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2014 Jun 03 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 3, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -1- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters Agency Designated Representative: City Manager Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management /Confidential Group (Unrepresented Group) 2 2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 3, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Lee Carlile, Pastor, Methodist Church PLEDGE OF ALLEGIANCE — Council Member Dugan N M PRESENTATIONS a) Presentation — Recognition of event sponsors for the Recreation and Parks Department 2014 Summer Concerts in the Park Series and Fourth of July Community Celebration. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read Agenda by title only. Recommendation — Approval. all ordinances and resolutions on the B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) 5 1. Consideration and possible action to open a public hearing and receive public testimony concerning adopting a resolution amending the Zone 1 preferential parking area and include the permit fee in accordance with the El Segundo Municipal Code ( "ESMC "). Zone 1 will be amended to include the west curb line of Washington Street (from Maple Avenue to Walnut Avenue), both curb lines of Walnut Avenue (from Washington Street to California Street) and both curb lines of Sycamore Avenue between Washington Street and California Street (excluding the south curb line directly adjacent to the public park. (Fiscal Impact: None) Recommendation — 1) Open the public hearing, 2) Take public testimony; 3) Adopt a resolution amending Resolution No. 4845 to expand the Zone 1 preferential parking area and include the permit fee; 4) Alternatively, discuss and take other possible action related to this item. C. UNFINISHED BUSINESS D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Consideration and possible action to announce the appointments to the Library Board of Trustees, Recreation and Parks Commission and Economic Development Advisory Council (EDAC). (Fiscal Impact: None) Recommendation — 1) Announce the appointees to the Library Board of Trustees, Recreation and Parks Commission and Economic Development Advisory Council (EDAC); 2) Alternatively, discuss and take other possible action related to this item. E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 3. Warrant Numbers 3000826 through 3001037 on Register No. 16 in the total amount of $762,809.96 and Wire Transfers from 05/05/2014 through 05/18/2014 in the total amount of $2,896,802.53. Recommendation — Approve Warrant Demand Registers and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 0 10! 4. Special City Council Meeting Minutes of May 14, 2014 and Regular City Council Meeting Minutes of May 20, 2014. Recommendation — Approval. 5. Consideration and possible action to adopt a resolution pursuant to Public Contracts Code §20168 finding that an emergency existed within the City, ratifying the action of the City Manager and authorizing the City Manager to approve a contract in a form approved by the City Attorney with Perez Restoration and Construction, Inc. to clean and repair drywall and carpet as well as to restore furniture in the north portion of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4 and find that the project is exempt from review under the California Environmental Quality Act as an emergency repair. (Fiscal Impact: $37,000.00) Recommendation — 1) Adopt a resolution finding that an emergency exists and waive bidding requirements pursuant to Public Contracts Code §§ 20168 and 22050 and ESMC §§ 1 -7 -12 and 1 -7A -4; 2) Authorize the City Manager to execute a maintenance contract with prevailing wages, in a form approved by the City Attorney, to Perez Restoration and Construction, Inc. for the cleaning and repair or drywall and carpet, as well as the restoration of furniture in the north portion of City Hall; 3) Find that the project is exempt from review under the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq. ( "CEQA ") pursuant to Section 15269, subdivision (a) of the CEQA Guidelines; 4) Alternatively, discuss and take other possible action related to this item. 6. Consideration and possible action to appropriate funds from the Aquatics Fund to replace a failed chlorinator at the Plunge. (Fiscal Impact: $6,300.00) Recommendation — 1) Authorize an appropriation of $6,300.00 from the Aquatics Fund to replace a failed chlorinator at the Plunge; 2) Alternatively, discuss and take other possible action related to this item. 7. Consideration and possible action to appropriate funds from undesignated fund balance for the cost of planters needed to complete the closure of the median opening on Grand Ave. between Standard St. and Main St. (Fiscal Impact: $5,350.00) Recommendation — 1) Authorize an appropriation of $5,350.00 from the Parking In -lieu Fund for the cost of planters needed to complete the closure of the median opening on Grand Ave. between Standard St. and Main St; 2) Alternatively, discuss and take other possible action related to this item. 7 7 8. Consideration and possible action to receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A-4. (Fiscal Impact: $13,875.00) Recommendation — 1) Receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC')§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and take other possible action related to this item. 9. Consideration and possible action to receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1- 7A-4. (Fiscal Impact: $82,354.00) Recommendation — 1) Receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and take other possible action related to this item. 10. Consideration and possible action to award two Professional Services Agreements to AKM Consulting Engineers for a new water rate study and sewer rate study prior to initiation of the Proposition 218 ballot measure. (Fiscal Impact: $48,746.00) Recommendation — 1) Authorize the City Manager to execute Professional Services Agreement, in a form as approved by the City Attorney, with AKM Consulting Engineers in the amount of $24,178 for a new water rate study prior to the initiation of the Proposition 218 ballot measure; 2) Authorize the City Manager to execute a Professional Services Agreement, in a form as approved by the City Attorney, with AKM Consulting Engineers in the amount of $24,568 for a new sewer rate study prior to the initiation of the Proposition 218 ballot measure; 3) Alternatively, discuss and take other possible action related to this item. 11. Consideration and possible action to 1) award a standard Public Works Contract to Stephen Doreck Equipment Rentals, Inc. for construction of Center St. and Pine Ave. Water Main Improvement; 2) award a standard Public Works Professional Services Agreement to AKM Consulting Engineers for the construction inspection services. Project No. PW 14 -02. Fiscal Impact: $600,000.00 Recommendation — 1) Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with Stephen Doreck Equipment Rentals, Inc. in the amount of $413,372.50; 2) Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form as approved by the City Attorney with AKM Consulting Engineers in the amount of $59,350.00; 3) Alternatively, discuss and take other possible action related to this item. 12. Consideration and possible action to accept as complete the Trenchless Sewer Improvement. Project No. PW 13 -23. (Fiscal Impact: $187,331.00) Recommendation — 1) Accept the work as complete; 2) Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office; 3) Alternatively, discuss and take other possible action related to this item. 13. Consideration and possible action to amend a Professional Service Agreement with Corrpro Companies, Inc. for additional construction inspection services for the elevated tank and reservoir repairs for an amount not to exceed $12,000.00. Project No. PW 13 -07. (Fiscal Impact: $12,000.001 Recommendation — 1) Authorize the City Manager to amend the Professional Services Agreement with Corrpro in a form approved by the City Attorney for additional construction inspection services for the elevated tank and reservoir repairs for an amount not to exceed $12,000; 2) Alternatively, discuss and take other possible action related to this item. 14. Consideration and possible action regarding authorization for the Information Systems Division to purchase a new Storage Area Network (SAN). This equipment was identified as part of the Virtual Machine Plan and funds were designated into the Computer Refresh Program. Fiscal Impact: $41,316.69 Recommendation — 1) Authorize the Information Systems Division to purchase a new Storage Area Network (SAN); 2) Pursuant to El Segundo Municipal Code §1 -7 -10 waive the bidding process and authorize City Manager to execute an agreement, in a form approved by the City Attorney, to purchase a new Storage Area Network (SAN) from Bear Data; 3) Alternatively, discuss and take other possible action related to this item. 7 9 15. Consideration and possible action regarding awarding a contract to Karabuild Development Inc. for construction at 30 homes related to Project No. RSI 14 -03 (Group 53 of the City's Residential Sound Installation Program) Fiscal Impact: $1,120,867.65 Recommendation — 1) Waive minor irregularities in the bid from Karabuild Development Inc.; 2) Award contract to Karabuild Development Inc. for project RSI 14 -03 (Group 53); 3) Authorize the City Manager to execute a contract in a form approved by the City Attorney; 4) Alternatively, discuss and take other possible action related to this item. 16. Consideration and possible action to amend the 5 -year contract with Nationwide Environmental Services for Street Sweeping services performed citywide, effective October 1, 2014. (Fiscal Impact: $877,299.00 over five years) Recommendation — 1) Authorize the City Manager to execute a contract amendment in a form as approved by the City Attorney with Nationwide Environmental Solutions in the amount of $877,299.00 over five (5) years, effective October 1, 2014; 2) Alternatively, discuss and take other possible action related to this item. 17. Consideration and possible action to authorize the purchase of a new maintenance truck and valve operator equipment for the Water Division. (Fiscal Impact: $77,316.49) Recommendation — 1) Authorize the purchase of a new maintenance truck and valve operator equipment for the Water Division; 2) Alternatively, discuss and take other possible action related to this item. F. NEW BUSINESS 18. Consideration and possible action regarding a request from the American Cancer Society to waive fees for City resources and staff time associated with their El Segundo Relay for Life event on July 12 — 13, 2014 at Campus El Segundo Athletic Fields. (Fiscal Impact: $5,966.00) Recommendation — 1) Approve /Deny the request from the American Cancer Society to waive fees for City resources and staff time associated with their El Segundo Relay for Life event; 2) Alternatively, discuss and take other possible action related to this item. 10 10 G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Council Member Atkinson — Council Member Dugan - Mayor Pro Tern Jacobson — Mayor Fuentes — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seg.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. 11 11 REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT DATE: Y,j 14- TIME: NAME: 1? 12 Presentation Recognition of event sponsors for the Recreation and Parks Department 2014 Summer Concerts in the Park Series and Fourth of ,July Community Celebration. 13 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Special Orders of Business AGENDA DESCRIPTION: Consideration and possible action to open a public hearing and receive public testimony concerning adopting a resolution amending the Zone 1 preferential parking area and include the permit fee in accordance with the El Segundo Municipal Code ( "ESMC "). Zone 1 will be amended to include the west curb line of Washington Street (from Maple Avenue to Walnut Avenue), both curb lines of Walnut Avenue (from Washington Street to California Street) and both curb lines of Sycamore Avenue between Washington Street and California Street (excluding the south curb line directly adjacent to the public park. (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Open the public hearing; 2. Take public testimony; 3. Adopt a resolution amending Resolution No. 4845 to expand the Zone 1 preferential parking area and include the permit fee; 4. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution amending Resolution No. 4845 to expand the Zone 1 preferential parking area and include the parking permit fee; 2. Map of proposed permit parking area. FISCAL IMPACT: None Amount Budgeted: N/A Additional Appropriation: N/A Account Number(s): NIA ORIGINATED BY: Brian Evanski, Captain REVIEWED BY: Mitch Tavera, Chief of Police APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: In the area of Washington Street and Walnut Avenue, residential parking areas have historically experienced traffic and parking impacts caused by employees of nearby commercial facilities. The City Council has addressed this issue in the past. In 1985, the Council commissioned a Neighborhood Traffic Management Study that made many recommendations including restricted parking times and permit parking requirements. The study specifically identified certain streets 1 including Acacia Avenue between Center Street and the easterly terminus; Washington Street between Walnut Avenue and Maple Avenue, Walnut Avenue between California Street and Washington Street, and California Street between Walnut Avenue and the alley north of Acacia Avenue. In the early 1990s, the demand for parking spaces decreased and the permit parking requirements were removed. In 2012, following a survey by the El Segundo Police Special Operations Division, it was determined that a permit parking program was desired by the residents of the Washington Plaza Home Owners Association and the program was again necessary. On March 5, 2013, the City Council adopted Resolution No. 4808 which amended Resolution No. 3333 and reinstituted the parking permit program on the west curb line of Washington Street from Maple Avenue to Walnut Avenue; and the south curb line of Walnut Avenue adjacent the Washington Plaza Home Owners Association property. On October 15, 2013, the City Council adopted Resolution No. 4845 to expand the permit parking program to include the entire length of Walnut Avenue on both curb lines. Since reinstituting the preferential parking program in 2012, the El Segundo Police Department has issued 51 citations to vehicles in violation of the parking permit requirement. Following several new residential complaints, the El Segundo Police Department conducted another survey and determined the desire and need to expand the permit program once again to include Sycamore Avenue between Washington Street and California Street (excluding the south curb line adjacent to the public park). RECOMMENDATION Based upon observations, surveys, and discussions with affected residents, it is recommended that the City Council adopt a resolution to again expand the Zone 1 preferential parking area and include the parking permit fee pursuant to the El Segundo Municipal Code. The parking permit fee will be $0.00. The parking permit times for this expanded area will be the same as the existing preferential parking areas. The days and times will be Monday through Friday;10:00am to 11:00am & 2:00pm to 3:00pm. Upon approval and implementation of the expanded zone, the El Segundo Police Department will issue warning notices for a 1 -month period prior to citing vehicles for violating the permit parking requirement. Residents living in the affected preferential parking zone will receive a letter from the City outlining the implementation plan and instructions on how to obtain the parking permits. Residents must provide proof of residency through a utility bill and demonstrate the number of vehicles registered to the address via records from the Department of Motor Vehicles (DMV). Up to five (5) permits can be issued per household and each permit is valid for one (1) year. 2 15 RESOLUTION NO. A RESOLUTION AMENDING RESOLUTION NO. 4845 REGARDING PREFERENTIAL PARKING AREAS WITHIN THE CITY WHERE PARKING PERMITS MAY BE USED IN ACCORDANCE WITH EL SEGUNDO MUNICIPAL CODE CHAPTER 8 -5A. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds and declares as follows: A. This Resolution is adopted in accordance with El Segundo Municipal Code ( "ESMC ") Chapter 8 -5A for the purpose of amending Resolution No. 4845, adopted October 15, 2013 which establishes certain "preferential parking" areas; B. This Resolution reviewed by the City's Planning and Building Safety Department for consistency with the circulation element of the General Plan and conformity with the El Segundo Municipal Code ( "ESMC "); C. The City reviewed this Resolution's environmental impacts under the California Environmental Quality Act (Public Resources Code §§ 21000, et seq., "CEQA "), the regulations promulgated thereunder (14 Cal. Code of Regulations § §15000, et seq., the "CEQA Guidelines "), and the City's Environmental Guidelines (City Council Resolution No. 3805, adopted March 16, 1993); D. On June 3, 2014, the City Council held a public hearing to receive public testimony and other evidence regarding, in part, this Resolution including, without limitation, information provided to the Council by the Police Department; and E. This Resolution, and its findings, are made based upon the evidence presented to the Council at its June 3, 2014, hearing. SECTION 2: Findings. Pursuant to ESMC § 8 -5A -4, the City Council makes the following findings: A. Regular Interference. That nonresident vehicles substantially and regularly interfere with the use of the majority of parking spaces within Zone 1 (as defined below). This is primarily attributable to the use of parking spaces by employees of neighboring businesses; B. Regular Intervals. Such interference occurs on a daily basis within Zone 1, 16 particularly during work days; C. Noise. These nonresident vehicles significantly contribute to unreasonable noise; traffic hazards; and environmental pollution within Zone 1; and D. Shortage Of Parking Spaces. Residents within Zone 1 are unable to reasonably and conveniently utilize parking spaces that are adjacent to their dwelling units. SECTION 3: Creation of Zone 1 Preferential Parking Area. Pursuant to ESMC § 8 -5A -3, the City Council amends the Zone 1 Preferential Parking Area which is graphically depicted in attached Exhibit "A," which is incorporated by reference, and described as follows: "ZONE 1. No parking between the hours of 10:00 A.M. and 11:00 A.M. and between 2:00 P.M. and 3:00 P.M., Monday through Friday, except by permit on the west curb line of Washington Street (from Maple Avenue to Walnut Avenue), both curb lines of Walnut Avenue (from Washington Street to California Street) and both curb lines of Sycamore Avenue (from Washington Street to California Street) excluding the south curb line adjacent to the public park." SECTION 4: Parking Restrictions. Vehicles parking within Zone 1 must comply with ESMC Chapter 8 -5A including, without limitation, ESMC § 8- 5A -10. The Police Chief, or designee, is authorized to enforce this Resolution. SECTION 5: Permit Fees. Pursuant to ESMC § 8- 5A- 7(A)(4), the City Council establishes a fee of $0 for obtaining a permit pursuant to this Resolution. SECTION 6: Environmental Assessment. This Resolution is exempt from the requirements of the California Environmental Quality Act (Pub. Res. Code §§ 21000, et seq.; "CEQA ") and CEQA Guidelines (Cal. Code Regs. Title 14, §§ 15000, et seq.) in accordance with CEQA Guidelines § 15305 (Class 5 — Minor Alterations in Land Use Limitations). The project involves a negligible expansion of use; there is only a minor change in the operation of an existing use. The project would not result in significant effects related to traffic, noise, air quality, or water quality and it can be adequately served by all required utilities and public services. SECTION 7: Notification. The Public Works Director, or designee, is authorized to erect such street signs as are needed to properly notify the general public of the restrictions on parking in the preferential parking zone created through this Resolution. SECTION 8: Supersession. Supersession of previous preferential parking zones does not affect any penalty, forfeiture, or liability incurred before, or preclude prosecution and imposition of penalties for any violation occurring before this Resolution's effective date. FA 17 Any such superseded part will remain in full force and effect for sustaining action or prosecuting violations occurring before the effective date of this Resolution. SECTION 9: Effective Date of this Resolution. This Resolution will become effective immediately upon adoption and will remain in effect unless repealed or superseded. PASSED AND ADOPTED this day of 2014. ATTEST: Tracy Sherrill Weaver, City Clerk APPROVED AS TO FORM: MARK D. HENSLEY, City Attorney Karl Berger, Assistant City Attorney 9 Suzanne Fuentes, Mayor We E IMPERIAL AVE E ACACIA AVE ©Q9M�r E WALNUT AVE vv r U) W w Ca G N N [4 SV C3 v F .834 w R'. � _S v u. � Existing Permit Parking Area Proposed Expansion 85I - 8 x 84 PROPOSED PERMIT PARKING EXPANSION 2014 Path P— itParki -901 0 J m Q 0 w J d W U) ri A19R1901 d li I i E ACACIA AVE (7 J p M C) h lT M M O O O O N O O O U E WALNUT AVE EM E SYCAMORE AVE O 827 v� V f0 O N (b O N 0 N M M � O O � a 823 Z Z PARK N O 0 819 U 819 -1 /2, Z 2 J Q � U 815-1/2 8 Q LO M E MAPLE AVE Permit Requirement Permit Parking Properties Permit Properties Existing 2014 Park Proposed O (D c} 00 N CO O N V O O N N M M co Perm itParking2014_close* `bate: 4/28/2014 O O O $ $91 $$3 V V V 7 7 V V � � V V V V 7 7 a a t to L LL7 I 871 863 85 � 8 867 859 843 8 841 N N N M t t` r r t to M N N M � � O O N N r O O rl) 834 `bate: 4/28/2014 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Committees, Commissions and Boards AGENDA DESCRIPTION: Consideration and possible action to announce the appointments to the Library Board of Trustees, Recreation and Parks Commission and Economic Development Advisory Council (EDAC). (Fiscal Impact: None) RECOMMENDED COUNCIL ACTION: 1. Announce the appointees to the Library Board of Trustees, Recreation and Parks Commission and Economic Development Advisory Council (EDAC), if any; 2. Alternatively, discuss and take other action related to this item. 1:11_W_ Ma I. Y1"00P11111_LI[e1Z/Za11M1101�M 3 None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $ None Additional Appropriation: N/A Account Number(s): ORIGINATED BY: Mishia Jennings, Executive Assistant REVIEWED BY: APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Committee /Commission and Board Library Board of Trustees Recreation and Parks Commission EDAC # of Openings AApbointee(s) N 1 3 Term Expires) 6/30/2017 5/30/2018 No Term Expiration 21 z W r N O W d' a M ro LL , O N Q 0 s a. a Q LL O W r z 0 Z OLL °} Z ap M N � J W a N F J Q W �.. 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PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -13 to 9 -30 -14 5/19/2C29 1/1 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL WEDNESDAY, MAY 14,2014,5:00 P.M. CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total). Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable by a fine of $250. Mayor Fuentes announced that Council would be meeting in closed session pursuant of the items listed on the agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): - 1- matter 1. Moore vs. City of El Segundo, LASC Case No. BC537712 CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Agency Designated Representative: City Manager and Steve Filarsky Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; Employees Association; Executive Management (unrepresented employees); Management/Confidential (unrepresented employees) MINUTES OF THE SPECIAL CITY COUNCIL MEETING May 14, 2014 4 PAGE NO.1 24 ADJOURNMENT at 6:45 PM Tracy Weaver, City Clerk MINUTES OF THE SPECIAL CITY COUNCIL MEETING May 14, 2014 PAGE NO. 2 25 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 20, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER - Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tem Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. Mayor Fuentes announced that Council would be meeting in closed session pursuant of the items listed on the agenda. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -1- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 20, 2014 PAGE NO. 1 26 Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Agency Designated Representative: City Manager and Steve Filarsky Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters Adjourned at 6:55 PM MINUTES OF THE REGULAR CITY COUNCIL MEETING May 20, 2014 PAGE NO. 2 27 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 20, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:01 PM INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Atkinson PRESENTATIONS a. Proclamation read by Mayor Fuentes and presented to Dr. Sammy Pyon for Community Wellness Day, May 31, 2014. b. Proclamation read by Council Member Fellhauer and presented to Stephanie Katsouleas, Public Works Director, for National Public Works Week, May 18 -24, 2014. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Gail Church, resident, mentioned money saving ideas for the City 1) replace 24" box trees with 15 gallon trees and 2) charge residents for sewer clean out. Andrew Walter, resident, thanked the committee and Council for their work on the proposed fees, however, Mr. Walter is not in favor of the proposed fees for the Recreation and Parks Department, mainly the Aquatics portion of the proposed fees. Cheryl Smith, resident and Ice Cream Social Chair for Center St PTA, asked the Council to waive the banner fees for this event. Lou Katil, resident, spoke concerning the proposed fees for Dial A Ride, the Beach Shuttle and other various shuttles that the City uses for various services. Mr. Katil is opposed to the fee proposals for the seniors. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 20, 2014 PAGE NO. 3 We Jill Dahl, resident, concerned about the fee proposals for the use of the Public pools. Suggested a Family Summer Pool Pass. Liz Garnholz, resident, concerned that Public input is not used when making decisions for the betterment of the community. Suggesting Public Hearing for major decisions. CITY COUNCIL COMMENTS — (Related to Public Communications) Council answered concerns from Public Comment. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action to adopt the proposed fee modifications presented by the Recreation and Parks Fee Analysis Task Force. (Fiscal Impact: Estimated Increased Revenues of $200,000.00 to $250,000.00 Annually) Meredith Petit, Recreation Superintendent, made a presentation on behalf of the Recreation and Parks Fee Analysis Task Force. Council Discussion MOTION by Mayor Fuentes, SECONDED by Council Member Fellhauer to adopt the proposed fee schedule (absent of Aquatics and Transportation portion) for programs and services provided through the Department of Recreation and Parks and adopt Resolution No. 4875 accepting new fee schedule (absent of Aquatics and Transportation portion). MOTION PASSED BY VOICE VOTE. 4/1 YES: Fuentes, Fellhauer, Jacobson and Dugan. NO: Atkinson Direction was given to staff concerning the Aquatics and Transportation portion of the proposed fees. Staff to return at a later date with a new proposal. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA MINUTES OF THE REGULAR CITY COUNCIL MEETING May 20, 2014 PAGE NO. 4 29 All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Warrant Numbers 3000501 through 3000825 on Register No. 15 in the total amount of $936,830.98 and Wire Transfers from 04/14/2014 through 05/04/2014 in the total amount of $1,318,232.56. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Approved Regular City Council Meeting Minutes of May 6, 2014 and Special City Council Meeting of May 6, 2014. 4. Awarded a standard Public Works Contract No. 4607 for $17,369.00, in a form approved by the City Attorney, to Big J Flooring for the Water Plant Carpet Removal and Replacement Project, awarded a Professional Services Agreement No. 4608 for $7,850.00, in a form approved by the City Attorney, to Gale /Jordan Associates for asbestos testing and monitoring services and authorized $2,605.00 for construction related contingencies. Project No. PW 13 -21 (Fiscal Impact: $27,824.00) 5. PULLED BY MAYOR PRO TEM JACOBSON 6. Received and filed a report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $13,875.00) 7. Received and filed a report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00) 8. Awarded Contract No. 4611 to Spec Construction Co., Inc. for construction at 25 homes related to Project No. RSI 14 -02 (Group 52 of the City's Residential Sound Insulation Program) (Fiscal Impact: $1,034,363.40) MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to approve Consent Agenda items 2, 3, 4, 6, 7, and 8. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE REGULAR CITY COUNCIL MEETING May 20, 2014 PAGE NO. 5 30 PULLED ITEMS: 5. Consideration and possible action to authorize the City Manager to 1) enter into an Agreement with the South Bay Cities Council of Governments (SBCCOG) in support of consulting services to prepare plans and specifications for the installation of bikeways in El Segundo and 2) enter into a Professional Design Services Agreement with JMDiaz, Inc., to design and prepare plans and specifications for the installation of bikeways in El Segundo. (Fiscal Impact: $150,000.00 receipt of Grant Funds) Council Discussion MOTION by Council Member Dugan, SECONDED by Council Member Atkinson to authorize the City Manager to enter into Agreement No.4609, in a form approved by the City Attorney, with the South Bay Cities Council of Governments for consulting services to prepare plans and specifications for the installation of bikeways in El Segundo and authorized the City Manager to enter into Professional Design Services Agreement No. 4610 with JMDiaz, Inc., in a form approved by the City Attorney, to design and prepare plans and specifications for the installation of bikeways in El Segundo. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. F. NEW BUSINESS 9. Consideration and possible action regarding a request from the El Segundo Center Street Elementary School Parent Teacher Association (PTA) Ice Cream Social to waive Main Street banner permit fees for the Ice Cream Social per El Segundo Municipal Code section 8 -8 -7 D1. (Fiscal Impact: $178.00) Council Discussion MOTION by Council Member Dugan, SECONDED by Council Member Atkinson to waive the request from the El Segundo Center Street Elementary School Parent Teacher Association (PTA) Ice Cream Social to waive Main Street banner permit fees for the Ice Cream Social per El Segundo Municipal Code section 8 -8 -7 D1. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. G. REPORTS — CITY MANAGER — Thanked Meredith Petit, Vina Ramos, Jody Scott and the Finance Department for their hard work in providing information to the Recreation and Parks Fee Analysis Task Force. H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK - None MINUTES OF THE REGULAR CITY COUNCIL MEETING May 20, 2014 PAGE NO. 6 31 J. REPORTS — CITY TREASURER - None K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — None Council Member Atkinson — None Council Member Dugan — None Mayor Pro Tern Jacobson — None Mayor Fuentes — Attended the Eagle Scout Court of Honor and the Friendship Circle benefit. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Cheryl Smith, resident and Ice Cream Social Chair for Center St. PTA, thanked the Council for waiving the banner fee for the Ice Cream Social banner. The event will be June 6, 2014. Liz Garnholz, resident, raised a question concerning the yearly funds received by Chevron, commented on our public pools and the Campus soccer fields. Andrew Walter, resident, commented on the proposed Aquatic fees and commented on the City's web site. Jill Dahl, resident, thank you for postponing the fees for the Aquatics and thanked the Council for their time. MEMORIALS — None ADJOURNMENT at 8:50 PM Tracy Weaver, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING May 20, 2014 PAGE NO. 7 32 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to adopt a resolution pursuant to Public Contracts Code §20168 finding that an emergency existed within the City, ratifying the action of the City Manager and authorizing the City Manager to approve a contract in a form approved by the City Attorney with Perez Restoration and Construction, Inc. to clean and repair drywall and carpet as well as to restore furniture in the north portion of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4 and find that the project is exempt from review under the California Environmental Quality Act as an emergency repair. (Fiscal Impact: $37,000.00) RECOMMENDED COUNCIL ACTION: (1) Adopt a Resolution finding that an emergency exists and waive bidding requirements pursuant to Public Contracts Code §§ 20168 and 22050 and ESMC §§ 1 -7 -12 and 1 -7A -4; (2) Authorize the City Manager to execute a maintenance contract with prevailing wages, in a form approved by the City Attorney, to Perez Restoration and Construction, Inc. for the cleaning and repair or drywall and carpet, as well as the restoration of furniture in the north portion of City Hall; (3) Find that the project is exempt from review under the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq. ( "CEQA ") pursuant to Section 15269, subdivision (a) of the CEQA Guidelines; and/;or. (4) Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Resolution Declaration of Emergency FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $0 Additional Appropriation: Yes, $37,000 Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair & Maintenance Acct.) ORIGINATED BY: Stephanie Katsouleas, Director of Public Wor REVIEWED BY: Stephanie Katsouleas, Director of Public Wor APPROVED BY: Greg Carpenter, City Manager 2' 33 BACKGROUND AND DISCUSSION: On May 21, 2013, City Council awarded a project to J. Cab and Sons to replace the roof at City Hall. The Contractor was issued a notice to proceed on February 2, 2014, and began the first phase of tear off at the western end of the building above the City Manager's and Finance Offices. On February 27, after rain during the night and early morning hours, the drain in the northeast corner of the Human Resources wing of the building leaked, causing flooding in several areas of the northern portion of the building. These portions include the Human Resources offices, the Human Resources Conference Room, the City Clerk's Office, the north restrooms, the server room, the plotter room, the mail room, and the tile hallway. At this time, a significant amount of specialized cleaning to prevent mold growth must be done. Drywall repair, carpet removal or cleaning, and furniture restoration must also be completed in these areas to allow two severely damaged areas to once again be used, to bring displaced City personnel back into their offices, and to repair minor damaged areas. Discussions with the contractor and their insurance company have stalled until the contractor's insurance company and their subcontractor's insurance company have reached an agreement on liability. Staff feels that this creates an emergency situation because the Human Resources Division needs to return to their routine work stations to free up the West Garden Conference Room and other work areas where they are currently relocated due to the roofing project. However, before they can return, the threat of mold growth and debris must be mitigated as quickly as possible. As it currently stands, the Human Resources offices and the Human Resources Conference Room can not effectively be utilized by any staff. In the past, the Human Resources Conference Room has served as the computer training area for City staff Ordinarily, the Public Contracts Code ( "PCC ") requires formal bidding for all public works projects. PCC § 20168, however, allows the City Council to adopt a resolution by four -fifths vote "declaring that the public interest and necessity demand the immediate expenditure of public money to safeguard life, health or property." Pursuant to this section and PCC § 22050, the City Council may by -pass bidding requirements ordinarily required under the PCC. An "emergency" is defined as "a sudden, unexpected occurrence that poses a clear and imminent danger, requiring immediate action to prevent or mitigate the loss or impairment of life, health, property, or essential public services." Here, there is an imminent danger to public health and safety for several reasons including, without limitation: (1) the threat of mold growth in the flooded areas and (2) the unavailability of the Human Resources offices and the Human Resources Conference Room. The project is exempt from review under the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq. ( "CEQA ") pursuant to Section 15269, subdivision (a) of the CEQA Guidelines because repairing the water damaged facilities in a public facility is necessary to maintain service essential to the public, health and welfare. Therefore, staff recommends that City Council adopt the attached resolution declaring the water damage repairs in City Hall an emergency, ratifying the City Manager's actions to authorize its 34 cleaning, approving a contract with Perez Restoration and Construction, Inc. and finding that the project is exempt from CEQA review as an emergency project. 35 RESOLUTION NO. A RESOLUTION ADOPTED PURSUANT TO PUBLIC CONTRACTS CODE § 20168 FINDING THAT AN EMERGENCY EXISTS WITHIN THE CITY AND AUTHORIZING CONTRACTING WITHOUT THE NEED FOR BIDDING PURSUANT TO § 22050 AND Ell SEGUNDO MUNICIPAL CODE §§ 1 -7 -12 and 1 -7A -4 AND FINDING THAT THE PROJECT IS EXEMPT FROM REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT AS AN EMERGENCY REPAIR. The City Council does resolve as follows: SECTION 1: The City Council finds and declares as follows-. A. Pursuant to Public Contracts Code ( "PCC ") § 20168, the City Council may, upon a four -fifths vote, declare that public interest and necessity demand the immediate expenditure of public money to safeguard life, health, or property because of an emergency. B. In accordance with PCC §§ 20168 and 22050, the City Council may repair or replace a public facility, take any directly related and immediate action required by that emergency, and procure the necessary equipment, services, and supplies for those purposes, without giving notice for bids to let contracts. C. On February 27, after rain during the night and early morning hours, the drain in the northeast corner of the Human Resources wing of the building leaked, causing flooding in several areas of the northern portion of the building. At this time, a significant amount of specialized cleaning to prevent mold growth must be done. Drywall repair, carpet removal or cleaning, and furniture restoration must also be completed in these areas to allow two severely damaged areas to once again be used, to bring displaced City personnel back into their offices, and to repair minor damaged areas. Discussions with the contractor and their insurance company to repair the areas have stalled. D. In compliance with applicable law, and to protect public, health, safety and welfare, the City Manager is taking immediate emergency action to authorize the water damage repairs in accordance with El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4 and has reported his actions to the City Council. E. The potential for ongoing mold growth since the flooding constitutes an unexpected occurrence that poses a clear and imminent danger to the Resolution No. Page 1 of 3 36 City property, its citizens, and employees. This threat requires immediate action to prevent or mitigate the loss or impairment of essential public services. F. Under such emergency conditions, the City Council finds that the delay resulting from public bidding would have imperiled essential public services. G. The project is exempt from review under the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq. ( "CEQA ") pursuant to CEQA Guidelines § 15269(a) because the repair of the water damaged areas is necessary to maintain service essential to the public, health and welfare. SECTION 2: In light of the emergency described above, the City Council ratifies the actions of the City Manager to take all steps necessary to protect public health, safety and welfare including, without limitation, awarding contracts in accordance with PCC § 22050 and ESMC §§ 1 -7A -4 and and 1 -7A -4. SECTION 3: This Resolution will become effective immediately upon adoption and remain effective unless superseded by a subsequent resolution. PASSED AND ADOPTED this 3rd day of June, 2014. APPROVED AS TO FORM: Mark D. Hensley, City Attorney IN Karl H. Berger, Assistant City Attorney Suzanne Fuentes, Mayor Resolution No. Page 2 of 3 37 CERTIFICATION STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO ) I, Tracy Weaver, City Clerk of the City of El Segundo, California, DO HEREBY CERTIFY that the whole number of members of the City Council of the said City is five; that the foregoing resolution, being RESOLUTION NO. was duly passed and adopted by the said City Council, approved and signed by the Mayor of said City, and attested by the City Clerk of said City, all at a regular meeting of the said Council held on the day of 2014, and the same was so passed and adopted by the following vote: AYES: NOES: ABSENT: ABSTENTION: NOT PARTICIPATING: WITNESS MY HAND THE OFFICIAL SEAL OF SAID CITY this day of .2014. Tracy Weaver, City Clerk Of the City of El Segundo, California (SEAL) Resolution No. Page 3 of 3 ��, � , The City Manager finds: CITY OF EL SEGUNDO City Manager's Office DECLARATION OF EMERGENCY That conditions of extreme peril to the safety of persons and property arose within the City of El Segundo, caused by the water damage in the north portion of City Hall resulting from the Roof Replacement Project. These conditions require an immediate response to clean and repair drywall and carpet, and restore furniture, in the north portion of City Hall. These conditions of extreme peril warrant and necessitated the proclamation of the existence of a local emergency with regard to the water damage in the north portion of City Hall. Accordingly, pursuant to § 1 -7A -4 of the El Segundo Municipal Code, a local emergency is proclaimed to have existed within the City of El Segundo on June 3, 2014. City Manager Date/Time 39 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to appropriate funds from the Aquatics Fund to replace a failed chlorinator at the Plunge (Fiscal Impact: $6,300.00) RECOMMENDED COUNCIL ACTION: 1. Authorize an appropriation of $6,300.00 from the Aquatics Fund to replace a failed chlorinator at the Plunge; or 2. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Budget Adjustment Required Amount Budgeted: $0 Additional Appropriation: Yes $6,300.00 Account Number(s): 702 - 400 -5202 -8476 ORIGINATED BY: Stephanie Katsouleas, Public Works Directo REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Plunge uses a variety of equipment and processes to keep it operating at peak performance. One critical piece of equipment is its chlorinator, which regulates the flow of chlorine within the system so that proper water chemistry levels are maintained and the pool remains safe for aquatics users, as mandated by the Los Angeles County Health Department. However, last year the Plunge's chlorinator failed and was quickly replaced with a unit borrowed from the Water Division in order to keep the pool operational and minimize downtime. A replacement unit is now needed to replace the borrowed unit. Therefore, staff recommends that City Council authorize an appropriation of $6,300.00 from the Aquatics Fund to cover the cost of the replacement chlorinator. EQ .I EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to appropriate funds from undesignated fund balance for the cost of planters needed to complete the closure of the median opening on Grand Ave. between Standard St. and Main St. (Fiscal Impact: $5,350.00) RECOMMENDED COUNCIL ACTION: 1. Authorize an appropriation of $5,350.00 from the Parking In -lieu Fund for the cost of planters needed to complete the closure of the median opening on Grand Ave. between Standard St. and Main St.; or 2. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Budget Adjustment Required Amount Budgeted: $0 Additional Appropriation: Yes $5,350.00 Account Number(s): 001 - 400 -5102 -5204 ORIGINATED BY: Stephanie Katsouleas, Public Works Director Zkl REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On xx date, the Council directed staff to investigate ways to improve the availability of parking in the downtown area of El Segundo. Subsequently, staff retained KOA Corporation to assess various parking alternatives on Richmond St. and Standard St., and to determine how many spaces could be gained by closing off the median opening on Grand Ave. between Standard St. and Main St. KOA determined that approximately 12 spaces could be gained on Grand Ave. by closing the median and implementing a revised striping plan. Those findings were presented to City Council on March 18, 2014. Following the presentation, Council directed staff to proceed with the proposed modifications to Grand Ave. Staff explored various scenarios for closing the Grand Ave. median and the corresponding costs of those scenarios. We determined that the quickest, least expensive option would be to place six (6) large decorative planters in a staggered formation in the median area. Not only is this option extremely cost effective, it is reversible at no additional cost the city (if the pilot approach is not positively received) and it negates the need to implement a public works bidding process. It is also aesthetically pleasing due the foliage that will be placed in the planters. Therefore, staff recommends that City Council approve an appropriation from the undesignated fund balance for the cost of the planters so that the project can be implemented within the next three weeks. 41 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $13,875.00) RECOMMENDED COUNCIL ACTION: (1) Receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; and/;or. (2) Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Within Adopted Budget Amount Budgeted: $18,500 Additional Appropriation: No Account Number(s): 001 - 400 - 2601 -6215 (Facilities Maintenance: Repairs and Maintenance) ORIGINATED BY: Floriza Rivera, Principal Engin REVIEWED BY: Stephanie Katsouleas, Director of Public Works APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On May 6, 2014 City Council approved an emergency contract to complete the HVAC duct work emergency repair with UDC Corporation. Staff subsequently sent contract documents to the contractor for execution so that the work can immediately begin. Staff reported on May 20, 2014 to City Council that we were waiting for contract documents to be returned by the vendor. The vendor returned documents, but additional language was still needed on the insurance provided naming the City as an additional insured. Staff is working on that now. Public Contracts Code § 22050(c) requires that the City Council receive updates at every regularly scheduled meeting until the emergency repair is completed. Therefore, staff X• 42 recommends that City Council receive and file this report on the status of the emergency repair to repair the HVAC ducts on the City Hall roof. 43 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00) RECOMMENDED COUNCIL ACTION: (1) Receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (2) Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $82,354.00 Additional Appropriation: No Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and Maintenance) ORIGINATED BY: Stephanie Katsouleas, Director of Public Works REVIEWED BY: Stephanie Katsouleas, Director of Public Works ZV APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On May 6, 2014 City Council approved a contract to complete the attic cleaning emergency repair with Empire Building. Staff reported on May 20, 2014 to City Council that we were waiting for contract documents to be returned by the vendor. Contract documents were returned but additional insured language was missing. Staff notified the vendor, who is now in the process of updating its insurance submittal. Public Contracts Code § 22050 (c) requires that the City Council receive updates at every regularly scheduled meeting until the emergency repair is completed. Therefore, staff recommends that City Council receive and file this report on the status of the emergency repair to clean the attic space in City Hall. a ., EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 3, 2014 AGENDA HEADING: Consent Agenda Consideration and possible action to award two Professional Services Agreements to AKM Consulting Engineers for a new water rate study and sewer rate study prior to initiation of the Proposition 218 ballot measure. (Fiscal Impact: $ 48,746.00 ) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a Professional Services Agreement, in a form as approved by the City Attorney, with AKM Consulting Engineers in the amount of $24,178 for a new water rate study prior to initiation of the Proposition 218 ballot measure; 2. Authorize the City Manager to execute a Professional Services Agreement, in a form as approved by the City Attorney, with AKM Consulting Engineers in the amount of $24,568 for a new sewer rate study prior to initiation of the Proposition 218 ballot measure; or 3. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Amount Budgeted: $0. Additional Appropriation: Yes. $24,178 (Water Enterprise Fund) $24,568 (Sewer Enterprise Fund) Account Number(s): 501- 400 - 7102 -6206 (Water Enterprise Fund) 502- 400 - 4301 -6206 (Sewer Enterprise Fund) ORIGINATED BY: Lifan Xu, Principal Civil Engineer L REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manager* BACKGROUND AND DISCUSSION: The city currently provides water and wastewater service to approximately 4,800 customers within its service area. Because the City of El Segundo does not have its own source of water, it relies solely on the West Basin Municipal Water District ( WBMWD) as its supplier to provide potable water to the City's residents and businesses. In turn, the WBMWD relies on the Metropolitan Water District (MWD) as its supplier of potable water. On an annual (and sometimes semi - annual) basis, both the WBMWD and MWD increase their potable water commodity and delivery rates to retailers such as El Segundo. These rates are established by their respective Boards according to a variety of factors, including infrastructure maintenance, past sales, bond payments, drought impacts, etc. 45 10 Likewise, the City of Los Angeles provides waste water service for those El Segundo properties located primarily west of Sepulveda Blvd. at rates established by the Los Angeles City Council. Wastewater discharges that flow east of Sepulveda Blvd. are part of the County Sanitation District service area. Under California Proposition 218, El Segundo is required to conduct a ballot process every five years if it wishes to pass through increased potable water and wastewater rates to its customers. The last tiered water rate ballot measure was conducted in the fall of 2009, with new rates becoming effective January 1, 2010. The last flat sewer rate ballot measure was conducted in the fall of 2006 and has not been raised since that time. The purpose of establishing new rates is to ensure that the enterprise funds are fully self - supporting and will not need to rely on the General Fund for additional support. In order for El Segundo to increase future water and sewer rates, and thereby ensure the enterprise accounts are adequately funded, we must initiate the 218 ballot process this year in anticipation of a January 1, 2015 effective date. Key steps include: • Conducting new water rate and sewer rate studies to determine the total commodity, infrastructure and operational cost of potable water delivery as well as sewer treatment, disposal, infrastructure and operational costs (summer 2014) • Presenting propose rate structures to City Council in August, 2014 • Initiating the Prop 218 ballot process and conducting a public hearing (fall 2014) • Setting new rates for the next five years if the ballot measure passes (January, 2015) The rate study will take a comprehensive look at the total cost of providing water and wastewater services to El Segundo's residents and businesses. This total cost will then be incorporated into a fee structure which will be presented to City Council for consideration in August. Once a final rate structure has been approved by City Council for voter consideration, staff will initiate the Prop 218 ballot process. We anticipate mailing out ballots this fall, with a due date proceeding the Thanksgiving holiday. AKM Consulting Engineers satisfactorily completed the City's sewer and water rate studies in 2005 and 2009, respectively, and has successfully performed similar services for other municipal agencies. Therefore staff recommends that City Council 1) award AKM Consulting Engineers a professional services agreement in the amount of $24,178 for the water rate study and a professional services agreement in the amount of $24,568 for the sewer rate study, and 2) authorize an appropriation from the Water Enterprise Fund for $25,000 and the Sewer Enterprise Fund for $25,000 to cover the cost of the studies. .• EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to 1) award a standard Public Works Contract to Stephen Doreck Equipment Rentals, Inc. for construction of Center St. and Pine Ave. Water Main Improvement, 2) award a standard Public Works Professional Services Agreement to AKM Consulting Engineers for the construction inspection services. Project No. PW 14 -02. (Fiscal Impact: $600,000.00) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a standard Public Works Contract, in a form approved by the City Attorney, with Stephen Doreck Equipment Rentals, Inc. in the amount of $413,372.50. 2. Authorize the City Manager to execute a standard Public Works Professional Services Agreement in a form as approved by the City Attorney with AKM Consulting Engineers in the amount of $59,350.00. 3. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: Map of Project Area FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $600,000 Additional Appropriation: N/A Account Number(s): 501- 400 - 7103 -8207 (Water Enterprise Fund) ORIGINATED BY: Lifan Xu, Principal Civil Engineer L. 4- -, REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manage BACKGROUND AND DISCUSSION: The City's water transmission and distribution system dates back to the 1920s. Staff regularly evaluates the conditions of the pipes to develop and prioritize a replacement schedule for more than 65 miles of active water mains. The water mains under Center St., from Mariposa Ave. to Pine Ave., and under Pine Ave., from Center St. to Lomita St., were installed in 1930. They have exceeded their useful life and are now in need of replacement. On April 1, 2014, City Council adopted the plans and specifications for Center St. and Pine Ave. Water Main Improvements (Project No. PW14 -02) and authorized staff to advertise the project for receipt of construction bids. On May 20, 2014, the City Clerk received and opened seven bids as follows: 1 1 47 1. Stephen Doreck Equipment Rentals, Inc 2. Williams Pipeline Contractors Inc. 3. MNR Construction, Inc. 4. Toro Enterprieses, Inc. 5. John T. Malloy, Inc. 6. Colich & Sons L.P. 7. Jaslazar Construction & Supply Corp. $413,372.50 $428,170.00 $455,920.00 $547,795.00 $549,040.00 $567,735.00 (corrected) $610,010.00 The lowest responsible bidder was Stephen Doreck Equipment Rentals, Inc.. Staff checked references and the contractor's license status. Stephen Doreck Equipment Rentals, Inc. has satisfactorily completed similar or larger projects for many other public agencies. Therefore, staff recommends that City Council award a standard public works contract to Stephen Doreck Equipment Rentals, Inc. in the amount of $413,372.50 and approve an additional $82,674.50 for construction - related contingencies. Staff also recommends awarding a professional services agreement to AKM Consulting Engineers to provide construction inspection for the Water Improvement in Center Street and Pine Ave. Project in the amount of $59,350.00 with an additional $10,000 for contingencies. AKM Consulting Engineers has satifactorily completed construction inspections for similar and larger projects. Staff estimates the following timeline for the project: July, 2014 Start Construction September, 2014 Complete Construction .• !I Z 0 0 U LLI 0 41,07�1 OA-W NOLLVTAV ❑me vo3A-ird3s rF cd E O CL .s FL 06 CM 9 IT E, cli I• EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to accept as complete the Trenchless Sewer Improvement. Project No. PW 13 -23 (Fiscal Impact: $187,331.00) RECOMMENDED COUNCIL ACTION: 1. Accept the work as complete. 2. Authorize the City Clerk to file a Notice of Completion in the County Recorder's Office. 3. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: Notice of Completion FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $1,000,000 for sewer repairs Additional Appropriation: No Account Number(s): 502- 400 - 8204 -8647 (Sewer Enterprise Fund) ORIGINATED BY: Lifan Xu, Principal Engineer L REVIEWED BY: Stephanie Katsouleas, Public Works Directo4 APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: In 2010, Advanced Sewer Technologies (AST) conducted a video inspection and conditional assessment on the City's sanitary sewer collection system's pipes and manholes. The Conditional Assessment Report found broken pipes, fractures, offsets and various other deficiencies throughout the system. Staff uses the AST report to serve as its guidance document for prioritizing the City's highest sewer repair and replacement needs annually. Based on the AST report's findings, over the last two years staff has already implemented $1,052,044.08 worth of open trench and sewer lining projects at various locations throughout Smokey Hollow and on Maple Ave. Please note that staff evaluates the condition of each priority segment of sewer mains prior to developing plans and specifications to determine which segments can be lined and which segments are in need of full replacement (e.g., open trench). This, in turn, allows us implement the best possible options in the most cost - effective manner. On November 19, 2013, that City Council adopted plans and specifications for the Trenchless Sewer Improvement (Project No. PW13 -23) and authorized staff to advertise the project for receipt of construction bids. Trenchless repair (lining) is an inexpensive and effective repairing method for deficiencies in pipes that are still structurally sound but have been compromised and leak. The repairs are predominantly in the western residential areas of El Segundo. 50 On January 21, 2014, the City Council awarded a standard public works contract to the lowest responsible bidder, Southwest Pipeline & Trenchless Corp., in the amount of $186,515.00 for the Trenchless Sewer Repairs and also allocated an additional $23,485.00 for construction - related contingencies. Construction began on March 30, 2014 and was successfully completed by Southwest Pipeline & Trenchless Corp. on May 16, 2014. Staff recommends that City Council accept the work performed by Southwest Pipeline & Trenchless Corp. as complete and authorize the City Clerk to file a Notice of Completion with the County Recorder's office. The final project costs are as follows: Budget $186,515.00 Southwest Pipeline & Trenchless Corp.for Construction $816.00 Advertising for Bids in Newspaper +$0.00 Change Order and Contin encv Expenditure $187,331.00 Total Final Project Cost Once staff finalizes plans and specifications for the second phase of the annual sewer main repairs (i.e., open trenching), Staff will seek City Council approval to commence bidding using the remaining budget allocated to the 2013 -14 sewer improvement project. 51 Recording Requested by and When Recorded Mail To: City Clerk, City Hall 350 Main Street El Segundo, CA 90245 NOTICE OF COMPLETION OF CONSTRUCTION PROJECT Project Name: Trenchless Sewer Repairs Project No.: PW 13 -23 Contract No. 4536 Notice is hereby given pursuant to State of California Civil Cgde Section 3093 et seq that: The undersigned is an officer of the owner of the interest stated below in the property hereinafter described. 2. The full name of the owner is: City of El Segundo 3. The full address of the owner is: City Hall, 350 Main Street, El Segundo, CA, 90245 4. The nature of the interest of the owner is: Public Facilities 5. A work of improvement on the property hereinafter described was field reviewed by the City Engineer on May 16, 2014. The work done was: Trenchless Sewer Repairs. 6. On June 3, 2014, City Council of the City of El Segundo accepted the work of this contract as being complete and directed the recording of this Notice of Completion in the Office of the County Recorder. 7. The name of the Contractor for such work of improvement was: Southwest Pipeline & Trenchless Corp. & The property on which said work of improvement was completed is in the City of El Segundo, County of Los Angeles, State of California, and is described as follows: Trenchless Sewer Repairs in various residential streets. 9. The street address of said property is: Various Streets. in El Segundo, CA 90245 Dated Stephanie Katsouleas Public Works Director VERIFICATION I, the undersigned, say: I am the Director of Public Works /City Engineer of the City El Segundo, the declarant of the foregoing Notice of Completion; I have read said Notice of Completion and know the contents thereof; the same is true of my own knowledge. I declare under penalty of perjury the foregoing is true and correct. Executed on , 2014 at El Segundo, California. 90245 Stephanie Katsouleas Public Works Director 52 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to amend a Professional Service Agreement with Corrpro Companies, Inc. for additional construction inspections services for the elevated tank and reservoir repairs, Project No. PW 13 -07 (Fiscal Impact: $12,000.00) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to amend the Professional Services Agreement with Corrpro in a form approved by the City Attorney for additional construction inspection services for the elevated tank and reservoir repairs for an amount not to exceed $12,000.00; 2. Alternatively, discuss and take other possible actions related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $938,440.00 Additional Appropriation: No Account Number(s): 501- 400 - 7102 -8227 (Water Enterprises Fund) ORIGINATED BY: Lifan Xu, Principal Civil Engineer Z, REVIEWED BY: Stephanie Katsouleas, Public W rks Directo IV APPROVED BY: Greg Carpenter, City Manager, BACKGROUND AND DISCUSSION: On October 1, 2013, City Council awarded a Professional Services Agreement to Corrpro Companies, Inc. in the amount of $41,560 for construction inspection services during the Elevated Tank and Water Reservoirs Restoration Project (Project No. PW13 -07). The elevated tank restoration project is nearing completion and is within budget, and construction and repair of the two potable water reservoirs will soon follow. However, the severity of corrosion on the elevated tank had worsened since the 2010 Conditional Assessment Report was completed and thus needed to be addressed during the restoration project. Correspondingly, construction inspectors have had to work longer hours than anticipated. In order to provide sufficient inspection services during the water reservoir repairs portion of the project, staff recommends that City Council approve a contract amendment with Corrpro Companies, Inc. for up to $12,000.00, which brings the contract total to $53,560. There is sufficient funding within the original project budget amount to cover the additional construction inspection cost, and thus no additional appropriation is needed. 13 53 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action regarding authorization for the Information Systems Division to purchase a new Storage Area Network (SAN). This equipment was identified as part of the Virtual Machine Plan and funds were designated into the Computer Refresh Program. (Fiscal Impact: $41,316.69). RECOMMENDED COUNCIL ACTION: 1. Authorize the Information Systems Division to purchase a new Storage Area Network (SAN). 2. Pursuant to El Segundo Municipal Code §1 -7 -10 waive the bidding process and authorize City Manager to execute an agreement, in a form approved by the City Attorney, to purchase a new Storage Area Network (SAN) from Bear Data. 3. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: ATTACHMENT A: Bear Data Quote # BDSQ52373 ATTACHMENT B: U.S. GSA Contract #GS- 35F -0739M FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $41,316.68 Additional Appropriation: N/A Account Number(s): 001 - 400 - 2508 -5206 (Computer Purcha Refresh) ORIGINATED BY: Larry Klingaman, Information Systems Manag REVIEWED BY: Mitch Tavera, Chief of Police APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: Staff is currently replacing the old City computers with newer virtual machines. As part of this process, additional storage was scheduled to be purchased. Staff planned on expanding our current Hitachi AMS2100 SAN acquired in 2010. Unfortunately, the AMS2100 is nearing end of life and new components are difficult to locate. Alternatively, Hitachi provided a quote for a replacement HUS -110 SAN with the required storage. This new HUS -110 SAN is less expensive, faster and has greater expansion capabilities than our previous SAN. The proposed vendor, Bear Data, provided a quote for $41,316 featuring a HUS -110 SAN from Hitachi Data Systems. Staff researched and found a competitively bid contract for like equipment, U.S. GSA Contract #GS- 35F -0739M with ViON Corporation. The price of the Hitachi SAN utilizing the GSA contract totaled $51,956. The identical quote from Bear Data was lower than the GSA Contract by $10,640. ■O AI Staff recommends to purchase a new Storage Area Network (SAN) from Bear Data based on the competitively bid contract U.S. GSA Contract #GS- 35F -0739M with ViON Corporation. 55 M% 138 Charcot Avenue San Jose, CA 95131 Customer: City of El Segundo Attn: Larry Klingaman 350 Main St El Segundo, CA 90245 Phone: (310) 524 -2300 Email: Ilingaman @elsegundo.org FOB Terms Net 30 Item Mfr. Part No. 2 4 5 6 8 9 10 043 - 100210 -01. P Ship To: City of El Segundo Larry Klingaman 350 Main St El Segundo, CA 90245 Notes Qty Description 1 HUS 110 Rack Mount System 4 Power Cable 250VAC 10A IEC320 -C14 043 - 100878 -01.P 1 HUS Microcode Kit 2853906 -001.P 6 Dummy Drive for CBSL /DBL 3282382 -001.P 3 Dummy Drive for SFF (21-1) Trays A34V -600- 850 -UNI.P 2 Universal rail kit DF- F850- CTLXS.P 2 HUS 110 Controller HDF- F850- 4TNL.P 6 HUS110 4TB SAS 7.2K RPM HDD LFF for (949) 271 -2347 Email: CBSL /DBL -Base HDF- F850- 9HGSS.P 21 HUS110 900GB SAS 10K RPM HDD SFF for CBSS /DBS -Base HDF- F850- CMM4.P 2 HUS110 4GB Cache Module Sales Proposal Proposal No. BDSQ52373 Date 4/23/2014 lAccount Manager John Brunel Phone: 714- 350 -5527 Fax: Email: jbrunel @bdata.com Sales Support Rep Mark Perez Phone: (949) 833 -3285 Fax: (949) 271 -2347 Email: mperez @bdata.com Unit Price Ext. Price $24.52 $98.08 $0.00 $0.00 $0.00 $0.00 $0.00 $150.25 $2,868.43 $0.00 $300.50 $5,736.86 $735.49 $4,412.94 $528.05 $11,089.05 $414.90 $829.80 BEAR Data Solutions Proposal No. BDSQ52373 Page 1 56 Item Mfr 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 Part No. Qty Description HDF- F850 -DBL.P 1 HUS110 Drive Box - LFF 2U x 12 HDF- F850- HBS102.P 2 HUS110 2x10GE iSCSI Host 110 Board HDF850- CBSS -110.P 1 HUS 110 Base Controller Box - SFF 21J x 24 1 HUS 110 Installation Support 043 - 991995 -01.P 1 HUS 110 Service Installation 043 - 992050 -01.P 043 - 992054 -01.P 043 - 991998 -01.P 043 - 992002 -01.P 044 - 230163 -01.P 044-230163-03.P 304-230163-03.P Remit payments To: BEAR Data Solutions, Inc. Dept 34009, PO Box 39000 San Francisco, CA 94139 1 HUS 110 Maintenance Support 36 HUS DBL Svc Remote Yr -A 1 Mo 36 HUS DBL Svc Standard Upg Yr -A 1 Mo 36 HUS 110 Svc Warranty /Remote Yr -A 1 Mo 36 HUS 110 Svc Standard Upg Yr -A 1 Mo 1 HUS 110 Storage Software Sales 1 HUS 110 Base Operating System M Media Kit 1 HUS 110 Base Operating System M License 1 HUS 110 Storage Software Support Unit Price Ext. Price $2,225.34 $2,225.34 $2,828.82 $5,657.64 $2,382.49 $2,382.49 $0.00 $0.00 $1,027.56 $0.00 $0.00 $21.55 $0.00 $36.50 $0.00 $1,027.56 $0.00 $0.00 $775.80 $1,314.00 $0.00 $0.00 $0.00 $1,364.12 $0.00 36 SVC Mo HUS 110 Base Operating System M Lic - SW $17.05 $613.80 Sppt SubTotal $37,827.98 Sales Tax $3,068.71 Estimated Shipping $420.00 Total $41,316.69 $1,364.12 $0.00 BEAR Data Solutions Proposal No. BDSQ52373 Page 2 57 Abbreviated Terms and Conditions: " By accepting this proposal, Customer agrees to the Terms and Conditions located at http:// www. beardatasolutions .com /pdfiterms_conditlons.pdf , as amended from time to time. This proposal is valid for 15 day and subject to revision iftwhen vendor's prices go up. Invoices are generated when product is shipped from third party vendor. " Customer agrees to pay invoice in full within 30 days of invoice date. Customer agrees to pay a late fee of 18% per annum for any past due balance. Thank you for choosing Bear Data Shipping estimated ground at $ 1.35 per pound This Proposal is a copyright of BEAR Data Solutions, Inc. and is not to be forwarded in whole or in part to third parties without the written consent of BEAR Data Solutions, Inc. purchase Order ACCEPTED BY: Date: Compliance regulations effective Nov 2009 now require an of Icial PO be submitted for order processing BEAR Data Solutions Proposal loo. BDSQ52373 Page 3 58 ^14/1 em \i �- I Revised: July 30, 2013 AUTHORIZED FEDERAL SUPPLY SERVICE INFORMATION TECHNOLOGY SCHEDULE PRICELIST GENERAL PURPOSE COMMERCIAL INFORMATION TECHNOLOGY EQUIPMENT, SOFTWARE AND SERVICES Special Item Number 132 -3 Special Item Number 132 -8 Special Item Number 132 -12 Special Item Number 132 -33 Special Item Number 132 -34 Special Item Number 132 -51 Leasing of Product Purchase of Equipment Maintenance of Hardware Perpetual Software Licenses Maintenance of Software Information Technology Professional Services ViON Corporation 196 Van Buren Street 3rd Floor Herndon, Virginia 20170 Telephone: 571- 353 -6000 Facsimile: 703 - 707 -7987 Toll Free: (800) 761 -9691 Internet/Website: www.vion.com Contract Number: GS- 35F -0739M July 30, 2013 Revision Award Through Modification P00111 Contract & First Option Period: August 29, 2002 through August 28, 2012 Second Option Extension: August 27, 2012 through August 27, 2017 General Services Administration Federal Supply Service Products and ordering information in this Authorized FSS Information Technology Schedule Pricelist are also available on the GSA Advantage! 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Waive minor irregularities in the bid from Karabuild Development Inc. 2. Award a contract to Karabuild Development Inc. for project RSI 14 -03 (Group 53); 3. Authorize the City Manager to execute a contract in a form approved by the City Attorney; and /or 4. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Bid Log 2. Bidder's Proposal and Statement submitted by Karabuild Development Inc. FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $12,000,000.00 Additional Appropriation: N/A Account Number(s): 116 - 400 - 0051 -8960 (RSI P am Construction) PREPARED BY: Josse Welch, Construction Coordinator 0 REVIEWED BY: Gregory McQueen, Construction Coordin for REVIEWED BY: Sam Lee, Director of Planning d Building Safe APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: On May 13th, 2014 the City Clerk's office opened bids for Project RSI 14 -03 (Group 53 of the City's Residential Sound Insulation (RSI) Program). Two (2) bids were submitted, and the results are as follows: 1. Karabuild Development, Inc. $ 1,061,493.00 2. Big West Construction Corporation $ 1,142,000.00 Karabuild Development, Inc. appears to be the lowest responsible bidder with a bid amount of $1,061,493.00 Additionally, staff found that the Bid Bond submitted by Karabuild Development, Inc. does not specify a dollar amount in words or figures, bond form is submitted as "10% percent of Bid." 65 This appears to be a minor irregularity that may be waived at the City Council's discretion since the bond error can be easily remedied without giving Karabuild Development, Inc. an economic advantage.. It is recommended that the City Council waive this minor irregularity. The amount requested for the contract is $1,120,876.65 which represents the amount of Karabuild Development, Inc. bid of $1,061,493.70 and an additional 5% for contingencies. Construction is scheduled to start September 29�h, 2014 and complete by December 16`x', 2014, with Contractor Site Evaluations scheduled for July 7" — 21`h .. 9 4. 4 7 e i- 0 10. Staff Present: FORMS\BID1OQ9:f,1 .. , City Clerk's Office City Clerk's Office RSI, Representative 67 CITY OF EL SEGUNDO BID /RFP LOG BID NO. #RSI 14.03 City of El Segundo Residential Sound Insulation Group 53 Date of BID Opening: Tuesday, May 13, 2014 Time of BID Opening: 11 A.M. Place of BID 43 enin : Cit Clerk's Office _ COMPANY NAME /ADDRESS Total BID Amount 1. Karabuild Development, Inc. 17337 Ventura Blvd., #215 /,661, y X13 0 Encino, CA 91316 2. Big West Construction Corp. 15331 Normandie Irvine, CA 92604 9 4. 4 7 e i- 0 10. Staff Present: FORMS\BID1OQ9:f,1 .. , City Clerk's Office City Clerk's Office RSI, Representative 67 City of El Segundo y- Residential Sound Insulation Program RSI 14 -03 (Group 53) To the Mayor and City Council City of El Segundo 350 Main St. El Segundo, CA 90245 I declare, under penalty of perjury, that I have carefully examined, become familiar with, and understand all of the requirements of the Contract Documents and conditions under which the Work must be performed, including the City of E1 Segundo's current Municipal Code, and am fully informed as to all conditions and matters which can in any way affect the Work or its cost, and agree to the following: To perform all Work in strict conformity with the requirements of the Contract Documents for Project Number RSI 14 -03 "Residential Sound Insulation Program - Group 53" at the following ltnip sum price: Bidding Form Appendix B -01 Last Modified: January 23, 2014 Bidder's Proposal and Statement May 13, 2014 ___.68 Y RSI RSI Improvement Owner Property ID Property Address Description s U rades Sub-Total 53.01 819 Bungalow Drive RSI Improvements $ �� 6 a� $ T/ 6 53.02 1501 East Maple Avenue Improvements $ y�� 70cf $ 4111_9� e©cp 53.03 115 West Maple Avenue m Improvements $ J 37eyq $ 33 (f4 53.04 412 West Palm Avenue Improvements $ y// 077 $ 1-111077 53.05 506 Virginia Street RSI Improvements / ���j fJ7y $ 6 7 �/ $ 3 53.06 1208 East Maple Avenue RSI Improvements $ y0 53.07 1442 East Palm Avenue Improvements / $ 1J A 53.08 631 West Mariposa Avenue RSI Improvements $ o Z7 a� �g $ 6�q $ L781 �� 6 $ 53.09 623 Sheldon Street RSI Improvements 53.10 713 West Mariposa Avenue RSI Improvements $ 3 /b � W $ p 53.11 540 Arena Street RSI $ 3 7/ $ 37 6 3a Improvements / RSI Improvements $ Q $ 6 ,, ' a 3, ! o 53.12 643 Whiting Street Security System $ 2,000.00 �Zjvigo Bidding Form Appendix B -01 Last Modified: January 23, 2014 Bidder's Proposal and Statement May 13, 2014 ___.68 Y City of El Segundo Residential Sound Insulation Program RSI 14 -03 (Group 53) 53,13 1524 East Palm Avenue Rmlrovements $ y�� 6 $ 53.14 439 Virginia Street Improvements $ y�� gd 6 $ yO g6 6 53.15 602 Arena Street Im Improvements $ 53,16 627 West Mariposa Avenue RSI Improvements $ 30 03 $ 53.17 420 Whiting Street RSI Improvements $ Z 7 �3 �/ i $ 7 j 3 Ll/ i 53.18 525 East Oak Avenue Rlrovements Improvements $ 3�j`��6 $ 3 6 cfl,6 53.19 527 East Oak Avenue RSI Improvements $ 3.2 ��3 $ 3� .3�3 53,20 302 West Mariposa Avenue RSI improvements $ A � ,q 7 D q%� $.23 53.21 304 West Mariposa Avenue RSI Improvements $ Z 3 ��� $ A qcf 20 53.22 306 West Mariposa Avenue Improvements $ '2 3/ 70 $ 2$-,V,2 Q 53,23 308 West Mariposa Avenue Improvements $ 2 3 cP 70 $ 23 ,7t% 53,24 516 Richmond Street RSI Improvements $ 7 09 53.25 625 West Elm Street RSI Improvements $ 4 D i $ 6)%02 53.26 638 West Mariposa Avenue Rmlrovements $ 2 �I 7�� $ 53,27 531 Sheldon Street, Unit A RSI Improvements $ l $ ? ,S/ 1 53,28 525 East Mariposa Avenue Improvements r� ti o, `/ $ 2 53.29 525 '/2 East Mariposa Avenue RSI Improvements $33-9 -0r9 i / $ i 53.30 663 West Maple Avenue Rmlrovements $ RSI Owner Total Bid Improvement Upgrades Contract Sum Subtotal Subtotal $ /, o6 /,y $ $ ;06,3 Bidding Form Appendix B -01 Last Modified: January 23, 2014 Bidder's Proposal and Statement May 13, 2014 ^ __ 69 City of El Segundo ° Residential Sound Insulation l'rograw RSI 14 -03 (Group 53) , r Total Bid (Contract Sum) One Million Sixtv One Thousand Four Hundred Ninety Three Dollars Only (words) $ 1,061,493.00 I (figures) I In case of discrenancv between the words and figures, the words must prevail. Contractor Representative: Title: CEO, CFO i '1 SIBlu[t e 1Li�a K .ral ian I evotk Karajerji Name (printed or typed) Name of Firm: Karabuild Development, Inc. Address: 17337 Ventura Blvd., #215 Encino, CA 91316 Telephone Number: 818 - 817 -93Q0_ 5/13/2014 Date Contractor's State License Number: B 837099 License Expiration Date: April 30, 2016 Type of Entity: ❑ Sole Proprietorship ❑ Partnership F1 Corporation* ❑ Other * If Corporation, evidence of authority to sign must be attached Bidding Form Appendix B -01 Last N edified: January 23, 2014 Bidder's Proposal and Statement May 13, 201,1 70 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: June 3, 2014 AGENDA HEADING: Consent Agenda Consideration and possible action to amend the 5 -year contract with Nationwide Environmental Services for Street Sweeping services performed citywide, effective October 1, 2014. (Fiscal Impact: $877,299.00 over five years.) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to execute a contract amendment in a form as approved by the City Attorney with Nationwide Environmental Solutions in the amount of $877,299.00 over five (5) years, effective October 1, 2014. 2. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Norse FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $877,299.00 over five years Additional Appropriation: No Account Number(s): 001- 400 - 4201 -6206 ORIGINATED BY: Stephanie Katsouleas, Public Works Director REVIEWED BY: Stephanie Katsouleas, Public Wo ks Director APPROVED BY: Greg Carpenter, City Manager. BACKGROUND AND DISCUSSION: In 2003, El Segundo entered a three -year contract with Nationwide Environmental Services for street sweeping services conducted citywide. The contract was renewed in 2006 for an additional three years. Both contracts included annual escalations of 3% in the cost of the services provided. In the last year of the contract, the annual rate for street sweeping had reached $135,182.00. In 2009, just prior to the end term of Nationwide's contract, the City released a Request for Proposals (RFP) seeking new quotes from qualified vendors for street sweeping services. The other bids received were substantially higher than the City's contract with Nationwide, ranging from $259,000 — $317,000. The City also investigated whether it could piggyback on another local government contract at a lower rate. The lowest rate found was more than $190,000, which was 40% more than the City was paying Nationwide. Subsequently, Nationwide proposed a five -year extension to their 2009 contract with a new base rate of $139,237.62, which was 3% more than its last contracted rate. The city accepted that proposal and entered into a five -year contract agreement which expires in September, 2014 and also includes an option to renew for an 16 71 additional five years, through 2019. Nationwide has formally requested an extension of its contract with the following conditions: • Nationwide will absorb the annual 3% escalation the first two years of the contract • The 3% escalation will apply to the remaining three years on the contract Year Annual Base Rate 2014/15 $169,244.20 2015/16 $169,244.20 2016/17 $174,321.53 2017/18 $179,551.17 2018/19 $184,937.71 Monthly Base Rate $14,103.68 $14,103.68 $14,526.79 $14,962.60 $15,411.48 Staff performed a cursory check with another City to assess whether Nationwide's rates are still competitive and confirmed that the rates are still well below surrounding market rates. Therefore, staff recommends that City Council approve a contract amendment with Nationwide Environmental Solution, in a form approved by the City Attorney, for an additional five years at the rates shown above. The new contract term will be from October 1, 2014 through September 20, 2019. 72 EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to authorize the purchase of a new maintenance truck and valve operator equipment for the Water Division. (Fiscal Impact: $77,316.49) RECOMMENDED COUNCIL ACTION: 1. Authorize the purchase of a new maintenance truck and valve operator equipment for the Water Division. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Quotes received from three vendors FISCAL IMPACT: Budget Adjustment Required Amount Requested: $49,673.60 Additional Appropriation: Yes $49,673.60 Account Number(s): 601- 400 - 7102 -8105 ORIGINATED BY: James Turner, Water Supervisor REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The Water Division's unit #2501, which was purchased in 1989, has outlived its useful life and is dire need of replacement. Although the truck itself is listed on the City's Equipment Replacement Schedule and fully funded, the valve equipment for the truck was never listed. However, it is also in need of replacement as it is more than 30 years old. Staff needs this equipment to adequately maintain and exercise 1,600 water system valves in the City ranging in size from 4" to 24 ". For the truck replacement, staff is utilizing contract pricing from National Auto Fleet Group. For the valve equipment, Pacific Tek was the lowest responsive bidder. This equipment will be added to the City's Equipment Replacement Schedule so that future replacements can be adequately budgeted for. Staff recommends that City Council approve purchase of the new truck and valve operator equipment and authorize a transfer from the Water Enterprise Fund for valve equipment. W Sell, service, and deliver letter National Auto Fleet Group A Division of Chevrolet of Watsonville 490 Auto Center Drive, Watsonville, CA 95076 (855) BUY -NJPA . (626 457 -5590) (855) 280 -6572. (831) 480 -8497 Fax 1122/2014 GARY MULLINS CITY OF EL SEGUNDO PUBLIC WORKS 350 MAIN ST EL SEGUNDO , California, 90245 Dear GARY MULLINS, 1/22/20141:38:31 PM National Auto Fleet Group is pleased to quote the following vehicle(s) for your consideration. 1 New /Unused (2014 Ford Super Duty F -350 SRW (F3E) 2WD Reg Cab 141" WB 60" CA XL,) and delivered to your specified location, each for Base Price $25,352.42 Tax (9.00 %) $2,281.72 Tire fee $8.75 Total $27,642.89 - per the attached specifications. Price includes 2 additional key(s), and 1 service manual(s). This vehicle(s) is available under the National Joint Powers Alliance Contract 102811. Please reference this Bid number on all purchase orders. Payment terms are Net 30 days after receipt of vehicle. Thank you in advance for your consideration. Should you have any questions, please do not hesitate to call. Sincerely, John Oviyach National Fleet Manager Email: john.oviyach@vedzon.net Office: 562- 618 -0928 Fax: 562 -684 -4672 Joe CHEVROLET r--- TOYOTA' 74 'PC fro 1 of 7 Sell, service, and deliver letter 1/22/2014 1:38:31 PM In order to Finalize your Quote, please submit this .purchase_ packet to your governing body for Purchase Order Approval. Once you issue a Purchase Order please send by: Fax: (831) 480 -8497 Mail: National ,auto Fleet Group 490 Auto Center Drive Watsonville, CA 95076 Email: Jcoo er nationalautofleet rou :cam We will then send a W -9 if you need one Please contact our main office with any questions: 1 -855- 269 -6572 75 Aa rm r1 ^f7 Sell, service, and deliver letter Vehicle Configuration Options ENGINE 1/22/2014 1:38:31 PM Code Description 996 ENGINE: 6.2L 2 -VALVE SOHC EFI NA V8 (FLEX - FUEL), (STD) TRANSMISSION Code Description 44P TRANSMISSION: TORQSHIFT 6 -SPEED AUTOMATIC W /OD, -inc: SelectShift, range select and tow /haul feature (STD) WHEELS Code- - - - - -- Description �64A WHEELS: 17" ARGENT PAINTED STEEL, -inc: painted hub covers /center ornaments (STD) TIRES Fcade Description TBK _ TIRES: LT245/75RX17E BSW AS, ( STD) - PRIMARY PAINT fCode — Description Z1 OXFORD WHITE PAINT SCHEME Code SEAT TYPE Description STANDARD PAINT AS STEEL, HD VINYL 40/20/40 SPLIT BENCH SEAT, -Inc: center armrest, cupholder and storage AXLE RATIO Code - _ - -_ -- jDescription X37 3.73 AXLE RATIO, (STD) 4DDITIONAL EQUIPMENT Code 425 531 Description - 50 STATE EMISSIONS TRAILER TOW PACKAGE, -inc: Trailer brake controller not included, aftermarket trailer brake wiring kit, NOTE: Salesperson's Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer towing or camper limits and corresponding required equipment, axle ratios and model availability 76 pono 2 nF"7 Sell, service, and deliver letter 1/22/20141:38:31 PM 612 SPARE TIRE & WHEEL, -Inc: Excludes carrier, 2 -Ton Mechanical Jack 61S FRONT SPLASH GUARDS /MUD FLAPS (PRE- INSTALLED), -Inc: Custom accessory 76C EXTERIOR BACK -UP ALARM (PRE - INSTALLED), -Inc: Custom accessory, 942 DAYTIME RUNNING LAMP(S) (DRL) 61J 2 -TON MECHANICAL JACK OPTION PACKAGE Code Description 630A ORDER CODE 630A, -Inc: HD Vinyl 40/20/40 Split Bench Seat SHIP THRU CODES Code description - 77 ri_ . A _P11 Sell, service, and deliver letter 1/22/2014 1:38:31 PM 2014 Fleet/Non-Retail Ford Super Duty F -350 SRW 2WD Reg Cab 141" WB 60" CA JCL WINDOW STICKER 2014 Ford Super Duty F -350 SRW 2WD Reg Cab 141" WB 60" CA XL 6.2 L/379 Regular Unleaded V -8 6 Speed Automatic w /OD Interior. Exterior 1; OXFORD WHITE Exterior 2: No color has been selected. CODE MODEL MSRP F3E 2014 Ford Super Duty F -350 SRW 2WD Reg Cab 141" WB 60" CA XL $30,390.00 kny performance- related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions i Dan,- 5 of 7 OPTIONS 996 ENGINE: 6.21- 2 -VALVE SOHC EFI NA V8 (FLEX- FUEL), (STD) $0.00 44P TRANSMISSION: TOROSHIFT 6 -SPEED AUTOMATIC W /OD, -Inc: SelectShift, range select and tow/haul feature (STD) $0.00 64A WHEELS: 17" ARGENT PAINTED STEEL, -Inc: painted hub covers /center ornaments (STD) $0.00 TBK TIRES: LT245/75RX17E BSW AS, (STD) $0.00 Z1 OXFORD WHITE $0.00 STANDARD PAINT $0.00 AS STEEL, HD VINYL 40/20/40 SPLIT BENCH SEAT, -Inc: center armrest, cupholder and storage $0,00 X37 3.73 AXLE RATIO, (STD) $0.00 425 50 STATE EMISSIONS $0.00 531 TRAILER TOW PACKAGE, -Inc: Trailer brake controller not included, aftermarket trailer brake wiring kit, NOTE: Salesperson's $155.00 Source Book or Ford RV Trailer Towing Guide should be consulted for specific trailer towing or camper limits and corresponding required equipment, axle ratios and model availability 512 SPARE TIRE & WHEEL, -Inc: Excludes carrier, 2 -Ton Mechanical Jack $350.00 61S FRONT SPLASH GUARDS /MUD FLAPS (PRE- INSTALLED), -Inc: Custom accessory $75.00 76C EXTERIOR BACK -UP ALARM (PRE - INSTALLED), -Inc: Custom accessory, $125.00 942 DAYTIME RUNNING LAMP(S) (DRL) 545.00 611 2 -TON MECHANICAL JACK INC 630A ORDER CODE 630A, -Inc: HD Vinyl 40/20/40 Split Bench Seat $0.00 SUBTOTAL $31,140.00 Advert/ Adjustments $0.00 Manufacturer Destination Charge $1,195.00 TOTAL PRICE $32,335.00 Est City: N/A MPG Est Highway: NIA MPG Est Highway Crulsing Range: NIA ml kny performance- related calculations are offered solely as guidelines. Actual unit performance will depend on your operating conditions i Dan,- 5 of 7 Sell, service, and deliver letter Standard Equipment MECHANICAL 1/22/20141:35:31 PM IEngine: 6.2L 2 -Valve SOHC EFI NA V8 (Flex -Fuel) Transmission: TorgShift 6 -Speed Automatic w /OD -Inc: SelectShift, range select and tow /haul feature 3.73 Axle Ratio GVVM 9,800 lb Payload Downgrade Package Transmission w /011 Cooler Rear -Wheel Drive 72- Amp /Hr 650CGA Maintenance -Free Battery w /Run Down Protectian �� 1157 Amp Alternator Towing w /Harness and Trailer Sway Control HD Shock Absorbers Front And Rear Anti -Roll Bars Firm Suspension Hydraulic Power - Assist Steering Single Stainless Steel Exhaust Front Suspension w /Coil Springs Leaf Rear Suspension w /Leaf Springs 14 -Wheel Disc Brakes w/4 -Wheel ABS, Front And Rear Vented Discs, Panic Brake Assist and Hill Hold Control Upfitter Switches EXTERIOR Wheels: 17" Argent Painted Steel -inc: painted hub covers /center ornaments Tires: LT245/75Rxl7E BSW AS Clearcoat Paint Black Front Bumper w/2 Tow Hooks 131ack Side Windows Trim and Black Front Windshield Trim Black Door Handles Black Manual Side Mirrors w /Manual Folding Manual Extendable Trailer Style Mirrors Fixed Rear Window Light Tinted Glass Variable Intermittent Wipers Fully Galvanized Steel Panels Black Grille Front License Plate Bracket Aero- Composite Halogen Headlamps - Cab Clearance Lights NTEFtTAINMENT Radio: AM /FM Stereo w /Digital Clock -inc: 2 speakers mixed Antenna HTERIOR 79 por a A of 7 I Sell, service, and deliver Ietter 1/22/2014 1:38:31 PM Vinyl 40 -20-40 Split -Bench Front Seats wNinyl Back Material and Manual Driver Lumbar 4 -Way Driver Seat -Inc: Manual Lumbar Support 4 -Way Passenger Seat Manual Tilt/Telescoping Steering Column Gauges -Inc: Speedometer, Odometer, Oil Pressure, Engine Coolant Temp, Tachometer, Transmission Fluid Temp, Engine Hour Meter and Trip Odometer Front Cupholder Manual Air Conditioning Glove Box Interior Trim -Inc: Chrome Interior Accents Full Cloth Headliner Urethane Gear Shift Knob Day -Night Rearview Mirror Passenger Visor Vanity Mirror 2 12V DC Power Outlets Front Map Lights Fade -To -Off Interior Lighting Full Vinyl /Rubber Floor Covering Underhood Lights Instrument Panel Bin and Dashboard Storage Manual 1st Row Windows Systems Monitor Outside Temp Gauge Manual Adjustable Front Head Restraints Front Center Armrest w /Storage SAFETY Advancetrac w /Rail Stability Control Electronic Stability Control (ESC) And Roll Stability Control (RSC) ABS And Driveline Traction Control Side Impact Beams Dual Stage Driver And Passenger Seat - Mounted Side Airbags Low Tire Pressure_ Warning Dual Stage Driver And Passenger Front Airbags w /Passenger Off Switch Curtain 1st Row Airbags Outboard Front Lap And Shoulder Safety Belts -Inc; Height Adjusters 80 Tki 2231 Cape Cod Way - Santa Ana, CA. 92703 Ph: 714 - 835 -3088/ 1- 800 - 884 -5551 Fax: 714 - 835 -3091 www.pacific-tek.com January 9, 2014 James Turner City of El Segundo 400 Lomita El Segundo, CA 90245 Dear James, Listed below are the descriptions and prices on the equipment for your proposed new valve truck. Flatbed. This is an 8 -ft. x 10 -ft. flatbed with steel- framed wood deck. It has a headboard with expanded metal window. Unit also has a dock bumper and receiver type trailer hitch. Rear corners clipped by 18 inches for PT -25 Valve Operator. Bed to be Line -X covered. 2 underdeck tool boxes included Total $7,400.00 + tax Pacific -Tek PT -25 Valve Operator. This hydraulically driven unit can extend away from the vehicle 28 inches to open and close underground gate valves. It is capable of from 50 to 2500 ft. lbs. of torque and rotates from 0 to 20 RPM. Add electronic revolution counter & torque indicator, data ready package. PT -25 has adjustable torque control, directional control, and a speed control. Add 180 degree Swinger Kit. Unit can be easily positioned and locked. Total $16,900.00 + tax Model PV -66 "Power- Vac ". A self - contained skid mounted vacuum system consisting of a 66- gallon debris tank with high level shut -off and a 6 lug "zero -leak full diameter dump hatch. Vacuum is produced by a 20 HP Drive One gas engine driven 300 -CFM blower. An adjustable relief valve limits the vacuum to 15 ". Filtration system is a "centri- clean" washable 10- micron element in separate filter housing. A 4 Y2" vacuum gauge is provided. Skid overall dimensions are 34" wide x 41" long. Unit weight is 875 lbs. A 20 ft. 3" vacuum hose and pickup tube are also furnished Toal 125,420.00 + tax Drive One System: This is a 20 HP e;ectric starty engine which drives the vacuum blower, the hydraulic pump for the valve operator, and the high pressure water pump. It is mounted on a separate skid and uses electro- magnetic clutchs to select and actuate the hyd and water pump. Total: $3,400.00 + tax Water Jet 3,000 System. This system can be fitted on any truck mounted "Power -Vac" system. The pump output is 3.5 GPM @ 3,000 PSI driven by 20HP (Drive One) main engine. Pressure control valve and gauge are included. Also included is a 60 gallon plastic water tank with top mounted cleanout. A hose reel with 50 ft. of high pressure hose and pressure wand with trigger and interchangeable nozzles are furnished Total $5,400.00 + tax Arrow board This is a Code 3 arrow stick with 9" triangles (part # AS47LH). It is mounted on a riser on the headboard with an in -cab controller Total $11,400.00 + tax Equipment Total Price installed: Tax (8 %) FOB Santa Ana $46,920.00 $3,753.60 Total Price for all equipment above with Tax $509673.60 Less trade -in allowance for old valve operator _- $1,000.00 Total Due upon completion $499673.60 The above shown prices reflect the cost of the item plus all associated costs such as fasteners, fabrication of mounts, painting, installation, wiring, etc. Above equipment is to be mounted on a suitable 1 -ton cab / chassis (60" cab to axle dimension) furnished to us by the City of City of El Segundo Prices are FOB: Santa Ana. Regards, Darin Preston Payment Terms: Net 30 days Kinloch Equipment & Supply, Inc. January 9, 2014 City of El Segundo 400 Lomita El Segundo, CA. Attn: Mr. James Turner Regional Office 763 109`h St. Arlington, TX 76011 Phone: 817 -649 -5900 Fax: 817 - 633 -7239 Toll Free: 800 -536 -5902 The following items are to be furnished, installed, and connected onto a truck cab /chassis to be furnished by customer. Work will all be done at our Chino, CA fabrication facility. City will deliver and pick up unit there. The completed valve maintenance truck will have a new Pacific Tek valve operator, Model PT- 25G with 14 HP gas eng., a 14 HP 66 gallon Power -Vac. Valve operator to be computer ready. Above to be mounted on a steel framed, wood decked flatbed body. Body to be painted black and to have a headboard and dock bumper. Surface to be spray painted with bed liner black material. Bed to have a storage box on each side and under the deck. An arrow board traffic controller to be installed on bed onto risers. A high pressure water jet system with 60 gallon tank to be included PRICE: $ 52,235.00 including state tax Prices are FOB: Chino, CA Payment due 10 days after invoice date Kinloch implies no product warranties but relies upon manufacturer to warranty each product ,sold. We look forward to being of service to you. Let us know if you have any questions regarding our proposal. Respectfully, Terry Malloy - Sales Mgr. January 7, 2014 Mr. James Turner El Segundo Dept. of Public Wks. El Segundo, CA. Mr. Turner, Here is the list of items requested by you for installation on your truck. • 8' x 10' Flatbed with headboard, dock bumper, and 2 storage boxes. To have rear corners angled for a distance of 18 ". Bed to be coated with bed liner material in black. • Furnish new truck mtd. Valve operator with on -board gas engine & hyd. pump • Furnish and install high pressure water jetting and cleaning system • Swivel kit to allow valve operator to work off either side or rear of deck. • Supply and install a compact Pacific Tek PV -66 vacuum unit w/ 25 ft. of 23" hose. • Traffic safety Arrowboard, fixed position, w/ programmable controller installed. All above equipment to be installed, tested, and ready to use upon delivery. Complete Unit Price: $47,500.00 + tax at 8% = $51,300.00. Prices here will be honored for 60 days from above date. FOB: Sacramento / Terms; Net 30 days firm / Lead time; 6 weeks Quoted by; Ed Hodges Ed Hodges Owen Equipment Sales 1350 Vinci Avenue, Unit 3 � Sacramento, Ca 95838 PO Sox. 20877 ., Portland, O° 97294 (800) 992 -3656 , local (916) 992 -0739 = lax 1916) 992 -0769 www.owenequipment.com Regards, Ed Hodges Ed Hodges General Manager Owen Equip .meat Sal s -1350 Vinci Avenue, Unit 3 g Sacramento, CA 95838 °O Box 20877 Portland, OR 97294 (800) 992 -3666 local (916) 992 -0739 - fax (916) 992 -0769 www.owenequipment.com EL SEGUNDO CITY COUNCIL MEETING DATE: June 3, 2014 AGENDA ITEM STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding a request from the American Cancer Society to waive fees for City resources and staff time associated with their El Segundo Relay for Life event on July 12 —13, 2014 at Campus El Segundo Athletic Fields. (Fiscal Impact: $5,966.00) RECOMMENDED COUNCIL ACTION: 1. Approve /Deny the request from the American Cancer Society to waive fees for City resources and staff time associated with their El Segundo Relay for Life event. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Request letter from the American Cancer Society 2. Event Site Plan 3. Estimated fees for City resources and staff FISCAL IMPACT: $5,966.00 Amount Budgeted: $ 0.00 Additional Appropriation: $ 300.00 Recreation Staff (001- 400 -5201 -4102) $4,650.00 Field Reservation (001- 300 - 0000 -3879) $ 178.00 Banner Permit (001- 300 - 0000 -3804) PREPARED BY: Jackie Day, Administrative Specialises REVIEWED BY: Bob Cummings, Director of Re Freation and Parks APPROVED BY: Greg Carpenter, City Man. BACKGROUND & DISCUSSION: In previous years, fees for the American Cancer Society's Relay for Life of El Segundo event have been waived as a part of the Special Event Fee Waiver list approved by City Council, which expired at the end of 2013. At the December 3, 2013 City Council meeting an agenda item was presented before City Council for discussion and action for the continuation or revision of waived fees associated with special events that have previously been granted fee waivers. At that time, City Council formed a Subcommittee to review the process of waiving fees and to make recommendations regarding the extent to which fees will be waived going forward. The Subcommittee has not yet finalized a recommendation on this item. During Public Communications at the City Council meeting on April 1, 2014, Relay for Life of El Segundo event Chairperson, Patricia Morales, requested that the City consider waiving fees for the Relay for Life event to be held on July 12 and 13, 2014 at Campus El Segundo Athletic Fields. The American Cancer Society has completed and submitted the required City of El Segundo Special Event Use Permit Application for the use of the west field at the Campus El Segundo Athletic Fields and has requested the City to provide the following: 18 0 20 Tables • 100 Chairs • 15 Canopies The total fiscal impact of the event is $5,466.00, which includes $300.00 for staff, potential loss of revenue of $4,650.00 for facility reservation fees and $178.00 banner permit fee. While there is not an established fee structure for the use of City equipment, staff estimates the value of the requested City property for this event to be $838.00. �j RELAY FOR LIFE Im Follow us to April 23, 2014 Dear City of El Segundo and Recreation & Parks, with more birthdays. I am writing on behalf of the American Cancer Society and El Segundo's Relay For Life event, to formally request for all fees to be waived for our Relay For Life of El Segundo which will be held at Campus El Segundo from July 12 -13, 2014. El Segundo's Relay For Life event.is an annual tradition in the community and an opportunity for all of El Segundo to unite in the fight against cancer and to help create a world with more birthdays! We are continuing this local fight as we hope to raise nearly $50,000 for the American Cancer Society this July. The purpose of Relay For Life is to celebrate, remember and fight back. We celebrate local cancer survivors in the community, remember loved ones lost against the disease, and fight back by raising thousands of dollars for the American Cancer Society and spreading early detection and prevention. The money raised by El Segundo's Relay For Life event supports a wide array of patient services and helps to fund cancer research. We try to operate at as low of an operating cost as possible, so we can serve more cancer patients and their families. Without your support, our expenses will be extremely costly and we will not be able to support the fight against cancer in the best way possible! On behalf of this event, I am asking that you please consider waiving the costs of the West Field at El Segundo, the maintenance /staff costs, the costs for the tables, chairs and canopies, as well as the costs for the banner permit, which allow us to advertise this hopeful movement. Any of your support and generosity would be warmly welcomed and greatly appreciated. Thank you for your time and consideration. Gratefully, Maggie Walsh Relay For Life Specialist American Cancer Society 858.349.6264 Maeeie.Walsh @Cancer,or� American Cancer Society Relay for Life July 12 &13,2014 City Staff Charges Recreation Staff $300.00 12 hrs. x $25.00 hr. 31 hrs. x $150.00 hr. Total $300.00 $178.00 Established City Fees Campus El Segundo Rental Fee $4,650.00 31 hrs. x $150.00 hr. $80.00 Banner Permit $178.00 Total $4,828.00 Estimated Value 20 Tables $158.00 100 Chairs $80.00 15 Cano ies $600.00 Total $838.00 Totals City Staff Charges $300.00 Established Cit y Fees $4,828.00 Estimated Value $838.00 Total 1 $5,966.00 01