2014 May 20 - CC MIN REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 20, 2014 — 5:00 PM
5:00 P.M. SESSION
CALL TO ORDER - Mayor Fuentes at 5:00 PM
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Jacobson - Present
Council Member Atkinson - Present
Council Member Fellhauer - Present
Council Member Dugan - Present
PUBLIC COMMUNICATION — (Related to City Business Only — 5 minute limit per
person, 30 minute limit total) Individuals who have received value of$50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of $250.
Mayor Fuentes announced that Council would be meeting in closed session pursuant of
the items listed on the agenda.
SPECIAL ORDER OF BUSINESS:
CLOSED SESSION:
The City Council moved into a closed session pursuant to applicable law, including the
Brown Act (Government Code Section §54960, et seq.) for the purposes of conferring
with the City's Real Property Negotiator; and/or conferring with the City Attorney on
potential and/or existing litigation; and/or discussing matters covered under Government
Code Section §54957 (Personnel); and/or conferring with the City's Labor Negotiators;
as follows:
CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION (Gov't Code
§54956.9(d) (3): -1- matter
1. City of El Segundo vs. City of Los Angeles, et.al. LASC Case No. BS094279
CONFERENCE WITH LEGAL COUNSEL — ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to Government Code §54956.9(d) (2) and (3):
-0- matter.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
May 20,2014
PAGE NO. 1
Initiation of litigation pursuant to Government Code §54956.9(c): -0- matter.
DISCUSSION OF PERSONNEL MATTERS (Gov't Code §54957): -0- matter
APPOINTMENT OF PUBLIC EMPLOYEE (Gov't. Code § 54957): —0- matter
CONFERENCE WITH CITY'S LABOR NEGOTIATOR (Gov't Code §54957.6): -8-
matters
Agency Designated Representative: City Manager and Steve Filarsky
Employee Organizations: Police Management Association; Police Officers Association;
Police Support Services Employees Association; Fire Fighters Association; Supervisory
and Professional Employees Association; City Employees Association; Executive
Management Group (Unrepresented Group); Management/Confidential Group
(Unrepresented Group)
CONFERENCE WITH REAL PROPERTY NEGOTIATOR (Gov't Code §54956.8): -0-
matters
Adjourned at 6:55 PM
MINUTES OF THE REGULAR CITY COUNCIL MEETING
May 20,2014
PAGE NO.2
REGULAR MEETING OF THE EL SEGUNDO CITY COUNCIL
TUESDAY, MAY 20, 2014 - 7:00 P.M.
7:00 P.M. SESSION
CALL TO ORDER — Mayor Fuentes at 7:01 PM
INVOCATION —Tracy Weaver, City Clerk
PLEDGE OF ALLEGIANCE — Council Member Atkinson
PRESENTATIONS
a. Proclamation read by Mayor Fuentes and presented to Dr. Sammy Pyon for
Community Wellness Day, May 31, 2014.
b. Proclamation read by Council Member Fellhauer and presented to Stephanie
Katsouleas, Public Works Director, for National Public Works Week, May 18-24,
2014.
ROLL CALL
Mayor Fuentes - Present
Mayor Pro Tern Jacobson - Present
Council Member Atkinson - Present
Council Member Fellhauer- Present
Council Member Dugan - Present
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) Individuals who have received value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Gail Church, resident, mentioned money saving ideas for the City 1) replace 24" box
trees with 15 gallon trees and 2) charge residents for sewer clean out.
Andrew Walter, resident, thanked the committee and Council for their work on the
proposed fees, however, Mr. Walter is not in favor of the proposed fees for the
Recreation and Parks Department, mainly the Aquatics portion of the proposed fees.
Cheryl Smith, resident and Ice Cream Social Chair for Center St PTA, asked the
Council to waive the banner fees for this event.
Lou Katil, resident, spoke concerning the proposed fees for Dial A Ride, the Beach
Shuttle and other various shuttles that the City uses for various services. Mr. Katil is
opposed to the fee proposals for the seniors.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
May 20,2014
PAGE NO.3
Jill Dahl, resident, concerned about the fee proposals for the use of the Public pools.
Suggested a Family Summer Pool Pass.
Liz Garnholz, resident, concerned that Public input is not used when making decisions
for the betterment of the community. Suggesting Public Hearing for major decisions.
CITY COUNCIL COMMENTS — (Related to Public Communications)
Council answered concerns from Public Comment.
A. PROCEDURAL MOTIONS
Consideration of a motion to read all ordinances and resolutions on the Agenda by title
only.
MOTION by Mayor Pro Tern Jacobson, SECONDED by Council Member Fellhauer to
read all ordinances and resolutions on the agenda by title only. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
B, SPECIAL ORDERS OF BUSINESS (PUBLIC HEARING)
C, UNFINISHED BUSINESS
1. Consideration and possible action to adopt the proposed fee modifications
presented by the Recreation and Parks Fee Analysis Task Force.
(Fiscal Impact: Estimated Increased Revenues of $200,000.00 to $250,000.00
Annually)
Meredith Petit, Recreation Superintendent, made a presentation on behalf of the
Recreation and Parks Fee Analysis Task Force.
Council Discussion
MOTION by Mayor Fuentes, SECONDED by Council Member Fellhauer to adopt the
proposed fee schedule (absent of Aquatics and Transportation portion) for programs
and services provided through the Department of Recreation and Parks and adopt
Resolution No. 4875 accepting new fee schedule (absent of Aquatics and
Transportation portion). MOTION PASSED BY VOICE VOTE. 4/1 YES: Fuentes,
Fellhauer, Jacobson and Dugan. NO: Atkinson
Direction was given to staff concerning the Aquatics and Transportation portion of the
proposed fees. Staff to return at a later date with a new proposal.
D. REPORTS OF COMMITTEES, COMMISSIONS AND BOARDS
E. CONSENT AGENDA
MINUTES OF THE REGULAR CITY COUNCIL MEETING
May 20,2014
PAGE NO.4
All items listed are to be adopted by one motion without discussion and passed
unanimously. If a call for discussion of an item is made, the item(s) will be considered
individually under the next heading of business.
2. Warrant Numbers 3000501 through 3000825 on Register No. 15 in the total
amount of$936,830.98 and Wire Transfers from 04/14/2014 through 05/04/2014
in the total amount of $1,318,232.56. Authorized staff to release. Ratified
Payroll and Employee Benefit checks; checks released early due to contracts or
agreement; emergency disbursements and/or adjustments; and wire transfers.
3. Approved Regular City Council Meeting Minutes of May 6, 2014 and Special City
Council Meeting of May 6, 2014.
4. Awarded a standard Public Works Contract No. 4607 for $17,369.00, in a form
approved by the City Attorney, to Big J Flooring for the Water Plant Carpet
Removal and Replacement Project, awarded a Professional Services Agreement
No. 4608 for $7,850.00, in a form approved by the City Attorney, to Gale/Jordan
Associates for asbestos testing and monitoring services and authorized
$2,605.00 for construction related contingencies. Project No. PW 13-21
(Fiscal Impact: $27,824.00)
5. PULLED BY MAYOR PRO TEM JACOBSON
6. Received and filed a report regarding the removal and replacement of two
leaking portions of HVAC ducting on the roof of City Hall without the need for
bidding in accordance with Public Contracts Code §§ 20168 and 22050 and El
Segundo Municipal Code ("ESMC")§ 1-7-12 and 1-7A-4.
(Fiscal Impact: $13,875.00)
7. Received and filed a report regarding the emergency repair to remove debris in
the attic space of City Hall without the need for bidding in accordance with Public
Contracts Code §§ 20168 and 22050 and El Segundo Municipal Code
("ESMC")§ 1-7-12 and 1-7A-4.
(Fiscal Impact: $82,354.00)
8. Awarded Contract No. 4611 to Spec Construction Co., Inc. for construction at 25
homes related to Project No. RSI 14-02 (Group 52 of the City's Residential
Sound Insulation Program) (Fiscal Impact: $1,034,363.40)
MOTION by Council Member Fellhauer, SECONDED by Council Member Dugan to
approve Consent Agenda items 2, 3, 4, 6, 7, and 8. MOTION PASSED BY
UNANIMOUS VOICE VOTE. 5/0.
MINUTES OF THE REGULAR CITY COUNCIL MEETING
May 20,2014
PAGE NO.5
PULLED ITEMS:
5. Consideration and possible action to authorize the City Manager to 1) enter into
an Agreement with the South Bay Cities Council of Governments (SBCCOG) in
support of consulting services to prepare plans and specifications for the
installation of bikeways in El Segundo and 2) enter into a Professional Design
Services Agreement with JMDiaz, Inc., to design and prepare plans and
specifications for the installation of bikeways in El Segundo.
(Fiscal Impact: $150,000.00 receipt of Grant Funds)
Council Discussion
MOTION by Council Member Dugan, SECONDED by Council Member Atkinson to
authorize the City Manager to enter into Agreement No.4609, in a form approved by the
City Attorney, with the South Bay Cities Council of Governments for consulting services
to prepare plans and specifications for the installation of bikeways in El Segundo and
authorized the City Manager to enter into Professional Design Services Agreement No.
4610 with JMDiaz, Inc., in a form approved by the City Attorney, to design and prepare
plans and specifications for the installation of bikeways in El Segundo. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0.
F. NEW BUSINESS
9. Consideration and possible action regarding a request from the El Segundo
Center Street Elementary School Parent Teacher Association (PTA) Ice Cream
Social to waive Main Street banner permit fees for the Ice Cream Social per El
Segundo Municipal Code section 8-8-7 D1.
(Fiscal Impact: $178.00)
Council Discussion
MOTION by Council Member Dugan, SECONDED by Council Member Atkinson to
waive the request from the El Segundo Center Street Elementary School Parent
Teacher Association (PTA) Ice Cream Social to waive Main Street banner permit fees
for the Ice Cream Social per El Segundo Municipal Code section 8-8-7 D1. MOTION
PASSED BY UNANIMOUS VOICE VOTE. 5/0.
G. REPORTS — CITY MANAGER —Thanked Meredith Petit, Vina Ramos, Jody
Scott and the Finance Department for their hard work in providing information to the
Recreation and Parks Fee Analysis Task Force.
H. REPORTS — CITY ATTORNEY - None
I. REPORTS — CITY CLERK - None
MINUTES OF THE REGULAR CITY COUNCIL MEETING
May 20,2014
PAGE NO.6
J. REPORTS — CITY TREASURER - None
K. REPORTS — CITY COUNCIL MEMBERS
Council Member Fellhauer— None
Council Member Atkinson — None
Council Member Dugan — None
Mayor Pro Tern Jacobson — None
Mayor Fuentes — Attended the Eagle Scout Court of Honor and the Friendship Circle
benefit.
PUBLIC COMMUNICATIONS — (Related to City Business Only— 5 minute limit per
person, 30 minute limit total) Individuals who have receive value of $50 or more to
communicate to the City Council on behalf of another, and employees speaking on
behalf of their employer, must so identify themselves prior to addressing the City
Council. Failure to do so shall be a misdemeanor and punishable by a fine of$250.
While all comments are welcome, the Brown Act does not allow Council to take action
on any item not on the agenda. The Council will respond to comments after Public
Communications is closed.
Cheryl Smith, resident and Ice Cream Social Chair for Center St. PTA, thanked the
Council for waiving the banner fee for the Ice Cream Social banner. The event will be
June 6, 2014.
Liz Garnholz, resident, raised a question concerning the yearly funds received by
Chevron, commented on our public pools and the Campus soccer fields.
Andrew Walter, resident, commented on the proposed Aquatic fees and commented
on the City's web site.
Jill Dahl, resident, thank you for postponing the fees for the Aquatics and thanked the
Council for their time.
MEMORIALS — None
ADJOURNMENT at 8:50 PM
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MINUTES OF THE REGULAR CITY COUNCIL MEETING
May 20,2014
PAGE NO.7