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2014 Jul 15 - CC PACKETAGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 15, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER
ROLL CALL
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 ormore to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council may move into a closed session pursuant to applicable law, including
the Brown Act (Government Code Section §54960, et sec.) for the purposes of
conferring with the City's Real Property Negotiator; and /or conferring with the City
Attorney on potential and /or existing litigation; and /or discussing matters covered under
Government Code Section §54957 (Personnel); and /or conferring with the City's Labor
Negotiators; as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -3- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Smith vs. City of El Segundo, WCAB Case No. ADJ9258793
3. Schrantz vs. City of El Segundo, WCAB Case No. ADJ8078838
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
Agency Designated Representative: City Manager and Steve Filarsky
Employee Organizations: Police Management Association; Police
Officers Association; Police Support Services Employees Association;
Fire Fighters Association; Supervisory and Professional Employees
Association; City Employees Association; Executive Management
Group (Unrepresented Group); Management/Confidential Group
(Unrepresented Group)
Pi
2
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
AGENDA
EL SEGUNDO CITY COUNCIL
COUNCIL CHAMBERS - 350 Main Street
The City Council, with certain statutory exceptions, can only take action upon properly posted and listed
agenda items. Any writings or documents given to a majority of the City Council regarding any matter on
this agenda that the City received after issuing the agenda packet, are available for public inspection in
the City Clerk's office during normal business hours. Such Documents may also be posted on the City's
website at www.elsegundo.org and additional copies will be available at the City Council meeting.
Unless otherwise noted in the Agenda, the Public can only comment on City - related business that is
within the jurisdiction of the City Council and /or items listed on the Agenda during the Public
Communications portions of the Meeting. Additionally, the Public can comment on any Public Hearing
item on the Agenda during the Public Hearing portion of such item. The time limit for comments is five (5)
minutes per person.
Before speaking to the City Council, please come to the podium and state: Your name and residence
and the organization you represent, if desired. Please respect the time limits.
Members of the Public may place items on the Agenda by submitting a Written Request to the City Clerk
or City Manager's Office at least six days prior to the City Council Meeting (by 2:00 p.m. the prior
Tuesday). The request must include a brief general description of the business to be transacted or
discussed at the meeting. Playing of video tapes or use of visual aids may be permitted during meetings if
they are submitted to the City Clerk two (2) working days prior to the meeting and they do not exceed five
(5) minutes in length.
In compliance with the Americans with Disabilities Act, if you need special assistance to
participate in this meeting, please contact City Clerk, 524 -2305. Notification 48 hours prior to the
meeting will enable the City to make reasonable arrangements to ensure accessibility to this
meeting.
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 15, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER
INVOCATION — John Svendsen, Pastor, First Baptist Church
PLEDGE OF ALLEGIANCE — Council Member Atkinson
Il
M
PRESENTATIONS
a) City Treasury Department Staff Earn CFIP Designation.
ROLL CALL
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion
Agenda by title only.
_.._.__.....---
Recommendation — Approval.
to read all ordinances and resolutions on the
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
1. Consideration and possible action to approve bylaws established for the
Economic Development Advisory Council to provide greater clarity for the
complexion of the political body and to establish rules and expectations for
members appointed.
(Fiscal Impact: None)
Recommendation — 1) Adopt the bylaws; 2) Alternatively, discuss and take other
possible action related to this item.
5
5
2. Consideration and possible action to approve the 2013 -14 Economic
Development Strategic Plan.
(Fiscal Impact: $185,000.00)
Recommendation — 1) Approve the 2013 -14 Economic Development Strategic
Plan; 2) Alternatively, discuss and take other possible action related to this item.
3. Consideration and possible action regarding future fee waivers in
association with Special Event Permit applicants for non - profit
organizations and individuals.
fiscal Impact: To Be Determined)
Recommendation — 1) Discussion regarding the Special Event Fee Waiver Sub -
Committee recommendations; 2) Alternatively, discuss and take other possible
action related to this item.
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed unanimously. If a call for
discussion of an item is made, the item(s) will be considered individually under the next heading of
business.
4. Warrant Numbers 3001447 through 3001652 on Register No. 19 in the total
amount of $948,454.22 and Wire Transfers from 06/16/2014 through
06/29/2014 in the total amount of $812,432.08.
Recommendation — Approve Warrant Demand Registers and authorize staff to
release. Ratify Payroll and Employee Benefit checks; checks released early due
to contracts or agreement; emergency disbursements and /or adjustments; and
wire transfers.
5. Regular City Council Meeting Minutes of July 1, 2014 and Special Closed
Session Meeting Minutes of July 8, 2014.
Recommendation — Approval.
101
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6. Consideration and possible action to receive and file this report regarding
cleaning and repairing drywall and carpet as well as restoring furniture in
the north portion of City Hall without the need for bidding in accordance
with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $37,000.00)
Recommendation — 1) Receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of
City Hall without the need for bidding in accordance with Public Contracts Code
§§ 20168 and 22050 and El Segundo Municipal Code ("ESMC") §§ 1 -7 -12 and 1-
7A-4; 2) Alternatively, discuss and take other possible action related to this item.
7. Consideration and possible action to receive and file this report regarding
the emergency repair to remove debris in the attic space of City Hall
without the need for bidding in accordance with Public Contracts Code §§
20168 and 22050 and El Segundo Municipal Code ( "ESMC ") §§ 1 -7 -12 and
1-7A -4.
_(Fiscal Impact: $82,354.00)
Recommendation — 1) Receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding
in accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC ") §§ 1 -7 -12 and 1 -7A -4; 2) Alternatively, discuss and
take other possible action related to this item.
8. Consideration and possible action to authorize the City Manager to execute
an agreement, in a form approved by the City Attorney, with Audio Fidelity
Communications Corp. (dba Whitlock) to move police video wall
infrastructure from the Watch Commander's Office to the Main Distribution
Frame (MDF) room using funds from Citizen Option for Public Safety
(COPS) Grant. Whitlock previously installed the police video wall for the
City and is the best qualified to relocate the equipment.
Fiscal Impact: $11,418.00
Recommendation — 1) Pursuant to El Segundo Municipal Code §1 -7 -10 waive
the bidding process and authorize the City Manager to execute an agreement, in
a form approved by the City Attorney with retroactive effect, allowing the City to
amend the 2013 maintenance agreement with Whitlock; 2) Alternatively, discuss
and take other possible action related to this item.
7
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9. Consideration and possible action regarding a contract with PCR Services
Corporation to provide environmental review services for the Mattel
Continental Grand Campus Specific Plan Project affecting property located
at 333 Continental Boulevard, 455 Continental Boulevard, and 1955 East
Grand Avenue. The proposed Project, if eventually approved, would allow
for up to 475,000 square feet of new office, and research and development
uses.
_ (Fiscal lmpact:up to $408,035 Developer Reimbursed Trust Fund)
Recommendation — 1) Approve a budget appropriation of up to $408,035.00 to
provide environmental review services; 2) Authorize the City Manager to execute
a Professional Service Agreement for environmental review services, in a form
approved by the City Attorney, not to exceed $408,035.00; 3) Alternatively,
discuss and take other possible action related to this item.
10. Consideration and possible action regarding awarding a contract to Spec
Construction Co., Inc. for construction at twenty -seven (27) homes related
to Project No. RSI 14 -04 (Group 54 of the City's Residential Sound
Insulation Program)
_(Fiscal Impact: Not to exceed $622,764)
Recommendation — 1) Waive minor irregularities in the bid from Spec
Construction Co., Inc.; 2) Award a contract to Spec Construction Co., Inc. for
project RSI 14 -04 (Group 54); 3) Authorize the City Manager to execute a
contract in a form approved by the City Attorney; 4) Alternatively, discuss and
take other possible action related to this item.
F. NEW BUSINESS
11. Consideration and possible action regarding a request from Broadway in
the Park to waive fees for City resources and staff time associated with
their theatre festival to be held on August 2 — 11, 2014 at the Recreation
Park Softball Field.
Fiscal Impact_$2,751.66)
Recommendation — 1) Approve /Deny the request from Broadway in the Park to
waive fees for City resources and staff time associated with their theatrical event;
2) Alternatively, discuss and take other possible action related to this item.
IV
12. Consideration and possible action regarding a request from the El
Segundo Rotary Club to waive fees for City resources and staff time
associated with their Movie in the Park to be held on August 2, 2014 at
Chevron Park.
Fiscal Impact: $6,862.281
Recommendation — 1) Approve /Deny the request from the El Segundo Rotary
Club to waive fees for City resources and staff time associated with their Movie in
the Park; 2) Alternatively, discuss and take other possible action related to this
item.
13. Consideration and possible action regarding the design and program
planning for the outdoor competition swimming pool to be constructed by
the Wiseburn School District and operated by the City of El Segundo,
including the utilization of the Aquatics Trust Fund for consulting services
to assist in the decision making process.
(Fiscal Impact: $10,000.00 - $15,000.00)
Recommendation — 1) Discuss the various design options for the competition
swimming pool; 2) Authorize the City Manager to enter into an agreement for
consulting services in a form approved by the City Attorney for a Facility
Program, Financial and Sustainability Analysis; 3) Alternatively, discuss and take
other possible action related to this item.
14.A Status Report on the City's Residential Sound Insulation (RSI) Program,
consideration and possible action to adopt policy changes to the City's RSI
Program and discussion of the possible addition of one Construction
Coordinator.
(Fiscal Impact: $120,000.00 annually, but no fiscal impact to the General
Fund).
Recommendation — 1) Receive and file status report; 2) Adopt policy changes
detailed in staff report; 3) Alternatively, discuss and take other possible action
related to this item.
G. REPORTS — CITY MANAGER
H. REPORTS — CITY ATTORNEY
I. REPORTS — CITY CLERK
J. REPORTS — CITY TREASURER
G�
9
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer —
Council Member Atkinson —
Council Member Dugan -
Mayor Pro Tern Jacobson —
Mayor Fuentes —
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to communicate
to the City Council on behalf of another, and employees speaking on behalf of their employer, must so
identify themselves prior to addressing the City Council. Failure to do so shall be a misdemeanor and
punishable by a fine of $250. While all comments are welcome, the Brown Act does not allow Council to
take action on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MEMORIALS —
CLOSED SESSION
The City Council may move into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et se q.) for the purposes of conferring with the City's Real Property
Negotiator, and /or conferring with the City Attorney on potential and /or existing litigation; and /or
discussing matters covered under Government Code Section §54957 (Personnel); and /or conferring with
the City's Labor Negotiators.
REPORT OF ACTION TAKEN IN CLOSED SESSION (if required)
ADJOURNMENT
10
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POSTED:
DATE: -7
TIME: 3 rD
NAME:
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11
11
City Treasury Department Staff Earn CFIP© Designation
Crista Binder, CTP, CFIP, Dino Marsocci, CFIP and Thim Whiteside, CFIP
demonstrate commitment to financial education.
El Segundo, CA - July 15, 2014 — Crista Binder, El Segundo City Treasurer, Dino
Marsocci, Deputy City Treasurer II and Thim Whiteside, Deputy City Treasurer I,
all recently earned the Certified Fixed Income Practitioner designation by
finishing Fixed Income Academy's comprehensive training program designed for
public agencies, institutional bond investors, and fiduciaries. Ms. Binder has been
the City Treasurer of El Segundo since January 2013 where she oversees the
City's cash management and investment program. Dino Marsocci recently joined
the City of El Segundo in February 2014 and Thim Whiteside has been with the
City of El Segundo for 15 years. Ms. Binder is also a member of the Association
of Financial Professionals where she earned her Certified Treasury Professional
credential in 2004.
"One of my main goals when joining the City of El Segundo was to create a
professional treasury organization through the implementation of best practices
in banking and investment management. Participation in the Fixed Income
Academy has allowed our team of treasury professionals to explore new tools
and strategies for making sound cash management and investment decisions.
"We are very proud to be part of the movement towards financial literacy,
transparency and excellence in fixed income Investing. Our goal is to deliver
world -class knowledge in an easy to use platform to help committed
professionals, like Ms. Binder, Mr. Marsocci and Ms. Whiteside, achieve their
learning objectives ", said Susan Munson, Founder and CEO of the Academy.
By proactively pursuing continuing education and training, the El Segundo
Treasury Department demonstrates their commitment to financial prudence and
we congratulate them for staying current in the evolving world of finances.
For Media Inquiries:
Susan Munson, Founder and CEO Fixed Income Academy
www.fixedincomeacademy.com or 800 - 243 -5097.
11a
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2014
AGENDA STATEMENT AGENDA HEADING: Economic Development Advisory Council
AGENDA DESCRIPTION:
Consideration and possible action to approve bylaws established for the Economic Development
Advisory Council to provide greater clarity for the complexion of the political body and to
establish rules and expectations for members appointed. (Fiscal Impact: None)
RECOMMENDED COUNCIL ACTION:
1. Adopt the attached bylaws; and /or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
City of El Segundo Economic Development Advisory Council Bylaws
FISCAL IMPACT: None
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Ted Shove, Economic Development Analyst
REVIEWED BY: Sam Lee, Director of Planning Building Safety.
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
During the April 16th, 2014 regular joint meeting of the City Council and Economic
Development Advisory Council (EDAC), a motion was made to develop a subcommittee
comprised of members of the EDAC to develop bylaws that govern appointed member conduct
and to also provide greater clarity of the composition of the advisory body. The subcommittee
established a draft set of bylaws which also included a set number of members for the Economic
Development Advisory Council at 11 members, the composition of the 11 members would be a
cross section of predominant industries currently in town along with residents. The following
areas or industries were specifically identified: real estate development; Smoky Hollow; retail
and restaurants; hotels; commercial real estate; manufacturing (large and mid size); aerospace;
high growth/technology; Fortune 100; and Chamber of Commerce. On June 18th, 2014, the
Economic Development Advisory Council unanimously voted to approve and recommend the
bylaws (attached) with a few minor grammatical changes be advanced to the City Council for
consideration and approval.
PAPlanning & Building Safety \CC Report.Template 2012.doc
12
CITY OF EL SEGUNDO
ECONOMIC DEVELOPMENT ADVISORY COUNCIL
BYLAWS
ARTICLE I - NAME
The name of this organization shall be the Economic Development Advisory Council otherwise
known as EDAC.
ARTICLE II - PURPOSE
The purpose of the EDAC is to provide support and guidance to staff and to advise the City
Council on business attraction and retention as well as the implementation of the City's
Economic Development Program. The EDAC shall serve as a forum for effective collaboration
leading to the identification of responsible development strategies
ARTICLE III - QUALIFICATIONS
Members of the EDAC shall represent a cross section of the community including both
residents and non - residents who are actively conducting business within the City of El Segundo.
ARTICLE IV - MEMBERSHIP
The EDAC shall be composed of eleven (11) members appointed by the City of Council.
EDAC membership is not limited to Residents of El Segundo however, non - residents should
represent a business actively engaged in the City of El Segundo The purpose of the EDAC
requires that it's members represent a broad and diverse cross section of business and residents
including but not limited to the following areas and /or organizations:
• Real Estate Development
• Smoky Hollow
• Retail and Restaurant
• Hotel
• Commercial Real Estate
• Manufacturing (Large & Mid size)
• Aerospace
• High Growth /Technology
• Fortune 100
• Chamber of Commerce
The City Council shall appoint two (2) members of the City Council to serve as liaison members
to the City Council and shall have no voting rights.
Section I - Selection of members
The City of El Segundo shall advertise and solicit applications to fill any vacant position
that might occur. After the application period has closed the Chair and two (2) members
of the EDAC shall review the applications with the sole purpose of making a
13
Page 2
recommendation for selection to the Mayor and members of the City Council. The City
Council shall make final selection and appointments.
Section II - Term of Office
There is no term expiration for members of the EDAC
Section III - Compensation
EDAC members shall serve without compensation
Section IV - Removal
Members are expected to attend all meetings. When any member has three or more
absences in a 12 month - period, the EDAC shall forward this information to the City
Council for review and possible removal of the member.
ARTICLE V - MEETINGS
All meetings shall be open and public pursuant to the Government Code of the State of California.
Section I - Regular Meetings
Regular meetings of the Board Shall be monthly, meeting on the third Wednesday at
4:30 PM
Section II - Special Meetings
Special Meetings of the Board may be held at any time upon the call of the Chairman or by
a majority of the voting members or the City Council following at least 48 hours notice to
each member. The Chairman or a majority of the EDAC shall determine the time and
place of the Special Meeting.
Section III - Study Sessions /Workshops /Seminars
The EDAC may be convened as a whole or as a committee of the whole in the same
manner as prescribed for the calling of a special meeting for the purpose of holding a
study session, workshop or attending a seminar provided that no official action will be
taken and no quorum shall be required.
Section IV - Annual Meeting
There shall be an annual meeting of the EDAC at the regular meeting in January of each
year.
Section V- Quorum
A majority of the EDAC shall constitute a quorum. A quorum is necessary for action by the
EDAC
Section VI - Voting
Each member shall have one vote.
Section VII - Meeting Procedures
14
Except as otherwise provided by these Bylaws or City Council Resolutions the EDAC will
follow the latest edition of Robert's Rules of Order for the orderly conduct of meetings.
Page 3
ARTICLE VI - OFFICERS
Officers of the EDAC shall be a Chairman, a Vice Chairman and a Secretary who shall serve
at the pleasure of the EDAC. Term of office shall be for one (1) year. Duties of the officers shall
conform to the regular parliamentary duties as set for by Robert's Rules of Order. Revised, unless
otherwise stated.
Section I - Chairman
The Chairman shall preside over the meetings of the EDAC
Section II - Vice - Chairman
During the absence, disability, or disqualification of the Chairman, the Vice Chairman shall
perform all the duties and be subject to all the responsibilities of the Chairman. The Vice
Chairman shall succeed the Chairman if he /she vacates the office before the term expires.
A new Vice Chairman shall be elected at the next regular meeting.
Section III - Secretary
The Secretary shall be responsible for the minutes of all actions of the EDAC.
Section IV - Duties of the Economic Development Advisory Council
It is intended that the EDAC shall be an advisory body to the City Council. Nothing herein
contained shall be construed as a limitation on the power of the City Council or the
administrative staff of the City in their supervision or authority over property or
personnel under their jurisdictions.
ARTICLE VII - OFFICIAL DOCUMENTS
Section I - Minutes
Minutes of all meetings shall be prepared and maintained with the EDAC records. Copies
shall be distributed to each EDAC Member, City Council Member and to the City Clerk.
Section II - Distribution of Documents
Preparation and distribution of EDAC documents to the members, City Council and City
Clerk shall be the responsibility of a designated employee as identified by the City
Manager.
ARTICLE VIII - CONDUCT OF MEMBERS
Section I - Personal
EDAC members shall make no personal commitment to speak on behalf of the EDAC
without majority approval.
Section II - Conflict of Interest
Members of the EDAC shall abstain from participating in any matter to come before the
EDAC in which he or she has any direct or indirect economic interest. Should conflict of
interest exist, the EDAC member shall remove himself /herself from discussions and
15
abstain from voting. A yearly Conflict of Interest Statement shall be filed with the City
Clerk.
Page 4
ARTICLE IX - ASSISTANCE OF STAFF
The City Manager of the City of El Segundo shall provide the EDAC with such information
and staff assistance as the EDAC may from time to time request subject to the limitations
imposed by the City Council. The staff member designated by the City Manager shall attend
meetings of the EDAC and submit such reports as said EDAC may request and as deemed
necessary or desirable, subject to limitations imposed by the City Council.
ARTICLE X - AMENDMENTS
These Bylaws as well as any operating procedures may be amended by simple majority of
those voting at any legal meeting of the Economic Development Advisory Council (EDAC)
meeting subject to approval by the City Council
PASSED AND ADOPTED by the Economic Development Advisory Council (EDAC)
PASSED AND ADOPTED by the El Segundo City Council
16
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2014
AGENDA STATEMENT AGENDA HEADING: Economic Development Advisory Council
AGENDA DESCRIPTION:
Consideration and possible action to approve the 2013 -14 Economic Development Strategic
Plan. (Fiscal Impact: $185,000)
RECOMMENDED COUNCIL ACTION:
1. Approve the attached 2013 -14 Economic Development Strategic Plan; and /or,
2. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
2013 -14 Economic Development Strategic Plan
FISCAL IMPACT: None
Amount Budgeted: $185,000
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Ted Shove, Economic Development Analyst
REVIEWED BY: Sam Lee, Director of Planning app i Building Safe
0-
APPROVED BY: Greg Carpenter, City Manage[, C
BACKGROUND AND DISCUSSION:
During the July 24th, 2013 regular meeting of the Economic Development Advisory Council
(EDAC), a motion was made and unanimously passed to develop a subcommittee comprised of
members of EDAC to develop an Economic Development Strategic Plan for the 2013 -14 Fiscal
Year. The subcommittee convened independently with staff to revise the previous Annual
Economic Development Strategy. The development of the plan by the Economic Development
Advisory Council for FY 2013 -14 will initiate a process to draft an annual plan to identify
critical economic development tasks and associated costs required for budgetary concerns.
Ultimately, the EDAC will develop a long range (5 year) Economic Development Strategic Plan
to identify short, mid and long range economic development goals that the body considers
important to address in the appropriate timeframes with fiscal resources appropriated by the City
Council on an annual basis. The 2013 -14 Economic Development Strategic Plan identifies tasks
and matches them with current appropriated funding. No additional funding is being requested
for this fiscal year.
PAPlanning & Building Safety \CC Report.Template 2012.doc
17
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27
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEM
AGENDA DESCRIPTION:
MEETING DATE: July 15, 2014
AGENDA HEADING: Reports of
Committees, Commissions & Boards
Discussion and possible action regarding future fee waivers in association with Special Event Permit
applicants for non - profit organizations and individuals. (Fiscal Impact: to be determined)
RECOMMENDED COUNCIL ACTION:
1. Discussion regarding the Special Event Fee Waiver Sub - Committee recommendations; and,
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Event List with Scores, Estimated City Fees, and Fee Waiver Percentages
2. Sample Scorecards for Events
3. Fee Waiver Request Form
FISCAL IMPACT: TBD
Amount Budgeted: $0
Additional Appropriation: N/A
Account Number(s): N/A
ORIGINATED BY: Meredith Petit, Director of Recreation and Parks
REVIEWED BY: Meredith Petit, Director of Recre n and Parks
APPROVED BY: Greg Carpenter, City Manager ,,�,
BACKGROUND & DISCUSSION:
In December 2011 the City Council approved a 2 -year advanced fee waiver for fifteen community special
events in which the City had historically provided support services and /or facility space at no cost. The
advanced fee waiver approval expired on December 31, 2013.
On December 3, 2013, the item was presented before the City Council for discussion and action regarding
the continuation or revision of waived fees associated with special events that have previously been granted
fee waivers. At that time the City Council appointed a sub - committee to work towards a recommendation
for a new process to assist in the determination of granting fee waivers to special event applicants. The
committee consists of City Council Members Suzanne Fuentes and Marie Fellhauer with the assistance of
city staff of the Departments of Recreation and Parks and Police.
At the regular City Council meeting June 17, 2014, the sub - committee presented initial recommendations
that included two documents that could be used to help provide determining information to the City
Council when deliberating fee waiver requests — the Fee Waiver Request Form and Fee Waiver Scorecard.
Members of the public and event organizers provided feedback during the Public Communications portion
of the meeting, and the City Council discussed alternative solutions.
The sub - committee reconvened and has modified the Fee Waiver Scorecard and the ranges in which scores
are attached a designated percentage of fees waived. Their recommendations are as follows: 3
(1) The City of El Segundo officially partner with the Chamber of Commerce as a co- sponsor of the
Holiday Parade, thereby removing the event from the special event permitting process and
subsequent responsibility to pay for city support services.
(2) Only Non - Profit Organizations and groups based within the City of El Segundo shall be considered
for full or partial fee waivers for special events. Of the events on the current list, one organization
not based in El Segundo is Relay for Life, which would be subject to full payment of related city
support services and field reservation fees.
(3) Of the remaining 14 events, the eight events characterized by being non fundraising and free to
attend events shall have 100% of fees waived. The events are:
• Candy Cane Lane (Residents of E. Acacia Ave.)
• Make a Difference Day (Tree Musketeers)
• Opening Day Parade (El Segundo Little League)
• Pancake Breakfast (El Segundo Police & Fire Associations)
• Promotional Dance (El Segundo PTA)
• Soap Box Derby (El Segundo Boy Scouts Association)
• Tasting Bee (El Segundo Girl Scouts Association)
• Homecoming Parade (El Segundo High School)
(4) The final six events shall be scored using the Fee Waiver Scorecard and receive partial fee waivers
as follows:
• Movie in the Park (El Segundo Rotary Club) — Score: 21— 75% waived
• Arbor Day (Tree Musketeers) — Score: 20 — 75% waived
• Main Street Car Show (El Segundo Police Officers Association) — Score: 20 — 75% waived
• Richmond Street Fair (El Segundo Kiwanis Club) — Score: 20 — 75% waived
• Broadway in the Park (El Segundo Broadway in the Park) — Score: 20 — 75% waived
• Run for Education (El Segundo PTA) — Score: 15 — 25% waived
(5) All 14 events shall be waived according to this policy in perpetuity unless and until another policy is
created that supersedes these guidelines. The exception would be if a pre- approved event proposes
major changes that would increase costs more than 50% of the previous year's event.
(6) Applicants requesting fee waivers for new events shall be subject to the completion of the Fee
Waiver Request Form and the results of the Fee Waiver Scorecard as administered by designated
city staff. Should the applicant appeal the outcome, the organization can request a final decision
from the City Council. Organizations requesting a fee waiver for a Banner Permit shall also be
subject to this process.
(7) Each organization shall be allotted only one event per year with waived fees.
(8) City equipment (i.e. tables, chairs, canopies, stage, sound system, etc.) shall no longer be loaned for
use by the special event applicants. Special event organizers will be responsible for providing their
own equipment through other procurement or rental methods.
(9) Each special event permit applicant shall be responsible for the full permit application fee of $60
(recently approved by City Council), regardless of fee waiver proportion.
To ensure consistency in determining the costs of support services, the various City Departments are
29
working to identify the most effective methods of establishing fees for the most common support services.
30
Annual Special Events
Sample Fee Waiver Scorecard Summary
EVENT
SPONSORED BY
SCORE
(out of 25)
Estimated
City Fees
Estimated Fees Paid
by Organization
(If waived according to
Sample Score and Proposed
Percentage)
Level I: Non - Fundraising /Free to Attend -100% Fee Waiver
,Candy Cane Lane
Residents of E. Acacia Avenue
N/A
$ 1,035
$
'Holiday Parade
El Segundo Chamber of Commerce
N/A
$ 13,835
$
Make a Difference Day
Tree Musketeers
N/A
$ 1,370
$
,Opening Day Parade
El Segundo Little League
NIA
$ 4,100
$
Pancake Breakfast
El Segundo Police & Fire Associations
N/A
$ 535
$
Promotional Dance
El Segundo PTA
N/A
$ 700
$
Soap Box Derby
El Segundo Bo s Scouts Association
N/A
$ 1,671
$
Tasting Bee
El Segundo Girls Scouts
N/A
$ 500
$
Homecoming Parade
1EI Segundo High School
NIA
$ 7,735
$
El Segundo Rota Club
21
$ 6,700
$ 1,675
Movie in the Park
Arbor Da
Tree Musketeers
20
$ 2.200
$ 550
Main Street Car Show
El Segundo Police Officers Association
20
$ 1,935
$ 484
Richmond Street Fair
El Segundo Kiwanis Club
20
$ 4,135
$ 1,034
Broadway in the Park
I El Segundo Broadway in the Park
20
$ 2,752
$ 688
Level III: 50% Fee Waiver (Scores 16 -19)
Level IV: 25% Fee Waiver (Scores 11 -15)
Run for Education 5K & 10K El Segundo PTA 15 $ 7,635 $ 5,726
[Relay for Life American Cancer Society NIA $ 7,235 $ 7,235
TOTALS JS 64,0731 $ 17,392
31
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Rotary Club - Movie in the Park
Cate OFY I Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization 's unds that are used directlyfor social projgams.
Type of Organization
Resident / El Segundo Non - Profit (10)
El Segundo School Org. (8)
10
Non - Resident Non- Profit (6)
Resident Commercial (4)
Non - Resident Commercial (2)
Other 0
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or program is desi ned or.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve )
4
El Segundo Residents (4)
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged 0
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or pro am to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (5)
Considerable Community (4)
5
Balanced (3)
Considerably Individual (2)
Most! Individual (0)
Impact
Street Closure ( -1)
Partial Street Closure
Property Wear & Tear (4)
- 1
Sound Impact ( -I)
Other Considerations &
Recommendations
TOTAL SCORE
21
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 25 -20 = Consider waiving most fees (75 %) Level III: 14 -12 = Consider waiving minimal fees (25 %)
Level II: 19 -15 = Consider waiving partial fees (50 9/6) Level IV: <12 =Do not consider waiving fees (0 %)
32
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Broadway in the Park
Cate ory I
Comments T
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directly.for socialprograms.
Type of Organization
Resident / El Segundo Non - Profit (10)
El Segundo School Org. (8)
10
Non - Resident Non - Profit (6)
Resident Commercial (4)
Non - Resident Commercial (2)
Other 0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser
It also considers who the event or program is desi gned for.
Fundraising Status
Non - fundraising (4)
4
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
3
El Segundo Residents (4)
General Public (3)
Exclusive Use 0)
Cost to Participate
Free to attend (2)
0
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
9f the event or program to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (5)
Considerable Community (4)
Balanced (3)
5
Considerably Individual (2)
Mostly Individual (0)
Impact
Property: Softball Field,
Street Closure (4)
Sound Permit
-2
Property Wear & Tear (4)
Sound Impact (-I)
Other Considerations &
20
Recommendations
TOTAL SCORE
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 25 -20 = Consider waiving most fees (75 9/6) Level III: 14 -12 = Consider waiving minimal fees (25 %)
Level H: 19 -15 = Consider waiving partial fees (50 %) Level IV: <12 =Do not consider waiving fees (0 %)
33
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Tree Musketeers - Arbor Day
Category
Comments J
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
If the or anization's funds that are used directly.for social programs.
Type of Organization
Resident / El Segundo Non -Profit (10)
El Segundo School Org. (8)
10
Non - Resident Non - Profit (6)
Resident Commercial (4)
Non - Resident Commercial (2)
Other (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event orprogram is desi ned for.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
El Segundo Residents (4)
3
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
0
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
9f the event or pro am to the residents of the Ci El Segundo.
Perceived Community Benefit
Mostly Community (5)
Considerable Community (4)
Balanced (3)
5
Considerably Individual (2)
Mostly Individual (0)
Impact
Street Closures vary by
Street Closure ( -1)
location each year
-1
Property Wear & Tear (4)
Sound Impact ( -I)
Other Considerations &
Recommendations
TOTAL SCORE
20
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 25 -20 = Consider waiving most fees (75 %) Level I1I: 14 -12 = Consider waiving minimal fees (25 %)
Level II: 19 -15 = Consider waiving partial fees (50 %) Level IV: <12 =Do not consider waiving fees (0 %)
34
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: ESPOA Main Street Car SHow
Category
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the organization's funds that are used directly for social programs.
Type of Organization
Resident / El Segundo Non - Profit (10)
El Segundo School Org. (8)
10
Non - Resident Non - Profit (6)
Resident Commercial (4)
Non - Resident Commercial (2)
Other (0
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or pr2grain is desi ned or.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
3
El Segundo Residents (4)
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged (0)
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or pr2grain to the residents of the City El Se undo.
Perceived Community Benefit
Mostly Community (5)
Considerable Community (4)
4
Balanced (3)
Considerably Individual (2)
Mostly Individual (0)
Impact
Street Closures; Sound Permit
Street Closure ( -1)
-2
Property Wear & Tear ( -1)
Sound Impact ( -1)
Other Considerations &
Recommendations
TOTAL SCORE
20
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 25 -20 = Consider waiving most fees (75 %) Level III: 14 -12 = Consider waiving minimal fees (25 1/6)
Level IL• 19 -15 = Consider waiving partial fees (50 %) Level IV: <12 =Do not consider waiving fees (0 %)
W
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: Kiwanis Club - Richmond Street Fair
Category
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the or anization's funds that are used directly for socialprograms.
Type of Organization
Resident / El Segundo Non - Profit (10)
El Segundo School Org. (8)
10
Non - Resident Non- Profit (6)
Resident Commercial (4)
Non - Resident Commercial (2)
Other (0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser.
It also considers who the event or ro am is desi gned for.
Fundraising Status
Non - fundraising (4)
3
Fundraising for ES Org (3)
Fundraising for other (1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
3
El Segundo Residents (4)
General Public (3)
Exclusive Use (0)
Cost to Participate
Free to attend (2)
2
Fee charged 01
CONSIDERATIONS
This section considers the perceived benefits and the impacts
of the event or pregram to the residents of the City El Segundo.
Perceived Community Benefit
Mostly Community (5)
Considerable Community (4)
4
Balanced (3)
Considerably Individual (2)
Mostly Individual (0)
Impact
Street Closures; Property:
Street Closure ( -1)
Showmobile; Sound Permit
-2
Property Wear & Tear (-1)
Sound Impact ( -1)
Other Considerations &
Recommendations
TOTAL SCORE
20
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 25 -20 = Consider waiving most fees (75 %) Level III: 14 -12 = Consider waiving minimal fees (25 %)
Level 1I: 19 -15 = Consider waiving partial fees (50 %) Level IV: <12 =Do not consider waiving fees (0 1/6)
36
CITY OF EL SEGUNDO FEE WAIVER SCORECARD
EVENT NAME & DATE: PTA - Run for Education 5K & 10K
Cate ory
Comments
Score
ORGANIZATION INFORMATION
This section considers the organization's financial status and the percentage
of the organization 's funds that are used directl for social ro ams.
Type of Organization
Resident / El Segundo Non - Profit
(10)
El Segundo School Org.
(8)
8
Non - Resident Non - Profit
(6)
Resident Commercial
(4)
Non - Resident Commercial
(2)
Other
(0)
EVENT/PROGRAM INFORMATION
This section considers whether or not the event is a fundraiser,
It also considers who the event orpr2gram is desi ned for.
Fundraising Status
Non - fundraising
(4)
3
Fundraising for ES Org
(3)
Fundraisin g for other
(1)
Target Audience
(Defined as the population that the event or
program is intended to serve.)
3
El Segundo Residents
(4)
General Public
(3)
Exclusive Use
(0)
Cost to Participate
Free to attend
(2)
0
Fee charged
(0)
CONSIDERATIONS
This section considers
the perceived benefits and the impacts
9f the event or
pro am to the residents 9f the City El Segundo.
Perceived Community Benefit
Mostly Community
(5)
Considerable Community
(4)
4
Balanced
(3)
Considerably Individual
(2)
Mostly Individual
(0)
Impact
Street Closures; Property:
Street Closure
Property Wear & Tear
( "1) Library Park, Tables, Chairs;
( -1)
- 3
Sound Impact
( -1) Sound Permit
Other Considerations &
Recommendations
TOTAL SCORE
15
Total Amount Requested to be Waived $
Total Amount Waived $
Level I: 25 -20 = Consider waiving most fees (75 %) Level III: 14 -12 = Consider waiving minimal fees (25 1/6)
Level II: 19 -15 = Consider waiving partial fees (50 %) Level IV: <12 = Do not consider waiving fees (0 %)
37
CITY OF D• - FEE WAIVER REQUEST FORM
Applicant must complete this form at least 60 days prior to the date of the event.
Applicant must attach a copy of the most recent year's operating budget of the requesting organization.
Name of Organization
AMOUNT
Date Submitted
Fire Department
Organization Address
Type of Organization
❑ Resident Individual /Non Profit (501c# ) *attach IRS certification
❑ Non - Resident Non Profit (501c# ) *attach IRS certification
❑ Resident Commerical Business ❑ Non - Resident Commerical Business
Contact Name, Phone, Email
Name of Event
Public Works Department
Type of Event
Address /Location of Event
Recreation & Parks Department
Event Dates /Times (including set -up & break -down)
From
Date
/ /
Time
am/pm
To
Date
/ /
Time
am / pm
Aniticipated Attendance
Has this event previously been held? Yes / No
Is there any admission /registration charged? Yes / No
Were City fees previously waived? Yes / No
ESTIMATED REVENUE
Event Budget
AMOUNT ESTIMATED EXPENSES
AMOUNT
Cash Donations
Fire Department
Equipment & Supplies
Admission /Registration Fees
Police Department
Advertising
Vendor Fees
Public Works Department
Staff /Security
Other
Recreation & Parks Department
Site Services
TOTAL REVENUE
Permit Fees (Event, Banner, Sound, Rental)
TOTAL EXPENSES
We
Support Estimated Expenses - City • be completed
CITY DEPARTMENT PERSONNEL NON - PERSONNEL
TOTAL
Fire Department
Police Department
Public Works Department
Recreation & Parks Department
Permit Fees (Event, Banner, Sound, Rental)
Equipment (Tables, Chairs, Canopies)
Miscellaneous
TOTAL
Organization's be . . by
Salaries / Admin / Advertising $
Total Annual Budget
$
Other Expenses $
Direct to Social **
%
** "Direct to Social" represents the percentage of the organization's annual operating budget that is used for social programs.
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i
CITY OF EL SEGUNDO
PAYMENTS BY WIRE TRANSFER
06/16/14 THROUGH 06/29/14
Date
6/18/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/20/2014
6/23/2014
6/23/2014
6/23/2014
6/25/2014
6/25/2014
6/25/2014
6/25/2014
6/26/2014
6/27/2014
6/16/14- 6/22/14
6/23/14- 6/29/14
Payee
Pitney Bowes
Health Comp
Manufacturers & Traders
Manufacturers & Traders
Manufacturers & Traders
US Bank - Trust Acct
South Bay Credit Union
Nationwide NRS EFT
Nationwide NRS EFT
State of CA EFT
IRS
Employment Development
Employment Development
Cal Pers
Cal Pers
Cal Pers
Cal Pers
Lane Donovan Golf Ptr
Health Comp
Workers Comp Activity
Workers Comp Activity
DATE OF RATIFICATION: 06/30/14
TOTAL PAYMENTS BY WIRE:
Ce�r-t- iffiiced as to the accuracy of the wire transfers by:
Deputy City Treasurer) 1 Date
Amount
1,000.00
1,958.19
23,494.23
477.31
5,677.47
7,960.43
13,980.38
43,905.46
2,110.78
2,378.14
237,316.29
3,738.39
49,866.21
115,429.30
249,497.24
1,268.47
6,703.58
21,233.40
596.16
13,499.81
10, 340.84
812,432.08
b2lx� (7) 71,9
Director of inance Date
V
City Mana r Date
Description
Postage for Library
Weekly claims
457 payment Vantagepoint
IRA payment Vantagepoint
401 payment Vantagepoint
PARS payment
Payroll credit union deduction pmt
EFT 457 payment
EFT 401 a payment
EFT Child support payment
Federal 941 Deposit
State SDI payment
State PIT Withholding
EFT Retirement Misc
EFT Retirement Safety
EFT Retirement Safety - Police
EFT Retirement Misc
Payroll Transfer
Weekly claims
SCRMA checks issued
SCRMA checks issued
812,432.08
Information on actual expenditures is available in the City Treasurer's Office of the City of El Segundo.
PACity Treasurer \Wire Transfers \Wire Transfers 10 -01 -13 to 9 -30 -14 6/304014 1/1
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 1, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to
the items listed on the Agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and /or conferring with the City Attorney on
potential and /or existing litigation; and /or discussing matters covered under Government
Code Section §54957 (Personnel); and /or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -4- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
2. Moore vs. City of El Segundo, LASC Case No. BC537712
3. Smith vs. City of El Segundo, WCAB Case No. ADJ9258793
4. Schrantz vs. City of El Segundo, WCAB Case No. ADJ8078838
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 1, 2014
PAGE NO. 1
41
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8-
matters
Agency Designated Representative: City Manager and Steve Filarsky
Employee Organizations: Police Management Association; Police Officers Association;
Police Support Services Employees Association; Fire Fighters Association; Supervisory
and Professional Employees Association; City Employees Association; Executive
Management Group (Unrepresented Group); Man agement/Confidential Group
(Unrepresented Group)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Recessed at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 1, 2014
PAGE NO. 2
42
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 1, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:02PM
INVOCATION — Rob McKenna, Pastor, The Bridge
PLEDGE OF ALLEGIANCE — Mayor Pro Tern Jacobson
PRESENTATIONS - None
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Mike Gill, El Segundo Police Sargent, commented on the June 26, 2014 Strategic
Planning Session and decisions made by the Council during the meeting.
CITY COUNCIL COMMENTS — (Related to Public Communications)
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Dugan to read
all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B. SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 1, 2014
PAGE NO. 3
43
C. UNFINISHED BUSINESS
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
1. Approve Warrant Numbers 3001215 through 3001446 on Register No. 18 in the
total amount of $802,742.73 and Wire Transfers from 06/02/2014 through
06/15/2014 in the total amount of $2,925,109.81. Authorized staff to release.
Ratified Payroll and Employee Benefit checks; checks released early due to
contracts or agreement; emergency disbursements and /or adjustments; and wire
transfers.
2. Approve Special City Council Meeting Minutes of June 11, 2014, Special City
Council Meeting Minutes (CCB Interviews) of June 17, 2014, Regular City
Council Meeting Minutes of June 17, 2014, Special City Council Meeting Minutes
of June 18, 2014 and Special City Council Meeting Minutes of June 24, 2014.
3. Received and filed report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")
§§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $82,354.00)
4. Received and filed report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC') §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $37,000.00)
5. Received and filed report regarding the removal and replacement of two leaking
portions of HVAC ducting on the roof of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo
Municipal Code ( "ESMC') §§ 1 -7 -12 and 1 -7A -4.
(Fiscal Impact: $13,875.00)
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 1, 2014
PAGE NO. 4
i,
6. Waive the second reading and adopt Ordinance No. 1495 amending ESMC Title
8 to reduce the number of vehicles required for Carsharing programs from 300 to
150 motor vehicles; ( "ESMC) Title 8 ( "Vehicles and Traffic) and Chapter 5 -F -2
( "Definitions ").
(Fiscal Impact: None)
MOTION by Council Member Fellhauer, SECONDED by Council Member Atkinson to
approve the amended Consent Agenda items 1, 2, 3, 4, 5, and 6. MOTION PASSED
BY UNANIMOUS VOICE VOTE. 5/0.
F. NEW BUSINESS
REPORTS — CITY MANAGER — Thanked the employees who will be working the on the
4th of July ensuring a safe and enjoyable holiday.
REPORTS — CITY ATTORNEY - None
REPORTS — CITY CLERK - None
REPORTS — CITY TREASURER - None
REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer — Wished all a Happy 4th of July.
Council Member Atkinson — Wished all a Happy 4th of July and suggested the
community check out the raising of the walls for Elevon.
Council Member Dugan - None
Mayor Pro Tern Jacobson — None
Mayor Fuentes — Wished all a happy 4th of July, attended the recent Concert in the
Park, attended the Elevon development wall raising and attended various military
functions over the past few weeks.
PUBLIC COMMUNICATIONS — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 1, 2014
PAGE NO. 5
45
Gregorio Daniel, Business Agent with the International Brotherhood of Teamsters
Local 911, stated they will support the Police Officers Association, as well as the Fire
Fighter's Union, during the upcoming labor negotiations.
MEMORIALS — None
ADJOURNMENT at 7;13 PM
Tracy Weaver, City Clerk
MINUTES OF THE REGULAR CITY COUNCIL MEETING
July 1, 2014
PAGE NO. 6
EN
SPECIAL MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, JULY 8, 2014, 6:30 P.M.
CALL TO ORDER — Mayor Fuentes at 6:31 PM
ROLL CALL
Mayor Fuentes -
Present
Mayor Pro Tern Jacobson -
Present
Council Member Atkinson -
Present
Council Member Fellhauer -
Present
Council Member Dugan -
Present
PUBLIC COMMUNICATIONS - (Related to City Business Only - 5 minute limit per person, 30
minute limit total). Individuals who have received value of $50 or more to communicate to the City
Council on behalf of another, and employees speaking on behalf of their employer, must so identify
themselves before addressing the City Council. Failure to do so is a misdemeanor and punishable
by a fine of $250.
SPECIAL ORDER OF BUSINESS:
Mayor Fuentes announced that Council would be meeting in closed session pursuant to the items
listed on the agenda.
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the Brown Act
(Government Code Section §54960, et seq.) for the purposes of conferring with the City's Real
Property Negotiator; and /or conferring with the City Attorney on potential and /or existing litigation;
and /or discussing matters covered under Government Code Section §54957 (Personnel); and /or
conferring with the City's Labor Negotiators; as follows:
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6):-8- matters
Agency Designated Representative: City Manager and Steve Filarsky
Employee Organizations: Police Management Association; Police Officers Association; Police
Support Services Employees Association; Fire Fighters Association; Supervisory and Professional
Employees Association; Employees Association; Executive Management (unrepresented
employees); Management/Confidential (unrepresented employees)
ADJOURNMENT at 8:55 PM
Tracy Weaver, City Clerk
MINUTES OF THE SPECIAL CITY COUNCIL MEETING
July 8, 2014
PAGE NO. 1
47
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 15, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding cleaning and
repairing drywall and carpet as well as restoring furniture in the north portion of City
Hall without the need for bidding in accordance with Public Contracts Code §§ 20168
and 22050 and El Segundo Municipal Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal
Impact: $37,000.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding cleaning and repairing drywall and carpet as
well as restoring furniture in the north portion of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ( "ESMC ")§ 1 -7 -12 and 1 -7A -4; and /;or.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
III
IMPACT: Included in Adopted Budget
Amount Budgeted: $0
Additional Appropriation: Yes, $37,000
Account Number(s): 405- 400 - 0000 -6215 (Facilities Maintenance Fund — Repair
& Maintenance Acct.)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Wor
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
On June 3, 2014 City Council approved an emergency contract with Perez Restoration and
Construction, Inc. (PRC) to clean and repair drywall and carpet as well as restore furniture in the
north portion of City Hall (Human Resources, City Clerk's office, server room). As you may
recall, damage to these areas was due to an improperly sealed drain and corresponding rain event
which occurred during the City Hall roofing project. PRC will begin their work on Monday,
July 14.
Public Contracts Code § 22050(c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean and repair drywall and carpet as well as restore furniture in the north portion of City
Hall. 6
48
EL SEGUNDO CITY COUNCIL
AGENDA STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 15, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action to receive and file this report regarding the emergency
repair to remove debris in the attic space of City Hall without the need for bidding in
accordance with Public Contracts Code §§ 20168 and 22050 and El Segundo Municipal
Code (`SSMC ")§ 1 -7 -12 and 1 -7A -4. (Fiscal Impact: $82,354.00)
RECOMMENDED COUNCIL ACTION:
(1) Receive and file this report regarding the emergency repair to remove debris in the
attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code ( "ESMC ")§
1 -7 -12 and 1 -7A -4.
(2) Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
None
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $82,354.00
Additional Appropriation: No
Account Number(s): 405 -400- 0000 -6215 (Facilities Maintenance: Repairs and
Maintenance)
ORIGINATED BY: Stephanie Katsouleas, Director of Public Works
1612 'S. K.
REVIEWED BY: Stephanie Katsouleas, Director of Public Works
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND AND DISCUSSION:
On May 6, 2014 City Council approved a contract to complete the attic cleaning emergency
repair with Empire Building. Contract and insurance documents were finalized on June 91h and
they will begin work on Friday, July 11 and work only on Friday through Sunday until the
project is complete. Their work for the Human Resources areas is being coordinated to occur in
two phases before and after the work to be done by PRC, the water damage repairs contractor, in
accordance with recommendations from the City Safety Officer.
Public Contracts Code § 22050 (c) requires that the City Council receive updates at every
regularly scheduled meeting until the emergency repair is completed. Therefore, staff
recommends that City Council receive and file this report on the status of the emergency repair
to clean the attic space in City Hall.
We
EL SEGUNDO CITY COUNCIL
MEETING DATE: July 15, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Agenda
AGENDA DESCRIPTION:
Consideration and possible action to authorize the City Manager to execute an agreement,
in a form approved by the City Attorney, with Audio Fidelity Communications Corp.
(dba Whitlock) to move police video wall infrastructure from the Watch Commander's
Office to the Main Distribution Frame (MDF) room using funds from Citizen Option for
Public Safety (COPS) Grant. Whitlock previously installed the police video wall for the
City and is the best qualified to relocate the equipment. (Fiscal Impact: $11,418.00)
RECOMMENDED COUNCIL ACTION:
Pursuant to El Segundo Municipal Code §1 -7 -10 waive the bidding process and
authorize the City Manager to execute an agreement, in a form approved by the
City Attorney with retroactive effect, allowing the City to amend the 2013
maintenance agreement with Whitlock;
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
ATTACHMENT A:
ATTACHMENT B:
ATTACHMENT C:
FISCAL IMPACT:
Whitlock Scope of Work
Whitlock Quote dated 06 -18 -14
Maintenance Agreement # 4381
$11,418
between the City and Whitlock
Amount Budgeted: $0
Additional Appropriation: Yes
Account Number(s): $5,569 - 120 - 400 - 0000 -5209 (COPS Fund — Non -
Capitalized Purchases)
$5,849 - 120 - 400 - 0000 -6206 (COPS Fund — Contractual
Services)
ORIGINATED BY: Raymond Garcia, Lieutenant'
REVIEWED BY: Mitch Tavera, Chief of Police " p4
APPROVED BY: Greg Carpenter, City Manager.
BACKGROUND AND DISCUSSION:
On August 6, 2013, the City Council adopted a resolution approving the use of COPS grant
funds to supplement law enforcement activities. These funds were added to encumbered COPS
grant monies adopted through resolutions in 2010 thru 2012.
In January 2011, the Police Department's video surveillance cameras became operational and
subsequent research was completed to identify a video monitoring system which allowed the
observation of live feeds, and the ability to track and record critical incidents captured by
-J
50
surveillance cameras. The "TileMatrix" system was recommended and on January 15, 2013,
City Council approved this video monitoring system and subsequent contract with Audio Fidelity
Communication Corp, (dba Whitlock) for hardware, installation and maintenance. At the time,
Whitlock was the only vendor to have completed a project of similar scope at Gardena Police
Department. Further, Whitlock's configuration platform allowed seamless integration of the
Department's video management software already in place and allowed for further expansion of
the video system including the ability to receive external disparate video feeds.
As a cost saving measure at the time of installation, the video wall infrastructure components
were built in an approved open storage rack in the Watch Commander's Office. Since
installation, the components have generated more heat and noise than anticipated; making it
difficult to conduct routine business. Further, the dust and dirt produced from daily foot traffic
and vacuuming have the potential to permanently damage these components. For these reasons,
it is recommended the video wall infrastructure be moved from its current location to the secure
and temperature controlled MDF room, where servers and other sensitive electrical equipment
are housed.
It is also recommended City Council waive the bidding requirements pursuant to ESMC § 1 -7 -10
and authorize a contract with Whitlock to complete this move. Whitlock originally installed the
video wall equipment and is best qualified to move it to a new location. There would be
increased possibility of damage or poor installation were the City to bid this project in
accordance ESMC Chapter 1 -7. This general services project will require no building
infrastructure improvements and upgrading any cabling (CAT6 Plenum Cables) would be done
using existing conduit pathways to the MDF room. This agenda was reviewed and approved as to
form by our City Attorney's Office.
51
W Whitlock
15207 NE 95th Street Redmond, WA 98052
tel (425) 861 -3484 - fax (425) 861 -3481 - www.whitlock.com
El Segundo PD
Video wall infrastructure move
Submitted by Jason Parson
To: Ray Garcia and David Grey
June 18, 2014
52
CONFIDENTIAL
Project References
Technical Solution
Proposed Solution
El Segundo PD
Video wall infrastructure move
The City of El Segundo Police Department currently has a completely functional Video wall
system in the watch commander's office. It has been requested of Whitlock to upgrade existing
cables and move the AV rack and any infrastructure associated with the AV head end devices.
The head end equipment shall be moved to the MDF closet which Whitlock and Rene Perez
have examined prior to this SOW being effective. Whitlock will NOT be responsible for any line
voltage requirements. Whitlock will not be modifying the AV system in any way, shape, or form,
other than simply moving the head end equipment and supplying the appropriate equipment to
do so.
Scope of Work
Whitlock will provide and integrate the following equipment as it pertains to the Video Wall
infrastructure move to the El Segundo MDF closet:
6
Extron
60- 1271 -12
HDMI over twisted TX
6
Extron
60- 1271 -13
HDMI over twisted RX
1
Extron
60- 1282 -01
VGA with audio over twisted TX
1
Extron
60- 1062 -02
VGA with audio over twisted RX
1
Extron
60- 1075 -01
HDMI Audio De- embedder
1
ICON
USB extender
El Segundo will supply all necessary CAT cabling to complete the infrastructure move to the
MDF closet
All work will be performed during standard business hours of 8am -6pm, Monday — Friday.
If, during the integration process of upgrading wiring, Whitlock observes any structural
challenges in completing a wiring task from point "a" to "b ", watch commander's office to IDF
closet, the city will be notified immediately and project stopped. This may result in a change
order based on certain structural challenges.
Whitlock
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53
El Segundo PD
CONFIDENTIAL video wall infrastructure move
WWhitlock Page 3 of 9
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54
El Segundo PD
CONFIDENTIAL video wall infrastructure move
Terms
Work Not Included in Whitlock Proposal
The system described in this proposal includes all equipment, materials, and labor to produce a
complete and operational system with the exceptions as noted below.
1. The electrical power system necessary to power the listed equipment (including but not
limited to conduits, wire ways, pull boxes, junction boxes, outlet boxes, breaker panels,
transformers, etc) will be provided and installed by others.
2. The empty conduit system (including conduits, junction boxes, outlet boxes, raceways, etc)
into which the cabling for the audio /video /control system is to be installed will be provided
and installed by others. (The cable included in this proposal is plenum -rated so no
additional conduit should be required.)
3. Any required floor cores for access between floors of the building vertically will be provided
and performed by others.
4. Any modifications to the structural, mechanical, electrical, and plumbing systems or
movement of obstructions in the walls, floors, or ceilings.
5. Any motorized shades listed in the attached proposal that will be furnished and installed by
others. Whitlock will be responsible for wiring in the low- voltage interface (to the remote
control system) and the programming necessary for the motorized shades to operate via the
remote control system.
6. Any dimming systems and /or lighting remote controllable contactor relays listed in the
attached proposal that will be furnished and installed by others. This includes, but is not
limited to, furnishing and installing the conduits, conductors, lighting fixtures, dimmer
cabinets, power systems, conductors, etc. Whitlock will be responsible for wiring in the low -
voltage interface (to the remote control system) and the programming necessary for the
lighting system to operate via the remote control system.
7. Any cable TV feeds, off -air antenna feeds, or satellite feeds will be furnished and installed
by others. In all cases, Whitlock will be responsible for tying this feed into the tuner section
of the VCR, a separate TV tuner, or a separate satellite receiver after the feed is delivered to
the equipment rack location. Whitlock will also be responsible for programming the
functionality of these units into the remote control system.
8. The analog telephone line required by the audio conferencing unit will be furnished and
installed by others.
Whitlock
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55
CONFIDENTIAL
El Segundo PD
Video wall infrastructure move
9. The transmission lines and network interfaces required by the videoconferencing units will
be furnished and installed by others. Whitlock will work with you to coordinate the
requirements for these systems, but other contractors typically do the provision and
installation of these items.
10. The network connections and cabling systems required by the remote control system will be
furnished and installed by others.
11. The mounting structure to which the video projectors will be mounted will be furnished and
installed by others.
12. Any operators' consoles, cabinetry, credenzas, lecterns, podia, or other furniture into which
equipment will be mounted will be furnished and installed by others unless specifically listed
in the attached proposal.
Schedule
Whitlock understands that time is the essence of this project. We will make every reasonable
effort in coordination and communication to ensure that your timetable is met. However, there
are many factors outside of our control that may impact this schedule such as the manufacture
and delivery of equipment from our vendors. As your timetable changes, we will make every
effort to accommodate your new schedule, but Whitlock makes no guarantee that an installation
crew will be available on the revised installation dates.
The minimum acceptable condition of the construction site for the installation of the electronic
equipment in the proposal is as follows.
1. The rooms into which the equipment will be installed must be dust -free (floor, ceiling, and
wall finishes to be completely installed in the rooms affected by the equipment).
2. The rooms into which the equipment will be installed must be secure.
3. Electrical power, conduit systems, and HVAC systems for the equipment should be fully
installed and energized.
4. Furniture into which components of the equipment will be installed should be present.
If the construction schedules overrun their scheduled completion date, Whitlock will make every
reasonable effort to complete the facility by your scheduled opening date. However, because
this proposal is based on the work being done at non - overtime rates during normal business
hours, there may be additional labor charges.
Whitlock Page 5 of 9
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56
El Segundo PD
CONFIDENTIAL video wall infrastructure move
Invoicing and Payment
Upon delivery of equipment to your job site, Customer accepts responsibility for the security and
insurance coverage of such equipment.
Restocking Fees
Any equipment ordered as part of this proposal that is returned to Whitlock or where delivery is
cancelled by the Customer will be subject to restocking fees and return freight charges.
Warranty
Whitlock warrants that our installation services will be free of defects in workmanship and
materials for a period of one year. This warranty period will begin at the earlier of the
completion of installation or the first substantial use of the equipment. Travel expenses to and
from the site are not included as part of this warranty. In addition, the equipment may be
subject to manufacturers' limited warranties varying in length from ninety days to one year.
These warranties do not apply in the event of misuse, neglect, accident, or operational errors.
Charges for the removal and re- installation of equipment will be additional. Any work performed
by Whitlock outside of the scope of these warranties or performed on owner supplied equipment
will be separately charged.
Whitlock also offers priority service plans for an additional cost. These plans provide for all
inclusive labor and discounted parts and give you priority service at a fixed premium for labor.
Additional details of these plans will be provided separately upon request.
No other representation, warranty, or guarantee, express or implied, is included in this proposal
including implied warranties of fitness for a particular purpose or merchantability. In no event
shall either party be liable for any special, indirect, consequential, incidental, or punitive
damages.
Independent Contractor Relationship
Whitlock and Customer are contractors independent of one another and neither party's
employees will be considered employees of the other party for any purpose.
Non - Solicitation
During the term of this agreement and for a period of one year after completion of services,
Customer will not hire or directly or indirectly recruit, induce, or solicit any employee or
contractor of Whitlock for employment with any other person or entity.
Whitlock
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57
CONFIDENTIAL
Force Majeure
El Segundo PD
Video wall infrastructure move
Other than payment of amounts due herein, neither party shall be responsible for delays or
failures that arise due to circumstances beyond its reasonable control.
Equal Opportunity Employer
Whitlock is an Equal Employment Opportunity employer. As such, 41 CFR 60- 1.4(a), 60- 250.5,
and 60 -741.5 are herein incorporated by reference.
Confidentiality of Proposal
The information furnished in this proposal is of a proprietary nature and is provided for the
purpose of assisting you in evaluating this proposal. This information is and remains the
property of Whitlock and is not to be distributed outside of your company without written
permission from Whitlock and payment for our design and engineering time expended to date.
This provision specifically excludes the use of our proprietary designs to develop a bid that will
be distributed to other companies. Penalty for competitive bids of Whitlock provided
documentation or design specific to this project would be assessed at the full price of the
Whitlock quotation with no Whitlock performance obligation for the delivery of equipment or
services.
Acceptance
Acceptance of this proposal by Whitlock is subject to customary credit review. The additional
terms included in the attached exhibit are also a part of this proposal. The pricing and other
terms set forth in this proposal are good for a period of 30 days from the date of this letter.
Sincerely,
Jason Parson
(425) 861 -3484
III Whitlock
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Me
CONFIDENTIAL
Project Acceptance
Customer: El Segundo PD
Project: Video Wall Project
Account Representative: Jason Parson
El Segundo PD
Video wall infrastructure move
For Whitlock to begin work on this project, we will need the following from your company.
1. An authorized signature at the bottom of this document, indicating acceptance of the
Description of System Capabilities and Terms and Conditions as described herein. Please
send a copy of this page to your account representative listed above.
2. A purchase order from your company to Whitlock for at least the Total System Installed
amount listed at the bottom of the Proposal.
3. If you believe this transaction to be exempt from sales taxes, we will need proper paperwork
from your company to substantiate this claim.
I agree with the Description of System Capabilities and the Terms and Conditions as described
herein.
Signature of authorized representative Date
MIWhitlock Page 8 of 9
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59
El Segundo PD
CONFIDENTIAL Video wall infrastructure move
Whitlock Page 9 of 9
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•0
US The Whitlock Group
6005 Commerce Drive, Suite 320, Irving Texas 75063 Phone (972( 465-8666 Fax (972( 465 -8223 www.whitlock corn
Contact Name
LT Ray Garcia
Date
611812014
Company
El Segundo PD
1,63956
560.00
6
Extron
Account Executive
Parson
Original Sales Order
0
Account Executive Cell Phone
0
Customer Number
0
Account Executive E -Mail
parsonj@whitlock.com
Contract/P0 Number
0
Engineer
$town
150- 1062 -02
'VGA with audio over twisted RX
Project Administrator
Pulliam
1
Extron
PROJECT SUMMARY
Project 0
Reason for Chanqe Qtv Manufacturer Model Description Price Total
Deleted Ertujpmuni
Total Added Equipment
5 716.17
Cable connectors, materials hardware etc to Install Change Order F 450,00
Field cabling & infrastructure hardware
Connectors, materials, & miscellaneous hardware
'Labor to Install Change Order
6
Extron
160- 1271 -12
IHDMI over twisted TX
27326
1,63956
560.00
6
Extron
60- 1271 -13
IHDMI over twisted RX
27326
1.639 56
CAD documentation
1
Extron
60- 1282 -01
'VGA with audio over twisted TX
22674
22614
Documentation
1
Extron
150- 1062 -02
'VGA with audio over twisted RX
49419
494.19
1
Extron
160- 1075 -01
IHDMI Audio De- embedder
45930
45930
1
ICON
USB extender
65B B2
65B 82
This is to upgrade existing cables to facilitete the
move of the AV systems from MC's office back to
the secured MDF closet
Deleted Ertujpmuni
Total Added Equipment
5 716.17
Cable connectors, materials hardware etc to Install Change Order F 450,00
Field cabling & infrastructure hardware
Connectors, materials, & miscellaneous hardware
'Labor to Install Change Order
4 T80,t10
Field installation
3,600,00
Shop & rack fabrication
560.00
Project management
Equipment rentals
Testing & conurlssionbig
600.00
En2ineerinq & design
CAD documentation
Controls stem & device erogramming
Training
Documentation
'Warrantm & service contract
Travel a nses and freight charges for Added_Equipment
170.61
Freight
170.61
Travel
Equipment rentals
Total Deleted E ui ment L�
Frei ht for Return of Deleted Equipment
Total change to contract 10,498.78
sales taxes 918.64
Restocking Fee for Returned Equipment
Pagel of 2
61
MI The Whitlock Group
COOS C'em=Ma 9fNR Sul to 320. hving T"Al76063 Phom (02) 465.809e Fns i077i 465 -0723 WW W,Whltloc$ .mm
Contact Name
LT flay Garcia
Date
611 812 01 4
Company
El Segundo PD
Account Executive
Parson
Original Sales Order
0
Account Executive Cell Phone
0
Ctls1amer Number
0
Account Executive E -Mail
parsonj@whlllock.com
Contract)PO Number
0
Engineer
Brown
Project Administrator
Pulliam
PROJECT SUMMARY
Pro act 0
Reason for Change Oty Manufacturer Model Dcsc:.riptlan Price Total
Chan 9 a Order Total I it cluding sales lax as 77 X1174$
Page 2 of 2
MA
. j ii,
MAINTENANCE AGREEMENT
BETWEEN
THE CITY OF EL SEGUNDO AND
AUDIO FIDELITY COMMUNICATIONS CORP, (dba WHITLOCK)
THIS MAINTENANCE AGREEMENT ( "Agreement ") is made and entered into this 7TH day of
January, 2013, by and between the CITY OF EL SEGUNDO, a general law city and municipal
corporation ( "CITY ") and WHITLOCK, a VIRGINIA CORPORATION ( "CONTRACTOR ").
The Parties agree as follows:
1. CONSIDERATION.
A. As partial consideration, CONTRACTOR agrees to perform the work listed in the
SCOPE OF SERVICES, below;
B. As additional consideration, CONTRACTOR and CITY agree to abide by the
terms and conditions contained in this Agreement;
C. As additional consideration, CITY agrees to pay CONTRACTOR on a lump sum
basis an amount set forth in the attached Exhibit "A," which is incorporated by
reference, for CONTRACTOR's services. CITY will pay such amount promptly,
but not later than thirty (30) days after receiving CONTRACTOR's invoice.
2. TERM. The term of this Agreement will be from January 3, 2013, to September 30, 2013.
The Agreement may be renewed upon mutual consent of the parties.
3. SCOPE OF SERVICES.
A. CONTRACTOR will perform services listed in the attached Exhibit A.
B. CONTRACTOR will, in a workmanlike manner, furnish all of the labor,
technical, administrative, professional and other personnel, all supplies and
materials, equipment, printing, vehicles, transportation, office space and facilities,
and all tests, testing and analyses, calculation, and all other means whatsoever,
except as herein otherwise expressly specified to be furnished by CITY, necessary
or proper to perform and complete the work and provide the professional services
required of CONTRACTOR by this Agreement.
4. PREVAILING WAGES.
A. Pursuant to Labor Code § 1720, and as specified in 8 California Code of
Regulations § 16000, CONTRACTOR must pay its workers prevailing wages. It
is CONTRACTOR's responsibility to interpret and implement any prevailing
wage requirements and CONTRACTOR agrees to pay any penalty or civil
Page 1 of 8
63
z
13 1
damages resulting from a violation of the prevailing wage laws.
B. In accordance with Labor Code § 1773.2, copies of the prevailing rate of per diem
wages are available upon request from CITY's Engineering Division or the
website for State of California Prevailing wage determination at
http: / /www.dir.ca.gov/DLSR/PWD. CONTRACTOR must post a copy of the
prevailing rate of per diem wages at the job site.
C. CITY directs CONTRACTOR's attention to Labor Code §§ 1777.5, 1777.6 and
3098 concerning the employment of apprentices by CONTRACTOR or any
subcontractor.
D. Labor Code § 1777.5 requires CONTRACTOR or subcontractor employing
tradesmen in any apprenticeship occupation to apply to the joint apprenticeship
committee nearest the site of the public works project and which administers the
apprenticeship program in that trade for a certificate of approval. The certificate
must also fix the ratio of apprentices to journeymen that will be used in the
performance of the contract. The ratio of apprentices to journeymen in such cases
will not be less than one to five except:
i. When employment in the area of coverage by the joint apprenticeship
committee has exceeded an average of 15 percent in the 90 days before the
request for certificate, or
ii. When the number of apprentices in training in the area exceeds a ratio of
one to five, or
iii. When the trade can show that it is replacing at least 1/30 of its
membership through apprenticeship training on an annual basis state -wide
or locally, or
iv. When CONTRACTOR provides evidence that CONTRACTOR employs
registered apprentices on all of his contracts on an annual average of not
less than one apprentice to eight journeymen.
V. CONTRACTOR is required to make contributions to funds established for
the administration of apprenticeship programs if CONTRACTOR employs
registered apprentices or journeymen in any apprenticeable trade on such
contracts and if other contractors on the public works site are making such
contributions.
vi. CONTRACTOR and any subcontractor must comply with Labor Code §§
1777.5 and 1777.6 in the employment of apprentices.
vii. Information relative to apprenticeship standards, wage schedules and other
requirements maybe obtained from the Director of Industrial Relations,
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•ll
ex- officio the Administrator of Apprenticeship, San Francisco, California,
or from the Division of Apprenticeship Standards and its branch offices.
E. CONTRACTOR and its subcontractors must keep an accurate certified payroll
records showing the name, occupation, and the actual per diem wages paid to each
worker employed in connection with this Agreement. The record will be kept
open at all reasonable hours to the inspection of the body awarding the contract
and to the Division of Labor Law Enforcement. If requested by CITY,
CONTRACTOR must provide copies of the records at its cost.
5. FAMILIARITY WITH WORK.
A. By executing this Agreement, CONTRACTOR represents that CONTRACTOR
has
Thoroughly investigated and considered the scope of services to be
performed;
ii. Carefully considered how the services should be performed; and
iii. Understands the facilities, difficulties, and restrictions attending
performance of the services under this Agreement.
B. If services involve work upon any site, CONTRACTOR warrants that
CONTRACTOR has or will investigate the site and is or will be fully acquainted
with the conditions there existing, before commencing the services hereunder.
Should CONTRACTOR discover any latent or unknown conditions that may
materially affect the performance of the services, CONTRACTOR will
immediately inform CITY of such fact and will not proceed except at
CONTRACTOR's own risk until written instructions are received from CITY.
6. INSURANCE.
A. Before commencing performance under this Agreement, and at all other times this
Agreement is effective, CONTRACTOR will procure and maintain the following
types of insurance with coverage limits complying, at a minimum, with the limits
set forth below:
Type of Insurance
Commercial general liability:
Business automobile liability
Workers compensation
Limits (combined single)
$1,000,000
$1,000,000
Statutory requirement.
B. Commercial general liability insurance will meet or exceed the requirements of
ISO -CGL Form No. CG 00 01 11 85 or 88. The amount of insurance set forth
Page 3 of 8
65
above will be a combined single limit per occurrence for bodily injury, personal
injury, and property damage for the policy coverage. Liability policies will be
endorsed to name City, its officials, and employees as "additional insureds" under
said insurance coverage and to state that such insurance will be deemed "primary"
such that any other insurance that may be carried by City will be excess thereto.
Such insurance will be on an "occurrence," not a "claims made," basis and will
not be cancelable or subject to reduction except upon thirty (30) days prior written
notice to City.
C. Automobile coverage will be written on ISO Business Auto Coverage Form CA
00 01 06 92, including symbol 1 (Any Auto).
D. CONTRACTOR will furnish to City duly authenticated Certificates of Insurance
evidencing maintenance of the insurance required under this Agreement,
endorsements as required herein, and such other evidence of insurance or copies
of policies as may be reasonably required by City from time to time. Insurance
must be placed with insurers with a current A.M. Best Company Rating
equivalent to at least a Rating of "A:V1U' Certificate(s) must reflect that the
insurer will provide thirty (30) day notice of any cancellation of coverage.
CONTRACTOR will require its insurer to modify such certificates to delete any
exculpatory wording stating that failure of the insurer to mail written notice of
cancellation imposes no obligation, and to delete the word "endeavor" with regard
to any notice provisions.
E. Should CONTRACTOR, for any reason, fail to obtain and maintain the insurance
required by this Agreement, City may obtain such coverage at CONTRACTOR's
expense and deduct the cost of such insurance from payments due to
CONTRACTOR under this Agreement or terminate.
7. TIME FOR PERFORMANCE. CONTRACTOR will not perform any work under this
Agreement until:
A. CONTRACTOR furnishes proof of insurance as required under Section 6 of this
Agreement; and
B. CITY gives CONTRACTOR a written Notice to Proceed.
C. Should CONTRACTOR begin work in advance of receiving written authorization
to proceed, any such professional services are at CONTRACTOR's own risk.
8. TERMINATION.
A. Except as otherwise provided, CITY may terminate this Agreement at any time
with or without cause. Notice of termination will be in writing.
B. CONTRACTOR may terminate this Agreement upon providing written notice to
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neno
CITY at least thirty (30) days before the effective termination date.
C. Should the Agreement be terminated pursuant to this Section, CITY may procure
on its own terms services similar to those terminated.
D. By executing this document, CONTRACTOR waives any and all claims for
damages that might otherwise arise from CITY's termination under this Section.
INDEMNIFICATION.
A. CONTRACTOR indemnifies and holds CITY harmless from and against any
claim, action, damages, costs (including, without limitation, reasonable
attorney's fees and penalties), injuries, or liability, arising out of this
Agreement, or its performance including, without limitation, damages or
penalties arising from CONTRACTOR's removal, remediation, response or
other plan concerning any Hazardous Waste resulting in the release of any
hazardous substance into the environment, except for such loss or damage
arising from CITY's sole negligence or willful misconduct. Should CITY be
named in any suit, or should any claim be brought against it by suit or
otherwise, whether the same be groundless or not, arising out of this
Agreement, or its performance, CONTRACTOR will defend CITY (at
CITY's request and with counsel satisfactory to CITY) and will indemnify
CITY for any judgment rendered against it or any sums paid out in
settlement or otherwise.
B. For purposes of this section "CITY" includes CITY's officers, officials,
employees, agents, representatives, and volunteers.
C. CONTRACTOR expressly agrees that this release, waiver, and indemnity
agreement is intended to be as broad and inclusive as is permitted by the law of
the State of California and that if any portion is held invalid, it is agreed that the
balance will, notwithstanding, continue in full legal force and effect.
D, It is expressly understood and agreed that the foregoing provisions will survive
termination of this Agreement.
E. The requirements as to the types and limits of insurance coverage to be
maintained by CONTRACTOR as required by this Agreement, and any approval
of said insurance by CITY, are not intended to and will not in any manner limit or
qualify the liabilities and obligations otherwise assumed by CONTRACTOR
pursuant to this Agreement, including, without limitation, to the provisions
concerning indemnification.
9. INDEPENDENT CONTRACTOR. CITY and CONTRACTOR agree that
CONTRACTOR will act as an independent contractor and will have control of all work and the
manner in which is it performed. CONTRACTOR will be free to contract for similar service to
Page 5 of 8
67
be performed for other employers while under contract with CITY. CONTRACTOR is not an
agent or employee of CITY and is not entitled to participate in any pension plan, insurance,
bonus or similar benefits CITY provides for its employees. Any provision in this Agreement that
may appear to give CITY the right to direct CONTRACTOR as to the details of doing the work
or to exercise a measure of control over the work means that CONTRACTOR will follow the
direction of the CITY as to end results of the work only.
10. NOTICES.
A. All notices given or required to be given pursuant to this Agreement will be in
writing and may be given by personal delivery or by mail. Notice sent by mail
will be addressed as follows:
To CITY; Attn: DAVID GRAY,
TECHNICAL SERVICES MANAGER
City of El Segundo
348 Main Street
El Segundo, CA 90245
To CONTRACTOR: Attn: JASON PARSON
ACCOUNT EXECUTIVE
WHITLOCK
15207 NE 95th Street
Redmond, Washington, 98052
(425) 223 -4058
B. When addressed in accordance with this paragraph, notices will be deemed given
upon deposit in the United States mail, postage prepaid. In all other instances,
notices will be deemed given at the time of actual delivery.
C. Changes may be made in the names or addresses of persons to whom notices are
to be given by giving notice in the manner prescribed in this paragraph.
11. TAXPAYER IDENTIFICATION NUMBER. CONTRACTOR will provide CITY with a
Taxpayer Identification Number.
12. WAIVER. A waiver by CITY of any breach of any term, covenant, or condition contained
in this Agreement will not be deemed to be a waiver of any subsequent breach of the same or any
other term, covenant, or condition contained in this Agreement, whether of the same or different
character.
13. CONSTRUCTION. The language of each part of this Agreement will be construed simply
and according to its fair meaning, and this Agreement will never be construed either for or
against either party.
Page 6 of 8
•:
4381 . r.
14. SEVERABLE. If any portion of this Agreement is declared by a court of competent
jurisdiction to be invalid or unenforceable, then such portion will be deemed modified to the
extent necessary in the opinion of the court to render such portion enforceable and, as so
modified, such portion and the balance of this Agreement will continue in full force and effect.
15. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
16. WAIVER. Waiver of any provision of this Agreement will not be deemed to constitute a
waiver of any other provision, nor will such waiver constitute a continuing waiver.
17. INTERPRETATION. This Agreement was drafted in, and will be construed in accordance
with the laws of the State of California, and exclusive venue for any action involving this
agreement will be in Los Angeles County.
18. AUTHORITY /MODIFICATION. This Agreement may be subject to and conditioned
upon approval and ratification by the El Segundo City Council. This Agreement is not binding
upon CITY until executed by the City Manager. The Parties represent and warrant that all
necessary action has been taken by the Parties to authorize the undersigned to execute this
Agreement and to engage in the actions described herein. This Agreement may be modified by
written agreement. CITY's city manager may execute any such amendment on behalf of CITY.
19. ACCEPTANCE OF FACSIMILE SIGNATURES. The Parties agree that this Agreement,
agreements ancillary to this Agreement, and related documents to be entered into in connection
with this Agreement will be considered signed when the signature of a party is delivered by
facsimile transmission. Such facsimile signature will be treated in all respects as having the
same effect as an original signature.
20. EFFECT OF CONFLICT. In the event of any conflict, inconsistency, or incongruity between
any provision of this Agreement, its attachments, the purchase order, or notice to proceed, the
provisions of this Agreement will govern and control.
21. CAPTIONS. The captions of the paragraphs of this Agreement are for convenience of
reference only and will not affect the interpretation of this Agreement.
22. FORCE MAJEURE. Should performance of this Agreement be prevented due to fire, flood,
explosion, war, terrorist act, embargo, government action, civil or military authority, the natural
elements, or other similar causes beyond the Parties' control, then the Agreement will
immediately terminate without obligation of either party to the other.
23. ENTIRE AGREEMENT. This Agreement and its one attachment constitutes the sole
agreement between CONTRACTOR and CITY respecting lead based stabilization. To the extent
that there are additional terms and conditions contained in Exhibit "A" that are not in conflict
with this Agreement, those terms are incorporated as if fully set forth above. There are no other
understandings, terms or other agreements expressed or implied, oral or written.
Page 7 of 8
Met
iN wtrNl.'SS Wlif F the 1XViies hem-to lume Queumd'"s contract lho day, and ym-
ri'm holvillamm wriften.
CITY (P. 14.1. lsWt(l INN
�-.Q v 11 low
I
Greg , flent
�City 'la �Vas
allikgot,
Al 'T] - -.S'l
Alat ,Y- 0
I'M
Cily lerk-
APPROVED
IM A It K D. I I
By,
Kild 1-L I
Am. am Cay Alloi ii,
R,6giol1"l Director
- A', avkx-
mr-liak.,
ChWl"itullivialoirlpor
, i kd ",
54-0617014
70
EXHIBIT A
W Whitlock
15207 NE 95th Street Redmond, WA 98052
tel (425) 861 -3484 - fax (425) 861 -3481 - www.whltlock.com
El Segundo PD
Video Wall Project
1 -2 -2013
'* 1
Jason Parson
71
CONFIDENTIAL
Contents
4381
El Segundo PD
Video Wall Project
CorporateProfile ............................................................................. ..............................3
ServicesOffered ..................................................................................... ............................... 4
GlobalSupport Services ......................................................................... ............................... 5
ProjectReferences ........................................................................................................ ..............................5
TechnicalSolution ...... ................................................................... ...............................
5
ProposedSolution ................................................... ........................ --- ......................... ........ 5
Scopeof Work .............................................................................................................. ............................... 6
CostSummary ................................................................................. ..............................9
Terms.............................................................................................. .............................10
Work Not Included in Whitlock Proposal ................................................... .............................10
Availability of Equipment Being Furnished By Others During Installation .. .............................11
Documentation......................................................................................... .............................11
Schedule.................................................................................................. .............................11
Invoicingand Payment ............................................................................. .............................12
Riskof Loss ............................................................................................ .............................12
RestockingFees ............ .......................................................................... .............................12
Warranty.................................................................................................. .............................12
Independent Contractor Relationship .. ..................................................... .............................13
Non - Solicitation ........................................................................................ .............................13
ForceMajeure ................................................... ............................... ........................13
EqualOpportunity Employer .................................................................... .............................13
Confidentiality of Proposal ........................................................................ .............................13
Acceptance.............................................................................................. .............................14
ProjectAcceptance ........................................................................ .............................15
Whitlock Company Information .................................................. ...............................
16
Statement on Financial Strength .............................................................. .............................16
Certifications............................................................................................ .............................16
Awards..................................................................................................... .............................17
CompanyInformation ............................................................................... .............................24
NationalLeadership ..................................................................................................... .............................26
Seattle, Washington Executives ................................................................................. .............................31
Seattle, Washington Technical Team ......................................................................... .............................32
Videoconferencing Specialists .................................................................................. .............................32
CompanyLocations ..................................................................... ............................... 34
tkqWhitlock Page 2 of 35
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72
CONFIDENTIAL
Corporate Profile
Whitlock is a global leader in AV integration,
videoconferencing solutions and managed
services. Since 1956, the company has
helped clients maximize, standardize and
protect the value of their audiovisual
technology investments. Whitlock helps
clients create engaging, interactive
environments, including
telepresence /videoconferencing rooms,
digital signage networks, auditoriums,
collaborative classrooms and training
El Segundo PD
Video Wall Project
facilities, visualization rooms, courtrooms and control rooms /network operations centers.
Whitlock also offers expansive AV managed services, including AVNOC and remote support, field
services, on -site managed services, videoconferencing warranty /maintenance and virtual and
hosted video services. The company currently has 25 U.S. locations, plus a worldwide delivery
partner network through the Global Presence Alliance.
Whitlock is a financially responsible and stable firm with revenues in excess of $193
million. With our combination of talented and experienced professionals, strong portfolio
of global enterprise and government clients and high level partnerships with the top AV
manufacturers in the industry, Whitlock is able to offer the best services and solutions
available.
M1 Whitlock
Page 3 of 35
4 Uj 4A
73
CONFIDENTIAL
Services Offered
Engineering -
System engineering, AV standards and turnkey solutions for:
•
Medical Facilities
. TV stations
•
Customer briefing centers
. Production houses
•
Training rooms
• Schools and classrooms
•
Control rooms
• Courtrooms
•
Visualization
• Churches
•
Simulation
• Legal organizations
•
Network operations centers
. Museums
•
Government agencies
Integration — We offer over 400 manufacturer lines, delivering
the most technologically advanced projection systems,
videoconferencing, telepresence, streaming video, flat panel
displays, IP control, control systems, video walls, document
cameras, audio systems, non - linear editing systems, mixers,
switchers, audio boards, and electronic whiteboards.
Managed Services - A variety of on -going support services
options, including on -site personnel and extended maintenance
contracts with options for customized training, preventive
maintenance, and guaranteed response times. Whitlock has one
of the largest and most knowledgeable audiovisual service
organizations in the United States. We have a ratio of 3:1 of
technical employees to other employees in our company,
resulting in the most trained and talented engineers in the industry. Our technical operations
El Segundo PD
Video Wall Project
personnel are unsurpassed in their training and experience in comparison to other audiovisual
companies.
Whitlock's company motto states, "Performance is Everything. "We provide superior
customer service to a prestigious client base, including national clients such as
Chevron, Cisco, GlaxoSmithKline, Microsoft and Lockheed - Martin, among others. We
provide the most advanced audiovisual services and solutions available.
«I Whitlock
Page 4 of 35
74
CONFIDENTIAL
Global Support Services
fi
El Segundo PD
Video Wall Project
Whitlock is a founding member of an international solutions group called the Global Presence
Alliance (GPA). The GPA is a framework of audiovisual and videoconferencing industry
specialists, committed to sharing best practices to ensure a high quality and consistent
customer experience, world -wide. Formed to meet the demand from large, global organizations
who recognize that audiovisual and videoconferencing technology is now an essential business
tool, the GPA helps companies reduce costs while Improving their efficiency and
communication.
All GPA members have solid corporate financials, great company reputations, excellent
references, extensive industry certifications and a demonstrated track record of systems
integration expertise.
Global Presence Alliance customers benefit from:
• Access to a local specialist systems integrator
• Sharing Innovations / Best Practices
• Standardization of system design and programming
• Global project management
• Common approach to project deployment and installations
• Implementation which confirms to global standards
• Global pricing support for manufacturer's framework agreements
Please visit www.global- oresence.org for additional information.
Project References
Technical Solution
Proposed Solution
FOUNDING PARTNER
Based on conversations with the clients, Lt. Scott Doukakis and David Grey, Whitlock has put
together a proposal that will based on using NEC 1080P LCD panels. Whitlock is choosing to
use NEC as they are the leader in the video wall technology with regards to the 46" sizes.
Whitlock has proposed an RGB spectrum matrix switch that will handle all inputs and outputs to
the LCD screen. A simple AMX control system has been specified for control of the screens
and presets within the quoted system. Whitlock recommends an AMX wired touch control panel
for the user interface.
Iffl Whitlock
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Page 5 of 35
75
X
s�
�
z
FOUNDING PARTNER
Based on conversations with the clients, Lt. Scott Doukakis and David Grey, Whitlock has put
together a proposal that will based on using NEC 1080P LCD panels. Whitlock is choosing to
use NEC as they are the leader in the video wall technology with regards to the 46" sizes.
Whitlock has proposed an RGB spectrum matrix switch that will handle all inputs and outputs to
the LCD screen. A simple AMX control system has been specified for control of the screens
and presets within the quoted system. Whitlock recommends an AMX wired touch control panel
for the user interface.
Iffl Whitlock
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Page 5 of 35
75
CONFIDENTIAL
El Segundo PD
Video Wall Project
Audio will be routed through a matix switch which will allow for audio sources to be routed to the
main command center and to other specified locations. All audio control will take place through
the AMX control system. Flush mounted, ceiling speakers have been specified for audio
listening.
A Middle Atlantic 12 -16 space rack will be provided to house equipment under a desk in the
watch commander's office.
Whitlock will provide a turnkey installation with regards to all hardware except the LCD panels.
El Segundo PD will be responsible for providing all PC's and any software that coincides with
this application. El Segundo will also be responsible to provide IT support for city owned
systems, networks, etc.
Scope of Work
Whitlock will provide and integrate the following:
1. 4 -X463 LCD panels in a 2 x 2 array (1080p panels, Whitlock recommended)
a. All necessary mounting hardware, service remotes and cabling
2. 1 -RGB Spectrum DVI switch that will handle all routing of input and outputs of source for
video wall
a. OFE computer will feed RGB Spectrum switch, Switch will feed inputs to video
wall. We will configure wall using DVI loop through as well as discreet inputs to
each screen in the video wall matrix
b. In the current switch configuration 3 outputs will be available for other rooms. It
is our understanding that two outputs will be used in secondary office locations to
send mirrored outputs to an OFe monitor. The signal path will be provided by
owner as well as signal path equipment. IE DVI over twisted pair. Whitlock will
provide a button on the touch panel to activate the video feed. Audio to follow
video feed.
c. Images will be display on single screen or covering all quads with one full image,
No more than 4 sources can be displayed on the same at one time.
3. 1 -AMX Modero 7" touch screen control panel with NI -2100 controller
a. This will allow for presets of the RGB Spectrum switch and AMX audio switch,
control of input/outputs to the LCD panels and speakers.
JLJ.1 Whitlock
Sham It wilh the world-
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76
Cd7►1U FIN Z III I l!
El Segundo PD
Video Wall Project
b. The actual touch panel will be programmed to equipment specifications, with
input from the client on final graphical user interface. Whitlock will allow for the
client to make one final GUI change. Any changes thereafter will resort in a
change order. 15 presets will be programmed into the controller and set up on
the control touch panel as a push button application. Whitlock will explain how
the touch panel will be set up based on the presets El Segundo PD wishes to
utilize. Once the 15 presets are agreed upon and programmed any additional
presets will be considered a change order.
4. Whitlock will provide and install a small Middle Atlantic rack to house any AV equipment.
The rack will be placed in the command center per provided drawing.
5. Whitlock will install two ceiling mounted speakers in the main command center
6. Whitlock will install an audio matrix switch in the main rack for distribution of audio to,
two locations, main command center and briefing room
7. Whitlock will supply all necessary video cable and miscellaneous accessories needed to
complete the project to industry standards
8. Whitlock will request VPN access to any controller for future updating that can be done
remotely
9. An OFE computer will be utilized as a PC source.
10. All source gear will need to be provided at start of install.
11. Four hour training will be provided upon commissioning of system. City of El Segundo is
requesting a minimum of 14 calendars days from time of acceptance before training can
be scheduled.
12. All power outlet locations will be called out in an architectural drawing for the video wall
and provided to the city for video wall implementation
13. Whitlock is requesting a dedicated 20 amp circuit for powering of AV rack
14. One network drop at AV rack location provided by City of El Segundo
15. If there are any questions or concerns about the application of scope of work, they need
to be addressed prior to formal acceptance.
16. Remote access to the AMX controller will be requested ahead of time through the proper
IT channels.
17. A 30% deposit is requested for this project.
«U Whitlock
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77
4
El Segundo Pq
CONFIDENTIAL Video wall Project
18. Project acceptance and Whitlock commissioning form will be supplied to client and will
be used for FINAL acceptance.
19. City of El Segundo is requesting a 15°% retention to be paid 30 days post project
completion /acceptance.
20. Once El Segundo agrees that the project works to scope, training will be scheduled 14
days post said acceptance date. Whitlock commissioning documents will be utilized and
modified to fit application
«I wnffio�k
Page 8 of 35
CONFIDENTIAL
Cost Summary
LLJ Whitlock
El Segundo PD
Video Wall Project
Page 9 of 35
79
Lkq Whitlock
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�3
CONFIDENTIAL PROPOSAL
15207 NE 95th Street Redmond, WA 98052 - Phone 14251861-3484- FAX !4251861 -3451 - www.wb1tlock.com
Name
Lt. Scott DoukaWs
Date
11126=12
Company
EI Segundo Police Department
'Valid Period
45
Address 1
346 Main Street
Freight Terms
0691n
Address 2
- Payment Terms -
Prlcln Is based on a. mentvia check, ACH orwire transfer
Deposit required plus monthly
Invoicing
CRY. State, Zip
El Se undo, Callfornie 90245
Quote ID
366.64
.Phone
310 - 524 -2226
Account Executive
Jason Parson
Fan
ccount Executive Coll Phone
310 -049.5996
Account Executive G- Mail'
arson "[fi'iwhtlock.cam
E• -Mail
I.T. Doukakis - - -
'System 2091 11201
117racy Nash
nd Center Dis a - E 1 QUIP LCD r ns Gtv of Rooms: 1
Item Oty Manufacturer Model Description Price Total
Dlsafev $yalem4
DlsalaXSVstems Total 16,428.07
Routing 6 S"ch!M Systems
1
NEC
X463UN -7MX4P
Four X463UN bundrod with four QnSiloOn -16, Four OVI @antes, 7hrae Null
Modem Cables, Peeress 2 x 2 pull-ouL fully adjustable mounting system, two
rdpp Lilo ISOBAR6 Surge Suppressors, Overfrema Bezel Kit IR)Remcta Kil,
FREE Standard Ground Freight, with free NEC content management sor waro
CMSI
16,428 07
16,429.07
1
,AMX
FGP37 -0908.00P
(Precis DSP 0848, Stereo Audio with RCA and Digital Signs] Processing including l0 -hand
Graphic Equalizer, Volume, Tone, and Balance Control on each Output; QuickShip
1,029.17
1,029.17
2
Ationa
14T -HDO10
Audio converter
18332
366.64
4
DlsalaXSVstems Total 16,428.07
Routing 6 S"ch!M Systems
Routing & Switching Systarrte Total 15,602.61
Sources
1
RGB Spectrum
LX -17 8/8
Llnx 1700 CrossXFormat Swilcher with B RGB /DVI Inputs & B DVI outputs ( 4U)
14,207.00
14,207,00
1
,AMX
FGP37 -0908.00P
(Precis DSP 0848, Stereo Audio with RCA and Digital Signs] Processing including l0 -hand
Graphic Equalizer, Volume, Tone, and Balance Control on each Output; QuickShip
1,029.17
1,029.17
2
Ationa
14T -HDO10
Audio converter
18332
366.64
4
Routing & Switching Systarrte Total 15,602.61
Sources
Sources Total 506:75
Remote control Svslems
2
Tannt4
CV5G
S kars
113 ?5
22T 51h
ti
F�riren
60. 845-41
MPA- 401. ama
26125
2,710.98
1-
JAMX
r-G42-n
12.8poworsupply
1 76-00
1 MOO
Sources Total 506:75
Remote control Svslems
Remote Control Systems Total 3.704.82
Miscallanews
Page 1 or 2
V
I
,AMX
IFG2105 -04
NelLinx NI -2100 - Integrated Master/NeLLinx Controller with 404 MIPS
Processor, 64MB RAM, 126 MB of FLASH. 4 IR Ports, 4 1/0 Ports, 4 Relays, and
3 RS- 2321422/485 Ports and optional ICSNet
977.94
97744
1
AMX
IFG5968.27
140 COMM 7' Modero X Series Widescreen Tabletop Touch Panel with capacitive mulll.
touch screen, LED backlight & 1024X600 resolution. Does not include camera, mic or
NFC antenna, ll is designed for facilities That do now allow these features
2,710.98
2,710.98
1-
JAMX
r-G42-n
12.8poworsupply
1 76-00
1 MOO
4
Remote Control Systems Total 3.704.82
Miscallanews
Page 1 or 2
V
Lkq Whitlock
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em ON Manufacturer Model
Page 2 of 2
Price Total
Miscellaneous Total 714.29
Total Ltstad Egulament 37019.84
Ca±fte Cannsatois & Mlseeltanaous Into rarion Hardware 1 700.00
Raid ceN n (l nlra>rtructuro f a vmm
Cenmawa, matorials. & miswlianacon tordw-are
Inlo rstlon Labor Services
Floid [ostalloon
Stiop d rack fatdcallon
Pot Travel Trans anon & Fm1 ht Char es
PlgCClmma. arnenl
2 8665
'CeSfing 8 g9mmte5loning
Fn nearing & design -
Travel - - -
CAI.3 ddcumrinia9on
Ggnitol system & device oro ramming
Train!
n6chimantal"
Sub Total
$.fbcontracted Labor _
41,30&49
Warrom r
NO
Pot Travel Trans anon & Fm1 ht Char es
2 8665
Travel - - -
1009.88
[Egopnm rant"
Sub Total
41,30&49
City of rooms
1
Total integrated System (Pro-Tax)
41,306.49
Estimalod SxTos Taxes tf Applicable)
3,387.09
Snlas Tnx Per Room 1815'x`)
307.99
Total lnterrreted System OnclusN6 of Taxes)
44,774,40.
Install fees
Grand Total
14.376.67
59151.15
NO
CONFIDENTIAL
Terms
Work Not Included in Whitlock Proposal
J.
El Segundo PD
Video Wall Project
The system described in this proposal includes all equipment, materials, and labor to produce a
complete and operational system with the exceptions as noted below.
1. The electrical power system necessary to power the listed equipment (including but not
limited to conduits, wire ways, pull boxes, junction boxes, outlet boxes, breaker panels,
transformers, etc) will be provided and installed by others.
2. The empty conduit system (including conduits, junction boxes, outlet boxes, raceways, etc)
into which the cabling for the audio /video /control system is to be installed will be provided
and installed by others. (The cable included in this proposal is plenum -rated so no
additional conduit should be required.)
3. Any required floor cores for access between floors of the building vertically will be provided
and performed by others.
4. Any modifications to the structural, mechanical, electrical, and plumbing systems or
movement of obstructions in the walls, floors, or ceilings.
5. Any motorized shades listed in the attached proposal that will be furnished and installed by
others. Whitlock will be responsible for wiring in the low- voltage interface (to the remote
control system) and the programming necessary for the motorized shades to operate via the
remote control system.
6. Any dimming systems and /or lighting remote controllable contactor relays listed in the
attached proposal that will be furnished and installed by others. This includes, but is not
limited to, furnishing and installing the conduits, conductors, lighting fixtures, dimmer
cabinets, power systems, conductors, etc. Whitlock will be responsible for wiring in the low -
voltage interface (to the remote control system) and the programming necessary for the
lighting system to operate via the remote control system.
7. Any cable TV feeds, off -air antenna feeds, or satellite feeds will be furnished and installed
by others. In all cases, Whitlock will be responsible for tying this feed into the tuner section
of the VCR, a separate TV tuner, or a separate satellite receiver after the feed is delivered to
the equipment rack location. Whitlock will also be responsible for programming the
functionality of these units into the remote control system.
8. The analog telephone line required by the audio conferencing unit will be furnished and
installed by others.
ttWhitlock Page 10 of 35
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CONFIDENTIAL
El Segundo PD
Video Wall Project
9. The transmission lines and network interfaces required by the videoconferencing units will
be furnished and installed by others. Whitlock will work with you to coordinate the
requirements for these systems, but other contractors typically do the provision and
installation of these items.
10. The network connections and cabling systems required by the remote control system will be
furnished and installed by others.
11. The mounting structure to which the video projectors will be mounted will be furnished and
installed by others.
12. Any operators' consoles, cabinetry, credenzas, lecterns, podia, or other furniture into which
equipment will be mounted will be furnished and installed by others unless specifically listed
in the attached proposal.
Availability of Equipment Being Furnished By Others During Installation
During the installation, all sources that will be incorporated into the system (including owner -
furnished computers, VCRs, DVD players, satellite, and CCTV systems, etc.) must be available
for our technicians to set up the system properly. Failure to have this equipment available
during the installation will necessitate additional visits by our technicians to finish the system
setup that may result in additional charges.
Documentation
Whitlock will provide the block diagrams, drawings, equipment serial number lists, control
system programming, operating instructions, owners' manuals and maintenance manuals (as
applicable) for the documentation of the system.
Schedule
Whitlock understands that time is the essence of this project. We will make every reasonable
effort in coordination and communication to ensure that your timetable is met. However, there
are many factors outside of our control that may impact this schedule such as the manufacture
and delivery of equipment from our vendors. As your timetable changes, we will make every
effort to accommodate your new schedule, but Whitlock makes no guarantee that an installation
crew will be available on the revised installation dates.
The minimum acceptable condition of the construction site for the installation of the electronic
equipment in the proposal is as follows.
1. The rooms into which the equipment will be installed must be dust -free (floor, ceiling, and
wall finishes to be completely installed in the rooms affected by the equipment).
JLJLq Whitlock
Page 11 of 35
El Segundo PD
CONFIDENTIAL Video Wall Project
2. The rooms into which the equipment will be installed must be secure.
3. Electrical power, conduit systems, and HVAC systems for the equipment should be fully
installed and energized.
4. Furniture into which components of the equipment will be installed should be present.
If the construction schedules overrun their scheduled completion date, Whitlock will make every
reasonable effort to complete the facility by your scheduled opening date. However, because
this proposal is based on the work being done at non - overtime rates during normal business
hours, there may be additional labor charges.
Invoicing and Payment
Whitlock will invoice Customer on the following schedule:
• 25% due upon issuance of the P.O.
• 60% due upon the start of installation
• 15% due upon system acceptance
Customer agrees to remit payment for such invoices within twenty (20) days from the invoice
date. Customer agrees to pay a finance charge equal to 1Y2% per month on all invoices not
paid timely. In the event that Whitlock employs an attorney to collect unpaid amounts,
Customer agrees to pay all reasonable legal fees and costs incurred by Whitlock in such action.
Risk of Loss
Upon delivery of equipment to your job site, Customer accepts responsibility for the security and
Insurance coverage of such equipment.
Restocking Fees
Any equipment ordered as part of this proposal that is returned to Whitlock or where delivery is
cancelled by the Customer will be subject to restocking fees and return freight charges.
Warranty
Whitlock warrants that our installation services will be free of defects in workmanship and
materials for a period of one year. This warranty period will begin at the earlier of the
completion of installation or the first substantial use of the equipment. Travel expenses to and
from the site are not included as part of this warranty. In addition, the equipment may be
subject to manufacturers' limited warranties varying in length from ninety days to one year.
These warranties do not apply in the event of misuse, neglect, accident, or operational errors.
Charges for the removal and re- installation of equipment will be additional. Any work performed
by Whitlock outside of the scope of these warranties or performed on owner supplied equipment
will be separately charged.
"1 Whitlock Page 12 of 35
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Whitlock also offers priority service plans for an additional cost. These plans provide for all
inclusive labor and discounted parts and give you priority service at a fixed premium for labor.
Additional details of these plans will be provided separately upon request.
No other representation, warranty, or guarantee, express or implied, is included in this proposal
including implied warranties of fitness for a particular purpose or merchantability. In no event
shall either party be liable for any special, indirect, consequential, incidental, or punitive
damages.
Independent Contractor Relationship
Whitlock and Customer are contractors independent of one another and neither party's
employees will be considered employees of the other party for any purpose.
Non - Solicitation
During the term of this agreement and for a period of one year after completion of services,
Customer will not hire or directly or indirectly recruit, induce, or solicit any employee or
contractor of Whitlock for employment with any other person or entity.
Force Majeure
Other than payment of amounts due herein, neither party shall be responsible for delays or
failures that arise due to circumstances beyond its reasonable control.
Equal Opportunity Employer
Whitlock is an Equal Employment Opportunity employer. As such, 41 CFR 60- 1.4(a), 60- 250.5,
and 60 -741.5 are herein incorporated by reference.
Confidentiality of Proposal
The information furnished in this proposal is of a proprietary nature and is provided for the
purpose of assisting you in evaluating this proposal. This information is and remains the
property of Whitlock and is not to be distributed outside of your company without written
permission from Whitlock and payment for our design and engineering time expended to date.
This provision specifically excludes the use of our proprietary designs to develop a bid that will
be distributed to other companies. Penalty for competitive bids of Whitlock provided
documentation or design specific to this project would be assessed at the full price of the
Whitlock quotation with no Whitlock performance obligation for the delivery of equipment or
services.
«I Whitlock
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CONFIDENTIAL
Acceptance
El Segundo Pty
video wall Project
Acceptance of this proposal by Whitlock Is subject to customary credit review. The additional
terms Included In the attached exhibit are also a part of this proposal. The pricing and other
terms set forth In this proposal are good for a period of 30 days from the date of this letter.
Sincerely,
Jason Parson
(425) 861 -3484
ILILR Whitlock
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CONFIDENTIAL.
Project Acceptance
Customer: El Segundo PD
Project: Video Wall Project
Account Representative: Jason Parson
El Segundo PD
Video Wall Project
For Whitlock to begin work on this project, we will need the following from your company:
1. An authorized signature at the bottom of this document, indicating acceptance of the
Description of System Capabilities and Terms and Conditions as described herein. Please
send a copy of this page to your account representative listed above.
2. A purchase order from your company to Whitlock for at least the Total System Installed
amount listed at the bottom of the Proposal.
3. If you believe this transaction to be exempt from sales taxes, we will need proper paperwork
from your company to substantiate this claim.
I agree with the Description of System Capabilities and the Terms and Conditions as described
herein.
Signature of authorized representative Date
ttlWhitlock Page 15 of 35
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CONFIDENTIAL Video Wall Project
Whitlock Company Information
Statement on Financial Strength
In these challenging economic times, Whitlock shines as a financially solid and stable company.
The following confidential information is provided to assist you in evaluating our financial
strength:
• Founding — Incorporated in the state of Virginia on January 3, 1956; we have been in the
audiovisual industry for over 56 years.
• Ownership — Privately -held company with consistent ownership since 1991; we have no
private equity investment or debt.
• Revenue — Consistent, organic growth in revenue every year for the last 15 years;
compound annual growth rate (CAGR) of 18.1% during this period; annual revenues for the
last three years were as follows:
2011 2010 2009
Total Revenue $193,681,408 $147,814,303 $131,305,183
• Profitability — Profitable every year for the last 15 years.
• Equity — Stockholders' equity at December 31, 2011 was over $16.0 million — this amount
includes over $15.8 million in retained earnings.
• Balance Sheet — Current ratio of 1.4 at December 31, 2011; no long -term debt; no goodwill
or other intangibles on the balance sheet.
• Financing — $25 million line of credit provided by Wachovia Bank expiring in May 2013 — we
can easily finance the procurement of multi - million dollar projects.
• Bonding — Strong ability to bond projects up to $10 million through Western Surety
Company.
• Employees — approximately 530 employees as of December 31, 2011.
Please contact Mark Baker, Chief Financial Officer, at Mark.Baker @whitlock.com if you have
questions about the Company's financial strength or require more detailed information.
Certifications
Whitlock offers a full range of technical, government and financial certifications.
1. GSA Certified (Contract Number: GS- 35F- 0453N)
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2. Whitlock is recognized for excellence as a dealer by manufacturers such as Crestron,
Extron, Panasonic, Polycom, SMART Technologies, Sony, Tandberg, and many others.
Please visit our website (www.whitlock.com) to view these recognitions.
3. Whitlock offers bonding that is unparalleled by our competitors.
4. Many of our employees have been trained and certified by the following organizations:
• Accordent
•
Digital Projections
•
NEC
• AMX
•
Infocomm CTS
•
Peavey MediaMatrix
• AOS Electronics
•
Epson
•
Pioneer
• AutoPatch
•
Extron
•
Planar /Clarity QST
• Barco
•
JBL
•
Polycom
• Biamp
•
JVC
•
Projection Design
• Blonder Tongue
•
LifeSize
•
Sonic Foundry
• BSS Audio
•
Medialon
•
Sony
• Christie Digital
•
Microsoft
•
SynAudCon
• Cisco
•
Middle Atlantic
•
Tandberg
• ClearOne
•
NCIA
•
Zydacron
• Crestron
•
NSCA
Agcrosoft
CERTIFIED
_.Syt'rns
C CC T C
AdMI
CCDA
Fr:�im,�t._.
CERTIFIED CERTIFIED CERTIFIED
CERTIFIED
Professional organizations Whitlock is a member of include:
• InfoComm International®
• NSCA
• National Association of Broadcasters
• Society of Broadcast Engineers
• International Facility Management Association
• Certified Continuing Education Provider of Audiovisual Technologies for the American
Institute of Architects
Awards
Whitlock is proud to be the largest privately held audiovisual integrator in the United States. We
have been privileged to receive awards, honors, and recognition for our growth, technical
capacity, and outstanding performance in audiovisual and broadcast systems integration.
Please visit our website for a complete list of awards.
Whitlock
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DIGITAL SIGNAGE DISPLAYS
Pictured here is a lobby display area where LCD displays and specially -domed audio systems
were installed at kiosk locations for customer interactivity.
«I Whitlock
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VISUALIZATION
Pictured here is a visualization center where Whitlock installed a rear - projection system with
additional LCD displays, audio and a videoconferencing system.
tkq Whitlock with the
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AUDITORIUM
Pictured here is an auditorium where Whitlock installed a front - projection system, ceiling
speakers, microphones, audio processing, document camera, videoconferencing, PTZ cameras
and a control system to provide a collaborative audiovisual experience for this advanced meeting
facility.
LU Whitlock
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OPERATIONS CENTER
Pictured here is an operations center where Whitlock installed numerous LCD displays
throughout the space and a central IPTV distribution system with the objective of providing
synchronized video feeds to employees throughout the facility.
lJLlwn�tlock
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TRAINING ROOM
Pictured here is a training room where Whitlock installed a 2 high x 3 wide cube wall composed
of six, 60" diagonal DLP cubes controlled by a display wall controller, along with four HDTV
televisions, a distributed audio system that is connected via CobraNet to the several other
meeting rooms, a six - channel localized audio system and an intuitive control system.
LLI Whitlock
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i +
1AV
EMERGENCY OPERATIONS
Pictured here is an emergency operations center where Whitlock installed nine rear - projection
units and nine 67' projection screens to form a 3x3 video wall configuration with a processor,
allowing the display of multiple images on each of the nine screens or one large image stretched
across all the screens for enhanced viewing. The completed system also contains 12 plasmas
mounted around the room, two additional projectors strategically hung from the ceiling, audio
systems and a control system to manage all of the media throughout the integrated space.
[LI Whitlock .
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Company Information
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Whitlock is very proud of our ability to consistently manage a profitable company while growing
at an average rate of 20% annually. We have closed out each year with profits which has
allowed us to build an excellent credit rating. Please take the time to review our Dun &
Bradstreet rating or call any of our references.
Legal Business Name:
Doing Business As:
Date Established:
Type of Business:
Headquarters Address:
Phone Number:
Fax Number:
Officers:
Federal Tax ID:
DUNS® Number:
DUNS@ Rating:
NAICS Code:
CAGE Code:
Sales Tax (Resale) #:
Alabama # 68 SU 21237
California # 100 - 795855
Colorado # 26- 70782 -0000
District of Columbia # 350000037681
Florida # 39- 8013799553 -2
Georgia # 067406946
Illinois # 3976 -1533
Louisiana # 6809214 -001
Maryland # 07341030
Massachusetts # 540 617 014
New Jersey # 540 - 617 - 014/000
Audio Fidelity Communications Corp.
Whitlock
1955
Corporation
12820 West Creek Parkway, Richmond, VA 23238
(804) 273 -9100
(804) 273 -9380
John D. Whitlock, Chairman
Doug Hall, CEO
Roger Patrick, COO
Mark Baker, CFO
54- 0617014
02- 389 -2201
1 R3 (as of 4/1/08)
423440
7D413
New York # 54- 0617014
North Carolina # 10155539
Ohio # 89- 150947
Oklahoma # 554294
Pennsylvania # 83217930
South Carolina # 020 - 03635 -5
Tennessee #101745373
Texas # 1- 54- 0617014 -0
Virginia # 10540617014 -F -001
Washington # A09 7639 13
Washington UBI # 602369002
Principal Lines: Audiovisual, Videoconferencing, Video - Streaming,
Command & Control, Digital Signage, Pro - Video,
Post - Production, Broadcast Products and Services
Whitlock
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Purchase Orders Required? Yes
Authorized Personnel: John Whitlock, Doug Hall, Mark Baker
Greg Rappaport, Sandy Miller
Contract Numbers:
GSA: GS- 35F -0453N Schedule 70 IT Contract
• SIN # 132 -8: Purchase of Equipment
• SIN # 132 -12: Maintenance & Service /Repair
• SIN # 132 -51: Professional IT Services
GS- 0317-0057W Schedule 58 AV Contract
• SIN # 58 -1: AV Equipment
• SIN # 58 -7: Ancillary Services
• SIN # 58 -8: Professional A/V Assessment,
Design and Integrations
VITA (Virginia) VA- 050912 -WHIT
VASCUPP (Virginia) UCP- 142516 -11JC
DIR (Texas) DIR -SDD -949
Bank Reference:
Wachovia National Bank Contact: Christine Daniels, Senior Vice President
1021 East Cary Street Phone: (804) 697 -6824
Two James Center Fax: (804) 697 -6869
Richmond VA 23219
Trade References:
Extron Electronics
NEC Technologies
1230 S. Lewis Street
22529 Network Place
Anaheim CA 92805
Chicago IL 60673
Contact: Ana Zepeda
Contact: Benny Jew
PH: (714) 491 -1593
PH: (916) 636 -5765
FX: (714) 780 -4113
FX: (916) 636 -5695
Smart Technologies Inc.
Da -Lite Screen Company Inc.
1207 11th Avenue SW, Suite 300
3100 North Detroit Street
Calgary, Alta, Canada T3C -OM5
Warsaw IN 46681 -0137
Contact: Barbara Baroh
Contact: Kim Booher
PH: (403) 802 -2402
PH: (574) 372 -1372
lL`q Whitlock
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FX: (403) 245 -0366 FX: (574) 372 -1390
National Leadership
John D. Whitlock, Chairman
This lawyer turned businessman has more than two decades of experience leading and
influencing businesses in Richmond and the surrounding area. John currently serves on the
board for the Virginia College Savings Plan, the Family Foundation and the Retail Merchants
Association, and was previously active on the boards for the Bank of Richmond, Better
Business Bureau, Virginia Performing Arts Foundation and the Greater Richmond Chamber of
Commerce. Personal awards of achievement include the Virginia Master Entrepreneur of the
Year Award by Ernst & Young, the Inc. 500 List, the Bulldog 100 List from the University of
Georgia and the Richmond Venture Forum's Top 25 Entrepreneurs List.
John is an entrepreneur and business leader who focuses on driving innovation and best
practices. He has created and managed several successful technology - related companies in the
IT, retail and AV markets. John founded what is now Whitlock (the company) and currently
serves as Chairman. His vision on values and fiscal responsibility is strongly reflected in the
company's operations and culture today, and has led to solid growth rates year after year. John
provides strategic guidance for the business in order to deliver on its mission to help clients
share, learn and collaborate across boundaries using the latest audiovisual technologies.
Doug Hall, Chief Executive Officer
Doug has more than twenty -seven years of experience in global business management, sixteen
of which have been focused on the AV industry. He joined Whitlock in 1995, and has served as
the company's COO, CFO and now CEO for the past four years. Responsible for the overall
business health and growth of Whitlock, Doug is involved in strategy, operations, sales and
general oversight of more than twenty locations in the U.S. Under his leadership, Whitlock has
grown to one of the top AV solution providers in the U.S. as well as globally, achieving high level
strategic partnerships with digital media and AV market leaders. As part of Whitlock's
international expansion, Doug helped to create the Global Presence Alliance, bringing together
top AV solution providers to share best practices and delivery models for worldwide accounts.
Before joining the Whitlock team, Doug was a senior manager and CPA in the Entrepreneurial
Services Group for Ernst & Young. His expertise includes business growth consulting, partner
management, domestic and international expansions, mergers and acquisitions, public and
private equity offerings, debt financings, operational reviews and business turnarounds.
Roger Patrick, Chief Operations Officer
ILU Whitlock
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Roger is a twenty -year veteran in the audiovisual industry, with fifteen years in management
and executive level positions. Currently responsible for the nationwide branch and regional
operations structure for Whitlock, his primary role is to assess strategic plans at the local and
regional levels to ensure alignment with the company's overall business goals. Additionally,
Roger oversees the adoption and deployment of standards, enterprise tools and software, as
well as the sharing of resources and best practices nationwide. He also has direct responsibility
for developing Whitlock's client delivery models as well as sales, service and support tools to
maintain quality standards across the enterprise. Based in Dallas, Roger led the company's
efforts for expansion in the Central and Western U.S. and served as the Managing Director for
the company's operations in that region. Prior to joining Whitlock, Roger earned his CPA
certification and served in finance, operations and managed services roles in the AV industry.
Mark Baker, Chief Financial Officer
Mark has been with Whitlock since 2000 and was named Chief Financial Officer in 2007. In this
role, he is responsible for the company's finance, accounting, risk management and
administrative functions. Mark also oversees all bonding and lending relationships, enabling
Whitlock to procure and manage projects of all sizes for global organizations and governmental
entities. With over twenty years of experience in financial management, Mark has extensive
experience working with growth- oriented and entrepreneurial companies from a variety of
industries. Prior to joining Whitlock, he was a senior manager in Ernst & Young's
Entrepreneurial Services Group for over nine years. He has also held financial
management and consulting roles for a number of entrepreneurial businesses in Virginia. Mark
is a CPA and member of the American Institute of CPA's and the Virginia Society of CPA's.
Michael Dennis. Executive Vice President
Michael is the driving force behind Whitlock's Sales and Support teams totaling more than fifty
professionals nationwide. Serving as Whitlock's EVP in this realm since 2005, he has been
integral in the development of new sales force effectiveness models and strategic partnership
management as well as the overall coordination and functional management of the company's
global sales and service areas. A seasoned executive with more than two decades of industry
experience in video, voice and data, Michael specializes in territory growth, client retention,
relationship management, share of customer strategies and industry trends. Michael previously
held executive level positions at GlobalWise Media Networks, Signal Perfection Limited (SPL)
and The EIS /Intellisys Group.
Julian Phillips, Vice President
Julian joined the Whitlock executive team in 2010 to grow the company's managed services
business, scale Whitlock's operations in the North East and manage global account programs.
Julian brings twenty -five years of leadership experience from the European information
technology market with a strong focus on sales, marketing and business partnerships. A British
national, Phillips was previously the Managing Director of Impact in the UK, one of Europe's top
tLWhitlock Page 27 of 35
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AV solutions companies. In that role, he worked directly with the Whitlock team to create the
Global Presence Alliance, a leading international partnership of AV integrators and service
providers. Previously, Julian held senior level positions with Trinity Mirror, Orange and Dell
Computer Corp. Julian is a technology evangelist and powerful public speaker on emerging
technologies business transformation strategies.
John Bailey, CTS -I, CTS -D, Vice President of Systems Integration
John Bailey has been an integral technical leader, manager and director with Whitlock since
1999. He has more than twenty years of experience in the audiovisual industry, focused on
delivering value -add turnkey technology solutions, project and asset management best
practices, enterprise standards and innovation for national and international accounts. In his
current role, John works closely with Whitlock's other executive team members on continual
improvements in engineering, technical operations, service delivery models, and assuring value
to the company's clients. With extensive training from numerous manufacturers, John was also
one of the first in the world to attain both the CTS -1 and CTS -D certifications from Infocomm.
John is well -known industry wide for his depth of expertise, and consults with numerous
manufacturers on new product design and development. He is an active participant in
InfoComm International, a recognized subject matter expert in Standards and Best Practices,
and supports developing proactive technology performance standards for the audiovisual
industry at large. John is also highly involved in Whitlock's Global Presence Alliance (GPA) as
current Chair of the operations committee.
Terrell G. Coble, Director of Convergence
With twenty years of experience in AWIT systems implementation, Terrell provides leadership in
the design and engineering of systems that combine multimedia content and digital transport
methods. Terrell's diverse background in audiovisual systems, telecommunications, networks,
engineering, and applications development make him uniquely qualified to develop end -to -end
digital media solutions. As Whitlock's Director of Convergence, Terrell is responsible for keeping
the business and technical teams on the forefront of innovation for converging audio, video and
data systems. He has been a key member of the Whitlock team since 2004 and has extensive
experience international projects involving digital signage, interactive television systems,
command and control, streaming media, telepresence and videoconferencing. In particular,
Terrell has significant expertise working in the large venue and energy sectors.
Cheryl Cox. Director of Marketing & Communications
Cheryl Cox joined Whitlock in 2010 to head up the company's marketing, branding and
communications efforts for its 20+ offices nationwide. With more than fifteen years of
experience in marketing and consulting for IT, mobile and professional services organizations,
Cheryl's primary focus is on developing and implementing strategies for brand management and
messaging, public relations, business growth and partner engagement. Her team is also
involved in creating new programs for customer satisfaction and employee attraction and
`t'Whitlock Page 28 of 35
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retention, with a goal of developing long -term, productive relationships for Whitlock. Cheryl's
other areas of expertise include marketing and advertising campaign development, lead
generation and customer share strategies. She also works closely with the executive team in
developing and targeting new market opportunities on a regional and global basis.
Steve Mitchell. Director of Enterprise Accounts
Steve has been in the audiovisual industry since 1996, with experience in branch management,
enterprise account management and global technology platforms and standards. He joined
Whitlock in 2002 as an account executive and now drives the company's enterprise account
programs and relationships and serves as one of Whitlock's top subject matter experts for AWIT
implementations, best practices and maximizing the return on these investments. Steve works
closely with other key directors in expanding and refining Whitlock's service offering to larger,
global corporations with complex procurement, customization and maintenance needs. He is
also involved with Whitlock's executive team on developing improvements for external and
internal design packages, models and key manufacturer partnerships. Steve has extensive
expertise in best practices and process models for serving the design and construction
industries in both the public and private sectors. He manages Whitlock's highest profile
accounts and is a primary stakeholder in client relations and response programs.
Kirk Mufflev. Director of Strategic Alliances
Kirk joined Whitlock in 1997 and is now the Director of Strategic Alliances, overseeing our
technology portfolio, which includes unified collaboration, streaming, videoconferencing,
networked digital media, and TelePresence. This position involves management of business
development initiatives, corporate certification programs, and national marketing programs in
addition to providing market research and strategic guidance for Whitlock and its customers. His
responsibilities also include management of the Global Presence Alliance (GPA) of which
Whitlock is a founding member. International duties included GPA recruitment, membership
management, and direct customer engagement to help facilitate global project success. With
more than fifteen years of experience in the audiovisual and telecommunications industries, Kirk
is one of Whitlock's top experts on unified communications and is highly involved in client
relations as a consultant and advisor on enterprise solutions, adoption and global standards.
Dave Park. Director of Recruiting
Dave has forty -one years of experience in the audiovisual industry, four of which have been with
Whitlock. While in the past Dave worked primarily in branch and general management, he came
to Whitlock to develop and formalize its recruiting programs. His depth of experience and
understanding of the AV technology implementation process make him one of the most effective
professional recruiters in the industry. Dave's responsibilities include sourcing, recruiting,
screening and managing a national database of industry candidates, ranging from technical
positions to project managers to global account executives and directors. He works closely with
Whitlock's leadership team to maintain a quality workforce, and ensure the company has the
t(IWhitlock Page 29 of 35
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right team in place to deliver on its vision of being a trusted source for innovative AV solutions.
Dave has been an integral part in Whitlock's ongoing growth and success in the marketplace.
Phillip Reyes, National Managing Director, Government Division
Phillip Reyes joined Whitlock in 2009 as the National Managing Director of the Government
Division. He has over twenty years of experience in the audiovisual and telecommunications
industries primarily working with federal, state and local government entities, including military
and defense. Phillip serves as a company -wide resource for high - level, mission- critical AV
projects and has extensive knowledge of the intricate procedures and protocols of serving the
government sector. He also has strong relationships with Whitlock's key clients, manufacturers
and other industry consultants, and is known as an advisor and trusted source nationwide for
complex implementations up to a secret level. Phillip and his team specialize in command and
control centers, visualization centers, video -based training and collaborative, secure knowledge
sharing. With a truly unique depth of knowledge of the diverse needs of the U.S. government
and military at every level, Phillip works closely with executive management and sales leaders
to guarantee a quality delivery on a national and global level to all end customers.
Michael Weisert. Director of Web Applications
Michael has eleven years of experience in IT, eight of which have been in the audiovisual
industry. He has been with Whitlock for five years, and has played a key role in the company's
use of innovative new technologies to drive operations and sales. Michael develops the
company's public website, client portals, internal databases and intranet solutions, as well as
any custom applications which support strategic initiatives. He is highly involved in operational
and IT improvements that keep the Whitlock team working at optimum levels and delivering its
best to end customers. Other areas of expertise include digital media networks, design and
collaborative technologies. Michael also assists Whitlock with managing its direct integration
and knowledge sharing with leading manufacturing partners, as well as Whitlock's global partner
network, the Global Presence Alliance.
Rich Williams, Director of Managed Services
Rich Williams leads the operational direction and business development for Whitlock's Managed
Services Group, which provides ongoing maintenance, on- and off -site staffing support, AVNOC
surveillance and training to the company's growing client list worldwide. With an extensive
career spanning more than twenty -five years, Rich has expertise in delivering business critical
solutions involving telecommunications, audiovisual, videoconferencing and
broadcast/production technologies. Having joined Whitlock in 2003, he has been an integral part
of the company's growth in the Southwest, as well as its relationship building with clients and
manufacturers nationwide. Rich spearheads the company's use of innovative technologies and
processes for dispatching, project tracking, client communications and expansive managed
services programs. His background includes branch management, project leadership, design
«1 Whitlock Page 30 of 35
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engineering and support for technology -based companies and governmental entities in the U.S.
and internationally.
Seattle, Washington Executives
Whitlock employs only the most trained and experienced Account Executives in the industry.
Our Account Executives are responsible for providing you with a consistent point of contact from
project inception to sign -off, ensuring customer expectations are properly set, managed, and
exceeded. Whitlock's Account Executive have many years of direct industry experience and
extensive technology training with the top audiovisual, videoconferencing, digital signage and
video streaming manufacturers in the industry, including AMX, Barco, Biamp, Christie, Cisco
(Tandberg), Clarity, ClearOne, Crestron, CyViz, Extron, Jupiter, LifeSize, Mitsubishi, NEC,
Polycom, SMART and Sony, among others.
John Rasanen, General Manager
John Rasanen serves as General Manager for Whitlock's Seattle, WA office location. In this
position, John manages all business activities for the this office, including the financial,
operational and administrative functions for Whitlock's team of engineers, project managers,
programmers, account executives, installation and service specialists for clients. Previously,
John worked for XO Communications as the Senior Sales Manager — Business Services where
he managed a team of Account Executives that were focused on selling voice, data, SIP, private
line transport, Ethernet, hosting and collocation services to medium sized businesses and
enterprise accounts in the Greater Seattle area. He received recognition for having the top
sales team in the Western Region numerous times. During his time with Whitlock, John has
helped his sales team land multiple high profile projects, such as the City of Redmond,
Peninsula College, University of Oregon, Western Washington University and Sprint. John is a
graduate of the University of Washington where he received a Bachelor of Arts in Political
Science.
Jason Parson, Account Executive
Jason Parson joined Whitlock's Redmond, WA office as an Account Executive in February of
2010. Jason was previously a co -owner and shareholder of Invision Technologies Corporation,
an e- tailer of audiovisual equipment. In 2007, he opened Poulsbo Audio Video Integration,
which was the Invision Technologies local retail store that focused on the integration of
audiovisual systems for commercial and retail accounts. Jason helped the company with
tremendous growth and within a year and a half, the company hit the INC. 500 list. As an
Account Executive with Whitlock, he has already completed projects for US Army at Fort Lewis
1WWhitlock `lock Page 31 of 35
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and has many more in progress. Jason has received training courses from many manufacturers,
including Biamp, AMX, Sharp and DBX.
Seattle, Washington Technical Team
Videoconferencing Specialists
Whitlock has a dedicated group of trained and certified Videoconferencing employees who
provide service and support to Whitlock's Videoconferencing projects. These individuals work
with Whitlock's Sales and Engineering staffs to ensure the highest level of performance for all
Videoconferencing System implementations.
Kirk Muffley, Director of Videoconferencing
Kirk joined Whitlock in 1997 in the position of Director of Conferencing Solutions. Previously, he
had worked with C -Phone Corporation, where he was the top technical sales and support
representative for the Southeast, Mid - Atlantic and Northeast regions of the United States. He is
a graduate of the University of North Carolina at Wilmington School of Business (accredited)
where he received a Bachelor of Science in Business Management. Kirk is also a certified
Videoconferencing Systems Engineer, a recognized leader in the videoconferencing industry,
and was a guest speaker at The Wainhouse Research Summit in 2003. He focuses his time on
conferencing solutions, leading strategic national accounts and serves on the Advisory
Committees of recognized videoconferencing product manufacturers TANDBERG and
POLYCOM. Kirk is responsible for strategic management of all conferencing related
relationships including Whitlock's streaming, collaboration, audioconferencing,
videoconferencing, telepresence and related services portfolio.
Gary Bigler, Senior Conferencing Engineer
Gary Biglerjoined Whitlock in 1997 in the position of Senior Conferencing Engineer. He
previously worked with C -Phone Corporation as the lead installation and customer service
technician. Prior to C- Phone, Gary worked with Advanced Technology Services as a Computer
Engineer and worked with Racal - Datacom for nearly thirteen years, the last six years as a
Senior Field Engineer. He is a graduate of the Ohio Institute of Technology and has
conferencing vendor certification from Polycom, Tandberg, LifeSize, Sonic Foundry, Accordent
and HaiVision.
LkJ Whitlock
Page 32 of 35
104
CONFIDENTIAL
Ken Oots, Business Development Manager
4381 ® «64
El Segundo PD
Video Wall Project
Ken Oots has over twelve years of experience in the technology sales industry. He recently re-
joined Whitlock in January of 2009 as a Business Development Manager with focus on the
conferencing division and global enterprise accounts. Ken previously worked for Whitlock as a
subject matter expert where he was responsible for sales management of the entire company
portfolio with emphasis on videoconferencing products. He then became a District Sales
Manager at Sprint before moving to Time Warner Commercial Services where he was a
Commercial Sales Manager. At Time Warner Cable, he achieved Achievers Cup recognition
several years for his performance. Most recently, Ken was employed with Brightline, an
international company that provides lighting solutions for television production and
videoconferencing industries. His responsibilities at Brightline as Sales Manager for the
Southern states included managing audiovisual integration channels for videoconferencing and
production lighting. Ken graduated from the University of North Carolina — Wilmington with a
Bachelor of Arts in Political Science.
ILI Whitlock
Page 33 of 35
105
CONFIDENTIAL
Company Locations
i
El Segundo PD
Video Wall Project
IQ)
CALIFORNIA
GEORGIA
Silicon Valley Office
Atlanta Office
NEW YORK
7725 Autumn Lane
8601 Dunwoody Place
Loomis, CA 95650
Suite 444
New York Office
(408) 354 -5622
Atlanta, GA 30350
1001 Avenue of the Americas
11 m Floor
(770) 993 -1001
New York, NY 10018
San Diego Office
(212) 719 -7555
1660 Hotel Circle North
HAWAII
Suite 600
San Diego, CA 92108
Honolulu Office
NORTH CAROLINA
(619) 881 -0192
1607 Colburn Street
Charlotte Office
Honolulu, HI 96817
4101 Stuart Andrew Blvd.
(808) 525 -7007
Suite F
COLORADO
Charlotte, NC 28217
Denver Office
ILLINOIS
(704) 494 -3500
6555 South Kenton Street
Chicago Office
Suite 301
1000 E. State Parkway
Durham Office
Centennial, CO 80112
Suite F
4020 Stirrup Creek Drive
(303) 471 -5192
Schaumburg, IL 60173
Suite 111
(847) 380 -1007
Durham, NC 27703
FLORIDA
(919) 806 -1009
Tampa Office
MARYLAND
8010 Woodland Center Blvd.
Baltimore Office (Government Division)
Suite 100
9192 Red Branch Rd STE 290
Tampa, FL 33614
Columbia, MD 21045
(813) 886 -5252
(410) 537 -6300
Govemment Mailing Address
P.O. Box 38870
Whitlock Baltimore, MD 21231 -9998
Share It with the world Page 34 of 35
106
4381 J.PaB
CONFIDENTIAL
El Segundo PD
V WOO W011 proiecl
Wilmington Office
Dallas Office
Northern Virginia/
5109 Hunters Trail
8005 Commerce Drive
Washington D.C.
Wilmington, NC 28405
Suite 320
20099 Ashbrook Place, Suite 105
(910) 793 -6002
Irving, TX 75063
Ashburn, VA 20147
(972) 465 -8888
(410) 221 -7915
PENNSYLVANIA
Philadelphia Office
Houston Office
Virginia Beach Office
273 Great Valley Parkway
9101 Jameel Road
230 Clearfield Avenue
'Malvern, PA 19365
Suite 160
Suite 103
(610) 296 -0100
Houston. TX 77040
Virginle Beach, VA 23462
(713) 738 -0700
(757) 671 -7478
TEXAS
Austin Office
VIRGINIA
WASHINGTON
-11100 Metric Blvd
Corporate Headquarters
Seattle Area Office
Suite 200E
12820 West Crack Parkway
15207 NE 95" Street
Austin, 7X 78758
suite M
Redmond, WA 98052
(512) 280 -3710
Richmond, VA 23.238
(425) 861 -3484
(804) 273 -9100
1i1 W Shm it tiock Page 35 of
107
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2014
AGENDA STATEMENT AGENDA HEADING: Consent Calendar
AGENDA DESCRIPTION:
Consideration and possible action regarding a contract with PCR Services Corporation to provide
environmental review services for the Mattel Continental Grand Campus Specific Plan Project
affecting property located at 333 Continental Boulevard, 455 Continental Boulevard, and 1955
East Grand Avenue. The proposed Project, if eventually approved, would allow for up to
475,000 square feet of new office, and research and development uses. (Fiscal Tmpact: up to
$408,035 Developer Reimbursed Trust Fund)
RECOMMENDED COUNCIL ACTION:
1. Approve a budget appropriation of up to $408,035 to provide environmental review services;
2. Authorize the City Manager to execute a Professional Service Agreement for environmental
review services, in a form approved by the City Attorney, not to exceed $408,035; and /or;
3. Alternatively, discuss and take other possible action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. PCR Services Corporation Cost Proposal
2. PCR Services Corporation Proposal for Preparation of an Environmental Impact
Report for the Mattel Continental Grand Campus Specific Plan Project.
FISCAL IMPACT: $408,035
Amount Budgeted: N/A
Additional Appropriation: $408,035
Account Number(s): 001 - 400 - 2402 -6684 (Developer Reimbursed Trust Account -
Mattel, Inc.)
ORIGINATED BY: Kimberly Christensen, AICP, Planning Manager '
REVIEWED BY: Sam Lee, Director of Planning and Building Safety
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND AND DISCUSSION:
The City Council previously directed the City Manager to obtain Council approval on any
planning consulting services contracts over $200,000 for the preparation of the necessary
environmental review pursuant to the California Environmental Quality Act (CEQA). Mattel,
Inc. submitted an application for a proposed Mattel Continental Grand Campus Specific Plan
Project that will require environmental review by a third party consultant.
PCR Services Corporation is recommended for this work. PCR is one of the qualified firms on
the list of environmental consulting firms previously approved by City Council.
1:
PCR Services Corporation has previous experience preparing environmental documents for the
Mattel Campus. It is, therefore, familiar with the proposed project site and its potential
environmental issues. The required environmental review is for a proposed Specific Plan for the
12.5 acre Mattel site located at 333 Continental Boulevard, 455 Continental Boulevard, and 1955
East Grand Avenue. If approved, the project would allow construction of up to 475,000 square
feet of new office, and research and development uses that would expand the existing uses
onsite.
The consultant was asked to prepare a budget based upon the preparation of an Environmental
Impact Report (EIR) and to include optional tasks for the preparation of technical studies should
the applicant need the City's consultant to provide these services. The optional items include: 1)
a preliminary geotechnical assessment, 2) Phase I site assessment, 3) water supply assessment, 4)
sewer capacity study, and 5) hydrology study. Planning Staff recommends that the City enter
into an agreement in the amount of $408,035 which includes the cost of the EIR ($314,205), and
the cost of the additional optional tasks ($93,830). If Council approves the contract award to
PCR Services Corporation, a reimbursement agreement between the applicant and the City must
be executed.
Recommendation
The Planning and Building Safety Department requests that the City Council: 1) approve a
budget appropriation of $408,035 from a developer funded trust account for environmental
consulting services; and 2) authorize the City Manager to execute a Professional Services
Agreement with PCR Services Corporation in a form approved by the City Attorney, for a total
not to exceed $408,035.
P:\Planning & Building Safety \0 Planning - Old\PROJECTS (Planning) \976- 1000\EA- 986\2014 07 15 CC Report Award Env Contract
Mattel. final, doc
We
Ms. Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO W,
June 18, 2014 - Page 25
Summary of Proposed Fees for the Mattel Continental Grand Campus Specific Plan EIR
Task _ Task Description
Fees
1 Collect Data /Prepare Project Description
$15,800
2 Prepare /Distribute Initial Study Package
$13,900
Subtotal
$29,700
3 Prepare Draft EIR
Air Quality Analysis
$10,800
Archaeology /Paleontology
$5,030
Greenhouse Gas Analysis
$7,000
Noise Analysis
$11,500
Aesthetics, Cultural Resources, Hazards, Hydrology, Land Use,
Services/Utilities, Traffic, Alternatives, Other
$81,945
City Comments
$12,430 °
Noticing and Distribution
$4,985
Subtotal
$133,690
4 Final EIR
1" Draft - Final EIR
$12,300 °
City Comments
$8,500
Mitigation Monitoring Program
$2,900
Noticing and Distribution
$3,800
Subtotal
$27,500
5 Meetings and Management Coordination - EIR
$38,120
Subtotal PCR Labor
$229,010
Subtotal PCR Direct Expenses
$9,735 b
SUBTOTAL PCR COSTS
$238,745
6 Subconsultant Technical Studies (include 10% PCR Administrative Cost)
6.a Traffic Impact Study
$75,460
TOTAL EIR FEE WITHOUT OPTIONAL TASKS
$314,205
Optional Tasks
Kimley -Horn Associates
6.b Water Supply Assessment
$16,500
6.c Sewer Capacity Study
$12,300
6.d Hydrology Study
$14,100
6.e Preliminary Water Quality Management Plan
$11,700
6.f Meetings and Coordination
$1,200
6.g Expenses (sewer flow monitoring, fire flow tests, office expenses)
$20,000
Subtotal Kimley -Horn Associates (includes 10% subconsultant mark -up)
$83,380
Golder Associates
6.h Preliminary Geotechnical Assessment
$3,500
6.i Phase I Environmental Site Assessment
$6,000
Subtotal Golder Associates (includes 10% subconsultant mark -up)
$10,450
TOTAL FEE WITH OPTIONAL TASKS
$408,035
° Dollar values are allowances; actual costs could be higher or lower. Should actual costs be lower, only actual
costs will be billed. Should circumstances cause actual cost to exceed budgets for the line items, additional
authorization will be sought prior to exceeding approved budgets.
b Dollar value is an estimate and will generally be determined by the number of copies of the Initial Study and EIR
and Technical Analvses that will be required, and the size of the documents.
110
PCR
June 25, 2014
Ms. Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
PLANNING & BUILDING SAFETY DEPARTMENT
350 Main Street
El Segundo, CA 90245
Re: PROPOSAL TO PREPARE AN EIR FOR THE MATTEL CONTINENTAL GRAND
CAMPUS SPECIFIC PLAN
Dear Ms. Christensen:
PCR Services Corporation ( "PCR ") appreciates the opportunity to submit this letter
proposal to assist the City of El Segundo ( "City ") with environmental consulting services for the
Mattel Continental Grand Campus Specific Plan project ( "proposed project "). PCR has enlisted the
services of Kimley -Horn and Associates, Inc. ( "KHA") to prepare a Traffic Impact Study, and to
provide civil engineering support including a Hydrology Report, Water Quality Analysis, Water
Supply Assessment ( "WSA "), and Sewer Area Study. We have also enlisted the services of Golder
Associates to prepare a Phase 1 Environmental Site Assessment ( "Phase 1 ESA "), and a Preliminary
Geotechnical Assessment. This proposal is based on our recent discussions, a review of inter-
departmental correspondence, an applicant prepared project description, and project plans received
from the City via e-mail between April 14th and 21st, 2014. This proposal also reflects information
in PCR's files regarding previous environmental work conducted by PCR on the subject property.
Included in this proposal is a brief overview of PCR, a summary of the proposed project as we
understand it, a scope of work to complete the environmental review process as set forth by the
California Environmental Quality Act ( "CEQA ") through an through an Environmental Impact
Report (`EIR"), a general schedule for completion of our services, and estimated fees and direct
costs. The following are included as attachments to our proposal: a) PCR and Subconsultant Billing
Rates; b) Detailed Cost Spreadsheet; c) PCR Resumes.
PCR OVERVIEW
PCR is a multi - disciplinary firm serving public and private clients for 40 years. Established
in 1974, PCR is known for meticulously crafted and legally defensible CEQA and. National
Environmental Policy Act ( "NEPA ") documents; including expert command of technical issues in
biology, air quality, greenhouse gas /climate change analysis, acoustics, historic resources,
archaeology, and paleontology. PCR has approximately 50 professional, support, and administrative
staff members in its Santa Monica, Pasadena, and Irvine locations. Our in -house staff effectively
collaborates to develop practical approaches for CEQA/NEPA compliance and issue resolution. Our
in -house support capabilities include full Geographic Information Systems (GIS), Computer -Aided
Drafting & Design ( "CADD ") graphics, word processing, photographic imaging /scanning, and
production services. This comprehensive in -house team provides for timely feedback between team
201 Santa Monica Boulevard, Suite 500, Santa Monica, CA 90401 INTERNET www.pernet.com TEL 310.451.4488 FAx 310.451. TT i
Ms. Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
June 26, 2014 - Page 2
members, consistent resources to meet deadlines, knowledgeable management of work tasks and
cost savings to our clients.
PCR has previous experience in the City of El Segundo, including preparation of CEQA
documentation for Mattel's The Grand Way Project, Phase II of The Grand Way Project & 1955
East Grand Avenue Project, the Candle Corporation Headquarters Campus Plan, Grand Avenue
Corporate Center Project, and the Grand Plaza Corporate Complex, among others. In addition to
previous work on the Mattel Campus site and in the City of El Segundo, PCR has other corporate
campus CEQA experience, including preparation of EIRs for Disney's Grand Central Creative
Campus, and the SKG/Dreamworks Animation Campus in the City of Glendale, the Symantec
Office Development in Culver City, and the Fox Studio Expansion in the City of Los Angeles, to
name a few.
PROJECT UNDERSTANDING
The proposed project, is located in the City of El Segundo, on an approximately 12.5 -acre
site consisting of three parcels located at 333 Continental Boulevard (" the 333 Continental Parcel "),
455 Continental Boulevard ("the 455 Continental Parcel "), and 1955 East Grand Avenue ( "the 1955
Grand Parcel "), collectively referred to as the project site ( "project site "). The project site has a
general plan designation of Corporate Office and is zoned Corporate Office ( "CO ").
The project site is located in the northeast quadrant of the City in an area characterized by
"super block" development with a mix of office, research and development, retail and hotel uses, as
well as the Los Angeles Air Force Base. Land uses surrounding the project site include the Double
Tree Hotel, Grand Avenue, and office uses to the south, and office uses to the north, east and west.
The approximately 4 acre, 333 Continental Parcel, is currently occupied by a 14- story,
316,000 square -foot ( "sf') building housing the Mattel, Inc. corporate headquarters offices, and
34,000 sf of commercial uses, including a cafeteria and child care center for Mattel employees, and a
retail outlet store open to the public. The 333 Continental Parcel also includes an eight -level parking
structure with 1,193 parking spaces that includes a 11,300 sf fitness center for employees at the
ground level. The proposed project does not include new development on the 333 Continental
Parcel, the existing Mattel corporate headquarters and associated uses would be retained under the
proposed project.
The approximately 3.5 acre, 455 Continental Parcel, is improved with interim temporary uses
that include recreational facilities for Mattel employees, a landscaped area featuring a Mattel logo,
and surface parking spaces. Under the proposed project these improvements would be demolished,
allowing for development of a 300,000 sf, 14 -story office building that would mirror the design of
the existing corporate headquarters building on the 333 Continental Parcel. Development would
also include construction of an eight -level parking structure with a minimum of 780 parking spaces.
112
Ms. Kimberly Christensen, AIC P, Planning a a er
CITY OF EL SEGUNDO
June 26, 2014 - Page 3
The 1955 Grand Parcel, is approximately 5 acres, and is currently occupied by a two - story,
55,355 square -foot office building used by Mattel as a conference center, as well as a surface
parking lot with 373 parking spaces. Under the proposed project, and subsequent to development of
the 455 Continental Parcel, existing improvements on the 1955 Grand Parcel would be demolished,
and up to 174,240 sf of new office floor area and up to 465 surface parking spaces would be
developed. Approximately 60,000 to 70,000 sf of the new floor area would be used for conference
center purposes.
The current FAR for the 333 Continental Parcel is 2.05, following development of the
proposed project, the FAR for the project site as a whole would be 1.53. The proposed project would
be completed in two separate phases. Construction of the 455 Continental Parcel would be the first
phase, and would be completed in approximately 15.5 to 19.5 months. Construction of the 1955
Grand Parcel would take approximately 13 to 18 months. Although an estimated start date has not
been determined, full build out of the project site is expected by 2026.
Mattel currently employs approximately 1,190 employees at the project site with work hours
generally running from 8:00 a.m. to 5:00 p.m. Following development associated with the proposed
project, approximately 1,000 employees are expected to work at the 455 Continental Parcel, with the
same general work hours as current Mattel employees on the project site. Once redeveloped the 1955
Grand Parcel would include from 400 to 430 new employees. The total number of employees at full
buildout would be between 2,590 and 3,020 employees.
Requested entitlements include approval of a General Plan Amendment, a Zone Change, a
Zone Text Amendment, a Specific Plan, and a Development Agreement.
SCOPE OF WORK
The table below lists the tasks required for the timely completion of the environmental
review process. Following the table is a description of each of these separate tasks.
Task Task Description
1 Collect Data /Prepare Project Description
2 Prepare Initial Study Package
3 Prepare Draft EIR
4 Prepare Final EIR
5 Meetings and Management Coordination
Task 1: Collect Data/Prepare Project Description
As part of this first task, PCR will attend a kick -off meeting with the City to discuss the
status of the project, available information, overall priorities for the CEQA process, communication
protocols, next steps, and the project schedule. Following the meeting and a thorough review of the
113
Ms. Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
June 26, 2014 - Page 4
most recent project plans and related information, PCR will prepare a data needs memorandum
listing additional information and assumptions that may be required to support completion of the
EIR process.
Upon receipt of necessary project information identified in our data needs list, PCR will
prepare a draft Project Description for project team review. PCR assumes the bulk of responses to
our data needs request will be provided within two weeks in a consolidated format. If a prolonged
iterative data collection effort is required it could affect schedule and the level of effort to complete
the EIR. As discussed below, this Project Description will be included in an Initial Study package
and will be used as the basis for preparing the Explanation of Checklist Determinations within the
Initial Study package. Upon receipt of City comments, PCR will make necessary changes to the
Project Description. PCR assumes that two iterations of the Project Description will be required.
Products
■ Data Needs Memorandum
• First Draft of Project Description
• Final Project Description to Support Initial Study & EIR analyses
Task 2: Prepare Initial Study Package
Upon finalization of the Project Description, PCR will prepare the Initial Study package.
The Initial Study package will consist of the City's Initial Study Checklist accompanied by specific
explanations of the checklist determinations and the project description described above. The Initial
Study Checklist and Explanation of Checklist Determinations will identify issues to be analyzed in
the EIR and, importantly, substantiate with data or logic based analysis why other issues will not
require further study. For each environmental issue addressed in the Initial Study, it will be
determined whether the project would result in no impact, a less than significant impact, a less than
significant impact with mitigation or a potentially significant impact. Issues for which a potentially
significant impact is identified will be addressed in detail in the EIR.
Based on our review of the project and our familiarity with the project site, the following
issues have the potential for significant project impacts or are otherwise proposed for evaluation in
the EIR: aesthetics (including visual character, views, and shade /shadow), air quality (construction
and operation), cultural resources (archaeology, paleontology), greenhouse gas emissions,
hazards/hazardous materials, hydrology and water quality, land use, noise, traffic, public services
(police, fire), and utilities (water, wastewater). If it becomes apparent based on review of technical
reports prepared by others and /or discussions with City staff that any of the above listed issues can
be excluded from the EIR or if additional issues need to be addressed in the EIR, PCR will notify the
project team and adjust the scope of work and budget accordingly.
PCR does not anticipate the need for extensive analysis of other environmental issues not
listed above beyond the extent necessary to satisfy the basic requirements of CEQA based on the
114
Ms. Kimberly Christensen, AICP , P lanni ng Manager
CITY OF EL SEGUNDO 4
June 26, 2014 - Page 5
project's consistency with relevant local plans, regulations, ordinances, criteria, and /or guidelines.
Impacts related to agriculture and forestry resources, biological resources, geology, and mineral
resources are anticipated to have no impacts or less than significant impacts. However, a
geotechnical report is recommended to support a finding in the Initial Study that impacts would be
less than significant.
Once drafted, PCR will submit the Initial Study package to the City for review. Based on the
broad scope of issues to be further analyzed in the EIR, PCR assumes that two (2) rounds of City
comments will be required to finalize the Initial Study. If such revisions include modifications to
the list of environmental issues to be discussed in. the Draft EIR, the scope of work and budget set
forth in this proposal may be affected.
As part of this task, PCR will also prepare a Notice of Preparation (NOP) of a Draft EIR for
review by the City. In addition, PCR assumes that a public scoping meeting will be held and thus, a
Notice of Public Scoping Meeting will be incorporated into the NOP. In accordance with CEQA
requirements, the NOP/Notice of Public Scoping Meeting will include a brief description of the
project, a list of the probable environmental effects of the project, a conceptual site plan, and the
date, time and location of the public scoping meeting. PCR will need assistance from the City in
coordinating the scoping meeting location and associated mailing list. Once the NOP/Notice of
Public Scoping meeting is signed by City staff, PCR will distribute, as determined appropriate
through consultation with the City, the NOP/Notice of Public Scoping meeting via certified mail to
begin the 30 -day public comment period. During the NOP comment period, the Initial Study will
also be made available by City staff for public review.
Products
• 1st and 2nd Draft Initial Study Package to City (3 hard copies and 1 electronic copy)
• Proof -Check Draft for City Review (I hard copy,l electronic copy)
• Final Initial Study for Public Review (35 hardcopies, 1 electronic copy, and 35 CDs)
• Notice of Preparation/Notice of Public Scoping Meeting
• Preparation and Attendance at Public Scoping Meeting
Task 3: Prepare Draft EIR
PCR will prepare a Draft EIR that will analyze the project's potential environmental impacts.
PCR will design a Draft EIR that will reflect the scope of issues determined by the Initial Study,
additional relevant issues raised within NOP comments, and consensus reached with the City for
approaching key environmental issue areas. The Draft EIR will include all statutory sections
required by CEQA, including a summary, project description, and impact analyses for each
environmental issue to be addressed that will include mitigation measures and an analysis of
cumulative effects. The EIR will also address areas of controversy, effects found not to be
significant, growth inducement, alternatives, significant irreversible environmental effects,
115
M s. Kimber ly Christensen, AICP Pla nn in g Manager °
CTI'Y OF EL SEGUNDO
June 26, 2014 - Page 6
significant and unavoidable environmental effects, references, and organizations and persons
consulted. PCR assumes that up to three (3) alternatives, including one No Project Alternative as
required under CEQA, will be addressed in the Draft EIR. PCR will work with the City to create a
comprehensive set of project objectives within the Project Description and to identify alternatives to
the project.
The scope of the environmental impact analyses in the Draft EIR will be determined by the
Initial Study and may be modified to include additional topics based on comments received during
the NOP comment period. Based on PCR's understanding of the project, our long- standing history
of experience in performing environmental review in the City in general, we anticipate that the Draft
EIR will analyze the environmental issues listed below.
■ Aesthetics (Visual Character and Views, Shade /Shadow)
■ Air Quality
■ Cultural Resources (Archaeology, Paleontology)
■ Greenhouse Gas Emissions /Global Climate Change
■ Hazards & Hazardous Materials
• Hydrology and Water Quality
• Land Use and Planning
• Noise
• Public Services (Police, Fire)
• Transportation /Traffic /Parking
• Utilities (Wastewater and Water)
The approach and scope for each of these environmental issues is presented below.
Aesthetics/Views
The analysis of aesthetics will include an evaluation of potential impacts associated with
aesthetic resources, views, and shading and light and glare. The aesthetics analysis will be illustrated
through the use of photographs and graphic illustrations provided by the applicant or project
architect. The analysis of impacts on aesthetic resources will incorporate the following: a
description of the existing visual quality of the site and surrounding areas; a description of any
valued focal or panoramic views of aesthetic resources; a description of relevant regulations, policies
and guidelines governing aesthetic resources; and an evaluation of impacts with an emphasis on the
potential for the project to introduce features that would detract from the aesthetic quality of the area
or conflict with applicable design guidelines.
116
Kimberly ICP Planning Manager �-
Ms. Kxm y C ristense h i n, A , P nn g Mana g
CITY OF EL SEGUNDO MI
June 26, 2014 - Page 7
The analysis of views will focus on views of aesthetic resources that may be obstructed. The
analysis will address views from public and private locations separately, since based on public
policy and case law private views are provided little regulatory protection. In the event photo
simulations are warranted to support the analysis, it is assumed that they will be provided by the
architect or through the services of a consultant under a separate scope.
An assessment of potential shading impacts attributable to the project will also be provided.
In order to complete the shading analysis PCR will identify nearby shadow sensitive uses; describe
existing buildings and their shadow effects in the site vicinity; and model the proposed
development's shadow patterns during the Summer Solstice, Winter Solstice and Spring/Fall
Equinox. PCR will prepare graphics that depict shadow patterns on a scaled base map with area
streets, proposed and existing building footprints, and shadow sensitive uses clearly identified. PCR
will coordinate with the project architect to confirm assumptions and ensure accuracy regarding the
proposed building envelope and building placement. Potential impacts resulting from light and /or
glare generated by the project will also be evaluated.
Air Quality
PCR has worked closely with South Coast Air Quality Management District (SCAQMD)
staff members to develop an understanding and define expectations for the quantification and
assessment of air pollutant emissions from projects similar to the proposed office development.
Building on our knowledge and experience, PCR has developed a refined approach to performing air
quality analyses, pursuant to the standards and guidelines set forth by the California Air Resources
Board (GARB) and the SCAQMD.
Pursuant to guidance provided by the SCAQMD's CEQA Air Quality Handbook, PCR will
describe the existing air quality conditions, regulatory setting, and thresholds of significance. PCR
will calculate regional construction- and operational- period emissions using SCAQMD's
recommended CalEEMod model supplemented by SCAQMD - developed construction scenarios.
The construction analysis will include combustion emissions related to equipment operation;
fugitive dust emissions related to demolition, site preparation and earthmoving activities; mobile
source emissions related to construction worker and haul truck trips; and volatile organic compound
emissions related to architectural coating application and asphalt pavement. PCR recommends that
localized construction impacts be assessed using the SCAQMD LST screening tables. PCR will
assess potential off -site impacts from the creation and emission of toxic air contaminants (TACs)
and odors during construction qualitatively.
The operational analysis will include mobile source emissions related to project - generated
vehicle trips, stationary source emissions related to energy demand (i.e., electricity generation,
natural gas consumption), and fugitive source emissions (such as from landscaping activities and the
routine use of consumer products). PCR will address localized impacts attributable to project carbon
117
Ms. Kimberly Christensen, AICP, Planning Manager I
CITY OF EL SEGUNDO
June 26, 2014 - Page 8 4
monoxide (CO), coarse and fine particulate matter (PM10 and PM2.5, respectively), and oxides of
nitrogen (NOx) using the SCAQMD Localized Significance Thresholds (LST) Guidelines. PCR
will perform a semi - quantitative localized carbon monoxide (CO) hotspots analysis for those
intersections in the project vicinity that experience the greatest traffic impacts. With respect to
operations, the project is not expected to emit substantial toxic air contaminants (TACs) or be a
source of substantial odors. Accordingly, a qualitative health risk assessment will be completed
based on land use compatibility guidance from the California Environmental Protection Agency
(CalEPA), GARB, and the SCAQMD and odors will also be addressed qualitatively. Mitigation
measures will be provided, if needed, to address any significant air quality impacts identified in
preparation of the EIR.
PCR will evaluate the project's consistency with the SCAQMD's most recent Air Quality
Management Plan (AQMP), including the AQMP's strategies to achieve and maintain ambient air
quality standards. PCR will rely on the city or project applicant's identification of related projects
within the project vicinity and address the CEQA consideration that the project may have impacts
that, although not individually significant, would be cumulatively considerable.
Cultural Resources (Historic, Archaeology and Paleontology)
Archaeology/Paleontology — PCR will conduct an analysis to determine potential impacts to
archaeological and paleontological resources. The analysis will identify known resources within the
general vicinity of the project based on archaeological and paleontological records searches to be
obtained by PCR. PCR will also consult with local Native American tribes early in the process to
assist in the identification process. PCR's evaluation of the project's potential impacts on
archeological and paleontological resources in the EIR will provide the following:
■ Regulatory Setting. Summarize applicable local, regional, state and federal policies,
regulations and guidelines.
• Prehistoric Context Statement. Provide a prehistoric context statement that will
characterize the nature and behavior of past Native American activities through time
that took place within the general vicinity of the project site. This statement will
assist with the future evaluation of resources that could be -impacted by the project.
• Archaeology and Paleontology Record Searches /Results. Conduct archaeological
resources records searches through the California Historical Resources Information
System South Central Coastal Information Center (CHRIS- SCCIC) at California State
University, Fullerton that will included review of cultural resource studies and
recorded archaeological resources inside and within a one -half mile radius of the
project site. PCR will also solicit a paleontological resources records search from the
Natural History Museum of Los Angeles County that will include review of all known
fossil localities on and in the general vicinity of the project site. Results of both
records searches will indicate whether or not there are previously recorded
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archaeological or paleontological resources within the project site and vicinity, and
will also provide a basis for assessing the sensitivity of the project site for
undiscovered buried resources.
■ Native American Consultation. PCR will conduct Native American consultation in
accordance with California Senate Bill 18, which requires government -to- government
consultation (i.e., between the lead regulating agency and tribal councils) regarding
traditional tribal cultural places when a project includes a General Plan amendment.
PCR will commission a Sacred Lands File records search through the Native
American Heritage Commission (NAHC) and conduct follow up consultation with
Native American groups identified by the NAHC as having affiliation with the project
vicinity, as recommended by the NAHC. Follow -up consultation will take place early
in the process in the form of a letter sent via certified mail that will indicate the
project site, briefly describe the nature of the proposed project, and request
information recipients may have regarding additional prehistoric or Native American
resources that may be impacted by the proposed project. PCR will follow up on the
letters as necessary and will conduct telephone consultation with interested Native
American contacts and additional appropriate Native American informants identified
through the initial consultation process. Results of the search and follow -up
consultation will provide information as to the nature and location of additional
prehistoric or Native American resources whose records are not available at the
CHRIS- SCCIC.
• Impact Analysis. Provide a sensitivity assessment that will determine the potential to
encounter buried resources within areas of the site and analyze the nature of project
construction activities and their potential to encounter known or undiscovered
archaeological or paleontological resources.
• Mitigation Measures. Define mitigation measures if warranted to address impacts to
archaeological and paleontological resources.
Global Climate Change /Greenhouse Gases
To aid in implementing the Global Warming Solutions Act of 2006, also known as AB 32,
OPR published CEQA Guidelines which took effect in 2010, addressing the evaluation of GHG
emissions under CEQA. In accordance with this guidance, PCR is therefore proposing to analyze
greenhouse gas (GHG) emissions quantitatively and consistency with applicable plans and policies
qualitatively.
PCR will prepare a discussion of the pertinent GHG statutes and regulations at the local,
regional, state and federal levels. PCR will describe existing conditions, ambient GHG levels and
GHG emissions, at the state, federal, and global level, as available and appropriate. At this time
neither the SCAQMD nor the City has promulgated numeric project -level CEQA significance
thresholds for GHG emissions applicable to the proposed project. PCR will perform the GHG
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analysis by demonstrating that the project is consistent with GHG reducing goals established under
AB32. Thresholds of significance will be defined for CEQA consideration, based on City, OPR,
CAPCOA, SCAQMD and /or SCAG guidelines. Annual construction and operation GHG emissions
inventories will be prepared using the CaIEEMod model. The benefit of mandatory emission
reduction measures, in accordance with recently mandated Ca1GREEN building codes, inherent
"smart growth" elements, and voluntary strategies will be calculated using guidance from the
California Air Pollution Control Officer's Association (CAPCOA). The City of El Segundo has not
yet developed a formal GHG reduction plan. However, PCR will evaluate the project's consistency
with applicable State, local, and regional GHG- reduction goals, plans and regulations. Mitigation
measures will be provided, if needed, to address any significant air quality impacts identified in
preparation of the EIR.
Hazards/Hazardous Materials
The EIR analysis of Hazards/Hazardous Materials will be based on a Phase I ESA prepared
by Golder Associates, as described under Task 6 below, as well as other available studies and
information. The analysis of hazards and hazardous materials will address the content parameters set
forth in Appendix G of the CEQA Guidelines. This section of the Draft EIR is expected to
demonstrate that with compliance with regulatory requirements and any mitigation measures
recommended based on the findings of the Phase I ESA, construction and operation of the project
will not result in significant impacts related to hazards or hazardous materials.
Hydrology and Water Quality
The analysis of hydrology and water quality will address potential groundwater and
runoff /erosion effects during construction and drainage flows during operations: The analysis will be
based on a Hydrology Report and Water Quality Analysis prepared by KHA, as described under
Task 6 below. The analysis of hydrology and water quality in the EIR will identify changes in the
amount of off-site water flows due to project construction, City regulations regarding protection
from flooding and adverse effects on water quality and the application of Best Management
Practices (BMTs), pursuant to City policy. This section of the Draft EIR will identify regulatory
requirements and mitigation measures recommended by KHA if warranted to reduce or avoid
significant impacts. The analysis of hydrology and water quality will address the content parameters
set forth in Appendix G of the CEQA Guidelines.
Land Use and Planning
The analysis of land use impacts will evaluate the project's consistency with the City General
Plan Land Use Element and zoning in light of entitlement requests, and will also evaluate project
compliance with other applicable state, regional, and local policies, plans, and programs, such as the
Southern California Association of Governments' (SCAG) Regional Transportation Plan. The
emphasis of the analysis will be to identify any conflicts with plans and policies, and to assess
whether such conflicts would be tied to the potential for physical impacts on the environment.
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Noise
As the proposed project has the potential to increase ambient noise levels on a temporary
(e.g., during construction) and /or long -term (e.g., operations) basis, the issue of noise will be
addressed in the Draft EIR. PCR staff will prepare an evaluation of potential noise impacts
associated with construction activities, surface transportation, and other aspects of project operations
that are noise intensive and that have the potential to impact neighboring noise sensitive land uses.
Potential impacts on the project from sources of noise in the existing sound environment will also be
evaluated to confirm the adequacy of building sound isolation to support attainment of applicable
interior noise standards for residential uses and the potential for adverse noise effects.
PCR will identify and describe relevant local plans, regulations, ordinances, and guidelines
related to community noise; identify and map noise - sensitive land uses in the vicinity that may be
affected by the proposed project; and conduct ambient noise measurements at up to two locations
over 24 -hours (one week day), and at up to three locations for short-term monitoring during peak
traffic hours to establish ambient noise levels in proximity to noise sensitive land uses.
To predict construction - period noise impacts, PCR will utilize published construction
equipment noise level data to characterize the noise source, and apply industry standard distance
attenuation and barrier (natural topography) insertion loss formulas to estimate noise levels at
sensitive receptor locations. Construction - period noise will then be compared to the ambient noise
levels and identified thresholds of significance to determine noise impacts at each receptor location.
PCR will evaluate construction vibration, including evaluation of effects from pile driving (if
utilized) on sensitive receptors (i.e., the adjacent hotel).
PCR will evaluate operational noise and vibration from project related vehicular traffic at
nearby existing roadway segments and on -site stationary noise sources by establishing the
incremental change from existing ambient noise levels to project operational noise levels relative to
identified thresholds of significance. Traffic noise impacts will be evaluated using a roadway noise
computer prediction model based on the Federal Highway Administration (FHWA) traffic noise
prediction model (FHWARD -77 -108) methodologies and criteria. This analysis will be conducted
for up to four scenarios (e.g., Existing, Existing with Project, Future No- Project, and Future with
Project). To calibrate the sound prediction model to more accurately reflect local conditions, the
two short-term (15- minute) noise measurements with simultaneous traffic counts along the analyzed
roadway segments will be used.
To evaluate potential noise impacts from the existing sound environment (i.e. traffic on
roadways) PCR will rely on the City /State Building Code. Mitigation measures in the form of
building sound isolation performances can be identified on an as- needed basis.
PCR will recommend mitigation measures to the extent feasible if significant impacts are
identified. Mitigation measures may include performance standards, recommendations for
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refinements to project design, or, restrictions in the hours and types of project activities. Mitigation
design is not included in this scope of work.
Public Services
The analysis of public services will consider potential project impacts on the delivery of
police and fire protection services. PCR will work with planning staff to get the input needed from
the City departments to support preparation of the police and fire analyses.
PCR's evaluation of the potential project impacts on fire protection services will address
location, response times, staffing, and equipment levels for the fire stations that serve the project
site; identify existing constraints to service and relevant plans or proposals for new fire stations or
increases in staffing and equipment, and; evaluate the project's conformance with regulations and
standards (e.g., fire hydrant flow, and emergency response times). Additionally, in consultation with
the City of El Segundo Fire Department, the analysis will assess the increase in demand for fire
protection and the Department's ability to serve the project and maintain adequate levels of service.
PCR's evaluation of potential project impacts on police services will address the location,
facilities, staffing, equipment levels and response times for the project site. Any existing constraints
to police services in the project area will be identified, based on a consultation with the El Segundo
Police Department. The analysis will assess the increase in demand for police services and the
Department's ability to serve the project area and maintain adequate levels of service.
Transportation /Traffic & Parking
PCR will prepare the transportation, traffic and parking section of the EIR based on a
comprehensive Traffic Impact Study prepared by KHA, as described below under Task 6. This
section of the EIR will summarize the findings of the traffic study, including the evaluation of
intersection and roadway impacts; the amount and adequacy of available parking; and site access
and related circulation issues (e.g., safety issues and hazards related to proposed circulation
improvements including vehicular and pedestrian access, and parking).
Utilities (Water Supply and Wastewater)
The analysis of utilities will address potential impacts associated with wastewater
conveyance and treatment. Project implementation would increase wastewater generation and could
result in the demand for sanitary sewer improvements in the project area. Accordingly, the analysis
of wastewater conveyance will be based on a Sewer Area Study prepared by KHA. The EIR section
will characterize existing and proposed wastewater collection, conveyance and treatment systems for
the project site and area, and estimate future project - related wastewater generation. The EIR section
will also indicate any necessary improvements or mitigation measures to reduce impacts.
Based on PCR's understanding of the project, the proposed land uses would exceed 250,000
sf of commercial use and 1,000 employees, and would therefore meet the thresholds requiring
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preparation of a WSA pursuant to Senate Bill 610 (effective January 1, 2002 and codified in
California Water Code Section 10910 et seq.). PCR will prepare an analysis of water supply to
document the adequacy of water conveyance systems in the area based on information available
from the City and will rely on a WSA prepared by KHA to demonstrate that adequate water supplies
will be available to serve the proposed project.
Screencheck Draft EIR Revision and Preparation of the Public Draft
PCR will submit the 1st Draft E.I.R to the City for review. We anticipate that two (2) round(s)
of City comments will need to be incorporated before the Public Review Draft EIR copy is finalized.
As the precise amount of time and associated fees required for review and incorporation of City
comments cannot be specifically predicted since such staff time and fees will be dependent upon the
extent of comments, PCR has proposed an "allowance" for completion of these tasks. Thus, if the
fee is less than the fee cited in the fee table below, the balance will not be billed. In addition, if fees
are more than required, PCR will seek written authorization prior to proceeding.
PCR will prepare a Notice of Completion and a Notice of Availability, if requested by the
City. PCR will assist in the distribution of the Draft EIR to a list of agencies and organizations
agreed to by the City. That list will include the State Clearinghouse, the County Clerk, Responsible
Agencies, local libraries, agencies and individuals who commented on the NOP or attended the
public scoping meeting, and other interested parties identified in coordination with the City. PCR
will also prepare files for posting the Draft EIR on the City's website and produce CDs of the Draft
EIR for City distribution.
Products
• Ist Administrative Draft EIR City Review (5 hard copies and I electronic copy)
• 2nd Administrative Draft EIR (Proof - Check) for City Review (2 hard copies, 1
electronic copy)
• Public Review Draft EIR (25 hard copies with appendices on CD, 35 CDs (15 for
State Clearinghouse), and I electronic copy)
• Notice of Completion and Availability
Task 4: Prepare Final EIR
At the close of the public review period for the Draft EIR, PCR will coordinate with the City
to obtain all public comments. PCR will review the comments and meet with the City to discuss
issues raised and establish an approach for responding to comments. After consultation with the
City regarding the issues raised, PCR will prepare a Draft -Final EIR. The Final EIR will include: a
summary of the project and its associated impacts; corrections and additions to the Draft EIR; a list
of persons, organizations, and public agencies commenting on the Draft EIR; comments submitted
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regarding the Draft EIR and responses prepared to address those comments; copies of the Draft EIR
comment letters; and a Mitigation Monitoring and Reporting Program (MMRP).
In addition, it is possible that PCR will need assistance from the City or the applicant with
regard to comments that are more political in nature or that are specific to the design of the project.
As discussed in more detail below, PCR can only speculate as to the nature and extent of public
comment regarding the Draft EIR. We have assumed that a light level of public comments will be
submitted to the City requiring responses. As discussed in the Proposed Fees section below, PCR
has assigned allowances for responding to these comments.
PCR anticipates that the City will review the Screencheck Final EIR twice before approving
its contents. Once the City approves the Final EIR, PCR will assist the City with distribution of the
Final EIR to the appropriate agencies and organizations, including those agencies that commented
on the Draft EIR and to local libraries. The Final EIR will be distributed to agencies who
commented on the Draft EIR at least 10 days prior to the hearing date for certification of the EIR.
PCR will also prepare a Notice of Completion to be sent along with copies of the Final EIR to the
State Clearinghouse and County Clerk. As with the Draft EIR, PCR will prepare electronic files for
posting of the document to the City's website and will prepare CDs of the Final EIR for distribution
by the City. Ten days after the Final EIR is sent to commenting agencies, public hearings regarding
the project can commence.
Upon project approval, PCR will file the Notice of Determination with the County Clerk.
This notice will start a 30 -day statute of limitations with regard to approval of the project and
certification of the Final EIR.
Products
■ 1St Administrative Final EIR for City Review (5 hardcopies, 1 electronic copy)
■ 2nd Administrative (Proof - Check) Final EIR for City Review (5 hardcopies,
electronic copy)
■ Final EIR for Public Distribution (15 hard copies, 20 CDs, and 1 electronic copy)
• Notice of Completion
• Notice of Determination (1 hard copy and 1 electronic copy)
Task 5: Management and Meetings
The precise number of meetings required to complete the environmental review process for
the project cannot be determined at this time. The costs for this task are based on an estimate o£: one
(1) kick -off meeting, one (1) public scoping meeting, three (3) coordination meetings /conference
calls, one (1) public meeting on the Draft EIR, and two (2) public hearings on the Final EIR. PCR
cannot predict the number of meetings, technical staff who may need to participate, or the duration
or preparation involved for meetings. Accordingly, as discussed in the Proposed Fees section below,
this task and the hours assumed are considered an allowance. Public meeting and hearing attendance
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will at a minimum include PCR's EPD Division Direction, PCR's Project Manager, and KHA's
Project Manager. Throughout the course of the project, regular as- needed coordination will occur
with the City and /or project team to facilitate preparation of the EIR. The PCR Project Manager will
ensure that the City is apprised of current efforts and any notable issues, and is consistently current
on CEQA document status and schedule.
Task 6: Subconsultant Technical Studies
With the exception of the Traffic Impact Study, the subconsultant technical studies described
below can be considered optional tasks, assuming the studies or sufficient equivalent information
adequate to support the EIR analyses can be provided under separate contract or by the City or
applicant.
Kimley -horn Associates
Traffic Impact Study
KHA will prepare a Traffic Impact Study to address the traffic- related impacts of the
proposed project. Our understanding is that the project is anticipated to be constructed over a
number of years, with completion envisioned for 2026. For purposes of this scope of work, it is
assumed that two phases of project development will be studied, in order to identify recommended
timing of mitigation improvements. The timing of the phasing, and the level of development to be
assumed in each phase will be coordinated with the City and the applicant. The fee estimate for the
traffic study includes an optional fee for analysis of additional development phases.
The Traffic Impact Study will address the following conditions:
■ Existing Conditions
- Without Project
- With Project
■ Phase 1 Opening Year
- Without Project
- With Project
■ Phase 2 Opening Year
- Without Project
- With Project
The Traffic Impact Study will evaluate the traffic - related impacts of the proposed project
(both phases) during the morning and evening peak hours on a typical weekday at up to 20 study
intersections in the project vicinity. KHA will coordinate with City staff to identify the study
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intersections. The evaluation will take into consideration project features and aspects of the
surrounding circulation environment that will affect project trip generation and traffic patterns.
These features include:
■ Internal trip capture potential between the office uses (both the existing development
and the future office) and the on -site and nearby support facilities;
• Pass -by trip reduction potential related to the retail development; and,
• Trip reduction potential due to mode choice options, including ride share programs,
MetroLink, transit, shuttle, bicycling, and walking;
The study will also provide an evaluation of the on -site circulation and project access for the
site and the new development; pedestrian mobility to and throughout the site; and compliance with
the City's parking requirements. The study will meet the requirements of the City of El Segundo,
and will comply with Los Angeles County Congestion Management Plan (CMP) and Caltrans
requirements. The following tasks are based on KHA's understanding of the project and the study
requirements of the City of El Segundo.
Project Initiation
■ Obtain a complete project description and a to -scale copy of the project site plan,
including:
- number and type of site facilities (i.e., square feet of office, 15 retail, etc.);
- building and hardscape footprints;
- site layout showing all project driveways and parking areas;
- parking supply for each component of the development;
- on -site vehicle flow lines;
- project phasing and timing; and
- any other project features that will affect the flow of traffic into and out of the site,
and the project's traffic impacts on off -site circulation facilities.
Traffic Impact Analysis Tasks
■ Collect current weekday morning and evening peak hour traffic count data for the
study intersections. We will provide a list of the study intersections for which current
(less than one year old) traffic data is available. For budgeting purposes, it is
assumed that new traffic count data will need to be collected at up to 15 study
intersections.
Conduct intersection analysis to determine operating conditions for the Existing
Conditions scenario.
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• Intersection analysis will be conducted using the City's approved Intersection
Capacity Utilization (ICU) methodology. In addition, any intersection on a Caltrans
facility will be analyzed using the Highway Capacity Manual (HCM) methodology, as
required by the Caltrans Guide for the Preparation of Traffic Impact Studies.
• Obtain Cumulative Project information from the City of El Segundo and surrounding
cities. KHA will start with the Cumulative Project information compiled for recent
studies prepared KHA for other projects in the vicinity, and each contributing agency
(adjacent cities and agencies) will be contacted to confirm and update this
information. The update will include obtaining information regarding the
construction status of some of the larger projects in the City which are partially
complete, estimating timing of development completion for each Phase Opening Year,
and adjusting the trips associated with those projects accordingly.
• Distribute Cumulative Project traffic through the study intersections for each Opening
Year for the Phase 1 and Phase 2 scenarios to develop Opening Year Without Project
conditions.
Develop trip generation estimates for the proposed site uses, using the Institute of
Transportation Engineers (ITE) Trip Generation Manual (9th Edition) publication.
ITE offers several land use types for office uses, including General Office Building,
Corporate Headquarters Building, Single- Tenant Office Building, Office Park, and
Research and Development Center. KHA will provide copies of the ITE land use
descriptions for each office category for consideration, and confer with City staff and
the project team on the most appropriate office category to be used for the proposed
project.
Develop trip distribution and assignment assumptions for each component of the
project.
■ We will submit trip generation and trip distribution assumptions to City staff for
concurrence prior to proceeding with the analysis.
■ Distribute the project traffic to the surrounding street system and through the study
intersections.
■ Conduct intersection analysis for the project Opening Years — Without and With the
Proposed Project.
■ Conduct the following analyses to satisfy Caltrans traffic study impact requirements,
per the Caltrans Guide for the Preparation of Traffic Impact Studies:
- ramp queuing analysis for the I -105 and I -405 ramp interchange intersections to
which the project will add project traffic;
- freeway weaving and diverging analysis for the I -105 and I -405 freeway segments
adjacent to the interchanges that the project will use to access the freeway;
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- freeway mainline analysis for the I -105 and I -405 freeway segments to which the
project will add project traffic;
Obtain construction traffic information from the applicant or the applicant's
representative, and prepare an analysis of construction traffic impacts, including the
effects of construction employee traffic, large construction truck traffic, quantity and
duration of truck trips for grading material import or export, and street closures and
traffic control on the local street system.
• Identify project impacts, and project mitigation, if necessary. The impact mitigation
section will identify the improvements needed to mitigate project impacts for each
phase of the analysis.
• Evaluate proposed site access, on -site circulation provisions for both vehicles and
pedestrians, and project parking, and make recommendations for measures to reduce
traffic throughout and to and from the project site, using Transportation Demand
Management (TDM) strategies.
• Prepare a stand -alone Traffic Impact Study summarizing the analysis methodology,
study findings, and recommendations.
• Prepare trip generation estimates and comparison tables for two project alternatives.
• Assist in preparation of responses to traffic- related comments (up to 12 hours), to the
extent that no new analysis is required.
■ KHA attendance at the following meetings is assumed:
- Kick -off meeting
- One working meeting with the project team
- Two public hearings (one Planning Commission and one City Council)
Water Supply Assessment (WSA)
KHA will prepare a stand -alone WSA to address the related water supply impacts of the
proposed development. The analysis will include the following:
■ Summarize the City's existing water demand (current consumption) as well as the
12.5 -acre existing water and current consumption from readily available master plan
and utility bills provided by the City Water Department.
■ Summarize and incorporate estimated water consumption from current approved and
pending projects and the City's ability to meet the proposed consumption from readily
available information provided by the City Water Department.
Prepare an on -site 12.5 -acre water demand for the proposed project for both domestic
and fire. The study will be prepared in accordance with the City of El Segundo Water
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Department standards. This will include a table of land use types, acreage, dwelling
units, and square footages based on the approved land use assumptions. Potential
water demand estimates will be based on land use information and unit /square
footage factors at project build -out.
■ Assess the specific changes to the water system of the 12.5 -acre proposed density
from the site's existing density and the City's ability to meet the proposed
consumption.
■ Discuss relevant policies related to water from the City's General Plan and Water
Master Plan.
• Attend meetings as required with the City and Water Department. KHA assumes a
maximum of 4 hours will be required for WSA related meetings.
• The deliverables for this task will include an on -site (12.5 acre) WSA for the City
Water Department to exercise independent judgment to approve. Per SB610 /SB221
Guidebook, a consultant /developer can prepare and submit material to be used in the
WSA, but the water supplier is ultimately responsible for the WSA and must exercise
its independent judgment as it considers adoption of the water supply assessment.
• Provide review and comments on the Water Supply section of the EIR related to the
WSA. Assumes a maximum of four (4) hours will be required for this effort. As per
the request, KHA will prepare a WSA not a Water Technical Report or any analysis
related to water and fire water utilities as part of the water supply section in the EIR.
• Assist in preparation of responses to water supply- related comments (up to 4 hours),
to the extent that no new analysis is required.
The scope of work for the WSA assumes the City will provide the City water model or
modeling input for the campus to run the analysis. No modeling of a city -wide system is assumed to
be part of this effort. KHA will order and coordinate current Fire Plow Tests within the project
vicinity (maximum of 4 flow tests) or obtain readily available data.
Sewer Area Study
KHA will prepare a stand -alone Sewer Area Study to address the related sewer availability of
the proposed development. The analysis will include the following:
Through the services of a sub consultant, KHA will provide sanitary sewer flow
monitoring for 7 days at four manhole locations and a report of the results (assumes 2
locations on Continental and 2 locations on Grand Avenue). The flow monitoring
results are necessary to determine the existing sanitary sewer flows from the project
site and the available capacity of the receiving sanitary sewer mains downstream of
the project (offsite). Work.will include coordination with the City the manholes to be
monitored.
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KHA will prepare a report identifying the results of the flow metering along with a
graphical representation of the data. The report will include the following sections:
Background (describes the proposed development and anticipated discharge), Data
Collection (describes the metering locations and data collected, data should include
level, d/D ratio, flow rate, and velocity), Analysis (presents impacts of additional flow
on the capacity of the sewer system including charts of daily flows), and Conclusion
(evaluates whether the sewer system can accept the additional hydraulic loading).
■ Attend meetings as required with the City. Assumes a maximum of four (4) hours
will be required for meetings related to this effort.
Provide review and comments of the sewer area study related to the EIR analysis.
Assumes a maximum of four (4) hours will be required for this effort. Assist in
preparation of responses to sewer capacity related comments (up to 4 hours); assumes
that no new analysis is required.
Preliminary Hydrology Study
KHA will prepare a preliminary hydrology study in accordance with City of El Segundo
requirements. The hydrology study will include calculations for the pre - developed and developed
conditions to determine the measures required to mitigate the increased storm water flows associated
with development of the proposed project.
Work includes reviewing the existing information including existing project as -built and
technical studies related to the grading, drainage, and water quality design on the campus to
determine opportunities and constraints related to the drainage design and incorporation of the water
quality elements discussed in Task D below.
KHA will also request record drawings from the City of El Segundo for the adjacent streets
and storm drains. If required, we assume that the Client will provide percolation testing for the
underlying soils and field topography if existing information is incomplete.
This study will analyze on -site drainage flows which are required to size on -site drainage and
water quality facilities. The sizing of the required drainage facilities will be reviewed for adequacy
with the expected water quality mitigation needs of the project. This information will be used to
address hydrology and storm utility requirements under CEQA.
KHA will attend meetings as required with the City. Assumes a maximum of 4 hours will be
required for related meetings. KHA will review and comment on related content in the Hydrology
and Water Quality Section of the EIR, assuming a maximum 4 hour effort. KHA will assist in
preparation of responses to related comments on the Draft EIR, assuming a maximum 4 hour effort
with no new analysis required.
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Preliminary Water Quality Management Plan (WQMP)
KHA will prepare a preliminary WQMP in general conformance with the requirements and
conditions of the County of Los Angeles Low Impact Development (LID) ordinance and Los
Angeles County MS4 permit adopted in 2012, which prioritizes infiltration as a treatment method,
followed by storage and reuse and biofiltration. Geotechnical constraints may limit the possibility of
infiltration and require a technical feasibility negotiation with the City on certain drainage and water
quality requirements. In addition to LID design, hydromodification requirements that may apply to
the Project and will be analyzed. It is assumed that the geotechnical consultant will review and
conceptually approve the drainage and water quality conceptual designs for constraints that are
relevant to them.
KHA will attend meetings as required with the City. Assumes a maximum of 4 hours will be
required of this effort. Provide review and comments of the water quality study related to the
Environmental Analysis. Assumes a maximum of four (4) hours will be required for this effort.
Assist in preparation of responses to water quality section (up to 4 hours), to the extent that no new
analysis is required.
Golder Associates
Preliminary Geotechnical Assessment
Golder will perform a preliminary geotechnical and geological assessment for the project site
to address factors identified in Appendix G of the CEQA guidelines. It is expected that the
assessment will provide information that confirms regulatory compliance, City review and approval
of required geotechnical reports, and conformance with standard engineering practices will be
sufficient to avoid significant impacts associated with geology and soils. Preparation of the
assessment early in the process will allow this issue to be scoped out of the EIR. Golder's scope will
include an assessment of CEQA thresholds of significance for the following:
■ Rupture of a known earthquake fault, as delineated on the most recent Alquist - Priolo
Earthquake Fault Zoning Map issued by the State Geologist for the area or based on
other substantial evidence of a known fault.
■ Strong seismic ground shaking.
■ Seismic - related ground failure, including liquefaction.
■ Landslides.
• Location of the Property on a geologic unit or soil that is unstable, or that would
become unstable as a result of the project, and potentially result in on- or off -'site
landslide, lateral spreading, subsidence, liquefaction, or collapse.
• Presence of expansive soil, as defined in Table 18 -1 -B of the Uniform Building Code
(1994).
131
Ms. Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
June 26, 2014 - Page 22
Golder's preliminary geotechnical and geological assessment will consist of an office -based
review of available data and their scope does not include any subsurface field exploration or
sampling and testing of onsite soils. Based on the findings of their assessment, a field exploration
may be required, but would need to be carried out under a separate scope of work.
Golder's scope of work includes review of the following:
■ Alquist- Priolo fault maps.
■ Seismic Hazard Zonation Program maps and reports from the California Geological
Survey (CGS).
■ Ground motion information from the United States Geological Survey (USGS).
■ Geotechnical reports provided by PCR or available for review at the City of El
Segundo.
Phase I Environmental Site Assessment (Phase I ESA)
Golder will perform a Phase I ESA at the subject property. The general purpose of the Phase
I ESA is to identify recognized environmental conditions (RECs) in connection with the property, to
the extent feasible, pursuant to the following: the processes prescribed in the ASTM International
Standard E 1527 -613, entitled "Standard Practice for Environmental Site Assessments: Phase I
Environmental Site Assessment Process" (ASTM Standard); the Environmental Protection Agency
(EPA) Rule entitled "Standards and Practices for All Appropriate Inquiries; Final Rule" (AAI Rule),
40 CFR Part 312; this Proposal; and Golder's professional judgment. Per the AAI Rule, the ASTM
Standard may be used to comply with the AAI Rule. All references in this proposal to ASTM
therefore include the AAI Rule.
The ASTM Standard defines RECs as "the presence or likely presence of any hazardous
substances or petroleum products in, on, or at a property: (1) due to release to the environment; (2)
under conditions indicative of a release to the environment; or (3) under conditions that pose a
material threat of a future release to the environment."
The scope of services for the Phase I ESA include a records review, property reconnaissance,
interviews, and report preparation as these tasks are described in the ASTM Standard. The scope
assumes Golder will be provided user knowledge and information as required by the ASTM
Standard. Golder will review publically available documents and maps provided by the City of El
Segundo and County of Los Angeles regarding methane zones. A summary of the findings will be
provided in the Phase I ESA report. No sampling will be conducted as part of this methane
assessment.
If requested during Golder's performance of this scope of work, Golder will add to its scope
of services an assessment of Business Environmental Risks with respect to the property, defined by
the ASTM Standard as "risks that can have a material environmental or environmentally driven
132
Ms. Kimberly Christensen AICP Planning Manager
CITY OF EL SEGUNDO _
June 26, 2014 - Page 23
impact on the business associated with the current or planned use of a parcel of commercial real
estate." Completion of a Business Environmental Risk assessment is not included in this scope of
work.
Per the ASTM -13 Standard, Golder's scope of services will not include non -scope
considerations as listed in Section 13 of the ASTM Standard. Non -scope considerations include, but
are not limited to indoor air quality (unrelated to releases of hazardous substances or petroleum
products into the environment), asbestos, lead -based paint, mold, archaeological assessment,
wetlands, radon, ecological survey, etc.
The findings, conclusions, and recommendations of the preliminary geotechnical assessment
and Phase I ESA will be presented in two written reports. The reports will contain sufficient
information for addressing geotechnical /geology and site environmental issues for inclusion in the
EIR. Golder will provide an electronic copy of a draft report for review and comment prior to
issuing a final report.
EIR Schedule
PCR will prepare a detailed schedule upon authorization to proceed. However, it is assumed
that preparation of the Project Description, Initial Study, and issuance of the NOP will occur within
an approximate 10 week period, followed by an approximate 6 month period to complete
preliminary drafts of the EIR for City review, and to publish the Draft EIR. Assuming a 45 -day
public circulation period and an approximately 3 month process to respond to comments and
produce the Final EIR, the total CEQA process would be completed within an approximate 12
month time frame. The project schedule will be highly dependent upon timely receipt of the project
information requested in the Task 1 Data Needs Memorandum, timeframes for review of the
document by City staff, and the nature and extent of City and public comments. While the PCR
project team will commit the necessary resources to ensure the preparation of the EIR within the
desired time frame, in the event substantive changes to the Project Description occur after it has
been drafted, project information is not available or complete early in the process, changes in
technical reports prepared by others result in delays, comments greatly exceed anticipated levels, or
if sizeable changes in the scope occur, the schedule may be affected. PCR will notify the City at the
earliest point possible if issues arise with the potential to affect the project schedule.
PROPOSED FEES
Based on our understanding of the project and the Scope of Work provided in the previous
section, our estimated fee to prepare each environmental document and associated documentation is
outlined in the table below. Fees and charges will be billed on a monthly basis in accordance with
PCR's current Billing Rates and Expense Charges, provided in Attachment A of this proposal.
Attachment B of this proposal includes the detailed cost spreadsheet that serves as the basis for the
table below.
133
Ms Kimberly Christensen, ICP
. Kim e ly Chr sten n, A , Planning Manager
CITY OF EL SEGUNDO
June 26, 2014 - Page 24
Should the need arise for additional professional services beyond those set forth in the scope
of services due to changes in the process or the regulatory environment, PCR will request written
authorization from the City to proceed prior to the initiation of the additional services. Factors
triggering an increase in the scope of services and a revised fee may include, but are not necessarily
limited to: a prolonged iterative effort to define the project sufficiently for CEQA analysis;
modifications in the project after the Project Description has been drafted; analysis of technical
issues other than those identified in this scope of work; revisions due to inadequate technical reports
or changes in technical reports prepared by others; more City comments or meetings than estimated;
more public comments than estimated; production of additional or more costly documents than
estimated; or significant delays in the project beyond the control of PCR.
Although PCR will provide quality documents to the City that will not require substantive
staff time for editing due to a lack of care, we cannot accurately estimate the level of effort and
associated fees that will be required to address City comments on the various iterations of the
documents, or to address public comments on the Draft EIR. In these instances, we have proposed
allowances for these tasks based on general estimates. In the event less effort is required than
provided for with these allowances, PCR will not bill the balances. Similarly, if these allowances
are not sufficient to address the responses to public comments or to incorporate City revisions, PCR
will request additional authorization from the City. Regarding City comments, the number of
document iterations and the estimates of level of effort assume PCR will have reasonably addressed
first round comments, and that comments on subsequent iterations of a document will primarily
focus on addressing new content associated with edits made to address previous comments. PCR
will not seek authorization for exceedence of allowances due to a lack of care or technical errors on
PCR's part. PCR also reserves the right to transfer fees between line items for subtasks within the
Draft EIR.
134
Ms. Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO
June 26, 2014 - Page 25 i1mm
Summary of Proposed Fees for the Mattel Continental Grand Campus Specific Plan EIR
Task Task Description Fees _
1 Collect Data /Prepare Project Description $15,800
2 Prepare/Distribute Tnitial Study Package $13,900
Subtotal $29,700
3 Prepare Draft EIR
Air Quality Analysis $10,800
Archaeology/Paleontology $5,030
Greenhouse Gas Analysis $7,000
Noise Analysis $11,500
Aesthetics, Cultural Resources, Hazards, Hydrology, Land Use,
Services/Utilities, Traffic, Alternatives, Other $81,945
City Comments $12,430 a
Noticing and Distribution $4,985
Subtotal $133,690
4 Final EIR
1" Draft -Final EIR $12,300
City Comments $8,500 °
Mitigation Monitoring Program $2,900
Noticing and Distribution $3,800
Subtotal $27,500
5 Meetings and Management Coordination - EIR $38,120 °
Subtotal PCR Labor $229,010
Subtotal PCR Direct Expenses $9,735 "
SUBTOTAL PCR COSTS $238,745
6 Subconsultant Technical Studies (include 10% PCR Administrative Cost)
6.a Traffic Impact Study $75,460
TOTAL EIR FEE WITHOUT OPTIONAL TASKS $314,205
Optional Tasks
Kimley -Horn Associates
6.b Water Supply Assessment $16,500
6.c Sewer Capacity Study $12,300
6.d Hydrology Study $14,100
6.e Preliminary Water Quality Management Plan $11,700
6.f Meetings and Coordination $1,200
6.g Expenses (sewer flow monitoring, fire flow tests, office expenses) $20,000
Subtotal Kimley -Horn Associates (includes 10% subconsultant mark -up) $83,380
Golder Associates
6.h Preliminary Geotechnical Assessment $3,500
6.i Phase I Environmental Site Assessment $6,000
Subtotal Golder Associates (includes 10% subconsultant mark -up) $10,450
TOTAL FEE WITH OPTIONAL TASKS $408,035
Dollar values are allowances; actual costs could be higher or lower. Should actual costs be lower, only actual
costs will be billed. Should circumstances cause actual cost to exceed budgets for the line items, additional
authorization will be sought prior to exceeding approved budgets.
b Dollar value is an estimate and will generally be determined by the number of copies of the Initial Study and EIR
and Technical Analvses that will be required, and the size of the documents.
135
Ms. Kimberly Christensen, AICP, Planning Manager
CITY OF EL SEGUNDO WAPOW
June 26, 2014 - Page 26
We appreciate the opportunity to submit this proposal and to work again with the City of El
Segundo. The terms of this proposal remain valid for sixty (60) days and are subject to change after
that time. Should you have any questions or require additional information please feel free to
contact us at (310) 451 -4488. Thank you for considering PCR.
Sincerely,
PCR SERVICES CORPORATION
Jay Ziff
Principal, Director of Environmental
Planning & Documentation
Attachment A — PCR and Subconsultant Billing Rate Sheets
Attachment B — Detailed Cost Spreadsheet for EIR
Attachment C — PCR Resumes
Cc: Ms. Trayci Nelson, Senior Contract Planner
City of El Segundo
136
Attachment A - PCR and Subconsultant Billing Rate Sheets
137
9 Own"...
PCR 2014 BILLING RATES AND EXPENSE CHARGES
PROFESSIONAL TIME
Environmental Planning & Documentation
PrincipalPlanner ................................................................................... ...............................
$170.00
SeniorPlanner II .................................................................................... ...............................
$140.00
SeniorPlanner I ..................................................................................... ...............................
$125.00
Planner................................................................................................... ...............................
$110.00
AssociatePlanner ..................................................................................... ...............................
$95.00
AssistantPlanner ...................................................................................... ...............................
$80.00
Technician................................................................................................ ...............................
$65.00
Intern....................................................................................................... ...............................
$55,00
Principal/ Director .................................................................................. ...............................
$205.00
AssociatePrincipal ................................................................................. ...............................
$180.00
President................................................................................................. ...............................
$285.00
Biological Services
Principal Regulatory Scientist ................................................................ ............................... $170.00
PrincipalBiologist ................................................................................. ............................... $170.00
Senior Biologist II /Senior GIS Specialist .............................................. ............................... $140.00
SeniorBiologist I ................................................................................... ............................... $125.00
Biologist................................................................................................. ............................... $110.00
AssociateBiologist .................................................................................. ............................... $95.00
AssistantBiologist ................................................................................... ............................... $80.00
Technician................................................................................................ ............................... $65.00
Intern........................................................................................................ ............................... $55.00
Associate Principal /Deputy Director ..................................................... ............................... $180.00
Principal, Biological and Environmental Compliance ........................... ............................... $205.00
Principal/ Director ................................................................................... ............................... $235.00
Air Ouality, Climate & Acoustics Services
Principal Engineer/ Scientist ................................................................... ...............................
$170.00
Senior Engineer /Scientist II ................................................................... ...............................
$140.00
SeniorEngineer /Scientist I ................................................................... ...............................
$125.00
Engineer/ Scientist .................................................................................. ...............................
$110.00
Associate Engineer/ Scientist ..................................,.......,.........,............... ............................... $95.00
Assistant Engineer/ Scientist ..................................................................... ...............................
$80:00
Technician............................................................,.....,.,....................,...... .....,.........................
$65.00
Intern.............. .......................................................................................... ...............................
$55.00
Principal/ Director ................................................................................... ...............................
$185.00
201 Santa Monica Boulevard, Suite 500, Santa Monica, CA 90401 INTERNET www.pernet.com reI- 310.451.4488 FAx
310.451.5279 139
PCR 2014 Billing Rates and Expense Charges — Page 2
Historic Resources
PrincipalHistorian ................................................................................. ............................... $150.00
SeniorHistorian II ................................................................................. ............................... $140.00
SeniorHistorian I ................................................................................... ............................... $125.00
Historian................................................................................................. ............................... $110.00
AssociateHistorian .................................................................................. ............................... $95.00
AssistantHistorian ................................................................................... ............................... $80.00
Technician................................................................................................ ............................... $65.00
Intern........................................................................................................ ............................... $55.00
Director.................................................................................................. ............................... $170.00
Archeological & Paleontological Resources
Principal Archaeologist / Paleontologist .................................................. ...............................
$150.00
Senior Archaeologist/Paleontologist II :.................................................. ...............................
$140.00
Senior Archaeologist/Paleontologist I ............................................ ............................... ..
$125.00
Archaeologist / Paleontologist .................................................................. ...............................
$110.00
Associate Archaeologist / Paleontologist ................................................... ............................... $95.00
Assistant Archaeologist/Paleontologist ................................................... ............................... $80.00
Technician................................................................................................ ...............................
$65.00
Intern........................................................................................................ ...............................
$55.00
Director.................................................................................................. ...............................
$170.00
Support
SeniorGIS Specialist ............................................................................. ............................... $140.00
GraphicsSpecialist .................................................................................. ............................... $85.00
Senior Publications/ Production .........................................,.............,......... ............................... $75.00
Publications/Production ........................................................................... ............................... $50.00
DIRECT EXPENSES
Direct expenses will be billed at 110 percent, including but not limited to:
■ Retention of subcontractors.
■ Purchase or rental of project materials and special supplies.
■ Reproduction, printing and photographic costs.
■ Postage, delivery, telephone and other communication costs when requested or approved by
client.
■ Lodging, transportation, and project - related mileage necessarily incurred at the prevailing
Internal Revenue Service Standard Mileage Rates.
BILLING TERMS
• Unless other contractual terms are agreed upon, PCR invoices on a monthly basis. Payment
is due 30 days from date of invoice.
• PCR's scheduling commitments are made and taken seriously. However, PCR reserves the
right to modify performance schedules in instances where payment of PCR invoices falls
behind agreed -upon terms.
• PCR recalibrates its billing rates for professional time at the beginning of each calendar year
and reserves the right to raise its billing rates for one or more professional categories by no
more than five (5) percent 12 months following project initiation
M1
Kimley »Horn
KIMLEY -HORN AND ASSOCIATES, INC.
HOURLY RATE SCHEDULE
Effective thru December 31, 2014
STAFF
SUPPORT STAFF ............................................ ............................... $ 70.00 - $125.00
DESIGNER /TECHNICIAN /CADD OPERATOR ................ $ 80.00 - $135.00
ANALYST........................................................... ............................... $ 90.00 - $140.00
PROFESSIONAL .............................................. ............................... $135.00 - $ 165.00
SENIOR PROFESSIONAL ............................ ............................... $180.00 - $ 260.00
PRINCIPAL ........................................................ ............................... $ 225.00 - $ 260.00
EXPENSES
SUBCONSULTANT / REIMBURSABLE EXPENSE MARK- UP ..................15%
Note: Billing Rates are reviewed annually and are adjusted as necessary
141
COLDER ASSOCIATES INC.
IRVINE, CALIFORNIA
PROFESSIONAL RATE SCHEDULE FOR CALENDAR Y15AR 2014
Invoices from Golder Associates Inc. include all labor charges, other direct costs, and costs associated
with in -house services. Charges include only those services directly attributable to the execution of the
work. Time spent when traveling in the interest of the work will be charged in accordance with the hourly
rates. Rates for Professional services related to expert testimony, including time spent in depositions and
the preparation and presentations of testimony, are available upon request.
Labor charges are based upon standard hourly billing rates for each category of staff. The billing rates
include costs for salary, payroll taxes, insurance associated with employment, benefits (including holiday,
sick leave, and vacation), administrative overheads, and profit. Rates by labor category are as follows:
Billing
Personnel
Hourly Rafe
Level
Category
(U.S.$)
B1
Admin Support
$70
132
Staff Admin Support
$75
133
Senior Admin Support
$85
134
Project Coordinator
$95
T1
Technician
$75
T2
Staff Technician
$90
T3
Senior Technician
$100
D1
Draftsperson
$85
D2
Staff Draftsperson
$95
D3
Senior Draftsperson
$110
C1
Engineer /Scientist
$105
C2
Staff Engineer /Scientist
$115
C3
Project Engineer /Scientist
$125
C4
Senior Project Engineer /Scientist
$150
C5
Senior Engineer /Scientist
$180
C6
Senior Consultant
$210
C7
Practice /Program Leader
$240
C8
Senior Practice /Program Leader
$260
Other direct costs, including materials, travel, subsistence, and subcontractor costs, will be invoiced at
cost plus a minimum general and administrative fee of 15 %.
An Office Service Fee for direct project non -labor office costs including mail, telephone, fax transmissions,
personal computers as well as reasonable and customary in -house photocopying will be billed at a
minimum of 7% of the total labor fees. This Office Service Fee does not include CAD /GIS computers,
color photocopies, outsourced photocopies /reproductions or drawing reproduction. These services will be
billed at the following rates:
SERVICE
RATE
CAD /GIS Computers
$20 /hour
Color Photocopies
$0.20 /page
Color Plotter (D &E size)
$5 /plot
Rates for laboratory services and use of equipment owned by Golder Associates Inc. will be provided
upon request.
Nov 2013 (FAssociates. (�' ��
GAI OMs +�
Rate Schedule Asc
Attachment B - Detailed Cost Spreadsheet for EIR
143
�i
Tmehnlrol Studies,
$
16,500
Kimey- onn Associates
S
7,500
Traffic Impact Study
Senior
61,500
Expenses
S
7,100
Subtotal Subconsultants with 10 %Mark-up
S
Director/
Assoc,
S
75,460
Senior
Asslst.
Arch:Wgi
Preliminary Geotechnical Report
Senior
3,500
Totals
S
6,000
Principal
Principal
Senior
Director
Engineer/
Engineer/
Paleontologl
Graphics
Publication
Task
(EPD)
(EPD)
Planner ll
(AQCA)
Sclentistl
Scientist
at
Specialist
9Specialist
$ 205
$ ISO
S 140 $
185
$ 125
S 60
$ 125
S
85 S 75
Hours
Cost
Tsak #; Pro AAthlltlrAiot110oi1ap P and Pre ectD tlon
S 1.: a o c n 5- p
a
114
4
33
S
35
Subtask 1.2: Draft Project Description
3
30
B
1
46
$
7,680
Subtask 1.3: Revise Project Description
3
B
_
2
1
1
15
S
2,585
Subtotal Task 1
14
58
0
5
4
4
0
7
2
94
$
15,800
TaskR: raetDlehiAltislntNalSlu RfOP
5 s 2.1 Draft Iri a Study Package 0
9
50
1
67
9,600
Subtask 2.2: Final Initial Study PackagaINOP
4
8
2
2
16
$
2,160
Subtask 2.3: Distribute
4
8
4
16
$
2,140
•Sublotal Task 2
2
17
66 -
1
0
0
0
3
10
991$
13,900
Ossk3 sraRlilstrlMrtsDralt £ tR
u 3.t: een Dr EIR
Summary
16
1
17
$
2,315
Project Description
2
24
4
4
1
35
3
5,705
Aesthetics
2
4
40
1
47
S
6,805
AGQuaYly
1
4
10
45
30
90
S
10,800
Archaeological & Paleontological Resources
!
2
16
16
0
3
38
$
5,030
Hydrology & Water Quality
1
2
40
1
2
46
S
6,400
Greenhouse Gases/Global Climate Change
1
3
8
30
10
3
55
$
7,000
Hazards & Hazardous Materials
1
4
40
1
2
2
50
S
7,030
Land Use & Planning
2
3
46
2
55
S
7,820
Noise
2
4
16
46
17
4
89
S
11,500
Utilities & Service Systems: Water Supply and WW
2
4
150
3
159
S
22,355
Afternatives
2
30
60
8
6
0
4
110
$
16,780
Mandatory CEQA Sections
2
20
1
23
$
3,235
Consistency Review
4
18
1
1
24
S
3,500
Subtask 3.2: 2nd Soreencheok Draft EIR
2
20
40
8
1 _
1
1
14
87
S
12,430
Subtask 3.3: Prepare and Circulate Public Draft EIR
6
18 _
-510
1
16
41
S
4,985
Subtotal7ask3
0
116
53
128
58
16
12
54
968
$
133,690
Taek4 7it131srrom Final E�R
Su a 4. st Screencheck Response to CommentsJImal EIR
6
32
17
8
7
3
7
79
¢
12,300
Subtask 42: 2nd Screencheok Response to CommentsiRnal EIR
6
20
4
2
2
4
38
S
6,310
Subtask 4.3: Final Response to Comments/Final EIR
2
4
4
0
0
16
$
2,200
Subtask 4,4; lAggation Monitoring Program
1
2
16
1
20
S
2,890
Subtask 4.5: Noticing and Distribution
6
16
3
3
28
$
3,800
Subtotal Task 4
64
W
10
B
0
0
13
14
181
$
27,500
Taek6; MAna0er88n 51eat1ngedlafaconsdHaaringr
Sub 5.1: artageman1
30
2
Subtask 52: Meetings & Telocons
9
9
3
21
S
4,020
Subtask 5,3: Public Scoping Meeting
6
9
4
4
7
5
35
$
5,120
Subtask 5.4: Hearings & Staff Report Assistance
24
26
16
_
66
$
12,560
Subtotal e
4
31
0
0
,1
PCR LABOR
1548
,O1
Tmehnlrol Studies,
$
16,500
Kimey- onn Associates
S
7,500
Traffic Impact Study
$
61,500
Expenses
S
7,100
Subtotal Subconsultants with 10 %Mark-up
S
75,460
TOTAL TECHNICAL STUDIES TASKS
S
75,460
Expensaa
$
16,500
Reprographics
S
7,500
Delivery/Postage
S
250
Transportation
S
500
Archaeo/Palso record search expenses
S
600
TOTAL EXPENSES (wilh 10% markup)
$
9,735
GRAND TOTAI: (MUmut op. one W 8 314,205
Water Supply Assessment
$
16,500
Sewer Capacity Study
I
12,300
HyrdclogyStudy
$
14,100
Preliminary Water Quality Management Plan
S
11,700
Meetings and Coordination
S
1,200
Expenses (sewer Bow monitoring, fire flow tests, office expenses)
$
20,000
krder Associates
Preliminary Geotechnical Report
S
3,500
Phase I ESA
S
6,000
Subtotal Subconsultants with 10% Mark-up
$
93,830
TOTAL OPTIONAL TASKS
S
93,830
145
Attachment C - PCR Resumes
wo
14
,a
Jay Ziff, PRINCIPAL / DIRECTOR OF ENVIRONMENTAL PLANNING & DOCUMENTATION
Education
Experience
• M.L.A., California State
Representative CEQA and NEPA Projects: Mr. Ziff served as PCR's project
Polytechnic University, Pomona,
manager for the Environmental Impact Statement (EIS) /Environmental Impact
1989
Report (EIR) for the Los Angeles International Airport (LAX) Master Plan for
• B.A., Environmental Studies,
over a decade. He worked as a part of a larger multidisciplinary team in concert
University of California, Santa
with engineers and technical subconsultants in preparing the document for this
Barbara, 1983
highly complex and controversial project. Despite a number of aggressive legal
challenges, the document was certified and the project approved in 2005.
Professional Affiliations
Subsequent to the Master Plan, Mr. Ziff managed the EIR for the proposed
• Urban Land Institute
replacement of the LAX Central Utility Plant. In addition, he managed PCR's
Summary
efforts on the Specific Plan Amendment Study EIR which included preparation
Jay Ziff has 25 years of experience in
of a number of EIR sections.
environmental consulting. Mr. Ziff
Mr. Ziff is also serving as the Principal -In- Charge of the Gregory Canyon
has managed preparation of a full
Landfill EIS, working with the U.S. Army Corps of Engineers as the Lead
range of documents pursuant to
Agency. Additional, recent Southland projects of note include managing the
California Environmental Quality Act
Metropolis Mixed -Use Project in downtown Los Angeles, the Skyline Ranch
(CEQA) and National Environmental
project in northern Los Angeles County, the Point View Project in Ranch Palos
Policy Act (NEPA), including studies
Verdes, the Santa Monica Downtown Parking Program EIR, and the Eastern
for new land development,
Urban Center Sectional Planning Area Plan EIR in Chula Vista.
redevelopment, infrastructure
projects, long -range development
CEQA Support for School Facilities: Mr. Ziff managed preparation of the EIR
plans, and General Plans. Through
for Los Angeles Unified School District's (LAUSD) Central Los Angeles Area
his years of management in the field
High School No. I I and Vista Hermosa Park project on the site of the previously
he is a skilled CEQA practitioner,
proposed Belmont Learning Center. Due to the history of controversy over the
responsible for directing
site, he was specifically sought out by the LAUSD to oversee the EIR and
documentation for a number of the
helped the District successfully complete the CEQA process for what had been
region's most challenging projects.
the most challenging and controversial school projects undertaken by LAUSD.
As a result of his acute expertise, he
Mr. Ziff's additional school facility projects are best represented by the CEQA
is also called upon to provide
documentation for the Pasadena Unified School District Facility Master Plan;
environmental advisory and review
the Beverly Vista School Rehabilitation, Improvement and Upgrade Final EIR
services to clients in the private and
for Beverly Hills Unified School District; and East Valley Area Middle School
public sectors.
No.1 EIR, and the East Valley High School I Addition EIR for Los Angeles
Unified School District. His college and university experience includes
managing the UC Irvine Long Range Development Plan Circulation and Open
Space Amendment EIR, and work on a number of other UC system Long -Range
Development Plan EIRs.
General Plans and Related CEQA Compliance: Mr. Ziff's completed General
Plan and planning documents include the City of Murrieta General Plan EIR &
Master EA, the El Segundo General Plan EIR, the City of Westminster
Consolidated General Plan /EIR, and the City of Santa Monica Historic
Preservation Element. He also assisted in management and preparation of the
City of Pasadena Land Use and Mobility Elements EIR, the City of Irvine
General Plan Program Phase II Master EIR, and the City of Santa Barbara Long -
Term Water Supply Program EIR.
Environmental Advisory Review & On -Call Services: Mr. Ziff provided
environmental advisory and review services to the City of Murrieta with direct
responsibility for overseeing the environmental review process for six specific
plans proposed within the City and its sphere of influence. The combined
projects cover approximately 3,000 acres with potential for over 6,000 dwelling
units. He reviewed and commented on the City of Arcadia General Plan EIR for
Santa Anita Realty Company, and has also provided third -party review of
environmental documentation for the Royal Rangers Adventure Camp
Recirculated EIR and a number of other projects.
/
PCR SERVICES CORPORATION
Luci Hise - Fisher, AICP, ASSOCIATE PRINCIPAL
Education
Experience
• M.A., Urban Planning,
NEPA/CEQA: Ms. Hise - Fisher has been responsible for the management and
University of California, Los
preparation of environmental documentation for a variety of project types,
Angeles, 1992
including landfills, airports, resorts, office buildings /complexes, coastal,
• B.A., Social Ecology, (Magna
institutional, civic, and residential developments. Ms. Hise- Fisher has managed
Cum Laude), University of
the preparation of various federal and State environmental documents over
California, Irvine, 1982
approximately 15 years for a new landfill in Northern San Diego County. She is
currently managing the preparation of the Draft Environmental Impact Statement
Permits /Certif!cations
(EIS) for the proposed landfill for the U.S. Army Corps of Engineers as well as
■ American Institute of Certified
the preparation of the 404(b)(1) alternatives analysis. In addition, she has
Planners (AICP)
managed the preparation of an Environmental Impact Report/Environmental
Professional Affiliations
Assessment (EIR/EA) for the, Eagle Lodge Base Development in Mammoth
• American Planning Association
Lakes, The Wilshire Gayley EIR in Los Angeles, the Symantec Development EIR
in Culver City, an EIR for the Fuller Theological Seminary Master Plan, the
• Association of Environmental
Pasadena Conference Center in Pasadena, and the Bubba Gump restaurant located
Professionals
on the Santa Monica Pier. Ms. Hise- Fisher has also managed program -level EIRs
Summary
including the Santa Monica Downtown Parking Improvement Program and the
Luci Hise- Fisher has over 26 years of
Town of Mammoth Lakes General Plan Update.
experience in public and private
Moreover, Ms. Hise- Fisher has managed the preparation of Initial Studies in
sector planning. Her areas of
support of Mitigated Negative Declarations (MNDs) for numerous projects
expertise include environmental
including the modernization of a beach club on the California coast, a
analysis, land use policy, ordinance
nutrient /sediment remediation plan and landfill closure in San Bernardino
preparation, and entitlement
County, and an In -Line Security Program at the Los Angeles International Airport
planning. Ms. Hise- Fisher has
(LAX), and charter schools in Huntington Park and Venice. Finally, she has
managed and prepared all levels of
managed Initial Studies in support of Negative Declarations for the relocation
National Environmental Policy Act
and consideration of a fixed base operation at LAX and the 28tb Street
(NEPA) and California
Condominium project in Santa Monica.
Environmental Quality Act (CEQA)
documents and is well versed in
In addition to managing the documentation process, Ms. Hise- Fisher has served
public agency coordination, including
as a major contributor to many documents. Her contributions include the hazard
work with the U.S. Army Corps of
section for the EIR for the Carson Marketplace, the public services and
Engineers and the U.S. Fish and
environmental justice sections of the EIS /EIR for the LAX Master Plan, and the
Wildlife Service.
EIR for the Douglas Park project in Long Beach. She has also provided
assistance in the preparation of environmental documents for several high -rise
developments in northern California.
Environmental Planning & Agency Coordination: Ms. Ilise- Fisher has managed
the preparation of various discretionary applications including subdivisions,
conditional use permits, site plan reviews, design reviews, and coastal
development permits. During her employment in the public sector, she processed
numerous discretionary applications for a wide range of projects, completed
environmental reviews, and presented the applications at public hearings.
Ordinance Preparation and Interpretation: Ms. Hise- Fisher has updated and
prepared zoning ordinances, subdivision ordinances, and unified development
ordinances for several cities and counties. Working in the public sector, she
processed General Plan and ordinance amendments and staffed the public
information counter for various jurisdictions.
PCR SERVICES CORPORATION
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Shawn Gaver, SENIOR PLANNER II
Education
Experience
• M.A., Urban and Environmental
Development Projects: Mr. Gaver has been involved in numerous projects
Planning, Arizona State
throughout Los Angeles County. He assisted in the preparation of complicated
University, Arizona 2006
Environmental Impact Reports (EIRs), including the Century Plaza Hotel
• B.S., Environmental Analysis
Renovation EIR in the Century City community of Los Angeles; the NBC
and Planning, (Minor: Biology)
Universal Vision Plan EIR, an EIR Addendum for the Los Angeles Convention
Frostburg State University,
Center; the Redlands Commons /Trojan Groves Mixed -Use Development EIR; the
Frostburg, Maryland, 2001
Sunset Bronson Studios Initial Study and EIR; the Forest Lawn Memorial Park –
Hollywood Hills Master Plan EIR; the 10000 Santa Monica Boulevard
Professional Affiliations
Residential Project EIR; an EIR Addendum for the Los Angeles Sports and
■ American Planning Association
Entertainment District for improvements outside of the scope of work included in
Summary
previous environmental documentation; an Mitigated Negative Development
Shawn Gaver is an environmental
(MND) for renovations to a southern California municipal pier; and an EIR for
planner with 10 years of experience
large - scale, confidential studio project in northern Los Angeles County. Through
in the management and preparation of
this experience, Mr. Gaver has experience in preparing all EIR sections, many of
California Environmental Quality Act
which require the review and summary of complex technical reports.
(CEQA) and National Environmental
Policy Act (NEPA) documentation
In addition, Mr. Gaver is currently assistant project manager of the Miramar
and natural resources assessments.
Hotel Redevelopment Plan EIR in the City of Santa Monica.
Mr. Gaver has prepared all levels of
CEQA and NEPA documents and
In addition to collaborating in the preparation of environmental documentation,
served at the project manager and
M:r. Gaver has managed the EIR for the Wilshire - Hoover Commercial Shopping
assistant project manager capacity for
Center EIR and was the assistant project manager for the Crystal Geyser Water
several of them.
Bottling Facility Project EIR. In addition to EIR management, Mr. Gavel
managed the MND for the 70,000- square -foot First American Methodist
Mr. Gaver is experienced in
Episcopal church in the West Adams neighborhood of the City of Los Angeles,
coordinating and collaborating with
the MND for a 42,770- square -foot expansion at the Westfield West Covina
clients, project teams, and public
Shopping Mall, and the MND for a the 3425 Motor Avenue Mixed -Use Project —
agencies throughout the
a 115 -unit mixed -use apartment building in west Los Angeles. Mr. Gaver was
environmental review process. In
also the assistant manager on the MND for the Point View Master Use Plan, an
particular, he ably navigates the
agricultural project with an event garden for private social gathering.
environmental review process often
working on projects of a
Infrastructure: Mc. Gavel has been involved in the preparation of transportation
controversial or litigious nature.
infrastructure projects involving CEQA and NEPA compliance. Among these are
the Gregory Canyon Landfill Environmental Impact Statement (EIS), including
the hydrogeology and water supply sections, the City of Commerce peer review
of the 1 -710 Corridor Project EIR /EIS, the SR -55 Capacity Improvement
Preliminary Environmental Assessment Report (PEAR) and early coordination
for the SR- 57/US -60 Traffic Interchange Environmental Assessment (EA) /MND
and Section 4(f) Evaluation where he served as the deputy project manager. He
also prepared the draft land use and community facilities sections and Section
4(f) evaluation for the Exposition Phase II Light Rail EIR/Environmental Impact
Statement (EIS). Mr. Gavel's experience on infrastructure - related environmental
documentation also includes the US 89, Antelope Hills Capacity Improvement
EA, US -191 Capacity Improvement Environmental Overview, and US 40 Switzer
Canyon to Fanning Drive and US -60 Sunny Lane Roadway Improvement
Categorical Exemptions.
alr
or PCR SERVICES CORPORATION 150
Jessie Barkley, SENIOR PLANNER II
Education including aircraft maintenance areas, parking areas, and hangars, and ancillary
• M.A., Urban and Regional facilities. The project site was previously uses as a staging area for various airport
Planning, University of California, construction projects and included potentially contaminated stockpiled materials, an
Irvine, 2000 ongoing groundwater remediation effort, existing oil wells, and potentially hazardous
• Post Graduate Certificate, substances within existing buildings, the soil, and groundwater.
Marketing and Communications, Ms. Barkley also served as the lead planner for the aesthetic and public services
University of California, Irvine, analysis for the LAX Specific Plan Amendment Study (SPAS) EIR which evaluated
1998 alternatives to five components that are part of the LAX Master Plan known as
"Yellow Light Projects." These projects include the Ground Transportation Center;
• B.A., Geography, University of Automated People Mover; Demolition of Terminals 1 -3; North Airfield
British Columbia, Vancouver, 1997 reconfiguration; and associated on -site roadway improvements.
Professional Affiliations
American Planning Association Ms. Barkley served as lead planner for the Pasadena Water and Power (PWP)
• proposed Glenarm Power Plant Repowering project. The Glenarm project includes a
Summary new combined -cycle power generating unit and associated operating equipment and
Jessie Barkley is an environmental an administration/operations center within a portion of the historic Glenarm Steam
planner with 12 years of experience. Plant building.
She is a skilled California Environmental Ms. Barkley also served as the task leader for the station planning, land use, and
Quality Act (CEQA) and National socio- economic sections of the San Francisco to San Jose portion of the California
Environmental Policy Act (NEPA) High -Speed Rail Project EIR/EIS. The project addressed land use compatibility of
practitioner that has led and contributed the stations, and potential transit oriented districts and mixed -use developments. She
to numerous projects for a variety of also prepared the land use, population/housing and recreation sections of the Water
project types including mixed -use, Ferry Terminal EIR for the City of South San Francisco which analyzed the
redevelopment, infrastructure, development of a new ferry terminal at the Oyster Point Marina.
commercial, energy, and long range
community plans. Large- Scale /Redevelopment: Ms. Barkley has prepared EIRs to address large -scale
mixed -use, commercial, office, and retail projects. She served as the lead planner for
Recognized as a leader in the Feld, she the Santa Monica Ocean Avenue Hotel EIR, served as lead planning on the
has received a number of accolades aesthetics /visual resources and public services sections for the Hollywood Palladium
commending her work. Among these are EIR, prepared response to comments associated with the Westfield Topanga EIR, and
four Comprehensive Planning Awards prepared the land use and recreation sections of the Genentech Master Campus Plan
from the American Planning Association in South San Francisco. Ms. Barkley prepared the land use section of the Bear Creek
for the General Plans prepared for the South Master Plan EIR, which proposed 2,700 residential units, a school, and
cities of Riverside, Newport Beach, parkland on nearly 500 acres in Stockton. She served as the project manager and lead
Claremont, and Brea, as well as SCAG's planner on the Al Miki Ranch Specific Plan, a 900 -unit housing development with
Compass Blueprint Sustainability Award commercial and open space uses.
for the City of Santa Monica 2005 -2014
Housing Element. In addition to her EIR experience, Ms. Barkley has served as lead planner on the
Mitigated Negative Declaration for the proposed Lindbrook and Gayley Mixed -Use
In addition to her work product, Ms. project in the Westwood Community of Los Angeles and the Mitigated Negative
Barkley is an active participant in Declaration for the Laguna Niguel Senior Housing and Assisted Living Project in
planning associations on the local and Orange County.
national Level. She has served as the
Los Angeles Board Awards Chair, Long -Range Planning: Ms. Barkley has led several successful long -range planning
California State Awards Coordinator, and efforts. She has prepared numerous General Plan Updates, including the award -
National Conference Special Events Co- winning projects for Newport Beach, Brea, and Riverside, not to mention updates for
Chair for the American Planning Beverly Hills, Simi Valley, and La Habra. Other long -range planning projects include
Association. her work on updates to the 36 Los Angeles Community Plans to reflect the policies
and objectives of the General Plan Framework. Bridging the gap between her CEQA
Experience and planning expertise was her work on the Santa Monica Land Use and Circulation
Infrastructure: Ms. Barkley is serving Element EIR for which she drafted the land use and population/housing sections.
as the assistant project manager for the
West Maintenance Airfield Area Project Community Outreach: During the preparation long -range planning and CEQA
Environmental Impact Report (EIR) for documentation efforts, Ms. Barkley often leads or coordinates the community
LAX. The project included the outreach efforts. She regularly conducted community workshops, stakeholder
development of approximately 70 acres interviews, visioning events, public hearings, and citizen advisory events. Ms.
in the southwest portion of LAX for Barkley also coordinated over 20 public outreach meetings associated with the EIR to
various airline aircraft facilities address the San Francisco to San Jose portion of the California High -Speed Rail
Project.
VA I
PCR SERVICES CORPORATION
151
Margaret D. Shekell, AICP, SENIOR PLANNER II
Education
• Certificate in Global
Sustainability with concentration
in Environmental Law and
Policy, University of California,
Los Angeles, 2014
• Certificate in Land Use and
Development Planning,
University of California, Irvine,
1988
■ B.A., Social Ecology, University
of California, Irvine, 1983
Permits /Certif!cations
• American Institute of Certified
Planners (AICP)
Continuing Education
• Environmental Laws and
Institutions: State, National, and
International Overview, 2014
• Land Use Law and Planning
Conference, 2014
• Climate Change, Energy and the
Environment, 2013
Summary
Margaret Shekell has over 25 years of experience in California Environmental
Quality Act (CEQA)/National Environmental Policy Act (NEPA) compliance and
land use planning. Ms. Shekell's areas of expertise include land use analysis,
entitlement processing, sustainability, and public services /utilities planning. She
has worked on a diversity of project types, including major infrastructure,
museums, residential developments, regional shopping centers, offices,
recreational, educational, and general /specific plans.
Experience
CEQA and NEPA: Ms. Shekell has prepared numerous Environmental Impact
Reports (EIR), Initial Studies, and Environmental Assessments, and land use
assessments for a wide variety of public and private sector projects. Specifically,
she prepared the land use sections of the Los Angeles International Airport
(LAX) Specific Plan Amendment Study (SPAS) EIR and LAX Master Plan
Environmental Impact Statement (EIS) /EIR. The land use sections included the
analysis of increased noise levels, plan consistency, land acquisition, combined
land use effects, and mitigation strategies. She coordinated with the project
applicant, city departments, and subconsultants to resolve various technical.,
procedural, and scheduling issues. Ms. Shekell also assisted in responding to
comments received on the LAX SPAS EIR and the LAX Master Plan EIS /EIR,
prepared the environmental justice section of the LAX Master Plan EIS,
conducted land use surveys, and participated in community meetings. She has
provided environmental analysis on other LAX projects, including the Tom
Bradley International Terminal and South Airfield Improvement Project.
• CEQA and Climate Change,
In addition to her airport work, Ms. Shekell has contributed to major
2011
environmental documents such as the Academy Museum of Motion Pictures Draft
• Sustainable Communities, 2011
EIR in the mid - Wilshire area of Los Angeles; Corona Regional Medical Center
• Developing and Integrating
Expansion Draft EIR in Corona; Huntington Education and Visitor Center EIR in
Bicycle Plans, 2010
San Marino; Entrada Office Tower EIR in Culver City; Skyline Ranch EIR, a
■ American Planning Association
1,200 -unit residential development in northern Los Angeles County; Church of
• Water Rights and Sustainability,
the Woods Draft EIR and Citrus Plaza Regional Mall Subsequent EIR for the
2010
County of San Bernardino; Metro Red Line, Mid -City Segment EIS /EIR; and the
• California Environmental
General Plan and Zoning Ordinance Update EIR for the City of Indian Wells. She
Quality Act: A Place to Start,
also assisted in the preparation of the Draft and Final Subsequent EIR for
2009
Sunshine Canyon Landfill in the City and County of Los Angeles.
• Principles of Sustainability I:
Ms. Shekell served as the Assistant Project Manager for a subsequent EIR for a
Environmental Dimension, 2009
Los Angeles Unified School District (LAUSD) East Valley High School IB
• Managing EIRs and EISs:
Addition Project and for an Initial Study /Draft Mitigated Negative Declaration
Strategies for Success, 2006
for the Aspire Charter School Titan Campus in Huntington Park. In addition, she
Professional Affiliations
has worked on several Initial Studies including a mixed -use office project, a
■ American Planning Association
private beach club expansion, an electronic freeway message sign, and bus
maintenance facilities. She has also assisted clients by conducting peer reviews
of environmental documents prepared by others.
Specii zc Plans: Ms. Shekell assisted in the preparation of the San Emidio
Specific Plan and Program EIR for an approximately 9,500 -acre; 20,000 -unit new
town in Kern County. She also was involved in the preparation of an EIR,
Specific Plan, and Mining Plan for Stevenson Ranch, a 10,000 -unit residential
development in Los Angeles County.
PCR SERVICES CORPORATION
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Heidi Rous, CPP, PRINCIPAL, DIRECTOR OF AIR QUALITY, CLIMATE & ACOUSTICS SERVICES
Education Experience
■ B.S. Physics, California State CEQA, NEPA, and Environmental Assessments: Ms. Rous has authored numerous
Polytechnic University, Pomona, Air Quality, Human Health Risk, and Risk of Upset sections to Environmental
1990 Impact Reports (EIR), Environmental Impact Statements (EIS), Environmental
PermitslCertif!cations Assessments (EA), and other special studies. Her clients have included Port of
■ Certified Permitting Professional Los Angeles, Port of Long Beach, South Coast Air Quality Management District
(CPP), Registered with South ( SCAQMD), Port of Oakland, United States Environmental Protection Agency,
Coast Air Quality Management Federal Aviation Administration, Federal Highway Administration, numerous
District, #136027 municipalities, and all major branches of the Department of Defense.
Summary Greenhouse Gas (GHG) /Global Climate Change: Ms. Rous has performed
Heidi Rous has 24 years of numerous greenhouse gas and global climate change analyses for projects
experience in permitting, compliance, involving mobile and stationary sources. Ms. Rous is currently performing
air quality planning, training, technical analyses of GHG emissions for a number of transportation and
emissions estimations, and special development projects throughout Southern California. She worked closely with
studies. the Land Use Services Division of the County of San Bernardino to develop
interim significance criteria and methodology to quantify GHG emission
Impact Rous has managed Air Quality reductions, including defining "business as usual" and determining the efficacy of
Impact Assessments eats (H and control measures to reduce emissions from mobile and stationary sources. In
Health Risk Assessments to and addition, she performed the GHG analysis for the proposed LAX Central Utility
required under various State and Plan Replacement project. The analysis included construction emissions of criteria
federal environmental regulations and toxic air pollutants and GHGs, and the beneficial impact (net reduction) of
including National Environmental project implementation, due to increased energy efficiency.
Policy Act (NEPA), California
Environmental Quality Act (CEQA), Health Risk Assessments and Offsite Consequence Analyses: Ms. Rous has
RMPP, Cal ARP, AB2588, AB32, and managed or performed numerous HRAs and Offsite Consequence Analyses
Proposition 65. Ms. Rous has (OCAs) for a diverse range of clients and source types, including manufacturing,
extensive expertise with all surface coating, metal plating, landfills, aggregate plants, refineries, ports, and
applicable modeling tools including bulk storage terminals. In addition, she performs the requisite HRAs for new
ISCST, URBEMIS, HARP, school development for LAUSD and other districts that include quantification of
DEGADIS, EMFAC, Cal3QHC, the health risk posed from exposure to mobile sources such as freeways and train
Caline4, and EDMS, operations. She has performed OCAS for water supply and waste water treatment
Ms. Rous has comprehensive facilities, power plants, cold storage facilities, and chemical plants.
experience with design and Permitting and Compliance: Ms. Rous has provided comprehensive planning and
permitting of air pollution control compliance services to numerous facilities in the energy and heavy manufacturing
devices, including Best Available sectors. Specific experience includes permitting of new and modified facilities
Control Technology (BACT) throughout California, especially within the SCAQMD jurisdiction, including
determinations, emission credit (ERC refineries, cogeneration facilities, electrical production plants, steel rolling mills,
and RECLAIM) assistance, Risk metal plating operations, aerospace manufacturing, food production landfills, and
Management Plans, and other wastewater treatment plants. Tasks include regulatory analyses, emissions
compliance services. She has inventories, AQ1As, HRAs, and BACT determinations.
authored Start -up, Shut -down, and
Malfunction plans, and frequently Ms. Rous has prepared and negotiated permit applications, performed audits,
supervises emissions and assessed air quality impacts and HRAs for petrochemical and energy clients such
performance testing of new, as ARCO, British Petroleum, Chevron, Shell, Valero, Unocal, Ultramar, Well Head
modified, and demonstration units. Electric, Oklahoma Gas & Electric, and Southern California Edison. She has
She is highly skilled in quantifying, provided on -site compliance support (staff augmentation) at various times for
modeling, mitigating emissions from ARCO and BP, and is familiar with all aspects of applicable health and safety
stationary and mobile sources, and requirements. With BP, Ms. Rous was responsible for GHG emission calculations,
meeting the required regulatory field surveys, and permitting of a new FCCU unit.
compliance e der un the CAA, CWA,
CERCLA, under he CRA, and She has supported on -call permitting requests, such as review of Title V operating
related statutes. permits, completion of applications for authority to construct, case -by -case BACT
determinations, and cost- effectiveness calculations.
PCR SERVICES CORPORATION
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Everest Yan, SENIOR ENGINEER
Education
Experience
• B.S., Chemical Engineering
Air Quality Analysis: Mr. Yan has managed and performed air quality analyses
(Environmental Emphasis),
for mobile source emissions for CEQA projects using CARB's EMFAC and
University of Southern
EPA's MOBILE6/MOVES models. In addition to the standard tools, he has also
California, Los Angeles, 2001
created customized applications to perform analyses too complex for standard
• Engineer -In.- Training (EIT)
tools such as determining specific fleet mix for local segments of roadways based
on vehicle size, temporal distribution and speed. Such tools are based on existing
Summary
EMFAG methodology, using Caltrans Performance Measurement System (PeMS)
Everest Yan is an engineer with over
data.
10 years of experience and a
comprehensive knowledge of air
Mr. Yan also has experience in assisting with air quality monitoring in industrial
quality and noise.
and urban environments ranging from conducting fieldwork to data formatting
and analysis.
Mr. Yan has technical expertise
conducting air impact analyses using
Mr. Yan has performed health risk assessments (HRAs) for projects that may have
emissions inventory models such as
the potential of placing sensitive uses near hazardous or carcinogenic emission
EMFAG, URBEMIS, OFFROAD,
sources such as roadways (diesel particulate) and industrial sources. Health Risk
MOBILE6 /MOVES and AP -42
Assessments are performed using the most recent Office of Environmental Health
Emission Factors. He also has
Hazard Assessment (OEHHA) methodology and the Health and Air Research
extensive experience in performing
Program (HARP) risk assessment model.
roadway (mobile source) dispersion
modeling using EDMS for airport
He has performed air quality analyses required under CEQA for inclusion to
operations, CALINE4 /CAL3QHC for
technical sections of Mitigated Negative Declarations (MNDs) and
roadway emissions, ISCST3/
Environmental Impact Reports (EIRs) for Westfield's Santa Anita and New
AERMOD dispersion modeling for
Century Plan projects, and Gregory Canyon Landfill.
construction and operations, and
health risk assessments using HARP.
Noise and Vibration Analysis: In addition to his air quality fieldwork and
reporting, Mr. Yan is responsible for noise measurement collection, processing
In addition to performing mobile
noise /sound data, and modeling noise impacts at sensitive uses from roadway
source emissions analyses, Mr. Yan
mobile sources as well as stationary construction sources for projects such as
has also performed extensive work
Getty Villa, Buckley School, and Gregory Canyon Landfill.
for Caltrans' projects which include
conformity analyses and air quality
Stormwater Monitoring: Prior to joining PCR, Mr. Xan assisted in preparing
technical reports to calculate GHG
reports and conducting training for stormwater monitoring. These reports include
emissions.
county-wide monitoring reports for ultimate submission to the Regional Water
Quality Control Board ( RWQCB), water quality monitoring standard operating
procedures, and the training of RWQCB inspectors.
Mr. Yan has also conducted fieldwork involving wet and dry weather water
sampling, and Quality Assurance /Quality Control (QA /QC) on water chemistry
results. He performed QA /QC and assisted with the development of the Caltrans
Statewide Stormwater Monitoring Database.
W61— PCR SERVICES CORPORATION
154
Alan Sako, SENIOR AIR QUALITY SCIENTIST
Education
Experience
B.S., Atmospheric, Oceanic &
Air Quality and Greenhouse Gas Analysis: Mr. Sako has conducted numerous air
Environmental Science,
quality and GHG analyses that have withstood legal and public scrutiny for a
University of California, Los
variety of residential, commercial, industrial, institutional, and infrastructure
Angeles, 2001
projects. He is experienced in providing emissions modeling, dispersion modeling,
Professional Affiliations
ambient air quality impact assessments (AQIAs), and GHG efficiency and
• Air & Waste Management
"business as usual" calculations for projects throughout California. Representative
Association
projects include the Gregory Canyon Landfill project in San Diego County, the
Travertine Ranch Specific Plan EIR located near the Salton Sea, the Newhall Ranch
• U.S. Green Building Council, Los
EIR/EIS in the Santa Clarita Valley, the Yorba Linda Town Center Specific Plan
Angeles Chapter, LEED® Green
EIR and Housing Element EIR, and several projects in Marina del Rey including
Associate
the Neptune Marina/Woodfin Suites Hotel EIR He has also conducted numerous
Summary
air quality and GHG analyses for stationary source and land use projects schools,
Alan Sako has over 10 years of
universities, and institutional uses including, the Masters College in Santa Clarita,
experience in preparing and
Loyola Marymount University, California State University East Bay Hayward, the
managing air quality and climate
University of California (Riverside, Santa Cruz, Davis, and Merced), and the UC
change analyses, modeling emissions
Davis School of Medicine in Sacramento. Mr. Sako has assessed air quality and
of air pollutants and greenhouse gases
GHG impacts for projects at the Lawrence Berkeley National Laboratories (LBNL)
(GHGs), and performing ambient air
including the Solar Energy Research Center (SERC) project, which focused on
quality impact analyses and health risk
energy- related emissions, and is currently working on an air quality and GHG analysis
assessments for California
for the proposed Los Angeles World Airports West Maintenance Airfield Area Project
Environmental Quality Act (CEQA)
and National Environmental Policy
Health Risk Assessments and Risk Management Plans: Mr. Sako has performed
Act (NEPA) documents. He is an
health risk assessments (HRAs) for a wide range of projects, clients, and emission
expert at using current air pollutant
sources, such as short- and long -term construction activities, industrial facilities,
dispersion modeling programs such as
gas turbines /power generating equipment, and diesel trucks/ transportation
AERMOD, HARP, CAL3QHCR, and
refrigeration units (TRUs). He is also experienced in assessing impacts on sensitive
CALINE4, as well as emissions
receptors (e.g., new residential developments) locating near existing sources of
models such as the California
emission, such as freeways. His representative project experience includes the
Emissions Estimator Model
Huntington Library Education and Visitor Center Project and Newhall Ranch
(CalEEMod) and the Urban Emissions
Specific Plan EIR/EIS (both included construction HRAs), a Wal -Mart Distribution
(URBEMIS) model. Mr. Sako has also
Center project in Barstow (diesel truck emissions), a proposed school facility
worked on numerous air quality
adjacent to State Route 23 in Ventura County, a proposed multi - family residential
permitting and compliance projects,
project adjacent to State Route 91 in Yorba Linda, and a proposed aggregate mining
and emissions inventories for
expansion project in Sacramento County. He is currently working on a BRA for the
residential, commercial and industrial
ASCON landfill site in the City of Huntington Beach. In addition, Mr. Sako has
projects. He has also worked with the
developed RMPs and Offsite Consequence Analyses (OCAs) for anhydrous
Port of Long Beach on diesel emission
ammonia at the Wellhead Electric Company power facility in Panoche, California
reduction strategies and air pollutant
and the Tapia Water Reclamation Facility near Calabasas.
monitoring projects.
Air Quality Permitting and Compliance: Mr. Sako has provided air quality support
In addition to Mr. Sako's extensive air
for Wellhead Electric Company (WEC). He has conducted an Ambient Air Quality
quality and GHG experience, he is
Impact Analysis and BRA for a new WEC "peaker" power plant in Colton >
experienced in acoustical /noise
California. The client proposed to install a gas turbine unit to produce electricity
modeling and has conducted noise
during periods of peak electrical demand under a contract with Southern California
analyses using Federal Highway
Edison. He assisted with completing the South Coast Air Quality Management
Administration (FHWA) noise models
District (SCAQMD) Authority to Construct permit for the facility. In addition he
and the three - dimensional noise
assisted with the preparation of Title V permits for wineries in the San Joaquin
propagation model SoundPLAN. He is
Valley and for Tinker Air Force Base in Oklahoma.
also experienced in hazardous
Noise and Vibration Analysis: Mr. Sako has conducted a number of noise and
materials issues and has authored
vibration studies. Representative project experience includes the Huntington
hazardous materials business plans
Library Education and Visitor Center project in San Marino with particular
(HMBPs), risk management plans
emphasis on noise from a loading dock and loudspeaker system and a rail noise
(RMPs), and offsite consequence
impact assessment for the Vista Canyon Transit- Oriented Development project in
analyses (OCAS) for hazardous
Santa Clarita that included the construction and operation of a proposed Vista
substances.
Canyon Metrolink Station. Mr. Sako also provided key support for a noise analysis
for the Gregory Canyon Landfill project in San Diego County.
itj
PCR SERVICES CORPORATION
J 155
Kyle H. Kim, Ph.D., SENIOR ENGINEER
Education
project in the Westwood community, and Loyola Marymount University Community
• Ph.D., Architectural Acoustics,
Noise Study. Additional real estate programs for which he prepared noise studies
University of Florida, Gainesville,
include the Point View Master Use Plan MND in Rancho Palos Verdes; the
Florida, 2004
Huntington Library, Art Collection & Botanical Gardens Entry Project EIR; the
• M.S., Architectural Studies,
Huntington Memorial Hospital EIR, the Grey Oaks Subdivision; Coronado at Gulf
University of Florida, Gainesville,
Harbor; and the Crestavilla Senior Housing MND in Laguna Niguel. Beyond
Florida, 2000
preparing noise assessments, for the Harveston -Emery II residential development in
Temecula, Dr. Kim developed building shell design modifications to reduce exterior
• B.E., Building Equipment System,
noise levels in residential units.
Kyungwon University, Korea, 1995
(Mechanical Engineering equivalent
Infrastructure Acoustical Analyses: In addition to his general real estate experience,
degree)
Dr. Kim has an impressive portfolio of infrastructure- related projects ranging from a
Professional Affiliations
single cell tower to an expansive landfill. He has completed peer reviews of Noise
Study Report of 1 -215 HOV Gap Closure Project and Noise Abatement Decision
• Member, Institute of Noise Control
Report of 1 -15/1 -215 Interchange Improvements Project under PCR's on -call
Engineering
arrangement with the San Bernardino Associated Governments. Under an on -call
• Member, Acoustical Society of
contract to the City of Los Angeles Department of Public Works, he prepared the
America
noise study to address the proposed Cesar Chavez Roundabout Improvement Project;
Summary
under contract to the Hyatt Regency, he assessed traffic noise to design a sound wall
Kyle Kim has over 12 years of
for the hotel in response to the SR -60 Road Widening project in Florida. Dr. Kim also
professional and academic experience in
Prepared the noise studies to support the Environmental Impact Statement for the
architectural and environmental acoustical
Proposed Gregory Canyon Landfill in Northern San Diego County, and the Town of
consulting for corporate and office
Mammoth Lakes Trails Master Plan EIR, Additional projects include the Recycling
buildings, schools, medical facilities,
Facility noise study for Republic Compton and the East L,A. Recycling and Transfer
religious institutions, residential, airports,
Station, the Verizon Wireless Facility noise study in Monrovia, and Expo Line noise
entertainment groups, recording studios,
studies for the IMAX Theater, Lantana Campus, and 1809 Olympic Boulevard
recycling facilities, wireless facilities, and
Recording Studio projects.
hotels.
Entertainment & Special Uses Acoustical Analyses: Dr. Kim has been called upon to
Dr. Kim has extensive experience
address acoustics and mitigation design for a variety of entertainment and special
conducting and designing sound wall
uses. His experience includes the Disney Beach Club Villas Noise Study, the Yibor
analyses, noise analyses, sound isolation,
City Noise Ordinance, the Noise Impact Study regarding Bike Week in Daytona
transportation analysis, and noise control
Beach, the Okinawa Camp Noise Study, and the Federal Law Enforcement Training
for a variety of projects throughout the
Center Firing Ranges Noise Study. In addition, Dr. Kim suggested mitigation
United States. He has designed
measures to minimize the impacts of noise from a variety of new roller coasters and
specifications for mechanical systems and
an outdoor theater at Fantasy Harbor Theme Park in South Carolina on adjacent
conducted noise assessments for aircraft
residential and commercial properties.
noise, gunshot noise, traffic noise, and
Architectural Acoustics Analyses: Dr. Kim has performed architectural acoustics
design response. Dr. Kim also specializes
analyses such as noise isolation and noise control for projects including the Symantec
in architectural acoustics including room
Office Development in Culver City, the Beverly Wilshire Office Building, Capital
and building acoustics, reverberation
Group Long Beach, and Coldwell Banker in West Los Angeles. Under contract to the
measurements, data analysis, and heating,
Los Angeles Unified School District, he analyzed the effects of noise emitted from a
ventilation and HVAC systems. He has
train passing a new school, conducted acoustical studies for the school's multipurpose
used Ivie PC40, B &K 2236 and 2260;
rooms and provided the District with suggestions for mitigation strategies, In
Larson -Davis 2800; and RION LN -27 to
addition, he has provided sound isolation design services for HVAC systems for the
conduct noise analyses.
Veterans Administration chapel in Los Angeles.
Experience
General Real Estate Acoustical
Analyses: Dr. Kim has performed
environmental acoustics analyses for
numerous projects in Southern California
and throughout the United States. His
general real estate project experience in
Los Angeles includes the Getty Villa
Outdoor Theater, Hollywood Palladium,
The New Century Plan in the Century
City community, The Wilshire Gayley
Noise Study- Focused Publications: Dr. Kim has authored several publications
including "Estimating Community Noise Levels from Outdoor Condensing Units,"
Journal of the Acoustical Society ofAmerica; "Acoustical Comparisons of Existing
Facilities and New Facilities in a Special Education School," NoiseCon03; "Computer
Model Studies to Predict Qualitative and Quantitative Measures of Speech
Intelligibility in Classrooms," Journal of the Acoustical Society ofAmerica;
"Auralizations and Other Computer Model Studies to Predict Qualitative and
Quantitative Measures of Speech Intelligibility in Classrooms," Journal of the
Acoustical Society ofAmerica; and "Hyde Park United Methodist Church," Journal of
the Acoustical Society ofAmerica.
PCR SERVICES CORPORATIOly56
Kyle Garcia, SENIOR ARCHAEOLOGIST
Education
Historical Resources, conducted agency and Native American consultation, conducted and
• M.A., Anthropology (Archaeology
supervised all aspects of archaeological fieldwork (pedestrian surveys, testing and
Option), California State University
evaluation excavations, and construction monitoring) and laboratory processing
Los Angeles, In Progress
(sorting, identification, cataloging, and analysis), conducted numerous record searches
• B.A., Anthropology, (Physical/
at the regional Information Centers across the State, and authored or co- authored more
Biological Emphasis), University of
than 330 technical reports and sections in support of various levels of California
California, Santa Barbara, 2004
Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA)
documents.
Registrations /Certif!cations
• Riverside County Registered
Experience
Archaeologist 4202
Mr. Garcia has contributed his services and archaeological expertise to projects subject
• 40 -Hour HAZWOPER Training —
to requirements of CEQA, Section 106 of the NHPA, NEPA, and other federal, State,
Update, 2013
and local regulations. These projects included energy, infrastructure, utility, residential,
commercial, mixed -use, schools, parks, trail systems, and urban redevelopment serving
Continuing Education
a variety of public and private sector clients throughout California and Arizona. Mr.
• NAGPRA Notices: Types, Process,
Garcia has conducted archaeological work in Los Angeles (including Santa Catalina
and Content, National NAGPRA
Island), San Bernardino, Orange, Riverside, San Diego, Kern, Santa Barbara,
Program, National Park Service, U.S.
Monterey, Mono, Inyo, and San Joaquin counties. In addition to his archaeological
Department of the Interior (Webinar),
work, Mr. Garcia has been cross - trained in paleontological mitigation monitoring and
2012
assisted in the excavations of a Miocene whale fossil near Irvine, California.
• Cultural Resources Orientation & Pro -
General Project Experience: Mr. Garcia has extensive experience in dealing, with
Seminar, County of Riverside, 2011
projects with a large number of archaeological resources. His large -scale surveys
• Introduction to Professional Practice
include a pedestrian survey and site recordation of more than 200 historic and
under Section 106 of the National
prehistoric archaeological resources as part of a Class III Inventory on an approximately
Historic Preservation Act (NHPA), 2009
11,000 -acre portion of the La Osa Ranch Project site in Pinal County, Arizona; and he
• Cultural Resources Protection Under
directed the 1,400 -acre field survey and the successful site recordation of over 150
CEQA and Other Legislative Mandates,
prehistoric and historic archaeological resources per the Section 106 Process for a
UCLA Extension, 2008
confidential project in Riverside County. He also served as Deputy Project Manager for
• Riverside County Archaeology and
the approximately 240 -acre Archaeological Treatment & Restoration Plan for The Cove
Cultural Sensitivity Training Program,
project that was subject to Section 106, where he performed the field survey, Native
2007
American consultation, prepared the final report, and supervised the thorough
• The Art and Science of Flintknapping,
recordation and documentation of over 350 significant artifacts which included artifact
California State University, San
photography and illustrations.
Bernardino, College of Extended
Energy Projects: He is well- versed in the potential effects of energy production projects
Learning, 2007
on California Archaeology through his service as an on -call consultant to Southern
Professional Affiliations
California Edison (SCE) where he has served as the Project Director and Manager for
• Society for American Archaeology
over 100 SCE projects and managed SCE purchase order contracts in excess of $1.5M.
• Society for California Archaeology
These projects were subject to requirements of CEQA, Section 106 of the NHPA, and
• Pacific Coast Archaeological Society
other local ordinances. These projects included deteriorated pole replacements, conduit
Summary
and vault installations, distribution circuit installations, and emergency on -call
Kyle Garcia has over 10 years of
archaeological survey and monitoring services for SCE property during southern
professional experience in the archaeology
California wildfires. Mr. Garcia not only managed the budgets and supervised the work
and prehistory of California. Mr. Garcia is
but he also conducted most of the record searches, surveys, report writing, site
knowledgeable about archaeological
recordation, and client/agency coordination for these projects. These projects also
resources in coastal, interior, and island
entailed rapid response services including close - interval surveys, construction
settings. He specializes in faunal analysis
monitoring, and sensitivity assessments for SCE property in areas damaged by the
and has worked in faunal laboratories at
wildfires.
UCSB and the Santa Barbara Museum of
Peer Reviews: Mr. Garcia is often sought after to conduct Peer Review services of
Natural History.
controversial projects across southern California. These reviews include environmental
Mr. Garcia has evaluated historic and
documentation for the Needles Highway Safety Realignment Project for the County of
prehistoric archaeological resources for
San Bernardino Department of Public Works and various infrastructure projects for
listing in the National Register of Historic
Caltrans /San Bernardino Associated Governments.
Places and the California Register of
PCR SERVICES CORPORATION 157
Terrence P. Keelan, DIRECTOR OF PUBLICATIONS
Education
Summary /Experience
• J.D., Creighton University
Terrence Keelan has over 22 years experience as an administrator and nine years
School of Law, Omaha,
of experience as a publications supervisor. Mr. Keelan manages electronic
Nebraska, 1981
production and reproduction of documentation for projects involving tens of
• B.A., History/Fine Arts,
thousands of pages and hundreds of documents requiring integration of electronic
University of Notre Dame, South
files in multiple formats.
Bend, Indiana, 1978
Mr. Keelan is an expert in the Microsoft Office Suite of products, Word, Excel,
PowerPoint, Outlook, and Access, and in creating and manipulating files in
portable document format (PDF).
Mr. Keelan also has expertise in the WordPerfect suite (WordPerfect, Quattro
Pro), the Lotus Suite, Visual Basic for Application (VIBA) programming, and
HTML.
Mr. Keelan's history in the legal and consulting fields, in handling multiple
projects simultaneously, and his work with a broad range of text, spreadsheet and
database applications, has required him to successfully resolve a wide - variety of
production, formatting, and file and data conversion problems.
Mr. Keelan has additional expertise as a Help Desk operator in a variety of
applications suites and in all versions of the Windows operating system.
PCR SERVICES CORPORATION
158
Greg Spalek, ASSOCIATE PRINCIPAL, DIRECTOR OF GRAPHIC AND TECHNOLOGY SERVICES
Education
Experience
• B.A., Environmental
Graphics, GIS and Design: Mr. Spalek prepared graphic and mapping materials
Studies /Geography, University
for all phases of environmental impact report and /or statement (EIS /EIR) for the
of California, Los Angeles, 1995
following key projects: Academy Museum of Motion Pictures; Palladium
• A.A., Geography /Business-
Residences; Huntington Library; Westfield Shopping Centers - multiple sites;
Marketing, Los Angeles Valley
Washington Square; Wilshire Gayley; Los Angeles Airport (LAX) Master Plan
College, Van Nuys, California,
(EIS /EIR); USC Health Sciences Center EIR; Harvard Westlake Middle School
1993
Modernization Project; Grand Avenue; Sunset Millennium for the City of West
Hollywood; Santa Monica Downtown Parking; Villa Marina Mixed Use Project;
Summary
Village at Playa Vista; Universal City Specific Plan; and the Los Angeles Sports
Greg Spalek has over 18 years of
and Entertainment District, now known as L.A. Live.
diverse experience managing
projects and conducting visual media
Final products have included site plans, land use and many other thematic maps,
for all computer modeling,
technical illustrations, shade /shadow impact studies or solar reports, and various
illustration, internet and electronic
visual simulations. Greg is also responsible for creation of the internet content
media publishing, digital mapping
and multimedia CDs to increase the public participation and document
with Computer Aided Drafting and
accessibility and availability. His technology solutions bring the public agencies
Design (CAD), and Geographic
to a paperless environment.
Information Systems (GIS). His areas
Technology/Network Experience and Internet Applications: Mr. Spalek is highly
shade /shadow impact analysis, do
proficient with many software /hardware platforms in both server and client
analysis, and interactive media such
environments. He provides all in -house database solutions for client and internal
as internet applications. Mr. Spalek
needs such as Microsoft SQL and Access. His solutions offer efficient use of
has conducted GIS analyses for
mobile technology for remote sites. He is well versed in many graphic design and
complex planning and environmental
desktop publishing packages, including Adobe Photoshop and Creative Suite
issues, including demographic, land
applications and Dreamweaver. He is also knowledgeable with several GIS and
use, and environmental justice issues.
CAD programs, including ESRI's ArcView /GIS, SketchUp Pro, Vector Works,
He has knowledge of National
and AutoCAD 2012.
Environmental Policy Act (NEPA)
Special Projects: Mr. Spalek designed the support graphics for the Los Angeles
and California Environmental Quality
Citywide CEQA Technical Guide, which acts as a matrix for all of city of Los
Act (CEQA) assessment
Angeles environmental review projects. He also created the first online
methodologies, and his educational
environmental documentation for the city of Los Angeles with L.A. Sports and
background is in environmental
Entertainment District EIR, the city of Long Beach with Douglas Park EIR, the
studies, with focus on technology
city of West Hollywood with Sunset Millennium EIR, and the city of Carson with
mapping and the use of GIs in
Marketplace EIR.
environmental applications.
Presentation Graphics: Mr. Spalek has prepared numerous presentations for
highly sensitive projects including legal exhibits, and public support promotional
materials. He manages a team of designers for all the preparation and
organization of various visual media and support materials including corporate
materials, and internet application solutions.
PCR SERVICES CORPORATIO
1 59
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 15, 2014
AGENDA HEADING: Consent Agenda
Consideration and possible action regarding awarding a contract to Spec Construction Co., Inc. for
construction at twenty -seven (27) homes related to Project No. RSI 14 -04 (Group 54 of the City's
Residential Sound Insulation Program)
(Estimated construction costs: Not to exceed $622,764)
RECOMMENDED COUNCIL ACTION:
1. Waive minor irregularities in the bid from Spec Construction Co., Inc.
2. Award a contract to Spec Construction Co., Inc. for project RSI 14 -04 (Group 54);
3. Authorize the City Manager to execute a contract in a form approved by the City Attorney;
and /or
4. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Bid Log
2. Bidder's Proposal and Statements submitted by Spec Construction Co., Inc.
FISCAL IMPACT: Included in Adopted Budget
Amount Budgeted: $12,000,000.00
Additional Appropriation: N/A
Account Number(s): 116 - 400 - 0054 -8960 (RSI Program Construction)
PREPARED BY: James O'Neill, Program Manage
REVIEWED BY: Sam Lee, Director of Planning wilding Safet
APPROVED BY: Greg Carpenter, City Manager 44
BACKGROUND & DISCUSSION:
On June 25th, 2014 the City Clerk's office opened bids for Project RSI 14 -04 (Group 54 of the City's
Residential Sound Insulation (RSI) Program). Six (6) bids were submitted, and the results are as
follows:
Spec Construction Co., Inc.
$
566,149.00
Karabuild Development, Inc.
$
569,915.00
Big West Construction Corporation
$
573,650.00
Professional Services Construction
$
672,843.00
DRP National, Inc.
$
721,750.00
Harry H. Joh Construction
$
798,693.00
With the exception of some minor irregularities, the bid submitted by Spec Construction Co., Inc.
( "Spec Construction ") appears responsive.
10
160
In an abundance of caution, staff recommends that the following item be identified as a minor
irregularity and waived by the City Council:
1. The Bidder's Bond submitted by Spec Construction Co., Inc. does not specify a dollar
amount in words or figures, but rather lists "10% percent of Bid."
The bond error can be easily remedied without giving Spec Construction an economic advantage, and
therefore staff recommends that the City Council waive this minor irregularity.
The amount requested for the contract is $622,764 which represents the amount of the bid submitted by
Spec Construction Co., Inc. ($566,149.00) and an additional 10% for contingencies.
Construction is scheduled to start on November 10 "', 2014 and complete by December 22nd, 2014,
with Contractor Site Evaluations scheduled for August 181h — 22d.
161
CITY OF EL SEGUNDO
BIDIRFP LOG
BID NO. #RSI 14 -04
City of El Segundo
Residential Sound Insulation Group 54
Date of BID Opening: Wednesday, June 25, 2014
Time of BID Opening: 11 A.M.
Place of BID Oceninu: City Clerk's Office
COMPANY NAMEIADDRESS
Total BID Amount
1. Spec Construction Co., Inc
1870 S. Carlos Ave.
S 6(o! (4 q 0
Ontario, CA 91761
2, Karabuild Development, Inc.
17337 Ventura Blvd., #215
Encino, CA 91316
5 6 9,9 15 va
3. Harry H. Joh Construction
7303 Somerset Blvd.
Paramount, CA 90723
t7 g g, 0 3 f'
4. DRP National, Inc.
216 S. Citrus St., #250
rl O o p
2 t
West Covina, CA 91791
'
5.Professional Services
Construction, Inc.
17609 Ventura Blvd., Ste. 218
(9 7d2 'q 4 3 °=
Encino, CA 91316
I
6. Big West Construction Corp.
15331 Normandie
S ?31 / 5 0 2.0--
Irvine, CA 92604
7.
8.
9.
10.
Staff Present:
FORMSSMOPENI
City Clerk's Office
City Clerk's Office
RSI, Representative
162
City of El Segundo
Residential Sound Insulation
RSI 14 -04 (Group 54)
To the Mayor and City Council
City of El Segundo
350 Main St.
El Segundo, CA 90245
I declare, under penalty of perjury, that I have carefully examined, become familiar with, and
understand all of the requirements of the Contract Documents and conditions under which the
Work must be performed, including the City of El Segundo's current Municipal Code, and am
fully informed as to all conditions and matters which can in any way affect the Work or its cost,
and agree to the following:
To perform all Work in strict conformity with the requirements of the Contract Documents for
Project Number RSI 14 -04
"Residential Sound Insulation Program — Group 54"
at the following, lump sum price:
Bidding Form Appendix B -01 Last Modified: January 23, 2014
Bidder's Proposal and Statement
163
RSI
RSI
Improvement Owner Property
ID
Property Address
Description
s U grades Sub -Total
54.01
1010 East Imperial Ave # 1
Improvements
$ °� 5J dg�O $�� �ow
54.02
1010 East Imperial Ave # 2
mSlrovements
$ J &1 J U Y q $ - I Q `
54.03
1010 East Imperial Ave # 3
ImRSI
$1�/ 0 1 u
54.04
1010 East Imperial Ave # 4
Rmlrovements
$ � 91 q-7 $ °� �� 4 -71
54.05
1010 East Imperial Ave # 5
RSI
Improvements
" KIP $ J q � 1
" I � _ I
54.06
1010 East Imperial Ave # 6
RSI
Improvements
hhqq �1;
$
54.07
620 East Imperial Ave # 1
m lrovements
' � � $ .2 0,
54.08
620 East Imperial Ave # 2
Improvements
Rlrovements
$ $ O , 0) `1
54.09
620 East Imperial Ave # 3
Improvements
$ °i $ I Oi r J7
54.10
620 East Imperial Ave # 4
RSI
Improvements
$ I $
! )
54.11
620 East Imperial Ave # 5
RSI
Improvements
$ ` L4 14 1 I $ Iq. L. 7 J
/ �
,
54.12
620 East Imperial Ave # 6
Improvements
(�
$ d i $
54.13
620 East Imperial Ave # 7
RSI
Improvements
$ / �� $� . L/ -7 /
Bidding Form Appendix B -01 Last Modified: January 23, 2014
Bidder's Proposal and Statement
163
City of El Segundo
Residential Sound Insulation Program
RSI 14 -04 (Group 54)
54.14
620 East Imperial Ave # 8
rovements
Improvements
m
$
54.15
620 East Imperial Ave # 9
Improvements
$ o `-1 -7q $ �J 7
54.16
1649 East Maple Ave Unit 1
Rmlrovements
$ $
54.17
1649 East Maple Ave Unit 2
Improvements
54.18
1649 East Maple Ave Unit 3
RSI
Improvements
$� j 1
54.19
1649 East Maple Ave Unit 4
(Rmprovements
�j
$ 100 1 $ � 0� Loo'
54.20
1649 East Maple Ave Unit 5
Rmlrovements
$
$oL � $��1 7 90
54.21
1649 East Maple Ave Unit 6
Rmlrovements
54.22
1653 East Maple Ave Unit 1
Rmlrovements
$ � 1071
54.23
1653 East Maple Ave Unit 2
Improvements
'�
1 I $ �1 4 1
54.24
1653 East Maple Ave Unit 3
Rml rovements
54.25
1653 East Maple Ave Unit 4
Rmlrovements
1 i f $ q, ` gl LP
�
54.26
1653 East Maple Ave Unit 5
Rmlrovements
$ 1 +1 I $ �� U�/
54.27
1653 East Maple Ave Unit 6
Rmprovements
$ 3 I $ �1 3 � I
RSI Owner Total Bid
Improvement Upgrades Contract Sum
Subtotal Subtotal
$5106,141 $ $5(01�,>� 1
Total Bid (Contract Sum)
Nvd o SOM Six -K)Du
�1o���0lbb
(figures)
In case of discrepancy between the words and figures, the words must prevail.
Bidding Form Appendix B -01 Last Modified: January 23, 2014
Bidder's Proposal and Statement
164
City of El Segundo
Residential Sound Insulation
Contractor Representative:
RSI 14 -04 (Group 54)
►•'Z`f- rY
Date
64S&�e 051Q
Name (printed or Lyw)
Title: V 1 c A- A M IA e-t _ Contractor's State License Number:
Name of Firm: S as IL L. C IM W p • , mac. Ll I `I {c► 2 (a
Address: 1$ a * . License Expiration Date:
Oy%6 c j e . GA 011:761
Telephone Number: j0 Q •
Type of Entity: ❑ Sole Proprietorship ❑ Partnership X Corporation* ❑ Other
* If Corporation, evidence of authority to sign must be attached
* Se e. A � A- 0.vd.
Bidding Form Appendix B -0 1 Last Modified: January 23, 2014
Bidder's Proposal and Statement
165
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from Broadway in the Park to waive fees for City
resources and staff time associated with their theatre festival to be held on August 2 —11, 2014 at the
Recreation Park Softball Field. (Fiscal Impact: $2,751.66)
RECOMMENDED COUNCIL ACTION:
1. Approve /Deny the request from Broadway in the Park to waive fees for City resources and staff
time associated with their theatrical event.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Request letter from Broadway in the Park
2. Broadway in the Park Vision Statement
3. Broadway in the Park Donation Information
4. Event Site Plan
5. Estimated fees for City resources and staff
FISCAL IMPACT: $2,751.66
Amount Budgeted: $ 0.00
Additional Appropriation: $ 275.00 Recreation Staff (001- 400 -5201 -4102)
$ 163.66. Public Works Staff (001- 400 - 4202 -4103)
$ 2,000.00 Field Reservation (001- 300 - 0000 -3879)
$ 178.00 Banner Permit (001- 300 - 0000 -3804)
$ 135.00 Amplified Sound Permit (001- 300 - 0000 -3801)
PREPARED BY: Jackie Day, Administrative SpecialistJP
REVIEWED BY: Meredith Petit, Director of Recr Lion and Parks �I
APPROVED BY: Greg Carpenter, City Manager ' 1
BACKGROUND & DISCUSSION:
In previous years, fees for Broadway in the Park's theatre festival at Recreation Park Softball Field have
been waived as a part of the Special Event Fee Waiver list approved by City Council, which expired at
the end of 2013.
At the December 3, 2013 City Council meeting an agenda item was presented before City Council for
discussion and action for the continuation or revision of waived fees associated with special events that
have previously been granted fee waivers. At that time, City Council formed a Subcommittee to review
the process of waiving fees and to make recommendations regarding the extent to which fees will be
waived going forward. The Subcommittee has not yet finalized a recommendation on this item.
Broadway in the Park has completed and submitted the required City of El Segundo Special Event Use
Permit Application for the use of Softball Field and has requested the City to provide the following:
166 1 1
■ 16 Tables
100 Chairs
• 2 Canopies
The total fiscal impact of the event is $2,751.66, which includes $438.66 for staff, $2,000.00 for facility
reservation fees, $178.00 banner permit fee, and $135.00 amplified sound permit fee.
While there is not an established fee structure for the use of City equipment, staff estimates the value of
the requested City property for this event to be $360.20.
167
El Segundo City Council
350 Main Street
El Segundo, CA 90245
531 Main St. #412 • El Segundo, CA 90245 • (310) 954 -1425 • esbroadway.com
Dear Members of the Council:
Broadway In The Park is proud to celebrate our fifth season as an annual El Segundo tradition,
presenting low -cost performances to local families each summer. We are incredibly thankful for the
support the City of El Segundo has shown us the last several years. As a volunteer- driven program that
operates at break -even (or at a loss) each year, we are grateful for the fee waivers put into place by the
Council in 2011, allowing us to survive the recession and reach more community members each year.
We are especially proud of our community outreach programs. This marks the fourth consecutive year
our program will be donating 10% of our gate sales to support arts education in our schools and to
worthy non - profits. We are also excited to continue our Ticket Scholarship program, donating over 500
tickets to under - served youth and families throughout the South Bay.
We are appealing to the City and to the Council to extend our fee waivers for the use of the field and
for our City permits. These vital savings keep our program alive; a sharp increase of fees threatens to
wipe out our outreach programs and possibly even our event altogether. We take pride in being a self -
sustaining event. We do not require City labor to run Broadway In The Park and plan to continue
paying directly for any extra costs the City incurs on our behalf, including overtime staff hours
(opening and closing the field) and field renovation fees.
Again, thank you and the City staff for supporting our program these past several years. We appreciate
you and look forward to continuing a great relationship with the City as we build a brighter future for
the arts in our community. Thank you for your time and consideration and please don't hesitate to call
with any questions or concerns — (310) 529 -4911.
Sincerely,
Jeff Cason
Executive Producer
•:
6VISION STATEMENT
Broadway In The Park is about the performing arts and the power it has to stir the soul. It's a place
where you don't have to be educated, fancy, or high brow. It's art for the common man. A place where
kids can experience theatre for the first time without having to pretend to be a 'grown up'. Where men
don't have to wear slacks and women don't have to wear heels.
Broadway In The Park is the proverbial town square where the whole town gathers once a year for
that box social you wouldn't dream of missing out on. It's at once nostalgic and new. You go because
you know you're going to see old friends, you might possibly meet some new ones, but either way you
are going to experience something that is totally out of the ordinary with them by your side.
Broadway In The Park presents storytelling in its most visceral form. Professional and local actors
onstage who take you on an emotional journey, and dazzle you with song and movement along the
way. It's enjoying the classics from the musical theatre canon, our uniquely American contribution to
the arts, presented with visual and creative flair that makes it feel as though it's the first time you've
ever seen the show.
Broadway In The Park is an experience that engages all five senses. The smell of buttered popcorn as
attendants in red hats serve them to kids and adults alike, and the taste of a delicious three - course
picnic. The sound of barbershop quartets singing love songs to couples picnicking on the grass. Bright
colors of banners strung high, popcorn lights that twinkle above peoples heads, and rippling flags that
wave in the breeze. The feel of a warm blanket wrapped around you as you sit on the cool grass.
Broadway In The Park believes in the power of community. It provides a platform for emerging
performers to make their debut to the world, and introduces audiences to new cultures and artistic
styles. It honors the value of arts education and gathers resources to make sure that future
generations have an opportunity to fall in love with the arts, just as we have.
The arts have the power to transform lives. And every man, woman, and child deserves a chance to
have this experience. Let's awaken the collective soul in our community. This is our vision for the
future.
169
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2014 Broadway in the Park
Estimated Ci!X Staff Charges
Recreation Staff $275.00
5 hrs. x $25.00 = $125.00
4 hrs. x $38.00 = 152.00
Public Works Staff $163.66
Lead Worker: 2 hrs. x 47.33 = $94.66
Maint. Worker: 2 hrs. x $34.50 = $69.00
Total $438.66
Established City Fees
Softball Field Rental Fee $2,000.00
80 hrs. x $25.00 hr.
Amplified Sound Permit
$135.00
Banner Permit
$178.00
Total
$2,313.00
Estimated Value
16 Tables: $7.90 each
$126.40
100 Chairs: .80 each
$80.00
2 Cano ies: $40.00 each
$80.00
Public Works Truck
$53.80
Posting
$20.00
Event posted on City website
No Ch
El Segundo TV coverage
No Ch
Total
$360.20
Totals
Estimated Ci Staff Char es
$438.66
Established City Fees
$2,313.00
Estimated Value
$360.20
IlTotal
$3,111.86
172
EL SEGUNDO CITY COUNCIL MEETING DATE: July 15, 2014
AGENDA ITEM STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
Consideration and possible action regarding a request from the El Segundo Rotary Club to waive fees
for City resources and staff time associated with their Movie in the Park to be held on August 2, 2014 at
Chevron Park. (Fiscal Impact: $6,862.28)
RECOMMENDED COUNCIL ACTION:
1. Approve /Deny the request from the El Segundo Rotary Club to waive fees for City resources
and staff time associated with their Movie in the Park event.
2. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Estimated Fees for City resources and staff
FISCAL IMPACT: $6,862.28.
Amount Budgeted: $ 0.00
Additional Appropriation: $ 1,052.60 Police Department Staff (001- 400 - 3102 -4102)
$ 5,329.60 Police Department Staff (001- 400 - 3104 -4103)
$ 302.08 Public Works Staff (001- 400 - 4202 -4103)
$ 178.00 Banner Permit (001- 300 - 0000 -3804)
PREPARED BY: Jackie Day, Administrative Specialist..&]
REVIEWED BY: Meredith Petit, Director of Recrizalion and Parks
APPROVED BY: Greg Carpenter, City Manager
BACKGROUND & DISCUSSION:
In previous years, fees for the El Segundo Rotary Club's Movie in the Park at Chevron Park have been
waived as a part of the Special Event Fee Waiver list approved by City Council, which expired at the
end of 2013.
At the December 3, 2013 City Council meeting an agenda item was presented before City Council for
discussion and action for the continuation or revision of waived fees associated with special events that
have previously been granted fee waivers. At that time, City Council formed a Subcommittee to review
the process of waiving fees and to make recommendations regarding the extent to which fees will be
waived going forward. The Subcommittee has not yet finalized a recommendation on this item.
During Public Communications at the City Council meeting on June 3, 2014, Len Bonilla, President
of El Segundo Rotary Club, requested that the City consider waiving City charges for their Movie in
the Park event to be held on August 2, 2014 at Chevron Park.
The total fiscal impact of the event is $6,862.28, which includes $6,382.20 for Police Department Staff,
$302.08 for Public Works staff, and $178.00 for the banner permit. 2
G
173
El Segundo Rotary Movie in the Park - August 2, 2014
Estimated City Staff Charges
Police Department Staff $6,382.20
1 Cadet $21.43 hr. x 10 = $214.30
1 Cadet $17.94 hr. x 10 = $179.40
1 Cadet $17.08 hr. x 10 = $170.80
3 Cadets $16.27 hr. x 10 = $488.10
1 Sergeant OT $123.70 hr. x 10 = $1,237.80
1 Officer OT $101.04 hr. x 10 = $1,010.40
1 Officer OT $94.02 hr. x 10 = $940.20
1 Officer OT $86.24 hr. x 10 = $862.40
1 Officer OT $75.98 hr. x 10 = $759.80
1 PSO OT $51.90 x 10 = $519.00
Total
Public Works Staff $302.08
1 Maint. Worker II $43.16 hr. x 4 hr. _ $172.64
1 Kead Worker $32.36 x 4 hr. _ $129.44
2 hrs. for Lead Worker
Total $6,684.28
Established Ci Fees
Banner Permit
$178.00
Total
$178.00
$178.00
Estimated City Fees
Estimated City Fees
Delineators $100.00
Public Works Truck $26.90 x 2 hrs. $53.80
Total $153.80
Totals
Estimated Staff Charges
$6,684.28
Established City Fees
$178.00
Estimated City Fees
$153.80
Total
$7,016.08
174
EL SEGUNDO CITY COUNCIL
AGENDA ITEM STATEMENT
AGENDA DESCRIPTION:
MEETING DATE: July 15, 2014
AGENDA HEADING: New Business
Consideration and possible action regarding the design and program planning for the outdoor
competition swimming pool to be constructed by the Wiseburn School District and operated by the City
of El Segundo, including the utilization of the Aquatics Trust Fund for consulting services to assist in
the decision making process. (Fiscal Impact: $10,000415,000)
RECOMMENDED COUNCIL ACTION:
1. Discuss the various design options for the competition swimming pool; and,
2. Authorize the City Manager to enter into an agreement for consulting services in a form
approved by the City Attorney for a Facility Program, Financial and Sustainability Analysis;
and,
3. Alternatively, discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. School Layout and Facility Site Plan
FISCAL IMPACT: $10,000 415,000 (Aquatics Trust Fund)
Amount Budgeted: N/A
Additional Appropriation: N/A
Account Number(s): 702- 267 - 0000 -1267 (Trust Fund — Designation/Aquatics)
PREPARED BY: Meredith Petit, Director of Recreation & Parks
REVIEWED BY: Greg Carpenter, City Manager
APPROVED BY: Greg Carpenter, City Manager,
BACKGROUND & DISCUSSION:
On May 21, 2013, the City Council entered into a Settlement Agreement with Wiseburn School District
that began the collaborative process of designing a j oint -use aquatics facility. To recap, the terms of the
agreement as they pertain to the aquatics facility are as follows:
• Wiseburn agrees to improve 2 acres of its property with an aquatics facility consisting of a 50-
meter competition pool, restrooms and locker facilities and aquatics facility parking lot and, if
the budget allows, a smaller therapy pool.
• Wiseburn agrees to commit $6,000,000 to the construction of the aquatics facility.
• Wiseburn and the City would negotiate a joint use agreement for use of the Aquatics Center to
accommodate Wiseburn, ESUSD, and the general public. The City and Wiseburn also agree to
explore joint use of the other athletic facilities at the proposed high school and the Campus El
Segundo athletic fields.
• Wiseburn agrees to prepare a modification to its EIR and prepare plans for the aquatics facility
in a timely manner. The intent is to have the facility complete in late 2015. If the pool is not
complete by June of 2017, a liquidated damages payment of $1.5 million would be paid to the
City of El Segundo.
175
• The term of the agreement would be for 25 years with the City having the ability to extend the
agreement for an additional 25 years.
• The City agrees to staff, operate and maintain the facility. While the intent would be to operate
the facility throughout the term of the agreement, the city must, at a minimum, fully operate the
facility for one year and operate it at a level that supports the school district's use for at least 5
years.
Following the execution of the Settlement Agreement an Aquatics Task Force was established and
includes Councilmember Dave Atkinson, Vince Madsen (Wiseburn School District Director of
Facilities Planning), city staff, and community members who specialize in aquatics programs. The
Wiseburn School District has also been working with design firm Arch Pac Aquatics to prepare initial
facility design plans.
While the original agreement calls for a 50 -meter pool, there has been some discussion about the
possibility of expanding the project to a 54 -meter pool with a smaller 25 -yard therapy pool. The
original agreement also indicates that Wiseburn would be responsible for up to $6,000,000 in
construction costs. Should the City desire a facility outside of the scope of the agreement that exceeds
the $6,000,000 budget, the City would be responsible for the additional cost. The expanded design
option is estimated to cost $8,400,000, therefore requiring the City to pay the additional $2,400,000 to
fund the project.
Option 1 ($6,000,000) — 50 -Meter x 25 -Yard
The 2.2 acre portion of the Wiseburn property would include an outdoor 50 -meter pool for swimming,
water polo, physical education/recreational use, and 25 -yard short course swim. There will be sufficient
room to allow development of a future warm -up pool, but the $6,000,000 budget does not allow for a
therapy pool at this time. Option 1 also does not include lights, bleachers, diving boards, or bulkheads.
This design would primarily accommodate high school athletics with some opportunity for recreational
programming such as lap swim and community swim teams.
Option 2 ($8,400,000) — 54 -Meter x 25 -Meter and 25 -Yard Therapy Pool
The competition pool would have an increased width to 25M (vs. 25Y), a larger "L" entry area, and
additional length to accommodate moveable bulkheads. Bulkheads allow for separate areas to define
spaces for multiple programs occurring simultaneously. The large pool would have depth variations
allowing for multiple program types to occur including diving and youth swim lessons. The therapy
pool (4 lanes) would be shallow and warmer. Option 2 also considers co- generation heating methods,
and is better equipped for large -scale events and programs with features such as lights, bleachers, PA
system, scoreboard and timing system.
The facility design of Option 2 provides more versatility in aquatics programming and is therefore likely
to have a higher potential to generate revenue. However, there are additional costs associated with the
initial construction as well as the annual maintenance and operations. To gain a better understanding of
the future facility's operations, staff and the Aquatics Task Force recommend the use of consulting
services to provide a study analyzing the aquatic program needs and potential in the community. The
consultant would be able to develop a program model and proposed pool schedule that can cost -
effectively meet the needs of all user groups under both design scenarios, which could not only assist in
the ultimate design decision, but also assist in future planning and financial forecasting for either option.
Additionally, the analysis will evaluate the long term maintenance and replacement costs of the facility
options, recommend a management and staffing structure for each facility, and provide
176
recommendations to the City to insure financially sustainable operations. Community engagement will
also be a key component to the study. It is estimated that consulting services such as this will cost
S10,000415,000 and take approximately 3 months to complete.
177
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EL SEGUNDO CITY COUNCIL
MEETING DATE: July 15, 2014
AGENDA STATEMENT AGENDA HEADING: New Business
AGENDA DESCRIPTION:
A Status Report on the City's Residential Sound Insulation (RSI) Program, consideration and
possible action to adopt policy changes to the City's RSI Program and discussion of the
possible addition of one Construction Coordinator.
(fiscal impact: $120,000 annually, but no fiscal impact to the General Fund).
RECOMMENDED COUNCIL ACTION:
1. Receive and file status report;
2. Adopt policy changes detailed in this staff report; and/or
3. Alternatively discuss and take other action related to this item.
ATTACHED SUPPORTING DOCUMENTS:
1. Gantt chart showing advertisement and construction dates for a plan to treat 750 homes in
2015 (labeled "Bxibit A")
2. Program map (labeled "Exhibit B ")
3. Sample RSI Agreement (labeled "Exhibit C ")
FISCAL IMPACT: $120,000 annually, and no fiscal impact to the General Fund
Amount Budgeted: $0
Additional Appropriation: Yes
Account Number(s): RSI Fund 116
ORIGINATED BY: James S. O'Neill, Program Manage
REVIEWED BY: Sam Lee, Director of Planning ilding Safety
APPROVED BY: Greg Carpenter, City Manager,-
BACKGROUND AND DISCUSSION:
Status Report
To date, the City's Residential Sound Insulation (RSI) Program has completed 50 "Groups" of
construction, and 1,543 homes have been acoustically retrofitted in the City of El Segundo.
Current analysis shows that:
53.5% (1362 of 2546) of the Green areas (see "Exhibit B ") have been treated to date
8.9% (177 of 1991) of the Yellow areas (see "Exhibit B ") have been treated to date
* an additional 4 homes were originally treated in an area previously, but no longer, eligible
With funding approved by Los Angeles World Airports (LAWA) in March of this year, along
with additional funding anticipated to be approved before the end of this year, City staff has put
together its most aggressive schedule to date. This schedule will attempt to have construction
14
179
completed at approximately 750 homes in calendar year 2015, which is tentatively, and roughly,
outlined on the attached Gantt chart (exhibit A). It should be noted that this schedule is
optimistic, reflects the critical path timeframes of almost every task, and is very unforgiving if
key milestones and /or deadlines are missed. It is, however, a definitive and clearly defined set of
objectives for which staff is preparing to strive to achieve.
Staff has already begun meeting key milestones for the first Groups identified in this schedule
(i.e. Groups 55 — 58), and is looking at ways to expedite the design process to the greatest extent
possible to allow for a variety of delays and issues that are inevitably to be encountered in
undertaking a project of this size and the volume of homes contemplated.
With the completion of Groups 51 through 54 (108 homes) anticipated to be complete by the end
of this calendar year, an additional 750 homes completed in 2015 would bring the total number
of homes completed to 2401, and 52.83% of the homes included in the current eligibility areas.
The current Stipulated Settlement with the City of Los Angeles (which governs LAWA) allow
for the City of El Segundo to receive funding through 2015. Additionally, the Federal Aviation
Administration (FAA) has restricted the use of FAA funds to the "green areas" on the attached
program map (Exhibit B). Discussions with LAWA subsequently allowed the City of El
Segundo to continue to fund acoustic retrofitting of homes in "yellow areas" on the attached
program map using solely LAWA funding. As the "green areas" are defined as the area north of
a "block- rounded" prediction of a 2015 noise contour, it is unknown at this time what the
program eligibility area will be after 2015. It is likely that a significant portion of the yellow
areas to become ineligible after December 2015, and even with a goal of treating 750 homes
prior to that date, the majority of the over 750 homes in the yellow areas currently on the waiting
list will not be treated prior to December 31, 2015 and are likely to become ineligible after that
date
Additionally, the FAA issued a Program Guidance Letter (PGL) in August 2012 which
essentially will require homes treated after 2015 to be acoustically tested to verify that they are
eligible for acoustical retrofitting under the RSI Program.
If only the green areas remain eligible after 2015, and assuming the program treats all of the
green homes that currently are on the waiting list are treated as part of that 750 goal, the City's
program will have treated 71.7% of the current green areas. This number does not include
homes built after 1998 (which are ineligible for the program), nor homes that have not applied
for the RSI Program (as the program is voluntary),
Policy Changes
In order for the City to attempt to treat 750 homes in 2015, staff has already revised a number of
processes and implemented a number of policy changes, and staff is requesting the City Council
to adopt these policy changes retroactively. They included:
1. Floor Plans included with Scopes of Work for a home will be a hand sketch only, not a
computer aided drafted (e.g. drawn using a software program such as Revit or AutoCAD)
2. "Scopes of Work" or "Plans" will no longer include a Site Plan for the home or property
and the level of detail included on the floor plan will be reduced to only what is critical to
we
the Scope of Work (i.e. closets will no longer be shown, individual recessed lights will
not be drawn, etc.)
3. Each "Group" of construction will include only homes from green areas from the
program map or from yellow areas from the program map, not a mixture of both
4. Staff will include homes from the green areas (to the greatest extent possible) in Groups
64 through 74 (funded by grants — and expected grants - from FAA and LAWA), and
homes from yellow areas in Groups 75 — 84. This results in postponing of treatment of
homes from yellow areas funded by the Grant Implementation Plan (GIP) approved
earlier this year by LAWA (GIP 6), in order to complete construction on homes from
green areas prior to a September 15, 2015 deadline
5. In support of item 4 above, staff has contacted property owners of homes in the green
areas who have applied for the program, even if they applied after December 31, 2012.
(City Council is reminded that on April 5, 2011 a policy was adopted that established an
"application cut -off date" of December 31St for a home to be included in a grant
application to LAWA, as GIP applications are required by LAWA to be submitted by
April 30th, equating to four months later. As such only homes that applied prior to
December 31° 2012 were eligible to be funded by GIP 6 according to the City's current
formal policy.)
6. Although homes will be initially contacted based on their priority on the waiting list (i.e.
which eligibility area the home is located in, and the date of the application to the
program), homes will be included in a "Group" as soon as a design can be completed to
expedite the advertisement of "Groups"
7. Accessory structures are no longer treated by the RSI Program
8. Property owners no longer are offered the option of having different finishes on the inside
of the door vs. the outside of the door (i.e. painted on outside and stained on the inside)
9. Homes (single family houses, condominiums, apartments, etc.) with less than 1,000
square feet of habitable space will receive a ventilation system only (not a new forced air
heating and ventilation system — such as a new furnace and ductwork)
10. When a new forced air heating and ventilation system (i.e. a furnace with ductwork) is
installed at a home where multiple wall heaters exist (e.g. the original home was heated
by a wall and/or floor heater and an addition to the home — such as a family room — is
also heated by a wall and /or floor heater), only the heater for the original portion of the
home will be removed, with the affected wall being patched and a sub floor patch
installed below any floor grate. Additional heaters will not be removed, unless their
removal is determined to be necessary to achieve acoustical goals of the program.
11. The retention held on construction contracts has been reduced from 10% to 5% (to reflect
new California state law)
These changes were necessary to be made prior to City Council authorization due to the urgency
to complete designs in order to allow for construction to start concurrently on five "Groups" on
January 5, 2015.
Staff is additionally recommending the adoption of the following changes:
12. Elimination of the requirement for a property owner to pay for costs incurred if they wish
to discontinue their participation prior to agreeing to a Scope of Work (a.k.a. signing the
plans) for their home. (Currently the RSI Agreement that property owners enter into with
the City for participation in the RSI Program requires them to pay for costs incurred by
in
the program if they terminate their participation prior to making the necessary
improvements to the home. See paragraphs 15, 16 and 17 on the attached sample RSI
Agreement, labeled Exhibit C)
13. Perform additional acoustical testing (i.e. more than the current random 10 %) at
particular housing types to help plan for evaluation of design criteria used to determine
the needed scopes of work at homes
Additional Staff
As shown in the attached Gantt chart (Exhibit A), construction of 750 homes is predicated on
five "Groups" of construction running concurrently at any given point throughout 2015. At this
time, the City currently only employs four (4) Construction Coordinators. Staff is
recommending that a fifth Construction Coordinator be added to manage the fifth Group at each
point within the currently anticipated schedule (i.e. Groups 59, 64, 69, 74, 79 and 84). Although
a Notice Inviting Sealed Bids is expected to have been advertised by the date of this City Council
meeting, and it is unlikely to be able to hire someone prior to the start of work on Group 59, it is
expected that current staff can manage a significant portion of the "pre- construction" activities
scheduled to take place prior to January 5, 2015. However, it is important to get a fifth
Construction Coordinator hired as soon as possible, as it is most helpful to be involved in the
project in as much of the "pre- construction" activities as possible, as well as allow for as much
training as possible before being tasked with properly overseeing construction for any group.
An additional Construction Coordinator would hold the same classification as the current
Construction Coordinators, and City Council is reminded that such positions are at -will and
funded by grant funding from the FAA and LAWA, not the City's General Fund. The position
would likely only be needed through early 2016 to allow for proper close out of construction that
is expected to complete by the end of 2015.
The City Council is reminded that costs associated with an additional Construction Coordinator,
as is the case with all costs associated with the RSI Program, are covered by grants from the
Federal Aviation Administration (FAA) and Los Angeles World Airports (LAWA), not the
City's General Fund.
182
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