2014 Aug 18 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 19, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
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SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sec.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
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CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management/Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
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AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 19, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — Dina Ferguson, St. Michael Episcopal Church
PLEDGE OF ALLEGIANCE — Council Member Fellhauer
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PRESENTATIONS
a) Presentation — Mike Harriel, Public Affairs Manager for Southern California Gas
Company, presenting an update on the Advance Meter Project.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the
Agenda by title only.
Recommendation — Approval.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to conduct a Public Hearing regarding
operating and capital outlay requests of $100,000 from the existing Citizens
Option for Public Safety (COPS) Supplemental Law Enforcement Services
Fund (SLESF) account by the Chief of Police. The grant requires that
expenditures be utilized to supplement "front line law enforcement." Front
line law enforcement includes funding special enforcement details, and
purchasing equipment.
(Fiscal Impact: $100,000 from COPS grant fund)
Recommendation — 1) Open Public Hearing to consider funding requests from
the Chief of Police; 2) Adopt Resolution approving the use of COPS grant funds
to purchase equipment related to supplementation of "front line law
enforcement "; 3) Alternatively, discuss and take other possible related action to
this item.
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2. Consideration and possible action regarding adoption of a Resolution
authorizing the City of El Segundo to withdraw from the Los Angeles
Region Interoperable Communications System (LA -RICS) Authority Joint
Powers Agreement
Fiscal Impact: None at this time)
Recommendation — 1) Adopt Resolution authorizing the City's formal withdrawal
as a member of the Los Angeles Regional Interoperable Communications
System (LA -RICS) Authority Joint Powers Agreement (JPA Agreement) and
provide written notice thereof to LA -RICS prior to November 24, 2014; 2)
Alternatively, discuss and take other possible related action to this item.
C. UNFINISHED BUSINESS
3. Consideration and possible action to adopt the proposed fee modifications
presented by the Recreation and Parks Fee Analysis Task Force.
(Fiscal Impact: Estimated Annual Increased Revenues of $12,000.00 to
Proposition A and $28,000.00 to General Fund)
Recommendation — 1) Approve the proposed fee schedule for aquatics programs
and transportation programs services; 2) Adopt Resolution accepting the new fee
schedule; 3) Alternatively, discuss and take other possible action related to this
item.
4. Consideration and possible action to enter into a Professional Services
Agreement with Isaac Sports Group to conduct an Aquatics Facility
Program, Financial, and Sustainability Analysis.
(Fiscal Impact: Not to exceed $15,000.00)
Recommendation — 1) Authorize the City Manager to enter into an agreement for
consulting services in a form approved by the City Attorney for an Aquatic Facility
Program, Financial and Sustainability Analysis; 2) Alternatively, discuss and take
other possible action related to this item.
5. Update and possible action on the ESCenterCal LLC (CenterCal) proposal
to enter into a Due Diligence and Ground Lease Agreement ( "Agreement ")
to lease the driving range portion of the Lakes Golf Course for the purpose
of developing a Top Golf facility.
_(Fiscal Impact: None associated with this Agenda item.)
Recommendation — 1) Provide public direction regarding how Council would like
to proceed regarding the Agreement; 2) Alternatively, discuss and take other
possible action related to this item.
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D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
6. Report and possible action on the FY 2014 -15 Budget related to funding of
the El Segundo Unified School District library services and crossing
guards.
(Fiscal Impact: Budget savings or additional expense depending on City
Council direction.)
Recommendation — 1) Provide direction related to the level of El Segundo Unified
School District funding for staffing of School Libraries and Crossing Guards for
FY 14 -15; or 2) Alternatively, discuss and take other action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
7. Warrant Numbers 3001896 through 3002145 on Register No. 21 in the total
amount of $1,209,167.89 and Wire Transfers from 07 -14 -2014 through 07 -27-
2014 in the total amount of $1,976,328.22
Recommendation — Approve Warrant Demand Register and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
8. Regular City Council Meeting Minutes of July 15, 2014, Regular City
Council Meeting Minutes of August 5, 2014 and Special City Council
Meeting Minutes of August 12, 2014.
Recommendation — Approval.
9. Consideration and possible action to accept as complete the installation of
sub - meters on the City's Main Electrical Meter. Project No. PW 13 -02.
(Fiscal Impact: $29,000.00)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's office; 3) Alternatively,
discuss and take other possible action related to this item.
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10. Consideration and possible action to authorize the City Manager to enter
into an easement agreement with Southern California Edison (SCE) to
install equipment upgrades in the south 400 block of Sepulveda Blvd. for
improved service reliability in El Segundo.
(Fiscal Impact: receipt of a one -time $2,000 easement fee)
Recommendation — 1) Authorize the City Manager to enter into an easement
agreement, in a formed approved by the City Attorney, with Southern California
Edison to install equipment upgrades at 400 S. Sepulveda Blvd. for improved
service reliability in El Segundo. 2) Alternatively, discuss and take other possible
action related to this item.
11. Consideration and possible action to receive and file this report regarding
cleaning and repairing drywall and carpet as well as restoring furniture in
the north portion of City Hall without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
,(Fiscal Impact: $37,000.00)
Recommendation — 1) Receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of
City Hall without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other possible action related to this item.
12. Consideration and possible action to receive and file this report regarding
the emergency repair to remove debris in the attic space of City Hall
without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and
1 -7A-4.
Fiscal Impact: $82,354.00)
Recommendation — 1) Receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding
in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC') §§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and
take other possible action related to this item.
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13. Consideration and possible action regarding approval of a Funding
Agreement ( "FA ") between the City of El Segundo and the Los Angeles
County Metropolitan Transportation Authority (Metro) for the receipt of
$350,000 of Measure R grant funds for Park Place Extension Project
environmental review. Metro Project ID No. MR312.57 and FTIP # LAOG321.
Fiscal Impact: Measure R Grant Revenue $350,000.00
Recommendation — 1) Authorize the City Manager to execute a Funding
Agreement with the Los Angeles County Metropolitan Transportation Agency, in
a form approved by the City Attorney, for the receipt of $350,000 in Measure R
grant funds for Park Place Extension Project environmental review; 2)
Alternatively, discuss and take other possible action related to this item.
14. Consideration and possible action to accept as complete the City Hall
heating ventilation and air conditioning system ( "HVAC ") Duct Emergency
Repair Project, Project No. PW 14 -05
Fiscal Impact: Measure R Grant Revenue $12,065.00)
Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk
to file a Notice of Completion in the County Recorder's office; 3) Alternatively,
discuss and take other possible action related to this item.
F. NEW BUSINESS
15. Discussion and possible action to reallocate Proposition C Funds to Public
Works Projects and modify transportation services provided by
Proposition A Funds.
(Fiscal Impact: To Be Determined)
Recommendation - 1) Discuss transportation service modifications; 2) Alternately
discuss and take other action related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
REPORTS — CITY CLERK
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J. REPORTS — CITY TREASURER
16. Presentation of new Investment Portfolio Report.
(Fiscal Impact: None) _
Recommendation - 1) Receive and file; 2) Alternately discuss and take other
action related to this item.
17.Information regarding credit card fees and the City's ability to charge a
convenience fee.
(Fiscal Impact: None)
Recommendation - 1) Receive and file; 2) Alternately discuss and take other
action related to this item.
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
18. Discussion regarding the use of unmanned aerial devices, power model
aircraft, drones, etc., within the City.
Fiscal- Impact: None)
Recommendation — 1) Discuss and consider restricting the use of unmanned
aerial devices, power model aircrafts and drones within the City of El Segundo;
2) Alternatively, discuss and take other possible action related to this item.
Council Member Atkinson —
Council Member Dugan -
Mayor Pro Tern Jacobson —
Mayor Fuentes —
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PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property
Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
POSTED:
DATE: 06 4
TIME:
NAME:--�
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Presentation
Mike Harriel, Public Affairs Manager for the Southern California Gas
Company,
Updating Council on the Advance Meter Project.
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action to conduct a Public Hearing regarding operating and
capital outlay requests of $100,000 from the existing Citizens Option for Public Safety
(COPS) Supplemental Law Enforcement Services Fund (SLESF) account by the Chief of
Police. The grant requires that expenditures be utilized to supplement "front line law
enforcement." Front line law enforcement includes funding special enforcement details,
and purchasing equipment. (Fiscal Impact: $100,000 from COPS grant fund)
RECOMMENDED COUNCIL ACTION:
1. Open Public Hearing to consider funding requests from the Chief of Police;
2. Adopt Resolution approving the use of COPS grant funds to purchase equipment
related to supplementation of "front line law enforcement."
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $100,000
Additional Appropriation: N/A
Account Number(s): 120 - 400 - 0000 -8104
ORIGINATED BY: Brian Evanski, Captain
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
In 1996, the Legislature adopted Government Code §§ 30061 to 30064 to provide a block grant
for law enforcement purposes. This legislation, known as the Citizens Option for Public Safety
(COPS), requires a public hearing to consider the expenditure of funds.
In May 2014, the City was awarded $100,000 in COPS grant funds. All funds received under
this grant must be utilized to supplement law enforcement activities and cannot be used to
supplant existing funding. In the past, the funds have been used to purchase equipment directly
used in "front line law enforcement" including replacement handguns, less - than - lethal shotguns,
tasers, DUI enforcement, and mobile data computers.
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It is anticipated that these monies will be utilized during the upcoming fiscal year to
purchase similar equipment and fund specialized enforcement plans. Proposed purchases
of equipment or use of these funds must be approved by Council. Staff recommends the
following items for approval by Council as possible utilizations to be made with the
COPS grant funds. Any single equipment purchase that exceeds $25,000 will be
submitted to Council for consideration and approval.
1. Overtime funding for special enforcement details. (Between $10,000 - $50,000)
2. Purchase predictive policing analytical software. (NTE 20,000)
3. Fund a wellness training program for police personnel. (NTE $10,000)
4. Purchase upgrades to existing Sokia surveying equipment. (NTE $7,500)
5. Purchase portable electronic message boards. (NTE $40,000)
6. Purchase traffic equipment trailer.(NTE $10,000)
7. Purchase first responder breaching tools. (NTE $2,500)
8. Fund document imaging services. (NTE $45,000)
9. Purchase "Simunition" type training equipment. (NTE $2,000)
10. Fund mobile medical services, pre -book exams and blood draws. (NTE $15,000)
*NTE = Not to exceed
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RESOLUTION NO.
A RESOLUTION PROVIDING FOR THE
IMPLEMENTATION OF THE CITIZENS OPTION FOR
PUBLIC SAFETY (COPS) PROGRAM.
BE IT RESOLVED by the Council of the city of El Segundo as follows:
SECTION 1: The City Council finds as follows.
A. Senate Bill 823 (SB 823) (Poochigian — Local law enforcement funding)
was chaptered into law on April 6, 2002 for supplemental local law
enforcement funding pursuant to the bill;
B. SB 823 provides $100,000,000 statewide for the Citizens for Public
Safety (COPS) Program;
C. The County of Los Angeles has established a Supplemental Law
Enforcement Service Fund (SLESF) in accordance with Section 30061 of
the Government Code to receive SB 823 funds which have been
allocated for use in Los Angeles County;
D. The City of El Segundo participates in the COPS Program and receives
its share of any funds available for the purpose of ensuring public safety;
and
E. The City has established its own Supplemental Law Enforcement Service
Fund (SLESF) in accordance with Section 30061 of the Government
Code;
F. The City Council has conducted a public hearing to consider funding
requests from the Chief of Police and shall determine the submitted
requests as required by SB 823.
SECTION 2: The City Council directs that the City maintain its own Supplemental Law
Enforcement Service Fund (SLESF) as required pursuant to Government Code §§
30061 and 30063.
SECTION 3. The City Council requests that the City's share of the funding be
allocated to SLESF for purposes of front -line law enforcement.
SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record
this Resolution in the book of the City's original resolutions; and make a minute of the
adoption of the Resolution in the City Council's records and the minutes of this meeting.
SECTION 5: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
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PASSED AND ADOPTED this _ day of 2014.
Suzanne Fuentes,
Mayor
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the
whole number of members of the City Council of the City is five; that the foregoing
Resolution No. was duly passed and adopted by said City Council, approved
and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at
a regular meeting of said Council held on the 6th day of August, 2013, and the same was
so passed and adopted by the following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
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EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: Special Orders of Business
AGENDA DESCRIPTION:
Consideration and possible action regarding adoption of a Resolution authorizing
the City of El Segundo to withdraw from the Los Angeles Region Interoperable
Communications System (LA -RICS) Authority Joint Powers Agreement (Fiscal
Impact: None at this time.)
RECOMMENDED COUNCIL ACTION:
1. Adopt Resolution authorizing the City's formal withdrawal as a member of
the Los Angeles Regional Interoperable Communications System (LA -RICS)
Authority Joint Powers Agreement (JPA Agreement) and provide written
notice thereof to LA -RICS prior to November 24, 2014.
2. Alternatively discuss and take other action related to this item
ATTACHED SUPPORTING DOCUMENTS:
Resolution
FISCAL IMPACT: None at this time
Amount Budgeted: $.00
Additional Appropriation: N/A
Account Number(s):
ORIGINATED BY: Bob Turnbull, Captain
REVIEWED BY: Mitch Tavera, Chief of Police
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
In 2009, the LA -RICS Authority was created under a joint powers agreement in order to
engage in a region -wide cooperative effort to plan and to establish a wide -area
interoperable public safety communications network. Via Resolution No. 4592, adopted
on February 17, 2009 in regular session of the El Segundo City Council, the LA -RICS
JPA was approved thus authorizing the City's membership therein.
The Authority is administered by a board of directors consisting of a minimum of eight
(8) and not more than seventeen (17) directors identified by the appointing authorities
and is charged with providing structure for administrative and fiscal oversight;
identifying and pursuing funding sources; setting policy; maximizing the utilization of
available resources; and overseeing all committee activities. As LA -RICS developed,
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there were eighty -nine (89) eligible response agencies in Los Angeles County, and
ultimately eighty -two (82) cities, the County of Los Angeles, the University of California
at Los Angeles, and the Los Angeles and the Inglewood Unified School Districts became
participating agencies at no cost.
The original concept of LA -RICS was to design and implement a network consisting of
voice or land mobile radio (LMR) components that accommodate first responders and
local mission - critical personnel. However, in 2010, LA -RICS secured a Federal
Broadband Technology Opportunity Program (BTOP) grant totaling $154.6 million to
deploy a 700 MHz public safety broadband network (PSBN) long -term evolution (LTE)
system, called LA- SafetyNet, across the county. Due to the time requirements and strict
spending deadlines imposed by the federal grant, the focus of LA -RICS has changed
substantially and consequently the LMR system (hybrid UHF T -Band channels and 700
MHz spectrum) may not be operational until fiscal year 2017 -18.
A key provision of the JPA Agreement is that the Authority must develop a Funding Plan
before it commits resources to constructing the LMR and LTE systems. Unfortunately,
this plan applies only to the "backbone" system and not to the "hard match" contribution
of assets such as equipment, land for the placement of antennas or use of radio channels
owned by an agency for which subscribing members would be financially responsible
through fiscal year 2029 -30.
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On March 6, 2014, a Draft Funding Plan was circulated to the existing membership for
review as part of a 60 -day comment period. In consideration of the feedback received,
particularly from the City of Los Angeles, the plan's cost allocation formula was revised
to incorporate only 2 equally weighted variables, population (50 %) and geographic area
(50 %), as opposed to numerous factors associated with system capacity and usage.
Although this allows for more predictability, it also means that the funding structure is
conditioned largely on member participation rather than utilization.
On April 3, 2014, the Authority released revised cash flow estimates assuming deferred
capital replacement reserves, and subsequently on May 7, 2014, the Draft Funding Plan
was again updated to reflect initial revenue contingent on every potential member
participating and paying its indicated annual share. However, numerous cities have
already started to withdraw from LA -RICS, which disrupts the aforementioned funding
methodology, placing the burden on and driving up the costs along with liabilities for
those remaining members. Two of the largest independent cities in Los Angeles County -
Glendale and Torrance - have already opted out and all of the independent cities in the
South Bay (Gardena) have begun the process of withdrawing from the JPA.
The Funding Plan dated June 2, 2014 estimates LMR capital costs to be approximately
$205 million and annual operations and capital replacement to be roughly $11 million,
while the LTE capital costs are nearly $150 million, in addition to the annual
contributions of $10 million necessary for operations. These financial investments and
IR
obligations are enormous, even if spread across eighty -six (86) members; but they
become unsupportable in light of thirty -five (35) cities who on June 26, 2014, acting
collectively at a Los Angeles County Police Chiefs' Association (LACPCA) conference,
expressed their intention to withdraw from the JPA based on the LA -RICS funding
framework that lacks a clear development schedule and phasing plan.
The LA -RICS Funding Plan, as adopted by the board of directors on May 28, 2014, sets
forth each jurisdiction's current share of costs as a member of the Authority and sets a
180 -day time and penalty -free period for members to submit written notices of
withdrawal pursuant to Article V, Section 5.01 of the JPA Agreement.
While supportive of the activities of LA -RICS, City staff has determined that it is not in
the best financial, technical and operational interest of the City now to remain a member
of LA -RICS without having a clearer understanding of the costs, service level and overall
viability of the system over a fifteen to thirty -year horizon.
Other Considerations
The South Bay region currently has a functioning interoperable safety communications
system in the form of RCC, which is a joint powers authority (JPA), owned by the cities
of Gardena, Hawthorne and Manhattan Beach and which also services the contracting
cities of El Segundo and Hermosa Beach.
A similar JPA is the Interagency Communications Interoperability System (ICIS), which
is comprised of the following member and/or subscriber cities: Azusa; Beverly Hills;
Burbank; Covina; Culver City; Glendale; Glendora; Irwindale; La Verne; Montebello;
Pasadena; Pomona; West Covina; Bob Hope Airport Police; Alhambra; Arcadia;
Monrovia; Monterey Park; San Fernando; San Gabriel; San Marino; Sierra Madre; and
South Pasadena.
As the LTE and LMR systems proposed by LA -RICS have yet to be built, there is no
guarantee that they will result in capabilities far superior to those presently offered by
RCC or ICIS.
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RESOLUTION NO.
A RESOLUTION ADOPTED BY THE EL SEGUNDO CITY COUNCIL
WITHDRAWING THE CITY FROM THE LOS ANGELES REGIONAL
INTEROPERABLE COMMUNICATIONS SYSTEM (LA -RICE)
AUTHORITY JOINT POWERS AGREEMENT.
The City Council of the city of El Segundo does resolve as follows:
SECTION 1: The City Council finds and declares as follows:
A. The City joined LA -RICS in 2009 for the purpose of facilitating public safety
communications;
B. The City supports LA -RICS activities, but believes that it is in the public interest to
withdraw its membership;
C. Sections 5.01 and 6.01 of the LA -RICS joint powers agreement allow the City to
withdraw from LA -RICS without financial obligation upon providing notice to LA-
RICS; and
D. It is no longer in the public interest for the City to continue as a LA -RICS member.
SECTION 2: That the City of El Segundo withdraws from membership in LA -RICS. The City
Manager, or designee, is authorized to forward a copy of this Resolution to LA -RICS in
accordance with the joint powers agreement to notify LA -RICS of the City's withdrawal.
SECTION 3: This Resolution will become effective immediately upon adoption.
PASSED AND ADOPTED this day of . 2014.
Suzanne Fuentes, Mayor
-1-
[P: \SUPER\AGENDAS\Resolution re LA RICS JPA withdrawal.doc]
August 11, 2014
20
ATTEST:
Tracy Weaver, City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger,
Assistant City Attorney
-2-
[P: \SUPER\AGENDAS\Resolution re LA RICS JPA withdrawal.doc]
August 11, 2014
21
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Consideration and possible action to adopt the proposed fee modifications presented by the
Recreation and Parks Fee Analysis Task Force. (Fiscal Impact: Estimated Annual Increased
Revenues of $12,000 to Proposition A and $28,000 to General Fund
RECOMMENDED COUNCIL ACTION:
(1) Approve the proposed fee schedule for aquatics programs and transportation programs
services.
(2) Adopt Resolution accepting the new fee schedule.
(3) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
(1) Resolution including Exhibit A, Schedule of Proposed Fees
(2) Community Meeting Summary
(3) Community Survey Results
FISCAL IMPACT: Estimated Annual Increased Revenues of $12,000 to Proposition A and
$28,000 to General Fund
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager9C
BACKGROUND & DISCUSSION:
The Recreation and Parks Fee Analysis Task Force was created on September 18, 2012, and was tasked
with analyzing and recommending fees associated with programs and services offered through the
Recreation and Parks Department, with cost - recovery and sustainability a primary focus. The Task
Force includes Council Members Dave Atkinson and Marie Fellhauer and Recreation and Parks
Commissioners Bob Motta and Debbie Bundy. Various non - voting City staff from the Finance and
Recreation and Parks Departments supported the Task Force by providing data and other information to
aid discussion.
At the City Council meeting on May 20, 2014, the City Council provided direction to staff and the Task
Force to re- evaluate the proposed fees for transportation services and aquatics drop -in programs to
address concerns of customer convenience and affordability. To do so, the City Council requested that
staff conduct public outreach to include community meetings and a survey to collect feedback.
Three community meetings were held and were scheduled at various times and days to accommodate
diverse populations and schedules. Additionally, a ten - question survey was created and distributed
throughout the community. The meetings and the survey were advertised in the El Segundo Herald,
posted on the City website, displayed at city facilities, and emailed to over 600 email addresses
subscribed to the City's eZine system. Those who couldn't attend were provided instructions on how to
provide feedback via the survey or by speaking to a designated City employee. There were 239 surveys
22
completed and a total of 46 members of the public attended the three meetings. The survey results and a
summary of the community meetings are attached to this report.
Following the public outreach, staff and the Fee Analysis Task Force reconvened to review the results
and modify fee recommendations. It was evident that the majority of the residents who provided
feedback were not in favor of the City charging transportation fares, especially when pertaining to Dial -
A -Ride services that cater to senior citizens. They indicated that the financial implications of paying
fares would result in them limiting their ability to get around town to shop for necessities and participate
in recreational and social activities. As a result, the proposed fees have been modified to be significantly
lower than originally proposed:
Transportation Fares (one -way)
Original
Proposal
Modified Proposal
Dial -A -Ride
$1.00
$0.25
Beach Shuttle i.e. Spring Break/Summer)
$1.00
$1.00 / $40.00 Summer Unlimited-
Out-of-City Shopping Trip
$2.00
$0.50
Out-of-City Medical Trip
$4.00
$5.00 round trip
Financial Assistance for Lifeline Qualifiers
10% discount
50% discount
Passengers would have two options on how to pay transportation fares. The passenger could always pay
each time the service is rendered by paying the shuttle driver directly upon boarding with exact change.
An additional option would be a pre -paid "punch card" in designated dollar amounts. Additionally, it is
recommended that Dial -A -Ride services be restricted to El Segundo Residents who are disabled or over
62 years of age. Passengers would verify their eligibility through an annual application process which
would require a Recreation ID Card ($5 per year for seniors).
Although only a small percentage of those participating in the public outreach process were concerned
about the proposed aquatics fees, valuable feedback was obtained. Many supported small fees and were
mostly concerned about convenience factor and family usage during the summer. To address those
concerns, the Fee Analysis Task Force has modified the recommendations as follows:
Aquatics Drop -In Fees
Original Proposal
Modified Proposal
Non - Residents
All Ages
$5.00
$5.00
El Segundo Residents
Adults 18 -61 ears
$2.00
$2.00 / $20 Monthly Unlimited
Youth 3 -17 ears
$2.00
$2.00 / $20 Monthly Unlimited
Seniors 62+ ears
$1.00
$1.00 / $10 Monthly Unlimited
Infants 0 -2 ears
$1.00
$0.00
Family Summer Recreation Swim Pass
N/A
$50 Family up to 4 members
(each additional child $10)
As with the transportation fares, a "pay -as- you -go" option will also be necessary for those who desire to
use the facility less frequently and /or prefer to pay for the services at each visit. Recreation ID Cards
will be required for all participants wishing to receive the discounted resident rates, including all family
members listed on the Family Summer Recreation Swim Pass.
The Task Force recommends that the City Council approve the proposed fees as listed in Exhibit A.
Upon approval, the Recreation and Parks Department will work to develop an appropriate
implementation plan.
23
RESOLUTION NO.
A RESOLUTION ADOPTING NEW FEES PURSUANT TO
ESMC § 9 -8 -6 FOR THE EL SEGUNDO PARKS AND
RECREATION DEPARTMENT TO RECOVER COSTS
INCURRED FROM PROVIDING VARIOUS PUBLIC
SERVICES.
BE IT RESOLVED by the Council of the City of El Segundo as follows:
SECTION 1: The City Council finds as follows:
A. The City Council may establish fees for services under various provisions of
California law including, without limitation, Business & Professions Code §
16000; Education Code § 18926; Government Code §§ 36936.1, 43000,
54344, 65104, 65456, 65874, 65909.5, 65943, 66013, 66014, 66451.2; and
Health & Safety Code §§ 510, 17951, 17980.1, 19852.
B. In addition, the City Council may establish fees pursuant to El Segundo
Municipal Code § 9 -8 -6 including, without limitation, the Basic Rate for
using park property and facilities.
C. Pursuant to Government Code § 66016, the City made data available
regarding the cost, or estimated cost, of providing services for various fees
ten (10) days before the public hearing held on March 4, 2014.
D. On March 4, 2014, the City Council heard public testimony and considered
evidence in a public hearing held and noticed in accordance with
Government Code § 66016.
E. At the recommendation of the City's Departments and the City Manager,
the City Council believes that it is in the public interest to establish the
recommended fees to recover the costs of public services.
SECTION 2: The Fees attached as Exhibit 'A" and incorporated into this Resolution as if
fully set forth, are approved and adopted. Those rates identified for using park facilities
constitute the "Basic Rate" for purposes of ESMC § 9 -8 -9 and may be adjusted in
accordance with ESMC §§ 9 -8 -1, et seq.
SECTION 3: This Resolution is exempt from review under the California Environmental
Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA regulations
(Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures,
Page 1 of 3
24
restructures, and approves rates and charges for meeting operating expenses;
purchasing supplies, equipment, and materials; meeting financial requirements; and
obtaining funds for capital projects needed to maintain service within existing service
areas. This Resolution, therefore, is categorically exempt from further CEQA review
under Cal. Code Regs. tit. 14, § 15273.
SECTION 4: This Resolution will become effective immediately upon adoption and will
remain effective unless repealed or superseded.
SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution;
will enter the same in the book of original Resolutions of said City; and will make a minute
of the passage and adoption thereof in the record of proceedings of the City Council of
said City, in the minutes of the meeting at which the same is passed and adopted.
PASSED AND ADOPTED this 19th day of August, 2014
Suzanne Fuentes, Mayor
Page 2 of 3
25
STATE OF CALIFORNIA )
COUNTY OF LOS ANGELES ) SS
CITY OF EL SEGUNDO )
I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole
number of members of the City Council of the City is five; that the foregoing Resolution No.
was duly passed and adopted by said City Council, approved and signed by the
Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said
Council held on the 19th day of August, 2014, and the same was so passed and adopted by the
following roll call vote:
AYES:
NOES:
ABSENT:
ABSTAIN:
ATTEST:
Tracy Weaver,
City Clerk
APPROVED AS TO FORM:
Mark D. Hensley, City Attorney
Karl H. Berger
Assistant City Attorney
Page 3 of 3
26
Exhibit A - Transportation and Aquatics Drop -in Fees
Transportation Fares (one-way)
Proposed Fees
Dial -A -Ride
$0.25
Beach Shuttle (i.e. Spring Break/Summer)
$1.00 / $40.00 Summer Unlimited
Out -n€ -City Shopping Trip
$0.50
Out -of -City Medical Trip
$5.00 round trip
Financial Assistance for Lifeline Qualifiers
50% discount
Aquatics Dro -[n Fees
Proposed Fees
Non - Residents
All Ages
$5.00
Ef Segundo Residents
Adults (18 -61 years)
$2.00 1$20 Monthly Unlimited
Youth (3 -17 years)
$2.001$20 Monthly Unlimited
Seniors (62+ years)
$1.00 / $10 Monthly Unlimited
Infants (0 -2 years)
$0.00
Summer Family Recreation Swim Pass
$50 Family up to 4 members (each
additional child $10
27
Community Meetings Summary Notes
• Of the 46 members of the public in attendance at the three meetings, about 15% were
mostly interested in the aquatics program fees and the remaining 85% were primarily
interested in providing feedback regarding the proposed transportation fees, more
specifically the Dial -A -Ride programs.
• Those representing aquatics users were most concerned about summer usage for
families. They felt that a per - person fee would be cost prohibitive to their family. The
recommended solution by many of these users was the option of a season pass for the
summer for the entire family's unlimited usage of Recreation Swim programs at all
three pools. The cost that each family is willing to pay would be $50 -$60.
• Almost all of the members of the public attending regarding transportation services
were senior citizens, many of which expressed concerns of affordability that would
limit their access to transportation services if fees were implemented. Many are on
fixed incomes as they receive very little retirement income and /or social security.
Additionally, older adults are often subject to paying for medication and health- related
expenses that reduce their discretionary spending ability.
• Furthermore, if fees were implemented they would have limited ability to attend social
programs such as those held at the Joslyn Center, which they expressed as a critical
component of their well -being as they age. They also indicated that the out -of -town
shopping trips allow them to purchase regular household items and necessities that are
not available within the El Segundo city limits, such as clothing and linens.
• The philosophy of a "need" versus a "want" was expressed. Transportation to senior
citizens who no longer have the ability to drive was described as a "need," versus the
opportunity for transportation for teenagers to visit the beach was described as a
"want." The point was made that the government subsidy should be used for "needs"
first.
• Because transportation services are funded by Proposition A, a portion of Los Angeles
County sales tax, some people felt that they would be "double taxed" if a fee was
imposed on top of sales tax dollars that have already been collected. This point was
made in comparison to school funding, where taxes are collected but don't always
support the tax -payer directly, but are allocated based on a designated need (i.e.
education or transportation).
• Several people commented that the Lunchtime Shuttle is often seen with few passengers
and that it does not seem fair that the City continue to fully support that program while
proposing fees to the programs that directly benefit the residents of El Segundo. Many
felt that a fee should be proposed for the Lunchtime Shuttle or that the City should
discontinue the program altogether.
• Some expressed that it appears that the City is unfairly targeting senior citizens with the
proposed fees.
• Many stated that if they were charged for transportation or aquatics they would have to
limit their usage.
• Other budget concerns raised included construction and operations of the Wiseburn
Pool, Campus El Segundo, employee salaries/benefits, and special event fee waivers to
non - profit organizations.
• One transportation user pointed out that Dial -A -Ride trips are sometimes only four
blocks and that the proposed fee seems too high for such a short trip.
• Several felt the proposed transportation fees were too high but would be willing to pay
$0.25 -$0.50 (comparable to Manhattan Beach fares), but that those who qualify for
low- income programs should be exempt from paying anything.
• There was concern for the shuttle drivers and how they would collect money from
M
passengers, from a safety perspective but also in terms of efficiency and cost -
effectiveness.
• People expressed concern that the costs associated with collecting fees could negate the
revenue, thereby making the implementation of fees a moot point.
• Many people inquired if the petition that was circulated and presented to the City
Council would be considered when making a final decision.
• There was some concern about whether a passenger's caregiver would be required to
pay the fare as well.
• The suggestion was made that those residing at Park Vista and /or attending Joslyn
Center programs should be exempt from paying a transportation fare.
• Pay -as- you -go option is needed even if a pre -paid or monthly unlimited pass is offered,
for those who only want to use the services occasionally.
• There was concern that once a fee is implemented, no matter how nominal, that it will
only lead to increases into the future.
29
El Segundo Community Feedback - Aquatics & Transportation Fees
Q1 Are you an El Segundo Resident?
Answered: 236 Skipped:3
Yes 97.88%
No 2.12%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices Responses
Yes 97.88%
No 2.12%
Total
30
236
Answer Choices
Never
Once a month
2 -3 times per month
Once a week
More than once a week
Summer Only
Total
El Segundo Community Feedback - Aquatics & Transportation Fees
Q2 On average, how often do you and your
immediate family members participate in
Aquatics Drop -In Programs?
Aeswersd 224 Skipped 15
Never 30.36%
Once a month 12.5D%
2-3 times per 17.41%
month
Once a week 7.59%
More than once 13.39 %
a week
Summer Only 18.75%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Responses
30.36%
12.50%
17.41%
7,59%
13.39%
19.75%
# Other (please specify)
Date
1 haven't been thisyear, in past several times a week
8/1112014 2:56 PM
2 occasionally with visiting family
8/612014 2:43 PM
3 Not currently, 3 times weekpreviously
816/2014 2:36 PM
4 But no longer go because my fear of water has returned
816/2014 2:25 PM
5 Only more than once a week during summer, otherwise it Is a few limes a year
815/2014 11 :56 AM
6 W nter based on health
8/512014 9:46 AM
7 Daily
8/5/2014 9:31 AM
8 3 limes week
61112014 1:30 PM
9 more than 4 times week
8/1/2014 12:24 PM
10 masters program
7131/20148:01 PM
11 Used It more when my children were younger Once a week
7131/2014 4:37 PM
12 Although do not participate I believe this program !sane of the many programsel sagundo residents and non - residents used year
713112014 2:12 PM
round and finanically wall not pay for Itself wlthouth fees being Increased. le. maintance, staff, etc.
13 6 limes a year
7/3112014 7:37 AM
14 Occasional but not In a regular cadence
7130/2014 8:52 PM
15 Previously several timesa week, future several limes week
7/3012014 8:40 PM
16 But once I have Idds I plan in using it
7130/2014 4:10 PM
17 monthly during the year then weekly in summer
713012014 3:29 PM
18 I've used it for water aerobics In the past & would like to continue.
7/3012014 12:29 PM
2/16 31
68
28
39
17
30
42
224
El Segundo Community Feedback - Aquatics & Transportation Fees
19 summer and spring breaks 7/29/2014 11:11 PM
20 A few times a year
21 about 2x /weekduhng the summer
22 1 swim there 3 -5 times week My Iddsgo 2 times month at least.
7/29/2014 2:29 PM
7/28/2014 6 :48 PM
7/26/2014 6:04 PM
3 . 16 32
El Segundo Community Feedback - Aquatics & Transportation Fees
Q3 Currently there is no fee for El Segundo
Residents to participate. If a fee was
implemented, would you continue to
participate in Aquatics Drop -In Programs?
Answered:230 Skipped:9
Yes 25.65%
No 27.83%
I don't know 28.26%
N/A 18.26%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices Responses
Yes 25.65%
No 27.83%
1 don't know 28.26%
N/A 18.26%
Total
4/16 33
59
64
65
42
230
El Segundo Community Feedback - Aquatics & Transportation Fees
Q4 If fees were implemented for Aquatics
Drop -In Programs, what fee range would
you consider fair for...
An,w C t ed. 223, Sky,hed IG
43.54%
10.05%
Youth (3.17
years)
2.39%
44.02%
36.36%
30.62%
Adult (18461
years)
5.26%
27.75%
34.45%
12.44%
Seniors (62+
years)
1.91%
51.20%
5/16 34
14.78%
1.48%
Infants (0 -2
years)
1.97%
81.77%
0% 10%
20% 30% 40%
50% 60%
70% 60%
90% 100%
$0.25 - $1.99
0 $2.00 - $3.99
$4.00 - $5.99
a None
$0.25 - $1.99
$2.00 - $3.99
$4.00 .$5.99
None
Total
Youth (3 -17 years)
43.54%
10.05%
2.39%
44.02%
91
21
a2
Adult (18 -61 years)
36.36%
30.62%
5.26%
27.75%
76
64
11
58
Seniors (62+ years)
34.45%
12.44%
1.91°/
51.20%
72
26
4
107
Infants (0.2 years)
14.78%
1.48%
1.97%
81.77%
3
4
166
5/16 34
El Segundo Community Feedback - Aquatics & Transportation Fees
Q5 Would you rather pay...
Answered: 197 Skipped: 42
Each time you 16.249/6
participate...
A monthly fee 12.69%
for unlimite...
A yearly fee 38.58%
for unlimite...
A "punch card"
that holds a...
32.49%
0% 10% 20% 30% 40% 50% 60% 70%
80% 90% 100%
Answer Choices
Responses
Each time you participate with cash or credit card
16.24%
A monthly fee for unlimited use
12'68%
A yearly fee for unlimited use
38.58%
A "punch card" that holds a designated number of vista and repurchase as needed
32.49%
Total
* Other (please specify)
Date
1 No charge for residents
8/11/2014 2:56 PM
2 No fees
8/11/2014 2:56 PM
3 An optional one time fee of $3.00 added to our Rec ID cards.
6/11/2014 10:20 AM
4 Yearly fee and punch card for a second option
819/2014 8:47 PM
5 vacation advantages, downtime lower prices etc
8/8/2014 6:35 PM
6 monthly or a punch card
8/7/2014 8:15 AM
7 no fee
8/612014 2:34 PM
8 no fee
6/6/2014 2:33 PM
9 0
8/6/2014 2:32 PM
10 Rather not pay - El Segundo has a good revenue stream
81612014 2:29 PM
11 No fee for seniors, period.
6/6/2014 2:25 PM
12 A seasonal pass for the summer would also be a great option
8/512014 11:56 AM
13 card like Golf uses - prepaid
815/2014 9:48 AM
14 Seniors over 60 free
8/5/2014 9:46 AM
15 Need family plan
8/5/2014 9:37 AM
16 Increase the price of a rec card
8/412014 8:35 AM
17 Really, whatever Is cheaper.
8/4/2014 7:39 AM
18 Resdentswith Rec card should be free
8/412014 3:56 AM
19 we pay for rec card & that should get you In for free solm, maybe charge $1 foreach pool classes
6/3/2014 11:38 PM
20 No fee
8/3/2014 12:20 AM
21 I'd rather not pay any more fees.
811/2014 1:30 PM
22 There should be a discount for seniors Resor non res
8/1/2014 12:24 PM
23 a $30 to $40 annual fee
713112014 4:37 PM
24 No fee
7/3112014 12:21 PM
6/16
35
32
25
76
64
197
El Segundo Community Feedback - Aquatics & Transportation Fees
25 None
7/31/2014 8:09 AM
26 Never
7/31/2014 7:04 AM
27 combination, pay asyou go forvery occasional usereand a monthly fee option for regular users
7/30/2014 10:59 PM
28 none
7/30/2014 9:27 PM
29 No fee
7/30/2014 9:06 PM
30 Actually, a summer fee and a "rest of the year fee" would be great. We use the outdoor pools in the summer a lot with my Idds, but
7/30/2014 4:46 PM
not the indoor pool as much in non - simmer months
31 already pay a yearly fee by way of my rec park card
7/3012014 4:20 PM
32 We do pay a fee now, $10 a year fit services You should be clear
7/30/2014 4:04 PM
33 1 would expect to use it less
7/30/2014 3:29 PM
34 1 would pay up to $10 per person foran annual fee.
7/30/2014 3:18 PM
35 1 think paying to use the pool is a bad idea, and the yearly fee paid now is the price I pay for the Recreation Cards to use the pool
7130/2014 1:04 PM
asa resident
36 Increase rec card only
7129/2014 11:11 PM
37 Raise fee for parks and rec annual membership instead of charging for drop-in aquatics programs.
7/29/2014 8:34 PM
38 None
7128/2014 9:18 PM
39 Punch card or yearly fee
7/28/2014 6:04 PM
7/16
36
El Segundo Community Feedback - Aquatics & Transportation Fees
Q6 On average, how often do you and your
immediate family members utilize the
City's Transportation Services?
Answered:232 Skipped:7
Never
Once a month
7.33%
2-3 times per
4.31%
month
Once a week'
2.16%
More than once
a week
10.78° E
Summer /Spring
Break Only...
Answer Choices
Never
Once a month
2 -3 limes per month
Once a week
More than once a week
Summer /Spring Break Only (Beach Shuttle)
Total
40.52%
34.91%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
0 Other (please specify)
I Use more in future as I get older
2 Businesses should be charged a minimal, reasonable, annual fee or tax to support the lunch shuttle. Especially the larger
corporations.
3 more than once a weekduring summer
4 3.4 times a week. used to use often but doesn't use anymore because she is not mobile.
5 Based on medical needs
6 two times within the past year
7 Summer about once a week My Wdswould not use shuttle If there was a charge.
8 Occasionally
9 Currently I can drive, but I'm looking to a time that i might not be able to.
10 we have used this once in 37 years
11 This service isfantastic for our seniors However It does need to have a fee in order for it to continue.
12 Used to (beach shuttle) may In future dial a ride
13 1 participate in the Striders program 3 x a week
14 My daughter used It during Junior Guards.
Responses
40.52%
7.33%
4.31%
2.16%
10.78%
34.91%
Date
8/11/2014 2:56 PM
8111/2014 10,20 AM
81612014 2:38 PM
6/512014 5:33 PM
8/512014 9:46 AM
8/312014 11:49 PM
8/312014 11:38 PM
8/312014 4:10 PM
8/312014 4:09 PM
8/1/2014 1:30 PM
7131/2014 2:12 PM
713012014 8:40 PM
7/3012014 12:29 PM
7128/2014 6:04 PM
8/16 37
94
17
10
,5
25
61
232
El Segundo Community Feedback - Aquatics & Transportation Fees
Q7 Currently there is no fee for El Segundo
Residents to ride. If a fee was
implemented, would you continue to utilize
Transportation Services?
Answered: 234 Skipped:5
Yes 24.36%
No 27.78%
i don't know 23.08%
N/A 24.79%
0% 10% 20% 30% 40% 50% 60% 70% 60% 90% 100%
Answer Choices Responses
Yes
24.36%
No 27.76%
1 don't know 23.08%
NIA 24.79%
Total
9/16
57
65
54
58
234
W
El Segundo Community Feedback - Aquatics & Transportation Fees
Q8 If fees were implemented, what fee
would you consider fair (one -way trip) for...
Answered; 224 Skipped: 15
32.56%
25.12%
Beach Shuttle 2.79%
39.53%
27.23%
21.60%
L
Dial- A4tlde 7.51%
Trips within...
0.94%
42.72%
8.06%
14.22%
Medical Trips 22.75%
outside oft..
18.01%
36.97%
10.00%
18.57%
Shopping Tripe 23.33%
outside oft..
21.90%
26.19%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
$0.25 -$0.50 $0.75 -$1.75 $2.00 -$3.00 E$4.00 -$5.00 0None
$0.26 -$0.50 $0.76 -$1.75 $2.00 -$3.00 $4.00 -$5.00 None Total
Beach Shuttle 32.66% 25.12% 2.79% 0.00% 39.53%
70 54 0 65 215
10/16
39
El Segundo Community Feedback - Aquatics & Transportation Fees
Dial -A -Ride Tripswithin the City 27.23°{ 2". 5;r ^'`:
7,5 f
0.94% 42.72%
58
91 _
Medical Trips outside of the City 8.06% , r"
7 IA
18.01% 36.97%
17 kiri
,_.
38 78 _
Shopping Tripsoutside of the City 10.00% 1&57%
23.33%
21.90% 26.19%
21
46 55
# Other (please specify)
Date
1 No fee should be charged for residents
6/11/2014 2:56 PM
2 Seniors SHOULD NOT be charged! Optional Donation Only. El Segundo should continue to take care of
our Seniors!
8/11/2014 10:20 AM
3 LADOT Dash is no more than 50 cents, and that covers a major Metro area.
6/912014 8:47 PM
4 No fees for seniors and lifeline persons
8/6/2014 2:25 PM
5 No fee if over 60 years - like getting to Center
8/512014 9:46 AM
6 This should reflect item #4 age breakdown
8/512014 9:41 AM
7 Kids are going to gel stuck at the beach with no money to get back home.
8/3/2014 11:38 PM
8 You get money from the state forthis service
8/3/2014 11:20 PM
9 non
8/3/2014 4:10 PM
10 75cents or a dollar on medical and shopping trips —not the higher fee.
8/3/2014 4:09 PM
11 we have to deal with LAX, slinkfrom Hyperion and Chevron - no stinkin feeslll
8/1/2014 1:30 PM
12 Mould be free forseniors
8/1/2014 12:24 PM
13 Dial a ride for seniors should be free.
7/30/2014 4:40 PM
14 a fee is implemented, $10 a year
7/30/2014 4:04 PM
15 1 use bch skittle, but wouldn't if there was a fee
7/30/2014 3:29 PM
16 I've used the DAR to Drsvirltsoutside E.S. I've also participated in the shopping Iripsfrom time to time.
7/30/2014 12:29 PM
17 Unsure
7/28/2014 9:16 PM
11 /16
40
El Segundo Community Feedback - Aquatics & Transportation Fees
Q9 Would you rather pay
Answered: 190 Skippe(t49
Each time you
participate
A monthly foe 0 11.05%
for unlimito...
A yearly fee
for untimile...
A "punch card"
that holds a...
17.89°%
38.95%
32.11%
0% 10% 20% 30% 40% 50% 60% 70% 80% 90% 100%
Answer Choices
Responses
Each time you participate
38.95%
A monthly fee for unlimited use
11.05%
A yearly fee for unlimited use
17.89%
A "punch card" that holds designated number of visits and repurchase as needed
32.11%
Total
# Other (please specify)
Date
1 No charge for residents. Non -residents need to be charged a fee.
8/11/2014 2:56 PM
2 No fees
8/11/2014 2:56 PM
3 Additional Annual fee on Rec ID card. See below.
8/11/2014 10:20 AM
4 Offer any of the above options to meet community need and ability to pay.
8/6/2014 10:58 PM
5 monthly or yearly
8/612014 2:48 PM
6 noises
8/6/2014 2:34 PM
7 0
8/6/2014 2:33 PM
8 nothing
8/6/2014 2:32 PM
9 Nothing
8/6/2014 2:29 PM
10 None
8/6/2014 2:22 PM
11 prepaid quarterly unlimited • seasonal
81512014 9:48 AM
12 None over 60
81512014 9:46 AM
13 Because we Just use the Beach Shuttle
8/5/2014 9:37 AM
14 No pay at all
8/5/2014 9:29 AM
15 Require a rec card and increase the price to have one
8/4/2014 8:35 AM
16 Punch card for in town. Each time fee for outside at segundo travel
6/4/2014 8:01 AM
17 It would really depend on prices and the best bargain. But I would hale to pay for something all year if I'm not always using it.
8/3/2014 11:38 PM
18 None
8/3/2014 12:20 AM
19 Not pay
8/2/2014 10:30 PM
20 NO FEES
8/1/2014 1:30 PM
21 $10 per year for beach shuttle
7/31/2014 4:37 PM
22 No fee
7/31/2014 12:21 PM
23 None
7/31/2014 8:09 AM
24 Never
7/31/2014 7:04 AM
12/16 41
74
21
34
61
190
El Segundo Community Feedback - Aquatics & Transportation Fees
25 combination • pay per dde for occasional usersand a recurring fee option (maybe discounted) for regular users 7/30/2014 10:59 PM
26 none
27 No fee
26 non. it's paid for by a grant!
29 Monthly pass and pay per ride
7/30/2014 9:27 PM
7/3012014 9:06 PM
7130/2014 8:54 PM
7/29/2014 8:34 PM
13/16 42
El Segundo Community Feedback - Aquatics & Transportation Fees
Comments
# Responses
Date
1 The deficit in the El Segundo budget, both city and recreation is due to an excessive salary and benefit package that is not 8/11/2014 2:56 PM
sustainable. A cut of 30 % to 40% of pay and benefils is in order to bring these excessive expensituresto a realistic scale with
private non government pay ranges. If that would happen a gross surpolus of funds would appear. My observation osmany
departments still have more employeesthan are required to perform tasksat hand. The Recreation Department fee imposition on
residents isjust another tax on residentsto continue the ridiculouspay and benefitsthat the city of El Segundo pay ilsemployees,
2 1 would like to we additional optional feeson the purchase of ourAnnual Rec Park ID card. Additional $3.00 for Aquatics Only 8/11/2014 10:20 AM
OR Beach Shuttle Only, Additional $5.00 Unlimited Drop in Aquatics AND Unlimited Beach Shuttle.These add onsshould be
clearly shown (possibly In color) on our Rec ID cards.
3 1 think the visitor (non resident) pool fees are very low compared to other facilities,
6/9/2014 8:47 PM
4 only minimal raise for El Segundo residents, more can be charged to non El Segundo people. Also, new sportscenter coming up 8/8/2014 8:35 PM
with the Wisebum District, more can be charged there, keep El Segundo affordable,..
5 4. Make policy decisionsthat support health. Think about improving the overall health of ES residents incentivising access, keep
B/6/2014 10:58 PM
fee low .25/.50 to free. Create a walking path through & around town, use color -coded mile markers (1 -5), invite residents to meet
at mile 1 on a scheduled basis, invite by demographic, Mom'swalk (Mom -to-be walkers), Dad's walk, Mother Daughter /Father Son,
Family walkers, Stroller Push, Senior Stroll, age groups 20's & 30's, 3040, 50 & Counting, the NOT Dead Yet Gang, Thiswill get
people out, meeting neighbors, becoming visable, and connected, It will reduce isolation and crime, (Too dam many people
walking aroumd this town, better steal elsewhere.) 8. If indiv receives pub assist or is Sr, no chg. or If very limited resources, they
start skipping appis, stop food shopping, they do not spend $ supporting local businesses, slay home, health declines, Staying
healthy, socially connected & mobile costs less ultimately and supports a better quality of life. You can call me :) 310 -720 -9347
Sharon
6 Transportation fees impact seniors much more than younger age groups due to limited income.
8/6/2014 2:46 PM
7 1 cannot walk up hills. I can walk down hills So I usually go by DAR as needed then take the 109 bus back home (or walk home if
816/2014 2:45 PM
lessthan 1/2 mile).
6 They payment for each ride option needsto be available for the occasional riders. Also fees should be waived for shuttlesto
8/6/2014 2:43 PM
Joslyn Center aelivitiesto prevent a drop in attendance for a variety of programssuch as bingo, potluck, movies, exercise classes,
etc. Perhaps Park Vista Residentsshould also be exempt from feesto ride DAR as they are all on low Incomes and many struggle
to make ends meet.
9 DAR fees would add a serious burden to us on limited income.
8/6/2014 2:39 PM
10 Seniors have less discretionary income and the fees proposed are unreasonable and higher than surrounding communities not
6/6/2014 2:34 PM
presented for transportation, El Segundo is not as rich as some of these other cities. Maybe 25 cents each way would not be
unreasonable.
11 Please let it slay as Is.
8/6/2014 2:32 PM
12 Ridiculous to charge when we give waivers on fundraisers
6/612014 2:29 PM
13 Asa tax -payer I em concemed about all city services. Rec Park ID Card is already fees for services.
8/6/2014 2:25 PM
14 None
8/6/2014 2:22 PM
15 Some retired people are unable to pay a fee. This should be considered also,
8/6/2014 12:01 PM
16 Clly Is paying 100K to Campus El Segundo project, but seniors and children are being charged for shuttle. Loves ES so much.
81512014 5:33 PM
Children to Manhattan Beach should be free. Should be party on income - but if can't get around should be free. If rich, that's
something else. Would have to continue to ride even if a fee wasimposed, but it infuriates her.
17 Medical Trips& Shopping Trips Possibly setup 2 days/wkwhere people can sign up for these trips out of town to get more people
815/2014 11:56 AM
on each shuttle. Cost of gas1wear & lear is very high fora single occupant trip to Torrance. Beach Shuttle: Family /Groupsof 4 or 5
makes$1 cost each way cheaper to drive themselves Especially true for familles that have little kids and lolsof stuff, Swim pass
needs to be a reasonable price and not just a calculation of how many times svg use is limesweelm Many famllles attend for 30
minutes orso and having a cost of even a few dollarswould make that lessappealing. Possibly waive feesfor Wds participating In
swim lessons through the parksprogram since you want to encourage outside practice?
18 Pay online lessor keep credit card like metro -express
8/5/2014 9:48 AM
19 life fee was implemented), couldn't get to Center for social need, would be locked In my home, To Joslyn Center FREE Center is
8/5/2014 9:46 AM
nociel needs - keeps usalive, 1) Pot LuckDinners/Lunch 2) Bingo 3) Cards4) Pool playing (Billiards) 5) Taxes 6) Exercise Classes
-so we can keep moving 7) Sr. Board Meetings 8) Bowling 9) Movies Stores- none in E.S. for clothes, bed sheets, shoes, etc. etc-
Will only be able to afford to go shopping. Free for Lifeliner's
20 1) All perks given to the local school system need to be reevaluated by the City Council. All library clerks that are city employees
8/5/2014 9:40 AM
should be pulled from the high school, the middle school and the two elementary schools The school district should own Itsown
texlbooksand library boob, Aslong as thisexpense to the city endssoon, I'm in flavor of allowing the district to keep whatever is
currently in their schools. 2) The seniorswho use city transportation are low- Income. Those of uswho still drive our own vehicles
would rarely use lhisservice. 3)1 am concerned that part-time driverswould be the ones collecting fees Recently their hours have
been cut, so the city won't have to pay any PERS. Collecting (or not collecting) feeswlll require more time on their routes.
21 Seniorson fixed/low incomeswill find feesvery difficult,
8/5/20149:34 AM
22 1 enjoy the city very much,
8/512014 9:31 AM
23 Everybody including seniors should pay at least $10 for a Rec Park card. No break for seniors.
015/2014 9:30 AM
24 What about the lunch shuttle? They don't charge lheml Dial -A -Ride and Beach Shuttle should not be charged.
8/5/2014 9:29 AM
14/16 43
El Segundo Community Feedback - Aquatics & Transportation Fees
25 Just increase the price of a rec card to $30 and require it for the shuttles
8/4/2014 8:35 AM
26 Services to residents should be free. Charge a little more for Rec card and vary by a menu of services, age of resident, and charge
8/4/2014 3:56 AM
higher feesfor annual v& three, five, or even a 10 year card. Also, don't charge out of town participants considerably more for
Rec participation.
27 Sorry — this survey is inaccurate, Question 2 should be "Do you /your family have valid Rec Park ID cards ?" And while there is no
6/3/2014 11:49 PM
fee to use the aquatics facility, residenlsare supposed to have a valid Rec Park ID card. So technically it isn't free as residentsdo
pay for the ID card. Question 4 — you put a price but no reference to how many visits,
28 1 feel that if you own a home & paying the high taxes you should get some services for free. I feel the beach shuttle should not
6/3/2014 11:38 PM
cost or going to kids free swim, We also pay for rec cards. There should definitely be a big break for families in financial need.
Even some help for swim lessons or classes for families in financial need. A lot of Iddsjus have to do without.
29 If it becomes a taxi service for medical appointments- that should be a paid service
6/3/2014 11:20 PM
30 I'm a senior resident at Park Vista and live on a small fixed income. I often have medical app'ts and if a $4 or $5 fee were
8/3/2014 4:09 PM
implemented, on top of a medical copay, that could be prohibitive.
31 find the money somewhere. Go ahead and up the rental of rooms and permits, especially out of towners
8/3/2014 6:55 AM
32 Don't charge me
8/3/2014 3:16 AM
33 The complimentary services are apart of what makes El Segundo so great. Taking that away would not only take away the joy of
8/3/2014 12:20 AM
taking part in the city's activities, but would minimize the usage due to cost,
34 Technically, I have to purchase rec cards for my family to use the aquatics, so it isn't completely free already.
8/2/2014 4:41 PM
35 Residents in the City of EI Segundo get too many services for free compared to other cities Prices for all these services are
6/2/2014 12:09 PM
continuously rising and we as residents need to step up and help pay for them. This includes trash. I live in a lownhome and
already pay for trash pick up but people living in houses need to also pay.
36 We have enough new crap in thiscity to deal with. Everyone hastheir handsoul. Serrvicesare cut but pension expenses keep
6/1/2014 1:30 PM
going up sucking money out of the treasury. CUT THEM NOW so the 99% of the city isn't being penalized.
37 Nofn - Resident seniors are having difficulty paying $3.00 fee if it goes up we will not be able to afford it at all. This is the only
81l/2014 12:24 PM
social outlet we have and excerise we can actually do, Please don't raise the rate. In fact, can't you currently give seniors a
discount? The YMCA gives senior discounts based on your income.
38 The Aquatics program for residents in the City of El Segundo is wonderful. Between it, the access to the beach, and the multiple
8/112014 7:22 AM
community parks, the city has many options for health and fitness. The economic and affordable option of swimming at the
Plunge with just an ID card purchased once a year is a wonderful program and very convenient. If the fees help ensure that the
Aquatic programs are able to continue, I understand the need to implement fees. I hope that they will be affordable and give
people like me who use the Plunge several times a week the option of purchasing a yearsworth of use in advance - the
inconvenience of paying each time would be a hassle.
39 We have not used the plunge In years because it's run down and gross, but if a fee needs to be implemented for the city to
7/31/2014 9:48 PM
maintain It, then users should pay nominal fee. We also have never used the beach shuttle because we have 1/2 mile away
from the beach, so it's an easy walk. But I believe that users of the city transportation system should be paying for it, unless they
are riders on the lunchtime shuttle, which is actually bringing people into the downtown area to spend money. People in lhistown
have gotten use to many free little "perks" Il ke this and now it's at the cost of us maintaining a lop -rated school district. I say, gel
rld of the country club perks and start Investing that money in our town's future our kids
40 Our children are 6 & 6, we go to hilltop pool in the summer and will use the beach shuttle as they get older. I would prefer to pay
7131/2014 7:34 PM
more for our park and rev cards and not have to pay every time we use a service. I think all of these services help make El
Segundo such a special place to live and I would hate to see any of them go away.
41 Use volunteer groups to help keep facilities open
7131/2014 4:37 PM
42 1 believe i stated my comments above. I am a Middle Class Senior resident an strongly support fees or fee Increases to be able to
7131/2014 2:12 PM
continue support for us,
43 1 am absolutely appalled that the city isthlnking about charging for these services What are my tax dollars paying for?
7/3112014 12:21 PM
Apparently, my taxes are paying for outrageous compensation packages for city employees
( htlp:// transparenicalifomia .com /saladesleisagundo/ ?page =l). When did public service become public "larceny "?
44 She is in ParkVisteandhasnootherwayoftransporta lion - this is their life line,
7/31/201412:15 PM
45 FIXED INCOME 1
7131/2014 11:34 AM
46 We pay more than enough taxes & fees in this town already!
7/31/2014 8:09 AM
47 1 am personally more concerned with the fees that have been proposed with reference to recreation cards, uses the facilities at
7/31/2014 7:24 AM
the rec park, parties, bouncers. This isa town built on families significant portion of which are one income homes. A town filled
with fortune 500 companies should not rely on It's residentsto raise fundswhich may seem minimal to the governing body but
have a huge impact on way of life in our heavenly town. Thank you for allowing usto be heard. Ashley, mom of 2, proud resident
of El Segundo going on 6 years
46 Need a new pool. The plunge isoutdated. Gel your prioHllesstraighl. Hire someone that knows how to run a facility. Contact Jesus
7/31/2014 7:23 AM
Sandoval In manhatlan beach for advice. Hispool not only covers it's costs, it also now runsswmmer programsat Mira costa$
pool. He knowswhat he'sdoing.
49 You made the BIGGEST mistake with the Wisebum pool agreement. Nobody I have spoken to agreeswlth that decision. Shame
7/31/2014 12:46 AM
on you!
50 I'd rather have fees Imposed and pay for these services than lose them.
7/30/2014 10:59 PM
51 1 am willing to pay more annual rec card fees and more for classes if the pools can be better maintained and if the quality of
7/30/2014 9:29 PM
lesonscan be improved.
52 please don't charge.
7/30/2014 9:27 PM
53 1 would be very upset If the city decided to cut the beach shuttle or if it decided to charge residents for its use.
713012014 9:06 PM
54 Please don't charge tennlscourlson an a Is carte basis.happy to pay an annual feel!
7/3012014 8:42 PM
15/16
44
El Segundo Community Feedback - Aquatics & Transportation Fees
55 If you were to have cash pay system, you have the problem of cash handling and someone picking up money you are trying to 7130/2014 8:40 PM
collect. Punch cards are better.
56 1 would be happy to pay an increased fee for my Rec Park Card rather than pay for each use. I feel that charging per use for the 7/30/2014 8:36 PM
shuttle would severely slow down the system and create congestion during boarding.
57 1 would rather pay more up front for a Rec Park Card than pay each time I want to use a service.
7130/2014 8:31 PM
58 How about we be a little more fiscally responsible. I have heard that "beautification projects" and pre - paying loan payments have
7/30/2014 8:15 PM
been made in favor of holding on to employees, employee benefits, raises and programs. This is gross misjudgment. If the clty
was paying the loan off quicker, that would be one thing but paying ahead so you don't have to pay later accomplishes very little
than perhapssaving a tad if interest, though not likely. I will definitely be voting differently next election.
59 In regards to the aquatic program, I would suggest raising the annual cost of the rec park card to coverall fees. In addition, 1
7/30/2014 8:08 PM
recomend evaluating the classenrollment software /policy to ensure maximum enrollment in all courses, especially the swimming
lottery.
60 Since I am a stay at home mom and we are on a very tight budget so I can be home with my Iddslhe pay asyou go would be a
7/30/2014 5:58 PM
hardship for us. Sometimeswe have extra and sometimeswe don't. I would however be more than happy to pay asmuch as25.00
foradultsand 20.00 per child per year forour Rec card if there were no additional feesforthe pool and classes.
61 Stop saying we don't pay a fee because we do, we pay a $10 fee to have services through the rec parkfor a year. That Ise fee.
7/30/2014 4:04 PM
What you want to do is add extra costsfor activities.
62 If there wasa fee why would we purchase a resident pass? Why not increase the passfee instead of niche & dime to death? I think
7/30/2014 3:29 PM
the resident pass could be tightened up with putting an actual expiration date and checking It. Maybe have the shuttle, dial -a-
ride, medical & shopping need to have a rec card to use.
63 If fee increases are to be made, they need to be made evenly across all age groups, excluding those under 2 years old, they
7/30/2014 3:12 PM
should always be free. The seniors need to bear as much of an impact as families do.
64 Now that measure A did not pass, we ALL (youth, families AND seniors) need to pay the price, Raise the fees. Raise ALL the fees.
7/30/2014 2:47 PM
Maybe next time there Issomething on the ballot, voterswill feel differently.
65 1 would rather pay more for the yearly rec card than nickel and dimeing along the way -or at least an option for "all you can play"
7/30/2014 2:42 PM
with the rec card. I'd also like to see some way for seniors to get a break if they need it.
66 1 thinkmaldng residentspay entrance forusing the pool !so bad idea. I exercise outside and swimming laps at the Plunge and am
7/30/2014 1:04 PM
not currently a member of any gym. If there was a fee to use the pool here in El Segundo as a resident, I would probably look to
join a gym. Say there was a $2 charge every time I use the pool, at the end of the month I would be paying between $30 -$40 a
month. For that price I would be incllned to seekout a gym membership that would include pool use plus other offerings, which
El Segundo does not have to offer.
67 1 attended the meeting & give an Input. There were a couple of people that were negative "Nellie's". I'm sorry the audience had
7/30/2014 12:29 PM
to hear their comments.
66 She would like to see the financials related to prop A & C, then decide if taxes should be raised. Does not think seniors & youth
7/30/2014 12:20 PM
should have to pay. She does not think a driver would want to drive around glveing change. If you install payment meters, that
cost would have to be factored In. Consider cost of pulling in payment system.
69 Increase non residents fees not residents
7/30/2014 9;55 AM
70 Especially for seniors, the dial a ride service is invaluable. My grandmother takes it often to various shopping trips, and running
7/30/2014 9:38 AM
errands. Please consider their fixed Income when malting these changes to a program.
71 One of the reasons El Segundo is such a great town are the servicesoffered and the small town community. These Include but
7/30/2014 6:52 AM
are not limited to the plunge, hilltop pool, acacia pool, beach shuttle and public transportion. If these services are charged for,
the city would not be asgreat therefore chipping away at the very reasons to live here. If you want great familiesand upstanding
citizens to remaln attracted to the City of El Segundo and want them to call this great town their home, don't nickel and dime
those people.
72 1 Ilve at Park Vista. I drive. But like all seniors at PV, I will either die quickor will loose my license and be forced to use the shuttle,
7/29/2014 10:08 PM
NO SENIOR TAKES THE SHUTTLE AS AN OPTION, ONLY AS A NECESSITY. IT WOULD BE HORRIBLY UNFAIR —MAYBE
ILLEGAL —TO ALLOW SENIORS TO LIVE AT A REDUCED RENT AT PARK VISTA TO MEET STATE - MANDATED
REQUIREMENTS AND THEN TO OFFEST THAT BY TAKING OUR MONEY AWAY IN ANOTHER FORM.
73 Beach Shuttle Ise set route, $.50 each way or monthly pass. Dial -a -ride outside the city should pay based on mileage. 7/29/2014 8:34 PM
74 It has always been my assumption we are paying an annual fee already when we renew our parks and recreation cards Maybe we 7/29/20144:31 PM
could show those when getting on beach shuttle as proof we have paid and to ensure it stays used by residents only.
75 1 would much prefer an increase to the annual cost of rec tends than to be nlclde and dlmed every lime I use city facilities. 7/29/2014 1:41 PM
76 As a family, we use the pool a lot and have always made an effort to utilize the various programs and free swim options as much 7/28/2014 9:18 PM
as possible. Our Rec Card is almost excluslvely used towards the pool. We would love to keep the costs as-is so that we can keep
coming. Separately, we would love if you offered more group swim lessonsfor the little ones so that all ES Idds can loam how to
swim close to home. Thanls!
77 We use the drop -in swim all the time, as we live a more few addresses away from Hilltopl Hence, fpr convenience we would 7/28/2014 6:48 PM
HIGHLY prefer to have the annual Rec Park card fees increased (to cover pool use costs), OR the option of an annual (or
summertime) unlimited pass Paying each time would be such a pain, and I would think much more costly to manage for the City,
I wonder also if devices could be installed for swimmers to pay wlth a credlt/debit card each time, like the new meters In other
South Bay cities ?? Again, to reduce the City's burden of handling small amounts of money a zillion times at the gatel
78 1 feel fees Imposed should be higher for non residents, especially In regards to aquatics. As a resident, I would be okwith paying 7128/2014 5:46 PM
$.50 for kdsand $1 for adults. $1 per way also seems reasonable for the beach shuttle. When I moved here a few years ago, I was
actually surprised that th!swasa free service. I would also be okay with paying a slightly higher rec card renewal fee.
79 1 believe that the staff at the pools could do a betterjob of collecting feesfrom non - residents. Also, how would they know If a 7128/2014 5:10 PM
resident's card Is up to date? Maybe Install solpe machineswith an IPad that can show If a card Is up to date and If not charge
the person. Plenty of people are using the poolsfor free and that's not fair, I would even consider paying a little more than $10 for
the yearly el Segundo card. But I would probably stop using the Idddie pools If I had to pay $2 /person /visit. My family simply
cannot afford this.
16/16 45
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 19, 2014
AGENDA HEADING: Unfinished Business
Consideration and possible action to enter into a Professional Services Agreement with Isaac Sports
Group to conduct an Aquatics Facility Program, Financial, and Sustainability Analysis.
(Fiscal Impact: Not to Exceed $15,000)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to enter into an agreement for consulting services in a form
approved by the City Attorney for an Aquatic Facility Program, Financial and Sustainability
Analysis; and,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Consulting Proposal — Isaac Sports Group
FISCAL IMPACT: Not to Exceed $15,000 (Aquatics Trust Fund)
Amount Budgeted: $0
Additional Appropriation: $15,000
Account Number(s): 702- 400 -5202 -8476
PREPARED BY: Meredith Petit, Director of Recreation & Parke
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
On May 21, 2013, the City Council entered into a Settlement Agreement with Wiseburn School District
that began the collaborative process of designing a joint -use aquatics facility. The agreement called for
Wiseburn to commit $6,000,000 to the construction of an aquatics facility and the City to operate and
maintain the facility into the future. The City would also be responsible for costs in excess of
$6,000,000. According to Section 2 of the agreement, the facility would consist of the following:
An outdoor 50 meter pool for swimming, water polo, physical
educationlrecreational use. In addition, if the Aquatics Center budget
allows (as reasonably determined by District), the Aquatics Center should
include a spring board diving board; a snack or small kitchen facility; and
a 20 ft. X 40 ft. therapy pool with separate changing: facilities for men and
women.
'I
ii. A moveable bulkhead for short course swim.
iii. Associated support structures /facilities to include at a minimum locker
rooms and restrooms.
iv. Separate meters for electricity, water, and gas to be installed to
differentiate the Aquatics Center from the rest of the High School facility.
V. The Aquatics Center may include solar panels to reduce the cost of
utilities.
On June 15, 2014, staff presented the City Council with two design options under consideration by the
Aquatics Task Force. Design Option 1, a 50 -meter by 25 -yard outdoor competition pool with limited
additional amenities, was estimated cost of $6,000,000. Design Option 2, estimated at $8,400,000,
includes a 54 -meter by 25 -meter outdoor competition pool, a 25 -yard additional pool, bleachers,
moveable bulkheads, sports lighting, and other amenities that would provide for more versatility in
aquatics programming.
While the larger facility design option is likely to have a higher potential to generate revenue over the
long term, the additional costs associated with the initial construction as well as the annual maintenance
and operations would be the responsibility of the City. After discussion, the City Council directed staff
to (1) to seek consulting services in the form of a Aquatics Facility Program, Financial, and
Sustainability Analysis to gain a better understanding of the future facilities' operations and assist in the
decision making process, and (2) explore stand -alone costs for amenities such as bleachers and lights
that could potentially be added to Design Option 1 to add functionality but possibly reduce the excess
costs of Design Option 2.
Staff received five proposals for consulting services:
Firm Name
Proposed Fee
$28,800
Additional Proposed Fee Notes
Ballard King & Associates, LTD
i
Includes 2 site visits, additional service
Counsilman- Hunsaker
$7,500+
rates may be incurred for additional
travel and /or printing
GreenPlay, LLC
$39,997
Isaac Sports Group
$12,000+
Additional expenses include travel
and printing
Additional expenses include travel (not
to exceed $1,500)
The Sports Management Group
$23,200+
After reviewing each proposal staff recommends the selection of Isaac Sports Group to perform the
study. Isaac Sports Group provided a very comprehensive and detailed proposal with a reasonable price
estimate. The proposal outlined the services to be conducted in the following areas: Community
Engagement, Programming, Design Development, Financial Operating Analysis and Projections, and
Management. Isaac Sports Group also included a list of deliverables (and samples from previous
47
projects) that the City would receive in approximately 12 -weeks from the execution of an agreement for
services. The deliverables include:
• Program model
• Detailed sample pool scheduling model based on programs and user groups
• Design update recommendations
• Detailed 5 -year annual budget including costs, revenue, and program analysis
• 20 -year replacement and long term maintenance projections
• Outline of staffing and management position needs
• Summary Power Point presentation suitable for public meeting use
As a component of the study, Isaac Sports Group will work with staff to explore the City Council's
expressed desire to include certain amenities, such as bleachers and sports lighting, in the conceptual
design while being mindful of the overall construction costs and facility design. The final study will
present design recommendations based on the needs of the community and the intent of the facility.
ISG
Isaac Sorts Groin
CITY OF EL SEGUNDO
WISEBURN SCHOOL DISTRICT
FACILITY PROGRAM, FINANCIAL and SUSTAINABILITY ANALYSIS
CONSULTING PROPOSAL
August 8, 2014
OVERVIEW
The Wiseburn School District and the City of El Segundo are undertaking a joint use venture to
build and operate an aquatic center on the campus of Wiseburn High School. The aquatic center
will meet the aquatic programming needs of the High School, the overall school district, the City
of El Segundo, and the overall community. The School District is providing the land and the
bulk of capital funding while the City of E Segundo will be responsible for managing the facility
and paying the operating costs of the facility. It is critical to the city that the facility be self -
sustaining, supporting operating expenses through user fees, program revenue, and other revenue
sources. It will also be important that programming and scheduling of the new aquatic center is
integrated into the existing aquatic programs and facilities in El Segundo to maximize the overall
aquatic programs, creating growth in all the facilities and best utilizing the unique aspects of
each facility.
To analyze and develop the management, programming, design options, and business model that
can sustain operations it is important to understand the current aquatic programs and facilities in
the area, identify the needs of all potential users and stakeholders, and develop the programs and
schedule that will maximize access and affordability to the entire community. It will be
important to not only meet the needs of the school district and create expanded aquatic programs
for the district but to develop enhanced and new aquatic programming for all segments of the
community. This includes:
• Learn to swim
• Aquatic fitness programming
• Adult Swimming, including lap lanes
• Senior programming
• Masters swimming and triathlon training
• Club swimming, water polo, diving, and synchronized swimming teams
• Training
• Meets, games, and events
• Family and recreational programming
• Open community user access
• Special needs programming
• Aquatic therapy and rehab
Page 1 of 14
49
To maximize the programming and benefit to the community and to generate the operational and
programming revenue to sustain operations it is important to blend the programming and
scheduling needs of the school district with access for community programs. Once the
programming needs and opportunities for all stakeholders are identified it is possible to
determine the facility needs; including pool(s) configurations, support facilities, and amenities.
At this point it is possible to evaluate the current design options with respect to the following
variables:
• Impact on programming
• Ability to meet the needs of the stakeholders
• Maximizing benefits to the City and the overall community
• Operational costs
• Potential revenue
• Long term maintenance
• Overall project costs
Based on these criteria ISG will also provide recommendations on potential design modifications
that may reduce project cost, enhance sustainability, and meet stakeholder needs, goals, and
objectives in the most cost effective designs.
The Isaac Sports Group (ISG) proposes to conduct a study analyzing the aquatic program needs
and potential in the community in order to develop a program model and schedule that can cost
effectively meet the needs of the School District, the City, potential outside user groups, and the
overall community. ISG will provide the analysis of both the single 50 meter x 25 yard pool
design model and the expanded 54m x 25m pool with the 25 yard teaching /therapy pool. We
will also provide a similar analysis for any hybrid design recommendations.
ISG will then analyze potential participation, recommend user and program fees and pool rental
rates suitable for the City and the regional market. Based on this programming and fee structure,
ISG will develop a detailed financial analysis and operating budget for each design model
option. This analysis will include analysis of any technology or design updates that can drive
programming and revenue.
ISG will also evaluate the long term maintenance and replacement costs of the facility as well as
analyzing return on investment and life cycle costs of any key technology or equipment that can
help reduce annual operating costs and long term maintenance.
ISG will also review and recommend a management and staffing structure that fits into the
current City and School District parameters and can best insure the success of the aquatic center
and its programs. This staffing structure is also critical to developing the operating budget for
the facility.
The ultimate goal of the consulting services and analysis is to provide the City of El Segundo
with the data to analyze the financial operations of the aquatic center and provide
recommendations to the City to determine the optimum design, maximize return on investment,
and insure the financially sustainable operation of the aquatic center and its programs.
Page 2 of 14
50
ISG SERVICES
In this study ISG will draw on its key hands -on experience in facility management, operations,
events, marketing, and knowledge of comparable facility best practices around the country.
Specifically, ISG services will include the following:
Community Engagement
• Work with the School District and the City to engage stakeholders, user groups, and
members of the community to understand the current aquatic facility and programming
environment and determine the needs and potential for enhanced and new programming
Programming
• Analyze current aquatic, fitness, and health and wellness programming in the city and
across the region as well as other facilities and programs in the area and determine
facility needs for existing, enhanced, and new programs and projected growth
• Develop program model and sample schedule for facility
• School District programming and scheduling needs
• City specific programs
• Outside user and rental groups
• Suggest ways to best integrate new and enhanced programs into the overall aquatic
programming run by the City of El Segundo
o Identify potential updates to existing facilities to better integrate programs and
best take advantage of the unique features of current facilities, especially the Uhro
Saari Swim Stadium
• Identify and engage (in conjunction with the City) potential outside user groups (teams,
youth organizations, other) and quantify their needs and potential space and time needs
• Develop specific program details relevant to management and financial projections
• Time and space needed
• Rate and fee analysis
■ Research into existing rates and fees in regional market
■ Develop fee structure for programs and users
• Integrate into the current structure of relevant recreation and
program fees used by the City and the School District
• Take into account those in the tax based community with free
access to the facility
• Create resident and non - resident differentiated rates to provide
added benefits for residents
■ Develop projected participation numbers for usage and programs
o Explore membership and other frequent user models that could enhance
participation and revenue
Identify potential meets, games, and special events that could be hosted by the aquatic
center
• Competitive Events in all aquatic disciplines
• Engage local, regional, and state sport governing bodies to evaluate
realistic event expectations and calendar
■ Impact of events on daily school and community programming and use
• Sport, swim and kids camps
• Clinics
Page 3 of 14
51
• Birthday parties /family events
• Other
• Review and present relevant best programming practices of similar facilities around the
country
Design Development
• Review current aquatic center design options with Arch Pac based on programming needs
and identify any design tweaks (if any) that can enhance programming and revenue
generation
• Enhance programming flexibility
■ Bulkheads
■ Pool configuration options
• Temperature options
• Depth options
• Concurrent programming
• Enhance programming and revenue benefits versus added project cost (Return on
Investment)
• Evaluate impact of each design on the following:
• Programming
• Events
• Concurrent use
• Operational cost
• Revenue
• Sustainability
• Help determine any specific equipment or systems needed to support programming
• Scoreboard and timing systems
• Special needs
• Fitness, teaching, and recreation equipment
Financial Operating Analysis and Projections
• Based on programming and design scope develop financial and budget model
• Develop 5 -year annual operating budget
• Facility expenses (fixed expenses)
• Program expenses (variable based on programs)
■ See notes in programming section
• Facility Revenue
■ User fees
■ Memberships
■ Rental fees
■ Events
■ Other revenue streams
• Program Revenue
• Analysis of revenue and expenses for specific programs
• 5 -Year profit & loss summary
• Develop 20 -year long range maintenance and replacement budget for aquatic center
o Develop annual budget line item for fund accrual for long term component
replacement
Page 4 of 14
52
• Review means to limit operating and maintenance costs
• Evaluation of impact of state of the art technology and systems impact filtration,
energy, water and environmental costs
• Best operational and management practices and impact on operating costs and
efficiency
• Assist in identifying and forecasting other revenue streams
• Sponsorship programs
• Partnerships with user and community groups
• Identify potential special event revenue
• Help identify potential grant, community or non - profit organizational support for
the facility and facility programs
• Analyze event - revenue opportunities and weigh event revenue/budget projections against
the added cost of building and maintaining a facility capable of hosting of various size
events
• Analyze economic impact
• Event /sport tourism
• Job creation
Management
• Within existing City recreation and School District structures, suggest management and
staffing structure for facility
• Necessary to develop the annual staffing costs of facility for budget analysis
• Cost effectively optimize management of programming and operations to insure
sustainability
Deliverables
• Program model
• Detailed sample pool scheduling model based on programs and user groups
• Design update recommendations
• Detailed 5 -year annual budget including costs, revenue, and program analysis
• Includes annual set aside for replacement fund accrual
• Individual breakdown of projected key program use and revenue such as learn to
swim programs
• Detailed breakdown of potential outside group rental and events
• 20 -Year replacement and long term maintenance projections
• Outline of staffing and management position needs
• Summary Power Point presentation suitable for public meeting use
TTMF,T,TNF.
The timeline for this project is flexible and can integrate into the City and School District
decision making time line. ISG likes to allow an additional two weeks after final presentation of
study to provide an opportunity for any follow up questions and to review next steps with the
City and the School District. Overall, the study timeline would normally break down as follow:
Initial research and analysis 4 weeks
• Begin immediately upon execution of Letter of Intent of Agreement
Page 5 of 14
53
• Identify info needed by ISG from City and School District
• Conference calls and interviews with City and School District leadership,
stakeholders, partners, user groups, and community organizations
• Initial site visit to meet with City and School District leadership, key stakeholders,
and user groups
• Market Research
Development and initial presentation findings and recommendations 4 weeks
• Presentation and review of draft program and operating financials
• Follow up calls with leadership, management, and key stakeholders
Final Presentation of program, design, and financials 2 weeks
• On site presentation of report and findings
Follow up and Next Steps 2 weeks
TOTAL TIME ESTIMATE
12 weeks
TERM OF AGREEMENT
To be determined depending on projected start date. ISG is prepared to start as early as
September 1, 2014.
FINANCIAL CONSIDERATIONS
CONSULTING FEE
ISG offers to provide these services for the following fee:
$12,000 plus expenses
Payable as follows:
• $6,000 upon acceptance of proposal
• $3,000 due following initial discovery site visits, meetings, and interviews
or four (4) weeks into Term of Agreement, whichever comes first
• $3,000 due upon final presentation of program, design and financial
analysis
EXPENSES
We would anticipate the need for one or two trips to El Segundo by an ISG representative
as referenced in the timeline.
All trips would need to be pre- approved by the City. The City would be responsible for
these travel expenses, including personal auto mileage, coach /economy airfare, hotel,
meals, ground transportation and any other reasonable and documented miscellaneous
travel expenses.
Expenses would also include any printing, photo, or postage /shipping expenses that ISG
would incur in fulfilling the Services. We would not anticipate any other office or other
routine expenses. Any other extraordinary additional expenses would need to be pre -
approved by the City.
Page 6 of 14
54
CONFIDENTIALITY
All studies, findings, and work created by ISG for the City of El Segundo and the Wiseburn
School District and communication between the City and the School District will be kept
confidential unless the project requires any disclosure and the disclosure is approved by the City
and the School District.
Submitted by:
The Isaac Sports Group, LLC
Stuart A. Isaac, President
3419 Wagner Woods Ct.
Ann Arbor, MI 48103
Office Phone: 734 - 332 -9777
Cell Phone: 734 - 604 -2867
Email: stugisaacsportsgroun.com
ISG is a Preferred Professional Provider of the USA Swimming Facilities Department.
8a A /f: /1I
Page 7 of 14
55
ISG REFERENCES
Relevant Projects to City of El Segundo
TUPELO, MS 2010 - Current
Project Description: Indoor 51.2 meter pool with bulkhead for training and mid -level
competition with a teaching pool. Seats just under 1,000 spectators with ample deck seating.
Total square footage 43,000 +. City owned and operated by Parks and Rec program.
Our client was initially JBHM Architects, the firm hired by the city, but we were first brought
into the project by the Shockwave Swim Club and the local competitive aquatic stakeholders.
We have worked very closely with the swim team as part of the initial development and pitch
for the project. We also worked very closely with the parks and rec department on behalf of
the architect and the local stakeholders. We developed and presented the proposal and
project plan to the Tupelo City Council and in public meetings and worked through the funding
process. Once the project was funded and construction started ISG was retained by the Tupelo
Parks and Recreation Department to assist in development of the management team, the
programming and operational model and support sponsorship and fundraising activities. The
Tupelo Aquatic Center opened in November, 2013. We are still on retainer to the Park and
Recreation Department through its first anniversary, November, 2014.
Project Team:
ISG, JBHM Architects, Councilman - Hunsaker (aquatic engineer)
Key Contact
Joey Henderson -JBHM Architects
Joey Henderson
JBHM Ar, h9t—ts
(662) 329 - 4433-:
(662) 574.3300
j1henderson SJGH M.
Don Lewis -Chief Operations Officer -City of Tupelo
Don Lewis
City of Tupelo
Chief Operations Officer
(662) 841- 644OV.!cik
(662) 871- 81691,10biic
Don. LewlsLltu pel oms.gov
NOTE: Don was Director of Parks and Rec during the development of the project.
Page 8 of 14
56
& M
The Tupelo Aquatic Center
Located it; Veterans Parkin Tupelo, 692 Veterans Blvd fitpelo, MS38804 � •_ v, °� -'�0oa
- n�rt•ia res war+
Facility Information: Tourist Information, a . 1 P,4411 q "at1 "'`nm
• Total Square Footaye!s •13,665 square feet Quality hotel rooms and a "de inay.f
-Seating capacity of 971 people restaurants,attfactionsand shopping venues,
coupled with outstanding facilities make Tupelo
• Myrtha Competition pool is 20 lane. 25 yard stop choice for vislturs of all types. Tupelo'i; sell
poo1/81ane, 50 mete; known for Its unique attractions including the
• Separate 3,000 sit feel teahiny pool EM, Preslay Blrthplef:e, the Tupelo Automobile
Museum, and the Tupelo Buffalo Park and
• 1 200 sq It women's locket room Mth Zoo. As sva11, Tupelo boasts one the states only
shower s, lavnlones, and toilet< rhddren'5
mu'eums The a
• I,0th9 sit It men's locker room :vn11 showers, HealthWorksl
I,iv,tm!b;a, and todetsrurinals Hid Museum
• the hudddng ahn has 1 meet manaryement is filled with
space of 3b sq ft v+ithch_x view "f the imagmalive,
cam petition 1a 1 inte —tive
erhiblts and
• Twc Col—An Time System Scurcfioards garr!es drat
(Qne is a 9'u 16101 cub, displayed bmwen apl.al to
the two pools at the end of the 4) meter kids oNl ages You can think of It a9 a 1,6,e to
pool and the othefrs a Gq'x 1) 6'sp,tat.r enter fain the team during tout nameit downtime.
hna!d displayed on side walk to cool your heels and to offer Your kids the tools
to make 9,7d choices- all undo, om+rouf.
for more information about Rgxlo'sattractiom,
i,t wnnv.tupeloaguaGcs.com shopping,db,ing,and family tun slxc,al events,
. c... roan o!li: u'..rac v!siloun:1 -teat wwwAupelo.net of give us
��u+nuc•,�:a,r�m;,a0662- 841- 6440ot callatB00 -533 -0611
, .rr arny.kennedy.[ fupelonts.gov
Page 9 of 14
57
ROCHESTER RECREATION CENTER (MN) 2014
Client is the Rochester Parks and Recreation Center.
Project includes the renovation of an aging 50 meter training and competition pool and the
addition of a 25 yard teaching and warm -up pool.
ISG Services include design consulting based on programming and swim meet goals, working
with the two local USA Swimming Clubs for input, and developing the operating budget
projections for the expanded and renovated aquatic center. Project is funded and construction
will begin in late 2014 or early 2015.
Recreation /Senior Center Project
Recreation tenter Renovations & Improvements
Senior Center Addition
r A
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Th" Itevrendou Crnlcl
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Project Description:
Recreation Center Renovations
I hl, plojccl will make needed upylodes and ,cldlUon,
to the co not Reuration Center fadlilics
L,d,rr,,C Inloruvclnenl5
1 rcp-d and update the locker looms
Itenovanon of the 50 meter pool
Update pool Idoatlo0 systems
Add Ofl Ice I r:dniny Room
Add Lelo onlly warm waler fioioss pool
Timeline
2Q1 Ili Planning & Design Development
Architect Selection
2014: Construction Old Phase & Award
Begin Construction
2W: Construction Continues
New Senior Center Opening
Rec. Center Renovations Complete
Projection Description:
New Senior Center
Ihis p"Jerl will mchrdl an ex pan <mn on do, Rn
Centel to hnnse a 11 —Semol Cente_I Illis lankly
Mc l allow the Senmr Center to expand plogranls,
,u 'i ie,, ands ces to meet the rmed, of rm1
erv.
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looms, Rc i,,s, Cndlc Rom.. , He,dlh i.
Wclhless labs, Dmuuustratlon K Wien, Woodr•orkluo
Shop, Alt 5, Pottery Crafts Room, Co.uputer I carom )
I alb, Ralhnom• (;lit ;hop, Art Gallo y, Lihl ar y/
1 oungr, N.1111 •dla 1 hood, r ol, ", Adult Day Cale &
ILCSpIIe I. -al.� P,orp,uo, Inducl -d Rlt,i,,,,, and ono ,e
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101 WIN 4I? Itn01.1150
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ko,llvs.ef, M101110o
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Project Team: ISG with aquatic engineering by USAquatics
Key Contacts
Dale McCamish: Director of Sport Facilities Ed Staiert: Manager of Recreation Center
Dale McCamish Ed 9taiert
(hll /) WH Jhe /,, • ,
dm ccamtsh,aroch estemin, gov
101 huullh 141-1 IJ, koonl ISII
Rochmer. Mn. 55(k1-3760
Page 10 of 14
(h1u) sae )tins
estaicil(C, ochestee mn go,
W
GLEN ELLYN AQUATIC CENTER, Glen Ellyn Park District Glen Ellyn, IL 2013 -14
Aquatic Center addition to existing Park District recreation center. Pool options range from 25
yard stretch pool with teaching pool to 50meter training and competition pool with teaching
pool. Feasibility Study administered through the Glen Ellyn Park District but funded by the Glen
Ellyn Aquatic Initiative, a not - for - profit 501c3 corporation formed to advocate for an aquatic
center and aquatic programming in Glen Ellyn.
ISG services included a feasibility, design, programming, and financial analysis supported by ISG
public presentations and Park District Board presentations. ISG and USAquatics also conducted
an evaluation of the existing Park District outdoor aquatic center, including an analysis of the
physical facilities and programming, determining necessary and optional renovations, repairs,
and longevity.
Both studies have been completed and the project will be part of a funding referendum on the
November 2014 ballot.
Project Team: ISG leader with support from HGA Architects and USAquatics.
'
.i-
r%
fI
Key Contacts
Dave Harris, Executive Director of Glen Ellyn Park District
Rob Pieper, Chairman, Glen Ellyn Aquatic Initiative
Dave Harris
Glen Ellyn Park District
(630) 858.2462W,oik
dhardsogepark.org
185 Spring Ave.
Glen Ellyn, IL 60137
Rob Pieper
Glen Ellyn Aquatic Initiative
Chairman
pieperr1 ohotmal I, com
Page 11 of 14
59
ISG AQUATIC CONSULTANT BIOS
Duane Proell
In his 40 year career in aquatics, Duane Proell has earned the respect of the entire aquatic industry as the
leading aquatic facility director and aquatic management expert in the country. From 1989 through 2010
Duane directed the aquatic programs at the University of Minnesota, where he was the Associate
Department Director of Recreational Sports for Aquatics, Special Events, Risk Management, and Event
Marketing. Duane's roll during this time expanded to include management of the overall recreational
multi -sport complex. During his tenure at Minnesota he created and managed a total aquatic program
extending from learn to swim classes and recreational activities and events to major national and
international championship events. Duane's management and programming expertise has created a
business model at Minnesota that covers all facility operational, maintenance and upkeep costs and is the
envy of aquatic facilities everywhere. Duane joined The Isaac Sports Group in 2010.
Duane's leadership position in the industry includes his role as an educator. His mentoring of his facility
staff and student interns has resulted in many of his staff assuming management positions at major
aquatic, sport and recreation facilities around the country including the University of Louisville,
University of Wisconsin, University of Iowa, Miami University (of Ohio), MIT, University of Michigan,
University of Georgia along with dozens of community and YMCA aquatic facilities.
In 1993 Duane identified the need to create a professional organization of aquatic facility directors to
address major business and management issues confronting aquatic facilities in the U.S. With this goal in
mind Duane founded the Major Aquatic Facility Directors Association ( MAFDA) to address industry
issues. In its 21 years of existence the MAFDA has grown to 100 members and works closely with all
national sport governing bodies, aquatic organizations and each other to improve operations of all aquatic
facilities and to constantly work within the aquatic and business world to ensure the best possible events
and programs that support the mission of aquatic sports and activities. Duane was Chairman of MAFDA
from its inception through 2010. In 2011 MAFDA become CAFDA, the Competitive Aquatic Facility
Directors Association as it continues to expand its reach to a wider range of aquatic facilities.
In Duane's management career he has bid for, hosted and managed more major aquatic championship
events than any other meet or facility director in the country, including USA Swimming, NCAA, USA
Diving, US Masters Swimming and US Synchronized Swimming National and Regional Championships,
Collegiate meets, High School championships and Special Olympic and Paralympic Championships.
Duane has received several awards for aquatic excellence, including the Outstanding Aquatic
Achievement Award from the National Spa and Pool Institute and the Copper Top Award given by the
Greater Minneapolis Convention and Visitors Association. He also received the Adaptive Swimming
Service Award from United States Swimming in 2004. Duane's career includes numerous presentations
at conferences, conventions and symposiums including Athletic Business, National Intramural
Recreational Sports Association ( NIRSA), National Spa and Pool Institute and NIRSA Aquatic
Symposium in the areas of management models, facility funding, fundraising, programming,
construction, risk management and legal liability. Duane has also consulted with many Universities and
community organizations about facility development and successful cost effective and safe operation and
management.
Throughout his career, Duane has held several teaching, coaching, and aquatic positions. Prior to coming
to the University of Minnesota he was Aquatic Director at the Campbell County School Aquatic Center in
Gillette, Wyoming. Duane is a 1972 graduate of Minnesota State University — Mankato. Duane is married
to Cindy, an elementary physical education teacher in the Hopkins School District Specializing in
adaptive Aquatics and Special Olympic aquatic programs.
Page 12 of 14
.1
Stu Isaac - President and Co- Founder
ISG is led by Stuart Isaac who brings 40 years of experience in aquatics, sports marketing and
sports organization to the company. Stu's expertise and strengths build on his creative approach
to integrating design, programming, marketing and sales while building partnerships among
facilities, communities, businesses and organizations. His unique experience and relationships in
all phases of aquatics, from corporations, sport governing bodies and community organizations
to teams, events, coaches and athletes provide an integrated overview of the market and the
industry essential for effective strategies, analysis, design and execution. His years in the
corporate sector also bring management and financial expertise to ISG and its clients.
From 1983 to 2009 Stu worked for the Speedo Division of Warnaco Swimwear, Inc., managing
sports marketing and team sales. He was the Senior Vice President of Team Sales and Sports
Marketing from 2000 -2009. During Stu's tenure at Speedo he was instrumental in elevating
Speedo to one of the most widely recognized and respected brand names in the sports world. His
broad areas of expertise and wide ranging relationships led to an extensive role with Speedo
including the following:
• Managed all sports sponsorships and partnerships
• National Team and National Governing Body relationships, sponsorship and
promotion
• Team sponsorships, including university, club, high school, YMCA and rec teams
• Athlete sponsorships and endorsements
• Facility and Aquatic Center sponsorships and partnership programs
• Event management and sponsorship
• Professional coach organizations
• Aquatic Fitness and multi -sport initiatives
• Developed and managed Speedo's Olympic programs
• Attended eight Olympic Games in his role with Speedo, including both summer and
winter Games
• Developed and managed Speedo Olympic licensing programs in 2000 and 2004
• Developed and managed Speedo's relationships with sport National Governing Bodies
• Worked with over a dozen USA sport National Governing Bodies
• Developed relationships with numerous National Governing Bodies outside the USA
• Worked with several International Sports Federations
• Working with other sponsors on cross promotions and synergistic programs to
maximize return on investment
• Managed Speedo licensing programs both as licensor and licensee
• Managed Speedo's Team sales network
• Worked directly on Speedo's technical product development and managed launch of
technical product to the market
As the founder and President of the Isaac Sports Group, Stu has created a consulting firm
building on his unique broad based experience and aquatic and Olympic sports network. His
leadership and active involvement with all clients focuses on quality personal engagement with
each client and stakeholder to identify needs, goals and objectives of the project or the
organization and develop specific analysis, strategic development, design concepts and action
Page 13 of 14
61
plan for the successful execution of the project or campaign to achieve the clients goals and
objectives in the most cost - effective manner.
Prior to his 26 years with Speedo Stu was involved in all aspects of swimming, as an All -
American swimmer at the University of Michigan and USA National Team member, an athlete
representative to the AAU (The predecessor to USA Swimming), a regular contributor to
Swimming World Magazine and from 1975 -1983, the Head Women's Swimming Coach at the
University of Michigan.
Page 14 of 14
62
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Update and possible action on the ESCenterCal LLC (CenterCal ") proposal to enter into a Due
Diligence and Ground Lease Agreement ( "Agreement ") to lease the driving range portion of the Lakes
Golf Course for the purpose of developing a Top Golf facility. (Fiscal Impact: none associated with this
agenda item.)
RECOMMENDED COUNCIL ACTION:
1. Provide public direction regarding how Council would like to proceed regarding the Agreement;
or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
August 5, 2014, November 5, 2013 and March 18, 2014 Staff Reports
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Greg Carpenter, City Manage, r
REVIEWED BY: Mark D. Hensley, City Attorn ,
APPROVED BY: Greg Carpenter, City Manager;
BACKGROUND & DISCUSSION:
This item was presented to the City Council at their meeting of August 5, 2014. At that time,
staff provided background including the fact that the City Council had approved the
Agreement on November 5, 2013 and subsequently approved minor amendments to the
Agreement as well as a reimbursement agreement on March 18, 2014. Staff reported that
Center Cal has not signed and returned the Agreement to the City which could be interpreted
as a rejection of the Agreement.
City Council was provided options including: (1) directing staff to formally notify Centercal
that Centercal's failure to timely sign the Agreement is considered by the Council to be a
rejection of the Agreement and that Council no longer desires to proceed with the Agreement;
(2) publicly discussing what steps the Council may wish to take regarding the project and
inform Centercal of such and set a deadline for executing the Agreement or an amended
Agreement (3) returning to closed session to determine if there is a different lease price and
payment terms that Council is desirous of negotiating with Centercal or (4) take other action
regarding the Agreement.
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63
Regarding further closed session discussion, Council was informed that due to a previous
commitment letter to Deborah Geist to not have further closed session discussions regarding
the Agreement without first following a process of providing Ms. Geist 30 days written notice
that the Council will be holding a public session meeting to consider rescinding its
commitment to not have further closed session discussions regarding the Agreement. The
Council would then need to meet thirty or more days later and consider a public agenda item
which, if passed, would rescind the prior commitment made by Council and the Council could
then schedule a closed session meeting to discuss different lease payments or payment terms.
If the Council does rescind the letter it would restore Ms. Geist's rights, if any, to commence a
legal action for alleged Brown Act violations.
Following Discussion, the City Council directed staff to: 1) Pending further direction from the
Council, to not proceed with execution of the Draft Agreement should Top Golf execute and
return the document to the City; 2) Place the item on the August 19 City Council meeting for
the purpose of discussing the financial aspects of the proposed transaction and potentially give
staff direction how to proceed at that time; and, 2) Notify Ms. Geist that the City may be
considering a public agenda item to schedule a closed session meeting to potentially discuss
the financial aspects of the transaction.
EL SEGUNDO CITY COUNCIL MEETING DATE: August 5, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Update and possible action on the ESCenterCal LLC (CenterCal ") proposal to enter into a Due
Diligence and Ground Lease Agreement ( "Agreement ") to lease the driving range portion of the Lakes
Golf Course for the purpose of developing a Top Golf facility. CenterCal has not executed the
Agreement approved by the Council at its March 18, 2014 meeting and staff is requesting Council
direction regarding how to proceed regarding the Lakes Golf Course. (Fiscal Impact: none associated
with this agenda item.)
RECOMMENDED COUNCIL ACTION:
1. Direct staff to notify CenterCal its failure to timely execute the Agreement is being accepted as
rejection of the Agreement; or
2. Provide public direction regarding how Council would like to proceed regarding the Agreement;
or
3. Provide thirty day notice to Debra Geist under the Brown Act (Government Code Section
54960.2) that Council intends to meet to consider rescinding its commitment to not have further
closed session meeting regarding the Agreement for purposes of holding discussions in closed
session to discuss different lease payments or terms of payment under the Agreement. (Ms.
Geist had sent correspondences to the City alleging various Brown Act violations regarding the
closed session negotiations regarding the Agreement); and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
November 5, 2013 and March 18, 2014 Staff Reports
FISCAL IMPACT: S
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Greg Carpenter, City Manager
REVIEWED BY: Mark D. Hensley, City Attome
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
Following over a year of discussions, negotiations and consideration by the City, on November
5, 2013, the City Council approved the Agreement between the City and CenterCal. The
Agreement sets forth a list of conditions to be met during the due diligence period. Once these
conditions are met and potentially reviewed by the Planning Commission and reviewed and
approved by the Council, the ground lease portion of the Agreement to become effective.
Following the initial approval of the Agreement, CenterCal requested several modifications to
Fo g pp g
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the original agreement, and the City asked CenterCal to enter into a reimbursement agreement
that would allow the City to be compensated for its expenses associated with processing the
land use approvals and other expenses related to due diligence. The revised Agreement and
the reimbursement agreement were approved by the City Council on March 18, 2014. The
City's understanding at that time was that CenterCal would and the City would sign the
agreement and begin the 12 -month due diligence period.
To date, Centercal has not signed and returned the Agreement to the City which could be
interpreted as a rejection of the Agreement. While staff and CenterCal have had periodic
discussions regarding various elements of the proposal, such has not resulted in CenterCal
executing the Agreement.
Staff believes that CenterCal has probably not executed the Agreement given the change of the
Council in April or for other business reasons as some of the approvals that are ultimately
necessary for approval for the project are discretionary Council approvals. There is significant
expense to CenterCal associated with proceeding with the due diligence requirements. There
were never any guarantees offered by the City that the project would ultimately be approved as
the City cannot provide such guarantees. The due diligence was intended to provide significant
information to both parties so determinations could be made as to whether to proceed with the
project or not.
At this point City Council options include: (1) directing staff to formally notify Centercal that
Centercal's failure to timely sign the Agreement is considered by the Council to be a rejection
of the Agreement and that Council no longer desires to proceed with the Agreement; (2)
publicly discussing what steps the Council may wish to take regarding the project and inform
Centercal of such and set a deadline for executing the Agreement or an amended Agreement
(3) returning to closed session to determine if there is a different lease price and payment
terms that Council is desirous of negotiating with Centercal (however, before the Council can
return to closed session it must follow the procedure outlined below); or (4) take other action
regarding the Agreement. In order to appropriately plan for the future of the facility, and
prioritize workload, staff is requesting City Council direction on how to proceed with the
project.
Regarding further closed session discussion, Debra Geist issued a couple of letters to the City
Council prior to the November 5, 2013, Council Meeting that contained numerous allegations
of Brown Act violations regarding the closed session real property negotiations meetings that
were held regarding the Agreement. The Council on November 5, 2013, issued an
unconditional commitment letter to Deborah Geist to not have further closed session
discussions regarding the Agreement. This decision was made because the negotiations had
been concluded and while the Council did not commit any Brown Act violations (see staff
report from November 5, 2013 which responded to the substance of Ms. Geist's allegations),
issuing the letter avoided unnecessary and potentially significant legal expenses. Accordingly,
if the Council wants to potentially return to closed session to discuss different lease payments
and/or payment terms, it must first give Ms. Geist 30 days written notice that the Council will
be holding a public session meeting to consider rescinding its commitment to not have further
closed session discussions regarding the Agreement. The Council would then need to meet
thirty or more days later and consider a public agenda item which if passed would rescind the
23
..
prior commitment made by Council and the Council could then schedule a closed session
meeting to discuss different lease payments or payment terms. If the Council does rescind the
letter it would restore Ms. Geist's rights, if any, to commence a legal action for alleged Brown
Act violations.
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67
EL SEGUNDO CITY COUNCIL MEETING DATE: November 5, 2013
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action to authorize the Mayor to execute a letter in response to a
"cease and desist" letters received on October 1, 2013 and October 17, 2013 from Debra Geist
alleging various violations of the Ralph M. Brown Act relating to City's negotiations to lease out
a portion of "the Lakes" golf course. (Fiscal Impact: None)
RECOMMENDED COUNCEL ACTION:
1. Receive and file the letters dated October 1, 2013 and October 15, 2013 alleging
various violations of the Ralph M. Brown Act;
2. Authorize the Mayor to execute the draft response letter;
3. Take such additional, related, action that may be desirable.
ATTACHED SUPPORTING DOCUMENTS:
1. Letter dated October 15, 2013 (received October 17, 2013);
2. Draft response letter.
FISCAL IMPACT: N/A
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Mark D. Hensley, City Attorney
Karl H. Berger, Assistant Cit,y.�7n}
BACKGROUND AND DISCUSSION:
On October 1, 2013 and October 17, 2013, the City Clerk's office received letters alleging that
the City Council violated various provisions of the Ralph M. Brown Act when it considered the
future of "the Lakes" municipal golf course (see attached Exhibit A -- the letters are identical
except for with respect to the dates set forth on the letters). These are referred to as the "October
2013 Letters."
As the City Council is aware — and is quite public — the City was approached by two private
companies in 2012 regarding a proposal for the Lakes municipal golf course. In general, the
proposal is for Centercal, LLC to make various improvements to the golf course and the driving
range; for Top Golf to operate the golf course; and for the City to receive a significant increase in
rent over a period of potentially fifty years. The details of this deal is set forth in the due
diligence and lease agreement that is being considered by the City Council as a separate agenda
item for November 5, 2013.
Since first being approached by these companies, the City Council undertook a number of
actions to not only negotiate potential deal points to implement a proposal (as set forth in the 17
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25
.:
draft lease agreement), but also to solicit public input and dialogue regarding the desirability of
undertaking such an arrangement. Such activities include, without limitation:
• Public meetings by the City Council and Golf Course Subcommittee in August 2012
regarding the Lakes including a Powerpoint presentation regarding the proposal and
direction from the City Council to seek public input.
• Meetings in September 2012 between City staff and various community organizations
including the El Segundo Chamber of Commerce and Kiwanis Club.
• Multiple meetings before the City's Recreation and Parks Commission in September and
December 2012.
A presentation to the El Segundo Planning Commission on October 11, 2012.
• Posting the Powerpoint® presentation, draft schematics, and other matters on the City's
website (elseg�tntin.c�rsJn�. ► 4 /ciispl�tvnc%y:j.asp' ?Novs11) =1 l4e7�Yc'I'argetll l I ).
• Posting all disclosable public communications regarding the Lakes matter on the City's
website (% vww. elsegundo. ora/ depts /cityclerk/documents.asp).
Moreover, these proposals were widely publicized in the media and on various social networks
(e.g., Facebook). And, as a result, there was significant public participation in the process
including regular public comment during City Council meetings.
The October 2013 Letters do not acknowledge the City Council's effort to solicit public input
regarding the Lakes or the widespread public interest in the subject. Rather, the October 2013
Letters allege that the City Council violated the Brown Act when it discussed the matter in
closed session on several occasions in 2012 and 2013.
As you are aware, the California Legislature enacted the Ralph M. Brown Act (Government
Code' § § 54950 - 54963) in 1953. The Legislature adopted the Brown Act to ensure that
deliberations and actions of local public agencies are performed at meetings open to the public
and free from any veil of secrecy. To further this overall goal, the Brown Act requires that the
City's meetings be properly noticed and generally open to the public.
There are certain exceptions to the general requirement that all meetings be held in public. These
are referred to as "closed session" matters. One of these is the ability for the City Council to
meet
"with its negotiator prior to the purchase, sale, exchange, or lease of real
property by or for the local agency to grant authority to its negotiator
regarding the price and terms of payment for the purchase, sale,
exchange, or lease. "3
Further references to an unspecified code are to the Government Code.
2 § 54950.
3 § 54956.8 (emphasis added).
2 407
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99
The October 2013 Letters makes various complaints regarding the City Council exercising its
ability to discuss price and terms of leasing the Lakes during closed session. In summary, these
allegations are: (1) failure to appoint real property negotiators in open session as required by the
Brown Act; (2) incorrect agenda descriptions as to closed session items; and (3) discussing items
in closed session beyond the scope of what the Brown Act allows.
The October 2013 Letters is the first step needed to file a lawsuit against the City for alleged
violations of the Brown Act. In sum, the law' requires a persons seeking to enforce the Brown
Act to first send a "cease and desist" letter to a public agency within nine months of the alleged
violations before filing a lawsuit. Upon receiving a "cease and desist" letter, the public agency
has thirty days' within which to consider the matter and, if it chooses, respond with `with an
unconditional commitment to cease, desist from, and not repeat the past action that is alleged to
violate" the Brown Act.6 Such a response must be approved by the legislative body in open
session and be substantially in a form required by law.7 If the legislative body opts to undertake
such a response, it removes the ability of a person to file a lawsuit.8
As noted more completely in the draft letter attached to this staff report, several of the alleged
violations occurred more than nine months ago and are therefore time- barred from litigation.
Moreover, all of the closed session agenda descriptions correctly identified the City's real
property negotiators and described what was being discussed. Most importantly, however, the
City Council has not yet committed to taking any action — the draft lease agreement properly
contemplated during closed session is a separate agenda item for this meeting. And, as set forth
in that draft agreement, there are multiple matters that must be resolved — in open session —
before the City (or any other party) is obligated to undertake any real property transaction.
However, in order to avoid potentially unnecessary and costly litigation, it is recommended that
the City Council authorize the Mayor to execute the draft letter attached to this staff report
(Exhibit B). As may be read, the draft letter constitutes the City Council's "unconditional
commitment" not to undertake the actions identified by the October 2Q13 Letters. Under the
Brown Act it is specifically recognized that sending this type of response is not an admission of
guilt and it cannot be used against the City in any future legal proceedings. Given that this
matter, as described above, has been a very public process and since the draft agreement is on the
agenda for public consideration by the Council, it seems very prudent to simply agree, without
admitting fault or that such occurred, to not undertake any further alleged action that violates the
Brown Act. This will ensure that the City avoids the need to defend against a lawsuit alleging
that the City Council violated the Brown Act.
4 § 54960.2.
S The City Council may also provide such a response after thirty days, and even during litigation, which would cause
a lawsuit to be dismissed. However, the court could under such circumstances award attorneys fees and costs (§
54960.2(b)).
G § 54960.2(c).
7 T
8 Id
408
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Exhibit A
October 1, 2013 and October 15, 2013 Letters
409
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RECEIVED /6- /- 13
CITY CLERK'S OFFICE I
O�ty Manager's OR
&'
1, 2013
OCT 12013
Via Personal Delivery
Hon. Bill Fisher, Mayor RECENED
Mr. Carl Jacobson, Mayor Pro Tern
Ms. Suzanne Fuentes
Mr. Dave Atkinson
Ms. Merle Fellhouer
City Council
City of El Segundo
350 Main Street,
El Segundo, CA 80245
Re: Demand to Cease and Desist from Practices Violating the Ralph M. Brown Act
Mr. Fisher and Members of the El Segundo City Council:
This notice is to caution you that the El Segundo City Council (the "ESCC ") has violated the Ralph M. Brown
Act (California Government Code Sec. 54050 et.saq.), which mandates open and publicized meetings of
local government at which the public may be present and camment on relevant matters. ESCC Is abusing
the "safe harbor" provisions of Government Code Section 51956.8, which allow a limited exception to the
general mandate of open meetings only "to grant authority to its negotiator regarding the price and terms of
payment for... (a real property lease)." The specific violations are as follows:
1. Conducting Closed Sessions On The Proposed Lease of The Lakes Prior to a Public Hearing
On three separate occasions, June 19, 2012, June 25, 2012 and June 17, 2012, the ESCC conducted
closed sessions for the stated purpose of discussions with Greg Carpenter, City Manager, concerning The
Lakes, a municipal golf course owned by the City of El Segundo. Although the stated purpose of such
meetings, as noted on tiie relevant Agendas, was "discussion with Real Property Negotiator', ESCC had not
yet conducted a publle session as required by Government Code Section 54966.8 as follows:
However, prior to the closed session, the legislative body of the local agency shall hold an open
and public session in which it identifies the real property... which the negotiations may concern and
the person or persons with whom its negotiator may negotiate.
Additionally, the relevant Agendas fail to identify the persons or entities Mr. Carpenter would negotiate with.
These meetings patently fail outside the "safe harbor" and are illegal.
2. Conducting Closed Sessions with Top Golf on Related Issues
On two separate occasions, February 5, 2013, February 19. 2013, the ESCC conducted closed sessfons
with Mr. Carpenter relating to Top Golf and Centercal Properties as "negotiating par-ties.' However, the
proposed lease is with Centercal only. The City of El Segundo will have no contractual privity with Top Golf,
who will sublet from Centercal to operate a golf entertainment business at The Lakes. ESCC was not
negotiating a real property tease with Top Golf but rather consulting with Top Golf regarding lease Issues.
The Brown Act mandates that ESCC conduct any such consultations In public meeting because the "safe
harbor" provlslon pertains only to (lie proposed lessee on price and terms of payment. Consultations with
other parties on "related issues" or "background issues" are outside the scope of the exception. See,
Shap,(a v. City Councll of San Diego, €lt Cal. App. 0' 804 (2002).
3. Conducting Serial Closed Sessions on Matters Outside Payment and Terms of Payment
On eight separate occasions, February 5, 2013, February 19, 2013, May 7, 2013, August 6, 2013, August
20, 2013, September 3, 2013, September 17, 2013, and October 1, 2013, the ESCC conducted closed
sessions with Mr. Carpenter relating to the lease with Centercal Properties as the negotiating party. The
number of closed sessions alone is excessive and proves that (tie ESCC has trespassed beyond (tie "safe
harbor" of price and terms of payment. This situation is analogous to Shapiro v, Ck Council of San Diego,
410
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72
96 Cal. App. 4s' 904 (2002), where the Court of Appeal held that the San Diego Council had violated the
Brown Act in including discussion of a variety of "related issues' In a series of dosed session held to consult
with Its agent In real property negotiations concerning a large redevelopment project to create a new
baseball park. The Fourth District faulted the San Diego Council's expansive Interpretation of the `safe
harbor" as follows:
We believe the City Council's view that no detailed disclosures should be required before closed
sessions may be held to discuss a complex overall real estate based transaction is Inconsistent
with the express statutory requirements of section 64946.8
The Fourth District stressed that the "safe harbor' must be narrowly and not expansively construed as
follows:
If we were to accept the City's Interpretation of the Brown Act in this respect, we would be turning
the Brown Act on its head, by narrowly construing the open meeting requirements and broadly
construing the statutory exceptions to It. That would be incorrect. We do not denigrate the
Important consideration of confidentiality in negotiations. However, we believe that In this case, the
City Council is attempting to use the Brown Act as a shield against public disclosure of Its
consideration of important public policy issues, of the type that are Inevitably raised whenever such
a large public redevelopment real estate based transaction is contemplated. The Important policy
consideration of the Brown Act, however, must be enforced, even where particular transactions do
not It neatly within its statutory categories.
Id. at 924. Here, as in Shapiro, ESCC is using closed sessions to shield Important development
considerations from public view. The sheer number of closed sessions, in contrast to the single open
session on the proposed lease, proves that ESCC is shirking its duty to conduct open sessions on matters of
public interest that will substantially impact The Lakes future. indeed, ESCC has disclosed relatively nothing
In open sessions regarding its relationship with Centercal, Centercal's relationship with Top Golf, proposed
physical changes to the golf course, proposed physical changes to the driving range„ price increases, public
programs, changes to the liquor license and more. INtembers of the public are demanding to be heard on
these issues but have been relegated to bystanders in a dosed process zealously guarded by ESCC
against its public responsibilities under the Brown Act.
4. Substantively Misleading Agenda Description
On August 21, 2012, the ESCC conducted a single public session on the proposed lease of The Lakes
which generally describes the Agenda as a direction to staff as follows:
Consideration and possible action to direct staff to take steps necessary to seek input from various
City Committees regarding a potential agreement with Centercal Properties, LLC for enhancing the
driving range and dining facilities at The Lakes Golf Course which would be operated by Top Golf.
The agreement would be negotiated by the City Manager and City Attorney and presented for
review and potential approval by the City Council at a future date.
This description is inaccurate because it states that the ESCC was to direct staff regarding future action
when, in fad, the ESCC contemplated and took Immediate action to direct Mr. Carpenter to enter into
negotiations with Centercal regarding a lease of The Lakes. While the Brown Act requirements for agenda
item descriptions are quite lenient, this item just fails to describe the action taken by ESCC to immediately
enter into a proposed lease. It's just wrong. The significance of the misdescription Is magnified by the fact
that this was the only open discussion on the proposed lease and therefore, it was imperative that the ESCC
accurately convey notice to the public of what ESCC intended to do. Without such dear notice, those
members of the public who might well have attended the meeting to address a proposed decision
immediately to proceed with lease negotiations were misled Into believing that there would be adequate
opportunities to do so later, at meetings of either the "City Committees," the City Council or both. The ESCC
failed Its duties under the Brown Act and should be enjoined from proceeding further absent a material cure.
411
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73
The EI Segundo City Council has thirty days from receipt of this letter to provide me with an unconditional
commitment to cease, desist from, and not repeat the practices noted above, compliant with Government
Code Section 54060.2, subdivision (c). Its failure to do so will entitle me to file an action for declaratory
Judgment and Injunctive relief and for attorney's fees and costa.
Respectfully,
OV �j '0�'j
Debra V. Geist
(310) 489 7751
citegetstWerizon.net
412
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74
October 15, 2013
Via U.S. Mail
Tracy Sherrill Weaver
City Cleric
City of El Segundo
350 Main Street,
El Segundo, CA 90245
Hon. Bill Fisher, Mayor
Mr. Carl Jacobson, Mayor Pro Tem
Ms. Suzanne Fuentes
Mr. Dave Atkinson
Ms. Marie Fellhauer
Re: Demand to Cease and Desist from Practices Violating the Ralph M. Brown Act
Mr. Fisher and Members of the El Segundo City Council:
This notice Is to caution you that the El Segundo City Council (the "ESCC`) has violated the Ralph M. Brown
Act (California Government Code Sec. 54050 etseq.), which mandates open and publlclzed meetings of
local government at which the public may be present and comment on relevant matters. ESCC Is abusing
the 'safe harbor" provisions of Government Code Section 54956.8, which allow a limited exception to the
general mandate of open meetings only 'to grant authority to its negotiator regarding the price and terms of
payment for... (a real property lease)." The specific violations are as follows:
1. Conducting Closed Sessions On The Proposed Lease of The Lakes Prior to a Public Hearing
On three separate occasions. June 19, 2012, June 25, 2012 and July 17, 2012, the ESCC conducted closed
sessions for the stated purpose of discussions with Greg Carpenter, City Manager, concerning The Lakes, a
municipal golf course owned by the City of El Segundo. A"hough the stated purpose of such meetings, as
noted on the relevant Agendas, was "discussion with Real Property Negotiator', ESCC had not yet
conducted a public session as required by Government Code Section 54956.8 as follows:
However, prior to the closed session, the legislative body of the local agency shall hold an open
and public session In which It identifies the real property...whlch the negotiations may concern and
the person or persons with whom its negotiator may negotiate.
Addltlonally, the relevant Agendas fail to identify the persons or entities Mr. Carpenter would negotiate with.
These meetings patently fall outside the 'safe harbor" and are illegal.
2. Conducting Closed Sessions with Top Golf on Related Issues
On two separate occasions, February 5, 2013, February 19, 2013, the ESCC conducted dosed sessions
with Mr. Carpenter relating to Top Golf and Centercal Properties as 'negotiating parties' However, the
proposed lease is with Centercal only. The City of El Segundo will have no contractual privity with Top Golf,
who will sublet from Centercal to operate a golf entertainment business at The Lakes. ESCC was not
negotiating a real property lease with Top Golf but rather consulting with Top Golf regarding lease issues.
The Brown Act mandates that ESCC conduct any such consultations in public meeting because the 'safe
harbor" provision pertains only to the proposed lessee on price and terme of payment Consultations with
other parties on 'related issues' or 'background Issues' are outside the soaps of the exception. See,
Shapiro v. Cl!y Council of San Dleg% 96 Cal. App. 4°i 904 (2002).
3. Conducting Serial Closed Sessions on Matters Outside Payment and Terms of Payment
On eight separate occasions, February 5, 2013, February 10, 2013, May 7, 2013, August 6, 2013, August
20, 2013, September 3, 2013, September 17, 2013, and October 1, 2013, the ESCC conducted dosed
413
32
75
sessions with Mr. Carpenter relating to the lease with Centercal Properties as the negotiating party. The
number of closed sessions alone Is excessive and proves that the ESCC has trespassed beyond the "safe
harbor' of price and terms of payment This situation is analogous to Srapino �. City Council of San iiI g,
96 Cal. App. 4"' 904 (2002), where the Court of Appeal held that the San Diego Council had violated the
Brown Act in including discussion of a variety of 'related issues" in a series of dosed session held to consult
with its agent In real property negotiations concerning a large redevelopment project to create a new
baseball park. The Fourth District faulted the Son Diego CouncTs expansive interpretation of the 'safe
harbor" as follows:
We believe the City Council's view that no detailed disclosures should be required before closed
sessions may be held to discuss a complex overall real estate based transaction Is Inconsistent
with the express statutory requirements of section 54946.8
The Fourth District stressed that the 'safe harbor' must be narrowly and not expensively construed as
follows:
If we were to accept the City's Interpretation of the Brown Act In this respect, we would be turning
the Brown Act on Its head, by narrowly construing the open meeting requirements and broadly
construing the statutory exceptions to It. That would be incorrect. We do not denigrate the
important consideration of confidentiality in negotiations. However, we believe that in this case, the
City Council is attempting to use the Brown Act as a shield against public disdosure of Its
consideration of important public policy Issues, of the type that are Inevitably raised whenever such
a large public redevelopment real estate based transaction Is contemplated. The Important policy
consideration of the Brown Act, however, must be enforced, even where particular transactions do
not fit neatly within its statutory categories.
Id. at 824. Here, as in Shapiro, ESCC Is using closed sessions to shield important development
consideratlons from public view. The sheer number of closed sessions, in contrast to the single open
session on the proposed lease, proves that ESCC is shirking its duty to conduct open sessions on matters of
public interest that will substantially impact The Lakes future. Indeed, ESCC has disclosed relatively nothing
in open sessions regarding Its relationship with Centercal, Centercare relationship with Top Golf, proposed
physical changes to the golf course, proposed physical changes to the driving range, price Increases, public
programs, changes to the liquor license and more. Members of the public are demanding to be heard on
these Issues but have been relegated to bystanders in a closed process zeatously guarded by ESCC
against its public responsibilities under the Brown Act,
4. Substantively Misleading Agenda Description
On August 21, 2012, the ESCC conducted a single public session on the proposed lease of The Lakes
which generally describes the Agenda as a direction to staff as follows:
Consideration and possible action to direct staff to take steps necessary to seek input from various
City Committees regarding a potential agreement with Centercal Properties, LLC for enhancing the
driving range and dining facilltles at The Lakes Golf Course which would be operated by Top Golf.
The agreement would be negotiated by the City Manager and City Attorney and presented for
review and potential approval by the City Council at a future date.
This description Is inaccurate because it states that the ESCC was to direct staff: regarding future action
when, in fact, the ESCC contemplated and took immediate action to direct Mr. Carpenter to enter Into
negotiations with Centercal regarding a lease of The Lakes. While the Brown Act requirements for agenda
item descriptions are quite lenient, this item just fails to describe the action taken by ESCC to immediately
enter into a proposed lease. It's just wrong. The significance of the misdescriptian Is magnified by the fact
that this was the only open discussion on the proposed lease and therefore, it was Imperative that the ESCC
accurately convey notice to the public of what ESCC Intended to do. Without such clear notice, those
members of the public who might well have attended the meeting to address a proposed decision
Immediately to proceed with lease negotiations were misled Into believing that there would be adequate
opportunities to do so later, at meetings of either the "City Committees,' the City Council or both. The ESCC
failed He duties under the Brown Act and should be enjoined from proceeding further absent a material cure.
414
33
76
The El Segundo City Council has thW days from receipt of thra letter to provide me whh an uncondillonal
comntment in cease, dealst pram, and not repeat the prectioes noted above, oompllAntwkh Government
Code seclinn 549602, subdIvIg on (C). Its failure to do so will entitle me to tie an adlon for dadaratory
judgment and Injunctive relief and torattomWs tees and costs:
Rea ray,
Debra V. Geist
(310) 489 7751
cftegeiatOverimn.nat
415
34
77
Exhibit B
Draft Response Letter
416
35
78
IJ V
& irk
GA3
36
79
October 30, 2013
Elected Officials:
BX FhAor,
May-
Debra V. Geist
Carl Jacobson,
Mayor Pro Tem
121 16th St
Suzanne Fmmfee,
Council
Manhattan Beach, CA 90266
neonMember
Dave AfRbuton,
Council Member
Marla Fellbauer,
T,,Coun',en'�
Re: Letter dated October 15, 2013
Cllr clarir
Dear Ms. Geist:
Appointed Officials:
Greg Carpenter,
Thank you for your letter dated October 15, 2013 (received by the City on
C'4'"'rn&*'
Mark D. Hensley,,
er 013� . As y October 17, 2 you are aware, that letter the "October 15th Letter")
CibAffomey
Cristo amopm
alleges that the City Council violated the Ralph M. Brown Act and
City T'°as"rer__
constitutes a "cease and desist" letter in accordance with Government Code
§ 54960.2.
Department Directors:
Dob°rabCallon,
lDU/wfn
Specifically, the October 15th letter accuses the City Council of violating the
Martha
Human Resources
Brown Act on the following dates: June 19, 2012; June 25, 2012; July 17,
Kevin Smith,
FlnCblar
2012; August 21, 2012; February 5, 2013; February 19, 2013; May 7, 2013;
Debra BAghfon,
August 6, 2013; August 20, 2013; September 3, 2013;
Library
September 17, 2013; and October 1, 2013. In sum, the October 15th letter
Planning iSafety
Mitch
alleges that the City Council's actions relating to the municipal golf course
P Police ►ef
Sfe
known as "the Lakes" violated the Brown Act as follows: (1) failure to
PubbllecWor ft s,
RobertCummlapa
appoint real
PP property negotiators in open session; (2) incorrect agenda
Recreafim&NY**
descriptions as to closed session items; and (3) discussing items in closed
session beyond the scope of statutory authority. In short, the City Council
disagrees with the October 15th letter for several different reasons.
www.elsegundo.org
First, as to alleged violations occurring in 2012, these matters are time -
barred pursuant to Government Code § 54960.2(a)(2). That section requires
actions to be undertaken within nine months of the alleged violation.
Second, (as stated in the October 15th letter at p.2) the City Council (at the
latest) did appoint real property negotiators in open session on August 21,
2012 pursuant to Agenda item No. F9:
"Direct the City Manager and City Attorney to negotiate terms
350 Main Street, E/ Segundo, Ca/Nofmia 90245 -3813
Phone (310)524 -2300 Fox(310)640-0489 417
36
79
of a [sic] agreement with Centercal Properties, LLC for a new
TopGolf facility to be located at The Lakes in place of the existing
driving range."
Moreover, the City Manager was identified on every agenda as the property negotiator
for these negotiations. The City Manager has general authority pursuant to El Segundo
Municipal Code § 1 -5A -7 to "exercise general supervision over all public buildings,
public parks and all other public property which is under the control and jurisdiction of
the city council." The City Council believes this would include (at a minimum) initial
negotiations regarding potentially leasing the Lakes. As previously noted, however,
these matters are time barred in any event.
Third, as explained below, it is plain that the City Council's considerations regarding the
Lakes were (and are) quite public. Even a cursory glance at the City's webpage, staff
reports, and other public outreach documents demonstrate that the City Council sought
(and continues to seek) public input regarding what should happen with the municipal
golf course. Allegations, therefore, that the City Council was misleading or has
somehow attempted to avoid transparency as to the Lakes matter cannot be reconciled
with the City's efforts at encouraging public discourse regarding'this important matter.
As you know, the City Council is considering whether to lease a portion of the Lakes
municipal golf course to a private company or companies. As part of this process, the
City is engaged in an extensive public outreach program seeking public participation.
Among other things, the City undertook the following actions:
• August 21, 2012: the City Council heard a presentation regarding the Lakes
during open session and then directed the City Manager, or designee, to seek
public input regarding a potential agreement with Centercal and Top Golf.
• August 29, 2012: the City Council's Golf Course Subcommittee met in public to
discuss the matter.
• September 13, 2012: City staff made a presentation to the El Segundo Chamber
of Commerce.
• September 18, 2012: City staff met at the El Segundo Public Library with golf
industry stakeholders.
• September 19, 2012: City staff made a presentation to the City's Recreation and
Parks Commission during its regular meeting.
• September 25, 2012: City staff made a presentation to the Kiwanis Club.
• October 3, 2012: City staff provided a progress update to the City Council's Golf
Course Subcommittee.
350 Main Street, E/ Segundo, California .90245 -3813
Phone (310)524 -2300 Fax (310) 640.0489 418
37
:%
• October 4, 2012: City staff made a presentation at the Rotary Club meeting.
• October 11, 2012: a presentation regarding the matter was made to the City's
Planning Commission during its regular meeting.
• October 11, 2012: City staff made a presentation to the City's Economic
Development Advisory Council.
• November 18, 2012: the El Segundo Chamber of Commerce voted to
endorse /support the Top Golf matter.
• December 5, 2012: the City Council's Golf Course Subcommittee reviewed the
matter.
• December 19, 2012: the Recreation and Parks Commission reviewed the
findings and analysis.
• Between October and November 2012, City staff met with most business
oriented hotels within the City of El Segundo.
• The City posted the Powerpoint® presentation, draft* schematics, and other
matters on the City's website
(elsegundo.ora /news /displaynews asi)?N awsID =1149 &TargetiD =1).
• The City has posted and (continues to post) all disclosable public
communications regarding the Lakes matter on the City's website
( www. elseaundo .orgfder)ts /cityclerk/documents asp).
Such proactive actions are in addition to the multiple opportunities taken by interested
citizens to provide public comment to the City Council during its regular meetings. This
matter is also being extensively scrutinized by media coverage (see e.g.,
www.egsvi-eademews. corn /74699 /residents- assail- topgol_;
www_dail breeze.com /201 21 1 05 /local- olfers- balk -at- ro osed -chan es -to- the - lakes-
in- el- segundo- course) and various social media outlets.
Based upon the foregoing, the City Council respectfully disagrees with the allegations
set forth in the October 15th Letter as to purported violations of the Brown Act.
Moreover, as you can see from the Due Diligence and Lease Agreement ( "Agreement ")
that the Council will consider approving at its November 5, 2013 regular meeting, the
alleged Brown Act violations set forth in the October 15th Letter are without merit There
are twelve specific conditions precedent that must be accomplished before a leasehold
interest could be created. Accordingly, the City is not committed to entering Into the
draft Agreement since there are numerous issues that must be resolved in public
meetings before the Planning Commission and City Council before any leasehold could
be established. Such matters include review and potential approval of a conceptual plan
for the golf course and the driving range improvements; review and potential approval of
350 Main Street, El Segundo, California 90245 -3813
Phone (310)524 -2300 Fax (310) 640 -0489 419
38
aj
a recommended action under the California Environmental Quality Act; review and
potential approval of the land use entitlements that would be needed to allow for the
uses contemplated by the draft Agreement; and many other items that identified in the
draft Agreement.
However, in an abundance of caution, to avoid unnecessary litigation, and without
adr-nittincg any violation of the Ralph M. Brown Act, the Et Segundo City Council
unconditionally commits that it will cease, desist from, and not repeat the actions
challenged in the October 15th Letter and briefly described above.
Note that the El Segundo City Council may rescind this commitment only by a majority
vote of its membership taken in open session at a regular meeting and noticed on its
posted agenda as "Rescission of Brown Act Commitment." You will be provided with
written notice, sent by any means or media you provide in response to this message, to
whatever address or addresses you specify, of any intention to consider rescinding this
commitment at least 30 days before any such regular meeting. In the event that this
commitment is rescinded, you will have the right to commence legal action pursuant to
Government Code § 54960(a). That notice will be delivered to you by the same means
as this commitment, or may be mailed to an address that you have designated in
writing.
Very truly yours,
Bill Fisher,
Mayor
350 Main Street, El Segundo, California 90245 -3813
Phone (390)5242300 Fox (310) 640 -0489 420
39
82
EL SEGUNDO CITY COUNCIL MEETING DATE: March 18, 2014
AGENDA STATEMENT AGENDA HEADING: Unfinished Business
AGENDA DESCRIPTION:
Approval of an amended Due Diligence and Ground Lease Agreement to include a "shared
principles" document and Reimbursement Agreement with ES CenterCal, LLC ( "ES CenterCal ")
to lease the driving range portion of The Lakes Golf Course for the purpose of developing a
TopGolf facility consisting of a driving range, restaurant, bar and lounge and event facilities.
(Fiscal Impact: $425,000 annual ground lease with 10% increases compounded each five years;
Reimbursement Agreement to be funded by a $367,500 Developer Reimbursed Trust Fund)
RECOMMENDED COUNCIL ACTION:
1. Approve the amended Due Diligence and Ground Lease Agreement and direct the City
Manager to enter into a Reimbursement Agreement that requires ES CenterCal to pay the
costs associated with the various due diligence and land use entitlement costs;
2. Authorize the City Manager to execute a Professional Service Agreement for CEQA review
services related to the Due Diligence and Ground Lease Agreement approved as to form by
the City Attorney in an amount not to exceed $257,500; and/or;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Staff Report to City Council, dated November 5, 2013
2. Amended Due Diligence and Ground Lease
a. Amendments to Construction and Operational Guarantees
b. TopGolf "Shared Principles" document
3. Reimbursement Agreement for environmental review services for the
Centercal/TopGolf Project.
FISCAL IMPACT: $367,500
Amount Budgeted: N/A
Additional Appropriation: $367,500
Account Number(s): Developer Reimbursed Trust Fund to be established for this
project
ORIGINATED BY: Ted Shove, Economic Development Analyst �Ji
REVIEWED BY: Sam Lee, Director of Planning alio Building Safety
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
In November 2013, City Council approved a proposed Due Diligence and Ground Lease
Agreement by and between the City of El Segundo and ES CenterCal, LLC ( "Lease ") to lease
40
RE
the driving range portion of The Lakes Golf Course for the purpose of developing a TopGolf
facility consisting of a driving range, restaurant, bar and lounge and event facilities. The Lease
has not been executed for a couple of reasons. First, the Council directed that the "shared
principals" document (Exhibit "I ") be incorporated into the Lease and it was acknowledged that
these changes might necessitate the Lease coming back to the Council for approval.
Additionally, ES CenterCal and 30 West Pershing and CenterCal, LLC ( "Guarantors ") have
requested some changes to Lease and the Guaranties. Finally, the staff has been negotiating the
terms of agreement with ES Centercal for purposes of requiring ES CenterCal to fund the
various conditions that must be met for the Lease to potentially become effective.
The "shared principals" document generally provided for the driving range to continue to be
available for use by youth groups, school sports teams, and golf professionals and their students
and that the golf course improvements be built to certain standards. The availability of the
driving range to these various groups is addressed in the changes set forth in Sections 11.3 and
11.1 of the Lease. Exhibit D, which has not been changed since the November 2013 City
Council Meeting, sets for the development standards for the golf course.
As stated above, ES CenterCal and the Guarantors also requested some changes to the Lease
language which is highlighted in the attached revised Lease. Some of the changes are just
formatting or typographical changes. The more substantive change to the Lease is in Section
22.3.10 which deals with the potential of a change in the lessee and guarantor after the
improvements to the golf course and driving range have been completed. The proposed change
reduces the required net worth of the guarantor from $20 million to $10 million. Staff is
comfortable with this change given that the improvements will have been completed. The
Guarantors also requested a change to Section 15 of the Guaranties. The language in this
provision provided that to the extent that there are any inconsistencies between the Lease and the
Guaranties with regard to the obligations of the guarantors, that the provision that provides the
greatest protection to the City would be applicable. The Guarantors do not find this language
acceptable and have requested that this language be amended to provide that the Guarantors will
honor provisions that are expressly in the Lease and not in the Guaranty and are applicable to the
Guarantor. The City Attorney's Office prefers the original language as it offers a greater level of
protection for the City but does not believe that the language suggested by the Guarantors is
unreasonable.
The City and ES CenterCal have also been negotiating a reimbursement agreement to cover the
costs of various conditions precedent to the Lease (for example, financial review of the
Guarantors, negotiations with SCE and Chevron, CEQA review, preparation of land use
entitlement documents, etc.). Staff is seeking Council approval of the attached Reimbursement
Agreement which estimates that the total costs of processing the conditions precedents at
$367,500. ES CenterCal, LLC has requested a "Not to Exceed" clause within the
Reimbursement Agreement. Should total environmental consultant review services and City
administrative costs exceed the agreed upon amount, the City will cease processing the
conditions precedent unless and until ES CenterCal agrees to pay amounts in excess of the
currently estimated costs.
12
41
I
Finally, staff is seeking Council approval to enter into a contract for preparation of the necessary
environmental review for the Lease pursuant to the California Environmental Quality Act
(CEQA). The total estimated costs for environmental review services include $257,500 for an
environmental review consultant (of which $75,000 was included for traffic engineering and
parking analysis costs).
13
42
85
If you would like to view the March 18, 2014 City Council Agenda
Item #C1
Staff Report Attachments;
<CLICK HERE>
http:// www. elsegundo. org/ civicax /filebank /blobdload.aspx ?BlobID =11601
Any questions, please contact the City Clerk's Office, 310 - 524 -2307.
43
If you would like to view Public Communications received related to;
2014 -08 -19 City Council Agenda ITEM #5
Please go to the City Website: www.elsegundo.org, Departments, City Clerk,
Documents
<CLICK HERE>
http:// www. elsegundo. org /depts /cityclerk /documents.asp
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EL SEGUNDO CITY COUNCIL MEETING MVT -K: August 19;-2014
AGENDA ITEM STATEMENT AGENDA HEADING: Reports from
Committees, Commissions and Boards
AGENDA DESCRIPTION:
Report and possible action on the FY 2014 -15 Budget related to funding of school library services and
crossing guards (Fiscal Impact: Budget savings or additional expense depending on City Council
direction.)
RECOMMENDED COUNCIL ACTION:
1. Provide Direction related to the level of school funding for staffing of School Libraries and
Crossing Guards for FY 14 -15; or
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FISCAL IMPACT: $
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Greg Carpenter, City Maiiagert"
REVIEWED BY: Suzanne Fuentes, Mayor
APPROVED BY:
BACKGROUND & DISCUSSION:
The topic of funding provided by the City to the El Segundo Unified School District has been discussed
during the Strategic Planning Sessions held this past Spring and Summer as the City addresses
preparation of the FY 2014 -15 Budget and various methods for dealing with the projected deficit. The
direction provided by the City Council to staff for the purposes of preparing the final budget included:
• Elimination of the annual direct financial contribution of $250,000
• Reduction of the School Library staffing expense by 50% (from ($130,100* to $65,050)
• Reduction of the Crossing Guard contract expense by 50% (from $80,000 to $40,000)
*The City had previously budgeted $190,000 for this program but has reduced the days/hours
of staffing in recent years.
Regarding the last two items, the City Council indicated that the City School Affairs Subcommittee
(Consisting of Mayor Fuentes, Mayor Pro -tem Jacobson, School Board President Gabel and School
Board Member Layne) should discuss options for sharing of costs for the next year at their meeting of
August 6, 2014.
The City School Affairs Subcommittee had a productive conversation of the financial challenges facing
E3
each agency and the appreciation of what each agency has done, and continue to do to support their
individual missions and the overall quality of life in the City. The District asked the City to explore cost
savings in areas other than the school library or crossing guards such as reduced police support or cable
television coverage.
The City members of the Subcommittee felt that the suggested reductions did not necessarily result in
direct cost savings or would have other community impacts. The City members instead asked what the
District could do to share current or future costs associated with the school libraries and crossing guards.
The District reported that they have already adopted a budget (based on their fiscal year that begins on
July 1) and have not accounted for this expense. Further, the District reports that their financial reserves
are at the minimum level required by statute and they would be out of compliance if they were to spend
from reserves this budget year.
As an alternative, the District representatives are willing to bring an option to the full School Board for
discussion wherein the District will pay the full staffing costs in their next budget (beginning July 1,
2015). Further the district would work with the City to reduce the number of crossing guards and the
overall cost by 50 %. Assuming these changes are implemented, the City could reduce expenses in FY
2014 -15 by approximately $53,000 ($40,000 for crossing guards and $13,000/1 month of school library
staffing cost) and the FY 2015 -16 savings would be approximately $170,000 ($40,000 for crossing
guards and $130,000 for school library staffing).
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88
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
07/14/14 THROUGH 07/27114
Date
7/18/2014
7/18/2014
7/18/2014
7/18/2014
7/18/2014
7/18/2014
7/18/2014
7/18/2014
7/18/2014
7/21/2014
7/21/2014
7/21/2014
7/22/2014
7/23/2014
7/23/2014
7/23/2014
7/23/2014
7/24/2014
7/25/2014
7/14/14- 7/20/14
7/21/14-7/27/14
Payee
Health Comp
Manufacturers & Traders
Manufacturers & Traders
Manufacturers & Traders
US Bank -Trust Acct
South Bay Credit Union
Nationwide NRS EFT
Nationwide NRS EFT
State of CA EFT
IRS
Employment Development
Employment Development
ICRMA
Cal Pers
Cal Pers
Cal Pers
Cal Pers
Lane Donovan Golf Ptr
Health Comp
Workers Comp Activity
Workers Comp Activity
DATE OF RATIFICATION: 07/29/14
TOTAL PAYMENTS BY WIRE:
Amount
3,151.01
22,938.59
477.31
5,458.68
8,063.86
13,980.38
43,079.84
1,979.73
2,378.14
229,167.91
3,948.33
46,217.02
1,152,856.00
109,626.72
278,777.89
2,785.78
5,962.68
20,857.43
2,831.77
7,189.10
14,600.05
1, 976, 328.22
Certified as to the accuracy of the wire transfers by:
r IZ
Deputy City Treasurer II Date
Director of F
City Manager
9//.?-) / y
Date
Date
Description
Weekly claims
457 payment Vantagepoint
IRA payment Vantagepoint
401 payment Vantagepoint
PARS payment
Payroll credit union deduction pmt
EFT 457 payment
EFT 401a payment
EFT Child support payment
Federal 941 Deposit
State SDI payment
State PIT Withholding
Annual Insurance Premium payment
EFT Retirement Misc
EFT Retirement Safety
EFT Retirement Safety - Police
EFT Retirement Misc
Payroll Transfer
Weekly claims
SCRMA checks issued
SCRMA checks issued
1,976,328.22
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -13 to 9 -30 -14 7/29/2014 X161
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 15, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Smith vs. City of El Segundo, WCAB Case No. ADJ9258793
3. Schrantz vs. City of El Segundo, WCAB Case No. ADJ8078838
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 1
.0
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
1. Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Man agement/Confidential Group (Unrepresented Group)
Agency Designated Representative: City Manager and Steve Filarsky
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 2
91
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 15, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — John Svendsen, Pastor, First Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
Presentation by Susan Munson, CEO of Certified Fixed Income Academy, presented
Krista Binder, Thim Whiteside and Dino Marsocci a certificate for earning their Certified
Fixed Income Practitioner (CFIP) Designation.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Joe Camagong, Representative of Police Support Service Group, spoke concerning
the last SPS and the City Council's proposed budget for the FY 14/15 and how it will
affect the Police Department.
Windell Phillips, Attorney for the City Employee Association, spoke concerning the City
Council's proposed budget for FY 14/15 and what it could mean to the employees of the
City.
Jane Friedkin, resident, commented on changing the name of Sepulveda Blvd. to
Pacific Coast Highway. Mrs. Friedkin is not in favor of the name change. Ms. Friedkin
also commented on the Fee Waiver item.
Gail Church, Executive Director of Tree Musketeers, commented on the Fee Waiver
item on tonight's agenda.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 3
92
Lee Davis, resident, commented on agenda item #13 concerning the Wiseburn
proposed pool for El Segundo. Mr. Davis is in favor of Option #2 on the Staff Report
and encourages the Council to make an informed decision.
Mark Cervanik, resident, commented on agenda item #13 concerning the Wiseburn
proposed pool for El Segundo. Encourages the Council to make an informed decision
tonight.
Sam Pena, Consolidated Waste, the July 12th Shred Day was very successful. The
day yielded over 11,000.00 Ibs in paper.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council commented on Public Communications.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
Consideration and possible action to approve bylaws established for the
Economic Development Advisory Council to provide greater clarity for the
complexion of the political body and to establish rules and expectations for
members appointed.
(Fiscal Impact: None)
Drew Boyles, EDAC Chairman, gave a brief overview of establishing the bylaws for
EDAC and answered questions from the Council.
Council Discussion
MOTION by Council Member Atkinson, SECONDED by Council Member Fellhauer to
adopt the bylaws with one correction, the Secretary for EDAC will be appointed by the
City Manager, not selected by EDAC. MOTION PASSED BY UNANIMOUS VOICE
VOTE. 5/0.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO 4
93
2. Consideration and possible action to approve the 2013 -14 Economic
Development Strategic Plan.
(Fiscal Impact: $185,000.00)
Drew Boyles, EDAC Chairman, gave a brief presentation
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve the 2013 -14 Economic Development Strategic Plan. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
3. Consideration and possible action regarding future fee waivers in association
with Special Event Permit applicants for non - profit organizations and individuals.
(Fiscal Impact: To Be Determined)
Meredith Petit, Recreation and Parks Director, gave a presentation.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve the recommendations from the Special Event Fee Waiver Sub - Committee.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
4. Approve Warrant Numbers 3001447 through 3001652 on Register No. 19 in the
total amount of $948,454.22 and Wire Transfers from 06/16/2014 through
06/29/2014 in the total amount of $812,432.08. Authorized staff to release.
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and wire
transfers.
5. Approve Regular City Council Meeting Minutes of July 1, 2014 and Special
Closed Session Meeting Minutes of July 8, 2014.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 5
94
6. Receive and file report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $37,000.00)
7. Receive and file report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")
§§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $82,354.00)
8. Authorize the City Manager to execute Agreement No. 4646, in a form approved
by the City Attorney, with Audio Fidelity Communications Corp. (dba Whitlock) to
move police video wall infrastructure from the Watch Commander's Office to the
Main Distribution Frame (MDF) room using funds from Citizen Option for Public
Safety (COPS) Grant.
(Fiscal Impact: $11,418.00)
9. Approve a contract with PCR Services Corporation to provide environmental
review services for the Mattel Continental Grand Campus Specific Plan Project
and authorized the City Manager to execute a Professional Service Agreement
No. 4647 for environmental review services, in a form approved by the City
Attorney, not to exceed $408,035.00
(Fiscal Impact: up to $408,035 Developer Reimbursed Trust Fund)
10. Award Contract No. 4648 to Spec Construction Co., Inc. for construction at
twenty -seven (27) homes related to Project No. RSI 14 -04 (Group 54 of the City's
Residential Sound Insulation Program) and authorized the City Manager to
execute a contract in a form approved by the City Attorney.
(Fiscal Impact: Not to exceed $622,764)
MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to
approve the amended Consent Agenda items 4, 5, 6, 7, 8, 9, and 10. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0.
F. NEW BUSINESS
11. Consideration and possible action regarding a request from Broadway in the
Park to waive fees for City resources and staff time associated with their theatre
festival to be held on August 2 — 11, 2014 at the Recreation Park Softball Field.
(Fiscal Impact: $2,751.66)
Council Discussion
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 6
95
MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to
approve the request from Broadway in the Park to waive fees for City resources and
staff time associated with their theatrical event in accordance with the City of El
Segundo's Fee Waiver Policy. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
12. Consideration and possible action regarding a request from the El Segundo
Rotary Club to waive fees for City resources and staff time associated with their
Movie in the Park to be held on August 2, 2014 at Chevron Park.
(Fiscal Impact: $6,862.28)
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson
approve the request from the El Segundo Rotary Club to waive fees for City resources
and staff time associated with their Movie in the Park in accordance with the City of El
Segundo's Fee Waiver Policy. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
13. Consideration and possible action regarding the design and program planning for
the outdoor competition swimming pool to be constructed by the Wiseburn
School District and operated by the City of El Segundo, including the utilization of
the Aquatics Trust Fund for consulting services to assist in the decision making
process.
(Fiscal Impact: $10,000.00 - $15,000.00)
Meredith Petit, Recreation and Parks Director, gave a presentation and answered
questions.
Dr. Tom Johnstone, Superintendent of Wiseburn Unified School District, answered
questions.
Council Discussion
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
authorize the City Manager to enter into an agreement for consulting services, in a form
approved by the City Attorney, for a Facility Program, Financial and Sustainability
Analysis. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
14.A Status Report on the City's Residential Sound Insulation (RSI) Program,
consideration and possible action to adopt policy changes to the City's RSI
Program and discussion of the possible addition of one Construction Coordinator.
(Fiscal Impact: $120,000.00 annually, but no fiscal impact to the General Fund).
This item will be brought back at a later date.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 7
M
G. REPORTS — CITY MANAGER — Thanked the departments involved in the 4th of
July festivities.
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Attended the Independent Cities Summer Seminar.
Council Member Atkinson — Mentioned Hyperion plant is energy free and produce their
own energy.
Council Member Dugan — Mentioned a complaint from residents concerning the filming
on Richmond Street.
Mayor Pro Tern Jacobson — Great 4th of July, thank you to all who made the event a
success.
Mayor Fuentes — Thanked the staff involved in the 4th of July celebration, mentioned the
Concert in the Park, also attended the Independent Cities Summer Seminar and
mentioned Elevon.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Jack Axelrod, resident, spoke on various items concerning the City.
Mary Kobus, former El Segundo Employee, commented on retirement benefits.
Dean Seligman, Rotary Club President, thanked the Council for fee waiver process and
thanked them for supporting their event. Please attend the Movie in the Park on August
2, 2014.
Liz Garnholz, resident, commented on the possibility of renaming Sepulveda Blvd. to
Pacific Coast Highway. Ms. Garnholz's is not in favor.
Jane Friedkin, resident, loves that El Segundo is called "Mayberry" and asked that
Council not put down the residents who do enjoy the name.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 8
97
Council commented on Public Comments.
MEMORIALS — None
ADJOURNMENT at 8:59 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 15, 2014
PAGE NO. 9
M
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 5, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, inciuding the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 1
RE
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -1- matter (Request
for unpaid leave pursuant to El Segundo Municipal Code Chapter 1 -6 -20)
1. Position/Title: Administrative Specialist
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): -0- matter
PUBLIC EMPLOYEMENT (Gov't Code § 54957) -0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and professional Employees Association; City
Employees Association; Executive Management Group (Unrepresented Group);
Management /Confidential Group (Unrepresented Group)
Agency Designated Representative: Steve Filarsky and City Manager
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 2
100
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 5, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:00 PM
INVOCATION — Martin Hudson, Hill Top Community Church
PLEDGE OF ALLEGIANCE — Council Member Dugan
PRESENTATIONS
a. Commendation read by Mayor Fuentes and presented to Luc Robitaille,
President of business operations, recognizing the Los Angeles King's for winning
the Stanley Cup Championship.
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Liz Garnholz, resident, commented on Agenda item #C2 (Top Golf).
Jane Friedkin, resident, urges the Council to provide a balanced budget without taxing
the Senior Citizens and residents.
Dr. Antonio Mendez, resident, commented on the OpenGov portion of our City's
Website. Dr. Mendez would like the site clarified for the users.
Claudia Salberg, resident, commented on Top Golf.
Kendra Walther, resident, commented on the Library and Crossing Guards partnership
with the City and ESUSD. Ms. Walther is mainly concerned about the Crossing Guards
and the safety of the children.
Ron Swanson, resident, commented on the Top Golf item. Mr. Swanson encouraged
the Council to move forward with the project.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 3
101
AI Keahi, resident, stated EDAC will be launching their new advertising campaign which
will lift and enhance the brand image of El Segundo. As for the Top Golf project, Mr,
Keahi asked the Council if EDAC could serve as a forum to vet the process and
eventually mediate for the Council in order to make an informed vote,
Rupesh Bhakta, CenterCal Properties, LLC, gave an update on the Top Golf project.
Andrew Walther, resident, commented on the Library and Crossing Guards partnership
with the City and ESUSD.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council answered questions asked during the public communications.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
Consideration and possible action to open a Public Hearing, consider testimony,
and adopt a Resolution finding that the City conforms with the annual Congestion
Management Program (CMP) and adopting the annual CMP Local Development
Report, in accordance with California Government Code § 85089.
(Fiscal Impact: None).
Mayor Fuentes stated this was the time and place to conduct a public hearing and adopt
a resolution finding that the City conforms with the annual Congestion Management
Program (CMP) and adopting the annual CMP Local Development Report, in
accordance with California Government Code § 65089.
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the City Clerk's office.
Mayor Fuentes opened the Public Hearing.
Kimberly Christensen, AICP, Planning Manager gave a presentation.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
close the public hearing. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
Council Discussion
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 4
102
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4879
A RESOLUTION FINDING THE CITY TO BE IN CONFORMANCE WITH THE
CONGESTION MANAGEMENT PROGRAM (CMP) AND ADOPTING THE CMP
LOCAL DEVELOPMENT REPORT IN ACCORDANCE WITH CALIFORNIA
GOVERNMENT CODE § 65089.
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
adopt Resolution No. 4879. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
C. UNFINISHED BUSINESS
2. Update and possible action on the ESCenterCal LLC (CenterCal ") proposal to
enter into a Due Diligence and Ground Lease Agreement (" Agreement") to lease
the driving range portion of the Lakes Golf Course for the purpose of developing
a Top Golf facility. CenterCal has not executed the Agreement approved by the
Council at its March 18, 2014 meeting and staff is requesting Counci! direction
regarding how to proceed regarding the Lakes Golf Course.
(Fiscal Impact: none associated with this agenda item)
Greg Carpenter, City Manager, gave a brief update.
Mark Hensley, City Attorney, briefed the Council on the current situation and explained
the process for taking this item back to closed session.
Council Discussion
MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer
directing staff not to finalize or sign an executed version of a contract from ESCenterCal
LLC to lease the driving range portion of the Lakes Golf Course for the propose of
developing a Top Golf facility. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
Provide thirty (30) day notice to Debra Geist under the Brown Act (Government Code
Section 54960.2) that Council could possibly hold a closed session meeting regarding
the Agreement with ESCenterCal LLC for purpose of discussion on different lease
payments or terms of payment under the Agreement. MOTION PASSED BY VOICE
VOTE. 4/1 YES: FELLHAUER, FUENTES, JACOBSON AND ATKINSON. NO:
DUGAN.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 5
103
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3001653 through 3001895 on Register No. 20 in the
total amount of $1,076,036.97 and Wire Transfers from 06/30/2014 through
07/13/2014 in the total amount of $4,431,603.54. Authorized staff to release.
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and wire
transfers.
4. Approve Special City Council Meeting Minutes (Strategic Planning Session) of
June 26, 2014, Special City Council Meeting Minutes (Closed Session) of July
21, 2014 and Special City Council Meeting Minutes (Closed Session) of July 22,
2014.
5. Receive and file the report regarding the emergency repair to remove debris in
the attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code
( "ESMC ")§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $82,354.00)
6. Receive and file the update report and approve a Maintenance Contract No.
4663, in a form approved by the City Attorney, with A & V Contractors, Inc. to
perform remediation cleaning and repairs in City Hall as well as restoring
furniture in the north portion of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $37,000.00)
7. PULLED BY STAFF
8. Accept as complete the Installation of American with Disabilities Act (ADA)
Sidewalk Ramp Project, Community Development Block Grant (CDBG) Project
601608 -13, Project No. PW 13 -14, and authorize the City Clerk to file a Notice of
Completion in the County Recorder's Office.
(Fiscal Impact: $42,500.00 in CDBG grant funds)
9. PULLED BY MAYOR FUENTES
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 6
104
10.Approve a budget appropriation of up to $396,000.00 to provide planning and
environmental review services for the Smoky Hollow Specific Plan Update
Project and authorize the City Manager to execute a Professional Service
Agreement No. 4664 with MIG, Inc. for environmental review services, in a form
approved by the City Attorney, not to exceed $396,000.00
(Fiscal Impact: up to $396,000.00 (from the General Plan Maintenance Fund)).
11. Adopt Resolution No. 4881 authorizing the destruction of identified records in
accordance with the provisions of Section 34090 of the Government Code of the
State of California.
(Fiscal Impact: Not to exceed $1,000.00)
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve the amended Consent Agenda items 3, 4, 5, 6, 8, 10 and 11. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0. * *Mayor Pro Tern Abstained from voting
on item #10 due to a conflict of interest. Therefore, the item passed with a 4/0 voice
vote.
PULLED ITEMS:
9. Consideration and possible action regarding adoption of a Resolution appointing
City Council Member Mike Dugan, Director of Finance Deborah Cullen, and
Fiscal Service Manager Angelina Garcia, or designee to serve as board member,
alternate board member, and substitute alternate board member on the
Independent Cities Risk Management Association (ICRMA) governing board.
(Fiscal Impact: none)
Council Discussion
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Atkinson to
adopt Resolution No. 4880. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0.
F. NEW BUSINESS
12.A Status Report on the City's Residential Sound Insulation (RSI) Program and
consideration and possible action to add a Construction Coordinator to the staff
of the City's Residential Sound Insulation (RSI) Program.
(Fiscal Impact: $120,000 annually, but no fiscal impact to the General Fund)
James O'Neill, Program Manager, gave a presentation and answered Council
questions.
Council Discussion
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 7
105
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Dugan to
approve the hiring of a Construction Coordinator to the staff of the City's Residential
Sound Insulation (RSI) Program. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0.
G. REPORTS — CITY MANAGER - None
H. REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — None
Council Member Atkinson — None
Council Member Dugan - None
Mayor Pro Tern Jacobson — None
Mayor Fuentes — Attended the Movie in Park event, mentioned this weekend Broadway
in the Park will be held, this Sunday is the last Concert in the Park and attended
SBCOG in Sacramento last week as an advocate for the Southern California Regional
Occupational Center (SCROC).
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
None
MEMORIALS — Lee Goodglick
ADJOURNMENT at 8:52 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
AUGUST 5, 2014
PAGE NO. 8
106
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, AUGUST 12, 2014, 6:00 P.M.
CALL TO ORDER — Mayor Fuentes at 6:02 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items
listed on the Agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters
Employee Organizations: Police Management Association; Police Officers
Association; Police Support Services Employees Association; Fire Fighters
Association; Supervisory and Professional Employees Association; Employees
Association; Executive Management (unrepresented employees);
Management/Confidential (unrepresented employees)
Agency Designated Representative: City Manager and Steve Filarsky
ADJOURNMENT at 8:25 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
AUGUST 12, 2014
PAGE NO. 1
107
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the installation of sub - meters on
the City's Main Electrical Meter. Project No. PW 13 -02 (Fiscal Impact: $29,000.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $29,000.00
Additional Appropriation: N/A
Account Number(s): 301 - 400 - 8203 -8910 (Capital Improvement Fund: SCE Grant)
ORIGINATED BY: Nina Tarnay, Project Manager
REVIEWED BY: Stephanie Katsouleas, Public W ks Directo
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On February 19, 2013, City Council adopted plans and specifications for installing sub - meters on
the City Hall Complex main meter and authorized staff to advertise the project for receipt of
construction bids. This project is part of the City's $485,000 grant awarded by Southern
California Edison in 2011 to implement energy efficiency initiatives in El Segundo. One
component of the grant is to track the energy consumption of our larger municipal buildings
using energy management software. Because the City Hall Complex buildings (Fire, Police, City
Hall) are all connected to the same meter but have very different uses and needs, using the
software to implement better energy controls would prove difficult without separating their
energy consumption data. Sub - metering is the simplest method to allow us to separately track
and analyze electricity consumption for the Police Department, Fire Department and City Hall
buildings.
The City initially awarded a contract to Integral Electric Engineering, Inc. (IEE) in the amount of
$11,900.00, but amended the award to $29,000.00, to cover the cost of more compatible
equipment recommended by Los Angeles County Public Works. The project was entirely
iC
m
funded by grants from Southern California Edison and the South Bay Cities Council of
Governments. No general funds were expended for implementation of this project.
Construction began June 18, 2014 and was successfully completed by IEE on June 22, 2014. A
final inspection of the installation work was performed and completed per the plans and
specifications. The final project cost is $25,981.60. Staff recommends that City Council accept
the work performed by IEE as complete and authorize the City Clerk to file a Notice of
Completion with the County Recorder's Office.
The final project cost for the construction contract is as follows:
Final Accountings:
$25,981.76 Contract Amount
+ $ 3,018.24 Contingency Allocation
$29,000.00 Approved Budget
- $25,981.60 Final Project Amount
$3018.40 Unspent contingency
109
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: Installation of sub - meters at the City's Main Electrical Meter
Project No.: 13 -02 Contract No. 4412
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on January 27, 2014. The work done was: Install sub - meters at the City's
Main Electrical Meter
6. On August 19, 2014, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: Integral Electrical Engineering, Inc.
& The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: City
Hall Campus
9. The street address of said property is: 350 Main Street, El Segundo, CA 90245.
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on _, 2014 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
110
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to enter into an
easement agreement with Southern California Edison (SCE) to install equipment
upgrades in the south 400 block of Sepulveda Blvd. for improved service reliability in El
Segundo. (Fiscal Impact: receipt of a one -time $2,000 easement fee)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to enter into an easement agreement, in a form approved
by the City Attorney, with Southern California Edison to install equipment upgrades
at 400 S. Sepulveda Blvd. for improved service reliability in El Segundo.
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Location Map
FISCAL IMPACT: $2,000.00 Receipt of Easement Payment
Amount Budgeted: $0
Additional Appropriation: No
Account Number(s): N/A
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public rall
s Director
APPROVED BY: Greg Carpenter, City Manager
BACK GROUND AND DISCUSSION:
Southern California Edison (SCE) is in the process of upgrading infrastructure within its service
territory so that it can continue to provide reliable electrical service to its customers, which
include El Segundo residents and businesses. One area recently identified as needing upgraded
equipment includes a vault located in the 4th northbound lane of Sepulveda Blvd. between El
Segundo Blvd. and Hughes Way. However, because the vault is not adequately sized to house
additional electrical equipment, above ground space is needed to complete the upgrade. For
these reasons, Edison would like to "purchase" permanent utility easement rights for a small 12'
x 3' area immediately adjacent to the sidewalk on Sepulveda Blvd and on the west side of the
golf course to install an above ground 6' x 5'/2 ' x 4' capacitor bank.
As seen in photo on the next page, the proposed site is located 143 feet south of the golf course's
north property line and is occupied with minor greenscape. Staff has evaluated the site and
confirmed that the installation proposed at this site would not negatively affect the golf course's
playing course. Additionally, both the City Attorney and Chevron have reviewed the request and
confirmed that there are no conflicts with any deed restrictions for the proposed installation.
Edison has offered the City $1,000.00 for the permanent easement based on a third party review
111
of the 12' x 3' land value, but staff recommends a counter proposal sale price of $2,000.00 for
the land and staff review.
Therefore, staff recommends that City Council authorize the City Manager to enter into a
permanent utility lease agreement with Southern California Edison, in a form approved by the
City Attorney, for a 12' x 3' area of land located at 400 S. Sepulveda Blvd.
240 S Sepulveda Blvd, El Segundo, California, United States
112
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113
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 19, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of City
Hall without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal
Impact: $37,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; and /;or.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $37,000
Additional Appropriation: No.
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair
& Maintenance Acct.)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works 41-1
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager AD
BACKGROUND AND DISCUSSION:
Following failure of the previous contractor to secure the proper industrial certifications needed
to commence the emergency repair work, on August 5, 2014 City Council approved a new
emergency contract with A & V Contractors, Inc. (A & V) to clean and repair drywall and carpet
as well as restore furniture in the north portion of City Hall (Human Resources, City Clerk's
office, server room). Damage to these areas was due to an improperly sealed drain and
corresponding rain event which occurred during the City Hall roofing project. Contract
documents are being executed at this time and staff expects the work to begin shortly.
Public Contracts Code § 22050(c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff also
recommends that City Council receive and file this report on the status of the emergency repair
to clean and repair drywall and carpet and restore furniture in the north portion of City Hall.
114
EL SEGUNDO CITY COUNCIL
MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§
1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Map of Areas to be Cleaned
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $82,354.00
Additional Appropriation: No
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Work to complete the attic cleaning emergency repair began on July 18 in the ISD Server Room
and the Mayor's office. Work will continue throughout other parts of the building until the
entire work area is complete; please see attached map for scheduling detail. Staff is working
with the contractor now to determine whether there are opportunities to advance the schedule.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean the attic space in City Hall.
12
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EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: August 19, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding approval of a Funding Agreement ( "FA ")
between the City of El Segundo and the Los Angeles County Metropolitan Transportation
Authority (Metro) for the receipt of $350,000 of Measure R grant funds for Park Place
Extension Project environmental review. Metro Project ID No. MR312.57 and FTIP #
LAOG321. (Fiscal Impact: Measure R Grant Revenue of $350,000.00)
RECOMMENDED COUNCIL ACTION:
1. Authorize the City Manager to execute a Funding Agreement with the Los Angeles
County Metropolitan Transportation Agency, in a formed approved by the City
Attorney, for the receipt of $350,000 in Measure R grant funds for Park Place
Extension Project environmental review.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: $350,000 receipt of grant funding
Amount Requested: $ 0
Additional Appropriation: No
Account Number(s): 301 - 400 - 8203 -6679
ORIGINATED BY: Stephanie Katsouleas, Public Works Director
REVIEWED BY: Stephanie Katsouleas, Public Works Director
APPROVED BY: Greg Carpenter, City Manager 9t
BACKGROUND AND DISCUSSION:
In 2008, El Segundo secured a federal earmark of $750,000 to initiate design concepts and
evaluate the possible extension of Park Place between Nash Street and Sepulveda Blvd to
provide traffic congestion relief to both Sepulveda Blvd. and Rosecrans Ave. by offering an
alternate path of travel for area commuters. On March 20, 2013 the Federal Highway
Administration (FHWA) approved the encumbrance and the California Department of
Transportation (CalTrans) issued a Notice to Proceed (E -76) for preliminary design work for
extending Park Place. Total available funds for the project include the earmark ($750,000 less
Caltrans' $15,000 administration fee) plus the 20% match requirement ($150,000), for a total of
$935,000. The match funds are being provided by Federal Realty Investment Trust (Street
Retail, Inc.) through a separate reimbursement agreement with the City.
13
117
Using the earmark and developer contribution, on June 18, 2013, City Council awarded a
$630,000 contract to NCM to complete a preferred design alternatives analysis to extend Park
Place between Nash St. and Sepulveda Blvd. That work is near completion and expected to be
presented to City Council in September.
Staff also applied for and received a $350,000 Measure R grant to move the project forward
through environmental review. As you may recall, on January 18, 2011 City Council adopted a
resolution and approved the list of El Segundo capital projects recommended for South Bay
Highway Program (SBHP) funding, also known as Measure R. The one -half cent sales tax
approved by the Los Angeles County voters in 2008 provides $906 million dollars over a 30 -year
period improve key transit corridors within the South Bay which have a nexus to state highways,
including Sepulveda Blvd, I -405, I -110, I -105 and SR 91. Park Place meets the Measure R
funding criteria and as such qualifies for funding consideration.
Staff anticipates that the $350,000 Measure R grant combined with the $255,000 balance
remaining from the earmark and developer contribution should be enough to complete a full
environmental review of the proposed alternatives.
Therefore, staff recommends that City Council authorize the City Manager to enter into a
reimbursement agreement with Metro, a form approved by the City Attorney, for the receipt of
$350,000 Measure R grant funds for the Park Place Extension Project environmental review.
The Measure R Highway Program is a cost - reimbursement program and it is subject to annual
audit requirements by Metro.
118
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to accept as complete the City Hall heating ventilation
and air conditioning system ( "HVAC ") Duct Emergency Repair Project, Project No. PW
14 -05 (Fiscal Impact: $12,065.00)
RECOMMENDED COUNCIL ACTION:
1. Accept the work as complete.
2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's
Office.
3. Alternatively, discuss and take other possible actions related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Notice of Completion
FISCAL IMPACT: Within Adopted Budget
Amount Budgeted: $18,500
Additional Appropriation: No
Account Number(s): 011- 400 - 2601 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Arianne Bola, Senior Engineer Associate
REVIEWED BY: Stephanie Katsouleas, Public Wo ks Director
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On May 6, 2014, City Council approved an emergency contract to complete the HVAC duct
work emergency repair with UDC Corporation. The contractor began demolition work on June
11 and completed on June 22, 2014. A final inspection for UDC's work has been performed and
it was determined that the project was completed per the plans and specifications and to the
satisfaction of the Public Works Department. The final project costs are as follows:
Budget
$9,675.00 HVAC Duct Repair and Replacement
+$2,390.00 Crossover ladder
$12,065.00 Total Final Project Budget Cost
The remaining $6,435 will be disencumbered and returned to the Facilities Maintenance Fund for
future projects. Staff recommends that City Council accept the work performed by UDC
Corporation as complete and authorize the City Clerk to file a Notice of Completion with the -144
County Recorder's Office.
119
Recording Requested by
and When Recorded Mail To:
City Clerk, City Hall
350 Main Street
El Segundo, CA 90245
NOTICE OF COMPLETION OF CONSTRUCTION PROJECT
Project Name: City Hall HVAC Duct Emergency Repair Project
Project No.: PW 14 -05 Contract No. 4612
Notice is hereby given pursuant to State of California Civil Code Section 3093 et seq that:
1. The undersigned is an officer of the owner of the interest stated below in the property
hereinafter described.
2. The full name of the owner is: City of El Segundo
3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245
4. The nature of the interest of the owner is: Public Facilities
5. A work of improvement on the property hereinafter described was field reviewed by the
City Engineer on July 11, 2014. The work done was: HVAC Ducts
6. On Sept. 2, 2014, City Council of the City of El Segundo accepted the work of this
contract as being complete and directed the recording of this Notice of Completion in the
Office of the County Recorder.
7. The name of the Contractor for such work of improvement was: UDC Corporation
8. The property on which said work of improvement was completed is in the City of El
Segundo, County of Los Angeles, State of California, and is described as follows: HVAC
Duct at City Hall
9. The street address of said property is: 350 Main St., El Segundo, CA 90245
Dated:
Stephanie Katsouleas
Public Works Director
VERIFICATION
I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the
declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the
contents thereof; the same is true of my own knowledge.
I declare under penalty of perjury the foregoing is true and correct.
Executed on , 2014 at El Segundo, California.
Stephanie Katsouleas
Public Works Director
120
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Discussion and possible action to reallocate Proposition C Funds to Public Works Projects and modify
transportation services provided by Proposition A Funds. (Fiscal Impact: To Be Determined)
RECOMMENDED COUNCIL ACTION:
(1) Discuss transportation service modifications.
(2) Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS: None
FISCAL IMPACT: To Be Determined
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
At the Strategic Planning Session on May 29, 2014, the City Council discussed increasing the allocation
of Proposition C Funds to public works projects related to public transportation. If City Council elects to
increase the annual allocation of Prop C Funds to public works projects, the transportation services that
are currently funded by Prop C (Lunchtime Shuttle and Beach Cities Transit) would potentially be
impacted. The City Council directed staff to present options for service modifications in which all
transportation services would be funded from Proposition A to enable Proposition C Funds to be
allocated to public works projects.
The annual allocation for Proposition A Funds from Los Angeles County for FYI 3/14 is approximately
$280,000. If services that are currently funded by Proposition C are to be allocated from Proposition A
in future years, it is necessary to modify transportation services to ensure funding for future years on the
highest priority services. The estimated year end expenses for all transportation services total $396,350,
as outlined below:
Dial -A -Ride
$
107,500
Beach Shuttle
$
29,600
Recreation Trips
Administration
$
20,400
$
38,250
MTA Bus Passes
$
3,900
Beach Cities Transit (Pro C )
$
24,000
Lunch Time Shuttle Pro C
$
50,500
Vehicle Service Charges & Fuel
$
93,200
Reserves for Equipment Re lacement
$
29,000
ALL TRANSPORTATION est. Year End
$
396,350
is
121
The following budgets for Prop C and Prop A illustrate the current services allocated to each fund and
the annual expenditures as they relate to annual revenue:
FY 2013 -2014 PROPOSITION C BUDGET
Fund Balance, Oct 1, 2013 $ 336,938
Revenues
Proposition C $ 236,000
Interest Income $ 3,100
Total Revenues $ 239,100
Expenditures (Estimated Year End)
Transfer to CIP - Public Works $ 120,000
Beach Cities Transit (BCT) $ 24,000
Lunch Time Shuttle (LTS) $ 50,500
Administration $ 22,180
Reserves for Equipment Replacement Fund $ 4,600
Total Expenditures $ 221,280
Fund Balance, Sept 30, 2014 $ 354,758
FY 2013 -2014 PROPOSITION A BUDGET
Budgetary Fund Balance, Oct 1, 2013 $ 266,773
Revenues
$
107,500
Proposition A
$
280,000
Interest Income
$
1,800
MTA Bus Sale Proceeds
$
1,000
Total Revenues
$
282,800
Expenditures (Estimated Year End)
Dial -A -Ride
$
107,500
Beach Shuttle
$
29,600
Recreation Trips
$
20,400
Administration
$
38,250
MTA Bus Passes
$
3,900
Beach Cities Transit (Prop C)
$
-
Lunch Time Shuttle (Prop C)
$
-
Vehicle Service Charges & Fuel
$
93,200
Reserves for Equipment Replacement
$
24,325
Total Expenditures
$
317,175
Fund Balance, Sept. 30, 2014 $ 232
122
If Proposition C was allocated to exclusively fund public works projects, and to enable Proposition A to
fund the highest priority transportation services, staff recommends reviewing the following service
modifications:
(1) Reduce or Eliminate the Lunchtime Shuttle Program
• Annual Cost= approximately $60,000 ($50,000 for part-time salaries and $10,000 for
vehicle maintenance and fuel)
• Annual Boardings = 13,000 (FY12 /13)
• One Boarding is each time a passenger takes a one -way ride so we assume the 13,000
boardings are actually 6,500 people riding both ways on the Lunchtime Shuttle. The
original purpose of the LTS Program was to encourage daily commuters on the east
side of town to visit Downtown El Segundo on their lunch break, however, the
demands of the commuters have evolved with the new developments and
establishments along Sepulveda Blvd. Other factors have contributed to reduced
ridership such as time constraints and the route limitations.
• The cost of operating each day of the week for a year would be approximately $12,000.
For example, the service could be modified to operate fewer days per week, such as
Thursdays and Fridays only for an annual cost of $24,000.
(2) Continue participation in Beach Cities Transit through the end of the current agreement
(June 30, 2015) and re- evaluate annually
■ The current cost sharing allocation for the City of El Segundo is $27,000 for FYI 4/15.
In past years it has been as high as $66,000. A cost - benefit analysis can be conducted
annually prior to extending the agreement.
(3) Reduce or Eliminate Doctor Dial -A -Ride
• The service currently operates Tuesdays and Thursdays with appointment times
between 9:OOam to 1:OOpm. A reduction from four hours per day to three hours per
day would be recommended (i.e. 8:30- 11:30am), and would save about $1,800.
• The elimination of the entire program would result in about $5,500 in total savings.
(4) Reduce miscellaneous Dial -A -Ride Shopping Trips
■ In addition to monthly Mall trips on the first Friday of each month, Dial -A -Ride
Shopping Trips are offered about twice a week. A reduction to once per week for out -
of -town shopping trips would reduce the budget by $7,000 per year.
(5) Collect passenger fares to off -set a portion of operating costs
• Any passenger fares collected for transportation services would be deposited back to
Prop A, offsetting a portion of the operating expenses. For example, if $12,000 was
collected each year, the difference over the four -year forecast would be $48,000.
(6) Reduce Beach Shuttle operating days
• The Beach Shuttle during Spring Break costs about $1,200 to operate.
• Each day of the Summer costs about $2,500 for the length of the program. If the
Beach Shuttle was reduced from 6 days per week (Monday through Saturday) to 5
days a week (Monday through Friday), the total cost savings for the summer program
would be $2,500.
Proposition C Funds can be carried over for three years for capital projects. Currently, $120,000 per year
is allocated to public works, yielding a three -year project accumulation of $360,000. If Council elects to
increase the allocation of Proposition C funds to public works projects, staff recommends the following
transportation service modifications to maximize the Proposition A Fund:
123
Recommendations as
reflected in the
Proposed Budgets:
■ Eliminate
Lunchtime Shuttle
Program
■ Continue BCT
Program while the
costs remain low.
Re- evaluate
annually.
■ Reduce operating
hours of Doctor
Dial -A -Ride from
8 hours weekly to
6 hours weekly.
■ Reduce out -of-
city Dial -A -Ride
Shopping Trips
from two times
weekly to one
time weekly.
■ Collect a nominal
passenger fare
for Dial -A -Ride
and Beach Shuttle
to help offset
expenses.
Staff requests City
Council direction to
(a) determine the
appropriate amount of
Proposition C Funds
to allocate to public
works, (b) proceed
with the proposed
service modification
recommendations,
and /or (c) alter the
proposed service
modification
recommendations.
FY 2014 -2015 PROPOSED PROP C BUDGET
Fund Balance, Oct 1, 2014
Revenues
Proposition C
Interest Income
Total Revenues
Expenditures (Estimated Year End)
Transfer to CIP - Public Works
Beach Cities Transit (BCT)
Lunch Time Shuttle (LTS)
Administration
Equipment Replacement Fund
Total Expenditures
$
354,758
$
243,080
$
3,131
$
246,211
$ 240,000
$ 22,402
$ 262,402
Fund Balance, Sept 30, 2015 $ 338,567
FY 2014 -2015 PROPOSED PROP A BUDGET
Budgetary Fund Balance, Oct 1, 2014
Revenues
Proposition A
Interest Income
MTA Bus Sale Proceeds
Passenger Fares (Proposed)
Total Revenues
Expenditures (Estimated Year End)
Dial -A -Ride
Beach Shuttle
Recreation Trips
Administration
MTA Bus Passes
Beach Cities Transit (Prop C)
Lunch Time Shuttle (Prop C)
Vehicle Service Charges & Fuel
Reserves for Equipment
Replacement
Total Expenditures
Fund Balance, Sept. 30, 2015
$
$
$
398
288,400
1,818
1,030
12,000
303.248
96,000
17,000
24,500
38,000
4,000
27,000
$ 24,325
$ 320,825
$ 214,821
124
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
Presentation of new Investment Portfolio Report
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
MEETING DATE: Aug 19, 2014
AGENDA HEADING: City Treasurer
1. Receive and File
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
Investment Portfolio Report — June, 2014
FISCAL IMPACT: $ None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
PREPARED BY: Dino Marsocci, Deputy City Treasurer II -`
REVIEWED BY: Crista Binder, Treasurer
APPROVED BY: Greg Carpenter, City Manager ,C
BACKGROUND & DISCUSSION:
The Treasury Department presents the June, 2014 Investment Portfolio Report which provides a status
of Treasury Investment activities and related economic indicators.
This report will be created and submitted to Council on a quarterly basis. The report will also be posted
to the City's web site under the Treasury Department.
16
125
Elected Officials:
Suzanne Fuentes,
Mayor
Carl Jacobson,
Mayor Pro Tem
Dave Atkinson,
Council Member
Marie Fellhauer,
Council Member
Michael Dugan,
Council Member
Tracy Weaver,
City Clerk
Crista Binder,
City Treasurer
Appointed Officials:
Greg Carpenter,
City Manager
Mark D. Hensley,
City Atforney
Department Directors:
Deborah Cullen,
Finance
Kevin Smith,
Fire Chief
Martha Dijkstra,
Human Resources
Debra Brighton,
Library Services
Sam Lee,
Planning and
Building Safety
Mitch Tavera,
Police Chief
Stephanie Katsouleas,
Public Works
Meredith Petit,
Recreation 8 Parks
www.elsegundo.org
tllp e a) ( t& emy Ywwj a w-, z
August 4, 2014
From: Office of the City Treasurer
To: El Segundo City Council
RE: Investment Portfolio Report — June, 2014
Attached you will find the June, 2014 Investment Portfolio Report for the City of El
Segundo.
The Treasury Department has created this report in an effort to provide additional
information and transparency to the investments the City has made and how our
portfolio is performing.
This report will be posted on the City's web site as a link under the City
Treasurer's department.
Sincerely,
.e I
Crista inder
City Treasurer
350 Main Street, El Segundo, California 90245 -3813
Phone (310) 524 -2302 FAX (310) 322 -7137
126
* 0
Date: August 19, 2014
From: Office of the City Treasurer
To: El Segundo City Council
RE: Investment Portfolio Report — As of June 30, 2014
This report will serve as a summary for the City of El Segundo's Treasury Department investment reporting,
compliance, investment environment and future plans; as well as subsidiary schedules which will support the
Portfolio Summary and provide additional analysis of our investments.
Investment Summary:
The investments as of June 30, 2014 are as follows:
June Portfolio Summary
Market
Security Type
Cost/Book
Market value
% of
Total
Government
13,934,412.50
13,846,883.90
19.57%
Corp. Bonds
3,299,057.77
3,276,432.50
4.63%
CD's
7,321,000.00
7,341,355.22
10.37%
Union Bank Trust
24,554,470.27
24,464,671.62
34.57%
LAIF Immediate
$26,566,056.78
$26,566,056.78
37.54%
LAIF - LAWA
$19,739,664.11
$19,739,664.11
27.89%
LAIF Subtotal
$46,305,720.89
$46,305,720.89
65.43%
Total Inv.
70,860,191.16
70,770,392.51
100.00%
Page 11
127
The portfolio Breakdown by Short Term (< 1 year) and Long Term is:
* Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
Short Term
Long Term
Total
Portfolio Value (Market)
$ 47,548,380
$ 23,222,013
$ 70,770,393
Effective Yield
0.238%
0.956%
0.474%
Average Wtd. Maturity
6 Days
2.89 Years
0.96 Years
Benchmark Yield
0.02%
0.88%
0.11%
* Benchmark value is the Interpolated Treasury Yield to the Portfolio's Avg. Weighted Maturity
Compliance:
It is the intention of the City Treasurer's office to ensure that our investments are in compliance with the maturity
time limits and percentage allocation limits with all of our investments. The City is currently in compliance as
demonstrated below:
Partial List of Allowable Investment Instruments for Local Agencies
Investment Maximum Maximum Minimum City of El In
Type Maturity Specified % of Quality Segundo Compliance
Portfolio Requirements Investments Y/N
Local Agency
Bonds
5 years
None
None
°
0.00 /°
Y
U. S Treasury
Obligations
5 years
None
None
°
0.00 /°
Y
US Agency
Obligations
5 years
None
None
19.57%
Y
Negotiable
Certificates of
5 years
30%
None
10.37%
Y
Deposit
Medium Term
Notes
5 years
30%
"A" Rating
4.63%
Y
Local Agency
Investment
N/A
None
None
65.4%
Y
Fund (LAIF)
Investment Environment:
The current investment environment for the types of investments we are allowed to purchase is one of very low
returns. Since security and liquidity are more important than rate of return in our policy, we are limited to very low
risk investments which therefore have a lower interest rate. The Federal Reserve is currently keeping rates very low
as it closely monitors the unemployment rate, inflation and other economic indicators. The general consensus
among investment professionals is that rates will remain low until late 2015 or early 2016. The previous consensus
was late 2015, but the lack of positive recent data has pushed out the dates of expected monetary policy change.
Page 12
128
The graphs and charts below show some of the key interest rates on items we invest in. As rates are expected to rise
over the next two years, we want to time our investments to take advantage of the increases as they occur.
US Treasury Bonds Yield Curve as of 6/30/14
1.80
1.60
1.40
4; 1.20
M
(A 1.00
a►
+; 0.80
c
9 0.60
0.40
0.20
0.00
US Treasury Bonds
Maturity
3 Month
6 Month
2 Year
3 Year
5 Year
Municipal Bonds
Maturity
2yr AA
2yr AAA
2yr A
5yr AAA
5yr AA
5yr A
Page 13
1 Mo 3 Mo 6 Mo 1 Yr 2 Yr 3 Yr 5 Yr
Composite Bond Rates (as of 7/17/14)
Yield
0.02
0.05
0.47
0.95
1.65
Yield
0.40
0.34
0.57
1.23
1.40
1.54
Yesterday
0.02
0.05
0.48
0.98
1.69
Yesterday
0.40
0.39
0.57
1.24
1.42
1.62
Last Week
0.01
0.04
0.45
0.94
1.65
Last Week
0.44
0.34
0.57
1.28
1.43
1.46
0.02
0.05
0.47
0.95
1.75
0.48
0.36
0.67
1.25
1.34
1.42
Last Month
Last Month
129
Corporate Bonds
Maturity
Yield
2yr AA
0.56
2yr A
0.80
5yr AAA
1.83
5yr AA
2.03
5yr A
2.16
Yesterday
Last Week
0.55
0.52
0.65
0.80
0.76
0.82
1.86
1.80
1.86
2.04
2.01
2.08
2.18
2.16
2.25
Source: http: / /finance.vahoo.comZbonds /composite bond rates
Last Month
Cash Flow Analysis:
The chart below shows the historical cash flow for the last 12 months. We can see that the majority of our funds are
received in the second quarter of the fiscal year, January thru March, primarily due to Business License Renewals and
the annual Chevron Payment. We also receive Sales and UUT taxes during the first few months of the year as well.
Our investments will be purchased with the liquidity relative to our cash flow needs.
25,000,000
NIXII1IIXII1III
15,000,000
Y
C
3
O
E
Q
10,000,000
5,000,000
C
Page 14
Rolling 12 Month Cash Flow Analysis $ Total Receipts
-f -Total Disbursements
Jul -13 Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
130
This chart shows the net change in Cash as related to the Cash Flow Analysis above. Some of the larger
disbursements occur in the fourth quarter of the fiscal year, July thru September. During this period, we
have significant payments to CalPERS for our Other Post - Employment Benefits, a payment to ICRMA for our
citywide insurance premiums, and a large infrastructure payment for roadwork which was completed
several years ago.
14,000,000
12,000,000
10,000,000
8,000,000
6,000,000
4,000,000
2,000,000
0
(2,000,000)
Rolling 12 Month Net Change in Cash Net Change in Cash
(4,000,000) —
Jul -13 Aug -13 Sep -13 Oct -13 Nov -13 Dec -13 Jan -14 Feb -14 Mar -14 Apr -14 May -14 Jun -14
Additional Economic Indicators:
Economic Projections from June Meeting
The Economic Indicators presented below are key items that the Federal Reserve will look at in deciding
whether or not to change interest rates going forward.
The GDP, or Gross Domestic Product, represents the market value of all goods and services produced by
the economy during the period measured, including personal consumption, government purchases, private
inventories, paid -in construction costs and the foreign trade balance (exports are added, imports are
subtracted). This is a key indicator the Federal Reserve will look at when deciding on interest rate changes.
The target level for GDP is in the 2.5% to 3.5% range.
The Unemployment Rate shows the percentage of the labor force that is unemployed but seeking work.
The target level for Unemployment is around 5.6 %.
The PCE Inflation is the Personal Consumption Expenditures rate of inflation. This index is essentially a
measure of goods and services targeted toward individuals and consumed by individuals. The long term
inflation target is around 2% per year. Core PCE Inflation excludes items such as food and energy due to
the nature of their potential price swings.
Page 15
131
Change in real GDP
March projection
Unemployment rate
March projection
PCE inflation
March projection
Core PCE inflation
Fed Economic Projections (central tendencies as of June 2014)
2014
2015
2016
2.1 to 2.3
3.0 to 3.2
2.5 to 3.0
2.8 to 3.0
3.0 to 3.2
2.5 to 3.0
6.0 to 6.1
5.4 to 5.7
5.1 to 5.5
6.1 to 6.3
5.6 to 5.9
5.2 to 5.6
1.5 to 1.7
1.5 to 2.0
1.6 to 2.0
1.5 to 1.6
1.5 to 2.0
1.7 to 2.0
1.5 to 1.6
1.6 to 2.0
1.7 to 2.0
March projection 1.4 to 1.6 1.7 to 2.0 1.8 to 2.0
Source: Federal Reserve
Source: http:// finance .yahoo.com /bonds /rmarket surnmary /article /200002 /fed brief
Unemployment
01113 03113 06113 07113 09113 11113 01114 03114 05/1
Month
Source: http: // data. bls.gov /pdq /SurveyoutputServlet
Page 16
Longer Run
2.1 to 2.3
2.2 to 2.3
5.2 to 5.5
5.2 to 5.6
2.0
2.0
132
Inflation:
2.5
2.0
1.5
1.0
0.5
Inflation Rates by Month
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
4.5
4.0
3.5
3.0
2.5 -
2.0
1.5
1.0
0.5
Inflation Rates by Year
--$--2013
--11--2014
1999 2000 2001 2002 2003 2004 2005 2006 2007 2008 2009 2010 2011 2012 2013 2014
Source: h ttp: l /www.usinflationcalculator.com /inflation/ /current - inflation - rates,)
Page 17
133
Retail Trade & Food Services, ex Auto, US Total
355,000 Seasonally Adjusted Sales (Millions of $)
350,000 -- = -
345,000 j °-
I
340,000
335,000 1—
330,000
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec
Source: United States Census Bureau - http: / /www.census.gov /retail /index.html
Investment Strate
2013
2014
It is the City and City Treasurer's policy to invest funds in accordance with the Investment Policy and to meet all legal
requirements regarding the safeguarding of funds.
As a part of the City's migration to a new banking structure, we have maintained a cash balance in order to offset our
bank fees, and are now looking at our cash flow needs in order to determine which investments will maximize return
while providing the proper level of liquidity.
The Liquidity Schedule provides an overview of when our current investments are due to mature. We will plan our
future investments to coordinate with these maturities in order to ensure a liquidity balance to our portfolio. The
Investments by Security Type schedule provides an additional breakdown of how our funds are presently allocated.
The Portfolio Summary for the month is included as an attachment to this report.
Page 18
134
Additional Notes:
The City has funds of $208,029.62 which belong to the El Segundo Senior Citizens Housing Development Corporation
and are a part of our LAIF balance. There are also LAWA RSI (Los Angeles World Airports Residential Sound
Insulation) funds of $19,739,664.11 included in the City's LAIF balances. The applicable interest for these accounts is
accrued monthly and posted quarterly in the same manner as the regular City LAIF interest posting.
Page 19
135
City of El Segundo
Investment Advisory Committee
Liquidity Schedule
As of: June 30, 2014
Item
Cash in Bank
Chase
Union Bank
Comerica Bank
L.A.I.F. (State of California)
L.A.I. F. - LAWA (Restricted)
Portfolio Investments:
$30,000,000.00 F--
$25,000,000.00
$20,000,000.00
$15,000,000.00
$10,000,000.00
$5,000,000.00
$0.00
Page 1 10
Investment Portfolio
subtotal $70,770,392.51
Investments by Maturity Date
X611, 6`��e
w`
PSI
oiQQb�y �b��
rc e u e
�4p
11:-0 0 NO
tiro ^�0� E ,5,,,o �, O
C ,y47 r
Market Value
136
Cumulative
% of
% of Total
Total
Cumulative
Availability
Market Value
Balances
Assets
Assets
Immediate
$7,830,854.55
Immediate
$458,830.76
Immediate
$76,710.68
Cash in Bank - Total
$8,366,395.99
$8,366,395.99
10.57%
10.57%
LAIF Immediate
$26,566,056.78
$34,932,452.77
44.14%
33.57%
Cash Immediate
$34,932,452.77
LAIF Immediate
$19,739,664.11
$54,672,116.88
69.09%
24.94%
< 30 Days
$0.00
$54,672,116.88
69.09%
0.00%
31 to 90 Days
$495,331.68
$55,167,448.56
69,71%
0.63%
91 to 180 Days
$248,357.12
$55,415,805.68
70.03%
0.31%
181 to 365 Days
$498,970.00
$55,914,775.68
70.66%
0.63%
1 to 2 Years
$3,353,416.42
$59,268,192.10
74.89%
4.24%
2 to 3 Years
$5,266,795.67
$64,534,987.77
81.55%
6.66%
3 to 4 Years
$14,601,800.73
$79,136,788.50
100.00%
18.45%
4 to 5 Years
$0.00
$79,136,788.50
100.00%
0.00%
Subtotal
$44,204,335.73
Grand Total
100.00%
$79,136,788.50
Investment Portfolio
subtotal $70,770,392.51
Investments by Maturity Date
X611, 6`��e
w`
PSI
oiQQb�y �b��
rc e u e
�4p
11:-0 0 NO
tiro ^�0� E ,5,,,o �, O
C ,y47 r
Market Value
136
City of El Segundo
Investment Advisory Committee
Investments by Security Type
As of: June 30, 2014
Item
Cash in Bank
Chase
Union Bank
Comerica Bank
L.A.I.F. (State of California)
L.A.I. F. - LAWA (Restricted) LAIF Immediate
$19,739,664.11
$54,672,116.88
Cumulative
24.94%
Portfolio Investments: CD's
$7,341,355.22
$62,013,472.10
78.36%
% of
Gov't Obligations
$13,846,883.90
$75,860,356.00
% of Total
Total
Bonds
$3,276,432.50
Cumulative
100.00%
4.14%
Availability
Market Value
Balances
Assets
Assets
Immediate
$7,830,854.55
Immediate
$458,830.76
Immediate
$76,710.68
Cash in Bank - Total
$8,366,395.99
$8,366,395.99
10.57%
10.57%
LAIF Immediate
$26,566,056.78
$34,932,452.77
44.14%
33.57%
Cash Immediate
$34,932,452.77
L.A.I. F. - LAWA (Restricted) LAIF Immediate
$19,739,664.11
$54,672,116.88
69.09%
24.94%
Portfolio Investments: CD's
$7,341,355.22
$62,013,472.10
78.36%
9.28%
Gov't Obligations
$13,846,883.90
$75,860,356.00
95.86%
17.50%
Bonds
$3,276,432.50
$79,136,788.50
100.00%
4.14%
Subtotal
$44,204,335.73
Grand Total
100.00%
$79,136,788.50
Page 1 11
Investment Portfolio
subtotal $70,770,392.51
Investments by Security Type
$3,276,432.50
$8;366,395.39
4-13,946,883,90 Cash Immediate
LAIF Immediate
LAIF - LAWA
x,341,355.22 $26,566,056.78 ■ CD's
Gov't Obligations
Bonds
$19,739,664.11
137
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: City Treasurer
AGENDA DESCRIPTION:
Information regarding credit card fees and the City's ability to charge a convenience fee.
(Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Receive and file.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
FY2012 -13 Credit Card Fees by Department
FY2013 -June 2014 Credit Card Fees by Department
FISCAL IMPACT: none
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Deborah Cullen, Director of Finance
REVIEWED BY: Crista Binder, Treasurer
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On February 4, 2014, the El Segundo City Council requested staff to report back on the
possibility of eliminating credit card fees.
The City of El Segundo implemented a merchant card program in FY2000 -01 to accept credit
card payments for Recreation and Parks programs. The program was expanded the following
year to accept credit cards for water payments and the following year approved the acceptance of
online payments. The City currently accepts credit card payments for all City services such as:
• Recreation & Parks programs
• Building Permits
• Water Fees
• Library fines
• Fire inspection fees
• Parking citations
• Business Licenses
The City incurs processing charges for providing customers the method of paying by credit card.
The City utilizes two third party vendors to process our credit card payments, Active Network
17
138
and Tyler Technologies (Water only). Each company assesses the City a 3% fee on all credit
card payments. This fee is collected by the third -party processor from the payment received
prior to remitting funds to the City.
The credit card fees paid by the City's General Fund in FY2012 -13 were $58,261.40 and
estimated at $85,000 for FY2013 -14. The Water Fund in FY2012 -13 paid $20,978.68 and
estimated at $20,000 for FY2013 -14. Attached is a breakdown of the fees charged for FY2013-
14 and FY2014 -15.
The City currently does allow our parking citation vendor, Duncan Solutions, to charge a $2.95
flat fee for every card transaction. Duncan Solutions manages the billing and collection of our
parking citation program.
CONVENIENCE FEES
California State Government Code Section 6159(g) expressly authorizes a city to impose a fee on
an applicant not to exceed the costs incurred by the city in providing the credit or debit card
service. Visa and MasterCard prescribe the standards for the assessment of convenience fees on
consumers. In addition, the Payment Card Industry (PCI) comprised of the major merchant card
providers, prescribes standards for the protection of consumer card information. Each entity,
retail, government or other that accepts credit card payments must adhere to these standards.
Per Government Finance Officers Association (GFOA), in a retail environment, a transaction fee
is charged to the ' merchant whenever a customer makes a purchase using a credit card.
Merchants are prohibited by the credit card companies from passing this transaction fee to the
customer who uses the credit card, so merchants typically hide the fee in the price of the goods
or services. This is how merchants cover the cost of providing the convenience to their
customers to be able to use credit cards.
Based on the way fees are established, government entities are restricted from directly passing on
the transaction fee to the consumer. Additionally, in 1993 Visa and MasterCard began enforcing
their bylaws which prohibit passing along transaction fees to cardholders. Over the next several
years, GFOA and other state and local agencies, entered into discussion with VISA and
MasterCard concerning their policies for government- sector transactions. In 1996, Visa and
MasterCard began allowing governments to charge a convenience fee to customers who pay by
credit card on the Internet or through an automated phone system, "convenient method ".
Recently, in November 2007, MasterCard decided to allow governments to charge a convenience
fee to customers who pay by credit card in face -to -face transactions.
Credit card companies differ in their rules on when governments can pass on a convenience fee
to their customers. Visa does not allow a convenience fee for face -to -face, nontax payments.
This means that if a government accepts Visa cards, then it cannot charge a convenience fee on
any credit card face -to face transaction.
Card Company
Over - the - Counter
Online (Internet)
Telephone
Visa
Tax Payments Only
All
All
MasterCard
All
All
All
American Express
All
All
All
Discover
All
All
All
139
Many government entities contract with credit card processing companies or third -party
processors to manage the receipt of credit card payments as well as collection of convenience
fees. Though more expensive, it enables government entities to outsource the PCI compliance
relative to securing cardholder information. In addition, these third -party processors are able to
provide the infrastructure for processing the payments that isn't necessarily supported internally.
MERCHANT CARD PROGRAMS
The requirements to implement a convenience fee program vary by credit card processing
company. In addition, any program implementation that results in a fee would have to be
approved by the governing body of that entity. Credit card companies assess fees to the merchant
for accepting credit card payments. These fees are called Interchange Rates and vary by type of
industry. Governments usually have the lowest interchange fees since they do not typically have
the ability to recoup the costs of these fees unless through a convenience fee program.
Basic requirements of implementing a convenience fee program include the following:
• Participants must provide evidence of compliance with Payment Card Industry (PCI)
Data Security Standards.
• Cardholders must be notified of the convenience fee at the time of payment and be given
the opportunity to opt out of the sale.
• Payments and convenience fees must be processed under a merchant category code that is
eligible.
As a best practice, the convenience fee should be charged as a separate and unique transaction
from the payment for services. There are three methods for managing a convenience fee
program.
1. Receipt and accept credit card information internally and collect the payment for services
and convenience fee. This method is not recommended for the City of El Segundo as the
government entity would be responsible for warehousing consumer credit card
information and ensuring compliance with PCI standards.
2. Utilize the services of a credit card processing company. A credit card processing
company manages the entire program including segregating the convenience fee
transaction, working with customers to resolve disputes and directly depositing funds to
the merchant's financial institution usually within 24 hours. Credit card processing
companies can also provide the newest technology to process transactions. They can
collect the convenience fee and then remit 100% of the payment for services directly to
the merchant.
3. Utilize a third -party processor to manage payment transactions. A third -party processor
will manage the PCI compliance as well as work with a credit card processing company
to settle transactions. They set up their own merchant accounts with the credit card
processing company which may add costs and delay collection of funds. The City
currently uses this method for managing credit card payments.
The implementation of a convenience fee program for the City of El Segundo would require the
City to examine the existing method for processing credit card payments, including, but not
limited to the following:
• Review contractual relationships with existing third -party processors to determine their
capabilities of managing a convenience fee program.
140
• Review of the technology needs to upgrade existing point -of -sale systems and terminals
in order to streamline any process that enables the City to collect a convenience fee with
one transaction.
• Determine the cost of upgrading any technology to implement a convenience fee
program.
• Determine the potential savings from directly utilizing a credit card processing company
versus a third -party.
• Determine if setting a maximum charge amount for credit card transactions would offset
the need to implement a convenience fee program. Currently, Visa and MasterCard do
allow government agencies to set a maximum for accepting a credit card payment. The
City could choose to require entities that pay over a certain amount to do so through
alternate payment means such as wire transfer, ACH, check or cash.
CONCLUSION
The City of El Segundo is permitted by California State Code as well as payment card industry
standards to implement a convenience fee program. The city should first consider alternate
methods for streamlining the process to accept credit card payments including a limit on the
amount that can be charged for a single transaction. For example, limiting payments to less than
$5,000 could save the City an estimated $28,000 annually. This program would require
notification to the consumer at the point -of -sale and online. Implementation of this program
could be effective at the start of Fiscal Year 2014 -15.
Attachment
141
CITY OF EL SEGUNDO
ACTIVE NETWORK AGENCY PAYMENT REPORT
CREDIT CARD FEES ANALYSIS - FY 2013
Fiscal Year 2013
Cutoff (All)
Row Labels
Sum of Total Sale (excl.customer fee)
Sum of User Fee (Agency)
Sum of Agency Income
Clubhouse HPS
185,680.39
6,040.14
179,640.25
Fire HPS
60,641.00
1,819.23
58,821.77
Joslyn HPS
26,152.00
813.32
25,338.68
Library HPS
11,436.21
763.32
10,672.89
Parks HPS
42,596.13
1,920.92
40,675.21
Planning HPS
1,483,467.12
44,592.50
1,438,874.62
Web Payments
76,131.70
2,311.97
73,819.73
Grand Total
1,886,104.55
58,261.40
1,827,843.15
Fiscal Year 2013
Cutoff Under $5000.00
Row Labels
Sum of Total Sale (excl.customer fee)
Sum of User Fee (Agency)
Sum of Agency Income
Clubhouse HIPS
185,680.39
6,040.14
179,640.25
Fire HPS
60,641.00
1,819.23
58,821.77
Joslyn HPS
26,152,00
813.32
25,338.68
Library HPS
11,436.21
763.32
10,672.89
Parks HPS
42,596.13
1,920.92
40,675.21
Planning HPS
773,812.11
23,302.85
750,509.26
Web Payments
76,131.70
2,311.97
73,819.73
Grand Total
1,176,449.54
36,971.75
1,139,477.79
Fiscal Year
2013
Cutoff
Over $5,000.00
Row Labels
Sum of Total Sale (excl.customer fee)
Sum of User Fee (Agency)
Sum of Agency Income
Planning HPS
709,655.01
21,289.65
688,365.36
Grand Total
709,655.01
21,289.65
688,365.36
% of Total
37.6%
36.5%
37.7%
Fiscal Year
2013
Cutoff
Over $5,000.00
Row Labels
Count of Total Sale (excl.customer fee)
Count of User Fee (Agency)
Count of Agency Income
Planning HPS
58
58
58
Grand Total
58
58
58
$12,000
$10,000
$8,000
$6,000
$4,000
Credit Card Fees
$2,000 —
$0
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
--M— FY 2014 11,096 7,072 7,766 7,373 7,564 5,412 3,923 4,542 8,371
—FY 2013 5,285 2,975 5,169 5,704 3,483 3,879 3,855 2,817 5,717 4,798 8,908 5,670
City Of El Segundo
'Water Payments by Credit Card - PayPros System
10/1/12 to 9/30/13
Qty Amount Estimated Fees
Total 3,404 $ 892,919.22 $ 20,978.68
Greater $5,000.00 8 $ 183,914.69 $ 4,320.98
%of Total 0.24% 20.60% 20.60'%
P: \City Treasurer \Budget \2014 Credit Card Fees Analysis 14 212/2014
CITY OF EL SEGUNDO
ACTIVE NETWORK AGENCY PAYMENT REPORT
CREDIT CARD FEES ANALYSIS - FY 2014 10/1/13 thru 6/30/14
Fiscal Year
2014
Water Payments by Credit
Card - PayPros System
Cutoff
(All)
Qty Amount Estimated Fees
Row Labels
Sum of Total Sale (excl.customer fee)
Sum of User Fee (Agency)
Sum of Agency Income
Clubhouse HPS
158,103.29
5,025.52
153,077.77
Fire HPS
28,500.00
858.80
27,641.20
Joslyn HPS
21,148.00
710.30
20,437.70
Library HPS
8,423.96
599.25
7,824.71
Parks HPS
75,517.65
2,706.22
72,811.43
Planning HPS
1,702,343.97
51,160.27
1,651,183.70
Web Payments F
68,201.33
2,058.58
66,142.75
Grand Total
2,062,238.20
63,118.94
1,999,119.26
Fiscal Year
2014
Cutoff
Under $5000.00
Row Labels
Sum of Total Sale ( excl.customer fee)
Sum of User Fee (Agency)
Sum of Agency Income
Clubhouse HPS
158,10129
5,025.52
153,077.77
Fire HPS
28,500.00
858.80
27,641.20
Joslyn HPS
21,148.00
710.30
20,437.70
Library HPS
8,423.96
599.25
7,824.71
Parks HPS
75,517.65
2,706.22
72,811.43
Planning HPS
822,046.15
24,751.31
797,294.84
Web Payments F
68,201.33
2,058.58
66,142 75
Grand Total
1,181,940.38
36,709.98
1,145,230.40
Fiscal Year
2014
Water Payments by Credit
Card - PayPros System
Cutoff
Over 55.000.00
Qty Amount Estimated Fees
Row Labels
Sum of Total Sale ( excl.customer fee)
Sum of User Fee (Agency)
Sum of Agency Income
Planning HPS
880,297.82
26,408.96
853,888.86
Grand Total
880,297.82
26,408.96
853,888.86
% of Total
42.7%
41.8%
42.796
Fiscal Year
2014
Cutoff
Over $5,000.00
Row Labels
Count of Total Sale (excl.customer fee)
Count of User Fee (Agency)
Count of Agency Income
Planning HPS
69
69
69
Grand Total
69
69
69
$12,000
$10,000
$8,000
$6,000
$4,000
$2,000
Credit Card Fees
$0
OCT NOV DEC JAN FEB MAR APR MAY JUN JUL AUG SEP
—/- -FV 2014 11.096 7,072 7,766 7,373 7,564 5,412 3,923 4,542 8,371
_FY 2013 5,285 2,975 5,169 5,704 3,483 3,879 3,855 2,817 5,717 4,798 8,908 5,670
City Of El Segundo
Water Payments by Credit
Card - PayPros System
10/1/13 to 6/30/14
Qty Amount Estimated Fees
Total
2,977 $ 688,696.10 $ 15,089.27
Greater $5,000.00
3 $ 33,405.07 $ 731.90
%of Total
0.10% 4.85% 4.85%
P: \City Treasurer \Budget \2014 Credit Card Fees Analysis 1 ^ 52/2014
EL SEGUNDO CITY COUNCIL MEETING DATE: August 19, 2014
AGENDA STATEMENT AGENDA HEADING: Council Member Fellhauer
AGENDA DESCRIPTION:
Discussion regarding the use of unmanned aerial devices, power model aircraft, drones,
etc., within the City. Fiscal Impact: None
RECOMMENDED COUNCIL ACTION:
1. Discuss and consider restricting the use of unmanned aerial devices, power model
aircrafts and drones within the City of El Segundo.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
N/A
FISCAL IMPACT: None
Amount Budgeted: None
Additional Appropriation: None
Account Number(s): N/A
ORIGINATED BY:
Marie Fellhauer, Council Member
REVIEWED BY:
APPROVED BY:
Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
Recent news sources have reported that the use of personal unmanned aerial devices and drones
has grown significantly in the past months. Additionally, South Bay police agencies including
the El Segundo Police Department have responded to calls for service regarding drones flying
overhead, specifically citing privacy concerns and safety issues.
The City of Redondo Beach prohibits any person from flying a powered model aircraft or glider
within their city, except for gliders of ten (10) ounces or less weight ( §4- 9.703). Further, the
Redondo Beach Municipal Code states that no person shall operate a model aircraft with a
willful or wanton disregard for the safety of persons or property ( §4- 9.707).
The City of El Segundo currently has no ordinance specific to the use of unmanned aerial
devices or drones. Based on the lack of current regulations and concerns that have been raised
recently by our major employers, I recommend that staff research the City's ability to limit or
restrict drone use and report back to City Council with a recommendation including a draft
ordinance to restrict such devices if feasible.
om•
144