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2014 Sep 02 - CC MINREGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 2, 2014 — 5:00 PM CLOSED SESSION CANCELLED CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -0- matter CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0- matters MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 1 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 2 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, SEPTEMBER 2, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:00 PM INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church PLEDGE OF ALLEGIANCE — Mayor Pro Tem Jacobson PRESENTATIONS - None ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Mike Rotolo, resident and member of the Board of Directors for the Chamber of Commerce, spoke concerning the lunchtime shuttle. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 3 B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) Consideration and possible action to open public hearing regarding the Presentation of the Fiscal Year 2014 -2015 Preliminary Budget, including discussion and possible direction regarding all city revenues and Expenditures. (Fiscal Impact: Total Revenues of $133,522,300; Total Expenditures of $151,846,500, Prior Year Designations of $18,324,200; General Fund Revenues of $60,642,700, Expenditures of $64,043,100, Prior Year Designations of $3,400,400) Mayor Fuentes stated this was the time and place to conduct a public hearing regarding the Presentation of the Fiscal Year 2014 -2015 Preliminary Budget, including discussion and possible direction regarding all city revenues and Expenditures. City Clerk Weaver stated that proper notice had been given in a timely manner and that no written communication has been received in the City Clerk's office. Mayor Fuentes opened the Public Hearing.. Deborah Cullen, Finance Director, gave a presentation and answered questions from the Council. Dr. Antonio Mendez commented on the budget presentation and asked if the City has a chart of accounts that shows how the accounts move back and forth. Deborah Cullen, Finance Director, answered Dr. Mendez's question. Deborah explained how to trace the accounts and their movement. Council Discussion MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to continue the Public Hearing to September 16, 2014 and close the Public Hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0 C. UNFINISHED BUSINESS 2. Consideration and possible action to 1) receive a presentation on the Potable Water Reservoir Feasibility Study and 2) discuss and provide direction to staff on whether to proceed with exploring funding options for design and construction of a new potable water reservoir. Project No. PW 13 -09. (Fiscal Impact: $100,000.00) MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 4 Greg Carpenter, City Manager, introduced the item. Stephanie Katsouleas, Public Works Director, and Ken Berard from Tetra Tech, gave a presentation and answered questions from Council. Council Discussion Council consensus to receive and file the presentation and bring back with additional information to Council in October. 3. Discussion and possible action to reallocate Proposition C Funds (half -cent sales tax allocation from Los Angeles County) to Public Works Projects and modify transportation services provided by Proposition A Funds (half -cent sales tax allocation from Los Angeles County). (Fiscal Impact: To Be Determined) Meredith Petit, Director of Recreation and Parks, gave a presentation and answered questions from Council. Council Consensus to reduce both the Doctor Dial A Ride and shopping trips, give riders a 2 month notice of changes, conduct a 4 month trial period and bring back the findings to the Council at the 6 month mark. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approve Warrant Numbers 3002146 through 3002388 on Register No. 22 in the total amount of $748,935.61 and Wire Transfers from 7/28/2014 through 8/17/2014 in the total amount of $3,492,319.83. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 5. Approve Special City Council Meeting Minutes (Strategic Planning Session) of August 4, 2014 and Special City Council Meeting Minutes (Closed Session) of August 26, 2014. 6. PULLED BY MAYOR PRO TEM JACOBSON MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 5 7. Waive minor irregularities in the bid from Big West Construction, Corp., award Contract No. 4673 to Big West Construction, Corp. for construction at twenty -six (26) homes related to Project No. RSI 14 -11 (Group 55 of the City's Residential Sound Insulation Program) and authorize the City Manager to execute a contract in a form approved by the City Attorney. (Estimated Construction Costs: Not to exceed $840,865.00) 8. Waive minor irregularities in the bid from Harry H. Joh Construction, award a contract to Harry H. Joh. Construction for construction at twenty -five (25) homes related to Project No. RSI 14 -12 (Group 56 of the City's Residential Sound Insulation Program) and authorize the City Manager to execute Contract No. 4674 in a form approved by the City Attorney. (Estimated Construction Costs: Not to exceed $973,819.00) 9. Allow Patriot Contracting & Engineering to withdraw their bid, waive minor irregularities in the bid from Spec Construction Co., award Contract No. 4675 to Spec Construction Co., Inc. for construction at twenty -three (23) homes related to Project No. RSI 14 -13 (Group 57 of the City's Residential Sound Insulation Program) and authorize the City Manager to execute a contract in a form approved by the City Attorney. (Estimated Construction Costs: Not to exceed $843,310.00) 10. Waive minor irregularities in the bid from Harry H. Joh Construction, award Contract No. 4676 to Harry H. Joh Construction for construction of twenty -four (24) homes related to Project No. RSI 14 -14 (Group 58 of the City's Residential Sound Insulation Program) and authorize the City Manager to execute a contract in a form approved by the City Attorney. (Estimated Construction Costs: Not to exceed $714,437.00) 11. Allow Professional Services Construction, Inc. to withdraw their bid, reject the bid from Patriot Contracting & Engineering as non - responsive, waive minor irregularities in the bid from Spec Construction Co., Inc., award Contract No. 4677 to Spec Construction Co., Inc. for construction of twenty -four (24) homes related to Project No. RSI 14 -15 (Group 59 of the City's Residential Sound Insulation Program) and authorize the City Manager to execute a contract in a form approved by the City Attorney. (Estimated Construction Costs: Not to exceed $622,669.00) 12. Accept a grant from the Federal Aviation Administration (FAA) of up to $10 Million to be used for the Residential Sound Insulation (RSI) Program authorize the Mayor to execute the FAA Grant Agreement No. 4878. (Fiscal Impact: $7,000,000.00 to $10,000,000.00, depending on formal grant offer) MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 6 13. Authorize the City Manager to execute Amendment No. 4569A, in a form approved by the City Attorney, to an existing Professional Services Agreement with CSG Consultants to increase the amount of the agreement from $25,000 to $35,000 for building inspection consulting services. (Fiscal Impact: $35,000.00) 14.Receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00) 15. Receive and file this report regarding cleaning and repairing drywall and carpet as well as restoring furniture in the north portion of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $37,000.00) 16. PULLED BY COUNCIL MEMBER FELLHAUER 17. Waive the bidding process per El Segundo Municipal Code §1 -7 -11, authorize the purchase of one (1) Cues Sewer Inspection Camera Unit for sewer line maintenance and inspection and authorize the City Manager to execute Agreement No. 4680, in a form approved by the City Attorney, with Plumbers Depot to purchase one (1) Cues Sewer Inspection Camera Unit for sewer line maintenance and inspection with Sewer Enterprise funds using National Joint Powers Association contract rates. (Fiscal Impact: $87,200.00.) 18.Accept as complete the 2013 -2014 Curb, Gutter, Sidewalk and other Concrete Improvements Project, Project No. PW 13 -22 and authorize the City Clerk to file a Notice of Completion in the County Recorder's office. (Fiscal Impact: $50,000.00) MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve Consent Agenda items 4, 5, 7, 8, 9, 10, 11, 12, 13, 14, 15, 17 and 18. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. PULLED ITEMS: 6, Consideration and possible action regarding a request from the El Segundo Kiwanis Club to operate a portion of their Beer Garden on public property from 11:00 a.m. to 5:00 p.m. during the Kiwanis sponsored 38th Annual Richmond Street Fair on Saturday, September 27, 2014. (Fiscal Impact: None) MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 7 Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to approve the request from the El Segundo Kiwanis Club to operate a portion of their Beer Garden on public property from 11:00 a.m. to 5:00 p.m. during the Kiwanis sponsored 38th Annual Richmond Street Fair on Saturday, September 27, 2014. MOTION PASSED BY A VOICE VOTE. 3/2 YES: ATKINSON, DUGAN, FELLHAUER NO: FUENTES, JACOBSON 16. Consideration and possible action to award a Professional Services Agreement to Professional Building Maintenance (PBM) for custodial services for the City of El Segundo's various buildings and facilities. (Fiscal Impact: $162,713 the first year with a 3% annual escalation for the next four years; $863,867 over a five -year contract duration.) Council Discussion MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to award a Professional Services Agreement to Professional Building Maintenance (PBM) for custodial services for the City of El Segundo's various buildings and facilities. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 5/0 F. NEW BUSINESS G. REPORTS — CITY MANAGER — Thanked the Finance department and department directors with their assistance on the Preliminary Budget. Mr. Carpenter thanked the King's organization for the Stanley Cup event at the Park today. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER - None K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Thank you to the King's Organization for the Stanley Cup event in the park today. Ms. Fellhauer wished Tracy Weaver, City Clerk, happy birthday. MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 8 Council Member Atkinson — 19. Consideration and possible action regarding the recommendation to implement a program to have a code enforcement officer to actively patrol the City on Friday and Saturday for violators working without permits(s). (Fiscal Impact: $50,000.00) Council Discussion Due to lack of support, no motion was made. Council Member Dugan - None Mayor Pro Tern Jacobson — None Mayor Fuentes — Mentioned the earthquake in Napa and reminded the citizens to be prepared. Thanked the King's organization for the Stanley Cup event at the Park. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dr. Antonio Mendez, resident, stated he believes visibility (publicity) is one reason the shuttle is not utilized to its full potential. MEMORIALS — None ADJOURNMENT at 9:50 PM Tracy Weaver ity Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING SEPTEMBER 2, 2014 PAGE NO. 9