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2014 Aug 19 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 19, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER- Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items listed on the Agenda. CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -1- matter City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 1 Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) Agency Designated Representative: Steve Filarsky and City Manager CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:55 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, AUGUST 19, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER- Mayor Fuentes at 7:01 PM INVOCATION — Dina Ferguson, St. Michael Episcopal Church PLEDGE OF ALLEGIANCE — Council Member Fellhauer PRESENTATIONS a. Presentation by Mike Harriel, Public Affairs Manager for Southern California Gas Company, Daisy Cristobal and Robin Alexander presented an update on the Advance Meter Project. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Council Consensus to hold a separate Public Communications on the Top Golf item after Council Member Dugan's presentation. Andrew Walther, resident, commented on the COPS agenda item B1. Jane Friedkin, resident, commented on the Recreation and Parks Fee Analysis Task Force agenda item C3. Joe Caravello, resident, commented on the drone agenda item K18. Mike Robbins, resident, commented on the drone agenda item K18. Melissa Moore, ESUSD Superintendent, commented on agenda item D6. Loretta Frye, resident, commented on the Recreation and Parks Fee Analysis Task Force agenda item C3. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 3 CITY COUNCIL COMMENTS — (Related to Public Communications) None A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and possible action to conduct a Public Hearing regarding operating and capital outlay requests of $100,000 from the existing Citizens Option for Public Safety (COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of Police. The grant requires that expenditures be utilized to supplement "front line law enforcement." Front line law enforcement includes funding special enforcement details, and purchasing equipment. (Fiscal Impact: $100,000 from COPS grant fund) Mayor Fuentes stated this was the time and place to conduct a public hearing and adopt a resolution approving the use of COPS grant funds to purchase equipment related to supplementation of "front line law enforcement ". City Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication has been received in the City Clerk's office. Mayor Fuentes opened the Public Hearing. Mitch Tavera, Chief of Police, gave a presentation and answered questions from the Council. Andrew Walther, resident, commented on the COPS program Jane Friedkin, resident, commented on this item. MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mark Hensley, City Attorney, read by title only: RESOLUTION NO. 4882 A RESOLUTION PROVIDING FOR THE IMPLEMENATION OF THE CITIZENS OPTION FOR PUBLIC SAFETY (COPS) PROGRAM. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 4 MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to adopt Resolution No. 4882. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 2. Consideration and possible action regarding adoption of a Resolution authorizing the City of El Segundo to withdraw from the Los Angeles Region Interoperable Communications System (LA -RICS) Authority Joint Powers Agreement. (Fiscal Impact: None at this time) Mitch Tavera, Chief of Police, gave a presentation and answered questions from Council. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to adopt Resolution No. 4883 authorizing the City's formal withdrawal as a member of the Los Angeles Regional Interoperable Communications System (LA -RIGS) Authority Joint Powers Agreement (JPA Agreement) and provide written notice thereof to LA -RICS prior to November 24, 2014. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Mayor Fuentes moved the City Treasurer presentation forward on the agenda. J. REPORTS — CITY TREASURER 16. Presentation of new Investment Portfolio Report. (Fiscal Impact: None) Crista Binder, City Treasurer and Dino Marsocci, Deputy Treasurer gave a presentation. Received and filed the Investment Portfolio Report. 17. Information regarding credit card fees and the City's ability to charge a convenience fee. (Fiscal Impact: None) Crista Binder, City Treasurer and Dino Marsocci, Deputy Treasurer gave a presentation. Council Discussion Received and filed the information regarding credit card fees and the City's ability to charge a convenience fee. Council directed staff to develop a City Credit Card Policy, streamline existing processes and implement a pilot payment threshold of $5,000.00 in FY2014 -15. Council also directed the Treasury Department to bring back for discussion other threshold amounts. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 5 C. UNFINISHED BUSINESS 3. Consideration and possible action to adopt the proposed fee modifications presented by the Recreation and Parks Fee Analysis Task Force. (Fiscal Impact: Estimated Annual Increased Revenues of $12,000.00 to Proposition A and $28,000.00 to General Fund) Meredith Petit, Recreation and Parks Director, gave a presentation and answered questions from Council. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to approve the amended proposed fee schedule for aquatics programs, transportation programs services and adopt amended Resolution No. 4884 accepting the new fee schedule. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 Meeting recessed at 9:12 PM Meeting back in session at 9:23 PM 4. Consideration and possible action to enter into a Professional Services Agreement with Isaac Sports Group to conduct an Aquatics Facility Program, Financial, and Sustainability Analysis. (Fiscal Impact: Not to exceed $15,000.00) Meredith Petit, Recreation and Parks Director, gave a presentation and answered questions from Council. Council Discussion MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to authorize the City Manager to enter into Agreement No. 4668 for consulting services, in a form approved by the City Attorney, for an Aquatic Facility Program, Financial and Sustainability Analysis. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 5. Update and possible action on the ESCenterCal LLC (CenterCal) proposal to enter into a Due Diligence and Ground Lease Agreement ( "Agreement ") to lease the driving range portion of the Lakes Golf Course for the purpose of developing a Top Golf facility. Greg Carpenter, City Manager, gave a brief update on this item. Deborah Cullen, Finance Director, gave a presentation. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO- 6 Council Discussion Council Member Dugan gave a presentation. Council Discussion Mayor Fuentes stated a 3 minute time limit would be imposed during the Public Communications concerning the Top Golf proposal. PUBLIC COMMUNICATIONS — (Related to City Business Only — 3 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dr. Antonio Mendez, resident, commented on Deborah Cullen's presentation. Liz Garnholz, resident, offended by the recommended 3 minutes to speak. Jane Friedkin, resident, commented she is not in favor of hiring a firm for analysis on the Top Golf proposal. Chad Cook, Hermosa Beach resident, commented on the financials presented this evening concerning Top Golf. Les Eisman, resident, asked if someone from the company was here this evening? Tom Courtney, Manhattan Beach resident, commented on the loss to the city during the remodel of the range and suggested outsourcing the restaurant portion of the Lakes. Debra Geist, Manhattan Beach resident, commented on the deal presented in November 2013. Not in favor of the deal presented. John Gutt, resident, not in favor of Top Golf proposal. Rupesh Bhakta, CenterCal Properties LLC, mentioned CenterCal is an El Segundo based company. Mr. Bhakta proposed the concept and feels the pros out weigh the cons. Loretta Frye, resident, commented she is not in favor of hiring a consultant for the Top Golf proposal. Art McFay, Palos Verdes Estates resident, is not in favor of the Top Golf proposal. Morris Chernick, resident and EDAC member, in favor of the Top Golf proposal and hiring a professional consultant for the Top Golf proposal. Peggy Turell, resident, is not in favor of hiring an outside consultant for the Top Golf proposal. Council Discussion Council Member Fellhauer presented the new CenterCal and Top Golf Properties Proposal. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 7 Council Consensus directed staff to go out for proposals for a consultant firm, engage the golf course subcommittee and EDAC in dialogue and once the proposals are presented to the golf course subcommittee, bring in a third party consultant to evaluate the Top Golf proposal. Toni Reina, representing Continental Development Corp and Richard Lundquist, confirmed an amount of $10,000.00 will be given to the City for a third party consultant company. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 6. Report and possible action on the FY 2014 -15 Budget related to funding of the El Segundo Unified School District library services and crossing guards. (Fiscal Impact: Budget savings or additional expense depending on City Council direction.) Greg Carpenter, City Manager, gave an update on this item. Mitch Tavera, Chief of Police, gave a presentation on crossing guards and answered questions from Council. Emilee Layne, School Board Member, stated the Board of Education is committed to finding a solution with the City on the librarians and Crossing Guards joint use agreement. Council Discussion MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to continue funding the staffing of School Libraries and Crossing Guards for FY 14/15 to the El Segundo Unified School District. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 7. Approve Warrant Numbers 3001896 through 3002145 on Register No. 21 in the total amount of $1,209,167.89 and Wire Transfers from 07 -14 -2014 through 07- 27 -2014 in the total amount of $1,976,328.22. Authorized staff to release. MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 8 Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 8. Approve Regular City Council Meeting Minutes of July 15, 2014, Regular City Council Meeting Minutes of August 5, 2014 and Special City Council Meeting Minutes of August 12, 2014. 9. Accept as complete the installation of sub- meters on the City's Main Electrical Meter and authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. Project No. PW 13 -02. (Fiscal Impact: $29,000.00) 10. Authorize the City Manager to enter into Easement Agreement No. 4669 with Southern California Edison to install equipment upgrades at 400 S. Sepulveda Blvd. for improved service reliability in El Segundo. (Fiscal Impact: receipt of a one -time $2,000 easement fee) 11. Receive and file the report regarding cleaning and repairing drywall and carpet as well as restoring furniture in the north portion of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $37,000.00) 12. Receive and file the report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00) 13.Authorize the City Manager to execute Funding Agreement No. 4670 with the Los Angeles County Metropolitan Transportation Agency, for the receipt of $350,000 in Measure R grant funds for Park Place Extension Project environmental review. (Fiscal Impact: Measure R Grant Revenue $350,000.00) 14. Accept as complete the City Hall heating ventilation and air conditioning system ( "HVAC ") Duct Emergency Repair Project, Project No. PW 14 -05 and authorize the City Clerk to file a Notice of Completion in the County Recorder's office. (Fiscal Impact: Measure R Grant Revenue $12,065.00) MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve Consent Agenda items 7, 8, 9, 10, 11, 12, 13, and 14. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. F. NEW BUSINESS MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 9 15. Discussion and possible action to reallocate Proposition C Funds to Public Works Projects and modify transportation services provided by Proposition A Funds. (Fiscal Impact: To Be Determined) Meredith Petit, Recreation and Parks, gave a presentation and answered questions from Council. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to table the decision until the Chamber of Commerce can weigh in on the discussion. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. G. REPORTS — CITY MANAGER - Thanked the staff for their hard work on tonight's agenda. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK- None K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — 18. Discussion regarding the use of unmanned aerial devices, power model aircraft, drones, etc., within the City. (Fiscal Impact: None) Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to direct staff to research and draft language for a possible Ordinance concerning this item and bring back to council at a later meeting. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Mark Hensley, City Attorney, stated that he will look into this matter with Chief Tavera and get back to the Council. Council Member Atkinson — Attended (along with Council Member Dugan) the Meet the Superintendant event sponsored by ED! Council Member Dugan - None Mayor Pro Tern Jacobson — None MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 10 Mayor Fuentes — Lost a tree in her yard and thanked all who helped with the matter. Mentioned the SCROC bill has been shelved. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Loretta Frye, resident, questioned petitions from residents concerning the fees for Dial - A -Ride and Senior Citizens. Jane Friedkin, resident, would like to know who serves on the Golf Subcommittee and commented on the meeting in general. Jack Axelrod, resident, commented on the Drone item and other items of concern to Mr. Axelrod. Mike Robbins, resident, commented on Mr. Axelrod's comments. Council commented on Public Communications MEMORIALS — ADJOURNMENT at 12:20 AM (J�v I,)/ c, - Trac Weav r City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING AUGUST 19, 2014 PAGE NO. 11