No preview available
2014 May 20 - CC PACKETAGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 20, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER ROLL CALL PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sue.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -1- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters Agency Designated Representative: City Manager and Steve Filarsky Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) 2 2 CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters AGENDA EL SEGUNDO CITY COUNCIL COUNCIL CHAMBERS - 350 Main Street The City Council, with certain statutory exceptions, can only take action upon properly posted and listed agenda items. Any writings or documents given to a majority of the City Council regarding any matter on this agenda that the City received after issuing the agenda packet, are available for public inspection in the City Clerk's office during normal business hours. Such Documents may also be posted on the City's website at www.elsegundo.org and additional copies will be available at the City Council meeting. Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is within the jurisdiction of the City Council and /or items listed on the Agenda during the Public Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5) minutes per person. Before speaking to the City Council, please come to the podium and state: Your name and residence and the organization you represent, if desired. Please respect the time limits. Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior Tuesday). The request must include a brief general description of the business to be transacted or discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five (5) minutes in length. In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 20, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER INVOCATION — Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Atkinson G! M PRESENTATIONS a) Proclamation — Community Wellness Day, May 31, 2014 b) Proclamation — National Public Works Week, May 18 -24, 2014. ROLL CALL PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. Recommendation — Approval. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action to adopt the proposed fee modifications presented by the Recreation and Parks Fee Analysis Task Force. (Fiscal Impact: Estimated Increased Revenues of $200,000.00 to $250,000.00 Annually Recommendation — 1) Approve the proposed fee schedule for programs and services provided through the Department of Recreation and Parks; 2) Adopt resolution accepting new fee schedule; 3) Alternatively, discuss and take other possible action related to this item. D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 5 5 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Warrant Numbers 3000501 through 3000825 on Register No. 15 in the total amount of $936,830.98 and Wire Transfers from 04/14/2014 through 05/04/2014 in the total amount of $1,318,232.56. Recommendation — Approve Warrant Demand Registers and authorize staff to release. Ratify Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. 3. Regular City Council Meeting Minutes of May 6, 2014 and Special City Council Meeting of May 6, 2014. Recommendation — Approval. 4. Consideration and possible action to 1) award a standard Public Works contract to Big J Flooring for the Water Plant Carpet Removal and Replacement Project located at 400 Lomita Street in the City of El Segundo and 2) award a Professional Services Agreement to Gale /Jordan Associates for asbestos testing and monitoring services. Project No. PW 13 -21 (Fiscal Impact: $27,824.00) Recommendation — 1) Award a standard Public Works Contract for $17,369.00, in a form approved by the City Attorney, to Big J Flooring for the Water Plant Carpet Removal and Replacement Project; 2) Award a Professional Services Agreement for $7,850.00, in a form approved by the City Attorney, to Gale /Jordan Associates for asbestos testing and monitoring services; 3) Authorize $2,605.00 for construction related contingencies; 4) Alternatively, discuss and take other possible action related to this item. on 10! 5. Consideration and possible action to authorize the City Manager to 1) enter into an Agreement with the South Bay Cities Council of Governments (SBCCOG) in support of consulting services to prepare plans and specifications for the installation of bikeways in El Segundo and 2) enter into a Professional Design Services agreement with JMDiaz, Inc. to design and prepare plans and specifications for the installation of bikeways in El Segundo. (Fiscal Impact: $150,000.00 receipt of Grant Funds) Recommendation — 1) Authorize the City Manager to enter into an Agreement, in a form approved by the City Attorney, with the South Bay Cities Council of Governments for consulting services to prepare plans and specifications for the installation of bikeways in El Segundo; 2) Authorize the City Manager to enter into a Professional Design Services Agreement with JMDiaz, Inc., in a form approved by the City Attorney, to design and prepare plans and specifications for the installation of bikeways in El Segundo; 3) Alternatively, discuss and take other possible action related to this item. 6. Consideration and possible action to receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (" ESMC ")§ 1 -7 -12 and 1 -7A -4. Fiscal Impact: $13,875.00) Recommendation — 1) Receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. 15269, subdivision (a) of the CEQA Guidelines; 2) Alternatively, discuss and take other possible action related to this item. 7. Consideration and possible action to receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1- 7A-4. (Fiscal Impact: $82,354.00 Recommendation — 1) Receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC')§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and take other possible action related to this item. WA 7 8. Consideration and possible action regarding awarding contract to Spec Construction Co., Inc. for construction at 25 homes related to Project No. RSI 14 -02 (Group 52 of the City's Residential Sound Insulation Program) (Fiscal Impact: $1,034,363.40) Recommendation — 1) Waive minor irregularities in the bid from Spec Construction Co., Inc.; 2) Award contract to Spec Construction Co., Inc. for project RSI 14 -02 (Group 52); 3) Authorize the City Manager to execute a contract in a form approved by the City Attorney; 4) Alternatively, discuss and take other possible action related to this item. F. NEW BUSINESS 9. Consideration and possible action regarding a request from the El Segundo Center Street Elementary School Parent Teacher Association (PTA) Ice Cream Social to waive Main Street banner permit fees for the Ice Cream Social per El Segundo Municipal Code section 8 -8 -7 D1. Fiscal Impact: $178.00) Recommendation — 1) Approve /Deny the request to waive the banner permit fees per the El Segundo Municipal Code Section 8 -8 -7 D1; 2) Alternatively, discuss and take other possible action related to this item. G. REPORTS — CITY MANAGER H. REPORTS — CITY ATTORNEY I. REPORTS — CITY CLERK J. REPORTS — CITY TREASURER K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer — Council Member Atkinson — Council Member Dugan - IV Mayor Pro Tem Jacobson — Mayor Fuentes — PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. MEMORIALS — CLOSED SESSION The City Council may move into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et sMc.) for the purposes of conferring with the City's Real Property Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators. REPORT OF ACTION TAKEN IN CLOSED SESSION (if required) ADJOURNMENT POSTED: DATE: J . � � TIME: /1 * 46 A4,K) NAME: t�)Uaa' E 9 rorlamatl'on Citp of C Oegunbo, California WHEREAS, The Health & Wellness of our residents is our responsibility; and, WHEREAS, The Safety of our residents is a significant concern for our families, community leaders, and all that thrive here; and, WHEREAS, The Environmental Wellness is of universal concern and deserves the utmost attention; and, WHEREAS, The Financial Integrity of our families is vital to our communities stability; and WHEREAS, Inspiring the need for our residents to take back responsibility for their families health, safety, environmental and financial wellness, in order to elevate the quality of their lives and the status of our community. NOW, THEREFORE, the Mayor and members of the City Council do hereby proclaim the 3 1st of May, 2014 as "Community Wellness Day" in El Segundo and urge that this day be dedicated to the efforts of Doctors of Chiropractic in helping educate all citizens on the importance of Health, Safety, Environmental, and Financial issues affecting our community. 10 rortamatt"Ott COP of (el Oegunbo, California WHEREAS, Public works services provided in our community are an integral part of our citizen's everyday lives; and WHEREAS, The support of an understanding and informed citizenry is vital to the efficient operation of public works systems and programs such as water, sewers, streets and highways, public buildings, and solid waste collection; and WHEREAS, The health, safety and comfort of this community greatly depends on these facilities and services; and WHEREAS, The quality and effectiveness of these facilities, as well as their planning, design, and construction, are vitally dependent upon the efforts and skill of public works officials; and WHEREAS, The efficiency of the qualified and dedicated personnel who staff public works departments is materially influenced by the people's attitude and understanding of the importance of the work they perform. NOW, THEREFORE, the Mayor and Members of the City Council do hereby proclaim the week of May 18 -24, 2014 as "National Public Works Week: in the City of El Segundo and call upon the citizens and civic organizations to acquaint themselves with the issues involved in providing our public works and to recognize the contributions which public works officials make every day to our health, safety, comfort, and quality of life. Wayor Suzanne Fuentes Mayor fro Zem Car(Yaco6son Counci(Wem6er DaveAtkinson Counci[Wem6erWarie Felfhauer Counci[Wem6erWichae[Dugan 11 EL SEGUNDO CITY COUNCIL MEETING DATE: May 20, 2014 AGENDA ITEM STATEMENT AGENDA HEADING: Unfinished Business AGENDA DESCRIPTION: Consideration and possible action to adopt the proposed fee modifications presented by the Recreation and Parks Fee Analysis Task Force. (Fiscal Impact: Estimated Increased Revenues of $200,000 to $250,000 Annually) RECOMMENDED COUNCIL ACTION: (1) Approve the proposed fee schedule for programs and services provided through the Department of Recreation and Parks. (2) Adopt Resolution accepting the new fee schedule. (3) Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: (1) Resolution including Exhibit A, Schedule of Proposed Fees FISCAL IMPACT: Estimated Increased Revenues of $200,000 to $250,000 Annually Amount Budgeted: $0 Additional Appropriation: N/A Account Number(s): N/A ORIGINATED BY: Meredith Petit, Recreation Superintendent REVIEWED BY: Bob Cummings, Director of Rec tion and Parks -' APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: The Recreation and Parks Fee Analysis Task Force was created on September 18, 2012, and was tasked with analyzing and recommending fees associated with programs and services offered through the Recreation and Parks Department, with cost - recovery and sustainability a primary focus. The Task Force includes Council Members Dave Atkinson and Marie Fellhauer and Recreation and Parks Commissioners Bob Motta and Debbie Bundy. Various non - voting City staff from the Finance and Recreation and Parks Departments supported the Task Force by providing data and other information to aid discussion. While the cost of providing services continues to increase, cost recovery becomes critical to sustaining the quality, value, and delivery of services, facilities, and programs. With cost recovery as the goal, the Task Force compiled a list of proposed fee modifications that are intended to be reasonable and equitable for both the customer and the City. The proposed fees are based upon the theory that those who benefit from parks and recreation services pay for such services. The programs and services that offer a large benefit to the broad population of the community would continue to be subsidized by the general fund at a higher proportion than a program or service that offers a more exclusive benefit to a smaller portion of the population. Direct costs associated with the operations of facilities and the programs held therein include, but are not limited to, personnel (salaries and benefits), supplies and equipment, utilities, general maintenance, and advertising. Indirect costs include administration, oversight from the department's managers, and 12 support services from other City departments. The targeted cost recovery level of a particular activity or by a particular user group is variable to recover all or a portion of both direct and indirect costs. For instance, Non - Resident groups and individuals are subject to a higher fee than El Segundo Resident groups to assess a portion of the costs to users who may not support the City's tax base and subsequently the general services operating budget. The projected revenue for any given facility or program does not exceed the projected costs. Additionally, the Task Force used the benchmarking technique to compare proposed facility and activity fees to those of nearby cities such as Manhattan Beach, Culver City, Torrance, and Santa Monica. It should be noted that the proposed fees were considered to be comparable while remaining even lower than the average in some instances. At the City Council meeting on March 4, 2014, a Public Hearing was held regarding proposed fee modifications brought forth from the Recreation and Parks Fee Task Force. The City Council provided direction to staff and the Task Force to re- evaluate some options pertaining to the proposed fees for transportation services and aquatics drop -in programs, to address concerns of customer convenience. Additionally, the City Council expressed a desire to determine a financial assistance program for users who may not be able to afford to pay fees for certain services geared toward senior citizens, such as transportation. The Recreation and Parks Fee Analysis Task Force has met with staff to determine solutions to the abovementioned concerns. To that end, it is the recommendation of the Task Force to provide options for pre -paid cards for aquatics drop -in programs (i.e. Lap Swim, Recreation Swim and Swimnastics) and transportation programs (Dial -a -Ride and Beach Shuttle). The card would be waterproof, easy to carry, and for increased convenience, eliminate the need for a payment transaction each visit. It will allow the card - holder multiple visits and each time the card - holder participates in the program his /her card will be marked. A card can be issued to an individual or a family living within the same household. The Task Force also recommends that those residents who qualify for the City of El Segundo Lifeline Program (reduced utility rates) or other reduced utility services under the California Alternative Rates for Energy (CARE) guidelines shall receive a 10% discount on the pre -paid transit card. The Task Force recommends that the City Council approve the proposed fees as listed in Exhibit A. Upon approval, the Recreation and Parks Department will work to develop an appropriate implementation plan. 13 RESOLUTION NO. A RESOLUTION ADOPTING NEW FEES PURSUANT TO ESMC § 9 -8 -6 FOR THE EL SEGUNDO PARKS AND RECREATION DEPARTMENT TO RECOVER COSTS INCURRED FROM PROVIDING VARIOUS PUBLIC SERVICES. BE IT RESOLVED by the Council of the City of El Segundo as follows: SECTION 1: The City Council finds as follows: A. The City Council may establish fees for services under various provisions of California law including, without limitation, Business & Professions Code § 16000; Education Code § 18926; Government Code §§ 36936.1, 43000, 54344, 65104, 65456, 65874, 65909.5, 65943, 66013, 66014, 66451.2; and Health & Safety Code §§ 510, 17951, 17980.1, 19852. B. In addition, the City Council may establish fees pursuant to El Segundo Municipal Code § 9 -8 -6 including, without limitation, the Basic Rate for using park property and facilities. C. Pursuant to Government Code § 66016, the City made data available regarding the cost, or estimated cost, of providing services for various fees ten (10) days before the public hearing held on March 4, 2014. D. On March 4, 2014, the City Council heard public testimony and considered evidence in a public hearing held and noticed in accordance with Government Code § 66016. E. At the recommendation of the City's Departments and the City Manager, the City Council believes that it is in the public interest to establish the recommended fees to recover the costs of public services. SECTION 2: The Fees attached as Exhibit 'A" and incorporated into this Resolution as if fully set forth, are approved and adopted. Those rates identified for using park facilities constitute the "Basic Rate" for purposes of ESMC § 9 -8 -9 and may be adjusted in accordance with ESMC §§ 9 -8 -1, et seq. SECTION 3: This Resolution is exempt from review under the California Environmental Quality Act (Cal. Pub. Res. Code §§ 21000, et seq.; "CEQX) and CEQA regulations (Cal. Code Regs. tit. 14, §§ 15000, et seq.) because it establishes, modifies, structures, Page 1 of 3 14 restructures, and approves rates and charges for meeting operating expenses; purchasing supplies, equipment, and materials; meeting financial requirements; and obtaining funds for capital projects needed to maintain service within existing service areas. This Resolution, therefore, is categorically exempt from further CEQA review under Cal. Code Regs. tit. 14, § 15273. SECTION 4: This Resolution will become effective immediately upon adoption and will remain effective unless repealed or superseded. SECTION 5: The City Clerk will certify to the passage and adoption of this Resolution; will enter the same in the book of original Resolutions of said City; and will make a minute of the passage and adoption thereof in the record of proceedings of the City Council of said City, in the minutes of the meeting at which the same is passed and adopted. PASSED AND ADOPTED this 20th day of May, 2014. Suzanne Fuentes, Mayor Page 2 of 3 15 STATE OF CALIFORNIA ) COUNTY OF LOS ANGELES ) SS CITY OF EL SEGUNDO I, Tracy Weaver, City Clerk of the City of El Segundo, California, hereby certify that the whole number of members of the City Council of the City is five; that the foregoing Resolution No. was duly passed and adopted by said City Council, approved and signed by the Mayor of said City, and attested to by the City Clerk of said City, all at a regular meeting of said Council held on the 20th day of May, 2014, and the same was so passed and adopted by the following roll call vote: AYES: NOES: ABSENT: ABSTAIN: ATTEST: Tracy Weaver, City Clerk APPROVED AS TO FORM: Mark D. Hensley, City Attorney Karl H. Berger Assistant City Attorney Page 3 of 3 16 a� m O L U) W 0 W LL a N N O a- 2 d c X 0 `- Z c O O W N c c E2 -9 y_0 aLn N r m O Or O C N U.� O Z OfR N N ` II W m ul M Co O N N fA m •+, = U > N O N O +� C O O O O C N tf M N U N m0 � t CL 9 U II CL U) O U f0 -E -0 O + Lo N O C1 CO f0 C - � N �ozj�_ N W II o C N U O I` M a O O u> Lo N W O X o) d b4 C ti (10 j. N N W � H U) H z W to o a 0 m LO LO LO in o LU0 r r r N Z O 0 z O� Z o m R O O O O O C.9 a LO LO � V) r N O J LL W 0 ~ Z LL O m W to LO to LO W a N N N N LO U) Z J O W Z V � 0 O 0 = m L d N 6 �/ f0 N C y C 0 r 0 a� ci U U u ` cc u o m n. a = a 0 a��i `m cu c IL m � U H U) �N �ri c I� .�, Cy co N a ¢rGa�o c O Fn o rn o i O O O II C ;M N OC Z U C Z Z II jA N V1 .-. U O {V±i `gi O p O cn`~ m� O O W C U���2a or00i N 11 m0 0 `O Z 6., _ r (C .� 2 O 0 0 C O� L N a 04 LO N C ALL �p69 �N N 0 2)� O2 11 W � � � _N �a-- M Oa :3 O O 7 (�J 7OC) (0 Q GJ II 0 0 O W O N _ W v � m���Wc'a�z' �S •U O II c`n 7"5 " � > C= y m 0 O °d Na °o m2Ucn m p � Q1 06 O N ` J ��o C�LLw� � Cl) O (a p moo =o 0 � N .E � '� 0 2 0 N W!� N N E N O17 O M 00 � N II W EA II (O EA oO z W N � a � O M co co CO Cl) 4D r z c� 0 z o~ Z LL mR O O O O O O O W a N N N N 04 co M NO J LL W OF 0 LL Z O mW O O O O O O O W a N z J O W Z L � O O � LO x N lV 2 N � � N m E f0 1= U IL U � � X X af6i m � Q � E E Q Q Q U U N N N U U C Q d U d Y U Q U a y m •� m � m d a m ii � a � E m m m IL a a Z U Q 2 Y fn fr w d' a 17 cA � �rA u U h. d C O, O C y yQ U U7 j j t0�3H LLI d' a 17 17 Q 0 a m X (A W N N LL N N 0 Q 0 91 O v vv � N l0 rn CO AI. II a II f0 � a u � N .O. M mr > CL) V ( d' N (/� Z N U> (� II U mao W `� O ._O m n Q .N 00 C- = U 7 F F. `C 03 00 Fu — Lo C 10 O N (0 7 F- -a U c� C L Q O O O L UJ M 7 +- N N -0 O V O Z L p� U CO �' O y Q c L II j c N 0 O 0 p N L 7 U L r N O N W� Q 0) _ _ Q (U r 0 m0a�r Fu , LL C V 7 N N C Q) C C � 00 C OQ� C'LCD < w N Q d T ID O _ _0 \ 0 o L o p (�6 M Z CO N 0p U L E r r cn L z- W E09 W n W Ef3 ER Z W (n G a N O wZ o rn 0 rn 0 0) 0 0) 'o Z U` O Z O F Z o O O wd 0 c° 0 to 0 to 0 co N O J 0 W O H LL Z O (� d M c°h M M LO W Z N J O W Z L N 2 L � d � a ° o_ J W -O ° LL V LD LL c o W N LL N U) W m O LL J rn > m M ° r a E I-- 0 in c°n U a O v vv � N l0 a V ( d' N (/� Z 7 F F. II 0 N O II r U .N II N U O L N o U +L+ U Z W a N N W O (a �a c d v m o N C O Z 0 a` ` 0 0 LL N W 0 a` c O o Z N W a1 c a J w CL d Q LL 3 �.i t r a II L' O � � N C O O t t} -O 0 O O O N O C a) ER d N � � � N II ova' (D �� (n LIUJ to N \ 0) L T S� C W O r o C O O N � o O �� N � E = II CO � � (Oj (�j O LO L LO O LO II Lim O6-. NC.0 XCV CL° r L L C.0 .- (6 L o\ � U!) � � 6-1- M Q!)- Z ti -0 N X J X �:3 00 a�+O�EOON� L� C-4 � LO LO O � N -0 N + � r Z � p � U w ` O X (0 t U') O CA � cq r� O N N— O W61�1e»QIY 0�WU Z W y 12 a Z C7 O Z D ~ Z LL O :3 w 0 0 0 0 0 Wa N M N W J 0 wLL E 0 O F of 0 LL C: Z O a C7 a ° U') o LO v v W � W Z E J 0 O W Z 0 H N 7 O L 7 U � m O � J s` E � O _ a N 0 O O U Q 0 W U o � 'o H ° o x t W � o i° w E U 0 Q E « T (0 d Z O 7 � O rL d � U w C: (j i. W °D d c y d N a U � d °, rn v c E m O Y � � U H U We Q N m a� XU) W N N LL W U) O CL O 97 Q c4 c co c c4 r r((npp N' u Q U U O�j U O E2 O UJ = O U h LLa u ��O Cl) o C 2 0 C) �nmo0 T O 08 Q W p0 O) � C Cl ( (J � � L LLl' � �F N 0 iaof u? ,a NQN LO N L 0) O N C C N U In > N a N N f6 7 (p 7 a- O C Q CU � O C O � @ N c9 p W m 0 W N U m o U in C) j 7 w O C U 7 M Q a� 0 o a ` O O M to N Z N N � a N o p >O +_ N o_ fT _ U W LL d9 ER H Z W N IL rn � W W 0 M 0 M 0 M Z V' 0 Z O H D LL Z O IX (g a o o 0 0 0 0 W N N N N J O W LL O F 0 LL Z W Wa O o O 0 O 0 N Z J 0 W Z L m 0 d 'a co d J m E O O m w 0 CL °' E o a a 0 Z H 3 ° o O Cn o 0 C G_ O CL O N U D = U Q Q c4 c co c c4 r r((npp N' Q U U O�j U UJ ro h h LLa u u� 08 � C Cl ( (J � � L LLl' � �F M � a i t N J L �O X CO) L M 11 i.� N f0 ca 0 a QLO y 7 O L 0 0 0 Ei? O L t m a� LL otS d d �F 19 a QLO y 7 O L 0 0 0 Ei? O L t m a� LL otS d d �F 19 Q a) m a) i W U) (1) Q) LL U m N O O_ O a 20 c m m 0 u W o cN U ; E SO IA a ffY N O S N O CIS a) X a) CV U a) U C) O a) Q- cm cei V) r X C) N O O U Z N O Lo N O N N 6sa m CO m a) cu .� O a) U N N N >, O N U C 0- 0 0 0 N Q� N O U E r " T CL LO >— O EA C6 N U 7 O Z L• N 0�+� A` a) Q> Q- T co 0 6 69 44 N Z � z O E O Z Q- X 3 N C o U) O 0 — C Q U) M Q (0 (6 (A O CD L Q a) CZ U) Ep O U co co O Q N CL CO W a ~ US U) U O 0 C-4 U- Q 7 N �a > N y cn U') C () U CU c 0 C W O r O 9 U� co a) E c s. U O Q E a) tf N .N 0 0 (D C rn " O t7. H L Q CU 7 O U L U° o o. U) C o 7 O a) O a) co T LL a) U) O C d C CL W v L O (� O m U U) r O ) ° o a) c O m Z Z C� a) o E Q0r 0) O C N NQ dj W r o a) .0 Ap 6 � o a) ` IL U V1�JlF > >� co , LM (U 0 o LO a 4) LL 3 W LL � � F Z C O dj p W N 0 IL C C W C N M:3 W O 0 0 0 L9 0 t2 0 t 0 � a! Z C7 a) O Z I o LO cl O o~ Z o Z o W W IL O o O 0 O 0 O 0 O 0 O 0 N O J 0 O U T W ~ C a Z 0 O W C w a Z 0 Lo 0 LO 0 LO 0 LO 0 LO a 47 N J O W Z d m 7 O O a) V 2 U- L d 0 IL O (6 LL U Y L O Q Q- Q Q a' + LO N LL + LO N z N lj N + LO 0 d O CL 0 CL :3 N O 0 e m O O d 0 � w rn 0 o 2 W Y a o, 0 ++ d 8 IL c a c m U U c m o o d co co a)_ d N 0 N _ U (D N C c f0 N z 20 c m O a) a)�m cN U ; E SO a (D U Q N O a)Q '> a) a) X a) U a) U C) O a) Q- cm cei in N Co a) O O U Z N O Lo N O N N 6sa m CO m a) cu ,U N 7 � � U N N N >, O N U C 0- 0 0 0 N Q� N � U O V U E r " T CL LO >— O EA C6 N U 7 O Z L• N 0�+� A` a) Q> Q- T co N C O a) to U 'Z - C L N 'C O O E O Z Q- X 3 N I Q > O O Q C O 0 — C Q U) M Q (0 (6 (A O CD L Q a) CZ U) Ep O U co co O Q N CL N E Q- US U) U O 0 C-4 U- Q 7 N �a > O O C () U CU c 0 C W O r O 9 U� co a) E c O CU N 0) c� U .N Q- c O Q E a) tf N .N C rn " O H L Q CU 7 O U L U° o o. () D a) O a) T LL N r C d v U) LO c O Z a) a) C N N r o a) ` IL a) w 0 o LO a 4) LL 3 C O C O dj p C C W C N N s� =' O a) a` I o LO cl O Z o W N U) N O U T cu a C > a) d m O a) V U U- 0 O (6 LL U a L O Q Q- Q LL O C •Q. � a m O CL c d Q. Q tf > w ea W d c6 m ++ V C U U co co 20 a� L m a) X U) W a) () U- a a) U) O a- 2 a N D U'�seAUatfl� O I Ifs C C7 N N O O 1 1 Z' a) o c O O O Z' U � (D 7 L() > O O C U C N N a) O W \ \ O � c`u a) 00 U CL in L) rr U a) o �COoi't O O OU �. Q(J� � a) LO r O N Q64 6 r o- M a� c c CO CO j�Nm �(JWW O QQ_ F ` O M O \ cu 64 0) � 6 m_� Qao N�� a) Cl NO OEA-O� p O O O CD _ N N 7 LL m� � C C i E C U C a N 64 C, d W v ca (no` Mo r W O a _ m > N a) N iiEC. wrn N W N U- c a) O a Cl N O N 3 C O C z y N o_ CL o w w LL w C N W a J IL a� w w n o a � N C O Cl) N O •� N N a. N O L O 0 Q O t a) � C O c } N D U'�seAUatfl� O I Ifs C C7 N N O O 1 1 c Cl C C O W L) rr U U �. Q(J� � a� c c O �(JWW O QQ_ F F a��iiN36�a) Q o N a o C c �c .0 _ a) O a) p a) O "aZ > U a) � N CO +• � 0 0 + a r 3 V Q 3 N C N Q •� ~ � O Q-r @ 3 .r c d d C O Z L 7 O N 7 a 0 c d c � c rn c�6 L a C O i N a) 7 U .; Q C N V ��•��SN C nod fl N %s ILL � VY {L � w to [1 a'S � Q � N Q ` �pp �_ •j +DH WCIF x o � Z II TM O � O N O M r-- c 04 co a>i � n C � 3 O W O N L M O C��C.i M O- O t N O p O � O6-- r C II N ��W Ux,n u) N c � N L -O � M y N 00 N c m ayi 6G- LO C O Z L 7 O N 7 a `o .E m c � w c N R L 0 a C Q 0 o a) f'C W 3 N '> E � co 21 N V ��•��SN C nod fl N %s ILL � VY {L � w to [1 a'S � Q � N Q ` �pp �_ •j +DH WCIF x o � Z II TM O � O N O M r-- c 04 co a>i � n C � 3 O W O N L M O C��C.i M O- O t N O p O � O6-- r C II N ��W Ux,n u) N c � N L -O � M y N 00 N c m ayi 6G- LO C O Z L 7 O N 7 a `o .E m c � w c N R L 0 a C Q 0 o a) f'C W 3 N '> E � co 21 x o � Z II TM O � O N O M r-- c 04 co a>i � n C � 3 O W O N L M O C��C.i M O- O t N O p O � O6-- r C II N ��W Ux,n u) N c � N L -O � M y N 00 N c m ayi 6G- LO C O Z L 7 O N 7 a `o .E m c � w c N R L 0 a C Q 0 o a) f'C W 3 N '> E � co 21 Q � .O m � W U N LL a� rn O Q- 0 Sl CD U N to w (1) CM N _ 7. O N T t0 U Q N E U M C tan � F Q U •N cn co a) CU C Q O N O— O M to O O U "O CO N+T' Q d1 3 O O in N cu 0L-aD 0 =3 N� nwUT c M U O �O Cep EA N N O tll O II CD N tll N 6 U C N� 0 N U to 0 > tv ot•T�� W Q= L N N (0 p U N O —_ O_ — O O 3 C) Q O M C a) � C E y CN a U t0 666, U w L N N a O+ m 3 o N 0") Q- co co c o U� ajLnW - to Cv - 0 ?,� tin a D-o E 69 U za' C C U Q O _ N rn Q- •- c E[ cp (nn N 0 (6 m O U "6 a) • X M ` to O` L0 O N 64 L n ° U a CL x m Q Q p L ca (1) L m ai L a) L ui T to L L C C M ca tll tll C 0 C tll U U U U N Q. tD Q Q Q LO O LO LO ER tf3 L Q H L L U LL O 1C tC to E c 4� C0 O T O CX1 N O p � N O_ N CD L ° � is H o m Q i U ++ � O O L ui N t: O U L C N '3 to m� -a to O O f0 c 0 0 "0 '0 O X E L tv � rn tll 0 +`+ Q �• c O U a) 0 O c rn o L � U >, tll N N L_ � a U C =3 N to Q L E v L E �C O N ++ U ++ a MoM Ln co L •� t6 Q Q = N d to Cl) � U O O N Z o — D: tv 0 T E U o) C) N j� m 0) m 00 06 C " N LO Y 0 nO C,4 N m O T o to �i 2 T m CO Q CU m vC'u`r-,�ta LO Q �� M Q O t9 O_ Q — O T O 00 O M C O L 04 04 r- N O :3 U) o U�O r'� m 0 U 0 0 0 Q W O c U m U 0 Q tT tT O Co O.S;� 3 m c c`a io o tv CO CL -0 c p rn O C\F CL N Q C, "2 ~ I� C O T U Q Q p a f0 �' 04 N 0 II p n to T to N to V to C L O m L Q L LL 1C to E c C0 O d CI O_ LL ° � is H C N C a U ++ � O O L ui N t: O CL U) U U N Q U O O i N m Z O +� O H 22 Figure 1: Estimated Annual Athletic Field Operating Costs Direct Indirect Total Park Maintenance Personnel Costs (includes Salaries and Benefits S 287.400 $ 48.150 $ 335,550 Park Maintenance Superintendent $ 66.000 ation Supervisor ap rox 60% of'ob duties g Annual Salary/Benefits = $160,425; Park Maintenance approx 50 %= $80,213; ,4thletic Fields approx 60% of Park Maintenance $ 69,700 $ 48,150 mbassadors ap rox 50% of'ob duties $ 23,800 Equipment & Supplies Park Maintenance Supervisor $ - $ 5.000 _ soccer goals, etc. (1 /2 for CES, 112 for turf fields) ,4nnual Salary/Benefits = $132,300; Athletic Fields approx 60% $ 79,400 Park Maintenance Workers TOTAL Recreation Operations $ 71.000 •4 FT Staff Salaries /Benefits = $343,300; Athletic Fields approx 60% $ 164,500 $ 206,000 $ 707,550 $ 152,150 $ 859,700 Recreation Leader IV Power Wash I Field Turf Sweeping 2 hours per week x $19.36 $ 2,000 Contract Services $ 54,450 $ $ 54,450 Tru Green Landscaping I3ec Park total $19,344 x 60% $ 11,600. - CES $ 3,120 IZichmond Field $ 2.600 Field Turf iRe lenish synthetic turf at CES $ 15,000 A -1 Fencing 13ud et $12,000 per year in Park Maintenance x 60% $ 7,200 Rite Inc. f=ield Striping at CES $ 7,000 Miscellaneous / Emer enc Budget $13,200/ r in Park Maintenance x 60% $ 7,930 Utilities 1 $ 114,000 $ $ 114,000 Gas not included (negligible) $ Eledricily is 60% of Parks budgeted amount ($80.00.0 x 60 %) $ 46,000 Water is 60% of Parks budgeted amount ($110,000 x 60 %) $ 66, 000 Equipment & Supplies Includes small !pals, chalk, brick dust, hardware, etc. 6014 of bud eted $82,200 $ 37.300 Repair & Maintenance $ 6,000 Estimated at 60% of Park Maintenance Budget of $10.000 Custodial Services $ 7,400 Bell Building Maintenance (Public Works Budget) 75% of Rec Park $5940 Bell Building Maintenance - CES $1440 Misc. Uniforms, Laundry, Training) $ - $ 6,900 $ 6,900 1-60% of Parks Budget Equipment Re lacement Fund $ 130,000 Annual contribution to ERF to replace CES synthetic turf (currently not active) Tele one &Computers $ 3,600 $ 3,600 Estimated at 60% of Park Maintenance Budget of Telepones $4,800 $ 2,880 Estimated at 60% of Park Maintenance Budget of Computers $1.200 $ 720 TOTAL Park Maintenance I $ 636,550 88,650 $ 695,200 Recreation aaerafions Personnel Costs $ 66,000 $ 93,500 $ 159,500 ation Leader Burin all operatin hours (4765 hrs x $13 73) $ 66.000 ation Supervisor ap rox 60% of'ob duties g $ 69,700 mbassadors ap rox 50% of'ob duties $ 23,800 Equipment & Supplies $ 5,000 $ - $ 5.000 soccer goals, etc. (1 /2 for CES, 112 for turf fields) TOTAL Recreation Operations $ 71.000 $ 93,500 $ 164,500 GRAND TOTAL $ 707,550 $ 152,150 $ 859,700 23 Figure 2A: Estimated Annual Park Maintenance Operating Costs (Non - Athletic Fields) Direct Indirect Total Park Maintenance (Personnel Costs (includes Salaries and Benefits) $ 190,240 $ 3.2,085 $ 222,325 Park Maintenance Su erintendent $ 23,233 Annual Salary/Benefits = $160,425; Park Maintenance approx 50% _ $80,213; Non - Athletic Field Maintenance approx 40% of Park Maintenance Park Maintenance Supervisor $ 32,085 TOTAL Recreation Operations $ - $ 34,283 $ 34,283 GRAND TOTAL $ 301,983 $ 71,068 Annual Salary/Benefits = $132,300; Non - Athletic Fields approx 40% $ 52,920 Park Maintenance Workers 4 FT Staff Salaries /Benefits = $343,300; Non - Athletic Fields approx 40% $ 137,320 Contract Services $ 17,818 $ - $ 17,818 'Tru Green Landscaping Rec Park total $19,344 x 40% $ 7,738 A -1 Fencjn Budget $12,000 per year in Park Maintenance x 40% $ 4,800 Miscellaneous /Emergency Budget $13,2001 r in Park Maintenance x 40% $ 5,280 Utilities 1 $ 76,000 $ - $ 76.000 Gas not included (negligible) $ Electricity is 40% of Parks budgeted amount ($80,000 x 40 %) $ 32,000 V Vater is 40% of Parks budgeted amount $110,000 x 40 %) $ 44,000 Equipment & Supplies Includes small tools, hardware, fertilzer, etc. 20% of bu eted $62,200) $ 12,440 Re air & Maintenance $ 4,000 Estimated at 40% of Park Maintenance Budget of $10,000 Custodial Services $ 1,485 (Bell Buildin Maintenance (Public Works Budget) 25% of Rec Park $5940 Misc. Uniforms, Laund , Training) $ - $ 2,300 $ 2,300 20% of Parks Budget Telephone & Computers $ 2,400 $ 2,400 Estimated at 40% of Park Maintenance Budget of Telepones $4,800 $ 1,920 Estimated at 40% of Park Maintenance Budget of Computers $1,200 $ 480 TOTAL Park Maintenance $ 301,983 36,785 $ 320,843 Recreation Operations Personnel Costs 1 $ - $ 34,283 $ 34,283 Recreation Supervisor approx 20% of job duties $ 23,233 Park Ambassadors ($15.13 x 2hrs /day x 365 days) $ 11,050 TOTAL Recreation Operations $ - $ 34,283 $ 34,283 GRAND TOTAL $ 301,983 $ 71,068 $ 355,126 24 Figure 28: Estimated Annual Operating Costs Park Maintenance (Non- Athletic Fields) $ 355,126 Neighborhood Reservable Parks (34.1%) $ 121,098 Picnic Area Parks (11.4 %) $ 40,484 Sports Courts Estimated (9.4 %) $ 33,382 Other Non - Reservable Areas (45.1 %) $ 160,162 Estimated Annual Operating Costs for each area are estimated by allocating the Park Maintenance Annual Operating Budget by acreage of maintenance area. Neighborhood Reservable Parks Area by Acreage Recreation Park (10% of Park) 2.04 Library Park 3.4 Independence Park 0.7 Constitution Park 1.1 Washington Park 4.4 Freedom Park 3.2 TOTAL 14.84 Sports Courts by Area Recreation Park (20% of Park) 4.08 Picnic Parks by Area Recreation Park (10% of Park) 2.04 Hilltop Park 1.2 Acacia Park 0.5 Sycamore Park 0.8 Kansas Park 0.4 TOTAL 4.94 Other Non - Reservable Parks by Area Candy Cane Park 0.1 Holly Valley Park 0.2 Dog Park 1.9 Clutters Park 0.1 Camp Eucalyptus 0.3 Civic Center 4.5 Imperial Parkway "Memory Row" 7.7 Imperial Parkway (between Dog Park & Main Street) 4.8 'TOTAL 19.6 'Total Park Maintenance Area by Acreage T 43.46 25 Figure 3: Aquatics Facilities & Programs Budget Estimated Annual BUDGET SALARIES Full Time Salaries (Recreation Coordinator & Pool Technician) 108,250 Part Time Salaries (Cashiers, Lifeguards & Senior Lifeguards) 282,900 (22,045 PT hours = 10.59 FTE: pay range $8.57 to $17.56 per hour) BENEFITS Retirement / Worker's Comp / Etc. 106,500 SUPPLIES Operating Supplies & Equipment 13,550 Cleaning & Sanitation 13,000 PUBLIC UTILITY SERVICES -Gas 39,600 Electricity 29,000 SERVICE CHARGES Dues & Subscriptions 300 Repair & Maintenance 10,650 Telephone 2,900 GRAND TOTAL 606,650 26 W w a 0 N LL O N a J a O a. a a Q LL O W Q ❑ ❑ z OLL ❑y Z m 7y L J wa w� OF UOf Ir a m I- O m m � N N q 1� m O m m V O V: V V N1`O N V OM Cl) N O m N aD cl 1� -41 mmN(- n O V NO m m�0 V frO �MM(O� Cl r O m O , N m0 m OO 0 Cl NCO }LL}LLLL H w °❑ F H¢ F W w W O D rm N N r Cb t;r MNN � a w F Q .J W F- LL d J Y K W W u1 Q LL Q¢¢ O O¢ O> C� F m¢¢ U d d¢ x x H LL r u� m � t0 ap Qi r N a N t0 1� W m O N N N N N M N M N M m O O r r r r r r r r r r N M M V N N N f0 f0 tp I� r n r M m 0 m m bB L O) 0 m Z .y E Q O `o d d w a m N .y m C m N ci 40 c m C w o w O m J C Q W m O _ Z O m w Q E o LL O U O U U L- LL0 0�- w r uu) z w z J as oZ W 7 ❑ In Y U W x U O O m N m E w C T n U m U c d Ol E d c c C m CL y0 U N t U U � O C O N n C n N � m" � C 5 N E U o y 0. 6 w 0 n U K In Y U W 2 U fn 0 W O O > z ix 1hl i w !, 1 a d i� li U y o c c n� � > Cx j > p L n d N O d C c E w a E m m � y V C wWC EUEc'm c y2mr+r m N Q V Nw9 �l ro P c d o 4�5-,w m w N E y o C N G > � rnE E w �`- o n m a m a v p Q- U 2 m y 2 U W I z W u � u z a Q m x LL ❑ 27 U) LL Z LL ° U ❑ w w Z U a Z W � ❑ LL ¢ K > Z } F (7 ¢ Of w w W m W F U U LL ¢ z z z a Q Z x H F= Z p m Z ° O z w F # g W K U Z Z CO LL z °u~¢iLLCY�<<Wgom Z U UW W a ° ❑❑ W ww<HrLLF- N U `n >wZ_ a¢a z��(wi }LL"wUm N(9jZ¢U' Z ❑~ }LL}LLLL H w °❑ F H¢ F W w W O D ? H° LL W¢¢ W LL¢ U) W K> w K } Z J z U) F ZUZ w w w Z Z Z d U '2 J- x F- m U J J W 57 W 2 0F¢ 7 Z V) W m mm W U OLL °¢ U j K }?} m¢ w¢ W OU F W W O O W LL F O W a a Q W w¢ (7 ¢ W r w w 0 0} H w a w F Q .J W F- LL d J Y K W W u1 Q LL Q¢¢ O O¢ O> C� F m¢¢ U d d¢ x x H LL ?¢ > y�j U J ¢ U? LL Q W J> K W W U u� m � t0 ap Qi r N a N t0 1� W m O N N N N N M N M N M m O O r r r r r r r r r r N M M V N N N f0 f0 tp I� r n r M m 0 m m bB L O) 0 m Z .y E Q O `o d d w a m N .y m C m N ci 40 c m C w o w O m J C Q W m O _ Z O m w Q E o LL O U O U U L- LL0 0�- w r uu) z w z J as oZ W 7 ❑ In Y U W x U O O m N m E w C T n U m U c d Ol E d c c C m CL y0 U N t U U � O C O N n C n N � m" � C 5 N E U o y 0. 6 w 0 n U K In Y U W 2 U fn 0 W O O > z ix 1hl i w !, 1 a d i� li U y o c c n� � > Cx j > p L n d N O d C c E w a E m m � y V C wWC EUEc'm c y2mr+r m N Q V Nw9 �l ro P c d o 4�5-,w m w N E y o C N G > � rnE E w �`- o n m a m a v p Q- U 2 m y 2 U W I z W u � u z a Q m x LL ❑ 27 CITY OF EL SEGUNDO PAYMENTS BY WIRE TRANSFER 04/14/14 THROUGH 05/04/14 Date 4/15/2014 4/15/2014 4/15/2014 4/15/2014 4/15/2014 4/17/2014 4/17/2014 4/24/2014 4/24/2014 4/24/2014 4/24/2014 4/24/2014 4/25/2014 4/25/2014 4/25/2014 4/25/2014 4/25/2014 4/25/2014 4/25/2014 4/25/2014 4/29/2014 4/30/2014 4/30/2014 4/30/2014 4/30/2014 5/1/2014 5/1/2014 4/12/14- 4/18/14 4/19/14- 4/25/14 414. 4-4/ 30/14 Payee Cal Pers Cal Pers Cal Pers Cal Pers Cal Pers Health Comp Lane Donovan Golf Ptr Unum Health Comp IRS Employment Development Employment Development State of CA EFT Manufacturers & Traders Manufacturers & Traders Manufacturers & Traders US Bank - Trust Acct South Bay Credit Union Nationwide NRS EFT Nationwide NRS EFT PERS Cal Pers Cal Pers Cal Pers Cal Pers Health Comp Lane Donovan Golf Ptr Workers Comp Activity Workers Comp Activity Workers Comp Activity DATE OF RATIFICATION: 05/07/14 TOTAL PAYMENTS BY WIRE: Certified as to the accuracy of the wire transfers by: Director o F' ante - /At City Manage Amount 115,450.80 251,056.12 2,540.10 6,220.10 500.00 1,160.51 19,795.92 248.40 1,611.76 241, 055.54 49,462.26 3,829.04 2,642.60 41, 800.60 477.31 5,677.47 7,997.70 14,570.38 43,694.93 1,982.32 19,922.54 115,457.50 248, 535.21 3,662.55 6,284.00 4,233.70 21,772.70 39,381.22 46,963.09 246.19 1,318,232.56 _J>9 Ll- Date �1(��J( Date J_ -iz Date Description EFT Retirement Misc (Chase) EFT Retirement Safety (Chase) EFT Retirement Safety - Police (Chase) EFT Retirement Misc (Chase) Admin Fee for enrollment Weekly claims Payroll Transfer Long Term Care Premium Weekly claims Federal 941 Deposit State PIT Withholding State SDI payment EFT Child support payment 457 payment Vantagepoint IRA payment Vantagepoint 401 payment Vantagepoint PARS payment Payroll credit union deduction pmt EFT 457 payment EFT 401 a payment V. Monarrez Contribution Arrears EFT Retirement Misc EFT Retirement Safety EFT Retirement Safety - Police EFT Retirement Misc Weekly claims Payroll Transfer SCRMA checks issued SCRMA checks issued SCRMA checks issued 1,318,232.56 Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo. PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -13 to 9 -30 -14 5/72814 1/1 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 6, 2014 — 5:00 PM 5:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present at 5:02 PM PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. SPECIAL ORDER OF BUSINESS: Consideration and possible action to appoint Steve Filarsky as the City's labor negotiator with regard to the following represented and unrepresented bargaining /employee groups: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group). Additionally, authorize the City Manager to enter into a professional services agreement, (Note: The City Manager was previously appointed as a labor negotiator for these groups and will be working with Mr. Filarsky in this capacity). MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Atkinson to appoint Steve Filarsky as the City's labor negotiator with regard to the following represented and unrepresented bargaining /employee groups: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) and authorized the City Manager to enter into a Professional Services Agreement No. 4601. MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0 — Council Member Dugan absent during vote. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 1 29 CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -3- matter 1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 2. Springfield vs. City of El Segundo, et.al. LASC Case No. YC067789 3. Moore vs. City of El Segundo, LASC Case No. BC537712 CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters Agency Designated Representative: City Manager and Steve Filarsky - Approved during Open Session Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 2 30 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 6, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — Mayor Fuentes at 7:01 PM INVOCATION — Brandon Cash, Pastor, Oceanside Fellowship Church PLEDGE OF ALLEGIANCE — Council Member Fellhauer PRESENTATIONS a. Proclamation read by Council Member Fellhauer and presented to Fire Chief Smith for El Segundo Fire Service Day, Saturday, May 10, 2014. b. Proclamation read by Council Member Atkinson and presented to Tracy Weaver, City Clerk declaring Municipal City Clerk Week May 4 — May 10, 2014. c. Proclamation read by Council Member Dugan and presented to Shirley Williams declaring May 2014 as Older Americans Month. Shirley Williams is the 2014 El Segundo Older American of the Year. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Cheryl Smith, resident, representing Center Street School's Ice Cream social, asked Council to consider waiving the banner fee for this event. Sgt. Mike Gill, El Segundo Police Officer, provided information concerning the salaries, benefits and overtime of the El Segundo Police Officer's. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 3 31 CITY COUNCIL COMMENTS — (Related to Public Communications) Council Member Fellhauer commented on the care she received by the City's Fire and Rescue and thanked them for a job well done. A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Update on the status of the Car2Go car sharing program. (Fiscal Impact: None) Greg Carpenter, City Manager, introduced Rosencrantz of Car2Go who gave an update on the Car2Go car sharing program. MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to amend the Municipal Code (Chapter 8, Article F) to decrease the number of cars in the program to 150, approve to move forward with a one year contract and negotiate to recoup administrative costs. MOTION PASSED BY A VOICE VOTE. 4/1 — YES; Atkinson, Fellhauer, Fuentes and Jacobson. NO; Dugan D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 2. Approved Warrant Numbers 3000203 through 3000500 on Register No. 14 in the total amount of $875,743.74 and Wire Transfers from 4/2/14 through 4/11/14 in the total amount of $2,801,231.71. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and /or adjustments; and wire transfers. MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 4 32 3. Approved the Regular City Council Meeting Minutes of April 15, 2014, Special City Council Meeting of April 17, 2014 and Special City Council Meeting of April 29, 2014. 4. Authorized the City Manager to approve a contract extension for the design of future El Segundo replica toys produced by Mattel, Inc. (Fiscal Impact: None) 5. Authorized the City Manager to enter into a contract Agreement No. 4594 with the publisher, Arcadia Publishing, Inc. for a historical photo book of the City of El Segundo, to be titled: Images of America: E/ Segundo; and, to be completed before the 100th Anniversary of the City by January 2017. (Fiscal Impact: In -Kind contribution by the Library Director) 6. PULLED BY COUNCIL MEMBER FELLHAUER 7. Rejected the lowest bidder and authorized the City Manager to execute a standard Public Works Contract No. 4596 to Addscape, Inc., for the 2013 -2014 Curb, Gutter, Sidewalk, and other Concrete Improvements Project, Project No. PW 13 -22. (Fiscal Impact: $50,000.00) 8. PULLED BY COUNCIL MEMBER DUGAN 9. Rejected the bid from CLA Construction and Engineering Inc. as non - responsive and authorized the City Manager to execute a standard Public Works Contract No. 4597, in a form approved by the City Attorney, with Addscape, Inc. in the amount of $38,500.00. Project No. PW 13 -14 Sidewalk Ramp Project. (Fiscal Impact: $44,275.00 in CDBG grant funds) 10. Approved Resolution No. 4872 establishing a revised salary schedule for certain part-time classifications in order to comply with the minimum wage increase effective July 1, 2014. (Fiscal Impact: Estimated $609 for upcoming year) MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 5 33 11. Approved the City of El Segundo's continued participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program, for the next three year Urban County Qualification Period effective July 1, 2015 through June 30, 2018 and adopted Resolution No. 4873 authorizing the City Manager, as the Mayor's designee, to enter into a three -year Cooperation Agreement No. 4598 between the City of El Segundo and the County of Los Angeles Community Development Commission approving El Segundo's continued participation in the Los Angeles Urban County Community Development Block Grant (CDBG) Program approved as to form by the City Attorney; execute four (4) copies of the Cooperation Agreement. (Fiscal Impact: None) 12.Approved a budget appropriation of up to $598,721 to provide environmental review services and authorized the City Manager to execute a Second Amendment to a Professional Service Agreement with RBF Consulting for environmental review services approved as to form by the City Attorney in an amount not to exceed $598,721. (Fiscal Impact: up to $598,721 Developer Reimbursed Trust Fund) 13. Adopted Resolution No. 4874 finding that an emergency exists waived bidding requirements pursuant to Public Contracts Code §§ 20168 and 22050 and ESMC §§ 1 -7 -12 and 1 -7A -4, authorized the City Manager to execute a Maintenance Contract No. 4599 with prevailing wages, in a form approved by the City Attorney, to UDC Corporation for the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall and found the project is exempt from review under the California Environmental Quality Act of 1970, as amended, Public Resources Code section 21000 et seq. ( "CEQA ") pursuant to Section 15269, subdivision (a) of the CEQA Guidelines. (Fiscal Impact: $13,875.00) MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to approve Consent Agenda items 2, 3, 4, 5, 7, 9, 10, 11, 12, and 13. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. PULLED ITEMS: 6. Consideration and possible action to authorize the City Manager to enter into a new lease agreement with New Cingular Wireless PCS (AT &T Mobility Corporation) allowing a construction upgrade to the current wireless communications fixtures located on the police department rooftop and a rental payment of $2,800.00 per month. (Fiscal Impact: Revenue increase of $33,600.00 annually) Council Discussion MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 6 34 MOTION by Council Member Fellhauer, SECONDED by Mayor Pro Tern Jacobson to authorize the City Manager to enter into a New Lease Agreement No. 4595 with New Cingular Wireless PCS (AT &T Mobility Corporation) allowing a construction upgrade to the current wireless communications fixtures located on the police department rooftop and a rental payment of $2,800.00 per month. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 8. Consideration and possible action to adopt a resolution pursuant to Public Contracts Code §20168 finding that an emergency existed within the City, ratifying the action of the City Manager and authorizing the City Manager to approve a contract in a form approved by the City Attorney with Empire Building to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A-4 and find that the project is exempt from review under the California Environmental Quality Act as an emergency repair. (Fiscal Impact: $82,354.00) Council Discussion MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to adopt Resolution No. 4871 pursuant to Public Contracts Code §20168 finding that an emergency existed within the City, ratified the action of the City Manager and authorized the City Manager to approve a Contract No 4600 in a form approved by the City Attorney with Empire Building to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4 and find that the project is exempt from review under the California Environmental Quality Act as an emergency repair. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. F. NEW BUSINESS G. REPORTS — CITY MANAGER - None H. REPORTS — CITY ATTORNEY - None REPORTS — CITY CLERK — Attended the California Clerk's Association Conference in Pasadena April 23 — 25, 2014 and thanked her staff for a wonderful job on the recent election. J. REPORTS — CITY TREASURER - None K. REPORTS — CITY COUNCIL MEMBERS Council Member Dugan - None MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 7 35 Council Member Atkinson — None Council Member Fellhauer — Commented on the fact that El Segundo was ranked 10 out of 15 in a recent poll for our clean beaches, mentioned she read in the LA Business Journal where El Segundo is priced right for businesses. Mayor Pro Tern Jacobson — Reminded all to attend Fire Service Day and Elderfest this Saturday. Mayor Fuentes — 9. Consideration and possible action regarding the assignments of Council Members to various intergovernmental agencies, local agencies and subcommittees. (Fiscal Impact: None) Council Discussion MOTION by Mayor Fuentes, SECONDED by Mayor Pro Tern Jacobson to approve the assignments of Council Members to various intergovernmental agencies, local agencies and subcommittees. MOTION PASSED BY VOICE VOTE. 4/1. YES — Dugan, Fellhauer, Fuentes and Jacobson. NO — Atkinson. PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Jack Axelrod, resident, wanted an update as to when the Post Office will re -open? Mr. Axelrod commented on meeting invocations, commented on Chevron, commented on an agricultural area in the City, likes the idea of persevering El Segundo's history and would like to see a resolution against the NFL. Greg Carpenter, City Manager, stated the Post Office hopes to open in August 2014. MEMORIALS — Walter George Krumbach and Robin Radford ADJOURNMENT at 8:24 PM Tracy Weaver, City Clerk MINUTES OF THE REGULAR CITY COUNCIL MEETING MAY 6, 2014 PAGE NO. 8 36 SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, MAY 6, 2014 — 5:00 PM Special Meeting will ran concurrently with Regular 05/06/2014 Closed Session Meeting CALL TO ORDER — Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer - Present Council Member Dugan - Present at 5:02 PM PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30 minute limit total). Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable by a fine of $250. NONE SPECIAL ORDER OF BUSINESS: CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation; and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators; as follows: DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): - 2- matters 1. Performance Evaluation — City Manager 2. Performance Evaluation — City Attorney ADJOURNMENT — 6:50 PM Tracy Weaver, City Clerk 37 EL SEGUNDO CITY COUNCIL MEETING DATE: May 20, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to 1) award a standard Public Works contract to Big J Flooring for the Water Plant Carpet Removal and Replacement Project located at 400 Lomita Street in the City of El Segundo and 2) award a Professional Services Agreement to Gale /Jordan Associates for asbestos testing and monitoring services. Project No. PW 13 -21 (Fiscal Impact: $27,824.00) RECOMMENDED COUNCIL ACTION: 1. Award a standard Public Works Contract for $17,369.00, in a form approved by the City Attorney, to Big J Flooring for the Water Plant Carpet Removal and Replacement Project. 2. Award a Professional Services Agreement for $7,850.00, in a form approved by the City Attorney, to Gale /Jordan Associates for asbestos testing and monitoring services. 3. Authorize $2,605.00 for construction related contingencies. 4. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: $27,823.14 Amount Budgeted: $0 Additional Appropriation: Yes, $27,824.00 Account Number(s): 501- 400 - 7102 -8103 (Water Division Capital Improvement Fund) ORIGINATED BY: Floriza Rivera, Principal Engin REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manage BACKGROUND AND DISCUSSION: The existing carpet on the upper floor of the Water Plant Facility, located at 400 Lomita Street, is in dire need of replacement. When the carpet was originally installed, it was glued on to existing floor tile (which was not removed). That original tile contains asbestos fibers and must now be properly removed and discarded in compliance with AQMD requirements before the new carpet can be installed. On November 19, 2013, City Council adopted plans and specifications and authorized the project for receipt of construction bids. Bidding commenced on February 6, 2014 and, although six contractors attended the pre -bid meeting, no bids were received by the City Clerk on February 25, 2 -14. When no bids are received, Public Contracting Code allows cities to directly contract with any qualified contractor for the services requested without further complying with the Code. In March and April, staff reached out to nine contractors who perform carpet replacement work in an effort to award the project. Big J Flooring was the only contractor to respond to our outreach and provide a bid for the carpet removal and replacement project. Staff checked the contractor's references and has confirmed that it has successfully performed similar projects. Therefore, staff recommends that City Council: 1) Award a contract to Big J Flooring for $17,369.00 for the Water Division Carpet Removal and Replacement Project; 2) Approve $2,605 in contingency amount of for potential change orders and unforeseen conditions; 3) Award a contract to Gale /Jordan Associates for $7,850 for asbestos testing and monitoring services and to verify that all hazardous materials encountered during the project are properly removed and replaced; and 4) Authorize an appropriation from the Water Enterprise Fund for $2.7,824,00. The summary of proposed construction costs are as follows: Proposed Construction Cost Original Base Bid $17,368.14 Consultant Monitoring Costs +$ 7,850.00 Contingency Amount (15 %) +$ 2,605.00 Total Proposed Construction Cost $27,823.14 39 EL SEGUNDO CITY COUNCIL AGENDA STATEMENT AGENDA DESCRIPTION: MEETING DATE: May 20, 2014 AGENDA HEADING: Consent Agenda Consideration and possible action to authorize the City Manager to 1) enter into an Agreement with the South Bay Cities Council of Governments (SBCCOG) in support of consulting services to prepare plans and specifications for the installation of bikeways in El Segundo and 2) enter into a Professional Design Services agreement with JMDiaz, Inc. to design and prepare plans and specifications for the installation of bikeways in El Segundo. (Fiscal Impact: $150,000.00 receipt of Grant Funds) RECOMMENDED COUNCIL ACTION: 1. Authorize the City Manager to enter into an Agreement, in a form approved by the City Attorney, with the South Bay Cities Council of Governments for consulting services to prepare plans and specifications for the installation of bikeways in El Segundo. 2. Authorize the City Manager to enter into a Professional Design Services Agreement with JMDiaz, Inc., in a form approved by the City Attorney, to design and prepare plans and specifications for the installation of bikeways in El Segundo. 3. Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: Master Plan of bicycle networks in El Segundo FISCAL IMPACT: None Amount Budgeted: $150,000.00 receipt of grant funds Additional Appropriation: N/A Account Number(s): TBD ORIGINATED BY: Stephanie Katsouleas, Public Works Director REVIEWED BY: Stephanie Katsouleas, Public Works Director APPROVED BY: Greg Carpenter, City Manager, BACKGROUND AND DISCUSSION: On September 21, 2010, City Council adopted a resolution authorizing City staff to participate in the South Bay Regional Bicycle Master Plan planning with the South Bay Bicycle Coalition. The goal of the plan was to create a master plan that would regionally connect South Bay cities through a bicycle network and to encourage the allocation of transportation and grant funds to pedestrian and bicycle networks as they became available. The Bicycle Master Plan was completed in summer 2011 and was subsequently accepted/approved by Metropolitan Transportation Authority (Metro) on September 19, 2011. This was a necessary step according to the California Streets and Highway Code, Section 891.2, which requires local agencies to prepare and adopt a bicycle master plan that meets the requirements of the Code in order to be eligible for Bicycle Transportation Account grant funds. .I Last fall, El Segundo staff applied for assistance in planning, design and preparation of specifications from the Measure R South Bay Highway Program (SBHP) for four high priority bikeway network locations in El Segundo. These four streets would serve to connect El Segundo's high employment centers with alternative forms of transportation (e.g., Metro green line): The proposed streets /locations include: • Aviation Blvd, from Imperial Hwy to Rosecrans Ave. • Douglas Street, from Imperial Hwy to Rosecrans Ave. • Nash St., from Imperial Hwy to El Segundo Blvd. • El Segundo Blvd., from Sepulveda Blvd. to Aviation (concept design only) The streets chosen in El Segundo for the installation of bikeways and related facilities supports Metro's "First Mile — Last Mile" objective to create networks and facilities that encourage people to take public transportation in lieu of single car trips and it has the potential to significantly benefit the employees of our large and small businesses. The South Bay Cities Council of Governments (SBCCOG) administers the Measure R SBHP and has made planning and design consulting services available to local cities in order to jump start highway /freeway congestion relief projects, with the overall goal of getting those projects "shovel ready" for other grant opportunities. To be eligible for Measure R SBHP funding, proposed projects must show a nexus toward alleviating traffic congestion along state highways and freeways. El Segundo applied for and was selected to receive $150,000.00 in grant funding for the bikeways project because it met this established criteria. The SBBCOG's award will cover 100% of the cost to create bikeway design plans and specifications and facilities for three streets so that El Segundo can begin applying to a variety of grantors for construction grants. We also anticipate that by being shovel ready, we will be more competitive in the selection process as grants become available. The funding also includes creating concept designs for the fourth street, El Segundo Blvd. Please note that the types of bikeways and related facilities that can be installed on each street has not yet been determined. That will be part of the design, plans and specifications development process, and may include a range of options from dedicated Class I bikeways to shared lanes where appropriate. Initial concept designs will be presented to Council before the final design alternatives are selected and plans and specifications are completed. Lastly, staff released a Request for Proposals for design services, which included an identified budget cap of $150,000.00. Two proposals were received and both firms attended oral interviews. After the interviews were conducted, the evaluation team determined that JMDiaz, Inc. best met the project goals, and had the best overall approach and team to complete the project. Therefore, staff recommends that City Council authorize the City Manager to enter into an agreement, in a form approved by the City Attorney, with the SBCCOG to receive Measure R Grant Funds and subsequently award a Professional Services Agreement with JMDiaz, Inc. for design services as well as development of plans and specifications for four bikeways in El Segundo. 41 c � o � 0 O O V v a V i T � m � T m }' v o m c m � s 4. o � o LA 0 V V T V m T C O V v v c ¢ O J AIAATIC775, 77 REDONDOAVE I DOUGLAS ST 1 1 �' r 1 1 NASH ST LU 1 1 1 I Q I 1 1 I1 w }1 aI 1 1 Jj cn J Z ! r O� WA3HINGTO4 ST 1 d 1 14 -1 uj I ! ! ! vi ! ! ! 1� CEWER ST 1 1 a � � w E �- c3 la 1 ° Q 1 x CO w ' 1 � 1 SHELDON ST 1 1 UCALYYPT� DR 1 C MAIN ST ■ iap LOMA VISTA ST 1 _ 1 1 _ Q Y_ m W •LLL7 cr 19 LL E LL N fi P6 N_ LL �jj �j d J �q 0 m d _ _ _ oo yy .�••' i9 V U U U m di Cl. Y Y N =O m O O O Q 2 c c CSI] d___ J y [LL7 [6 ;b Ca d1 P 0 O 0 ai m oaaaa =uJLb W vma aw0 a A o '. 11 aII,a1�1 � C1 a -a m W C .N d Z i6 LL 61 � S3 V IL m N F o CL m C rs D 4 � co 42 C a1 D C C EL SEGUNDO CITY COUNCIL MEETING DATE: May 20, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $1 3,875.00) RECOMMENDED COUNCIL ACTION: (1) Receive and file this report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. 15269, subdivision (a) of the CEQA Guidelines; and /;or. (2) Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Within Adopted Budget Amount Budgeted: $18,500 Additional Appropriation: No Account Number(s): 001 - 400 - 2601 -6215 (Facilities Maintenance: Repairs and Maintenance) ORIGINATED BY: Floriza Rivera, Principal Engine ~' REVIEWED BY: Stephanie Katsouleas, Director of Pub is Works APPROVED BY: Greg Carpenter, City Manage BACKGROUND AND DISCUSSION: On May 21, 2013, City Council awarded a project to J. Cab and Sons to replace the roof at City Hall. After the discovery of asbestos and subsequent remediation, the Contractor was issued a Notice to Proceed on February 3, 2014. The HVAC system has remained off during the entire period of construction. However, during final inspection of the new roofing base, it was discovered that two portions of aging ductwork on the roof were damaged at the seals and had allowed rainwater to infiltrate during the recent storm events. The City's Safety Officer reviewed the situation and recommended that the leaking condition be immediately resolved to remove any moisture in the system. The HVAC system will remain off until the repairs can be made. Because of the age and current condition of the ductwork, it was determined that the most 43 effective approach to mitigate the leaks and other potential health concerns was to replace a significant portion of ducting entirely rather than attempt to conduct spot repairs, which could cause additional damage to the ducts. On May 6, 2014 City Council approved a contract to complete the emergency repair with UDC Corporation. Staff subsequently sent contract documents to the contractor for execution so that the work can immediately begin. We are currently waiting for those documents to be returned and work is expected to commence within 5 days. Public Contracting Code § 22050 3(c) 1 requires that the City Council receive updates at every regularly scheduled meeting until the emergency repair is completed. Therefore, staff recommends that City Council receive and fie this report on the status of the emergency repair to repair the HVAC ducts on the City Hall roof. .. EL SEGUNDO CITY COUNCIL MEETING DATE: May 20, 2014 AGENDA STATEMENT AGENDA HEADING: Consent Agenda AGENDA DESCRIPTION: Consideration and possible action to receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00) RECOMMENDED COUNCIL ACTION: (1) Receive and file this report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4. (2) Alternatively, discuss and take other possible action related to this item. ATTACHED SUPPORTING DOCUMENTS: None FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $82,354.00 Additional Appropriation: No Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance: Repairs and Maintenance) ORIGINATED BY: Stephanie Katsouleas, Director of Public Works REVIEWED BY: Stephanie Katsouleas, Director of Public Works APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: On May 21, 2013, City Council awarded a project to J. Cab and Sons to replace the roof at City Hall. After the discovery of asbestos and subsequent remediation, the Contractor was issued a notice to proceed on February 3, 2014 and shortly thereafter began the first phase of tear off at the western end of the building above the City Manager's and Finance Offices. It was subsequently discovered that the roof sub -floor was comprised of 1" x 6" slats rather than 4' x 8' shear panels, resulting in sawdust and other debris falling through the slat gaps into the attic area of the ceiling during tear -off. Some that debris also fell through the ceiling tiles and directly on to workstations, tables and the carpet. As work progressed toward the eastern and southern sections of City Hall, the roof composition changed to a tar and gravel buildup with the same type of 1" x 6" slat sub -floor. During the tear -off of these sections, more and heavier tar and gravel debris fell through the gaps in the slats and onto workstations, tables and the carpet. 7 45 It was determined that a significant amount of cleaning of the attic space for nearly all of City Hall must be completed to prevent further debris from falling through the ceiling tiles and creating an unsafe work environment. On May 6, 2014 City Council approved a contract to complete the emergency repair with Empire Building. Staff subsequently sent contract documents to the contractor for execution so that the work can immediately begin. We are currently waiting for those documents to be returned and work is expected to commence within 5 days. Public Contracting Code § 22050 3(c)l requires that the City Council receive updates at every regularly scheduled meeting until the emergency repair is completed. Therefore, staff recommends that City Council receive and file this report on the status of the emergency repair to clean the attic space in City Hall. ., EL SEGUNDO CITY COUNCIL AGENDA ITEM STATEMENT AGENDA DESCRIPTION: MEETING DATE: May 20, 2014 AGENDA HEADING: Consent Agenda Consideration and possible action regarding awarding contract to Spec Construction Co., Inc. for construction at 25 homes related to Project No. RSI 14 -02 (Group 52 of the City's Residential Sound Insulation Program) (Estimated construction costs and retention $1,034,363.40) RECOMMENDED COUNCIL ACTION: Waive minor irregularities in the bid from Spec Construction Co., Inc. 2. Award contract to Spec Construction Co., Inc. for project RSI 14 -02 (Group 52); 3. Authorize the City Manager to execute a contract in a form approved by the City Attorney; and /or 4. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: 1. Bid Log 2. Bidder's Proposal and Statements submitted by Spec Construction Co., Inc. FISCAL IMPACT: Included in Adopted Budget Amount Budgeted: $12,000,000.00 Additional Appropriation: N/A Account Number(s): 116 - 400 - 0051 -8960 (RSI Program Construction) PREPARED BY: John Risti, Construction Coordinatof" c1, REVIEWED BY: Gregory McQueen, Construction Coordinator^ —� REVIEWED BY: Sam Lee, Director of Planning d Building Safety Z APPROVED BY: Greg Carpenter, City Manager BACKGROUND & DISCUSSION: On April 22nd, 2014 the City Clerk's office opened bids for Project RSI 14 -02 (Group 52 of the City's Residential Sound Insulation (RSI) Program). Four (4) bids were submitted, and the results are as follows: Spec Construction Co., Inc. $ 985,108.00 Karabuild Development, Inc. $ 999,000.00 Professional Services Construction $ 1,147,907.00 Big West Construction Corporation $ 1,281,233.00 1. Spec Construction Co., Inc. appears to be the lowest responsible bidder with a bid amount of $ 985,108.00. Additionally, staff found the following irregularities: 2. Spec Construction Co., Inc. Bidder's Proposal and Statement form shows a discrepancy in 47 the amount of $7.00. Spec Construction Co., Inc. placed $984,410.00 on the Bidder's Proposal and Statement form. Adding the values located in the RSI Improvements Subtotal column yields $984,417.00 ($7.00 higher) then what is shown on the form. Spec Construction Co., Inc is aware of this clerical error and agrees to use the amount of $984,410.00 as submitted on the Bidder's Proposal and Statement form. 3. Spec Construction Co., Inc. Bidders Bond form does not specify a dollar amount in words or figures, bond form is submitted as "10% percent of Bid." These appear to be minor irregularities that may be waived at the City Council's discretion since the mathematic error is de minimis and the bond error can be easily remedied without giving Spec Construction an economic advantage. It is recommended that the City Council waive these minor irregularities. The amount requested for the contract is $985,108.00 which represents the amount of Spec Construction Co., Inc. bid of $1,034,363.40 and an additional 5% for contingencies. Construction is scheduled to start September 15th, 2014 and complete by November 17tH, 2014, with Contractor Site Evaluations scheduled for June 23rd — 27tH • CITY OF EL SEGUNDO BIDIRFP LOG BID NO. #RSI 14 -02 City of El Segundo Residential Sound Insulation Group 52 Date of BID Opening: Tuesday,April 22, 2014 Time of BID Opening: 11 A.M. Plar_a of Pin Onaninn- Cifv Clerk's Office IZ-,1 COMPANY NAMEIADDRESS Total BID Amount 1. Spec Construction Co., Inc. 1870 S. Carlos Ave. Ontario, CA 91761 q? 4, 2. Professional Services Construction 17609 Ventura Blvd., Ste. 218 Encino, CA 91316 3. Karabuild Development, Inc. 17337 Ventura Blvd. #215 Encino, CA 91316 -71 4. Big West Construction Corp. 15331 Normandie $ a� 6 �S33 0� `� Irvine, CA 92604 1 1 5, 6. 7. 8. 9. 10. Staff Pre; FORMS181 City Clerk's Office City Clerk's Office RSI, Representative 0 LuAer u pgro_dr 4vh�o fJ r 6 9 � U' 44 lt)y- i g 32; S-0 c cGO Ot goo qLa �i i f We City of El Segundo Residential Sound Insulation Program RS1 I To the Mayor and City Council City of El Segundo 350 Main St. El Segundo, Cry 90245 I declare, under penalty of perjury; that I have carefully examined, become familiar with, and understand all of the requirements of the Contract Documents and conditions under which the Work must be performed, including the City of El Segundo's current Municipat Code, and ant fully informed as to all conditions and matters which can in any way affect the Work or its cost, and agree to the following; To perform all Work in strict confomtity with the requirements of the Contract Documents for Project Number RS1 14-02 "Residential Sound Insulation Program -- Group 52" at the following Iuntn sum price; RS1 RSI Owner Property ID Property Address Description Improvements UDgrades Sub -Total 52,01 910 Eucalyptus Drive RS} Improvements S 17 s 4 S S 5 S 52.02 625 Maryland Street RT nsnrovements �3 i 14 5 510:3 4] 5 }3iticrest Street Insnrovements $ s �-�: s 52.04 637 California Street mprovements S 1 -71 f06 S $3,7. b6 S 52.05 1213 Gast Oak Avenue RS1 Improvements $ �4# bid's. S ��I (47- 52.06 313 East Oak Avenue RSI Improvements '(21s, O S �j $ Q�j d 52.07 315 Lust Oak Avenue RSI Improvenents $ s S615 52.08 613 Arena Street RS.[ Improvements S+ 7 0 U i3 S 8 tl 0 52.09 910 East Mariposa Avenue RSI Improvements $ 10, 6 ti- Bidder's Proposal and Statement 50 City of El Segundo Residential Sound Insulation Program RSI 14 -02 (Group 52) 52.10 630 West Mariposa Avenue Improvements $ 301031 $30, O 3'7 52.11 633 Sierra Street Improvements $ -73,68-L- S 13 , O 6 Z 52,12 940 Virginia Street Improvements $ 33,100 $ 33 o -Ldo 52.13 1226 East Sycamore Avenue Improvements $ s , 5 Wz $ 51 Sy 2 52,14 425 West Maple Avenue Improvements provements $ 3Z , i 12 $ 3 2 q 1 z 52.15 434 West Maple Avenue l Im rovements 52,16 770 West Imperial Avenue 486 Improvements $ 7.3,(-55 52.17 736 Eucalyptus Drive Improvements $ 11.410 S 3 3 , W 36 52.18 736 %, Eucalyptus Drive Improvements 52.19 747 Sierra Street Improvements $ 35, 37.7 Jv $ 3 S� �! 52.20 303 West Maple Avenue Improvements $ 3�, (eo1 $ T5, (.0 52.21 913 Lomita Street Improvements $ 3'i, 580 $ 34,SSo 52.22 649 Maryland Street Improvements $ 3 1, Loo $ 33, 4 3 o 52.23 622 Sheldon Street RSl Improvements $ 6 29 9 2 $ Zqt fq't, 52.24 624 Sheldon Street Improvements $ 7.11 1 5-I S s ZN S 7 f 1 s 1 3 Z f (o RSI Owner ibiiii Improvements Upgrades Subtotal Subtotal $194,410 $ 169 .00 Contractor Representative: ire Date Namc (printed or typed) Title: U I C Q. P( es ; e t^ i' Contractor's State License Number: 419 (A (o Bidding Form Bidder's Proposal and Statement Last Modified: January 23, 2014 51 EL SEGUNDO CITY COUNCIL MEETING DATE: May 18, 2014 AGENDA STATEMENT AGENDA HEADING: New Business AGENDA DESCRIPTION: Consideration and possible action regarding a request from the El Segundo Center Street Elementary School Parent Teacher Association (PTA) Ice Cream Social to waive Main Street banner permit fees for the Ice Cream Social per El Segundo Municipal Code section 8 -8 -7 D1. (Fiscal Impact: 178.00) RECOMMENDED COUNCIL ACTION: Approve /Deny the request to waive the banner permit fees per the El Segundo Municipal Code Section 8 -8 -7 D1. 2. Alternatively, discuss and take other action related to this item. ATTACHED SUPPORTING DOCUMENTS: Letter from the El Segundo Center Street Elementary School Parent Teacher Association (PTA) Ice Cream Social. FISCAL IMPACT: $178.00 Amount Budgeted: $0 Additional Appropriation: $178.00 Account Number(s): ORIGINATED BY: Mickie Tagle, Senior Executive Assistant 1-WT REVIEWED BY: APPROVED BY: Greg Carpenter, City Manager BACKGROUND AND DISCUSSION: The El Segundo Center Street Elementary School Parent Teacher Association (PTA) Ice Cream Social, a non - profit 501©3 organization, is requesting that the $178.00 banner permit fee be waived for its Ice Cream Social Meeting being held this June 6, 2014. The banner will be hung in front of the high school on Main Street from Tuesday, May 27 through Friday, June 6, 2014. While the City does not have a formal banner policy, banners (and their locations) are generally approved by the Public Works Department in accordance with El Segundo Municipal Code 15- 18-12. The City fee for persons or organizations placing such banners is $178.00, which is intended to offset the City's cost for hanging and removal. Should the City Council deny the request, the PTA could still have the banner displayed, subject to payment of the $178.00 fee. Council should be reminded that a Special Event Fee Waiver Subcommittee was formed last December 2013 and are in the process of working with Staff to develop polices and criteria for evaluation of future request like this one. 52 April 15, 2014 To: El Segundo City Council From: Cheryl Smith PTA Ice Cream Social Coordinator 501c3 Tax ID #95- 6207060 (909) 764 -8404 chair @CSSIceCreamSocial.org I am writing to ask if you would please waive the Main Street banner fee for the Center Street Ice Cream Social. As you know, each year our school hosts one last event to get the El Segundo community, Center Street students and families together before summer vacation begins. This event is our Ice Cream Social and it will be held on Friday, June 6th, 2014. We usually have over 650 students along with their parents and siblings at this event. The Ice Cream Social is one of Center Street School PTA's largest fundraisers for the year. This event is critical to providing the continued top level education that El Segundo schools are known for. Now, more than ever with recent budget cuts, our schools are in need of basic necessities like copy paper and books. In addition to providing these basic needs, the PTA also strives to enhance the children's education by providing a technological experience through incorporating laptops, smart boards and touch pads in the classrooms. The proceeds of this event will be used to help purchase books, copy paper, computers laptops and i -touch pads, sports equipment, and items for the science lab. These are just a few of the items that our PTA helps fund during the school year. If you would be so kind as to waive the $178.00 Main Street banner permit fee, we would be most appreciative. We have asked for the banner to be displayed in front of the high school from May 27th through June 6, 2014. Thank you for your time and consideration of our request. If you have any questions, please do not hesitate to contact me at 909 764 -8404 or cssicecreamsocial @gmail.org. Thank you again! Cheryf Center Street School Ice Cream Social cssicecreamsocial @gmail.com www.cssicecreamsocial.org 53