG Control education to FSEs during all FSE inspection
events. In this process, the FSE is provided a poster that demonstrates general
requirements, a copy of which can be found in Appendix D.
4.7 FSE Inspections
To ensure compliance with wastewater discharge requirements, the City utilizes
different types of FSE Inspections. These inspections and their purpose are as
follows:
Industrial Wastewater
Disposal Inspection The City of El Segundo conducts inspections of FSEs as
a part of their Industrial Source Control Program. These
inspections are conducted approximately once per year
and typically include the following:
• Evaluation of Grease Control Device operation
and maintenance,
• Discuss general BMPs such as plate /dish
scraping,
• Identification of food grinders.
Follow -up inspections are performed as necessary.
City of El Segundo 10
FOG Control Program Manual
December 2014 - 0
FSE FOG Control Program
Storm Water Facility
Inspection The City conducts inspections of all FSEs two times
every five years to verify and discuss key BMPs to
prevent storm water pollution. As an element of these
inspections, other FOG related BMPs are reviewed with
each facility including:
• Plate /dish scraping practices
• Equipment washing
Follow -up Inspections These inspections are conducted where it is determined
by the FOG Source Control Program Manager that a
follow -up inspection is required. These follow -up
inspections are used as an additional opportunity to
educate the FSEs on the impact of their grease
discharges, what they can do to minimize grease
discharges, and how the City's Regulations could
potentially impact them.
Enforcement These inspections are conducted when elevated
Inspections enforcement is required (e.g., following an SSO).
Attachment E includes the Industrial Wastewater Disposal and Storm Water
Facility Inspection forms.
4.8 Enforcement
The City of El Segundo Municipal Code, Title 12, Chapter 6, provides legal
authority for enforcement. In general, deficiencies identified during inspections
are re- inspected to confirm compliance. A written notice is issued stating the
nature of the violation and a reasonable time limit for correction of the deficiency
(See Attachment C for FSE Inspection Forms). If the violation continues, the
code provides for escalation to fines, loss of wastewater discharge permit, and, if
necessary, disconnection of the discharger from the sewer system.
4.8.1 CORRECTIVE ACTION REQUIREMENTS
Chapter 6 of the City's Code specifies the process for providing written notice to
persons found to be violating any provisions of the Chapter. This section of the
ordinance includes provisions for recovering costs and provides the Public Works
Director the power to temporarily shut off any premises from the use of the public
sewage system.
4.8.2 ADMINISTRATIVE HEARINGS & APPEALS
Any discharger affected by the action or determination of the FOG Source
Control Program Manager or Notice of Violation may file an appeal or protest as
outlined in Chapter 6 of the Code. The City Council may conduct a hearing or
may appoint one or more examiners or designate one or more of its members to
City of El Segundo 1 1
FOG Control Program Manual
December 2014
FSE FOG Control Program
serve as hearing examiners and to conduct a hearing to address the appeal or
protest. At such hearing, the discharger may appear personally or through
counsel, cross - examine witnesses and present evidence in the discharger's
behalf.
City of El Segundo
FOG Control Program Manual
December 2014
12
71
FSE FOG Control Proaram
4.9 FSE FOG Program and Data Management
The FOG Control Program, including inspection and enforcement activities, is
managed by the City's Environmental Safety Manager (FOG Program Manager)
in coordination with the Wastewater Supervisor.
In some cases, and when a violation may lead to a potential health risk, the City
may call upon the Los Angeles County Health Care Department for assistance.
City of El Segundo 13
FOG Control Program Manual
December 2014
R
Section 5
Residential Education and Outreach
Currently, the City has not implemented a Residential Outreach and Education
program. Historically, there have been few FOG related problems in the
residential areas of the City and currently, there are no accelerated line
maintenance locations in residential areas. The City is evaluating the benefits of
providing residential education and outreach material through their website.
Should residential FOG become problematic, the City will re- evaluate its
residential Education and Outreach efforts.
City of El Segundo 12
FOG Control Program Manual
December 2014 0
ATTACHMENT A
Municipal Code
City of El Segundo
FOG Control Program Manual
December 2014
r°
ATTACHMENT B
List of Accelerated Line Maintenance Locations
City of El Segundo
FOG Control Program Manual
December 2014
ID Location CleaningFreq MHFrm MHTo Cause
ALM -1
Franklin Standard
B i -mouth ly
7 -132
7 -133
Grease
Franklin Standard
7 -136
7 -133
Franklin Standard
7 -132
7 -131
Franklin Standard
7 -139
7 -136
:ALM -2
Imperial
Semi - Annual
1 -32
1 -24
Roots
Imperial
1 -24
1 -23
Imperial
1 -25
1 -22
Imperial
1 -23
1 -22
ALM -3
Sycamore
Semi- Annual
1 -13
1-12
Grease
ALM -4
Maple
Semi- Annual
12 -55
12 -54
Grease
ALM -5
Pine
Semi - Annual
5 -4
5 -1
Roots
Oregon
5 -4
5 -3
Nevada
5 -7
5 -6
ALM -6
Center
Semi- Annual
5 -19
5 -12
Roots
ALM -7
Clarifier and car wash
Semi- Annual
N/A
ALM -8
Main /Standard
Semi- Annual
7 -132
7 -131
Grease
AL.,M -9
Oak Street Siphon
Semi- Annual
7 -155
7 -154
Sand
ALM -10
Franklin
Semi - Annual
7 -133
7 -132
Grease
ALM -11
Palm
Semi - Annual
7 -161
7 -160
Roots
Palm
7 -162
7 -163
Palm
7 -161
7 -163
ALM -12
Franklin Standard
Bi- monthly
7 -132
7 -133
Grease
Franklin Standard
7 -136
7 -133
Franklin Standard
7 -139
7 -136
ALM -13
Whiting
Semi - Annual
7 -176
7 -175
Roots
ALiVL -l4
Concord
Semi - Annual
7 -195
7 -196
Roots
Pine
7 -203
7 -194
ALM -15
Grand
Semi- Annual
7 -120
7 -113
Sand
ALM -16
Whiting
Semi- Annual
7 -176
7 -175
Roots
ALNI -17
Standard
Semi - Annual
7 -136
7 -133
Grease
Grand
7 -120
7 -113
ALM -18
Mariposa
Semi- Annual
7 -63
7 -61
Roots
A LNI -19
Concord
Semi - Annual
7 -195
7 -196
Roots/
Grease
Pine
7 -203
7 -194
Pine
7 -201
7 -203
Pine
7 -194
7 -192
ALM -20
Eucalyptus
Semi - Annual
2 -59
2 -54
Roots
ALM -21
Sierra
Semi- Annual
7 -16
7 -15
Roots
Sierra
7 -17
7 -16
Maple
7 -18
7 -17
Maple
7 -19
7 -18
ALM -22
Rosecrans
Semi- Annual
CS - 204 -a
CS -203
Grease
Rosecrans
CS -204 -a
CS -204
Rosecrans
CS -204
CS-201
Rosecrans
CS -537
CS535
City of El Segundo
FOG Control Program Manual
December 2014
ID Location CleaningFreq MHFrm MHTo Cause
ALM -23
California
Semi - Annual
5 -108
5 -51
Roots/
Grease
Imperial
5 -88
5 -87
Imperial
5 -90
5 -88
Center
5 -91
5 -90
Oak
6 -7
6 -4
ALM -24
Loma Vista
Semi - Annual
SH -37
SH -32
Roots
Loma Vista
SH -37
SH -36
ALM -25
Sheldon/Eucalyptus
Semi- Annual
63
62
Roots
Sheldon /Penn
62
61
Perri
61
60
Sheldon
7 -62
7 -72
City of El Segundo
FOG Control Program Manual
December 2014 4
ATTACHMENT C
List of FSEs
City of El Segundo
FOG Control Program Manual
December 2014
oo
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
City FSE ADDRESS GRL
FSEID Status
015 -ES
100 W. IMPERIAL PLAZA
100 W IMPERIAL AVE
Interco for
018 -ES
150 SEPULVEDA PLAZA
150 S SEPULVEDA BLVD
Interceptor
034 -ES
AEROSPACE
2320 E El, SEGUNDO
Interceptor
045 -ES
BREAD BAR
701 EL SEGUNDO
Interceptor
044 -ES
CARL'S JR.
639 SEPULVEDA BLVD
Interceptor
037 -ES
CHIPOTLE
307 N SEPULVEDA BLVD
Interceptor
029 -ES
COZ.,YMEL'S
2171 ROSECRANS AVE
Interceptor
036 -ES
DENNY'S
2555 E EL SEGUNDO
Interceptor
026 -ES
EL SEGUNDO FISH CO.
210 E GRAND AVE
Interceptor
032 -ES
FLEMINGS
2301 E ROSECRANS AVE
Interceptor
017 -ES
GOOD STUFF
13I W GRAND AVE
Interceptor
038 -ES
HANABI JAPENESE GRILL
310 E GRAND AVE
Interceptor
027 -ES
HILTON GARDEN INN
2100 E MARIPOSA
Interceptor
048 -ES
IHOP
755 E EL SEGUNDO
Interceptor
022 -ES
L.A.A.F.B (BX)
200 N DOUGLAS
Interceptor
020 -ES
L.A.A.F.B (THE CLUB & CHILD CARE)
200 N DOUGLAS
Interceptor
021 -ES
L.A.A.F.B (THE COMMISSARY)
200 N DOUGLAS
Interceptor
046 -ES
LA SIRENA CANTINA AND GRILL
710 ALLIED WY
Interceptor
040 -ES
LAKES ;n, EL SEGUNDO
400 S SEPULVEDA BLVD
Interceptor
024 -ES
MARMALADE CAFE
2014 PARK PL
Interco for
023 -ES
MARRIOTT
2000 E MARIPOSA
Interceptor
039 -ES
_ MATTEL
333 CONTINENTAL. BLVD
Interceptor
028 -ES
MC CORMICK & SCHMICKS
2101 ROSECRANS AVE
Interceptor
016 -ES
MCDONALD'S
101 S SEPULVEDA BLVD
Interceptor
030 -ES
NOAH'S BAGELS
2231 ROSECRANS AVE
Interceptor
049 -ES
NOAH'S BAGELS
821 N DOUGLAS
Interceptor
033 -ES
NY FOOD CO.
2320 ALASKA
Interceptor
041 -ES
RALPHS
500 N SEPULVEDA BLVD
Interceptor
035 -ES
ROMANO'S MAC GRILL
2321 ROSECRANS AVE
Interceptor
025 -ES
SALT CREEK GRILL
2015 E PARK PL
Interceptor
043 -ES
SIZZLER'S
600 N SEPULVEDA BLVD
Interceptor
031 -ES
STARBUCKS
2231 ROSECRANS AVE
Interceptor
042 -ES
TELEDYNE CAFETERIA
501 CONTINENTAL, BLVD
Interceptor
047 -ES
THE VEGGIE GRILL
720 ALLIED WY
Interceptor
019 -ES
THERESA'S MOSAIC CAFE
150 S SEPULVEDA BLVD
Interceptor
050 -ES
WHOLE, FOODS
760 S SEPULVEDA BLVD
Interceptor
002 -ES
CAPISTRANO'S
1440 E IMPERIAL HWY
Tra
008 -ES
CHICKEN DIJON_
251 MAIN ST
Trap
006 -ES
DAILY GRILL
2121 ROSECRANS AVE
Trap
005 -ES
EL TABASCO
210 MAIN ST
Trap
010 -ES
FARM STAND
422 MAIN ST
Tra
01 l -ES
HACIENDA HOTEL
525 SEPULVEDA BLVD
Trap
007 -ES
HAVANA
229 MAIN ST
Trap
004 -ES
P.F. CHANGS
2041 ROSECRANS .AVE
Tra
003 -ES
RAYTHEON (EUREST DINING)
2000 E EL SEGUNDO
Tra
001 -ES
SIAM BAY
130 E GRAND AVE
Trap
City of El Segundo
FOG Control Program Manual
December 2014
47
48
49
50
51
52
53
54
55
56
57
58
59
60
61
62
63
64
65
66
67
68
69
70
71
72
73
74
75
76
77
78
79
80
81
82
83
84
85
86
87
88
89
90
91
92
Citv FSEID FSF. ADDRESS Stat s
009 -ES TACO TIME 310 E GRAND AVE Trap
058 -ES
DOMINOES
130 E GRAND AVE
None
067 -ES
AEROSPACE
200 N AVIATION
None
088 -ES
AEROSPACE
2330 E EL SEGUNDO
None
089 -ES
AEROSPACE
2380 E EL SEGUNDO
None
014 -ES
AL DINER'S
324 W EL. SEGUNDO
None
107 -ES
BIG 1bTIKE'S
507 MAIN ST
None
125 -ES
BOB'S UNOCAL
770 N SEPULVEDA BLVD
None
070 -ES
BOEING (S -26)
2006 E IMPERIAAL HWY
None
079 -ES
BON APETIT (a� BT
2160 E GRAND AVE
None
061 -ES
BURGER'S ETC:.
130 MAIN ST
None
065 -ES
CAFE NICOLES
1960 E GRAND AVE
None
104 -ES
CANTON LOW
439 MAN ST
None
103 -ES
CHEF HANNES
411 1/2 MAIN ST
None
120 -ES
CHILE VERDE
630 N SEPULVEDA BLVD
None
128 -ES
COFFEE BEAN
909 N SEPULVEDA BLVD
None
059 -ES
COLD STONE'S
130 E GRAND AVE
None
093 -ES
COOKE'S
300 RICHMOND ST
None
086 -ES
DELUCA TRATTORIA
225 RICHMOND SL
None
075 -ES
DOUGHBOY'S DONUTS
204 E IMPERIAL HWY
None
113 -ES
EL POLLO LOCO
630 N SEPULVEDA BLVD
None
012 -ES
EL SEGUNDO SANDWICH AND GRILL
310 E GRAND AVE
None
097 -ES
EMILY'S CAFE
360 SEPULVEDA BLVD
None
056 -ES
ES CAR WASH
118 E IMPERIAL HWY
None
117 -ES
EXPRESS CHINESE FOOD
630 N SEPULVEDA BLVD
None
102 -ES
FANTASTIC CAFE
410 MAIN ST
None
051 -ES
GRANDMA BLAIR'S KITCHEN
100 W IMPERIAL AVE
None
101 -ES
IIANA HARU SUSHI
409 MAIN ST
None
071 -ES
HANK'S PIZZA
202 E IMPERIAL: HWY
None
074 -ES
HUMMUS FACTORY
204 E GRAND AVE
None
080 -ES
INDIAN SUMMER
219 MAIN ST
None
130 -ES
L &L BAR -B -QUE
954 MAIN ST
None
108 -ES
LA PAZ
514 CENTER ST
None
055 -ES
LI'T'TLE GOURMET
117 MAIN ST
None
133 -ES
LUCKY'S DONUTS
964 MAIN ST
None
083 -ES
M &I CAFE
2222 E IMPERIAAL HWY
None
105 -ES
MAIN ST. CAFE
450 MAN ST
None
106 -ES
MAIN ST. CAFE
450 MAIN ST
None
081 -ES
MAKY'S BAKERY
219 W GRAND AVE
None
090 -ES
M.ANDY'S FAMILY RESTAURANT
241 MAIN ST
None
115-ES
MEGA WRAPS
630 N SEPULVEDA BLVD
None
124 -ES
MELT GELATO & CREPE CAFE
730 ALLIED WAY
None
096 -ES
O SHUN SUSHI
357 MAIN ST
None
085 -ES
OASIS CAFE
2240 E IMPERIAL, HWY
None
063 -ES
OCCASIONS
142 RICHMOND ST
None
054 -ES
OLD TOWN PATIO
115 RICHMOND ST
None
City of El Segundo
FOG Control Program Manual
December 2014
...a.:
City FSE ADDRESS GRL
FSEID Status
93 132 -ES PACHANGA MEXICAN GRILL 962 MAIN ST None
94
127 -ES
PACIFIC THEATER
831 NASH
None
95
052 -ES
PAGODA
100 W IMPERIAL AVE
None
96
122 -ES
PETIT CAFE
630 N SEPULVEDA BLVD
None
97
068 -ES
PINKBERRY
2004 PARK PL
None
98
077 -ES
QU1ZNO'S
2041 ROSECRANS AVE
None
99
l 10 -ES
QUIZNO'S
530 N SEPULVEDA BLVD
None
100
073 -ES
RAYTHEON
2030 MAPLE
None
101
095 -ES
RINALDI'S
323 MAIN ST
None
102
109 -ES
ROBEKS
530 N SEPULVEDA BLVD
None
103
078 -ES
ROSECRANS TRIMANA
2121 ROSECRANS .AVE
None
104
118 -ES
SANSAI
630 N SEPULVEDA BLVD
None
105
084 -ES
SECOND CITY BISTRO
223 RICHMOND ST
None
106
100 -ES
SIMON'S CUPS AND CONES
407 MAIN ST
None
107
121 -ES
SMARCOS
630 N SEPULVEDA BLVD
None
108
066 -ES
SMS FOODS INC.
200 CENTER ST
None
109
072 -ES
SNAX BURGERS
202 E IMPERIAL HWY
None
110
013 -ES
STARBUCKS
310 E GRAND AVE
None
I I I
069 -ES
STARBUCKS
2005 PARK PL
None
1 12
087 -ES
STARBUCKS
2263 E MAPLE
None
113
111 -ES
STARBUCKS
530 N SEPULVEDA BLVD
None
114
123 -ES
STICK & STEIN
707 N SEPULVEDA BLVD
None
115
098 -ES
STUFT PIZZA
400 MAIN ST
None
116
099 -ES
SU C'ASA
403 MAIN ST
None
117
114-ES
SUBWAY
630 N SEPULVEDA BLVD
None
118
131 -ES
SUBWAY
960 MAIN ST
None
119
060 -ES
SUSHI AVENUE
130 E GRAND AVE
None
120
129 -ES
TACONE GRILL
909 N SEPULVEDA BLVD
None
121
076 -ES
TAIKO
2041 ROSECRANS AVE
None
122
057 -ES
TAVERN ON MAIN
123 MAIN ST
None
123
091 -ES
TI IE DONUT
247 MAIN ST
None
124
l 16 -ES
TRI CLEANERS
630 N SEPULVEDA BLVD
None
125
092 -ES
TRIMANA GRILL
300 CONTINENTAL BLVD
None
126
112 -ES
UNION 76
603 SEPULVEDA BLVD
None
127
062 -ES
VENICE BAKING /ANDIAN/10
134 MAIN ST
None
128
064 -ES
VINT]Y'S
143 MAIN ST
None
129
082 -ES
VISTA CAFE
222 N SEPULVEDA BLVD
None
130
053 -ES
WENDY'S PLACE CAFE
107 W GRAND AVE
None
131
119-ES
WIKIWIK[ HAWAIIAN BBQ
630 N SEPULVEDA BLVD
None
132
094 -ES
YOGURTBERRY
310 E GRAND AVE
None
133
126 -ES
ZPIZZA
829 N DOUGLAS
None
City of El Segundo
FOG Control Program Manual
December 2014 4
ATTACHMENT D
FSE Inspection Forms
City of El Segundo
FOG Control Program Manual
December 2014 0
El Segundo Fire Department Environmental Division Si1e _Flle
314 Main Street, El Segundo, CA 90245 -3887
t Telephone; 310- 524 -2395 Applicadcv No. __
Permit
APPLICATION FOR INDUSTRIAL WASTE PERMIT
Check One:
O New Permit O Permit Revision Cl Change of ownership (Effective Date /I_) ❑ Non -use permit
PERMITTEE(OPERATOR) (,�)
(ttgal Company Name) O Corporation O Partnership O Individual Telephone
LOCATION ADDRESS
Street City State Zip FAX
MAILING ADDRESS _
Street. City State Zip
TYPE OF INDUSTRY
(General Description) ;Federal SIC No!
PROPERTY OWNERS /ADDRESS
ASSESSORS PARCEL IDENTIFICATION; Map Book Page _ Parce[# . ___ (From tax bill)
NUMBER OF EMPLOYEES (Full Time) _ (Part Time) _ - Lot Size (SQ Fr),
GENERAL DESCRIPTION— Describe for each disposal methods. Multiple disposal methods may require separate permits. Attach
additional sheets if necessary. A minimum of four sets ofengineered plans are required.
Method of disposals L l Public sewer, 0 Private underground disposal system, ❑ Surface waters, stream or storm, drain,
0 Haul to legal disposal point, CI Other (describe)
Raw materials used (attach. MSDS where appropriate )
Wastewater producing operations
Constituents of waste dischargdT
Hours of plant operation AM/PM to AM/PM; Days per week M T W Th F Sa So
(Circle days)
Average daily wastewater flow rate (gal. per day) Time ofdischargc AM/PM to AM/PM
Estimated five - minute peak wastewater flow rate (gal. per. tr n) Days per week M T W Th F Sa Su
(Circle days)
Indicate any daily, monthly, and seasonal variation, if any:
As a condition of the issuance of the permit herein applied for, the applicant agrees to submit additional information as may be required by the
£l Segundo Fire Department, £nvironmentat Safely Division, Permits may be subject to additional condilions and limitations. An inspection tee may be
required upon permit Issuance,
PERSON RESPONSIBLE FOR WASTE DISCHARGE:
NAME (Please print) _ TITLE _ TELEPHONE
I AFFIRM THAT ALL INFORMATION FURNISHED IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE,
SIGNATURE DATE
RETURN THIS APPLICATION, REQUIRED PLANS, SUPPORTING CITY OF EL SEGUNDO
INFORMATION AND AN APPLICATION/PLAN REVIEW FEE OF 314 MAIN STREET
$ PAYABLE TO; EL SEGUNDO, CA 90245.3867
white- McIhputmcnt Yellow — Applicant Pink - wasv%atcr
City of El Segundo
FOG Control Program Manual
December 2014 4
ESD-80
AO%
WCITY OF EL SEGUNDO FIRE DEPARTMENT
ENVIRONMENTAL SAFETY DIVISION
Storm Water Facility InspectinnISite Report Form
Last Inspection Date
❑ First Inspection ❑ Second Inspection ❑ New Facility ❑ Response to Complaint ❑ Follow up ❑ Other, —_
Facility Name: SaeAddrew---- ------kI Segundo Zip 9Q245
Owner Name: Operator Name: ..... . ......
Contact Name:, Phone:
SIC:
N"rPAIN"t SIC I'licutiphol-
Is the facility covered under any other permits? (Check- all that apply) ❑ None Li Industrial Waste
❑ Air Quality ❑ Hazma(bl'smess plan ❑ Underground Storage Tanks ❑ Aboveground storage tanks
❑ Fire Dept. (Storage) ❑ Hazardous wade generator [30111cs.,
Is the facilit ' v covered anderastorm water Minh? LJ Does not need coverage LJ No. refer to RWQCB to determine
❑ Individual NPDES ❑ General (filed NOO Doe,fhc facility have a SWPPP? ❑Yes []No
Facility's WDID # Onsite []Yes ❑No
CRFIICAI SOURCES TACKING SYSTEM FACILRYCLASSIFICATIONS: EPA Facilities; ❑ UTSEPA Phase I (Tier I & 2)
Commercial: ❑ Restaurants- ❑ Automotive Service.,' ❑ Retail Gasoline Outlet (RGO) / Auto Dealerships*
Federally Mandated Facilities: Municipal Landfill ❑ Hazardous Waste Treatment lRecovers, Facilities ❑ SARA Title 111
'- Must use additional BNIPs noted on Critical Source Supplement
Type of Weather at time of inspection: ❑ Sunny ❑ Cloudy ❑ Drizzle ❑ Steady Rainfall
CORRECTIVE ACTION
. .........
This report is furnished to the facility representative as measure to evaluate the implemented HMP's at your facility to prevent storm water
pollution. Your facility may he subject to an enforcement action if the noted deficiencies are not corrected by
Upon completion of corrective actions, contact the undersigned at (3 10)— for compliance verification,
Additional Notice attached: ❑ Notice to Comply ❑ Notice of Violation
Facility Representative Signature:
Print name of Facility Representative,. Inspector:_
ORIGINAL —FIRE DEPARTMENT YELLOW SITE COPY
City of El Segundo AM&
FOG Control Program Manual en
December 2014 MW
Adahk
04M El Segundo Fire Department
Environmental Safety Division
Industrial Wastewater Disposal
Inspection Report
Business Address:
--_
Business N=u.__. ____------'
Site Contact _— -- - Industrial Waste perm^#.__-_
Business Owner: r"/=hon=_
Inspection Date: mspeNpu By:
__
Contact migomun - Permitting Consent *Inspect
x" inspection mvvvr industrial wastewater pretreatment system has been performed, Following are violations or the ElSegundo
Muni cipa/ Code identified during the oupecuvn All violation must be corrected within m days w prevent enforcement actions.
vIorATIums
[] Clarifier/Grease Interceptor riot maintained, cxwco- /'o
n" Correct:
---------------� ------------'---------'
U Access denied if) perform inspection somc/o-2-6
To Correct.
U Industrial wastewater system does not have = access point * collect wastewater samples, rnucu'zv
r° Correct:
________________________�.________
O Facility does not have " method m shut off liquid chemicals, process solutions v, spent process solutions from entering m"
City sewer system sa*cozm
To Correct:
_
U /nduu,"/wastewater system not accessible- sswc12z'//
r" Correct:
_
U Industrial Waste discharged ."m".r=°=mw,mo=n°xhomnom.t. esmcc4 '/
To Correct:
___--__- __-___' ___- -----------'-----------------
[] 1odu*."/ wastewater "^mp]/": not per for nna comc/2 -4- 15
To Correct: -__-- --- ------ —
U
Food waste processed or ground with rated x°,"n""^,m One x""^pK.°uor more riot permitted suwc/2-4'16
r"c",m=t.--______
LJ
Industrial wastewater discharged u., temperature v//'m°p",:reatercawr12-w7
To Correcv.
LJ x,zamvm flammable toxic or poisons su�tance released to city sewe.*ystern aswco.5-1
To Correct:
F01
Sample Taken E] Photo TakenO
Report received try. Date:
Original - Fire Drpunm^n yellmv - SimCopy
City ofBSegundo
FOG Control Program Manual
December 2014
APPENDIX G
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APPENDIX H
OPERATION AND MAINTENANCE MANUAL
2014
Sewer System Operation &
Maintenance Program
'►�r" ,� City of
a
El Segund(i.
December 2014
SECTION 1
PREFACE
SECTION 2
CITY OF EL SEGUNDO SEWER SYSTEM RESOURCES
2.1 HOW ATYPICAL SEWER COLLECTION SYSTEM WORKS
2.2 EL SEGUNDO'S SEWER COLLECTION SYSTEM
2.3 EQUIPMENT OVERVIEW
SECTION 3
SEWER SYSTEM MAPPING
3.1 SEWER ATLAS
SECTION 4
PREVENTATIVE MAINTENANCE
4.1 SEWER SYSTEM CLEANING
4.2 LIFT STATION MAINTENANCE
4.3 SYSTEM MONITORING
SECTION 5
REHABILITATION AND REPLACEMENT
SECTION 6___,___
TRAINING
SECTION 7
CONTINGENCY EQUIPMENT AND REPLACEMENT INVENTORIES
Attachments
Attachment A —Accelerated Line Maintenance Locations
Attachment B — Bypass Procedures
2
2
2
3
4
5
5
5
._13
13
13
14
14
15
15
16
16
17
17
Sewer System Operation & Maintenance Program
Section 1
Preface
The City of El Segundo's Sewer System Operation & Maintenance Program
( SSOMP) is just one part of the complete Sewer System Management Plan
(SSMP) designed by the City. The SSOMP was developed, in part, to serve as a
reference or guide to City staff with the purpose of increasing efficiency,
consistency, and overall effectiveness of the Wastewater programs.
The City's Wastewater Division recognizes that the items being addressed in the
SSOMP serve as a general description of what the City's sewer operations are
and how they are performed. It includes not only a description of the program
but also an overview of preventive and corrective maintenance activities and the
equipment involved in those processes.
City of El Segundo 1
Sewer System Operation and Maintenance Program Manual
Draft — December 2014 0
Sewer System Operation & Maintenance Program
Section 2
City of El Segundo Sewer System Resources
2.1 How a Typical Sewer Collection System Works
All communities generate wastes in solid, liquid, and gaseous forms. Liquid
waste, known as wastewater, is water after it has been used for a variety of
applications from industrial uses to washing dishes to flushing the toilet.
Wastewater includes both the liquid and water - carried solids that are generated
by the community. The community's sewer collection system has been put in
place to transfer wastewater from homes, businesses, and institutions to a
wastewater treatment facility.
Wastewater is collected from private property through a private sewer lateral that
discharges into a public sewer main (typically located in the middle of the street).
Sewer mains branch out throughout the community collecting wastewater from all
the private laterals. The sewer mains transfer wastewater to larger regional trunk
line sewers that then transfer all wastes to a wastewater treatment plant. The
wastewater treatment plant removes wastes from the water and releases clean
water to rivers, lakes and the ocean,
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RESIDENCE
Private
Downspout Service
IlFn AdIC19MjI ■ Laterals
I "+i a[c�n� rlr aifi .yaln tn. R _ i� E1
nnl flea ar n r '.9 C11I
Local Main
Sewer Line
f19- _ ManhoWj
Regions,
Try: > „,k line Wastewater
Sewer Treatment
Plant
Figure 1. Typical sewer collection system.
City of El Segundo 2
Sewer System Operation and Maintenance Program Manual
Draft — December 2014
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Sewer System Operation & Maintenance Program
It is important to note that unlike pressurized drinking water distribution systems,
wastewater collection systems are almost entirely gravity driven, operating on the
principal that water flows downhill. The sewer system is designed to go "downhill"
until it reaches a treatment plant.
The "downhill" design is not always possible due to terrain or other infrastructure
obstacles. From time to time wastewater must be sent "uphill ". This is done using
wastewater pump and holding tank systems known as lift stations. The lift station
will pump wastewater "uphill" until it reaches a point high enough in elevation
where it can then be allowed to flow downhill toward the treatment plant. When
possible the use of lift stations in a system is avoided because they require
extensive routine maintenance and can cause sewage spills if they malfunction.
2.2 El Segundo's Sewer Collection System
The City of El Segundo operates a sewer collection system totaling 56 miles of
sewer main, 763 access structures, 9 sewer lift stations, 18 pumps and 1 siphon.
The majority of the City's sewer mains range from 8 " -12" in diameter. The sewer
mains west of Sepulveda Boulevard feed the area's wastewater to the larger
Hyperion trunk lines, which convey the wastewater to the Hyperion Wastewater
Treatment Plant, in Los Angeles. The City contracts with the Hyperion treatment
plant for treatment of this wastewater. The sewer mains east of Sepulveda
Boulevard convey wastewater to Los Angeles County Sanitation district trunk
lines for treatment at the County Sanitation District's Carson Treatment Plant.
The City generally cleans sewer mains, 12 inch diameter or less, once a year
and inspects on an as- needed basis using closed circuit inspection (CCTV).
Sewer mains larger than 12 inches in diameter are cleaned on an as- needed
basis. New sewer main construction and sewer main repairs are performed as
needed and when resources are available. Sewer lift stations are maintained
routinely to prevent malfunctions. The full preventative maintenance and
corrective maintenance (repairs) programs are discussed in detail in further
sections.
The Chevron Refinery and El Segundo Power, LLC are two significant
dischargers to the City's wastewater collection system. These facilities have
been issued separate NPDES wastewater permits by the Regional Water Quality
Control Board.
City of El Segundo 3
Sewer System Operation and Maintenance Program Manual
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2.3 Equipment Overview
2.3.1 Vacuum Truck
The City owns 1 Vacon Truck which
is a combination hydro- jet/vacuum
truck used primarily for sewer main
cleaning. A Vacon Truck is shown in
the photo to the right. The 4 major
components of a Vacon truck are its
water tank, high pressure hose,
vacuum pump, and wastewater tank.
The Vacon truck is operated by a two
Sewer System Operation & Maintenance Program
fy
man crew whose job is to pressure Figure 2. Example of a Vacon truck.
wash (clean or hydrojet) and vacuum
sewer mains. The pressure hose can be equipped with a variety of nozzles to
perform distinct functions such as root cutting or grease removal. Figures 3 and
4 below are examples of the line cleaning function.
Sewer main cleaning consists of hydro - jetting sewer mains to dislodge
accumulated debris from pipe walls and flush all waste and debris in the pipe.
This process may include inserting a vacuum hose into the downstream manhole
to collect debris and waste, to prevent blockages further downstream
In the event of a sanitary sewer overflow (SSO), the Vacon truck is utilized to
both clear the sewer blockage (if any) and vacuum up sewage that overflowed
into the street or storm drain system. El Segundo has developed a Sewer
Overflow Emergency Response Plan. This document states, in detail, the steps
and procedures to undertake in the event of an SSO.
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Figure 3. Jetting an exposed pipe.
Figure 4. Jetting a sewer main.
City of El Segundo 4
Sewer System Operation and Maintenance Program Manual
Draft — December 2014
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Sewer System Operation & Maintenance Program
Section 3
Sewer System Mappin
3,1 Sewer Atlas
The City has generated a composite map of manually drafted map sheets (Figure
5). A copy of the map is available through the Engineering Division. The map is
updated as changes are made to the sewer system. Field personnel make a
copy of areas that need work from the master map document. As work is
completed, the map is manually updated.
The City's sewer map shows the location of sewer mains, manholes and lift
stations. The sewer mains are labeled with their size, length, material (where
data is available), and flow direction. Pressure or force mains are also identified
on the map. The sewer manholes are labeled with invert depth to grade data,
(where available) and unique manhole IDs.
The City has also created and maintains a Geographic Information Systems
(GIS) Geodatabase. This database contains digitized data of all sewer system
features and is used to by the Wastewater department to assist line maintenance
and cleaning.
City sewer maintenance staff members recognize the link between a sewer spill
and the potential contamination in a storm drain system. The City educates its
staff to understand the storm drain network and capture a spill before it has
entered the storm drain system.
City of El Segundo 5
Sewer System Operation and Maintenance Program Manual
Draft — December 2014 0
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Figure 5. Example of the facilities map.
City ofBSegundo 12
Sewer System Operation and Maintenance Program Manual
Draft — December 2O14 �@��
Sewer System Operation & Maintenance Program
Section 4
Preventative Maintenance
4.1 Sewer System Cleaning
4.1.1 Overview
The City of El Segundo manages a gravity sewer system of over 56 miles in
length made up of manhole structures and their connecting pipeline segments.
The system also contains nine sewage lift stations. Sewer laterals that drain
each privately owned parcel or property are owned and maintained by the
property owners. The City offers lateral cleaning service to property owners when
their laterals are impacted by City trees.
City staff performs planned maintenance tasks at scheduled frequencies.
Maintenance frequencies are established based on field observations and
historical data to minimize risk of blockages, or equipment failure, which could
possibly lead to SSOs.
4.1.2 Sewer Line Cleaning
Experience has shown that smaller diameter gravity sewers (from 8" to 12 ") are
more prone to blockages than large diameter sewers. A 12 -month schedule for
production cleaning of small diameter sewers has historically been the
centerpiece of the City's sewer maintenance program. Effective cleaning
methods utilize combination cleaning with a Vacon truck capable of hydraulically
washing the pipe walls, with the capability to capture or vacuum debris at the
downstream manhole. The vacuum truck is manned by full time City staff to
implement this program.
Accelerated line maintenance frequency locations are placed on an "Accelerated
Line Maintenance" list and entered into Microsoft Outlook for tracking and
notifications. Cleaning is performed at pre- determined intervals (every six
months or less) depending on field observations and historical data. Accelerated
Line Maintenance areas include a siphon and line segments that have a history
of blockage or diminished flow due to issues such as grease and roots.
General Sewer Mainline Cleaning Process-
1 . Access the downstream manhole of the sewer main to be cleaned
2. Insert the pressure hose into the mainline with the appropriate
nozzle /head attached. A variety of nozzles are available to perform
specific activities such as root cutting or grease removal.
3. Insert a screen trap to capture debris and waste to prevent blockages in
downstream pipelines.
4. Begin mainline pressure washing, adjust the pressure as needed for
effective cleaning (high pressures should not be used in shallow sewer
mains as this may cause backsplash).
City of El Segundo 13
Sewer System Operation and Maintenance Program Manual
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Sewer System Operation & Maintenance Program
5. In some cases, as the mainline is being jetted, the Vacon truck's vacuum
is used to collect waste and debris.
6. Record the activity performed as well as any pertinent observations (roots,
grease etc.)
4.2 Lift Station Maintenance
The City has nine sewer lift stations. These
the City's Wastewater Staff 2 -4 times a
maintenance. An outside contractor is a
additional preventative maintenance activities
stations are maintained, in part, by
year for mechanical preventative
al
4.3 System Monitoring
utilized two times a year for
The City has implemented the use of a Supervisory Control and Data Acquisition
( SCADA) system to monitor and control key lift station functions. The SCADA
system is configured to issue warning and alarm messages to the Maintenance
Supervisor and Maintenance staff, allowing preemptive or corrective measures to
be applied prior to an overflow or catastrophic system failure.
The City has also installed water level monitors (SmartCovers) in wet wells and
key sewer system mains throughout the service area. The SmartCover data is
available and monitored through a third party web -based application that is
configured to issue warning or alarm messages to the Maintenance Supervisor
Maintenance staff. The water level data provided through this system enables
Maintenance staff to identify and address potential problems before they develop
into an overflow or spill.
City of El Segundo 14
Sewer System Operation and Maintenance Program Manual
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Sewer System Operation & Maintenance Program
Section 5
Rehabilitation and Replacement
CCTV inspection of the entire collection system was conducted by the City in
2000. Significant defects identified were repaired or included in the Capital
Improvement Plan (CIP) for repairs /replacement prioritization.
During routine system maintenance and /or emergency response activities, City
staff identify problem areas and when warranted, will conduct CCTV inspection.
Significant defects are reviewed and prioritized for repairs /replacement based on
pipe condition ranking and flow deficiencies, pursuant to the Sewer Master Plan.
Through the current rehabilitation and replacement program, El Segundo has
identified projects that are not immediately required, but have been budgeted for.
Replacement equipment operations are included in the CIP and funding is
generated through the Enterprise Fund and sewer fees. The CIP also includes
costs associated with planning design, construction, and construction inspection.
Additionally, the October 2009 /September 2010 Capital Improvement Plan
includes a provision to CCTV the entire collection system. Significant defects
identified will be repaired or added to the CIP plan for repairs /replacement
prioritization.
City of El Segundo 15
Sewer System Operation and Maintenance Program Manual
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Sewer System Operation & Maintenance Program
Section 6
Training
The City of El Segundo has a history of hiring and retaining dedicated Staff at all
levels and is aware of the significance of ensuring that the staff is qualified and
properly trained. Currently and on a regular basis, City Staff participate in
documented technical training and on- the -job training programs. In addition,
Staff are required to obtain a minimum, Grade 1 CWEA certification. This
certification is required to be maintained through on -going contact hour
opportunities. Staff are also encouraged to attend applicable vendor
demonstrations. The City has also established safety training requirements. A
list of training programs and required certifications are provided in Appendix A.
city of El Segundo 16
Sewer System Operation and Maintenance Program Manual
Draft — December 2014
Sewer System Operation & Maintenance Program
Section 7
Contingency Equipment and Replacement Inventories
The City has identified locations throughout its service area that are critical to
maintaining uninterrupted service. These locations have been included in an
extensive bypass procedure plan developed by the City. With the bypass
procedures and necessary equipment, each of these locations could be
bypassed in case of emergency or equipment failure, to maintain service
integrity. The bypass procedures are included in Appendix A
The City has taken measures to identify which spare parts are critical for
maintaining uninterrupted service and stores these parts at a central location. El
Segundo also maintains spare parts that are necessary for maintenance vehicles
and equipment. For parts that are not maintained in the spare parts inventory, El
Segundo has arrangements with readily available suppliers. As a precaution and
a means to ensure uninterrupted service, the City has back -up power generation
for lift stations.
City of El Segundo 17
Sewer System Operation and Maintenance Program Manual
Draft — December 2014
ATTACHMENT A
List of Accelerated Line Maintenance Locations
City of El Segundo
FOG Control Program Manual
Draft - March 2009
ID Location CleaningFreq MHFrm MHTo Cause
ALM -1
Franklin Standard
Bi- monthly
7 -132
7 -133
Grease
Franklin Standard
7 -136
7 -133
Franklin Standard
7 -132
7 -131
Franklin Standard
7 -139
7 -136
ALM -2
Imperial
Semi- Annual
1 -32
1 -24
Roots
Imperial
1 -24
1 -23
Imperial
1 -25
1 -22
Imperial
1 -23
1 -22
ALM -3
Sycamore
Semi - Annual
1 -13
1 -12
Grease
ALM -4
Maple
Semi - Annual
12 -55
12 -54
Grease
ALM -5
Pine
Semi - Annual
5 -4
5 -1
Roots
Oregon
5 -4
5 -3
Nevada
5 -7
5 -6
ALM -6
Center
Semi - Annual
5 -19
5 -12
Roots
ALM -7
Clarifier and car wash
Semi - Annual
N/A
ALM -8
Main /Standard
Semi - Annual
7 -132
7 -131
Grease
ALM -9
Oak Street Siphon
Semi - Annual
7 -155
7 -154
Sand
ALM -10
Franklin
Semi - Annual
7 -133
7 -132
Grease
ALM -11
Palm
Semi - Annual
7 -161
7 -160
Roots
Palm
7 -162
7 -163
Palm
7 -161
7 -163
ALM -12
Franklin Standard
Bi- monthly
7 -132
7 -133
Grease
Franklin Standard
7 -136
7 -133
Franklin Standard
7 -139
7 -136
ALM -13
Whiting
Semi - Annual
7 -176
7 -175
Roots
ALM -14
Concord
Semi- Annual
7 -195
7 -196
Roots
Pine
7 -203
7 -194
ALM -15
Grand
Semi- Annual
7 -120
7 -113
Sand
ALM -16
Whiting
Semi - Annual
7 -176
7 -175
Roots
ALM -17
Standard
Semi- Annual
7 -136
7 -133
Grease
- -
Grand
7 -120
7 -113
ALM -18
Mariposa
Semi - Annual
7 -63
7 -61
Roots
ALM -19
Concord
Semi- Annual
7 -195
7 -196
Roots/
Grease
Pine
7 -203
7 -194
Pine
7 -201
7 -203
Pine
7 -194
7 -192
ALM -20
Eucalyptus
Semi - Annual
2 -59
2 -54
Roots
ALM -21
Sierra
Semi - Annual
7 -16
7 -15
Roots
Sierra
7 -17
7 -16
Maple
7 -18
7 -17
Maple
7 -19
7 -18
ALM -22
Rosecrans
Semi - Annual
CS - 204 -a
CS -203
Grease
Rosecrans
CS -204 -a
CS -204
Rosecrans
CS -204
CS -201
Rosecrans
CS -537
CS535
City of El Segundo
FOG Control Program Manual
Draft - March 2009
`+0
M.
ID Location CleaningFreq MHFrm MHTo Cause
ALM -23
California
Semi - Annual
5 -108
5 -51
Roots/
Grease
Imperial
5 -88
5 -87
Imperial
5 -90
5 -88
Center
5 -91
5 -90
Oak
6 -7
6 -4
ALM -24
Loma Vista
Semi - Annual
SH -37
SH -32
Roots
Loma Vista
SH -37
SH -36
ALM -25
Sheldon /Eucalyptus
Semi - Annual
63
62
Roots
Sheldon /Penn
62
61
Penn
61
60
Sheldon
1 7 -62
7 -72
City of El Segundo
FOG Control Program Manual En
Draft - March 2009 MW
ATTACHMENT B
Bypass Procedures
City of El Segundo
FOG Control Program Manual
Draft - March 2009
F.7 114
LOA
GENERATOR STARTUP INSTRUCTIONS
1. Determine the voltage of the station to be bypassed.
Station #1
480 volts
Station #2
480 volts
Station #4
480 volts
Station #5
240 volts
Station #6
480 volts
Station #7
480 volts
Station #8
480 volts
Station #9
480 volts
Station #13
480 volts
2. Check to make sure the voltage selector switch is on 277 / 480 volts if it is
a 480 volt station or 120 / 208 volts if it is a 240 volt station. Also make
sure that the breakers on both sides of the generator are turned off.
3. Place the station's transfer switch in the "center" or "off' position and
connect either the 480 volt or 240 volt generator cable to the plug
depending on the voltage of the lift station.
City of El Segundo
FOG Control Program Manual
Draft - March 2009
4. Turn on the "control power" switch (chrome switch to the right of the
display). The control panel will light up and an alarm will sound. Press
the "up" and "right' arrows simultaneously to reset the generator. When
the alarm sound stops, press the "run" button to start the generator.
5. Once the generator is running, pressing the "left' or "right' arrows will
toggle through the different displays. Select the display that shows the
voltage on each phase. The correct display shows voltages for "Vab, Vbc,
and Vca ". Use a screwdriver to increase or decrease the "voltage adjust"
to the correct voltage for the lift station (either 240 or 480 volts). Once the
correct voltage has been set, turn on the breaker for the generator cable
and then place the transfer switch in the emergency or generator position.
6. Check the lift station for power and proper operation. The panels are
protected by phase monitors from improper voltage so do not just check
lighting. If the pumps are not running, turn one pump on by hand to verify
that everything is set correctly.
City of El Segundo
FOG Control Program Manual
Draft - March 2009
Bypass Setup for Sewer Lift Station #1
625 W. Acacia Ave.
r
Bypass Instructions:
1. Turn off power to the station using the main breaker or transfer switch at
the above ground panel
2. Close both Valve #1 and Valve #2
3. Install the Hydrant on the Bypass Stand
4. Set the portable pump at the curb with the suction hose in Manhole #1
5. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
6. Open Valve #1
7. Begin Pumping
City of El Segundo
FOG Control Program Manual
Draft - March 2009
r 91.
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Disassembly:
1. Shut down the portable pump and close Valve #1
2. Disconnect the discharge hose and drain the liquid back into Manhole #1
3. Remove the Hydrant from the Bypass Stand and bolt the cover back onto
the flange
4. Open both Valve #1 and Valve #2
5. Turn on power to the station
Bypass Setup for Sewer Lift Station #2
327 East Franklin Ave.
Ii�p.res Sland fnr iI }drruu
; x` �Ei }-pa's Valve
City of El Segundo
FOG Control Program Manual
Draft - March 2009
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Bypass Instructions:
1. Turn off power to the station using the main breaker or transfer switch at
the above ground panel
2. Install the Hydrant on the Bypass Stand
3. Set the portable pump at the curb with the suction hose in the Wet Well
Manhole
4. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
5. Open the Bypass Valve
6. Begin Pumping
Disassembly:
1. Shut down the portable pump and close the Bypass Valve
2. Disconnect the discharge hose and drain the liquid back into Wet Well
Manhole
3. Remove the Hydrant from the Bypass Stand and bolt the cover back onto
the flange
4. Turn on power to the station
City of El Segundo
FOG Control Program Manual
Draft - March 2009
Bypass Setup for Sewer Lift Station #4
400 Kansas Street.
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Bypass Instructions:
1. Turn off power to the station using the main breaker at the above ground
panel
2. Close Valve #3
3. Install the Hydrant on the Bypass Stand
4. Set the portable pump at the curb with the suction hose in the Wet Well
Manhole
5. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
6. Open both Valve #1 and Valve #2
7. Begin Pumping
City of El Segundo
FOG Control Program Manual
Draft - March 2009
r-1
Disassembly:
1. Shut down the portable pump and close both Valve #1 and Valve #2
2. Disconnect the discharge hose and drain liquid back into the Wet Well
Manhole
3. Remove the Hydrant from the Bypass Stand and bolt the cover back onto
the flange
4. Open Valve #3
5. Turn on power to the station
Bypass Setup for Sewer Lift Station #5
735 Center Street _
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Dry WEE!
AI' `
FOG Control Program Manual
Draft - March 2009
P
3 {,1!�i � 15 53 iSli 11
--*—Wet Well A1lYi%lhole
Bypass Instructions:
1. Turn off power to the station using the main breaker or transfer switch at
the above ground panel
2. Close Valve #2
3. Install the Bypass Adapter on the Bypass Stand
4. Set the portable pump on the curb with the suction hose in the Wet Well
Manhole
5. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
6. Open Valve #1
7. Begin Pumping
Disassembly:
1. Shut down the portable pump and close Valve #1
2. Disconnect the discharge hose and drain liquid back into the Wet Well
Manhole
3. Remove the Bypass Adapter from the Bypass Stand and bolt the cover
back onto the flange
4. Open Valve #2
5. Turn on power to the station
City of El Segundo
FOG Control Program Manual
Draft - March 2009
r
Bypass Setup for Sewer Lift Station #6
1465 East Palm Ave.
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Vol
RN pas -,, SE -.1fid ror HydranI
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Wee NN OI MaI1lault
Mew B ell In41 fIt Statioll Poll 0 lilt (I 11P41me
Bypass Instructions:
1. Turn off power to the station using the main breaker or transfer switch at
the above ground panel
2. Close Valve #1
3. Install the Hydrant on the Bypass Stand
4. Set the portable pump next to the wet well with the suction hose in the
Wet Well Manhole
5. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
6. Open Valve #2 on the Bypass Stand
7. Begin Pumping
City of El Segundo
FOG Control Program Manual
Draft - March 2009
Disassembly:
1. Shut down the portable pump and close Valve #2 on the Bypass Stand
2. Disconnect the discharge hose and drain liquid back into the Wet Well
Manhole
3. Remove the Hydrant from the Bypass Stand and bolt the cover back onto
the flange
4. Open Valve #1
5. Turn on power to the station
City of El Segundo
FOG Control Program Manual
Draft - March 2009
2
Bypass Setup for Sewer Lift Station #7
{fin V 11111 AN-k", 11!1111 N�r.l nl \i1_ir1i.1 \iov, i I I si Itr Iti" (Aerflrot ;\1rui1141k.
Bypass Instructions:
1. Set the portable pump at the curb with the suction hose in the Wet Well
2. Run the portable pump discharge hose to the 18" overflow line located
100 feet west of the intersection
City of El Segundo
FOG Control Program Manual
Draft - March 2009
3. Place discharge hose inside the 18" overflow opening shown in the above
photo
4. Start pump and begin Pumping
Disassembly:
1. Shut down the portable pump
2. Disconnect the discharge hose and drain liquid into the 18" overflow
manhole
Bypass Setup for Sewer Lift Station #8
219 Center Street
ti
City of El Segundo
FOG Control Program Manual
Draft - March 2009 qV
Bypass Instructions:
1. Turn off power to the station using the main breaker or transfer switch at
the above ground panel
2. Close Valve #2
3. Install the Hydrant on the Bypass Stand
4. Set the portable pump at the curb with the suction hose in the Wet Well
5. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
6. Open Valve #1
7. Begin Pumping
Disassembly:
1. Shut down the portable pump and close Valve #1
2. Disconnect the discharge hose and drain liquid back into the Wet Well
3. Remove the Hydrant from the Bypass Stand and bolt the cover back onto
the flange
4. Open Valve #2
5. Turn on power to the station
City of El Segundo
FOG Control Program Manual
Draft - March 2009
21
Bypass Setup for Sewer Lift Station #9
101 Kansas Street
Bypass Instructions:
1. Turn off power to the station using the main breaker or transfer switch at
the above ground panel
2. Close Valve #2
3. Install the Hydrant on the Bypass Stand
4. Set the portable pump at the curb with the suction hose in the Wet Well
5. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
6. Open Valve #1
7. Begin Pumping
City of El Segundo
FOG Control Program Manual
Draft - March 2009
Disassembly:
1. Shut down the portable pump and close Valve #1
2. Disconnect the discharge hose and drain liquid back into the Wet Well
3. Remove the Hydrant from the Bypass Stand and bolt the cover back onto
the flange
4. Open Valve #2
5. Turn on power to the station
Bypass Setup for Sewer Lift Station #13
300 North Sepulveda Blvd.
Souti�
;tia�� rat
Elva We."
Grand Ave. Aisuiho1e 02
lltt +font +• :r �
Uff Station F113
M
City of El Segundo
FOG Control Program Manual
Draft - March 2009 0
Bypass Instructions:
1. Turn off power to the station using the main breaker or transfer switch at
the above ground panel
2. Install the Hydrant on the Bypass Stand located in Manhole #2
3. Set the portable pump in the left turn lane with the suction hose in
Manhole #1
4. Connect the portable pump discharge hose to the Hydrant and open the
hydrant's valve
5. Begin Pumping
Disassembly:
1. Shut down the portable pump
2. Disconnect the discharge hose and drain liquid back into Manhole #1
3. Remove the Hydrant from the Bypass Stand and bolt the cover back onto
the flange
4. Turn on power to the station
City of El Segundo
FOG Control Program Manual
Draft - March 2009
APPENDIX I
SYSTEM EVALUATION AND CAPACITY ASSURANCE
' : ikI
Refer to City of El Segundo System Evaluation and Capacity Assurance Plan.
APPENDIX j
ORDINANCE 1329
Refer to City of El Segundo Ordinance 1329.
EL SEGUNDO CITY COUNCIL
MEETING DATE: December,) 20
AGENDA ITEM STATEMENT 14
AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding rejecting all bids and authorizing staff to advertise a
new Notice Inviting Sealed Bids for the Pz`oject related to Project No. RSI 14 -24 (Group 66 of the
City's Residential Sound Insulation Program)
(Estimated construction costs: None at thii s time)
RECOMMENDED COUNCIL ACTION:
1. Reject all bids;
2. Authorize City staff advertise anew Notice Inviting Sealed Bids for the project; and /or
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 -0066 -8962 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manage
REVIEWED BY: Sam Lee, Director of Plannin n uilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On November 18th, 2014 the City Clerk's office opened bids for Project RSI 14 -24 (Group 66 of the
City's Residential Sound Insulation (RSI) Program). Only one (1) bid was submitted:
SPEC Construction Co., Inc. $1,288,799.00
Staff estimate for the project was $984,342.50
As no other bids were submitted, staff recommends that the bid be rejected and that the project be
advertised for new bids in the hope that multiple bids would be received.
City Council is hereby reminded that one of the requirements of the City's grants received from the
Federal Aviation Administration (FAA) is that the City must obtain concurrence from the FAA prior to
awarding a contract in any circumstance that only one qualified firm submits a responsive bid.
If the project were to rebid, an advertisement would be published in the next available El Segundo
Herald on December 11th and bids would be due on January 13, 2015. With the expectation ofmultiple
bids at that time, staff would anticipate bringing new bids on the project for the City Council to consider
at its meeting on February 3rd. Construction would be expected to start on June 8, 2015, compared to
the originally anticipated April 27, 2015.
W•
CITY OF EL SEGUNDO
BID /RFP LOG
BID NO. #RSI 14 -24
City of El Segundo
Residential Sound Insulation Group 66
Date of BID Opening: Tuesday, November 18, 2014
Time of BID Opening: 10:00 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAMEIADDRESS
Total BID Amount
1.Spec Construction Co., Inc.
1870 S. Carlos Ave.
Ontario, CA 91761
2
Q o
r 2 S-9, ? 9
3.
4.
5,
6.
7.
8.
9.
10.
Staff Present:
FORMSOMOPENLOG1
--ity Clerk's Office
amity Clerk's Office
RSI, Representative
EL SEGUNDO CITY COUNCIL
MEETING DATE: December 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to Big West Construction
Corporation for construction at twenty -three (23) homes related to Project No. RSI 14 -25 (Group 67
of the City's Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $988,383)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Big West Construction Corporation;
2. Award a contract to Big West Construction Corporation for project RSI 14 -25 (Group 67);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Big West Construction Corporation
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0067 -8961 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manage
REVIEWED BY: Sam Lee, Director of Planning uilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On November 19th, 2014 the City Clerk's office opened bids for Project RSI 14 -25 (Group 67 of the
City's Residential Sound Insulation (RSI) Program). Three (3) bids were submitted, and the results are
as follows:
Big West Construction Corporation $ 898,530.00
Karabuild Development, Inc. $ 995,774.00
SPEC Construction Co., Inc. $1,136,030.00
The staff estimate for the project was calculated to be $892,371.25.
The bid submitted by Big West Construction Corporation ( "Big West ") appears to be responsive with
the exception of some minor irregularities.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Big West does not specify a dollar amount in words or figures,
but rather lists "Ten Percent of the Total Amount Bid " and "10% of the Bid"
W
The bond error can be easily remedied without giving Big West an economic advantage, and therefore
staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $988,3 83 which represents the amount of the bid submitted by
Big West ($898,530.00) and an additional 10% for contingencies.
Construction is scheduled to start on April 27"', 2015 and complete by June 17th, 2015, with Contractor
Site Evaluations scheduled for January 5th — 9th, 2015.
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14 -25
City of El Segundo
Residential Sound Insulation Group 67
Date of BID Opening: Tuesday, November 19, 2014
Time of BID Opening: 11:00 A.M.
Place of BID Opening: City Clerk's Office
CO.MPANY:NAME /ADDRESS
Total BID Amount
1.Spec Construction Co., Inc.
1870 S. Carlos Ave.
Ontario, CA 91761
2. Big West Construction Corp.
15331 Normandie
Irvine, CA 92604
r
3.Karabuild Development, Inc.
17337 Venutra Blvd., #215
Encino, CA 91316
CfCf 5, --7 -7 c.t
4.
5.
6.
7.
8.
9.
10.
Staff Present:
F0RAAQ%R I n %r1PFN I
City Clerk's Office
City Clerk's Office
RSI, Representative
City of El Segundo
s= Residential Sound Insulation Program
RSI 14 -25 (Group 67)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -25
"Residential Sound Insulation Program — Group 67"
at the foflowiiig lump sum price:
RSI
ID
Property Address
Bid Price
67.01
770 West Imperial Avenue, Unit 37
$ 2G1 2(00
67.02
943 Hillcrest Street
$ Zq 1-,2o
67.03
945 Hillcrest Street
,260
$ V3,1160
67.04
938 Loma Vista Street
$ 2-1, 3 (0 n
67.05
225 West Walnut Avenue
$ 1 110
67.06
201 West Sycamore Avenue
$ -n)2-8t)
67.07
818 Virginia Street
$ %4'Z, t-LS'
67.08
641 West Oak Avenue
$ 4 ?) 9165'
67.09
709 Loma Vista Street
$ 34,440
67.10
216 West Maple Avenue
$ 91, 15 3 �'
67.11
948 Eucalyptus Drive
$ 3 & 11 YS'
67.12
832 Eucalyptus Drive
$ 15'7 r] S-0
67.13
861 Sheldon Street
$ -2 4
67.14
508 East Walnut Avenue
$
67.15
510 East Walnut Avenue
$
67.16
524 East Sycamore Avenue
$ L4 ~(
Bidding Form Appendix, B -01 Last Modified.: August 14, 2014
Bidder's Proposal and Statement Witt
i1�1
City of El Segundo
Residential Sound Insulation
RSI 14 -25 (Group 67)
67.17
905 Maryland Street
$ (44.1. 2
67.18
1117 East Acacia Avenue
$ 'L4 01 S11 S
67.19
1129 East Acacia Avenue
$ ?-It 3 90
67.20
1501 East Walnut Avenue
$ '7 &
67.21
1419 East Walnut Avenue
$ q j L4 S
67.22
835 Center Street
$ S'-, I i4'0
.23609
East Maple Avenue
$ J "� l I 10
Total Bid (Contract Sum)
D049
(words)
(figures)
In case of discrepancy between the words and figures, the words must prevail
Contractor Representative: �� C4--, 1 151 1 z.o l
Signature Date
{
CAP—
Name (printed or typed)
Title: —F?ej5 I © N' ( Contractor's State License Number:
Name of Firm: kj W ftF' (- 0LVG -r k&, jVr&6U _ 0 MO b 5- .
Address: )-LAS I k!0Tz"4wbtL- License Expiration Date:
,e CA- 4'Z-w 8 - 3 t - 'zo 1.6
Telephone Number: Q4 —t7 s-22
Type of Entity: ❑ Sole Proprietorship ❑ Partnership Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form A 11 -� Last Modified: August 14, 2014
Bidder's Proposal and Statement
I, �WIN`
EL SEGUNDO CITY COUNCIL MEETING DATE: December 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to Big West Construction
Corporation for construction at twenty -one (21) homes related to Project No. RSI 14 -26 (Group 68
of the City's Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $496,100)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Big West Construction Corporation;
2. Award a contract to Big West Construction Corporation for project RSI 14 -26 (Group 68);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Big West Construction Corporation
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0068 -8961 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning a uilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On November 19th, 2014 the City Clerk's office opened bids for Project RSI 14 -26 (Group 68 of the
City's Residential Sound Insulation (RSI) Program). Three (3) bids were submitted, and the results are
as follows:
Big West Construction Corporation $ 451,000.00
Karabuild Development, Inc. $ 554,081.00
SPEC Construction Co., Inc. $ 677,100.00
The staff estimate for the project was calculated to be $409,233.25.
The bid submitted by Big West Construction Corporation ( "Big West ") appears to be responsive with
the exception of some minor irregularities.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Big West does not specify a dollar amount in words or figures,
but rather lists "Ten Percent of the Total Amount Bid " and "10% of the Bid"
■ 401
The bond error can be easily remedied without giving Big West an economic advantage, and therefore
staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $496,100 which represents the amount of the bid submitted by
Big West ($451,000.00) and an additional 10% for contingencies.
Construction is scheduled to start on April 27"', 2015 and complete by June 1St, 2015, with Contractor
Site Evaluations scheduled for January 5t" — 9', 2015.
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14 -26
City of El Segundo
Residential Sound Insulation Group 68
Date of BID Opening: Tuesday, November 19, 2014
Time of BID Opening: 11:30 A.M.
Place of BID opening: Cit Clerk's Office
- -. ,COMP ANXNAMEIADDRESS
Total BID Amount:
1.Spec Construction Co., Inc.
1870 S. Carlos Ave.
Ontario, CA 91761
(o � �� /0 pd
2. Big West Construction Corp.
15331 Normandie
Irvine, CA 92604
�� 1, 060
3.Karabuild Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
4.
5.
6.
7.
8
9.
10.
Staff Present: r, City Clerk's Office
,City Clerk's Office
RSI, Representative
FORMSWOMP LO 1
F.F..
City of E1 Segundo
:� -- Residential Sound Insulation Program
►.f,.
RSI 14 -26 (Group 68)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -26
"Residential Sound Insulation Program — Group 68"
at the followina lump sum trice:
RSI
ID
Property Address
Bid Price
68.01
720 East Imperial Avenue, Unit 1
$ ' (B 90 5
68.02
720 East Imperial Avenue, Unit 2
$ I (0 90 s
68.03
720 East Imperial Avenue, Unit 3
$ U0,1-705
68.04
720 East Imperial Avenue, Unit 4
$ r 5
68.05
720 East Imperial Avenue, Unit 5
$ n 5
68.06
720 East Imperial Avenue, Unit 6
$
68.07
722 East Imperial Avenue, Unit 1
$
68.08
722 East Imperial Avenue, Unit 2
$
68.09
722 East Imperial Avenue, Unit 3
$ jo r7 p S
68.10
722 East Imperial Avenue, Unit 4
$
68.11
722 East Imperial Avenue, Unit 5
$
68.12
722 East Imperial Avenue, Unit 6
$ (o X705
68.13
227 East Oak Avenue, Unit 101
$ n 5 6 b
68.14
227 East Oak Avenue, Unit 201
$ I-1)110
68.15
227 East Oak Avenue, Unit 301
$ 16 g' U
68.16
227 East Oak Avenue, Unit 102
$ a 1 i ( O
Bidding Form Appendix B-01—, Last Modified: August 14, 2014
Bidder's Proposal and Statementl�
11 ��
City of El Segundo
Residential Sound Insulation Program
RSI 14 -26 (Group 68)
68.17
227 East Oak Avenue, Unit 202
$
V7,61(()
68.18
227 East Oak Avenue, Unit 302
$
68.19
227 East Oak Avenue, Unit 103
$
2"j
(n
68.20
227 East Oak Avenue, Unit 203
$
` ►o
68.21
227 East Oak Avenue, Unit 303
$
'Z
Total Bid (Contract Sum)
VovR Nutiolreck vi FTC( -ooe -nivW —Aw , DoLL411,5
(words)
H51, 000.00
(figures)
In case of discrepancy between the words and figures, the words must prevail
Contractor Representative: I ti � -- 'p 4
Signature Mae
DM CAA Ar ,
Name (printed - typed)
Title: Ne6 ,20"� —( Contractor's State License Number:
Name of Firm:C'4'�Q�►C
Address: l 53 31 A101zta ANDC& A . License Expiration Date:
tky eve, a - c 2%0(4 -; l -- `1-0 I (0
Telephone Number:
Type of Entity: ❑ Sole Proprietorship ❑ Partnership Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form AppendiA -01 Last Modified: August 14, 2014
Bidder's Proposal and Statement �
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: Dec 2, 2014
AGENDA HEADING: City Clerk
Consideration and possible action regarding Council consensus to cancel the January 6, 2015
City Council Meeting.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve cancellation of the January 6, 2015 City Council Meeting;
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A /
ORIGINATED BY: Tracy Weaver, City Clerk Y
REVIEWED BY: 64
APPROVED BY: Greg Carpenter, City Manager.) Q_
BACKGROUND AND DISCUSSION:
The first regular 2015 City Council meeting is scheduled for Tuesday, January 6, 2015. Because
City Hall will be closed for certain established holidays and because of the additional meeting
workload and scheduled travel plans, it would be difficult to meet legal noticing requirements
and to properly prepare for the meeting.
Traditionally, the first City Council meeting of the new year has been cancelled and therefore
staff recommends that Council consider cancelling the January 6, 2015 meeting.
11
EL SEGUNDO CITY COUNCIL MEETING DATE: Dec 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: City Treasurer
AGENDA DESCRIPTION:
Presentation of new Investment Portfolio Report
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and File
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Investment Portfolio Report — September, 2014
FISCAL IMPACT: $ None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Dino Marsocci, Deputy City Treasurer II
REVIEWED BY: Crista Binder, Treasurer
APPROVED BY: Greg Carpenter, City Manager NE
BACKGROUND & DISCUSSION:
The Treasury Department presents the September, 2014 Investment Portfolio Report which provides a
status of Treasury Investment activities and related economic indicators.
This report will be created and submitted to Council on a quarterly basis. The report will also be posted
to the City's web site under the Treasury Department.
12
Y ilk
,
s G1
Date: December 2, 2014
From: Office of the City Treasurer
To: El Segundo City Council
RE: Investment Portfolio Report — As of September 30, 2014
Intrnrinrtinn-
This report will serve as a summary for the City of El Segundo's Treasury Department investment reporting,
compliance, investment environment and future plans; as well as subsidiary schedules which will support the
Portfolio Summary and provide additional analysis of our investments.
Investment Summary:
The investments as of September 30, 2014 are as follows:
Security Type
Government
Corp. Bonds
CD's
Union Bank Trust
LAW Immediate
LAW - LAWA
LAW Subtotal
Total Inv.
Trust Acct. Cash
Total Portfolio
Page 1 1
ieptember Portfolio Summary
Market
Cost/Book
Market value
% of Total
12,435,092.50
12, 319,427.65
18.05%
3,299,057.77
3,262,687.50
4.78%
8,076,000.00
8,085,634.22
11.84%
23,810,150.27
23,667,749.37
34.67%
$24,977,853.44
$24,977,853.44
36.59%
$19,623,148.80
$19,623,148.80
28.74%
$44,601,002.24
$44,601,002.24
65.33%
68, 411,152.51
68, 268, 751.61
100.00%
451.20
451.20
68,411, 603.71
68, 269, 202.81
The portfolio Breakdown by Short Term (< 1 year) and Long Term is:
* Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
Investment
Type
Short Term
Long Term
Total
Portfolio Value Market
46,451,628
21,817,575
68,269,203
Effective Yield
0.271%
0.928%
0.481%
Average Wtd. Maturity
11.00
1 2.71 Years
0.88 Years
Benchmark Yield
0.02%
1 1.07%
0.13%
* Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
Investment
Type
Maximum
Maturity
Maximum
Specified % of
Portfolio
Minimum
Quality
Requirements
City of EI
Segundo
Investments
I In
Compliance
Y/N
Local Agency
Bonds
5 years
None
None
0.00% Y
°
0.00 /° Y
U. S Treasury
Obligations J 5 years
None
None
US Agency
Obligations 5 years
None
None
18.05% Y
11
Negotiable
Certificates of 5 years
30%
None
11.84% Y
Deposit
Medium Term
Notes 5 years
30% "A" Rating
4.78% Y
Local Agency
Investment N/A
None None
65.3%
Y
Fund (LAIF)
Investment Environment:
The current investment environment for the types of investments we are allowed to purchase remains one of very
low returns. Since security and liquidity are more important than rate of return in our policy, we are limited to very
low risk investments which therefore have a lower interest rate. The Federal Reserve will be ending its Quantitative
Easing program of buying Government securities in October. While this will be the first step towards a possible
increase in rates, the demand for government securities is still expected to outweigh the supply due to Regulatory
reforms on banks for the Liquidity Coverage Ratio; and the impact of the impact of the floating NAV (Net Asset Value)
for money market funds. This demand imbalance may keep rates on Treasury securities low, even as the Fed Funds
Rate starts to increase.
Page 12
The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise
over the next two years, we want to time our investments to take advantage of the increases as they occur.
2.00
1.80
1.60
a
1.40
1.20
r
i 1.00
d
0.80
0.60
0.40
0.20
0.00
US Treasury Bonds Yield Curve as of 9/30/14
1.78
11VIo 3 M 6 M 1 Y 2 Y 3 Y 5 Y
Composite Bond Rates (as of 10/30/14)
US Treasury Bonds
Maturity
Yield
Yesterday
I Last Week
Last Month
3 Month
0.00
0.00
0.00
I-
0.01
6 Month
0.05
0.06
0.04
0.02
2 Year
0.47
0.44
0.38
0.56
3 Year
0.88
0.90
0.82
1.04
5 Year
1.57
1.59
1.49
1.76
I I
Municipal Bonds
Maturity
Yield
Yesterday
Last Week
Last Month
2yr AA
0.53
0.53
0.51
0.48
2yr AAA
0.46
0.46
1 0.45
0.33
2yr A
0.67
0.68
0.68
0.60
5yr AAA
1.13
1.12
1.13
1.10
5yr AA
1.20
1.19
1.17
1.20
5yr A
1.42
1.40
1.36
1.50 y
Page 13
Corporate Bonds
Maturity
Yield
Yesterday
l
2yr AA
—
0.76
0.76
'
0.66
2yr A
0.90
0.91
0.83
5yr AAA
1.80
1.82
1.72
5yr AA
2.08
2.09
1.98
5yr A
2.25
—
2.27
2.15
Source: http:Hfinance.vahoo.com /bonds /composite bond
rates
Last Week
0.75
0.93
2.08
2.18
2.38
Last Month
Cash Flow Analysis:
The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are
received in the second quarter of the fiscal year, January thru March, primarily due to Business License Renewals and
the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well.
Our investments will be purchased with the liquidity relative to our cash flow needs.
3
0
E
a
25,000,000
20,000,000
15,000,000
10,000,000
5,000,000
X
Page 14
Rolling 12 Month Cash Flow Analysis Total Receipts
Total Disbursements
Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14 Jul -14 Aug -14 Sep -14
This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger
disbursements occur in the fourth quarter of the fiscal year, July thru September. During this period, we
have significant payments to CalPERS for our Other Post - Employment Benefits, a payment to ICRMA for our
citywide insurance premiums, and a large infrastructure payment for roadwork which was completed
several years ago.
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
( 2,000,000)
(4,000,000)
(6,000,000)
Rolling 12 Month Net Change in Cash Net Change in
Cash
Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14 Jul -14 Aug -14 Sep -14
Additional Economic Indicators:
Economic Projections from September Meeting
The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding
whether or not to change interest rates going forward.
The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by
the economy during the period measured, including personal consumption, government purchases, private
inventories, paid -in construction costs and the foreign trade balance (exports are added, imports are
subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes.
The target level for GDP is in the 2.5% to 3.5% range.
The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work.
The target level for Unemployment is around 5.6 %.
The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a
measure of goods and services targeted toward individuals and consumed by individuals. The long term
inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to
the nature of their potential price swings.
Page 15
Source: Federal Reserve
http: / /www.federa Ireserve.gov /moneta rypoIicy /fomcprojtab120140917.htm
Unemployment
Month
Source: http://data.bIs.gov/pdq/SurveyOutputServlet
Page 16
4
2014
2015
2016
2017
Longerrun
Change in real GDP
2.0 to 2.2
2.6 to 3.0
2.6 to 2.9
2.3 to 2.5
2.0 to 2.3
June projection
2.1 to 2.3
3.0 to 3.2
2.5 to 3.0
n.a.
2.1 to 2.3
Unemployment rate
5.9 to 6.0
5.4 to 5.6
5.1 to 5.4
4.9 to 5.3
5.2 to 5.5
June projection
6.0 to 6.1
5.4 to 5.7
5.1 to 5.5
n.a.
5.2 to 5.5
PCE inflation
1.5 to 1.7
1.6 to 1.9
1.7 to 2.0
1.9 to 2.0
2
June projection
1.5 to 1.7
1.5 to 2.0
1.6 to 2.0
n.a.
2
Core PCE inf1atlon3
1.5 to 1.6
1.6 to 1.9
1.8 to 2.0
1.9 to 2.0
June projection
1.5 to 1.6
1.6 to 2.0
1.7 to 2.0
n.a.
Source: Federal Reserve
http: / /www.federa Ireserve.gov /moneta rypoIicy /fomcprojtab120140917.htm
Unemployment
Month
Source: http://data.bIs.gov/pdq/SurveyOutputServlet
Page 16
4
Inflation:
4.5
4.0
3.5
3.0
2.5
%
2.0
1.5
1.0
0.5
Inflation Rates by Month
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Inflation Rates by Year
2013
X2014
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Source: http: / /www.usinflationcalculator.com /inflation /current - inflation- rates/
Page 17
2.5
2.0
1.5
1.0
0.5
4.5
4.0
3.5
3.0
2.5
%
2.0
1.5
1.0
0.5
Inflation Rates by Month
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Inflation Rates by Year
2013
X2014
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Source: http: / /www.usinflationcalculator.com /inflation /current - inflation- rates/
Page 17
Retail Trade & Food Services, ex Auto, US Total
355,000 Seasonally Adjusted Sales (Millions of $)
350,000
345,000
340,000 �-- - -
335,000 —
330,000 - - - - --
325,000 -
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Source: United States Census Bureau - http: / /www.census.gov /retail /index.html
2013
_- 2014
Investment Strategy:
It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal
requirements regarding the safeguarding of funds.
As a part of the City's migration to a new banking structure, we have maintained a cash balance in order to offset our
bank fees, and are now looking at our cash flow needs in order to determine which investments will maximize return
while providing the proper level of liquidity.
The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our
future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The
Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated.
The Portfolio Summary for the month is included as an attachment to this report
Page 18
Additional Notes:
The City has funds of $208,279.91 which belong to the El Segundo Senior Citizens Housing Development Corporation
and are a part of our LAIF balance. There are also LAWA RSI (Los Angeles World Airports Residential Sound
Insulation) funds of $19,623,148.80 included in the City's LAIF balances. The applicable interest for these accounts is
accrued monthly and posted quarterly in the same manner as the regular City LAIF interest posting.
Page 19
City of El Segundo
Investment Advisory Committee
Liquidity Schedule
As of: September 30, 2014
Investments by Maturity Date
$30,000,000.00
$25,000,000.00
$20,000,000.00
$15,000,000.00
$10,000,000.00 {-
Market Value
$5,000,000.00 - - —
$0.00 -
A
`� A5
�z `�� Q
Z any a
ao -ke AQ,
1. '�
Page 1 10
Cumulative
% of
% of Total
Total
Cumulative
Item
Availability
Market Value
Balances
Assets
Assets
Cash in Bank
Chase
Immediate
$4,676,209.23
Union Bank
Immediate
$2,742.47
Union Bank - Trust Account
Immediate
$451.20
Comerica Bank
Immediate
$0.00
Cash in Bank - Total
$4,679,402.90
$4,679,402.90
6.41%
6.41%
L.A.I.F. (State of California)
LAIF Immediate
$24,977,853.44
$29,657,256.34
40.66%
34.24%
Cash Immediate
$29,657,256.34
L.A.I.F. - LAWA
(Restricted)
LAIF Immediate
$19,623,148.80
$49,280,405.14
67.56%
26.90%
Portfolio Investments:
< 30 Days
$248,037.20
$49,528,442.34
67.90%
0.34%
31 to 90 Days
$0.00
$49,528,442.34
67.90%
0.00%
91 to 180 Days
$0.00
$49,528,442.34
67.90%
0.00%
181 to 365 Days
$1,602,136.88
$51,130,579.22
70.09%
2.20%
1 to 2 Years
$3,756,810.04
$54,887,389.26
75.24%
5.15%
2 to 3 Years
$7,747,448.78
$62,634,838.04
85.86%
10.62%
3 to 4 Years
$10,313,316.47
$72,948,154.51
100.00%
14.14%
4 to 5 Years
$0.00
$72,948,154.51
100.00%
0.00%
Subtotal
$43,290,898.17
Grand Total
$72,948,154.51
100.00%
Investment Portfolio
subtotal
$68,269,202.81
Investments by Maturity Date
$30,000,000.00
$25,000,000.00
$20,000,000.00
$15,000,000.00
$10,000,000.00 {-
Market Value
$5,000,000.00 - - —
$0.00 -
A
`� A5
�z `�� Q
Z any a
ao -ke AQ,
1. '�
Page 1 10
City of El Segundo
Investment Advisory Committee
Investments by Security
Type
As of: September 30, 2014
Cumulative
% Of
% of Total
Total
Cumulative
Item
Availability
Market Value
Balances
Assets
Assets
Cash in Bank
Chase
Immediate
$4,676,209.23
Union Bank
Immediate
$2,742.47
Union Bank - Trust Account
Immediate
$451.20
Comerica Bank
Immediate
$0.00
Cash in Bank - Total
$4,679,402.90
$4,679,402.90
6.41%
6.41%
L.A.I.F. (State of California)
LAIF Immediate
$24,977,853.44
$29,657,256.34
40.66%
34.24%
Cash Immediate
$29,657,256.34
L.A.I. F. - LAWA (Restricted)
LAIF Immediate
$19,623,148.80
$49,280,405.14
67.56%
26.90%
Portfolio Investments:
CD's
$8,085,634.22
$57,366,039.36
78.64%
11.08%
Gov't Obligations
$12,319,427.65
$69,685,467.01
95.53%
16.89%
Bonds
$3,262,687.50
$72,948,154.51
100.00%
4.47%
Subtotal $43,290,898.17
Grand Total $72,948,154.51
Investment Portfolio
subtotal $68,269,202.81
Investments by Security Type
$
$3,262,687.50 4,679,402.90
$12,319,427.65
8,085,634 22
$19,623,148.50
Page 1 11
$24,977,853.44
I VV.VV,U
Cash Immediate
LAIF Immediate
LAIF - LAWA
CD's
Gov't Obligations
Bonds