2014 Jun 03 - CC MIN REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 3, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 6:05 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Jacobson - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
Council Member Dugan - Present
PUBLIC COMMUNICATION — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and/or conferring with the City Attorney on
potential and/or existing litigation; and/or discussing matters covered under Government
Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL —ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3,2014
PAGE NO. 1
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
Agency Designated Representative: City Manager
Employee Organizations: Police Management Association; Police Officers Association;
Police Support Services Employees Association; Fire Fighters Association; Supervisory
and Professional Employees Association; City Employees Association; Executive
Management Group (Unrepresented Group); Management/Confidential Group
(Unrepresented Group)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3,2014
PAGE NO.2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JUNE 3, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:01 PM
INVOCATION — Lee Carlile, Pastor, Methodist Church
PLEDGE OF ALLEGIANCE — Council Member Dugan
PRESENTATIONS
a. Presentation by Mayor Fuentes in recognition of event sponsors for the
Recreation and Parks Department 2014 Summer Concerts in the Park Series
and Fourth of July Community Celebration. This year's Sponsors were presented
with a commemorative plaque; Chevron USA, Lora Vrastil represented Plaza El
Segundo, Lotus Juo represented Mathnasium, and Marisa West represented
Car2Go.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Jacobson - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
Council Member Dugan - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Len Bonilla, resident and Rotarian, spoke on behalf of the Movie in the Park fundraiser
to be held at Chevron Park on Saturday, August 2, 2014. The Rotary Club is requesting
the Council to place an item on the June 17, 2014 Council Meeting requesting fee
waivers associated with the Movie in the Park costs.
Ron Campbell, resident and Cub Master for our local cub scout pack 968, spoke on
behalf of the Cub Scouts Soap Box Derby. Mr. Campbell is requesting the Council to
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3,2014
PAGE NO.3
place an item on the June 17, 2014 Council Meeting requesting fee waivers associated
with the Soap Box Derby.
Liz Garnholz, resident, spoke concerning the Consent Agenda items, specifically
consent agenda item #10. Ms. Garnholz would like this item pulled, explained and
discussed. Ms. Garnholz also questioned the funds received by Chevron USA, Inc.
Tom Courtney, Manhattan Beach resident, presented material concerning the potential
Top Golf site in El Segundo.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council and City Manager, Greg Carpenter, answered questions presented during
Public Communication.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
1. Consideration and possible action to open a public hearing and receive public
testimony concerning adopting a resolution amending the Zone 1 preferential
parking area and include the permit fee in accordance with the El Segundo
Municipal Code ("ESMC"). Zone 1 will be amended to include the west curb line
of Washington Street (from Maple Avenue to Walnut Avenue), both curb lines of
Walnut Avenue (from Washington Street to California Street) and both curb lines
of Sycamore Avenue between Washington Street and California Street
(excluding the south curb line directly adjacent to the public park.
(Fiscal Impact: None)
Mayor Pro Tern Jacobson recused himself during this item.
Mayor Fuentes stated this is the time and place to conduct a public hearing and receive
public testimony concerning adopting a resolution amending the Zone 1 preferential
parking area and include the permit fee in accordance with the El Segundo Municipal
Code ("ESMC"). Zone 1 will be amended to include the west curb line of Washington
Street (from Maple Avenue to Walnut Avenue), both curb lines of Walnut Avenue (from
Washington Street to California Street) and both curb lines of Sycamore Avenue
between Washington Street and California Street (excluding the south curb line directly
adjacent to the public park.
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June 3,2014
PAGE NO,4
City Clerk Weaver stated that proper notice had been given in a timely manner and that
no written communication has been received in the Clerk's office.
Mayor Fuentes stated the hearing is now open.
Mitch Tavera, Police Chief, gave a brief presentation.
Mayor Fuentes stated the hearing is now open for public input.
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
close the public hearing. MOTION PASSED BY A UNANIMOUS VOICE VOTE. 4/0.
MAYOR PRO TEM JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL
CONFLICT.
Council Discussion
Mark Hensley, City Attorney, read by title only:
RESOLUTION NO. 4876
A RESOLUTION AMENDING RESOLUTION NO. 4845 REGARDING PREFERENTIAL
PARKING AREAS WITHIN THE CITY WHERE PARKING PERMITS MAY BE USED IN
ACCORDANCE WITH EL SEGUNDO MUNICIPAL CODE CHAPTER 8-5A
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
adopt Resolution No. 4876 amending the Zone 1 preferential parking area and include
the permit fee in accordance with the El Segundo Municipal Code ("ESMC"). Zone 1 will
be amended to include the west curb line of Washington Street (from Maple Avenue to
Walnut Avenue), both curb lines of Walnut Avenue (from Washington Street to
California Street) and both curb lines of Sycamore Avenue between Washington Street
and California Street (excluding the south curb line directly adjacent to the public park.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 4/0. MAYOR PRO TEM
JACOBSON NOT PARTICIPATING DUE TO A POTENTIAL CONFLICT.
Mayor Pro Tern Jacobson returned to the dais,
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
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June 3,2014
PAGE NO.5
2. Consideration and possible action to announce the appointments to the Library
Board of Trustees, Recreation and Parks Commission and Economic
Development Advisory Council (EDAC).
(Fiscal Impact: None)
Mayor Fuentes announced the appointment of: Sara Whelan to the Library Board of
Trustees for a full term to expire 6/30/2017 (no action was taken to fill the second
position); Richard Pierce to the Recreation and Parks Commission for a full term to
expire 5/30/2018; and no action was taken to fill the positions on the Economic
Development Advisory Council (EDAC) at this time.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
3. Approve Warrant Numbers 3000826 through 3001037 on Register No. 16 in the
total amount of$762,809.96 and Wire Transfers from 05/05/2014 through
05/18/2014 in the total amount of$2,896,802.53.
4. Special City Council Meeting Minutes of May 14, 2014 and Regular City Council
Meeting Minutes of May 20, 2014.
5. Adopted Resolution No. 4877 finding that an emergency existed and waived
bidding requirements pursuant to Public Contracts Code §§ 20168 and 22050
and ESMC §§ 1-7-12 and 1-7A-4, authorized the City Manager to execute a
Maintenance Contract No. 4620 with prevailing wages, in a form approved by the
City Attorney, to Perez Restoration and Construction, Inc. for the cleaning and
repair of drywall and carpet, as well as the restoration of furniture in the north
portion of City Hall and found the project is exempt from review under the
California Environmental Quality Act of 1970, as amended, Public Resources
Code section 21000 et seq. ("CEQA") pursuant to Section 15269, subdivision (a)
of the CEQA Guidelines.
(Fiscal Impact: $37,000.00)
6. Authorized an appropriation of $6,300.00 from the Aquatics Fund to replace a
failed chlorinator at the Plunge.
(Fiscal Impact: $6,300.00)
7. Authorized and appropriation of funds from undesignated fund balance for the
cost of planters needed to complete the closure of the median opening on Grand
Ave. between Standard St. and Main St.
(Fiscal Impact: $5,350.00)
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June 3,2014
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8. Received and filed the report regarding the removal and replacement of two
leaking portions of HVAC ducting, Contract No. 4612, on the roof of City Hall
without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code ("ESMC")§ 1-7-12 and 1-7A-4.
(Fiscal Impact: $13,875.00)
9. Received and filed report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code "ESMC")
§§ 1-7-12 and 1-7A-4.
(Fiscal Impact: $82,354.00)
10.PULLED BY MAYOR FUENTES FOR DISCUSSION
11.Authorized the City Manager to execute standard Public Works Contract No.
4615, in a form approved by the City Attorney, with Stephen Doreck Equipment
Rentals, Inc. in the amount of$413,372.50 and authorized the City Manager to
execute a standard Public Works Professional Services Agreement No. 4616 in a
form as approved by the City Attorney with AKM Consulting Engineers in the
amount of $59,350.00. Project No. PW 14-02.
(Fiscal Impact: $600,000.00)
12.Accepted as complete the Trenchless Sewer Improvement and authorized the
City Clerk to file a Notice of Completion in the County Recorder's Office. Project
No. PW 13-23.
(Fiscal Impact: $187,331.00)
13.Authorized the City Manager to amend the Professional Services Agreement with
Corrpro Companies, Inc., in a form approved by the City Attorney, for additional
construction inspection services for the elevated tank and reservoir repairs for an
amount not to exceed $12,000. Project No. PW 13-07.
(Fiscal Impact: $12,000.00)
14.Authorized the Information Systems Division to purchase a new Storage Area
Network (SAN) and pursuant to El Segundo Municipal Code §1-7-10 waived the
bidding process and authorized the City Manager to execute Agreement No.
4617, in a form approved by the City Attorney, to purchase a new Storage Area
Network (SAN) from Bear Data. This equipment was identified as part of the
Virtual Machine Plan and funds were designated into the Computer Refresh
Program.
(Fiscal Impact: $41,316.69)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3,2014
PAGE NO.7
15.Waived minor irregularities in the bid from Karabuild Development Inc., awarded
Contract No. 4614 to Karabuild Development Inc. for project RSI 14-03 (Group
53) and authorized the City Manager to execute a contract in a form approved by
the City Attorney
(Fiscal Impact: $1,120,867.65)
16.Authorized the City Manager to execute a contract amendment to Contract No.
3168, in a form approved by the City Attorney, with Nationwide Environmental
Solutions in the amount of $877,299.00 over five (5) years, effective October 1,
2014.
(Fiscal Impact: $877,299.00 over five years)
17.Authorized the purchase of a new maintenance truck and valve operator
equipment for the Water Division.
(Fiscal Impact: $77,316.49)
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve Consent Agenda items 3, 4, 5, 6, 7, 8, 9, 11, 12, 13, 14, 15, 16, and 17.
MOTION PASSED BY UNANIMOUS VOICE VOTE. 5/0. Mayor Pro Tern Jacobson
abstained from voting on item #7 due to a potential conflict.
PULLED ITEM:
10.Consideration and possible action to award two Professional Services
Agreements to AKM Consulting Engineers for a new water rate study and sewer
rate study prior to initiation of the Proposition 218 ballot measure.
(Fiscal Impact: $48,746.00)
Stephaine Katsouleas, Public Works Director, gave a brief history and explanation of
this item to the Council.
Council Discussion
MOTION by Mayor Fuentes, SECONDED by Council Member Fellhauer authorized the
City Manager to execute Professional Services Agreement No. 4618, in a form as
approved by the City Attorney, with AKM Consulting Engineers in the amount of
$24,178 for a new water rate study prior to the initiation of the Proposition 218 ballot
measure and authorized the City Manager to execute Professional Services Agreement
No. 4619, in a form as approved by the City Attorney, with AKM Consulting Engineers in
the amount of$24,568 for a new sewer rate study prior to the initiation of the
Proposition 218 ballot measure. MOTION PASSED BY UNANIMOUS VOICE VOTE.
5/0.
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June 3,2014
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F. NEW BUSINESS
18.Consideration and possible action regarding a request from the American Cancer
Society to waive fees for City resources and staff time associated with their El
Segundo Relay for Life event on July 12 — 13, 2014 at Campus El Segundo
Athletic Fields.
(Fiscal Impact: $5,966.00)
Greg Carpenter, City Manager, gave a brief explanation of the item.
Meredith Petit, Recreation and Parks Supervisor, answered questions for the Council.
MOTION by Council Member Dugan, SECONDED by Council Member Atkinson to
approve the request from the American Cancer Society to waive fees for City resources
and staff time associated with their El Segundo Relay for Life event on July 12 — 13,
2014 at Campus El Segundo Athletic Fields. MOTION PASSED BY VOICE VOTE. 4/1.
YES — Dugan, Fellhauer, Jacobson and Fuentes. NO —Atkinson
G. REPORTS — CITY MANAGER —Acknowledged Lifan Xu for his outstanding work
in the Public Works department, especially on the Water and Sewer projects. He
also thanked Bob Cummings for his years of service, Bob will be retiring on June
16, 2014. Congratulations to Meredith Petit who will become our new Recreation
and Parks Director.
H. REPORTS — CITY ATTORNEY - None
I. REPORTS — CITY CLERK - None
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer— None
Council Member Atkinson — None
Council Member Dugan — None
Mayor Pro Tern Jacobson —Attended the Northrop Family Day where they revealed a
25 year old time capsule.
Mayor Fuentes —Attended the Medal of Valor luncheon, Author's Fair and the Strategic
Planning Session. Mayor Fuentes thanked everyone who was involved in putting the
meeting together.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3,2014
PAGE NO. 9
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of$50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Dr. Antonio Mendez, resident, would like to know the reason why the water bills for the
City of El Segundo are sent to Pasadena, CA and the cost effectiveness of this practice.
Jack Axelrod, resident, requested a resolution regarding an amendment to reverse the
Citizen's United decision, would like a requirement for Council Members and candidates
running for office to have taken at least one semester of City Planning, would like the
words "Liberty and Justice for All" removed from our Loyalty oath and is requesting we
not accept gifts from Chevron. Finally, Mr. Axelrod would like to see more reports from
the City Council.
Deborah Cullen answered questions presented during Public Communications.
MEMORIALS — None
Open session adjourned at 8:04 PM
Moved into Closed Session at 8:10 PM
ADJOURNMENT at 9:05 PM
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MINUTES OF THE REGULAR CITY COUNCIL MEETING
June 3,2014
PAGE NO. 10