2014 May 29 - CC MIN SPC (Strategic Planning) SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TH U RS DAY, MAY 29, 2014
El Segundo Public Library
111 W. Mariposa Avenue, El Segundo, CA 90245
7:30 a.m.
7:30 A.M. SESSION
CALL TO ORDER - Mayor Fuentes at 7:31 AM
Pledge of Allegiance - Council Member Atkinson
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Jacobson - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
Council Member Dugan - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per person, 30
minute limit total) Pursuant to Government Code § 54954.3(a), the only public comment that will be
permitted during this Special Meeting is that pertaining to the agenda item listed below. Individuals
who have received value of$50 or more to communicate to the City Council on behalf of another,
and employees speaking on behalf of their employer, must so identify themselves prior to
addressing the City Council. Failure to do so shall be a misdemeanor and punishable by a fine of
$250. While all comments are welcome, the Brown Act does not allow Council to take action on
any item not on the agenda. The Council will respond to comments after Public Communications
is closed.
SPECIAL ORDERS OF BUSINESS:
1. Consideration and possible action regarding a strategic planning workshop resulting in City
Council receiving and filing of staff's analysis and recommendations for the Fiscal Year
2014-2015 Preliminary Budget. Staff will present a brief overview of policy issues,
challenges/limitations, goals and potential strategies associated with preparation and
planning of the fiscal year budget including, without limitation, the following matters:
Greg Carpenter, City Manager, gave a brief introduction.
Deborah Cullen, Finance Director, gave a presentation on the current economic conditions,
a. OpenGov Demonstration - New Software to provide enhanced transparency of the City's
operations to the public — Deborah Cullen
b. Midyear/Yearend Fund Balance Update for Fiscal Year 2013/2014 — Deborah Cullen
c. Fiscal Year 2014-2015 Budget Assumptions —Deborah Cullen
MINUTES OF THE SPECIAL CITY COUNCIL MEETING(STRATEGIC PLANNING
SESSION)
May 29,2014
PAGE NO. 1
Recess at 8:20 am
Returned at 8:33 am
Stephanie Katsouleas, Public Works Director, gave a presentation on identified infrastructure
needs for the City.
Council Discussion
d. Three-Year Budget Forecast (Fiscal Years 2015/2016, 2016/2017and 2017/2018) —Deborah
Cullen
e. Reserves/Sensitivity Analysis — Discussion regarding reserves for Economic Uncertainty
Fund —Deborah Cullen
i. Update on Credit Card Policy— Crista Binder
ii. Infrastructure Needs for Fiscal Year 2014/2015 — Stephanie Katsouleas and
Deborah Cullen
iii. Insurance —Additional Coverage (Earthquake)
Council Discussion
Meredith Petit, Recreation and Parks Supervisor, gave a presentation on the current Aquatics
Operating Budget.
f. Budget Calendar: Setting of dates for additional budget workshops and meetings.
A second Strategic Planning Session to be held in the third week of July 2014, pending Council
availability.
Council may raise other issues relating to any and all City revenues and expenditures, including
but not limited to land use developments, fiscal policies, capital projects and potential budget
reduction items for consideration as part of staff's preparation of the FY 2014-2015 Preliminary
Budget.
Council Consensus directed staff to 1) Prepare a historical analysis of the Worker's Comp Fund; 2)
Look at Homeland Security for funding of the bollards on Main Street; 3) Have all departments
create a list of possible reductions; 4) Have the Treasury Department create a Credit Card policy;
5) Finance to develop further the concept of a revenue reserve policy; 6) Report back on an
alternative
Aquatics plan and; 6) give a more in-depth report on PERS projections.
Council consensus to receive and file Staff Report regarding preparation of the Preliminary FY
2014-2015 Operating Budget and Three-Year Forecast and approve the FY 2014-2015 Budget
Calendar.
MINUTES OF THE SPECIAL CITY COUNCIL MEETING(STRATEGIC PLANNING
SESSION)
May 29,2014
PAGE NO.2
ADJOURNMENT at 10:14 AM
".f
t4 �t„
Tr ;, y " . .�er„ City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING(STRATEGIC PLANNING
SESSION)
May 29,2014
PAGE NO.3