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2014 Jun 17 - CC MIN REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 17, 2014 -5:00 PM 5:00 P.M. SESSION CALL TO ORDER- Mayor Fuentes at 5:00 PM ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer- Present Council Member Dugan - Present PUBLIC COMMUNICATION - (Related to City Business Only- 5 minute limit per person, 30 minute limit total) Individuals who have received value of $50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. SPECIAL ORDER OF BUSINESS: Recessed at 6:55 PM CLOSED SESSION: The City Council moved into a closed session pursuant to applicable law, including the Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real Property Negotiator; and/or conferring with the City Attorney on potential and/or existing litigation; and/or discussing matters covered under Government Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators; as follows: CONFERENCE WITH LEGAL COUNSEL- EXISTING LITIGATION (Gov't Code §54956.9(d) (3): -2- matter City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279 Moore vs. City of El Segundo, LASC Case No. BC537712 CONFERENCE WITH LEGAL COUNSEL - ANTICIPATED LITIGATION Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3): -0- matter. Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO, 1 14 DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8- matters Agency Designated Representative: City Manager and Steve Filarsky Employee Organizations: Police Management Association; Police Officers Association; Police Support Services Employees Association; Fire Fighters Association; Supervisory and Professional Employees Association; City Employees Association; Executive Management Group (Unrepresented Group); Management/Confidential Group (Unrepresented Group) CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0- matters MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO.2 15 REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL TUESDAY, JUNE 17, 2014 - 7:00 P.M. 7:00 P.M. SESSION CALL TO ORDER — 7:01 PM INVOCATION —Tracy Weaver, City Clerk PLEDGE OF ALLEGIANCE — Council Member Fellhauer PRESENTATIONS Proclamation read by Mayor Fuentes and presented to Patricia Morales for July as RELAY FOR LIFE month. ROLL CALL Mayor Fuentes - Present Mayor Pro Tern Jacobson - Present Council Member Atkinson - Present Council Member Fellhauer- Present Council Member Dugan - Present PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Individuals who have received value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Mike Rotolo, resident, spoke concerning fee waivers in association with Special Event Permit applicants for non-profit organizations and individuals. Gail Church, resident and CEO of Tree Musketeers, mentioned the mailer residents received last week concerning the water rates, however, Ms. Church felt the mailer could have been printed dual sided and therefore saved money and postage for the City. Ms. Church also commented on fee waivers in association with Special Event Permit applicants for non-profit organizations and individuals. Jeff Cason, Executive Producer of Broadway in the Park, spoke on behalf of his event, in association with the proposed fee waivers. Jan Cruikshank, resident, spoke concerning the VA hospital in our area on Wilshire Blvd. Ms. Cruikshank's group "El Segundo Cares" in conjunction with the Santa Monica Elks club will be hosting a BBQ and delivering 21 bags of clothing and 400 treats to the VA patients in Wilshire. Ms. Cruikshank also mentioned that a "DARE" box located in the Walgreens parking lot is not being used for the intended purpose. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO.3 16 Mike Lipsey, resident, spoke Concerning the Soap Box Derby to be held in El Segundo and asked the Council to waive the fees for the Derby. Charlie Henry, resident and Webelos Cub Scout, asked the Council to waive the fees for the Soap Box Derby. Mike (unknown last name) resident, spoke on behalf of the proposed fee waivers and would like the Council to waive the fees for the Soap Box Derby. Marsha Hansen, CEO of El Segundo Chamber of Commerce, spoke concerning fee waivers in association with Special Event Permit applicants for non-profit organizations and individuals, specifically concerning the El Segundo Holiday Parade. Sam Pena, Consolidated Waste, reminded the citizens of a one day delay of trash hauling due to the July 4th holiday. The bi-annual Shred Event will be held on July 12, 20 14 frorn 0:00 aim to 1:00 PM. CITY COUNCIL COMMENTS — (Related to Public Communications) A. PROCEDURAL MOTIONS Consideration of a motion to read all ordinances and resolutions on the Agenda by title only. MOTION by Mayor Pro Tem Jacobson, SECONDED by Council Member Fellhauer to read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING) C. UNFINISHED BUSINESS 1. Consideration and possible action to amend El Segundo Municipal Code ("ESMC") Title 8 ("Vehicles and Traffic), Chapter 5-F-2 ("Definitions"), to reduce the minimum number of vehicles for Carsharing programs from 300 to 150 motor vehicles and approve a resolution and agreement that provides for"Car2Go to operate a Carsharing program in the City in accordance with ESMC Title 8-F if adopted by the Council. The Ordinance and Resolution are Categorically Exempt from the California Environmental Quality Act. (Fiscal Impact: None) Mark Hensley, City Attorney, gave a brief overview of the item, Council Discussion Mark Hensley, City Attorney, read by title only: AN ORDINANCE AMENDING CHAPTER 8-51F OF THE EL SEGUNDO MUNICIPAL CODE TO REGULATE CAR SHARING PROGRAMS. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO.4 17 Council Member Fellhauer introduced Ordinance No. 1495. Second reading and adoption scheduled for July 1, 2014, Mark Hensley, City Attorney, read by title only- A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EL SEGUNDO, CALIFORNIA, REPEALING RESOLUTION NO. 4818 AND AUTHORIZING CAR2GO A CARSHARING PROGRAM PURSUANT TO THE EL SEGUNDO MUNICIPAL CODE MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to adopt Resolution No. 4878 approving Car2Go to be eligible for parking permits pursuant to the proposed amendment to ESMC Title 8 and authorize the City Manager to execute an agreement with Car2Go in a form approved by the City Attorney. MOTION PASSED BY VOICE VOTE. 4/1. YES: Atkinson, Fellhauer, Fuentes and Jacobson. NO: Dugan REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS 2. Discussion and possible action regarding future fee waivers in association with Special Event Permit applicants for non-profit organizations and individuals. (Fiscal Impact: TBD) Mayor Fuentes, gave a brief overview of the item. Council discussion Council consensus for the Special Event Fee Waiver Sub-Committee to continue the process of determining fee waivers in association with Special Event Permit applicants for non-profit organizations and individuals. Committee to report back at a future Council meeting. 3. Discussion and possible action to announce the appointments to the Planninq Commission, Library Board of Trustees, Senior Citizen Housing Corporation Board, Environmental Committee, Investment Advisory Committee and Community Cable Advisory Committee. (Fiscal Impact: None) Mayor Fuentes announced the appointment of: Scot Nicol to Planning Commission for a full term to expire 6/30/2018; Penny Armstrong to Library Board of Trustees for a full term to expire 6/30/2017; Steve Smetana to Investment Advisory Committee for a full term to expire 8/30/2017; Paula Rotolo the Senior Housing Corporation Board for a full term to expire 6/30/2018; Corrie Chitlik and Tracey Miller-Zarneke to Environmental Committee for 2 partial terms expiring 6/30/2015 and 6130/2017 respectively and Joseph Pinchuk to the Community Cable Advisory for partial term expiring 10130/2017. Three positions for the Community Cable Advisory were not filled. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO.5 18 E. CONSENT AGENDA All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for discussion of an item is made, the item(s) will be considered individually under the next heading of business. 4. Approve Warrant Numbers 3001038 through 3001214 on Register No. 17 in the total amount of$583,309.83 and Wire Transfers from 5/19/2014 through 6/1/2014 in the total amount of$860,183.91. Authorized staff to release. Ratified Payroll and Employee Benefit checks; checks released early due to contracts or agreement; emergency disbursements and/or adjustments; and wire transfers. 5. Approve Strategic Planning Session Minutes of May 29, 2014, Special City Council Meeting Minutes of May 29, 2014, Special City Council Meeting Minutes of June 3, 2014 and Regular City Council Meeting Minutes of June 3, 2014. 6. Authorized the City Manager to execute a standard Public Works Contract No. 4626 to Trueline Corporation for the resurfacing of the tennis courts at Recreation Park. Project No. PW 13-30. (Fiscal Impact: $68,257.00) 7. Approve the amendments to the Plan of Operations as proposed by the El Segundo Senior Citizens Housing Corporation Board. (Fiscal Impact: None) 8. Received and filed report regarding cleaning and repairing drywall and carpet as well as restoring furniture in the north portion of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ("ESMC")§ 1-7-12 and 1-7A-4. (Fiscal Impact: $37.000.00) 9. Authorize the City Manager to amend a standard Public Works Contract No. 4627 with Integral Electric Engineering, Inc. for the Installation of Sub-meters on the City's Main Electrical Meter. Project No. PW 13-02. (Fiscal Impact: $29,100.00) 10.Received and filed report regarding the emergency repair to remove debris in the attic space of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ("ESMC")§ 1-7-12 and 1-7A-4. (Fiscal Impact: $82,354.00) MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO.6 19 11.Received and filed report regarding the removal and replacement of two leaking portions of HVAC ducting on the roof of City Hall without the need for bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code (°ESMC")§ 1-7-12 and 1-7A-4. (Fiscal Impact: $13,875.00) 12.Authorize the City Manager to execute a standard Public Works Contract No. 4628 to the lowest responsible bidder, American Asphalt South, Inc. for the slurry sealing of the streets in the area bounded by the west City boundary, Sheldon Street, Mariposa Avenue, and El Segundo Boulevard. Project No.: PW 13-14. (Fiscal Impact: $635,300.00) MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to approve the amended Consent Agenda items 4, 5, 6, 7, 8, 9, 11, and 12. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. F. NEW BUSINESS 13.Consideration and possible action regarding a request from the Boy Scouts of America Pacific District to waive City charges associated with the El Segundo Cub Scouts Soap Box Derby event on July 12, 2014. (Fiscal Impact: $1,671.88) Council discussion MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to approve the request from the Boy Scouts of America to waive City charges associated with their El Segundo Cub Scouts Soap Box Derby event. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. 14.Consideration of ordinance amending Title 6 (Animal Control) of the El Segundo Municipal Code to add a new chapter prohibiting the retail sale of commercially- bred dogs and cats in pet shops, retail businesses or other commercial establishments in the City. The Ordinance is exempt from the California Environmental Quality Act (Public Resources Code sections 21000 et seq.) ("CEQA") pursuant to Guidelines Section 15061(b)(3). (Fiscal Impact: None) Mark Hensley, City Attorney, gave a brief overview of the item_ Council discussion MOTION by Council Member Dugan, SECONDED by Council Member Fellhauer to place item F14 in abeyance until further notice. MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO.7 20 G. REPORTS — CITY MANAGER— Mentioned June 26th is the next Strategic Planning Session at 7:30 am at the Library. Deborah Cullen, Finance Director, gave a brief overview of the OpenGov program that is now up and running on the City's Web site. H. REPORTS — CITY ATTORNEY - None I. REPORTS — CITY CLERK - None J. REPORTS — CITY TREASURER- None K. REPORTS — CITY COUNCIL MEMBERS Council Member Fellhauer—Attended the Beauty and the Beach event. Council Member Atkinson —Attended the ESMoA opening of the latest showing. Council Member Dugan - None Mayor Pro Tem Jacobson — None Mayor Fuentes— Attended the Beauty and the Beach event and the recent Concert in the Park held Sunday. PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30 minute limit total) Individuals who have receive value of$50 or more to communicate to the City Council on behalf of another, and employees speaking on behalf of their employer, must so identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250. While all comments are welcome, the Brown Act does not allow Council to take action on any item not on the agenda. The Council will respond to comments after Public Communications is closed. Dr. Antonio Mendez, resident, thanked Deborah Cullen for her presentation on OpenGov. Len Bonilla, resident, is in favor of the score card in accordance with the Special Event application; Mr. Bonilla would like the Special Event Fee Waiver Sub-Committee to re- evaluate the score card. MEMORIALS — Nikki Wislocky ADJOURNMENT at 8:54 PM r' f,✓p I ,{ Tracy e , itymm Clerk ' MINUTES OF THE REGULAR CITY COUNCIL MEETING June 17,2014 PAGE NO.8 2 1