The URL can be used to link to this page

CC RESOLUTION 4881RESOLUTION NO. 4881 A RESOLUTION AUTHORIZING THE DESTRUCTION OF PUBLIC RECORDS IN ACCORDANCE WITH THE CALIFORNIA GOVERNMENT CODE. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. Certain documents from the City Clerk's Office, City Manager's Office, Finance Department, Fire Department, Library, Police Department, Planning and Building Safety, and Treasury are proposed to be destroyed in accord with Government Code § 34090; B. The City Attorney gave written approval for the destruction of these records pursuant to Government Code § 34090; C. Based upon the documents presented to it for destruction, it does not appear to the City Council that these records need be retained and are occupying valuable storage space. SECTION 2: Pursuant to Government Code § 34090, the City Council approves the destruction of the records referred to in attached Exhibit "A," which is incorporated by reference, and authorizes the City Clerk to dispose of the records in any lawful manner. SECTION 3: Upon destroying these documents, the City Clerk is directed to complete a certificate verifying the destruction of these records and file the certificate with the City's official records. SECTION 4: The City Clerk is directed to certify the adoption of this Resolution; record this Resolution in the book of the City's original resolutions; and make a minute of the adoption of the Resolution in the City Council's records and the minutes of this meeting. SECTION 5: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. PASSED AND ADOPTED this 5th day K August 2014. Suzanne .:Nentes, Mayor ATTEST: �)Utty owiu Tracy Weave City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney F... ...... By: Karl H. Berger Assistant City Attorney CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box 9 Retention Period Dept Date Date Public Records Request 2010 1/1/10 12/31/10 3 2 years City Clerk Miscellaneous Working Files 2009 2009 3 2 years City Clerk - Prop 218 Protest 2009 Miscellaneous Working Files 2007 2008 3 2 years City Clerk - Election 2008 Miscellaneous Working 2008 2009 3 2 years City Clerk Budget Files /Budget Notes Miscellaneous 2010 1/1/19 12/31/10 3 2 years City Clerk Correspondence Contracts- 2002 2003 1 10 years City Clerk Completed/Expired SEE ATTACHED April 8, 2008 Election 2008 2008 2 Election + 5 yrs City Clerk Indexes and Rosters APPROVED FOR DESTRUCTION: C4�&�w Inm , �� De artment Head APPROVED FOR DESTRU TION: <-- "- City Attorney Date I,f ') � I ate I HEREBY CERTIFY that the items listed above are approved for destruction on 1 14__ in accordance with City policies and procedures: Weaver itv Clerk Date DOCUMENTS FOR DESTRUCTION 6/2014 BOX 1 Contracts Exp /Completed 3023 PA 02 -13 VOID 3018 Creative Bus Sales, Inc. Bus Lease 12/31/02 3015 Valley Crest Landscape, Sepulveda Medians 2/20/03 3043 George Kingston, Consulting 9/30/03 3039 Howard Ridley Co., Waterproofing 9/30/03 3038 Pavement Coatings, Slurry Seal 11/12/02 3032 Fire Dept demo of structure hold harmless 7/19/02 3031 Decision Management, File Conversion 12/31/02 3030 West Coast Baseball, Day Camp Summer Prog. 9/30/02 3061 Maureen Sasson, Environ. Health and Safety Consultant 9/30/03 3058 Hunter - Kennedy, Plan Check 9/30/03 3054 Westchester Medical, pre employment physical 9/30/03 3050 FS Construction, Heritage Stone Removal 2/5/03 3092 BKM total Office, Workstation Modification 12/31/03 3074 Sedway Group, consulting 9/30/03 3077 UPSCO Powersafe Systems, Annual Service 9/30/03 3064 Rentv.com, Advertising 9/30/03 3063 Stevens /Garland Assoc., Inc. 9/30/03 3107 Reese Pool Service 9/30/03 3106 Mr. Window 10/20/03 3104 Rosenow Spevacek Group Real Estate Negot. 4/16/03 3101 Fieldman, Rolapp & Assoc., Consultants 9/30/03 3096 Marx Bros. Fire Extinguishers 9/30/03 3111 Visionics /Indentix 9/30/03 3118 Paul H. Stein, Fire Dept. Contract Instructor 9/30/03 3114 Newmark Security Systems, Maintenance Facility 9/30/03 3113 Ametron, Council Chamber Equipment Maint. 9/30/03 3112 Dewey Pest Control, Monthly Pest Control 9/30/03 3130 ESRI Software Maint. 9/30/03 3131 GIS Computer Server 9//30103 3139 Tams - Witmark Music Library 3/30/03 3142 CC Layne & Sons, Inc. Grape Arbor Library Pk 7/9/03 3143 Advanced Communications Inc. Condiut Work 4/28/03 3153 Honda of Hollywood, PD Cycle Repair 9/30/03 3166 Neil Kupchin, Consultant 9/30/03 3192 Tony's Painting, Park Vista Painting 12/3/03 3188 Science Enrichment Services, Summer Program 9/30/03 3179, ASCI Security, Access Control Equipment (3/2003) NEVER EXECUTED 3170 Pyro Spectaculars, July 4th Fireworks 7/31/03 3194 Roy Allan Slurry Seal 12/3/03 3200 Sewer Access Lining 12/3/03 3206 Caltrop Engineering, Douglas St. 9/30/03 3222 Gutter Guy, Termite Damage 12/31/03 3226 Bay Actuarial Consultants, Worker's Comp. 12/31/03 3234 Tremco, Weatherproofing, Roofing Leak 12/31/03 3235 Tremco, Weatherproofing, Roofing Leak 12/31/03 3253 Shane Wilson, Rec. Park Instructor 12/31/03 3255 MWW Group, Consultants 4/30/04 3259 Martin and Chapman, Election Support 6/30/04 3266 Valerie Patterson, Farmers' Market Manager 6/29/04 3283 Horizon Mechanical, Install Chlorine System at Pool 2/10/04 2347 Nationwide Environmental, Street Sweeping 6/30/03 2891 Decision Management, Document Imaging 4/7/03 2912 Gladwell, Records Mgmt Consultant 1/7/03 2911 Craft Resources, Temp. Personnel 12/31/03 2900 Professional Refinishing 12/31/03 2915 Ralston Vending 7/23/03 2926 Hunter Hennedy & Assoc, Consulting 4/16/03 2946 MWW, LAX Consultants 9/30/03 2944 Frank Glynn Architect, Camp Eucalyptus 10/16/03 2941 Rakich & Assoc., Risk Management Consultants 9/30/03 2947 Urban Dimensions, LAX Consultant 9/30/03 2956 FEMA Grant 4/14/03 2965 Masters & Ribakoff, Professional Investigators 1/14/03 2971 Sewer Rehab 1/22/03 2975 Business Productivity Solutions, IT consulting 1/9/03 2984 PMW Associates, Auditors 12/31/03 2996 Roo Jon Painting 12/31/03 3004 FS Construction, Curb and Sidewalk 1/22/03 3003 FS Construction, Curb and Sidewalk 1/22/03 3009 Pyro Spectaculars, July 4th Fireworks 7/30/03 3011 FS Construction, Curb and Sidewalk 1/22/03 3013 SPCALA, Project Manager 2/23/03 2505 Scoops Revocable License 7/29/03 2645 Meyer Mohaddes, Circulation Element 5/16/03 2747 Meyer Mohaddes, Circulation Element 5/16/03 2788 West Coast Arborists, Tree and Stump Removal 12/31/03 2797 South Bay Youth Project CDBG 6/30/03 2798 AccentCare, CDBG In Home Care 6/30/03 2820 Milgard Manufacturing, Window Supplier RSI 8/16/00 2836 HazMat Grant 12/31/03 2841 Electric Vehicle Lease 12/18/03 2855 Kerry Consulting, IT support 4/25/03 CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description PD Animal Control Start Date 1999 End Date 2005 Box 3 Retention Period 2 Years Dept PD PD Asset Forfeitures 2000 3 2 Years PD Park Vista 1996 2004 3 2 Years Rec & Parks (R &P) Park Vista Interest Income 1996 3 2 Years R &P Park Vista Master Maintenance Project 1998 3 2 Years R &P Park Vista Correspondences 1998 2000 3 2 Years R &P Parking Tax 2000 2003 3 2 Years PW Parking Issues 1997 2004 3 2 Years PW Parking Correspondence 2002 2004 3 2 Years PW Parks 2000 2001 3 2 Years R &P Petroleum Storage 2004 3 2 Years PW Old Town Patio 1999 3 2 Years PD Planning & Building Safety (PB &S) Correspondences 1999 2001 3 2 Years Planning & Building Safety (PB &S) PB &S General Plan and Zone Amendments 1999 2000 3 2 Years PB &S PB &S Commission 2004 3 2 Years PB &S PB &S Fees 1999 3 2 Years PB &S PB &S Audit 1999 3 2 Years PB &S PB &S Adult Business Ordinance 1995 1996 3 2 Years PB &S Birth / Memorials / Celebrations 1998 2005 3 2 Years City Council Management / Department Heads Salaries / Benefits 1981 2002 3 2 Years CM Mattel 2002 2004 3 2 Years CM NDPES 2002 2004 3 2 Years CM Office Furniture 2004 3 2 Years CM D:\ Users \cdomann.CH.000\AppData\Local \Microsoft \Windows \Temporary Internet Files \Content. Outlook\ I D3JDXZK\BOX 3 City Manager Records Destruction Form.doc APPROVED .T DE RUCTI Denartmen ead Date � -z &(-1� Date I HEREBY CEIrTIFY that the items listed above are approved for destruction on 2' 5 —1 y in accordance with City policies and procedures: Tracy We9ver, City Clerk Date D:\ Users\ cdomann .CH.000\AppData\Local\Microsoft \Windows \Temporary Internet Files \Content.Outlook \1D3JDXZK\BOX 3 City Manager Records Destruction Form.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box # Retention Period Dept Date Date SCE Utility Tax 1984 2005 2 2 Years City Manager (CM) UUT Tax Workshop 1998 2001 2 2 Years Finance UUT Tax El Segundo 1995 1996 2 2 Years Finance Municipal Code U. S. Dept of Transportation 2001 2 2 Years Public Works (PW) Recycle / Trash Collection 2001 2 2 Years PW Electricity Joint Power 1999 2 2 Years PW Consortium SCE 1999 2002 2 2 Years PW Electricity Usage 2000 2001 2 2 Years PW Tree Musketeers Plans 2000 2004 2 2 Years Rec & Parks Metro Green Line 1989 1994 2 2 Years Planning & Building Safety (PBS) MAX / Transportation 1995 2 2 Years PW Committee LACTC / MTA / LACMTA 1993 1999 2 2 Years PW Taxes 2004 2 2 Years Finance Technology: Permit Track 2001 2004 2 2 Years IT /PD System, Budget, Correspondence, Plan Committee, Internet, Info Tech Assessment, Master Plan, Procurement & Use Policies, Strategic Plan, Advisory Group for Website Transportation Equity Act 2002 2 2 Years PW Telephones 1999 2001 2 2 Years IT /PD PW Traffic Congestion 1996 2004 2 2 Years PW Mitigation Fee T.O.T. 1994 2002 2 2 Years Finance D:\ Users \cdomann.CH.000\AppData\Local \Microsoft \Windows \Temporary Internet Files \Content. Outlook\ I D3JDXZK\BOX 2 City Manager Records Destruction Form.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box # Retention Period Dept Date Date Risk Management 2000 2000 1 2 Years Public Works? (PW) Rosecrans Ave., Trans 1999 2003 1 2 Years PW? Corridor LAX RSI 1995 2006 1 2 Years Planning & Building Safety (PBS) Referendum / Legislation 2002 1 2 Years City Inquiry Manager (CM) Recognition / Retirement 1999 2001 1 2 Years City Plaques / Awards Council Uhro Swim Stadium 2003 1 2 Years Recreation and Parks (R &P) Soccer Field 2002 1 2 Years R &P Skateboard Park 1998 1999 1 2 Years R &P Joslyn Center 2004 1 2 Years R &P After School Pilot Program 2002 1 2 Years R &P R.O.A.D. 1999 2004 1 2 Years CM Raytheon Sporting Fields 2001 1 2 Years CM Proclamations 1999 2003 1 2 Years CM Cooke's Parking 2001 2004 1 2 Years PBS El Segundo Power 2003 2004 1 2 Years CM Redevelopment Project Politics — Activities 2002 1 2 Years CM Correspondence Politics — Employee 2002 1 2 Years CM Involvement Politics — Regulations of 2002 1 2 Years CM Campaign Contributions D:\ Users \cdomann.CH.000\AppData\Local \Microsoft \Windows \Temporary Internet Files \Content. Outlook \1D3JDXZK\BOX I City Manager Records Destruction Form.doc APPROVE OR PES T TRUC ON: Depart nt Hepd APPROVED R WSWUCTION: City Attorney Date Date I HEREBY CERTIVY that the items listed above are approved for destruction on in accordance with City policies and procedures: ( u6n, Tracy Weave ity Clerk d " /zP Date D:\ Users \cdomann.CH.000\AppData\ Local \Microsoft \Windows \Temporary Internet Files \Content.Outlook \1D3JDXZK \BOX 1 City Manager Records Destruction Form. doe CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Closed Claim Files Start Date 01 /01 /01 End Date 12/31/04 Box # 1 Retention 5 years Period Dept Finance Closed Claim Files 01/01/01 12/31/05 2 5 years Finance Closed Claim Files 01/01/02 12/31/06 3 5 years Finance Closed Claim Files 01/01/02 12/31/06 4 5 years Finance Closed Claim Files 01/01/03 12/31/07 5 5 years Finance SEE ATTACHED APPR FOR DESTRUCTION: 7 1°o r U C-- 12 k 115 epartment Head Date APPROVED FOR DESTRUCTION: City A oin q -r�-)Ll Date I HEREBY CERTIFY that the items listed above are approved for destruction on V -5- j in accordance with City policies and procedures: (JUM k1mv 96,5./4- Tra4 Weav , City Clerk Date CADocuments and Settings \btrejo \Local Settings \Temporary Internet Files \OLKF \Cert of Destruction (2).doc ED — m — m — m — m — m — m m — m — m — m — m — m — m — m m — m — m — m — m — m — m — m — m — m m — m — m — m — m — m — m — m — m — m — m — m — m — m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c 7 0_ 0O O 0. 7 0_ 3 7 7 0. O 0_ 7 0_ 7 3 o_ 7 O. 7 O. 7 O 7 7 > 0_ > o_ 7 o_ 7 O. 3 O 0. 3 0_ O O. 7 7 7 o_ O 7 O O 7 0_ 7 0- 0 > > 0_ 3 0 _ 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 ��cncn� o-ompzKKKE- -- -� == =0000' 000mDD 3 3 w Q O `z 3 w p < 0 a S Q O N 3 C N p p _ fD a N O 3 (D O w n T (D -�. w w 0 c Q 0 ? p w N N o (D rn w 3 v o 0 w w w C 0 7 a � (D p w Q _ w N `< w y 7c w 0 N w (Q N _. (D 7 < (D D _3 -o - 0 7 (D O N p I: ((D fV Q 0 W 0 w 0 - L O 7 N O_ y T R (/l Cfl fD CDO Q d� w (-- O U) O ,p.' si 0 (p E O `` W (D c ii w ?� � ?� (WD 3 w p7 _ O Cl) L Cl) O W (D L w w z w `< o O- `G 7 w (n w O p 3 7 w �= (D `'� C Z .< O p o w? O: n N O x 7 w a 'rl O= N c S 3 (D N 0 p p y' d N L O 3 O` �. W `< (D O w w CD e ; N w ? (° (D Q° w < ((DD > > n.' D n . v cD v m x ? D T. p z_ 5 3 `� w D 0 0 (D Z m cn 0 c < m c -0 o (u Q (D W 0 w s c a m N ° m 3 o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 m (o N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N o N Co N o N 0 N 0 N o N O N o N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N O N o 0 W 0 W 0 i 0 W 0 0 W 0 o W O — co T 0 W 0 - 0 W 0 ? 0 W 0 W 0 N 0 W 0 W 0 N 0 W 0 N 0 N 0 N Cl N 0 N 0 N 0 W 0 N 0 W Cl N 0 N 0 W 0 W 0 N 0 W 0 W 0 A O O O O O O O O O O O O O O O O O O O O O O O O O O_ O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O OD N N A A (T O N N N O d7 A A W co N ci O 0 W N d1 O W A O co O (Ii O co O V OM N W N O Cl) W N O O W C) O O A N N N— W V O O W W CO O A W co B co O CJt �_ i A �_ V aD O' O (`t O N (` A ` N N s CW N V �_ s N O N N A W' N j Oo O 6> co A .p N N V O W N O N N O O N N N O N O N O O -' O N N N N O _ N O N N N N \ N N N N O N N N N N N O N N N O N N N O N O N N O O O O O O O O O O O O O O O O O O O O O O A A O� W A N cOi � -� A A A N OA (O N W (O Cl) W N N W W W W W CA) W W A p. � ` A A Vt W N C O W W W A -P W W 00 CN`O a N A OD W W N N W N N N m N V w A (`O N N N N NN O N N N N N N N N N N N N NN O O N O N O N O N O N O N O N O N O N O N O NN O O O N O O A O C) O O p O A O O A O OA O O OA O A O O A O o O O O A O 0 ? O • O ' A A ? OO A A A O A � • 'p �, A A A N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O Cl O O O O O O O O O O O O O O O O O O O O O O A O A O A O A O A O .P O .P O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A O A Z Z Z Z Z z Z Z Z Z z z Z Z Z Z Z Z Z Z Z Z z Z Z Z Z Z Z Z Z Z Z Z Z z z z O O p O p O O O p O O O p O O 0 O O 0 O 0 O O O O O O O 3 3 3 9 3 3 3 3 3 3 9 3 3 3 3 3 3 3 3 3 3 9 3 w w w w w w w w w w w w 0 o W-oM -U M -U W-o-o-0v -U -oW V -0 -0 m -0 w CoT03M 000 -0 -0 T -0 o�-0v-o-0-0 0 0— 0— 0— 0— 0 0 0 0 0 0— 0 0 0— 0 -- 0 - -- - 0 010 0 — 0 0 0 0 0 A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V V W W W co W W W W W co W W W W W W W W W W W W W W W W W c c (n 0 CA al m (T 0 m c Vt 0 O 0� O w 0 0 Cn c (n Ut (T 0 (T W W (T (T m 0 ct cn Cn T m O Co O O CO O O O O O O O O O O CO O O O O O O O CO O CO O O O O O O O O O O O CO J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J J m - m - m - m - m - m - m - m - m m - m - m - m - m - m - m - m - m - m - m m - m - m - m - m - m - m - m - m - m - m m - m - m - m - m - m - m - m - m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m m cp m co (p o co o cp co (o 0 0 0 0 0 cp co co cp o o co 0 0 0 co m o m o 0 0 0 ° m o o cp cp c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c > > > > 7 7 7 7 7 3 7 7 O_ 7 7 7 0. 7 7 7 O 7 7 O 7 > > 7 3 7 O_ 7 3 7 > > 7 7 7 7 > 0_ d 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N --I -I Cn Cn Cn 0 0 x x z 9 9 K 9 9 K C A T. A A (- m= G7 TI 0 0 0 w D D D T. cD (0 w w (Q =� �' O< ai n vOi ° —. p D 7' m M C v v 2 w= N 2 o N j N 0 to y t/i Q= G o O o (D CD m �— CD CD _ N (D 7> °� o �. m o 0. m - N =• rn �p 7 o m O — - m j O N p m o w m K w _w C C1 C O ? (D o. L p j O ?_, 'O (D = N "". v -I O• 3 v j w _I (n O_ O- -I O Co C w (O w Cfl v O CD w v 3 p (D 90 CD 90 N Q_ O 0 j [7 .� w N w s 3� N m w O w w w Cp v 3 0 w Q0 N CD W (Op O S n � N ('D f'D 7 N CC) n w w v w w w s� 5 w 0) .fl �+ co w w Q0 °' C w r rn w 0 N N � QO N m Q N Q0 �• n C7 3 m 0 �: v 0 o CD 0 r. r > > 3 w CD O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O Cl O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Cl N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O O A O Cn O A O A O W O W O A O A O A O A O A O A O W O W O A O W O W O A O W O A O A O A O Cn O A O W O A O A O A O W— O O A O A O A O W O A O A O A O A O A O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N O N N N N N N N O N O O N N — N N O O N N N N O W N A W A Cn -� -41 V Ol N J CO O O N O W W A N W CO Co. W CO W V J 00 -� (3i O -� cn 00 o CO V �_ �_ A A �_ N O �_ O Cn A .P O c` ` A V7 zt �_ N_ -� \ -' �_ � 8 O A W Q A _... N - \ W W -' _ O W O _ O N .p _ _ co N N N t N N .p N A N N N CO N W N N W N W N N W N N O N N (NO N O N O N N N oo N N O N J N N W N O N 00 N l0 C N O O O o O O O O O O ° O O O N O N O ° 0 N 0 ° 0 O O O 0 O 0 O 0 O 0° N o O 0 O O O O O O O O O O O O O o O 0 O o O 0 N 0 O O O N ° O 0 O o O 0 0 0 O O CL A O, cn Cn A A O o cn 0 cn •A A Cn A A ,p A (P A Oi CT A Cn (n O, A O° CJi A o A •p cn cn to o A o A O A A ,p A 0 O CAN A W_ N 00 (= O (W -' O CO 10 A Cn N CO •P � W A` C� O N J CO Ou A N N N N N N N N O N •A W CO � W -� N 6> N C` N (n N O N) J (b N 0) 00 N W (b N N N N W N 0) N (` N N N 00 N N N N (Q N N N N N O N N (\ N N N N .p N N N N N N N N N N N N N O O ° O O N O N O 0 N O O O O O O O O O O O O O O O O O N o O Cl O o ° o O O O O O O ° ° Cl O O 0 O O ° ° O o ° ° O O O O ° ° ° ° O Cl O O O O ° ° O o ° ° O O cn o cn (n � cn to Cn (n Cn cn (n cn Cn C) cn m c' Cn cn cn O' (n Cn cn C" v' cn cn cn Cn to (n CP Cn to (n (n N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O (n Cn Cn Cn m m 0 0 cn (n m m cn (n cn (n 0 0 Cn cn w to cn Cn Cn m to 0 cn Ot cn m cn (n Cn Cn cn to 0 Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O O O O p O O O O O O O O O p O O O O O O O O O O O O O O p O O O p O O O O O 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w v w w v o -V M- o -vM -U -0v-nCo -0 -0 -ov -0 -0 -0 -0-0-v -0 M-o-o oM-0 Co v-o -U vM v v v V V J J V V J J J V J J J J J V V J J V V V J J J J J V J J J V J V V J V V V W W W W W W W W co W W co W W W W W W W W W W W W W W W W W W WO W W co W W W W co W Cn cn cn (n m Cn Cn m m Cn 07 07 0 0 0 0 Cn Cn 0 0 Cn Cn (n 0 Cn Vt 0 Cn Ot cn cn Cr 0 cn 07 Cn 0 Cn 0 0 0 0 0 0 0 0 0 0 c0 O O O CO CO 0 0 0 0 CO O O o to 0 0 0 0 m O 0 o O m to 0 0 0 cn cn 0 (n m (n w m (n cn cn m 0 0 0 0 0 (n (n 0 0 0 (n cn (n (n (n (n (n cn (n (n (n 0 (n cn to m 0 (T m 0 m 0 0 0 d7 O W W C A 6) d ) O d ) W W 0 d) (A W W W Cn D 7 d) W 6) m o m m m m m m rn (A n 0 z v z m z C W m A m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m - m o m c° m o m co m m m m m m m m m co m (o m o m m m o m 0 m co m (o m m m co m (0 m 0 m co m 0 m m m co m 0 m 0 m co m co m (o m co m (o m 0 m o m ca m co m (o m to G C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C C a a a a Q 0- a n 0_ O Q Q 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 -I -I � cn cn cn cn cn ;U ;(7 0 -0 K K K K A T x T T 2 G) G) -n -n -n m m s 0 co c W W 00 0 D D O s m c � m m o m m m (u °. m m m m_ m m m °- @@ E= N m o v= m m m °' m c c D D m D ' m' v a a, N. Cr v Q m c 0 C) m -I In :3 7\ tmn D — Qo rn Q- c' co ° o -0 D D o` �- (u ° 0) 70 °6 -I @ D -0 m � cn ° m - n w= o y° O c s rn w< w ". (u O 90 cam) 3 3 m m (D E� r« _ (p D o � v pt .Q °c w m o° (D D 7 ° (° C C Z pt < C 1 m m m Cn a �' v yt m m (u m y v = O Cr m o� r m E5 ° o' m nt nt v s m w� CL 0 o to of a (o m w W (o m° O 3 a � 0 n n v c 3 D 7 CU N m _ CT ? O 7 3 p: m O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N Na N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N Cl N 0 N 0 N Cl N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 N 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 (n Cn A A (n fJt to CT Cn A (n A Cn O Cat W °t (A (T to A Ot A CJl cn to to N N fT (T T Cn O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O o O O O O O O O O O O O O N -• N 0) W > o > N A Cl (fl N N O J N (A o Cp N O W N N Co 0 N 0) O 0) O A O A I co I Cn W O N Cn N N co Co Co N J N A N Cl) O I Cn — I Cn O O 1 (n O 1 CO 1 J N N V? O W 00 (n A Cn ` N W CO Cfl (`t -• O 'A N O CO W � Z4 z p` C N, V -� N N N `\ ' N'- N N W N O N� W , N A 0() N V O N O J O » W N O C» N N O N A N N -' N Cn N O N (70 N N N -• N CO N N -t N eD N N N N O N N N N O N V N N N N N N O N N N N N N N 0 (fl C O O O O O O O O O O o O 0 O 0 O 0 O C) O O O O O O O O O O O O O O O O O O O O O O o O W O O O 0 O 0 O 0 O 0 o 0 O cn O 0 O 0 O 0 O 0 O 0 O 0 O W 3 Q, O Cn °� O A O A m (n Cn CA Cn CA m Ut O CA Cn (A to W t7t Cn •A N Cn (n Cn Cn N N U1 (n Cn O N O O O -' (n O N O N CO N N O N .p. O` -� O -� (A O (`t \ W zt W W A O -� O N N` W O W O -� N -* (fl N O N In N C:) O A W O N C`t _. 00 N Cn N� (A N N N o N V N J N W N A N N N �• N N O N W N N N N O N N N N N N N N N N N N N O N O O O N O N O O O N O N O O O O Cl N O Cl O O N O O N O N O O O O O O N O 0 O O O O N O O N O O O O 0 0 O O O O W O Cn O O O Cn O O O) 0 °) O C) O O C) O Cn Cn C) O CA C) O m O (n O W °) 0 CA °) O O) O m O Cn O 0) O Cn O Cn O Cn O Cn O m W O CA O W O rn N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O N O O Cn O Cn O rn O rn O rn O rn O rn O m O m O Cr O m Co (n Cl rn O Cn O m O C» O m O 0) O (n O a). O (n O rn O Cn O rn O (n O rn O rn O Cn O (n O rn O (n O (n O (n O rn O (n O (n O rn Z Z Z Z Z Z� Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 (u (u m d m (u w (u (u v w d M 0) to v (u (u W -0 CU -0 m T T -v v m T W v m T T -n -o -0 -0 T W -n v M T T -o M -o W W v T T v — 0— 0 0 0 0 0 0 0— 0- 0 0 0 0 0 0 0 0 0— 0 0— 0 0 0- 0 — — 0 0 0 0 A V A J A V A J A V A J A V A J A J A J A J A J A V A J A J A J A V A V A V A V A J A J A J A V A -41-4 A A J A V A V A V A J A J A J A J A V A V A V W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W W Cn 0 m Crl m Cn m (n m (n m m 0 Cn m Cn o Cn m (0 m Ot 0 0 m Cn 0 (n 0 Cn (n m (n 0 Cn 0 Cn m (n m Co m (n 0 (n co Cn O Cn m Cn 0 Cn m m 0 (n m Cn m (n m (n (n m Cn 0 Cn 0 Cn 0 (r m A .4P. 41 A A A SP OP .91 -N 4 -N A A C" 4A 41 A ? .-P -P �P. A Cmn U G C" c (nn Cn °fit (n 0 Cn Cmn Ucpi C°iJt (07t O�'t n O Z D Z m Z C m m A m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — m — mmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmmm co co co co co m co co co co (o co m co co co co co co co co m co co co co co co co co co co co co (o co c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c c 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 7 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 < -icn cn X X 10 -u z K E F. 9: K r r r � 5= z z 0 0 m m m m 0 0 w m W D_ D D O_ O N F) N O C N N (n O (U = (D N N O 3 O 1 N i11 C �• O O C O c0 (D 7 411 = Cr C 7 (p 7' 7 ?,Z- • c) O N 7' N ° ° D) Gi 6 O. 6 Q. ° 3 m m o G7 7 m a 3 m o < F m C- CD < w m F m UT 7 -n v L Ro N `� = 7 7 �D (p c O O `_< m m L ° O O % _— N N 7' 7' (O C-- 0 N w 7 _� z sv (D w L N y (D O L ° N =r a C'i V—` (D ? L m C �J 7 7 7 =+: (D (D O < 7 3 "� n (D < 7 O << N? 7 3 7 N p� 3 N < r< � (n O D m(D N -n 3 0 v 7 3 3 N co < 7 (D (°—D - 3 ° v c 5n 7 z w (n co E3 co L CL cn 3 7 co rn D m F5. 7 D) N 90 =3 Qo °0 3 CD w m (D j cn m m (D v - (p w m o 7 CD CD 0 0 0 0 0 0 0 0 Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 O o 0 0 0 0 0 0 0 0 0 0 O O Cl 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N s N N N N N N N N N N N N N -, N N N N N N N N N � N N N N N N N N N N N N O N N N N N N N N N N N N N O N N N N N N N N N O N N N N N N O O O O O O O 0 O O O O 0 O O O O O O O s O O O O O O 0 O CD C) O O O O O O O O O O O J O O O Cl O O O O O O O O O O O O O O O O O O O O O O O O O O o, rn rn rn rn rn ao rn A rn rn rn rn rn rn rn rn rn rn rn w rn w rn v, rn rn rn rn rn w rn rn rn cn rn °� O i O O O O O N � O i O � O O O O O i O O O O O i O N i O i O i O O O O O i O O i O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O N N O N O w N O N A O N O N O O N O N co aD A J Cfl A V W t W t O w w O Oo co W w OD W O 00 8 0 N \ , N '' OJ N N N co (C D Ln U � W co N 8 W N N N O N N 8 N N N p N N N p N C) N N � N CD j CD O O O O O O O O CD O O O O O O O Cl O O O O O O O O O O O O O O O O O O O O O O O O 3 O O -4 O V O O O CD V O O O O O O O J O (T O O) O m V J V J V O V O) J Ot J J° Q w 0) a) J O) m V O) 1 O V N O O V W i A -' (` W W CTi O N ' -• N .� W � a1 � f.0 CO .� N ` -' f3 A N N w N -' A N N ' w A O 0 N N N N A O N OD N w 0 N N N W` N N Q c` s N m N N N O N N N N N N O� N N W N N N N N O p Q 0 Cl 0 0 0 0 0 N 0 0 N 0 N 0 0 0 0 0 0 0 0 0 C) 0 0 O 0 O 0 O 0 0 0 0 0 O 0 O Cl J V O J v O J O J OJ O V O V J O J O J Cl J O J O V O V O O J O J v O J O V J O V J J V V J O J J V J V O N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N N O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O V V V J V V V V J J J J J V V J J V J V J J J V V V J J J V V V V J V J J Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z Z O O O O O O O O O O O O O O O O O O O O O O ° O O O O O O O O O O O O O O 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 3 Wvv� ov-0MCo W-vv -U -o -U -0-v-UW-v -0 vW v03 .-o-ov-vW-o-0 oW o� — 0 0 0 0 0 0 0 -- 0 0 0 0 0 0 0 0— 0 0 0— 0— 0 0 0 0— 0 0 0 0— 0 0 A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A A V J J J V V J V J V J J V J J J V J J J V J J J J V V V J V J J J J J V J Cl) Cl) W W W W W W W W W W W W W W W W W W W W W W W W w w w W W W W W W W W Ol cn (n U1 (J7 (J1 W CYO o o V1 Vt Vt Ot U1 cn m cn g Ln U7 U7 Vt (7t (n (n U7 U7 cn Ut Vt Vt Ut Vt Ul Ul CSt m co m co co m co co co co co co co co 0 co co m m m m m co co co to co m m m co co co to co 0 co cn cn cn o, cn cn cn cn cn cs cn cn cn . . cn cn cn w M w cn cn cn o, cn cn cn cn m cn cn cn cn o, cn cn w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w w W n O Z D Z m M Z C 3 W m CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description Start End Box # Retention Period Dept Date Date Dispatch Summaries Jan June 44 7 Fire 2006 2006 Dispatch Printouts Jan June 44 7 Fire 2006 2006 EMS Reports Jan June 44 7 Fire 2006 2006 Dispatch Summaries July Dec 45 7 Fire 2006 2006 Dispatch Printouts July Dec 45 7 Fire 2006 2006 EMS Reports July Dec 45 7 Fire 2006 2006 APPROVED FO DESTRUCTION: Department Head 1'2•y -13 Date APPROVED FOR DESTRUCTION: City Atto ney Date I HEREBY CERTIFY that the items listed above are approved for destruction on p S -) y in accordance with City policies and procedures: Date P:\ADMINISTRATION DIVISION \Office Specialist \Purge_City\MASTER CERTIFICATION FORM.doc CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291): Description Records INVOICES: Start Date End Date Box # Retention Period Dept AT &T 1/09 12/09 1 4 -7 yr Library Baker & Taylor 7/08 10/09 1 4 -7 yrs Library EBSCO 11/06 6/08 1 4 -7 yrs Library Gess & Assoc 1/09 6/09 1 4 -7 yrs Library Office Depot 1/09 12/09 1 4 -7 yrs Library QBI 3/09 8/09 1 4 -7 yrs Library Recorded Books 1/09 12/09 1 4 -7 yrs Library Upstart 2/04 6/09 1 4 -7 yrs Library PERSONNEL ACTION FORM 1/09 12/09 1 4 -7 yrs Library DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION: 3-,S-19 Tracy , Wea City'Clerk I HEREBY CERTIFY that the items listed above are approved for destruction in accordance with City policies nd procedures: City A torney Disposal _ ut orization Date CADocuments and Settings \JLeMay \My Documents \Jessie \Jessie Forms \City Clerk's office \Cert of Destniction July 2014.doc CITY OF EL SEGUNDO RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291 adopted 12/17/02, Amended 06/07/06 by Resolution 4471): Records Description 2000-2003 CDBG Program IEEE Start Date End Date Box # Retention Period i Dept Building APPROVY D F R ESTRUCTION: De artment ead Date APP RBA FOR DESTRUCTION: / 't -'X= ::� 4- City t ttorney Date I HEREBY CERTIFY that the items listed above are approved for destruction on �j —5 -1Y in accordance with City policies and procedures: on Trad Weaver, ity Clerk Date PACity Clerk \Destruction_Retention\2014 \City Clerk 2.doc CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291): Records Description Start Date End Date Box 9 Retention Dept Period TRAFFIC CITATIONS 01/01/2008 12/31/2008 1 2 YEARS POLICE TRAFFIC CITATIONS 01/01/2009 12/31/2009 1 2 YEARS POLICE IMPOUNDED /STORED 01/01/2008 12/31/2008 1 2 YEARS POLICE VEHICLE NON- CRIMINAL REPORTS RECORDS 01/01/2010 12/31/2010 1 2 YEARS POLICE CHECKS /BACKGROUND CHECKS FOR OTHER AGENCIES CORRESPONDENCE, 01/01/2008 12/31/2008 1 2 YEARS POLICE LETTERS. DEPARTMENT OF 01/01/2010 12/31/2010 1 2 YEARS (NO POLICE JUSTICE NCIC /CJIS LONGER VALIDATION NEEDED) REPORTS /AUDITED FIELD INTERVIEW 01/01/2010 12/31/2010 1 2 YEARS (NO POLICE CARDS /SRF ENTRIES LONGER NEEDED) CANCEL CRIME 01/01/2009 12/31/2009 1 OF 2 4 YEARS (NO POLICE REPORTS 2 OF 2 LONGER MISCELLANEOUS NEEDED) INCIDENTS REPORTS I HEREBY CER'T'IFY that the items listed above are approved for destruction in accor nce with City policies and procedures: C,A_ City A orne Disposal Authorization Date NAMy Documents\Records documents \destruction of records \Cert of Destruction (2)Police July 2014.doc CITY OF EL SEGUNDO RECORDS MANAGEMENT RECORDS DESTRUCTION FORM The records listed below are scheduled to be destroyed, as indicated on the Retention Schedule adopted by the City Council (Resolution 4291): ecords Description Revenue Backup Start Date 10/01/2005 End Date 09/30/2006 Box # 244516249 Retention Period 7 years Dept Treasury UBOC Deposit/ Library 10/01/2005 09/30/2006 279774866 7 years Treasury UBOC Deposit/ Library & Rec & Park 10/01/2005 09/30/2006 279774863 7 years Treasury UBOC Deposit/ Rec & Park 10/01/2005 09/30/2006 279774862 7 years Treasury Fund 116 -703 Paramedics 10/01/2005 09/30/2006 244516247 7 years Treasury Interest 001 -3601 Fund 10/01/2005 09/30/2006 244516246 7 years Treasury Union Bank Statement 10/01/2005 09/30/2006 279774868 7 years Treasury UUT /Property Rentals 10/01/2005 09/30/2006 244516248 7 years 'Treasury Worker Comp Ck Register 10/01/2005 09/30/2006 279774867 7 years Treasury UBOC Deposit /Library & Rec & Park 02/01/2006 05/31/2006 279774864 7 years Treasury UBOC Deposit /Library & Rec & Park 06/01/2006 09/31/2006 279774865 7 years Treasury H2O Revenue Backup 01/01/2005 09/30/2006 244516250 7 years Treasury UB Deposit City Hall 10/01 /2006 01/31/2007 615403751 7 years Treasury UB Deposit City Hall 02/01/2007 05/31/2007 615403752 7 years Treasury UB Deposit City Hall 06/01/2007 09/01/2007 615403753 7 years Treasury Water Batch 10/01/2006 05/31/2007 279774880 7 years Treasury N:\MISC\Destruction \Cert of Destruction 2014- 06.doex DOCUMENTS HAVE BEEN REVIEWED AND APPROVED FOR DESTRUCTION: b nt Head Dat `Tracy We,aver,,City Clerk Date I HEREBY CERTIFY that the items listed above are approved for destruction in accordance th City policies an4 procedures: City Attorney Disposal Authoriza 'on Date NAMISC \Destruction \Cert of Destruction 2014- 06.docx