Press Alt + R to read the document text or Alt + P to download or print.
This document contains no pages.
2014 Sep 02 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 2, 2014 - 5:00 PM
5:00 PM MEETING SESSION CANCELLED
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
1
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sue.) for the purposes of
conferring with the City's Real Property Negotiator, and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -0- matter
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -0-
matters
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
2
2
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, SEPTEMBER 2, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Father Alexei Smith, St. Andrew Russian Greek Catholic Church
PLEDGE OF ALLEGIANCE — Mayor Pro Tem Jacobson
3
3
PRESENTATIONS
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda_by title only
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to open public hearing regarding the
Presentation of the Fiscal Year 2014 -2015 Preliminary Budget, including
discussion and possible direction regarding all city revenues and
Expenditures.
(Fiscal Impact: Total Revenues of $133,522,300; Total Expenditures of
$151,846,500, Prior Year Designations of $18,324,200; General Fund
Revenues of $60,642,700, Expenditures of $64,043,100, Prior Year
Designations of $3,400,400)
Recommendation — 1) Open Public Hearing; 2) Staff presentation of the 2014-
2015 Preliminary Budget and Council direction to staff regarding all City
revenues and expenditures (includes potential discussion and direction relating
to all City Department revenues and expenditures); 3) Continue the Public
Hearing to September 16, 2014; 4) Schedule the budget adoption for the
September 16, 2014 meeting; 5) Adopt the General Fund Balance Policy
(Exhibit B); 6) Adopt the Revenue Offset Fund Policy (Exhibit C); 7) Alternatively,
discuss and take other possible action related to this item.
11
4
C. UNFINISHED BUSINESS
2. Consideration and possible action to 1) receive a presentation on the
Potable Water Reservoir Feasibility Study and 2) discuss and provide
direction to staff on whether to proceed with exploring funding options for
design and construction of a new potable water reservoir. Project No. PW
13 -09.
(Fiscal Impact: $100,000.00)
Recommendation — 1) Receive a presentation on the Potable Water Reservoir
Feasibility Study recommended by the Capital Improvement Program Advisory
Committee completed by Tetra Tech, Inc.; 2) Discuss and provide direction to
staff on next steps; 3) Alternatively, discuss and take other possible action
related to this item.
3. Discussion and possible action to reallocate Proposition C Funds (half -cent
sales tax allocation from Los Angeles County) to Public Works Projects
and modify transportation services provided by Proposition A Funds (half -
cent sales tax allocation from Los Angeles County).
(Fiscal Impact: To Be Determined)
Recommendation — 1) Discuss allocation amount of Proposition C Funds to
Capital Improvement Projects and subsequent transportation service
modifications for Proposition A and C Funds; 2) Alternatively, discuss and take
other possible action related to this item.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
4.
Warrant Numbers 3002146 through 3002388 on Register No. 22 in the total
amount of $748,935.61 and Wire Transfers from 7/28/2014 through
8/17/2014 in the total amount of $3,492,319.83.
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
5
5. Special City Council Meeting Minutes (Strategic Planning Session) of
August 4, 2014 and Special City Council Meeting Minutes (Closed Session)
of August 26, 2014.
Recommendation — Approval.
6. Consideration and possible action regarding a request from the El
Segundo Kiwanis Club to operate a portion of their Beer Garden on public
property from 11:00 a.m. to 5:00 p.m. during the Kiwanis sponsored 38th
Annual Richmond Street Fair on Saturday, September 27, 2014.
(Fiscal Impact: None)
Recommendation — 1) Approve the request from the El Segundo Kiwanis Club to
operate a portion of their Beer Garden on public property during the Kiwanis
sponsored 38th Annual Richmond Street Fair, subject to compliance with all
Alcohol Beverage Commission regulations and permits; 2) Alternatively, discuss
and take other possible action related to this item.
7. Consideration and possible action regarding awarding a contract to Big
West Construction, Corp. for construction at twenty -six (26) homes related
to Project No. RSI 14 -11 (Group 55 of the City's Residential Sound
Insulation Program)
(Estimated Construction Costs: Not to exceed $840,865.00)
Recommendation — 1) Waive minor irregularities in the bid from Big West
Construction, Corp.; 2) Award a contract to Big West Construction, Corp. for
project RSI 14 -11 (Group 55); 3) Authorize the City Manager to execute a
contract in a form approved by the City Attorney; 4) Alternatively, discuss and
take other possible action related to this item.
8. Consideration and possible action regarding awarding a contract to Harry
H. Joh Construction for construction at twenty -five (25) homes related to
Project No. RSI 14 -12 (Group 56 of the City's Residential Sound Insulation
Program)
(Estimated Construction Costs: Not to exceed $973,819.00__)
Recommendation — 1) Waive minor irregularities in the bid from Harry H. Joh
Construction; 2) Award a contract to Harry H. Joh Construction for project RSI
14 -12 (Group 56); 3) Authorize the City Manager to execute a contract in a form
approved by the City Attorney; 4) Alternatively, discuss and take other possible
action related to this item.
C,I
0
9. Consideration and possible action regarding awarding a contract to Spec
Construction Co., Inc. for construction at twenty -three (23) homes related
to Project No. RSI 14 -13 (Group 57 of the City's Residential Sound
Insulation Program)
_(Estimated Construction Costs: Not to exceed $843,310.00)
Recommendation — 1) Allow Patriot Contracting & Engineering to withdraw their
bid; 2) Waive minor irregularities in the bid from Spec Construction Co., Inc.; 3)
Award a contract to Spec Construction Co., Inc. for project RSI 14 -13 (Group 57);
4) Authorize the City Manager to execute a contract in a form approved by the
City Attorney; 5) Alternatively, discuss and take other possible action related to
this item.
10. Consideration and possible action regarding awarding a contract to Harry
H. Joh Construction for construction of twenty -four (24) homes related to
Project No. RSI 14 -14 (Group 58 of the City's Residential Sound Insulation
Program)
(Estimated Construction Costs: Not to exceed $714,437.00)
Recommendation — 1) Waive minor irregularities in the bid from Harry H. Joh
Construction; 2) Award a contract to Harry H. Joh Construction for project RSI
14 -14 (Group 58); 3) Authorize the City Manager to execute a contract in a form
approved by the City Attorney; 4) Alternatively, discuss and take other possible
action related to this item.
11. Consideration and possible action regarding awarding a contract to Spec
Construction Co., Inc. for construction of twenty -four (24) homes related to
Project No. RSI 14 -15 (Group 59 of the City's Residential Sound Insulation
Program).
Estimated Construction Costs: Not to exceed $622,669.00
Recommendation — 1) Allow Professional Services Construction, Inc. to withdraw
their bid; 2) Reject the bid from Patriot Contracting & Engineering as non-
responsive; 3) Waive minor irregularities in the bid from Spec Construction Co.,
Inc.; 4) Award a contract to Spec Construction Co., Inc. for project RSI 14 -15
(Group 59); 5) Authorize the City Manager to execute a contract in a form
approved by the City Attorney; 6) Alternatively, discuss and take other possible
action related to this item.
7
7
12. Consideration and possible action regarding acceptance of a grant from
the Federal Aviation Administration (FAA) of up to $10 Million to be used
for the Residential Sound Insulation (RSI) Program.
(Fiscal Impact: $7,000,000.00 to $10,000,000.00, depending on formal grant
offer
Recommendation — 1) Accept a grant from the Federal Aviation Administration
(FAA) of up to $10,000.00; 2) Authorize the Mayor to execute the FAA Grant
Agreement; 3) Alternatively, discuss and take other possible action related to this
item.
13. Consideration and possible action regarding the approval of an
amendment to an existing Professional Services Agreement with CSG
Consultants to increase the amount of the agreement from $25,000 to
$35,000 for building inspection consulting services.
(Fiscal Impact: $35,000.00)
Recommendation — 1) Authorize the City Manager to execute an amendment to
an existing Professional Services Agreement to increase the funding from
$25,000 to $35,000 approved as to form by the City Attorney; 2) Alternatively,
discuss and take other possible action related to this item.
14. Consideration and possible action to receive and file this report regarding
the emergency repair to remove debris in the attic space of City Hall
without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and
1-7A -4.
Fiscal Impact: $82,354.00)
Recommendation — 1) Receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding
in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC') §§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and
take other possible action related to this item.
10
15. Consideration and possible action to receive and file this report regarding
cleaning and repairing drywall and carpet as well as restoring furniture in
the north portion of City Hall without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $37,000.00)
Recommendation — 1) Receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of
City Hall without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other possible action related to this item.
16. Consideration and possible action to award a Professional Services
Agreement to Professional Building Maintenance (PBM) for custodial
services for the City of El Segundo's various buildings and facilities.
(Fiscal Impact: $162,713 the first year with a 3% annual escalation for the
next four years; $863,867 over a five -year contract duration.)
Recommendation — 1) Authorize the City Manager to execute a Professional
Services Agreement, in a form approved by the City Attorney and renewable
annually for five years with a 3% escalation, with Professional Building
Maintenance for $863,867.00 for custodial services for the City of El Segundo's
various buildings and facilities; 2) Alternatively, discuss and take other possible
action related to this item.
17. Consideration and possible action to waive the bidding process per El
Segundo Municipal Code §1 -7 -11 and authorize the purchase of one (1)
Cues Sewer Inspection Camera Unit using National Joint Powers
Association contracting rates.
Fiscal Impact: $87,200.00.)
Recommendation — 1) Pursuant to El Segundo Municipal Code §1 -7 -11, waive
the bidding process and purchase one (1) Cues Sewer Inspection Camera Unit
for sewer line maintenance and inspection; 2) Authorize the City Manager to
execute an agreement, in a form approved by the City Attorney, with Plumbers
Depot to purchase one (1) Cues Sewer Inspection Camera Unit for sewer line
maintenance and inspection with Sewer Enterprise funds using National Joint
Powers Association contract rates; 3) Alternatively, discuss and take other
possible action related to this item.
0
91
18. Consideration and possible action to accept as complete the 2013 -2014
Curb, Gutter, Sidewalk and other Concrete Improvements Project, Project
No. PW 13 -22.
(Fiscal Impact: $50,000.00)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's Office; 3) Alternatively,
discuss and take other possible action related to this item.
F. NEW BUSINESS
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
19. Consideration and possible action regarding the recommendation to
implement a program to have a code enforcement officer to actively patrol
the City on Friday and Saturday for violators working without permits(s).
(Fiscal Impact: $50,000.0
Recommendation — 1) Authorize the City Manager to increase funding to staff a
code enforcement officer on weekends; 2) Alternatively, discuss and take other
possible action related to this item.
Council Member Dugan -
Mayor Pro Tern Jacobson —
10
10
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: q' �e • l G
TIME: tip.:l15 VNA
NAME,
11
11
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to open public hearing regarding the presentation of the Fiscal
Year 2014 -2015 Preliminary Budget, including discussion and possible direction regarding all
city revenues and expenditures. (Fiscal Impact: Total Revenues of $133,522,300; Total
Expenditures of $151,846,500, Prior Year Designations of $18,324,200; General Fund Revenues
of $60,642,700, Expenditures of $64,043,100, Prior Year Designations of $3,400,400)
RECOMMENDED COUNCIL ACTION:
(1) Open Public Hearing
(2) Staff presentation of the 2014 -2015 Preliminary Budget and Council direction to staff
regarding all City revenues and expenditures (includes potential discussion and direction
relating to all City Department revenues and expenditures)
(3) Continue the Public Hearing to September 16, 2014;
(4) Schedule the budget adoption for the September 16, 2014 meeting;
(5) Adopt the General Fund Balance Policy (Exhibit B);
(6) Adopt the Revenue Offset Fund Policy (Exhibit C);
(7) Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Exhibit A: Fiscal Year 2014 -2015 Change List of Budget Revisions in all Funds
2. Exhibit B: General Fund Balance Policy
3. Exhibit C: Revenue Offset Fund Policy
4. Exhibit D: ESUSD In -Kind Service List — FY 2014 -2015
FISCAL IMPACT: Total Revenues of $133,522,300; Total Expenditures of $151,846,500,
Prior Year Designations of $18,324,200; General Fund Revenues of $60,642,700,
Expenditures of $64,043,100, Prior Year Designations of $3,400,400
Amount Budgeted: $
Additional Appropriation:
Account Number(s):
ORIGINATED BY: Angelina Garcia, Fiscal Services Man ger
REVIEWED BY: Deborah Cullen, Director of Finance �.
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
12
1
FY 2014-2015 Budget
The City started the budget process by holding a Strategic Planning Session on May 28, 2014.
During this session, staff presented assumptions and estimates that would be used to develop the
FY 2014 -2015 Operating Budget, and identified additional critical items for funding
consideration. Based on decisions at this planning session, an additional Strategic Planning
Session was held on June 26, 2014. At this meeting, Council prioritized critical needs and
identified items to be included in the FY 14/15 Preliminary Budget. On August 4th, 2014, staff
presented the FY 2014 -2015 Preliminary General Fund budget for revenues and expenditures,
along with the assumptions and additional items requested by Council from prior meetings.
Summary of Assumptions used to prepare FY 2014 -2015 General Fund Budget:
General Fund Revenues
General Fund revenues have significantly improved during FY 2013 -14. These revenues are
expected to be $2,964,775 or 4.52% higher at yearend than what was originally adopted.
The FY 2014 -15 revenues are projected to be $934,325 or 1.57% higher than the yearend
estimate for FY 13 -14. The price of natural gas, which impacts three of the City's core tax
revenues, appears to have stabilized and is approximately 21% higher than the average for the
same period last year.
Listed below is a summary of the revenue assumptions as compared to yearend estimates:
• Business License Tax — $218,000 net increase over yearend estimates. The business
license tax rates will be adjusted by a 2.4% increase due to annual 10 year rolling average
CPI;
• Property Tax — ($298,400) or 4.5% decrease over yearend estimates primarily due to the
power plant going online and the entity being collapsed into a multi- county entity and
therefore it is state assessed instead of locally assessed;
• Transient Occupancy Tax (TOT) — Current projection is fairly flat based on uncertainty
during a remodeling transition with one of the City's largest hotels and the impact of
increased long term stay exemptions;
• Sales Tax — $492,500 or 6.6% increase from 2014 estimated yearend. This increase is
primarily due to improved economic conditions;
• Sales Tax in Lieu — $751,200 or 37.4% increase is primarily due to the resolution of a
large misallocation to the City along with recovering economic conditions;
• Charges for Services — $679,655 or 16.85% increase from yearend estimates based on a
forecasted increase of planning and building safety fees and paramedic transport fees;
Increase of $9,000 to Recreation Activities for Aquatics Drop In Programs due to fee
increase;
• Interest on Investments — ($5,000) or 4.5% decrease from yearend estimates primarily
due to low Federal Reserve Rate;
• Utility Users' Tax — $290,000 or 3.4% increase from yearend estimates; this category
includes cogenerated electric, electric, gas, telephone, and water utility users' tax;
• All other revenues remain flat or have very little growth compared to yearend estimates.
13
Below is a summary of General Fund Revenues for FY 2014 -2015, as revised to include a
change in estimates to Property Tax and Parks & Recreation Activities (Charges for Services):
Table I — Fiscal Year 2014 -2015 General Fund Revenues:
Revenue Source
FY2013 -2014
Ado ted Budget
FY2013-
2014 Yearend
Estimate
FY2014 -2015
Preliminary
Bud et
Budget
Revisions(See
Attach. A)
FY 2014 -2015
Adopted
Budget - First
Hearing
Business License
10,294,500
10,900,000
11,118,000
0
11,118,000
Sales & Use Tax
7,500,000
7,450,000
7,942,500
0
7,942,500
Sales Tax in Lieu
2,226,500
2,006,800
2,758,000
0
2,758,000
Property Tax
6,537,500
6,655,000
6,678,000
- 321,400
6,356,600
Transient Occupancy (TOT)
5,125,000
5,375,000
5,459,200
0
5,459,200
Charges for Services
4,215,900
4,031,800
4,711,500
9,000
4,720,500
Electric Utility Tax
3,225,000
2,985,000
3,050,000
0
3,050,000
Franchise Tax
2,455,000
3,075,000
3,075,000
0
3,075,000
Cogeneration Electric
1,350,000
1,590,000
1,690,000
0
1,690,000
License & Permits
1,477,500
1,764,900
1,720,000
0
1,720,000
Gas Utility Tax
1,800,000
2,900,000
3,000,000
0
3,000,000
Interest on Investments /Rentals
240,000
255,400
247,000
0
247,000
Other Revenues
9,896,700
9,919,400
9,105,900
0
9,105,900
Total General Fund Revenues
Net of Transfers
56,343,600
59,308,300
60,555,100
- 312,400
60,242,700
Transfers In
400,000
400,000
400,000
0
400.00)
Total General Fund Revenues
56,743,600
59,708,300
60,955,100
- 312,400
60,642,700
General Fund Expenditures
Fiscal Year 2014 -2015 General Fund expenditures, net of transfers, show an increase of
$396,100 over last year, or about .6 %. Despite expiring employee concessions of $1.1 million
and an increase in the pension rate of approximately $822,000, the City also identified cost
reductions that enabled staff to prepare an operating budget with minimal increases. In addition,
the budget also includes $3.2 million in capital infrastructure funding. The following are major
expenditure fluctuations between the FY 2013 -2014 Adopted General Fund Budget and the FY
2014 -2015 General Fund Preliminary Budget.
• Salaries — increase of $602,800 due to:
— COLA Increase (per memorandum of understanding for one labor group) -
$146,000
— Step increases and longevity /educational incentive premiums - $150,000
— Net decrease in funded positions — $(139,900)
— Increase to Overtime - $615,600
• Due to expired concessions - $185,000
• Due to backfilling vacant positions - $430,600
— Funding for vacant Building Safety Manager Position - $169,000
14
• California Public Employees' Retirement System (Ca1PERS) Rate Increases — $822,000
increase in the estimated discount rate, being reduced from 7.75% return to 7.5 %. This
impacts both rates, safety and nonsafety:
— Safety Rate Increase: $761,700
— Misc Group Rate Increase: $60,300
• Increases to Ca1PERS costs due to Expiring Concessions - $729,900
• Other Post - Employment Benefits (OPEB)
— Decrease due primarily to updated June 2014 valuation - $400,000
• Effects of Early Implementation
• Reduction in the Workforce
• Benefits are capped
• Future increases shared with most employees
• Health Benefits — Increase of $85,000
• Workers' Compensation — The latest actuarial valuation of the City's Workers'
Compensation Program reported a decrease in the estimated liability for FY 2014 -2015 of
approximately $1.2 million. An additional $475,000 has also been reserved in the
Workers' Compensation Fund to hedge for future losses based on the 70% confidence
level.
• Non - Personnel Costs:
— Equipment Replacement Charge — 1% increase for a total FY 2014 -2015 charge
of $1,432,500 to the General Fund
— Increase in Utility Charges to the City (Electricity & Gas) —2% increase — $21,100
— Contractual Services & Professional /Technical increase - $121,000
— Increase for Credit Card Fees - $95,000; this line item is new and was not
included in the FY 2013/2014 Adopted Budget
• All other Nonpersonnel Costs, such as Meetings & Travel, Training & Education,
Supplies and Services did not experience significant changes.
• Transfers to other funds - increase of $4,230,000
— Increase in Transfer to Facilities Maintenance - $80,000
— Transfer to Equipment Replacement $200,000 — To help replenish the fund
balance of the reserve
— Transfer to Economic Uncertainty Fund $750,000 — To establish a Revenue
Offset Designation
— Transfer to Capital Improvements Fund — $3,200,000 — To fund for approved list
of projects.
• ESUSD Funding —
$ 80,000 Crossing Guard Services;
— $764,600 in In -Kind Services;
— In total, the City offers $844,600 annually to support ESUSD.
15
Set aside an additional $602,400 to fund the General Fund Reserve at 18% level (based
on FY 2014 -2015 revenues (net of transfers).
During the Strategic Planning Sessions in May, June and August, staff also addressed critical
needs identified for Council consideration. The following chart identifies revenue enhancements
and expenditure changes that have been incorporated into the FY 2014 -15 Operating Budget:
Table 2 — STRATEGIC PLANNING SESSION DECISIONS — These changes were approved by City
Council at the June and August Strategic Planning Sessions:
16
Decrease
Program Reduction Options
(Increase) to
Expenditures
Close Beach Restrooms
$
10,000
Reduce Storm Water Funds
$
100,000
Eliminate cash contribution to ESUSD
$
250,000
Increase Equipment Replacement Funding
$
(200,000)
Increase Facilities Maintenance Funding
$
(80,000)
NET DECREASE TO GENERAL FUND
EXPENDITURES:
$
80,000
Revenue Enhancements
Estimated
Revenues
Recovery of Trash Fees for 3 and 4 Unit Properties
$
75,000
Recovery of Residential Permit Fees
$
200,000
Ambulance Recovery - Residential Fees
$
180,000
NET INCREASE TO GENERAL FUND REVENUES:
$
455,000
16
Service /Staffing Reductions
The following Program Reductions were presented to City Council during the August 4th Strategic
Planning Session. The net savings of these actions is $762,400.
Table 3 — AUGUST 4 2014 STRATEGIC PLANNING SESSION DECISIONS:
Service / Staffing Reduction Options by Department
F'IN'ANCE DEPARTMENT
Freeze FT Accounting Technician Position - backfill w/ PT
$
57,000
HUMAN RESOURCES DEPARTMENT
Reduce PT City Receptionists service hours
$
17,700
LIBRARY SERVICES DEPARTMENT
Reorganize staffing and freeze vacant position
$
92,000
POLICE DEPARTMENT
Reduce staff by two sworn positions
$
500,000
RECREATION & PARKS DEPARTMENT
Freeze FT Park Maintenance Worker - backfill w/ PT
$
52,500
Reduce operating hours of various Recreation facilities
$
20,000
Reduce Acacia Pool operating hours
$
7,500
Reducespecial event budget
$
12,500
CITY TREASURER REDUCTIONS
Reduce Su lies & Services
$
3,200
TOTAL REDUCTIONS:
$
762,400
17
lame 4 — i tsca[ rear Lv14 --'013 c,enerar runa L:.E"mitanares:
Table S — Fiscal Year 2014-2015 General Fund Reserve Calculation:
FUND BALANCE RESERVE CALCULATION:
FY 2013-
2014
Adopted
Budget
FY 2013-
2014
Yearend
Estimate
FY 2014-
2015
Preliminary
Budget
Budget Revisions
(See Attach. A)
FY 2014 -
2015
Adopted
Budget
Elected Officials
$ 979,965
979,965
1,044,600
(28,700)
1,016,400
Administrative Support
4,531,268
4,531,268
4,547,000
(90,000)
4,471,600
Police
16,977,868
16,977,868
18,363,800
(364,200)
18,018,700
Fire
14,388,932
14,388,932
14,289,100
(129,000)
14,289,100
Communications Center
1,389,500
1,389,500
1,398,300
-
1,398,300
Planning /Building Safety
2,855,720
2,855,720
2,831,400
165,300
2,831,400
Public Works
5,901,178
5,901,178
5,927,000
(1,400)
5,927,000
Recreation and Parks
5,093,636
5,093,636
5,187,800
(105,600)
5,095,600
Library
2,361,417
2,361,417
2,145,300
43,100
2,191,600
Nondepartment
4,591,145
4,591,145
4,324,600
(81,700)
4,364,600
Transfers to Other Funds
346,400
346,400
4,576,400
4,576,400
Total General Fund
59,417,029
59,417,029
64,635,300
(592,200)
64,043,100
F.xnenditu res
Table S — Fiscal Year 2014-2015 General Fund Reserve Calculation:
FUND BALANCE RESERVE CALCULATION:
Estimated Fund Balance Reserves, 9/30/14:
$12,267,000
9/30/15 Preliminary Revenues
60,242,700
17.00%
10,241,300
17% Reserve Requirement:
Excess Surplus:
2,025,800
14/15 Revenues:
60,642,700
14/15 Expenditures:
59,813,100
829,600
FY 14/15 Operating Surplus:
14/15 Amounts Available:
2,855,400
To Fund for:
18% Reserve:
602,400
Revenue Offset Designation:
750,000
Capital Projects:
3,200,000
4,552,400
FY 2014/15 Deficit:
$(1,697,000)
' The City is in negotiations with all 6 labor groups. It is anticipated that as a result of the negotiations the City's
expenditures will be reduced to cover the estimated deficit.
18
Chart 1— Fiscal Year 2014-2015 General Fund Lxpenditures by Department.
NONDEPARTMENT TRANSFERSOUT ELECTED OFFICIALS ADMINISTRATIVE
$4,242,900 54,576.41- $1,016,000 54,457,00@
7% 7% 2% 7% PLANNING & BUILDING
SAFETY
LIBRARY
$2,188,400 $2.996,700
3% 5%
RECREATION
AND PARKS
$5,082,200
8%
PUBLIC SAFETY
$33,558,000
52%
PUBLIC WORKS
$5,925,600
9%
Table S — Fiscal Year 2014-2015 General Fund Expenditures by Category:
Summary of Expenditures by Category
Salaries $28,493,400
Benefits 18,363,900
Nonpersonnel 12,609,400
Transfers Out 4,576,400
$64,043,100
Amounts needed to fund 18% reserve: $602,400
$64,645,500
19
Other Funds
Internal Service Funds
The budgets in the Internal Service Funds, which include Equipment Replacement, General
Liability, and Workers' Compensation, are all in balance. These funds are used to accumulate
and allocate costs internally among the City's various functions.
The Equipment Replacement Fund will charge 100% of the annual equipment replacement
charge to all funds, or $1,533,700. In addition, $200,000 will be transferred from the General
Fund to replenish amounts underfunded in previous years due to the General Fund's previous
budget shortfalls. Total expenditures of $5,279,300 are the FY 2014 -2015 estimated costs to
purchase items that are up for replacement. The average annual expenditures on new assets are
approximately $600,000, or 11% of the total value of items up for replacement. Actual purchases
will be reviewed based on equipment conditions. There is enough accumulated fund balance to
fund for these items.
The General Liability and Workers' Compensation Funds have been funded at the actuarially
determined expected rate. The City obtained the latest actuarial valuations of the City's General
Liability and Workers' Compensation actuarial valuation in May 2014. The Workers'
Compensation valuation reported a decrease in the estimated liability for FY 2014 -2015 of
approximately $1.2 million. Once combined with fund balance, this resulted in a total charge to
other funds of $1,518,900. Also, as was stated earlier in this report, an additional $475,000 has
also been reserved in the Workers' Compensation Fund to hedge for future losses based on the
70% confidence level.
Below is an illustration of our three Internal Service Fund budgets for FY 2014 -2015.
Chart 2 — Internal Service Funds Budget — Fiscal Year 2014-2015
r'
Equipment
Replacement Fund
■ Expenditures
$1,897,300
$1.518,900
General Liability Workers'
Fund Compensation
Fund
20
Enterprise Funds
The operating budgets in the Water and Sewer Funds are in balance. These funds also include an
additional Capital Outlay amount of $1,510,000 and $4,325,000, respectively, which is funded
through reserves for Capital Projects within the funds.
The Golf Course Fund has scheduled the debt service payment to the General Fund, and after
this payment, this fund will still have a positive fund balance. This fund also includes $60,000 in
additional Capital Outlay for equipment purchases. Collectively, these are all separate funds
where the City charges a fee to customers to cover the costs of services it provides.
Below is a budget summary of the three Enterprise Funds:
Table 6 — Enterprise Funds Budget — Fiscal Year 2014-2015
Water Wastewater Golf Course
Revenues $ 24,936,300 $ 4,170,400 $ 2,170,000
Operating Expenditures $ 24,675,100 $ 3,181,300 $ 2,091,600
$ 261,200 $ 989,100 $ 78,400
Capital Outlay $ 1,510,000 $ 4,325,000 $ 60,000
Total Fund Expenditures $ 26,185,100 $ 7,506,300 $ 2,151,600
Chart 3 — L:rrtei prise Funds Budget — Fiscal Year 2014-2015
r`
Water
-- - 'tlRevenues - -- - -Upenditures --
$7,506,300
$ 2,151,600
$4,170,400 170,000
Wastewater Golf Course
21
Capital Improvement Projects
At the June 26th Strategic Planning Session, staff was directed to transfer $3.2 million from the
General Fund to the Capital Improvements Fund to fund the following projects of immediate
need, or others determined to be high priority by City Council:
Table 7 — Approved Capital Improvement Projects — Fiscal Year 2014 -2015
Project
1.
Seismically Retrofit Fire Station 1 and Install New Apparatus Bay Doors
Cost _M
$420,000
2.
Richmond Street — reconstruction and parking improvements
$735,000
3.
Finance Software Upgrades
$350,000
4.
Sidewalk Construction/ Replacement (Citywide)
$500,000
5.
Seismic Early Warning System
$40,000
6.
Fire Station Facility Upgrades
$465,000
7.
Police Department Upgrades
$300,000
8.
Library Exterior Painting
$40,000
9.
Library Technology Upgrade
$200,000
10. New City Website
$150,000
Subtotal
$3,200,000
All Other Funds
The budgets of all other funds are in balance.
Summary
General Fund — Overall, General Fund Revenues are growing at a rate of 1.6% compared to the
2013 -2014 yearend estimate. The City is exercising caution as demonstrated by increasing the
unreserved, undesignated balance within the General Fund from 17% to 20% over the next three
years. In addition, the City is also creating a Revenue Offset Reserve Designation in the
Economic Uncertainty Fund to mitigate current and future risks due to fluctuations in the City's
5 core tax revenues. Operating expenditures have grown, when compared to prior year adopted,
by less than 1 %, net of Transfers. Transfers to Other Funds increases of $4,230,000, increases
the total budget by an additional 7.1 % over last year. As described earlier in this report, the City
has not set aside any significant funding for capital expenditures in the last 4 years, and has
approved funding of $3.2 million for FY 2014 -2015 to address these critical needs.
The next step in the FY 2014 -2015 budget process is the second public hearing and final budget
adoption on September 16, 2014. Revisions from the Preliminary Budget are attached to this
report and have been included in the final budget to be adopted.
22
Asset Forlfeilure (109) Fund
Decrcaw In Salarlrs and Bencflts 3105 4xxx
466,800 (5,400) 461,400 63,753,500
23
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF EXPENDITURE BUDGET
REVISIONS - APPROPRIATIONS ALL FUNDS
FISCAL YEAR 2014 -2015 ADOPTED
BUDGET
FISCAL YEAR 2014 -2015 BUDGET
Total
Div
Account
Proposed
Inc (Dec)
Approved
Ine(Dec) Balance
Transfers:
Transfer of General fund to Capital Improvement Fund for George Brett Field Lighting
Increase to CDBG Transfer
Transfer to "Life Line' (GF In 501 Water Fund)
General Fund
Preliminary Budget Appropriations inclusive of Transfers Out
$ 64,635,300
ADJUSTMENTS:
Elected Official - City Treasurer
" Decrease in Workers Compensation charges
1201
4203
3,500
(900)
2,600
Reduction in Equipment Replacement charge
1201
6207
100
(100)
-
CouncilAc tion - Reduce training budget
1201
6223
3,800
(3,200)
600
Budget Adjust men t - Reduce Credit Card Fees to $95,000
1201
6297
120.000
(25,000)
95,000
Elected Official - City ClerA
` Decrease in Workers Compensation charges
1300
4203
3,000
(500)
2,500
Increase in Equipment Replacement charge
1300
6207
2,600
1.100
3,700
Plannine & Buildine Safety
' Decrease in Workers Compensation charges
24xx
4203
22,900
(3,000)
19,900
Fund for Building Safely Manager
2403
4xxx
1,054,500
168,600
1,223,100
Reduction in Equipment Replacement charge
24xx
6207
15,500
(300)
15,200
City Manaeer - IS & HR
" Decrease in Workers Compensation charges
210112505
4203
13,300
(2,400)
10,900
Reduction in Equipment Replacement charge
2101/250513255
6207
249,600
(6,000)
243,600
Finance
" Decrease in Workers Compensation charges
25xx
4203
18,200
(3,100)
15,100
Council Action - Freeze full -lime Accounting Technician and back rill with part-time
25xx
4xxx
1,652,400
(57,900)
1,594,500
Reduction in Equipment Replacement charge
25xx
6207
2,100
(1,200)
900
Human Resources
" Decrease in Workers Compensation charges
2506
4203
6,700
(1,500)
5,200
Council Act ion - Reduce part-time City Receptionist service hours
2506
4xxx
564,800
(17,500)
547,300
Reduction in Equipment Replacement charge
2506
6207
400
(400)
-
Non - Department
Council Action- Fund 100% orCrossing Guards
2901
6405
40,000
40,000
80,000
Increase in Equipment Replacement charge
2901
6207
332,400
(121,800)
210,600
Police Department
" Decrease in Workers Compensation charges
31xx
4203
597,500
(64,600)
532,900
Council Action - Reduce staff by two sworn officers
31xx
4xxx
17,073,100
(496,600)
16,576,500
Budget Correction- Adjustment to PSO Salaries
31xx
4xxx
16,576,500
111,500
16,688,000
Budget Corr ection- Adjust PDA COLA from 1.5% to 2%
31xx
4xxx
16,688,000
40,000
16,728,000
Increase in Equipment Replacement charge
3101
6207
411,500
45,500
457,000
Fire Department
Decrease in Workers Compensation charges
32xx
4203
592,900
(101,900)
491.000
Decrease in Equipment Replacement charge
32xx
6207
367,500
(27,100)
340,400
Public Works Department
" Decrease in Workers Compensation charges
2601141014120114202
4203
35,600
(5,200)
30,400
Increase in Equipment Replacement charge
260u4101/420114202
6207
121,700
3,800
125,500
Recreation & Parks Department
Decrease in Workers Compensation charges
5xxx
4203
45,700
(7,900)
37,800
Council Action - Freezefull -lime Park Maint Worker and back fill with part-time
5102
4xxx
1,393,200
(52,200)
1,341,000
Council Action- Reduce Operating hours or Various Rec Facilities, including Acacia Po
52xx
4xxx
1,624,800
(27,500)
1,597,300
Council Action- Reduce Special Event budget
5210
6206
44,000
(12,500)
31,500
Reduction in Equipment Replacement charge
5101/5102/6601
6207
69,100
(5,500)
63,600
Library Services
Decrease in Workers Compensation charges
61xx
4203
19,700
(3,000)
16,700
Council Action - Reorganize staff and freeze vacant position
6102
4xxx
462,500
(92,700)
369,800
Council Action - Fully fund ESUSD Library Support - Personnel
6103
4xxx
456,200
85,800
542,000
Council Action - Fully fund ESUSD Library Suplwrt - School Library Materials
6103
5507
-
3,200
3,200
Council Action- Fully fund ESUSD Library Suplwrt - Catalog costs
6103
6214
1,000
4,000
5,000
Council Action - Increase in annual soalware maintenance agreement w/ ESUSD suppor
and fully fund ESUSD Library Support - Maintenace Software
6104
6217
29,300
2,000
31,300
Budget Correction- Adjust Salaries for Library Support
456,200
44,000
500,200
Reduction in Equipment Replacement charge
6101
6207
12,100
(200)
11,900
Total General Fund inclusive of Transfers Out
61,183,900
(592,200)
60,591,700
$ 64,043,100
" To adjust total Workers' Compensation Charges to final valuation report.
Other Funds
Preliminary Budget Appropriations inclusive of Transfers Out
$ 75,816,500
Asset Forlfeilure (109) Fund
Decrcaw In Salarlrs and Bencflts 3105 4xxx
466,800 (5,400) 461,400 63,753,500
23
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF EXPENDITURE BUDGET REVISIONS - APPROPRIATIONS ALL FUNDS
FISCAL YEAR 2014 -2015 ADOPTED BUDGET
FISCAL YEAR 2014 -2015 BUDGET
Total
Div Account Proposed Inc (Dec) Approved Inc(Uec) Balance
Measure R (110 Fund)
Community Development Block Grant (1ll) Fund
Prop A Fund 012
Dee—W In Saind" Aml Be -11t,
Prop CFund (114)
Der"w In Sutu,i" and Oeactlts
Air Pollution Reduction Fund (115)
Adjustment- Elimination ofcosts not available for reimbursement
Slate Gas Tax Fund (106)
Residential Sound Insulation Fund (116)
Decrease in Salaries and Benerits
Increase in Construction Costs
LA WA Fund (122)
Debt Service Fund (202)
Capital Improvement Fund (301)
Economic Uncertainty Fund (401)
Accrual Sick Leave Vacation Fund (404)
Facilities Maintenance (404)
Water (501) Fund
Fund for Principal Civil Engineer - 50%
Fund for Part-Time Water Maintenance Worker
Increase in Equipment Replacement charge
Waste Water (502) Fund
Fund for Principal Civil Engineer -50%
Increase in Equipment Replacement Charge
Golf Fund (503)
Increase in Equipment Replacement charge
Equipment Replacement Fund (601)
Decrease in Assets Eligible to be Replaced - Equipment
Decrease in Assets Eligible to be Replaced - Automoflve
Increase in Assets Eligible to be Replaced - Communications
Increase in Awls Eligible to be Replaced - Computer
Liability Fund (602)
Workers' Compensation Fund
Developer Fees Expendable Trust
Expendable Trust - Other
Outside Service Trust (708)
Total Revised City Appropriations - Other Funds inclusive of Transfers Out
Total Revised City Appropriations - All Funds inclusive of Transfers Out
529x 4xxxx
529x 4xxxx
0000 4xxx 1,168,400 (2,400) 1,166,000
0000 8960 15,800,000 11,975,500 27,775,500
7102
4xxx
-
80,100
80,100
7102
4xxx
-
25,000
25,000
7102
6207
37,700
4,000
41,700
4301
4xxx
-
80,100
80,100
4301
4xxx
4301
6207
36,600
3,900
40,500
5301
6207
17,300
1,700
19,000
xxxx
8104
1,339,100
(178,100)
1,161,000
xxxx
8105
1,972,800
(48,700)
1,924,100
xxxx
8106
723,000
32,800
755,800
xxxx
8108
920,000
18,400
938,400
$ 11,986.900 S 87,803,400
S 11,394,700 $ 151,846,500
24
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS
FISCAL YEAR 2014 -2015 ADOPTED BUDGET
FISCAL YEAR 2014 -2015 BUDGET
Account Inc (Dec) Balance
General Fund
Preliminary Estimated Revenues inclusive of Transfers In $ 60,955,100
ADJUSTMENTS:
Increase to Current Year Secured Estimate 3101 $ (308,500)
Increase to Current Year Unsecured Estimate 3102 $ (12,900)
Increase to Aquatics Drop In Programs 5202 -3874 $ 9,000
Total General Fund Estimated Revenues inclusive of Transfers In $ (312,400) $ 60,642,700
Other Funds
Preliminary Estimated Revenues inclusive of Transfers In $ 59,756,300
Correction to Schedule: -
Traf e Safety Fund (104)
Preliminary Total
$ 149,200
Adjust Vehicle Code Fines
3511
$ (18,400)
Adjust Interest on Investments
3601
$ (535)
Subtotal
$ (18,935)
Adjusted Total
$ 130,265
State Gas Tax Fund (106)
Preliminary Total
$ 502,000
Adjust Interest on Investments
3601
$ 4,650
Adjusted Total
$ 506,650
Asset Forfeiture Fund (109)
Preliminary Total
$ 256,800
Adjust Interest on Investments
3601
$ (150)
Adjust Interest US Treasury
3604
$ (6,000)
Subtotal
$ (6,150)
Adjusted Total
$ 250,650
Measure "R" Transit Sales Tax Fund (110)
Preliminary Total
$
Adjust Interest on Investments
3601
$ 1,000
Measure R Sales Tax
3746
$ 183,000
Subtotal
$ 184,000
Adjusted Total
$ 184,000
Community Development Block Grant Fund (111)
Preliminary Total
$ 140,300
Proposition "A" Transportation Fund (112)
Preliminary Total
$ 246,800
Adjust Interest on Investments
3601
$ 200
Proposition "A" Sales Tax
3751
$ 50,000
Beach Shuttle Passenger Fares
5293 -3858
$ 4,000
Subtotal
$ 54,200
Adjusted Total
$ 301,000
Proposition "C" Transportation Fund (114)
Preliminary Total
$ 2059100
Adjust Interest on Investments
3601
$ (1,600)
Proposition "C" Sales Tax
3754
$ 42,000
Subtotal
$ 40,400
Adjusted Total
$ 245,500
Air Pollution Reduction Fund (115)
Preliminary Total
$ 20,400
Adjust Interest on Investments
3601
$ (350)
Adjusted Total
$ 20,050
Residential Sound Insulation Fund (116)
Preliminary Total
$ 17,326,600
Adjust Interest on Investments
3601
$ (1,550)
FAA 150 Grant
3755
$ 1,000,000
Sales Records & Reports
3812
$ (2,000)
Applicant Portion
3920
$ (300,000)
Subtotal
$ 696,450.00
Adjusted Total
$ 18,023,050
Hyperion Mitigation Fund (117)
Preliminary Total
$ 800
TDA Article 3 Fund (118)
Preliminary Total
$ -
Adjust Interest on Investments
3601
$ 50
TDA Article 3 - SB 821
3725
$ 13,600
Subtotal
$ 13,650
25
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS
FISCAL YEAR 2014 -2015 ADOPTED BUDGET
C.O.P.S.ISLESF FUND (120)
C.O.P.S. Funding
Adjust Interest on Investments
LA WA Fund (122)
Adjust Interest on Investments
LAWA Grant
Federal Grants (124)
Adjust Interest on Investments
State Grants (125)
AB 109 Front -Line Intervention Services
Police Training STC
Debt Service Fund (202)
Developer Contribution Traffic Mitigation
Capital Impropvement Fund (301)
Economic Uncertainty Fund (401)
Facilities Maintenance Fund (405)
Water Fund (501)
Adjust Interest on Investments
Water Sales
Meter Installation
Reclaimed Water Sales
Miscellaneous Revenue
Sewer Fund (502)
Adjust Interest on Investments
Wastewater User Fees
Wastewater Connection Fees
Annual Quality Surcharge
Golf Course Fund (503)
Equipment Replacement Fund (601)
Adjust Equipment Replacement Charge to other Departments
Transfer in General Fund
Liability Insurance Fund (602)
Adjust to account for Charges to Depts
Workers' Compensation Insurance (603)
Adjust to account for Charges to Depts
Total Other Funds Estimated Revenues inclusive of Transfers In
FISCAL YEAR 2014 -2015 BUDGET
Preliminary Total
Account
Inc (Dec)
Balance
40,500
Adjusted Total
S
13,650
200,000
Preliminary Total
$
-
3207
$ 100,000
3601
$ 1,700
1,952,500
Subtotal
$ 101,700
1,396,100
3911
S (74,700)
Adjusted Total
$
101,700
Adjusted Total
Preliminary Total
$
12,000
3601
S 20,000
1,875,500
3911
3760
11,175,000
Subtotal
$ 11,195,000
1,518,900
$ 27,124,020
Adjusted Total
$
11,207,000
Preliminary Total
S
-
3601
120
Adjusted Total
$
120
Preliminary Total
$
116,000
3618
90,000
3703
(500)
Subtotal
89,500
Adjusted Total
$
205,500
Preliminary Total
$
100,000
3972
25,000
Adjusted Total
$
125,000
Preliminary Total
$
3,320,000
Preliminary Total
$
750,000
Preliminary Total
S
350,000
Preliminary Total
$
24,936,300
3601
46,500
3851
(1,039,300)
3853
(59000)
3856
2,628,800
3859
(6,800)
Subtotal
1,624,200
Adjusted Total
$
26,560,500
Preliminary Total
$
4,170,400
3601
22,900
3861
(698,400)
3862
(12,000)
3865
217,000
Subtotal
(470,500)
Adjusted Total
$
3,699,900
Preliminary Total
$
2,170,000
Preliminary Total
S
1,712,000
3912
40,500
9001
200,000
Subtotal
240,500
Adjusted Total
$
1,952,500
Preliminary Total
$
1,396,100
3911
S (74,700)
Adjusted Total
$
1,321,400
Preliminary Total
$
1,875,500
3911
S (356,600)
Adjusted Total
$
1,518,900
$ 27,124,020
$
7W8,435
LW
CITY OF EL SEGUNDO
EXHIBIT A CHANGE LIST OF REVENUE BUDGET REVISIONS - ALL FUNDS
FISCAL YEAR 2014 -2015 ADOPTED BUDGET
Total Revised Estimated Revenues Inclusive of Transfers In
Prior Year Designation Fund Reserves
Total Revised Estimated Revenues Inclusive of Transfers In
FISCAL YEAR 2014 -2015 BUDGET
Account Inc (Dec) Balance
$ 26,811,620 $ 133,741,135
$18,105,365
$151,846,500
27
EXHIBIT B
Fund Balance Policy
Purpose - To mitigate current and future risks and to ensure a
balanced budget
While our financial reserves provide us security against
unexpected emergencies and contingencies, our policies for setting
those target levels should be periodically reviewed to balance our
community's level of risk tolerance against our operating
expenditure needs.
1. Beginning with the Fund Balance for Fiscal Year ended
September 30, 2014, establish target General Fund
Unreserved, Undesignated Fund Balance at a minimum of
18% of General Fund Expenditures or Revenues; whichever
is greater.
2. For Fiscal Year ended September 30, 2015, increase the
target General Fund Unreserved, Undesignated Fund Balance
at a minimum of 19% of General Fund Expenditures or
Revenues; whichever is greater.
3. For Fiscal Year ended September 30, 2016, increase the
target General Fund Unreserved, Undesignated Fund Balance
at a minimum of 20% of General Fund Expenditures or
Revenues; whichever is greater.
4. Once target level is reached, transfer excess General Fund
revenues and other sources over expenditures and other uses
or designations to the Economic Uncertainty Fund.
8/27/14 5:41 PM
28
EXHIBIT B
Balanced Operating Budget
The City Council's policy is that General Fund annually adopted
Appropriations must not exceed General Fund annually adopted
Estimated Revenues.
8/27/14 5:41 PM
29
EXHIBIT C
Revenue Offset Reserve Policy
Purpose - To mitigate current and future risks due to fluctuations in the
City's 5 core tax revenues (net of Chevron). These core revenues are Sales
and Use Tax, Sales Tax In Lieu, Franchise Tax, Gas Utility Users Tax,
Electric Utility Users Tax.
Based on a staff recommendation the City Council has elected to adopt a
Revenue Offset Reserve Policy to address the instability of the City's Core
Revenues.
1. Beginning Fiscal Year ending September 30, 2014, establish a
Revenue Offset Reserve Balance designated within the Economic
Uncertainty Fund at a minimum of $750,000 from General Fund
Revenues. This amount is to be transferred to the Economic
Uncertainty Fund and designated for revenue offset.
2. For Fiscal Year ending September 30, 2015, increase Revenue Offset
Reserve Balance by an additional $750,000 from General Fund
Revenues, if after the fund balance calculation there is available
excess fund balance to transfer.
3. Thresholds established:
a. Minimum balance of $1,500,000.
b. The maximum balance shall be $2,000,000.
4. Once target level is reached, transfer the excess into the Undesignated
Reserves in Economic Uncertainty.
Use o Reserves
This policy requires that these funds be used for balancing the General Fund
Operating Budget in those years when the core revenues are experiencing
downward swings.
Annually, to determine if the Fund reserves should be used to offset revenue
loss, staff will calculate the baseline 10 -year rolling average for the
aggregate of the 5 revenue categories. In a year that the revenues are under
8/27/14 5:39 PM
30
EXHIBIT C
performing to this calculation reserves will be transferred to the General
Fund to offset this loss of revenue and reported to Council during budget
adoption.
If revenues are over performing to this calculation the above minimum,
maximum and target level funding instructions should be followed. The
excess revenue shall be used to achieve the maximum reserve funding level
($2.0 M) or transferred to the undesignated balance in the Economic
Uncertainty Fund.
8/27/14 5:39 PM
31
EXHIBIT D
CITY OF EL SEGUNDO
IN -KIND & OTHER CONTRIBUTIONS TO SCHOOL DISTRICT
FISCAL YEAR 2014 -2015
Police Department:
FY 14/15
SRO
198,000
130 overtime hours of donated time from Police Depart (football, prom, etc.)
45,500
Police Department Total
243,500
Fire Department
6,400
45 hours of donated straight time from Fire Dept. for football games
3,500
50 hours of donated straight time from Fire Prevention
4,800
Inspections (Annual Inspections, sprinklers, etc.)
2,000
30 Fire Department emergency responses
3,100
Fire Department Total
8,600
Recreation and Parks
3,800
Maintenance, preparation and utilities for Richmond St. School Field
35,900
Maintenance, preparation and utilities for Recreation Park Stevenson Field
36,400
Maintenance, preparation and utilities for Recreation Park Softball Field
34,400
Lifeguards for Urho Saari Swim Stadium during High School Athletics
17,700
Rental value for Recreation Park Stevenson Field
8,000
Rental value for Recreation Park Softball Field
5,900
Rental value for Urho Saari Swim Stadium
87,600
Rental value for Campus El Segundo
15,800
Rental value for Recreation Park Basketball & Tennis Courts
4,400
Rental value for Teen Center
1,200
Recreation and Parks Total
247,300
ESTV Staff Total
19 School Board Meetings for live broadcast, replays, and 2 DVD's per meeting
2,900
Graduations - ESHS, ESMS and Arena
1,400
ESHS Independent Study Video Class
7,500
El Segundo School Upcoming Event Promotion
500
ESHS Sports Coverage
6,400
Education Foundation Event Promotion & Event Coverage
1,300
Concerts, Plays & Misc. events - ESHS, ESMS, Richmond St., and Center St
4,800
ESTV Staff Total
24,700
Public Works
Facility Maintenance for Urho Saari Swim Stadium
29,100
Chemical and supplies for Urho Saari Swim Stadium
3,800
Utilities - gas, water and electricity for Urho Saari Swim Stadium
22,000
Public Works Total
54,900
Library
Direct cost for school staff:
129,800
Direct cost for catalog & checkout system maintenance:
7,700
Direct cost for books and materials:
3,200
In -Kind cost for supervision of program:
45,000
Library Total
185,700
Total in -kind contributions to School District 764,600
Crossing Guards at Richmond Street, Center Street & El Segundo Middle School 80,000
Cash contribution -
Grand total contributions 844,600
32
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to 1) receive a presentation on the Potable Water
Reservoir Feasibility Study and 2) discuss and provide direction to staff on whether to
proceed with exploring funding options for design and construction of a new potable
water reservoir. Project No. PW 13 -09 (Fiscal Impact: $100,000.00)
RECOMMENDED COUNCIL ACTION:
1. Receive a presentation on the Potable Water Reservoir Feasibility Study
recommended by the Capital Improvement Program Advisory Committee completed
by Tetra Tech, Inc.
2. Discuss and provide direction to staff on next steps.
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Potable Water Reservoir Feasibility Study
FISCAL IMPACT: Additional Appropriation Needed
Amount Budgeted: $100,000
Additional Appropriation: No
Account Number(s): 501- 400 - 7102 -6206 (Water Enterprise Fund: Consultant
Services)
ORIGINATED BY: Lifan Xu, Principal Civil Engineer Z„ A-\"
REVIEWED BY: Stephanie Katsouleas, Public W r s Director
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
The City's Water Department provides potable water to approximately 5,000 customers who
collectively use approximately 8.6 million gallons of water per day. Combined, the City's two
existing reservoirs and one elevated tank store Just over 9 million gallons. Hence, the City
effectively has a potable water storage capacity equal to approximately one day's use. This is
well below the emergency storage capacity recommended by the American Water Works
Association (AWWA), which is at least 1.5 to 2.0 times daily demand.
On average, El Segundo's customer user base and consumption rates can be broken down into
the following categories:
2
33
4,703 ac -ft
Chevron
1,613 ac -ft
Other Industrial
1,000 ac -ft
Commercial
1,928 ac -ft
Residential
95 ac-ft
Other (irrigation, fire, institutional)
9339 ae -ft
Total Annual Consumption
21% Water User Distribution
50%
FCICIe-n 28% rcial /Industdal
For emergency planning purposes, staff recommended to the Capital Improvement Program
Advisory Committee (CIPAC) that a preliminary investigation be conducted to evaluate where
additional water storage could be located within the City to meet the AWWA's recommended
minimum storage reserve. Based on established rating criteria, the project scored well and was
recommended for $100,000 in funding by CIPAC and subsequently approved by City Council on
September 7, 2010. The plan called for evaluating sites throughout the City and conducting a
more detailed analysis for up to three locations where a new potable water reservoir could be
constructed, along with an assessment of the benefits and constraints of each proposed location.
The results of this study represent the first step toward determining whether and where additional
potable water storage capacity could be located to more adequately prepare for an emergency or
natural disaster. Any recommendations for siting and construction of a new reservoir will rely
on these results and recommendations.
The Potable Water Reservoir Study
On January 7, 2013, staff released a Request for Proposals for a New Potable Water Reservoir
Feasibility Study, and on January 31, 2013 received four proposals from qualified firms. Key
staff members reviewed each of the four proposals and evaluated them in terms of project scope
and understanding, proposed methodology to carry out the scope, and overall cost. Tetra Tech,
Inc. demonstrated the most comprehensive understanding of the City's needs and the project
scope, and had successfully completed very similar studies for other municipalities. On March
19, 2013, City Council awarded a contract to Tetra Tech, Inc. The Study was completed earlier
this year and is now being presented to City Council for consideration. The full report is also
attached.
Study Findings
In order to achieve the recommended emergency storage demand for potable water, the target
capacity of the new reservoir was calculated to be approximately 7.5 million gallons, which
based is American Water Works Association's methodology of assessing Operational, Fire Flow,
and Emergency Storage separately. El Segundo was thoroughly explored to find potential sites
suitable for a new potable water reservoir, of which 18 sites were identified as potential
locations. After conducting a primary evaluation of these 18 sites, the Lakes Golf Course,
Recreation Park Complex and Hilltop Park were deemed the top three candidates for
consideration. Next, a preliminary reservoir concept was developed for the three candidate sites
(described in detail in the report), including general construction logistics, depiction of layout
and connections, and approximate construction cost estimate. If constructed, the new storage
reservoir would be designed to be in active service on a daily basis; any of the top three potential
sites could serve the public in its current capacity after the reservoir construction was completed.
34
The three sites overview includes:
The Lakes Golf Course Site (Buried Concrete Reservoir with Dual Use)
Size: 7.5 MG
Cost: $24.5 Million
Pros: The proximity to a major road and water mains would help with
construction access and system connection points.
Cons: A portion of golf course will be out of service during construction. A
portion of the current recycled irrigation system near the reservoir will need to be
converted to potable water due to contamination concerns and regulations.
Recreation Park (Buried Concrete Reservoir with Dual Use)
Size: 7.5 MG
Cost: $26.7 Million
Pros: It is located within the residential area but separate from the City's existing
reservoirs.
Cons: One baseball field will be out of service during construction.
Hilltop Park/Water Yard (Buried Concrete Reservoir with Dual Use)
Size: 4.4 MG
Cost: $20.3 Million
Pros: The proximity to the existing water reservoirs means all water
infrastructures needed for a reservoir are readily available, such as water supply
lines, pump house, and surrounding distribution system.
Cons: Locating a new reservoir here would concentrate all of the City's storage in
one central area, putting it at higher risk of all being damaged in the event of an
earthquake. The site offers the smallest amount of storage.
Ultimately, whether or not to construct a reservoir, choosing a location and determining how
large it should be will be a policy decision made by City Council depending on what level of
emergency supply it wishes to provide its various user groups.
Next Steps
Now that the study is complete, City Council has several options to consider, which include:
1. Receive and file the report; take no further action at this time.
2. Direct staff to proceed with California Environmental Quality Act (CEQA) review of the
three proposed locations using funds from the Water Enterprise Fund. An estimate for
this step would need to come back to City Council for consideration.
3. Evaluate and recommend an ideal target emergency supply, which will affect the final
size and cost of any new reservoir
4. Direct staff to explore various funding options, which include but are not limited to
bonds, assessments, etc.
5. Discuss and take other possible action.
35
Potable Water Reservoir
Feasibility Study
for the:
City of El Segundo
January 2014
Prepared by:
TETRA TECH
160 E. Via Verde, Suite 200
San Dimas, CA 91773
909 - 305 -2930
36
POTABLE Wl TER RESERVOIR FEASIBILITY STUDY
or rg 1,du
EXECUTIVE SUMMARY
Based on the City of El Segundo's 2005 Water Master Plan, there is a need for additional emergency
storage capacity in the event of an outage in the City's primary MWD water source connections
(supplied by Western Basin Municipal Water District). This feasibility report serves to verify the
numbers presented in the Master Plan as well as identify potential locations for reservoirs. This report
first analyzes the City's demands to determine a required / desired storage capacity, using the AWWA
methodology of assessing Operational, Fire Flow, and Emergency Storage separately. Based on this
analysis, the target storage capacity was calculated to be about 16.98 MG, or about 7.5 MG more
storage than currently available. The City was explored to find potential sites for a new reservoir to be
built, and 18 potential sites were found. These sites were analyzed based on several key criteria to
determine their suitability as potential reservoir sites. A summary of this analysis is provided in the
table below (see overall City site map in Appendix, for site locations).
P:\25607\135- 25607- 13001\Docs\Reports \_ElSegundo- Reservoir �
Feasibility Study. doex - I - TETRA T INTH
Average
High
Ground
Water
Depth of
Storage
Site
Site
Elevation
Level,
Excavation
Capacity
Number
Description
(ft)
HWL (ft)
(ft)
(MG)
Disposition
Abandoned
1
School
137
N/A
N/A
N/A
Property sold - No longer available
(Imperial)
2
Vacant
Residential Lot
110
101.5
83
4
Community resistance likely - Not viable
3
Small Corner
151
142.5
124
0.8
Small potential storage capacity, community
Residential Lot
resistance likely - Not viable
4
El Segundo
82
N/A
N/A
N/A
Football /Track field are completely new, community
High School
resistance likely - Not viable
5
Recreation Park
102
93
66
7.5
Would only impact 1 of 3 baseball fields during
Complex
.5
construction - Viable
6
Chevron
103
94.5
76
8
Privately owned, could be very costly and difficult to
Employees Park
procure - Not viable
7
El Segundo
115
106.5
88
9
Difficulty with construction /O &M, community
Middle School
resistance likely - Not viable
Center Street
8
Elementary
121
112.5
94
7
Difficulty with construction /O &M, community
School
resistance likely - Not viable
9
Water Yard
185
179
152.5
4.4
Could float with existing reservoirs & utilize existing
pump station - Viable
10
Park and Basin
123 1
114.5
85
9
Reduced land availability due to oil derrick and
existing basin - Not viable
Railroad Open
11A
Space (Circular,
110
101.5
80
11.2
Contaminated soil in area - Not viable
Above Ground)
Railroad Open
11B
Space (Square,
110
101.5
77
16.8
Contaminated soil in area - Not viable
Buried)
P:\25607\135- 25607- 13001\Docs\Reports \_ElSegundo- Reservoir �
Feasibility Study. doex - I - TETRA T INTH
i� f_ �'. /. "V I L 1z H t: J L� I-V A� �� I I'� Y`. �J LJ ! �,. I Yf .'`,� T l�i irly
L�
12
The Lakes
104
95.5
74
7.5
Large land / site area, potentially keep partial
Golf Course
facility in use during construction - Viable
13
Raytheon Park
120
N/A
N/A
N/A
Planned private development - Not available
14
Campus El
101
92.5
71
6.6
Public disruption (both fields out of service),
Segundo
deep excavation required - Not viable
Parking lots
Costly to acquire, no temporary parking,
15
north of Maple
108
99.5
81
8
possible soil contamination - Not viable
Ave.
16
Clutter's Park
Varies
N/A
N/A
1
Site too narrow and power poles - Not viable
& Greenbelt
Scattergood
Tanks currently in use for steam plants - Not
17
Steam Plant
164
N/A
N/A
2.5
viable
Tanks
18
Chevron
Refinery
Varies
N/A
N/A
N/A
Tanks need to be rehabbed, O &M could prove
Tanks
difficult on this site - Not viable
After considering all of the potentially viable reservoir sites, the list was narrowed down to the top
three candidates, which are highlighted in yellow in the table above. For each of these three sites, a
general reservoir concept was developed and is described in detail in this report, including general
construction logistics, depiction of layout and connections (see exhibits in Appendix), and
approximate construction cost estimate. These concepts can be compared and a decision made on
which is the best potential site to construct the City's next reservoir.
INTRODUCTION
The City's 2005 Water Master Plan identifies a significant shortfall of emergency storage capacity in
the event of an outage or interruption in the primary water source connections (MWD imported water
supplied via Western Basin Municipal Water District). The Master Plan utilized general criteria to
estimate the storage needs of the City. This feasibility report first delved further into the specific
criteria necessary to evaluate storage requirements, including specific risks associated with the City's
water system (type and reliability of the various water sources), reductions in water use during
emergencies, and water quality impacts. With these considerations in play, a more refined storage
requirement was developed. The next steps in making progress toward addressing this need for
additional storage include the determination of a suitable site, and developing a concept for a reservoir
at the site. After this, a formal design would be completed, including land acquisition, if needed,
followed by construction of the reservoir to implement the system improvement. This report explores
up to the second step in the process of analyzing potential reservoir sites to determine one that meets
the City's needs.
P:\25607\13 5- 25 607- 1 3001\Docs\Reports \_ElSegundo- _Z_ TETRA TECH
Reservoir Feasibility Study.docx 7
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Required Storage Capacity
Determining the amount of required storage for a municipal water system is typically performed by
breaking down the required storage into three categories; operational storage, fire flow storage, and
emergency storage. A required amount of storage is determined for each of the categories and the
amounts are summed to obtain the total required storage. Operational storage and fire flow storage can
be calculated numerically from fairly well known data. However, determining the amount of
emergency storage required must take into account a number of soft factors with the most notable soft
factor being an assessment of risk. In fact for the City of El Segundo, due to its reliance on imported
water, the assessment of risk is by far the most significant criteria to determine the total required
amount of storage, as will be evident by perusal of the following discussion.
Because the City is largely developed, the increase in population and water demands is estimated to be
slight for the future. For the purposes of this study, 10% growth will be assumed for ultimate
demands. Due to the small growth to get to ultimate demands, we will determine the required storage
capacity for the ultimate demands and use this target for both the current and ultimate storage.
Operational Storage: Operational storage is the storage used to meet the short term difference between
water supply and water demands. Demands vary throughout the day and the operational storage allows
the water supply to be more constant and to not match the varying demands throughout the day. For
many municipal systems that rely on groundwater wells and other generally fixed sources of supply,
operational storage can be 25 — 30% of the maximum day demand. The City, however, relies on
imported water that can provide a varying supply depending on demand. This varying supply reduces
the amount of required operational storage. We believe that approximately 10% of Maximum Day
demand should be adequate for this storage.
Based on the 2012 water usage provided by the City, total potable water purchases totaled 11,318
acre -feet. This amounts to an average flow of 5,843 gpm or an Average Day usage of 8,413,302
gallons. Using the peaking factor (from the City's Master Plan) of 1.6 times Average Day yields a
Max. Day volume of 13,461,283 gallons. 10% of Max. Day = 1.35MG. Adding 10% to this for
ultimate build -out conditions = 1.48MG.
Fire Flow Storage: Using the worst case of the Master Plan's fire suppression requirements of up to
8,000gpm for 8 hrs. (for commercial / industrial - assumed to be a refinery fire scenario) yields a fire
flow storage requirement of 3.84MG.
Emergency Storage: Emergency storage can provide a source of water when a major supply water
main is out of service, if there is a temporary water quality problem with a source of supply, or if the
source of supply is unavailable for other reasons. The City relies on imported water as its source of
supply and this imported water originates from non -local sources. The major concern with the
reliability of this water is damage from an earthquake. Metropolitan Water District is responsible for
extracting, treating, and conveying the imported water and they typically estimate that they can most
likely repair any major damage to their distribution system within 7 days.
F:\ 25607\ 135- zs6o7- 13oo1\Docs\Reports\_EISegundo- - 3 _ TETRA TECH Ilan.
Reservoir Feasibility Study docx ,
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Therefore, it is commonly recommended that the City obtain 7 days of storage in order to reduce risk
of not having adequate water supply to very low levels. In practice, few municipal systems provide
this much storage. Providing this much storage is very costly and creates concerns with water quality
due to the very long retention time in the reservoirs. As water quality parameters are scrutinized more
closely these days, and water quality requirements are expected to become more stringent in the future,
long retention times in local reservoirs can be a significant concern.
Our first step in evaluating emergency storage will be to estimate a realistic demand in the event of an
outage. We believe that a major outage would be accompanied by a strong public relations campaign
to reduce water usage. There may even be required reductions implemented. Because of this, other
Agencies have reduced their demands by 20 -50% under extreme conditions. The primary concern for
water usage during an outage event would be to provide essential water for the health and welfare of
the City's population, which would take precedence over providing nonessential water for
manufacturing or processing purposes.
We estimate that manufacturing and processing comprise about 30% of average day demand (not
maximum day demand) and will not include storage for manufacturing and processing. Beyond this,
we will assume that after limiting water usage to more necessary health and welfare purposes, a further
40% reduction in the remaining demand during an outage is an achievable goal by the City by
providing Public Notifications encouraging conservation. For the worst case scenario of an outage,
using a 30% reduced Average Day volume and another 40% reduction in the remaining demand, this
amounts to 3.53 MG per day. Adding 10% to this for ultimate build -out conditions = 3.88 MG per
day.
Total Recommended Storage: When determining what the system's storage capacity requirements
should be, we believe there are several levels of risk that should be considered. The highest level of
risk is something that, over a period of time, has a significant chance of occurring. This first level of
risk is a fire at a property with the highest level of fire flow requirement. The storage required to fight
the fire must be added to the operational storage.
Adding the fire storage and the operational storage yields a storage requirement of 5.32 MG. The
City's existing combination of reservoirs provides a total storage capacity of approximately 9.5 MG,
so this requirement is easily satisfied under current conditions.
The lowest level of risk would be providing operational, fire and emergency storage for a 7 day period.
Adding these quantities yields a storage amount of 32.53 MG. This is an impractical amount of storage
for a system the size of El Segundo and probably provides a level of risk reduction beyond what is
reasonable for the City.
All of the City's potable water supply is imported from MWD via West Basin Municipal Water
District, however it comes through two separate connections, each of which is a separate feeder. The
WB -03 connection is supplied by MWD's West Basin Feeder, and the WB -28 connection is supplied
by MWD's West Coast Feeder. With two separate feeders supplying the City's two connections, it is
unlikely that both connections would be unavailable at the same time. The WB -03 connection has a
40 cfs capacity, where the WB -28 connection has a 160 cfs capacity, but this connection also supplies
P:\25607\135- 25607- 13001\Docs\Reports \_El Segundo - _ 4 _ TETRA TECH,—MC.
Reservoir Feasibility Study docx
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
water for injection at the West Coast Basin Barrier which is operated by LACDPW. Besides the two
MWD connections, the City also has emergency connections to the Southern California Water
Company system, the City of Los Angeles water system, and the City of Manhattan Beach water
system, but these should not be relied upon as primary sources.
Given these redundant connections, there would be less risk in supplying something less than the 7-
day storage than there otherwise would be. If only one of the MWD connections is lost, the City could
still obtain adequate water supply solely from the other connection. Although the 7 -day outage period
is MWD's estimate for repairing major damage to their system, we believe this may be a conservative
assumption for the outage of both connections. We anticipate that most emergency situations that
would affect both connections could be at least temporarily repaired or bypassed within about 3 days.
Three days emergency storage may be a more reasonable goal for storage. And while not reducing risk
to the same level as 7 days of storage would provide, we believe it will provide adequate storage
except under the most extreme conditions.
Based on the assumptions outlined above, the 3 -day emergency storage plus fire flow and operational
storage quantities would be about 16.98 MG, or about 7.5 MG more storage than currently available.
For this reason, possible reservoir site locations will be evaluated largely with respect to the amount of
storage (size of reservoir) that could be gained by building there. For buried reservoirs, a functional
water depth of 14 ft. has been assumed when comparing approximate potential storage capacity for
each potential site. More specific dimensions will be explored for the top three potential sites.
Comprehensive List of Potential Storage Sites
When searching for potential reservoir locations, several factors need to be considered. Reservoirs are
large structures that require significant land for construction, in order to provide reasonable, storage
volumes. For certain communities that utilize gravity fed reservoirs, the elevation of the tank is
critically important. However, El Segundo is not hilly enough to provide gravity ground level storage,
so the water system stores water at low elevation and pumps it into the distribution system, making the
elevation of a potential site less critical. This more level topography also makes most potential sites
easy to build on. Large potential sites are limited as the City is largely built out, so the size of the site
is the critical criterion in determining potential locations.
To develop a comprehensive analysis of possible reservoir locations within the City, we systematically
scanned satellite imagery of the City to determine all potentially viable sites. After having identified
these, they were plotted on a map (see Overview Map, attached) and each site was inspected in person
to determine current land status, ownership of land (if possible), physical or access strengths and
weaknesses of each, and a brief summary of each potential site is included below.
P:\25607\13 5- 2560 7- 1 3001\Docs\Reports\ ElSegundo-
Reservoir Feasibility Study docx ' 5 - TETRA TECH, 1A A4
.
PQ_'ABLE V ATER RESERVOIR STUD'(
Ci'ry or E ;;aqu11J0
Site #1 — Abandoned School (Imperial)
This potential site is an old abandoned school that is not being used. The elevation of the site is a
relative high point in the area, with the open space providing options of a buried or above - ground
reservoir. However, this property has now been sold to be developed, so it is no longer a viable site
option.
P:\2560AI35- 25607- 13001\Docs\Reports\_El Segundo- _6- TETRA TECH ,QC.
Reservoir Feasibility Study,docx 7
POTABLE WATER RESERVOIR FEASIB)LI ('Y STUDY
City Oi =l 'aqd idu
Site #2 — Vacant Residential Lot
This potential site at the west edge of the City is a moderately sized lot (approximately 130ft. by
300ft.) in the middle of a residential neighborhood behind the coastal treatment plant. There would be
potential for a buried rectangular tank here (approximately 4 MG capacity), possibly with a dual use
facility on top (park, playground). This site is far from large diameter water mains, however, and
public support may be an issue due to traffic and other impacts during construction. It is likely that a
reservoir on this site would meet with resistance from residents and it is therefore not a viable site
option.
P:\25607\135- 25607- 13001\Docs\Reports \_ElSegundo- _ TETRA TECH IA
Reservoir Feasibility Study docx _
POTA.hLE �iVATER RESERVOIR FEASIBIL.T`Y S"F UD'Y
C , or E Ssgu„cla
Site #3 — Small Corner Residential Lot
This small privately owned lot is on the corner of Acacia Ave. & Eucalyptus Dr. It is also in the
middle of a residential neighborhood. There would be potential for a buried rectangular tank here,
possibly with a dual use facility on top (park, playground). Besides being very small (only
approximately 0.8 MG potential storage capacity), this site is far from large diameter water mains, and
public support may be an issue due to traffic and other impacts during construction. It is likely that a
reservoir on this site would meet with resistance from residents and it is therefore not a viable site
option.
P:\25607\I35- 25607- 13001\Docs\Reports \_EI Segundo . 8 _ TETRA TECH AA
Reservoir Feasibility Study.docx -8-
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City �agtlncl��
Site #4 — El Segundo High School
This potential site is a high school that is in use. The school sits in a relative low point in the area,
which would not be ideal hydraulically, although pumping will likely be required from any of the
potential reservoir sites. The open space of the football and baseball fields are large potential areas for
buried reservoirs with the fields replaced on top (dual use). However, the football field has been
recently replaced with a new track around it and new bleachers (under construction in the above
image). Also, it would be difficult to construct with school in session, difficult to operate and
maintain, and would require coordination with the State Architect. It would likely encounter a lot of
public scrutiny and resistance, so considering all of these factors it is not considered a viable site
option.
P.\25607\135- 25607- 13001\Docs\Reports \_ElSegundo- -9- TETRA TECH F#L.
Reservoir Feasibility Study docx ,
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Site #5 — Recreation Park Complex
This park complex contains three large baseball fields as well as many tennis courts and other open
space, all of which provide large potential areas for high- capacity buried reservoirs (8.5 MG +,
depending on location within site), with the fields /courts replaced on top for dual use. Because of the
redundant baseball fields, it may be easier to take one out of service during construction than other
sites that would be losing their primary fields. This is a major park that could see high use, so there
are public impacts to consider during construction. Also, depending which area of the park was being
considered for a reservoir, the existing site improvements may be costly to replace (i.e. tennis courts,
lighting, and facilities).
P:\25607\13 5- 25 607- 1 3 001\Docs\Reports \_ElSegundo- -10- TETRA TECH 46
Reservoir Feasibility Study docx
POTABLE WATER RESERVOIR FEAS1BiLl iY STUDY
cilY or F seYut,d')
Site 46 — Chevron Employees Park
fill
v
1
i
i r
I
ID
n
4
ty
0
2
This is a privately owned park for Chevron employees, which also provides large potential areas for
buried reservoirs (potentially up to 8 MG capacity), with the fields /courts replaced on top for dual use.
Construction impacts to the general public on this site would be minimal as it is not open to the public
and traffic would be largely unaffected, however the park users (Chevron employees) would certainly
be impacted by the facility outage during construction. This site is also close to large diameter water
supply mains. Improved potable water reliability for the City's largest industrial facility could
validate this site's selection. However, being privately owned it may be difficult to procure and could
potentially be very costly.
P:\25607\135. 25607- 13001\Docs\Reports \_ElSegundo- _ 11 _ TETRA TECH Flat.
Reservoir Feasibility Study docx
Site #7 — El Segundo Middle School
u K
�r•
r ,,
\, it
o E ,, u: do
This potential site is a middle school that is in use. The open space of the baseball field, large fields
around it and the basketball courts provide large potential areas for buried reservoirs (potentially up to
9 MG capacity) with the fields /courts replaced on top (dual use). In contrast to the high school,
replacing these fields would be an improvement that might make the reservoir construction here
attractive. The school and the fields surrounding it are high use areas. Because of this, it would be
difficult to construct with school in session, difficult to operate and maintain, and would require
coordination with the State Architect. It would likely encounter a lot of public scrutiny and resistance,
so considering all of these factors it is not considered a viable site option.
r125607\135- 25607- 13001\Docs\Reports \_El Segundo- _ 12 _ TETRA TECH
Reservoir Feasibility Study docx 7
P(')fABLE 'vVATrR RE')E'r . "(:) IR F "�.:,.`zit31''�1T` .� ?!J�v
Site #8 — Center Street Elementary School
This potential site is an elementary school that is in use. The open space of the baseball fields and
blacktop area provide large potential areas for buried reservoirs (potentially up to 7 MG capacity) with
the fields /courts replaced on top (dual use). Similarly to the middle school, replacing these fields
would be an improvement that might make the reservoir construction here attractive. The school and
the fields surrounding it are high use areas and there appears to be minimal parking available for the
school. Also, it would be difficult to construct with school in session, difficult to operate and
maintain, and would require coordination with the State Architect. It would likely encounter a lot of
public scrutiny and resistance, so considering all of these factors it is not considered a viable site
option.
P:\25607U35- 25607- 13001\Docs�Reports \_El Segundo• 13 - TETRA TECH F#b.
Reservoir Feasibility Study docx - ,
POT "kBLE WATER RESERVOIR FEASIBILITY STUDY
Cit;; of E1 Sanunzlu
Site #9 — Water Yard
This is a moderate sized site, depending on which portion is considered for a potential reservoir. On
the west half of the site, there is an abandoned 1.75MG reservoir surrounded on three sides by large
mature trees. On the south and east sides of the lot, there is open grass space, an active and high -use
swimming pool (also surrounded by trees) and a playground. The City could potentially build either
an above ground, buried, or partially buried reservoir on this site. The swimming pool is one of two
valued pools in the City, so the footprint of a proposed reservoir on this site would need to avoid the
pool area. If a buried reservoir was constructed, the basin would offer substantial benefit in earthwork
savings as it is already a somewhat deep excavation. A buried reservoir (approximately 4 MG storage
capacity depending on location) could be covered with several dual use facilities (park, playground,
parking, etc.). Hydraulically this park sits at a relative high point, which is beneficial as well. The
downsides to this site include all of the mature trees and facilities that could have to be removed
and/or replaced during construction. This may be costly and meet public opposition. Another
detractor is that the City's three existing reservoirs are immediately adjacent to this site and locating
all of the storage in one location is not as reliable as spreading it out, if there were a localized seismic
or other event that caused damage or outage issues.
P:\25607U3 5- 25 60 7- 1 30 01\Docs\Reports\_El Segundo- 14- TETRA TECH fNC.
Reservoir Feasibility Study docx f
Site # 10 — Park and Basin
r
F=��I ";1 L_c- 'iTF_Fr RESEPVlR F r.- ',41BI1.! "1 "Y 5 rtJ>1Y
ci1, or �.I Svyunclo
Y
I�y
M
r
I.`•.
rr�
This site has a privately owned park area in the southwest corner at about street level (-123 ft.), with many large
mature trees on the north and east sides of the park. On the east side of this site is a large detention basin and
storm water pump station which belong to the County of Los Angeles. Depending on the footprint of a proposed
reservoir on the park site, removal of the trees on the north side of the park would leave an oil derrick exposed,
which is currently masked by them. If the basin area is not needed and the entire available site could be used for
a buried tank, this east side would offer the benefit of huge earthwork savings, similar to the abandoned reservoir
on Site 99. Even a single buried tank on the basin side could yield over 9 MG of potential storage capacity (with
a 25 -ft. effective water depth, because of the existing basin depth). If a buried tank were installed improvements
to the existing park area could be a benefit as well as the potential for creating more park space over the current
basin area.
P:\25607\13 5- 25 607- 1 3001\Docs\Reports \_El Segundo -
ResewoirFeasibility Study does - 15 - TETRA TECH, 1U.
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Site #11 — Railroad Open Space
This site is a large open space between two railroad tracks, near Rosecrans Ave. and the PCH, that is
privately owned by several entities. The City plans to realign the railroads and extend Park Place to
Rosecrans, so access to a potential site would be improved. The size of the site would provide room
for a large amount of above - ground or buried storage (which could potentially have a dual use facility
like a park on top). Even a buried tank could potentially store in excess of 33 MG, depending on site
availability. The proximity to a major road would help with construction access, without impacting
traffic as much as other sites. Another benefit is that there are water supply mains nearby for
connection. Soil contamination in the area could pose an issue for earthwork during construction here,
as well as long term health and safety concerns.
P:\25607\135-25607-13001\Docs\Reports\_EI Segundo- - 16 - TETRA TECH
Reservoir Feasibility Studydo« ,
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Site #12 — The Lakes Golf Course
The City golf course is also a large site, offering potential for a large amount of buried storage, with
the golf course replaced on top (even a buried reservoir underneath the driving range alone could yield
10 MG or more of potential storage). As the City owns the golf course there would be no site
acquisition cost, although there would be loss of revenue during the construction period and public
inconvenience as access would be affected. As with Site #11, the proximity to a major road and water
mains would help with construction access and system connection points, with minimal impacts on
traffic. A downside to burying a potable reservoir under the golf course, which is currently watered
with recycled water, would be the likely need to convert the irrigation over and around the tank back
to potable water due to reservoir contamination concerns. This would add a large irrigation demand
back into the potable system, which may be counterproductive.
F:\25607\135- 25607- 13001\Docs\Reports \_ElSegundo- 3.
Reservoir Feasibility Study docc - 17- TETRA TECH 1
POTABLE WATER RESERVOIR FEASIBILITY STUDY
Site # 13 — Raytheon Park
This large site has similar characteristics to Sites 411 & 12, providing possibility for large buried
storage capacity with good construction access, minimal traffic impacts, and near major water mains.
However, Raytheon has plans to develop the park area of their property, so it is not a viable site for a
reservoir.
r:\25607\135- 25607- t3oot\Docs\Reports\_ElSegundo- 18 _ TETRA TECH
Reservoir Feasibility Study.docx f
Po,rASLE WATER RESERVOIR FEASIBILITY .STUDY
i,iic Of >I 5�durldJ
Site #14 — Campus El SegL ndo
n
This site encompasses the fields of Campus El Segundo and El Segundo Fire Station #2 which are
owned by the City, as well as several large unimproved lots around them, which are privately owned.
The Campus fields themselves are artificial turf and would need to be replaced in -kind if these areas
were used for a buried reservoir. The other large lots, however, would provide ample space for even
larger amounts of buried or above - ground storage. If a buried reservoir were constructed, the land
could also be improved and used for public facilities, similar to the Campus fields. On the largest lot,
potential buried storage could be as much as 27 MG. These areas would have good construction
access with minimal traffic impacts and are in close proximity to water mains. Also, as one of the
farthest sites from the existing reservoirs, the reliability of the City's storage would be enhanced by
having it more spread out in case of a local event causing damage or outage to one of the sites. There
is the possibility of encountering contaminated soils here, due to Raytheon's operations to the south,
but this is not known.
P:\25607\135- 25607- 1300I\Docs\Reports \_EI Segundo -
ReservoirFeasibility Studydocx _19- TETRA TECH, .
POTABLE WATER RESERVOIR FEASIBILITY STUDY
C;(' ;' ei FI S?OLIIIJe
Site #15 — Various Parking Lots
This area incorporates several adjoining parking lots north of E. Maple Ave., belonging to several
businesses. This space provides a large potential area for a buried reservoir (potentially up to 8 MG
capacity), with the parking lots replaced on top. It is in close proximity to nearby water mains and
traffic impacts during construction would be minimal. The site could be costly to acquire, however,
and the businesses would be inconvenienced by the loss of parking for the duration of the construction
(acceptable temporary location does not appear to exist). There is also the possibility of soil
contamination in this area from industrial operations nearby. For these reasons, it is not considered a
viable site option.
P:\25607\135-25607-13001\Docs\Reports\_EI Segundo- -20- TETRA TECH AC.
Reservoir Feasibility Study..docx
POTABLE WATER RESERVOIR FEAS16iL I' Y STUDY
Site # 16 — Clutter's Park & Greenbelt
This potential site is a long narrow area of land between Imperial Highway (105) and E. Imperial Ave.
on the north side of the City. On average it is only about 100 ft. wide, but the area west of Main St. is
approximately 1/2 mile long and to the east of Main St., there is another 2/3 mile strip (including a dog
park). Though narrow, these strips of land are long enough that they could potentially offer enough
area for significant amounts of buried reservoir storage, with park space replaced on top. Construction
in this area may impact traffic more than other sites. Also, there are many tall mature trees on this
land in addition to two separate rows of power poles along its length, which would make construction
difficult, if not impossible. Trying to place tanks between power poles could yield storage capacities a
little under 1 MG, but the removal of the trees might still incur public opposition.
P:\25607\13 5- 25 60 7- 1 300]\Docs\Reports \_El Segundo
Reservoir Feasibility Studydocx -21 - TETRA TECH,
POTABLE WATER PESEPVOIP FEASIBILITY STUDY
C I1y g F_ 1 J 3 YU cj L`
Site #17 — Scattergood Steam Plant Tanks
This potential site involves the possible conversion of one or more of the three reservoirs that are
currently part of the Scattergood Steam Plant property. These tanks have the advantage of being at a
relatively high point in the City ( -165 ft.), and already being built, which would eliminate almost all
construction impacts and costs. If these could be acquired for potable water storage, the tank interiors
would have to be rehabilitated and connected to the water mains in the area. Even if all three tanks
could be acquired and used, the total storage for this site would not be very much (about 2.5 MG
assuming the effective water depth is 25 ft.), compared to some of the other sites. LADWP was
contacted regarding these tanks, and indicated that they are in use by the steam plant and not available
for purchase, so this site is not a viable option.
P:\25607\13 5- 25 607- 1 3001\Docs\Reports \_EISegundo-
Reservoir Feasibility Study docx - 22- TETRA TECH ,VC.
POTABLE Y4ATER RESERVOIR FEASIBILITY STUDY
City at El 'ioqundo
Site #18 — Chevron Refinery Tank(s)
I
116-i* t�
N 1 i,' _ , ,.• q rim r`^^^A
t�
One iaSi pvSSibic Sltc is the Chevron refinery. Inquiries could be inade with Chevron as to whether
there are any existing reservoirs on their expansive refinery site that they do not use and could be
acquired for potable water storage tanks. Depending on the response and how many, if any could be
acquired, the potential storage could be any amount from minimal to extensive. As with the
Scattergood tanks, any tanks on Chevron's property would have the benefit of already being built,
which would eliminate almost all construction impacts and costs. Of course, the tank interiors would
have to be rehabilitated and connected to the water mains in the area. Depending what used to be
stored in a potential tank, it is also not known if they could be brought up to meet health code
requirements through rehabilitation or not. Also, the extent of piping required to connect any given
tank to the potable water mains would vary depending where it is on the site. Due to the issues with
potable water in the refinery setting and operation and maintenance challenges for the City within the
refinery, this site is not considered a viable option.
P,\ 25607 \13 5- 2560 7- 1 3001\Docs\Reports \_El Segundo. �.
Reservoir Feasibility Study.docx -23- TETRA TECH,
POTI \111 1. WA VE1" RF,'�FP,VOIR FFASIF 1.1,1 I`( STI f1 V
City ol,FI so( undo',
TOP THREE POTENTIAL SITES
All of the sites on the list fell into one of several major categories. Generally, the sites were either already
City -owned (not actively used), privately owned (land would have to be acquired / purchased),
recreational facilities (some City- owned), or school sites. Of these four categories, the school sites were
not considered further because of the construction disruption that would come with these locations
(construction /school traffic, loss of use of area, construction hazards adjacent to students) and the large
population affected by these issues. Having culled the school sites and several others that were not viable
due to one fatal flaw or another, the remaining 8 sites were 5, 6, 9, 10, 11, 12, 14, and 16. A more
detailed analysis of each of these follows:
Site #5 — Recreation Park Complex
The size and topography of this site is conducive to a reservoir. Due to its recreational use, any reservoir
would have to be constructed below ground and would need to be dual use (otherwise a significant
portion of the park would be lost). The dual use facility would likely be a replacement of whatever was
removed to construct the tank such as a playground, turf area, ball field, or tennis courts.
This complex sees heavy use from the community, including use from organized recreational leagues for
the ball fields. Taking any of the ball fields out of service for construction (which could be anticipated to
be a year or longer) could be a potential hardship on the users, although two of the three would still be
available during construction. The tennis courts and /or open space could be a potential site; however,
concerns for public use and impact must still be addressed prior to selection. Impacts during construction
are the biggest concern for this site.
Site #6 — Chevron Employees Park
As mentioned previously, the site is privately owned by Chevron and is currently being used as a park.
Due to the current use and ownership, it is anticipated to be somewhat difficult to negotiate adequate
terms for acquisition of the site.
Site #9 — Water Yard
This City -owned site is masked by mature trees, so efforts to preserve as many of those trees as practical
would be beneficial for public support. Also, the existing swimming pool must be preserved. The site has
a large amount of excavation already done in the form of the abandoned reservoir.
Constructing a new reservoir at the location where the rest of the City's storage is located has both
advantages and disadvantages. The advantages include facilitated operations and maintenance. A daily
check of all of the City's reservoirs /sites can be done in one stop. Also, it is anticipated that the existing
pump station could be used to pump from the new tank to the distribution system. Since this is one of the
highest sites in the City, minor pumping efficiencies compared to the other sites can be expected.
The disadvantage to having all of the storage at one site is that the storage system would not be as
dependable as one where storage is spread among more than one site. One site can be severely
-24- TETRA TECH, INC. 60
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
impacted by losing one of the main water lines or losing the pump station. These losses can happen
due to normal wear and tear or due to an exceptional event such as an earthquake. In addition, an
earthquake or other natural disaster that impacted the one storage site could have a more severe impact
on the available storage.
Site #10 — Park and Basin
The site is surrounded by an existing oil well and a county -owned basin. A new reservoir would have
to maintain adequate clearances from both of these facilities which significantly reduces the available
land to construct on. Other potential sites have more land available and are therefore considered better
sites.
Site #11 —Railroad open space
This site is privately owned by several entities that plan on developing the land. During the process,
the railroad will be realigned and a street extension will be constructed through the property. The City
may be in a position to place conditions on the development of the land; therefore it may be possible
to set aside a portion of that land for a tank. One major concern about this site is the known
contamination in the area, which contains an existing Chevron tank farm. Contaminated soils would
impact the earthwork and construction of a tank here, as well as being a long -term health concern for
the greater site development. The required mitigation of contaminated soil from property purchased
by the City would not alleviate the responsibility of permanent ownership of the material. Due to the
unknown costs to build on this site as well as the continued liabilities of the site from contamination,
this site was not considered further.
Site # 12 — The Lakes Golf Course
Disruptions to the users of the popular driving range at the golf course would not be acceptable as it
would result in loss of revenue for the City, as well as public relations issues. However, a portion of
the less -used course itself could be taken out of service with much less impact. The entire site is
currently being serviced by recycled water. Any tanks placed on this site must be buried, and as such,
the irrigation over and adjacent to the tank would have to be converted to potable water, or
replacement with artificial turf considered.
Site #14 — Campus El Segundo
This set of lots offers several potential reservoir locations. Of the available lots, only the soccer fields
are owned by the City. If this site were chosen, construction would likely require that both fields be
put out of service in order to provide construction access ramps and a lay down area as construction
only within the footprint of the reservoir would be much more expensive. Also, the geometry of the
site would require a deep reservoir ( -35 ft. deep excavation) to obtain the desired 7.5MG storage
capacity. Alternatively, dual tanks could be constructed in phases with one under each field. This
would cut down the excavation depth ( -24 ft. deep excavation), but would extend the overall
construction time that the public would lose access to the fields, and may end up being more costly.
Based on these potential costs and disruption in the public's access to the fields during construction,
this site is not a top choice for a reservoir site.
P:\25607\ 135- 25607- 13001\Docs\Reports \_El Segundo -
ResewoirFeasibility Study docx -25- TETRA TECH, Ifil.
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Site # 16 — Clutter's Park & Greenbelt
The site is extremely narrow. Compounded by the fact that locating any tank in this area would
require it to be placed between the power poles, this site is not viable as a reservoir location.
The Top Three Sites
Upon further analysis of the remaining 8 sites, the three sites with the best potential were determined.
The goal of this section is not to design three separate reservoirs, but rather to analyze the top three
sites, including the types of concepts that lend themselves to each site. General concepts for reservoirs
for each site are discussed below. The concept dimensions include an estimated 5' of freeboard space
between the High Water Level and the roof for each reservoir, 6' vertically for the subdrain system
and reservoir floor and roof slabs, and 2' of cover for buried concepts. These freeboard amounts are
estimates based only on past experience and are not based on actual calculations. Accurate dimensions
would be determined during design of the chosen reservoir. In conjunction with this, the estimated
storage capacities for each tank are approximate and based only on overall dimensions, not accounting
for design details such as columns, slopes on floors, and actual freeboard amounts. Reservoir inlet and
outlet piping for each concept involves separate lines connecting to opposite ends of the reservoir. All
reservoir concepts require a pump station to operate.
Reservoir drainage and overflow drainage concepts for the reservoirs include gravity feeding both
lines into a proposed manhole. The manhole will house a sump pump and pipe the water out into an
existing storm drain/catch basin near the reservoir. Protective measures will be installed that could
include flap gates at the point of connection into manhole, isolation valve for the reservoir drain line,
and check valves for both lines. Individual concepts differ slightly per site and will be discussed
below. These designs would also have to gain Health Department approval.
Site #5 — Recreation Park Complex (Buried Concrete Reservoir with Dual Use)
This site is quite large and has more than adequate space for the placement of a reservoir. As
mentioned previously, any reservoir located on this site must be buried to retain the existing
recreational usage. The site contains various recreational features including, but not limited to, ball
fields, tennis courts, basketball courts, roller hockey rinks, lawn bowling, playgrounds, youth center,
etc. Locating a reservoir on this site would impact one or more of the previously mentioned
recreational features. It would be advantageous to locate the reservoir in one of the ball fields,
allowing the community to utilize the other two ball fields while construction is in progress.
Out of the three ball fields, the two northern ball fields have adequate space for a reservoir. Locating a
reservoir on the southern ball field would also impact the building adjacent to the field or reduce the
amount of storage capacity, which is undesirable. Both larger ball fields would have the potential
reservoir essentially occupying the entire field. Both ball fields have bleachers, dugouts, and a
"homerun" fence that will be impacted. The NW ball field also has a type of admin building, while the
NE ball field has a gazebo -like building. Both of these features could potentially be impacted by the
reservoir.
r:\25607\13 5- 25 607- 1 3 00I\nocs\Reports\_El Segundo- .26- TETRA TECH
Reservoir Feasibility Study docx
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
The size and configuration of the NW ball field would make it the better location, however this field is
a local low point and is used as a detention basin of sorts for the entire site. It is the lowest point on
the site and has the capability of flooding and pumping water out. Consequently, the NE ball field is
the only field that can be used for a reservoir location.
The geometry of this NE ball field restricts where the reservoir can be located. It is bounded by
bleachers on the NW, mature trees on the NE, the gazebo -like building on the SW, and bleachers and
mature trees on the SE. The proposed reservoir would be a circular tank, 235' in diameter, located
roughly in the center of the ball field (see Exhibit 1B). This would require the bleachers and mature
trees on the SE portion of the ball field to be removed and replaced. It would not encroach on the SW
building, although the construction limits would get very close to it (see Exhibit 1B). The placement of
the reservoir would also require some of the northern bleachers and possibly some of the mature trees
in that area to be replaced. This location leaves the small parking lot south (along Penn St.) of the ball
field available for a storage /staging area during construction. The grassy area north of the parking lot
also provides more than adequate space for a construction access ramp (see Exhibit 1B).
This footprint would provide for 7.5MG of storage capacity. The ball field sits at an average elevation
of 102'. Using the assumptions for cover, freeboard, and roof slab thicknesses listed previously, the
HWL of this reservoir would be 93.5' with the bottom elevation being 70.5'.
A parking lot exists on the northern portion of the property (along Pine Ave.) and there is an access
route from the parking lot to the interior of the property. This access route can be utilized to access the
reservoir (see Exhibit 1B) for future operation and maintenance. An alternative access route can also
be constructed between the gazebo -like building and the bleachers on the west side of the ball field, or
from the southern parking lot. As mentioned previously, the grassy area south of the ball field
provides adequate spacing for a construction access ramp and the parking lot south of that provides
adequate spacing for a staging area.
A new pump station would be required for this site, to pump from the tank to the system. The pump
station could also house the bypass system necessary to fill the tank. Because of the ball field aspect
of the "dual -use" reservoir, as little obstruction to the field as possible is preferred. For this reason,
the pump station could be located on the north eastern portion of the field, close to the nearest water
main (10 in. vs 8 in., see Exhibit 1C).
Reservoir drainage and overflow for this site is convenient as there is a 24" storm drain that runs
through the site starting from Holly Ave on the east through to Eucalyptus Dr on the west. It is
assumed that the storm drain is low enough to gravity flow the overflow, but not the tank's drain line
to it.
The estimated construction cost for this reservoir concept would be approximately $21,908,000. This
amounts to about $2.95 per gallon of storage capacity at this site.
P:\25607\ 135- 25607- 13001\Docs\Reports \_EI Segundo -
ReservoirFeasibility Studydocx -27- TETRA TECH, IQ .
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Site i#9 — Water Yard (Buried Concrete R-eservoia- with possible Dual Use
The main area available for a reservoir on this site is the western half of the site where there is an
abandoned rectangular reservoir, as the existing swimming pool on the east side of the site must
remain in service. Since the proposed reservoir would be on the same overall site as the existing
reservoirs, it would be beneficial to design the new reservoir to float at a similar HGL with the two
other reservoirs (6.3MG rectangular and 3.OMG circular), for operational ease and efficiency. With
the High Water Level of these two tanks about 6 to 9 ft. below the existing grade of this western half
of the site, matching it with the proposed tank would require a buried reservoir design. A buried
reservoir would have to be concrete, and could either be circular or rectangular. Two smaller circular
tanks could be constructed due to the rectangular shape of the site, but in order to maximize the
storage capacity, a rectangular design would better match the site's shape and provide about 65% more
storage than two circular tanks.
As the smallest site of the top three, the rectangular concept seems the best suited to explore in order
to maximize storage capacity. The proposed reservoir could extend east to within approximately 30 ft.
of the existing pool, removing some of the trees that separate the east and west sides of the site. In
order to preserve aesthetics, an effort should be made to protect the existing mature trees lining the
west side of the site as they are a desirable feature of the park area. However, due to the geometry of
the site, preserving the trees might prove difficult and sacrifice too much storage volume. The north
end of the tank could sit close to the north end of the site with the south end set back about 35 ft. from
the retaining wall along E. Grand Ave., to allow room for access and some landscaping.
These parameters would allow for a 215' x 125' footprint, to maximize the storage volume on the site
(see Exhibit 2A). The High Water Levels of the rectangular and circular tanks sit at 176' and 179',
respectively, so the proposed tank would be designed with a HWL of 179', and a bottom elevation of
157' similar to that of the 3.OMG tank. As mentioned above, with this HWL the reservoir would be
completely buried (surrounding ground elevation is approximately 185'), and a dual use facility could
be built on top of the buried tank if desired. In conjunction with the surrounding park setting, the area
could be largely grass to add open green space, or other recreational facilities like basketball courts or
a playground, which would not introduce a new irrigation demand. Based on the 22' functional water
depth and the footprint dimensions listed above, the reservoir would provide approximately 4.4 MG of
storage capacity. This is significantly less than the recommended storage capacity; however, this site
has the advantage of being able to float the HWL at the same level as the rest of the storage units. It
also benefits from being very close to the existing pump station, which can be tapped into for usage
instead of constructing a new one altogether.
An access entrance for the site could either be added near the southwest corner, off of Lomita St., or
on the north side of the tank, from the existing water yard. The site improvements would depend upon
a possible dual use facility over the reservoir, as well as landscaping including trees along the south
side of the site facing E. Grand Ave. Most of the existing mature trees on the site will need to be
replanted. The reservoir would be easy to operate and maintain here, being directly connected to the
existing water yard with easy access and minor public impact if it needed to be accessed by City
personnel.
P:\25607\13 5- 25 60 7- 1 300 1\Docs\Reports \_El Segundo • 64
Reservoir Feasibility Study doex -28- TETRA TECH, MC.
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
Another advantage of this site is that no new pump station would be required, as the existing pump
station in the yard could be connected to the new reservoir and serve to pump from it. Existing control
valves for the other reservoirs on site can be utilized to fill the new reservoir. This saves cost as well
as making more of the site available for the reservoir and possible dual use facility.
The disadvantage of this site is that locating a new reservoir here would concentrate all of the city's
storage in one central area, putting all of the pumping, storage, and surrounding distribution
infrastructure at higher risk of all being damaged in the event of an earthquake. Since the primary
purpose of adding storage in this case is to mitigate risk in the emergency storage category, this should
be weighed significantly when comparing site options. This site potentially does not have adequate
space for a construction access ramp due to the depth of the required excavation. Therefore it may
require construction equipment to be craned onto the site, which will add cost.
There are two options for reservoir drainage for this site. The first option includes mimicking the
existing reservoirs by using temporary pumps and hose to allow draining to the street or to the sewer.
The existing reservoirs are pumped to the sewer on an as- needed basis. The second option involves
tying into an existing 24" storm drain at the intersection of Holly Ave and Sierra St. This storm drain
is about 800' away from the site but provides the advantage of allowing gravity feed. However, the
depth of the reservoir would require the drain line to be quite deep for the first portion of the trenching
in order to gravity this line to the storm drain.
The estimated construction cost for this reservoir concept would be approximately $16,655,000. This
amounts to about $3.80 per gallon of storage capacity at this site.
Site #12 — The Lakes Golf Course (Buried Concrete Reservoir with Dual Use)
The Lakes Golf Course includes a full driving range along with a 9 -hole golf course. Locating a
reservoir on this site would be beneficial as it would provide storage on the east side of Sepulveda
Blvd., and there are major water mains there for direct connection to the reservoir and pump station.
There are essentially two options for locating a reservoir on this property: in the driving range, or in
the golf course itself. If the driving range were chosen, the entire range would need to be put out of
service for the duration of construction. However, if the golf course were chosen, potentially only a
part of the golf course would need to be put out of service. Due to revenue concerns, having the
driving range open is more important than having only part of the golf course open, as the driving
range is more heavily used than the course itself. Therefore, the proposed reservoir will be located
within the limits of the golf course. It is important to note that this potential reservoir must be buried
in order to restore the dual use functionality of the golf course. The tank in this area could be either
rectangular or circular; however, a circular tank design was explored in order to minimize cost and
potential excavation impacts.
The golf course contains a variety of features unique to it (including water features, sand traps, mature
trees, etc.) that could potentially be impacted depending on the location of the reservoir. The east side
of the site contains power lines and their respective poles. The northern end of the site contains a
sizable water feature; the southern portions of the site contain smaller, but still significant, water
P:\256o7U35- 25607- t3ool\Docs\Reports\_EISegundo-
Reservoir Feasibility Study docx � 29 TETRA TECH,
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
features. The southernmost water feature (near the clubhouse) should not be encroached upon, as it is
important to the aesthetics of the clubhouse patrons. The site is sprinkled with sand traps and mature
trees throughout.
There is no location on the golf course that could house a buried reservoir without impacting any of
the features previously listed. The middle, western portion of the course provides the least impactful
location for a buried reservoir, in terms of affected surface features. Locating the reservoir in the NW
portion of the site would minimize the amount of impact on the usage of the golf course during
construction, but greatly impact the northern water feature. Conversely, the SW portion of the site
was considered for the same reason. This location, though, is too narrow and would require the tank
to impact the parking lot as well. A location near the middle of the course may provide minimal
impact to surface features but would render most of the course unplayable during construction. In
order to keep the most playable area of the course available during construction, the conceptual
reservoir could be located in the northwest corner of the course, where the large existing water feature
is. This water feature could be removed and potentially replaced with additional playable area for the
course on top of the reservoir (see Exhibit 3).
At this location, a circular reservoir could be constructed with the necessary footprint to achieve the
desired storage capacity. An advantage to this location is that construction access and future
maintenance access can be easily gained via the existing alley way at the north end of the course. The
proposed circular buried reservoir would be about 275' in diameter with 17' of usable water depth in
order to achieve the desired capacity of 7.5 MG. The area above the proposed reservoir could be
converted to additional playable area for the course in lieu of the existing water feature. The existing
course in this area sits at an average elevation of 104'. The HWL of this reservoir would therefore
need to be 95.5' with a bottom elevation of 78.5'. The large water feature would need to be drained
prior to construction, but this would also make for less excavation after dewatering. A construction
access ramp could span from the NW corner of the course near Sepulveda down to the northern end of
the excavation. The area along the western fence, between the north corner and tank excavation, could
be used as a staging area (see Exhibit 3B).
Future operation and maintenance access needs to be provided for vehicles and equipment to be
transported to and from the tank. There is an existing access gate onto the course from the City -owned
property north of the course, which could be used for reservoir operations and maintenance (see
Exhibit 3).
As with the other sites, a pump station is required to pump into the distribution system. A bypass
system could be installed within the pump station in order to fill the reservoir. It would be beneficial
to locate this pump station as close to the street as possible in order to reduce the impact on the golf
course and shorten the piping to the connection with the existing main. Therefore, this pump station
could be located in the NW corner, and still be easily accessed from the gate mentioned above.
Drainage from the reservoir is conveniently located along Sepulveda Blvd/Pacific Coast Highway as
there is an existing 48" RCP storm drain that runs parallel with that street. There is an existing catch
basin adjacent to the location of the proposed reservoir that can be tapped into for the overflow piping
P:\25607\135- 25607- 13001\Docs\Reports \_ElSegundo-
Reservoir Feasibility Study docx -30- TETRA TECH fil.
POTABLE WATER RESERVOIR FEASIBILITY STUDY
City of El Segundo
as well as the drainage piping. The overflow piping could be gravity fed into this catch basin; the
drainage piping would be too deep and would require pumping.
Currently, the entire existing irrigation system for the golf course and driving range utilizes recycled
water. In order to construct a potable water reservoir with natural grass, the irrigation system for the
buried reservoir, and a minimum 50 -ft. offset around the tank perimeter, would need to be converted
to potable water. It should be noted that installation of a potable water system would increase the
demand on the potable system, which may be counterproductive. This also creates the complication of
having two different irrigation systems within the golf course.
The estimated construction cost for this reservoir concept would be approximately $20,050,000. This
amounts to about $2.65 per gallon of storage capacity at this site.
P:\25607\135- 25607- 13001\Docs\Reports \_EI Segundo -
Reservoir Feasibility Studydocx - 31 - TETRA TECH, If .
EXHIBITS
68
70
`JNYHl'N3AnoN - Wd BO:EZ :Z 640Z@Z/L
71
�! mC)
w r�
m q
W
o rw- i
U) w
� J
r �r
D o Oa
CL
LLI
LLI
¢ z
w E w ¢ o
w 4 LL �av
H. o o to Z C7
> O Z
u� p a
Jz • v a� m
d ¢a (LI2 U
F U w
u a w �- ¢ F-
k3il W 4 I
o
CL Z * Ln r
I� M X VX1
F w W
i w 3 Z
a. Z Z 1
ff - < O
oow w
Cl) 03
_ O O g
O F J J S,, O O O.
zWw m d a wai F f a'
Z Q W
Oo a ¢ 'lll ' ■■■'
W J C7 '4
z 8IS$
T a0(L
w
t� LU
uj
0 LL
E µw
r LU
CD
J
ky
J, N N
W W . fA
r
r w w
0
H
C7
Z
Y
CL
n �
r
w
. pl
,""Now"
`JNVHl'N3An9N- 9MUDLO- 1191HX3 COL- 0% 93113133H$ LOVOXIOOCL- LO99Z- 9CHL099Z% :d -Nd ZL :CZ :Z 6LOVPM
72
§(
_
F§k
}
|
!
W
_ §
)§)
NJ
<
{ /)a
, {
m <
<k
-z
(/S
2 (
(
� (
\,
&ecg»«
\/
#� 2N@ 2
\}
LU
6
)
\
@
0
e�
~`
_ &W±
\/ V5\)
[�5�
§/
j /_
±.
§/§
»\
33
°
§
L
\(
*+
wE
23 2
wm <.
fn
§ ![!
.—. .
—X
_ :. -
\
\/\
CO
0
`!
(
>
§
Z
w
-
§
Z
O_
z
U &
emo
\
`
�§
k
,
/&
§
®2
z
§)
z
z
oar 2u
_
u
=
\
.
.
w
�
a.
@.0
--. .
—.
\2
m
\
>
)/
k/
a»»,£� g a
2�
.
. (e
.. 2
\}§
73
}
� § }
_ §
)§)
o��
{ /)a
, {
m <
<k
(/S
2 (
(
� (
\,
&ecg»«
. #
#� 2N@ 2
74
m s
m
N x
�
� B o
.j: `- -
�r
w
# Q
Y
k
° N
w
w of
t= w
o
r
m
�p
W Z
}
, „-'qh#
j:
p
— ��
E �3i
a.
W
r
- r _ to 7
ww o
..
qQ5
.5
LU
"moo
QUO
QMo
z
'
oo
�
0 �~ x
2 i
W I;..�
O U Q
- �.'i F W q !n ;' 4 f�
w of X W
&- 2
w p
Z
!'•
W
$
I..:IX
mp>
U- Of
-w ma - w w -
p F
r
ow
<w
mE
_
W w'
o
X
r.
W
,
w
X
W
T-
w
o
Z
w F—
n i
r �
QQ
LU
17`7,
s
.,Is vilvqol
0
> J
w D
ui
4
w 2p Z W
r
OQ
�fY
p FQ --W—Q. - =U
W Wp UW
W IheA _
0� ZW t}.
LU
LU Z Jw
U W Q W
fn
?
N apwQ,
O
W -
W
f
E)NVHl'N3Af1'JN- Wd OUZZKOZ1 M
74
Ou
9,
z
Z
Oo. mw` p
QQ
U O
W W � �-w �twi ZZ � � F-WU
jw _ F� Mpg op �I. in w0g
J
•J (9 Ua Oa Ow XOf ww
.� }aR Xw-C7? mu wr�m
J p w m z W
p Q W
mw 0
M W 2! U w d
C7
w 3: a w
i0
�
a
i a
wm
rr
o �
m �7a
z Tf w JI• �' — _ �,t ... ij
*V\ of f ��
z
d -r
L
U,
w
LU
° z
W
xz
W _ U W
J F w
w U7 Y
Z
W
N d
H
w
Cl
1S tlllW�l
m
> U
w O
U
# } z
w O
> m¢D
y �Ir
rc
'JNVHl'WArIDN -
75
W�
Z O 5
x
m
s ;ELL
F
¢w0
i .
.;
2 �� V
Q0�
x
u =D,
O
;gym
z ¢w" I
X�wgW�.,w.
X�O
�u
fj
o
Z
a _
jy
w
`X Lu
.3 ...
O
'JNVHl'WArIDN -
75
W�
Z O 5
w D
o�W
Q
0
¢w0
i .
.;
2 �� V
Q0�
x
u =D,
;gym
X�wgW�.,w.
X�O
fj
Z
w
.3 ...
O
'JNVHl'WArIDN -
75
-W-*�
no
,N
k � ,
w O
4 .
a
���} a
id.
Ci
In
pp f
Wu°,a iIE
} J
CD
wa�w CAI m F
I
rn QY
11 J
O z P,: w •� SLz — I z
_zO �,() ' z
LLj
t i III w
1, Pw W
yy iCl 5
i, 11 _ W
4
a a Z a I w
_�—.a / it � �,•iM �1 �.. +�
'1 77
I r P s
'1SHlIWOI Ilk � , s�, f: ,� �'�"t:l �• t ii
{P
W n n J
W
O
CL
Will W
't A.: 1 Z A �' o •
I ¢ ,
C,pfj3 - 7j
,Ill .• w : ✓ ._M1..
f7NVH1'N3),nE)N - `JMCI OZO- 1191HX3 LOLO\ S31Ij133HS 10V3\LOOBL-L099Z-56L\L099n:d - Ad LZ:fZ :Z 6LOVPZ/L
76
77
q0,- 3°
®
29[
o=
/E.
J-:
\§�
3((� §2/
S @§
5§)
[��
§
XE±
)R
<<
\F, )
eo=
c
Ea»
0&g
S§
2
§d§
§} ( §[
_A
�k�
\(
(k\
��
% »�
±)
)
Q-
m=
<�
�HIUAOO'
§
§
-\
F z
z
§2
§§
§
�& `§
@
¥E +
|!9
oU)
_
u | ..
|
-
§ j
§ §
z
_
F
)
( §
\
�
'
A§
\ §\
: §
oil
jj
\)»
§\§
0
§
§
\
�n
)\\\
.
U
/
_
W
)
"
@
Z9.JJ
O
/)
°&
p co
�#
j\
\
-
\
U)
`
co
3 2
eoaV » >NoON
3(
,
£
@
a&a�
e
`
d3oea¥#Nela
..
.
£
-\
�
z
-N
721
/LU
IL
<
»
z
~
i
§
+
a
\
§/
L
e<
¥
}j
F-U-
=)
/
j}\
_<_m -_
77
F
R �
f-
LU
� >
0 o
'�� w N # O
W
W F
f W
Ix
$ Q�
U L r t. + _
o
k! !n � j NA IF K"-J
Y w A} z
w w
W m
F
{ �Ofw w
yrw lr�
Woof J
uj
y U
LU
r
t tr.
_ = i OAl9 V03AV1d3S /AVMH0IH 1SV00 OIdIOVd
w � + zz
z
J O; w Z
Q of
W
Q� HU NF-Q Um � U J (.7Z -•
Q ♦- w lL f7 w W ♦- H x s
F- as F¢Z l�iY; fi
0 It 00
fr
-.
ONVHL'N3AnON- OAAa VEP1181H%30 ']i$371diB3H540Y : lIFpt iYUB9L".Cl1LlT7SZi'.d• Wd 6E :EZ :Z 6l0zimn
78
l�L!
w
U
no<
wz
z O
ww
U-
J U
Ow
Q
H
w d
w 0
�Lu
= U
Q W
0
O
H- 1Y
� U 0-
X m
x m
Z
0
W n-
z
610
a U
Q
NO
w
- ,
Y
H
N
'
Z
O O
Z
ate¢
J
O
Nw U
Z
U ,
-^
w
H
O
z
O
U !
< U
J
Q �
K �ln
av~iw
O
Ul U
Z
w00
U N
J
l�L!
w
U
no<
wz
z O
ww
U-
J U
Ow
Q
H
w d
w 0
�Lu
= U
Q W
0
O
H- 1Y
� U 0-
X m
x m
W n-
z
610
8
Q
NO
w
- ,
Y
`I
'
Z
O O
ate¢
J
WCJ
Nw U
Z
g
Q/i
wLL m
H
OU
rc
FOH-
W Q
O
Ul U
Z
U N
l�L!
w
U
no<
wz
z O
ww
U-
J U
Ow
Q
H
w d
w 0
�Lu
= U
Q W
0
O
H- 1Y
� U 0-
X m
x m
Ul
U
a.
z
W n-
8
.
w w
w
- ,
Y
j
'
Z
O O
�d
WCJ
Nw U
Z
w
F
O
-
woo
OU
rc
FOH-
W Q
o o
Ul U
Z
U N
J
m W
� o
Ul
U
a.
z
8
w
~
�d
WCJ
s
-
F
O
V
x
F
A
-R3101
W-lA'
UNVHl N3An`JN- VM4 ESO- 1191HX3 OLL' \53113133HS1 OVA "OOU- LO99ZSEl1LO99n:d- Ad LVEZZ 4WZ/6Z /1
79
;L.
b
c�
za
ut—
a _
.It',
i
� m U
w
'o 0
O
N LL
LLI
at J
NI
3
w
_ a
U �s,s
H �
F
E)NVHl'N3An E)N- `JMO OEO- iIBIH %3 LLL- O\ S311d133HS taVOXLOOEL-L099Z-9EL%LO9SZ1 :d- Wd wEn6LOw/L
80
_�,�. _UVOI _ems wSZ:ZKOV
R\\
±�
! ; !
))
aam
_
'
- (
\ .
z
)g
m/ Z
- o.
w(
��
��/
\
on
$;
[2 7m
)
»&
±
$
\n
k(
/
i
.��
\
2
-
&
b
�
§■E
#9
»m
F m
!!|
\2 j
§j
/
{|
r WW
N
k »§m
'|
, e2=
2
�5w
§)/
c
)/S
_
§
Z
\ .�
3 O
ƒ W $
o U @
\
|
<.
«,
4aam»>
— >mIiO wm
ILL
amen,
�
a
.
@)
)
/g
§/
;E
#%
(\
\of
eE.
of
/}
)
_�,�. _UVOI _ems wSZ:ZKOV
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Discussion and possible action to reallocate Proposition C Funds (half -cent sales tax allocation from Los
Angeles County) to Public Works Projects and modify transportation services provided by Proposition A
Funds (half -cent sales tax allocation from Los Angeles County). (Fiscal Impact: To Be Determined)
RECOMMENDED COUNCIL ACTION:
(1) Discuss allocation amount of Proposition C Funds to Capital Improvement Projects and
subsequent transportation service modifications for Proposition A and C Funds; and /or,
(2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: To Be Determined
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
At the Strategic Planning Session on May 29, 2014, the City Council discussed increasing the allocation
of Proposition C Funds to public works projects related to public transportation. If City Council elects to
increase the annual allocation of Prop C Funds to public works projects, the transportation services that
are currently funded by Prop C (Lunchtime Shuttle and Beach Cities Transit) would potentially be
impacted. The City Council directed staff to present options for service modifications in which all
transportation services would be funded from Proposition A to enable Proposition C Funds to be
allocated to public works projects.
The annual allocation for Proposition A Funds from Los Angeles County for FY13 /14 is approximately
$280,000. If services that are currently funded by Proposition C are to be allocated from Proposition A
in future years, it is necessary to modify transportation services to ensure funding for future years on the
highest priority services. The estimated year end expenses for all transportation services total $396,350,
as outlined below:
Dial -A -Ride
$
107,500
Beach Shuttle
$
29,600
Recreation Tripp
$
20,400
Administration
$
38,250
MTA Bus Passes
$
3,900
Beach Cities Transit Pro C)
$
24,000
Lunch Time Shuttle (Pro C)
$
50,500
Vehicle Service Charges & Fuel
$
93,200
Reserves for Equipment Re lacement
$
29,000
ALL TRANSPORTATION est. Year End
$
396,350
82
The following budgets for Prop C and Prop A illustrate the current services allocated to each fund and
the annual expenditures as they relate to annual revenue:
FY 2013 -2014 PROPOSITION C BUDGET
Fund Balance, Oct 1, 2013 $ 336,938
Revenues
Proposition C $ 236,000
Interest Income $ 3,100
Total Revenues $ 239,100
Expenditures (Estimated Year End)
Transfer to CIP - Public Works $ 120,000
Beach Cities Transit (BCT) $ 24,000
Lunch Time Shuttle (LTS) $ 50,500
Administration $ 22,180
Reserves for Equipment Replacement Fund $ 4,600
Total Expenditures $ 221,280
Fund Balance, Sept 30, 2014 $ 354,758
FY 2013 -2014 PROPOSITION A BUDGET
Budgetary Fund Balance, Oct 1, 2013 $ 266,773
Revenues
$
107,500
Proposition A
$
280,000
Interest Income
$
1,800
MTA Bus Sale Proceeds
$
1,000
Total Revenues
$
282,800
Expenditures (Estimated Year End)
Dial -A -Ride
$
107,500
Beach Shuttle
$
29,600
Recreation Trips
$
20,400
Administration
$
38,250
MTA Bus Passes
$
3,900
Beach Cities Transit (Prop C)
$
-
Lunch Time Shuttle (Prop C)
$
-
Vehicle Service Charges & Fuel
$
93,200
Reserves for Equipment Replacement
$
24,325
Total Expenditures
$
317,175
Fund Balance, Sept. 30, 2014 $ 232,398
83
If Proposition C was allocated to exclusively fund public works projects or to fund it at a higher portion
than is currently being allocated, Proposition A would be impacted and likely would not be able to fully
support all transportation programs without service modifications.
Some service modifications are as follows:
(1) Reduce or Eliminate the Lunchtime Shuttle Program
(2) Re- evaluate participation in Beach Cities Transit towards the end of the current term of
agreement, which is June 30, 2015.
(3) Reduce or Eliminate Doctor Dial -A -Ride
(4) Reduce miscellaneous Dial -A -Ride Shopping Trips
(5) Reduce Beach Shuttle operating days
At the August 19, 2014, City Council meeting, the above options were discussed and direction was given
for staff to work with the business community to determine the potential impacts of the elimination of
the Lunchtime Shuttle Program. Staff began the discussion at the Chamber of Commerce Executive
Board Meeting on August 27, 2014, and received the request to postpone any decision on Lunchtime
Shuttle modifications and to have the City work with the Chamber and the Downtown El Segundo
Committee to evaluate the program more thoroughly.
Staff respectfully recommends the following and requests direction from the City Council to:
(1) Reduce Doctor Dial -A -Ride hours from 8 hours weekly to 6 hours weekly, effective
October 1, 2014, in coordination with the FY14 /15 budget cycle
(2) Reduce miscellaneous Dial -A -Ride Shopping Trips from 8 per month to 4 per month,
effective October 1, 2014, in coordination with the FYI 4/15 budget cycle
(3) Work with the Chamber and other business representatives to determine alternative
solutions for the Lunchtime Shuttle, with recommendations to come back at a later date.
84
NIH
W
V
C7
0
O�
LL
0
W
J
O
CL
CL
Q
O
w
Q
O 0
Z
0LL
zm
�CO
w
w
r-
w �
oP
Q
U �
Q
V V
h 0 0
N
h
r
O O
6 Z a' Z W
z z a
O Z O O W g LL m
F
Q
Z Z W a U K a' g J O aN0
u
a z z?
U W w Q O w w w a li lL F
zZZUU_ W
n
Ii] V O r
o w N v
Z Q C~ Z? M
LLJ aaZ
W
}F F
O W
LL Q m W K J F
J N Q H O W F~ Z U Z
f m J W
w LL w Lr m H a 7 Z (A W m m (D
J �0.,
wf� a
goo
O
T m
ir, M
� vi vi
(7�maa 0 i IL SS f-2LLUJQU?w�
m a Q y Q Q W Xan' 7
?(9 w�?� W O
in
�ri
N
^ N N N
O
Z
7
W
w
y
a p
cn W S
LL
O W W
Z
j aa' Z Y
F X w W
LU co
6 Z a' Z W
z z a
O Z O O W g LL m
0 2 Z D OO
z w
F r
Q
Z Z W a U K a' g J O aN0
u
a z z?
U W w Q O w w w a li lL F
zZZUU_ W
���OOOrp ra-Fm
LLo Jaaw
m U'
W Z
F- W yF-m
mww >» z Z' w
O z LL LL W Z K U
Z Q C~ Z? M
LLJ aaZ
W
}F F
O W
LL Q m W K J F
J N Q H O W F~ Z U Z
f m J W
w LL w Lr m H a 7 Z (A W m m (D
J �0.,
wf� a
Of
yF?
d a F J O a Z Z
w Q W W Q (7 a
W ILLi W O(�
w Fa- UJ V) O a' a' O} O~ W
W Q W H J Y
0 a LL a a O O
(7�maa 0 i IL SS f-2LLUJQU?w�
m a Q y Q Q W Xan' 7
?(9 w�?� W O
m
N P O O O O ppN O O p N O' O O O
N
V
N
M
r
n�
m
v
d
L.
C
0
u
�2
.N
E
°a
`o
`o
U
D
m
IC
r�
y
d
r
N
10
J
J L
V C
W O
J d
Q w o
Z(9=w
O ¢ € o
O -E U
U LL
LL
O�
W Z
Q 7
U O
zZ
W
z
Z
J
Q Q
Z
W
C
Y
U
w
2
U
Q
N
ayi
Q
n
y
W
E
O
c
d
m
n
d
m
C
d
w
d
d
C
O VI
_C O
A �
0 d
^O
t
-2
L
O
y n
c a
d y
m c
d'
N
E ,u
V
w
O
O u
U �
85
uj
'
W
12 a
U O
U n c c
d C s d
c
tO
> V
c o w'g n
o
oaEicom
n
w $ U
t
0
V a.0
E
Lti
N
U
N E
O O
y
7
ir
C
� m W W y
9
A
m
N >, O C
W m O y d
10
2
12 O
W
C d
v
E 4
c o
o
>
E d
�
om
aa m 0
0
O
m
U T
n
LL
4 H
o
LL Q
m
n
=
Z
IL 0
85
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
07/28/14 THROUGH 08/17114
Date
Pa ee
Amount
Description
7/31/2014
Unum
248.40
Long Term Care Premium
7/31/2014
CA Infrastructure Bank
418,709.76
Semi Annual Infrastructure payment
7/31/2014
State of CA EFT
2,378.14
EFT Child support payment
8/1/2014
Health Comp
2,153.60
Weekly claims
8/1/2014
Manufacturers & Traders
22,752.03
457 payment Vantagepoint
8/1/2014
Manufacturers & Traders
477.31
ROTH IRA payment Vantagepoint
8/1/2014
Manufacturers & Traders
5,270.93
401 payment Vantagepoint
811/2014
US Bank - Trust Acct
7,686.88
PARS payment
8/1/2014
South Bay Credit Union
13,980.38
Payroll credit union deduction pmt
8/1/2014
Nationwide NRS EFT
43,068.80
EFT 457 payment
8/1/2014
Nationwide NRS EFT
1,979.73
EFT 401a payment
8/4/2014
IRS
234,484.50
Federal 941 Deposit
814/2014
Employment Development
3,843.72
State SDI payment
8/4/2014
Employment Development
48,711.27
State PIT Withholding
8/6/2014
Cal Pers
439,646.06
EFT Health Payment
8/6/2014
Cal Pers
108,138.10
EFT Retirement Misc
8/6/2014
Cal Pers
273,473.23
EFT Retirement Safety
816/2014
Cal Pers
2,785.78
EFT Retirement Safety - Police
8/6/2014
Cal Pers
5,964.54
EFT Retirement Misc
8/7/2014
Lane Donovan Golf Ptr
22,822.95
Payroll Transfer
8/8/2014
Health Comp
634.14
Weekly claims
8/11/2014
West Basin
1,602,745.46
H2O payment
8/15/2014
Health Comp
651.55
Weekly claims
8/15/2014
Manufacturers & Traders
22,675.18
457 payment Vantagepoint
8/15/2014
Manufacturers & Traders
477.31
IRA payment Vantagepoint
8/15/2014
Manufacturers & Traders
5,270.93
401 payment Vantagepoint
8/15/2014
US Bank - Trust Acct
7,683.26
PARS payment
8/15/2014
South Bay Credit Union
13,980.38
Payroll credit union deduction pmt
8/15/2014
Nationwide NRS EFT
42,583.62
EFT 457 payment
8/15/2014
Nationwide NRS EFT
1,979.73
EFT 401a payment
8/15/2014"
State of CA EFT
2,378.14
EFT Child support payment
7/26/14 - 8/1/14
Workers Comp Activity
15,056.21
SCRMA checks issued
812/14 - 8/8/14
Workers Comp Activity
19,626.95
SCRMA checks issued
8/9/14 - 8/15/14
Workers Comp Activity
98,000.86
SCRMA checks issued
DATE OF RATIFICATION: 08118/14
TOTAL PAYMENTS BY WIRE:
3,492, 319.83
Certified as to the accuracv of the wire transfer. by:
r�/ /IY
Da (e
1-�-ki s�
Date
, � U- �) 4 , �,
Date
3,492, 319.83
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -13 to 9 -30 -14 8/18/201%6/1
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
MONDAY, August 04, 2014
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
5:00 p.m.
5:00 P.M. SESSION
CALL TO ORDER— Mayor Fuentes at 5:00 PM
PLEDGE OF ALLEGIANCE — Council Member
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30
minute limit total) Pursuant to Government Code § 54954.3(a), the only public comment that will be
permitted during this Special Meeting is that pertaining to the agenda item listed below. Individuals
who have received value of $50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take action on
any item not on the agenda. The Council will respond to comments after Public Communications
is closed.
Kim Thoman, El Segundo PTA Council President, spoke on behalf of the Library and Crossing
Guard partnership with the City and the ESUSD.
Kendra Walther, resident and Center Street PTA President, spoke on behalf of the Library and
Crossing Guard partnership with the City and the ESUSD.
Kristen Patterson, resident, spoke on behalf of the Library and Crossing Guard partnership with
the City and the ESUSD.
Melissa Moore, Superintendent of ESUSD, spoke on behalf of the Library and Crossing Guard
partnership with the City and the ESUSD.
Cathy Shearon, resident, spoke on behalf of the Library and Crossing Guard partnership with the
City and the ESUSD.
Dr. Antonio Mendez, resident, commented on the OpenGov part of our web site.
Ron Swanson, resident and business owner, concerned with the proposed budget cut of crossing
guards for the schools.
Jane Friedkin, resident, commented on assisting the ESUSD, Mrs. Friedkin has stated the well
has run dry and the City must take care of itself first.
Chris Powell, former school Board Member and CFO for the ED! Foundation, feels the funds are
necessary for the school district. The Ed! Foundation has done well, however, the funds for this
year have been allotted.
Mike Lipsey, resident, commented on the need for crossing guards in the district.
MINUTES OF THE SPECIAL CITY COUNCIL MEETING (SPS)
August 4, 2014
PAGE NO. 1
87
Loretta Frye, resident, stated the citizens elect a Council to run and take care of our City and the
school board is elected to take care of the schools. Ms. Frye commented on other sources of
income for the ESUSD.
Dr. Bill Watkins, school board member and resident, spoke on behalf of the library and the
Crossing Guard partnership with the City and the ESUSD.
Council Commented on the Public Communication received by the residents.
SPECIAL ORDERS OF BUSINESS:
Consideration and possible action regarding a strategic planning workshop resulting in City
Council guidance to staff for completing preparation of the Fiscal Year 2014 -2015 Budget
which includes a discussion of all City revenues and expenditures for the 2014 -2015
budget. Staff will present a brief overview of policy issues, challenges /limitations, staff
proposed goals and strategies associated with preparation and planning of the fiscal year
budget including, without limitation, the following matters:
Greg Carpenter, City Manager, introduced the presentation.
a. Review of changes to FY 2014 -2015 Preliminary Budget since June 26, 2014 Strategic
Planning Session. Deborah Cullen, Finance Director
b. Yearend Fund Balance Update based on projected FY 2013 -2014 yearend revenues
and expenditures. Deborah Cullen, Finance Director
Meeting recessed at 6:15 PM
Meeting resumed 6:27 PM
c. Three -Year Forecast — Staff's presentation three year Budget forecast and Council
discussion and direction regarding this forecast.
Mayor Fuentes opened the discussion for Council to discuss the possible reductions in the City
departments shown in "Reducing the Budget Deficit" handout. (Items d and a on the Agenda)
d. Options for expenditure reductions — Presentation by staff regarding potential
expenditure reductions and Council discussion and direction regarding these proposals.
e. Options for program reductions and /or revenue increases - Presentation by staff
regarding potential program reductions and Council discussion and direction regarding
these proposals.
Council voted on Service /Staffing Reduction Options by Department:
FIRE DEPARTMENT:
1. Run short up to 3 Suppression Positions Daily — FAILED Yes; 2 (Atkinson, Dugan) No; 3
(Fellhauer, Fuentes, Jacobson).
MINUTES OF THE SPECIAL CITY COUNCIL MEETING (SPS)
August 4, 2014
PAGE NO. 2
::
FINANCE DEPARTMENT:
2. Freeze FT Accounting Technician Position — backfill with PT — PASSED 5/0
HUMAN RESOURCES DEPARTMENT:
3. Reduce PT City Receptionists service hours — PASSED 5/0
4. Reduce Non personnel budget — FAILED Yes; 1 (Dugan) No; 4 (Atkinson, Fellhauer,
Fuentes, Jacobson, ,)
CITY'S MANAGER DEPARTMENT:
5. Reduce two FT Administrative Positions to one FT and one PT - FAILED Yes; 1 (Dugan)
No; 4 (Atkinson, Fellhauer, Fuentes, Jacobson)
PLANNING & BUILDING SAFETY:
6. Reduce Contractual Services — FAILED 0/5
LIBRARY SERVICES DEPARTMENT:
7. Reorganize staffing and freeze vacant position —PASSED 5/0
POLICE DEPARTMENT:
8. Reduce Staff by two sworn positions — PASSED 5/0
RECREATION & PARKS DEPARTMENT:
9. Freeze FT Park Maintenance Worker — backfill with PT — PASSED 5/0
10. Terminate Services Agreement with Tree Musketeers — FAILED 0/5
11. Reduce park repairs and projects — FAILED Yes; 2 (Fellhauer, Jacobson) No; (Atkinson,
Dugan, Fuentes)
12. Reduce operating hours of various Recreation facilities — $41,000.00, Council Member
Fellhauer proposed only $20,000.00 in cuts. PASSED Yes: 3 (Fellhauer, Fuentes,
Jacobson) No; (Atkinson, Dugan)
* *Mayor Fuentes asked for a matrix on usage of the various recreation facilities **
13. Reduce Acacia Pool hours — PASSED Yes; 4 (Atkinson, Fellhauer, Fuentes, Jacobson)
No; 1 (Dugan)
14. Reduce recreation facility supplies and projects - $12,000.00, Council Member Atkinson
proposed only $6,000.00 in cuts. PASSED Yes; 3 (Atkinson, Fuentes, Jacobson) No; 2
(Dugan, Fellhauer)
15. Reduce Special Event Budget — PASSED 5/0
16. Reduce Cable TV programming (PT salaries) — FAILED 5/0
17. Reduce Cable TV operating supplies — FAILED Yes; 2 (Atkinson, Jacobson) No; 3
(Dugan, Fellhauer, Fuentes)
PUBLIC WORKS DEPARTMENT:
18. Staff reductions — FAILED 0/5
19. Reduce supplies — FAILED 1/4 Yes; 1 (Jacobson) No; 4 (Atkinson, Dugan, Fellhauer,
Fuentes)
20. Reduce services — FAILED 1/4 Yes; 1 (Dugan) No; 4 (Atkinson, Fellhauer, Fuentes,
Jacobson)
MINUTES OF THE SPECIAL CITY COUNCIL MEETING (SPS)
August 4, 2014
PAGE NO. 3
19
CITY TREASURER:
21. Reduce supplies & services — PASSED 3/2 Yes; 3 (Atkinson, Dugan, Jacobson) No; 2
(Fellhauer, Fuentes)
CITY CLERK:
22. Reduce supplies & services — FAILED 0/5
PROGRAM REDUCTION OPTIONS:
Items 23 -25 were voted on during a previous Strategic Planning Session.
Items 26 -28 for the preliminary budget will remain as is and will be brought back at a later
date for further discussion after the City /Schools Affairs Subcommittee meeting.
Council Member Fellhauer brought back to the table the discussion of council members receiving
medical benefits for life after 5 years of service. Council Member Fellhauer does not see the value
in Council Members receiving retirement benefits as well. Council Member Fellhauer would like the
Council to voluntarily remove themselves from these programs.
Council Discussion
Council directed staff to prepare a report on what the process would be to change the retiree
medical benefits for City Council Members and all city employees and the PERS participation for
City Council.
ADJOURNMENT at 7:49 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING (SPS)
August 4, 2014
PAGE NO. 4
90
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 26, 2014, 6:00 P.M.
CALL TO ORDER — Mayor Fuentes at 6:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items
listed on the Agenda.
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including the Brown
Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; Employees
Association; Executive Management (unrepresented employees);
Management /Confidential (unrepresented employees)
Agency Designated Representative: City Manager and Steve Filarsky
ADJOURNMENT at 8:34 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
AUGUST 26, 2014
PAGE NO. 1
91
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from the El Segundo Kiwanis Club to operate a
portion of their Beer Garden on public property from 11:00 a.m. to 5:00 p.m. during the Kiwanis
sponsored 38th Annual Richmond Street Fair on Saturday, September 27, 2014.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Approve the request from the El Segundo Kiwanis Club to operate a portion of their Beer
Garden on public property during the Kiwanis sponsored 38th Annual Richmond Street Fair,
subject to compliance with all Alcohol Beverage Commission regulations and permits;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: Site Plan
FISCAL IMPACT: $0
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Jackie Day, Administrative Specialist
REVIEWED BY: Meredith Petit, Director of recreation and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
The El Segundo Kiwanis Club is sponsoring the 38th Annual Richmond Street Fair to be held in
downtown El Segundo on Saturday, September 27, 2014. As a component of the event, the El Segundo
Kiwanis Club has requested to operate a portion of their Beer Garden on Grand Avenue, adjacent to the
food court section of the fair from 11:00 a.m. to 5:00 p.m.
El Segundo Municipal Code Section 7 -6 -8 states that is unlawful to drink any alcoholic beverage or
possess an open container of any alcoholic beverage upon any public street, alley, sidewalk, pathway,
parking lot, park, beach, or other public property.
The El Segundo Kiwanis Club is experienced in operating beer gardens at local special events,
including the Hometown Fair and Richmond Street Fair. The Club has a proven track record in
upholding state regulations and believes that the beer garden is a very popular and well- received
component of the event. Additionally, the El Segundo Police Department has no reported incidents
related to the Beer Garden at this event in previous years.
rV
92
GRAND AVE --------
FRANKLIN AVE.
x
r i
1 1
Os
■
■
r
a
.r
r
r
■
M
i
�
■ 'a
■
r
ti
•i
■
■
a
r
■
i
a
� Em
s �■
■
r ■
s ■
■
■
s r
N N
a
r
r
■
r
■
■
r
a
■
r
a
'N
a
■
N a
■ r
■ r
� r
r a
w
I
CHEVRON
PARKING GOT
FAIR PARKWG
EL SEGUNDO BLVD.
cum
vs 'Awt
wrrc
CRY
F= C7
z
o
0
FRANKLIN AVE.
U)
Z
CQ
C
GRAND A VE.
sHfi X -LEA
r
xR
d carne won
0 vm A VAM*
4a fw mu
AwAmw
® um
r mm rover
rp r■
pm
91
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to Big West Construction, Corp.
for construction at twenty -six (26) homes related to Project No. RSI 14 -11 (Group 55 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $840,865)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Big West Construction, Corp.;
2. Award a contract to Big West Construction, Corp. for project RSI 14 -11 (Group 55);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Big West Construction Corporation
3. Bidder's Statement on Previous Contracts Subject to EEO Clause form submitted by Big
West as part of their Bid
4. Buy American Clause form submitted by Big West as part of their Bid
5. Letter from Hunt Ormann, dated August 13, 2014, on behalf of Karabuild Development, Inc.
6. Email from Richard Mah, dated August 15, 2014, on behalf of Karabuild Development, Inc.
7. Email from Richard Mah, dated August 18, 2014, on behalf of Karabuild Development, Inc.
8. Cover Sheet for Addendum #1, dated July 17, 2014
9. Pages 22, 23, 34 and 35 of the Schedule of Values submitted by Big West
10. Page 259 of the Contract Documents (part of Section 08 32 20 listing requirements of
Product Submittals for Secondary Sliding Glass Doors)
11. Document (2 pages) from Specialty Door Company, Inc. claiming that Mon -Ray meets
project requirements, while "other bidders" do not, including title 24
12. Letter from Mon -Ray to Specialty Door Company, dated August 12, 2014
13. Email dated August 21, 2014 from Big West claiming that Karabuild informed it of their
intent to protest the Big West bid if Karabuild "did not get [Group] 57, 58 or 59"
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0055 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning uilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION: 7
On July 22nd, 2014 the City Clerk's office opened bids for Project RSI 14 -11 (Group 55 of the City's
94
Residential Sound Insulation (RSI) Program). Four (4) bids were submitted and the results are as
follows:
Big West Construction Corporation $ 764,423.00
Karabuild Development, Inc. $ 809,729.00
Professional Services Construction $ 877,768.00
Harry H. Joh Construction $1,028,472.00
The staff estimate for the project was calculated to be $882,683.
In the attached letter, dated August 13, 2014, Karabuild claims that the Bid submitted by Big West is
non - responsive for six reasons, summarized in italics below. Staff has carefully reviewed Karabuild's
claims and found the following:
Claim 1: The submittal cover sheet used does not conform to requirements
Finding: Big West submittal cover sheets were not identical to the sample submittal cover sheet
provided in Appendix D -02 of the Contract Documents; however, the Contract Documents do not
require bidders to utilize the sample submittal cover sheet format and the submittal cover sheet
provided by Big West appears to meet all applicable requirements. Even if Big West's submittal
cover sheet constituted an irregularity (which is does not), Big West's submittal cover sheet did not
affect the amount of Big West's Bid and did not give Big West an advantage or benefit in the
bidding process, so that the City Council may waive such a minor irregularity.
Claim 2: Big West submitted its Bid on the wrong Bid Form
Finding: Although Big West submitted its Bid on the Bid Form originally included in the Contract
Documents (Appendix B-0 1), not the "Revised Appendix B -0 1" included in Addendum #1, the
addendum did not require Bidders to utilize the revised form. Karabuild also claimed that Big
West's Bid failed to include the required price for work related to security systems for Homes 55.06
and 55.11; Big West's Bid, however, included these values in their Schedule of Values. Even if Big
West's Bid Form constituted an irregularity (which is does not), Big West's Bid Form did not affect
the amount of Big West's Bid and did not give Big West an advantage or benefit in the bidding
process, so that the City Council may waive such a minor irregularity.
Claim 3: Big West failed to provide mandatory information regarding the secondary sliding
glass doors it proposed to utilize on the project
Finding: The Contract Documents required bidders to provide certain information as part of their
product submittals, such as Sound Transmission Class (STC) rating test reports, air infiltration test
reports, and water penetration test reports regarding secondary sliding glass doors. Although Big
West did not provide such information, staff has confirmed with both manufacturers (Torrance
Aluminum and Mon -Ray) that neither manufacturer can provide all of the information required of
the product submittals for secondary sliding glass doors (including showing verification of the U-
value of their respective secondary sliding glass doors, nor approval of the California Energy
Commission and compliance with Title 24 energy requirements.)
Notably, Karabuild previously utilized the Torrance Aluminum secondary sliding glass door product
on El Segundo RSI project Groups 42 and 48.
95
Claim 4: Big West failed to provide two (2) forms for its subcontractors
Finding: The two forms questioned by Karabuild (namely, the "Bidder's Statement on Previous
Contracts Subject to EEO Clause" and the "American -Steel and Manufactured Products for
Construction Contracts ") are not required to be submitted by subcontractors with the Bid
Claim 5: Big West failed to complete bid forms, leaving some fields blank
Finding: Although Big West did leave some blank fields on the "Designation of Manufacturers and
Suppliers" form, the Contract Documents, including the Instructions to Bidders, does not require
bidders to complete all blanks on the form in question. Additionally, the blanks do not give Big
West an advantage or benefit in bidding and does not equate to a material irregularity. Thus, the
City Council may waive such as a minor irregularity.
Claim 6: An irregularity exists on Big West's Bid Bond
Finding: The Bidder's Bond submitted by Big West substantially respond to the requirements of the
Contract Documents by providing a dollar amount. There is nothing that would prevent the City
Council from waiving this matter as a minor irregularity.
In an abundance of caution, staff recommends that the City Council treat all the matters raised by
Karabuild's protest as a minor irregularities; the City Council may then waive irregularities and award
the contract to Big West.
The amount requested for the contract is $840,865 which represents the amount of the bid submitted by
Big West Construction Corporation ($764,423.00) and an additional 10% for contingencies.
Construction is scheduled to start on January 5th, 2015 and complete by February 26th, 2015, with
Contractor Site Evaluations scheduled for September 22nd — 26th, 2014.
96
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14 -11
City of Ell Segundo
Residential Sound Insulation Group 55
Date of BID Opening: Wednesday, July 22, 2014
Time of BID Opening: 11 A.M.
Place of BID Openinc: City Clerk's Office
COMPANY NAME/ADDRESS
Total BID Amount
1. Karabuild Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
S o g a f
2. HJ Harry H. Joh Construction
7303 Somerset Blvd.
J 1
Paramount, CA 90723
3. Professional Services
Construction, Inc.
17609 Ventura Blvd., Suite 218
�' ``j 76 To ° U
Encino, CA 91316
4.Big West Construction Corp.
15331 No 9260 4 a
Irvine, CA 9260
76 Y L
5.
6.
7.
8.
9.
10.
City Clerk's Office
City Clerk's Office
RSI, Representative
97
City of El Segundo
Residential Sound Insulation Program
' *r RSI 14 -11 (Group 55)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -11
iOResidential Sound Insulation Program — Group 55"
at the following lumi) sum price:
RSI
ID
Property Address
Description
Bid Price
55.01
770 West Imperial Ave #30
RSI Improvements
$ 9 �
55.02
120 West Walnut Avenue
RSI Improvements
$ • 2
55.03
122 West Walnut Avenue
RSI Improvements
$ ' 1
p 57 L4
55.04
732 Loma Vista Street
RSI Improvements
$ a 6 S
55.05
732 %s Loma Vista Street
RSI Improvements
$ 1(o, 193
55.06
1132 East Acacia Avenue
RSI Improvements
$ Li
55.07
650 West Maple Avenue
RSI Improvements
$ 2- ileA
55.08
227 West Maple Avenue
RSI Improvements
$ (0 t4 2b
55.09
624 West Oak Avenue
RSI Improvements
$ 214, �3
55.10
329 East Sycamore Avenue
RSI Improvements
$ 31
16
55.11
624 West Maple Avenue
RSI Improvements
$ l0y I,
55.12
324 West Sycamore Avenue
RSI Improvements
$ 3
55.13
521 East Sycamore Avenue
RSI Improvements
$ 3 3 '41
55.14
528 West Maple Avenue
RSI Improvements
$ ;�, 5', 3Y
55.15
532 West Maple Avenue
RSI Improvements
$ 33 (c(os
55.16
823 Penn Street
RSI Improvements
$ '1 S
Bidding Form Appendix B -010'^-I. Last Modified: January 23is14
Bidder's Proposal and Statement �� I iq 8
City of El Segundo
`�" Residential Sound Insulation Program
. ��- • RSI 14 -11 (Group 55)
55.17
823 % Penn Street
RSI Improvements
$ 19, 9-
55.18
1123 East Acacia Avenue
RSI Improvements
$ 3019 09(0
55.19
853 McCarthy Court
RSI Improvements
1364-30
55.20
231 West Maple Avenue
RSI Improvements
$ f„19 i Ll 3
55.21
543 East Walnut Avenue # 1
RSI Improvements
$
55.22
543 East Walnut Avenue # 2
RSI Improvements
$
55.23
543 East Walnut Avenue # 3
RSI Improvements
$ ('Z $7F
55.24
543 East Walnut Avenue # 4
RSI Improvements
$ (�
55.25
543 East Walnut Avenue # 5
RSI Improvements
$ i 3
55.26
543 East Walnut Avenue # 6
RSI Improvements
s110 ()6 0
Total Bid (Contract Sum)
C-yet1 H um) loe% si �fv FO-Vt k -V6 &AN L7 �JR � y►J�
(words) 'rW E1Jr%./ TN REE 0 ©t.1..
(figures)
In case of discrepancy between the words and figures, the words must prevail
Contractor Representative: 1
signature
Name (printed or typed)
Title: 12ESi 17e->.rT
Name of Firm: N11 We co'- 04--rivaj
C7 vi470Avj1cr.3
Address: 15331 NORMALj iE
;rltyi,u� , C4- 9 X-D LI
Telephone Number: 4q -9 1 - 2-L-V!
IV-U
X25
Z1 12-01 L)
i to
Contractor's State License Number:
License Expiration Date:
S'- 31 -2.ot_q
Type of Entity: ❑ Sole Proprietorship ❑ Partnership � Corporation* [] Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -0� Last Modified: January 239014
Bidder's Proposal and Statement M
City of El Segundo
Residential Sound Insulation Program
•' RSI 14-11 (Group 55)
Bidder's Statement on Previous Contracts suNect to EEO Clause
The Bidder'P has participated 0 has not participated in a previous contract subject to the equal
opportunity clause prescribed by Executive Order 11246, as amended, of September 24, 1965.
The Bidder �O has submitted ❑ has not submitted all compliance reports in connection with
any such contract due under the applicable filing requirements; and that representations
indicating submission of required compliance reports signed by proposed subcontractors will be
obtained prior to award of subcontracts.
If the Bidder has participated in a previous contract subject to the equal opportunity clause and
has not submitted compliance reports due under applicable filing requirements, the Bidder must
submit a compliance report on Standard Form 100, "Employee Information Report EEO -1" prior
to award of the contract.
Note: Failure to complete the blanks may be grounds for rejecting the bid.
I declare under penalty of perjury that the foregoing is true and correct.
Name of Firm: &rl_ L'P 9�� a 0L't i (-¢ ' n 1� i
City of El Segundo
Residential Sound Insulation Program
Oxwxiiv°
IT
RS1 14 -11 (Group 55)
Buy American — Steel and Manufactured Products for Construction
Contracts
The Contractor agrees that only domestic steel and manufactured products will be used by the
Contractor, Subcontractors, materialmen, and suppliers in the performance of this Contract, as
defined in A. below.
A. The following terms apply to this clause:
1. Steel and manufactured products. As used in this clause, steel and manufactured
products include:
a.) those products produced in the United States or
b.) a manufactured product produced in the United States, if the cost of its
components mined, produced or manufactured in the United States
exceeds sixty percent (60 %) of the cost of all its components and final
assembly has taken place in the United States.
2. Components. As used in this clause, components means those articles, materials,
and supplies incorporated directly into steel and manufactured products.
3. Cost of Components. This means the costs for production of the components,
exclusive of final assembly labor costs.
Name of Firm: �Q�,� '` CQt -('Otj !- 7�D+LI+? -1 oN
�t
Address: 1 S'� j 1 M a lZ
Telephone Number: R CO igr- 'L'L 0
Contractor Representative: 1-0 VA _6447Z
Title:
Signature:
Dated this 17— day of TJ d _. 22014.
Bidding Form Appendix B -09 Last Modified: January 24if 14
Buy American Clause
I41011AR :MAII
i� -mail: mall,( hurntortniann.com
9909,0111
August 13, 2014
CITY OF EL SEGUNDO
Residential Sound Insulation Program
333 Main Street
L, i Segundo, CA 90245
Attention: James S. O'Neill, Program Director
Re: City of El Segundo -14 -11 Groun 55
To Mr. O'Neill:
Hunt
Hunt
Ortntann
halrry
Nieves
Darling
Attorneys At Law
& ,Mail,
Inc.
']'his Firm represents Karabuild Development, Inc. ( "Karabuild ") in reference to c,le
above sulajeci project. The. apparent low bidder was Big West Construction Corporation ( "Big,
West"). As, discussed herein, the bid, of Big. West is non - responsive, thereby making Karabuild
0-1c.lo%vest. responsive and responsible bidder.
Defects lit the laic! of 113i We
The bid of Big West is defective and non- responsive in several respects.
I. The submittal cover sheet used by Big West does not conform to the submittal cover
sheet mandated by the specifications:
2. Big West provided its numerical bid on the wrong "Bidders Proposal and Statemeat"
term. Addendum No. I expressly specified that bidder's utilize the bidders form provided. This
is particularly important due to the fact that RSI I.D. No.: 55.06 and 55.11 contain mandated bid
numbers for security systems. Thus. the Big West bid fails to include security systems for RS]
I.D. Nos. 55.06 and 55.1 l .
:1. Big N'vest's hid` is non- responsive in that it fails to provide mandatory information
concerning the st:condary sliding glass doors. Specifically, the required STC test report, are not
available, and the required air and,-water infiltration test is also missing, thereby failing to meet
tiie requirements c' f the specifications.
4. The signed "13idclers Statei;nent on Previous Contracts Subject to L:rO Clause" form !Iati
not been submitted for subcontractors as required by the specifications.
6i0008.I KNI2946.001
301 North Lake Avenue, 7th Floor • Pasadena, CA 91101 -5118 • Voice: 626- 440 -5200 • Fax: 626- 796 -0107 • www.hunwrun;u ,
James S. O'Neill
August 13, 2014
Page 2
5. A signed " American -Steel and Manufactured Products for Construction Contracts" form
was not included for subcontractors as required by the specifications.
6. Big West failed to completely fill in bid forms as required by the specifications. For
instance, in the "Designation of Manufacturers and Suppliers" form, several fields were left
blank.
The law concerning responsiveness is clear. "Responsiveness focuses on whether the bid
submitted by the contractor conforms to the call for bids. There is a variance in a contractor's bid
which effects the amount of the bid or gives a bidder and advantage or benefit not allowed tinder
the bidder. it renders the bid. invalid." Konica Business Machines v. Regents of University of
California (1998) 206 Cal.App. 3`d 449.
The laws concerning "responsiveness" are intended to ensure that public bidding is fair
and competitive. Because of the potential for abuse arising from deviations from strict adherence
to standards which promote these benefits, the letting of public contract universally receives
close judicial scrutiny and contracts awarded without strict compliance with biddinIM
requirements will be set aside. See, Dumar Electric, Inc. v. City of Los Angeles (1994) 9 Cal. 4"
161. A bid is responsive if it promises to do what the bidding instructions demand. (Great Wes•r
Contractors, Iric. v. Irvine Unified School District (2010) 187 Cal.App. 4`h 1425.) A bid which
-,substantially conforms to a call for bids may, though it is not strictly responsive, be accepted if
rthe variance cannot have affected the amount of the bid or give a bidder an advantage or benefit
not allowed other bidders or, in other words, if the variance is inconsequential. The test for
measuring whether a deviation and a bid is sufficiently material to destroy its competitive nature
is whether the variation affects the amount of bid by giving the bidder an advantage or benefit
not enjoyed by the other bidders. See Ghilotti Construction v. City of Richmond (1996) 45
Cal.App. 4 "' 897.
As discussed above, the deficiencies of the Big West bid rendered the bid non - responsive
and non- waivable. In particular, several of the deficiencies clearly fall on the category of
providing Frig West with an unfair advantage not enjoyed by the other bidders. By utilizing the
incorrect bid form, Big West failed to adhere to Addendum No. 1 and its requirement that
bidders utilize a Mandatory Bid Form, which importantly, contained amounts for a security
system on two different line items. It is obvious that the failure of Big West to utilize this form,
renders its bid non- responsive and it provides Big West with an economic advantage by allowing
Big West to exclude the required scope work in its bid. Moreover, any irregularity with a bid
bond, such as seen here in Attachment 1, provides a prospective bidder with unilateral discretion
to provide the required mandatory documents.
65MOH.1 100 2946,001
103
James S. O'Neill
August 13, 2014
Page 3
Conclusion
For the foregoing reasons, Karabuild respectfully requests that the City of El Segundo
reject the bid of Big West as non - responsive. Karabuild further urges the City of El Segundo to
award the contract to Karabuild as the lowest, responsive and responsible bidder.
Very truly yours,
GI A/X0 4 P10 4- - /I
Richard Mah
RM:nat
Attachment
cc: Karabuild Development, Inc.
650008.1 RM 2916.001
104
ATTACHMENT 1
105
Cily of F1 Segundo
Residential Sound Insulation Pr(
#-5
R81 14 -11 (Group 55)
.Bidder's Band
(Not ne omary when cashier's check ctccompanies Bidder's Proposal and Slatainent)
Bid WesL ConSLrUCtion Corporation
— . . --- . ., __., Lis principal ("Principal") and
North American Specialty Insurance Company 9 corporation incorporated under
the laws U1 the Slat' of, New Ham shi ,,e find licensed by the S(wt.- of
Calilbrnia to exccu(c bands and undcll.alkinp its sulo surety, as surety ( "Surety "), our heirs,
exe(wicn -S. administrutor5. succe;;mr s, and assipx, arc; ,jointly and severally b(iiind to the City of
1.1 Segundo, a general law city and municipal corporation existing wider tic laws of'C'alilloroial,
Bid Amount: Putt to h'XCPC:d Eiglek +/ Eight Thousand 0/100 dollurt; (S__80,000,00 —)
t 1 Ise Iprid,,,cnc1 ftrr ��t,rJ to Micf�sfv, iN SUCO" A's �li�d,. Ssir ls,,,ki Ilse 13ici ctf'tlu undersigr,cd.
Principal ivitl� ti �rcci'ta- ]'t.51 t�4 -�:1{ Ifit�ie3ur�ti.�E :`pound Insulation P,rnkrstm - G'raup SS.
('`5'roject "), as specifically set forth in tho Contract Documents, is ticecptatl and the proposed
Cont- aw is awarded to said Principal. and said Principal fails or rcfuws to execuic tftc
Residential $ound Insulation Rrograni C'ontncc.t governing the Project in accordance with tiuch
Bid as accepted and the ('ontrai;l Ductiments.
SIGNC'.T) AND SLALRD this..._ 14 day of July �-...1 2014
Big W r7L Construction Corporation North Acl Vic Specialty Our.-alco Company
Principal's i'residenl ' it, ly"3 re%id nt Yung T. Muiliuk,
Attoney -in -Fact
F'ri�t l7ctl`s 5ccrctary Sure13.'s Secrctara
!rote: Ri,1, :;i nalures marl bo icknowludgccl by a notary public.
Principal'~ Mailing Address
Big West Construction Corporation
15331 Normandie Ave., Irvine,
CA 92604
Ridding form
Ricldef's I3ond
:surety's Mnilh)F Address
North American Soec,ialty
Insurance Company
6 Hutton Centre Drive, Suite 050,
Santa Ana, CA 92707
R -02 Lost Modified: .Nnutiry?9, 2014
106
O'Neill, James
From: Natalie Urbino <urbino @huntortmann.com>
Sent: Friday, August 15, 2014 1:06 PM
To: O'Neill, James; Richard Mah
Cc: soundproofing @karabuild.com; King, David; Shilling, Mona
Subject: RE: City of El Segundo - 14 -11 Group 55
Attachments: Exhibits 1 -4 re Karabuild_s Response.PDF
Importance: High
Dear Mr. O'Neill —
In response to your August 14, 2014 email requesting clarification to Karabuild Development, Inc.'s Bid
Protest, Karabuild provides the following response:
1. The City of El Segundo provided the forms to all prospective bidders in providing a response to the
subject project. All bidders, including Karabuild, used the proper submittal form (attached as Exhibit 1) — all
except Big West. Big West provided a non - conforming submittal, which is attached as Exhibit 2. Since the
submittal form was mandated by the agency, the use of a different submittal cover sheet by Big West renders its
bid non - responsive.
4. Attached as Exhibit 3, is the required "Bidders Statement on Previous Contracts Subject to EEO
Clause." Karabuild provided this signed form in its bid response, however, Big West did not. Again, this
renders the bid of Big West non - responsive.
5. Attached as Exhibit 4 is the "American Steel Manufactured Products for Construction Contracts" form
which was required by the invitation for bids. Karabuild provided the signed form, whereas Big West did not.
Big West failed to meet the call of the bids and thus its bid is non - responsive.
Finally, you requested clarification concerning the statement that Big West's failure to provide a
conforming bid bond provides it with the unilateral discretion to provide required mandatory documents. The
bidders were required to provide a bid bond in the amount of 10% of their bid. Big West's bid bond was
conditional and provides a not to exceed amount. The fact that the not to exceed amount is above 10% of the
Big West bid, is of no consequence. Now that the bids are open, Big West has the opportunity to review all
bids and to determine whether it wants to submit the proper mandatory bid documents. (See, Valley Crest
Landscape, Inc. v. City Council of Davis (1996) 41 Cal.App. 4`h 1432, where the court concluded that the low
bidder in the Valley Crest case had an unfair advantage because it could have withdrawn its bid.)
I hope this clarifies Karabuild's position concerning its bid protest in the above project. Karabuild respectfully
submits that it is the lowest responsive and responsible bidder.
Please let us know if you have any further questions.
Richard Mah
Natalie Urbino, on behalf of Richard Mah
107
Secretary, Assistant to Richard Mah, Michelle Strassburg & Fernando Saldivar
Hunt Ortmann Palffy Nieves Darling & Mah, Inc.
301 North Lake Avenue, 7th Floor
Pasadena, CA 91101 -1607
phone 626- 44D -5200 I fax 626. 796.0107 1 www,hunlortmann,com
From: O'Neill, James [mailto:JONeill @elsegundo.org]
Sent: Thursday, August 14, 2014 11:54 AM
To: Richard Mah
Cc: soundproofing @karabuild.com; King, David; Shilling, Mona; Natalie Urbino
Subject: RE: City of El Segundo - 14 -11 Group 55
Mr. Mah-
Please clarify Karabuild's claim with regards to items 1, 4 and 5, as well as the claim that the irregularity with the bid
bond provides Big West "unilateral discretion to provide the required mandatory documents," in your letter dated
August 13, 2014.
James S. O'Neill
Program Manager
City of El Segundo
Residential Sound Insulation Program
333 Main Street
Unit A
El Segundo, California 90245
(310) 524 -2352 phone
(310) 662 -4052 fax
ioneill @elseeundo.ore
From: Natalie Urbino [mailto:urbino @huntortmann.com]
Sent: Wednesday, August 13, 2014 11 :30 AM
To: O'Neill, James
Cc: soundproofing @karabuild.com; Richard Mah
Subject: City of El Segundo - 14 -11 Group 55
Importance: High
Mr. O'Neill —
Attached please find Karabuild Development, Inc.'s bid protest letter regarding the above - subject matter. Please be
advised that this is also being sent via U.S. Mail.
If you have any problems opening this attachment, please do not hesitate to contact me.
Thank you,
Hunt Hunt Ortmann Palffy Nieves Darling & Mah, Inc.
L 301 North 1-ahe Avarwe 7th Floor
t
Yi d' L)I � �P: P95adena 1,A 91 101 - 1.3117
www,huntortmann.com
Natalie Urbino
Secretary
Assistant to Ric!7ard rvlah. F.1ici,LllM, urbino @huntortmann.com
Strassbug & Fernando Saldivar phone 626- 440 -52001 fax 626- 796 -0107 1 Download v -card IA
Co�+iid,n�li �.li;y �Juln,c
108
EXHIBIT 1
110
'Submittal #
XYZ Construction Company
123 Main Street
Anytown, USA 00000
(000) 000 -0000
(000) 000.0000 (fax)
To: City of El Segundo Date: 02 -01 -2012
Attention: Construction Coordinator
Residential Sound Insulation (RSI) Program Re: RSI _ (Group XX)
333 Main Street —
El Segundo, California 90245
(310) 524 -XXXX
(310) 662 -XXXX
STC 44 Horizontal Sliding (X -X)
Vinyl Windows
Total Number of Pages included in this Submittal: XX
Applicable Sections: Section 01 33 00 (Submittal Procedures)
Section 08 53 00 (Vinyl Windows)
Are there any requirements of the Contract Documents that would not be met by using this /these product(s):
❑ No
❑ Yes (if yes, describe what requirements would
not be met, and why you feel the product(s)
should be used despite this fact)
As Superintendent for [XYZ Construction
Company], I have personally reviewed the
attached documentation and certify that the
product(s) and /or work that it represents
meets or exceeds all applicable requirements
of the Contract Documents.
[Name of Superintendent]
Superintendent for [XYZ Construction Company]
:dit�� E • a,��ttrop Tedrli .
jEl i� e.lvr t1 t vrt gifts! klty Rt r~IP Urii& RSI Raj.
W 12,ni- nthOroin'd'te t r 9fG i t tF�nt 9MOOtf
1 rn '
p3 ct� {yJlR�e91+ 9 �f �]�yle�ky -,x(
•: yt�� tr aces�iu�ktP11P
.
'rlhti7ej{ 5•r, c a f c 1: r �{{,�� Via.. .,.ry
r � •' fir:
,� s c�sr
„
# _ PT4
nk
111
112
0 Id e r fo ar ►� 1'4jerY I
rEST
cnoii Cover Sheet
Submittal #1
Bidders proposal and Statement Form
To: City of El Segundo Date: 712212014
Attn: Project Coordinator RE: 14 -11 Group 55
Residential Sound Insulation Program
333 Main Street
El Segundo, CA 90245
Applicable Sections: Section 0133 00 (Submittal Procedures)
Section 00 5100 ( Award and Execution of Contract)
Prepared By:
Big West Construction Corporation
15331 Normandie Ave.
Irvine, CA 92604
(949) 795 -2219
Fax (949) 451 -1506
bigwestconst @aol, corn
Are there any requirements of the Contract Documents that would not be met by using
this information:
V-N 0
❑ Yes (if yes, Describe what requirements
would not be met, and why you
feel the products) should
be used despite this fact)
Total Number of Pages Included in this Submittal:
I, "*% Ca L0, as Superintendent for Big West Construction Company, have
personally reviewed the attached documentation and certify that the product(s) that it
represents meets or exceeds all applicable requirements of the contract documents.
Superintendent is capable of answering questions regarding the information in this
submittal. N
Superizitendent Signature
15331 Normandie Ave. Irvine, CA 92604 • (949)795 -2219 • Fax(949) 451-1506
License #812085 • bigwestconst @aol,com
113
EXHIBIT 3
114
City of El Segundo
Residential Sound Insulation Program
RSI 14 -11 (Group 55)
Bidder's Statement on Previous Contracts subiect to EEO Clause
The Bidder ❑ has participated ❑ has not participated in a previous contract subject to the equal
opportunity clause prescribed by Executive Order 11246, as amended, of September 24, 1965.
The Bidder ❑ has submitted ❑ has not submitted all compliance reports in connection with
any such contract due under the applicable filing requirements; and that representations
indicating submission of required compliance reports signed by proposed subcontractors will be
obtained prior to award of subcontracts.
If the Bidder has participated in a previous contract subject to the equal opportunity clause and
has not submitted compliance reports due under applicable filing requirements, the Bidder must
submit a compliance report on Standard Form 100, "Employee Information Report EEO -I" prior
to award of the contract.
Note: Failure to complete the blanks may be grounds for rejecting the bid.
I declare under penalty of perjury that the foregoing is true and correct.
Name of Firm:
Address:
Telephone Number:
Contractor Representative:
Signature:
Title:
Dated this day of _ , 2014.
Bidding Form B -08 Last Modified: January 23, 2014
Bidder's Statement on Previous Contracts Subject to EEO Clause 115
EXHIBIT 4
116
City of El Segundo
Residential Sound Insulation Program
RSI 14 -11 (Group 55)
Buy American — Steel and Manufactured Products for Construction
Contracts
The Contractor agrees that only domestic steel and manufactured products will be used by the
Contractor, Subcontractors, materialmen, and suppliers in the performance of this Contract, as
defined in A. below.
A. The following terms apply to this clause:
1. Steel and manufactured products. As used in this clause, steel and manufactured
products include:
a.) those products produced in the United States or
b.) a manufactured product produced in the United States, if the cost of its
components mined, produced or manufactured in the United States
exceeds sixty percent (60 %) of the cost of all its components and final
assembly has taken place in the United States.
2. Components. As used in this clause, components means those articles, materials,
and supplies incorporated directly into steel and manufactured products.
3. Cost of Components. This means the costs for production of the components,
exclusive of final assembly labor costs.
Name of Firm:
Address:
Telephone Number:
Contractor Representative:_
Title:
Signature:
Dated this day of , 2014.
Bidding Form Appendix B -09 Last Modified: January 23, 2014
Buy American Clause 117
O'Neill, James
From: Richard Mah <mah @huntortmann.com>
Sent: Monday, August 18, 2014 6:03 PM
To: O'Neill, James
Cc: soundproofing @karabuild.com; King, David; Shilling, Mona
Subject: RE: City of El Segundo - 14 -11 Group 55
Mr. O'Neill:
We have a clarification relating to items 4 & 5 below (the "Bidders Statement on Previous Contracts Subject to EEO
Clause" and "American Steel Manufactured Products for Construction Contracts" forms). At the time of the bid opening,
the subcontractors of Big West failed to submit the forms relating to item 4, and the subcontractors and suppliers of Big
West failed to submit the forms relating to item 5, as required by the bid. In contrast, Karabuild's subcontractors
complied with item 4 by providing the completed forms in the bid, and Karabuild's subcontractors and suppliers
provided the necessary forms in the bid relating to item 5, thus meeting the call of the bid. For these and the other
reasons listed below and in our August 13, 2014 correspondence, the Big West bid is non - responsive. Karabuild's bid is
the lowest responsive bid.
Thank you for your attention to this matter.
Richard Mah
Shareholder
Hunt Ortmann Palffy Nieves Darling & Mah, Inc.
301 North Lake Avenue, 7th Floor
Pasadena, CA 91101 -1807
phone 828- 440.52001 fax 828 - 798 -0107 1 www.huntortmann.com
From: Natalie Urbino
Sent: Friday, August 15, 2014 1:06 PM
To: O'Neill, James; Richard Mah
Cc: soundproofing @karabuild.com; King, David; Shilling, Mona
Subject: RE: City of El Segundo - 14 -11 Group 55
Importance: High
Dear Mr. ONeill —
In response to your August 14, 2014 email requesting clarification to Karabuild Development, Inc.'s Bid
Protest, Karabuild provides the following response:
1. The City of El Segundo provided the forms to all prospective bidders in providing a response to the
subject project. All bidders, including Karabuild, used the proper submittal form (attached as Exhibit 1) — all
except Big West. Big West provided a non - conforming submittal, which is attached as Exhibit 2. Since the
submittal form was mandated by the agency, the use of a different submittal cover sheet by Big West renders its
bid non - responsive.
4. Attached as Exhibit 3, is the required "Bidders Statement on Previous Contracts Subject to EEO
Clause." Karabuild provided this signed form in its bid response, however, Big West did not. Again, this
renders the bid of Big West non - responsive.
118
S. Attached as Exhibit 4 is the "American Steel Manufactured Products for Construction Contracts" form
which was required by the invitation for bids. Karabuild provided the signed form, whereas Big West did not.
Big West failed to meet the call of the bids and thus its bid is non - responsive.
Finally, you requested clarification concerning the statement that Big West's failure to provide a
conforming bid bond provides it with the unilateral discretion to provide required mandatory documents. The
bidders were required to provide a bid bond in the amount of 10% of their bid. Big West's bid bond was
conditional and provides a not to exceed amount. The fact that the not to exceed amount is above 10% of the
Big West bid, is of no consequence. Now that the bids are open, Big West has the opportunity to review all
bids and to determine whether it wants to submit the proper mandatory bid documents. (See, Valley Crest
Landscape, Inc. v. City Council of Davis (1996) 41 Cal.App. 4th 1432, where the court concluded that the low
bidder in the Valley Crest case had an unfair advantage because it could have withdrawn its bid.)
I hope this clarifies Karabuild's position concerning its bid protest in the above project. Karabuild respectfully
submits that it is the lowest responsive and responsible bidder.
Please let us know if you have any further questions.
Richard Mah
Natalie Urbino, on behalf of Richard" Mah
Secretary, Assistant to Richard Mah, Michelle Strassburg & Fernando Saldivar
Hunt Ortmann Palffy Nieves Darling & Mah, Inc.
301 North Lake Avenue, 7th Floor
Pasadena, CA 91101 -1607
phone 626 -440 -52001 fax 626- 796 -0107 1 www.huntortmann.com
From: O'Neill, James [mailto:JONeill @elsegundo.org]
Sent: Thursday, August 14, 2014 11 :54 AM
To: Richard Mah
Cc: soundproofing @karabuild.com; King, David; Shilling, Mona; Natalie Urbino
Subject: RE: City of El Segundo - 14 -11 Group 55
Mr. Mah-
Please clarify Karabuild's claim with regards to items 1, 4 and 5, as well as the claim that the irregularity with the bid
bond provides Big West "unilateral discretion to provide the required mandatory documents," in your letter dated
August 13, 2014.
James S. O'Neill
Program Manager
City of El Segundo
Residential Sound Insulation Program
333 Main Street
Unit A
El Segundo, California 90245
(310) 524 -2352 phone
(310) 662 -4052 fax
ioneill@elsegundo.org
From: Natalie Urbino [mailto:urbino @huntortmann.com]
Sent: Wednesday, August 13, 2014 11 :30 AM
119
To: O'Neill, James
Cc: soundproofing@karabulid.com; Richard Mah
Subject: City of El Segundo -14 -11 Group 55
Importance: High
Mr. O'Neill —
Attached please find Karabuild Development, Inc: s bid protest letter regarding the above-subject matter. Please be
advised that this is also being sent via U.S. Mail.
If you have any problems opening this attachment, please do not hesitate to contact me.
Thank you,
Hurft Hunt Ortmann Palffy Nieves Darling & Mah, Inc.
301 North Lake Avenue 71h Floor
Pasadena. CA 91101-1807
Natalie Urbino www.huntortmann.com
Secretary
Assistant to Richard Mah. Michelle urbino@huntortmann.com
Slrassburg & Fernando Saldivar phone 828 -440 -52001 fax 628-796-0107 1 Download v-card 0
Confid' Pridality Notic Tn�j nfor;n�!iorl :D e, tal�_�ro�ri�: -�-T. a, _rY acc,
the ise. of vie r:ended re--!picfjt and fi,a•, be CGIfAr_ 1 3.101 1,;god If on" craa , 1-: S vz: w, ;!):endud
er11 _C31,:r1j'1Ze❑ Use, or :,,py i g r, af-o n7zy re -,,, a:%!_, V w s
,:;mwixical,;r' n error p!FF)5e mivi�jia:� , r.�+; �!Y r."w"! e.73: I
- 3 1,-, o, ele
.-am rr..�!r, yo�. Pursuar.: to aL,01 Caine cau�e fr�qp,.T jLl-: ."r� , C. am r j I� _-:n.y re is -d r,
7nienoEi to bt s?d !iLr ca .se�; :,,! rurc3 es t rro ra el,
i st_- 2. �linq iqr, r -
a 0 [ter mov�
rmothcr oa,j., �i, :rn5
120
City of El Segundo
� A Residential Sound Insulation Program
Project RSI 14 -11 (Group 55)
ADDENDUM NUMBER 1
Date: July 17, 2014
Project: City of El Segundo
RSI 14 -11 (Residential Sound Insulation Program — Group 55)
To: Prospective Bidders
This addendum forms a part of the Contract Documents and modifies the original Bidding
Documents. Portions of the Bidding and Contract Documents not altered by this addendum
remain in full force.
Acknowledge receipt of this addendum in the space provided on the Bid Form. Failure to
do so may subject the Bidder to disqualification.
Item 1 A Pre -Bid Request for Information / Interpretation was received,
asking for clarification on the Superintendent.
City's Response:
1. Please see attached RFI #1
Item 2 A Pre -Bid Request for Information / Interpretation was received,
asking for clarification on the security monitoring system for
Home 55.06.
City's Response:
2. For all prospective bidders, please add $2000 to your bid to cover the
cost of the security monitoring system reinstall on House 55.06., as per
section (28 00 00) of the project specifications. See attached RFI #2.
Item 3 For all prospective bidders, please add $2000 to your bid to cover the
cost of the security monitoring system reinstall on 55.11, as per section
(28 00 00) of the project specifications. Revised Appendix B -01 attached.
Item 4 For all prospective bidders, please see the attached Davis Bacon Wage
determination.
End of Addendum
Addendum #1 RSI 14 -11 (Group 55121
Lli v C',
� .V 4 611y'O
lome ID #:
Residential Sound Insulation Program
RSI 1XXXX (Group 55) Schedule of Values
Contractor:
55.06 Home Address:
Payment Application:
1132 E Acacia
to of
Items/Units
Item
Description
Value of
Primary Materials
Value of
Other Materials
Value of Installation
Total
intialled Value
Window 1
S 560.00
S 681.00
S 1,241.00
Window 2
$ 560.00
S 681.00
S 1,241,00
Window 3
S 560.00
S 681.00
S 1,241.00
Window 4
S 560.00
S 681.00
S 1,341.00
Window 5
S 560.00
S 681.00
S 1,341.00
Window 6
$ 560.00
_
S 681.00
S 1,241.00
Window 7
S 560.00
S 681.00
S 1,141,00
Window 8
S 560.00
S 681.00
S 1,241.00
Window 9
$ 560,00
S 681.00
S 1,241.00
Window 10
$ 560,00
S 681,00
S 1,241.00
Window 11
$ 560.00
S 681.00
S 1,241.00
Window 12
S 560.00
S 681.00
S 1,241.00
Window 13
S 560.00
S 681.00
S 1,241.00
_
Window 14
S 560,00
S 681.00
S 1,241.00
Window 15
S 560.00
S 681.00
S 1,241.00
Window 16
S 560.00
S 681.00
S 1,241.00
Window 17
S 560.00
S 681.00
S 1,241.00
Window 18
S 400.00
S 681,00
S 1,081.00
Window 19
S 400.00
S 681.00
S 1,081,00
Window 20
S
Door A
$ 1,300.00
S 11000.00
$ 2,300.00
Door B
$ 1,300.00
S 1,000.00
S 2,300.00
Door C
$ 1.300.00
S 1,000.00
S 2,300.00
Door D
S
Door E
s
Door F
S
Pet Door
S
Mail Slot
S
Mail Box
s
Fireplace Damper
S
Fireplace Glass Door
S
Enlarge Attic Access
$ 200.00
S 200.00
S 400,00
New Attic Access Panel
S 200.00
$ 200.00
S 400.00
Eaves Vents
S _
F-ICupola
Baffle
$
122
22
IS 41,384.00
23 123
Rectangular Gable Vent Baffle
g ,
Triangular Gable Vent Baffle
S
Turbine Vent Baffle
S
Standard Roof Vent Baffle
S
Exhaust Vent Baffle
$ 150.00
S 100.00
S 250.00
Service Platform/Passa ewa
S _
Attic Insulation
S
Roofing
S
Security System
S 2,000.00
S 2,000.00
HeatingiVentilation Design
_
S 300.00
S 300.00
Furnace or Fan S ystem
S 1,000,00
S 150.00
S 11000.00
S 2,150.00
Outside Air Package (OSA)
S 75.00
S 25.00
S 50.00
$ 150.00
Ductwork and Registers
$ 150.00
S 50.00
s 100.00
$ 300.00
Plumbing
S 200,00
s 200.00
Soffits & Chases
S _
Dry Well
S 150,00
S 25.00
S 25.00
S 200.00
'Thermostat & assoc. electrical
$ 150.00
S 85.00
S 575,00
S 810.00
Replacing electrical panel
S
Service Light
S 35.00
S 50.00
S 85.00
20
Smoke Detectors
S 50.00
S 40.00
S 90.00
1
CO Detectors
S 40.00
S 25.00
S 65.00
Mobilization
S 700.00
S_ 700.00
Patch Heater walls
S 100.00
$ 200.00
S 300.00
Final Cleaning
S 200.00
_
S 200.00
Door Painting
S 75.00
S 600.00
S 675.00
General Painting
S 50.00
S 11900.00
S 1,950.00
S 41,384.00
Owner Upgrade ( )
S _
Owner Upgrade (
I
S _
IS 41,384.00
23 123
Residential Sound Insulation Program
RSI XXXXX (Group 55) Schedule of Values
Contractor:
tome ID #: 55.11
Home Address: _ 624 W. Maple
Payment Application:
# of
Items/Units
Item
Description
Value of
Primary Materials
Value of
Other Materials
Value of Installation
Total
Installed Value
Window 1
S 400.00_
S 681.00
S 1,081.00
Window 2
S 560,00
S 681.00
S 1.241.00
Window 3
s 560.00
S 681.00
S 1,241.00
Window 4
S 560,00
S 681.00
S 1,241.00
Window 5
S 560.00
S 681.00
S 1,241,00
Window 6
s 560,00
S 681.00
S 1,241.00
Window 7
No Mod
Window 8
S 560.00
S 681.00
S 1.241.00
Window 9
S 560.00
S 681.00
S 1,241.00
Window 10
S 560.00
S 681.00
S 1,241.00
Window 11
S 560.00
S 681.00
S 1,241.00
Window 12
s 560.00
S 681.00
S 1 241.00
Window 13
S 560.00
S 681.00
S 1,241.00
Window 14
S 560.00
S 681,00
S 1,241.00
Window 15
S 560.00
S 681,00
S 1.241.00
Window 16
S 560.00
S 681.00
S 1.241.00
Window 17
S 560.00
s 681.00
S 1,241,00
Window 18
S 560.00
S 681.00
S 1,241.00
Window 19
$ 560.00
S 681.00
S 1,241.00
Window 20
S 560.00
S 681.00 1
S 1,241.00
Window 21
S 560.00
$ 681.00
S 1,241.00
Window 22
S 560.00
S 681.00
S 1,241.00
Window 23
S 560.00
S 681.00
S 1,241.00
Window 24
$ 560.00
$ 681.00
S 1,241.00
Window 25
S 560.00
S 681.00
$ 1,241.00
Window 26
S 560.00
S 681.00
$ 1,241.00
Window 27
S 560.00
S 681.00
S 1.241.00
Window 28
S 560.00
S 681.00
S 1,241.00
Window 29
S 560.00
S 681.00
S 1,241.00
Window 30
S 560,00
S 681.00
S 1,241.00
Window 31
S 560,00
$ 681,00
S 1,241.00
Window 32
S 560.00
$ 681.00
S 1,241.00
Window 33
$ 560.00
S 681.00
S 1,241.00
Door A
S 1,300.00
S 1.000.00
S 2,300.00
Door B
S 1,300.00
S 1,000.00
S 2.300.00
Door C
S 1,300.00
S 1,000.00
S 2,300.00
Door D
S 1,300.00
S 1,000,00
S 2,300.00
Door E
No Mod
Door F
No Mod
124
34
125
35
Door G
No Mod
Door H
$ 1,300.00
S 11000.00
S 2,300.00
Door I
S 1,300.00
S 1,000.00
S 2,300.00
Door J
No Mod
Door K
S 1,300.00
S 1,000.00
S 2,300.00
Security $ stem
S 2,000.00
S 2.000.00
Patch Mail Chute
S
Mail Box
S
Fireplace Damper
S
Fireplace Glass Door
S 1,200,00
S 200_.00
S 1.400.00
Enlarge Attic Access
S
New Attic Access Panel
S
Eaves Vents
S _
S -
125
35
City of El Segundo
-` Residential Sound Insulation Program
i
B. Contractor must ensure that each Product Submittal meets the requirements of
Section 01 33 00 and includes, without limitation:
1. Dimensioned and scaled drawings of sufficient detail that product
configuration and assembly can be clearly understood, including without
limitation:
a. Identification of materials used in construction
b. Identification of type, thickness and spacing of any glazing
C. Dimensions of applied grids
d. Description of how dimensions are altered to account for different
door sizes (i.e. doors of different widths or heights)
2. All colors available from the manufacturer, with colors proposed to be
provided for the project clearly identified
3. Minimum and maximum sizes available for each configuration
4. The U -value of the product
5. All options available from the manufacturer, with options proposed to be
provided for the project clearly identified
6. Complete installation instructions and procedures from the manufacturer
7. Complete warranty information, with warranty contact information and
warranty period highlighted
8, A laboratory test report documenting the Sound Transmission Class (STC)
rating of the product
9. A laboratory test report documenting the water penetration rating of the
product, which included, without limitation:
10. A laboratory test report documenting the air infiltration rating of the
product, which included, without limitation:
11. Documentation showing:
a. approval of California Energy Commission
b. compliance with Title 24 energy requirements
1.04 Quality Assurance
A. General Quality Assurance requirements are found in Section 0143 00
1.05 Delivery, Storage & Handling
A. Contractor must deliver products in original, unopened packaging with
manufacturer's labels intact and legible
B. Contractor must store all materials:
1. so that they are protected from the elements
2. stacked, or racked, so that they are stored in a true plane
3. in a manner that allows for air circulation within and around the stacks
4. in a manner that prevents products and materials from warping
5. in accordance with Manufacturer's recommendations and/or instructions
1.06 Warranty
A. Contractor must guarantee all Work covered by this Section for a minimum of ten
(10) years from the date specified in the City's Notice of Completion
Section 08 32 20 259 Last Modified: June 26,'h &
Secondary Sliding Glass Doors 2015 Edition
Epecialty
oor
mpany, In]
August 5, 2014
Project: El Segundo RSP, Residential Sound Insulation, Bid Group 56
Owner: City of El Segundo
Scope: Wood Doors, (section 08100), Wood Frames (section 06200), Finish Hardware (section
08713) of the RSP Project. We have reviewed addendum #l.
The purpose of the following is to clarify our scope and allow a fair comparison of bids.
WOOD DOORS, (by Vancouver Door), WOOD JAMBS,
FINISH HARDWARE & SECONDARY SLIDING GLASS
DOORS /STORM DOORS (by Mon -Ray):
1) ALL PRODUCT SUBMITTALS & DOCUMENTS ARE TO CONFORM TO DIVISION
#1 REQUIREMENTSAND SECTIONS 06200, 08100 & 08713.
2) IMPORTANT NOTE: Please make sure that other door quotes are based on STC -40 at
9.2lbs 1Sq.F1. The 7.7 lbs/Sq. Ft STC -40 door is not warranted for exterior use. A deduct can
be provided if we can use STC -40 @ 77 lbs/Sq. Ft doors.
3) Where indicated on plans, our quote includes hardware for existing doors.
4) All doors to be factory sized, beveled & prepped for butts, lockset & deadbolt.
5) Our bid includes Doug Fir jambs for painted and solid Oak for stained doors, for wall
thickness up to 5 -1/4 ".
6) Our quote includes the Kerfed and rigid weatherstripping.
7) Locks and deadbolts are to be keyed alike for individual residences. Masterkey as required.
8) Our quote includes Mon -Ray Sec. SGD (net Add), which meets SECTION 083220 -1.3-
B. Other bidders may include 1/4" tempered glass with NO STC rating & does NOT
meet this section including title 24, NFRC, Air and Water infiltration tests.
Supply of Wood Doors: $127,800.00
*Installation: $36,480.00 * (Wood Doors only, no Sec. SGD installation) under separate contract
between GC and Allied Builders
Net Add: Provide Mon -Ray Secondary Sliding Glass doors: $26,980.00
Net Add: Provide Storm Doors: $820.00, when shipped with Sec. SGD.
We have worked on majority of the El Segundo RSP projects and are looking forward to
performing on these challenging Noise Insulation Projects. Should you have any questions,
please call me at the office or cell phone: 415- 971 -9071
Sincerely;
SPECIALTY DOOR COMPANY, INC.
Michael R. Ghezavat, AHC /CSI
VP
127
City of El Segundo
Residential Sound Insulation Program
B. Contractor must ensure that each Product Submittal meets the requirements of
Section 0133 00 and includes, without limitation:
1. Dimensioned and scaled drawings of sufficient detail that product
configuration and assembly can be clearly understood, including without
limitation:
a. Identification of materials used in construction
b. Identification of type, thickness and spacing of any glazing
c. Dimensions of applied grids
d. Description of how dimensions are altered to account for different
door sizes (i.e. doors of different widths or heights)
2. All colors available from the manufacturer, with colors proposed to be
provided for the project clearly identified
3. Minimum and maximum sizes available for each configuration
4. The U -value of the product
5. All options available from the manufacturer, with options proposed to be
provided for the project clearly identified
6. Complete installation instructions and procedures from the manufacturer
7. Complete warranty information, with warranty contact information and
warranty period highlighted
8. A laboratory test report documenting the Sound Transmission Class (STC)
rating of the product
9. A laboratory test report documenting the water penetration rating of the
product, which included, without limitation:
10. A laboratory test report documenting the air infiltration rating of the
product, which included, without limitation:
11. Documentation showing:
a. approval of California Energy Commission
b. compliance with Title 24 energy requirements
1.04 Quality Assurance
A. General Quality Assurance requirements are found in Section 01 43 00
1.05 Delivery, Storage & Handling
A. Contractor must deliver products in original, unopened packaging with
manufacturer's labels intact and legible
B. Contractor must store all materials:
I . so that they are protected from the elements
2. stacked, or racked, so that they are stored in a true plane
3. in a manner that allows for air circulation within and around the stacks
4. in a manner that prevents products and materials from warping
5. in accordance with Manufacturer's recommendations and /or instructions
1.06 Warranty
A. Contractor must guarantee all Work covered by this Section for a minimum of ten
(10) years from the date specified in the City's Notice of Completion
Section 08 32 20 252 Last Modified: January 23, 2014
Secondary Sliding Glass Doors 2014 Edition
128
August I2, 2014
Mr. Michael Ghezavat
Specialty Door Company, Inc.
1405 N. Carolan Ave
Burlingame, CA 94010
"Quietly Making a Difference... Since 1947"
7900 EXCELSIOR BLVD., SUITE 140 • HOPKINS, MN 55343
PHONE: (763) 544 -3646 • FAX: (763) 546 -6977 • www.monray,com
RE: City of El Segundo — Residential Sound Insulation Program
Secondary Sliding Glass Door - Section 08 32 20
California Energy Commission "-
Compliance with Title 24 energy requirements
Dear Mr. Ghezavat,
As we understand the above captioned requirements, primary fenestration products (windows
and-doors with glass) are subject to these requirements. Secondary glazing products used for
residential retro -fit are not subject to Compliance with Title 24 energy requirements.
If you have any questions please contact me.
Sincerely,
Greg urtha
Vice President
Mon -Ray, Inc.
DeVACTm Windows Mon -Ray7m Storm Windows & Doors Glesswalls7m Porch Enclosures
129
A
29
4
O'Neill, James
From: Tom Carr <bigwestconst @aol.com>
Sent: Thursday, August 21, 20141:08 PM
To: O'Neill, James
Subject: RSI Group 55
James, Group 55 was not on the agenda for approval Tuesday night. I am aware of a protest from Karabuild regarding
this project. Ara had told me weeks ago that if he did not get 57, 58 or 59 he was going to protest my bid. I do not know
the content of this protest. However, I would like to know the status of this award and I would like to have the
opportunity to review and respond to the protest if this protest is being considered to be approved by the RSIP.
I would happy to meet with you regarding this matter.
Thank you,
Tom Carr
President
Big West Construction Corporation
Sent from my iPad
130
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 2, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding a contract to Harry H. Joh Construction for
construction at twenty -five (25) homes related to Project No. RSI 14 -12 (Group 56 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $973,819)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Harry H. Joh Construction
2. Award a contract to Harry H. Joh Construction for project RSI 14 -12 (Group 56);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Harry H. Joh Construction
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0056 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager'
REVIEWED BY: Sam Lee, Director of Planning a dg Safety
APPROVED BY: Greg Carpenter, City Manager'jy
BACKGROUND & DISCUSSION:
On August 5th, 2014 the City Clerk's office opened bids for Project RSI 14 -12 (Group 56 of the City's
Residential Sound Insulation (RSI) Program). Five (5) bids were submitted, and the results are as
follows:
Harry H. Joh Construction
$
885,290.00
Big West Construction Corporation
$
939,000.00
Karabuild Development, Inc.
$
949,735.00
Professional Services Construction
$
979,637.46
Spec Construction Co., Inc.
$1,046,449.00
The staff estimate for the project was calculated to be $981,508.
With the exception of some minor irregularities, the bid submitted by Harry H. Joh Construction
appears responsive.
`i
131
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Harry H. Joh Construction does not specify a dollar amount
in words or figures, but rather lists "10% of Bid Amount"
The bond error can be easily remedied without giving Harry H. Joh Construction an economic
advantage, and therefore staff recommends that the City Council waive this minor irregularity.
Notably, Harry H. Joh Construction's bid included prices for several items (window installation, door
installation, electrical, carpentry and painting) that were identical to the pricing included in Harry Joh
Construction's bid for the RSI 14 -15 (Group 59) project. Staff took note of this unusual coincidence, as
the projects are not identical in scope, but found that such coincidence did not constitute grounds for
their bid for either project to be considered non - responsive.
The amount requested for the contract is $973,819 which represents the amount of the bid submitted by
Harry H. Joh Construction ($885,290.00) and an additional 10% for contingencies.
Construction is scheduled to start on January 5th, 2015 and complete by February 26th, 2015, with
Contractor Site Evaluations scheduled for October 6th —10th, 2014.
132
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14 -12
City of El Segundo
Residential Sound Insulation Group 56
Date of BID Opening: Tuesday, August 5, 2014
Time of BID Opening: 11 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAMEIADDRESS
Total BID Amount
1. HJ Harry H. Joh Construction
00
7303 Somerset Blvd.
O
Paramount, CA 90723
2. Karabuild Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
p �5 f
q 7 y !,
3. Spec Construction Co., Inc.
1870 S. Carlos Ave.
Ontario, CA 91761
fl i
4.Professional Services
Construction, Inc.
17609 Ventura Blvd., Suite 218
9 r/ q,
Encino, CA 91316
5.Big West Construction Corp.
15331 Normandie
3R, 000 0
Irvine, CA 92604
6.
7.
8.
9.
10.
City Clerk's Office
City Clerk's Office
RSI, Representative
133
City of El Segundo
Residential Sound Insulation Program
RSI 14 -12 (Group 56)
To the Mayor and city Councial
City of El Segundo
350 Main St.
El Segundo, CA 90245
I decare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Mnicipal Code, and am
fully informed as to all conditions and mtters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -12
"Residential Sound Insulation Program - Group 56"
at the following lump sum price:
RSI
ID
Perproty Address
Despcirpiton
Bid Price
56.01
121 West Palm Avenue, #1
RSI Improvements
$ 28,037.00
56.02
121 West Palm Avenue, #2
RSI Improvements
$ 29,308.00
56.03
515 Hillcrest Street
RSI Improvements
$ 35,860.00
56.04
503 Hillcrest Street
RSI Improvements
$ 44,935.00
56.05
435 Valley Street
RSI Improvements
$ 38,712.00
56.06
513 Whiting Street
RSI Improvements
$ 40,041.00
56.07
219 West Palm Avenue
RSI Improvements
$ 31,581.00
56.08
436A Standard Street
RSI Improvements
$ 23,149.00
56.09
1436B Standard Street
RSI Improvements
$ 24,476.00
56.10
211 East Pine Avenue
RSI Improvements
$ 30,448.00
56.11
540 Eucalyptus Drive
RSI Improvements
$ 36,052.00
56.12
323 East Oak Avenue
RSI Improvements
$ 55,705.00
56.13
321 East Oak Avenue
RSI Improvements
$ 56,723.00
56.14
750 Sheldon Street
RSI Improvements
$ 39,174.00
56.15
712 Penn Street I
RSI Improvements
$ 35,153.00
56.16 1763
Sierra Street
RSI Improvements
$ 30,122.00
Bidding Form Appendix B -01
Bidder's Proposal and Statement �k
City of El Segundo
} Residential Sound Insulation Program
Last Modified: June 30, 2014
RSI 14 -12 (Group 56) 134
56.17
630 Bungalow Drive
RSI Improvements
$
43,197.00
56.18
618 Bungalow Drive
RSI Improvements
$
36,850.00
56.19
1212 East Maple Avenue
RSI Improvements
$
39,995.00
56.20
1437 East Maple Avenue
RSI Improvements
$
40,095.00
56.21
1510 East Maple Avenue
RSI Improvements
$
60,708.00
56.22
721 Indiana Court, #1
RSI Improvements
$
20,316.00
56.23
721 Indiana Court, #2
RSI Improvements
$
20,406.00
56.24
721 Indiana Court, #3
RSI Improvements
$
22,571.00
56.25
721 Indiana Court, #4
RSI Improvements
$
21,676.00
Total Bid (Contract Sum)
eight hundred eighty five thousand, two hundred & ninety dollars / no cents
-
(words)
$ 885,290.00
(figures)
In case of discprepancy between the words and figures, the words must prevail
Contractor Representative:
Title: President
A- 4-
Signature
Harry Joh
Name (printed or typed)
Name of Firm: Harry H. Joh Construciton Inc.
Address: 7303 Somerset Blvd.
Paramount, CA 90723
Telephone Number: 562 -630 -3348
8/5/2014
Date
Contractor's State License Number:
469845
License Expiration Date:
4/30/2015
Type of Entity: ❑ Sole Proprietorship ❑ Partnership Z Corporation* ❑ Other
*If Corporation, evidencae of authority to sign must be attached
Bidding Form
Bidder's Proposal and Statement
Appendix B -01
Last Modified: June 30, 2014
135
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: September 2, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding a contract to Spec Construction Co., Inc. for
construction at twenty -three (23) homes related to Project No. RSI 14 -13 (Group 57 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $843,310)
RECOMMENDED COUNCIL ACTION:
1. Allow Patriot Contracting & Engineering to withdraw their bid;
2. Waive minor irregularities in the bid from Spec Construction Co., Inc.;
3. Award a contract to Spec Construction Co., Inc. for project RSI 14 -13 (Group 57);
4. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
5. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Email from Patriot Contracting & Engineering, dated August 13, 2014, requesting to
withdraw their bid
3. Fax from Patriot Contracting and Engineering, dated August 21, 2014
4. Bidder's Proposal and Statements submitted by Spec Construction Co., Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0057 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning a tttlding Safety
APPROVED BY: Greg Carpenter, City Manage�-
BACKGROUND & DISCUSSION:
On August 12th, 2014 the City Clerk's office opened bids for Project RSI 14 -13 (Group 57 of the City's
Residential Sound Insulation (RSI) Program). Five (5) bids were submitted, and the results are as
follows:
Patriot Contracting & Engineering $ 710,000.00
Spec Construction Co., Inc.
$
766,645.00
Harry H. Joh Construction
$
782,778.00
Karabuild Development, Inc.
$
837,698.00
Big West Construction Corp.
$
960,500.00
The staff estimate for the project was calculated to be $947,939 9
136
Bids were submitted for three RSI Projects on August 12th, 2014 — RSI 14 -13 (Group 57), RSI 14 -14
(Group 58) and RSI 14 -15 (Group 59), and the bid submitted by Harry H. Joh Construction for the RSI
14 -14 (Group 5 8) project was mistakenly opened at the time of the opening of sealed bids for RSI 14 -13
(Group 57). This is reflected on the Bid Log. In consultation with the City Attorney's Office, it was
concluded that the mistake did not have an effect on the bids for either project for the following reasons:
1. There was only one half hour between the opening of sealed bids for the two projects
(Groups 57 and 58)
2. The mistake was not known to other potential bidders during that time
3. The mistake was disclosed to potential bidders at the time of the bid opening for RSI 14 -14
(Group 58)
4. No bidder objected at the time, or since
In the attached email, dated August 13, 2014, Patriot Construction & Engineering ( "Patriot ") requested
to withdraw their bid pursuant to Public Contract Code §5101 et seq. due to an error in their bid
discovered after the bid opening. In the attached fax, dated August 21, 2014, Patriot documented their
mistake in tabulating their bid. Based on the materials submitted by Patriot, staff concurs with Patriot's
request and recommends the City Council consent to the withdrawal of Patriot's bid.
With the exception of some minor irregularities, the bid submitted by Spec Construction Co., Inc.
( "Spec Construction ") appears responsive.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Spec Construction Co., Inc. does not specify a dollar amount in
words or figures, but rather lists "10% percent of Bid."
The bond error can be easily remedied without giving Spec Construction an economic advantage, and
therefore staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $843,310 which represents the amount of the bid submitted by
Spec Construction Co., Inc. ($766,645.00) and an additional 10% for contingencies.
Construction is scheduled to start on January 5th, 2015 and complete by February 24th, 2015, with
Contractor Site Evaluations scheduled for October 6th — 10th, 2014.
137
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14 -13
City of El Segundo
Residential Sound Insulation Group 57
Date of BID Opening: Aruepday, August 12, 2014
Time of BID Opening: 1j, ; ;---, y1-AM.
Place of BID Onenina: City► Clerk's Office
COMPANY NAMEIADDRESS
Total BID Amount
1. Big West Construction Corp.
14331 Normandie
Irvine, CA 92604
7
2. Karabuild Development, Inc.
17337 Ventura Blvd. , #215
Encino, CA 91316
00
3 169 g
D
3. Patriot Contracting &
Engineering
22855 Savi Ranch Parkway
d"' 7�0► 0
Suite A
�--PP
Yorba Linda, CA 92887
4. Spec Construction co., Inc.
1870 io Carlos Ave.
Ontario, CA 91761
17 / 4 , 6 U � o_
l �o I
5. HJ Harry H. Joh Construction
7303 Somerset Blvd.
Ll p► y 5& o a
77
Paramount, CA 90723
6.
7. �� Sc`.�t C.v,1:
- r�
_v � r7 ,3 7 7 7 9 o o
A CA rMr'rs," CA 11iv-1
2- -:2�
8. - --
9.
10.
City Clerk's Office
City Clerk's Office
RSI, Representative
a
9 : Sto A r�
&0/ to'• sz)Arl
1-4 - r'-} fTlzca ? � °O
�i� p)e, — �4 138
O'Neill, James
From:
Rich Wolfinger <rich @patriotinc.us>
Sent:
Wednesday, August 13, 2014 8:43 AM
To:
O'Neill, James
Cc:
Dick Wolfinger; Kenneth .Coate @HubInternationaI.com
Subject:
Withdraw of Bid, RSI 14 -13 Group 57
Dear Mr. O'neill,
It is with great regret that Patriot Contracting & Engineering must withdraw its bid for the project known as RSI 14 -13
Group 57. This withdraw is pursuant to Public Contract Code 5103 as we have found a mistake in our bid. We wish the
City of El Segundo good luck in the completion of this project.
Sincerely, Dick and Richard Wolfinger
139
Aug, 21, 2014 8:33AM
i'ATR10T
From: R 1 L
Phone: Date:
Re: CC.
urgtnt For Review Please Comment
r % -1 / 5-1
Caznmen ts:
rnri 0 "e W6111
No, 7292 —P.
EJPleasc Redly El Please itccyde
, ek Er col-
i
()C �14 cr�ti"4�Y
coo
22x55 Sava ]ranch Parkway, Suite A, Yorba Linda, CA. 92$87 *(714)974- 1533 *P (714)974 -1$39
140
Aug, 21. 2014 8:33AM No, 7292 P. 2
BID BREAKDOWN - Project Name Jo - a 7
�€ Construction Time Duration 6; i4lol _44-t _
BID DATE: l3lD TIME: _ P ' `�� � Liquidated Damages per Day $ � TO
All Risk Ins Required: YES ✓ NO
EstimA#e.d CasLby- Owner - $ ,r Building Sq Footage a3 A ao"rs
SECTION DESCRIPTION BID ALT.1 ALT. _2_ ALT, 3 ALT, 4 ALT. 5
2150 ASBE£TOSiLI =AD ABATEMENT �^r
2200 SITE DEMOLITION
2210 BUILDING DEMOLITION
2250 EARTHWORK
2600 SITE UTILMES
2610 DOMESTIC WATER
2620 FIRE -LINE WATER
2630 SEWER
2640 STORM
2650 GAS
2744 STRIPINGITRUCATED DOMES
2750 CHAIN LINK FENCING
2800 LANDSCAPING
2850 IRRIGATION
2900 ASPHALT PAVING
3300 SITE CONCRETE
3310 BUILDING CONCRETE
4200 MASONRY
5500 STRUCTURAL STEEL
5510 HANDRAILS
5515 MISC. STEEL
5520 ORNAMENTAL FENCING
6100 ROUGH CARPENTRY
6150 GLU- LAM5fTRUSSES
6200 FINISH CARPENTRY
6400 CABINETS
7110 MEMBRANE WTRPRFG
7210 INSULATION Cn
7322 CLAY TILE ROOFING
7410 METAL DECK
7510 BUILT -UP ROOFING
7600 SHEET METAL
7810 SKYLIGHTS
7900 CAULKINGISI ALANTS
1 or 2
141
Aug.21. 2014 8:33AM
No. 7292 P. 3
SECTION DESCRIPTION Rp51= Piro ❑[ T I A •r h n _ r%
8110
8210
8710
8750
8360
8365
8500
8800
(HOLLOW METAL DOORSIFRAMES
WOOD DOORS
FINISH HARDWARE
DOORSIHOWE INSTALLATION
OVERHEAD DOORS
BI -FOLD DOORS
ALUMI NUM WINDOWS/STOREFRONT
GLAZING 4 , f fw -4, er.
c �,
77 ^7 a af�
a
3 2 , 5 0 O • 0 0 ;
28 9 000 ,0 0
18 1990-00
1 4 250 - 0 0
7 7 4 2 8 8. 00 s
n J 28 9 0 0 0' 00
155936,5.00
97 7500 °,SO
,. 0 .
2 , 00
1 2 h 000 • J [� +
29 ti 3 G 0 - .00
76 7 7 0 0° 00 T
2 t, , 1 5 0. 0 0
51.000.00 i
7 +5:�Oa00 +
32,000 0 0
5 5' 0 D 0' V 0
1 4 9 0 0 0
71071,3 °GO
9200
LATHIPLASTER
<5 ;
-
9250
930D
GYP BOARD
CERAMIC TILE
� � ;�% �'k'
9510
ACOUSTICAL CEILINGS
9550
RES. FLOORINGICARPET
9900
9910
P A I N T I N G
F.R.P
' 347ca
10100
SIGNAGE
10162
TOILET PARTITIONSIACCES
10350
FLAG POLE
10500
.METAL LOCKERS
11000
MARKER BOARDS
11100
TACKABLE PANELS
11120
BLINDS
11150
FIRE EXTINGUISHERS
11455
KITCHEN APPLIANCES
14200
ELEVATOR
14300
WHEEL CHAIR LIFT
15400
PLUMBING
15500
FIRE PROTECTION
15800
HVACe
�(
16000
ELECTRICALW
! p
FIRE ALARM
LOW VOLTAGEICOMM.
(Al l f11AJA(\�r BS
i$ r
� Sod
GENERAL CONDITIONS
O D�
SCHEDULE
SURVEY
PERMIT FEES
SUB -TOTAL
OH & PROFIT
SUB -TOTAL
BOND
TOTAL
142
City of El Segundo
Residential Sound Insulation Program
RSI 14 -13 (Group 57)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -13
"Residential Sound Insulation Program — Group 57"
at the following lump sum price=
RSI
ID
Pro a Address
Description
Bid Price
57.01
925 Pepper Street, Unit A
RSI Improvements
$ 26,465.00
57.02
925 Pepper Street, Unit B
RSI Improvements
$ 19,220.00
57.03
925 Pepper Street, Unit C
RSI Improvements
$ 19,450.00
57.04
925 Pepper Street, Unit D
RSI Improvements
$ 19,450.00
57.05
725 Bayonne Street
RSI Improvements
$ 32,675.00
57.06
222 West Walnut Avenue
RSI Improvements
$ 31,525.00
57.07
1202 East Acacia Avenue
RSI Improvements
$ 29,340.00
57.08
1105 East Walnut Avenue
RSI Improvements
$ 45,268.00
57.09
813 Penn Street
RSI Improvements
$ 19,191.00
57.10
514 East Sycamore Avenue
RSI Improvements
$ 33,279.00
57.11
1005 East Acacia Avenue
RSI Improvements
$ 32,503.00
57.12
860 Lomita Street
RSI Improvements
$ 31,640.00
57.13
1126 East Acacia Avenue
RSI Improvements
$ 28,788.00
57.14
740 Virginia Street
RSI Improvements
$ 34,256.00
57.15
1049 East Acacia Avenue
RSI Improvements
$ 35,406.00
57.16
841 McCarthy Court
RSI Improvements
$ 37,505.00
Bidding Form Appendix B -01
Bidder's Proposal and Statement
Last Modified: June 30, 2014
143
City of El Segundo
Residential Sound Insulation Program
RSI 14 -13 (Group 57)
57.17
832 Lomita Street
RSI Improvements
$ 35,291.00
57.18
802 Penn Street
RSI Improvements
$ 34,774.00
57.19
607 East Maple Avenue
RSI Improvements
$ 24,159.00
57.20
839 Bungalow Drive
RSI Improvements
$ 40,984.00
57.21
1220 East Walnut Avenue
RSI Improvements
$ 32,445.00
57.22
629 East Maple Avenue
RSI Improvements
$ 62,345.00
57.23
814 Bungalow Drive
RSI Improvements
$ 60,686.00
Total Bid (Contract Sum)
Seven - Hundred & Sixty-Six Thousand, Six- Hundred & Fourty -Five.
(words)
(figures)
In case of discrepancy between the words and figures, the words must revail
_,k% , ractor Representative:
r.,
f4Z-007; q"
60648 Title: Vice President
08/11/2014
tore Date
Jasen DeLaFosse
Name (printed or typed)
Name of Firm: Spec Construction Co., Inc.
Address: 1870 S. Carlos Ave.
Telephone Number:
Ontario, CA 91761
909 - 947 -4601
Contractor's State License Number:
419626
License Expiration Date:
08/31/2015
Type of Entity: ❑ Sole Proprietorship ❑ Partnership XD Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01
Bidder's Proposal and Statement
Last Modified: June 30, 2014
144
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to Harry H. Joh Construction for
construction at twenty -four (24) homes related to Project No. RSI 14 -14 (Group 58 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $714,437)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Harry H. Joh Construction
2. Award a contract to Harry H. Joh Construction for project RSI 14 -14 (Group 58);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Harry H. Joh Construction
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0058 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning uizing Safety
APPROVED BY: Greg Carpenter, City Manager 710n
BACKGROUND & DISCUSSION:
On August 12th, 2014 the City Clerk's office opened bids for Project RSI 14 -14 (Group 58 of the City's
Residential Sound Insulation (RSI) Program). Five (5) bids were submitted, and the results are as
follows:
Harry H. Joh Construction
$
649,488.00
Professional Services Construction
$
655,082.00
Spec Construction Co., Inc.
$
657,648.00
Patriot Contracting & Engineering
$
662,000.00
Karabuild Development, Inc.
$
748,829.00
The staff estimate for the project was calculated to be $692,427.
With the exception of some minor irregularities, the bid submitted by Harry H. Joh Construction
appears responsive.
10
145
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Harry H. Joh Construction does not specify a dollar amount
in words or figures, but rather lists "Ten Percent of Bid Amount" and "10% of Bid Amount"
The bond error can be easily remedied without giving Harry H. Joh Construction an economic
advantage, and therefore staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $714,437 which represents the amount of the bid submitted by
Harry H. Joh Construction ($649,488.00) and an additional 10% for contingencies.
Construction is scheduled to start on January 5th, 2015 and complete by February 25th, 2015, with
Contractor Site Evaluations scheduled for October 6th —10th
146
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14.14
City of El Segundo
Residential Sound Insulation Group 58
Date of BID Opening: Tuesday, August 12, 2014
Time of BID Opening: 10:30 A.M.
Place of BID Opening: City Clerk's Office
COMPANY NAMEIADDRESS
Total BID Amount
1. Spec Construction Co., Inc.
1870 S. Carlos Ave.
Ontario, CA 91761
2. HJ Harry H. Joh Construction
7303 Somerset Blvd.
Paramount, CA 90723
3. Patriot Contracting &
Engineering
22855 Savi Ranch Parkway
d o
Suite A
i
Yorba Linda, CA 92887
4. Professional Services
�� 5� Q ;L o^
Construction
17609 Ventura
p
Suite 218
Encino, CA 91316
5. Karabuild Development
17337 Ventura Blvd., #215
1! g �C3 00
Encino, CA 91316
T i
6.
7.
8.
9.
10.
Staff Present
City Clerk's Office
City Clerk's Office
RSI, Representative
1-1
147
City of El Segundo
Residential Sound Insulation Program
RSI 14 -14 (Group 58)
To the Mayor and city Councial
City of El Segundo
350 Main St.
El Segundo, CA 90245
I decare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Mnicipal Code, and am
fully informed as to all conditions and mtters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -14
"Residential Sound Insulation Program - Group 58"
at the following lump sum price:
RSI
ID
Perproty Address
Despcirpiton
Bid Price
58.01
'530 Sierra Place, Unit 1
RSI Improvements
$ 32,990.00
58.02
530 Sierra Place, Unit 2
RSI Improvements
$ 27,960.00
58.03
530 Sierra Place, Unit 3
RSI Improvements
$ 25,460.00
58.04
530 Sierra Place, Unit 4
RSI Improvements
$ 25,760.00
58.05
530 Sierra Place, Unit 5
RSI Improvements
$ 251960.00
58.06
530 Sierra Place, Unit 6
RSI Improvements
$ 25,960.00
58.07
530 Sierra Place, Unit 7
RSI Improvements
$ 26,240.00
58.08
530 Sierra Place, Unit 8
RSI Improvements
$ 25,535.00
58.09
530 Sierra Place, Unit 9
RSI Improvements
$ 26,869.00
58.10
530 Sierra Place, Unit 10
RSI Improvements
$ 30,908.00
58.11
526 Sierra Place, Unit 11
RSI Improvements
$ 31,111.00
58.12
526 Sierra Place, Unit 12
RSI Improvements
$ 26,186.00
58.13
526 Sierra Place, Unit 13
RSI Improvements
$ 25,481.00
58.14
526 Sierra Place, Unit 14
RSI Improvements
$ 25,576.00
58.15
526 Sierra Place, Unit 15
RSI Improvements
$ 25,521.00
58.16
L Q
526 Sierra Place, Unit 16
RSI Improvements
$ 25,346.00
Bidding Form Appendix B -01 l c Last Modified: June 30, 2014
Bidder's Proposal and Statement
148
City of El Segundo
Residential Sound Insulation Program
RSI 14 -14 (Group 58)
58.17
526 Sierra Place, Unit 17
RSI Improvements
$
25,894.00
58.18
522 Sierra Place, Unit 18
RSI Improvements
$
311757.00
58.19
522 Sierra Place, Unit 19
RSI Improvements
$
27,312.00
58.20
729 Indiana Court, Unit 1
RSI Improvements
$
21,286.00
58.21
729 Indiana Court, Unit 2
RSI Improvements
$
211285.00
58.22
729 Indiana Court, Unit 3
RSI Improvements
$
24,360.00
58.23
1729 Indiana Court, Unit 4
RSI Improvements
$
23,815.00
57.24
605 Sheldon Street
RSI Improvements
$
40,916.00
Total Bid (Contract Sum)
Six hundred forty -nine thousand four hundred eighty -eight / No cents
(words)
$ 649,488.00
(figures)
In case of discprepancy between the words and figures, the words must prevail
Contractor Representative:
Signature
Harry Joh
Name (printed or typed)
Title: President
Name of Firm: Harry H. Joh Construciton Inc,
Address: 7303 Somerset Blvd.
Paramount, CA 90723
Telephone Number: 562 - 630 -3348
8/12/2014
Date
Contractor's State License Number:
469845
License Expiration Date:
4/30/2015
Type of Entity: ❑ Sole Proprietorship ❑ Partnership © Corporation* ❑Other
*If Corporation, evidencae of authority to sign must be attached
Bidding Form Appendix B -01 Last Modified: June 30, 2014
Bidder's Proposal and Statement
149
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding awarding a contract to Spec Construction Co., Inc.for
construction at twenty -four (24) homes related to Project No. RSI 14 -15 (Group 59 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $622,669)
RECOMMENDED COUNCIL ACTION:
1. Allow Professional Services Construction, Inc. to withdraw their bid
2. Reject the bid from Patriot Contracting & Engineering as non - responsive
3. Waive minor irregularities in the bid from Spec Construction Co., Inc.
4. Award a contract to Spec Construction Co., Inc. for project RSI 14 -15 (Group 59);
5. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
6. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Letter from Professional Services Construction, Inc., dated August 14, 2014, requesting to
withdraw their bid
3. Bidder's Proposal and Statements submitted by Patriot Contracting & Engineering
4. Designation of Manufacturers and Suppliers form submitted by Patriot Contracting &
Engineering
5. Bidder's Assurance of Compliance with... [DBE] Participation form submitted by Patriot
Contracting & Engineering
6. Bidder's Proposal and Statements submitted by Spec Construction Co., Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116- 400 - 0059 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manager
REVIEWED BY: Sam Lee, Director of Planning a uilding Safety
APPROVED BY: Greg Carpenter, City Manager 11�
BACKGROUND & DISCUSSION:
On August 5th, 2014 the City Clerk's office opened bids for Project RSI 14 -15 (Group 59 of the City's
Residential Sound Insulation (RSI) Program). Six (6) bids were submitted, and the results are as
follows:
Professional Services Construction, Inc
Patriot Contracting & Engineering
Spec Construction Co., Inc.
Harry H. Joh Construction
$ 566,063.00
$ 582,000.00
$ 597,769.00
$ 647,979.00
150
Karabuild Development, Inc. $ 648,071.00
Big West Construction Corporation $ 770,000.00
The staff estimate for the project was calculated to be $630,700.
In the attached letter, dated August 14, 2014, Professional Services Construction, Inc. ( "Professional
Services ") has requested to withdraw their bid due to an error in totaling the per unit costs for the
project. Per Public Contract Code § 5 10 1, a bid cannot be withdrawn without the consent of the agency.
Based on the materials submitted by Professional Services, staff concurs with Professional Services'
request and recommends the City Council consent to the withdrawal of Professional Services' bid.
The bid submitted by Patriot Contracting & Engineering appears to be non - responsive for at least the
following reasons:
1. The amount of the Bid ($582,000) on the Bidder's Proposal and Statement (Appendix B -01)
does not equal the sum of the subtotals for each home listed on the form. A difference between
$582,000 and $606,000 (which is a figure listed on the form, however the form states that "In
case of discrepancy between the words and figures, the words must prevail"
2. Patriot did not include all required forms with their bid, including but not limited to:
a. "Bidder's Statement on Previous Contracts Subject to EEO Clause" (Appendix B -05)
3. Patriot did not properly complete include all required forms with their bid, including but not
limited to:
a. Designation of Manufacturers and Suppliers — several field simply listed "Per Plan" and
did not identify a manufacturer
b. Bidder's Assurance of Compliance with... [DBE] Participation — did not complete all
blanks on the form (spelling out the percentage)
The bid submitted by Spec Construction Co., Inc. appears to be responsive with the exception of some
minor irregularities.
In an abundance of caution, staff recommends that the following items be identified as minor
irregularities and waived by the City Council:
1. The Bidder's Bond submitted by Spec Construction Co., Inc. does not specify a dollar amount in
words or figures, but rather lists "Ten Percent of the Total Amount Bid " and "10% of the Bid"
The bond error can be easily remedied without giving Spec Construction Co., Inc. an economic
advantage, and therefore staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $657,546 which represents the amount of the bid submitted by
Spec Construction Co., Inc. ($597,769.00) and an additional 10% for contingencies.
Construction is scheduled to start on January 5th, 2015 and complete by February 27th, 2015, with
Contractor Site Evaluations scheduled for August 18th — 22 °d, 2014.
151
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14 -15
City of El Segundo
Residential Sound Insulation Group 59
Date of BID Opening: Tuesday, August 12, 2014
Time of BID Opening: 11 A.M.
Place of BID Oneninq: Citv Clerk's Office
COMPANY NAME/ADDRESS
Total BID Amount
1. HJ Harry H, Joh Construction
7303 Somerset Blvd.
7q o0
Paramount, CA 90723
i
2. Patriot Contracting &
Engineering
22855 Savi ranch Parkway
c G a c7 00
Suite A
Yorba Linda, CA 92887
3. Spec Construction co., Inc.
Carlos 1870 S.
,r o0
� d q
O tario, CA91761
4. Big West Construction Corp
15331 Normandie
Irvine, CA 92604
c7 -7 70, 060
5.Professional Services
Construction, Ina
17609 Ventura Blvd., Suite 218
Encino, CA 91316
6. Karabuild Development, Inc,
17337 Ventura Blvd., #215
{ q 5` 0� ( oo
b
Encino, CA 91316
9.
10.
Staff Presen
City Clerk's Office
City Clerk's Office
RSI, Representative
152
PROFESSIONALS SERVICES
COWI'RUCTION INC.
August 14, 2014
Mr. James o' Neal
Program Manager
Residential Sound Insulation Program
City Of El Segundo
350 Main Street
El Segundo, Ca. 90245
Subject: Withdrawal of bid due to mistake.
Re: RSI 14 - 15 Group 59
Dear Mr. O'Neal
Via Fax No. 310 - 322 -4167, e- mail and US post
As you know Professional Services Construction, Inc. (PSC) was the low bidder on the above mentioned project.
As required, PSC was in the process of compiling the submittals, due within 48 hours, when it was discovered that
the total of per unit costs was calculated incorrectly thus making our bid amount incorrect.. A copy of the bid
proposal with individual unit pricing, as submitted is attached.
If the individual numbers, indicated on our bid proposal, are summed, it will show that the total bid amount should
have been $651,513.86. However, mistakenly, the total was written in as $ 566,063. which is short of the actual
number by $ 85,450.. Please kindly take the time to add up the individual numbers on our bid proposal to see proof
of the above. This was an honest mistake
Therefore, we hereby withdraw our bid for the above mentioned project
We sincerely regret this mistake, and apologize for any inconvenience this may cause. Please do not hesitate to
contact the undersigned should you require further information
f hathfull irs
Mike S. Pohr
VP public works
Attachment: Copy of bid proposal.
Tape run of the summation of unit costs
♦ 17609 Ventura Blvd. Suite 218. Encino, CA 91316 • (818) 905 -7160 • Fax (818) 905 -7180
License #590919 B, C33, C39, ASB 153
City of El Segundo
Residential Sound Insulation Program
RSI 14 -15 (Group 59)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -15
"Residential Sound Insulation Program — Group 59"
at the following lump sum rice:
RSI
ID
Property Address
Description
Sid Price
59.01
740 Main Street
RSI Improvements
$ j 2� ._t'z
59.02
740A Main Street
RSI Improvements
$ 17 �� N
59.03
742 Main Street
RSI Improvements
$ 2F /(M
59.04
744 Main Street
RSI Improvements
$ 2jo mv% 12
59.05
746 Main Street
RSI Improvements
$ Vii 19/ 19�;-
59.06
748 Main Street
RSI Improvements
$2(
0/ 122 ,�6I
59.07
750 Main Street
RSI Improvements
$
59.08
750A Main Street
RSI Improvements
$
59.09
752 Main Street
RSI Improvements
$ 2 i, (j"Z , la°i
59.10
754 Main Street
RSI Improvements
$ ( get a'7
59.11
756 Main Street
RSI Improvements
$ 24, 1%S ,
59.12
758 Main Street
RSI Improvements
$ Z1 60 ,0
59.13
760 Main Street
RSI Improvements
$
59.14
762 Main Street
RSI Improvements
$ 1.1,74 1 -
59.15
541 West Maple Avenue
RSI Improvements
$ 141 , L y
59 i,6(
1 lime retnVed fipi prcijct :.
$0.
Bidding Form Appendix B -01
Bidder's Proposal and Statement
Addendum #1
Last Modified: August 7, 2014 154
City of El Segundo
Residential Sound Insulation Program
l RSI 14 -15 (Group 59)
r v�
o �
t1�
Sao'
S6
59.17
1131 East Acacia Avenue
RSI Improvements
$ 33 a&--6-61
59.18
854 Loma Vista Street
RSI Improvements
$ Z-�. 56
59.19
1211 East Sycamore Avenue
RS1 Improvements
$ to
59.20
820 Bungalow Drive, Unit 1
RSI Improvements
$ '49,15 .4 kill
59.21
820 Bungalow Drive, Unit 2
RSI Improvements
$ zs- S4 $. la4
59.22
835 Bungalow Drive
RSI Improvements
$ 3'}, c%14 . 0
59.23
836 Maryland Street
RSI Improvements
$ 2fd S17 ,1Z
56.24
840 Lomita Street
RSI Improvements
$ S-O,, y M , ! -g
56.25
1207 East Sycamore Avenue
RSI Improvements
$ 314, .9h .
Total Bid (Contract Sum)
1 � (� � o X� � L �G1NaffAr�.! �1 (o ��o►f 1
(words)
$��
(figures)
In case of discrepancy between the words and figures, the words trust prevail
Contractor Representative:
Signature
Name (printed or typed)
Date
Title: V "e_ T _ Contractor's State License Number:
Name of Firm: + .&(k- A a- ,xtctt
Address: 01 �Ln ve, License Expiration Date:
Telephone Number: � Q 'a 0 s -
Type of Entity: ❑ Sole Proprietorship ❑ Partnership Corporation's ❑ Other
Y If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Addendum #1
Bidder's Proposal and Statement Last Modified: August 7, 2014155
219265.2+
179380.48+
259100.21¢
269145.17+
269196.85+
26.122.61+
18,120.8+
179517.68+
219152.64+
189894.72+
21.175.04+
219063.04+
189894.72+
219768.64+
269141.42+
339056.08+
279348.56+
399854.•62+
489158.46+
259898.64+
37,974.7+
269832.32+
50,489.58+
34996i•68+
023
�•� 651 9514•�z+
156
City of El Segundo
Residential Sound Insulation Program
f� y ___._... �... _.. �.. _. .._..... a .. ..... . _,v.- ...�__..,�.
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
...RS1 14 -15 (Group 59)
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Conl tact Documents and conditions under whieh the
Work must be performed, including the City of El Segundo's current Municipal Code, a-ad am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -15
"Residential Sound Insulation Program – Group 59"
at the fol1ti wiiig himl) suu3 priev: , �•,�. .� , ,� - - ��
RSI
ID
pro pe rtv Address
59.01
740 Main Street
59.02
740A Main Street
59.03
742 Main Street
59.04
744 Main Street
59.05
746 Main Street
59.06
748 Main Street
59.07
750 Main Street
59.08
750A Main Street
59.09
752 Main Street
59.10
754 Main Street
59.11
756 Main Street
59.12
758 Main Street
59.13
760 Main Street
59.14
762 Main Street
59.15
541 West Maple Avenue
1 ?r:s+ei•i ati�m
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
RSI Improvements
P.S I Imn_rnv_a„-, Pat
Bidding Form f — ^ Appendix B -01
Bidder's Proposal and Statement
Bid Price
$ coo
$ OOo
$2,00
$ 'moo, 000
v�
$ D-- ©ao
$ to 0
$ Ll too
j IA Da 10
.mac--- r--- --
$
$ a- '3 00-0
$ X3,00.0
$ as a o 0
$ coo
$ o0 0
Last Modified: June 30, 2014
157
6
I
it
0
City of El Segundo
m
Residential Sound Insulation llro� r, a
RSI 14-15 (Group 59)
0,/
Name Cp-r!aQd or typed)
6q, coo
Q - 1.1 - 1-,1
Date
Title: Contractor's State License Number:
C`5
Name of Firm:
Jif-
Address: License Expiration Date,
Telephone Number: 1,e4 - 34,0- --- 3 r8
Type of Entity: ❑ Sole Proprietorship ❑ Partnership corporation* []Other
If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B-01 Last modified: Julie 30, 2014
Bidder's Proposal and Statement 158
City of El Segundo
Residential Sound Insulation Program
F RSI 14 -15 (Group 59)
.r
Designation of Manufacturers and Suppliers
Manufacturer
Section 0' '4 00
r
Primary Hinged
Entry Doors
Titermostats
Section 08 32 00
Primary Sliding
Ventilators
Glass Doors
Section 08 53 00
Vinyl Windows
Section 08 71 00
Latching and
11
Locking
Hardware
Section 10 32 00
Chimney
CA
Dampers
Section 10 32 00
Fireplace Glass
1
Doors
Section 22 2100
Condensate
r
Pumps
Section 23 09 00
Titermostats
Section 23 34 00
�� `'
Ventilators
Section 23 54 00
Furnaces C C, r,4--� tj-
Section
Supplier (if Applicable) Contract
Value
Bidding Form Appendix B -08
Designation of Manufacturers and Suppliers
$
$ /2 ove
coo
$ -D a0
r
�Oc)0
F�
$ 000
$ Zd4l back
Last Modified: January 23,E g64
City of El Segundo
Residential Sound Insulation Program
RSI 14 -15 (Group 59)
Bidder's Assurance of Compliance with 'Title 49 CFR Part 26
relating to Disadvantaged Business Enterprise Participation
The Bidder hereby gives assurance pursuant to the requirements of Title 40 CFR part 26 that
Siclder has tlaasle a reasonable eft :orl to meet goals for Disadvantagod Bixsi.tiess Enterprise
participation specified for the Contract for whidh this proposal is submitted and that the Bidder,
if the contract is, awarded to Bidder, will lirtve it DBE participation of
percent( , %) of the amount of this Bid.
Bidder fttrtl}er gives assttrance that Bidder will submit the documentation required by said
regulations and the Contritet lJouuments, including the Listing of Disadvantaged Business
Enterprises with whiclti the Bidder will subcontract if the Contract is awarded and if Bidder is
unable to meet the co"11'tct goals 1"Or DBE participation, of the steps Bidder has taken to obtain
DBE participation.
Name of Firm:c•�
Address:
Telephone Number:
Contractor Representative: _
Title: Prv.vi . -e
Signature:
Dated this A j-t day of f4 0 u Y
Bidding Form Appendix B -10
Assurance of DBE Participation
2014,
Last Modified: January 23,1 1o4
City of El Segundo
Residential Sound Insulation Program
RSI 14 -15 (Group 59)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
at the fc
Project Number RSI 14 -15
"Residential Sound Insulation Program — Group 59"
'llow-ifig
lurnp sum Price,
RSI
ID
Pro2erty Address
Description
Bid Price
59.01
740 Main Street
RSI Improvements
$ 19,495.00
59.02
740A Main Street
RSI Improvements
$ 16,850.00
59.03
742 Main Street
RSI Improvements
$ 24,268.00
59.04
744 Main Street
RSI Improvements
$ 24,785.00
59.05
746 Main Street
RSI Improvements
$ 24,440.00
59.06
748 Main Street
RSI Improvements
$ 24,440.00
59.07
750 Main Street
RSI Improvements
$ 17,885.00
59.08
750A Main Street
RSI Improvements
$ 16,505.00
59.09
752 Main Street
RSI Improvements
$ 18,288.00
59.10
754 Main Street
RSI Improvements
$ 18,058.00
59.11
756 Main Street
RSI Improvements
$ 18,345.00
59.12
758 Main Street
RSI Improvements
$18,633.00
59.13
760 Main Street
RSI Improvements
$ 17,138.00
59.14
762 Main Street
RSI Improvements
$18,518.00
59.15
541 West Maple Avenue
RSI Improvements
$24,498.00
Bidding Form Appendix B -01 Addendum #'.61
Bidder's Proposal and Statement Last Modified: August 7, 2014
City of El Segundo
las Residential Sound Insulation Program
RSI 14 -15 (Group 59)
59.17
1131 East Acacia Avenue
RSI Improvements
$ 28,293.00
59.18
854 Loma Vista Street
RSI Improvements
$ 26,280.00
59.19
1211 East Sycamore Avenue
RSI Improvements
$ 32,375.00
59.20
820 Bungalow Drive, Unit I
RS1 Improvements
$ 43,415.00
59.21
820 Bungalow Drive, Unit 2
RSI Improvements
$ 23,635.00
59.22
835 Bungalow Drive
RSI Improvements
$ 33,653.00
59.23
836 Maryland Street
RSI Improvements
$ 28,465.00
56.24
840 Lomita Street
RSI Improvements
$ 39,197.00
56.25
1207 East Sycamore Avenue
RSI Improvements
$ 40,310.00
Total Bid (Contract Sum)
Five - Hundred & Ninty -Seven Thousand, Seven- Hundred & Sixty -Nine.
(words)
597,7(9,00
(figures)
In case of discrepancy between the words and figures, 'i mus revail
Contractor Representative:
X74 Title:
60648
Name of Firm:
Address:
Name (printed or typed)
Vice President
Spec Construction Co.,_Inc.__
1870 S. Carlos Ave.
Ontario, CA 91761
Telephone Number: 909- 947 -4601
08/11/2014
Date
Contractor's State License Number:
419626
License Expiration Date:
08/3 1 /201.5
Type of Entity: ❑ Sole Proprietorship ❑ Partnership ® Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
Bidding Form Appendix B -01 Addenduiih
Bidder's Proposal and Statement Last Modified: August 7,2W
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding acceptance of a grant from the Federal Aviation
Administration (FAA) of up to $10 Million to be used for the Residential Sound Insulation (RSI)
Program. (Fiscal Impact: $7,000,000 to $10,000,000, depending on formal grant offer)
RECOMMENDED COUNCIL ACTION:
1. Accept a grant from the Federal Aviation Administration (FAA) of up to $10,000,000;
2. Authorize the Mayor to execute the FAA Grant Agreement; and /or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
RSI Program map
FISCAL IMPACT: Potential
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: James S. O'NeiIl, Program Manager
REVIEWED BY: Sam Lee, Director of Planning and wilding Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On December 19, 2013, City staff submitted a grant application to the Federal Aviation
Administration (FAA) for $10,000,000 to support the City's Residential Sound Insulation (RSI)
Program.
Although City staff had not received the formal grant offer at the time this staff report was
written, as is typical of similar agenda items in the past, City staff has been informed that the
City is likely to receive a grant offer of $7,000,000 based on that application, but the grant must
be signed and executed no later than September 15, 2014. (Due to the end of the Fiscal Year)
Due to this condition, acceptance of a grant could not be placed on an agenda for a later City
Council meeting.
The offer is in keeping with previous terms and conditions of the most recent FAA grants
accepted by the City, including the conditions that FAA funding is used for a maximum of 80%
of eligible expenditures and is only to be used for El Segundo homes north of the "block
rounded" Alternative D 65 dB CNEL (Community Noise Equivalent Level) contour, shown in
green on the attached map. Homes south of that line, which were previously eligible for FAA
funding (and are located in the areas highlighted in yellow and red), are no longer eligible for
FAA funding. It is important to note, to avoid confusion, that City staff continues to work on
securing additional funding from Los Angeles World Airports to provide some funding for sound
insulation efforts for homes located in the area highlighted in yellow on the attached map. 12
163
As a precautionary measure, the recommended City Council action is to "Accept a grant from the
Federal Aviation Administration (FAA) of up to $10,000,000" to avoid the need for a special
City Council meeting and /or action in the event the formal grant offer received is for an amount
different than $7,000,000. (The formal grant offer cannot exceed the amount requested, and
therefore "up to $10,000,000" was used.)
It is anticipated that a $7,000,000 grant, coupled with a 20% match from a grant from Los
Angeles World Airports (LAWA), would fund sound insulation efforts for approximately 230
homes, benefitting an estimated 550 people in the City of El Segundo. (The original $10,000,000
grant application anticipated treatment of 330 homes).
164
• weir, I'!
77 If VT
7-' Z
•,4i
0 w
is u3ax�
• W i 1-1 Al I I R a � z FFFt k iii 5 1 all E I I
liM 14 if*
f!Z11
-1i If '2111 1 El -
x i I
Mod
9
oilx, wrt
fit 1�1�: FMWI�1�
0 'i
I m co D"IMMA a 1! 5!
Zo
oU
is H"
I ltj IF I 111
�5 .
zt
N E I? E 'T E
o 0 o 0) (0
L ) 0
E
9 E 7 E N
E r
O v U y uo v 01
0 0 a
O
O
•
W
z 0
U ca
•
m m co
4. ppggl
• weir, I'!
77 If VT
7-' Z
•,4i
0 w
is u3ax�
• W i 1-1 Al I I R a � z FFFt k iii 5 1 all E I I
liM 14 if*
f!Z11
-1i If '2111 1 El -
x i I
Mod
9
oilx, wrt
fit 1�1�: FMWI�1�
0 'i
I m co D"IMMA a 1! 5!
Zo
oU
is H"
I ltj IF I 111
�5 .
zt
N E I? E 'T E
o 0 o 0) (0
L ) 0
E
9 E 7 E N
E r
O v U y uo v 01
0 0 a
roux 1111
O
O
W
z 0
U ca
m m co
roux 1111
Fw
14rh
I r",
s.
LL.
2p
Fw
m
C4
LIJ
0 m
oc 2
a. w
z C-)
!2 LU LU
U) 0
z
Z
D < UJ
0 ui
U) Lu
W 0
LU L)
L3 m C')
U) V
UJ
OC w
165
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action regarding the approval of an amendment to an existing
Professional Services Agreement with CSG Consultants to increase the amount of the
agreement from $25,000 to $35,000 for building inspection consulting services. (Fiscal
Impact: $35,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute an amendment to an existing Professional
Services Agreement to increase the funding from $25,000 to $35,000 approved as to
form by the City Attorney; and /or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None.
FISCAL IMPACT: $35,000
Amount Budgeted: $35,000
Additional Appropriation: N/A
Account Number(s): 001 - 400 - 2403 -6214 (Building Division: Professional and
Technical)
ORIGINATED BY: Sam Lee, Director of Planning and Building Safety
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On March 10th, 2014, the City retained CSG Consultants' services to provide a part time building
inspector to assist with the City's building inspection and code enforcement demands. The
$25,000 agreement has been spent and an additional $10,000 is necessary to cover the cost for
the rest of this fiscal year.
Recommendation
The Planning and Building Safety Department requests that the Council authorize the City
Manager to execute a Professional Service Agreement amendment with CSG Consultants, in a
form approved by the City Attorney, for an additional sum of $10,000, for a total not to exceed
$35,000, for building inspection services.
13
166
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§
1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $82,354.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works/p/
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On May 6, 2014 City Council approved a contract to complete the attic cleaning emergency
repair with Empire Building. Contract and insurance documents were finalized on June 9th and
they will work only on Friday through Sunday until the project is complete. Work began on July
18 and is complete in the City Manager's Offices, the City Clerk's Offices, and the ground floor
Finance Department Offices. Work is continuing throughout other parts of the building until the
entire work area is complete.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean the attic space in City Hall.
im
167
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of City
Hall without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal
Impact: $37,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4; and /;or.
(2) Alternatively, discuss and take other possible action related to this item
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $37,000
Additional Appropriation: No.
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair
& Maintenance Acct.)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works,,/
REVIEWED BY: Stephanie Katsouleas, Director of Public Works`
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On August 5, 2014 City Council approved an emergency contract with A & V Contractors, Inc.
(A & V) to clean and repair drywall and carpet as well as restore furniture in the north portion of
City Hall (Human Resources, City Clerk's office, server room). As you may recall, damage to
these areas was due to an improperly sealed drain and corresponding rain event which occurred
during the City Hall roofing project. Contract documents are still being processed by the
contractor.
Public Contracts Code § 22050(c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff also
recommends that City Council receive and file this report on the status of the emergency repair
to clean and repair drywall and carpet and restore furniture in the north portion of City Hall.
is
168
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to award a Professional Services Agreement to
Professional Building Maintenance (PBM) for custodial services for the City of El
Segundo's various buildings and facilities (Fiscal Impact: $162,713 the first year with a
3% annual escalation for the next four years; $863,867 over a five -year contract
duration.)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a Professional Services Agreement, in a form
approved by the City Attorney and renewable annually for five years with a 3%
escalation, with Professional Building Maintenance for $863,867.00 for custodial
services for the City of El Segundo's various buildings and facilities.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $162,713 for FY 2014/15; or 863,867 over five years
Amount Budgeted: $162,713.00 for FY 2014 -15
Additional Appropriation: No
Account Number(s): 001- 400 - 2601 -6206 (Government Buildings Contract Services)
ORIGINATED BY: Floriza Rivera, Principal Engtrk
REVIEWED BY: Stephanie Katsouleas, Public s Dir ector
APPROVED BY: Greg Carpenter, City Manager,,
BACKGROUND AND DISCUSSION:
On May 16, 2013, the City entered into a temporary custodial contract with a limited scope of
services with Professional Building Maintenance (PBM) as we had recently terminated our
previous contractor. The City extended the temporary contract on August 6, 2013, to end on
September 30, 2014.
Overall, staff has been satisfied with Professional Building Maintenance's work and now
recommends awarding them an annual contract, renewable for up to five -years for an expanded
scope of services commensurate with the scope called for in the original Request for Proposals.
Staff recommends that PBM begin providing the complete scope of services on October 1, 2014
so that no break in services will be apparent to City staff and the public. The new contract will
be $162,713 the first year and include an annual 3% escalation in each of Years 2 through 5.
The custodial budget is therefore projected to be:
16
169
FY 2014/15:
FY 2015/16:
FY 2016/17:
FY 2017/18:
FY 2018/19:
$162,713.00
$167,595.00
$172,623.00
$177,801.00
$183,135.00
5 -Year TOTAL: $863,867.00
Staff believes this rate is competitive because it comparable to the quotes received during the
previous bidding process for substantially similar services.
Continue Page 2
170
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to waive the bidding process per El Segundo Municipal
Code §1 -7 -11 and authorize the purchase of one (1) Cues Sewer Inspection Camera Unit
using National Joint Powers Association contracting rates. (Fiscal Impact: $87,200)
RECOMMENDED COUNCIL ACTION:
Pursuant to El Segundo Municipal Code §1 -7 -11, waive the bidding process and
purchase one(1) Cues Sewer Inspection Camera Unit for sewer line maintenance and
inspection.
2. Authorize the City Manager to execute an agreement, in a form approved by the City
Attorney, with Plumbers Depot to purchase one (1) Cues Sewer Inspection Camera
Unit for sewer line maintenance and inspection with Sewer Enterprise funds using
National Joint Powers Association contract rates.
3. Alternately discuss, and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
National Joint Purchasing Association Contract # 022014 -AMI
Specifications for Cues base station camera system
FISCAL IMPACT: $87,200.00
Amount Budgeted: $1,500,000.00
Additional Appropriation: None
Account Number(s): 502- 400 - 4301 -8104 (Sewer Enterprise Fund: Small Tools and
Equipment)
ORIGINATED BY: Gil Busick, Wastewater Supervisor
REVIEWED BY: Stephanie Katsouleas, Public Wo s Director"
APPROVED BY: Greg Carpenter, City Manage
BACKGROUND AND DISCUSSION:
To more accurately and systematically inspect the condition of sanitary sewer lines and storm
drain lines, a closed circuit TV camera is needed. In the past, the City of El Segundo has relied
on contractors to perform this work every ten years. With the purchase of this equipment, City of
El Segundo staff will be able to inspect sewer lines more often to determine how fast pipe
conditions are degrading and adjust maintenance priorities accordingly. This equipment is
portable as it is skid mounted and can be fork -lifted into the back of a pickup truck and can be
powered from an inverter or portable generator. This equipment allows us footage location
measurements and pan, tilt, zoom ability for real time inspection and recording. Its various
applications make it an invaluable tool for sewer line and storm drain maintenance, as well as for
emergency response. _17
171
Staff is also requesting that City Council waive the bidding process under El Segundo Municipal
Code §1 -7 -11 and authorize the purchase of the Cues Sewer Inspection Camera Unit using
National Joint Powers Association contracting rates (i.e., piggyback government rate).
172
O
m U
p o
W z .
H
wO
w U
�a
�z
H
O
A Sara
A
W W
a�w
O a
U �
A
� 0 •ti
M y
00 U a
0
U
W
a
00
O
°,
O
O
O
O O
O
M
O M
N
O
69
�3
000
N
00
-
GS
69
69
69
F-+
a
0
O
U
A
x
F~
Q
w
w
a�
q
0
�3
Cd
U
N
W
Fy
U
a�
U
cl
b
b
.a:
U
b
O
O
0
0
0
U
0
A
9
0
U
b
Cd
0
0
U
0
b
b
0
a
0
U
h
.b
0
b
d
w
d
ti
z
O
Q
w
w
O
O
H
w
a
O
F�
z
0
W
O
U
5
0
x
0
w
pW4
d
a
d
O_
H
a
O
0
b
O
7�,
x
O
U
a
O
cu
a
X
C7
9
a
0
�C
CJ
0
U
O
01
O
N
A
L7
a
w
.w
>�
ono
o Q �D
O w A Q
zN W
o _z
°ul00�
�zk
A
B O
J z
� m U
A U W
173
0
QI
Specifications For: EL SEGUNDO, CA
BASE STATION .450 CABLE & FORK LIFT PORTABLE VIDEO INSPECTION SYSTEM REEL &
ENCLOSURE
1 Operates Entire Product Line of Wheeled and Trac Transporters for 6" to 200" Pipe
1 Operates Entire product Line of Pan and Tilt Zoom Cameras Made By The Manufacturer
1 Pull - Out Tray for Keyboard
1 Electronic Components Storage Drawer
1 Transporter / Camera Storage Drawer - Mounted Under TV Cable Reel
1 Wireless Control of All Camera, Transporter, and Reel Functions
1 Rack Mounted Controllers, TV Monitor, and Power Control to Maximize Ergonomic Operation
1 Rack "Shock Isolators" to Prevent Equipment Damage from Jarring and Vibrations
1 Sealed Front Door Functions as an Awning When In the Open Position
1 Easy Access to Service and Maintain the Unit Via Removable Panels
1 Constructed of Protective Aluminum Sheets and Industrial Grade Weather Resistant Paint
1 Water -Tight Enclosure to protect All Components
1 Reel Assembly with Auto Payout and Automatic Levelwind
1 Forklift Skids
4 HEAVY DUTY LIFTING EYELETS
P &T ZOOM III M/C CAMERA
1 Solid State Color Sewer TV Camera
1 Pan & Rotate Camera Head, 40:1 Zoom Ratio, 1 Ox Optical Zoom, 4x Digital Zoom
1 NTSC Color Standard, 4x Light Integration
1 Camera Lighting System for 6" through 72" lines
1 Camera Transportation and Storage Case
1 SELF - PROPELLED NON - STEERABLE COMPACT WHEELED CAMERA TRANSPORTER WITH
ABILITY TO ADD TRACKS, TO INCLUDE:
1 Unit Shall Have Forward, Free Wheel, and Power Reverse
1 Set of Driven Rubber Wheels to Inspect 6" Pipe
1 All Six (6) Wheel Drive Transporter Assembly to Include:
1 Motor & Enclosed Drive Train
1 8" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER
1 10 -15" RUBBER WHEEL KIT FOR COMPACT TRANSPORTER
1 1000' CABLE ASSEMBLY, M/C 12PIN METAL
1 1000' Gold Multi Conductor Kevlar Fiber Armored Combination TV Transmission/Tow Cable
1 .450 Diameter
1 Metal Splice Chamber with Pigtail
1 Cable Strain Relief
1 19" (MINIMUM) FLATSCREEN COLOR INDUSTRIAL TV MONITOR NTSC / PAL COLOR STANDARDS
1 PCU ASSEMBLY [RACK MOUNT]
1 CCU ASSEMBLY [RACK MOUNT]
1 Alpha Numeric Information Display, with Multi Paging and Defect Coding
1 Remote "QWERTY" Keyboard for Data Entry
1 On Screen Footage Display
1 WRC and PACP Codes
1 TEST CABLE
WIRED USB CONTROLLER
1 Joystick Control for Pan and Tilt Zoom Camera to Include:
1 360 Degree Rotate
1 330 Degree Optical Pan
1 Joystick Control for All Steering Functions & Forward / Reverse Directions for Transporter
174
1 Camera Lift Control for Optional Electronic Camera Lift
1 All Other Controls for Camera to Include:
1 Camera Iris and Focus Override & Zoom
1 Camera Lights & Shutter Control for Light Enhancement
1 Camera Diagnostics & Auto Home
1 Cruise Control to Set Speed of the Transporter for Hands Off Operation
1 All Reel Controls to Include: Retrieve, Release, and Variable Speed [Excluding Dolly Systems]
WIRELESS CONTROLLER
1 Joystick Control for Pan and Tilt Zoom Camera to Include:
1 360 Degree Rotate
1 330 Degree Optical Pan
1 Joystick Control for All Steering Functions & Forward / Reverse Directions for Transporter
1 Camera Lift Control for Optional Electronic Camera Lift
1 All Other Controls for Camera to Include:
1 Camera Iris and Focus Override & Zoom
1 Camera Lights & Shutter Control for Light Enhancement
1 Camera Diagnostics & Auto Home
i Cruise Control to Set Speed of the Transporter for Hands Off Operation
1 All Reel Controls to Include: Retrieve, Release, and Variable Speed [Excluding Dolly Systems]
1 8.7" MINI KEYBOARD
1 MANHOLE TOP ROLLER ASSEMBLY, TV ONLY
1 TRAINING, ON -SITE (TWO DAYS)
1 SHIPPING AND HANDLING
OPTIONAL ITEMS [NOT INCLUDED IN BASE QUOTE]
[LAPTOP] PIPELINE DATA COLLECTION & REAL TIME VIDEO CAPTURE (Optional)
Laptop Specification Optimized to Run the Granite XP CCTV Pipeline Inspection Software Application
1 CPU: Intel Core i5- 2520M, 2.50 GHz, 3MB Cache
1 Memory: 4 GB DDR3- 1333MHz SDRAM
1 Hard Drive: 500 GB 7200 RPM
1 Optical Drive: 8 X DVD + / - RW burner
1 Video: Onboard Graphics Accelerator w/ 128 MB Shared Graphics Memory
1 Display: 14" HD (1366 X 768) Anti - Glare, LED Backlit
1 Sound: On Board Audio with Built In Stereo Speakers
1 WiFi: Integrated 802.11 b /g /n Wireless Adapter
1 Bluetooth: Bluetooth 375 Wireless Adapter
1 Ports: Network connector (RJ -45); USB 2.0 (4) - 1 USB / eSATA combo
Stereo headphone / Microphone combo jack, Memory card reader, 1394
Docking Connector, VGA, HDMI
1 Webcam: Integrated light sensitive Webcam and Digital Mic
1 Expandability: One Express Card Slot
1 OS: Windows 7 Professional 64 -bit
1 Battery: 9 -Cell (97WH) Primary Lithium Ion Battery
1 Keyboard: Internal English Backlit Dual Pointing Keyboard
1 USB Video Capture Device
1 USB to Serial Adapter
*Specifications Subject to Change, Component List Above Reflects Equipment to be Supplied (Minimum)
Additional Options are Available.
1 Granite XP Inspection Edition Version x.x Software
1 User Guide - Hard Copy
1 User Guide - CD
1 System Recovery Disk
2 Viewer Edition Editions Shall be Included at No Extra Charge
1 OPTIONAL ENHANCED SUPPORT PLAN FOR SOFTWARE (Optional)
1 TRAINING, ON -SITE (TWO DAYS) (Optional) 175
EL SEGUNDO CITY COUNCIL MEETING DATE: Sept. 2, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the 2013 -2014 Curb, Gutter,
Sidewalk, and other Concrete Improvements Project, Project No. PW 13 -22 (Fiscal
Impact: $50,000.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $50,000.00
Additional Appropriation: No
Account Number(s): 106 - 400 - 8203 -8606 (Gas Tax: Curb Replacement)
ORIGINATED BY: Arianne Bola, Senior Engineer Associate to
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In May 6, 2014, City Council awarded a Public Works contract to Addscape, Inc. for the repair
of defective sidewalks, curbs, gutters, driveway approaches, and pavement areas that have been
damaged throughout the City.
Construction began on July 21, 2014, and was completed by Addscape, Inc. on August 22, 2014.
A final inspection for Addscape's work has been performed and it was determined that the
project was completed per the plans and specifications and to the satisfaction of the Public
Works Department. The final project costs, are as follows:
Budget
$19,970.00 Original Base Bid
$23,810.00 Alternate Bid
+$ 6.220.00 Final Construction Change Orders and Contingencies
$50,000.00 Total Final Project Budget Cost
Staff recommends that City Council accept the work performed by Addscape, Inc. as complete
and authorize the City Clerk to file a Notice of Completion with the County Recorder's Office.
176
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: 2013 -2014 Curb, Gutter, Sidewalk, and other Concrete Improvements Project
Project No.: PW 13 -22 Contract No. 4596
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on Aug. 22, 2014. The work done was: Concrete Improvements
6. On Sept. 2, 2014, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
The name of the Contractor for such work of improvement was: Addscape, Inc.
The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows:
Concrete improvements on various locations
9. The street address of said property is: El Segundo, CA 90245
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2014 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
177
EL SEGUNDO CITY COUNCIL MEETING DATE: September 2, 2014
AGENDA STATEMENT AGENDA HEADING: Council Member Atkinson
AGENDA DESCRIPTION:
Consideration and possible action regarding the recommendation to implement a program to
have a code enforcement officer to actively patrol the City on Friday and Saturday for violators
working without permit(s). (Fiscal Impact: $50,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize City Manager to increase funding to staff a code enforcement officer on
weekends; and /or
2. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT:
Amount Budgeted: $50,000
Additional Appropriation: Yes
Account Number(s): 001 - 400 - 2403 -6214 (Professional and Technical Acct.)
ORIGINATED BY: Dave Atkinson, City Council Me
REVIEWED BY:
APPROVED BY: Dave Atkinson, City Council Mem -
BACKGROUND AND DISCUSSION:
Status Report
The City currently manages code compliance issues, specifically of un- permitted construction
violations, through the Building Safety Division on weekdays based on complaints and what
inspectors notice in the field. Complaints received over the weekend are investigated the
following Monday. Having a code compliance officer actively patrolling the City's business
and residential districts on Friday and /or Saturday will mean violators working without permits
will be cited immediately.
Receiving a stop -work order from a code enforcement officer means all work must stop until
necessary permits are obtained. Additionally, violators are required to pay a fine of double the
permit fee.
Below is a cost structure for having an inspector work Fridav and Saturday / Friday or Saturday:
Additionally, the inspector may provide building inspections on as need basis.
19
178
Friday and Saturday (2 days)
Friday or Saturday (1 day)
Cost per weekend
$1000
$500
Cost per year
$50,000
$25,000
Additionally, the inspector may provide building inspections on as need basis.
19
178