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CONTRACT 4600 Maintenance and Repair Agreement CLOSED Agreement No. 4600 MAINTENANCE AGREEMENT 1IF',TWEEN 11114E CITY OF EL,SEGUNDO AND GARCIA ASSET MANAGEMENT,INC.DBA EMPIRE BUILDING' AN])CLEAMM;SERVICES FOR 11W ,14-0,C CITY HALL INTEIRS"FITIAL SPACE ICIXANINC T1,11S MAINTENANCY', M."T'Rii'EMENT ("'Agreement") is 1,11atle and entered into diis 8th. day of Mi,q, 201 t and betww- n the CITY OIF E'L as gencral Law city and municipal corpon"Atk'-')n ("CITY") "Ind Qgsj IT 'fit I rVicts, ,a,Cqb1`;,,i'rnia ("CONIRM"TOR" J'he Paxcie's al,'�ree as foliows, 1, CONSIDERATION, A, A,,parfl.aad ci,,insideration,C'0'NTRA(.,T0R aptes to perfi.)rfn 111c, work JiS101 iR the g SC-01T OF SERVI("ES, -attachf-A in f,,,xtsibil A, B. As additional cunqiderafior,,, CONTRA( FOR and CITY agnx to abide bY the t,,(;,jjkjitioj.js cm�,,uiined in tarry " ;m C" Asadditiunal consideratilon,(711 agrees to pa y C01,VT'R.ACTk)R.$82,154 sci forth in the attached fixhibit"A," which is incorporated by refeunce., folir CON'YRACIT-W's services. crrY will ff ay smelt amount rm-offlfAIY� bUt not 111 an lidrty(30)days after rexeiving CON'TRACTO[Z's iwvok,',e TERM. The terin of this Agreevient will be frum kv 29, 20.1-41, D e, rc.,ijew ] i )n rulmal escmt f pairf.es , 3, SCOPEOFSERVICES, Via. will Ix-601-111 servicu, fisdeAl in the attached 1"xhibit A. B, C'ONTRACTOR.Nvill, in a w4kinarflike M,.111,11�1("fl funiish all of the labor, technical,administratiye,profiessiorial and other personnet, till supj)fiea ,' arld fnaterials,equipinient,prillj.jf1g, "ribIsporUalion,offit:C Space und fucflifiers' , J,kill other ineam ,h, s v - ,i n d ,juc' T % at. oe er (All tests, tes6ng and analyses, c�fjciujatjon e'xcept d's hereirl ollierwise expressly sj�wcifiCd U)he furnished by CITY, awccsqti) or farm piur toperfimm and complelle the work, atad pfovide the professiotial serl(ices' j,etpirfad of C',ON'TRACTOR by 1-his Agreement, 4, PRE VAILING WAGES, H"jujuired by jjpyjjjf,;abje state haw, inclading, without linuitatit')n J,,,abor("ode 17,20 fasaniertded by AB 975 (2001)), 1771, 1774, 1775,and 17 X Agreement No. 4600 (.'-',01.,4TRi,%CTOR inust pay its wofkers prevailing wages, It is C ON'T"RACTI,)R Is resjxansibifity us Astegmt and wpkmem any pmwiifing wvqgt,-,requirementswid,CONT RAC`TORigrees to pay any penaky(w civil V'sulunj;IMI 01 Violation of'tile prevailing Nvzlge laws, In accomance Mwith. Labor(,`o dc § 17731,cooe's or the J?revai fing, raw (fl"j')er dien't wage"are available upon request ftotn C TY's F.""Tigineering Di v is i(,)Il()f th ^e,b�;h e for S We of Q H Foada rate ofper diern wages must be V)sted at the job 5, 1"AMIL'URITY WITHWORK. A. By executing this Agro=,wnt, (,,()NTR,A(,'T()R represents that(somorrOR has i, j"hOtx,)ug1j1y hveQaWd and consideted thf,,-scope gat"seirviccs )lo ix,' perfor"Ied. T CampHy cionsif fered how, the services Should be per ortned, and ifi. Uaiilerstaiads the MUM difficulties, andrestrkclions attending pedbrmamce&the sers,kxs under this Agreemerit, W if services jnvolveve�,,ork upon,any site,, warrants IN�,V ()ONTRACT(AR hw,, ()T will investigiate the sitesand is (),t°)wjjj lx. fief acquainted whh We condh%s mew ears sfing,betbre corvirnencing dw swNkti herew'deir. ','hould ("ONTRA('71TOR discover arty haterit or unknown coindifions tf-wt ni;,q InawdaBy affhet the pedbrma=0011C�,ervjccs,CONTRACTOR Wil] jn err 4,,ii[ateiy hdan an, P raft fjrcj, ajrgj Ai.11 not proceed except 4 (�'ONTRACT(`)[Vs own dsk WH vakwn havuetion's ("ITY 6, VNSU'RANCE, Before Ctwlwne nci under thisAgreernent. anti M rd! (Mber-Triles 1his Agreement is Mcdve, COU'RACIT)lZ will pr(x-ure, and maintain thc types ar jinsuvance ixith cover,,1ge jijj�uijs C(qjjjplying, tit a rrafrtfuiu^rtaarrq %,ith the finilrs set ford-k Ix"low: I,,,,j°jjei,cj al general fiabifiiy'a Bilsiness auumnobile fiability Workcrrs curnpensation, Statutory requi rerneni K c'(,mnfviercW1 genmal lbhHky insurance vvUl tneei or emxed the of ISO .cc, 14)nn p4o, 03 00 Ol 11 85 or K Ile amount of insumnce set Wh af),)vc vvRl>ff bt a comhWed shroc lknit ['x"r occul-rence for bodily injury, PCfs(')wd injury, and propx.,rty darmagw for the policy cover',�,Ie. LA&Hty p4cies vvill he Page 2(1 b Agreement No. 4600 endorsed to nan'le MY, its 41idels, mid einpkIcesas "addificnial iltsureds" uixider s,aid insurance coveragte arsd Tcl"Statje that sjj(.,jj ills1jrance W he dmnwd 'VdMaq" suctl that any adwr hnurani:v jj:,aty J)e cirried by ,("ity cAH be as es& ffic..'reho, Such insur�'.wce A1111 tX' on ari, "cwcurrence," not a "clairns rnade," basis, and will not be cafi�ae';fiahle" ()t to red'uc(ion except upon thirty(30)days prtor writtO, noke M) MY, CA W)mUlle, covorage will be wrinen on ISO Bus4iess Auto Coverav,,e F"orill ('A W 0 C 06 92, ineWdMg sym&d I (Any Auw),. 1), CONTRA OX)R W Wish to CMY CWjy Qaratfnawmati aatt of C,,erfificaics of Insurance evidencing, ruaintenance irif the insurance required Under this Avg reernenl, endi,lrsenienls as required herein, and such wher evidencir of insurance or copics 4),j' g-q)ficjcs as rnay be reascma[4y rearm n,'A by (Wiry frolit 611te to fifnt.-' In'surarice annual be placed mdo Nswern Mth as cunvnt A.M. 13cm (N)nq)any RaEh1,1,J e(It'dValent to at lea'SL as Rating of "A,:V1L"' (,erfific'ate(s) n-waat rellect fliat thc! insur('°r will 'priovide° thigly �311 by make cd any nuMadon W' coyemge, CON'TRA )R will require its illsurer Ic Mtaa.:fj'y sti1j, ceqiji�,,aies to delete any t,.,,xc,ujj-)atory rrording stating, that Chime of the insurer to aTjajj WI.itte111, ()f caMm5n impmes no obfif;jfion, and to delete, the word"eradeavot" �vitfi rf-"gard tx,) any nofice proviskus. Shoiald CONTRAMURR, for any reason—fail to obtain anct mainiain the insunilnf"C re(jaired by this At�rcenmnt, Chy a"q Win mich covii2ge at comrRAVIVIR"s cmrmnse and dedjac.,t tjje cxist of sitch insurance Poin payments clue R) C(,)N'1"RAC'TO'9, untfver this Agreerrient or ternlifiale. 7. 'I'MME,'r F(')R PERFORMANCE CONTRACTOR will not perffonrrej any work under 1his Agnwnuml undfi, A, C'ONTRA.17'71 OR farnishes pr(,,K)f ofhamaww as mqtdred under Section 6 csl`tfids ,A,grevn,,iew; and i3' Cj"J'Y g d ',ives(.,,()NTRA("j'�)R a written Nofice tc) Proex.,, , 111f)Wizal on Q SOM C,'ON"rRA.(."`FOR begin wc�rk in advance of receiving rite as �MIM - , J, 1'-(" 1:mxecd, any Such Prof"essional ^Crvict,',°s art at CONTRAC71T)R's own risk. 8, TERAMINA110N. A, jixcept as<,)tjjejwise pmvidej MYTIYkay tenninaw Ads Agwemut at as We with ()rwitlioutc.use, Noi,ice of lern'lillation )AA11 be in +&Tifirlg. B, CON'T'RAC!TOR rnay wrininate this Agreement upon pl-kwiding vvr�ltcn nofice to (XT at was My (30)days fxnforc tile efftetive tc,rrn.i inalion date,, F%ge 3 (16 Agreement No. 4600 Shotild the Ag.,reernent fx,;terminated pursi.w.nt to this Sectiori,CITY may procwe "'m its own tenns SCITVices SIMilar to those tertninated. 1). By e(rw o,aing iffis d(x,,iinient,CIONTI(ACTC)R.waives any and all clainlN for i,:Iarnaps (fiat n-,Oghl whenxiseunsc.frorri CITY's tennirtationunder this Section, 9 MDEMNIFICATION. A- CONTRACTOR indeonnifi vs and of CITY harmlests from and against any claim, action, dain4!p%, casts, (Including , witbout Ifirnitation, attorney's fee,$), injuries,or fiablilty, aiising otit of this ALgreement,or its performance,excelpt fi)r such loss or danutge arising firoin C. pt sole negfigence or wilifill miscondut.-L Should CF'rY be narned in wiy suit, or ,,diould any Claim lie brought apinst , dry suit or othelivi.w., whether the sayne be groundless or not, arising out of this Agiii.,ftmieni, or its performance, CONTRACTOR will defend crry (at crry"s request and with cxrummnse l 4.wafisfactfiry lo crry) an(ri will indem"if, y ITY for any,itioLginent rendered against it or any swims, paid out in.settlement or othei�wise. B, F"m purposes, of this secfifan 'XITY", inchules CFFY'nn oflICA"yrs, ctnployeef" Igents, repiVsentatives, and ecrtitiod voll-junteers, C it is c.xpre.ssly i;,nderstood an(I aptef.] that the foreg(yinp, pff"wisions %w ill SI,),F-,,,iVe 10, INDEPENDENT CONTRACTOR. CITY an,,J CONTRACTORagree thal C'ON'IFTRA I aiM the ( FOR, -4,vill an indepelv-jent coiltractor'.utd will finve contn.)l <,0'all wor in which is it perforTned, CONTRM.."rOR will be free to c4,vtract fur sfisfflar service to Inch tperftnined ft,�r other einployel's while iinder-a;cjutract with CrTy, C(,"Pq`ITRACT(.)R is imt an agent of ernplo'yee (,.�f'CITY and i�,-, nof entifled to participatein any pelashm plan, [,iontis orsinfflar beriefits CITY provkle,, ft)t its,cniphoyees. Any provision, in this Apeement that CIFFY the fight to direct CONTRACTOR as details of doing the wol'k n'nay appelir 10 give or to exercke a irieasiixe of control twer Ibe work rnearts that CONTRAC.-FOR will ftyllow thA',, wJjrc,ctkni of the CITY as to end resuhs of the work only. Page 4 A 6 Agreement No. 4600 I'L NOTI(TS. X. All notices given or rcuju6rcd to be given to 1his will be in wrifil"Ig and Ina y be given, by j,,4c.rs,un4jl defivery i)r by ruail, Noficc Sseni by 11niald will be ad(Imssed as foll;owsl- k Stephanie lcoasouleas, PX, Depatiment rff Publit"Wcm,ks', C,ity ofEl Segundo 350 Main Strext, 11 undc,C "ro co�,q-rRAC,'TOR.' Rionnic Garcia. CH'(3/1-'resident Garci,,i A,,;set Manageakent, Iric, oba E'�rnph'e Building , and Envirorimcnial Services 28"?1 W. Valley BI vd, Alhambra,CA 91803 f626) 289-8755 Bo When addiessed in accoi-dimace, with this Ticoices will be dc,�eincd gilotni upon deposit in thr, U'nilt,d St,,aus nuil, postage pa-.paid,, In all other insvujC1t'.'S, n0ficc-, will be decined given A-1 the tinx of a(lual dt-1i'velY. (1, Changes n'iay be made in the naines or addtesses ofjwxsonrvs to MU)"'I 110fices Ire to bc given by giving notice in the mannier prescribed in this paraj,,Yraph,,„ 12, TAXPAYER 1J,)EN"rfFiCA'1r1'1ON NUMBER. (1','O1NTR,A("'T'(.)R.will providlo,CTINVviffia 'uzixpaycr h1wificationr Number, 13, WAIVER, A waiver by "I'TY Oftany,blTach of any lerm,c()vcnapj,ukr condition conlai ned or any in this Aul recnicut will ciol,ti dex,,nned to be ,i waiver of sequent breach l'the swritt" other tcrjj:,,f,,()vcnaxu,or condidon, nu inn" in this Agreemeril, whether-(4 the sarne or characttn 1 �4, CONSTRIJI(7110N. 'I'lie languaj;p of cach irm.,ut of 1h Apeernent will kxmvitruccl �siuiply arid a cA;orffing b,,i its fair meari-ing, and this Agreement will never be conscrucd eiffitn" for ar 'ipj�nsl )ciflher paT'ty" �5,, SEVERABLE. If any jx)ilion of this Agnxawnt is declared by a couit of cornpetew, jut],sdiction to he ipivalid or 11jell such portion will be deet'rik'A ruodifi ed Lo flue 5 of 6 Agreement No. 4600 extent necessary 0 Te opillion, of aiv e.outt to reader such portion and, as S,() immilled, sucl, ponon and Me Wane of IN A,l,!,recrnew �yjjj ciolifinue, in Wbrce aml ellb-1, '�,& C'APTIOlYS. Ite caMpans of the powagrapbg a Ws Agreenterl, 11i, t,,,# ,onvenience or nomme oly anti vvjU 13ot aliku Te interpretatiort�:tfthk Agrec,rnicnt, 17. WAIVIAL VVWWT as any pnMon of this Agivnwvt will TIN N! dWTV;X1 t(; W l�! VtJIA �AcyuthvrproQhnL nor"vvi11 such Wivercrunstilute I IS, INTER]PRETA110N. 'rhisAlpreanent was drake in,aod will be ccostno"d in I'lex"ord",om"e, kilvin Iaws of the SmW tA WERvda, und cxcl"ive venuc'� (Or s-JIY s agreemeni = 1xv in LAM, AngWS COWY, This Qvoc"ient MY In! sUtflect W aand tpin a,�ppnwal and rwinemion by 1he E Segundo City Coujicil, Tlds Agi'venwifl i� not H 14,1619 upon trntil executed by dic Cfly The Parties represent and W0,1411,11 thal "10 nwe"my m6un has be ma ukm by the, P!,WOCS K) dutborize 1he undersip"ne'd lo exectat, Olis Agreenaelit alld tO OWe 0 W Vr"i(,,nvs klescribed hemb. "Dvis Agnmuw, u)ay he noxfifit"41 by "O'diten agrevivml. (71"FY's c4ty manapr g,,jr�jy 2V%CC7EjYr,kvN(Ji,' OF FAC'SIMILE S1(,,NATUR:ES The Parities aj,,,,ree that fbis Agreenrelit, agwe"Will", ancilla.1-Y lo this Agreement, and to be er1wre"d Wo in mik W AgMeMMU W be amdderi d signefl ,ak�h(j, SjgjjwAjjjr-u pariyis dehvcred try facsiagic transinisshmi. S1Wh WCS'Wlile Siap'lature will t)e, h'e-alvd irr all rcsj,avcvr; asfi'mJng Ole sanve cifed as an ndginal signalure 2 1. EFin,()It COAMI ACT, in ow evan nf any connh, pk �tency, vvvicn any pmvision ofthis .AgreelneriL im muwWnenw, dic, Purchase Older us nWkr ho pmead,th(! prmsOns ol"UhAgreenient Wt jpvern arld cUll'swi. 22, CAIrl'IONS. The capfi3Ons or me pamgmphs of this Agrecmicill arc fol, lof mOmwe ony and will ,not atTC,(J tjj[e, v4oiis Agn*=K 23. FORCE AUXURE, Sfamd(.4 perfol-mance of d9s Agreernou be Inevoud due U) Hry WO. eq Io6on,svar, teuorim own embMIO,j,.1,OVUDYT1Cn1,KAU3H; OVU OT"aa UM0614 OW "U11, cknmov or o0ul sirnivu causes beyond Me Wks, then the)kgreeivievl will irnrr,cdi,ately Jr%NlVinale Without ot',fig .'ation of citfier pwrly it)the other, 24. EWIRE AGREI',MENT This Agreerneni rural is cme immlawnt =14= the We agles,ns,mi lvi%ccn. (X)NTRAC'r0R and (',11TY resp(Tting C!ify Hall inwisfifial spac,�e� fIcalling, I o d-w,, t,,�xtent d-T,ask th,re ape addUkmwl ternis and condijio ;,js era Fxbdr,�4 "A"' Olat are c4(a in cwMhi vAh % Agmemmin those leniv, an: 4worporakcr'd as it'J11,11Y set forth aho'veFl-,ten" jrc no other unlymawUng, tunm(w oker apuNnwas or iimpfikO, onal orwritwu, loge 6 of 6 Agreement No. 4600 r� WITNE'i'S WMMEOF Oic Ininks hew havc cxmmwd lKs amuw aw day mul ymu" IX) IU '0' .......... Row6c G-axcili,CU"oh"'fr's (.4' (my Nhumpi, Ciarcia &,6et Ink- dba UnQu BuHWng inul EnviwnnicnUd Serviss ��TF ES Taxpayer ID No, ,, Coy CIM �,i�;cnse No, Stato License No, ......_m_ MPROVEE As 'D H, IM A,R K I 1 IE N i"Ill"j- "lorn.), By: su"int Ci�y K 1� Insuruncu, Reviewed liy� Page 7 of 6 Agreement No. 4600 Exhibit A Scope of Work for City Hall Interstitial Space Cleaning The Contractor will provide the following Work in accordance with the terms and conditions of the Agreement: General Conditions: • Provide City staff with a section-by-section schedule for the cleaning, to take place Friday, Saturday, and Sunday, at least two weeks prior to beginning the work • Use negative-air fans/air scrubbers during the project working times. • Protect in place all equipment, desks, copy machines, plotters, printers, personal items on a 1 I work surfaces, etc. within the project areas (e.g., plastic containment). • Work is to be performed by personnel with the proper certifications for the construction or cleaning activities • Clean all Interstitial Space above existing T-bar ceilings on the ground floor of the building as shown on the attached drawings Phase 1: Cleaning and repair/replacement of Ground Floor Interstitial Space with T-bar ceilings • Protect in place all insulation, ceiling tiles, and appurtenances within the interstitial space and on the ceiling, including all lighting, smoke alarms, HVAC equipment, HVAC venting, PA system equipment, conduit, cables, etc. • Prepare and protect all areas within the project scope from debris that may come out of or be removed from above the ceiling tiles during the cleaning. The use of plastic sheets for containment is acceptable. • Use a HEPA vacuum to remove the dust and roof debris that has fallen on the existing insulation within the project areas. Carefully remove the insulation and place aside in order to clean the ceiling tiles. After the c eiling tiles have been cleaned, return the removed insulation to its original location. • After the insulation has been removed from above the ceiling tiles, use a HEPA vacuum to remove any remaining dust and roof debris on the existing ceiling tiles in each area. R eturn any removed insulation and ceiling tiles to their original locations. • Replace all insulation that is unfit for re-use at a total cost not to exceed $1200. Obtain Public Works Project Manager approval for all insulation replacements to verify the need for replacement and actual quantities to be used. The insulation must match existing insulation color and type unless otherwise agreed to by the City project manager in writing. • Replace ceiling tiles that are broken or stained at a total cost not to exceed $300. Obtain Public Works Project Manager approval for all ceiling tile replacements to verify the need for replacement and actual quantities to be used. Provide vendor documentation for material costs. At the end of the project, all ceiling tiles must be intact and fully white in color. New ceiling tiles must match those tiles that currently exist unless otherwise agreed to by the City's Project Manager in writing. • Dispose of all construction waste/debris, damaged or unusable insulation, and damaged or stained ceiling tiles in accordance with applicable law. • Coordinate schedule with the City's Project Manager or other designated representative to 350 Main Street, El Segundo, CA 90245-3813 (310)524-2300 Agreement No. 4600 allow 10 working days for the City to test the newly cleaned HVAC system before receiving final approval of completion of work for Phase 1. Phase 2: Ground Floor Work Surfaces Cleaning (to commence after the HVAC system testing is complete) • Remove and properly dispose of all plastic containment, adhesive tape on the ceiling areas and walls, and any debris that has fallen and collected on any City work surfaces as a result of the original roof project or work conducted under Phase 1 as described above. Use a HEPA vacuum to remove any debris or dust from all work surfaces within the Project Area, including but not limited to carpets, desks, work stations, chairs, office equipment, etc. • Dust and wipe-down City work surfaces (desks, counters, office equipment and work stations) • Completely remove adhesive tape residue to the City's Project Manager's satisfaction for any tape residue used for plastic containment. • Repair/replace any City property damaged during the project to City satisfaction. 350 Main Street, El Segundo, CA 90245-3813 (310)524-2300 �o j ri I � I r ir� rill r ........... ,,, / / /.. ,... /�/� � �,,... r; aiiiiiiiiii ,aril., ��� ✓... ,,rv./... ,� � , llrr / / r / / ter, ,� ✓ i.. / / r / / ri iii ,,,��„:: �, r %%� ✓,,,:,,,r � „r�%%%/ r, ./ � ri///• i„ //rrrrr - �,,,<r /r ,o o/ ,. ,, ,. ,. .,. ( rr../ � � ��,.... /rill/ -,r. ,r�i. �////i � r .,.✓ ,,.� ,,, /�,rr. ��,ii��/✓ � ,:, � � ,. , „ ;,/ � � � �� rrrr/������ r/ ,,,,....,,..,,.����� //,�/ ,�� r Qr � / , �„yw/rrrrr rrrrrrrrrrrrrrrrrrrrri//// /%rrrr/ rrr rr ,r,,,,� ;�,,,,,. ,,,,, / r/,,,, / // ,: //// I,r ✓ / ,/ /.r, r,, % ✓ �/ �, � �� .✓ �,.../, r .,viii/// //// r i %%� rr/ /,,. ,r� /.,,,...1. /.///rill // ,, /%%/ � ,� , �%//� „, ,,,,,,,�l ✓G�✓, -. ��/%//,/. ,i✓ ���//;r �,.r r J ” ....................... VO / r LL O /N fl' N /���,��i�%iii%/ J ww" Agreement No. 4600 QL U O C �- C/) O N �� Q p O O v z � M CL MUM c� Nun O d. 70 CZ CZ _ U) a 0) W °o LU a)U = < < IO. _0 OL a) U Q J O J 'Q p (D cz cz o cr- Lif LLJ CO zz zz cz W Q Agreement No. 4600 BID SCHEDULE CITY OF EL SEGUNDO CITY HALL IWERSTITIAL CLEANING PROJECT NO.: PW 14-04 Cm ii ipany Nan w,611""""iv"..!" I.,,-,--/�"",fiI"�,,,�,,,a'. Address ......................................... Ck' /��tate0p�........... y ....... Contact: Ernaik Phone e�)' '- 3 7-5,5 -71V 7'/ J. .......) ............ .......... U IT ITEM NO. FSTIMATED DESCRIPTION P�RI' IE!1 N YOTAL OUANTITIES FIGURES ......................... Provide and furnish all N.abor, materials, tools, equipment and 40 services necessary to clean all ground 15, 6 S�F level City Hall Building interstitial spaces in accordance with this RFP and specifications Provide and furnish all labor, materials, tools, equipment and services necessary to clean all carpet (51 0 2 1 Luflap Surn and work surfaces after the HVAC system and the interstitial spaces have been cleaned in accor(Jance with this RFP and specifications .................. ................ TOTAL BASE BID (lin Figures) ... ...................................................................................................................................... ............ ........... -CCW;i��ordsj o(1,r (LA .............................................. -—-------- ....... EIS'elitundo, CA 9024,5 3814 (310)524-2300